Sharp UX-465L User Manual

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MODEL

UX-465L

FACSIMILE

OPERATION MANUAL

1. Installation

2. Setting Up and Using OpenLCR

3. Using the Answering Machine

4. Sending Documents

5. Receiving Documents

6. Making Copies

7. Making Telephone Calls

8. Special Functions

9. Printing Lists

10. Maintenance

11. Troubleshooting

WARNING - FCC Regulations st ate that any unauthoriz ed changes or modifications to this eq uipment not expressly approved b y the manufacturer could void the us er’s authority to operate this equipment.

Note: This equipment has been test ed and f ou nd to compl y with the limit s f or a Class B di gital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not insta lled and used in accordance with the ins tructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occu r i n a particular installation. If this eq uipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the follo wing measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and the receiver.

- Connect the equipment into an outlet on a circuit different from that to which the rec eiver is connected.

- Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the following information:

(1) The date and time of transmission. (2) Identificatio n of either the business, business entity or individual sending the messa ge. (3) Telephone number of either the sending machine, business, business entity or individual. In order to program t his information into your facsimile machine, please refer to the

appropriate instructions in the operation manual."

As an

NERGY STAR partner, SHARP has

determined that this product meets the

TAR guidelines for energy efficiency.

NERGY

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numbers are located on the rear side of the unit.Space is also provided for other relevant information.

Model Number Serial Number Date of Purchase Place of Purchase

Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of y our ne w Sharp fax are shown below.

Automatic dialing Rapid Key Dialing: 4 numbers

Speed Dialing: 40 numbers

Imaging film Initial starter roll (included with machine):

32 ft. (10 m) (approx. 30 letter-size pages)

Replacement roll:

UX-3CR 98 ft. (30 m) (two rolls in

package, one roll yields approx. 100 letter-size pages)

Memory size* 512 KB (approx. 30 pages with no voice

messages recorded and ECM turned off, or 24 minutes of voice messages (including OGMs) with no documents in memory)

Modem speed 14,400 bps with automatic fallback to lower

speeds.

Transmission time* Approx. 6 seconds (only when ECM is on) Resolution Horizontal: 203 pels/inch (8 pels/mm)

Vertical:

Standard: 98 lines/inch (3.85 lines/mm) Fine /Halftone:

196 lines/inch (7.7 lines/mm)

Super fine:

391 lines/inch (15.4 lines/mm)

Automatic document feeder

Recording system Thermal transfer recording

*Based on ITU-T Test Chart #1 at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).

10 pages max. (20 lb paper)

Halftone (grayscale) 64 levels Display 16-digit LCD display Paper tray capacity

(16- to 20-lb. paper) Compression scheme MR, MH, MMR Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode Input document size Automatic feeding:

Effective scanning width 8.3" (210 mm) max. Effective printing width 8.3" (210 mm) max. Contrast control Automatic/Dark selectable Reception modes TEL/FAX/TAD Copy function Single/Multi/Sort (99 copies/page) Telephone function Yes (cannot be used if power fails) Power requirements 120 V AC, 60 Hz

Letter: 60 sheets Legal: 30 sheets

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 11" (140 to 279 mm)

Manual feeding:

Width: 5.8 to 8.5" (148 to 216 mm) Length: 5.5 to 23.6" (140 to 600 mm)

Operating temperature 41 - 95°F (5 - 35°C) Humidity Maximum: 85% RH Power consumption Standby: 4.0 W

Maximum: 100 W

Dimensions Width: 13.5" (343 mm)

Depth: 10.1" (256 mm) Height: 7.2" (182 mm)

Weight Approx. 7.7 lbs. (3.5 kg)

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

Unplug the machine from the power outlet and telephone jack and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing dam ag ed. Do not allow anything to rest on the power cord, and do not install the machine

where people may walk on the power cord. This machine mus t o nly be connected to a 120 V, 60 Hz, grounde d (3 -prong) outlet.

Connecti ng it to any other kind of outlet will damage the machine and invalidate the warranty.

Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representative.

Do not place thi s mach ine on an unstab le cart, stand or tab le . The machine could b e seriously damaged if it falls.

Never install telephone wiring during a lightning storm.

Neve r install tel ephone jacks i n wet loc ations unl ess the jac k is specific ally desi gned for wet locations.

Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm.

There may be a remote risk of electric shock from lightning. Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily

accessible.

Important:

This facsimile machine is not designed for use on a line which has call waiting,

♦

call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

This facsimile machine is not compatible with digital telephone systems.

♦

Table of Contents

Introduction 1

Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 5

A Look at the Operation Panel 7

1. Installation 9

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 20

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Setting the Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

2. Setting Up and Using OpenLCR 27

3. Using the Answering Machine 37

Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . 42

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

4. Sending Documents 55

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Adjusting the Resolution and Contrast. . . . . . . . . . . . . . . . . . . . . . . 58

Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 62

Table of Contents

5. Receiving Documents 71

Using FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . .78

6. Making Copies 79

7. Making Telephone Calls 81

8. Special Functions 83

Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . .83

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 87

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92

Blocking Reception of Unwanted Faxes. . . . . . . . . . . . . . . . . . . . . . 93

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . 95

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . 97

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

9. Printing Lists 102

10. Maintenance 106

11. Troubleshooting 109

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

FCC Regulatory Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121

Quick Reference Guide 122

Guía de referencia rápida 124

Index 130

A Look at the Operation Panel

ABC

GHI

JKL

PQRS

TUV

8 0

SPEED DIAL key

Press this key to dial a fax or voice number using an abbreviated 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialed.

REPEAT key

Press this ke y t o repeat p la ybac k of a message.

Display

This displays messages and prompts during operation and programming.

PLAY/SKIP key

Press this key to play recorded messages. During playback, press it to skip forward to the next message.

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

FACE DOWN

(MAX 10 SHEETS)

REPEAT REC/MEMO PLAY/SKIP

DELETE

14 17

15 16

RECEPTION MODE key

5 6

TEL FAX

TAD

OpenLCR04/POLL030201

OpenLCR

RECEPTION

MODE

RESOLUTION

STOP

DOWN UP

FUNCTION

COPY/HELP

START/MEMORY

VOLUME

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution for faxing or copying.

VOLUME key

Press this ke y to adjust the volum e of the speaker when the SPEAKER key has been pressed, the volume of the handset when the handset is lifted, or the volume of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial n um bers, and enter numbers and letters when storing auto-dial numb ers.

STOP key

Press this key to cancel an operation before it is completed.

START/MEMORY key

Press this key to begin transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing.

HOLD/SEARCH key

When dialing, press this key to search for an auto-dial fax number. During a phone conversation, press this key to put the oth er party on hold.

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial Keys

Press one of these keys to dial a fax number automatically.

OpenLCR key

Press this key to register for OpenLCR service and receive carrier rate data to your fax.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

DELETE key

Press this key to erase recorded messages.

1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Paper tray extension

Original document support

Rapid key labels

Handset

Points to keep in mind when setting up

Operation manual

Handset cord

Telephone line cord

Gears (4) Imaging film

1. Installation

If any are mis s ing, contact your dealer or retailer.

Imaging film cartridge

(initial starter roll)

Do not plac e the machine in direct sunlight.

Do not plac e the machine near heaters or air

Keep dust away from the machine.

Keep the area around the machine clear.

conditioners.

About condensation

If the machine is mov ed from a cold to a warm place , it is poss ible that conden sation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

Connections

Connecting the Handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset cord are

♦

identical, so they will go into either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Connecting the power cord

Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.

Caution!

Do not plug the power cord into any other kind of outlet. This will damage the machine and is not cov ered und er the warranty.

The machine does not ha ve a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the powe r cord.

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

Note: If your area e xperiences a high

incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines . Surge protectors can be purchased at most teleph one specialty stores.

Connections

Connecting the telephone line cord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) singleline wall telephone jack.

Be sure to insert the line into the TEL. LINE jack. Do not insert it into the TEL. SET jack.

Note: The f ax machi ne is set f or tone dialing. If y ou ar e on a pulse dial li ne, you must set the fax machine for pulse dialing. Press the keys on the operation panel as follows:

Press these keys:

FUNCTION

DIAL MODE

Press 1 to select tone dialing, or 2

to select pulse dialing.

TONE

Press the STOP key to return to

PULSE

the date and time display.

STOP

Press 8 times

1. Installation

Connections

Attaching the tra y extension and document support

Attach the paper tray extension.

Pull the paper release plate

♦

forward. Insert the paper tray extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET jack on the fax.

Remov e the seal co verin g the TEL.

SET jack.

Connect the exte ns ion phone line

to the TEL. SET jack.

Attach the original do cument support.

Note: The original documen t supp ort has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Loading the Imaging Film

Your fax uses a roll of imaging f ilm to create printed text and image s. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with y o ur fax can print abou t 30 letter-size pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by

grasping the fi nge r ho ld an d pu ll ing up.

When replacing the film, us e a rol l of Sharp UX-3CR imaging film. One roll can print about 100 letter-si ze pages.

Pull the green release on the right

side of the machine forward, and open the print compartment cover.

1. Installation

If you are install ing the i magi ng film for the first time, go to Step 6.

Loading the Imaging Film

Remove the imaging film cartridge

from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the

cartridge.

Remove the ne w rol l of imag ing film

from its packaging. Do not yet remove the band that

•

holds the rolls together.

Insert the large gear into the green

end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool. Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

If needed, pull the spools apart

•

slightly to allow the gears to fit (the band will stretch).

Remove the four green gears from

the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

Slot

Protrusion

Large gear

Loading the Imaging Film

Insert the large gear into the large

holder on the imaging film c artridge (make sure it clic ks i nto p lace) , and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two

spools together. Unroll the film slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the

handle, and inse rt the cartridge into the print compartment.

Rotate the large gear toward you

until the film is taut.

Close the print compartment cover

(press down on bo th si de s to make sure it clicks into place), and then close the operation pane l.

Click!

1. Installation

Loading the Imaging Film

Load paper in the paper tray and

then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initialize d. To load paper, see

Paper

Loading the Printing

on page page 17.

FUNCTION

INITIALIZ E FILM

START/MEMORY

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or retailer:

Sharp UX-3CR Imaging Film Caution!

Be sure to use only genuine Sharp supplies with the following logo:

UX-3CR

IMAGING FILM ROULEAU D’ IMPRESSION

Loading Printing Paper

You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and size of the paper you are loading.

Paper from 16 to 20 lbs. (60 to 75 g/m2):

♦

Letter size: 60 sheets Legal size: 30 sheets Paper from 20 to 24 lbs. (75 to 90 g/m2):

♦

Letter size: 50 sheets Legal size: 25 sheets

Insert the stack of paper into the

Fan the paper, and then tap the

edge against a flat surface to even the stack.

Pull the paper release plate toward

you.

tray, PRINT SIDE DOWN. If paper remains in the tray, take it

•

out and combine it into a single stack with the new paper before adding the new paper.

1. Installation

Important:

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

Loading Printing Paper

Push the paper release plate back

down. If the paper release plate is not

•

pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

Note: If the display shows the following alternating messages when making a copy or receiving a fax, check the paper tray. If the tray is empty, add paper and then press the START/MEMORY key. If there is paper, make sure it is inserted correctly and then press the START/ MEMORY key.

The fax has been set at the factory

to scale the size of received faxes to letter size paper. If you have loaded legal paper, you must change the paper size setting to legal. Press these keys:

FUNCTION

PAPER SIZE SET

Press 1 to select LETTER or 2 to select LEGAL.

LETTER LEGAL

COPY CUT-OFF

Press the STOP key to return to the date and time display.

1 2

STOP

Press twice

SET PAPER &

PRESS START KEY

Loading Printing Paper

Your fax has been set at the

factory to print at normal contrast. Depending on the type of paper you ha ve loaded, yo u m ay find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL LIGHT

PAPER SIZE SET

Press the STOP key to return to the date and time display.

1 2

1. Installation

Press 3 times

STOP

Entering Your Name and Fax Number

Before you can begin using your fax, you must enter your name and fax (telephone) number. You also need to set the date and time.

Once you e nter this inf ormation, it will automatically appear at the top of each fax page you send.

Important!

FCC regulations require that y our name, telephon e/f ax n umber, and the date and time appear on each fax message you send. Enter your name and fax nu mber here and set the date and time as e xplain ed in the f oll owi ng section to have the fax machine include this in formation automatica ll y at the top of your fax messages.

4 7

3 key

213 5 6 8 0

# key

STOP key

FUNCTION key

open

LCR

START/ MEMORY key

Note: The imaging film and printing

paper must be loaded before your name and fax number can be entered.

Press these keys:

FUNCTION

The display will show:

OWN NUMBER SET

Press the START/MEMORY key.

START/MEMORY

The display will show:

ENTER FAX #

Press twice

Enter your fax number by pressing

the number keys (max. of 20 digits).

3 21

4 2

4 4 1 1

(Example)

To insert a space between digits,

•

press the # key. If you make a mistake, press the

•

SPEED DIAL key to backspace and clear the mistake.

Press the START/MEMORY key to

enter the fax num ber in mem ory.

START/MEMORY

The display will show:

Entering Your Name and Fax Number

To enter two letters in succession

♦

that require the same key, press the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the HOLD/ SEARCH key moves the cursor backward.)

To clear a mistake, press the

♦

SPEED DIAL key. To change case, press the

♦

REDIAL key. To enter one of the following

♦

symbols, press the # key or the * key repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } → ←

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

1. Installation

ENTER YOUR NAME

Enter your name by pressing

number keys for each letter as shown in the chart below. Up to 24 characters can be entered.

Example:

SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T = U =

V =

W =

X =

Y =

Z =

move

SPEAKER

HOLD/

SPEAKER

Press the START/MEMORY key.

START/MEMORY

The display will show:

SECURITY SELECT

Press the STOP key to return to the

date and time displa y.

STOP

Setting the Date and Time

The date and time appear in the displa y an d are printed a t the top of e v ery page y ou f ax.

Set the date and time b y pre ssin g the keys on th e opera tion panel as shown below.

Do not set the date and time if you are using OpenLCR!

OpenLCR automatically sets the date and time each time your fax calls OpenLCR and receives rate data. To ensure accu rate use of the rate data, do not change the date and time setting y ourse lf . Open LCR also sets the da te and ti me f o r yo u if you perform the fax transmission test (see page page 30).

4 7

* key

3 key

213 5 6 8 0

STOP key

FUNCTION key

START/ MEMORY key

Note: The imaging film and printing

paper must be lo aded bef ore the dat e and time can be set.

Press these key s:

FUNCTION

The display will show:

DATE & TIME SET

Press the START/MEMORY key.

START/MEMORY

The currently set date wil l appear in

open

LCR

•

the display.

Enter a two-digit number for the

Press 4 times

month (“01” for January, “02” for February, “12” for December, etc.).

0 1

Example: January

To correct a mistake, press the

•

SPEED DIAL key to move the cursor back to the mistake and then enter the correct number.

Enter a two-digit number for the

day (“01” to “31”).

0 5

Example: the 5th

Enter the year (four digits).

Example: 2001

Enter a two-digit number for the

hour (“01” to “12”) and a two-digit number for the minu te (“00” to “59”).

90 52

Example: 9:25

Press the * key to select A.M. or

the # key to select P.M.

A.M.

P. M.

Setting the Date and Time

Daylight Saving Time

1. Installation

If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. To turn on this function, press the panel k eys as follows:

Press these keys:

FUNCTION

The display will show:

DAY LIGHT SAVI NG

Press 1 to turn on the Daylight

Saving Time func tion, or 2 to turn it off.

YES

Press 3 times

Press the START/MEMORY key to

start the clock.

START/MEMORY

The display will show:

DAY LIGHT SAVING

Press the STOP k ey to re turn to the

date and time display.

STOP

Press the STOP key to return to

the date and time display.

STOP

Setting the Reception Mode

Your fax has three modes for receiving incoming calls and faxes: TEL mode:

Select this mode when you want to receive both pho ne cal ls and f ax es on the line connected to t he f ax machine .

All calls, including faxes, must be answered by picking up the fax machine's handset or an extension

phone connected to the same line. FAX mode:

Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes.

TAD mode: Select this mode when you are out and want the built-in answerig machine to answer all calls. Voice messages will be recorded, and fax messages will be receive automatically ("TAD" is an acronym for "Telephone Answering Device".)

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

FEB 1 10:30

RECEPTION

MODE

FEB 1 10:30

Note: TAD mode cannot be selected unless a general outgoing message has been record as explained in Chapter 3 (see page 37).

TEL

open

LCR

FAX

TAD

FAX

TAD

FAX

TAD

For more information on receiving faxes in TEL and FAX modes, see Chapter 5,

Receiving Documents

(page 71). For more information on using TAD mode, see Chapter 3,

Using the Answering Ma chi ne

(page

37).

Volume Adjustment

You can adjust the volume of the speaker, handset, and ringer using the UP and DOWN keys.

213

5 6

8 0

Speaker

Press the SPEAKER key.

SPEAKER

Press the UP or DOWN key.

DOWN key

UP key

Handset

Lift the handset.

Press the UP or DOWN key.

DOWN

RECEIVER: HIGH

RECEIVER: MIDDLE

1. Installation

DOWN

When the displa y shows the

desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

RECEIVER: LOW

When the display shows the

desired volume level, replace the handset.

Volume Adjustment

Ringer

Press the UP or DOWN ke y. (Make

sure the SPEAKER key has not been pressed and the handset is not lifted.)

DOWN

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

RINGER: OFF OK?

The ringer will ring once at the selected level, the n th e d ate an d ti me will reappear in the display.

If you selected RING ER: OFF OK?,

press the START/MEMORY key.

START/MEMORY

2. Setting Up and Using OpenLCR

Your fax machine features OpenLCR technology, which helps you save money on long distance and international phone calls (both fax and voice) by automatically routing each call for the best available rate.

OpenLCR service is free of charge. The only cost to you is that of a periodic call

♦

(usually once every three months) to OpenLCR to receive the latest rate data. (Once you ha v e reg istere d with OpenL CR, y our fax machine auto ma tical ly mak es this call.)

All calls routed by OpenLCR are consolidated on your monthly phone bill.

♦

To take advantage of this feature, you will need to register with OpenLCR and do wnload the rate data to your fax machine.

You can register with OpenLCR by fax, phone, or through OpenLCR’s Web site (www.OpenLCR.com).

2. Setting Up

Before registering, be sure to read the information on the Fax Transmission

♦

T est and OpenLCR Line Activ a tion Form and Terms of Service sheet included with your fax machine. If you have any questions, call OpenLCR at 970206-1207.

OpenLCR uses Caller ID f or identi fication purposes when y our fa x calls OpenLCR

♦

to receive rate information. Even if you have requested your telephone company to withhold your Caller ID information when you place calls, your fax will still automatically transmit this information only when it calls OpenLCR.

It is possible to register for and use OpenLCR if you do not subscribe to a Caller

♦

ID service; however, in some instances where rate data must be changed on an emergency basis, your fax may not be able to respond automatically to OpenLCR’s call to notify your fax that it must receive new rate data. If this occurs, old, incorrect data will continue to be used.

Please note that the agreement you enter into by registering is between you and

♦

OpenLCR; it is not between you and any carriers. OpenLCR service is only available in the U.S.A.

Setting Up and Using OpenLCR

Registering by fax

To register by fax, fill in the Fax Transmission Test and OpenLCR Line Activation Form, and then fax

the form as follows:

1Place the form with the side you

wrote on face down, and push it gently into the document feeder of the fax machine.

READY TO SEND

Press the OpenLCR key, the 5 key,

and then the START/MEMORY key .

OpenLCR

Your fax autom atically calls

•

OpenLCR and sends the form. After the form is sent, your fax will automatically rece ive the rate data. This lasts one or two minutes. When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time. Your fax will print out the registration form to confirm that it was received.

OpenLCR will also program the

•

date and time and your fax number in your fax machine.

START/MEMORY

Registering by phone

To register by phone, follow these steps:

Pick up the handset on the fax

machine.

Press the OpenLCR key and then

the 1 key.

OpenLCR

If the display shows the alternating

messages at right, press the number keys to enter your fax/ phone number, including the area code (the number m ust b e 10 dig its long). When finished, press the START/MEMORY key. (If the message at right doesn’t appear, this step is not necessary.)

SET OWN NUMBER

10 DIGITS

Enter your phone number (with area code)

Important!

Be sure that you enter your correct area code and fax number. If not, your fax may not dial the correct number to connect to OpenLCR.

START/MEMORY

Setting Up and Using OpenLCR

Follow the instructions you hear.

Note: If you are on a pulse dial line ,

press the * key before pressing the number keys to respond. (This makes your fax temporarily issue tone signals when you press the number keys.)

When registration is completed,

•

your fax machine will receive the rate data from OpenLCR. This will last one or two minutes. When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time.

OpenLCR will also program the

•

date and time and your fax number in your fax machine.

Registering through OpenLCR’s Web site

You can also register at OpenLCR’s Web site , www.OpenLCR.com. After registering you will need to receive the rate data manually (service is not activated until your fax receives the rate data). See

(receiving) the rate data manually

the following page.

Downloading

If you move, you must re-register!

The rate data that you receiv e is based on the address you provide when registering with OpenLCR. If you move, the rate data will not be correct for your new location. In this case, repeat the registration procedure to give OpenLCR your new address.

Note: If you wish to connect more than one OpenLCR-ena bled de vice to the same line, please call OpenLCR at 970-206-1207. If you replace an old OpenLCR-enabled device with a new one, you must re-register with OpenLCR to use the new device.

Note: OpenLCR cannot be used if your fax machine is connected to a Private Branch Exchange (PBX).

Downloading (receiving) the rate data manually

Your fax machine will automatically call OpenLCR and do wnload upd ated rate data about once every three months. Normally you will not need to download the rate data manually.

If you register through OpenLCR’s

♦

Web site, you must manually download the rate data to activate service.

If the fax machine is unplugged or

♦

some other interruption occurs in the power, you will need to manually dow nlo ad the r ate dat a.

2. Setting Up

Press these keys to call OpenLCR and initiate downloading:

OpenLCR

Setting Up and Using OpenLCR

Downloading lasts one or two minutes. During this time the display will show:

LCR DOWNLOADING

When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time. OpenLCR will also program the date and time and y o ur fax number in your fax machine.

Fax transmission test

Even if you are not ready to register for OpenLCR service, w e recomme nd that you test your fax setup by filling out Section A of the Fax

Transmission Test and OpenLCR Line Activation Form and fa xing it to

OpenLCR as shown below. The test is free of charge and does not place you under any obligation to register with OpenLCR.

If the test sheet is successfully

♦

transmitted, it will be faxed back to you on the same connection. This lets you confirm that your setup is okay.

After receiving the test sheet, the

♦

current date and time will automatically be programmed in your fax machine. This saves you the trouble of setting the date and time in the fax y ou r sel f.

Place the form with Section A face

down, and push it gently into the document feeder of the fax machine.

READY TO SEND

Press the OpenLCR key, the 5

key, and then the START/ MEMORY key.

OpenLCR

Your fax machine w il l au tom atically

•

call OpenLCR and send the form. The form will then be fax ed back to you, and the current date and tim e programmed in your fax machine.

START/MEMORY

Using OpenLCR

When you have registered with OpenLCR and downloaded the rate data to your fax machine, a highlighted “C” will a ppear i n the date and time display to indicate that the OpenLCR feature is activated.

TEL

FAX

JAN-19 02:16

TAD

“C” indicates that OpenLCR is activ ate d

Setting Up and Using OpenLCR

Each time you make a long distance phone or fax cal l, th e fax machine wil l automatically route the call through the least expensive carrier based on the downloaded rate information.

Don’t unplug the fax, or the rate data will be lost!

Caution!

If you unplug the fax machine or an interruption occurs in your power supply, the rate data will be erased. If this happens, the highlighted “C” in the display will blink to alert you.

The fax machine will automatically call OpenLCR within the next 24 hours to receive new rate data; howe v er, if you want to use Open LCR service before that time, you should download the rate table manually as explained on page 29.

We recommend that you do not

♦

unplug the fax machine on a regular basis (for example at night or on the weekends), as this will result in a large number of calls to OpenLCR and a higher phone bill depending on where you live.

The following table shows marks related to OpenLCR that may appear

in the display.

Mark Meaning

OpenLCR has been activated and is ready for use.

OpenLCR cannot be used because the rate data has

(Blinking)

been erased. Your fax will automatically call Op enLCR within the next 24 hours to receive new data, or you can download the data manually if you need to use OpenLCR immediately. See

Downloading (receiving) the rate data manually

The rate data in the fax is no longer correct and the fax cannot connect to OpenLCR to obtain new data. See

on page 29.

What to do if “E”

appears in the display

page 33. OpenLCR has been

temporarily turned off. See

Temporarily turning off OpenLCR

Rate data was not yet available when your fax called OpenLCR. Your fax will automatically call OpenLCR again when the rate data is available. Until that time, long distance calls will be routed through your primary carrier.

below.

2. Setting Up

Setting Up and Using OpenLCR

Your fax will automatically

(Blinking)

call OpenLCR within the next 24 hour s to learn when correct rate data will be available.

Your fax did not receive rate data because OpenLCR was unable to identify it by Caller ID. To remove the “H” display, press the OpenLCR key follo wed b y #, 1, 8, 4, and #. To receive OpenLCR service, you will need to contact your phone company and allow it to send your Caller ID information whe n y ou pla ce calls. After this, register once again with OpenLCR.

Temporarily turni ng off OpenLCR

If needed, you can temporarily turn off OpenLCR.

When you temporarily turn off

♦

OpenLCR, long distance and international calls wil l no t be routed by OpenLCR. However, your fax will still call OpenLCR periodically to receive rate dat a.

Press 2 (NO) to turn off OpenLCR.

(Press 1 (YES) to turn it back on.)

When you turn off OpenLCR, the

•

highlighted “C” in the display will change to “-”.

Press the STOP key to return to the

date and time displa y.

STOP

To stop using OpenLCR

Press the following sequence of keys if you want to stop using the Open LCR feature.

OpenLCR

Calls will not be routed by

♦

OpenLCR and the fax machine will not call OpenLCR to update data.

To resume use of OpenLCR, press these keys:

Press these keys:

FUNCTION

LCR DIAL SELECT

OpenLCR

Changing your user profile

To call OpenLCR to change y our user profile, follow these steps:

Pick up the handset on the fax

machine.

Press the OpenLCR key and then

the 3 key.

OpenLCR

If the display shows the alternating

messages at right, press the number keys to enter your fax/ phone number, including the area code (the number must be 10 digits long). When finished, press the START/MEMORY key. (Note: If the message at right doesn’t appear, this step is not necessary.)

SET OWN NUMBER

10 DIGITS

Setting Up and Using OpenLCR

Follow the instructions you hear.

Note: If you are on a pu lse dial l ine,

♦

press the * key before pressing the number keys to respond. (This makes your fax temporarily issue tone signals when you press the number keys.)

What to do if “E” appears in the display

A highlighted “E” will appear in the display in place of “C” if the rate data in the fax is out-of-date and the fax is unable to obta in new data. When this happens, OpenLCR routing will not take place .

TEL

FAX

JAN-19 02:16

TAD

“E” indicates that the rate data is out-of-date.

This will only o ccur if the f ax mach ine is unable for some reason to make its periodic call to OpenLCR to receive new rate data.

2. Setting Up

Enter your phone number (with area code)

Important!

Be sure that you enter your correct area code and fax number. If not, your fax may not dial the correct number to connect to OpenLCR.

START/MEMORY

First try downloading the rate data manually by pressing the OpenLCR key and 2 key as explained in

Downloading (rec eiving) the rate data manually

work, proceed to the following section,

connect to OpenLCR

on page 29. If this doesn’t

What to do if you cannot

Setting Up and Using OpenLCR

What to do if you cannot connect to OpenLCR

If you are unable to connect to OpenLCR when you use the OpenLCR key to regist er or manually download data, it is likely that the phone number that the fax machine dials when you press the OpenLCR key is no longer correct.

Press the number keys to enter the

new phone number.

Press the START/MEMORY key to

store the number.

START/MEMORY

To obtain the correct phone number, call OpenLCR at 970-206-1207, and then program the number into the fax machine as explained on the follow i ng pag e .

Note: The number that you will obtain is the number for manuall y downloading rate data (dialed by pressing the OpenLCR key and 2). When you manually download the rate data, the new numbers for registering (dialed by pressing the OpenLCR key and 1, 3, or 5) will also be programmed in your fax machine.

Press these keys:

FUNCTION

CENTER # MODE

Press 1 (SET) to set the new phone

number.

Press the STOP k ey to return to

the date and time display.

STOP

Press the OpenLCR key and 2 to

download new r ate data.

OpenLCR

If you hav e not yet registered with

•

OpenLCR, your fax will receive new phone numbers that will allow you to connect to OpenLCR. Register using one of the procedures described at the beginning of this chapter.

Note: The follow i ng set tings are not required as of the printing of this manual. OpenLCR will inform you through its Web site (www.OpenLCR.com) if the settings become necessary in the future.

Note: If you want to restore the factory-set number, press 2 for CLEAR and then go to Step 4.

Setting Up and Using OpenLCR

Selecting a long or short call

Before you make a long distance or international phone/fax call, select whether the call will b e a long call or a short call.

Your fax needs to know whether the call will be long or short to route it for the best rate.

Press these keys:

FUNCTION

OpenLCR

LCR TABLE SELECT

1=02MIN, 2=04MIN

Note: If the display shows TABLE NOT EXIST, you must first download the rate data.

Press 1 to select the SHORT TIME

setting, or 2 to select the LONG TIME setting.

SHORT LONG

1 2

The initial SHOR T TIM E setting is 2

•

minutes, and the initial LONG TIME setting is 4 minutes. If desired, you can change these settings as explained on the following page.

Changing the SHORT TIME and LONG TIME settings

The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME setting is 4 minutes. If the typical durations of your short and long calls are different, you should change the time settings to en sure that Open LCR routes your calls for the best rate.

For example, if your fax

♦

transmissions normal ly last about 3 minutes and your phone calls last about 5 minutes, set 03 for the SHORT TIME and 05 for the LONG TIME. Before sending a fax, select the SHORT TIME setting (03MIN) in the procedure on the preceding page. Before making a phone call, select the LONG TIME setting (05MIN).

When you change the SHORT

♦

TIME and/or LONG TIME setting, the fax machine will automatically call OpenLCR and receive r ate data for the new time s.

Press these keys:

FUNCTION

LCR TIME SELECT

PRESS START KEY

Press twice

2. Setting Up

The short/long time selection will

•

remain in eff ect f or all c alls unti l you change it.

Setting Up and Using OpenLCR

Press the START/MEMORY key.

START/MEMORY

SHORT TIME

ENTER (01-29) 02

The current setting appears here.

Enter a 2-digit number (01 to 29)

for the number of minutes of the SHORT TIME setting. (If the number is less than 10, enter a 0 before the number.)

0 3

Example: 3 minutes

The displa y will show y our s election and then show:

LONG TIME

Enter a 2-digit number for the

number of minut es of the LONG TIME setting. (The num ber must be greater than the SHORT TIME setting and no more than 30.)

Example: 5 minutes

The display will show your selection. If the settings were changed, it will then show:

START: DOWNLOAD

STOP: CANCEL

Note: If the display shows NO SERVICE, you must first download the rate data.

Press the START/MEMORY key to

begin receiving t he rate d ata f or the new settings.

ENTER (03-30) 04

START/MEMORY

Your fax calls OpenLCR and

•

receives the data. This last s one or two minutes .

Note: If you do not press the

•

START/MEMORY key to receive new data, the settings will revert to their previou s stat e .

3. Using the Answering Machine

The UX-465L's built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.

To use the answering machine, record an outgoing message and then set the reception mode to TAD when you go out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Example: "Hello. You've reached ______ . No one is available to take your call right now.

Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Press these keys:

FUNCTION

OGM RECORDING

Press the START/MEMORY key.

Press 1 to select GENERAL. (If

you are recording a message for the Transfer function explained later in this chapter (see page 45), press 2 for TRANSFER.)

START/MEMORY

Pick up the handset, press the

START/MEMORY key, and speak

into the handset.

START/MEMORY

The outgoing message can be up

•

to 60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long.

While recording, the display will

•

show the time remaining to record.

3. Answering

GENERAL TRANSFER

Recording an Outgoing Message

When finished, press the STOP

key and then replace the handset.

STOP

Press the STOP key twice to return

to the date and time display.

STOP STOP

To listen to the outgoing message

To listen to the outgoing message, follow Ste ps 1 th roug h 4 of the above procedure to select the message , and then press the PLAY/SKIP key to listen to it. To return to the date and time display, press the STOP key twice. Note that the general outgoing message cannot be erased. If you need to change it, simply repeat the recording procedure. (The Transfer message can be deleted by pressing the DELETE key after selecting it as explained above.)

Note: If an extension phone is connected to the UX-465L, an outgoing message cannot be recorded, played, or deleted while the extension phone is being used (while LINE IS IN USE appers in the display).

Operating the Answering Machine

Activating the ans wering machine

Activate the answering machine before you go out as follows:

Press the RECEPTION MODE key until the arrow in the display points to

TAD.

RECEPTION

MODE

The outgoing message will play

♦

(you can stop playback by pressing the STOP key).

It will not be possible to set the

♦

reception mode to TAD if a general outgoing message has not been recorded.

When the reception mode is set to TAD, the UX-465L will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remote Operations on page 49.)

TEL

FAX

TAD

Note: In TAD mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For th is reason, if a cal ler pauses for this length of time while leaving a message, they will be cut off.

Listening to received messages

When you return, the display will show the number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

PLAY/SKIP

If you only want to listen to ne w

•

messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds.

The messages will play.

3. Answering

Note: If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to TAD, you must first erase some or all of the stored messages.

As each message plays, the date

•

and time of recording will appear briefly in the display. If no messages were received, NO MESSAGES will appear.

To listen to a message a second

•

time, press th e REPEAT key before playback of that message ends.

REPEAT

Operating the Answering Machine

To move back to the previous

•

message, press the REPEAT key within 3 seconds of the begin ning of the current message.

REPEAT

To skip forward to the next

•

message, press the PLAY/SKIP key.

Note: Playback will stop if you receive a call, lift the handset, or press the STOP key.

PLAY/SKIP

Erasing received messages

It is important to erase received messages after you listen to them to ensure that the memory does not become full.

Erasing all messages: To erase

•

all messages, pre ss and hold do w n the DELETE key for at least 2 seconds.

Using the REC/MEMO key

You can use the REC/MEMO key to record telephone conversations and messages for other users of the UX465L. These will be played back together with any incoming messages when the PLAY/SKIP key is pressed.

Recording messages: To record a

•

message, pres s the REC/MEMO key and then pick up the handset, press the START/MEMORY key, and speak into the handset. When you have finished speaking, replace the handset or press the STOP key.

Recording phone conversations:

•

To record a phone conversation, hold down the REC/MEMO key during the conversation you want to record. When you are finished, release the key.

REC/MEMO

Erasing a single message: To

•

erase only a single message, press the DELETE key while the message is being pla yed.

DELETE

Date and time of ICMs

You can check the date and time of your received messages by pr es si ng the panel keys as shown below.

The dates and times are also

♦

shown in the Message List, which can be printed out as described in Chapter 9 (see page 104).

Press these keys:

FUNCTION

Operating the Answering Machine

Press the STOP key.

STOP

Note: The recorded dates and times

are cleared each time you erase the messages.

3. Answering

ICM CONF IRMATION

Press the START/MEMORY key.

The number of m es s age s recorded will appear in the display.

START/MEMORY

Press # or * one or more times to

show the date and time of each of the messages.

The message number will appear

•

first, and then the date and time several seconds later.

Press 4 times

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minu tes to leave a message. If desired, you can change this setting to 15, 30, or 60 seconds.

Press these keys:

FUNCTION

ICM RECORD TIME

Press a numeric key to select the

desired ICM recording time:

1: 15 seconds

•

2: 30 seconds

•

3: 60 seconds

•

4: 4 minutes

•

Press 3 times

1 2

Fax reception on TAD failure

If the memory for recording incoming messages becomes full w hile you are out, the answering machine will no longer be able to record messages. The ON TAD FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

Automatic fax recept ion NO: The

♦

UX-465L will answ er a fter 20 rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the UX465L from a remote location, you can wait until it answers, listen to your messages, an d then erase them (see page 49).

Automatic fax reception YES: The

♦

reception mode will switch to FAX mode, allowing the UX-465L to continue to receive fax es automatically. With this setting, you can still use the remo te c om mands to listen to your messages and erase the message memory (see

Remote Operations

on page 52).

Press the STOP key .

STOP

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as follows:

Press these keys:

FUNCTION

ON TAD FAILURE

Press 1 to turn automatic fax

reception on, or 2 to turn it off.

YES NO

Press the STOP key .

1 2

STOP

Press 3 times

Calling Party Control detection

When a caller hangs up, the cenral telephone exchange will issue a signal called a Calling Party Control (CPC) signal. The built-in answering machine has been set to detet this signal, and this allows it to immediately stop recording when a caller hangs up, thereby saving memory space and freeing you from having to listen to long periods of silence when you play back your messages.

Optional Answering Machine Settings

Note: CPC detection may not oper ate properly in some telephone exchanges. For this reason, periods of silence and/or telephone company signals may be recorded even if CPC detection is turned on.

Press these keys:

FUNCTION

CPC DETECTION

Press 1 to turn CPC detection on,

or 2 to turn it off.

Press the STOP key.

YES NO

1 2

STOP

Press twice

3. Answering

However, if you are a subscriber to such telephone services as Call Waiting or Call Forwarding, signals used by these services may be mistaken for a CPC signal, causing the machine to hang up durin g a ca ll . In this case, follow the steps below turn off CPC detection.

Optional Answering Machine Settings

OGM only mode

If needed, you can turn off recording of incoming messages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by automatic dialing.)

Press these keys:

FUNCTION

OGM ONLY MODE

Press 1 to tu rn on OGM only mode ,

or 2 to turn it off.

YES NO

1 2

Press the STOP key.

STOP

Transfer Function

The Transfer function is used to make the UX-465L automatically call you at a specified number every time it receives an incoming message. This lets you hear your messages immediately after they come in, even when you are at a remote location.

When you answer the telephone, you will hear your recorded message telling you that the call is a transfer call. Enter "#", your remote code number, and "#". The answering m ach in e w il l t hen pl ay back your messages . You can al so pe rform any of the remote operations described in

Remote operations

page 49). Note: When you hang up after a transfer call, the UX-465L will not immediately

resume normal operation. If y ou w ant the UX-46 5L to accept calls im medi ately after a transfer call, enter "****" twice before hanging up (if you want to hang up during message playback, first enter " 0" and " #" to stop playback, then enter "****" twice).

Programming the transfer number

To use the Transfer function, you must first give the UX -465 L the number to call (the transfer number). This is done by pressing the panel keys as follows:

Press these keys:

FUNCTION

TRANSFER # ENTRY

Press 6 times

•

later in this chapter (see

Enter a transf er num ber (max. of 32 digits including pa uses) by pressin g

the number keys.

ABC

DEF

JKL

GHI

PQRS

MNO

TUV

WXYZ

To insert a pause between any two digits of the number, press REDIAL key.

3. Answering

Press the START/MEMORY key.

START/MEMORY

Press the START/MEMORY key

and then the STOP key.

STOP

START/MEMORY

Transfer Function

Recording the transfer message

The transfer message plays when you answer the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in

Outgoing Message

(see page 37). The following is an example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

Recording an

in this chapter

Turning the T ransfer funct ion on and off

Press these keys:

FUNCTION

TRANSFER FUNC

Press 1 to turn the Transfer

function on, or 2 to turn it off.

YES NO

1 2

Press the STOP key.

STOP

Press 5 times

Override Ringing

This function allows selected callers using a touch-tone telephone to override the answering machine's outgoing message and cause the UX-465L to make a special ringing sound, alerting you th at the y are c alling. Th is is u seful when yo u are near the machine but only want to talk with certain callers, taking all other calls on the answering machine.

Programming the override

Press the START/MEMORY key

code

To override the answering machi ne, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

Make sure the override code is

♦

different from the rem ote code used for remote operations.

and then the STOP key.

STOP

START/MEMORY

Overriding the answering machine

Your callers should follow the steps below to override the answering machine.

3. Answering

Press these keys:

FUNCTION

ICM RECORD TIME

Enter a 3-digit code number by

pressing t he number keys.

Press 5 times

45 5

(Example)

Your caller calls the UX-465L from

a touch-tone telephone. When the outgoing me ssage begins, they should press the "#" key on their telephone.

The caller will hear a short beep,

•

and the outgoing message will stop.

Override Ringing

The caller should enter the ov erride

code and "#" by pressing the appropriate keys on their telephone.

45 5

If an incorrect code is entered, the

•

caller will hear four beeps. He or she must re-enter the correct code within 10 seconds or the l ine wil l be disconnected.

The UX-465L will make a special

ringing sound. Pick up the handset to answer the call.

(Example)

If you do not answ e r within 30

•

seconds, the outgoing message will play again and the caller can then leave a message.

Remote Operations

You can call the UX-465L from any touch-tone telephone and play back your messages using the remote commands. You can also use these commands to change the reception mode and other settings.

Remote code number

To perform remote operations, you must first program a remote code number. This number is used to prevent unauthorized people from listening to your messages or changing the settings of your machine.

The remote code number has been set to "001" at the factory. If you want to change it, press the panel keys as shown below.

Press these keys:

FUNCTION

REMOTE CODE

Enter a 3-digit number by pressing

the number keys.

2 2 2

Press 4 times

Toll Saver

When you call the UX-465L to listen to your messages, it will answer after two rings if it has received at least one message, or after four rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the UX-465L will answer after the number of rings set in

the number of rings

the ring setting for FAX reception mode.

Press these keys:

FUNCTION

Changing

(see page 49),

3. Answering

Press the START/MEMORY key

and then the STOP key.

STOP

START/MEMORY

(Example)

TOLL SAVER

Press twice

Remote Operations

Press 1 to turn Toll Saver on, or 2

to turn it off.

YES NO

1 2

Press the STOP key .

STOP

Retrieving your messages

Note: You can also access the UX-

465L for remote operation when the reception mode is set to FAX. In this case, call the UX-465L, press the "#" key immediately after it answers (before you hear th e fax tone), and then continue from Step 2 below.

Call the UX-465L from a touc h-tone

telephone. When your outgoing message begins, press the "#" key on the tele phone.

Enter your remote code number

and then # b y p r essing the ke ys on the telephone.

2 2 2

(Example)

You will hear a series of beeps

•

equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

If no messages have been

•

received, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section

Other remote oper ations

52).

(see page

You will hear a short beep, and the

•

outgoing message will stop.

Remote Operations

While the messages are playing,

you can do any of the following: Repeat: To listen to a message a

•

second time, press "2" and "#" on the telephone bef ore that message ends. To move back to the previous mess ag e , pres s " 2" and "#" within the first 3 seconds of the current message.

Skip forward: To skip forward to

•

the next message, press "5" and "#" on the telephone.

Stop: To stop playback, press "0"

•

and "#" on the telephone . After this , you can enter any of the commands described in the following section,

operations

Other remote

(see page 52).

Play new messages: To listen to

•

only your new messages, first stop playback by pressing "0" and "#", and then press "6" and "#".

0 6

When you ha v e finished listening to

your messages, you can do any of the following:

Erase all messages: To erase all

•

of your messages, press "3", "3", and "#".

Repeat playbac k : To listen to your

•

messages again, press "7" and "#".

Perform other operations: You

•

can enter any of the commands described in the following section,

Other remote oper ations

52). Hang up: If you do not erase y our

•

messages first, they will be saved and any new messages will be recorded after them. If you want the UX-465L to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly whe n the Transfer function is used, the UX465L may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

3. Answering

(see page

Erase a message: To erase the

•

message you are currently listening to, press "3" and "#" before it ends.

Remote Operations

Comments:

When a remote command is

♦

accepted by the machine, you will hear one beep. If an incorrect command is entered, you will hear four beeps. In the latter case, reenter the correct command.

When entering a command, do not

♦

pause longer than 10 seconds between each digit. If you do, a 4beep error signal will be issued and the digits entered up to that point will be disregarded. In this case , reenter the command from the beginning.

If you make two errors (causing

♦

two 4-beep signals to be issued ) while entering your remote code number, the line will be disconnected. This prevents unauthorized people from attempting to guess your remote code number.

If you pause for longer than 10

♦

seconds before entering a command, you will be disconnected.

Other remote operations

After listening to your messages, y o u can do any of the operations described below by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are being played back. If you do not want to wait until playback ends to enter a command, first stop playback by pressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

TAD mode: "8", "1", and "#".

•

FAX mode: "8", "2", and "#".

•

TEL mode: "8", "3", and "#".

•

Caution: In TEL mode, you will not be able to further change the reception mode.

(Example)

Remote Operations

Recording a new outgoing message

Press "4" and "*" on the

telephone.

When you hear a sh ort beep, speak

into the telephone to record the new message .

The message can be up to 15

•

seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer functi on on or off

Changing the transfer telephone number

Press "9", "0", and "#" on the

telephone.

9 0

After you hear a short beep, enter

the new telephone number. When finished, press "#".

ABC

DEF

JKL

GHI

PQRS

To insert a pause between any two

•

digits of the number, press "*".

MNO

TUV

WXYZ

3. Answering

To turn Transfer on: Press "9", "1", and "#" on the telephone.

To turn Transfer off: Press "9", "2", and "#" on the telephone.

(Example)

Remote Operations

Recording a new transfer message

When you are finished, press "0"

and "#".

Press "9", "3", and "#" on the

telephone.

9 3

When you hear a short beep,

speak into the telephone to record the new message.

The time for the transfer message

•

is fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a "Memo"

You can record a "memo" for yourself or other users of the UX-465L. The memo will be played back when incoming messages are listened to.

If the UX-4 65L detects a certain

•

period of silence, it will stop recording automatically.

OGM only mode

To turn on OGM only mo de, press "1", "1", and "#". (Your outgoing message will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received).

To turn off OGM only mode, press "1", "2", and "#".

1 2

Press "*" and "#" on the

telephone.

When you hear a short beep,

speak into the telephone to record the memo.

4. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size Maximum size

5.8"

(148 mm)

5.5"

(140 mm)

Minimum weight Maximum weight

14 lbs.

(52 g/m² )

Loading several pages at once:

Minimum size Maximum size

5.8"

(148 mm)

5.5"

(140 mm)

Minimum weight Maximum weight

14 lbs.

(52 g/m² )

8.5"

(216 mm)

42 lbs.

(157 g/m²)

8.5"

(216 mm)

21.5 lbs. (80 g/m²)

23.6"

(600 mm)

11"

(279 mm)

Note: Letters or graphics on the

edges of a document will not be scanned.

Letters in the shaded area

5 mm

will not be scanned.

4 mm

5 mm

4 mm

Other restrictions

The scanner cannot recognize

♦

yellow, greenish yellow, or light blue ink.

Ink, glue, and correcting fluid on

♦

documents mu st be dry befo re they pass through the document feeder.

All clips, staples, and pins must be

♦

removed from documents before loading in the feeder. If these are not remov ed, the y may d amage the machine.

Documents which are patche d,

♦

taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

4. Sending

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

If you need to sen d or cop y mo re than 10 pa ges, place the additio nal pages ge ntly

♦

and carefully in th e feeder ju st be fore the last pag e i s sc ann ed . D o not try to force them in, as this may cause double-feeding or jamming.

If your document consists of several large or thick pages which must be loaded

♦

one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the

width of your document.

Adjust the resolution and/or

contrast settings (if desired) as explain ed in

Contraston

the receiving machi ne as e xplained in

Sending a F ax by Normal Dialing

on page 60.

Resolution and

on page 58, then dial

RESOLUTION

Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

The feeder will draw the leading

•

edge of the document into the machine. The d isplay will show:

READY TO SEND

Removing a document from the feeder

If you need to remo v e a document from the feeder, open the operation panel.

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Grasp the fing er h old an d p ull up to

open the operation panel.

Loading the Document

Close the operation panel, making

sure it clicks into place.

4. Sending

Documents

Remove the document.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the defa ul t co ntrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending a document. They are not effective for receiving a document.

Resolution settings

STANDARDUse STANDARD for

ordinary documents. This setting gives you the fastest and most economical transmission.

FINE Use FINE for documents

containing small letters or fine drawings.

SUPER FINE

Use SUPER FINE for documents containing very small letters or very fine drawings.

You must adjust the settings each tim e you don’t want to use the default settings.

Contrast settings

AUTO Use AUTO for normal

documents.

DARK Use DARK for faint

documents.

Load the document(s).

HALF TONE

Use HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray.

The document must be loaded

•

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one

or more times until the desired resolution and contrast settings appear in the display.

The first time y ou mo ve through the

•

list of resolution settings, the contrast setting AUTO will appear next to each re sol uti on s etti ng. The second time you move through the list, the contrast setting DARK will appear.

STA NDARD :AUTO

Adjusting the Resolutio n and Contras t

Changing the default resolution

If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below.

Press these keys:

FUNCTION

FINE PRIORITY

FINE :AUTO

SUPER FINE :AUTO

RESOLUTION

Note: In order to transmit in SUPER

FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Press 1 (YES) to set the default

resolution to FINE, or 2 (NO) to set it to STANDARD.

YES NO

1 2

Press the STOP key to return to

the date and time display.

STOP

4. Sending

Documents

Sending a Fax by Normal Dialing

With Normal Dialing, y ou pick up the han ds et (or p res s t he SPEAKER key) and d ial by pressing the number keys.

If a person answers, you can talk with them through the handset before sending

♦

the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.) Normal Dialing allows you to listen to the line and make sure the other fax

♦

machine is responding.

Load the document(s).

READY TO SEND

Set the resolution a nd/or c ontr ast if

•

desired.

RESOLUTION

Pick up the handset or press the

SPEAKER key. Listen for the dial

tone.

SPEAKER

Dial the number of the receivin g

machine by pressing the number keys.

Wait for the connection. Depending

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

on the setting of the receiving machine, you will either hear a facsimile recepti on tone or the other person will answer.

Beep

If the other party answers, ask

•

them to press the ir Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

When you hear the reception tone,

press the START/MEMORY key. Replace the handset if you used it.

START/MEMORY

When transmission is completed,

•

the fax will beep once.

Using the REDIAL key

You can press the REDIAL key to redial the last nu mber dia led. To send a document, press the START/ MEMORY key w hen y o u hear the fax tone after the connection is established. Note that the speaker is automatically activated when you press the REDIAL ke y.

Sending a Fax by Normal Dialing

4. Sending

Documents

Sending a Fax by Automatic Dialing

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

To use Automatic Dialing, you must first store the full fax or telephone number in

♦

your fax machine. When you store a fax or telephone number, you select a two-digit Speed Dial

♦

number for it. Forty-four Speed Dial number s are available.

Speed Dial numbers 01 through 04 are for Rapid Ke y (on e-touch) Dialing.

Speed Dial numbers 05 through 44 are for dialing with the SPEED DIAL key.

Attach the strips of Rapid Key labels above the Rapid Keys.

SPEED DIAL key

213

5 6

8 0

Rapid Keys

SPEED

DIAL

open

LCR

START/MEMORY

When you store a number in a Rapid Key, write the name of the part y on the label.

Storing fax and telephone numbers for Automatic Dialing

Press these keys:

FUNCTION

FAX/TEL # MODE

Sending a Fax by Automatic Dialing

Enter the fax or voice number by

pressing the number keys. (Note: A space cannot be entered.)

ABC

DEF

JKL

GHI

PQRS

MNO

TUV

WXYZ

1=SET,2=CLEAR

Press the 1 key to select SET.

FAX/TEL # SET

ENTER SPEED #

Enter a two-digit Speed Dial

number by pressing the number keys (01 to 04 f or Ra pi d Key Dialing, 05 to 44 for Speed Dialing).

0 1

(Example)

To clear a mistake, press the

•

SPEED DIAL key. If a pause is required between any

•

of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pau se wi ll ap pear a s a hyphen. Sever al pau se s can be entered in a row.

Press the START/MEMORY key.

START/MEMORY

4. Sending

Documents

Sending a Fax by Automatic Dialing

Enter the name of the party by

pressing t he number keys as shown below. (If you don’t want to enter a name, go directly to Step

7.)

Example: SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

To clear a mistake, press the

•

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

SPEED DIAL key.

To enter two letters in succession

•

that require the same key, press the SPEAKER key after entering the first letter.

SPEAKER

T = U =

V =

W =

X =

Y =

Z =

SPEAKER

move

HOLD/

move

Chain Dialing f or area and access codes

You can also store an area co de or access code in a Rapid K e y or Speed Dial number. To use this number to dial, see

Chain Dialing

on page 82.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key is pressed before dialing.

Clearing auto-dial numbers

Press these keys:

FUNCTION

FAX/TEL # MODE

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to store another

number, or press the STOP key to return to the date and time display.

Step 3 or

STOP

1=SET,2=CLEAR

Press 2 to select CLEAR.

Enter the Speed Dial number that

you want to clear by pressing the number keys.

0 1

(Example)

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to clear another

number, or press the STOP key to return to the date and time display.

Sending a Fax by Automatic Dialing

Step 3 or

STOP

Making changes

To make changes in a number previousl y sto red, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when the y appe ar in the display in Steps 4 and 6.

Note: The fax machi ne uses a lithium battery to keep automatic dialing numbers and ot her progr ammed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

4. Sending

Documents

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been stored for Automatic Dialing as a Speed Dial number from 01 to 04, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

READY TO SEND

Set the resolution and/or cont rast if

•

desired.

RESOLUTION

Speed Dialing

Speed Dialing can be used to dial any number that has been stored for Automatic Dialing.

Load the document(s).

READY TO SEND

Set the resolution and /or con tr ast if

•

desired.

RESOLUTION

Press the Rapid K ey correspon ding

to the desired Speed Dial numbe r.

The name of the rec eiving p arty will

•

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

The document will be automatically

•

transmitted once the connection is established.

Example: To dial Speed Dial number 01, press Rapid Key 01.

Press the SPEED DIAL key and

then enter the Speed Dial number by pressing the numeric keys.

To enter numbers 1 through 9, first

•

enter 0 and then the number.

SPEED

DIAL

0 9

(Example)

Sending a Fax by Automatic Dialing

Check the display. If the name or

number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Direct Keypad Dialing

You can also enter a full numb er with the number keys and then press the START/MEMORY key to begin dialing. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

Enter the number of the receiving

machine by pressing the numeric

ABC

keys.

GHI

PQRS

If a pause is required between any

•

DEF

JKL

MNO

TUV

WXYZ

of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pau se wi ll ap pear a s a hyphen. Sever al pau se s can be entered in a row.

Check the display. If the number of

the receiving machine shown is correct, press the START/

MEMORY key.

START/MEMORY

If it is not correct, press the STOP

•

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

4. Sending

Documents

READY TO SEND

Set the resolution and/or cont rast if

•

desired.

RESOLUTION

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial and transmit the loaded document by simply pressing the

START/MEMORY key.

Sending a Fax by Automatic Dialing

Load the document(s).

If you don’t remember the first

•

letter, go to Step 4 (you will scroll through the list from the beg inning ).

If a name wasn’t stored for the

•

number, press 0. This will cause numbers, not names, to appear when you scroll.

READY TO SEND

Set the resolution and/or cont rast if

•

desired.

RESOLUTION

Press the HOLD/SEARCH key and

then the 1 key.

HOLD/

Enter the first letter of the stored

name by pressing the appropriate number key (the key below the marked letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

Press the # key or the * key to

scroll through the names (n umbe rs if you pressed 0). Stop when the desired name appears in the display.

If no names have been stored that

•

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key.

The document will be automatically transmitted once the connection is established.

START/MEMORY

Sending a Fax by Automatic Dialing

Automatic redialing

If you use automati c dialing (includin g Direct Keypad Dialing) and the line is busy, the fax machine will automatically redial the number. The fax machine will make up to two redialing attempts at an interva l of fiv e minutes.

To stop automatic redialing, press

♦

the STOP key.

Recall Interval for automatic redialing

If desired, you can change the interval at which the fax machine makes automatic redialing attempts.

Press these keys:

FUNCTION

RECALL INTERVA L

Enter a 2-digit number from 01 to

15 for the number of minutes in the

interval.

Press 3 times

0 3

Example: 3 minutes

Recall times for automatic dialing

If desired, you can change the maximum number of automatic redialing attemps m ade when the line is busy.

Under certain conditions (for

♦

example if a person answers the call on a telephone), automatic redialing may stop before the set number of redialing attempts are made.

Press these keys:

FUNCTION

RECALL TIMES

Enter a 2-digit number from 00 to

10 for the maximum number of

redial attempts.

Press the STOP key to return to

the date and time display.

Press 4 times

Example: 5 attempts

STOP

4. Sending

Documents

Press the STOP key to return to

the date and time display.

STOP

Sending a Fax by Automatic Dialing

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, a nd is on ly ef fectiv e w h en the other fax machine has ECM as well.

If desired, you can turn ECM off . Thi s will increase slightly the amount of memory available for memory transmission and recep tion .

Press these keys:

FUNCTION

ECM MODE

Press 1 to turn on ECM or 2 to turn

it off.

YES NO

1 2

Press the STOP key to return to the

date and time display.

STOP

5. Receiving Documents

Using FAX Mode

To select FAX mode, press the RECEPTION MODE key until the arrow in the display points to FAX.

RECEPTION

MODE

When the reception mode is set to FAX, the fax machine will automatically answer all calls on four rings and receive incoming faxes.

4 rings

If you pick up the handset before the machine answers, you can talk to the other

♦

party and/or receive a document as explained in

Fax reception

Using TEL m ode

FAX

TEL

TAD

on page 73.

5. Receivin g

Using FAX Mode

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX mode. Any number from 2 to 5 can be selected.

Press these keys:

FUNCTION

NUMBER OF RINGS

ENTER (2-5) (4)

Enter the desired number of r i ngs

(any number from 2 to 5).

Example: 3 rings

RECALL INTERVAL

Press the STOP key to return to

the date and time display.

STOP

Note: If you are using Distinctive

Ring, the fax machine will answer calls after two rings regardless of the above setting.

Press twice

Using TEL Mode

To select TEL mode, press t he RECEPTION MODE key until the arrow in the display points to TEL.

RECEPTION

MODE

When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.

Answering with the fax’s

If the other party first speaks with

handset

When the fax machi ne rings , pick

up the handset.

you and then wants to send a fax, press the START/MEMORY key after speaking. (Press your START/MEMORY key before the sender presses their Start key.)

TEL

FAX

TAD

If you hear a fax tone, wait un til the

display shows RECEIVING and then replace the handset.

Beep

RECEIVING

Note: If you have set the Fax Signal Receive setting to NO, press the START/MEMORY key to begin reception.

When RECEIVING appears in the

•

display, hang up.

START/MEMORY

RECEIVING

5. Receiving

Using TEL Mode

Answering with an extension phone

Answer the extension phone when

it rings.

If you hear a soft fax tone, wait until

your fax responds (the extension phone will go dead if i t is connec ted to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall jack), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

Comments:

Your fax will not accept the signal

♦

to begin reception (5**) if a document is loaded in its feeder.

If you have set the Fax Signal

♦

Receive setting to NO, press 5, *, and * on the extension phone to begin reception.

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

Press these keys:

FUNCTION

If the fax doesn't respond, or if the

other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

TEL/FAX REMOTE #

Press a number from 0 to 9 .

Press the STOP key to return to

the date and time display.

STOP

Press 5 times

(Example)

Using TEL Mode

Turning off detection of the Tel/Fax Remote Number

If you don't intend to ever activate fax reception from an extension phone, you can turn off detection of the above Tel/F ax R em ote Num ber. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the Tel/Fax Remote Number while you are talking on an extension phone.

Press these keys:

FUNCTION

REMOTE RECEPTION

Press 1 to turn on detection of the

TEL/FAX REMOTE NUMBER, or 2 to turn it off.

YES NO

1 2

Press 6 times

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follo w the s tep s b el ow to change the setting.

Press these keys:

FUNCTION

FAX SIGNAL RX

Press 1 to turn on the function , or 2

to turn it off.

YES NO

1 2

Press 7 times

5. Receiving

Press the STOP key t o return to the

date and time display.

STOP

Press the STOP key to return to

the date and time display.

STOP

Using TEL Mode

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will all ow you to receiv e , f or example, a 2-page document on one page (note that this may not be possible if the document pages are longer than your printing paper). To turn on this function, follow the steps below.

Press these keys:

FUNCTION

2 IN 1 PRINT

Press 1 to turn on the 2 IN 1

function, or 2 to turn it off.

YES NO

1 2

Press the STOP key t o return to the

date and time display.

Press 3 times

STOP

Reception Ratio

The fax has been set at the factory to automatically reduc e the si z e of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

If a document is too long to fit on

♦

the printing paper, the remainder will be printed on a secon d page. In this case, the cut-off point may occur in the middle of a line.

Automatic reduction may not be

♦

possible if the received document is too large, con tains too many fin e graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

RECEPTION RATIO

Press twice

Press 1 to turn on automatic

reduction, or 2 to turn it off.

AUTO 100%

1 2

If you selecte d AUTO, go to Step 3.

•

If you selected 100%, go to Step 4.

If you selected AUTO, select the

reception ratio to be used in the ev ent that the m emory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Using TEL Mode

Press the STOP key t o return to the

date and time display.

STOP

5. Receiving

Substitute Reception to Memory

In situations whe re pri ntin g i s n ot p os sible, such as when your fax runs ou t of paper , the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with OUT OF PAPER, SET PAPER & PRESS START KEY, FILM END, or PAPER JAMMED. After you add paper, replace the imaging film, or clear the j am, pre ss th e START/MEMORY ke y an d the st ored do cumen ts will print out.

If you receiv ed do cume nts in me mory because the f ax ran ou t of paper, be sure to

♦

add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

6. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be mad e, e nab lin g y our fax to doub le as a c on v en ience office copier.

If you are only making one copy of

♦

Load the document(s) face down.

(Maximum of 10 pages.)

READY TO SEND

Set the resolution and /or con tras t if

•

desired. (The default setting for copying is SUPER FINE.).

RESOLUTION

the original (or of each original ) and don't want to m ake a reduction or enlargemen t setting, press the START/MEMORY key twice. Copying will begin.

If you are only making one copy of

♦

the original (or of each original ) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

Press 1 (MULTI COPY) if you do

not want the copies sorted. Press 2 (SORT COPY) if you want the copies sorted.

Press the COPY/HELP key.

COPY/HELP

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

(SORT COPY)

Sorted

ENTER # (01-99)

MULTI SORT

1 2

Originals

Example of three copies each of three originals

Not sorted

(MULTI COPY)

6. Making

Making Copies

If you are making one copy per

original, press the START/ MEMORY key. If you are making

multiple copies per original, enter the number of co pies per origina l (if the number is less than 10, enter a "0" before the number).

Example: Three copies per original

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether th e remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To change the setting, follow the steps below.

COPY RATIO

Set the amo unt of reduction or

enlargement by entering a number from 1 to 5 as shown below, or press the START/MEMORY key to automatically select 100%. Copying will begin. 1: AUTO (automatic size adjustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or

enlargement)

4: 125% 5: 135%

Example: 50%

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START/ MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned

when the memory became full.

Press these keys:

FUNCTION

COPY CUT-OFF

Press 1 to set copy cut-off to YES

(the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

YES NO

1 2

INITIALIZ E FILM

Press the STOP key to return to

the date and time display.

STOP

7. Making Telephone Calls

Your fax machine can be used like a regular telephone to make and receive voice calls.

To make or receive a voice call, the power must be on.

♦

Pick up the handset or press the

SPEAKER key. Listen for the dial

tone.

SPEAKER

Dial the number using one of the

following methods:

Normal Dialing: Enter the full

•

telephone number with the numeric keys.

Rapid Key Dialing: Press the

•

appropriate Rapid Key.

Speed Dialing: Press the SPEED

•

DIAL key, and enter the 2-digit Speed Dial number with the numeric keys.

Example: P ress Rapid Key 01

Speak with the other party when

they answer. If you pressed the SPEAKER key,

•

pick up the handset to talk.

Comments:

While the hand set o f t he fax is lif ted

♦

(off hook), an extension phone connected directl y to the fax cannot be used to speak with the other party.

The fax may interrupt a voice call

♦

received on an extension phone if the reception mode is set to TAD and there is a period of silence during the conversation. If you are on a touch-tone phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, * , * .)

7. Making

Making Telephone Calls

Chain Dialing

After lifting the handset, you can dial any combination of Normal Dialing, Rapid Key Dialing and Speed Dialing numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing number keys, or pressing th e SPEED DIAL key and entering a two-digit Speed Dial number.

Searching for an auto-dial number

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First se arch for the number as desc ribed in

an auto-dial n umber

pick up the handset or press the SPEAKER key. The number will be dialed automatical ly (do no t press th e START/MEMORY key).

Searching fo r

on page 67, then

Hold

You can put the other party on hold during a conv e rsation b y press ing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are read y to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/ SEARCH key again to resume conversation.

Redial

The last number dialed can be redialed by pressi ng the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

8. Special Functions

Caller ID (Requires Subscription to Service)

If you subscribe to a caller identification service from your telephone company, you can set your fax machine t o di sp lay the name a nd number of the call er w hi le t he fax rings.

Important:

Press 1 to select SET. (To clear a

To use this function, you must

♦

subscribe to a caller identification service from your telephone company.

Your fax may not be compatible

♦

with some caller identification services.

previou sly pro g rammed area code , press 2 and go to Step 7.)

ENTER AREA CODE

8. Special

Functions

.1Press these keys:

FUNCTION

CALLER-ID

1=YES,2=NO

Press 1 to turn on Caller ID, or 2 to

turn it off. (If you selected 2 (NO), go to Step 7.)

YES NO

1 2

If you selected 1, the display will show:

AREA CODE # MODE

1=SET,2=CLEAR

Press 4 times

Enter the three digits of your area

code.

4 52

(Example)

Press the START/MEMORY key to

store your area code.

START/MEMORY

COVER SHEET

Press the STOP key to return to

the date and time display.

STOP

Caller ID

How Caller ID opera te s

When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just bef ore the secon d ring. The inform ation will continue to be displayed until the line is disconnected.

Note: Some Caller ID services may not provide the name of the caller. In this case, only the phone number will appear.

Display example

Caller’s name

DOE JOHN

Caller’s number

525-8693

Display messages

One of the following messages will appear while the fax rings if caller

information is not available.

NO SERVICE No caller information

was received from your telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevente d reception of caller information.

OUT OF AREA The call was made

from an area which does not have a caller identification service, or the caller’s service is not compatible with that of your local phone company.

PRIVATE CALL

Caller information was not provided by the telephone company at the caller’s request.

Viewing the Caller ID list

If you subsc ribe to a Cal ler ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

After you have received 20 calls,

♦

each new call will delete the oldest call.

Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears.

Press these keys:

HOLD/

REVIEWING CALLS

Press the * key to scroll through

the list from the most re ce nt ca ll , or the # key to scroll through the list from the oldest call.

If you want to dial one of the

numbers in the list, scroll through the list until the number appears in the display.

If you want to send a fax, load the

•

document and then press the START/MEMORY key.

If you want to make a voice call,

•

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handse t when the other party answers.)

START/MEMORY

Caller ID

To delete calls from the Caller ID list

If you want to del ete a single call from the caller list, press the 0 key whil e the call appears in the display. If you want to delete all calls from the list, hold the 0 key down for at lea s t 3 seconds while you are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display.

To use this function, enter the desired ph one number by following the steps below (only one phone number can be entered).

Press these keys:

FUNCTION

Functions

8. Special

Press the STOP key whe n you

have finished viewing the list.

STOP

PRIORITY CALL #

Press 1 to enter a number, or 2 to

clear a number. (If you pressed 2, go to Step 4.)

SET CLEAR

1 2

Caller ID

Enter the phone number, including

the area code, by pressing the number keys (max. of 20 digits).

ABC

DEF

JKL

GHI

PQRS

Press the START/MEMORY key

and then the STOP key.

START/MEMORY

MNO

TUV

WXYZ

STOP

Blocking voice calls

With Caller ID tu rned on, y ou can u se the Anti Junk Fax function described

Blocking Reception of Unwanted

Faxes

in this chapter (see page 93) to block voice calls as well as fax receptions (the Anti Junk Fax function normally only blocks faxes).

In this case, when a voice call or a fax transmission comes in from a number you have specified as a "Junk Number", your fax will break the connection as s oon as it rec eives the calling phone number from the caller ID service (before the second ring).

To use this function, turn on the Anti Junk function and then enter the number in the Anti Junk Number List as explained in

Unwanted Faxes

page 93).

Blocking Re ception of

in this chapter (see

Note: This function c an not be us ed if

you are using the Distinctive Ring function.

Distinctive Ring (Requires Subscription to Service)

Important:

T o use distinc tive ring, you must su bscribe to a d istinctiv e ring service from

♦

your local phone company. Distinctive ring is only available in FAX reception mode.

♦

Your fax machine may not be compatible with some distinctive ring

♦

services.

Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line. The second number rings differently from your normal number.

If you subscribe to a distinctive ring service, you can set the fax machine to automatically ans w er when y our second number is cal led. This all ows y ou to use the second number as an exclusive fax number.

Functions

8. Special

To have your fax automatically answer when your second number is called, follow the steps below:

Press these keys:

FUNCTION

DISTINCTIVE RING

Press a number from 1 to 3 to

select the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring

function.

Press 8 times

RING

PATTERN 1 RING

PATTERN 2 RING

PATTERN 3 STANDARD

RING OFF

SETTING

FAX SIGNAL RX

Press the STOP key to return to

the date and time display.

Two short rings One short, one

long, and one short ring

Two short rings and one long ring

Your standard (normal) ring pattern

Turn distinctive ring off

STOP

Distinctive Ring (Requires Subscription to Service)

Set the reception mode to FAX.

RECEPTION

MODE

TEL

Important: Distinctive ring will only work in FAX mode. You must set the reception mode of your fax machine to FAX.

When your designat ed fax number

♦

is dialed, your fax will automatically answer and beg in rece pti on afte r two rings. Other devices on the same line will also ring until your fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answ e r.

FAX

TAD

Broadcasting

This function allows you to send the same document to as many as 20 different locations with just one ope ration. F irst store th e docume nt in memo ry, then enter the numbers of the receiving machines. The document will be transmitted to each location.

You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the

♦

receiving machines.

Functions

8. Special

Load the document(s).

READY TO SEND

Press the START/MEMORY key

and then 2.

START/MEMORY

Dial the receiving machines

(maximum of 20) usi ng one o r both of the following methods:

Enter one or more Speed Dial

•

numbers by pressing the number keys.

2 2

Press one or more Rapid Keys.

•

01 02 03

Press the START/MEMORY key.

START/MEMORY

Set the resolution and /or con tr ast if

•

desired.

RESOLUTION

Press the START/MEMORY key.

Transmission will begin.

START/MEMORY

A Transaction Report is

•

automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Cover Sheet

You can have the fax generate a c o ver sheet and sen d it as the las t pa ge of eac h of your fax transmissions.

You can select a message.

For the recipient 's name to appear, you must dial using a Spee d Dial or Rapi d Key number with the name programmed.

Your name and number must be programmed as explained on page 20.

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all tranmissions unti l you turn it off.

Press these keys:

FUNCTION

COVER SHEET

Press 3 times

Press 1 (YES) to turn on the cover

sheet function, or 2 (NO) to turn it off.

YES NO

1 2

AUTO PRINT OUT

Press the STOP key to return to

the date and time display.

STOP

Cover Sheet

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

Select a message by entering a

number from 1 to 4: 1: URGENT

2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Functions

8. Special

Load the document(s).

The document must be loaded

•

before a message can be selected. The cover sheet function must be

•

turned on.

Press these keys:

FUNCTION

COVER SHEET HEAD

(Example)

Dial the receiving machin e and

transmit the document.

Note:

To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

Batch Page Numbering

You can change the page numbering of the transmitted document from simple numberin g ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

The document must be loaded

•

before batch page numbering can be set.

Press these keys:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages

("01" to "99") by pressing the number keys.

Dial the receiving machin e and

transmit the document.

Comments:

If you need to cancel a batch

♦

number entry, remove the document from the feeder or press the STOP key.

If the number of pages actually

♦

transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if it has been set to print out.

Example: Eight pages

If you are sending a cover sheet,

•

do not include it in the total number of pages (the number will be adjusted automatically).

Blocking Reception of Unwanted Faxes

The Anti Junk F ax function allows you to block reception of fax es from parties which you specify. This saves paper by not printing out unwanted "junk" faxes.

To use this function, follow the steps below to turn it on, and then enter the fax numbers from which you do not want to receive faxes as indicated in the procedure that follows.

Entering Anti Junk numbers

Press these keys:

FUNCTION

JUNK # CHECK

Press 1 to turn on the Anti Junk

function, or 2 to turn it off.

Press 6 times

Enter (or clear) a number in the Anti Junk List as shown below. Up to five numbers can be entered.

To clear a number from the Anti

♦

Junk Number List, you need to know the 1-digit number which identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained on page

104.

Functions

8. Special

YES NO

1 2

Press the STOP key t o return to the

date and time display.

STOP

Press these keys:

FUNCTION

STORE JUNK #

Press 1 to enter a number in the

Anti Junk Number List , or 2 to clear a number from the list.

SET CLEAR

1 2

Press twice

Blocking Reception of Unwanted Faxes

Entering: Enter a 1-digit number

from 1 to 5 with the numeric keys. This number identifies the fax number that you will enter in the next step.

(Example)

Clearing: Enter the 1-digit number that identifies the fax number you want to clear, and go to Step 5.

Enter the fax number.

ABC

DEF

JKL

GHI

PQRS

MNO

TUV

WXYZ

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to enter (or clear)

another fax number, or press the STOP ke y to retu rn to the da te a nd time displa y.

Step 3 or

STOP

Sending Documents From Memory

With this function , the origina l d oc um ent is sc ann ed im mediately, stored in memory, and then transmitted once the connection to the receiving machine is made. This is convenient when transmitting to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After tr an sm is si on, the doc um en t will be cleared from mem ory.

Only one memory transmission can be set at a time.

♦

The amount of memory currently occupie d appears as a percenta ge in t he displa y

♦

while the document is being scanned.

Functions

8. Special

Load the document(s).

READY TO SEND

Set the resolution a nd/or c ontr ast if

•

desired.

RESOLUTION

Press the START/MEMORY key

and then 1.

START/MEMORY

ENTER STATION #

Enter the number of the receiving

machine using one of the fo ll owing methods:

Press a Rapid Key.

•

Press the SPEED DIAL key and

•

enter a Speed Dial number. Enter a full telephone number by

•

pressing the number keys.

01 02 03

(Example)

Sending Documents From Memory

Press the START/MEMORY key if

you entered a Speed Dial number or a full number.

START/MEMORY

The document will be scann ed and

•

stored in memory. Your fax will then dial the receivi ng machine and transmit the document (redialing will take place automatically if necessary).

If the memory becomes full...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the display.

Press the START/MEMORY key if

•

you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being sc ann ed when the memory filled up.

Press the STOP key if you want to

•

cancel the entire transmission.

Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.

To use the polling function, you must first set Rapid Key 04/POLL for use as a polling ke y.

When Rapid Key 04/POLL is set as a polling key, it cannot be used for Rapid Key

♦

dialing.

Requesting transmission

Press these keys:

FUNCTION

POLLING

Press 1 to turn on the function, or 2

to turn it off.

YES NO

1 2

Press 5 times

Dial the fax machi ne you want to

poll using one of the following methods:

Pick up the handset (or press the

•

SPEAKER key) and press a Rapid key. Wait for the fax answerback tone.

Pick up the handset (or press the

•

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

Functions

8. Special

Press the STOP key to return to

the date and time display.

STOP

Press the SPEED DIAL key and

•

enter a 2-digit Speed Dial number. Enter the full number using the

•

numeric keys.

ABC

JKL

GHI

TUV

PQRS

(Example)

DEF

MNO

WXYZ

3 6 9

Polling (Requesting a Fax Transmission)

Press Rapid Key 04/POLL.

If you used the handset, replace it

•

when POLLING appears in the display. Reception will begin.

04/POLL

To use Polling Security, follow the steps below to turn the function on, and then enter permitted numbers as shown on the following page.

Press these keys:

FUNCTION

Being polled (polling standby)

To let another fax machine poll your fax, press the RECEPTION MODE key to set the rece pti on mo de to FAX and load the document(s).

Transmission will take place when the other fax machine calls your machine and activates polling. Automatic reception is possible while your fax is on polling standby.

Polling security

Polli ng Secu rity allo ws you t o prevent unauthorized pollin g of your machi ne. When this function is turned on, polling will only take place when the fax num ber of the pol ling f ax machine has been entered in your machine's list of permitted fax numbers (called "passcode number s"). The n umber of the polling fax must al so be correctly programmed into itself for identification.

SECURITY SELECT

Press 1 to turn polling security on,

or 2 to turn it off.

ON OFF

1 2

Press the START/MEMORY key

and then the STOP key.

STOP

START/MEMORY

Press 3 times

Sharp UX-465L User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual