SHARP UX-470 User Manual [sv]

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OPERATION MANUAL

FACSIMILE

MODEL

UX-470

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO:

Para una desconexión eléctrica completa, desenchufar el enchufe del tomacorriente.

VARNING:

För att helt koppla från strömmen, dra ut stickproppen.

ATTENZIONE:

Per un totale scollegamento elettrico rimuovere la spina di corrente.

"The mains outlet (socket-outlet) shall be installed near the equipment and shall be easily accessible." "De aansluiting op de stroomvoorziening (stopkontakt) moet nabij het apparaat zijn aangebracht en moet gemak-

kelijk bereikbaar zijn." Ett nätuttag (vägguttag) bör befinna sig nära utrustningen och vara lätt att tillgå. La presa di corrente deve essere installata vicino all’apparecchio, e deve essere facilmente accessibile. El tomacorriente principal se debe encontrar cerca del aparato y debe ser fácil de acceder a él. "Die Netzsteckdose (Wandsteckdose) sollte in der Nähe des Geräts installiert werden und leicht zugänglich sein." Stikkontakten skal være placeret nær faxen og være let tilgængelig. Pääpistoke (pistokkeen poisto) tulee asentaa lähelle laitetta ja tulee olla helposti poistettavissa. Stikkontakten må være montert i nærheten av utstyret og den må være lett tilgjengelig. La prise de courant principale (d’alimentation) doit être située près de l’appareil et facilement accessible.

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.

Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.

Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE.

Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva

93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva 93/68/CEE.

Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.

Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

Quick Reference Guide

INSTALLATION

1. Connect the handset as shown.

2. Plug the power lead into an earthed, 220-230 V outlet.

3. Plug one end of the telephone line into the

TEL. LINE socket on the rear of the fax, and

the other end into your telephone wall socket.

TEL. SET

TEL. LINE

RECORDING AN OUTGOING

MESSAGE

1. Press:

Display shows:

OGM RECORDING

2. Press:

Press 1 (GENERAL) to record an outgoing message for the answering machine. Press

(TRANSFER) to record an outgoing message for the Transfer function.

4. Pick up the handset, press the

START/MEMORY key, and speak into the

handset to record your message.

When finished, press the STOP

key and

replace the handset.

6. Press:

SPEED DIAL

REDIAL

SPEAKER

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

PQRS

SYMBOLS

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

ENTERING YOUR NAME

AND NUMBER

Note:

Imaging film and paper must be loaded to perform the following operation.

1. Press:

Display shows:

OWN NUMBER SET

2. Press:

3. Enter your fax number (max. of 20 digits) by pressing the number keys.

♦If you make a mistake, press the SEARCH/R

key to move the cursor back to the mistake, then enter the correct number or letter.

4. Press:

5. Enter your name by pressing the appropriate number keys as shown below.

♦To enter two letters in succession that require the

same key, press the

SPEAKER

key after

entering the first letter.

Deletes highlighted letter. Upper/lower case shift key. Moves cursor to the left. Moves cursor to the right.

Press either key one or more times to select and enter a symbol.

6. When finished, press:

FUNCTION

START/MEMORY

FUNCTION

START/MEMORY

STOP

- English (1) -

SETTING THE DATE AND TIME

START/MEMORY

STOP

START/MEMORY

SPEAKER

SPEED DIAL

START/MEMORY

RECEPTION MODE

START/MEMORY

FUNCTION

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

14 FEB 10:30

A.M.TEL/FAX

Note:

Imaging film and paper must be loaded to perform the following operation.

Press:

Display shows:

DATE & TIME SET

Press the

START/MEMORY

key:

Enter two digits for the Day (01 through 31). Enter two digits for the Month (01 through 12). Enter four digits for the Year (Ex: 1999). Enter two digits for the Hour (00 through 23). Enter two digits for the Minute (00 through 59). When finished, press:

STORING AND CLEARING

NUMBERS FOR AUTO DIALING

Note:

Imaging film and paper must be loaded to perform the following operation.

1. Press:

Display shows:

FAX/TEL # MODE

Press 1 to store a number or 2 to clear a number.

3. Enter a 2-digit Speed Dial number (from 01 to 05 for Rapid Key Dialling, or 06 to 45 for Speed Dialling). (If you are clearing a number, go to Step 7.

4. Enter the full telephone/fax number.

5. Press:

6. Enter the name of the location by pressing number keys (max. of 20 characters). (Refer to the letter entry table in ENTERING YOUR NAME AND NUMBER.)

7. Press:

SENDING DOCUMENTS

Place your document (up to 10 pages) face down in the document feeder.

Normal Dialling

1. Lift the handset or press

2. Dial the fax number.

3. Wait for the reception tone (if a person answers, ask them to press their Start key)

4. Press:

Rapid Key Dialling

Press the appropriate Rapid Key. Transmission will begin automatically.

Speed Dialling

1. Press:

2. Enter 2-digit Speed Dial number.

3. Press:

RECEIVING DOCUMENTS

Press:

FAX

mode: The fax automatically answers on 1 or

2 rings and receives the incoming document.

TEL

mode:

Fax tone

RECEIVING

TEL/FAX mode:

The fax machine automatically answers on 1 or 2 rings and receives faxes. Voice calls (including manually dialled fax transmissions) are signalled by a special ringing sound.

A.M.

mode: Select this mode when you go out to

receive both voice messages and faxes.

- English (2) -

INSTALLATION

1. Anslut hörluren så som visas.

2. Stick in elsladden i ett jordat 220-230 V uttag.

Stick in en ändan av telefonsladden i TEL LINE uttaget på faxens baksida och den andra änden i teleuttaget.

TEL. SET

TEL. LINE

INSPELNING AV

SVARSBESKED

FUNCTION

1. Tryck på:

Displayen visar:

OGM INSPELNING

2. Tryck på:

Tryck på 1 (VANLIG) för att spela in ett svarsbesked för telefonsvararen. Tryck på

(öVERFöRING) för att spela in ett svarsmeddelande för överföringsfunktionen.

Lyft på luren, tryck på

START/MEMORY

knappen, och tala in meddelandet i luren.

När du är färdig, trycker du på

STOP

knappen

och lägger tillbaka luren.

6. Tryck på:

SPEED DIAL

REDIAL

SPEAKER

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

PQRS

SYMBOLS

MATA IN DITT NAMN OCH

NUMMER

FUNCTION

START/MEMORY

Obs:

Transferfilm och papper måste vara laddat för att följande funktion skall kunna utföras.

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

1. Tryck på

Displayen visar:

ANGE EGET NUMMER

2. Tryck på

3. Mata in ditt faxnummer (max. 20 siffror) genom att trycka på sifferknapparna.

♦Om du gör fel trycker du på

SEARCH/R

knappen för att ta bort det felaktiga och matar därefter in rätt siffra eller bokstav.

4. Tryck på

5. Mata in ditt namn genom att trycka på sifferknapparna så som visas nedan.

♦För att mata in två bokstäver efter varandra,

vilka kräver samma knapp, trycker du på SPEAKER knappen efter det du matat in första bokstaven.

Raderar markerad bokstav. övre/undre läge skifttangent. Flyttar markören mot vänster. Flyttar markören mot höger.

Tryck var knapp en eller flera gånger för att välja och mata in en symbol.

6. När du är klar trycker du på:

START/MEMORY

STOP

START/MEMORY

Snabbreferens

- Svenska (1) -

INSTÄLLNING AV DATUM OCH

TID

START/MEMORY

STOP

START/MEMORY

SPEED DIAL

START/MEMORY

RECEPTION MODE

START/MEMORY

FUNCTION

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

14 FEB 10:30

A.M.TEL/FAX

Obs:

Transferfilm och papper måste vara laddat för att följande funktion skall kunna utföras.

Tryck på

Displayen visar:

ANGE DATUM & TID

Tryck på

START/MEMORY

knappen:

Mata in två siffror för månaden (01 till 12). Mata in två siffror för dagen (01 till 31). Mata in två siffror för året (Ex: 1999). Mata in två siffror för timman (00 ti ll 23). Mata in två siffror för minuten (00 till 59). När du är klar trycker du på:

SPARA OCH RADERA

NUMMER FÖR SNABBVAL

Obs:

Transferfilm och papper måste vara laddat för att följande funktion skall kunna utföras.

1. Tryck på

Displayen visar:

FAX/TEL NR

Tryck på 1 för att spara ett nummer eller på

för att radera ett nummer.

3. Mata in ett 2-siffrigt kortvalsnummer (från 01 till 05 för snabbval, eller 06 till 45 för kortnummerval). (Om du raderar ett nummer skall du gå till steg 7.

4. Mata in hela telefon/faxnumret

5. Tryck på

6. Mata in namnet genom att trycka på sifferknapparna (max. 20 tecken). (se inmatningstabellen i MATA IN DITT NAMN OCH NUMMER.)

7. Tryck på

SÄNDA DOKUMENT

Placera dokumentet (upp till 10 sidor) med framsidan neråt i dokumentmataren.

Normalval

1. Lyft på luren eller tryck på

2. Slå faxnumret.

3. Vänta på mottagningssignalen (om en person svarar ber du denna att trycka på startknappen)

4. Tryck på

Snabbval

Tryck på lämplig snabbvalstangent. Överföringen startar automatiskt.

Kortnummerval

1. Tryck på

2. Mata in ett 2-siffrigt kortvalsnummer.

3. Tryck på

MOTTAGNING AV DOKUMENT

Tryck på

FAX

läge: Faxapparaten svarar automatiskt efter en eller två signaler och mottager det inkommande dokument.

TEL

läge:

Fax signaler

TAR EMOT

TEL/FAX

läge: Detta läge är bäst för mottagning av både telefonsamtal och faxdokument. Vid inkommande samtal avgör telefaxen om det rör sig om ett normalt samtal (inklusive manuellt valda faxöverföringar), eller om en faxöverföring.

A.M.

läge: Välj detta läge när Ni vill ta emot både

röstmeddelanden och fax.

SPEAKER

START/MEMORY

STOP

START/MEMORY

- Svenska (2) -

INSTALLATION

1. Forbind telefonen som vist.

2. Stik netkablet ind i en jordet, 220-230 V stikdåse.

Stik den ene ende af telefonledningen i

TEL.

LINE

stikdåsen på bagsiden af telefaxapparatet, og den anden ende i telefonstikdåsen på væggen.

TEL. SET

TEL. LINE

OPTAGELSE AF EN

UDGÅENDE MEDDELELSE

FUNCTION

1. Tryk:

Displayet viser:

UGM OPTAGELSE

2. Tryk:

Tryk på 1 (GENERELT) for at optage en udgående meddelelse for telefonsvareren. Tryk på

2 (OVERFØRSEL) for at optage en

meddelelse for overf¢rselsfunktionen.

4. L¢ft telefonr¢ret, tryk på

START/HUKOMMELSE tasten og tal i

telefonen for at optage Deres meddelelse.

Hvis De er færdig, trykkes på

STOP tasten og

r¢ret lægges på.

6. Tryk:

SPEED DIAL

REDIAL

SPEAKER

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

PQRS

SYMBOLS

INDTAST DERES NAVN OG

NUMMER

FUNCTION

START/MEMORY

Bemærk:

Folie og papir skal være ilagt for at kunne gennemføre følgende procedure.

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

1. Tryk:

Displayet viser:

SET EGET NUMMER

2. Tryk:

3. Indtast Deres telefaxnummer (maks. 20 cifre) ved at trykke på ciffertasterne.

♦Hvis De laver en fejl, tryk på

SEARCH/R

tasten for at flytte markøren tilbage til fejlen og indtast derpå det korrekte tal eller bogstav.

4. Tryk:

5. Indtast Deres navn ved at trykke på de tilsvarende ciffertaster, som vist nedenfor.

♦For at indtaste to ens bogstaver, der kræver et

tryk på samme taste, efter hinanden, trykkes på

SPEAKER tast en efter at det første bogstav er

indtastet.

Sletter markerede bogstaver. store/små bogstaver skiftetaste. flytter markøren mod venstre. flytter markøren mod højre.

Tryk på en vilkårlig tast, en eller flere gange, for at vælge og indtaste et symbol.

6. Efter afslutning, tryk:

START/MEMORY

STOP

START/MEMORY

Hurtig reference

- Dansk (1) -

INDSTILLING AF DATO og

KLOKKESLÆT

START/MEMORY

STOP

RECEPTION MODE

START/MEMORY

FUNCTION

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

14 FEB 10:30

A.M.TEL/FAX

Bemærk:

Folie og papir skal være ilagt for at kunne gennemføre følgende procedure.

Tryk:

Displayet viser:

SET DATO & TID

Tryk

START

tasten:

Indtast to cifte for dagen (01 til 31) . Indtast to cifre for måneden (01 til 12). Indtast fire cifre for året (f.eks. 1999). Indtast to cifre for timetallet (00 til 23). Indtast to cifre for minutterne (00 til 59). Efter afslutning, tryk:

GEMME ELLER SLETTE

NUMRE FOR AUTO OPKALD

Bemærk:

Folie og papir skal være ilagt for at kunne gennemføre følgende procedure.

1. Tryk:

Displayet viser:

FAX/TLF NR.REG.

Tryk 1 for at gemme et nummer eller 2 for at slette et nummer.

3. Indtast et 2-cifret kodetal for hurtig opringning (fra 01 til 05 for opkald med hurtigtast, eller 06 til 45 for kort nummer opkald). Hvis De sletter et nummer, gå til trin 7.

4. Indtast det fuldstændige telefon/telefaxnummer.

5. Tryk:

6. Indtast navnet på modtageren, ved at trykke på ciffertasterne (maks. 20 bogstaver). (Referer til bogstav-indtastningstabellen i INDTAST DERES NAVN OG NUMMER.)

7. Tryk:

OVERFØRSEL AF

DOKUMENTER

Anbring dokumentet med tekstsiden nedad (indtil 10 sider) i dokumentindføringen

Normalt opkald

1. Løft røret eller tryk

2. Vælg telefax n u m me r e t

3. Vent på modtagetonen (hvis en person svarer, bed vedkommende om at trykke starttasten)

4. Tryk:

Hurtigopkald

Tryk på den tilsvarende hurtigtast. Overførslen starter automatisk.

Kortnummer opkald

1. Tryk:

2. Indtast et 2-cifret kortnummer.

3. Tryk:

MODTAGELSE AF

DOKUMENTER

Tryk:

position: Faxapparatet svarer automatisk efter

1 eller 2 opkald og modtager dokumentet.

TEL

position:

Telefax tone

MODTAGER

TEL/FAX

position: Telefaxapparatet svarer automatisk efter 1 eller 2 opkald og modtager derefter telefax. Taleopkald (inkl. manuelt valgte telefax transmissioner) signaliseres med en speciel ringetone.

A.M.

position: Vælg denne position, hvis De går ud for at modtage både talemeddelelser og telefax.

SPEAKER

START/MEMORY

STOP

START/MEMORY

SPEED DIAL

START/MEMORY

- Dansk (2) -

INSTALLASJON

1. Kople til telefonrøret som vist.

2. Kople strømkabelen til en jordet, 220-230 V stikkontakt.

Kople telefonledningens ene ende til

TEL.LINE

kontakten på baksiden av telefaxen og den andre enden til telefon-veggkontakten.

TEL. SET

TEL. LINE

OPPTAK AV UTGÅENDE

MELDING

FUNCTION

1. Trykk:

Displayet viser:

OGM RECORDING (OPPTAK AV UTGÅENDE MELDING )

2. Trykk:

Trykk 1 (GENERELT) for å ta opp en utgående beskjed for telefonsvareren. Trykk

(TRANSFER (OVERFØRING)) for å ta opp en utgående beskjed for transfer-funksjonen.

4. Ta opp håndmikrofonen, trykk

START/MEMORY(MINNE)

tasten og snakk inn

i håndmikrofonen for å ta opp beskjeden.

Trykk

STOPP

tasten når du er ferdig og legg på

plass håndmikrofonen.

6. Trykk:

SPEED DIAL

REDIAL

SPEAKER

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

PQRS

SYMBOLS

INNLEGGING AV DITT NAVN

OG NUMMER

FUNCTION

START/MEMORY

Merknad:

Trykkfolie og papir må være satt i for å utføre operasjonen nedenfor.

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

1. Trykk:

Displayet viser:

SET EGET NUMMER

2. Trykk:

3. Legg inn faxnummeret ditt (maks. 20 tegn) ved å trykke på talltastene.

♦Hvis du gjør en feil, så trykk

SEARCH/R

tasten for å bevege markøren tilbake til feilen og legg deretter inn det riktige tallet eller den riktige bokstaven.

4. Trykk:

5. Legg inn navnet ditt ved å trykke de tilsvarende talltastene som vist nedenfor.

♦For å legge inn to bokstaver etter hverandre

som ligger på den samme tasten skal

SPEAKER tasten trykkes etter at den første

bokstaven er lagt inn.

Sletter uthevet bokstav. Skifttast store/små bokstaver. Beveger markøren til venstre. Beveger markøren til hø yre.

Trykk en tast en eller flere ganger for å velge og legge inn et symbol.

6. Når dette er gjort, så trykk:

START/MEMORY

STOP

START/MEMORY

Hurtigreferanse

- Norsk (1) -

INNSTILLING AV DATO OG

KLOKKESLETT

START/MEMORY

STOP

START/MEMORY

RECEPTION MODE

START/MEMORY

FUNCTION

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

14 FEB 10:30

A.M.TEL/FAX

Merknad:

Trykkfolie og papir må være satt i for å utføre operasjonen nedenfor.

Trykk:

Displayet viser:

SET DATO & TID

Trykk

START

tasten:

Legg inn to sifre for dag (01 til 31). Legg inn to sifre for måned (01 til 12). Legg inn fire sifre for år (F.eks. 1999). Legg inn to sifre for time (00 til 12). Legg inn to sifre for minutt (00 til 59). Når dette er gjort, så trykk:

LAGRING OG SLETTING AV

TALL FOR AUTOMATISK

RINGING

Merknad:

Trykkfolie og papir må være satt i for å utføre operasjonen nedenfor.

1. Trykk:

Displayet viser:

FAX/TLF NR.REG.

Trykk 1 for å lagre et tall eller 2 for å slette et tall.

3. Legg inn et 2-sifret kortnummer (fra 01 til 05 for hurtigvalg eller 06 til 45 for kortnummer). (Hvis du skal slette et nummer, gå til skritt 7.

4. Legg inn hele telefon-/faxnummeret.

5. Trykk:

Legg inn navnet ved å trykke talltastene (maks. 20 tegn). (Se bokstavinnleggingstabellen under INNLEGGING AV DITT NAVN OG NUMMER).

7. Trykk:

SENDING AV DOKUMENTER

Legg dokumentet (opp til 10 sider) i dokumentmateren med forsiden ned.

Vanlig oppringing

1. Løft opp telefonrøret eller trykk

2. Slå faxnummeret.

3. Vent på mottakstonen (hvis en person svarer, så be han/hun om å trykke start-tasten)

4. Trykk:

Hurtigvalg

Trykk den tilsvarende hurtigvalgtasten. Overføringen vil da starte automatisk.

Kortnummer

1. Trykk:

2. Legg inn 2-sifret kortnummer.

3. Trykk:

MOTTAKING AV

DOKUMENTER

Trykk:

FAX

modus: Faxen svarer automatisk etter ett

eller to ring og mottar dokumentet som kommer.

TEL

modus:

Faxtone

MODTAGER

TEL/FAX

modus: Faxmaskinen svarer automatisk etter 1 eller 2 ring og mottar faxer. Taleanrop (inklusive faxoverføringer som er slått manuelt) signaliseres ved hjelp av en spesiell ringetone.

A.M.

modus: Velg denne modus når du skal motta

både talebeskjeder og faxer.

SPEAKER

START/MEMORY

STOP

START/MEMORY

SPEED DIAL

START/MEMORY

- Norsk (2) -

ASENNUS

1. Liitä kuuloke kuvan osoittamalla tavalla.

2. Liitä sähköjohto maadoitettuun 220-230 V koskettimeen.

3. Liitä puhelinjohdon toinen pää telekopiolaitteen takaosassa olevaan

TEL. LINE pistorasiaan ja

toinen pää puhelinpistorasiaan.

TEL. SET

TEL. LINE

VIESTIN ÄÄNITYS

VASTAAJAAN

FUNCTION

1. Paina:

Näytössä näkyy:

OGM RECORDING

2. Paina:

Paina 1

(GENERAL/YLEISTÄ) lähtevän viestin

äänittämiseksi vastaajaan. Paina

(TRANSFER), kun haluat tallentaa lähtevän viestin Transfer-siirtotoimintoa varten.

4. Nosta puhelin, paina näppäintä

START/MEMORY ja sanele viesti puhelimeen.

Paina lopuksi näppäintä

STOP

ja aseta puhelin

telineeseen.

6. Paina:

SPEED DIAL

REDIAL

SPEAKER

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

PQRS

SYMBOLS

OMAN NIMEN JA NUMERON

SYÖTTÖ

FUNCTION

START/MEMORY

Huom.:

Seuraava toiminto edellyttää, että laitteeseen on laitettu värinauha ja paperi.

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

1. Paina:

Näytössä näkyy:

OMAN NUMERON AS.

2. Paina:

3. Syötä faxnumero (kork. 20 numeroa) numeronäppäimillä.

♦Jos teet virheen, siirrä kursori takaisin virheen

kohdalle painamalla

SEARCH/R näppäintä ja

syötä oikea numero tai kirjain.

4. Paina:

5. Syötä nimesi painamalla vastaavia numeronäppäimiä kuten alla esitetään.

♦Kahden kirjaimen syöttämiseksi peräkkäin,

jotka vaativat saman näppäimen, paina

SPEAKER näppäintä, kun olet syöttänyt

ensimmäisen kirjaimen.

Poistaa korostetun kirjaimen. Vaihtaa kirjasin kokoa. Siirtää kursoria vasemmalle. Siirtää kursoria oikealle.

Valitse ja syö tä symboli painamalla jompaakumpaa näppäintä yhden tai useamman kerran.

6. Kun olet valmis, paina:

START/MEMORY

STOP

START/MEMORY

Pika Ojje

- Suomi (1) -

PÄIVÄMÄÄRÄN JA

KELLONAJAN ASETTAMINEN

START/MEMORY

STOP

START/MEMORY

SPEED DIAL

RECEPTION MODE

START/MEMORY

FUNCTION

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

14 FEB 10:30

A.M.TEL/FAX

Huom.:

Seuraava toiminto edellyttää, että laitteeseen on laitettu värinauha ja paperi.

Paina:

Näytössä näkyy:

PÄIVÄMÄÄRÄN & KELLONAJAN ASETUS

Paina

START

näppäintä:

Syötä kaksi numeroa päivälle (01 - 31). Syötä kaksi numeroa kuukaudelle (01 - 12). Syötä neljä numeroa vuodelle (esim.: 1999). Syötä kaksi numeroa tunnille (00 - 23). Syötä kaksi numeroa minuutille (00 - 59). Kun olet valmis, paina:

AUTOMAATTISTEN NUMERON-

VALINTOJEN ASETUS JA

POISTO

Huom.:

Seuraava toiminto edellyttää, että laitteeseen on laitettu värinauha ja paperi.

1. Paina:

Näytössä näkyy:

PUH/FAX NOMEROT

Paina 1 numeron asettamiseksi muistiin tai

numeron poistamiseksi.

3. Syötä 2-numeroinen pikavalintanumero (01 - 05 lyhytvalintanäppäimelle tai 06 - 45 pikavalinnalle). (Jos aiot poistaa numeron, siirry kohtaan 7).

4. Syötä täydellinen puhelin/faxnumero.

5. Paina:

6. Syötä vastaanottajan nimi painamalla numeronäppäimiä (kork. 20 merkkiä). (Katso kirjaintensyöttötaulukkoa kohdasta OMAN NIMEN JA NUMERON SYÖTTÖ.)

7. Paina:

DOKUMENTTIEN

LÄHETTÄMINEN

Laita dokumenttisi (korkeintaan 10 sivua) tekstipuoli alaspäin dokumentinsyöttöalusta lle.

Normaali numerovalinta

1. Nosta kuuloke tai paina

2. Valitse faxnumero.

3. Odota, kunnes kuulet vastaanottoäänen (jos henkilö vastaa, pyydä häntä painamaan oman laitteensa

START

-näppäintä)

4. Paina:

Lyhytvalintanäppäin

Paina vastaavaa lyhytvalintanäppäintä. Tiedonsiirto alkaa automaattisesti.

Pikavalinta

1. Paina:

2. Syötä 2-numeroinen pikavalintanumero.

3. Paina:

DOKUMENTTIEN

VASTAANOTTAMINEN

Paina:

FAX

tila: Telekopiolaite vastaa automaattisesti 1 tai 2 hälytykseen ja vastaanottaa saapuvan dokumentin.

TEL

tila:

Faxääni

VASTAANOTTO

PUH/FAX

tila: Telekopiolaite vastaa automaattisesti 1 tai 2 hälytykseen ja vastaanottaa telefaxit. Puhelut (mukaan lukien käsin valitut telefaxlähetykset) tunnistaa erikoisesta hälytysäänestä.

A.M.

tila: Valitse tämä tila, jos aiot vastaanottaa

sekäääni-ilmoituksia että fakseja.

SPEAKER

START/MEMORY

STOP

START/MEMORY

- Suomi (2) -

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Important safety information

•

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

•

This machine must only be connected to a 220-230 V, 50 Hz, earthed (2-prong) AC outlet. Connecting it to any other kind of outlet may damage the machine.

•

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

•

Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water .

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

•

Do not allow anythi ng to rest o n the power lea d, and do no t install the machine where people may walk on the power lead.

• Never insert ob jects of any kind into slots o r openings on the mac hine.

This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine

could be seriously damaged if it falls.

•

Never install telephone wiring during a lightning storm.

• Never install telephone sockets in wet locations unless the socket is

specifically designed for wet locations.

•

Never touch unins ulated telephone wires or termina ls unless the telephone line has been disconnected at the network interface.

•

Use caution when installing or modifying telephone lines.

•

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

•

Do not use a telephone to report a gas leak in the vicinity of the leak.

•

The socket-outlet must be installed near the equipment and must be easily accessible .

Important:

••••

This facsimile machine is only designed for use in the country where approved.

Table of Contents

1 Installation 5

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

2 Using the Answering Machine 31

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . 38

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

3 Sending Documents 55

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . 63

4 Receiving Documents 72

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

5 Making Copies 80

6 Making Telephone Calls 83

7 Special Functions 87

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 99

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . 103

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

8 Option Settings 108

9 Printing Reports and Lists 116

10 Maintenance 120

11 Troubleshooting 124

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Specifications 134

Chapter

Installation

Unpacking Checklist

1. Installation

Before setting up, make sure yo u ha ve all of the following items.

If any are missing, cont ac t your dealer or retailer.

Handset

Handset lead

Telephone line cord

Imaging film (initial starter roll)

Rapid key labels

Operation manual

Imaging film cartridge

Paper tray extension

Original document support

Gears (4)

A Look at the Operation Panel

JKL

SPEED

DIAL

REDIAL

SPEAKER

REPEAT

REC/MEMO

PLAY/SKIP

DELETE

STOP

COPY/HELP

START/MEMORY

VOLUME

DOWN UP

RECEPTION

MODE

RESOLUTION FUNCTION

TEL FAX

A.M.

ABC

DEF

WXYZ

GHI

MNO

PQRS

TUV

8 0

05/POLL04030201

TEL/FAX

SYMBOL

DIGITAL

ANSWERING

SYSTEM

5 6

14 16

SPEED DIAL key

Press this key to dia l a 2-di gi t Sp ee d Dial nu m ber.

REDIAL key

Press this key to automatically redial the last number dialled.

REPEAT key

Press this key t o re pe at pl a yb ac k of a mess ag e.

Display

This displays messages and prompts during operation and programming.

PLAY/SKIP key

Press this key t o pla y re co rd ed messages. During playback, pres s i t to skip forward to the next message.

A Look at the Operation Panel

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or copying a docu m en t.

VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter numbers and letters during number/nam e st o rin g pr oc ed ur es .

SEARCH/R key

Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must attach the Rapid Key labels.)

1. Installation

A Look at the Operation Panel

DELETE key

Press this key to erase recorded messages.

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax.

A Look at the Operation Panel

Connections

Points to keep in mind when setting up

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensati on ma y fo rm on the sc anning glass, pr ev en t i ng pro pe r scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

1. Installati on

Connections

Handset

Connect the handset as shown and place it on the handset rest.

♦

The ends of the handset lead are identical, so they will go into either socket.

Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Connections

Power lead

Plug the power lead into a 220 - 230 V, 50 Hz, earthed (2-prong) AC outlet.

Caution:

The mains outlet (socket outlet) should be installed near the

equipment and be easily accessable.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note:

If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

1. Installati on

Connections

Telephone line cord

Insert one end of the line cord into the socket on the back of the machine marked

TEL. LINE

. Insert the other end into a wall

telephone so ck et.

Comments:

••••

If you are connecting the machine to a PBX, you will need to make appropriate settings for Option Setting 9. See Chapter 8,

Option Settings

••••

If you intend to use a computer fax modem on the same phone line, you must reset Option Setting 10 (Fax Signal Receive) to OFF in order to prevent transmission and reception errors. This procedure is described in Chapter 8,

Option Settings

TEL. SET

TEL. LINE

Connections

Trays

Attach the paper tray extension.

♦

Pull the paper release plate forward. Insert the paper tray extension horizontally into the notche s in the pap er tray. Rota te the paper tray extension up until it snaps into place.

Attach the original document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

1. Installati on

Connections

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4 pages.

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.

Note:

If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

Pull the green release on the right side of the machine forward, and open the print compartment co ve r.

Loading the Imaging Film

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartridge fr om the print comp ar tment (grasp the handle at the fron t of the car trid ge) and tur n it ove r.

Remove the used film from the cartridge .

Remove the four green ge ar s from the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

1. Installati on

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

••••

Do not yet remove the band that holds the rolls together.

Insert the large gea r into the gr ee n en d of the emp ty sp oo l. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining thre e ge ar s into the sp oo ls, makin g su re the protrusion on each gear fits firmly into one of the slots in the end of each spool.

••••

If needed, pull the spoo ls apar t sligh tly to allo w the ge ar s to fit (the band will stretch).

Protrusion

Slot

Large gear

Loading the Imaging Film

Insert the large gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools togeth er . Unr oll the film slightly and insert the small gea rs into the ir holde rs .

Turn the cartridge ov er , grasp the handle, and ins er t the ca rtr i dge into the print compartment.

1. Installati on

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Gently close the print compartment cover (press down on both sides to make sure it clicks into place) , an d the n clo se the oper atio n pa ne l.

Click!

Load paper in the paper tray and then press the following keys to initialize the film.

Note:

Paper must be loaded before the film can be initialized. To load paper, see the following section,

Loading the Printing Paper

Display shows:

INITIALIZE FILM

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

FUNCTION

START/MEMORY

Sharp UX-3CR Imaging Film

Loading the Imaging Film

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

♦ 60 for paper from 60 to 75 g/m

♦

50 for paper from 75 to 90 g/m

Fan the paper, and then tap the edge against a flat surface to even the stack.

Pull the paper release plate towa rd you.

Insert the stack of pape r into the tra y, print side down.

••••

If paper remains in the tr ay, tak e it out and co mbin e it into a single stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the

side of the paper. Printing on the reverse side will result in poor print quality.

1. Installati on

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note:

When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

Your fax has been set at the fac tor y to print at normal contrast. Depending on the type of paper you have loaded, you may find that you obtain better print quality by ch angin g the setting to LIGHT. Press these keys:

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

FUNCTION

NORMAL LIGHT

STOP

The display will show:

COPY CUT-OFF

Press the STOP key to return to the date and time disp lay .

Loading Printing Paper

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

Once you enter this information, it will automatically appear at the top of each fax page you send.

213

5 6

8 0

FUNCTION key

STOP key

START/MEMORY key

FUNCTION

3 key

# key

Note: The imaging film and printing paper must be loaded before your name and fax number can be entered.

Press these keys:

The display will show:

ENTRY MODE

Press the # key twice:

The display will show:

OWN NUMBER SET

1. Installati on

Entering Your Name and Fax Number

Press the

START/MEMORY

key.

START/MEMORY

The display will show:

ENTER FAX #

Enter your fax numbe r by pre ss ing the nu mbe r ke ys . U p to 20 di gits can be entered.

••••

To insert a space between digits, pre ss the # key. To insert a "+", press the * key.

••••

If you make a mistake, pr es s the

SEARCH/R

key to move the cursor back to the mistake an d the n enter the co rr ec t number . The new number will replace the old number.

Example:

1 43

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

Press the

START/MEMORY

key to enter the fax number in

memory.

START/MEMORY

The display will show:

ENTER YOUR NAME

Enter your name by pressing the number keys as shown in the following chart. Up to 24 characters can be entered.

••••

To enter two letters in succession that require the same key, press the

SPEAKER

key after entering the first lette r to ad va nc e the

cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

Entering Your Name and Fax Number

Press this key to delete the letter highlighted by the cursor.

Press this key to move the cursor to the left.

Press this key to change case.

Press this key to move the cursor to the right.

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}

→←

Press the

START/MEMORY

key to save your name in memory .

The display will show:

START/MEMORY

SPEED DIAL

REDIAL

SPEAKER

ABC

DEF

JKL

MNO

GHI

TUV

WXYZ

PQRS

SYMBOLS

SECURITY SELECT

Press the

STOP

key to return to the date and time display .

STOP

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

1. Installati on

Entering Your Name and Fax Number

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

213

5 6

8 0

FUNCTION key

STOP key

START/MEMORY key

FUNCTION

3 key

key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

Press these keys:

The display will show:

ENTRY MODE

Press the * key three times.

The display will show:

DATE & TIME SET

Note: The Fax is Year 2000 complia nt.

Setting the Date and Time

Press the

START/MEMORY

key.

START/MEMORY

••••

The currently set date will appear in the display.

Enter a two-digit number for the day ("0 1" to "31 ").

••••

To correct a mistake, press the

SPEED DIAL

key to move the

cursor back to the mistake , an d the n enter the co rr ec t number .

Example: the 5th

Enter a two-digit number for the month ("0 1" for Ja nu ar y, "02" for February, "12" for December, etc.).

Example: January

Enter the year (four digits) .

Example: 1999

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

9 91

1. Installati on

Setting the Date and Time

Press the

START/MEMORY

key to start the clock.

START/MEMORY

The display will show:

STORE JUNK #

Press the

STOP

key to return to the date and time display .

STOP

Note: The time setting will change automatically at the beginning and end of summertime.

Setting the Date and Time

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes:

TEL mode: This mode is the most convenient for receiving phone calls. Faxes can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Select this mode when you are out and want the built-in answering machine to answer all calls. Voice messages will be recorded, and fax messages will be received automatically.

1. Installati on

Selecting the Reception Mode

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

14 FEB 10:30

TEL/FAX

FAX

TEL

14 FEB 10:30

A.M.TEL/FAX

213

5 6

8 0

RECEPTION MODE key

Note:

A.M. mode cannot be se lec te d unl ess a gen e ral ou tgo i ng me ssage

has been recorded as explained in Chapter 2.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 4, Receiving Documents. For more information on using A.M. mode, see Chapter 2, Using the Answering Machine.

Selecting the Reception Mode

Volume Adjustment

You can adjust the volume of the speaker and ringer using the

and

DOWN

keys.

213

5 6

8 0

DOWN key

UP key

SPEAKER

DOWN

SPEAKER

SPEAKER key

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.

1. Installati on

Volume Adjustment

Ringer

Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.)

DOWN

START/MEMORY

••••

The ringer will ring once at the selected level, then the date and time will reappear in the display.

Display: RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER:OFF OK ?

If you selected RINGER:OFF OK ?, press the START/MEMORY key.

Note:

When the reception mode is set to TEL, the ringer will still ring at

Low if turned off.

Volume Adjustment

Chapter

Using the Answering Machine

The UX-470’s built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.

To use the answering machine, record an outgoing message and then set the reception mode to A.M. when you go out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Example:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

1 Press these keys:

The display will show:

A.M. SETTINGS

2 Press the # key.

The display will show:

OGM RECORDING

FUNCTION

2. Answering

Machine

3 Press the START/MEMORY key.

4 Press 1 to select GENERAL. (If you

are recording a message for the Transfer functio n ex pla ine d late r in this chapter, press 2 for TRANSFER.)

START/MEMORY

GENERAL

TRANSFER

1 2

5 Pick up the handset, press the

START/MEMORY key, and speak into the handset.

••••

The outgoing messag e ca n be up to 60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long .

••••

While recording, the display will show the time remaining to record.

6 When finished, press the STOP key

and then replace the handset.

STOP

START/MEMORY

7 Press the STOP key to return to the

date and time display.

STOP

Recording an Outgoing Message

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 through 4 of the above procedur e to se l ec t the m es sa ge , an d t he n pr ess t he PLAY/SKIP key to listen to it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased. If you ne ed to cha ng e i t, sim p l y re peat t he recor di n g procedure. (The Transfer message can be deleted by pressing the DELETE key after selecting it as explained above.)

2. Answering

Machine

Recording an Outgoing Message

Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows: Press the RECEPTION MODE key

until the arrow in the display points to A.M..

••••

The outgoing message will play (you can stop playback by pressing the STOP key) .

••••

It will not be possible to set the reception mode to A.M. if a general outgoing message has not been recorded.

When the reception mode is set to A.M., the UX-470 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations in this chapter.)

Note:

If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to A.M., you must first erase some or all of the stored messages.

Note:

In A.M. mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

RECEPTION MODE

FAX

TEL

A.M.

TEL/FAX

Operating the Answering Machine

Listening to received messa ges

When you return, the display will show the number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

••••

If you only want to listen to new messages (messages not prev iou sly listened to), continue to hold the PLAY/SKIP key down for at least two seconds.

The messages will play.

••••

As each message plays, the date and time of recording will appear br ief ly in the display. If no messages were received, NO MESSAGES will appear.

••••

To listen to a message a second time, press the REPEAT key before playback of that message ends.

••••

To move back to the previous message, press the REPEAT key within 3 seconds of the beginning of the current message.

••••

To skip forward to the next message, press the PLAY/SKIP key.

PLAY/SKIP

REPEAT

PLAY/SKIP

Note:

Playback will stop if you receive a call, lift the handset, or press the

STOP

key.

2. Answering

Machine

Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

••••

Erasing all messages: To erase all messages, press and hold down the DELETE key for at least 2 seconds.

••••

Erasing a single message: To erase only a single message, press the DELETE key while the message is being played.

Using the REC/MEMO key

You can use the REC/MEMO key to record telephone conversations and messages for other users of the UX-470. These will be played back together with any incoming messages when the PLAY/SKIP key is pressed.

••••

Recording messages: To record a message, press the REC/MEMO key for at least 1 second, an d the n pick up the handset, pr es s the START/MEMORY key, and speak into the handset. When you have finished speaking, replace the handset or press the STOP key.

••••

Recording phone conversations: To record a phone conversation, hold down the REC/MEMO key during the conversatio n yo u wan t to record. When you are finished, release the key.

DELETE

REC/MEMO

Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel keys as shown below.

♦

The dates and times are also shown in the Messa ge List , which can be printed out as descr i bed in C ha pte r 9.

Press these keys:

STOP

The display will show:

A.M. SETTINGS

Press these keys:

The display will show:

ICM CONFIRMATION

Press the START/MEMORY key. The number of messages rec or de d will appear in the display.

Press # or * one or more times to show the date and time of eac h of the messages.

••••

The message number will appear first, and then the date and time several seconds later.

FUNCTION

Press the STOP key.

Note:

The recorded dates and times are cleared each time you erase the messages.

START/MEMORY

2. Answering

Machine

Operating the Answering Machine

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

Press these keys:

STOP

The display will show:

A.M. SETTINGS

Press these keys:

The display will show:

ICM RECORD TIME

Press a numeric key to select the desired ICM recording time:

••••

1: 15 seconds

••••

2: 30 seconds

•••• 3: 60 seconds

••••

4: 4 minutes

Press the STOP key.

FUNCTION

1 2

Optional Answering Machine Settings

STOP

Fax reception on A.M. failure

If the memory for recording incoming messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦

Automatic fax reception NO: The UX-470 will answe r af ter 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answer s; ho wev er , when yo u ca ll the UX-470 from a remote location, you can wait until it answers, listen to your messages , an d the n er as e the m (se e Remote Operations in this chapter).

♦

Automatic fax reception YES: The rec eption mode will switch to FAX mode, allowing the UX-470 to continue to receive faxes automatically without broadc as ting an OGM on answerin g. With this setting, you can still use the remote commands to listen to your messages and erase the message memory (see Remote Operations in this chapter).

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

Press these keys:

The display will show:

A.M. SETTINGS

Press these keys:

The display will show:

ON A.M. FAILURE

Press 1 to turn automatic fax reception on, or 2 to turn it off.

Press the STOP key.

FUNCTION

1 2

2. Answering

Machine

Optional Answering Machine Settings

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialling.)

Press these keys:

FUNCTION

The display will show:

OGM ONLY MODE

STOP

Press 1 to turn on OGM only mode, or 2 to turn it off.

Press the STOP key.

Optional Answering Machine Settings

Transfer Function

The Transfer function is used to make the UX-470 automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

When you answer the telephone, you will hear your recorded message telling you that the call is a transfer call. Enter "#", your remote code number, and "#". The answering machine will then play back your messages. You can also perform any of the remote operations described in the previous section.

Note:

When you hang up after a transfer call, the UX-470 will not immediately resum e nor ma l op era tio n. If you w ant the UX -470 to accept calls immediately after a transfer call, enter "*" twice befo re hanging up (if yo u wa nt to ha n g up duri ng messa ge pl ay bac k , fir st enter " 0" and " #" to stop playback, then enter "*" twice).

Programming the transfer numbe r

To use the Transfer function, you must first give the UX-470 the number to call (the transfer number). This is done by pressing the panel keys as foll ows:

Press these keys:

FUNCTION

The display will show:

A.M. SETTINGS

Press these keys:

The display will show:

TRANSFER # ENTRY

2. Answering

Machine

Transfer Function

Press the START/MEMORY key.

Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

START/MEMORY

STOP

START/MEMORY

(Example)

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter. The following is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

5 5 215 43

Transfer Function

Turning the Transfer function on and off

Press these keys:

The display will show:

A.M. SETTINGS

Press these keys:

The display will show:

TRANSFER FUNC

Press 1 to turn the Transfer function on, or 2 to turn it off.

FUNCTION

Press the STOP key.

STOP

2. Answering

Machine

Transfer Function

STOP

START/MEMORY

Override Ringing

This function allows selected callers using a tone dial telephone to override the an swe rin g m ac hi n e’s ou t go i ng me ssage and cause the UX-470 to make a special ringing sound, alerting you that they are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override c ode

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

••••

Make sure the override code is different fr om the remote code us ed for remote operations.

Press these keys:

The display will show:

A.M. SETTINGS

Press these keys:

The display will show:

OVERRIDE CODE

Enter a 3-digit code number by pressing the number keys.

Press the

START/MEMORY

key and

then the

STOP

key.

(Example)

FUNCTION

Override Ringing

(Example)

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

Your caller calls the UX-470 from a tone dial telephone. When the outgoing message begins, they should press the "#" key on their telephone.

••••

The caller will hear a short beep, and the outgoing message will stop.

The caller should enter the override code and "#" by pressing the appropriate keys on the ir tele ph on e.

••••

If an incorrect code is entered, the caller will hear four beeps. He or she must re-enter the correct code within 10 seconds or the line will be disconnected.

The UX-470 will make a special ringing sound. Pick up the handset to answer the call. (Note that an extension telephone co nn ected to the same line will not ring.)

••••

If you do not answer within 30 seconds, the outgoing message will play again and the caller can then leave a message.

2. Answering

Machine

Override Ringing

Remote Operations

You can call the UX-4 70 from any to ne dial t ele ph on e an d pl a y back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To perform remote operations, you must first program a remote code number. This number is used to prevent unauthorised people from listening to your messages or changing the settings of your machine.

The remote code nu m be r has be en set to "00 1" at the fac tor y. If yo u want to change it, press the panel keys as shown below.

Press these keys:

FUNCTION

The display will show:

A.M. SETTINGS

Press these keys:

The display will show:

REMOTE CODE

Enter a 3-digit number by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

(Example)

STOP

START/MEMORY

Remote Operations

Toll Saver

When you call the UX-470 to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use th e Toll Sa ve r fu nc ti on , yo u ca n t urn i t off by following the steps below. In this case, the UX-470 will answer after the number of rings set with Option Setting 3 (see Chapter 8), the ring setting for FAX reception mode.

Press these keys:

FUNCTION

The display will show:

A.M. SETTINGS

Press these keys:

The display will show:

TOLL SAVER

Press 1 to turn Toll Sa ve r on , or 2 to turn it off.

Press the STOP key.

STOP

2. Answering

Machine

Remote Operations

Retrieving your messages

Note:

You can also access the UX-470 for remote operation when the reception mode is set to FAX. In this case, call the UX-470, press the "#" key immediately after it answers, and then continue from Step 2 below.

Call the UX-470 from a touch-tone telephone. When your outgoing message begins, pr es s the "#" key on the telephone.

••••

You will hear a short beep, and the outgoing message will stop.

Enter your remote code number and then # by pressing the keys on the telephone.

••••

You will hear a series of beeps equal to the number of message s recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beep ing onc e at the end of each message. When all messages have been played back, you will hear a long beep.

•••• If no messages have been received,

you will hear a short beep. You can either hang up, or perform any of the operations des cr ibe d in the following section Other remote operations.

(Example)

Remote Operations

While the messages are playing, you can do any of the following:

••••

Repeat: To listen to a message a second time, press "2" and "#" on the telephone before that messa ge ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the curr en t message.

••••

Skip forward: To skip forward to the next message, pr es s "5" an d "#" on the telephone.

••••

Stop: To stop playback, press "0" and "#" on the telephone. After this, you can enter any of the commands described in the follo wing sec tion , "Other remote operations".

••••

Play new messages: To listen to only your new messages, first stop playback by pressing "0" and "#", and then press "6" and "#".

••••

Erase a message: To erase the message you are curr en tly liste nin g to, press "3" and "#" befo re it ends .

When you have finis hed liste nin g to your messages, you can do any of the following:

•••• Erase all mes sa ge s: To erase all of

your messages, pr es s " 3", "3", and "#".

2. Answering

Machine

Remote Operations

••••

Repeat playback: To listen to your messages again, press "7" and "#".

••••

Perform other op er at ion s: You can enter any of the commands described in the follo wing sec tion , Other remote operations.

••••

Hang up: If you do not erase your messages first, the y will be save d and any new messages will be recorded after them. If you want the UX-470 to resume norma l ope ra tion immediately, press "*" twice before hanging up (in some cases, particularly when the Tran sf er function is used, the UX- 470 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Comments:

••••

When a remote command is accepted by the machine, you will hear one beep. If an incorrect comm and is entered, y ou will hear four beeps. In the latter case, re-enter the correct comm and.

••••

When entering a command, do not pause longer than 10 seconds between each digit. If you do, a 4-beep error signal will be issued and the digits entered up to that point will be disregarded. In this case, re-enter the command from the beginning.

••••

If you make two errors (ca using two 4-beep signa ls to be issued) while entering your remote code number, the line will be disconnected. This prevents unauthorized people from attempting to guess your remote code number.

••••

If you pause for longer than 10 seconds before enter ing a command, you will be disconnected.

Remote Operations

(Example)

Other remote operations

After listenin g t o yo ur me ss ag es , yo u ca n do any of the ope ra t ion s described below by pressing the appropriate keys on the telephone.

Note:

The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

•••• A.M. mode: "8", "1", and "#".

••••

FAX mode: "8", "2", and "#".

••••

TEL mode: "8", "3", and "#". Caution: In TEL mode, you will

not be able to further change the reception mode.

••••

TEL/FAX mode: "8", "4", and "#".

Recording a new outgoing message

Press "4" and "*" on the teleph on e.

2. Answering

Machine

Remote Operations

(Example)

When you hear a short beep, speak into the telephone to record the ne w message.

••••

The message can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish spe aki ng), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press "9", "1", and "#" on the telephone.

To turn Transfer off: Press "9", "2", and "#" on the telephone.

Changing the transfer telephone number

Press "9", "0", an d "#" on the tele phon e.

After you hear a short beep, enter the new telephone numbe r. Whe n finished, press "#".

••••

To insert a pause betw ee n any tw o digits of the number, press "*".

Remote Operations

Recording a new transfer message

Press "9", "3", an d "#" on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

••••

The time for the transfer message is fixed at 15 seconds . After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a "Memo"

You can record a "me m o" fo r yo urse l f or othe r us er s of the UX-4 70. The memo will be played back when incoming messages are listened to.

Press "*" and "#" on the teleph on e.

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press "0" and "#".

••••

If the UX-470 detects a certain period of silence, it will stop recording automatica lly.

2. Answering

Machine

Remote Operations

OGM only mode

To turn on OGM only mode, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received).

To turn off OGM only mode, pr es s "1", "2", and "#".

Remote Operations

Chapter

Sending Documents

Transmittable Documents

Size and weight

The size and weight of doc um e nts th at yo u ca n l oa d in t he doc um ent feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

Maximum size

Minimum weight

Maximum weight

Loading several pages at once:

Minimum size

Maximum size

Minimum weight

Maximum weight

140 mm

148 mm

210 mm

600 mm

52 g/m²

157 g/m²

52 g/m²

80 g/m²

140 mm

148 mm

297 mm

210 mm

3. Sending

Documents

Note:

Letters or graphics on the edges of a document will not be scanned.

5 mm

4 mm

5 mm

Letters in the shaded area will not be scanned.

Other restrictions

♦

The scanner cannot recognise yellow, greenish yellow, or light blue ink.

♦

Ink, glue, and corr ec ting f luid on docu men ts mus t be dr y be fore they pass through the document feeder.

♦

All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.

♦

Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Transmittable Documents

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦

If you need to send or cop y mor e tha n 10 pag es , pla ce the additional pages gently and ca re fu lly in the fee der jus t befor e the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦

If your document consists of several large or thick pages which must be loaded one at a time, insert each pag e into the fe ed er as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

••••

The feeder will draw the leading edge of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution and/o r contr as t setting (if desired) as ex pla ine d in the section Resolution an d C ontra st , then dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

3. Sending

Documents

Loading the Document

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation pa ne l by gr as ping the finger hold and pulling up.

Remove the document.

Close the operation pa ne l, mak ing sur e it clicks into place.

Click!

Loading the Document

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

You must adjust the settings each time you don’t want to use the default settings.

Note:

The resolution and contrast settings are only effective for transmitting and copying a document. They are not effective for receiving a document.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This

setting gives you the fastest an d mos t econo mica l transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPE R FI NE fo r do cumen t s co nta inin g ve ry

small letters or very fine drawings.

HALF TONE: Use HALF T O NE f or photogra ph s a n d

illustrations. The origina l will be rep rodu ce d in 64 shades of grey.

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

3. Sending

Documents

Resolution and Contrast

Load the document(s).

••••

The document must be loaded before the resolution an d contrast can be adjusted.

Press the

RESOLUTION

key one or more times until the desired resolution and contrast settings appear in the display.

••••

The first time you move through the list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Note:

In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Resolution and Contrast

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦

If a person answers , you ca n talk with them thr ou gh the hand se t before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦

Normal Dialling allows you to listen to the line an d make su re the other fax machine is resp on ding.

Load the document(s).

The display will show:

READY TO SEND

2 5

GHI

JKL

MNO

TUV

WXYZ

PQRS

ABC

DEF

1 4 7

3 6 9

SPEAKER

••••

Set the resolution and/or contr as t if desired.

Pick up the handset or pr es s the SPEAKER key. Listen for the dial tone.

RESOLUTION

Dial the number of the receivin g machine by pressing the numeric keys.

3. Sending

Documents

Sending a Fax by Normal Dialing

Wait for the connection. Dep endin g on the setting of the receiving mac hine, you will either hear a facsimile reception tone or the other person will answer.

••••

If the other party answers , (lift the handset if the SPEAKER key was pressed) ask them to press their START/MEMORY key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START/MEMORY key. Replace the handset if you us ed it.

••••

When transmission is completed , the fax will beep once.

Facsimile reception tone: This is a pronounced, high-pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive.

Using the REDIAL key

You can press the REDIAL key to redial th e las t number dialled. To send a document, proceed from Step 4 of Normal Dialling. Note that the speaker will be automatically activated when you press the REDIAL key.

START/MEMORY

Beep

Sending a Fax by Normal Dialing

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key an d en ter i ng a two -di gi t number.

♦

To use Automatic Dialling, you must firs t store the full fax or telephone number in your fax machine.

♦

When you store a fax or telephone number, you select a two-digit Speed Dial number for it. 45 Speed Dial numbers are available.

1 1

START/MEMORY

SPEED DIAL

Speed Dial numbers 01 through 05 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 06 through 45 are for dialling with the

SPEED DIAL

key.

213

5 6

8 0

SPEED DIAL key

Rapid keys

Attach the strip of Rapid Key labels above the Rapid Keys.

When you store a number in a Rapid Key, write the name of the party on the label.

3. Sending

Documents

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

FUNCTION

FAX/TEL # MODE

Press 1 to select SET.

The display will show:

FAX/TEL # SET

ENTER SPEED #

Enter a two-digit Spee d D ial nu mbe r by pre ss ing the nu mbe r ke ys (01 to 05 for Rapid Key Dialling, 06 to 45 for Speed Diallin g) .

(Example)

Enter the fax or voic e numbe r by pre ss ing the nu mbe r ke ys (m ax . of 32 digits including pauses).

••••

Press the SPEED DIAL key to clear a mistake.

••••

If a pause is require d be twee n an y of the dig its to ac ce ss a spe cial service or an outside line, press the REDIAL key. The paus e will appear as a hyphen . Se ve ra l paus e s ca n be ente re d in a row .

••••

If you are on a PBX , do not enter the access code for the public line. If the number is within your PBX, enter an R before the number.

••••

Press the SEARCH/R key to enter a space between digits.

Press the START key.

START/MEMORY

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

••••

If you don’t want to enter a name, skip this step.

••••

To enter two letters in successio n tha t req uire the same key, pr es s the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

Press the START key.

Return to Step 3 to store another number, or press STOP to exit. If the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

Step 3 or

START/MEMORY

STOP

SPEAKER

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

Storing area codes and access codes

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use thi s num be r to di al , se e Chain Dialling in Chapter 6, Making Telephone Calls.

Note:

An area code or access code stored in a Rapid Key or Speed Dial

number can only be used if the handset is lifted or the

SPEAKER

key

pressed before dialling.

3. Sending

Documents

Sending a Fax by Automatic Dialing

Clearing numbers

Press these keys:

The display will show:

FUNCTION

FAX/TEL # MODE

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the number keys.

(Example)

Press the START key.

Return to Step 3 to clear another number, or press STOP to exit.

Step 3 or

START/MEMORY

STOP

Making changes

To make changes in a nu m be r pr ev iou sl y st ored , re pe at t he stor i ng procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the dis pla y (Steps 4 and 6, respe cti v el y ).

♦

A lithium battery keeps automatic dialling numbers in memory

The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

Sending a Fax by Automatic Dialing

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key.

Load the document(s). The display will show:

READY TO SEND

••••

Set the resolution and/or contr as t if desired.

RESOLUTION

Press the Rapid Key corresponding to the desired Speed D ial nu mbe r.

••••

The name of the receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, pres s the STOP key.)

••••

The document will be automatically transmitted once the conn ec tion is made.

01 02 03

Example:

To dial Speed Dial number 01, press Rapid Key 01.

3. Sending

Documents

Sending a Fax by Automatic Dialing

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for Automatic Dialling.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contr as t if desired.

RESOLUTION

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by press ing the nu mbe r ke ys .

••••

To enter numbers 1 through 9, first enter 0 and then the number.

SPEED DIAL

2 0

(Example)

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Sending a Fax by Automatic Dialing

Direct Keypad Dialling

You can also enter a full number with the number keys and then press the START/MEMORY key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Note:

Direct Keypad Dialling cannot be used to dial a number within the same PBX as your fax machine. To send a document to a fax machine in your PBX, use Normal Dialling.

Load the document(s).

The display will show:

READY TO SEND

•••• Set the resolutio n and/o r co ntr as t if

desired.

RESOLUTION

Enter the number of the receiving machine by pressing the nu mer ic ke ys .

••••

If a pause is required between any of the digits to access a special service or an outside line , pr es s the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

2 5

GHI

JKL

MNO

TUV

WXYZ

PQRS

ABC

DEF

3 6 9

Check the display. If the number of the receiving machine shown is cor re ct, press the START/MEMORY key.

••••

If it is not correct, press the STOP key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

START/MEMORY

3. Sending

Documents

Sending a Fax by Automatic Dialing

Using the SEARCH/R key

If you can’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••••

Set the resolution and/or contr as t if desired.

RESOLUTION

Press the SEARCH/R key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corr es po nd s to the required letter) one or more times until the letter appears in the display. If the name begins with a special char ac ter or number, press 1.

••••

If you can’t remember the first letter, go to Step 4 (you will scroll through the list from the beginning).

••••

If a name wasn’t stored for the number, press 0. This will cause numbers, not names, to appe ar when you scroll.

2 5

GHI

JKL

MNO

TUV

WXYZ

PQRS

ABC

DEF

1 4

Sending a Fax by Automatic Dialing

Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the disp lay .

••••

If no names have been stored that begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

START/MEMORY

Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the machine will automatically redial the number. Up to 2 redialling attempts will be made at intervals of 2.5 minutes.

♦

To stop automatic redialling, pres s the STOP key.

3. Sending

Documents

Sending a Fax by Automatic Dialing

Chapter

Receiving Documents

FAX

TEL

A.M.

TEL/FAX

RECEPTION MODE

Using TEL/FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

When the reception mode is set to TEL/FAX, your fax automatically answers all calls on 1 ring. After answering, your fax monitors the line for about 5 seconds to see if a fax tone is being sent.

♦

If your fax detects a fax tone (this means that the call is an automatically dialled fax), it will automatically begin reception of the incoming document.

♦

If your fax doesn’t detect a fax tone (this means that the call is a voice call or manually dialled fa x) , it will make a ringin g so und (called pseudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling par ty to se nd a fax manually if they desire.

Comments:

••••

Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been made.

••••

The duration of pseudo ringing can be adjusted with Option Setting 7. See Chapter 8,

Option Settings

RECEPTION MODE

FAX

TEL

A.M.

TEL/FAX

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

When the reception mode is set to FAX, the machine will automatically answer all calls on 1 ring and receive incoming faxes.

1 ring Fax reception

♦ You can change the number of ring s on which the mac hin e

answers calls by changing Option Setting 3. (See Chapter 8,

Option Settings

♦

If you pick up the handset before the machine answers, you can talk to the other party and/or receive a document as described in

Using TEL mode

4. Receiving

Documents

Receiving Documents

RECEPTION MODE

FAX

TEL

A.M.

TEL/FAX

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in the display points to A.M.

In A.M. mode, your fax machine will automatically receive voice messages and faxes. See Chapter 2 for more details.

Receiving Documents

Using TEL Mode

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

FAX

TEL

A.M.

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine’s handset or an extension phone connected to the same line.

Answering with the fax’s handset

1 Pick up the handset when the machine rings.

2 If you hear a fax tone, wait until the display shows RECEIVING and

then replace the handset.

Beep

RECEIVING

Note:

If you have set Option Setting 10 (Fax signal receive) to NO, press the

START/MEMORY

key to begin reception.

4. Receiving

Documents

Receiving Documents

3 If the other party first talks and then wants to send a fax, pr es s the

START/MEMORY

key after speak ing ( pr es s yo ur

START/MEMORY

key before the sender presses their Start key).

••••

Make sure that the display shows RECEIVING, then replace the handset.

START/MEMORY

RECEIVING

Answering with an extension phone

1 Answer the extension phone when it rings.

Beep

2 If you hear a fax tone when you answer the extension phone, wait

until your fax answers (th e ex ten sio n phon e will go de ad), and then hang up.

Phone goes dead

3 If the fax doesn’t respond, or if the other party first talks to you and

then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phon e) . This si gnals the fax to begin reception . Hang up.

Receiving Documents

Comments:

••••

Your fax will not accept the signal to begin reception (

) if a document is

loaded in its feeder.

••••

If you have set Option Setting 11 to NO and hear a fax tone when you answer the extension phon e, yo u mu s t pres s 5, *, and * if you are on a tone dial phone, or walk over to the fax, pick up the handset, and pres s the

START/MEMORY

key if you are on a pulse dial only phone.

••••

The code used to activate fax reception from a tone dial extension phone

) can be changed if desired. See Option Setting 4 (Tel/Fax Remote

Number) in Chapter 8,

Option Settings

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

1 Press these keys:

The display will show:

2 IN 1 PRINT

FUNCTION

2 Press

to turn on the function, or 2 to turn it off.

YES

The display will show:

PRINT CONTRAST

3 Press the

STOP

key.

STOP

4. Receiving

Documents

Receiving Documents

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note:

If a document is too long to fit on the printing pape r, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note:

Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page .

1 Press these keys:

The display will show:

RECEPTION RATIO

FUNCTION

2 Press

to turn automatic reduction on, or 2 to turn it off.

AUTO

100%

If you selected AUTO , go to Step 3. If yo u se lec ted 100 %, go to Step

3 If you selected AUTO, select the reception ratio to be used in the

event that the memory becomes full (au toma tic re ductio n is no t possible when the memory is full). Press 1 for 93% or 2 for 100%.

93%

100%

Receiving Documents

4 Press the

STOP

key.

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, FILM END, or PAPER JAMMED. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically print out.

♦

If you received do cumen ts in memo ry bec ause the fa x ra n ou t of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

STOP

4. Receiving

Documents

Receiving Documents

Chapter

Making Copies

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

1 Load the document(s) face down.

(Maximum of 10 pages.) The display will show:

READY TO SEND

••••

Set the resolution and/or contrast if desired. (The default setting for copying is SUPER FINE.)

2 Press the COPY/HELP key.

The display will show:

RESOLUTION

COPY/HELP

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

♦

If you are only making one cop y of the or igin al (or of each original) and don’t want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.

♦

If you are only making one cop y of the or igin al (or of each original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

3 Press 1 (MULTI COPY) if you do not

want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.

Example of three copies each of three originals

Originals

Sorted

(SORT COPY)

Not sorted

(MULTI COPY)

The display will show:

ENTER # (01-99)

MULTI

SORT

4 If you are mak ing one cop y pe r

original, press the START/MEMORY key. If you are making multiple copies per original, enter the nu mbe r of cop ies per original (if the number is less than 10, enter a "0" before the numbe r) .

The display will show:

COPY RATIO

Example: Nine copies per original

5 Set the amount of reduction or

enlargement by entering a numbe r from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copyin g will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Example: 50%

5. Making

Copies

Making Copies

Note:

If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the

START/MEMORY

key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

1 Press these keys:

The display will show:

FUNCTION

COPY CUT-OFF

2 Press 1 to set copy cut-off to YES (the

remaining part of the docu men t will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

STOP

YES

3 Press the STOP key to return to the

date and time display.

Making Copies

SPEAKER

Chapter

Making Telephone Calls

Your fax can be used like a regular telephone to make and receive voice calls.

♦

To make or receive a phone ca ll, the powe r mus t be on.

1 Pick up the handset or press the

SPEAKER key. Listen for the dial tone.

2 5

GHI

JKL

MNO

TUV

WXYZ

PQRS

ABC

DEF

1 4

2 Dial the number using one of the

following methods:

••••

Normal Dialling: Enter the full telephone number with the nume ric keys.

•••• Rapid Key Dialling: Press the

appropriate Rap id Ke y.

••••

Speed Dialling: Press the SPEED DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

3 Speak with the other party when they

answer.

••••

If you presse d the SPEAKER key, pick up the handset to talk.

6. Making Phone Calls

Comments:

••••

While the handset of the fax is lifted (off hook), an extension phone connected directly to the fax cannot be used to speak with the other party.

••••

The fax may interrupt a voice call received on an extension phone if the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a tone dial phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Chain Dialling

After lifting the handset, you can dial any combination of Normal Dialling, Rapid Key Dialling and Speed Dialling numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access co de , t he n dia l th e re mai n de r of the number by pressing a Rapid Key , pr essi n g nu m be r keys , or press i ng the SPEED DIAL key and entering a two -di git Sp ee d Dial nu m ber.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the SEARCH/R key in Sending a Fax by Automatic Dialling in Chapter 3, then pick up the ha nd se t or pres s t he SPEAKER key. The number will be dialled automatically (do not press the START/MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the oth er part y an swe rs, pi c k up th e ha nd se t to tal k.

Making Telephone Calls

PBX operations

If your fax is connec t ed to a P BX, yo u ca n us e i t to per form the following operations:

Note:

Make sure that the correct setting is selected for Option Setting 9

(see Chapter 8,

Option Settings

♦

Making enquiry calls: During a call, you can put the other party on hold, make a further call to a thir d party , an d the n go bac k to your original caller.

♦

Transferring calls: You can transfer a call to another number on the same PBX without operator assistance.

Making enquiry calls

1 During the telephone conversation,

press the SEARCH/R key. This puts the other party on hold.

6. Making Phone Calls

Making Telephone Calls

2 When you hear the dial tone, dial the

number of the third party for the enquiry call.

3 When you have finished the enquiry

call, you will be automatically returned to the original caller as soon as the third party hangs up .

Transferring calls

1 During the telephone conversation,

press the SEARCH/R key. This puts the other party on hold.

2 When you hear the dia l tone , dia l the

number to which you want to transfer the call. When the other par ty an swe rs , hang up, and the call will be transferred.

••••

If the other party does not answer, press the SEARCH/R key again to return to the original caller.

Making Telephone Calls

Chapter

Special Functions

Caller ID

Note: The Caller ID function is not available in some countries.

If you subscribe to a caller identification service from your telephone company, you can set your fax to display the name and number of the caller while the fax rings.

Important:

••••

To use this function, you must subscribe to a caller identification service from your telephone company.

••••

Your fax may not be compatible with some caller identification services.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press the * key three times.

The display will show:

CALLER-ID

Press 1 to turn on Caller ID, or 2 to turn it off.

YES

The display will show:

COVER SHEET MODE

7. Special

Functions

Press the

STOP

key to return to the

date and time display.

••••

Set Option Setting 3 (Number of Rings to Answer) to 2 or more rings (see Chapter 8).

STOP

How Caller ID operates

When you receiv e a ca l l , th e name

and/or

phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until you pick up the handset, or until the fax answers automatically if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated you r se rv ice .

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

OUT OF AREA The call wa s mad e fr om an ar e a whic h do es not

have a caller identification se rv ice , or the caller ’ s service is not compatible with that of your loca l phone company.

PRIVATE CALL Caller information was not provided by the

telephone company at the caller’ s re qu es t.

Caller ID

SHARP UX-470 User Manual [sv]

Specifications and Main Features

Frequently Asked Questions

User Manual