Sharp UX-470 User Manual

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MODEL

UX-470

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no cir cum s tances should the plug be used withou t the f use cover fitt ed.

In the unlikely event of the socke t outlet in your home not being com patible with the plug supplied, cut off the mains plug and fit an appropr iate type observin g the wiring co de below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a seriou s electr ic shock may occu r.

If you are not sure how to do this, get help fr om a qualified elect ric ian.

IMPORT ANT

The wires in this mains lead are coloured in accordanc e with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in you r plug, proceed as follows: The wire which is coloured GREEN-AND-YELLOW must be co nnec te d to t he t er minal i n th e plug which is marked by the letter E, or by the safety earth symbol , or coloured green or green-and-yellow. The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black. The wire which is coloured BROWN mus t be con nected to th e term inal which is mar ked with the letter L or colour ed red.

This apparat us mu st be prot ected by a 13A fuse in th e mains plug or distr ibut ion boar d.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC. Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG. Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE. Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva 93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na s ua versão corrigida pe la directiva 93/68/CEE. Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE. Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

This equipmen t is not desig ned fo r makin g emergency telephony calls when the power fails. Alternative arrangements should be made for access to emergency services.

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automa tic dialling Rapid Key Dialling: 5 numbers

Speed Dia ll ing : 40 numb ers

Imagi ng fi lm Initia l starter fil m (i nc lud ed w i th fa x m ac hine):

10 m roll (approx. 30 A4 pages) Replacement film:

UX-3CR 30 m roll (two ro lls in

package, one roll yields ap prox . 95 A4 pages)

Automatic document feeder

Memor y siz e* : 512 KB (approx. 30 avera ge page s with no voi ce

Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on time * Approx. 15 seco nds (Sha rp speci al mode) Reception mode s FAX, TEL, TEL /FAX, A.M. Resolutio n

10 sheets m ax .

messages rec ord ed, or 24 minut es of voic e messages (including OGMs) with no documents in memory)

or 2400 bps

Horizontal:

8 lines/mm

Vertical:

Standard: 3.85 line s/mm Fine/Halfto ne: 7.7 lines/mm Super fine: 15.4 li nes/mm

Note: The facsimile machine is Year 2000 compliant.

* Based on ITU-T Test Chart #1 at standa rd re solu tion in Sharp specia l mode , excluding time for protocol signals (i.e., ITU-T phase C time only).

Display 16-digit LCD display Recording system Thermal tran sfer recordi ng Halftone (greyscale) 64 levels Applicable telephone line Public switched telepho ne netwo rk / PBX Compatibil ity IT U-T (CCI TT) G3 mode Compression sc hem e MH, MR, Sharp Scanning metho d Sheet-feeder CIS (Cont ac t Image Sensor) Effective printing width 204 mm max. Input document size

Automatic feeding:

Width: 148 to 210 mm Lengt h: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Lengt h: 140 to 600 mm

Effective scanning wi d th 210 mm max. Contrast control Automat ic /Da rk sel ec ta bl e Copy function Single/Multi-copy/Sort-copy (99 copies/page) Telephone function Standard (C ann ot be used for incom i ng/ out goi ng

if power fails)

Power requir em ents 230 V AC, 50 Hz Operati ng tem per atur e 5 to 35°C Humidity Maximum: 85 % Power consumption Stand-by: 3.0 W

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 313 m m Height: 312 mm

Weigh t Approx. 3.4 kg

As a part of our policy of continuou s improv em ent, SHARP reserve s the right to make desi gn a nd spe ci fic at io n cha nge s for pr oduct improve m ent wit hout prior not ice. The perfor ma nc e speci fic atio n fig ure s indi cate d ar e nomi nal values of produ ct ion units. There may be some deviatio ns from th ese values in indiv idu al unit s.

Important safety information

• Do not disassemble this ma chine or attempt any procedures not described

in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 230 V, 50 Hz, earthed

(3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

• Do not install or use the machine near water, or when you are wet. Take

care not to spill any liqui ds on t he ma chine.

• Unplug the machine from the telepho ne socket and then the p ower outlet

and consult a qualified service representative if any of the following situation s occur:

- Liquid has been spilled into the machi ne or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noi ses.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power lead, and do not install the

machine where people may walk on the power lead.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place thi s machine on an unstable cart, stand or table. The machi ne

could be seriously damaged if it falls.

• Never install telep hone wiri ng duri ng a lig htn ing storm .

• Never install telephone sockets in wet locations unless the socket is

specifically designed for wet locations .

• Never touch uninsulated telephone wires or terminals unless the tele-

phone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (ot her th an a cordless type ) during an electrical

storm. There may be a remote risk of electric shock from lightning .

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The socket-outlet must be inst alled near the equipment and must be easily

accessible.

Important:

•• This facsimile machine is not designed for use on a lin e which has cal l

waiting, call forwarding, or certain other special services offered by your telephone company. If you attemp t to use the fax machine on a telephone line usi ng any of these services, you may experi ence errors during transmissio n and reception of facsimi le mess ages.

•• This facsimile machine is not compati ble wit h di gital tel ep hone

systems.

Regulatory informa tion

♦ This facsimile machine is only designed to operate in the countr y

where approved.

Your Sharp UX-470 Fa csimi le Transce iver is approved for connection t o the Public Switched Telephone Netwo rk (PSTN), it is also appro ved for connect ion via a Private Branch Exchange (PBX), and can be used with either Loop Disconne ct (LD) or Dual Tone Multi-Fre quen cy (DTMF) signalling.

Your facsimile ma chine is not suitable as an extens ion to some pay phon es or for use on shared se rvic e line s.

REN

The Ringer Equivalence Nu m ber (REN) of your f ax machine is 1. The total numbe r of instr ument s that can be connect ed to an ex clusive line is

determined by adding the REN value s of each instr um en t. The total sho uld not exceed 4.0. A telephone provided by BT is assumed to have a REN of 1 unless otherwise marked .

Satisfactor y ringer oper ation can not be guar an te ed in inst alla tions cons isting of mixed apparat us types , even if the REN value does no t exceed 4.

Emergency services

Emergency services (999) can be called from this appara tus. Please display on the telephone the num be r requ ired to access tha t servic e, tog ether w ith the num ber of the telephone, using the label provided.

♦

Private branch exchange (PBX) connection

Your facsimile ma chine is app roved f or conn ection t o the Public Telephone Net wor k (PSTN) via compatible PBX system s. Cons ult yo ur supplier for a list of suitable PBX systems. It canno t be guar ant ee d that this facsimile m ach in e will operat e co rrec tly under all possible conditions of con nect ion to com p at ible PBX syst ems.

This facsimile machine has been approv ed for use of the following facilities: Simple telephone Tone dialling (DTMF) Loop disconnect (Pulse dialling)

Memory dialling Loudspeaking (Call Progress Monitor) On-hook dialling Automatic answering Automatic dialling Automatic clear in g Last numb er redial Time break or Ear t h recall Series connection of extens ion tele phone( s) Any other usage wi ll invalidate the ap proval of the facsim i le if as a result it then

ceases to comply with the standards against which appr oval was granted.

Series connection

When connected via series appa ratu s, difficult ies may occasiona lly be experienc ed when making calls to the PSTN and by both parties durin g telephon e conv ersations. If difficulties are experienced, contact the supp l ier or m aint ainer of the series apparatus in the first instance.

While operation may be po ssible initially, chan ges to or m odernisa tion of the network taking place in the nor mal cour se of eve nts may result in the facsim ile equipment being con nect ed to a network service with which it was not designed to be compatible . Failure of the f acsim ile / series apparat us to work under these circumstanc es m ay no t be the fault of th e networ k ope ra tor.

The voltage drop int roduce d by your facs imile bet wee n the PSTN and the associated appar at us at a current of 40mA d. c. is 2 volts, theref ore no ad dition al series equipm ent may be connec te d.

Table of Contents

1 Installation 9

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Num ber. . . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Date and Tim e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Selecting the Recepti on Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Volume Adjust ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

2 Using the Answering Machine 36

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Operating the Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Recording Memos and Telephone Conversation s . . . . . . . . . . . . . . . . 41

Optional Answering Machine Settings. . . . . . . . . . . . . . . . . . . . . . . . . 43

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

3 Sending Documents 61

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Sending a Fax by Automatic Diallin g. . . . . . . . . . . . . . . . . . . . . . . . . . 69

4 Receiving Documents 78

Using TEL/FAX Mo d e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

5 Making Copies 86

6 Making Telephone Calls 89

7 Special Functions 93

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 105

Sending Docu ments From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . 107

Polling (R eq uesting a Fax Transm ission). . . . . . . . . . . . . . . . . . . . . . 109

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

8 Option Settings 114

9 Printing Reports and Lists 121

10 Maintenance 128

11 Troubleshooting 132

Problems and Solut ion s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Quick Reference Guide 142

Index 144

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset lead

Gear s (4)

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray extension

Rapid key labels

Operatio n manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartrid g e

Emergency labels

A Look at the Operation Panel

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

SPEAKER

ABC

JKL

TUV

SYMBOLS

ANSWERING

DIGITAL

SYSTEM

REPEAT REC/MEMO PLAY/SKIP

DELETE

14 16

TEL/FAX

5 6

TEL FAX

A.M.

05/POLL04030201

Press this key to dial a 2-digi t Sp eed Dial num ber.

REDIAL key

Press this key to automati c ally redial the last num ber diall ed .

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

REPEAT key

Press this key to repeat playback of a message.

Display

This displays mes sages and promp ts during op erati on and programming.

PLAY/SKIP key

Press this key to play recorded messages. During playb ack, press it to skip forward to the next message.

A Look at the Operation Panel

RECEPTION MO DE ke y

Press this key to select the reception mode. An arrow in the displ ay will point to the currently selected reception mode.

RESOLUTI ON k ey

Press this key to adjust the resolution and contrast before sendin g or copying a document.

VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volum e of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel rel ease

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter n umb ers and letters duri ng number/name storing procedures.

1. Installation

SEARCH/R key

Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER ke y

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This i s no t a sp ea k e rp h on e . You must pick up the handset to talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must atta ch the Rapi d Key labels.)

A Look at the Operation Panel

DELETE key

Press this key to erase recorded messages.

STOP key

Press this key to cancel operat ion s befo re they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory befo re sending i t.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, pr ess this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

Points to keep in mind w hen setting u p

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

1. Installation

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possibl e that condensation may form on the scann ing glass, preventi ng prop er scanning of documents for transmission . To remove the condensation, turn on the power and wait approximately two hours before usin g the machine.

Connections

Handset

Connect the handset as shown and pla ce it on th e handset r est.

♦ The ends of the handset lead are identical, so they will go into

either socket.

Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Power le a d

Plug the pow er lead into a 230 V, 50 Hz, ea rthed (3-prong) AC outl et .

Caution:The mains outlet (socket outlet) should be installed near the

equipment and be easily accessable.

Connections

1. Installation

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note: If your area experiences a high incidence of lightning or power

surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Connections

Telephone li ne c ord

Insert one end of the line cord into the socket on the back of the machine marked TE L. LIN E . In s e rt the other end into a wall telephone socket.

TEL. SET

TEL. LINE

Be sure to insert the telephone line cord into the

TEL. LINE socket. Do not insert it into the TEL. SET socket.

Comments:

•• Your fa x is set for t one diall ing . If you ar e on a pulse only dia l l ine , you must

set the fax for pulse dialling by c han gin g Opti on Se tt ing 9. This p roc edu re is described in Cha pt er 8, Option Settings.

•• If you are connect in g the fax to a PBX, you may need to reset the fax to the

appropriate recall mode for the PBX. This is do ne by settin g Option Se tting 11 as described in Chapter 8.

•• If you inte nd t o use a com put er fax mode m on the sam e phone lin e, you m ust

reset Optio n Setti ng 12 (Fa x Sig nal Rec ei ve ) to NO in orde r to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, Option Settings.

•• The facsimi le machine will not ring in response to inco ming c alls an d cannot

be used to make outgo ing calls in the absenc e of mai ns powe r to the ma chine . For this reason it is recom mende d th at the fax is not left as the only telephone instrume nt on line when in this st at e.

•• Your fax cannot be used on a key system withou t the necessary adaptation of

the system. Plea se co nsul t the insta ll ers of the syste m if thi s is re qui red .

Trays

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it sna ps into place.

Connections

1. Installation

Attach the ori ginal document sup port.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Connections

Other devices

If desired, you can connect an extension t elephon e to the same line as your fax. This can be used to make and receive calls as normal. For details on initiati ng the receipt of faxes from an extension phone, see "Receiving Dcouments " in Chapter 4.

Comments:

•• More t han one e xte n si on te le p ho ne m ay be connect ed t o the sam e l ine as th e

fax, provided the total REN value does not exceed 4.

•• The TEL.SET socke t (se al ed with a protec ti ve cover) has been provided on

the back of the un it . The safe ty st at us of th is soc ket is T NV, and is provided for the connectio n of ap prov ed tel eph one equipm en t onl y where a ppro pri ate. To ensure continued safety compliance, do not connect any other equipment to this socket.

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate

forward and remove the paper before loadin g the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.

1. Installation

Pull the green rele ase on the right side of the machine forward, and open the print compartment cover.

Loading the Imaging Film

If you are installi ng the imaging film for t he first time, go to Step 6.

Remove the imaging film cartridge from the print compartment (grasp the handle at the front of the cartridge) a nd turn it over.

Remove the used film from the cartridge.

Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GR EEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its pa ckaging.

•• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

1. Installation

•• If needed, pull the spools apart slightly to allow the gears to fit (the

band will stre tch).

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the la rge gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment.

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.

Click!

1. Installation

Load paper in the paper tray and then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initialized. To load

paper, see the following section, Loading the Printing Paper.

FUNCTION

Display shows:

INITIALIZE FILM

When to replace the ima ging film

Replace the imaging film when the display sh ows:

FILM END

Use the following imagi ng film, whi ch is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START/MEMORY

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

♦ 60 for paper from 60 to 75 g/m ♦ 50 for paper from 75 to 90 g/m

Fan the paper, and then tap the edge against a flat surface to even the stack.

Pull the paper release plate toward you.

Insert the sta ck of paper into the tray, print side down.

•• If paper remains in the tray, take it out and combine it into a single

stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the

print side of the

paper. Printing on the reverse side will result in poor print quality.

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

Your fax has been set at the factory to print at normal contrast. Depending o n the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

1. Installation

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIG HT.

NORMAL LIGHT

The display will show:

COPY CUT -O FF

Press the STOP key to return to the date and time display.

STOP

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

3 key

213

5 6

8 0

# key

Once you enter this information, it will automatically appear at the top of each fax page you send.

FUNCTION key

START/MEMORY key

STOP key

Note: The imaging film and printing paper must be loaded before your

name and fax number can be entered.

Press these keys:

The display will show:

Press the # key twice:

The display will show:

FUNCTION

ENTRY MODE

OWN NUMBER SET

Press the START/MEMORY key.

Entering Your Name and Number

1. Installation

START/MEMORY

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits

ENTER FAX #

can be entered.

•• To insert a space between digits, press the # key. To insert a "+",

press the * key.

•• If you make a mistake, press the SEARCH/R key to move the

cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Cursor: A dark square mark in the display that indicates where a number

Press the START/MEMORY key to enter the fax number in

or letter will be entered.

21 43

memory.

START/MEMORY

The display will show: ENTER YOUR NAME

Enter your name by pressing the number keys as shown in the following cha rt. Up to 24 characte rs can be entered.

•• To enter two letters in succession that require the sa me key, press

the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

Entering Your Name and Fax Number

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

SYMBOLS

DEF

MNO

WXYZ

SPEED DIAL

REDIAL

SPEAKER

J =

K =

L =

M =

N =

O =

P =

Q = R =

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}→←

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

Press the START/MEMORY key to save your name in memory.

START/MEMORY

The display will show:

Press the STOP key to return to the date and time display.

SECURITY SELECT

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

8 0

key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

STOP key

1. Installation

FUNCTION key

START/MEMORY key

Press these keys:

The display will show:

Press the * key three times.

The display will show:

ENTRY MODE

DATE & TIME SET

Note: The fax is Year 2000 compliant.

FUNCTION

Setting the Date and Time

Press the START/MEMORY key.

START/MEMORY

•• The currently set date will appear in the display.

Enter a two-digit number for the day ("01" to "31").

•• To correct a mistake, pr ess the SPEED DIAL key to move the

cursor back to the mistake, and then enter the correct number.

Example: the 5th

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Example: January

Enter the year (four digits).

Example: 1999

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

0 5

9 91

Press the START/MEMORY key to start the clock.

START/MEMORY

Setting the Date and Time

1. Installation

The display will show:

Press the STOP key to return to the date and time display.

STORE JUNK #

STOP

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming call s and faxes:

TEL mode: This mode is the most convenient for receiving phone cal ls. Fax es can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving bot h faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually di all ed fax transmis sio ns), or an automatic ally dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, receptio n wil l begin autom ati cally.

A.M. mode:

Select this mode when you are out and want the built -in answerin g machine to answer all calls. Voice messag es will be recorded, and fax messages will be received automati cal ly.

Selecting the Reception Mode

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

FAX

TEL

RECEPTION MODE

14 FEB 10:30

TEL/FAX

TEL

TEL/FAX

TEL

A.M.

FAX

A.M.

FAX

A.M.TEL/FAX

1. Installation

FAX

TEL

14 FEB 10:30

TEL/FAX

A.M.

Note: A.M. mode cannot be selected unless a general outgoing message has been recorded as explained in Chapt er 2.

For more informatio n on receiving faxes in TEL, TEL/FAX and F AX modes, see Chapter 4, Receiving Documents. For more inform atio n on using A.M. mode, see Chapter 2, Using t he Answeri ng Machin e.

Volume Adjustment

You can adjust the volume of the speaker and ringer using the

UP and DOWN keys.

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

213

5 6

8 0

SPEAKER key

DOWN key

DOWN

UP key

SPEAKER

When the display shows the desired volume level , press the SPEAKER key to turn off the speaker.

SPEAKER

Volume Adjustment

Ringer

Press the UP or DOWN key. (Mak e sure the SPEAKER key has not been pressed and the h an dset is not lifted.)

DOWN

The ringer will ring once at the

••

selected level, then the date and time will reappe ar in the display.

If you selected RINGE R:OFF OK ?, press the START/MEMORY key.

1. Installation

Display:

RINGER: HIG H

RINGER: MIDDLE

RINGER: LO W

RINGER:OFF OK ?

START/MEMORY

Note: When set to TEL mode, the fax machine will ring even if the ringer is turned off. When set to TEL/FAX mode, the special "pseudo ringing" sound will be generated if the ma chine detects a voice call or manually dialled fax.

Using the

Chapter

The UX-470’s built-in answering machine all ows you to receive both voice messages and fax transmis sio ns while you a r e out.

Answering Mach ine

To use the answering machine, record an outgoing message an d then set the reception mode to A.M. when you go out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

♦ The general message box must warn callers that no further

recording is possible if one long beep followed by four consecutive short beeps are heard.

Example:

"Hello. You’ve reached the ABC company. No one is availabl e to take your call right now. Please le ave a message after the beep or press your facsimile Sta rt key to send a fax. If while recording a message you should hear one long beep follo w ed by four conse cutive short beeps, no more recording is possible. Thank you for calling."

Machine

2. Answering

Press these keys:

The display will show:

Press the # key.

The display will show:

FUNCTION

A.M. SETTINGS

OGM RECORDING

Press the START/MEMORY key.

Press 1 to select GENERAL. ( If you are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.)

Press the REC/MEMO key, and then speak facing the "MIC" mark on the lower left corner of the machine at a distance of about 30 cm.

•• The outgoing message can be up to

60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long.

Recording an Outgoing Message

START/MEMORY

GENERAL

TRANSFER

REC/MEMO

•• While recording, the display will

show the time remaining to record.

When finished, press the STOP key.

•• If your message exceeds the time

limit or more than 6 seconds of silence is detected, recording will stop automatically.

Press the STOP key twice to return to the date and time display.

STOP

STOP STOP

Recording an Outgoing Message

To listen to the outgoing message

To listen to the outgoi ng mess ag e, foll ow Steps 1 t hrough 4 of the above procedu re to sele ct the messag e, and then press the PLAY/SK IP key to list en to i t. To ret urn to the date and time disp lay, press the STOP key twice. Note that the general ou tgo ing message cannot be erased. If you need to change it, simply repeat the recording procedure. (The Transfer message can be deleted by pressing the DELETE key after selecting i t as explained ab ove. )

Operating the Answering Machine

Activating the answ e ring mac hine

Activate the answering machine before you go out as follows: Press the RECEPTION MODE key

until the arrow in the display points to

RECEPTION MODE

A.M..

•• The outgoing message will play

(you can stop playback by pressing

FAX

the STOP key).

TEL

•• It will not be possible to set the

A.M.

reception mode to A.M. if a genera l

TEL/FAX

outgoing message has not been recorded.

When the reception mode is set to A.M., the UX-470 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remot e Opera tions in this chapter.)

Note: If the memory is full fro m messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to A.M., you must first erase some or all of the stored messages.

Note: In A.M. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Machine

2. Answering

Operating the Answering Machine

Listening to received messages

When you return, the display wi ll show the number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

•• If you only want to listen to new

messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds.

The messages will play.

•• As each message plays, the date and

time of recording will appear briefly in the display. If no messages were received , NO MESSAGES will appear.

PLAY/SKIP

•• To listen to a message a se cond

time, press the REPEAT key before

REPEAT

playba ck of that message ends.

•• To move back to the previous

message, press the REPEAT key

REPEAT

within 3 seconds of the begin ning of the current message.

PLAY/SKIP

•• To skip forward to the next

message, pr ess the PLAY/SKIP key.

Note: Playback will stop if you receive a call, lift the handset, or press the STOP key.

Operating the Answering Machine

Erasing re cei ved me ssa ge s

It is important to erase received messages after you listen to them to ensure that the memory does no t become full.

•• Erasing all messages: To erase all

messages, press and hold down the

DELETE

DELETE key for a t least 2 seconds.

•• Erasing a single message: To erase

only a single message, press the DELETE key while the message is being played.

Recording Memos and Telephone Conversations

You can use the REC/MEMO key to record telephone conversatio ns and messages for other users of the UX-470. These will be played back together wit h any inco mi ng mess ag es when the PLAY/ SKIP key is pressed.

•• Recording messages: To record a

message, hold down the

REC/MEMO

REC/MEMO key and speak facing the "MIC" mark on the lower left corner of the machine at a distance of about 20 to 30 cm. When you have finished speaking, release the STOP key.

Machine

2. Answering

•• Recording phone c onversations:

To record a phone conversation, hold down the REC/MEMO key during the conversation you want to record (while recording, you will hear a beep every 15 seconds). When you are finished, release the key.

Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel keys as sho wn below.

♦ The dates and times are also shown in the Message List, which

can be pr inted out as described in Chapter 9.

Press these keys:

The display will show: A.M. SETT ING S

Press these keys:

The display will show:

Press the START/MEMORY key.

ICM CONFIRMATION

The number of messages recorded will appear in the display.

Press # or * one or more times to show the date and time of each of the messages.

•• The me ssage number will appear

first, and then the date and time several seconds later.

FUNCTION

START/MEMORY

Press the STOP key.

Note: The recorded dates and times are cleared each time you erase the

messages.

STOP

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change thi s setting to 15, 30, or 60 seconds.

Machine

2. Answering

Press these keys:

FUNCTION

The display will show: A.M. SETT ING S

Press these keys:

The display will show:

Press a numeric key to select the

ICM RECORD TIME

desired ICM recording time:

•• 1: 15 seconds

•• 2: 30 seconds

•• 3: 60 seconds

•• 4: 4 minutes

1 2 3 4

Press the STOP key.

STOP

Optional Answering Machine Settings

Fax reception on A.M. fa ilure

If the memory for recording incom ing messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE sett ing is used to choose th e response of the machine to incomin g calls when this happens:

♦ Automatic fax reception NO: The UX-470 will answer after 20

rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the UX-470 from a remote location, you can wait until it answers, listen to your messages, and then e r a se them (see Remote Operations in this chapte r).

♦ Automatic fax reception YES: The reception mode will switch to

FAX mode, allowing the UX-470 to continue to receive faxes automatica lly without broadcasting an OGM on answer ing. With this setting, you can still use the remote commands to listen to your messages and erase the message memory (see Remote Operations in this chapte r).

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as foll ows:

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn automatic fax reception on, or 2 to turn it off.

Press the STOP key.

A.M. SETTINGS

ON A.M. FAILURE

FUNCTION

1 2

STOP

Optional Answering Machine Settings

Calling Party Control detection

When a caller hangs up, your local telephone exchange will issue a signal called a Call ing Party Cont ro l (CPC) si gnal vi a the teleph one line. Your UX-470 has been set to detect this signal , and this allows it to immediately stop recording when a caller hangs up, thereby saving memory space and freeing you from having to listen to long periods of inter-message silence when you pl ay ba ck your messages.

However, if you ar e a subscrib er to such telep hone services as Call Waiting or Call Forwarding, sign als used by these services may b e mistaken for a CPC signal , causing t he ma chine to han g up during a call. In this case, follow the steps below to turn off CPC detection.

Note: CPC may not operate from some types of telephone exchanges. For this reason, periods of silence and/o r telephone exchange end of call signals may be recorded even if CPC detection is turned on.

Machine

2. Answering

Press these keys:

The display will show:

Press these keys:

The display will show:

Press "1" to turn CPC detection on, or

A.M. SETTINGS

CPC DETECTION

"2" to turn it off.

Press the STOP key.

FUNCTION

STOP

Optional Answering Machine Settings

OGM only mode

If needed, you can turn off recording of incomi ng mes sages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by autom atic dialling.)

Press these keys:

The display will show:

Press 1 to turn on OGM only mode, or 2 to turn it off.

Press the STOP key.

OGM ONLY MODE

FUNCTION

STOP

Transfer Function

The Transfer function is used to make the UX-470 automatically call you at a specified number every time it receives an incomi ng message. This lets you hear your messages immedi ately after they come in , even when you are at a remote locat ion .

When you answer the telephone, you will hear your recorded message telling you that th e call is a transfer call. Enter "#", your remote code number, and "#". The answering machi ne will then pl ay ba ck your messages. You can also perform any of the remote operations described in the previous section.

Note: When you hang up after a transfer call, the UX-470 will not immediately resume normal operation. If you want the UX-47 0 to accept calls immediately after a transfer call, enter "*" twice before hanging up (if you want to hang up during message playback, first enter " 0" and " #" to stop playback, then enter "*" twice).

Programming the transfer number

Machine

2. Answering

To use the Transfer function, you must first gi ve the UX-470 t he number to call (the transfer number). This is done by pressing the panel keys as follows:

Press these keys:

The display will show:

Press these keys:

The display will show:

FUNCTION

A.M. SET TINGS

TRANSFER # ENTRY

Transfer Function

Press the START/MEMORY key.

Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

START/MEMORY

5 5 215 43

(Example)

STOP

START/MEMORY

Recording the transfer message

The transfer message plays when you answ er the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter. The followi ng is an exam p le:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

Turning the Transfe r function on and o ff

Transfer Function

Press these keys:

The display will show: A.M. SETTINGS

Press these keys:

The display will show:

Press 1 to turn the Transfer function on, or 2 to turn it off.

Press the STOP key.

TRANSFER FUNC

FUNCTION

1 2

STOP

Machine

2. Answering

Override Ringing

This function allo ws selected c allers usi ng a ton e di al tel ephone to override the answering machine’s outgoing mes sage and cause the UX-470 to make a special ringing sound, alertin g you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all othe r calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

•• Make sure the override code is differe nt from the rem ot e code used fo r

remote operations.

Press these keys:

The display will show:

Press these keys:

A.M. SETTINGS

The display will show: OVERRIDE CODE

Enter a 3-digit code number by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

FUNCTION

START/MEMORY

(Example)

STOP

Overriding the answ er ing ma c hine

Your callers should follow the steps bel ow to ov erride the answering machine.

Your caller calls the UX-470 from a tone dial telephone. When the outgoing message begins, they should press the "#" key on their telephone.

•• The caller will hear a short beep,

and the outgoing message will stop.

The caller should enter the override code and "#" by pressing the appropriate ke ys on their telephone.

Override Ringing

Machine

2. Answering

•• If an incorrect code is entered, the

caller will hear four beeps. He or she must re-enter the corre ct code within 10 seconds or the line will be disconnected.

The UX-470 will make a special ringing sound. Pick up the hand set to answer the call. (Note that an extension telephone connected to the same line will not ring.)

•• If you do not answer within 30

seconds, the outgoing message will play again and the caller can then leave a message.

(Example)

Remote Operations

You can call the UX-470 from any tone dial telephone and play back your messages using the remot e commands . You can also use these commands to change the reception mode and other settings.

Remote code numbe r

To perform remote operations, you must first program a remote code number. This numbe r is used to prevent unauthorised people from listening to your messag es or changing the settings of your machine.

The remote code number has been set to "001" at th e factory. If you want to change it, press the panel keys as shown below.

Press these keys:

The display will show: A.M. SETTINGS

FUNCTION

Press these keys:

The display will show:

Enter a 3-digit number by pressing the number keys.

Press the START/MEMORY key and then the STOP ke y.

REMOTE CODE

2 2

START/MEMORY

(Example)

STOP

Toll Saver

When you call the UX-470 to listen to your messages, it will answer after two rings if it has received at least one messag e, or after four rings if it has not received any messages.

Remote Operations

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the UX-470 will answer after the number of rings set with Opti on S etti ng 3 (see Chapt er 8), the ring setting for FAX reception mode.

Press these keys:

FUNCTION

The display will show: A.M. SETTINGS

Press these keys:

The display will show:

TOLL SAVER

Machine

2. Answering

Press 1 to turn Toll Saver on, or 2 to turn it off.

Press the STOP key.

STOP

Remote Operations

Retrieving your messages

Note: You can also access the UX-470 for remote operation when the reception mode is set to FAX. In this cas e, call the UX-470, press the "#" key immediately after it answers, and then continue from Step 2 below.

Call the UX-470 from a touch-tone telephone. W hen your outgoing message begins, press the "#" key on the telephone.

•• You w ill hear a short beep, and the

outgoing message will stop.

Enter your remote code number and then # by pressing the keys on the telephone.

•• You will hear a series of beeps

equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

(Example)

•• If no messages have been received,

you will hear a short beep. You can either hang up, or perform any of the operations described in the following section Other remote operations.

While the messages are playing, you can do any of the following:

•• Repeat: To listen to a message a

second time, press "2" an d "#" on the telephone before that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message.

Remote Operations

Machine

2. Answering

•• Skip forward: To skip forward to

the next message, press "5" and "#" on the telephone.

•• Stop: To stop playback, press "0"

and "#" on the telephone. After this, you can enter any of the commands described in the following section, "Other remote operations".

•• Play new messages: To listen to

only your new messages, first stop playback by pressing "0" and "#", and then press "6" and "#".

•• Er ase a message: To erase the

message you are currently listening to, press "3" and "#" before it ends.

When you have finished listening to your messages, you can do any of the following:

•• Erase all messages: To erase all of

your messages, press "3", "3", and "#".

Remote Operations

•• Re peat playback: To listen to your

messages again, press "7" and "#".

•• Perform other operations: You

can enter any of the commands described in the following section, Other remote operations.

•• Hang up: If you do not era se your

messages first, they will be saved and any new messages will be recorded after them. If you want the UX-470 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, the UX-470 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Comments:

•• When a remot e command is accepted by th e machine, you w il l he ar one be ep.

If an incorrect com mand is ent ered, you will he ar fou r beeps. In th e latter case, re-enter the correct com m and.

•• Whe n entering a command, do not pause longer than 10 seconds between

each digit. If you do, a 4-beep error signal will be issued and the di gi ts entered up to that point w il l be di sregarded. In t his case, re-enter the command from the beginning.

•• If y ou make tw o errors (causing tw o 4-b eep signals to be issued) w h il e

entering yo ur remote code numbe r, the line wi ll be disconn ec ted. T his prevents unautho riz e d peo ple from attempting to guess your remote co de num be r.

•• If you pause for longer than 10 second s bef o re entering a com mand, you will

be disco n ne ct ed.

Remote Operations

Other remote opera tions

After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback end s to enter a command, first stop playback by p ressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

Machine

2. Answering

•• A.M. mode: "8", "1", and "#".

•• FAX mode: "8", "2", and "#".

•• TEL mode: "8", "3", and "#".

Caution: In TEL mode, you will not be able to further change the reception mode.

•• TEL/FAX mode: "8", "4", and "#".

Recording a new outgoing message

Press "4" and "*" on the t elephone.

(Example)

Remote Operations

When you he ar a short beep , speak into the telephone to record the new message.

•• The message can be up to 15

seconds long. Af ter 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press "9", "1", and "#" on the telephone.

To turn Tr ansfer off: Press "9", "2", and "#" on the telephone.

Changing the transfer telephone number

Press "9", "0", and "#" on the telephone.

After you hear a short beep, enter the new telephone number. When finished, pr ess "#".

•• To insert a pause between any two

digits of the number, press "*".

(Example)

Recording a new transfer message

Press "9", "3", and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

•• The time for the transfer message is

fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a "Memo"

Remote Operations

Machine

2. Answering

You can record a "memo" for yourself or other users of the UX-470. The memo will be played back when incoming messages are listen ed to.

Press "*" and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press "0" and "#".

•• If the UX-470 detects a certain

period of silence, it will stop recording automatically.

Remote Operations

OGM only mode

To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received).

To turn off OGM only mode, pres s "1", "2", and "#".

Sending

Chapter

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the documen t feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a tim e:

Documents

Minimum size

148 mm

210 mm

Maximum size

3. Sending

Documents

140 mm

Minimum weight

52 g/m²

Loading several pages at once:

Minimum size

Minimum weight

148 mm

52 g/m²

140 mm

Maximum weight

Maximum size

Maximum weight

600 mm

157 g/m²

210 mm

297 mm

80 g/m²

Transmittable Document s

Note: Letters or graphics on the edges of a document will not be scanned.

4 mm

5 mm

4 mm

5 mm

Letters in the shaded area will not be scanned.

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light

blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents

before loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller tha n the

minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photoc opied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automaticall y feed into the machine sta rting from the botto m page.

♦ If you need to send or copy more than 10 pages, place the

additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feed er as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

3. Sending

Documents

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading

edge of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution and/or contrast setting (if desired) as explained in the section Resolution and Contrast, then dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

Loading the Document

Removi ng a document from the feede r

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by grasping the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for transmitting and copying a document. They are not effective for receiv ing a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD: Use STANDARD f or ordinary documents. This

setting gives you the fastest and most economical transmission.

FINE: Use FINE for documents c ontaining smal l letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings.

3. Sending

Documents

HALF TONE: Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of grey.

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

Resolution and Contrast

Load the document(s).

•• The document must be loaded

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired re solution and contrast settings appear in the display.

•• The f irst time you move through the

list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time yo u move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Sending a Fax by Normal Dialling

With Normal Dial ling, you pi ck up th e handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sen ding the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the

other fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

RESOLUTION

3. Sending

Documents

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine by pressing the numeric keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

TUV

WXYZ

Sending a Fax by Normal Dialling

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, (lift the

handset if the SPEAKER key w as pressed) ask them to press their START/MEMORY key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it.

•• When transmission is completed,

the fax will beep once.

Beep

START/MEMORY

Using the REDIAL ke y

You can press the REDIAL key to redi al the last number diall ed . To send a document, proceed from Step 4 of Normal Dialling . Note that the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high-p itched tone

that the receiving machine sends to the transmitti ng machine to indicate that it is ready to receive.

Sending a Fax by Automat ic Dialling

Sending a Fax by Automatic Dialling

You can dial a fax or telephone num ber by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-di gi t number.

♦ To use Automatic Dialling, you must first store the full fax o r

telephone number in your fax machine.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 45 Speed Dial numbers are available.

Speed Dial numbers 01 through 05 are for Rapid Key (one-touch) Dialling.

3. Sending

Documents

Speed Dial numbers 06 through 45 are for dialling with the

SPEED DIAL key.

Attach the strip of Rapid Key labels above the Rapid Keys.

SPEED DIAL

1 1

START/MEMORY

SPEED DIAL key

213

5 6

8 0

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automatic Dialling

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys (01 to 05 for Ra pid Key Dialling, 06 to 45 for Speed Dialling).

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).

FUNCTION

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(Example)

•• Press the SPEED DIAL key to clear a mistake.

•• If a pause is required between any of the digit s to acce ss a spe ci al

service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

•• Press the SEARCH/R key to enter a space between digits.

Press the START/MEMORY key.

START/MEMORY

Sending a Fax by Automat ic Dialling

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another n umber, or pres s STOP to exit. If

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

START/MEMORY

the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Note: Numbers stored for automatic dial ling wil l appear on the "Telephone Number List " printo ut, so this facility shou ld not be used to store least cost routing or system access passwords which need to remain private.

3. Sending

Documents

Note: To confirm that Automat ic Diall in g numb ers have been stor ed correctly, print out the Telephone List. The procedure for doing this is explained in Chapter 9, Print ing out Reports and Lists.

Sending a Fax by Automatic Dialling

Storing area codes and access codes

You can also store an area code or access code in a Rapid Key or Speed Dial numb er. To use this nu mber to dial, se e Chain Dial li ng in Chapter 6, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Clearing numbe rs

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to c lear by pressing the

FUNCTION

FAX/TEL # MODE

number keys.

Press the START/MEMORY key.

Return to Step 3 to clear another number, or press STOP to exit.

Step 3 or

STOP

(Example)

START/MEMORY

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the numbe r and/or name when they appear in the display (Steps 4 and 6, respectively).

♦ A lithium battery keeps automatic dialli ng numbe rs in memor y

The machine uses a lithium battery to keep autom at ic diall ing num ber s and other program m ed data in memo ry whe n the power is tu rne d off. Batt ery power is consume d prim arily when the power i s off. With the power kept continu ousl y off, the life of the batte ry is abou t 5 years. If the batter y dies,

have your dealer or retaile r repla ce it. Do not tr y to replac e it yoursel f.

Sending a Fax by Automat ic Dialling

Rapid Key Dialling

If the number you want to dial has been stored for Automati c Dial ling as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the Rapid Key corresponding to

RESOLUTION

the desired Speed Dial number.

•• The name of the receiving party will

01 02 03

appear in the display. If no na me was stored, the fax number will appear. (If the name o r number is incorrect, press the STOP key.)

3. Sending

Documents

•• The document will be automatically

transmitted once the connection is made.

Example: To dial Speed

Dial number 01, press Rapid Key 01.

Sending a Fax by Automatic Dialling

Speed Diallin g

Speed Dialling can be used to dial any numb er that has been stored for Automatic Dial ling.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by pressing the number keys.

•• To enter numbers 1 through 9, first

enter 0 and then the number.

2 0

(Example)

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Sending a Fax by Automat ic Dialling

Direct Keypad Dialling

You can also enter a full number with th e number keys and th en press the START/MEMORY key to begin di all ing . You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

3. Sending

Documents

Set the resolution and/or contrast if

••

desired.

Enter the number of the receiving machine by pressing the numeric keys.

•• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entere d in a row.

Check the display. If the number of the receiving machine shown is correct, press the START/MEMORY key.

•• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

WXYZ

STAR T/MEMORY

DEF

MNO

Sending a Fax by Automatic Dialling

Using the SEARCH/R key

If you can’t remember the Rapi d Key or Speed Dial number in whic h you have stored a particular fax number, you can se arch for the number by followi ng th e steps below. Once you have found the number, you can dial i t and transmit the load ed document by simpl y pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the SEARCH/R key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you can’t remember the first

letter, go to Step 4 (you will scroll through the list from the beginning ).

•• If a name wasn’t stored for the

number, press 0. This will cause numbers, not names, to appear when you scroll.

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display.

•• If no names have been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key . The document will be automatically transmitted once the connection is made.

Sending a Fax by Automat ic Dialling

START/MEMORY

3. Sending

Documents

Automatic redia ll ing

If you use automatic diallin g (inclu din g Direct Keypad Diallin g) and the line is busy, the machine wil l aut omat icall y redial th e number. Up to 2 redialling attemp ts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key. ♦ If desired, you can change the number of times the machine

redials with Optio n Setting 5, and the interval at which redialling takes place with Option Setting 4. See Chapter 8, Option Settings.

Receiving

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to TEL/FAX, your fax automat icall y answers all calls on 1 ring. After answering, your fax monitors t he lin e for about 5 seconds to see if a fax tone is being sent.

♦ If your fax detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax doesn’t detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called p seudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Comments:

•• Only the fax wil l alert yo u to voice call s or m anu ally di alle d faxes by pseudo

ringing. An extensi on phone connec ted to the sa me line wi ll not ri ng after the connecti on ha s bee n m ade . The han dset of a para ll el extension teleph one can , however, be picked up to answer the call . To stop pseu do ringi ng onc e the handset is li fted, press " #" key on the dia l pa d of t he ph one (this is onl y possible from a tone dial phone) . If pseud o rin gin g is not cance lled in this way, the fax mach ine wil l send fax tones down t he line , renderi ng conversation impossible.

•• The durati on of pseud o ringin g ca n be adju ste d with Opti on Se tt ing 10. See

Chapte r 8, Opti on Setting s.

Receiving Documents

•• You can change the number of rings on which the machine answers calls by

changing Option Setting 3. (See Chapter 8, Option Settin gs.)

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine wil l automatically answer all calls on 1 ring and receive incoming faxes.

1 ring Fax reception

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 3. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in Using TEL mode.

Documen ts

4. R e c eiving

Receiving Documents

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in the display points to A.M.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

In A.M. mode, your fax machine will automati cal ly receive voice messages and faxes. See Chapter 2 for more details.

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine’s hands et or an extensio n phon e connected to the same line.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

FAX

A.M.

Documen ts

4. R e c eiving

Note: If you have set Option

Setting 12 (Fax signal receive) to NO, press the

START/MEM ORY

key to begin reception.

Receiving Documents

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the

handset.

START/MEMORY

RECEIVING

Answering wi th an extens ion phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wa it until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is conn ec ted to a separate wall socket), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Comments:

Receiving Documents

•• Your fax will not accept the signa l to beg in rece pt ion (5

loaded in its feed er.

) if a document is

•• If you have set Option Set ti ng 12 to NO and hear a fax tone when you a nswer

the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk ov er to the fax , pick up the handset , and press th e START/MEMORY key if you ar e on a pulse dia l only ph one .

•• The code us e d to act iv at e fa x rec eption fro m a tone dia l exte n si on p ho ne

(5**) can be changed if de sir ed. See Opti on Se tt ing 6 (Tel/ Fax Remot e Number) in Chapter 8, Option Settings.

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that th is may not be possib le if the document pages are longer than your printing paper). To t urn on this function, foll ow the st ep s below.

Press these keys:

FUNCTION

Documen ts

4. R e c eiving

The display will show:

Press 1 to turn on the function, or 2 to turn it off.

The display will show:

Press the STOP key.

2 IN 1 PRINT

YES NO

1 2

PRINT CONTRAST

STOP

Receiving Documents

Reception Ratio

The fax has been set at the factory to automaticall y r educ e the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the pr inting paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case , the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

RECEPTION RATIO

AUTO 100%

1 2

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Receiving Documents

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possi bl e, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alte rnatin g wit h OUT OF PAPER, FILM END, or PAPER JAMM ED. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically prin t out.

♦ If you received documents in memory because the fax ran out of

paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Documen ts

4. R e c eiving

Making

Chapter

Your fax can also be used to make copies. Single and multipl e copies (up to 99 per original) can be made, enabling your fax to double as a convenient office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

Set the resolution and/or contrast if

••

desired. (The default settin g for copying is SUPER FINE.)

Press the COPY/HELP key. The display will show:

COPY MOD E

1: MULTI COPY

2: SORT COPY

START: COPY

♦ If you are only making one copy of the original (or of each

original) and don’t want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.

♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

RESOLUTION

COPY/HELP

Press 1 (MULTI COPY) if you do not want the copies sorted. Pr ess 2 (SORT COPY) if you want the copies sorted.

MULTI

Making Copies

SORT

Example of three copies each of three originals

Sorted

(SORT COPY)

The display will show:

If you are making one copy per

ENTER # (01-99)

original, pre ss the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per origina l (if the number is less than 10, enter a "0" before the number).

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Originals

Not sorted

(MULTI COPY)

Example: Nine copies per original

Copies

5. Making

Example: 50%

Making Copies

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happ ens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printi ng paper, use the copy cut-off sett ing to select whether the remaini ng part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the r emaind er). To change the setti ng, follo w the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT -O FF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set co py cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP k ey to return to the date and time display.

YES

STOP

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialling: Enter the full

•• Rapid Key Dialling: Press the

Telephone Calls

telephone number with the numeric keys.

appropriate Rapid Key.

GHI

PQRS

ABC

JKL

TUV

SPEAKER

DEF

MNO

WXYZ

•• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

Speak with the other party when they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

6. Making Phone Calls

Making Telephone Calls

Comments:

•• While the handset of the fax is lifted (off hook), an exten sion phone

connect ed dire ctly to the fax cannot be used to spea k wit h the other pa rt y.

•• The fax may interru pt a voice call rece ived on a n exten sion phone if the

recept ion mod e is set to A.M. and there i s a period of silence du rin g the conversa tion. If you are on a tone dial phone, you can preve nt this by pressing an y three keys on the phone imm edi atel y afte r you answer . (Note : Do not enter the code to activate fax reception: 5, *, *.)

Chain Diall ing

After lifting the handset, you can dial any comb inat ion of Normal Dialling, Rapid K ey Dialling and Speed Dialli ng numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, th en dial t he remainder of the number by pressing a Rapid Key, pressing num ber key s, or pressing t he SPEED DIAL key and entering a two-digi t Spe ed Dial num ber.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the SEARCH/R key in Sen din g a Fax by Automatic Dia ll ing in Chapter 3, then pick up the han dset or press th e SPEAKER key. The numbe r will be dialled aut omat icall y (do not press the START/ MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the han dset t o talk.

Making Telephone Calls

Issuing tone signa ls

If you are on a pulse dial line, you c an use the "*" key to temporarily issue tone signals when you press t he numeric keys. This allo ws you to use certain telephone services which require entering tone signals.

When you need to enter one or more tone sign als, pr ess the "*" key and then press the appropriate numeric keys.

To change back to pulse mode, simpl y hang up (the diall in g mod e automatic ally changes back to the sett ing of Option S etting 9 when you hang up).

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

♦ Making enquiry calls: During a call, you can put the other party

on hold, make a further call to a third party, and then go back to your original caller.

♦ Transferring calls: You can transfer a ca ll to another numbe r on

the same PBX without operator assistance.

Your fax is also fully compatibl e with British Telecom Network Services and Telecom Eireann Phone Plus Services an d can be used in conjunction with any facili ty that requires a recall command .

Note: To perform PBX operations, Option Setting 11 must be set to the appropriate recall mode for your PBX (see Chapter 8, Optional Settings). Check your PBX manual or consult your supplier for the correct recall mode. If you are using British Telecom Network Services or Telecomm Eireann Phone Plus Services, Option Setting 11 must be set to time-break recall. (This is the initial factory setting).

6. Making Phone Calls

Making Telephone Calls

Making enquiry calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transf er the call. When the other party answers, hang up, and the call will be transferred.

•• If the other party does not answer,

press the SEARCH/R key again to return to the original caller.

Special

Chapter

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display t he name and numb er of the caller while the fax rings.

Important:

•• To use this function, you must subs cribe to a calle r identification

•• Your fax may not be compatible with some caller iden tific atio n

•• Caller ID may not function if th e machine is connect ed to a PBX.

Functions

service from your telephone company.

services.

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

FUNCTION

OPTION SETTING

CALLER-ID

YES

The display will show:

COVER SHEET MODE

Functions

7. Special

Caller ID

Press the STOP key to return to the

STOP

date and time display.

♦ Set Option Setting 3 (Number of Rings to Answer) to 2 or more

rings (see Chapter 8).

How Caller ID oper ate s

When you receive a call, the name and/o r phone number of the cal l e r will alternately appe ar in the display, beginni ng ju st before the second ring. The informat ion will continue to be di splayed until you pi ck up the handset, or until the f ax answers aut omat icall y if it is in FAX mode.

Note: At present most caller-id equipped teleph one networks only supply the caller’s number, t herefore the caller’s name will only appear providing that the caller’s name and number have been programmed i nto memory.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

WITHHELD Caller information was not provided by the

telephone company at the caller’s request.

Viewing the Call er ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consi st s of the name and numbe r of each caller, in the Caller ID List.

♦ After you have received 20 calls, each new call will delete the

oldest call.

Note: At present most caller-id equipped telephone netwo rks only supply the caller’s number, therefore the caller’s name will only appear providing that the caller’s name and numbe r have been programmed into memory.

Follow the step s below to view th e Caller ID List in the di spl ay . If desired, you can immediately di al a numb er when it app ears.

To print out the list, see Chapter 9, Printi ng Report s and Lists .

Caller ID

Press these keys:

The display will show:

Press the * key to scroll through the

REVIEWING CALLS

list from the most recent call, or the # key to scroll through the list from the oldest call.

Functions

7. Special

Caller ID

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document and then press the START/MEMORY key.

•• If you want to make a voice call,

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Press the STOP key when you have finished viewing the list.

START/MEMORY

STOP

To delete calls from the calle r lis t

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Cal l

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated pho ne numb er. This lets yo u know immediatel y who is callin g wit hout having to look at t he disp lay. To use this function, enter the desi red phone num b er by follo wing the steps below (only one phone number can be entered).

Press the keys shown at right. PRIORITY CALL # will appear in the

FUNCTION

display.

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step

4.)

Enter the phone number , including the area code, by pressing the numb er keys (max. of 20 digits).

Press the START/MEMORY key and

5 5 5 1

(Example)

then the STOP key.

START/MEMOR Y

Note: This facility will not work if the calli ng party has instructed th e telephone network to withhol d thei r Caller ID information.

STOP

Caller ID

3 4

Blocking voice calls

With Caller ID turned on, you can use the Ant i Junk Fax funct ion described in Blocking Reception of Unwanted Faxes in this chapte r to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you hav e speci fied as a "Junk Num ber", your f ax will br eak the connection as soon as it receives the calling pho ne numb er from the caller ID service (before the second ring).

To use this function, set Opt ion Settin g 13 to YES as described in Chapter 8, Option Setti ngs, and then ente r the number in the Anti Junk Number List as explain ed in Blocking Reception of Unwanted Faxes in this chapter.

Note: This function wil l not blo ck a call from a numb er which has been entered into the ma chine as the Pri orit y Call num ber.

Functions

7. Special

Broadcasting

This function allo ws you t o send th e same docu ment to as many as 20 different locations with just one operation. First sto re the document in memory, then enter the numbers of the receiving machines. The document will be transmitted t o each location .

♦ You can only use Rapid K eys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s). The display will show:

READY TO SEND

Press the START/MEMORY key and then 2.

START/MEMORY

Dial the receiving machines by using one or both of the following methods. (a maximum of 20 stations can be selected).

•• Enter one or more Speed Dial

numbers by pressing the numeric keys.

•• Press one or more Rapid Keys.

Press the START/MEMORY key.

Set the resolution and/or contrast if

••

desired.

01 02 03

START/MEMORY

RESOLUTION

(Example)

Sharp UX-470 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual