Sharp UX-BA50 Operation Manual

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MODEL

UX-BA50

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Faxes

4. Receiving Faxes

5. Making Copies

6. Special Functions

7. Printing Lists

8. Maintenance

9. Troubleshooting

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No.

Serial No.

Date of Purchase

Place of Purchase

SPform046 (Dec2001)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

CALL SHARP

LOCAL CALL: 1 300 135 022

FACSIMILE:

SHARP CORPORATION OF AUSTRALIA PTY. LIMITED

1 Huntingwood Drive, Huntingwood NSW 2148

(02) 9672 1210

WEB: www.sharp.net.au

A.C.N. 003 039 405

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

CONTACT YOUR SELLING DEALER/RETAILER

NEW ZEALAND

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE: 09 573 0111 FACSIMILE:

SHARP CORPORATION OF NEW ZEALAND LIMITED

59 Hugo Johnston Drive Penrose, Auckland

09 573 0113

WEB: www.sharpnz.co.nz

Important Notice: This warranty applies only to products sold in Australia & New Zealand

Introduction

Welcome, and thank you for choosing a SHARP inkjet fax machine! The features and specifications of your inkjet fax are shown below.

Print cartridge yield* (at 4% coverage**)

Paper tray capacity Approx. 100 A4-size sheets

Recording system Thermal inkjet

Print resolution

Effective printing width 203 mm max.

Memory size** 448 KB (approx. 24 average pages with ECM

Modem speed 14,400 bps with auto fallback to lower speeds.

Transmission time** Approx. 6 seconds (only when ECM is on)

Compatibility ITU-T (CCITT) G3 mode

Compression scheme MR, MH, MMR

Initial cartridge

Quality mode OFF: Approx. 300 A4 pages Quality mode ON: Approx. 200 A4 pages Replacement cartridge: SHARP

Quality mode OFF: Approx. 600 A4 pages

Quality mode ON: Approx. 400 A4 pages

(at room temperature; maximum stack height should not be higher than the line on the tray)

× 600 dpi

600

turned off; 20 minutes of voice messages (including OGMs))

UX-C70B

Automatic dialling 30 numbers

*Quality mode is initially turned off. To turn on Quality mode, see page 22.

**Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

Telephone function Yes (cannot be used if power fails)

Applicable telephone line Public switched telephone network

Reception modes TEL/FAX, TEL, FAX, A.M.

Automatic document feeder

10 sheets max. (A4, 80 g/m

paper)

Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 600 mm

Effective scanning width 210 mm max.

Scanning Resolution Horizontal: 8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

Halftone (grayscale) 64 levels

Contrast control Automatic/Dark selectable

Copy function Single/Multi/Sort (99 copies/page)

Display 16-digit LCD display

Power requirements 230-240 V AC, 50 Hz

Power consumption Standby: 5.3 W

Maximum: 35 W

Operating temperature 15 - 32°C

Humidity 25 - 80% RH

Dimensions (without

attachments)

Width: 354 mm Depth: 247 mm Height: 138 mm

Weight (without

Approx. 3.2 kg

attachments)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important:

This fax machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

The fax machine is not compatible with digital telephone systems.

Important safety information

For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

This facsimile machine is designed for use in Australia and New Zealand only.

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone socket and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use a telephone to report a gas leak in the vicinity of the leak.

The power outlet must be installed near the equipment and must be easily accessible.

WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure.

WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with ACA and NZ TELECOM standard

AS/NZS CISPR22 regarding

emission of electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine. The sum of all Ringer Equivalence Numbers (REN's) on your telephone line should not exceed 3 to assure correct service from your telephone company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

This equipment shall not be set up to make automatic calls to the Telecom `111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers without area code in your auto-dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires that at least one party to the conversation is to be aware that it is being recorded. In addition , the Principles enumerated in the Privacy Act 1993 shall be complied with in respect to the nature of the personal information collected, the purpose for its collection, how it is used and what is disclosed to any other party.

Table of Contents

A Look at the Operation Panel 8

1. Installation 11

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Installing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Connecting the Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

2. Using the Answering Machine 35

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 40

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

3. Sending Faxes 53

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 56

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 60

Using the Speakerphone to Make a Phone Call. . . . . . . . . . . . . . . . 68

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

4. Receiving Faxes 73

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Table of Contents

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

5. Making Copies 82

6. Special Functions 85

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 85

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 90

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 91

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 92

7. Printing Lists 93

8. Maintenance 97

Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Improving Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

9. Troubleshooting 105

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Quick Reference Guide 114

Index 115

A Look at the Operation Panel

3 4 5 6

TEL

FAX

RECEPTION

INK

RESO.

DIGITAL

SPEAKERPHONE

SKIP

DELETEREPEAT

TEL/FAX

A.M.

11 13 14 15 16 17 18

Digital Answering System

REC/MEMO key

1 2

REC/MEMO

PLAY

10 129

Press this key to record an outgoing message or memo (pages 35 and 39).

PLAY key

Press this key to play recorded messages (page 38).

7 7 8

Display

This displays messages and prompts to help you operate the machine.

RESOLUTION key

When a document is in the feeder, press this key to adjust the resolution for faxing or copying (page 57).

RECEPTION key

Press this key to select the reception mode (an arrow in the display will point to the currently selected reception mode; page 30).

INK key

Press this key before installing or replacing the print cartridge to move the print cartridge holder to the cartridge replacement position (page 18).

Arrow keys

Use these keys to scroll through and select settings, and to search for autodial numbers (page 64).

FUNCTION key

Press this key followed by the arrow keys to select special functions and settings.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

REPEAT key

Press this key while listening to a message to play it again.

SKIP key

Press this key while listening to a message to skip to the next message.

DELETE key

Press this key to erase recorded messages.

POLL key

Press this key after dialling another fax machine to receive a document (previously loaded in the other machine’s feeder) without assistance from the operator of the other machine (page 92).

HOLD key

Press this key to put the other party on hold during a phone conversation (page 78).

DIGITAL SPEAKERPHONE key

Press this key to talk with the other party through the speakerphone during a call (speak facing the operation panel at a distance of about 50 cm to 1m; page 68). This key can also be used to listen to the line and fax tones through the speaker when faxing a document (page 59).

STOP key

Press this key to cancel an operation before it is completed.

START/MEMORY key

Press this key after dialling to begin fax transmission (page 60). Press this key before dialling to send a fax through memory (page 70). The key can also be pressed in the date and time display to show the percentage of memory currently used.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of the document (page 83). At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

Microphone location

The microphone is located here. Speak facing this location when using the speakerphone.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray extension

Paper tray

Print cartridge

If any are missing, contact your dealer or retailer.

Handset

1. Installation

Adapter (for Australia)

Handset cord

Telephone line cord

Operation manual

Adapter (for New Zealand)

Attachments

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Removing the packing tape

1 Open the operation panel.

2 Open the print compartment cover.

Keep the area around the machine clear.

Attachments

3 Remove the tape.

4 Close the print compartment cover and

then the operation panel.

Connecting the handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset cord are identical, so they will go into either

socket.

1. Installation

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls,

or to transmit and receive faxes manually.

Attachments

Attaching the paper tray

Attach the paper tray.

Attach the paper tray extension.

Insert horizontally and rotate up

Click!

Note: The paper tray extension has a top side and a bottom side. If the tabs do not go into the holes, turn the support over.

Caution! Do not pull out the black plastic strip shown below. If the strip is pulled out, paper will not feed correctly.

Loading Printing Paper

You can load up to 100 sheets of A4-size paper (60 - 80 g/m2) in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray).

1 Fan the paper, and then tap the edge

against a flat surface to even the stack. Make sure the stack edges are even.

2 Insert the stack of paper into the tray, PRINT SIDE UP.

• If paper remains in the tray, take it out and combine it into a single stack

with the new paper.

• Be sure to load the paper so that printing takes place on the print side of

the paper. Printing on the reverse side may result in poor print quality.

• GENTLY LOAD PAPER INTO THE PAPER TRAY.

• DO NOT FORCE IT DOWN INTO THE FEED SLOT.

1. Installation

The stack should not be higher than this line

Note: Do not use paper that has already been printed on, or paper that is curled.

Connecting the Power Cord

Plug the power cord into a 230-240 V, 50 Hz, earthed AC (3-prong) outlet.

Caution!

♦ Make sure you have removed all of the packing tape before plugging

in the power cord (see page 12). Plugging in the power cord without doing so may damage the machine.

♦ When disconnecting the machine, unplug the telephone line cord before

unplugging the power cord.

♦ The power outlet must be installed near the equipment and must be easily

accessible.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

“CHECK CARTRIDGE” normally appears in the display the first time you plug in the machine. This message appears until you install the print cartridge.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Installing the Print Cartridge

Follow these steps to install or replace the print cartridge.

♦ When replacing the print cartridge, be sure to use a SHARP UX-C70B

cartridge.

Print cartridge yield (at 4% coverage)

Initial cartridge

Quality mode OFF: Quality mode ON: Approx. 200 A4 pages

Replacement cartridge (SHARP UX-C70B)

Quality mode OFF: Approx. 600 A4 pages Quality mode ON: Approx. 400 A4 pages

Quality mode is initially turned off. To turn on Quality mode, see page 22.

Caution!

Do not open the print compartment cover or insert your hand in the machine while it is printing.

Approx. 300 A4 pages

1. Installation

Note: Keep print cartridges sealed in their packages until you are ready to install them. It is recommended that you do not use a cartridge that has been left unused for a long time after opening, as the print quality may be considerably degraded.

♦ Make sure the machine’s power cord is plugged in and paper is loaded

before installing or replacing the print cartridge.

♦ If a document is inserted in the feeder, remove the document before

installing or replacing the print cartridge (see page 55).

If PRINTER ERROR or PRINTER ERROR/CHECK PAPER appears... In the event that the display shows either of the above messages, you must clear the error before installing the print cartridge. The error can usually be cleared by pressing

, or if a paper jam has occurred, by removing the paper jam (see page 113).

Installing the Print Cartridge

1 Press .

INK

Display:

REPLACE INK &

• Make sure the handset is on its cradle.

If the handset is not on the cradle,

pressing will have no effect.

INK

PRESS INK KEY

• The print cartridge holder moves to the cartridge replacement position.

2 Open the operation panel.

3 Open the print compartment cover.

4 Remove only the tape from the new

cartridge.

• Important: Make sure you remove all

of the tape.

• CAUTION! DO NOT touch the gold

contact area on the cartridge.

Installing the Print Cartridge

5 Make sure the cartridge holder has

moved slightly away from the right side of the compartment, and then pull the green lever and open the cartridge holder cover.

• If you are replacing the cartridge,

remove the old cartridge. If you are going to use the old cartridge again, place it in an air-tight container.

• CAUTION! DO NOT touch the contact

area inside the cartridge holder, or pull on the cable that is connected to the cartridge holder.

Note: If the print compartment cover is left open for approximately 30 minutes with a cartridge installed, the cartridge will automatically return to its home position. To make the cartridge return to the cartridge replacement position

INK

when this has happened, press .

6 Insert the new print cartridge into the

cartridge holder.

Cable

Gold contact area

1. Installation

7 Place your index finger on the tab as

shown and close the cartridge holder cover with your thumb. Make sure the cover clicks into place.

Installing the Print Cartridge

8 Close the print compartment cover.

9 Close the operation panel, pressing

down firmly to make sure it clicks into place.

10 Press to make the print cartridge

INK

holder return to its home position.

11 Press (NEW) if the cartridge you

installed is new.

Press (OLD) if the cartridge you

installed is old.

Display:

REPLACE INK &

PRESS INK KEY

CHANGE CARTRIDGE

1=NEW, 2=OLD

Display when “NEW” is selected:

NEW CART. OK?

OK: PRESS START

Installing the Print Cartridge

START/

12 Press .

If you selected “OLD” in the previous step, this completes the installation procedure. (Note: If you find that print quality is not satisfactory after reinstalling the old cartridge, align the cartridge as explained on page 100.)

If you selected “NEW”, the display will show the alternating messages at right. Continue with the following steps to align the print cartridge.

MEMORY

Display when “NEW” is selected:

ALIGN CARTRIDGE

1=PRINT,2=SET

13 Press to print an alignment page. (To enter an alignment value

without printing an alignment page, press .)

14 In the alignment page that the machine prints, locate the line that comes

closest to forming a completely straight line.

1. Installation

In this example, “15” comes closest to forming a straight line.

After the alignment page is printed, the display shows:

ENTER (0-30) 15

Installing the Print Cartridge

15 Press the number keys to enter the number of the straightest line.

Example:

• If you make a mistake, press and then repeat the entry.

START/

16 Press .

• This completes the alignment procedure.

MEMORY

Note: If at any time the display shows the alternating messages at right, check the printing paper. If the tray is empty, add paper. If there is paper in the tray, take it out and then reinsert it.

START/

When you are finished, press

MEMORY

ADD PAPER &

PRESS START KEY

Quality mode (using more/less ink)

If you prefer a higher quality image when printing faxes and copies, turn on Quality mode. If you wish to use less ink or speed up ink drying time, turn off Quality mode.

♦ Quality mode is initially turned off.

1 Press once and twice.

2 Press once and twice.

3 Press once.

Display:

PRINT SET-UP

QUALITY MODE

1=ON, 2=OFF

Installing the Print Cartridge

4 Press to turn on Quality mode, or

to turn it off.

The display briefly shows your selection, then:

HQ FAX PRINT

5 Press to return to the date and time display.

High-quality fax print setting (fast/slow printing of faxes)

The high-quality fax print setting controls the speed at which faxes are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting. If you prefer a faster printing speed over image quality, turn off the setting.

Important: This setting is only effective when Quality mode (page 22) is turned on.

Note: This setting only affects the printing speed. It does not affect the amount of ink used.

♦ The high-quality fax print setting is initially turned on.

1 Press once and twice.

Display:

PRINT SET-UP

1. Installation

2 Press once and 3 times.

3 Press once.

4 Press to turn on high quality fax

print, or to turn it off.

5 Press to return to the date and time display.

HQ FAX PRINT

1=YES, 2=NO

The display briefly shows your selection, then:

HQ COPY

Connecting the Telephone Line Cord

TEL.SET

TEL.LINE

Connecting the Telephone Line Cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

For Australia

For New Zealand

Setting the dial mode

The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling. Press the panel keys as follows:

1 Press once and 3 times.

2 Press once and 4 times.

3 Press once.

4 Select the dial mode:

TONE: PULSE:

5 Press to exit.

Note: For all units installed in New Zealand, select "1" for tone dialling. The pulse setting "2" will not operate correctly and must not be used.

Display:

OPTION SETTING

DIAL MODE

1=TONE, 2=PULSE

The display briefly shows your selection, then:

PSEUDO RING

Connecting the Telephone Line Cord

TEL.LINE

TEL.SET

Moving your fax and reconnecting

If it is necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax machine.

1 Remove the seal covering the TEL. SET

socket.

2 Connect the extension phone line to

the TEL. SET socket.

1. Installation

Note: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.

Entering Your Name and Fax Number

Before you begin sending faxes, enter your name and fax (telephone) number. You also need to set the date and time.

Digital Answering System

REC/MEMO

PLAY

Once you enter this information, it will automatically appear at the top of each fax page you send.

RECEPTION

INK

TEL/FAX

A.M.

RESO.

DIGITAL

DELETEREPEAT

SKIP

SPEAKERPHONE

1 Press once and 3 times.

2 Press once.

3 Press once.

START/

MEMORY

Display:

ENTRY MODE

OWN NUMBER SET

ENTER FAX #

Entering Your Name and Fax Number

4 Enter your fax number by pressing the number keys (max. 20 digits).

• To insert a space between digits, press . To enter “+”, press .

• To clear a mistake, press .

START/

5 Press .

MEMORY

DIGITAL

SPEAKERPHONE

6 Enter your name by pressing number keys for each letter as shown in

the chart below. Up to 24 characters can be entered.

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

1. Installation

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To clear a mistake, press .

DIGITAL

SPEAKERPHONE

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears. To enter one of the following symbols, press

or repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (

START/

7 Press .

MEMORY

Display:

DATE&TIME SET

8 Press to return to the date and time display.

Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below.

RECEPTION

INK

TEL/FAX

A.M.

RESO.

DIGITAL

DELETEREPEAT

SKIP

SPEAKERPHONE

START/

MEMORY

Digital Answering System

REC/MEMO

PLAY

1 Press once and 3 times.

2 Press once and once.

The currently set date

3 Press once.

appears (example):

4 Enter a two-digit number for the day (“01” to “31”).

Example: the 5

Display:

ENTRY MODE

DATE&TIME SET

DATE 15-08-2004

DATE 05-08-2004

• To correct a mistake, press to move the cursor back to the mistake and

then enter the correct number.

Setting the Date and Time

5 Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Example: January

6 Enter the year (four digits).

Example: 2004

DATE 05-01-2004

The currently set time appears (example):

TIME 12:19

7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit

number for the minute (“00” to “59”).

Example: 9:25

START/

8 Press to start the clock.

MEMORY

05-JAN 09:25

ANTI JUNK #

9 Press to return to the date and time display.

1. Installation

Setting the Reception Mode

The machine has four modes for receiving incoming faxes:

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax, reception will begin automatically.

A.M. mode: Select this mode when you go out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically. (Note: A.M. mode cannot be selected unless an outgoing message has been recorded as explained on page 35.)

Setting the reception mode

RECEPTION

Press until the arrow in the display points to the desired mode.

RECEPTION

REC/MEMO

Digital Answering System

PLAY

SKIP

For more information on receiving faxes in FAX, TEL and TEL/FAX modes, see Chapter 4. For more information on using A.M. mode, see Chapter 2.

RECEPTION

INK

TEL/FAX

A.M.

RESO.

DIGITAL

DELETEREPEAT

SPEAKERPHONE

RECEPTION

01-JAN 10:30

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

TEL

TEL/FAX

FAX

A.M.

FAX

A.M.

FAX

A.M.

FAX

A.M.

Volume Adjustment

You can adjust the volume of the speaker and ringer using the up and down arrow keys.

1. Installation

REC/MEMO

Digital Answering System

PLAY

Speaker

1 Press .

DIGITAL

SPEAKERPHONE

2 Press or to select the

desired volume level.

• Press again to turn off the

speaker.

DIGITAL

SPEAKERPHONE

SKIP

TEL/FAX

A.M.

DELETEREPEAT

SPEAKERPHONE

DIGITAL

SPEAKERPHONE

RESO.

DIGITAL

RECEPTION

INK

Volume Adjustment

Ringer

1 Press or to select the

desired volume level.

(Make sure has not been

pressed and a document is not loaded

DIGITAL

SPEAKERPHONE

Display:

RINGER: HIGH

RINGER: MIDDLE

in the feeder.)

• The ringer will ring once at the selected

RINGER: LOW

level.

RINGER: OFF OK ?

2 If you selected RINGER: OFF OK ? to

START/

turn off the ringer, press .

Note: When the reception mode is set to TEL, the ringer will still ring at LOW

if turned off.

MEMORY

Volume Adjustment

Error beep off

The machine normally sounds three beeps to alert you when an error occurs during transmission, reception, or copying. The machine also sounds a double-beep when you press an invalid key on the operation panel. If you wish to turn off the error beep, follow the steps below.

1 Press once and 3 times.

2 Press once and 3 times.

3 Press once.

4 Press to turn on the error beep or

to turn off the error beep.

Display:

OPTION SETTING

ERROR BEEP

1=YES, 2=NO

The display briefly shows your selection, then:

END BEEP

5 Press to return to the date and time display.

1. Installation

End beep off

The fax machine normally sounds one long beep when transmission, reception, or copying ends normally. If you wish to turn off the end beep, follow the steps below.

1 Press once and 3 times.

2 Press once and twice.

Display:

OPTION SETTING

END BEEP

Volume Adjustment

3 Press once.

4 Press to turn on the end beep or

to turn off the end beep.

1=YES, 2=NO

The display briefly shows your selection, then:

KEY TONE

5 Press to return to the date and time display.

Key tone off

The fax machine normally sounds a beep (key tone) each time you press a key on the operation panel. If you wish to turn off the key tone, follow the steps below.

1 Press once and 3 times.

2 Press once and once.

Display:

OPTION SETTING

KEY TONE

3 Press once.

4 Press to turn on the key tone or

to turn off the key tone.

5 Press to return to the date and time display.

1=YES, 2=NO

The display briefly shows your selection, then:

FINE PRIORITY

2. Using the Answering Machine

The built-in answering machine allows you to receive both voice messages and faxes while you are out.

To use the answering machine, you will first need to record an outgoing message. When you go out, turn on the answering machine by setting the reception mode to A.M.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax. Follow the steps below to record a message.

Example:

“Hello. You've reached ______ . No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

Machine

2. Answering

Press once and once.

Press once.

Lift the handset.

REC/MEMO

Display:

OGM1(GENERAL)

LIFT HANDSET OR

PLAY: PLAYBACK

Operating the Answering Machine

START/

4 Press and speak into the handset to record a message.

MEMORY

• The outgoing message can be up to 60 seconds long. While recording, the

display will show the time left to record.

5 When finished, replace the handset or press .

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 and 2 of the above

procedure and then press . Note that the general outgoing message

cannot be erased. If you need to change it, simply repeat the recording procedure.

PLAY

Operating the Answering Machine

Activating the answering machine

To turn on the answering machine so that callers can leave messages, press

RECEPTION

until the arrow in the display points to A.M.

TEL

TEL/FAX

FAX

A.M.

RECEPTION

♦ The outgoing message will play (you can stop playback by pressing ).

♦ It will not be possible to set the reception mode to A.M. if an outgoing

message has not been recorded.

Operating the Answering Machine

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects six seconds of silence after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Number of rings in A.M. mode (Toll Saver function)

The number of rings on which the machine answers incoming calls in A.M. mode depends on whether the Toll Saver function is turned on, and if it is on, whether you have messages.

♦ The Toll Saver function is initially turned on.

Machine

2. Answering

Toll Saver Toll Saver

No received messages

NOTHING

4 Rings

Ring

To turn off the Toll Saver function, see page 47.

Ring

Received messages

Hello!

Hi!

2 Rings

Ring

OFF

(Answer according to NUMBER OF RINGS setting)

Ring

To adjust the NUMBER OF RINGS setting, see page 75.

Operating the Answering Machine

Listening to received messages

If you have received messages, the display will show the number of messages received. Follow the steps below to listen to your messages.

1 Press .

PLAY

• If you only want to listen to new messages (messages not previously

listened to), continue to hold down for at least two seconds.

PLAY

2 The messages will play.

• As each message plays, the date and time of recording will appear briefly in

the display. If no messages were received, NO MESSAGES will appear.

• Repeat: To listen to a message a second time, press before

playback of that message ends. To move back to the previous message,

press within 3 seconds of the beginning of the current message.

REPEAT

• Skip: To skip forward to the next message, press .

Note: Playback will stop if you receive a call, lift the handset, or press .

REPEAT

SKIP

♦ You can print out a list of your received messages that shows the date and

time that each was received. See page 93.

Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

♦ Erasing all messages: To erase all messages, press , , and

START/

MEMORY

then .

♦ Erasing a single message: To erase a single message, press while

the message is being played.

Recording memos

You can record memos for yourself and other users of the machine. These will

be played back together with incoming messages when the key is

pressed.

PLAY

DELETE

Machine

2. Answering

1 Press once and once.

2 Pick up the handset, press (the machine stops beeping), and then

REC/MEMO

START/

MEMORY

speak into the handset.

3 When you have finished speaking, replace the handset or press .

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

1 Press once and once.

2 Press once and once.

Display:

A.M. SETTING

RECORDING TIME

3 Press .

4 Press a number from 1 to 4 to select the desired ICM recording time.

15 seconds 60 seconds

30 seconds 4 minutes

The display briefly shows your selection, then:

REMOTE CODE

5 Press to return to the date and time display.

FAX mode on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦ YES (switch to FAX mode): The reception mode will switch to FAX mode,

allowing the machine to continue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and then erase them (see

Remote Operations

on page 47).

Optional Answering Machine Settings

♦ NO (do not switch to FAX mode): The machine will answer after 20 rings,

after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the machine from a remote location, you can wait until it answers, listen to your messages, and then erase them (see

Remote Operations

on page 47).

The initial setting is NO . If you want to change the setting to YES, press the panel keys as follows:

Display:

1 Press once and once.

2 Press once and twice.

3 Press .

4 Press to select YES (switch to

FAX mode), or to select NO.

A.M. SETTING

ON A.M. FAILURE

1=YES, 2=NO

The display briefly shows your selection, then:

OGM ONLY MODE

5 Press to return to the date and time display.

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.)

Machine

2. Answering

1 Press once and once.

2 Press once and once.

Display:

A.M. SETTING

OGM ONLY MODE

Transfer Function

3 Press .

4 Press to turn on OGM only mode,

or to turn it off.

1=YES, 2=NO

The display briefly shows your selection, then:

TOLL SAVER

5 Press to return to the date and time display.

Transfer Function

The Transfer function is used to have the machine automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

To use the Transfer function, you must first program the number that you wish the machine to call (the transfer number), and record the transfer message that plays when you answer the phone at the remote location.

When you go out and wish to use the transfer function, turn it on. When you return and no longer wish to use the transfer function, turn it off.

Programming the transfer number

To use the Transfer function, you must first give the machine the number to call (the transfer number).

1 Press once and once.

2 Press once and 4 times.

3 Press .

Display:

A.M. SETTING

TRANSFER TEL #

ENTER TEL #

4 Press the number keys to enter the transfer number.

• To insert a pause between any two digits of the number, press .

Transfer Function

START/

5 Press .

MEMORY

6 Press to return to the date and time display.

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps below. The following is an example:

“Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now.”

1 Press once and twice.

REC/MEMO

Display:

OGM2(TRANSFER)

2 Press once.

Machine

2. Answering

3 Lift the handset.

Transfer Function

START/

4 Press and speak into the handset to record the message.

MEMORY

• The transfer message can be up to 15 seconds long. While recording, the

display will show the time left to record.

5 When finished, replace the handset or press .

Checking or erasing the transfer message

To check or erase the transfer message, follow Steps 1 and 2 of the above

procedure, and then press to check the message, or to erase the

message.

Turning the Transfer function on and off

PLAY

DELETE

When you go out and wish to use the Transfer function, turn it on as follows:

1 Press once and once.

2 Press once and 3 times.

3 Press .

4 Press to turn on the Transfer

function.

(Press to turn the function off.)

Display:

A.M. SETTING

TRANSFER FUNC

1=YES, 2=NO

The display briefly shows your selection, then:

ON A.M. FAILURE

5 Press to return to the date and time display.

Override Ringing

6 Each time the machine receives an incoming message, it will call your

programmed transfer number. When you answer, you will hear your recorded message telling you that the call is a transfer call. On the dial

pad of your phone, enter , your remote code number (see page 47),

and . The machine will play back your messages.

• You can also perform any of the remote operations described in

Operations

Note: When you hang up after a transfer call, the machine will not immediately resume normal operation. If you want the machine to accept calls

immediately after a transfer call, enter twice before hanging up (if you

want to hang up during message playback, first enter and to stop

playback, then enter twice).

later in this chapter (see page 47).

Override Ringing

This function allows selected callers using a touch-tone telephone to override the answering machine's outgoing message and cause the machine to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you wish to change the code, press the panel keys as shown below.

Machine

2. Answering

Remote

Important! Make sure the override code is different from the remote code used for remote operations.

1 Press once and once.

Display:

A.M. SETTING

Override Ringing

2 Press once and 3 times.

OVERRIDE CODE

3 Press .

4 Press the number keys to enter a 3-digit override code.

START/

5 Press to store the override code, and then to return to the

date and time display.

MEMORY

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

1 The caller calls your machine from a tone dial telephone. When the

outgoing message begins, they should press the key on their

telephone.

• The caller will hear a short beep, and the outgoing message will stop.

2 The caller should enter the override code and by pressing the

appropriate keys on their telephone.

• If an incorrect code is entered, the caller will hear four beeps. He or she

must re-enter the correct code within 10 seconds or the line will be disconnected.

3 Your machine will make a special ringing sound. Pick up the handset to

answer the call.

• If you do not answer within 30 seconds, the outgoing message will play

again and the caller can leave a message.

Remote Operations

When you are out, you can call the machine from any tone dial telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To access the machine to perform remote operations, you must first enter your remote code number. The remote code number has been set to "001" at the factory. If you wish to use a different number, follow these steps:

1 Press once and once.

2 Press once and twice.

Display:

A.M. SETTING

REMOTE CODE

3 Press .

4 Press the number keys to enter a 3-digit remote code number.

START/

5 Press to store the remote number, and then to return to the

date and time display.

Toll Saver

MEMORY

Machine

2. Answering

When you call the machine to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after two rings, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the machine will answer after the number of rings set with the NUMBER OF RINGS setting (see

on page 75).

rings

Changing the number of

Remote Operations

1 Press once and once.

2 Press once.

3 Press once.

4 Press to turn on the Toll Saver

function, or to turn it off.

Display:

A.M. SETTING

TOLL SAVER

1=YES, 2=NO

The display briefly shows your selection, then:

RECORDING TIME

5 Press to return to the date and time display.

Retrieving your messages

1 Call the machine from a tone dial telephone. When your outgoing

message begins, press on the telephone.

• You will hear a short beep, and the outgoing message will stop.

2 Enter your remote code number and then press .

• You will hear a series of beeps equal to the number of messages recorded,

or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

• If no messages have been received, you will hear a short beep. You can

either hang up, or perform any of the operations described in the following section,

Other remote operations

Remote Operations

3 While the messages are playing, you can do any of the following:

• Repeat: To listen to a message a second time, press and on the

telephone before that message ends. To move back to the previous

message, press and during the first 3 seconds of the current

message.

• Skip forward: To skip forward to the next message, press and

on the telephone.

• Stop: To stop playback, press and on the telephone. After this,

you can enter any of the commands described in the following section,

Other remote operations

• Play new messages: To listen to only your new messages, first stop

playback by pressing and , and then press and .

0 6

• Erase a message: To erase the message you are currently listening to,

press and before it ends.

4 When you have finished listening to your messages, you can do any of

the following:

Machine

2. Answering

• Erase all messages: Press , , and .

• Repeat playback: Press and .

3 3

• Perform other operations: You can enter any of the commands described

in the following section,

Other remote operations

• Hang up: If you do not erase your messages first, they will be saved and

any new messages will be recorded after them. If you want the machine to

resume normal operation immediately, press twice before hanging up

(in some cases, particularly when the Transfer function is used, the machine may not accept new calls for one or two minutes after you hang up

unless you press twice).

Remote Operations

Note: You can also call the machine and perform remote operations when the reception mode is set to FAX. In this case, when you call the machine, press

immediately after it answers (before you hear the fax tone), and then

continue from Step 2 above.

Comments:

♦ When a remote command is accepted by the machine, you will hear one

beep. If an incorrect command is entered, you will hear four beeps. In the latter case, re-enter the correct command.

♦ When entering a command, do not pause longer than 10 seconds between

each digit. If you do, you will hear a 4-beep error signal and the digits entered up to that point will be cleared. In this case, re-enter the command from the beginning.

♦ If you pause for longer than 10 seconds before entering a command, or

make two errors while entering your remote code number, the line will be disconnected. (This prevents unauthorized people from attempting to guess your remote code number.)

Other remote operations

After listening to your messages, you can perform any of the following operations by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a

command, first stop playback by pressing and , and then enter the

command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

♦ A.M. mode: , , and .

♦ FAX mode: , , and .

♦ TEL mode: , , and .

Caution: If you select TEL mode, you will not be able to change the reception mode again.

♦ TEL/FAX mode: , , and .

8 1

8 3

8 4

Recording a new outgoing message

Remote Operations

1 Press and on the telephone.

2 When you hear a short beep, speak into the telephone to record the new

message.

• The message can be up to 15 seconds long. After 15 seconds (or earlier if

the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press , , and on the telephone.

To turn Transfer off: Press , , and on the telephone.

Changing the transfer telephone number

1 Press , , and on the telephone.

9 0

9 1

Machine

2. Answering

2 After you hear a short beep, enter the new telephone number. When

finished, press .

• To insert a pause between any two digits of the number, press .

Remote Operations

Recording a new transfer message

1 Press , , and on the telephone.

9 3

2 When you hear a short beep, speak into the telephone to record the new

message.

• The time for the transfer message is fixed at 15 seconds. After 15 seconds

(or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a memo

You can record a memo for yourself or other users of the machine. The memo will be played back when incoming messages are listened to.

1 Press and on the telephone.

2 When you hear a short beep, speak into the telephone to record the

memo.

3 When you are finished, press and on the telephone.

• If the machine detects silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mode: Press , , and on the telephone.

(Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received)

To turn off OGM only mode: Press , , and on the telephone.

1 1

3. Sending Faxes

Transmittable Documents

Size and weight

Minimum document size:

Minimum size Minimum weight

148 mm

140 mm

Maximum document size:

The maximum size and weight of documents that you can load in the document feeder depend on how many sheets you load.

52 g/m²

Faxes

3. Sending

10 sheets at once:

Size: A4

(210 x 297 mm) Weight: 80 g/m

Letters or graphics within 4 mm of the top and bottom edges of a document will not be scanned.

1 sheet at a time (manual feeding):

Size: 210 x 600 mm Weight: 157 g/m

4 mm

210 mm

4 mm

Letters in the shaded area will not be scanned.

Loading the Document

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before they pass

through the document feeder.

♦ All clips, staples, and pins must be removed from documents before loading

in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum size,

carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 A4-size sheets can be placed in the feeder at once. The sheets will automatically feed into the machine starting from the bottom sheet.

♦ If you need to send or copy more than the maximum number of sheets,

place the additional sheets gently and carefully in the feeder just before the last sheet is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.

♦ If your document consists of several large or thick sheets which must be

loaded one at a time, insert each sheet into the feeder as the previous sheet is being scanned. Insert gently to prevent double-feeding.

1 Adjust the document guides to the

width of your document.

2 Insert the document face down in the

document feeder. The top edge of the document should enter the feeder first.

• READY TO SEND will appear in the

display.

Loading the Document

3 Adjust the resolution and/or contrast settings as explained on page 56,

then dial the receiving machine as explained on page 59.

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

1 Open the operation panel.

Faxes

3. Sending

2 Remove the document.

3 Close the operation panel, pressing

down firmly on both front corners to make sure it clicks into place.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small letters

or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

1 Load the document(s).

• The document must be loaded before

the resolution and contrast can be adjusted.

Adjusting the Resolution and Contrast

2 Press one or more times until the

desired resolution and contrast settings appear in the display.

RESO.

• The first time you move through the list

of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Faxes

3. Sending

Adjusting the Resolution and Contrast

Changing the default resolution

If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below.

1 Press once and 3 times.

Display:

2 Press once.

3 Press once.

4 Press to set the default resolution

to FINE, or to set it to STANDARD.

5 Press to return to the date and time display.

OPTION SETTING

FINE PRIORITY

1=YES, 2=NO

The display briefly shows your selection, then:

NUMBER OF RING

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press ) and dial by

pressing the number keys.

DIGITAL

SPEAKERPHONE

♦ If a person answers, you can talk with them before sending the fax.

♦ Normal Dialling allows you to listen to the line and make sure the other fax

machine is responding.

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

2 Pick up the handset or press .

Listen for the dial tone.

RESO.

DIGITAL

SPEAKERPHONE

READY TO SEND

DIGITAL

SPEAKERPHONE

Faxes

3. Sending

3 Dial the number of the receiving

machine by pressing the number keys.

DELETEREPEAT

SKIP

4 Wait for the connection. Depending on the setting of the receiving

machine, you will either hear a fax tone or the other person will answer.

• If the other person answers, ask them to press their Start key (if you

pressed , speak facing the operation panel at a distance of about 50

cm to 1m). This causes the receiving machine to issue a fax tone.

DIGITAL

SPEAKERPHONE

Sending a Fax by Automatic Dialling

START/

5 When you hear the fax tone, press . Replace the handset if you

used it.

MEMORY

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from received faxes and copies may soil the document.

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 95).

Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display, remove the document as explained on page 112. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Sending a Fax by Automatic Dialling

You can store your most frequently dialled fax or phone numbers in the machine for automatic dialling. Up to 30 numbers can be stored.

♦ Auto-dial numbers are dialled by pressing until the desired number

START/

appears in the display, and then .

Storing fax and phone numbers for automatic dialling

1 Press once and once.

2 Press once.

MEMORY

Display:

ENTER FAX #

Sending a Fax by Automatic Dialling

3 Enter the fax or phone number by pressing the number keys. Up to 32

digits can be entered. (Note: A space cannot be entered.)

• To clear a mistake, press .

DIGITAL

SPEAKERPHONE

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause appears as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

START/

4 Press .

MEMORY

5 Enter a name by pressing number keys for each letter as shown in the

chart below. Up to 15 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.)

Example: SHARP = 7777 44 2 777 7

SPACE =

A =

B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q =

R =

S =

T =

U =

V =

W =

X =

Y =

Z =

Faxes

3. Sending

♦ To enter two letters in succession that require the same key, press after

entering the first letter.

♦ To enter a lower case letter, continue pressing the key for the letter until the

lower case letter appears.

♦ To enter one of the following symbols, press or repeatedly:

. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }

START/

6 Press .

MEMORY

) (

Display:

Sending a Fax by Automatic Dialling

7 Return to Step 2 to store another number, or press to return to the

date and time display.

Editing and clearing auto-dial numbers

If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps:

Display:

1 Press once and once.

2 Press or until the number that you wish to edit or clear

appears in the display.

3 Press .

1=EDIT, 2=CLEAR

4 Press for EDIT or for CLEAR.

• If you selected CLEAR, go to Step 8.

5 If you selected EDIT, make the desired changes to the number.

• Press or to move the cursor to the digit or digits you wish to

change, and then enter the new digit. The new digit will replace the old digit.

• If you do not wish to change the number, go directly to Step 6.

Sending a Fax by Automatic Dialling

START/

6 Press .

MEMORY

7 Make the desired changes to the name.

• Press or to move the cursor to the letter or letters you wish to

change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 61). The new letter will replace the old letter.

• If you do not wish to change the name, go directly to Step 8.

START/

8 Press .

MEMORY

9 Return to Step 2 to edit or clear another number, or press to return

to the date and time display.

Faxes

3. Sending

Sending a Fax by Automatic Dialling

Using an auto-dial number

Once you have stored a fax or phone number, you can use it to send a fax or make a phone call.

1 If you are sending a fax, load the

document(s).

• If desired, press to set the

resolution and/or contrast.

RESO.

READY TO SEND

2 Press (or ) until the name of the other party appears in the

display (if no name was stored, the number will appear).

START/

3 If you are sending a fax, press . Dialling and transmission begins.

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from received faxes and copies may soil the document.

• If the transmission is completed successfully, the machine will beep once.

• If an error occurs, the machine will beep three times and print a Transaction

Report to inform you of the problem (see page 95).

If you are making a phone call, lift the handset. Dialling begins. (If you

lifted the handset before searching for the number, press to

begin dialling.)

MEMORY

START/

MEMORY

Sending a Fax by Automatic Dialling

Sending a fax by Direct Keypad Dialling

You can also enter a full number with the number keys and then press the

START/

MEMORY

key to begin dialling. You can use this method to dial a full number

when you don't need to speak to the other party before faxing.

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

RESO.

READY TO SEND

2 Enter the number of the receiving machine by pressing the number

keys.

• If a pause is required between any of the digits to access a special service

or an outside line, press . The pause will appear as a hyphen (two

seconds per pause). Several pauses can be entered in a row.

3 Check the display. If the number of the receiving machine shown is

START/

correct, press .

• If the number is not correct, press to backspace and clear one digit at

a time, and then re-enter the correct digit(s).

MEMORY

Faxes

3. Sending

Sending a Fax by Automatic Dialling

Redial

You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call.

1 If you are sending a fax, load the

document(s).

• If desired, press to set the

resolution and/or contrast.

RESO.

READY TO SEND

2 Press once. <REDIAL> appears in the display, followed by the last

number dialled. Make sure the number that appears is the number you wish to dial.

START/

3 If you are sending a fax, press . Dialling begins.

If you are making a phone call, lift the handset. Dialling begins.

Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears

in the display, remove the document as explained on page 112. (This may occur if the other fax machine doesn’t respond properly when you attempt to send the document.)

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) to send a fax and the line is busy, the fax machine will automatically redial the number. The fax machine will make two redial attempts at intervals of five minutes. During this time, RECALLING will appear in the display, followed by a two-digit number assigned to the fax job. You will not be able to dial any other locations while the message appears.

MEMORY

♦ You can press to clear the message and stop automatic redialling.

Sending a Fax by Automatic Dialling

♦ Under certain conditions (for example if a person answers the call on a

telephone), automatic redialling may stop before two redialling attempts are made.

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

When there is considerable noise on the line, you may find that transmission with ECM turned on takes longer than normal. If you prefer a faster transmission time, you can try turning ECM off.

Press once and 3 times.

Press once and 4 times.

Press once.

Press to select YES, or to

select NO.

Press to return to the date and time display.

Display:

OPTION SETTING

ECM MODE

1=YES, 2=NO

The display briefly shows your selection, then:

ERROR BEEP

Faxes

3. Sending

Using the Speakerphone to Make a Phone Call

You can use the speakerphone to make a phone call.

1 Press .

DIGITAL

SPEAKERPHONE

2 Dial using one of the following methods:

• Press the number keys.

START/

MEMORY

• Press repeatedly to select an auto-dial number and then press .

• Press once to select the last number dialled and then press .

3 When the other party answers, speak facing the operation panel at a

distance of about 50 cm to 1m.

4 When you are ready to end the call, press .

DIGITAL

SPEAKERPHONE

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for missing pages.

1 Load the document(s).

Faxes

3. Sending

2 Press once and once.

3 Press once.

Display:

PAGE COUNTER

ENTER # (01 - 99)

4 Enter the total number of pages (“01” to “99”) by pressing the numeric

keys.

Example: 5 pages

5 If desired, press to set the resolution and/or contrast.

RESO.

6 Dial the receiving machine and send the fax.

♦ If you need to cancel a batch number entry, remove the document from the

feeder or press .

♦ If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

Sending a Fax From Memory

You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

Note: If a power failure occurs while sending a fax from memory, you will need to repeat the operation.

Broadcasting (sending a fax to multiple destinations)

This function allows you to send the same fax to as many as 20 different destinations in just one operation.

♦ When sending to multiple destinations, only auto-dial numbers can be used

to dial the numbers of the receiving machines.

1 Load the document(s).

• If desired, press to set the

resolution and/or contrast.

START/

2 Press .

MEMORY

RESO.

READY TO SEND

3 Press or until the name of the destination appears in the display

(if no name was stored, the number will appear).

4 Press to store the destination.

Sending a Fax From Memory

5 Repeat Steps 3 and 4 for each of the other destinations to which you

wish to send the fax (maximum of 20).

• To check your selected destinations, press to scroll through them. To

delete a destination, scroll to the destination and then press .

START/

6 When you are ready to begin transmission, press .

• A Transaction Report is automatically printed out after Broadcasting is

completed. Check the "Note" column of the report to see if any of the destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations again.

Memory transmission

You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

MEMORY

Faxes

3. Sending

To send a fax through memory, load the document, press , and then

START/

MEMORY

dial using one of the following methods:

START/

♦ Press the number keys to enter the fax number and then press .

♦ Press repeatedly to select an auto-dial number and then press .

♦ Press once to select the last number dialled and then press .

MEMORY

START/

MEMORY

START/

MEMORY

Sending a Fax From Memory

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

START/

♦ Press if you want to transmit the pages which have been stored up

to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press if you want to cancel the entire transmission.

MEMORY

4. Receiving Faxes

Using TEL/FAX Mode

To select TEL/FAX mode, press

RECEPTION

until the arrow in the

display points to TEL/FAX.

RECEPTION

When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings (the number of rings can be changed as explained on page 75). After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.

TEL

TEL/FAX

FAX

A.M.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax machine doesn't detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer (the duration of pseudo ringing can be changed as explained on the following page). If you don't answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been established.

Faxes

4. Receiving

Using A.M. Mode

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

1 Press once and 3 times.

2 Press once and 5 times.

3 Press once.

Display:

OPTION SETTING

PSEUDO RING

1=15 SECONDS

4 Enter a number as follows for the desired duration:

15 seconds

30 seconds

The display briefly shows

60 seconds

120 seconds

your selection, then:

DISTINCTIVE

5 Press to return to the date and time display.

Note for New Zealand: Telecom regulations do not permit the 60-second and 120-second settings to be used.

Using A.M. Mode

RECEPTION

TEL

TEL/FAX

FAX

A.M.

To select A.M. mode, press until the arrow in the display points to A.M.

In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 2 for more details.

Using FAX Mode

To select FAX mode, press

RECEPTION

until the arrow in the

display points to FAX.

Using FAX Mode

RECEPTION

When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings (the number of rings can be changed as explained below) and receive incoming faxes.

2 rings Fax reception

TEL

TEL/FAX

FAX

A.M.

♦ If you pick up the handset before the machine answers, you can talk to the

other party and/or receive a fax as explained in

76.

Using TEL Mode

♦ Make sure the operation panel is closed, or the paper may jam when

received faxes are printed.

Changing the number of rings

Faxes

4. Receiving

on page

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 4 can be selected.

1 Press once and 3 times.

Display:

OPTION SETTING

Using TEL Mode

2 Press once and once.

3 Press once.

4 Enter the desired number of rings (any

number from 2 to 4).

Example: 3 rings

5 Press to return to the date and time display.

Using TEL Mode

To select TEL mode, press

RECEPTION

until the arrow in the

display points to TEL.

NUMBER OF RING

ENTER (2-4) (2)

The display briefly shows your selection, then:

FAX R E MOT E #

RECEPTION

When the reception mode is set to TEL, you must answer all calls (even faxes) by picking up the fax machine’s handset or an extension phone connected to the same line.

TEL

TEL/FAX

FAX

A.M.

Using TEL Mode

Answering with the fax’s handset

Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.)

1 When the fax machine rings, pick up

the handset.

2 If you hear a fax tone, wait until

the display shows RECEIVING and then replace the handset.

If RECEIVING does not appear (or if you have set the Fax

Signal Receive setting to NO), press to begin reception.

3 If the other party first speaks with you

and then wants to send a fax, press

START/

MEMORY

after speaking. (Press before

the sender presses their Start key.)

• When RECEIVING appears in the

display, hang up.

Beep

START/

MEMORY

START/

MEMORY

RECEIVING

Faxes

4. Receiving

RECEIVING

Using TEL Mode

Answering on an extension phone connected to the same line

Important: If a document is loaded in the machine’s feeder, remove it before performing the steps below. (Fax reception is not possible when a document is in the feeder.)

1 Answer the extension phone when it

rings.

2 If you hear a soft fax tone, wait until your fax responds (the extension

phone will go dead), then hang up.

Beep

Phone goes dead

3 If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press once and twice on the extension phone (only on a tone dial phone). This signals the fax to begin

reception. Hang up.

• The above step is necessary if you have set the Fax Signal Receive setting

to NO.

• In New Zealand, not all standard telephones and answering machines will

respond to incoming ringing when connected to the extension socket of the equipment.

Putting a call on hold

To put the other party on hold during a phone conversation, press . When this is done, they cannot hear you. You can put the handset back in the cradle

without breaking the connection. When you are ready to speak with the other party again, pick up the handset. If you did not put the handset back in the

cradle, press again to resume conversation.

Optional Reception Settings

Fax Signal Receive

The machine will automatically begin reception if you hear a soft fax tone after answering a call on the machine or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent the machine from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

1 Press once and 3 times.

2 Press once and 6 times.

3 Press once.

4 Press to turn on the function, or

to turn it off.

Display:

OPTION SETTING

FAX SIGNAL RX

1=YES, 2=NO

The display briefly shows your selection, then:

CALLER-ID

5 Press to return to the date and time display.

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

Faxes

4. Receiving

1 Press once and 3 times.

Display:

OPTION SETTING

Optional Reception Settings

2 Press once and twice.

3 Press once.

4 Enter the desired number (any number

from 0 to 9).

Example:

FAX R E MOT E #

ENTER (0-9) (5)

The display briefly shows your selection, then:

TRANSACTION

5 Press to return to the date and time display.

Reception Ratio

The machine has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder will be

printed on a second page. In this case, the cut-off point may occur in the middle of a line.

♦ Automatic reduction may not be possible if the received document is too

large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

1 Press once and twice.

2 Press once.

Display:

PRINT SET-UP

RECEIVE RATIO

Substitute Reception to Memory

3 Press once.

4 Press to select AUTO, or to

select 100%.

1=AUTO, 2=100%

The display briefly shows your selection, then:

COPY CUT-OFF

5 Press to return to the date and time display.

Substitute Reception to Memory

In situations where printing is not possible, such as when the machine runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER & PRESS START KEY, PAPER JAMMED, OUT OF INK, or PRINTER ERROR / CHECK PAPER.

START/

When you add paper (and press ), or clear the jam, or replace the print

cartridge, the stored documents will automatically print out.

MEMORY

Faxes

4. Receiving

♦ If you received documents in memory because the machine ran out of

paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Note: The machine will retain any received faxes in memory until printed, even if the power to the machine is lost or switched off.

5. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the machine to double as a convenience office copier.

1 Load the document(s) face down.

(Maximum of 10 sheets.)

• If desired, press to set the

RESO.

resolution and/or contrast. (The default resolution setting for copying is FINE.)

READY TO SEND

2 Select any of the following copy settings as needed:

• Enlarge/reduce: Press or until the desired setting appears in

the display. Settings are 100%, 125%, 135%, 200%, 70%, 88%, 94%, and AUTO (automatic adjustment to match the size of the paper). The default setting is 100%.

Example: Press twice

• Number of copies per original: Press the number keys to enter a number

from 1 to 99. The default setting is 1.

Example: Press for two copies

• Sorted copies: To sort the copies as shown below under “Sorted”, first set

the number of copies per original (at least “2” copies must be set), and then

INK

press .

2 [SORT]

COPY RATIO: 125%

Example: Two copies each of three originals

Sorted

(SORT COPY)

Originals

Not sorted

(MULTI COPY)

3 When you are ready to begin copying, press .

• Important: Remove the document as soon as it exits the machine.

Otherwise, ink from the copy may soil the document.

If MEMORY IS FULL appears...

If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY IS FULL). If this happens, only the pages that were scanned will be copied and the remaining pages will automatically feed out. Repeat the copy procedure for the remaining pages, including the page that was being scanned when the memory became full.

Note: It may not be possible to make a copy of an original if a high resolution setting is used and/or the original contains so much detailed content that the memory becomes full before scanning finishes.

Copy Cut-off

Making Copies

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

1 Press once and twice.

2 Press once and once.

3 Press once.

Display:

PRINT SET-UP

COPY CUT-OFF

1=YES, 2=NO

Copies

5. Making

Making Copies

4 Press to set copy cut-off to YES

(the remaining part of the document

will not be printed), or to set copy cut-off to NO (the remaining part will

be printed on a second page).

The display briefly shows your selection, then:

QUALITY MODE

5 Press to return to the date and time display.

High-quality copy setting (fast/slow printing of copies)

The high-quality copy setting controls the speed at which copies are printed. If you prefer a higher quality image at a slower printing speed, turn on this setting. If you prefer a faster printing speed over image quality, turn off the setting.

Important: This setting is only effective when Quality mode (page 22) is turned on.

Note: This setting only affects the printing speed. It does not affect the amount of ink used.

♦ The high-quality copy setting is initially turned off.

1 Press once and twice.

Display:

PRINT SET-UP

2 Press once and 3 times.

3 Press once.

4 Press to turn on high-quality copy,

or to turn it off.

5 Press to return to the date and time display.

HQ COPY

1=YES, 2=NO

The display briefly shows your selection, then:

ALIGN CART.

6. Special Functions

Caller ID (Requires Subscription to Service)

If you subscribe to a caller identification service from your telephone company, you can have the fax machine display the name and number of the caller when you receive a call.

Important:

To use this function, you must subscribe to a caller identification service from your telephone company. Note that your fax may not be compatible with some caller identification services.

Press once and 3 times.

Press once and 5 times.

Press once.

Press (YES) to turn on Caller ID.

(To turn off Caller ID, press and go to Step 6.)

Press if you are in Australia, or

if you are in New Zealand.

Press to return to the date and time display.

Display:

OPTION SETTING

CALLER-ID

1=YES, 2=NO

COUNTRY SELECT

ECM MODE

Functions

6. Special

Caller ID (Requires Subscription to Service)

How Caller ID operates

When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected.

Display example

JOHN DOE 5258693

Caller’s name Caller’s number

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your telephone

CALLER-ID ERROR Noise on the telephone line prevented reception of

UNAVAILABLE (OUT OF AREA in New Zealand)

PRIVATE (ANONYMOUS in New Zealand)

company. Make sure that the telephone company has activated your service.

caller information.

The call was made from an area which does not have a caller identification service, or the caller’s service is not compatible with that of your local phone company.

Caller information was not provided by the telephone company at the caller’s request.

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

Caller ID (Requires Subscription to Service)

Note: For all units installed in New Zealand, the direct use of the displayed number for call back does not operate properly and must not be used. It is necessary to manually enter the verified correct number for the party called. This will often require the addition or deletion of leading digits from the number shown on the display when dialling manually.

♦ After you have received 30 calls, each new call will delete the oldest call.

♦ All calls will be erased if you unplug the fax or a power failure occurs.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

1 Press twice.

2 Press or to scroll through the list.

3 If you wish to dial one of the numbers in the list, scroll through the list

until the number appears in the display.

• Fax: If you wish to send a fax, load the

START/

document and then press .

MEMORY

Dialling and transmission begin.

• Voic e c a l l : If you wish to make a voice

call, pick up the handset (or press

). Dialling begins automatically.

DIGITAL

SPEAKERPHONE

(If you pressed , speak facing

the operation panel at a distance of about 50 cm to 1m when the other party answers.)

DIGITAL

SPEAKERPHONE

Fax:

Voic e call:

START/

MEMORY

Functions

6. Special

4 Press when you have finished viewing the list.

Caller ID (Requires Subscription to Service)

To delete calls from the Caller ID list

If you want to delete a single call from the caller list, press while the call

appears in the display. If you want to delete all calls from the list, hold

down for at least 3 seconds while you are viewing any number in the list.

DELETE

Priority Call

If you have turned on Caller ID, you can set the machine to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the steps below (only one phone number can be entered).

1 Press once and 3 times.

2 Press once and once.

3 Press once.

Display:

ENTRY MODE

PRIORITY #

1=SET, 2=CLEAR

DELETE

4 Press to store a number.

(To clear a previously stored number, press and go to Step 6.)

5 Enter the number by pressing the number keys (max. 20 digits).

START/

6 Press to store (or clear) the number.

MEMORY

OWN NUMBER SET

7 Press to return to the date and time display.

Caller ID (Requires Subscription to Service)

Blocking voice calls

If you have turned on Caller ID, you can use the Anti Junk Fax function described in voice calls as well as faxes from your specified Anti Junk Number.

In this case, when a voice call or a fax comes in from the number you have specified as a "Junk Number", your fax will terminate the call as soon as it receives the calling phone number from the caller ID service. The caller will hear a 3-second high-pitch tone to signal the call’s termination. In Australia the call will not break off until the caller has hung up.

To use this function, enter the number that you wish to block as explained in

Blocking Reception of Unwanted Faxes

be blocked.

Blocking Reception of Unwanted Faxes

(see page 91). Only one number can

in this chapter to block

Functions

6. Special

Distinctive Ring (Requires Subscription to Service)

If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, the machine will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, the machine will automatically answer the call and receive the fax.

The distinctive ring function is used with the reception mode set to FAX. When your fax number is dialled, the machine will signal the call with a special ringing sound, then answer automatically and begin reception after the number of rings set with the Number of Rings setting (the initial setting is 2 rings—see page 75). When your voice number is dialled, the machine will signal the call with the normal ringing sound to let you know that you must answer personally.

The initial setting for distinctive ring is NO. If set to YES, both Australian (Fax Duet) and New Zealand (FaxAbility) distinctive ring are supported.

Important:

♦ The distinctive ring function can only be used if you subscribe to a

distinctive ring service from your telephone company. Do not turn on distinctive ring if you are on a normal line, as the machine will not operate properly.

♦ If you turn on distinctive ring, the machine will not operate in TEL/FAX

reception mode.

1 Press once and 3 times.

2 Press once and 6 times.

3 Press once.

Display:

OPTION SETTING

DISTINCTIVE

1=YES, 2=NO

Blocking Reception of Unwanted Faxes

4 Press to turn on distinctive ring,

or to turn it off.

The display briefly shows your selection, then:

FAX SIGNAL RX

5 Press to return to the date and time display.

6 Set the reception mode to FAX.

RECEPTION

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes. One fax number can be entered.

1 Press once and 3 times.

2 Press once and twice.

Display:

ENTRY MODE

ANTI JUNK #

TEL

TEL/FAX

FAX

A.M.

Functions

5. Special

3 Press once.

1=SET, 2=CLEAR

4 Press to store an Anti Junk number, or to clear a previously

stored number (if you are clearing a number, go to Step 6).

5 Enter the fax number by pressing the number keys (max. 20 digits).

START/

6 Press and then press to return to the date and time display.

MEMORY

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without assistance from the operator of the other machine.

Hint: Polling is useful when you want the receiving fax machine, not the transmitting fax machine, to bear the cost of the call.

♦ To use the polling function, the other machine must be capable of being

polled.

♦ Before polling, make sure the other machine is set up to receive your

polling request.

♦ Your machine is not capable of being polled.

1 Dial the fax machine that you wish to poll using one of the following

methods:

• Enter the full number using the numeric keys.

• Pick up the handset (or press ) and dial the full number. Wait for the

fax answerback tone.

DIGITAL

SPEAKERPHONE

• Press or until the name (or number) of the other party appears in

the display.

2 Press .

• If you used the handset, replace it when POLLING appears in the display.

Reception will begin.

7. Printing Lists

You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list, follow these steps.

Press once and twice.

Press once.

Press or until the desired list appears in the display.

Press once.

START/

Press to print the list.

MEMORY

Display:

LISTING MODE

TEL # LIST

PRESS START KEY

Lists

7. Printing

Printing Lists

Telephone Number List

This list shows the fax and phone numbers that have been stored for automatic dialling.

Setup List

This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

Message List

This list shows information about the messages currently recorded in the answering machine, including the date and time each messages was recorded, the length, and the type.

Caller-ID List

This list shows information on your 30 most recently received calls and faxes. (This list is only available if you are using the Caller ID function.)

Transaction Report

This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs.

♦ The Transaction report cannot be printed on demand.

Headings in the Transaction Report

Printing Lists

SENDER/ RECEIVER

START The time at which transmission/reception started.

TX/RX TIME Total time taken for transmission/reception.

PAG ES Number of pages transmitted/received.

NOTE (One of the following notes will appear under NOTE in the

The name or fax number of the other machine involved in the transaction. If that machine does not have an ID function, the communication mode will appear (for example, "G3").

report to indicate whether the transaction was successful, and if not, the reason for the failure.)

OK - Transmission/reception was successful.

P. FA IL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-X - (Where “X” is a number.) A telephone line error

prevented the transaction. See

CANCEL - The transaction was cancelled because the STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function which your fax machine does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Line error

on page 105.

Lists

7. Printing

Printing Lists

Transaction Report print condition

You can change the condition under which a Transaction Report is printed out. Follow the steps below.

1 Press once and 3 times.

2 Press once and 3 times.

3 Press once.

Display:

OPTION SETTING

TRANSACTION

1:ALWAYS PRINT

(Selections appear alternately)

4 Press a number from to to select the condition for printing.

ALWAYS PRINT A report will be printed after each

ERROR/MEMORY A report will be printed after an error or a

SEND ONLY A report will be printed after each

ERROR ONLY A report will be printed only when an error

NEVER PRINT A report will never be printed.

transmission, reception, or error.

memory operation.

transmission.

occurs.

The display briefly shows your selection, then:

DIAL MODE

5 Press to return to the date and time display.

8. Maintenance

Cleaning the Machine

Cleaning the scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies.

Open the operation panel.

Push the green lever at the side of the white roller slightly to the right, and then pull it forward and down.

8. Maintenance

Pull the left side of the white roller up and then pull the roller to the left and

out of the machine.

• Place the roller in a stable position

where it will not accidentally fall to the ground.

Maintenance

4 Wipe the scanning glass (exposed by

removing the white roller) and rollers with a clean cloth.

• Make sure that all dirt and stains (such

as correcting fluid) are removed. Dirt and stains will cause vertical lines on transmitted images and copies.

If the scanning glass is difficult to clean

If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers.

5 Replace the white roller, inserting the

right end first.

• When re-inserting the roller do not use excessive force to locate the right

hand end. This may result in damage to the machine.

6 Push the green lever up and back. Make sure that the small knob on the

lever goes into the hole on the side of the compartment.

Sharp UX-BA50 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual