Sharp UX-CC500 User Manual

MODEL

UX-CC500

WARNING - FCC Regulations st ate that any unauthorized changes or modifications to this equipment not expressl y approved by th e manufacturer could void the user’s authority to operat e this equipment.

Note: This equipment has been tested and f ound t o comply with t he limits f or a Class B di gital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruc tions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interf erence to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference b y one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which th e receiver is connected.

- Consult the dealer or an ex perienced radio/TV technician for help.

IMPORTANT NOTICE

Fax machine

FCC Radiati o n Exposure State m ent: This equipment complies with FCC radiat ion exposure limits set forth f or at uncontrolled

equipment. This equipment should be installe d and operated with minimum distance at least 20cm

between the radiator and persons body (excluding extremities: hands, wrists, feet and legs) and must not be co-located or operated with any other antenna or transmitter.

Cordless handset

For body wo rn operati on, this p hone ha s bee n t est ed and meet s FCC RF exposure gudelines when used with an accessory that contains no metal and that positions the handset a minimum of 1.5cm from the body.

Use of other accessories may not ens ure c ompliance with FCC RF exposure guideli nes.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consu mer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identificatio n of either the busines s, business entity or individual sending the message. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program th is in formation into your facsimile machine, please refer to the

appropriate instructions in the operation manual."

ENERGY STAR

As an determined that this product meets the



STAR

guidelines for energy efficiency.



partne r, SHARP has

ENERGY

Introduction

Welcome, and thank you for choosing a SHARP UX-CC Series fax machine and cordless handset!

In addition to the cordless handset that comes with the f ax machine , you can purchase up to three accessory cordless handsets . The co rdle ss handsets can be used as an intercom system, and each cordless handset has its own personal box in the answering system.

Fax machine and general specifications.

Automatic dialing Common book: 40 numbers

Private book: 5 numbers (each cordless

handset has 1 private book)

Imaging film Initial starter roll (included with machine):

32 ft. (10 m) (approx. 30 letter-size pages)

Replacement roll (not included):

UX-5CR 164 ft. (50 m) (one roll yields

approx. 150 letter-size pages)

Memory size* 448 KB (approx. 24 average pages with no

voice messages recorded, or 20 minutes of voice messages (including OGMs) with no faxes in memory)

Modem speed 14,400 bps with automatic fallback to lower

speeds.

Transmission time* Approx. 6 seconds (only when ECM is on) Resolution Horizontal: 203 pels/inch (8 pels/mm)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone: 196 lines/inch (7.7 lines/mm) Super fine: 391 lines/inch (15.4 lines/mm)

Automatic document feeder 10 pages max. (letter/A4, 20 lb paper) Recording system Thermal transfer recording Display 16-digit LCD display

*Based on Sharp Standard No. 1 Chart at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only).

Halftone (grayscale) 64 levels Compression scheme MR, MH, MMR Applicable telephone line Public switched telephone network Paper tray capacity Letter: Approx. 50 sheets (20-lb. copier paper

at room temperature; maximum stack height should not be higher than the line on the tray) Legal: 5 sheets Recommended paper weight: 20-lb. Copy Bond

Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm)

Manual feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.6" (140 to 600 mm)

Effective scanning width 8.3" (210 mm) max. Effective printing width 8.3" (210 mm) max. Contrast control Automatic/Dark selectable Reception modes TEL/FAX/TAD Copy function Single / Multi (99 copies/page) Telephone function Yes (cannot be used if power fails) Power requirements 120 V AC, 60 Hz Operating temperature 41 - 95°F (5 - 35°C) Humidity 25 - 85% RH Power consumption Standby: 4.3 W

Maximum: 100 W

Dimensions (without attachments)

Weight (without attachments)

Width: 13.9" (353 mm) Depth: 7.6" (193 mm) Height: 6.9" (174 mm)

Approx. 6.2 lbs. (2.8 kg)

Cordless handset specifications

Frequency 2.4 GHz (2.405 to 2.475 GHz) Dimensions Width: 1.8" (46 mm)

Depth: 1.7" (42 mm) Height: 7.1" (180 mm) (not including antenna)

Weight Approx. 0.3 lbs. (115 g) (without battery) Battery 3.6 V Ni-MH battery; capacity: 850 mAh Power consumption

Initial charging Battery life Battery life in standby mode

Approx. 1.0 W (in standby mode) Approx. 10 hours for initial charge Approx. 4 hours (240 minutes) (at room temp.) Approx. 3 days with one full charge (at room temperature)

Battery life (both normal and in standby mode) may vary depending on usage, range from base machine, and environmental conditions such as temperature.

Accessory cordless handset UX-K01 (up to 3 handsets can be added)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important: This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. The fax machine is not compatible with digital telephone systems.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. F or example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged. Do not allow anything to rest on the power cord, and do not install the machine where people

may walk on the power cord. This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet.

Connecting it to any other kind of outlet will damage the machine and invalidate the warranty. Never insert objects of any kind into slots or openings on the machine. This could create a risk

of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet

locations. Never touch bare telephone wires or terminals unless the telephone line has been

disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be

a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible.

Battery

Use only the battery specified in this manual. Use only the provided charger to charge the battery.

Do not open or mutilate the battery pack. Corrosive fluid may leak out and cause injury or burns to the eyes and skin. The fluid may be toxic if swallowed. In case of contact with eyes, flush with clean water (do not rub), and seek medical attention immediately.

Do not store or carry the battery with other metal objects such as keys or pins. These may short the battery and cause it to overheat.

Do not allow the battery to become wet. Do not dispose of the battery in a fire or heat the battery. The battery may explode.

Health care facilities and equipment

Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction. Verify that any personal medical equipment you are using is adequately shielded from external radio frequency energy before using the cordless handset equipment. Do not use the cordless handset equipment in health care facilities where such use is prohibited.

Table of Contents

A Look at the Operation Panel 7

1. Installation 12

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment - Fax Machine. . . . . . . . . . . . . . . . . . . . . . . . . . 31

Volume Adjustment - Cordless Handset. . . . . . . . . . . . . . . . . . . . . . 32

2. Using the Cordless Handset 34

Making a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Receiving a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Receiving a Fax Using the Cordless Handset . . . . . . . . . . . . . . . . . 36

Storing and Using Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . 36

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Using the Intercom Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Transferring Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

3. Using the Answering System 47

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Setting a Passcode for a Personal Box . . . . . . . . . . . . . . . . . . . . . . 49

Operating the Answering System. . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 56

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

4. Sending Faxes 69

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 71

Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Table of Contents

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 74

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

5. Receiving Faxes 83

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . .88

6. Making Copies 89

7. Special Functions 91

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . .91

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 97

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 98

8. Printing Lists 99

9. Maintenance 103

Replacing the Cordless Handset Battery . . . . . . . . . . . . . . . . . . . . 106

10. Troubleshooting 108

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119

Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122

Quick Reference Guide 125 Guía de referencia rápida 127 Index 129

A Look at the Operation Panel

Fax machine

STOP

COPY/HELP

8 9 10 12 14

Display

32 4

REC/

TEL

FAX

TAD

STAR T/MEMORY

PLAY

MEMO

INTERCOM

Z A

REDIAL

RESOLUTION/

RECEPTION MODE

FUNCTION

11 15 16 17

5 6 7

ABC1DEF

2 3

GHI

JKL

TUV

PQRS

SPEAKER

REPEAT

SKIP

This displays messages and prompts to help you operate the machine.

INTERCOM key

Press this key to page or locate the cordless handset.

REC/MEMO key

Press this key to record an outgoing message, phone conversation, or memo.

PLAY key

Press this key to play reco rded messages.

MNO

WXYZ

DELETE

Left and right arrow keys

Auto-dial numb er s: When sendi ng a f ax o r ma king a phone c all, p ress th ese keys to sc rol l th rou gh your auto-dial nu mbers, the “REVIEW CALLS” list (o nly available if you have Caller ID), and the last number dialed (redial). FUNCTION key settings: Press the right arrow key a fte r s cro lli ng w ith t he up and down arrow keys to select a FUNCTION key setting.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

Panel release

Press this release to open the operation panel.

STOP key

Press this key to cancel an operation before it is completed.

COPY/HELP key

When a document is in the fee der, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

START/MEMORY key

Press this key after dialing to begin fax transmissi on. Press this key before dialing to send a f ax through memory. The key can also be pressed i n the date and time display to show the percentage of memory currently used.

RESOLUTION / RECEPTION MODE key

When a document is in the fee der, press this key to adjust the resolution f or faxing or copying. At any other time, press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode).

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

UP and DOWN arrow keys

Enlarge/reduce setting: When making a copy of a document, press these keys to select an enlarge/reduce setting. Volume setting: When a document is not in the feeder, press these keys to change the handset volume when the handset is lifted, the speaker volume when the SPEAKER key has bee n presse d, or the ringer v olume at an y othe r time. FUNCTION key settings: Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings.

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a spea kerp hone. You must pic k up the ha nds et to talk with the other party.

REPEAT key

Press this key while listening to a message to play it again.

SKIP key

Press this key while listening to a message to skip to the next message.

DELETE key

Press this key to erase recorded messages.

Cordless handset

12 3 4

5 6

7 8 9

10 11

FUNCTION

/PAUSE

REVIEW

START

TALK

DOWN

ABC DEF

JKLGHI MNO

456

RECEPTION

TUVPQRS WXYZ

789

PLAY NEW

PLAY

REPEAT SKIP DELETE

REDIAL

INTER

COM

REMOTE

/FLASH

OFF

STOP

HOLD

ERASE

Antenna

Display

This displays messages and prompts to help you use the cordless handset.

UP and DOWN arrow keys

Receiver volume: When talking on the cordles s handset, pre ss these k eys to adjust the receiver volume. This also adjusts the volume when using a headset (purchased separately) connected to the cordless handset. Ringer volume: When not talking on the cordless handset, press these keys to adjust the cordless handset ringer volume. Scroll through numbers: Press these keys to scroll when searching for an auto-dial number or reviewing received calls (only available when you have Caller ID).

FUNCTION/PAUSE key

Press this key to after pressing to store a new auto dial number.

When entering an auto-dial n umb er, press this k ey to insert a pause between digits.

TALK key

Press this key to make or answer a call.

REVIEW (left) arrow key

Press the REVIEW arrow key and then the UP or DOWN arrow k ey to scroll through your 30 most recent calls (only available if you have Caller ID). This key ca n al so be u se d to move the cur sor left when entering or editin g an autodial number or name.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

PLAY NEW key

Press this key after pressing to listen to new messages recorded in the personal box corresponding to the cordless handset.

PLAY key

Press this key after pressing to listen to all messages recorded in the personal box corresponding to the cordless handset.

REPEAT key

Press this key while listening to a message to play it again.

INTERCOM key

Press this key to page the fax machine or another cordless handset.

REMOTE /FLASH

START key

Press this key to start fax re ce pti on from the c ordl ess ha nds et, or to complete entries when storing, editin g, or deleting auto-dial numbers.

REMOTE/FLASH key

Press this key to perform remote op erations on the fax machine. The key is also used to access special services from your phone company that require subscription (contact your phone company for details).

OFF key

Press this key to end a call.

SEARCH (right) arrow key

Press the SEARCH arrow key and then the UP or DOWN arrow key to scroll through your aut o-dial nu mbers. Thi s ke y ca n also be used t o mo ve the cursor right when entering or editing an auto-dial number or name.

RECEPTION key

Press this key after pressing to change the reception mode on the fax machine.

STOP key

Press this key to stop playback of messages.

DELETE

Press this key while listening to a message to delete it. To delete all your messages, press this key after playback ends (while the display shows

REMOTE MODE), followed by .

HOLD/ERASE key

Hold: Press this key during a call to put the other party on hold. Erase: Press this k ey t o delete a phone n umber when sea rchin g through y our

recently received calls (only when you have Caller ID), or when searching through your auto-dial numbers. Press the key to delete a digit or character when storing or editing an auto-dial number.

SKIP key

Press this key while listening to your messages to skip to the next message.

REDIAL key

Press this key to redial the last number dialed using the cordless handset.

Headset jack

This jack lets you connect a headset (purchased separately) to the cordless handset.

REMOTE /FLASH

START

Battery cover

Remove this cover to install or replace the handset battery.

1. Installation

Unpacking Checklist

Before setting up, make s ure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray Paper tray

Handset Handset

Cordless handset

extension

cord

Battery cover

Battery pack

Operation manual

Telephone line cord

AC adapter

Gears (2)

Imaging film (initial starter roll)

Cordless handset charger

Setting Up

Selecting a location for the fax machine

To maximize the talking range of the cordless handset, we recommend installing the fax machine in a high and central location away from obstructions such as walls.

1. Installation

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

Keep dus t a way from the machine.

Keep the area around the machine clear.

Setting Up

Connecting the power cord

Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.

Caution!

Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty.

The machine does n ot have a power on/off switch, so the po wer is turned on and off by simply plugging in or unplugging the power cord.

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack.

TEL.LINE

Setting the dial mode

Setting Up

1. Installation

The fax machi ne is set f or to ne dialing . If yo u are on a pul se dial l ine, y ou mus t set the fax machine for pulse dialing. Press the panel keys as follows:

1 Press once and once.

FUNCTION

2 Press once and twice. 3 Press once. 4 Select the dial mode:

TONE: PULSE:

5 Press to exit.

STOP

Display:

OPTION SETTING

DIAL MODE

1=TONE , 2=PULSE

The display briefly shows your selection, then:

DISTINCTIVE

Setting Up

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

About condensation

If the machine is moved from a cold to a war m pl ace, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Attach the paper tray and paper tray extension

Attach the paper tray.

Attach the paper tray extension.

Click!

Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

Insert horizontally and rotate up

Setting Up

Raising the base antenna

Raise the base antenna to ensure clear communication with the cordless handset.

Connecting the cordless handset charger

1 Connect the AC adapte r to the cor dless

handset charger.

Fit the cord into the holders.

1. Installation

2 Plug the AC adapter into a standard

120 V AC outlet.

Important: Never cover the charger and AC adapter with a blanket, cloth, or

other material. Excessive heating may result and cause fire.

Setting Up

Installing the battery and charging the cordless handset

1 Connect the battery connector ➊1 Connect the battery connector ➊, and then pla ce th e ba ttery pack in the

cordless handset.

• Place the wires as shown.

Black

Red

Black

2 Place the battery cover on the cordle ss

handset, making sure it snaps firmly into place.

• Make sure the wires are not caught or

pinched by the cover.

3 Place the cordless handset in the

charger with the dial pad f acing forward.

• Important! The dial pad must face

forward, or the battery will not charge.

• The battery charges automatically while

the cordless handset is in the ch arge r. While charging, the display shows CHARGING. When charging is completed, the display shows IN CHARGER.

• The cordless handset and c harg er m ay

feel warm while charging. This is normal.

The battery cannot be overcharged. When not using the cordless handset, keep it in the charger to ensure that it is always charged.

Charge the battery at least the first time!

10 hours

Setting Up

When the battery needs charging, LOW BATTERY will appear in the display and you will hear beeps during a phon e co n versation. If you need to co nti nue

the conversation, press to transfer the call to the fax machine. Place the cordless handset in the charger and let it charge.

Note: If the battery is extrem ely lo w, nothing may appear in the dis pla y during the first several minutes that the cordless handset is in the charger. The battery will begin to charge normally after several minutes.

Talking range

The talking range of the cordless handset is approximately 1200 ft. (400 m) (line of sight). If you hear noise or interference while talking on the cordless handset, move closer to the fax machine.

INTER

COM

To ensure that the battery charges properly, wipe the charger contacts once a month with a cotton swab.

1. Installation

♦ When outside the talkin g ra nge , OUT OF R ANGE a ppears in th e dis pla y. If

you move out of the talking range while talking on the cordless handset, the handset will beep and you may hear interference.

Reinforced concreteMetalAluminum sash

Large metal objects, metal structures, and thick walls reduce the

talking range.

Setting Up

Entering a name for the cordless handset

You can enter a name for the cordless handset in the fax machine.

♦ The fax machine will transmit the name that you enter to your cordless

handset. The name will appear in the cordless handset’s display.

1 Press once and 3 times on

FUNCTION

the fax machine.

2 Press once and once. 3 Press once.

4 Press to select SET. 5 Press . (“1” is the ID number of the

Fax machine display:

ENTRY MODE

HS NAME SET

1=SET, 2=CLEAR

SELECT HS NO.

SELECT ID NO. 1

cordless handset that came with the fax machine.)

6 Enter the name by pressing number keys for each letter as shown in the

chart below. Up to 10 characters can be ente red. Example: BILL = 22 444 555 555

SPACE =

A = B = C = D = E =

F =

G =

H = I = J =

K = L =

M =

N = O = P = Q = R = S = T =

U = V =

W =

X = Y = Z =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

SPEAKER

Setting Up

♦ To enter a lower case letter , co ntin ue press ing the k e y for the letter until the

lower case letter appe ars.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

) (

1. Installation

7 Press to store the name.

8 Press to exit.

START/MEMORY

STOP

The handset number and name appear in the standby display of the cordless handset

Display:

OWN NUMBER SET

HANDSET1 BILL

Connecting a headset

You can connect a headset (purchased separately) to the headset jack. Remove the cap and insert the connector as shown.

Accessory cordless handsets

You can use up to 3 additional UX-K01 cordless handsets with the fax machine.

Please purchase accessory UX-K01 handsets at your dealer or retailer .

For information on setting up an accessory cordless handset for use with the fax machine, see the manual that accompanies the accessory handset.

Loading the Imaging Film

Your fax uses a roll of imaging film to create print ed te xt and images . The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film incl uded with your fax can print about 30 letter-size pages.

When replacing the film, use a roll of Sharp UX- 5CR imaging film. One roll can print about 150 letter-size pages.

1 Remove the paper from the paper tray

and open the operation panel (press

➊).

If you are lo ading th e i magi ng film fo r the first time, go to Step 4.

2 Remove the used film and

empty spool.

Use only Sharp Genuine Supplies with this logo:

3 Remove the two green gears from the

spools. DO NOT DISCARD THE TWO GREEN GEARS!

Loading the Imaging Film

4 Remove the new roll of imaging film

from its packaging.

• Cut the band that holds the rolls

together.

5 Insert the green gears.

Make sure the gears fit into the slots in the ends of the rolls.

6 Insert the film into the print

compartment.

Thick roll to rear

Fit ends of rolls

onto hubs

1. Installation

1 slot

2 slots

7 Rotate the front gear as shown until

the film is taut.

8 Close the operation panel (press down

on both sides to make sure it clicks into place).

Loading Printing Paper

You can load letter or legal s ize paper in the pap er t ray. Recommended paper weight is 20-lb. Copy Bond. The maximum number of sheets is as follows:

Letter size:

Legal size: 5 sheets

Approx. 50 sheets (20-Ib. copier paper at room temperature;

maximum stack he ight sh ould not be hi gher than the li ne on the tray)

1 Fan the paper, and then tap the edge

against a flat surface to even the stack. Make sure the stack edges are even.

2 Insert the stack of paper into the tray, PRINT SIDE DOWN.

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

• GENTLY LOAD PAPER INTO THE PAPER TRAY.

• DO NOT FORCE IT DOWN INTO THE FEED SLOT.

The stack should not be higher than this line

Note: Do not use paper that has alrea dy been printed on, or paper that is curled.

Note: If at any time the display shows the

alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinser t it.

When you are f i nished, press

START/MEMORY

ADD PAPER &

PRESS START KEY

Loading Printing Paper

1. Installation

1 Press once and once.

FUNCTION

2 Press once and twice. 3 Press once. 4 Select the paper size:

LETTER: LEGAL:

5 Press to return to the date and time display.

STOP

Print contrast setting

Your fax has been set at the factory to print at normal contrast. If desired, you can change the print contrast setting to LIGHT.

1 Press once and once.

FUNCTION

The display briefly shows your selection, then:

2 Press once and 3 times. 3 Press once. 4 Select the print contrast:

NORMAL: LIGHT:

5 Press to return to the date and time display.

Entering Your Name and Fax Number

Before you can begin sending faxe s , you must enter your name and fax (telephone) number. You also need to set the date and time.

Important!

FCC regulations require tha t your name, tele phone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this infor m at io n automatically at the top of your fax messages.

STOP

Once you enter this information, it will automatically appear at the top of each fax pag e you send.

2 3

5 6

START/MEMORY

1 Press once and 3 times.

FUNCTION

2 Press once.

3 Press once.

Entering Your Name and Fax Number

4 Ente r your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press .

• To clear a mistake, press .

5 Press to enter the fax number in memory.

START/MEMORY

SPEAKER

6 Enter your name by pressing number keys for each letter as shown in

the chart below. Up to 24 charac ters can be ente red. Example: SHARP = 7777 44 2 777 7

A = B = C = D = E =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

1. Installation

♦ To clear a mistake, press .

SPEAKER

♦ To enter a lower case letter , co ntin ue press ing the k e y for the letter until the

lower case letter ap pears. To enter one of the follo wing symbols , press or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

7 Press .

8 Press to return to the date and time display.

START/MEMORY

STOP

Display:

DATE&TIME SET

) (

Setting the Date and Time

The date and time app ear in the display and are printed at the top of every page you f ax. Set th e date and time as shown below.

STOP

2 3

5 6

START/MEMORY

1 Press once and 3 times.

FUNCTION

2 Press once and once. 3 Press .

FUNCTION

Display:

The currently set date appears (example):

ENTRY MODE

DATE&TIME SET

DATE 08-15-2002

4 Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.). Example: January

0 1

DATE 01-15-2002

• T o c orrect a m istake , pres s to move the cursor back to the m istake and

then enter the correct number.

5 Enter a two-digit number for the day (“01” to “31”).

Example: the 5

0 5

DATE 01-05-2002

Setting the Date and Time

6 Enter the year (four digits).

Example: 2002

0 0

The currently set time appears (example):

TIME 12:19 PM

7 Enter a two-digit number for the hour (“01” to “12”) and a two-digit

number for the minute (“00” to “59”). Example: 9:25

0 9

TIME 09:25 PM

8 Press to select A.M. or to select P.M.

9 Press to start the clock.

10 Press to return to the date and time display.

START/MEMORY

STOP

Daylight Saving Time

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. Follow these steps:

ANTI JUNK #

1. Installation

1 Press once and once.

FUNCTION

2 Press once and 5 times. 3 Press once.

4 Press to select YES, or to select NO.

5 Press to return to the date and time display.

STOP

OPTION SETTING

DAY LIGHT SAVE

1=YES, 2=NO

RECEIVE RATIO

Setting the Reception Mode

Your fax has three modes for receiving incoming faxes: FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes.

TEL mode: Select this mode when you want to recei ve both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by pic king up the fax machin e's handse t or an extensio n pho ne connected to the same line.

TAD mode: Select this mode when you go out and want the answering system to answer all calls. Voice messages will be recorded, and fax messag es wi ll be received automatically (“TAD” stands for “Telephone Answering Device”.)

Setting the reception mode

Make sure a document is not loaded in the document feeder, and then

RESOLUTION/

RECEPTION MODE

press until the arrow in the display points to the desired mode.

JAN-02 10:30

2 3

5 6

RESOLUTION/

RECEPTION MODE

JAN-02 10:30

Note: TAD mode cannot be selected un les s a g ene ra l o utg oin g m es sa ge has been recorded as explained on page 48.

For more information on receiving faxes in FAX and TEL modes, see Chapter 5, Receivin g Faxe s . F or m ore information on using TAD mode, see C hapt er 3, Using the Answering System.

TEL

FAX

TAD

FAX

TAD

FAX

TAD

Volume Adjustment - Fax Machine

2 3

5 6

SPEAKER

Speaker

1 Press .

SPEAKER

2 Press or to select the desired volume level.

• Press again to turn off the speaker.

SPEAKER

Y ou c an adjust the v olume of the speaker, handset, and ringer using the up and down arrow keys.

1. Installation

Fax machine handset

1 When talking through the handset,

press or to select the desired volume level.

• Note: The volume reverts to MIDDLE

each time you replace the handset.

Display:

RECEIVER: HIGH

RECEIVER: MIDDLE

RECEIVER: LOW

Volume Adjustment - Cordless Handset

Fax machine ringer

1 Press or to select the desired

volume level. (Make sure has not been

pressed, the handset is not lifted, and a document is not loaded in the feeder.)

• The ringer rings once at the selected

level, and then the date and time reappear in the display.

SPEAKER

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ?

2 If you selected “RINGER: OFF OK ?” to

turn off the ringer, press .

START/MEMORY

Volume Adjustment - Cordless Handset

Y ou ca n adjust the v olume of the ringer and handset, receiver using the up and down arrow keys.

Volume Adjustment - Cordless Handset

Cordless handset receiver volume

1 When talking on the cordless handset,

press or to select the desired volume level.

• Note: The volume reverts to MIDDLE

each time you hang up (press ).

Cordless handset ringer

OFF

1. Installation

Cordless handset display:

RECEIVER: HIGH

RECEIVER: MIDDLE

RECEIVER: LOW

1 When you are not talking on the

cordless handset, press or to select the desired ringer volume level.

• The ringer will ring once at the sel ect ed

level.

2 If you selected “RINGER: OFF OK ?” to

turn off the ringer, press .

START

Cordless handset display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK ? OK: PRESS START

2. Using the Cordless Handset

Making a Phone Call

OFF

TALK

OFF

1 Pick up the cordless handset and

press .

TALK

2 When you hear the dial tone, dial the

number.

3 When you are ready to end the call, press .

Cordless handset display:

TALK

GHI4JKL5MNO

RECEPTION

PQRS

PLAY

PLAY NEW0STOP

REPEAT SKIP DELETE

OFF

• You can also end the call by simply placing the cordless handset in the

charger.

If the display shows FAX BUSY, you must wait until the fax machine is no longer in use to use the cordless handset.

ABC2DEF

3 6

TUV8WXYZ

Receiving a Phone Call

You can also dial by entering the phone number first and then pre ssing .

Check the number in the display before pressing . If there is a mistake,

HOLD

press to clear the mistake and then enter th e correct digits.

ERASE

TALK

Note: If a pause is needed between any of the digits to access an outside

FUNCTION

line or a special service, press . The pause will appear as a hyphen (-).

/PAUSE

Receiving a Phone Call

1 When the cordless handset rings, pick it up and press any key (except

) to answer. Talk to the other party.

OFF

• If the cordless handset is in the ch arger, simply pic k it up to ans w er (y ou do

not need to press a key).

2 When you are ready to end the call, press .

OFF

Handset

2. Cordless

• You can also end the call by simply placing the cordless handset in the

charger.

Putting a Call on Hold

To put the other party on hold during a call, press . The cordless handset will beep while the call is on hold. When you are ready to resume the call,

HOLD

press once again. Note that placing the cordless handset in the charger will not break the connection while a call is on hold, and thus phone charges

may continue to apply.

HOLD

Receiving a Fax Using the Cordless Handset

Storing and Using Auto-Dial Numbers

FUNCTION

3 Press .

/PAUSE

ENTER TEL #

4 Enter the number by p ressing the number keys.

(Note: A space cannot be entered.)

• To clear a mistake, press .

HOLD

ERASE

• If a pause is required between any of the digits to access a special service

FUNCTION

or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.

5 Press .

START

/PAUSE

6 Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 7.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B = C = D =

E = F =

ABC

ABC2ABC

ABC2ABC2ABC

DEF

DEF3DEF

DEF3DEF3DEF

G = H =

I = J =

K =

L =

M =

GHI

GHI4GHI

GHI4GHI4GHI

JKL

JKL5JKL

JKL5JKL5JKL

MNO

N =

O =

P =

Q =

R =

S =

T =

MNO

MNO6MNO

MNO

PQRS

PQRS7PQRS

PQRS7PQRS7PQRS

PQRS7PQRS7PQRS7PQRS

TUV

TUV8TUV

U = V = W =

X = Y = Z =

TUV

TUV8TUV

8 9

WXYZ

WXYZ9WXYZ

WXYZ9WXYZ9WXYZ

WXYZ9WXYZ9WXYZ9WXYZ

Handset

2. Cordless

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To clear a mistake, press .

HOLD

ERASE

Storing and Using Auto-Dial Numbers

♦ To enter a lower case letter , co ntin ue press ing the k e y for the letter until the

lower case letter appe ars.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

) (

7 Press .

8 Return to Step 2 to store another number, or press to exit.

START

SELECT SEARCH

▲: COMMON ▼: PRIVATE

OFF

Dialing an auto-dial number

1 Press once.

2 Press to select the Common book,

or to select the Private book.

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

3 Press or until the number you wish to dial appears in the

display.

4 Press .

TALK

• The number is automatically diale d.

Storing and Using Auto-Dial Numbers

Editing an auto-dial number

If you need to make changes to a previously stored auto-dial number, follow these steps:

Cordless handset display:

1 Press once.

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Handset

2. Cordless

2 Press to select the Common book,

or to select the Private book.

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

3 Press or until the number you wish to edit appears in the

display.

FUNCTION

4 Press once.

/PAUSE

5 Press the number keys to enter the new number.

• To clear a mistake, press . If a pause is required between any of the

digits to access a special service or an outside line, press .

• If you do not wish to change the number, go directly to Step 6.

6 Press .

START

HOLD

ERASE

FUNCTION

/PAUSE

7 Press the number keys to enter the new name (see Step 6 on page 37 ).

• If you do not wish to change the name, go directly to Step 8.

8 Press .

START

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Storing and Using Auto-Dial Numbers

9 Press to exit.

OFF

Clearing an auto-dial number

If you need to clear an auto-dial num ber, follow these steps:

1 Press once.

2 Press to select the Common book,

or to select the Private book.

Cordless handset display:

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Example: Common book selected

COMMON DIAL

▲▼: SEARCH

FUNCTION: ENTRY

3 Press or until the number you wish to clear appears in the

display.

4 Press .

HOLD

ERASE

ERASE? PRESS START KEY

5 Press .

6 Press to exit.

START

OFF

SELECT SEARCH

▲: COMMON ▼: PRIVATE

Redial

You can automatically redial the last number dialed on the cordless handset. Note: The fax machin e and cord less handse ts each retain the ir own s epara te

redial numbers. Note that the cordless handset redial numbers will be lost if the fax machine is unplugged or an interruption occurs in the power supply.

1 Press .

• Check the display to mak e sure the n umb er that appears is the n umber y ou

REDIAL

Redial

Handset

2. Cordless

wish to dial. (If the wrong number appears, press to clear it.)

2 Press . The number is automatically dialed.

Note: You can also redial by pre ssing first and then . Note that th is method does not allow you to check the number before dialing begins.

TALK

OFF

REDIAL

Using the Intercom Feature

You can use the fax machine and cordle ss handsets as an intercom system.

♦ When using the Intercom feature, you will not hear your voice through the

handset receiver when you speak.

♦ It ma y not be poss ib le t o p age a nother co rdless han dset o r t he f a x ma chi ne

when other cordless handsets or the fax machine are already in use.

Paging the fax machine from a cordless handset

1 Press on the cordless handset.

INTER

COM

The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)

Cordless handset display example:

2: BILL 3: SUE 4:

Using the Intercom Feature

2 Press on the cordless handset to

select the fax machine.

Cordless handset display:

INTERCOM 0: BASE STAT ION

3 The fax machine rings.

Number and name of calling handset

Fax machine display:

INTERCOM

1: BOB

4 The other person picks up the fax machine handset to answer. 5 Talk wi th the other person. When you are read y to e nd the conversation,

press .

Paging a cordless handset from another cordless handset (walkie-talkie feature)

The cordless handsets can be used for walkie-talkie like communication The talking range of the cordless handsets is ???? ft. (??? m), and there is no need to be in the talking range of the fax machine.

1 Press on the cordless handset.

OFF

INTER

COM

The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)

Cordless handset display example:

2: BILL 3: SUE 4:

2 Enter the number of the cordless

handset that you wish to page.

Example:

• To page all cordless handsets and the fax machine, press .

ABC

INTERCOM 2: BILL

Using the Intercom Feature

3 The selected cordless handset rings.

Number and name of calling handset

4 The other person presses any key (exce pt ) on the cordless

handset to answer.

Display of paged handset:

INTERCOM 1: BOB

OFF

5 Talk wi th the other person. When you are read y to e nd the conversation,

press .

Paging a cordless handset from the fax machine (cordless handset locator)

You can use this procedure to page a cordless hand set, or locat e a handset in the event that you misplace it.

OFF

1 Pick up the fax machine handset. 2 Press on the fax machine, and

enter the number of the cordless handset that you wish to page.

INTERCOM

Fax machine display:

INTERCOM

Handset

2. Cordless

Example:

3: SUE

• To page all of the cordless handsets, press .

Display of selected

3 The selected cordless handset rings.

• This allows you to locate the cordless

handset if you h ave misplaced it.

4 The other person presses any key (exce pt ) on the cordless

handset to answer.

cordless handset:

INTERCOM 0: BASE STAT ION

OFF

Transferring Calls

5 Talk wi th the other person. When you are read y to e nd the conversation,

replace the handset.

If a call comes in while the Intercom feature is being used

If an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press

on the cordless handset or replace the fax machine handset), and then

OFF

answer the outside call (press any key except on the cordless handset or pick up the fax machine handset).

OFF

Transferring Calls

You can transfer a call to the fax machine or to a cordless handset. Note: It is not possible to talk to the recipient of a transfer call before

transferring.

Transferring a call from a cordless handset to the fax machine or to another cordless handset

1 During the call, press on the

cordless handset.

INTER

COM

• The call is placed on hold.

The numbers and names of the other cordless handsets appear (even the numbers of cordless handsets that are not registered)

2 To transfer the call to the fax machine,

press . To transfer the call to a cordless

handset, enter the number of the handset.

• To page the fax machine and all

cordless handsets, press

Cordless handset display example:

2: BILL 3: SUE 4:

CALL TRANSFER

The fax machine and cordless handsets all show the above message, regardless of which is selected.

Transferring Calls

3 The selected cordless handset or fax machine rings.

4 The other person answers on the cordless handset or fax machine.

• To ans wer on a co rdless ha ndset other tha n th e selecte d cordl ess h andse t,

press on that cordless handset. To answer on the fax machine when not selected, pick up the fax machine handset.

TALK

• If nobody answers for one minute when you page the cordless handset or

fax machine, your cordless handset will ring to alert you. Press to return to the initial caller. (Note that if yo u tak e no ac tion afte r y our cordles s

handset r ings, the initial caller will be disconn ected.)

TALK

Transferring a call from the fax machine to a cordless handset

1 During the call, press on the

fax machine.

INTERCOM

• The call is placed on hold.

Fax machine display:

PRESS HANDSET #

This message alternates with the numbers and names of the cordless handsets

Handset

2. Cordless

2 Enter the number of the cordless

handset to which you wish to transfer the call.

Example: .

• To page all of the cordless handsets,

press .

Fax machine display:

REPLACE HANDSET

Transferring Calls

3 Repl ace the fax m achine handse t. The

selected cordless handset rings.

4 The other person presses any key (exce pt ) on the cordless

Fax machine display:

CALL TRANSFER

Displays of all cordless handsets

CALL TRANSFER

OFF

handset to answer.

• To ans wer on a co rdless ha ndset other tha n th e selecte d cordl ess h andse t,

press on the other cordless handset.

TALK

• If no one answer s for one minut e whe n you page the cordle ss han ds et, th e

fax mach ine wil l ring to ale rt you. Pic k up the fax machine h andse t to return to the initial caller. (Note that if you take no action after the fax machine rings, the initial caller will be disconnected.)

Note: When a cordless handset is paged, it will continue ringing until the paging is answered, even if is pressed on the cordless handset or the

cordless ha ndset is placed in the charger.

OFF

Changing the reception mode on the fax machine

REMOTE

1 Press .

2 Press until the desired reception

/FLASH

JKL

RECEPTION

mode appears in the display.

REMOTE

3 Press or to exit REMOTE MODE.

/FLASH

OFF

Cordless handset display:

REMOTE MODE

Example: FAX mode

RECEPTION FAX

3. Using the Answering System

The answering system allows you to receive both voice messages and faxes while you are out.

Machine

3. Answering

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the system plays after answering a call to i nf orm callers that the y can le av e a me ssage or s end a f ax. Follow the steps below to record an outgoing message for the general box, and an outgoing message for each personal box that you wish to use.

Example of general outgoing message:

“Hello. You've reac hed _____ _ . No one is a v ailab le to ta ke y our ca ll right no w . If you would like to leave a general message, please speak after the beep. If you would like to leave a personal message, press 1 for Sus an, 2 for Bob, 3 for George, or 4 for Ann now. To send a fax, please press your facsimile Start key now. Thank you for calling.”

Example of personal outgoing message: “This is Susan’s personal box. Please leave a message after the beep.”

Note: Do not lift the handset until Step 3 below.

REC/

1 Press .

MEMO

2 Press until the message you wish

to record appears in the display. (“OGM (GENERAL)” for the general box, “OGM (BOX 1)” for perso nal box 1, “OGM (BOX 2) for personal box 2, etc.)

Note: MEMO RECORDING is for recording a memo (page 53), and OGM (TRANSFER) is for the Transfer function (page 59).

3 Press once.

• (If you have already recorded a

message and wish to check it,

PLAY

press .)

Display:

MEMO RECORDING

OGM (GENERAL)

OGM (BOX 1)

OGM (BOX 4)

OGM (TRANSFER)

LIFT HANDSET OR

PLAY: PLAYBACK

4 Lift the handset.

Setting a Passcode for a Personal Box

5 Press and speak into the handset to record the message.

START/MEMORY

• While recording, the display will show the time left to record.

6 When finished, replace the handset or press .

STOP

To listen to an outgoing message

To listen to an outgoing message, follow Steps 1 and 2 of the above procedure and then press . Note that the general outgoing message

cannot be erased. If you need to change it, simply repeat the recording procedure.

PLAY

Setting a Passcode for a Personal Box

You can set a 3-digit passcode for each personal box. When this is done, the passcode must be entered to listen to messages in a personal box at the fax machine.

(Note: When listening to the messages in a personal box from its corresponding cordless handset, is not necessary to enter the passcode. )

Machine

3. Answering

1 Press once and once.

FUNCTION

2 Press once and once. 3 Press .

Display:

T.A.D. SETTING

BOX PASSCODE

1=SET, 2=CLEAR

Operating the Answering System

4 Press to set a passcode.

(To clear a previously set passcode, press .)

5 Enter the number of the personal box

for which you wish to set a passcode. Example: for Box 1

(If you are clearing a passcode, enter the number of the box and go to Step

7.)

ENTER BOX # (1-4)

ENTER PASSCODE

6 Enter a 3-digit number for the passcode. The first digit of the number

must be 0, 5, 6, 7, 8, or 9.

7 Press .

START/MEMORY

8 Return to Step 5 to set another passcode, or press to return to

the date and time display.

ENTER BOX # (1-4)

STOP

Note: If you wish to change a passcode, cle ar th e passcode and then ente r a

new passcode. If you forget a passcode, clear it and enter a new passcode.

Operating the Answering System

Activating the answering system

To turn on the answering system so that callers can leave messages, press

RESOLUTION/

RECEPTION MODE

“Telephone Answering Device”.)

until the arrow in the display points to TAD. (TAD stands for

RESOLUTION/

RECEPTION MODE

TEL

FAX

TAD

Operating the Answering System

♦ Each outgoing message will play (to stop playback, press ).

STOP

♦ It will not be poss ible to set the recep tion mod e to TAD if a general outgoing

message has not been recorded.

Note: In TAD mode, the machine will automat ica ll y switch to fax reception if it detects 6 seconds of silen ce after an swering a call. F or thi s reas on , if a cal ler pauses for this length of time while leaving a message, they will be cut off.

Number of rings in TAD mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in TAD mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.

♦ The Toll Saver function is initially turned on.

Toll Saver Toll Saver

No received messages

Received messages

OFF

Machine

3. Answering

NOTHING

4 Rings

Ring

ing

Ring

Hi!

2 Rings

Ring

To turn off the Toll Saver function, see page 63.

Hello!

Hi!

(Answer according to

NUMBER OF RINGS setting)

ing

Ring

ing

Ring

To adjust the NUMBER OF RINGS setting, see page 83.

Operating the Answering System

Listening to received messages (at the fax machine)

When you return, the fax machine display will show the number of messages recorded in each box. Follow the steps below to listen to your messages.

1 Press .

PLAY

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least two seconds.

PLAY

2 If you wish to listen to the messages in a personal box, press the

number of the box. Example: for Box 1

3 Enter the passcode of the personal box.

Example:

5 5 1

4 The messages will play.

• As each message pla ys, the date and time of record ing will a ppear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

playback of that message ends. To move back to the previous message,

REPEAT

press within 3 seconds of the beginning of the current message.

• Skip: To skip forward to the next message, press .

Note: Playbac k will stop if you receive a call, lift the han ds et, or p res s .

REPEAT

SKIP

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 99.

STOP

Operating the Answering System

Erasing receiv ed messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages in the general box: To erase all messages in the

general box, press , , and then .

FUNCTION

DELETE

♦ Erasing all messages in a personal box: To erase all messages in a

START/MEMORY

personal box, press , , enter the number of the box, enter the

passcode, and then press .

♦ Erasing a single message: To erase a single message, press

while the message is being played.

FUNCTION

DELETE

START/MEMORY

DELETE

Recording memos

You can record memos for yourself and other users of the machine. These are recorded in the general box, and will be played back together with

incoming messages when the key is pressed.

REC/

1 Press once and once.

MEMO

2 Pick up the handset, press , and speak into the handset.

PLAY

START/MEMORY

3 When you have finished speaking, replace the handset or press .

Machine

3. Answering

STOP

Operating the Answering System

Recording phone conversations

REC/

To record a phone conversation, hold down the key during the

MEMO

conver sa tio n you want to record. Wh en you are finished, rele ase the key. The conve rsation is recorded in th e gener al bo x, and wil l be pla y ed bac k when t he

PLAY

key is pressed.

Listening to messages from a cordless handset

You can use your cordless handset to listen to messages received in your personal box (the personal box with the same number as your cordless handset), or messages received in the general box.

♦ When you have received new messages in your personal box, NEW

MESSAGES appears in your cordless handset display.

REMOTE

1 Press .

/FLASH

2 If you wish to listen to messages in the general box, press .

Cordless handset display:

REMOTE MODE

(Otherwise, go directly to Step 3.)

PQRS

3 Press to listen to all messages in the box, or to listen to only

PLAY

TUV

PLAY NEW

new messages.

4 While listening to your messages, you can do any of the following:

• Repeat: To repeat a message, press .

• Skip: To skip forward, press .

SKIP

• Delete: To delete the message you are currently listening to, press .

REPEAT

DELETE

Operating the Answering System

WXYZ

• Stop: To stop playback, press .

5 To return to the STAND-BY display, press or .

STOP

OFF

REMOTE

/FLASH

• If a call comes in while you are listening to your messages, playback will

stop automatically. Press any key to answer.

• If you take no action for 60 seconds in REMOTE MODE, the cordless

handset will automatically return to the STAND-BY display.

Deleting all messages from a cordless handset

You can use your cordless handset to delete all messages in your personal box, or all messages in the general box.

Machine

3. Answering

REMOTE

1 Press .

/FLASH

Cordless handset display:

REMOTE MODE

(Note: This step is not necessary if y ou are already in REMOTE MODE.)

2 If you wish to delete all messages in the general box, press .

(Otherwise, go directly to Step 3.)

REMOTE MODE

3 Press .

4 Press to delete the messages, and then or to return to

DELETE

START

DELETE ALL? PRESS START KEY

REMOTE

OFF

/FLASH

the STAND-BY display.

REMOTE

WXYZ

• To cancel, press , , or .

STOP

OFF

/FLASH

Optional Answering System Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you in the answering system. The answering system is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

1 Press once and once.

FUNCTION

2 Press once and once.

Display:

T.A.D. SETTING

RECORDING TIME

3 Press . 4 Press a number from 1 to 4 to select the desired ICM recording time.

15 seconds 60 seconds

30 seconds 4 minutes

5 Press to return to the date and time display.

STOP

Fax reception on TAD failure

If the memory for recording incoming messages becomes full while you are out, the ans wering syste m w ill no long er be a b le to re cord m ess ages . The ON TAD FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

3 4

The display briefly shows your selection, then:

REMOTE CODE

♦ Automatic fax receptio n NO: The machine will answer after 20 rings, after

which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call th e machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations on page 62).

Optional Answering System Settings

♦ Automatic fax reception YES: The reception mode will switch to F AX mode,

allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see Remote Operations on page 62).

Automatic f ax rec eption is set to NO at the fact ory before shipping. If y ou want to set it to YES, press the panel keys as follows:

1 Press once and once.

FUNCTION

2 Press once and 4 times. 3 Press .

4 Press to turn on automatic fax

reception, or to turn it off.

5 Press to return to the date and time display.

STOP

Display:

T.A.D. SETTING

ON TAD FAILURE

1=YES, 2=NO

The display briefly shows your selection, then:

OGM ONLY MODE

OGM only mode

If needed, y ou ca n turn off re cordin g of i ncom ing m essages . I n this cas e, y our outgoing message will play, but callers will not be able to leave a message (this applies to all boxes). The machine will still receive faxes sent by automatic dialing.

Machine

3. Answering

1 Press once and once.

FUNCTION

2 Press once and 3 times.

Display:

T.A.D. SETTING

OGM ONLY MODE

Optional Answering System Settings

3 Press .

4 Press to turn on OGM only mode,

or to turn it off.

5 Press to return to the date and time display.

STOP

1=YES, 2=NO

The display briefly shows your selection, then:

CPC DETECTION

CPC Detecti o n

When a caller hangs up, the central telephone exchange issues a CPC (Calling P arty Control) signal . When the ans w ering syst em detects this signal, it stops recording so that periods of silence are not recorded.

However, if you subscribe to special services such as Call Waiting or Call Forwarding, signals used by these services may be mistaken for a CPC signal, causing the answering system to hang up during a call. If you experience this problem, follow these steps to turn off CPC Detection.

1 Press once and once.

FUNCTION

Display:

T.A.D. SETTING

2 Press once and twice. 3 Press .

4 Press to turn on CPC Detection,

or to turn it off.

5 Press to return to the date and time display.

STOP

CPC DETECTION

1=YES, 2=NO

The display briefly shows your selection, then:

BOX PASSCODE#

Transfer Function

The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message in a specified box. This lets you hear your messages immediately after they come in, even when you are at a remote location.

To use the Transfer fu nct ion , you must first prog ram the number tha t you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.

When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.

Programming the transfer number

To use the Transfer function, you must first give the machine the number to call (the transfer number).

Machine

3. Answering

1 Press once and once.

FUNCTION

2 Press once and 3 times.

3 Press .

Display:

T.A.D. SETTING

TRANSFER TEL #

ENTER TEL #

4 Pres s the number keys to enter the transfer number.

• To insert a pause between any two digits of the number, press .

5 Press .

6 Press to return to the date and time display.

START/MEMORY

STOP

FUNCTION

Transfer Function

Recording the transf er mes sage

The transf er mes sage p la ys when y ou a ns w er th e telep hone , and i nf orms y ou that the call is a transfer call. The following is an example:

“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”

Note: Do not lift the handset until Step 3 below.

REC/

1 Press once and once.

MEMO

Display:

OGM (TRANSFER)

2 Press once.

• If you hav e already record ed a me ssage , y ou can pre ss to listen to the

message, or press to delete the message.

DELETE

PLAY

3 Lift the handset.

4 Press and speak into the handset to record the message.

5 When finished, replace the handset or press .

START/MEMORY

• The transfer message can be up to 15 seconds long. While recording, the

display will show the time left to record.

STOP

Checking or erasing the tran sfer message

To check or erase the transfer message, follow Steps 1 and 2 of the above procedure, and then press to check the message , or to erase the message.

PLAY

DELETE

Turning the Transfer function on and off

When you go out and wish to use the Transfer function, turn it on as follows:

Transfer Function

1 Press once and once.

FUNCTION

2 Press once and 4 times. 3 Press .

4 Press to turn on the Transfer

function. (Press to turn the function off.)

Display:

T.A.D. SETTING

TRANSFER FU NC

1=YES, 2=NO

The display briefly shows your selection, then:

ON TAD FAILURE

5 Press the number of the bo x f o r whic h you want the Transfer function to

operate (for the general box, press ).

6 Press to return to the date and time display.

STOP

7 Each time the machine receives an incoming message, it will call your

programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial

pad of your phone, enter , your remote code n umber (see page 62 ) if the general box wa s s ele cted in Step 5, or the box passcode number if a

personal box was selected, and then . Your messages will play.

Machine

3. Answering

• You can also perform any of the remote operations described in Remote

Operations later in this chapter (see page 62).

Note: When you hang up after a transfer call, the machine will not immediately resum e normal oper ation. If you want the mach ine to acce pt calls

immediately after a transfer call, enter twice before hanging up (if hanging up during message playback, first enter and to stop playback, then enter twice).

Remote Operations

When you are out, you can call the machine from any touch-tone telephone and play back your mes sa ges us in g th e re mo te c om m and s . You can also use these commands to change the reception mode and other settings.

Remote code number

After calling the machine, you must enter your remote code number to listen to messages in the general box, or to messages in a personal box that does not have a passcode.

The remote code number has been set to "001" at the factory. To change the number, follow the steps below.

1 Press once and once.

FUNCTION

2 Press once and twice.

Display:

T.A.D. SETTING

REMOTE CODE

3 Press . 4 Press the number keys to enter a 3-digit remote code numb er.

5 Press to store the remote

6 Press to return to the date and time display.

START/MEMORY

number.

STOP

TRANSFER TEL #

Remote Operations

Toll Saver

When you call th e m ac hin e to li ste n to your messag es, it will ans w er a fte r two rings if it has received at least one message in any of the boxes, or after four rings if it has not received any messages.

Machine

3. Answering

Remote Operations

Retrieving your messages

Note: You can only access one box per call. If you wish to access more than one box, you must make a separate call for each box.

1 Call the machine from a touch-tone telephone. When the general

outgoing message begins, press on the telephone.

• You will hear a short beep, and the outgoing message will stop.

2 If you wish to listen to the messa ges in a per sonal bo x, en ter the numb er

of that box (otherwise, go directly to Step 3).

Example: for Box 1

3 If you are accessing the general box, enter your remote code.

If you are acces sing a per sonal bo x, enter the passc ode of the bo x (if th e box does not have a passcode, enter your remote code).

When finished, press .

• You will hear a series of beeps equal to the number of messages recorded

in the box, or one long beep if four or more messages have been received. The machine will the n pl ay back t he mes sa ges, beeping once at th e e nd o f each message . When all me ssage s h a v e been pla y ed bac k, y o u will hear a long beep.

• If no messages have been received, you will hear a short beep. You can

either hang up, or perform any of the operations described in the following section, O ther remote operations.

Remote Operations

4 While the messages are playing, you can do any of the following:

• Repeat: To listen to a m essage a secon d time , pre ss and on the

telephone before that message ends. To move back to the previous message, press and during the first 3 seconds of the current

message.

• Skip forward: To skip forward to the next message, press and

on the telephone.

• Stop: To stop playback, press and on the telephone. After this,

you can enter any of the commands described in the following section, Other remote operations.

• Play new messages: To listen to only your new messages, first stop

playback by pressing and , and then press and .

0 6

• Erase a message: To erase the message you are currently listening to,

press and before it ends.

5 When you have finished listening to your messages, you can do any of

the following:

• Erase all messages: Press , , and .

3 3

Machine

3. Answering

• Repeat playback: Press and .

• Perform other operations: You can enter any of t he comma nds de scribed

in the following section, Other remote operatio ns.

• Hang up: If you do not erase your messages first, they will be saved and

any new messages will be recorded after them. If you want the machine to resume normal operation immediately, press twice before hanging up

(in some cases, particularly when the Transfer function is used, the machine may not accept ne w call s fo r one or two m inutes after you hang up

unless you press twice).

Remote Operations

Note: You can also call the machin e a nd perform remote opera tions when the reception mode is set to FAX. In this case, when you call the machine, press

immediately after it answers (before you hear the fax tone), and then

continue from Step 2 above.

Comments:

♦ When a remote command is accepted by the machine, you will hear one

beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

♦ When entering a comm and, do no t pause lo nger tha n 10 seco nds bet ween

each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.

♦ If you pause for longer than 10 seconds before entering a command, or

make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)

Other remote operations

After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.

Note: The foll o w in g co mm an ds can not be entered while mess age s are being played back. If you do not want to wait until playback ends to enter a

command, first stop playback by pressing and , and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

♦ TAD mode: , , and .

♦ FAX mode: , , and .

♦ TEL mode: , , and .

Remote Operations

Recording a new outgoing message

Note: You can only record a new outgoi ng mess age for the box y ou acc essed at the beginning of the call.

1 Press and on the telephone.

2 When you hear a short beep, speak into the telepho ne to rec ord the ne w

message.

• The message can be up to 15 seconds long. After 15 seconds (or earlier if

the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press , , and on the telephone, followed by the number of the box for which you want the Transfer function to operate

(press for the general box) and .

To turn Transfer off: Press , , and on the telephone.

Changing the transfer telephone number

9 1

Machine

3. Answering

1 Press , , and on the telephone.

9 0

2 After you hear a short beep, enter the new telephone number. When

finished, press .

• To insert a pause between any two digits of the number, press .

Remote Operations

Recording a new transfer message

1 Press , , and on the telephone.

9 3

2 When you hear a short beep, speak into the telepho ne to rec ord the ne w

message.

• The time for the transfer message is fixed at 15 seconds. After 15 seconds

(or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a memo

You can record a memo for y ourself or other user s of th e mach ine . Th e mem o will be recorded in the general box.

1 Press and on the telephone. 2 When you hear a short beep, speak into the telephone to record the

memo.

3 When you are finished, press and on the telephone.

• If the machine detects silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mode: Press , , and on the telephone. (Outgoing messages will play, but callers will not be able to record a

message. Faxes sent by automatic dialling will be received)

To turn off OGM only mode: Press , , and on the telephone.

1 1

4. Sending Faxes

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

5.8" (148 mm)

5.5" (140 mm)

Maximum size

8.5"

(216 mm)

23.6" (600 mm)

Minimum weight Maximum weight

14 lbs. (52 g/m² )

42 lbs. (157 g/m²)

Loading up to 10 pages at once:

Minimum size Maximum size

5.8" (148 mm)

5.5" (140 mm)

8.5" (216 mm)

Minimum weight Maximum weight

14 lbs. (52 g/m² )

21.5 lbs. (80 g/m²)

Note: Letters or graphics on the edges of a document will not be scanned.

0.2"(5 mm)

Letters in the shaded area wil l not be scanned.

11" (279 mm)

Faxes

4. Sending

0.16"(4 mm)

0.2"(5 mm)

0.16"(4 mm)

The illustration shows the scanning margins for lettersize document s. The scan ning width is 8.3” (210 mm). The horizontal margins decrease for smaller-width documents.

Loading the Document

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, s taples, an d pins must be remov ed from docum ents bef ore loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which a re pa tched , taped, torn, smal ler than the mi nim um si ze ,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you ne ed to send or cop y mor e than 10 pa ges, pl ace the addi tional page s

gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which must be

loaded one at a tim e, i nsert each page i nto the f eeder as t he pre v ious page is being scanned. Insert gently to prevent double-feeding.

1 Adjust the document guides to the

width of your document.

2 Insert the document face down in the

document feeder. The top edge of the document should enter the feeder first.

• READY TO SEND will appear in the

display.

Adjusting the Resolution and Contrast

3 Adjust the resolution and/or contrast settings as explained in

Resolution and Contrast below, then dial the receiving machine as

explained on page 72.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the def ault contra st setting is AUTO.

Note: The resolution and contrast setti ngs are only effective for sending a document. They are not effective for receiving a docum ent .

You must adjust the settings each time you don’t wa nt to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

FINE Use FINE f or documents containing sm all letters

SUPER FINE Use SUPER FINE for documents containing

HALF TONE Use HALF TONE for photographs and

setting gives you the fastest and most economical trans mi ss io n.

or fine drawings.

very small letters or very fine drawings.

illustrations. The original will be reproduced in 64 shades of gray.

Faxes

4. Sending

Adjusting the Resolution and Contrast

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

1 Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

RESOLUTION/

2 Press one or more times until

RECEPTION MODE

the desired resolution and contrast settings appear in the display.

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution settin g. The s econ d time y ou move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolut i on , the r eceiving fax machine must also have that resolution. If it doesn’t, your machine will autom atically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

HALF TONE :DARK

1 Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

Sending a Fax by Normal Dialing

Faxes

4. Sending

2 Pick up the handset or press .

Listen for the dial tone.

SPEAKER

3 Dial the number of the receiving

machine by pressing the number keys.

4 Wait for the connection. Depending on the setting of the receiving

machine, you will either hear a fax tone or the other person will answer.

• If the other party answers, a sk the m to pres s th eir Start ke y (if you pressed

, pick up the handset to speak with them). This causes the receiving

machine to issue a fax tone.

Sending a Fax by Automatic Dialing

5 When you hear the fax tone, press . Replace the handset.

START/MEMORY

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 101).

Note: If the transm ission is unsu ccessful and DO CUMENT JAMM ED appears in the display, remove the document as explained on page 119. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Sending a Fax by Automatic Dialing

You can store your most frequently dialed fax or phone numbers in the machine for automatic dialing.

♦ Auto-dial numbers can be stored using either the fax machine or the

cordless handset (to store a number using the cordless handset, see page

36).

♦ Numbers stored using the fax machine are stored in the Common book. A

total of 40 numbers can be stored.

Storing fax and phone numbers for automatic dialing

1 Press once and once.

FUNCTION

2 Press once.

Display:

ENTER FAX #

3 Enter the fax or voice number by pressing the number keys.

(Note: A space cannot be entered.)

• To clear a mistake, press .

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen (two seconds per pause). Several pauses can be entered in a row.

SPEAKER

FUNCTION

Sending a Fax by Automatic Dialing

4 Press .

START/MEMORY

5 Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A = B = C = D = E =

F =

G = H = I = J = K = L = M =

♦ To enter two letters in succession that require the same key, press

after entering the first letter.

♦ To enter a lower case letter , co ntin ue press ing the k e y for the letter until the

lower case letter appe ars.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

N = O = P = Q = R =

S =

T =

U = V =

W =

X = Y = Z =

) (

Faxes

4. Sending

6 Press .

START/MEMORY

7 Return to Step 2 to store another number, or press to return to

Display:

STOP

the date and time display.

Note: The fax machine uses a lithium battery to keep automatic dialing numbers

and other programmed inform ati on in memory when th e power is turned off. Battery power is consu m ed primarily when th e power is off. With the power kept continuously off, the life of the battery is ab out 5 years. If the b at te ry dies, have your dealer or retailer replace it . Do not try to replace it yoursel f.

Sending a Fax by Automatic Dialing

Editing and clearing auto-dial numbers

If you need to ma ke changes to a previously sto red auto-dial numb er, or clea r a number , follow these steps:

1 Press once and once.

FUNCTION

2 Press or until the number you wish to edit or clear appears in

the display.

3 Press . 4 Press for EDIT or for CLEAR.

• If you selected CLEAR, go to Step 8.

5 If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

6 Press . 7 Make the desired changes to the name.

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 75). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

Sending a Fax by Automatic Dialing

8 Press .

9 Return to Step 2 to edit or clear another number, or press to

START/MEMORY

STOP

return to the date and time display.

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or make a phone call.

1 If you are sending a fax, load the

document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

READY TO SEND

Faxes

4. Sending

2 Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

3 If you are sending a fax, press . Dialing and transmission

begins.

• If the transmission is completed successfully, the fax will beep once.

• If an error occurs, the fax will beep three times and print a Transaction

Report to inform you of the problem (see page 101).

If you are making a phone call, lift the handset. Dialing begins.

START/MEMORY

Sending a Fax by Automatic Dialing

Sending a fax by Direct Keypad Dialing

Yo u can also enter a full number with the number keys and then press the

START/MEMORY

when you don't need to speak to the other party before faxing.

key to begin dialing. You can use this method to dial a full number

1 Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

READY TO SEND

2 Enter the number of the receiving machine by pressing the number

keys.

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause will appear as a hyphen (two seconds per pause). Several pauses can be entered in a row.

FUNCTION

3 Check the display. If the number of the receivi ng machine shown is

correct, press .

• If the number is not correct, press to backspace and clear one digit

at a time, and then re-enter the correct digit(s).

START/MEMORY

STOP

Sending a Fax by Automatic Dialing

Redial

You can automatically redial the last number dialed on the fax machine. This procedure can be used to send a fax or make a phone call.

Note: The fax machine and the cordless handset each retain their own separate redial num ber s .

1 If you are sending a fax, load the

document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

RECEPTION MODE

2 Press once. <REDIAL> appears in the display, followed by the last

number dialed. Make sure the number that appears is the number you wish to dial.

Faxes

4. Sending

3 If you are sending a fax, press . Dialing begins.

If you are making a phone call, lift the handset. Dialing begins.

Note: If a fax transmission is unsuccessful and DOCUMENT JAMMED

appears in the d ispla y, remove the docum ent as e xp lained o n page 11 9. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

START/MEMORY

Automatic redialing

If you use automatic dialing (including Direct Keypad Dialing) to send a fax and the line is b usy, the fax machine wil l au tom ati ca lly red ial the number. Th e fax machine w ill mak e three re dial attem pts at inte rvals of fiv e m inutes . During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

Sending a Fax by Automatic Dialing

♦ You can press to clear the message and stop automatic redialing.

STOP

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialing may stop before three redialing attempts are made.

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for bo th t ransmissions and re cep t io ns, and is only effectiv e wh en the other fax machine has ECM as well.

If desired, you can turn ECM off. This will increase slightly the amount of memory available for memory transmission and reception.

1 Press once and once.

2 Press once and 6 times.

FUNCTION

OPTION SETTING

ECM MODE

3 Press once.

4 Press to select YES, or to

select NO.

5 Press to return to the date and

time display.

STOP

1=YES, 2=NO

The display briefly shows your selection, then:

DAY LIGHT SAVE

Sending a Fax From Memory

You can scan a document into the fax ’s memory and send the docu ment f rom memory. This increases transmission speed and allows you to send a fax to multiple des tinations in a s ingle op eration . After transmi ssion, the docu ment is automatically cleared from memory.

Note: If a power f ai lure occu rs whil e sendin g a f ax f rom memo ry, you will need to repeat the operation.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦ When sendin g to mu ltiple d estin ations , only auto-d ial n umb ers c an b e us ed

to dial the numbers of the receiving mac hines.

1 Load the document(s).

RESOLUTION/

• If desired, press to set the

resolution and/or contrast.

2 Press .

START/MEMORY

RECEPTION MODE

3 Press (or ) until the name of the destination appears in the

display (if no name was stored, the number will appear).

4 Press to select the destination.

5 Repeat Steps 3 and 4 for each of the other destinations to which you

wish to send the fax (maximum of 20).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

STOP

Faxes

4. Sending

Sending a Fax From Memory

6 When you are ready to begin transmission, press .

START/MEMORY

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Memory transmission

You can also send a fax through memory when sending to a single destination. This is co n venient when sending to destinations w he re the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

To send a fax through memory, load the document, press , and then dial using one of the following methods:

♦ Press the number keys to enter the fax number and then press .

♦ Press repeatedly to select an auto-dial number and press .

♦ Press once to select the last number dialed and press .

START/MEMORY

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL and SEE MANUAL will alternately appear in the display.

♦ Press if you want to transmi t the page s which hav e be en stor ed up

♦ Press if you want to cancel the entire transmission.

START/MEMORY

to that point in memory. The remaining pages will be ejected from the feeder . Af ter tra nsmission, th e memory will be cle ared and y ou can transmi t the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

STOP

5. Receiving Faxes

Using FAX Mode

RESOLUTION/

RECEPTION MODE

When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in Using TEL Mode on page

84. 4 rings Fax recepti on

Faxes

5. Receiving

Using TEL Mode

2 Press once.

3 Press once.

4 Enter the desired number of rings (any

number from 2 to 5).

Example: 3 rings

5 Press to return to the date and time display.

Note: If you are using Distinctive Ring, the fax machine will answer calls after two rings regar dl ess of the above setti ng.

STOP

NUMBER OF RING

ENTER (2 -5) (4)

The display briefly shows your selection, then:

TRANSACTION

Using TEL Mode

To select TEL mode, press

RESOLUTION/

RECEPTION MODE

the display points to TEL.

RESOLUTION/

RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.

until the arrow in

TEL

FAX

TAD

Answering with the fax’s handset

1 When the fax machine rings, pick up

the handset.

Using TEL Mode

2 If you hear a fax tone, wait until the

display shows RECEIVING and then replace the handset.

Note: If you have set the Fax Signal Receive

setting to NO, press to begin reception.

Beep

RECEIVING

START/MEMORY

3 If the other party first speaks with you

and then wants to send a fax, press

START/MEMORY

the sender presses their Start key.)

after speaking. (Press before

• When RECEIVING appears in the

display, hang up.

Answering on an extension phone connected to the same line

START/MEMORY

RECEIVING

Faxes

5. Receiving

1 Answer the extension phone when it

rings.

Optional Reception Settings

2 If you hear a soft fax tone, wait until your fax responds (you will hear

pronounced, high-pitched tones), then hang up.

Beep

Pronounced, high-pitched tones

3 If the fax doesn't respond, or if the other party first talks to y ou and then

wants to send a fax, set the phone down (do not hang up), walk over to the fax, lift the fax’s handset, and press .

START/MEMORY

• The above step is neces sary if you have set the F ax Sig nal Receiv e setting

to NO.

Optional Reception Settings

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone . If you use a c om pu ter fax modem to send do cumen ts on t he sam e lin e, y o u m ust turn this functi on off i n order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

1 Press once and once.

FUNCTION

2 Press once and 4 times.

3 Press once.

Display:

OPTION SETTING

FAX SIGNAL RX

1=YES, 2=NO

Optional Reception Settings

4 Press to turn on the function, or

5 Press to return to the date and time display.

to turn it off.

STOP

The display briefly shows your selection, then:

CALLER-ID

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

1 Press once and once.

FUNCTION

Display:

OPTION SETTING

Faxes

5. Receiving

2 Press once and 4 times.

3 Press once.

4 Press to select AUTO, or to

select 100%.

RECEIVE RATIO

1=AUTO, 2=100%

The display briefly shows your selection, then:

PRINT CONTRAST

Substitute Reception to Memory

5 Press to return to the date and time display.

STOP

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging fi lm needs rep lacemen t, or the paper jam s, inco ming f ax es will be received to memory.

When you hav e received a document in memory, FAX RX IN MEMORY wi ll appear in the display, alternating with ADD PAPER & PRESS START KEY or CHECK FILM / CHECK CO VER / CHECK PAPER JAM. When you add p ape r

(and press ), replace the imaging film, or clear the jam, the stored documents will automatically print out.

♦ If you received documents in memory because the fax ran out of paper, be

sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

START/MEMORY

6. Making Copies

Your fax machine ca n also be used to mak e c opies. Single and m ultiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

1 Load the document(s) face down.

(Maximum of 10 pages.)

RESOLUTION/

• If desired, press to set the

resolution and/or contrast. (The default resolution setting for copying is FINE.)

2 If desired, select an enlarge/reduce setting, and/or select the number of

copies per original:

• ENLARGE/REDUCE: Press or until the desired setting appears

in the display. Settings a re 10 0%, 125%, 135%, 5 0%, 73%, 88%, 94%, a nd AUTO (auto size adjustment to match the size of the paper). The default setting is 100%.

Example: Press twice

RECEPTION MODE

READY TO SEND

RATIO: 125%

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. The default setting is 1. Example: Press for five copies

3 When you are ready to begin copying, press .

If MEMORY IS FULL appears...

If the memory become s f ull w hil e a doc um en t is being scanned, MEMO RY IS FULL and SEE MANUAL will alternately appear in the display and the document will automatical ly feed out. This may hap pen if the resolu tio n is set to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are making more than one copy per original. To avoid using memory, use STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting, and make only one copy per original.

COPY/HELP

Copies

6. Making

Making Copies

Copy Cut-off

When making a c op y o f a doc ument that is longe r than the prin ting pa per, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

1 Press once and once.

FUNCTION

Display:

2 Press once and once.

3 Press once.

4 Press to set copy cut-off to YES

(the remaining part of the document will not be printed), or to set copy

cut-off to NO (the remaining part will be printed on a second page).

5 Press to return to the date and time display.

STOP

The display briefly shows your selection, then:

OPTION SETTING

COPY CUT-OFF

1=YES, 2=NO

NUMBER OF RING

7. Special Functions

Caller ID (Requires Subscription to Service)

If you subscribe to a caller identific ati on service from your telephone company, you can hav e the fax mac hin e and the cordless handset display the name and number of the caller when you receive a call.

Important:

♦ To use this function, you must subscribe to a caller identification service

from your telephone company. Note that your fax may not be compatible with some caller identification services.

♦ Area Code mode: This step is needed if your telephone exchange cannot

dial a local phone number (within your calling area code) when the area code is dialed with the phone number (see Step 5).

1 Press once and once on

FUNCTION

the fax machine.

2 Press once and 5 times. 3 Press once.

4 Press (YES) to turn on Caller ID.

(T o turn off Calle r ID, p ress and go to Step 8.)

5 Press to select SET.

(To clear a previously set area code, press and go to Step 8.)

Note: Entering your area code in this step causes it to be automatically removed

from local numbers in the Caller ID list (page 93). This is only required if you need to eliminate dialing of the area code when dialing a local numb er from t he l ist . Example (using the area code “123”): If Step 5 is skipped, the Caller I D display will show 123-444-1234, and the number that will dial from the Caller ID list is 123444-1234. If the area code 123 is entered in Step 5, the Caller ID displa y will sho w 444-1234, and the number that will dial from the Caller ID list is 444-1234.

Display:

OPTION SETTING

CALLER-ID

1=YES, 2=NO

AREA CODE # MODE

1=SET, 2=CLEAR

ENTER AREA CODE

7. Special

Functions

Caller ID (Requires Subscription to Service)

6 Enter the three digits of your area code.

7 Press to store your area code.

8 Press to return to the date and time display.

START/MEMORY

STOP

ECM MODE

How Caller ID operates

When you receiv e a call , the name an d phone nu mber of the calle r will app ear in the fax mac hine displ a y an d co rdless hand set disp la y, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

Display example (fax machine display)

JOHN DOE 525-8693

Caller’s name Caller’s number

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was receive d from your t elephone

CALLER-ID ERROR Noise on the telephone line prevented reception of

OUT OF AREA The call was made from an area which doe s not ha v e a

PRIVATE CALL Caller information was not provided by the telephone

company. Make sure that the telephone company has activated your service.

caller information.

caller identificati on se rvice, or th e cal ler’s service is not compatible with that of your local phone company.

company at the caller’s request.

Caller ID (Requires Subscription to Service)

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this inf ormation, which consists o f the name and number of each caller, in the Caller ID List.

♦ After you have received 30 calls, each new call will delete the oldest call. ♦ All calls will be erased if you unplug the fax or a power failure occurs.

Follow the steps below to view the Caller ID List in the fax machine display. If desired, you can immediately dial a number when it appears.

1 Press twice.

2 Press or to scroll through the list. 3 If you wish to dial one of the numbers in the list, scroll through the list

until the number appears in the display.

• Fax: If you wish to send a fax, load the

document and then press . Dialing and transmission begin.

• Voice call: If you wish to make a voice

call, pick up the handset (or press

SPEAKER

). Dialing begins autom atically. (If

you pressed , pick up the handset when the othe r party ans w ers.)

4 Press when you have finished viewing the list.

STOP

SPEAKER

START/MEMORY

Fax:

START/MEMORY

Voice call:

7. Special

Functions

Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press while the call appears in the display. If you want to delete all calls from the list, hold

down for at least 3 seconds while you are viewing any number in the list.

Viewing the Caller ID list from the cordless handset

You can also view the Caller ID list in the cordless handset display, and automatically dia l a n um ber from the list . (No te tha t the co rdle ss handset and the fax machine share the same list.)

1 Press .

REVIEW

Cordless handset display:

REVIEW CALLS

▲▼: REVIEW

2 Press or to scroll through the numbers in the list. 3 While viewing the list, you can do the following:

• Dial a number: Scroll to the desired number and then press . (Note:

You can only make a phone call from the cordless handset; you cannot start a fax transmission.)

TALK

• Erase a call: Scroll to the call you wish to erase, press , and then

START

press .

4 Press when you have finished viewing the list.

OFF

HOLD

ERASE

Caller ID (Requires Subscription to Service)

Erasing all calls using the cordless handset

Follow these steps to erase all calls from the Caller ID list using the cordless handset.

1 Press .

2 Press .

3 Press .

REVIEW

HOLD

ERASE

START

• To cancel, press .

OFF

Cordless handset display:

REVIEW CALLS

▲▼: REVIEW

ERASE ALL? PRESS START KEY

Priority Call

If you have turned on Caller ID, you can set the machine to make a special ringing sound when yo u rec ei ve a call from a designated phone number. This lets you kno w im m edi atel y w ho is c al lin g w ith out h a v in g to lo ok at the display.

To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

1 Press once and 3 times.

FUNCTION

2 Press once and twice. 3 Press once.

Display:

ENTRY MODE

PRIORITY #

1=SET, 2=CLEAR

7. Special

Functions

Caller ID (Requires Subscription to Service)

4 Press to store a number.

(To clear a previously stored number, press and go to Step 6.)

5 Ente r the number by p ressing the number keys (max. 20 digits).

6 Press to store (or clear) the number.

7 Press to return to the date and time display.

START/MEMORY

STOP

Blocking voice calls

If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number.

In this case, whe n a v oice call or a fax tran smission c omes in fro m the nu mber you have specified as a "Junk Number", your fax will break the connection as soon as it rece ive s the calli ng ph one numbe r from the caller I D service (be fore the second ring).

HS NAME SET

To use this function, enter the number that you wish to block as explained in Blocking Reception of Unwanted Faxes (see page 98). Only one number can be blocked.

Note: This function cannot be used if you are using the Distinctive Ring function.

Distinctive Ring (Requires Subscription to Service)

Important:

♦ To use distinctive ring, you must subscribe to a distinctive ring

service from your local phone company.

♦ Your fax machine may not be compatible with some distinctive ring

services.

Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second nu mber rings differently from your normal number.

If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an excl usive fax number. To have your fax automatically answer when your second number is called, follow the steps below:

1 Press once and once.

2 Press once and 3 times. 3 Press once. 4 Press a number from 1 to 3 to select the ring patte rn belo w that ma tche s

your second number’s ring pattern. Or, press 4 to have your fax automatically ans w er your normal telephone n um ber. Press 5 to turn off

the distinctive ring function.

RING PATTERN 1 Two short rings RING PATTERN 2 One short, one long, and o ne s ho rt ring RING PATTER

7. Special

Functions

Blocking Reception of Unwanted Faxes

The display briefly shows your selection, then:

5 Press to return to the date and time display. 6 Set the reception mode to FAX.

STOP

RESOLUTION/

RECEPTION MODE

F A X SIGNAL RX

♦ When using distinctive ring, you must set the reception mode of your fax

machine to FAX. When your designated fax number is dialed, your fax will automatically answer and begin reception after two rings. Note that other devices on the sam e lin e will als o ring until y o ur fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

Blocking Reception of Unwanted Faxes

The Anti Junk Fax functi on a ll o ws you to bloc k reception of fa xes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use th is function, fol low t he steps b elow to enter the f a x number fro m which you do not wish to receive faxes. One fax number can be entered.

1 Press once and 3 times.

FUNCTION

Display:

ENTRY MODE

TEL

FAX

TAD

2 Press once and twice. 3 Press once.

4 Press to store an Anti Junk number, or to clear a previously

stored number (if you are clearing a number, go to Step 6).

ANTI JUNK #

1=SET, 2=CLEAR

5 Enter the fax number by pressing the number keys (max. 20 digits). 6 Press and then press to return to the date and time

START/MEMORY

display.

STOP

Sharp UX-CC500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual