SHARP UX-BD80/90 User Manual

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IMPORTANT

PLEASE KEEP THE EXTERNAL & INTERNAL PACKAGING SAFE.

PLEASE DO NOT THROW IT AWAY.

IN THE UNLIKELY EVENT OF A HARDWARE FAILURE, OUR

REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP

FACSIMILE IN THIS BOX.

THANK YOU FOR YOUR ASSISTANCE.

FACSIMILE

OPERATION MANUAL

MODEL

UX-BD80/UX-BD90

1. Installation

2. Using the Cordless Handset

3. SMS Text Messaging

4. Using the Answering Machine

5. Sending Faxes

6. Receiving Faxes

7. Making Copies

8. Special Functions

9. Printing Lists

10. Maintenance

11. Troubleshooting

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted.

In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter E, or by the safety earth symbol or coloured green or green-and-yellow.The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black.The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.

This apparatus must be protected by a 13A fuse in the mains plug or distribution board.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directive 1999/5/EC.

Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.

Cet appareil est conforme aux exigences de la directive 1999/5/CE.

Este aparato satisface las exigencias de las Directiva 1999/5/CE.

Quest’apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.

Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.

Este equipamento obedece às exigências da directiva 1999/5/CE.

Η υυ αυ αναπονα  απα ων οηγα 1999/5/ΕK.

Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.

Dette udstyr overholder kravene i direktiv 1999/5/EF.

Dette produktet oppfyller kravene i direktiv 1999/5/EC.

Tämä laite täyttää direktiivi 1999/5/EY.

This is a facsimile product operating in British and Irish analogue public switched telephone networks which follow the TBR21 Standard.

The Declaration of Conformity can be viewed at the following URL address.

http://www.sharp.de/doc/UX-BD80.pdf http://www.sharp.de/doc/UX-BD90.pdf

Introduction

*Quality mode is initially turned off. To turn on Quality mode, see page 27.

**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

Print cartridge yield* (at 4% coverage**)

Initial cartridge

Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge: SHARP UX-C70B

Quality mode OFF: Approx. 600 A4 pages

Quality mode ON: Approx. 400 A4 pages

Paper tray capacity Approx. 50 A4-size sheets

(at room temperature; maximum stack height should not be higher than the line on the tray)

Recording system Thermal inkjet

Print resolution

600

× 600 dpi

Effective printing width 203 mm max.

Memory size** 448 KB (approx. 24 average pages with ECM

turned off; 20 minutes of voice messages (including OGMs))

Automatic dialling 30 numbers

Welcome, and thank you for choosing a SHARP fax machine and cordless handset.

In addition to the cordless handset(s) included with the machine (two cordless handsets are included with the UX-BD90, one cordless handset is included with the UX-BD80), other cordless handsets that support the DECT/GAP standard can also be added. The total number of cordless handsets that can be used with the machine is six.

The UX-BD80/90 base (fax machine) complies with the GAP (Generic Access Prophile) standard and supports the following functions: Outgoing calls, incoming calls, intercom. Additional bases and handsets must comply with the GAP standard.

This Sharp fax machine supports SMS messaging. To use this feature, see page 73.

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time** Approx. 6 seconds (only when ECM is on)

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MR, MH, MMR

Telephone function Yes (cannot be used if power fails)

Applicable telephone line Public switched telephone network (TBR21) / PBX

Reception modes TEL/FAX, TEL, FAX, A.M.

Automatic document feeder

10 sheets max. (A4, 80 g/m

paper)

Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Scanning Resolution Horizontal: 8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Halftone (grayscale) 64 levels

Contrast control Automatic/Dark selectable

Copy function Single/Multi/Sort (99 copies/page)

Display 16-digit LCD display, 2 lines

Power requirements 230 V AC, 50 Hz

Power consumption Standby (with cordless handset charging in

cradle): 6.0 W Maximum: 35 W

Operating temperature 15 - 32°C

Cordless handset specifications

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Humidity 25 - 80% RH

Dimensions (without

attachments)

Width: 354 mm Depth: 247 mm Height: 138 mm

Weight (without attachments)

Approx. 3.2 kg

Standard DECT (Digital Enhanced Cordless

Telecommunications) GAP (Generic Access Profile)

Frequency 1.88 to 1.9 GHz

Duplex operation TDMA (Time Division Multiple Access)

Dimensions Width: 51 mm

Depth: 29 mm Height: 145 mm

Weight Approx. 130 g (with battery)

Battery 1.2 V Ni-MH battery; capacity: 630 mAh x 3 pcs

(min. 600 mAh)

Power consumption

Initial charging Battery life Battery life in standby mode

Approx. 1.0 W (in standby mode) Approx. 12 hours for initial charge Approx. 10 hours (600 minutes) (at room temp.) Approx. 120 hours with one full charge (at room temperature)

Battery life (both normal and in standby mode) may vary depending on usage, range from base machine, and environmental conditions such as temperature

Important:

This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

The fax machine is not compatible with digital telephone systems.

System PIN number

Please fill in your system PIN in the space provided below. For information on the System PIN number, see page 67.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone socket and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 230 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

Batteries

Use only the batteries specified in this manual. Use only the provided charger to charge the batteries.

Do not use new and old batteries together. Do not use different types of batteries together.

When replacing batteries, make sure that the "+" and "-" sides are placed correctly.

Do not mutilate the batteries. Corrosive fluid may leak out and cause injury or burns to the eyes and skin. The fluid may be toxic if swallowed. In case of contact with eyes, flush with clean water (do not rub), and seek medical attention immediately.

Do not store or carry a battery with other metal objects such as keys or pins. These may short the battery and cause it to overheat.

Do not allow a battery to become wet.

Do not dispose of a battery in a fire or heat a battery. The battery may explode.

Do not let children replace the batteries.

Do not attempt to recharge a non-rechargeable battery.

Health care facilities and equipment

Radio frequency energy emitted from the cordless handset equipment may cause medical equipment to malfunction. Verify that any personal medical equipment you are using is adequately shielded from external radio frequency energy before using the cordless handset equipment. Do not use the cordless handset equipment in health care facilities where such use is prohibited.

Important:

This facsimile is only designed for use in the country where approved.

Table of Contents

A Look at the Operation Panel 9

1. Installation 16

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 29

Setting Up the Cordless Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 33

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Flash Select Setting for PBX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Volume Adjustment (on the Machine) . . . . . . . . . . . . . . . . . . . . . . . 40

2. Using the Cordless Handset 44

About the Cordless Handset System . . . . . . . . . . . . . . . . . . . . . . . . 44

Making a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Receiving a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Receiving a Fax Using the Cordless Handset . . . . . . . . . . . . . . . . . 48

Storing and Using Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . 48

Dialling From the Incoming/Outgoing Call List (Redial) . . . . . . . . . . 54

Using the Intercom Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Transferring Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Adjusting the Ringing Melody and Volume. . . . . . . . . . . . . . . . . . . . 60

Other Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Registering Cordless Handsets . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

3. SMS Text Messaging 73

Sending an SMS Message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Receiving SMS Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Viewing the Outbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Printing or Deleting all Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . 83

SMS Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Table of Contents

4. Using the Answering Machine 86

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 91

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Remote Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

5. Sending Faxes 104

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . 107

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . 110

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . 111

Using the Speakerphone to Make a Phone Call . . . . . . . . . . . . . . .120

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

6. Receiving Faxes 125

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . 132

7. Making Copies 133

8. Special Functions 136

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . .136

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 141

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 142

PBX operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

9. Printing Lists 144

10. Maintenance 148

Table of Contents

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148

Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151

Replacing the Cordless Handset Batteries . . . . . . . . . . . . . . . . . . . 156

11. Troubleshooting 158

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Quick Reference Guide 172

Index 174

1. Installation

RESOLUTION/ RECEPTION

INK

REC/MEMO

PLAY/HOLD

POLL

DELETEREPEAT

SKIP

DIGITAL

SPEAKERPHONE

4 5 61 7 82 3

12 139 14 15 16 17 1810 11

REC/MEMO key

Press this key to record an outgoing message or memo.

PLAY/HOLD key

Press this key to play recorded messages (page 89). During a phone call on the speakerphone, press this key to place the call on hold (page 120).

Display

This displays messages and prompts to help you operate the machine.

R key

If you are on a Flash-type PBX, use this key to dial out (first press the R key and then dial the number; page 110).

RESOLUTION/RECEPTION key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 108). At any other time, press this key to select the reception mode (the selected reception mode will appear in the display; page

37).

INK key

Press this key before installing or replacing the print cartridge to move the print cartridge holder to the cartridge replacement position (page 23).

A Look at the Operation Panel

Arrow keys

Use these keys to scroll through and select settings, and to search for autodial numbers (page 116).

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

REPEAT key

Press this key while listening to a message to play it again.

SKIP key

Press this key while listening to a message to skip to the next message.

DELETE key

Press this key to erase recorded messages.

SMS key

Press this key to send an SMS message, check received SMS messages, and access SMS settings (page 73).

Intercom key

Press this key to page or locate the cordless handset (page 56).

DIGITAL SPEAKERPHONE key

Press this key to make a phone call using the speakerphone (speak facing the operation panel at a distance of about 50 cm to 1m; page 120). This key can also be used to listen to the line and fax tones through the speaker when faxing a document (page 110). This key also functions as a delete key when composing an SMS message.

STOP key

Press this key to cancel an operation before it is completed.

START/MEMORY key

Press this key after dialling to begin fax transmission (page 111). Press this key before dialling to send a fax through memory (page 122). The key can also be pressed in the date and time display to show the percentage of memory currently used.

COPY/HELP/POLL key

When a document is in the feeder, press this key to make a copy of the document (page 134). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. This key can also be used after dialling another fax machine to receive a document (previously loaded in the other machine’s feeder) without assistance from the operator of the other machine (polling, page 142).

1. Installation

Icons in the display

This appears when the reception mode is set to TEL.

This appears when the reception mode is set to FAX.

This appears when the reception mode is set to A.M. (the answering system is turned on).

Note: Both the TEL and FAX icons appear when the reception mode is set to TEL/FAX.

The envelope icon appears while an SMS message is being received.

The exclamation point icon appears when the inbox is full. When checking the messages in your outbox, this appears if the message being viewed was not sent successfully.

TEL FAX

TEL

01-JAN 10:30

01-JAN 12:00

TEL

The microphone is located here. Speak facing this location when using the speakerphone.

Microphone location

Cordless handset

Display

This displays messages and prompts to help you use the cordless handset.

key

Press the key and then or key to scroll through the most

recent calls made and received on the cordless handset (received calls will only appear if you have Caller ID). If you have Caller ID, you can hold down

the key to access the Caller ID list in the fax machine. During a phone conversation, this key can be pressed to issue a flash signal. If you are on a

flash-type PBX, this key can be used to dial out.

key and key

Receiver volume: When talking on the cordless handset, press these keys to

adjust the receiver volume. Scroll through option settings: When not talking on the cordless handset, press these keys to scroll through the option settings. To select a setting,

press .

1. Installation

(OFF) key

Press this key to end a call. To turn off the power of the cordless handset, hold down this key until the display goes blank.

key

Use this key to clear an entry, or to move back to the previous level in the settings. Press this key during a call to put the other party on hold.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

key

When entering an auto-dial number, hold this key down until a hyphen appears to insert a pause between digits.

key

Use this key to search for an auto dial number (press key and then

press key and key to scroll through your auto-dial numbers). If you

hear a fax tone when you answer a call, press this key to begin fax reception.

(TALK) key

Press this key to make or answer a call. To turn on the power of the cordless handset when it is off, hold down this key until the display turns on.

key

Press this to select settings and complete entries when programming information in the cordless handset.

Battery cover

Remove this cover to install or replace the handset battery.

Icons in the cordless handset display

--1--

1 2 3 5 6

This indicates how much power is left in the batteries.

This indicates that the cordless handset ringer (and the beeps that sound when keys are pressed) are turned off (silent ring).

This indicates when is pressed on the cordless handset, and blinks

when a call comes in.

This appears when a new SMS message has been received in the machine

(this changes to when all SMS messages have been read). Note that the cordless handset cannot be used to read SMS messages.

This appears when new messages have been received in the fax machine’s answering system.

This appears when the cordless handset and the fax machine are able to communicate.

1. Installation

1234567890

ABCDEFGH I J

KLMNOPQRST

UVWX Y Z

pause

. / ! ´´ # $ % &

Cordless handset

’

( ) +

, - :

Fax machine

Cordless handset

; <

= > ? @[¥

Fax machine

Cordless handset

]

{ | }`

Fax machine

Cordless handset

:space

Fax machine

Note that lower case letters in the fax machine display will appear as upper case letters in the cordless handset display, and a letter with an umlaut will appear as a space. In addition, the following characters appear differently in the fax machine and cordless handset displays:

Characters that appear in the cordless handset display

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer or retailer.

Operation manual

Cordless handset

Telephone line cord

Print cartridge

Paper tray

Paper tray extension

Battery cover

Rechargeable batteries (3)

Cordless handset charger (UX-BD90 only)

Note: The UX-BD90 comes with 2 cordless handsets

Setting Up

1. Installation

Setting Up

Selecting a location for the machine

To maximize the talking range of the cordless handset, install the fax machine in a high and central location away from obstructions such as walls.

Keep the machine away from other electrical appliances such as TVs, microwave ovens, computers, and other cordless phones.

High and central location with no obstructions

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

Setting Up

Open the operation panel.

Open the print compartment cover.

Remove the tape.

Close the print compartment cover and then the operation panel.

Removing the packing tape

Setting Up

1. Installation

Attaching the paper tray

Attach the paper tray.

Attach the paper tray extension.

Click!

Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

Insert horizontally and rotate up

Caution! Do not pull out the black plastic strip shown below. If the strip is pulled out, paper will not feed correctly.

Loading Printing Paper

You can load up to 50 sheets of A4-size paper (60 - 80 g/m2) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

Fan the paper, and then tap the edge against a flat surface to even the stack.

Make sure the stack edges are even.

Insert the stack of paper into the tray,

PRINT SIDE UP

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

•

GENTLY LOAD PAPER INTO THE PAPER TRAY

•

DO NOT FORCE IT DOWN INTO THE FEED SLOT

Note: Do not use paper that has already been printed on, or paper that is curled.

The stack should not be higher than this line

Connecting the Power Cord

1. Installation

Connecting the Power Cord

Plug the power cord into a 230 V, 50 Hz, earthed (3-prong) outlet.

Caution!

♦ Make sure you have removed all of the packing tape before plugging

in the power cord (see page 18). Plugging in the power cord without doing so may damage the machine.

♦ The power outlet must be installed near the equipment and must be easily

accessible.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

“CHECK CARTRIDGE” normally appears in the display the first time you plug in the machine. This message appears until you install the print cartridge.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Installing the Print Cartridge

If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears... In the event that the display shows either of the above messages, you must clear the error before installing the print cartridge. The error can usually be cleared by pressing

, or if a paper jam has occurred, by removing the paper jam (see page 171).

Installing the Print Cartridge

Follow these steps to install or replace the print cartridge.

♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B

cartridge.

Print cartridge yield (at 4% coverage)

Initial cartridge

Quality mode OFF:

Approx. 300 A4 pages

Quality mode ON: Approx. 200 A4 pages

Replacement cartridge (SHARP UX-C70B)

Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx. 400 A4 pages

Quality mode is initially turned off. To turn on Quality mode, see page 27.

Caution!

Do not open the print compartment cover or insert your hand in the machine while it is printing.

Note: Keep print cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

♦ Make sure the machine’s power cord is plugged in and paper is loaded

before installing or replacing the print cartridge.

♦ If a document is inserted in the feeder, remove the document before

installing or replacing the print cartridge (see page 106).

Installing the Print Cartridge

1. Installation

Press .

• Make sure the cordless handset is not

in use. If the cordless handset is in use,

pressing will have no effect.

• The print cartridge holder moves to the cartridge replacement position.

Open the operation panel.

Open the print compartment cover.

Remove

only

the tape from the new

cartridge.

• Important: Make sure you remove all

of the tape.

• CAUTION! DO NOT touch the gold

contact area on the cartridge.

INK

Display:

29-MAY 12:00 PRESS INK KEY

29-MAY 12:00 REPLACE INK &

Installing the Print Cartridge

Make sure the cartridge holder has moved slightly away from the right side

of the compartment, and then pull the green lever and open the cartridge holder cover.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.

• CAUTION! DO NOT touch the contact

area inside the cartridge holder, or pull on the cable that is connected to the cartridge holder.

Insert the new print cartridge into the cartridge holder.

Place your index finger on the tab as shown and close the cartridge holder

cover with your thumb. Make sure the cover clicks into place.

Gold contact area

Note: If the print compartment cover is left open for approximately 30 minutes with a cartridge installed, the cartridge will automatically return to its home position. To make the cartridge return to the cartridge replacement position

when this has happened, press .

INK

Cable

Installing the Print Cartridge

1. Installation

Close the print compartment cover.

Close the operation panel, pressing down firmly to make sure it clicks into

place.

Press to make the print cartridge

holder return to its home position.

Press (NEW) if the cartridge you

installed is new.

Press (OLD) if the cartridge you

installed is old.

INK

Display when “NEW” is selected:

Display:

29-MAY 12:00 PRESS INK KEY

29-MAY 12:00 REPLACE INK &

29-MAY 12:00 1=NEW, 2=OLD

29-MAY 12:00 CHANGE CARTRIDGE

29-MAY 12:00 OK: PRESS START

29-MAY 12:00 NEW CART. OK?

Installing the Print Cartridge

Press .

If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 151.)

If you selected “NEW”, the display will show the alternating messages at right. Continue with the following steps to align the print cartridge.

Press to print an alignment page. (To enter an alignment value

without printing an alignment page, press .)

In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line.

START/

MEMORY

In this example, “15” comes closest to forming a straight line.

After the alignment page is printed, the display shows:

29-MAY 12:00 ENTER (0-30) 15

Display when “NEW” is selected:

29-MAY 12:00 1=PRINT, 2=SET

29-MAY 12:00 ALIGN CARTRIDGE

Installing the Print Cartridge

1. Installation

Press the number keys to enter the number of the straightest line.

Example:

• If you make a mistake, press and then repeat the entry.

Press .

• This completes the alignment procedure.

START/

MEMORY

Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

When you are finished, press .

START/

MEMORY

Quality mode (using more/less ink)

If you prefer a higher quality image when printing faxes and copies, turn on Quality mode. If you wish to use less ink or speed up ink drying time, turn off Quality mode.

♦ Quality mode is initially turned off.

Press once and 3 times.

Press once and twice.

Press once.

29-MAY 12:00 PRESS START KEY

29-MAY 12:00 ADD PAPER &

Display:

PRINT SET-UP

QUALITY MODE

QUALITY MODE 1=ON, 2=OFF

Installing the Print Cartridge

Press to turn on Quality mode, or

to turn it off.

Press to return to the date and time display.

The display briefly shows your selection, then:

High-quality fax print setting (fast/slow printing of faxes)

The high-quality fax print setting controls the speed at which faxes are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting. If you prefer a faster printing speed over image quality, turn off the setting.

Important: This setting is only effective when Quality mode (page 27) is turned on.

Note: This setting only affects the printing speed. It does not affect the amount of ink used.

♦ The high-quality fax print setting is initially turned on.

Press once and 3 times.

Press once.

Press (YES) to turn on high quality

fax print, or (NO) to turn it off.

Press to return to the date and time display.

The display briefly shows your selection, then:

Display:

HQ FAX PRINT

HQ FAX PRINT 1=YES, 2=NO

HQ FAX PRINT

PRINT SET-UP

HQ COPY

Connecting the Telephone Line Cord

1. Installation

Connecting the Telephone Line Cord

Insert one end of the line cord into the socket on the back of the machine marked TEL. LINE. Insert the other end into a wall telephone socket.

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax machine.

Remove the seal covering the TEL. SET socket.

TEL.SET

TEL.LINE

Setting Up the Cordless Handset

Installing the batteries and charging the cordless handset

♦ Be sure to read the battery precautions on page 5.

Insert the batteries into the cordless handset, making sure that the “+” and “-” sides are placed correctly.

+-+

-+-

Connect the extension phone line to the TEL. SET socket using an appropriate adapter (please purchase an adapter separately).

• Eire: Insert the extension phone line directly into the TEL. SET socket.

TEL.LINE

TEL.SET

Setting Up the Cordless Handset

1. Installation

Connect the battery connector ➊

Place the battery cover on the cordless handset, making sure it snaps firmly

into place.

Place the cordless handset in the cradle on the machine with the dial pad

facing up.

• Important! The dial pad must face up,

or the batteries will not charge.

• The batteries charge automatically

while the cordless handset is in the cradle. While charging, the display

shows:

When charging is finished, the battery

icon appears full:

♦ The cordless handset may feel warm while charging. This is normal.

♦ The batteries cannot be overcharged. When not using the cordless

handset, keep it in the cradle to ensure that it is always charged.

♦ When the batteries need charging, will blink in the display and you will

hear beeps during a phone conversation. If you need to continue the conversation, transfer the call to the machine or to another cordless handset (see page 57). Place the cordless handset in the cradle and let it charge.

Note: If the batteries are extremely low, nothing may appear in the display during the first several minutes that the cordless handset is in the cradle. The battery will begin to charge normally after several minutes.

♦ To ensure that the battery charges properly, wipe the charger contacts once

a month with a cotton swab.

Charge the batteries for at least 12 hours the first time!

Setting Up the Cordless Handset

Reinforced concreteMetalAluminum sash

Talking range

The talking range of the cordless handset is approximately 200 m (line of sight; talking range may decrease depending on transmission conditions). If you hear noise or interference while talking on the cordless handset, move closer to the fax machine.

Large metal objects, metal structures, and thick walls reduce the

talking range.

Using the cordless handset charger (on models with a second cordless handset)

If your model includes a charger and a second cordless handset, install the batteries in the second cordless handset as explained in the previous section and then use the charger to charge the second cordless handset as explained below.

Plug the AC adapter into a standard 230 V AC outlet.

• Important: Never cover the charger

and AC adapter with a blanket, cloth, or other material. Excessive heating may result and cause fire.

Place the cordless handset in the charger with the dial pad facing

forward.

• Important! The dial pad must face

forward, or the batteries will not charge.

• See Step 3 in the previous section for

information on charging.

Entering Your Name and Fax Number

1. Installation

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time as explained in the following section.

Once you enter this information, it will automatically appear at the top of each fax page you send.

Press once and 3 times.

Press once.

Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter “+”, press .

• To clear a mistake, press .

DIGITAL

SPEAKERPHONE

Display:

REC/MEMO

DELETEREPEAT

SKIP

INK

POLL

RESOLUTION/ RECEPTION

PLAY/HOLD

DIGITAL

SPEAKERPHONE

START/

MEMORY

ENTRY MODE

OWN NUMBER SET

ENTER TEL/FAX #

Entering Your Name and Fax Number

Press .

Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To clear a mistake, press .

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly:

Press .

Press to return to the date and time display.

START/

MEMORY

DIGITAL

SPEAKERPHONE

START/

MEMORY

Display:

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

DATE&TIME SET

Setting the Date and Time

1. Installation

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

Press once and 3 times.

Press once and once.

Press once.

Enter a two-digit number for the day (“01” to “31”).

Example: the 5

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

REC/MEMO

DELETEREPEAT

SKIP

INK

POLL

RESOLUTION/ RECEPTION

PLAY/HOLD

DIGITAL

SPEAKERPHONE

START/

MEMORY

DATE&TIME SET

Display:

ENTRY MODE

The currently set date appears (example):

DATE&TIME SET DATE 15-08-2004

DATE&TIME SET DATE 05-08-2004

Setting the Date and Time

Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.).

Example: January

Enter the year (four digits).

Example: 2004

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Example: 9:25

Press to start the clock.

Press to return to the date and time display.

START/

MEMORY

The currently set time appears (example):

DATE&TIME SET DATE 05-01-2004

DATE & TIME SET TIME 12:19

05-JAN 09:25 PRESS START KEY

ANTI JUNK #

Setting the Reception Mode

1. Installation

Setting the Reception Mode

The machine has four modes for receiving incoming faxes.

Note: SMS messages can be received in any of the reception modes.

FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode:

This mode is the most convenient for receiving phone calls. Faxes can also be

received; however, all calls must first be answered by pressing on the

machine or by answering on the cordless handset.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call comes in, the machine will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the machine will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode ( ): Select this mode when you go out and want the built-in answering machine to

answer all calls. Voice messages will be recorded, and fax messages will be received automatically. (Note: A.M. mode cannot be selected unless an outgoing message has been recorded as explained on page 86.)

DIGITAL

SPEAKERPHONE

Setting the Reception Mode

For more information on receiving faxes in FAX, TEL and TEL/FAX modes, see Chapter 6. For more information on using A.M. mode, see Chapter 4.

Setting the reception mode

Make sure a document

is not loaded in the document feeder

, and then

press until the desired mode appears in the display.

RESOLUTION/ RECEPTION

POLL

RESOLUTION/ RECEPTION

PLAY/HOLD

DIGITAL

SPEAKERPHONE

REC/MEMO

DELETEREPEAT

SKIP

INK

RESOLUTION/ RECEPTION

02-JAN 10:30

FAX

TEL FAX

TEL

Flash Select Setting for PBX

1. Installation

Flash Select Setting for PBX

Note: This setting is normally only used in Germany. In other countries, you

can try changing the setting if you encounter difficulty with the default setting.

If your fax machine is connected to a PBX and the PBX uses the “Flash” method to connect to an outside line, you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or a high-speed line.

Press once and 4 times.

Press once.

Select (SHORT TIME) if your PBX line is a normal telephone line.

Select (LONG TIME) if your PBX line is a high-speed line.

Press to return to the date and time display.

The display briefly shows your selection, then:

Display:

OPTION SETTING

FLASH SELECT

FLASH SELECT 1: SHORT TIME

FAX SIGNAL RX

Volume Adjustment (on the Machine)

You can adjust the volume of the speaker and ringer on the machine using the up and down arrow keys.

Note: To adjust the volume of the cordless handset receiver, see page 46. To adjust the volume of the cordless handset ringer, see page 60.

Press .

Press or to select the desired volume level.

• Press again to turn off the

speaker.

DIGITAL

SPEAKERPHONE

DIGITAL

SPEAKERPHONE

Speaker

POLL

RESOLUTION/ RECEPTION

PLAY/HOLD

DIGITAL

SPEAKERPHONE

REC/MEMO

DELETEREPEAT

SKIP

INK

DIGITAL

SPEAKERPHONE

Volume Adjustment (on the Machine)

1. Installation

Press or to select the desired volume level.

(Make sure has not been

pressed and a document is not loaded in the feeder.)

• The ringer will ring once at the selected

level.

If you selected RINGER: OFF OK ? to

turn off the ringer, press .

DIGITAL

SPEAKERPHONE

START/

MEMORY

Machine ringer

Display:

29-MAY 12:00 RINGER: HIGH

29-MAY 12:00 RINGER: MIDDLE

29-MAY 12:00 RINGER: LOW

29-MAY 12:00 RINGER: OFF OK ?

Volume Adjustment (on the Machine)

Error beep off

The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below.

Press once and 4 times.

Press once and 3 times.

Press once.

Press to turn on the error beep or

to turn off the error beep.

Press to return to the date and time display.

The display briefly shows your selection, then:

End beep off

The fax machine normally sounds one long beep when transmission, reception, or copying ends normally (for an SMS message, the end beep only sounds when a message is received, not when a message is sent). If you wish to turn off the end beep, follow the steps below.

Press once and 4 times.

Press once and twice.

Display:

OPTION SETTING

ERROR BEEP

ERROR BEEP 1=YES, 2=NO

END BEEP

Display:

OPTION SETTING

END BEEP

Volume Adjustment (on the Machine)

1. Installation

Press once.

Press to turn on the end beep or

to turn off the end beep.

Press to return to the date and time display.

The display briefly shows your selection, then:

Key tone off

The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below.

Press once and 4 times.

Press once and once.

Press once.

Press to turn on the key tone or

to turn off the key tone.

Press to return to the date and time display.

The display briefly shows your selection, then:

END BEEP 1=YES, 2=NO

KEY TONE

Display:

OPTION SETTING

KEY TONE

KEY TONE 1=YES, 2=NO

FINE PRIORITY

2. Using the Cordless Handset

About the Cordless Handset System

Note: The cordless handset cannot be used to send SMS messages or read

received SMS messages. Only the machine can be used for SMS messaging. However, will appear in the cordless handset display to inform you when

a new SMS message has been received. (This will change to when all received SMS messages have been read at the machine.)

Additional cordless handsets

The UX-BD80/90 base (the machine) complies with the GAP (Generic Access Prophile) standard and supports the following functions: Outgoing calls, incoming calls, intercom. Additional bases and handsets must comply with the GAP standard.

Note: Due to the wide variety of GAP handsets of different manufacture and specifications, full functionality with the UX-BD80/90 cannot be guaranteed.

♦ To add a cordless handset, it must be registered in the machine. See page

65.

About the Cordless Handset System

2. Cordless

Handset

Additional bases

One cordless handset can be used with up to four bases. By purchasing additional bases, the range of use of the cordless handset can be expanded. (Note that once a cordless handset receives a call, it must remain within the communication range of the base that is transmitting the call.)

♦ A call can only be transferred from a cordless handset to the base that it is

currently using, or to another cordless handset that is using the same base.

♦ To use a cordless handset with additional bases, the cordless handset must

be registered in each of those bases. See page 65.

Making a Phone Call

Pick up the cordless handset and press .

• appears in the display.

• Note: If the cordless handset display shows BUSY, you must wait until the

machine is no longer in use to use the cordless handset.

When you hear the dial tone, dial the number.

• If you are on a Flash-type PBX and are

dialing out, press , wait for the connection to the outside line, and then

dial the number.

When you are ready to end the call, press .

• If the END CALL setting is set to “ON” (see page 63), you can also end the

call by simply placing the cordless handset in the cradle (or charger if you have one).

Cordless handset receiver volume

To adjust the volume of the cordless handset receiver when talking on the

cordless handset, press or .

Making a Phone Call

Receiving a Phone Call

2. Cordless

Handset

Receiving a Phone Call

When the cordless handset rings, pick it up and press to answer.

Talk with the other party.

When you are ready to end the call, press .

• If the END CALL setting is set to “ON” (see page 63), you can also end the

call by simply placing the cordless handset in the cradle (or charger if you have one). The call will end even if it has been placed on hold.

Putting a Call on Hold

To put the other party on hold during a call, press . While the call is on hold, “C” will blink in the display. When you are ready to resume the call,

press once again.

♦ If the END CALL setting is set to “ON” (see page 63), placing the cordless

handset in the cradle (or charger if applicable) will end the call, even if the call is on hold.

♦ If the END CALL setting is set to “OFF”, placing the cordless handset in the

cradle (or charger if applicable) will not break the connection while a call is on hold, and thus phone charges may continue to apply.

You can also dial by entering the phone number first and then pressing .

♦ Check the number in the display before pressing . If there is a

mistake, press to clear the mistake and then enter the correct digits.

Note: If a pause is needed between any of the digits to access an outside

line or a special service, hold down until “ ” appears.

Receiving a Fax Using the Cordless Handset

Press to begin fax reception

Note: If the machine detects a fax signal after you answer a call on the cordless handset, it will begin reception automatically.

Receiving a Fax Using the Cordless Handset

If you hear a fax tone after answering a call on the cordless handset, or if the

other party speaks to you and then wants to send a fax, press . This signals the machine to begin fax reception (for more information, see page

129).

Storing and Using Auto-Dial Numbers

You can store your most frequently dialed numbers for automatic dialing. Numbers can be stored in the cordless handset or in the machine. To store a number in the cordless handset, follow the steps below.

♦ Up to 20 numbers can be stored in the “phone book” in the cordless

handset. Numbers stored in the cordless handset can only be used by the cordless handset.

♦ To store a number in the machine, see page 111. The cordless handset can

also use numbers that are stored in the machine.

Press .

Cordless handset display:

1 PHONE BK

11 NEW

NAME?

Storing and Using Auto-Dial Numbers

2. Cordless

Handset

Enter a name for the auto-dial number. To enter each letter, hold down the key for the letter as shown in the chart below until the letter appears

in the display. Up to 8 characters can be entered.

To clear a mistake, press . To clear all entered letters, hold down .

Press .

Enter the number by pressing the number keys. Up to 24 digits can be entered. (Note: A space cannot be entered.)

•

To clear a mistake, press . To clear all entered digits, hold down .

• If a pause is needed between any of the digits to access an outside line or

a special service, hold down until “ ” appears

. Several pauses can

be entered in a row.

• If you are on a PBX that requires dialing a number to dial out and are

storing a number for an outside line, enter the number, hold down

until “ ” appears to insert a pause, and then enter the phone number. (When you dial the auto-dial number, you will automatically dial out without

the need to dial the number for an outside line.) Note that if you are on a

Flash-type PBX, you must press the key each time you dial out using

an auto-dial number (the key cannot be stored in an auto-dial number).

Press .

A, B, C =

D, E, F =

G, H, I =

SPACE, PAUSE ( ), - =

J, K, L =

M, N, O = # ( ), ?, _ =

P, Q, R, S =

W, X, Y, Z =

T, U, V =

NUMBER?

DONE

Storing and Using Auto-Dial Numbers

Dialling an auto-dial number

Note: If you are on a Flash-type PBX and are dialing out, press before

performing the procedure below.

Press once.

Press or until the auto-dial number that you wish to dial

appears in the display.

• To go directly to names that begin with a certain letter, hold down the

number key with that letter until the letter appears in the display, and then

press until the desired name appears.

• To check the number of a name in the display, press .

• If you wish to dial an auto-dial number that is stored in the machine, press

until BASE appears in the display, press , and then press or

until the desired number appears. Note that auto dial numbers in the

machine that begin with an “R” (to dial out from a flash-type PBX) will not appear.

Press .

• The number is automatically dialed.

Return to Step 2 to store another number, or press repeatedly to exit.

Storing and Using Auto-Dial Numbers

2. Cordless

Handset

Enter the first 3 letters of the name of the auto dial number that you wish to dial. To enter each letter, hold down the number key with the desired

letter until the letter appears in the display.

• If you do not wish to enter all 3 letters, you can press and then enter

one letter. (If a different name appears in the display, press or

until the desired name appears.)

The name of the auto-dial number that begins with those 3 letters appears. (If there is no name that begins with those letters, the closest

name will appear.)

• If the correct name does not appear, press or until it appears.

Press .

• The number is automatically dialed.

Quick Search

You can also quickly dial an auto dial number by entering the first 3 letters of the name.

Storing and Using Auto-Dial Numbers

Editing an auto-dial number

If you need to make changes to a previously stored auto-dial number, follow these steps:

Press .

Press and then .

Press .

• The name of one of your stored auto-dial numbers appears.

Press or until the name of the number that you wish to edit

appears in the display.

Press .

Edit the name.

• Press to delete letters (hold down to delete all the letters). Press

the number keys to enter new letters (see Step 4 on page 49).

• If you do not wish to change the name, go directly to Step 7.

Press .

Edit the number.

• Press to delete digits (hold down to delete all digits). Press the

number keys to enter new digits.

• If a pause is required between any of the digits to access a special service

or an outside line, hold down until “ ” appears.

Cordless handset display:

1 PHONE BK

12 EDIT

Storing and Using Auto-Dial Numbers

2. Cordless

Handset

Deleting an auto-dial number

If you need to delete an auto-dial number, follow these steps:

Press .

Press and then .

Press .

• The name of one of your stored auto-dial numbers appears.

Press or until the number that you wish to delete appears in

the display.

Press .

Press repeatedly to exit.

• If you do not wish to change the number, go directly to Step 9.

Press .

Press repeatedly to exit.

Cordless handset display:

1 PHONE BK

13 DELETE

DONE

Dialling From the Incoming/Outgoing Call List (Redial)

The cordless handset keeps a list of the most recent calls that you have made and received on the cordless handset. You can view this list and automatically dial a number in the list.

♦ Important: Received calls only appear in the list if you subscribe to a Caller

ID service and have activated the Caller ID function (see page 136).

♦ If you subscribe to a Caller ID service and have activated the Caller ID

function, you can also view the Caller ID list that is kept in the machine. (This list shows the most recent 30 calls received by the machine; see page

138.)

To view the incoming/outgoing call list in the cordless handset, press

(do not hold down). (Note: You can also hold down

until the first number in the list appears in the display.)

To view the Caller ID list in the fax machine, hold down until “CALLS” (and then a name) appears in the display.

Press or until the name that you wish to call appears.

• If you are viewing the Caller ID list, you can press or to check

the number of a name that appears in the display. To check the time of the

call, press .

Press . The number is automatically dialed.

• To exit the list without calling a number, press repeatedly.

Note: If the Caller ID information consists of only the name and not the number of the caller, the call will not appear in the cordless handset display.

Using the Intercom Feature

2. Cordless

Handset

Using the Intercom Feature

You can use the machine and cordless handset as an intercom system.

♦ It may not be possible to page another cordless handset or the machine

when other cordless handsets or the machine are already in use.

♦ When using the machine’s speakerphone and a cordless handset for an

intercom call, do not bring the cordless handset close to the machine. This may cause feedback (a loud howling sound).

Paging the machine or another cordless handset from a cordless handset

Enter the number (1 to 6) of the cordless handset that you wish to

page, or press to page all

cordless handsets.

To page the machine, press .

Cordless handset display (example of paging the fax machine)

Deleting all calls from the incoming/outgoing list

To delete all calls from the incoming/outgoing list in the cordless handset, follow the steps below. (To erase all calls from the Caller ID list, see page

139.)

Press twice.

Press once.

Press to delete the calls.

• To cancel, press .

Press to repeatedly to exit.

2 CALLS

Cordless handset display:

21 DELETE

Using the Intercom Feature

Paging a cordless handset from the machine (cordless handset locator)

You can use this procedure to page a cordless handset, or locate a handset in the event that you misplace it.

Press on the machine and enter

the number of the cordless handset

that you wish to page. (Press to

page all cordless handsets.)

Example:

The selected cordless handset rings.

• This allows you to locate the cordless handset if you have misplaced it.

The other person presses on the cordless handset to answer.

Machine display:

Press .

• appears in the display.

• If the number of the cordless handset or machine (0 to 6) is stored in the

cordless handset’s phonebook with a name, the name will appear.

The paged device rings and the other person answers. (To answer on

the machine, the other person presses .)

Talk with the other person. When you are ready to end the conversation,

press .

DIGITAL

SPEAKERPHONE

INTERCOM 3

Transferring Calls

2. Cordless

Handset

Transferring Calls

You can transfer a call to the machine or to a cordless handset.

Transferring a call from a cordless handset to the machine

Note: It is not possible to talk with the person who answers on the machine

before transferring a call.

During the call, press on the cordless handset (the call is put on

hold).

Press to select the machine.

• To cancel the transfer and return to the initial caller, press .

Press to transfer the call to the machine.

• The other person presses on the machine to answer.

DIGITAL

SPEAKERPHONE

If a call comes in while the Intercom feature is being used

If an outside call comes in while you are using the Intercom feature, the person who wishes to take the call should first stop the Intercom call (press

on the cordless handset or press or on the machine), and

then answer the outside call (press on the cordless handset or press

on the machine).

DIGITAL

SPEAKERPHONE

DIGITAL

PEAKERPHON

Talk with the other person (speak facing the operation panel). When you

are ready to end the conversation, press or .

DIGITAL

SPEAKERPHONE

Transferring Calls

Transferring a call from a cordless handset to another cordless handset

During the call, press on the cordless handset (the call is put on

hold).

Enter the number of the handset, or press to page all cordless

handsets (this does not include the machine).

• To cancel the transfer and return to the initial caller, press .

Press .

• You can speak to the person who answers on the cordless phone. When

finished, press to complete the transfer.

• To complete the transfer without speaking to the person who answers,

press .

• If nobody answers, press to return to the initial caller.

• The display will return to the standby display.

• If nobody answers within 30 seconds, all cordless handsets will start

ringing. If nobody answers within the next 30 seconds, the call will be disconnected.

Transferring Calls

2. Cordless

Handset

Transferring a call from the machine to a cordless handset

Note: A call can only be transferred once.

During the call, press on the

machine.

• The numbers of cordless handsets will

appear.

Enter the number of the cordless handset to which you wish to transfer

the call. (Press to page all

cordless handsets.)

Example:

The selected cordless handset rings and the other person answers.

Press to complete the transfer.

• If nobody answers, press or to return to the initial caller.

DIGITAL

SPEAKERPHONE

Machine display:

CALL TRANSFER 3

29-MAY 12:00 PRESS HANDSET #

29-MAY 12:00 1 2 3 4 5 6 *

Adjusting the Ringing Melody and Volume

You can select one of six ringing melodies for the cordless handset, as well as adjust the ringer volume or turn it off.

Selecting a ringing melody

Press 3 times.

Press once.

Enter the number (from 1 to 6) of the

desired melody (or press or

until the desired number appears and

press ).

• The selected melody will sound. To

select a different melody, repeat steps 3 and 4.

Press repeatedly to exit.

Cordless handset display:

3 RING

31 MELODY

DONE

Adjusting the ringer volume

Press 3 times.

Cordless handset display:

3 RING

Adjusting the Ringing Melody and Volume

2. Cordless

Handset

Press once and then once.

Press once.

Press or to select a volume

level from 1 to 4 and then press . (You can also simply enter the number

of the desired volume level.)

Press repeatedly to exit.

32 VOLUME

DONE

Turning off the cordless handset ringer

If you do not wish the cordless handset to ring when a call is received, follow

these steps to turn the ringer off. When this is done, will appear in the

display. This will also turn off the beep that is sounded each time a key is pressed on the cordless phone.

Press 3 times.

Press once and then twice.

Press once.

Press or to select ON or OFF

and then press .

Press repeatedly to exit.

Cordless handset display:

3 RING

33 SILENT

OFF

DONE

Other Features

Turning beep sounds on and off

A beep normally sounds when you press a key on the cordless handset. To turn the beep sounds on or off, follow these steps.

Press 3 times.

Press once and then once.

Press once.

Press or to select ON or OFF

and then press .

Press repeatedly to exit.

Cordless handset display:

3 RING

34 BEEPS

DONE

Other Features

Call time

To check the duration of your most recent call, follow these steps:

Press twice.

Press once and then once.

Cordless handset display:

2 CALLS

22 TIME

Other Features

2. Cordless

Handset

Press once. The duration appears.

Press repeatedly to exit.

End call setting

When this setting is turned on, calls can be ended by simply replacing the handset in the cradle (or charger if you have one) (there is no need to press

). Note that a call will end even if it has been placed on hold.

Press 3 times.

Press once.

Press or to select ON or OFF

and then press .

Press repeatedly to exit.

Cordless handset display:

4 SET

41 END CALL

Turning the cordless handset power on and off

To conserve battery power, you can turn the cordless handset off. To turn off

the power, hold down until the display goes blank. To turn the power on,

hold down until the display turns on. The power also turns on

automatically when the cordless handset is placed in the cradle (or charger if you have one).

DONE

Other Features

Listening to messages from the cordless handset

When new messages have been received in the fax machine’s answering system, will appear in the display. To listen to the messages from your

cordless handset, follow the steps below.

Press once.

Press to play all messages in the answering system, or to play only new messages.

• To repeat a message, press .

• To skip a message, press .

• To delete a message, press while the message is playing.

• To stop playback, press .

When finished, press repeatedly to exit.

Cordless handset display:

6 ANSWER

ANSWER

Registering Cordless Handsets

2. Cordless

Handset

Registering Cordless Handsets

In order to be used, a cordless handset must first be registered in the machine. The cordless handset that came with the machine is already registered. To register an additional cordless handset, follow the steps in

Automatic registration

Custom registration

on the following pages.

♦ Use automatic registration when you are only registering the cordless

handset in one base (the machine) and the system PIN number has not been changed from its initial setting (0000) (see page 67). This is the easiest method of registration and does not require entering the System PIN number.

♦ Use custom registration when the system PIN number has been changed

to a number other than 0000. The system PIN number must be entered during registration.

♦ A cordless handset can be registered in up to four bases. To register the

cordless handset in multiple bases, repeat the custom registration procedure using each base. To select which base the cordless handset will normally be used with, see page 70.

Automatic registration

Use automatic registration when you are only registering the cordless handset in one base (the machine) and the system PIN number has not been changed from its initial setting (0000).

On the machine

Press once and twice.

Press once.

Machine display:

DECT SETTING

HS ENTRY

HS ENTRY PRESS START KEY

Registering Cordless Handsets

Press .

On the cordless handset

Press repeatedly until the display

at right appears.

On the cordless handset, press

3 times.

When registration is finished, the machine and cordless handset will

show the messages at right. Note the number that is assigned to the cordless handset (“2” is shown as an example).

Press on the machine to exit.

START/

MEMORY

Machine display:

Cordless handset display:

The cordless handset display changes as follows each time you

press :

5 BASE

51 REGIST

AUTO

REGIST

HS 2 REGISTERED

HS ENTRY WAITING HS ENTRY

Registering Cordless Handsets

2. Cordless

Handset

Programming a system PIN

The system PIN is a 4-digit ID number that is used to prevent unauthorized registration of a cordless handset in a base. When the system PIN is set to a number other than 0000 (the initial factory setting), a cordless handset must be registered using custom registration and the correct system PIN must be entered on the cordless handset during registration. Follow these steps to program a system PIN in the machine.

♦ To prevent other people from adding cordless handsets without your

authorization, it is recommend that you change the system PIN to a number other than 0000. Note that it is also necessary to enter the system PIN in order to delete a cordless handset.

On the machine, press once and

twice.

Press once and once.

Press once.

Enter the current system PIN (4 digits).

• The system PIN is initially set to 0000 at the factory.

• To clear a mistake, press .

Press .

Enter the new system PIN that you wish to program (4 digits).

Press .

DIGITAL

SPEAKERPHONE

START/

MEMORY

START/

MEMORY

Machine display:

DECT SETTING

SYSTEM PIN

OLD PASSWORD ENTER 4 DIGITS

Registering Cordless Handsets

Enter the new system PIN once again for confirmation.

Press .

Press to return to the date and time display.

START/

MEMORY

Custom registration

Use this procedure to register a cordless handset when the system PIN in the machine has been set to other than 0000, or when you are registering the cordless handset in multiple bases.

On the fax machine

Press once and twice.

Press once.

Press .

On the cordless handset

Press repeatedly until the display

at right appears.

START/

MEMORY

5 BASE

Cordless handset display:

Machine display:

DECT SETTING

HS ENTRY

HS ENTRY PRESS START KEY

HS ENTRY WAITING HS ENTRY

Registering Cordless Handsets

2. Cordless

Handset

Press once.

Press once and once.

Press once and then press or

to select the number (1 to 4) that

you would like to assign to the machine (this number is used to identify the machine when the cordless handset is registered in multiple

bases). Press to enter the number.

Enter the 4-digit system PIN number that is programmed in the machine.

Press .

Enter the number that you would like to assign to the cordless handset.

When registration is finished, the machine and cordless handset will

show the messages at right (the handset number “2” is shown as an example).

Press on the machine to exit.

CUSTOM

CODE ?

REGIST

Cordless handset display:

REGIST

1 2 3 4 5 6

51 REGIST

Machine display:

HS ENTRY HS 2 REGISTERED

Registering Cordless Handsets

Giving priority to a base

When a cordless handset is registered in multiple bases, use the following setting to select which base the cordless handset will normally be used with.

♦ The initial setting is NONE. When NONE is selected (or when the selected

base is not powered on), the cordless handset will be used with the first base that is powered on.

On the cordless handset, press

repeatedly until the display at right appears.

Press once and once.

Press once.

• NONE or the number of the currently selected base appears in the display.

Enter the number (1 to 4) of the base to be given priority. (The number is the number that was assigned to the base during custom registration of

the cordless handset.)

To select NONE, press . (Entering a number that has not been assigned will have no effect.)

Press repeatedly to exit.

52 PRIOR

Cordless handset display:

5 BASE

Registering Cordless Handsets

2. Cordless

Handset

On the fax machine, press once

and twice.

Press once and twice.

Press once.

Press or until the desired language appears in the display.

Press .

Press to return to the date and time display.

START/

MEMORY

Cordless handset display language

Use this setting to select the language used in the cordless handset display.

♦ This setting is selected on the machine.

Machine display:

DECT SETTING

HS LANGUAGE

Registering Cordless Handsets

On the machine, press once and

twice.

Press once and once.

Press once.

Enter the number of the cordless handset that you wish to delete.

Press .

Enter the 4-digit system PIN number that is programmed in the machine.

• If the system PIN was not changed from the initial factory setting, enter

“0000”.

• If you have forgotten the system PIN, it will not be possible to delete the

cordless handset.

Press .

Press to return to the date and time display.

START/

MEMORY

START/

MEMORY

Deleting a cordless handset

Follow these steps if you need to delete a cordless handset (cancel the registration in the machine).

HS DELETE PRESS HANDSET #

Machine display:

DECT SETTING

HS DELETE

PASSWORD ENTER 4 DIGITS

3. SMS Text

Messages

3. SMS Text Messaging

Your fax machine can be used to send and receive SMS (Short Message Service) text messages.

Requirements:

To use this feature, you must:

♦ Subscribe to British Telecom SMS service. The telephone number of the

British Telecom SMS Center has been preset in the machine. To subscribe, simply send an SMS message and you will be automatically registered for SMS service. For further information regarding the BT SMS service, please refer to the BT website at www.bt.com/text.

Note: Registration for SMS service is free of charge.

Note: As the British Telecom service requires recognition of your telephone

number to provide the SMS service, 1470 (release number withheld) is automatically dialled before the number programmed into the Center Outbox. You can still withhold your number for normal telephone or fax calls.

♦ Have Caller ID service activated on your telephone line.

Important:

This machine is designed for use with British Telecom SMS service and may not operate correctly with other services. As of the printing of this manual, this machine is not capable of sending or receiving e-mail over the Internet.

Note: SMS Messaging cannot be used from within a PBX.

Printing the SMS Quick Reference Sheet

For a quick reference to the SMS functions, press and to print the

SMS Quick Reference Sheet.

POLL

Sending an SMS Message

This section explains how to write and send an SMS message. A maximum of 160 characters can be entered in one message.

♦ When sending a message, you can manually enter the full phone number

of the recipient, or select the number from your list of auto-dial numbers.

Sending an SMS message (entering the number manually)

Press once and twice.

• Note: If you have an unread received message, the message will appear

when you press . Read the message first (see page 79) and then

perform this procedure.

Press .

Enter the number of the recipient. Up to 20 digits can be entered. (Note that a space cannot be entered.)

Important: The number must include the area code.

• To clear a mistake, press .

• If a pause is required between any of the digits, press . The pause

appears as a hyphen. Several pauses can be entered in a row.

Press .

DIGITAL

SPEAKERPHONE

START/

MEMORY

Display:

ENTER #

WRITE MESSAGE

ENTER # MANUAL DIAL

Sending an SMS Message

3. SMS Text

Messages

Enter the message by pressing number keys for each letter as shown in the following chart.

Example:

I WILL COME. = 444 1 9 444 555 555 1 222 666 6 33

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ You can move the cursor with the arrow keys (up, down, left, and right).

Note that if you press when the cursor is at the very first character of

the message, you will return to Step 4.

♦ To clear a mistake, press . You can also move the cursor to a

mistake and then enter the correct character. The new character will replace the mistake. If you wish to insert a character between characters,

press first and then enter the character you wish to insert.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

♦ When you have finished entering your message, you can check it by

pressing to print it out.

DIGITAL

SPEAKERPHONE

POLL

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

Sending an SMS Message

When you are ready to send the message, press . The fax machine

will automatically call your SMS center and send the message.

• After the message is sent, it is placed in the outbox. If the message was not

sent successfully, the fax machine will make 3 attempts at 5-minute intervals to resend the message (see page 118), and an exclamation mark (!) will appear with the message when you view it in the outbox (see page

81). No exclamation mark will appear if the message was sent successfully.

START/

MEMORY

Sending an SMS message using an auto-dial number

If the number of the recipient has been stored as an auto-dial number, you can use the auto-dial number to send an SMS message.

♦ The procedure for storing auto-dial numbers is explained on page 111.

Press once and twice.

• Note: If you have an unread received message, the message will appear

when you press . Read the message first (see page 79) and then

perform this procedure.

Press once and once.

Press .

Press (or ) until the desired recipient appears in the display (if no

name was stored, the number will appear). Important: The stored number must include the area code.

Your first auto-dial number appears here

Display:

ENTER # AAA

WRITE MESSAGE

ENTER # AUTO DIAL

Sending an SMS Message

3. SMS Text

Messages

Press .

Enter the message by pressing number keys for each letter as shown in the following chart.

Example:

I WILL COME. = 444 1 9 444 555 555 1 222 666 6 33

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ You can move the cursor with the arrow keys (up, down, left, and right).

Note that if you press when the cursor is at the very first character of

the message, you will return to Step 4.

♦ To clear a mistake, press . You can also move the cursor to a

mistake and then enter the correct character. The new character will replace the mistake. If you wish to insert a character between characters,

press first and then enter the character you wish to insert.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

START/

MEMORY

DIGITAL

SPEAKERPHONE

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

Sending an SMS Message

♦ When you have finished entering your message, you can check it by

pressing to print it out.

When you are ready to send the message, press . The fax machine

will automatically call your SMS center and send the message.

• After the message is sent, it is placed in the outbox. If the message was not

81). No exclamation mark will appear if the message was sent successfully.

POLL

START/

MEMORY

If a message is cancelled before being sent...

If a message is cancelled due to interruption by fax reception or because you

pressed before sending it, the text that was entered prior to cancellation

will appear again the next time you write a message.

Receiving SMS Messages

3. SMS Text

Messages

Receiving SMS Messages

Each time you receive an SMS message, your SMS center will call the fax machine and send the message. The envelope in the display appears while the message is being received.

Viewing unread messages

When you have unread messages, you can go directly to the most recent

unread message by pressing once. To read the message, press .

(Note that when there are no unread messages, pressing once displays

the SMS menu.)

♦ For more information on viewing messages in the inbox, see the following

procedure.

The envelope appears while a message is being received

01-JAN 12:00

TEL

Viewing messages in the inbox

Follow the steps below to view messages in the inbox.

Press . Your most recently

received unread message appears in the display.

• If you have no unread messages, the

display will show INBOX. Press to

show your most recently received message.

Example display

Number of sender

A black square appears if the message is unread

Message number

Date and time message was received

01-234-5678

■ 10 31MAR 09:25

Receiving SMS Messages

Press or until the message you wish to read appears in the display.

• You can press and then to delete a message when it appears

in the display, or press to print the message.

To read the message, press . The text of the message appears in the

display.

• Press or as needed to scroll through the message.

When you have finished reading the message, you can do any of the following:

• Reply: To reply to the sender, press twice. The number of the sender

appears in the display. Continue from Step 5 on page 74.

• Delete: To delete the message, press and then .

• Print: To print the message, press .

• Read other messages: To return to the message list, press .

• Exit: To return to the date and time display, press .

START/

MEMORY

POLL

START/

MEMORY

POLL

Note: If a received message uses fonts or image formats not supported by the fax machine, those characters or images will appear as blanks.

Viewing the Outbox

3. SMS Text

Messages

When you press , the following

message briefly appears:

While the inbox is full, you will not be able to receive any new messages.

Delete one or more messages as explained in the preceding procedure, or delete all messages as explained on page 83.

TEL

01-JAN 12:00

If the inbox is full...

The inbox can hold a maximum of 10 messages. When the inbox is full, an exclamation mark will appear in the date and time display.

“!” appears when the inbox is full.

Viewing the Outbox

You can view the most recent 10 messages that you have sent in the outbox.

♦ If a message appears in the outbox with an exclamation mark (!), it was not

sent successfully and will need to be resent.

Press once and once.

Press . Your most recently sent

message appears in the display.

Display:

Example display

Number of recipient

Message number

Date and time message was sent

INBOX IS FULL DELETE MESSAGE

01-234-5678 10 31MAR 09:25

OUTBOX

Viewing the Outbox

Press or to scroll through your sent messages.

• If an exclamation mark (!) appears with a message, the message was not

sent successfully. If you press , UNSENT appears followed by E0 or

FE. E0 indicates that there was no Caller ID service. FE indicates that an error occurred during transmission. The fax machine will make 3 attempts at 5-minute intervals to resend the message.

• You can press and then to delete a message when it appears

in the display, or press to print the message.

If you wish to read or resend a message that appears in the display,

press . The text of the message appears.

• Press or as needed to scroll through the message.

When you have finished reading the message, you can do any of the following:

• Edit/resend: To resend (and edit if needed) the message, press twice.

The number of the recipient appears in the display. Continue from Step 5 on page 74.

• Delete: To delete the message, press and then .

• Print: To print the message, press .

• Read other messages: To return to the message list, press .

• Exit: To return to the date and time display, press .

START/

MEMORY

POLL

START/

MEMORY

POLL

Printing or Deleting all Messages

3. SMS Text

Messages

Printing or Deleting all Messages

Printing all messages

Follow these steps to print all messages in the inbox or outbox.

Press once and 3 times.

Press .

Press to print all messages in the

inbox, or to print all messages in

the outbox.

Press .

START/

MEMORY

Press once and twice.

Press .

Press to delete all messages from

the inbox, or to delete all

messages from the outbox.

Press .

START/

MEMORY

Display:

Deleting all messages

Follow these steps to delete all messages from the inbox or outbox.

Display:

1:INBOX 2:OUTBOX

ALL PRINT OK ?

1:INBOX 2:OUTBOX

ALL DELETE OK ?

ALL PRINT

ALL DELETE

SMS Settings

Press once and once.

Press .

Press to select ON.

(To turn off the function, press .)

Press to return to the date and time display.

SMS Settings

The following settings have been preset at the factory to allow you to use British Telecom SMS service. Normally the settings do not need to be changed.

SMS Receive function

The SMS Receive function allows you to receive SMS messages. This function is initially turned on. If you wish to refuse reception of all SMS messages, you can turn this function off. (Note: Turning off this setting only turns off SMS message reception. SMS message transmission is still possible.)

The display briefly shows your selection, then:

Display:

SMS RECEIVE 1=ON, 2=OFF

SMS SETTING

SMS RECEIVE

SMS CENTER #

SMS Settings

3. SMS Text

Messages

SMS center numbers

The numbers for the British Telecom SMS center have been pre-stored in your fax machine. Normally these numbers do not need to be changed. In the event that a change is necessary, use the following procedure. Two numbers must be entered:

♦ Outgoing number: This number is used to send SMS messages. Your fax

machine automatically dials this number when sending an SMS message.

♦ Incoming number: This number is used to receive SMS messages. When

your SMS center calls your fax machine to send an SMS message, your fax machine checks the caller’s number (transmitted to your fax machine by Caller ID) against this stored number. This allows your fax machine to verify that the SMS center is sending a message.

Press and once.

Press .

Press to enter the outgoing number, or to enter the incoming

number.

Enter the number (maximum of 32 digits).

• To clear a mistake, press .

• To enter a pause between any of the digits, press . The pause appears

as a hyphen.

Press .

Press to exit.

DIGITAL

SPEAKERPHONE

START/

MEMORY

Display:

SMS CENTER # 1=OUT,2=IN

SMS SETTING

SMS CENTER #

SMS RECEIVE

Press once and once.

Press once.

Pick up the cordless handset and press .

Speak into the cordless handset to record a message.

• The outgoing message can be up to 60 seconds long. While recording, the

display will show the time left to record.

When finished, press on the cordless handset or on the machine.

REC/MEMO

4. Using the Answering Machine

The built-in answering machine allows you to receive both voice messages and faxes while you are out.

♦ To use the answering machine, you will first need to record an outgoing

message. When you go out, turn on the answering machine by setting the reception mode to A.M.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record a message.

Example:

“Hello. You've reached ______ . No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

Note: Make sure that no other cordless handsets are in use when recording the message (the conversation on the cordless handset may also be recorded).

Display:

01-JAN 10:30 OGM1(GENERAL)

Operating the Answering Machine

4. Answering

Machine

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 and 2 of the above

procedure and then press . Note that the general outgoing message

cannot be erased. If you need to change it, simply repeat the recording procedure.

Operating the Answering Machine

Activating the answering machine

To turn on the answering machine so that callers can leave messages, press

until appears in the display.

PLAY/HOLD

RESOLUTION/ RECEPTION

♦ It will not be possible to set the reception mode to A.M. if an outgoing

message has not been recorded.

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

01-JAN 12:00

Operating the Answering Machine

Number of rings in A.M. mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in A.M. mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.

♦ The Toll Saver function is initially turned on.

OFF

No received messages

4 Rings

Received messages

2 Rings

Toll Saver Toll Saver

NOTHING

Hello!

Hi!

Ring

(Answer according to NUMBER OF RINGS setting)

To adjust the NUMBER OF RINGS setting, see page 127.

To turn off the Toll Saver function, see page 98.

Operating the Answering Machine

4. Answering

Machine

Listening to received messages

If you have received messages, the display will show the number of messages received. Follow the steps below to listen to your messages.

Press .

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least two seconds.

The messages will play.

• As each message plays, the date and time of recording will appear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

playback of that message ends. To move back to the previous message,

press within 3 seconds of the beginning of the current message.

• Skip: To skip forward to the next message, press .

Note: Playback will stop if you receive a call, lift the handset, or press .

PLAY/HOLD

REPEAT

SKIP

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 144.

Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages: To erase all messages, press , , and

then .

♦ Erasing a single message: To erase a single message, press

while the message is being played.

DELETE

START/

MEMORY

DELETE

Recording memos

You can record memos for yourself and other users of the machine. These will

be played back together with incoming messages when is pressed.

Note: Make sure that no other cordless handsets are in use when recording the memo (the conversation on the cordless handset may also be recorded).

PLAY/HOLD

Press once and once.

Pick up the cordless handset, press , and speak into the cordless handset to record your memo.

When you have finished speaking, press on the cordless handset

or on the machine.

REC/MEMO

Optional Answering Machine Settings

4. Answering

Machine

Press once and once.

Press .

Press a number from 1 to 4 to select the desired ICM recording time.

Press to return to the date and time display.

15 seconds 60 seconds

30 seconds 4 minutes

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

Display:

The display briefly shows your selection, then:

FAX mode on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦ YES (switch to FAX mode): The reception mode will switch to FAX mode,

allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see

Remote Operations

on page 97).

A.M. SETTING

RECORDING TIME

REMOTE CODE

RECORDING TIME 1=15 SECONDS

Optional Answering Machine Settings

Press once and once.

Press once and twice.

Press .

Press to select YES (switch to

FAX mode), or to select NO.

Press to return to the date and time display.

♦ NO (do not switch to FAX mode): The machine will answer after 19 rings,

after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see

Remote Operations

on page 97).

The initial setting is NO. If you want to change the setting to YES, press the panel keys as follows:

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.)

Press once and once.

The display briefly shows your selection, then:

Display:

A.M. SETTING

ON A.M.FAILURE

ON A.M.FAILURE 1=YES, 2=NO

OGM ONLY MODE

Display:

A.M. SETTING

OGM ONLY MODE

Transfer Function

4. Answering

Machine

Press .

Press to turn on OGM only mode,

or to turn it off.

Press to return to the date and time display.

Transfer Function

The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.

When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.

Programming the transfer number

To use the Transfer function, you must first program the number to call (the transfer number).

Press once and once.

Press once and 3 times.

Press .

The display briefly shows your selection, then:

OGM ONLY MODE 1=YES, 2=NO

TOLL SAVER

Display:

A.M. SETTING

TRANSFER TEL #

ENTER TEL #

Transfer Function

Press the number keys to enter the transfer number.

• To insert a pause between any two digits of the number, press .

Press .

Press to return to the date and time display.

START/

MEMORY

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps below. The following is an example:

“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”

Note: Make sure that no other cordless handsets are in use when recording the message (the conversation on the cordless handset may also be recorded).

Press once and twice.

Press once.

Pick up the cordless handset and press .

Speak into the cordless handset to record the message.

• The transfer message can be up to 15 seconds long. While recording, the

display will show the time left to record.

REC/MEMO

Display:

TRANSFER FUNC

01-JAN 10:30 OGM2 (TRANSFER)

Transfer Function

4. Answering

Machine

When finished, press on the cordless handset or on the

machine.

Checking or erasing the transfer message

To check or erase the transfer message, follow Steps 1 and 2 of the above

procedure, and then press to check the message, or to

erase the message.

PLAY/HOLD

DELETE

Turning the Transfer function on and off

When you go out and wish to use the Transfer function, turn it on as follows:

Press once and once.

Press once and 3 times.

Press once.

Press to turn on the Transfer

function.

(Press to turn the function off.)

Press to return to the date and time display.

The display briefly shows your selection, then:

Display:

A.M. SETTING

TRANSFER FUNC

ON A.M.FAILURE

TRANSFER FUNC 1=YES, 2=NO

Transfer Function

Each time the machine receives an incoming message, it will call your programmed transfer number. When you answer, you will hear your

recorded message telling you that the call is a transfer call. On the dial

pad of your phone, enter , your remote code number (see page 97),

and . The machine will play back your messages.

• You can also perform any of the remote operations described in

Remote

Operations

later in this chapter (see page 97).

Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls

immediately after a transfer call, enter twice before hanging up (if you

want to hang up during message playback, first enter and to stop

playback, then enter twice).

Remote Operations

4. Answering

Machine

Press once and once.

Press once and twice.

Press .

Press the number keys to enter a 3-digit remote code number.

Press to store the remote number, and then to return to the

date and time display.

START/

MEMORY

Remote Operations

When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory. If you wish to use a different number, follow these steps:

Display:

A.M. SETTING

REMOTE CODE

REMOTE CODE= SELECT 3 DIGITS

Remote Operations

Toll Saver

When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after two rings, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see

Changing the number of

rings

on page 127).

Press once and once.

Press once.

Press to turn on the Toll Saver

function, or to turn it off.

Press to return to the date and time display.

The display briefly shows your selection, then:

Display:

A.M. SETTING

TOLL SAVER

TOLL SAVER 1=YES, 2=NO

RECORDING TIME

SHARP UX-BD80/90 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual