Sharp UX-470 OPERATION MANUAL

Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any numb er that has been stored for Automatic Dial ling.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by pressing the number keys.

•• To enter nu mbers 1 through 9, firs t

enter 0 and then the number.

2 0

(Example)

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Sending a Fax by Automat ic Dialling

Direct Keypad Dialling

You can also enter a full number with th e number keys and th en press the START/MEMORY key to begin di all ing . You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

3. Sending

Documents

Set the resolution and/or contrast if

••

desired.

Enter the number of the receiving machine by pressing the numeric keys.

•• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entere d in a row.

Check the display. If the number of the receiving machine shown is correct, press the START/MEMORY key.

•• If it is not correct, pr ess the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

STAR T/MEMORY

3 6 9

Sending a Fax by Automatic Dialling

Using the SEARCH/R key

If you can’t remember the Rapi d Key or Speed Dial number in whic h you have stored a particular fax number, you can se arch for the number by followi ng th e steps below. Once you have found the number, you can dial i t and transmit the load ed document by simpl y pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the SEARCH/R key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you can’t remember the first

letter, go to Step 4 (you will scroll through the list from the beginning).

•• If a name wasn’t stored for the

number, press 0. This will cause numbers, not names, to appear when you scroll.

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display.

•• If no names have been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.

Sending a Fax by Automat ic Dialling

START/MEMORY

3. Sending

Documents

Automatic redia ll ing

If you use automatic diallin g (inclu din g Direct Keypad Diallin g) and the line is busy, the machine wil l aut omat icall y redial th e number. Up to 2 redialling attemp ts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key. ♦ If desired, you can change the number of times the machine

redials with Optio n Setting 5, and the inte rval at which redialling takes place with Option Setting 4. See Chapter 8, Option Settings.

Receiving

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to TEL/FAX, your fax automat icall y answers all calls on 1 ring. After answering, your fax monitors t he lin e for about 5 seconds to see if a fax tone is being sent.

♦ If your fax detects a fax tone (this means that the call is an

automatically dialled fax), it will automa tically begin re ception of the incoming document.

♦ If your fax doesn’t detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called p seudo ringing) for 15 seconds to alert you to answer. I f you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Comments:

•• Only the fax wil l alert yo u to voice call s or m anu ally di alle d faxes by pseudo

ringing. An extensi on phone connecte d to the same line wi ll not ring a fte r th e connecti on ha s bee n m ade . The han dset of a para ll el extension telephone can, however, be picked up to answer the call . To stop pseu do ringi ng onc e the handset is li fted, press "#" key on the dial pad of t he phone (this is onl y possible from a tone dial phone) . If pseud o rin gin g is not cance lled in this way, the fax mach ine wil l send fax tones down t he line , renderi ng conversation impossible.

•• The durati on of pseud o ringin g ca n be adju ste d with Opti on Se tt ing 10. See

Chapte r 8, Opti on Setting s.

Receiving Documents

•• You can change the number of rings on which the machine answers calls by

changing Option Setting 3. (See Chapter 8, Option Setting s.)

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine wil l automatically answer all calls on 1 ring and receive incoming faxes.

1 ring Fax reception

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 3. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers , you can

talk to the other party and/or receive a document as described in Using TEL mode.

Documen ts

4. R e c eivin g

Receiving Documents

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in the display points to A.M.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

In A.M. mode, your fax machine will automati cal ly receive voice messages and faxes. See Chapter 2 for more details.

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine’s hands et or an extensio n phon e connected to the same line.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIVI NG and then replace the handset.

Beep

RECEIVING

FAX

A.M.

Documen ts

4. R e c eivin g

Note: If you have set Option

Setting 12 (Fax signal receive) to NO, press the

START/MEM ORY

key to begin reception.

Receiving Documents

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the

handset.

START/MEMORY

RECEIVING

Answering wi th an extens ion phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wa it until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall socket), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Comments:

Receiving Documents

•• Your fax will not accept the signa l to beg in rece pt ion (5

loaded in its feeder.

) if a document is

•• If you have set Option Set ti ng 12 to NO and hear a fax tone when you a nswer

the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk ov er to the fax , pick up the handset , and press th e START/MEMORY key if you ar e on a pulse dia l only ph one .

•• The code us e d to act iv at e fa x rec eption fro m a tone dia l extension phone

(5**) can be changed if de sir ed. See Opti on Se tt ing 6 (Tel/ Fax Remot e Number) in Chapter 8, Option Settings .

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that th is may not be possib le if the document pages are longer than your printing paper). To t urn on this function, foll ow the st ep s below.

Press these keys:

FUNCTION

Documen ts

4. R e c eivin g

The display will show:

Press 1 to turn on the function, or 2 to turn it off.

The display will show:

Press the STOP key.

2 IN 1 PRINT

YES NO

1 2

PRINT CONTRAST

STOP

Receiving Documents

Reception Ratio

The fax has been set at the factory to automaticall y r educ e the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possibl e if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case , the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

RECEPTION RATIO

AUTO 100%

1 2

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Receiving Documents

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possi bl e, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alte rnatin g wit h OUT OF PAPER, FILM END, or PAPER JAMM ED. When you add paper, replace the imaging film, or clear the jam, the stored documents will automatically prin t out.

♦ If you received documents in memory because the fax ran out of

paper, be sure to add pape r which is the same size as the paper previously used. If not, the document print-out siz e may not match the size of the printing paper.

Documen ts

4. R e c eivin g

Making

Chapter

Your fax can also be used to make copies. Single and multipl e copies (up to 99 per original) can be made, enabling your fax to double as a convenient office copier.

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

Set the resolution and/or contrast if

••

desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key. The display will show:

COPY MOD E

1: MULTI COPY

2: SORT COPY

START: COPY

♦ If you are only making one copy of the original (or of each

original) and don’t want to make a reduction or enla rgement setting, press the START/MEMORY key twice. Copying will begin.

♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

RESOLUTION

COPY/HELP

Press 1 (MULTI COPY) if you do not want the copies sorted. Pr ess 2 (SORT COPY) if you want the copies sorted.

MULTI

Making Copies

SORT

Example of three copies each of three originals

Sorted

(SORT COPY)

The display will show:

If you are making one copy per

ENTER # (01-99)

original, pre ss the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per origina l (if the number is less than 10, enter a "0" before the number).

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Originals

Not sorted

(MULTI COPY)

Example: Nine copies per original

Copies

5. Making

Example: 50%

Making Copies

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happ ens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printi ng paper, use the copy cut-off sett ing to select whether the remaini ng part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the r emaind er). To change the setti ng, follo w the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT -O FF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP k ey to return to the date and time display.

YES

STOP

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialling: Enter the full

•• Rapid Key Dialling: Press the

Telephone Calls

telephone number with the numeric keys.

appropriate Rapid Key.

GHI

PQRS

ABC

JKL

TUV

SPEAKER

DEF

MNO

WXYZ

•• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

Speak with the other party when they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

6. Making Phone Calls

Making Telephone Calls

Comments:

•• While the handset of the fax is lifted (off hook), an exten sion phone

connect ed dire ctly to the fax cannot be used to spea k wit h the oth er party.

•• The fax may interru pt a voice call rece ived on a n exten sion phone if the

recept ion mod e is set to A.M. and there i s a period of silence durin g the conversa tion. If you are on a tone dial phone, you can preve nt this by pressing an y three keys on the phone imm edi atel y afte r you answer . (Note : Do not enter the code to activate fax reception: 5, *, *.)

Chain Diall ing

After lifting the handset, you can dial any comb inat ion of Normal Dialling, Rapid K ey Dialling and Speed Dialli ng numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, th en dial t he remainder of the number by pressing a Rapid Key, pressing num ber key s, or pressing t he SPEED DIAL key and entering a two-digi t Spe ed Dial num ber.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using t h e SEARCH/R key in Sen din g a Fax by Automatic Dia ll ing in Chapter 3, then pick up the han dset or press th e SPEAKER key. The number will be dialled aut omat icall y (do not press the START/ MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the han dset t o talk.

Making Telephone Calls

Issuing tone signa ls

If you are on a pulse dial line, you c an use the "*" key to temporarily issue tone signals when you press t he numeric keys. This allo ws you to use certain telephone services which require entering tone signals.

When you need to enter one or more tone sign als, pr ess the "*" key and then press the appropriate numeric keys.

To change back to pulse mode, simpl y hang up (the diall in g mod e automatic ally changes back to the sett ing of Option S etting 9 when you hang up).

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

♦ Making enquiry calls: During a call, you can put the othe r party

on hold, make a further call to a third party, and then go back to your original caller.

♦ Transferring calls: You can transfer a call to another number on

the same PBX without operator assistance.

Your fax is also fully compatibl e with British Telecom Network Services and Telecom Eireann Phone Plus Services an d can be used in conjunction with any facili ty that requires a recall command .

Note: To perform PBX operations, Option Setting 11 must be set to the appropriate recall mode for your PBX (see Chapter 8, Optional Settings). Check your PBX manual or consult your supplier for the correct recall mode. If you are using British Telecom Network Services or Telecomm Eireann Phone Plus Services, Option Setting 11 must be set to time-break recall. (This is the initial factory setting).

6. Making Phone Calls

Making Telephone Calls

Making enquiry calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call will be transferred.

•• If the other party does not answer,

press the SEARCH/R key again to return to the original caller.

Special

Chapter

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display t he name and numb er of the caller while the fax rings.

Important:

•• To use this function, you must subs cribe to a calle r identification

•• Your fax may not be compatible with some caller iden tific atio n

•• Caller ID may not function if th e machine is connect ed to a PBX.

Functions

service from your telephone company.

services.

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

FUNCTION

OPTION SETTING

CALLER-ID

YES

The display will show:

COVER SHEET MODE

Functions

7. Special

Caller ID

Press the STOP key to return to the

STOP

date and time display.

♦ Set Option Setting 3 (Number of Rings to Answer) to 2 or more

rings (see Chapter 8).

How Caller ID oper ate s

When you receive a call, the name and/o r phone number of the call er will alternately appe ar in the display, beginni ng ju st before the second ring. The informat ion will continue to be displayed until you pick up the handset, or until the f ax answers aut omat icall y if it is in FAX mode.

Note: At present most caller-id equipped teleph one networks only supply the caller’s number, t herefore the caller’s name will only appear providing that the caller’s name and number have been programmed i nto memory.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

WITHHELD Caller information was not provided by the

telephone company at the caller’s request.

Viewing the Call er ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consi st s of the name and numbe r of each caller, in the Caller ID List.

♦ After you have received 20 calls, each new call will delete the

oldest call.

Note: At present most caller-id equipped telephone netwo rks only supply the caller’s number, therefore the caller’s name will only appear providing that the caller’s name and numbe r have been programmed into memory.

Follow the step s below to view th e Caller ID List in the di spl ay . If desired, you can immediately di al a numb er when it app ears.

To print out the list, see Chapter 9, Printi ng Report s and Lists .

Caller ID

Press these keys:

The display will show:

Press the * key to scroll through the

REVIEWING CALLS

list from the most recent call, or the # key to scroll through the list from the oldest call.

Functions

7. Special

Caller ID

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document an d t hen press the START/MEMORY key.

•• If you want to make a voice call,

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Press the STOP key when you have finished viewing the list.

START/MEMORY

STOP

To delete calls from the calle r lis t

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Cal l

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated pho ne numb er. This lets yo u know immediatel y who is callin g wit hout having to look at t he disp lay. To use this function, enter the desi red phone num b er by follo wing the steps below (only one phone number can be entered).

+ 53 hidden pages