Sharp UX-470 Operating Manual

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MODEL

UX-470

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any numb er that has been stored for Automatic Dial ling.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by pressing the number keys.

•• To enter nu mbers 1 through 9, firs t

enter 0 and then the number.

2 0

(Example)

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Sending a Fax by Automat ic Dialling

Direct Keypad Dialling

You can also enter a full number with th e number keys and th en press the START/MEMORY key to begin di all ing . You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

3. Sending

Documents

Set the resolution and/or contrast if

••

desired.

Enter the number of the receiving machine by pressing the numeric keys.

•• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entere d in a row.

Check the display. If the number of the receiving machine shown is correct, press the START/MEMORY key.

•• If it is not correct, pr ess the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

STAR T/MEMORY

3 6 9

Sending a Fax by Automatic Dialling

Using the SEARCH/R key

If you can’t remember the Rapi d Key or Speed Dial number in whic h you have stored a particular fax number, you can se arch for the number by followi ng th e steps below. Once you have found the number, you can dial i t and transmit the load ed document by simpl y pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the SEARCH/R key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you can’t remember the first

letter, go to Step 4 (you will scroll through the list from the beginning).

•• If a name wasn’t stored for the

number, press 0. This will cause numbers, not names, to appear when you scroll.

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display.

•• If no names have been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.

Sending a Fax by Automat ic Dialling

START/MEMORY

3. Sending

Documents

Automatic redia ll ing

If you use automatic diallin g (inclu din g Direct Keypad Diallin g) and the line is busy, the machine wil l aut omat icall y redial th e number. Up to 2 redialling attemp ts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key. ♦ If desired, you can change the number of times the machine

redials with Optio n Setting 5, and the inte rval at which redialling takes place with Option Setting 4. See Chapter 8, Option Settings.

Receiving

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to TEL/FAX, your fax automat icall y answers all calls on 1 ring. After answering, your fax monitors t he lin e for about 5 seconds to see if a fax tone is being sent.

♦ If your fax detects a fax tone (this means that the call is an

automatically dialled fax), it will automa tically begin re ception of the incoming document.

♦ If your fax doesn’t detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called p seudo ringing) for 15 seconds to alert you to answer. I f you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Comments:

•• Only the fax wil l alert yo u to voice call s or m anu ally di alle d faxes by pseudo

ringing. An extensi on phone connecte d to the same line wi ll not ring a fte r th e connecti on ha s bee n m ade . The han dset of a para ll el extension telephone can, however, be picked up to answer the call . To stop pseu do ringi ng onc e the handset is li fted, press "#" key on the dial pad of t he phone (this is onl y possible from a tone dial phone) . If pseud o rin gin g is not cance lled in this way, the fax mach ine wil l send fax tones down t he line , renderi ng conversation impossible.

•• The durati on of pseud o ringin g ca n be adju ste d with Opti on Se tt ing 10. See

Chapte r 8, Opti on Setting s.

Receiving Documents

•• You can change the number of rings on which the machine answers calls by

changing Option Setting 3. (See Chapter 8, Option Setting s.)

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine wil l automatically answer all calls on 1 ring and receive incoming faxes.

1 ring Fax reception

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 3. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers , you can

talk to the other party and/or receive a document as described in Using TEL mode.

Documen ts

4. R e c eivin g

Receiving Documents

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in the display points to A.M.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

In A.M. mode, your fax machine will automati cal ly receive voice messages and faxes. See Chapter 2 for more details.

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine’s hands et or an extensio n phon e connected to the same line.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIVI NG and then replace the handset.

Beep

RECEIVING

FAX

A.M.

Documen ts

4. R e c eivin g

Note: If you have set Option

Setting 12 (Fax signal receive) to NO, press the

START/MEM ORY

key to begin reception.

Receiving Documents

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the

handset.

START/MEMORY

RECEIVING

Answering wi th an extens ion phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wa it until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall socket), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Comments:

Receiving Documents

•• Your fax will not accept the signa l to beg in rece pt ion (5

loaded in its feeder.

) if a document is

•• If you have set Option Set ti ng 12 to NO and hear a fax tone when you a nswer

the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk ov er to the fax , pick up the handset , and press th e START/MEMORY key if you ar e on a pulse dia l only ph one .

•• The code us e d to act iv at e fa x rec eption fro m a tone dia l extension phone

(5**) can be changed if de sir ed. See Opti on Se tt ing 6 (Tel/ Fax Remot e Number) in Chapter 8, Option Settings .

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that th is may not be possib le if the document pages are longer than your printing paper). To t urn on this function, foll ow the st ep s below.

Press these keys:

FUNCTION

Documen ts

4. R e c eivin g

The display will show:

Press 1 to turn on the function, or 2 to turn it off.

The display will show:

Press the STOP key.

2 IN 1 PRINT

YES NO

1 2

PRINT CONTRAST

STOP

Receiving Documents

Reception Ratio

The fax has been set at the factory to automaticall y r educ e the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possibl e if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case , the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

RECEPTION RATIO

AUTO 100%

1 2

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Receiving Documents

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possi bl e, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alte rnatin g wit h OUT OF PAPER, FILM END, or PAPER JAMM ED. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically prin t out.

♦ If you received documents in memory because the fax ran out of

paper, be sure to add pape r which is the same size as the paper previously used. If not, the document print-out siz e may not match the size of the printing paper.

Documen ts

4. R e c eivin g

Making

Chapter

Your fax can also be used to make copies. Single and multipl e copies (up to 99 per original) can be made, enabling your fax to double as a convenient office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

Set the resolution and/or contrast if

••

desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key. The display will show:

COPY MOD E

1: MULTI COPY

2: SORT COPY

START: COPY

♦ If you are only making one copy of the original (or of each

original) and don’t want to make a reduction or enla rgement setting, press the START/MEMORY key twice. Copying will begin.

♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

RESOLUTION

COPY/HELP

Press 1 (MULTI COPY) if you do not want the copies sorted. Pr ess 2 (SORT COPY) if you want the copies sorted.

MULTI

Making Copies

SORT

Example of three copies each of three originals

Sorted

(SORT COPY)

The display will show:

If you are making one copy per

ENTER # (01-99)

original, pre ss the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per origina l (if the number is less than 10, enter a "0" before the number).

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Originals

Not sorted

(MULTI COPY)

Example: Nine copies per original

Copies

5. Making

Example: 50%

Making Copies

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happ ens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printi ng paper, use the copy cut-off sett ing to select whether the remaini ng part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the r emaind er). To change the setti ng, follo w the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT -O FF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP k ey to return to the date and time display.

YES

STOP

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialling: Enter the full

•• Rapid Key Dialling: Press the

Telephone Calls

telephone number with the numeric keys.

appropriate Rapid Key.

GHI

PQRS

ABC

JKL

TUV

SPEAKER

DEF

MNO

WXYZ

•• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

Speak with the other party when they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

6. Making Phone Calls

Making Telephone Calls

Comments:

•• While the handset of the fax is lifted (off hook), an exten sion phone

connect ed dire ctly to the fax cannot be used to spea k wit h the oth er party.

•• The fax may interru pt a voice call rece ived on a n exten sion phone if the

recept ion mod e is set to A.M. and there i s a period of silence durin g the conversa tion. If you are on a tone dial phone, you can preve nt this by pressing an y three keys on the phone imm edi atel y afte r you answer . (Note : Do not enter the code to activate fax reception: 5, *, *.)

Chain Diall ing

After lifting the handset, you can dial any comb inat ion of Normal Dialling, Rapid K ey Dialling and Speed Dialli ng numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, th en dial t he remainder of the number by pressing a Rapid Key, pressing num ber key s, or pressing t he SPEED DIAL key and entering a two-digi t Spe ed Dial num ber.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using t h e SEARCH/R key in Sen din g a Fax by Automatic Dia ll ing in Chapter 3, then pick up the han dset or press th e SPEAKER key. The number will be dialled aut omat icall y (do not press the START/ MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the han dset t o talk.

Making Telephone Calls

Issuing tone signa ls

If you are on a pulse dial line, you c an use the "*" key to temporarily issue tone signals when you press t he numeric keys. This allo ws you to use certain telephone services which require entering tone signals.

When you need to enter one or more tone sign als, pr ess the "*" key and then press the appropriate numeric keys.

To change back to pulse mode, simpl y hang up (the diall in g mod e automatic ally changes back to the sett ing of Option S etting 9 when you hang up).

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

♦ Making enquiry calls: During a call, you can put the othe r party

on hold, make a further call to a third party, and then go back to your original caller.

♦ Transferring calls: You can transfer a call to another number on

the same PBX without operator assistance.

Your fax is also fully compatibl e with British Telecom Network Services and Telecom Eireann Phone Plus Services an d can be used in conjunction with any facili ty that requires a recall command .

Note: To perform PBX operations, Option Setting 11 must be set to the appropriate recall mode for your PBX (see Chapter 8, Optional Settings). Check your PBX manual or consult your supplier for the correct recall mode. If you are using British Telecom Network Services or Telecomm Eireann Phone Plus Services, Option Setting 11 must be set to time-break recall. (This is the initial factory setting).

6. Making Phone Calls

Making Telephone Calls

Making enquiry calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call will be transferred.

•• If the other party does not answer,

press the SEARCH/R key again to return to the original caller.

Special

Chapter

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display t he name and numb er of the caller while the fax rings.

Important:

•• To use this function, you must subs cribe to a calle r identification

•• Your fax may not be compatible with some caller iden tific atio n

•• Caller ID may not function if th e machine is connect ed to a PBX.

Functions

service from your telephone company.

services.

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

FUNCTION

OPTION SETTING

CALLER-ID

YES

The display will show:

COVER SHEET MODE

Functions

7. Special

Caller ID

Press the STOP key to return to the

STOP

date and time display.

♦ Set Option Setting 3 (Number of Rings to Answer) to 2 or more

rings (see Chapter 8).

How Caller ID oper ate s

When you receive a call, the name and/o r phone number of the call er will alternately appe ar in the display, beginni ng ju st before the second ring. The informat ion will continue to be displayed until you pick up the handset, or until the f ax answers aut omat icall y if it is in FAX mode.

Note: At present most caller-id equipped teleph one networks only supply the caller’s number, t herefore the caller’s name will only appear providing that the caller’s name and number have been programmed i nto memory.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

WITHHELD Caller information was not provided by the

telephone company at the caller’s request.

Viewing the Call er ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consi st s of the name and numbe r of each caller, in the Caller ID List.

♦ After you have received 20 calls, each new call will delete the

oldest call.

Note: At present most caller-id equipped telephone netwo rks only supply the caller’s number, therefore the caller’s name will only appear providing that the caller’s name and numbe r have been programmed into memory.

Follow the step s below to view th e Caller ID List in the di spl ay . If desired, you can immediately di al a numb er when it app ears.

To print out the list, see Chapter 9, Printi ng Report s and Lists .

Caller ID

Press these keys:

The display will show:

Press the * key to scroll through the

REVIEWING CALLS

list from the most recent call, or the # key to scroll through the list from the oldest call.

Functions

7. Special

Caller ID

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document an d t hen press the START/MEMORY key.

•• If you want to make a voice call,

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Press the STOP key when you have finished viewing the list.

START/MEMORY

STOP

To delete calls from the calle r lis t

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Cal l

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated pho ne numb er. This lets yo u know immediatel y who is callin g wit hout having to look at t he disp lay. To use this function, enter the desi red phone num b er by follo wing the steps below (only one phone number can be entered).

Press the keys shown at right. PRIORITY CALL # will appear in the

FUNCTION

display.

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step

4.)

Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits).

Press the START/MEMORY key and

5 5 5 1

(Example)

then the STOP key.

START/MEMOR Y

Note: This facility will not work if the calli ng party has instructed th e telephone network to withhol d thei r Caller ID information.

STOP

Caller ID

3 4

Blocking voice c alls

With Caller ID turned on, you can use the Ant i Junk Fax funct ion described in Blocking Reception of Unwanted Faxes in this chapte r to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you hav e speci fied as a "Junk Num ber", your f ax will br eak the connection as soon as it receives the calling pho ne numb er from the caller ID service (before the second ring).

To use this function, set Opt ion Settin g 13 to YES as described in Chapter 8, Option Setti ngs, and then ente r the number in the Anti Junk Number List as explain ed in Blocking Reception of Unwanted Faxes in this chapter.

Note: This function wil l not blo ck a call from a numb er which has been entered into the ma chine as the Pri orit y Call num ber.

Functions

7. Special

Broadcasting

This function allo ws you t o send th e same docu ment to as many as 20 different locations with just one operation. First sto re the document in memory, then enter the numbers of the receiving machines. The document will be transmitted t o each location .

♦ You can only use Rapid Keys or Speed Dial numbers to dia l the

numbers of the receiving machines.

Load the document(s). The display will show:

READY TO SEND

Press the START/MEMORY key and then 2.

START/MEMORY

Dial the receiving machines by using one or both of the following methods. (a maximum of 20 stations can be selected).

•• Enter one or more Speed Dial

numbers by pressing the numeric keys.

•• Press one or more Rapid Keys.

Press the START/MEMORY key.

Set the resolution and/or contrast if

••

desired.

01 02 03

START/MEMORY

RESOLUTION

(Example)

Press the START/MEMORY key. Transmission will begin.

Broadcasting

•• A Transaction Report is

automatica lly printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

STAR T/MEMORY

Functions

7. Special

Cover Sheet

You can have the Fax generate a cover sheet and send it as the last page of each of your fax transmis sions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function . Once the cover sheet function is turned on, cover sheets will be included wit h all tranmissi ons until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys: The display will show:

COVER SHEET MODE

100

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off.

The display will show:

AUTO PRINT OUT

YES NO

Cover Sheet

Press the STOP key to return to the date and time display.

STOP

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is onl y effective for one transmission .

Load the document(s).

•• The document must be loaded

before a message can be selected.

•• The cover sheet function must be

turned on.

Press these keys: The display will show:

COVER SHEET HEAD

FUNCTION

Functions

7. Special

101

Cover Sheet

Select a message by entering a number from 1 to 4:

1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

(Example)

102

Batch Page Numbering

You can change the page numbering of the transmit ted docum ent from simple numbering ("P.0 1", "P.02" , etc.) to batch numberi ng, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/ 05" , "P.02 /05 ", etc.). This allows the receiver to check for missing pages.

Load the document(s).

•• The document must be loaded

before batch page numbering can be set.

Press these keys: The display will show:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages ("01" to "99") by pressing the number keys.

•• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and transmit the document.

Example: Eight pages

103

Functions

7. Special

Batch Page Numbering

Comments:

•• If you nee d to cancel a batch num ber entry, re move the document from the

feeder or press th e STOP key.

•• If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display . PAGE E. will also appe ar in the NOTE colum n of the Transac ti on Re port if it ha s bee n set to print out.

104

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function all ows you to block recepti on of faxes from parties which you speci fy . This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by set ti ng Opt ion Settin g 13 to YES as explained in Chapter 8, and then ent er the fax numb ers from which you do not want to receive faxes as shown below.

Comments:

•• Up to 5 numbers can be entered in the Anti Junk Num be r List .

•• The Anti Junk function will not operate for a number which has also been

stored as a Priori ty Ca ll num be r.

•• To clear a number from the Anti Junk Number List , you need to know the

1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print out the Anti Junk Numbe r L ist as expla ined in Chap ter 9.

Press the keys shown at right. STORE JUNK # will appear in the display.

FUNCTION

Press 1 to store a number in the Anti Junk Numbe r List, or 2 to clear a

number from the list.

Storing: Enter a 1-digit number from 1 to 5. This number identifies the fax/voice number you will store in the next st e p. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

SET CLEAR

(Example)

105

Functions

7. Special

Blocking Reception of Unwanted Faxes

Enter the full number you want to block (max. of 20 digits).

Press the START/MEMORY key.

START/MEMORY

(Example)

Return to Step 3 to enter (or clear) another number, or press STOP to exit.

STOP

Step 3 or

106

Sending Documents From Memory

With this function, the original document is scanned immediatel y, stored in memory, and then transmit ted once the connecti on to the receiving machine is made. This is convenient when transmittin g to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.

♦ Only one memory transmission can be set at a time. ♦ The amount of memory currently occupied appears as a

percentage in the display while the document is being scanned .

Load the document(s). The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the START/MEMORY key and then 1.

The display will sho w:

ENTER STATION #

RESOLUTION

START/MEMORY

Functions

7. Special

107

Sending Documents From Memory

Enter the number of the receiving machine using one of the following methods:

01 02 03

•• Press a Ra pid Key.

•• Press the SPEED DIAL key and

enter a Speed Dial number.

•• Enter a full telephone number by

pressing the number keys.

Press the START/MEMORY key if you entered a Speed Dial number or a full number.

•• The document will be scanned and

START/MEMORY

stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

If the memory becomes full...

If the memory becomes full while the docum en t is being scanned, MEMORY IS FULL will app ear in the dis play.

(Example)

♦ Press the START/MEMORY key if you want to transmit the

pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

108

Polling (Requesting a Fax Trans mission)

Polling (Requesting a Fax Transmission)

Polling allows you to call anoth er fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, ini ti ates the transmission. You can use your machine to both poll and be polled by ot hers.

To use the polling function , you mus t first set Rapi d Key 05/POLL fo r use as a polling key. This is done by ch angin g Opti on S ett ing 14, as described in Chapter 8, Option Settings. (Note that when Rapid Key 05/POLL is set as a polling key, it c annot be used for Rapid Ke y Dialling.)

Requesting transm iss ion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key.

Dial the fax machine you want to poll using one of the following methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

•• Press the SPEED DIAL key and

enter a 2-digit Speed Dial number.

•• Enter the full number using the

numeric keys.

Press Rapid Key 05/POLL.

•• If you used the handset, replace it

when POLLING appears in the display. Reception will begin.

05/POLL

GHI

PQRS

(Example)

ABC

DEF

JKL

MNO

TUV

WXYZ

Functions

7. Special

109

Polling (Requesting a Fax Transmission)

Being polled (polling standby)

To let another fax machine poll your machine, si mp ly set the reception mode to FAX, and load the docum ent(s) to be sent .

Transmission will take place when the other fax machine calls your machine and activates polling. Aut omat ic reception is poss ible whilst your fax is on polling standb y.

Polling security

Polling Security allo ws you t o preven t unauthori zed po ll ing of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine’s list of permitted fax num bers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identificati on.

To use Polling Security, follo w the steps below to turn the function on, and then enter permitt ed numbers as sho wn on th e followi ng page.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key three times. SECURITY SELECT will appear in the display.

Press 1 to turn polling secu rity on, or 2 to turn it off.

Press the START/MEMORY key and then the STOP key.

110

FUNCTION

START/MEMORY

STOP

Polling (Requesting a Fax Trans mission)

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine’s l ist of permit ted numbers.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key four times. PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear a number.

Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Ste p 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START/MEMORY key.

Return to Step 4 to enter (or clear) another number, or press STOP to exit.

6 2 1 3

START/MEMORY

Step 4 or

(Example)

STOP

Functions

7. Special

111

Timer Operations

The Timer function allows you to set a transmiss ion and/or pol li ng operation to be performed automatically at a time you specify . One transmission ope ration and one polling operation can be set at the same time, and the times th ey will be performed can be specified up to 24 hours in advance.

As an example, you can use this function t o take advantage o f off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODE w ill appear in the display.

FUNCTION

Press # to set a transmission operation (SEND MODE), or * to set a polling operation (POLLING MODE).

Press 1 to select SET.

Enter the time at which you w ant the operation to take place in 24-hour format (2 digits for the hour and 2 digits for the minute).

Press the START/MEMORY key.

112

START/MEMORY

Example: 9:25

Enter the Speed Dial number of the receiving fax machine.

Timer Operations

•• If this is a polling op era tion, go to

Step 9.

Press the START/MEMORY key.

Adjust the resolution and/or contrast if

START/MEMORY

RESOLUTION

(Example)

desired (skip to the next step if you don’t want to change settings).

Press the START/MEMORY key and then the STOP key. If this is a

START/MEMORY

transmission operation, load the document in the feeder sometime before the specified time of transmission.

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right.

FUNCTION

TIMER MODE w ill appear in the display.

STOP

Press # to cancel a transmission operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the START/MEMORY key and then the STOP key.

START/MEMORY

STOP

113

Functions

7. Special

Option

Chapter

The option setti ngs let you custom ise you r fax to better suit your needs. An initial sett in g has been made for each option at th e factory. You can change a setting by following th e steps described for each option below.

Settings

FUNCTION

Firs t press

FUNCTION and 4,

then press scroll through the options.

# or

Setting 1: FINE RESOLUTION PRIORITY

This opti on set s the def aul t resolution (the resol ut ion used if a setting is not made with the RESOLUTIO N key) for t ran smi tt in g docum ent s. Press 1 (YES) to set the default resolutio n to FINE, or 2 (NO) to set it to STANDARD.

• Initial setting: 2

FUNCTION

YES NO

Setting 2: GREY SCALE SETTING

This sets the gre y sca le used fo r the HALF TONE resolution sett in g. Press 1 for 16 levels (this gives lower qualit y and fast er tran smission) or 2 for 64 levels (this gi ves hi ghe r qua lity and sl ower transm issi on).

Display will show:

GRAY SCALE LEVEL

FINE PRIO RI T Y

STOP

• Initial setting: 2

FUNCTION

114

16 64

Press

NUMBER OF RINGS

until display shows:

GRAY SCALE LEVEL

STOP

Option Settings

Setting 3: NUMBER O F RINGS AUTO RECEPTIO N

This sets the number of rin gs your fax allows bef ore answerin g an inco mi ng call in FAX and TEL/FAX reception modes. Enter any number from 1 to 5.

• In itial setti ng: 1

Settings

8. Option

FUNCTION

Press

until display

NUMBER OF RINGS

shows:

Enter a num ber from

1 to 5

RECALL INTERVAL

STOP

Setting 4: RECALL INTERVAL

This set s the amount of tim e you r fax will wai t betwe en a uto mati c redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minu tes, e tc ., up to a maxim um of 15 minutes.

• In itial setti ng: 05

FUNCTION

Press

until display

RECALL INTERVAL

shows:

Enter a num ber from

01 to 15

RECALL TIMES

STOP

Setting 5: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from 00 to 04. (In Ei re, enter an y num ber from 00 to 03).

• In itial setti ng: 02

FUNCTION

Enter a num ber from

00 to 04

Press

until display shows:

REMOTE RECEPTION

RECALL TIMES

STOP

115

Option Settings

Setting 6: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connect ed t o the same line as th e fa x, you ca n m ake the fax begi n reception by pressing 5, *, and * on the phone. Use this sett in g if you want to use a number ot her tha n 5 to begin fax reception. You can enter any number from 0 to 9.

• Initial setting: 5

FUNCTION

Enter a num ber from

0 to 9

Press

REMOTE RECEPTION

until display shows:

TEL/FAX REMOTE #

STOP

Setting 7: REMOTE RECEP TIO N SELECT

If you don’t intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This wi ll ensure th at the fax neve r mistakenly attempts to beg in rece ption if it detects a signal similar to the TEL /FAX REMOTE NUMBER while you a re talkin g on an extension ph one . Press 1 to turn detection on, or 2 to turn detect io n off.

• Initial setting: 1

FUNCTION

YES

Press

until display shows:

TRANSACTION LIST

REMOTE RECEPTION

STOP

Setting 8: TRANSACTION REPORT PRINT SELECT

This sets th e co ndi ti on for prin ti ng out a Tran sac ti on Re port . Enter a number from 1 to 5 as follow s:

1 (ALWAYS PRINT): A report will be printed after each transmission,

reception, or error.

2 (ERR/TIMER/MEM) : A report will be printed after an error, timer

operation, or memory operation.

3 (SEND ONLY): A report will be printed only after a transmission. 4 (NEVER PRINT ): A report will never be printed. 5 (ERROR ONLY): A report will be printed only after an error occurs.

• Initial setting: 3

FUNCTION

Ente r a nu m b er from

1 to 5

Press

DIAL MODE

until display shows:

TRANSACTION LIST

STOP

116

Option Settings

Setting 9: DIAL MODE

This sets the mo de of diall ing . Pre ss 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

• Initial setting: 1

FUNCTION

Press

until display

DIAL MOD E

shows:

TONE

PULSE

PSEUDO RING DUR.

STOP

Setting 10: PSEUDO RING ING DURATION

This sets the dura ti on of pseud o ringin g when the rec eptio n mo de is set to TEL/FAX. Enter a numb er from 1 to 4 as follows:

Eire: Settings 3 and 4 are not available. 1 (15 SEC.): 15 seconds 2 (30 SEC.): 30 seconds 3 (60 SEC.): 60 seconds 4 (120 SEC.): 120 seconds

• Initial setting: 1

FUNCTION

Enter a numbe r from

1 to 4

Press

PBX RECALL

until display shows:

PSEUDO RING DUR.

STOP

Settings

8. Option

117

Option Settings

Setting 11: PBX RECALL

This sets the recall mode used for transf err ing calls on a PBX or utilisi ng BT Network servi ces. Re fe r to your PBX manu al or consult your suppl ier for t he correct sett ing if the fact ory se tt ing is ina ppr opri at e. E nte r 1 for earth re call , 2 for time brea k rec all, or 3 fo r no operation.

1: Earth 2: Time break recall 3: No operation

• Initial setting: 2

FUNCTION

Enter a num ber from

1 to 3

Press

FAX SIGNAL RX

until display shows:

PBX RECALL

STOP

Setting 12: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call. If you use a comput er fax mode m on the same line, you must turn this fu nct io n off in orde r to prevent your fax from mista ken ly attempting t o recei ve docu ment s sent from the compu te r fax modem . Press 1 to turn the function on, or 2 to turn it off.

• Initial setting: 1

FUNCTION

YES NO

Press

JUNK # CHECK

until display shows:

FAX SIGNAL RX

STOP

118

Option Settings

Setting 13: JUNK NUMBE R CHECK

Press 1 to prevent re ception from fax nu mb ers e nte re d in the Ant i Jun k Number List. Press 2 to allow reception from all num be rs.

• Initial setting: 2

Settings

8. Option

FUNCTION

Press

until display

JUNK # CHECK

shows:

YES NO

POLLING

STOP

Setting 14: POLLING

Press 1 if you want to use Rapid Key 05/POL L as a polling key. Press 2 if you want to use it as a regular Rapid Key.

• Initial setting: 2

FUNCTION

Press

until display

POLLING

shows:

YES NO

CALLER-ID

STOP

Setting 15: CALLER ID

If you subscrib e to a caller ID service and want to use the Caller ID func tion, press 1. To turn Ca ll er ID off, pre ss 2. (C al le r ID is explained i n more detail in Ca ll er ID in Cha pte r 7.)

• Initial setting: 2

FUNCTION

YES NO

until

Press

display

CALLER-ID

shows:

STOP

COVER SHEET MODE

119

Option Settings

Setting 16: AUTO COVER SH EET

Press 1 (YES) to hav e th e fa x aut omatically generate a cover s he et and send i t as the last page of each transmissio n. Press 2 (NO) to tur n the functi on of f.

• Initial setting: 2

FUNCTION

Press

until display

COVER SHEET MODE

shows:

YES NO

AUTO PRINT OU T

STOP

Setting 17: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fa x aut om at ical ly prin t out an Acti vit y Re port onc e ev ery 30 operations. (T he list can sti ll be print ed ou t on dem and when desired.) Press 2 to turn automatic print-out off.

• Initial setting: 2

FUNCTION

YES NO

Display will

AUTO PRINT OU T

show:

FINE PRIORITY

STOP

120

Printing

Chapter

You can print out lists showing setti ngs and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Press these keys:

Reports and Lists

FUNCTION

Lists

9. Printing

The display will show:

Press the # key or the * key until the desired list appears in the display.

Press the START/MEMORY key.

Activi ty Repor t

This report shows informati on on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divi ded in to two pa rts: the TRANSMIS S IONS ACTIVITY REPORT, which sho ws inform ation on transm issio ns, and the RECEPTIONS ACTIVITY REPORT, which sh ows in formati on on receptions.

LISTING MODE

START/MEMORY

121

Printing Reports and Lists

♦ If Option Setting 1 7 (Auto Print Out) is set to YES, a report will

be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at an y time.)

♦ All information is erased after a report is printed out. If automatic

print-out is disabled and print-out has not been performed manually for 30 ope rations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headin gs

SENDER/ RECEIVER

PAGES Number of pages transmitted or received. NOTE

The fax numb e r of th e ot her machine in volved in the tr ansact i on. I n the case of a transmission, the number dialled appears. In the case of a reception, the prog ramme d I D o f t he se ndi ng ma chin e a ppe ars. I f th is machi ne doe s n ot have an ID function, the communication mode will appear (for example, "G3").

OK - Transmission/reception was normal. P.FAIL - A power failure occurred. If you have power and the problem

persi sts , t ry a di ffe ren t ou tle t. I f ne ce ssar y, have an ele ct ric ian ch eck yo ur power lines.

JAM - A problem with the paper or original document occurred. Make sure

the paper or document is loaded properly. Make sure the operation panel is shut secure ly.

NO PAPER - You ran out of paper during rece ptio n.

122

COM.E-0 to COM.E-7 - A telephone line error prevented the transaction.

See Line E r ro r i n Chap te r 11.

CANCEL - Transmission was cancelled because the STOP key was

pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Timer List

This list shows the timer operations which are currently set.

Printing Reports and Lists

Lists

9. Printing

Telephone Numbe r Lis t

This list shows the fax and voice num be rs which have been stored fo r automati c di alling.

123

Printing Reports and Lists

Passcode List

This list shows setting s made for polling security, you r name and fax/telephone number as entered in the machine, and a sample of the header printed at th e top of every page you transmi t (HEADER PRINT).

Option Setting List

This list shows the current status of the option sett ing s.

124

Printing Reports and Lists

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk functio n.

Caller ID Lis t

This list shows informatio n about your most recent calls (maxi mum of 20 calls). (This list is only available if you are using the Caller ID function.)

Lists

9. Printing

125

Printing Reports and Lists

A.M. Program List

This list shows the settin gs and codes programmed fo r the answering machine.

Messa ge Lis t

This list shows information about the messages currently recorded in the answering machine, including the date and tim e of recording, the length, and the type (ICM or memo).

126

Printing Reports and Lists

Print Setup List

This list shows the current status of the printing sett ings a ccessed by pressing the FUNCTION key and th e 6 key.

Transaction Report

This report is printed out autom aticall y afte r an operation is complete d to allow you to check t he result. The fax is set at th e factory to print out the report after every transmission, but you can change the setting to have it printed out under a variety of other condition s. This is done by changing Opti on Sett ing 8 as described in Chapter 8.

Lists

9. Printing

♦ The same headings appear in the Transaction Report as in the

Activity Report. See Activity Report in this chapter for an explanation of the headings.

♦ The Transaction report cannot be printed out manually.

127

Chapter

Fax print head

Clean the printing head freq uentl y to assu re opti mum printing performance.

First unplug the telephone line, then unplug the power lead.

Pull the paper release plate forward and remove the paper.

Maintenance

Open the operation panel (grasp the finger hold and pull up), a nd then pull the release on the right side of the machine forward to open the print compartment cover.

128

Take the imaging film cartridge out of the print compartment and place it on a sheet of paper.

Wipe the print head and roller with isopropyl alc ohol.

Roller

Maintenance

10. Mainenance

Print head

Caution!

•• Do not use benze ne or thinne r. Avoid touc hi ng th e pri nt head wit h har d

objects.

•• The print he ad ma y be hot if your fa x mac hin e ha s just recei ved a large

number of documents. If this is the case, allow the pri nt head to cool pr ior to cleaning.

129

Maintenance

Place the imaging film cartridge back in the print compartment.

Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.

Reinsert the paper in the pape r tray and push the paper release plate back down.

130

Scanning glass and rolle rs

Clean the scanning glass and rollers frequent ly to ensure the quality of transmitted images and copies. Open th e operation panel (grasp th e finger hold and pull up), and wipe th e scanning gl ass and roll ers with a soft cloth.

♦ Make sure that all dirt and stains (such as correcting fluid) are

removed, as dirt and stains will cause vertical lines on transmitted images and copies.

Maintenance

♦ Adhesive cellophane tape is useful for removal of debris from the

rollers. (Take care not to leave any pieces of tape on the rollers.)

Document rollers

Caution: When wiping,

take care not to damage any of the protruding parts on the underside of the operation panel.

Scanning glass

The housing

10. Mainenance

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

•• Do not use benze ne or thinne r. These solvents may damag e or discolour the

machine.

131

Chapter

Troubleshooting

Problems and Solutions

Line error

Problem Check and remedy

LINE ERROR a ppears in the display and/or a transaction report is print ed out with COM. E- and a numbe r fr o m 0 to 1, 2, 3, 4, 5, 6, or 7 in t he NOTE column.

•• Try the transac tion again. If the er r or per sist s,

check the following:

•• Check the connection. The cord from the TEL.

LINE socket to the wall socket should be no

longer than two meters.

•• Make sure there are no modem devices sharing

the same telephone line.

•• Check with the other party to make sure their f ax

machine is functioning prop er ly.

•• Have your telephone line check ed for line noise.

•• Try connecting yo ur fax to a different te lephon e

line.

•• If the problem still occurs, your fax m ac hine may

need service.

Dialing and trans mis s ion proble m s

Problem Check and remedy

No dial tone when you pick up the handset or press the SPEAKER key.

Dialling is not possible.

132

•• Make sure the handset cor d is connect ed to the

correct socket . See Chapter 1.

•• Make sure the power cord is pr ope rly plug ged

into a power outlet.

•• Make sure that the telephone line is prope rly

connected to both the TEL. LI N E socket and the wall socket.

Handset

Connection s

Problems and Solutions

•• Make sure that the fax is set to the correct

dialling mode for your telephone line. See Option Setting 9 in Chapt er 8.

The power is on, but no transmission takes place.

•• Make sure that the receiving m ach ine has fax

paper.

•• Make sure that the telephone line cord is

plugged into the TEL. LI N E sock et, an d not th e TEL. SET socket.

•• If the receiving machine is in manual mode with

no attendant, reception will not be possible.

•• If the receiving machine is not a Sharp model,

make sur e it is G 3 com p at ib le .

•• Check the display for error messages.

•• Pick up the handset and chec k for a dial tone.

Call the receiving machine by norma l (manual) dialling, and confirm its res ponse.

Nothing is printed at the receiving end.

A distorted ima ge i s received at the other end.

•• Make sure that the document for transmission is

placed face down in the feeder .

•• Noise on the telephone line may cause

distortion. Try send ing the docu ment again.

•• Make a copy of the doc um ent on your fax . If the

copy is also distor ted, your fax m ay ha ve a problem. If the pro blem persists, call for ser vice.

Reception and copyi ng proble ms

shooting

11.Trouble-

Problem Check and remedy

The power is on, but no reception takes place.

The printing paper comes out blank when you try to receive a document.

•• Make sure the wall socket is connected to the

TEL. LINE socket, and not t he TEL. S E T soc ket .

•• Make sure that the docum e nt is loaded prope rly

in the feeder of the tra nsm it ting machine. Prin t a report or make a co py t o conf ir m the print in g ability of your machine.

133

Problems and Solutions

General print quality is poor.

•• It is important to select a pape r that is

appropriate for the thermal transfer printer in your fax. We recomm e nd using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality.

The received documen t is faint.

Received images are distorted.

The quality of copies is poor and/or black spots appear .

Reception/copyin g is inter ru pted.

A received document or copy prints out in strips.

•• Ask the other party to sen d higher con tras t

documents. If the contrast is still too low, your fax may have a pr ob le m . Print a rep or t or make a copy to check your fax’s pr int in g ability.

•• Noise on the telephone line may cause

distortion. Have the othe r party tr y sendin g the document again.

•• The print hea d m ay be dir ty. See

in Chapter 10.

Fax print head

•• Make a copy of another document on your fax. If

the copy is also distor t ed, your f ax may h a ve a problem. If the pro blem persists, call for ser vice.

•• Any dirt or material on the sca nning glas s will

cause spots to appea r on copies an d transmit ted f axes . Clean the fax print hea d and the scanning glass as explained in Chapter 10.

•• If reception or copying takes place continuously

for a long time, the pr int head may over he at. Turn off the power and let it cool down.

•• Make sure the operat ion pa nel and t he print er

compart m ent cover un der the oper ation p a nel are completely closed (press down on both sides of each). (To close t he print er compart m ent cover, grasp the top of the operation pane l and pull to open it, and then press down on both sides of the pr int er compart m ent cover.)

134

General proble m s

Problem Check and remedy

Information cann ot be programmed in the fax.

Problems and Solutions

•• Make sure the fax is plugged in and the imaging

film and paper have been loaded. (Programming is not possible if the imaging fi lm and prin ting paper have not been loaded.) See

and

Imaging Film

Chapter 1.

Loading Printing Paper

Loading the

Nothing appear s in the display.

The machine does not respond when you press any of its keys.

Autom at ic do c um ent feeding does not work for transmission or copying.

Voice calls taken on an extension phone are interru pt ed by t he fax.

No reception occur s whe n polling is attempted.

•• Make sure the power cord is pr ope rly plug ged

into a power outlet.

•• Connect another electrical applian ce to the

outlet to confir m that it has power.

•• If a beep sound is not made wh e n you pres s th e

keys, unplug the power cord and then plug it back in several seconds later.

•• Check the size and weight of the document (see

Transmittable documents

in Chapter 3).

•• The fax may interrupt during a voice call if the

receptio n mode is set to A.M. To prev ent interrupt ion on a tone dial exte nsion ph one, press any three ke ys on the ex te nsion ph one after answering . (Note: Do not enter the code to activate fax reception.)

•• Make sure you ha ve not r un out of paper.

•• Make sure the transmitting m ac hine is in

automatic reception mode.

•• If the transmitt ing machine has polling secur ity,

make sur e that your fax num b er has been entered bot h in your m ach ine and in the transmit tin g machine .

shooting

11.Trouble-

135

Display Messages

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function , s ee Caller ID in

Chapter 7 for display messages related to Caller ID.

The answering mach in e’s tran sf er fun ctio n has be en

A.M. TRANSFER

COVER OPEN

turned on as explained in Chapter 2.

The print com p a rt m ent cover (under t he operation panel) is open. Open the oper ation p a nel (gra sp t he top and pull toward you ), and the n press do wn fir m ly on both sides of the print com p ar tme nt cover to close it.

Transfer Function

DOCUMENT JAMM E D

FAX RX IN MEMORY

FILM E ND

FUNCTION MODE The FUNCTION key has been press ed.

LINE ERROR

LINE IS IN USE

The original document is jam med. See the f ol low ing section,

A fax has been received in memory because the imaging film needs replacem ent, you have run out of printing paper, or the paper is ja m m ed. The fax will print out automat ica lly when t he problem is fix ed.

The imaging film may need replacement. Check the film and replace if necessa ry.

Transmiss io n or recept ion was n o t succes sful. Pr ess STOP to clear the messag e, and then t ry again. If the error persists , se e

Solutions

An extension phone connect ed to the fax is being used. Do not lift the fax’s han dset or atte mpt transmission at this time, as this will inter ru pt the conversation on t he ex te nsion ph one.

Clearing Paper Jams

Line Error

in this chapter .

Problems and

136

MEMORY IS FULL

Display Messages

The memory is full. This may occur durin g fax reception if too much d a ta is rece ived bef or e th e pages can be pr in ted out. If faxes h a ve be e n received to memor y beca use print ing is not poss ible (an additional message will indicate the problem), resolve the problem so that printing can continue

Substitue Recept ion to M emor y

(see you are attempting to transmit from memory, see

Sending Document s from Memo ry

in Chapter 4). If

in Chapter 7.

MEMORY PRINTING

NO DATA

NO # STORE D

OUT OF PAPER

ON HOOK DIAL

OVER HEAT

PAPER JAMMED

READY TO SEND

The fax is prep ar in g or print ing o u t a docum ent from memory.

This appears if you att em pt to search f or an automatic dialling num b er when non e have been stored.

You have tried to dial or clear a Rapid Key or Speed Dial number that hasn’t bee n progr am m ed (a ful l number hasn’t been assigned to it).

You are out of printing paper (or the paper release plate is open). Load paper as described in

Printing Paper

The SPEAKER key has been pr ess ed and the fax is waiting for you to dial. (To ret urn to the dat e and tim e display, press the SPEAKER key again.)

The print head has ov erheat e d . Opera tion may be continued once it cools .

The printing pa per is jamm e d. See th e following section,

A document has be en loade d and the fax is wait in g for transmission or copyin g instru ctio ns.

in Chapter 1.

Clearing Paper Jams

shooting

11.Trouble-

RECALLING

This appears if you attem pt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer . Your fax machine will automat ically r eat tem pt the call. (S ee

Automatic Redialling

in Chapter 3.)

Dialling

Sending a Fax by Automatic

137

Display Messages

The SEARCH/R key has been pressed. Press # or to search for an autom atic dialling num ber , or press

SEARCH DIAL

TOTAL PAGE(S) 01 Number of pages transmit ted, rec eived, or copied.

STOP to return to the data and t ime display. (See

Using the SEARCH/R key Automatic Dialling

in Chapter 3.)

Sending a Fax by

Audible signa ls

Indicates the end of

Continuous tone 3 seconds

Intermittent tone (3 beeps)

Rapid intermittent tone

5 seconds (1 second on, 1 second off)

35 seconds (0.7 seconds on,

0.3 seconds off)

transmission, reception, or copying.

Indicates incomplet e transmission, reception, or copying.

Indicates that the han dset is off hook.

138

Clearing Paper Jams

Clearing a jam med docum e nt

If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAM MED appears in the disp lay, first t ry pressing the START /MEMO RY key. If it doesn’t f eed out, remove it as follows:

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation pane l by grasping the finger hold and pulling up.

shooting

11.Trouble-

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

139

Clearing Paper Jams

Clearing ja mm e d printing pape r

Pull the paper release plate forward and remove the paper.

Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the print compartment cover.

Gently pull the jammed paper out of the machine , making sure no torn pieces of paper remain in the print compartme nt or rollers.

140

Gently close the print compartment cover (press down on both sides to make sure it clic ks into place), and then close the operation panel.

Reinsert the paper in the paper tray and push the paper release plate back down.

Clearing Paper Jams

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11.Trouble-

141

QUICK REF ERENCE GUIDE

INSTALLATION

TEL. SET

TEL. LINE

1. Connect the handset as shown.

2. Plug the power lead into an earthed, 230 V outlet.

3. Plug one end of th e telephone lin e into the

TEL. LINE socket on the rear of the fax, and

the other end into your telephone wall socket.

RECORDING AN OUTGOING

MESSAGE

1. Press:

FUNCTION

Display shows:

2. Press:

Press

START/MEMORY

1 (GENERAL) to record an outgoing

message for the answering machin e. Press (TRANSFER) to record an outgoing message for the Transfer function.

Press the facing the

REC/MEMO key, and then speak

MIC mark on the lower left corne r of

the machine at a distance of about 30 cm.

When finished, press the place the handset.

6. Press:

142

OGM RECORDING

STOP key or re-

STOP STOP

ENTERING YOUR NAME

AND NUMBER

Imaging film and paper must be loaded

Note:

to perform the following operation.

1. Press:

Display shows:

2. Press:

3. Enter your fax number (max. of 20 digits) by

♦If you make a mistake, press the SEARCH/R

key to move the cursor back to the mistake, then enter the correct number or letter.

4. Press:

5. Enter your name by pressing the appropriate

♦To enter two letters in succession that require the

same key, press the ing the first let ter.

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

Press either key one or more times to select and enter a symbol.

6. When finished, press:

FUNCTION

OWN NUMBER SET

START/MEMORY

pressing the numb er keys .

START/MEMORY

number keys as shown below.

SPEAKER key after enter-

J =

K =

L =

M =

N =

O =

P =

Q = R =

DEF

ABC

JKL

TUV

SYMBOLS

MNO

WXYZ

SPEED DIAL

REDIAL

SPEAKER

Delet e s highlighted letter. Upper/lower case shift key. Moves cursor to

the lef t. Moves cursor to the right.

START/MEMORY

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

STOP

SETTING THE DATE AND TIME

SENDING DOCUMENTS

Imaging film and paper must be

Note:

loaded to perform the follo wing operation.

Press:

Press the

FUNCTION

Display shows:

START/MEMORY key:

DATE & TIME SET

START/MEMORY

Enter two digits for the Day (01 through 31). Enter two digits for the Mont h (01 thro ug h 12). Enter four digit s for the Year (Ex: 1999). Enter two digits for the Hou r (00 throu gh 23). Enter two digits for the Minu te (00 throu gh 59). When finished, press:

START/MEMORY

STOP

STORING AND CLEARING

NUMBERS FOR AUTO

DIALLING

Imaging film and paper must be

Note:

loaded to perform the follo wing operation.

1. Pre ss:

Display shows:

3. Enter a 2-digit Speed Dial number (from 01 to

4. En ter the full tel ep ho ne /fa x numb er.

5. Pre ss:

6. En ter the name of the loca tion by pressin g

7. Press:

FUNCTION

FAX/TEL # MODE

Press

1 to store a number or 2 to clear a num-

ber.

05 for Rapid Key Dial lin g, or 06 to 45 for Speed Dialling). (If you are clearing a number, go to Step 7.

START/MEMORY

number keys (max. of 20 characters). (Refer to the letter entry table in ENTERING YOUR NAME AND NUMBER.)

STOP

START/MEMORY

Place your document (up to 10 pages) face down in the document feeder.

Normal Dialling

1. Lift the handset or press

SPEAKER

2. Dial the fax number.

3. Wait for the reception tone (if a person answers, ask them to press their Start key)

4. Press:

START/MEMORY

Rapid Key Dialling

Press the appropriate Rapid Key. Transmission will begin automatica lly.

Speed Dialling

1. Press:

SPEED DIAL

2. Enter 2-digit Speed Dial number.

3. Press:

START/MEMORY

RECEIVING DOCUMENTS

FAX

TEL

14 FEB 10:30

TEL/FAX

A.M.

FAX

TEL

Fax tone

14 FEB 10:30

TEL/FAX

14 FEB 10:30

TEL/FAX

A.M.

FAX

TEL

A.M.TEL/FAX

FAX

TEL

A.M.

START/MEMORY

RECEPTION

Press:

MODE

FAX mode: The fax automatically answers and

receives the incoming document .

TEL mode:

RECEIVING

TEL/FAX mode:

The fax machine automatically answers on one ring and receives faxes. Voice calls (including manually dialled fax transmi ssions) are signal led by a special ringing sound.

A.M. mode: Select this mode when you go out to

receive both voice messages and faxes.

143

Index

A.M. Pro gra m List, 126 A.M. reception mode, 32, 39, 80 Activit y Rep ort , 121

Automatic printin g, 120 Anti junk fax, 105 Anti Junk Fax (Anti Junk Number), 119 Anti Junk Number List, 125 Audible signals, 138 Auto cover sheet, 120 Automatic dialling, 73 Automat ic dia lling, storing numbe rs, 70

Batch pag e numbe ring, 103 Broadcasting, 98

Call er I D, 93 Call er ID List, 95 Calling Pa rty Control detection, 45 Chain Dialling, 90 Cleaning, 128, 131 Contrast, 65 Copies, 86 Copy cut-off setti ng, 88 Copy/Help key, 12, 86 Cover sheet, 120

Date, set ti ng, 29 Delete ke y, 12 Dial mode, 117 Diallin g

Direct Keypad, 75

Normal, 67, 89

Rapid Key, 73, 89

Search, 76, 90

Speed, 74, 89 Direct Keypad Dialling, 75

Display, 10 Display messages, 136 Document feeder, 63 Document guides, 63 Document restrict ions, 62 Docum ent rollers, 131 Docum ent sizes, 61 Docum ent, maximum scanning size, 62

Extension telepho ne

Connecting, 18 Using, 82

FAX reception mode, 32, 79 Fax reception on A.M. fa il ure, 44 Fax Signal Receive, 118 Fine Resolution Pri ori ty, 114 Function key, 11

Halftone , 65 Handset, 14 Housing, cleaning, 131

Imaging film, loadi ng a nd re placing, 19 Incoming message time, 43

Jams, clearing, 139 Junk Number Check, 119

Letters, enter in g, 27 Line error, 132 Loading prin ting paper, 24 Loading the docu me nt , 63

144

Index

Memory

Sending documents from, 107

Substitute reception to, 85 Message List, 126 Messages

Checking da te and time , 42

Erasing, 41

Listeni ng to , 40

Listening to remotely, 54

Setting allo wed t im e, 43

Network Services, 91 Normal Dialling, 67, 89 Numbe r key s, 1 1 Number of rings in auto answe r mode , 115

Option Setting List, 124 Outgoing messa ge, 36 Override Ringing, 50

Panel release, 11 Paper jams, clearing, 140 Passcode List, 124 Pauses in automat ic dialling, 70, 75 PBX setting (Recall mode), 118 Phone Plus Services, 91 Play/Skip key, 10, 40 Polling, 109 - 111 Polling key, setting, 119 Print cont rast setting, 25 Print he ad , c le ani ng, 12 8 Print Setup List, 127 Priority Call , 96 Pseudo ring duration, 117

Rapid Dial keys, 11 Rapid Key Dia ll in g, 73, 89 Rec/Memo key, 11 Recall tim e s, 11 5 Recall Wait Interval, 115 Recepti on m ode

A.M. mode, 32, 39, 80 FAX mode, 32, 79 Setting, 33 TEL mode, 32, 81

TEL/FAX mode, 32, 78 Recepti on m ode key , 11, 33 Recepti on Ra ti o setting, 84 Redial key, 10, 68, 90 Redialling, 77, 90 Remote code number, 52 Remote operations, 52 Remote Reception Select, 116 Removing original document, 64 Repeat key, 10 Resolution, 65 Resolution key, 11 Ringing volume, 35 Rollers, cleaning, 131

Scanning glass, cleani ng, 131 Search Dia ll ing , 76, 90 SEARCH/R key, 11, 90 Sender ’s name and numb er, en te rin g, 26 Speaker key, 11, 34, 67, 89 Speaker volume, 34 Speed Dial key, 10, 74, 89 Speed Dialling, 74, 89 START/MEMORY key, 12 Stop key, 12

145

Index

TEL reception mode, 32, 81 TEL. LINE jack, 16 TEL. SET socket, 18 TEL/FAX reception mo de, 32, 78 Tel/Fa x Rem ote Numbe r, 116 Telephone line cord, 16 Telephone Number List, 123 Telephone, using as, 89 Time, setting, 29 Timer List, 123 Timer oper at ion s, 11 2 Transac ti on Re port , 127 Transac tion Re port Prin t Selec t, 116 Transfer function, 47 Two-in-on e print ing , 83

Volume keys, 11, 34

146

REMOTE OPERATION CARD

The card below is provided as a quick guide to remote operation. Cut it out and carry it with you when yo u go out.

Remote Operation Guide

1. Ca ll your fax from a touch- tone telephone , and press when the outgoing message be gins.

2. Enter your rem ote code: .

3. Press .

4. After list ening to your messages, you can eit her hang up to save t hem , or enter one of the comman d s on the r ever se side.

147

REMOTE COMMANDS

••

PLAYBACK

Play messages. . . . . . . . . .

Move backward/repeat. . . .

Skip forward. . . . . . . . . . . .

Stop . . . . . . . . . . . . . . . . . .

Play new messages only. . (first stop playback)

•• ERASING MESSAGES

Erase single messa ge. . . .

Erase all messages . . . . . .

•• RECORDING A MEMO

Start . . . . . . . . . . . . . . . . . . *

End. . . . . . . . . . . . . . . . . . .

•• RECORDING A NEW OGM

Start . . . . . . . . . . . . . . . . . . *

•• FAX RECEPTION MODES

##7 2 5 0 6

3#33#

A.M. mode . . . . . . . . . . . . .

FAX mode . . . . . . . . . . . . .

TEL mode. . . . . . . . . . . . . .

TEL/FAX mode. . . . . . . . . .

•• TRANSFER FUNCTION

Turn on. . . . . . . . . . . . . . . .

Turn off. . . . . . . . . . . . . . . .

New transfer number . . . . .

Record transfer OGM. . . . .

To quickly disconnect. . . . . * *

•• OGM ONLY MODE

Turn on. . . . . . . . . . . . . . . .

Turn off. . . . . . . . . . . . . . . .

8 8 8

9 9 9

1 2 3

1 2

(Tel.#)

# # # #48

# ##0

#9 3

#11 #1 2

148

SHARP ELECTRONICS (U.K.) LT D.

Sharp House, Thorp Road , Newton Heath, Manchest er, M 40 5BE

SHARP CORPORATION

PRINTED IN SPAIN

(TINSE3979FFZZ)

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no cir cum s tances should the plug be used withou t the f use cover fitt ed.

In the unlikely event of the socke t outlet in your home not being com patible with the plug supplied, cut off the mains plug and fit an appropr iate type observin g the wiring co de below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket outlet as a seriou s electr ic shock may occu r.

If you are not sure how to do this, get help fr om a qualified elect ric ian.

IMPORT ANT

The wires in this mains lead are coloured in accordanc e with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in you r plug, proceed as follows: The wire which is coloured GREEN-AND-YELLOW must be co nnec te d to t he t er minal i n th e plug which is marked by the letter E, or by the safety earth symbol , or coloured green or green-and-yellow. The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black. The wire which is coloured BROWN mus t be con nected to th e term inal which is mar ked with the letter L or colour ed red.

This apparat us mu st be prot ected by a 13A fuse in th e mains plug or distr ibut ion boar d.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC. Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG. Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE. Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva 93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na s ua versão corrigida pe la directiva 93/68/CEE. Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE. Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

This equipmen t is not desig ned fo r makin g emergency telephony calls when the power fails. Alternative arrangements should be made for access to emergency services.

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automa tic dialling Rapid Key Dialling: 5 numbers

Speed Dia ll ing : 40 numb ers

Imagi ng fi lm Initia l starter fil m (i nc luded with fa x m ac hin e):

10 m roll (approx. 30 A4 pages) Replacement fi lm :

UX-3CR 30 m roll (two rolls in

package, one roll yields ap prox . 95 A4 pages)

Automatic document feeder

Memor y siz e* : 512 KB (approx. 30 avera ge page s with no voi ce

Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on time * Approx. 15 seconds (Sha rp spe cial mo de) Reception mode s FAX, TEL, TE L /FAX, A.M. Resolutio n

10 sheets m ax .

messages rec ord ed, or 24 minut es of voic e messages (including OGMs) with no documents in memory)

or 2400 bps

Horizontal:

8 lines/mm

Vertical:

Standard: 3.85 lines/mm Fine/Halfto ne: 7.7 lines/mm Super fine: 15.4 li nes/mm

Note: The facsimile machine is Year 2000 compliant.

* Based on ITU-T Test Chart #1 at standa rd re solu tion in Sharp specia l mode , excluding time for protocol signals (i.e., ITU-T phase C time only).

Display 16-digit LCD display Recording system Thermal tran sfer recordi ng Halftone (greyscale) 64 levels Applicable telephone line Public switched telepho ne netwo rk / PBX Compatibil ity IT U-T (CCI TT) G3 mode Compression sc hem e MH, MR, Sharp Scanning metho d Sheet-feeder CIS (Cont ac t Image Sensor) Effective printing width 204 mm max. Input document size

Automatic feeding:

Width: 148 to 210 mm Lengt h: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm Lengt h: 140 to 600 mm

Effective scanning wi d th 210 mm max. Contrast control Automat ic /Da rk sel ec ta bl e Copy function Single/Multi-copy/Sort-copy (99 copies/page) Telephone function Standard (C ann ot be used for incom ing/outgoing

if power fails)

Power requir em ents 230 V AC, 50 Hz Operati ng tem per atur e 5 to 35°C Humidity Maximum: 85 % Power consumption Stand-by: 3.0 W

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 313 m m Height: 312 mm

Weigh t Approx. 3.4 kg

As a part of our policy of continuou s improv em ent, SHARP reserve s the right to make desi gn a nd spe ci fic at io n cha nge s for pr oduct improvem ent wit hout prior not ice. The perfor ma nc e speci fic atio n fig ure s indi cate d ar e nomi nal values of produ ct ion units. There may be some deviatio ns from th ese values in indiv idu al unit s.

Important safety information

• Do not disassemb le this machine or attempt any procedures not described

in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 230 V, 50 Hz, earthed

(3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

• Do not install or use the machine near water, or when you ar e wet. Take

care not to spill any liqui ds on t he ma chine.

• Unplug the ma chine from t he telephone so cket and t hen the power out let

and consult a qualified service representative if any of the following situation s occur:

- Liquid has been spilled into the machi ne or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noi ses.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power lead, and do not install the

machine where people may walk on the power lead.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not pl ace this machine on an unstable ca rt, stand or table. The machine

could be seriously damaged if it falls.

• Never instal l tel ephone wiri ng duri ng a lig htn ing storm.

• Never install telephone sockets in wet locations unless the socket is

specifically designed for wet locations .

• Never touch uninsulated telephone wires or terminals unless the tele-

phone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telep hone (ot her than a cordless typ e) during an electri cal

storm. There may be a remote risk of electric shock from lightning .

• Do not use a telephone to report a gas leak in the vicinit y of the leak.

• The socket-outlet m ust be installed near the equipment and must be easily

accessible.

Important:

•• This facsimile machine is not designed for use on a lin e which has cal l

waiting, call forwarding, or certain other special services offered by your telephone company. If you attemp t to use the fax machine on a telephone line usi ng any of these services, you may experi ence errors during transmissio n and reception of facsimi le mess ages.

•• This facsimile machine is not compati ble wit h di gital tel ep hone

systems.

Regulatory informa tion

♦ This facsimile machine is only designed to operate in the country

where approved.

Your Sharp UX-470 Fa csimi le Transce iver is approved for connection t o the Public Switched Telephone Netwo rk (PSTN), it is also appro ved for connect ion via a Private Branch Exchange (PBX), and can be used with either Loop Disconne ct (LD) or Dual Tone Multi-Fre quen cy (DTMF) signalling.

Your facsimile ma chine is not suitable as an extens ion to some pay phon es or for use on shared se rvic e line s.

REN

The Ringer Equivalence Nu m ber (REN) of your fax mach in e is 1. The total numbe r of instr ument s that can be connect ed to an ex clusive line is

determined by adding the REN value s of each instr um en t. The total sho uld not exceed 4.0. A telephone provided by BT is assumed to have a REN of 1 unless otherwise marked .

Satisfactor y ringer oper ation can not be guar an te ed in inst alla tions cons isting of mixed apparat us types , even if the REN value does no t exceed 4.

Emergency services

Emergency services (999) can be called from this appara tus. Please display on the telephone the num be r requ ired to access tha t servic e, tog ether w ith the num ber of the telephone, using the label provided.

♦

Private branch exchange (PBX) connection

Your facsimile ma chine is app roved f or conn ection t o the Public Telephone Net wor k (PSTN) via compatible PBX system s. Cons ult yo ur supplier for a list of suitable PBX systems. It canno t be guar ant ee d that this facsimile m ach in e will operat e co rrec tly under all possible conditions of con nect ion to com p at ible PBX syst ems.

This facsimile machine has been approv ed for use of the following facilities: Simple telephone Tone dialling (DTMF) Loop disconnect (Pulse dialling)

Memory dialling Loudspeaking (Call Progress Monitor) On-hook dialling Automatic answering Automatic dialling Automatic clear in g Last numb er redial Time break or Ear t h recall Series connection of extens ion tele phone( s) Any other usage wi ll invalidate the ap proval of the facsim i le if as a result it then

ceases to comply with the standards against which appr oval was granted.

Series connection

When connected via series appa ratu s, difficult ies may occasiona lly be experienc ed when making calls to the PSTN and by both parties durin g telephon e conv ersations. If difficulties are experienced, cont act t he sup p l ier or m aint ainer of the series apparatus in the first instance.

While operation may be po ssible initially, chan ges to or m odernisa tion of the network taking place in the nor mal cour se of eve nts may result in the facsim ile equipment being con nect ed to a network service with which it was not designed to be compatible . Failure of the f acsim ile / series apparat us to work under these circumstanc es m ay no t be the fault of th e networ k ope ra tor.

The voltage drop int roduce d by your facs imile bet wee n the PSTN and the associated appar at us at a current of 40mA d. c. is 2 volts, theref ore no ad dition al series equipm ent may be connec te d.

Table of Contents

1 Installation 9

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Num ber. . . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Date and Tim e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Selecting the Recepti on Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Volume Adjust ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

2 Using the Answering Machine 36

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Operating the Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Recording Memos and Telephone Conversation s . . . . . . . . . . . . . . . . 41

Optional Answering Machine Settings. . . . . . . . . . . . . . . . . . . . . . . . . 43

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

3 Sending Documents 61

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . 69

4 Receiving Documents 78

Using TEL/FAX Mo d e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

5 Making Copies 86

6 Making Telephone Calls 89

7 Special Functions 93

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 105

Sending Docu ments From Memory. . . . . . . . . . . . . . . . . . . . . . . . . . 107

Polling (R eq uesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . 109

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

8 Option Settings 114

9 Printing Reports and Lists 121

10 Maintenance 128

11 Troubleshooting 132

Problems and Solut ion s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Quick Reference Guide 142

Index 144

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset lead

Gear s (4)

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray extension

Rapid key labels

Operatio n manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartrid g e

Emergency labels

A Look at the Operation Panel

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

SPEAKER

ABC

JKL

TUV

SYMBOLS

ANSWERING

DIGITAL

SYSTEM

REPEAT REC/MEMO PLAY/SKIP

DELETE

14 16

TEL/FAX

5 6

TEL FAX

A.M.

05/POLL04030201

Press this key to dial a 2-digi t Sp eed Dial num ber.

REDIAL key

Press this key to automati c ally redial the last num ber diall ed .

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START/MEMORY

REPEAT key

Press this key to repeat playback of a message.

Display

This displays mes sages and promp ts during op erati on and programming.

PLAY/SKIP key

Press this key to play recorded messages. During playb ack, press it to skip forward to the next message.

A Look at the Operation Panel

RECEPTION MO DE ke y

Press this key to select the reception mode. An arrow in the displ ay will point to the currently selected reception mode.

RESOLUTI ON k ey

Press this key to adjust the resolution and contrast before sendin g or copying a document.

VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volum e of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter n umb ers and letters duri ng number/name storing procedures.

1. Installation

SEARCH/R key

Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER ke y

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This i s no t a sp ea k e rp h on e . You must pick up the handset to talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must atta ch the Rapi d Key labels.)

A Look at the Operation Panel

DELETE key

Press this key to erase recorded messages.

STOP key

Press this key to cancel operat ion s befo re they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory befo re sending i t.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, pr ess this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

Points to keep in mind w hen setting u p

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

1. Installation

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possibl e that condensation may form on the scann ing glass, preventi ng prop er scanning of documents for transmission . To remove the condensation, turn on the power and wait approximately two hours before usin g the machine.

Connections

Handset

Connect the handset as shown and pla ce it on th e handset r est.

♦ The ends of the handset lead are identical, so they will go into

either socket.

Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Power le a d

Plug the pow er lead into a 230 V, 50 Hz, ea rthed (3-prong) AC outl et .

Caution:The mains outlet (socket outlet) should be installed near the

equipment and be easily accessable.

Connections

1. Installation

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note: If your area experiences a high incidence of lightning or power

surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Connections

Telephone li ne c ord

Insert one end of the line cord into the socket on the back of the machine marked TE L. LINE . In se rt the other end into a wall telephone socket.

TEL. SET

TEL. LINE

Be sure to insert the telephone line cord into the

TEL. LINE socket. Do not insert it into the TEL. SET socket.

Comments:

•• Your fa x is set for t one diall ing . If you ar e on a pulse only dia l l ine , you must

set the fax for pulse dialling by chan gin g Opti on Se tt ing 9. Thi s proc edu re is described in Cha pt er 8, Option Settings.

•• If you are connect in g the fax to a PBX, you may need to reset the fax to the

appropriate recall mode for the PBX. This is do ne by settin g Option Se tting 11 as described in Chapter 8.

•• If you inte nd t o use a com put er fax mode m on the sam e phone lin e, you m ust

reset Optio n Setti ng 12 (Fa x Sig nal Rec ei ve ) to NO in orde r to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, Option Settings.

•• The facsimi le machine will not ring in response to inco ming c alls an d cannot

be used to make outgo ing calls in the absenc e of mai ns powe r to the ma chine . For this reason it is recom mende d th at the fax is not left as the only telephone instrume nt on line when in this st at e.

•• Your fax cannot be used on a key system withou t the necessary adaptation of

the system. Plea se co nsul t the insta ll ers of the syste m if thi s is re qui red .

Trays

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Connections

1. Installation

Attach the ori ginal document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Connections

Other devices

If desired, you can connect an extension t elephon e to the same line as your fax. This can be used to make and receive calls as normal. For details on initiati ng the receipt of faxes from an extension phone, see "Receiving Dcouments " in Chapter 4.

Comments:

•• More t han one e xte n si on te le p ho ne m ay be connect ed t o the sam e line as th e

fax, provided the total REN value does not exceed 4.

•• The TEL.SET socke t (se al ed with a protec ti ve cover) has been provid ed on

the back of the un it . The safe ty st at us of th is soc ket is T NV, and is provided for the connectio n of ap prov ed tel eph one equipm en t onl y where a ppro pri ate. To ensure continued safety compliance, do not connect any other equipment to this socket.

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate

forward and remove the paper before loadin g the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.

1. Installation

Pull the green rele ase on the right side of the machine forward, and open the print compartment cover.

Loading the Imaging Film

If you are installi ng the imaging film for t he first time, go to Step 6.

Remove the imaging film cartridge from the print co mpartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the cartridge.

Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GR EEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

•• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear f it firmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

1. Installation

•• If needed, pull the spools apart slightly to allow the gears to fit (the

band will stre tch).

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the la rge gear into the large holder on the imaging film cartridge (make sure it clicks into place), and then insert the smal l gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment.

Sharp UX-470 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual