Sharp UX-460 User Manual

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MODEL

UX-460

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

WARNING  FCC Regulations state that any unauthorized changes or modifications to this equipment

not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Note: This equipment has been teste d and found to comply with the limits for a Class B digital device,

pursuant to Part 15 of the FCC Rules. These limits a re designed to provid e reasonable pro tection against harm ful interference in a residential inst allation . This equipment genera tes, uses and ca n radiate radio frequ ency energy and, if not installed and use d in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measu res:

 Reorient or relocate the receiving antenna.  Increase the separation between the equipment and the receiver.  Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.  Consult the dealer or an experienced radio/TV technician for help.

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

"The Teleph one Con su mer Pro te ction Act o f 1 991 make s it u nlawful for any p erson to use a com p uter o r other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a ma rgi n at the top or bo tto m o f each tra nsmi tted page or on the fir st pag e of th e tran smi s sion the following information:

(1) The date and time of transm i ssion . (2) Identification of either the business, business entity or individual sending the message. (3) Telephone nu mber of eit he r the sendi ng machin e, busine ss, busine ss enti t y or indivi dual. In order to program this information into your facsimile machine, please refer to the appropriate instructions

in the operation manua l."

As an ENERGY STAR mined th at t his pr odu ct me ets th e

guidelines for energy efficiency.

partner, SHARP has deter-

ENERGY STAR

FOR YOUR RECORDS

Please record the model number and serial number below, for easy reference, in case of loss or theft. These numb ers are locate d on the rear side of the unit . Space is also provided for other relevant information.

Model Number___ ____ ____ ________ ____ ____ ________ ____ ________ ____ ____ ______ Serial Number _____________________________________________________________ Date of Purchase__ __ ____ ____ ____ __ ____ ____ ____ __ ____ ____ ____ __ ____ ____ ____ _ Place of Purchase__________________ ________ ____ ____ ____ ________ ____ ____ ____

Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automa tic dialing Rapid Key Dialing: 5 numbers

Speed Dia li ng: 40 num be rs

Imagi ng fi lm

Initial starter roll (included with fax ma chi ne ):

32 ft. (10 m) roll (approx. 30 letter-size pages)

Replacement roll:

UX-3CR 98 ft. (30 m) roll (two rolls in

package, one roll yields ap prox . 100 lett er size pages)

Automatic document feeder

Memor y siz e* : 512 KB (approx. 30 avera ge page s with no voi ce

Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on time * Approx. 15 seco nds (Sha rp speci al mode) Reception mode s TEL/FAX/TAD Resolutio n

10 sheets m ax .

messages rec ord ed, or 24 minut es of voic e messages (including OGMs) with no documents in memory)

or 2400 bps

Horizontal:

203 pels/inch (8 pels/m m )

Vertical:

Standard: 98 lines/inch (3.85 li nes/mm ) Fine /Halftone: 196 lines/inch (7 .7 lines/mm) Super fine : 391 lines/inch (1 5.4 lines/m m)

Note: The facsimile machine is Year 2000 compliant .

* Based on ITU-T Te st Char t #1 at standa rd resolut ion i n Shar p speci a l mod e, excluding time for protocol signals (i.e., ITU-T phase C time only).

Display 16-digit LCD displa y Recording syste m Thermal transfer recordi ng Paper tray capacity

(16- to 20-lb. paper)

Lett er: 60 s heet s Legal: 30 sheets

Halftone (g ray scale) 64 levels Applicable telephone line Public switched telephon e networ k Compatibility IT U-T (CCIT T ) G3 mode Compression sche me MH, MR, Sharp Scanning method Sheet-feeder CIS (Co ntact Im age Sensor) Effective pri nting width 8.3" (208 mm) max. Input document size

Automatic feeding:

Width: 5. 8 to 8. 5" ( 1 48 to 216 m m) Length: 5.5 to 11" (140 to 279 mm)

Manual feeding:

Width: 5. 8 to 8. 5" ( 1 48 to 216 m m) Length: 5.5 to 23.6" (140 to 600 mm)

Effective scanni ng width 8.3" (210 mm) max. Contrast control Automatic/Dar k sel ectable Copy function Standard Telephone function Standard (cann ot be used if power fail s) Power requirements 120 V AC, 60 Hz Operating temperature 41 to 95°F (5 to 35°C) Humidity Maximum : 85 % Power consumption Stand-b y: 4.2 W

Maximum: 100 W

Dimensions Width: 13.5 " (343 m m )

Depth: 10.1" (256 mm) Height: 7.2" (182 mm)

Weight Approx. 7.3 lbs. (3.3 kg)

As a part of our pol i cy of continuous improvement, SHARP re se r ves th e r ig ht to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

• Do not disassemble this machine or att empt any procedures not described

in this manual. Refer all servicing to qualified service personnel.

• This machine must only be c onnected to a 120 V, 60 Hz, grounded

(3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

• Do not install or use the machine near water, or when you are wet. Take

care not to spill any liqui ds on t he ma chine.

• Unplug the machine from the power outlet and telephone jack and consult

a qualified se rvice representative if an y of the followi ng situati ons occur:

- Liquid has been spilled into the machi ne or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noi ses.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the

machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the machine and consult a qualified service representati ve.

• Do not place this ma chine on an unstabl e cart, stand or t able. The machine

could be seriously damaged if it falls.

• Never install telephone wiri ng duri ng a lig htn ing storm .

• Never install telephone jacks in wet locations unless the jack is specifi-

cally design ed for wet locat ion s.

• Never touch bare telephone wires or terminals unless the telephone line

has been disconnected at the network inte rface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other th an a cordless ty pe) duri ng an electri cal

storm. There may be a remote risk of electric shock from lightning .

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The power outlet must be installed near the equipment and must be easily

accessible.

Important:

•• This fac sim i le ma chi ne is not desi gne d for use on a line which ha s cal l

waiting, call forwa rdi ng, or cert ain oth er special servic es offere d by your telephone comp any . If you attem pt to use t he fax mac hin e in conj unc tion with any of these servi ce s, you may ex per ience err ors dur ing transm issi on and reception of facsimile messages.

•• This facsimile machine is not compatible with digital telephone systems.

Table of Contents

1 Installation 7

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Entering Your Name and Fax Num ber. . . . . . . . . . . . . . . . . . . . . . . . . 25

Setting the Date and Tim e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Selecting the Recepti on Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Volume Adjust ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2 Using the Answering Machine 34

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Operating the Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Optional Answering Machine Settings. . . . . . . . . . . . . . . . . . . . . . . . . 41

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

3 Sending Documents 59

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Sending a Fax by Automat ic Diali ng . . . . . . . . . . . . . . . . . . . . . . . . . . 67

4 Receiving Documents 76

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

5 Making Copies 82

6 Making Telephone Calls 85

7 Special Functions 88

Caller ID (Requires Subscription from Teleph one Company). . . . . . . 88

Distinctive Ring (Requires Subscrip tion from Telepho ne Company). 93

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 102

Sending Docu ments From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . 106

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

8 Option Settings 111

9 Printing Reports and Lists 118

10 Maintenance 125

11 Troubleshooting 129

Problems and Sol utions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137

Ordering Parts 140

FCC Regulatory Information 141

Index 144

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset cord

Gears (4)

Before setting up, make sure you have all of the following items.

If any are missing, contact your d ealer or retailer.

Paper tray extension

Rapid key labels

Operation manual

Telephone line cord

Imaging film (initial starter roll)

Imaging film cartridge

A Look at the Operation Panel

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

HOLD/

SPEAKER

ABC

JKL

TUV

8 0

TEL FAX

TAD

ANSWERING

DIGITAL

SYSTEM

REPEAT REC/MEMO PLAY/SKIP

DELETE

05/POLL04030201

14 16

Press this key to dial a 2-digi t Sp eed Dial num ber.

REDIAL key

Press this key to automati c ally redial the last num ber dialed.

5 6

RECEPTION

MODE

RESOLUTION FUNCTION

STOP

COPY/HELP

VOLUME

DOWN UP

START/MEMORY

REPEAT key

Press this key to repeat playback of a message.

Display

This displays mes sages and promp ts during op erati on and programming.

PLAY/SKIP key

Press this key to play recorded messages. During playb ack, press it to skip forward to the next message.

A Look at the Operation Panel

RECEPTION MO DE ke y

Press this key to select the reception mode. An arrow in the displ ay will point to the currently selected reception mode.

RESOLUTI ON k ey

Press this key to adjust the resolution and contrast before sendin g or copying a document.

VOLUME keys

Press these keys to adjust the volume of the hands et when the hands et is lifted, th e vo lume of the spe aker when the SPEAKER key has been pressed, or the volume of the ringer at all other tim es.

FUNCTION key

Press this key to select various special functions.

Panel rel ease

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter n umb ers and letters duri ng number/name storing procedures.

1. Installation

HOLD/SEARCH ke y

Press this key to search for an automatic dialing number, or, during a phone conversation, press this key to put the othe r party on hold.

SPEAKER ke y

Press this key to hear the line and fax tones through the speaker when sending a document. Note: This i s no t a sp ea k e rp h on e . You must pick up the handset to talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must atta ch the Rapi d Key labels.)

A Look at the Operation Panel

DELETE key

Press this key to erase recorded messages.

STOP key

Press this key to cancel operat ion s befo re they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document into memory befo re sending i t.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, pr ess this key to print out the Help List, a quick reference guide to the operation of your fax.

Connections

Points to keep in mind w hen setting u p

Do not place the machine in direct sunlight.

Do not place the machine near heaters or air conditioners.

1. Installation

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possibl e that condensation may form on the scann ing glass, preventi ng prop er scanning of documents for transmission . To remove the condensation, turn on the power and wait approximately two hours before usin g the machine.

Connections

Handset

Connect the handset as shown and pla ce it on th e handset r est.

♦ The ends of the handset cord are identical, so they will go into

either jack.

Make sure the handset cord goes into the jack marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Power c or d

Plug the power cord into a 120 V, 60 Hz, grounded (3-prong) AC outlet.

Caution!

Do not plug the power cord into any other kind of outlet. This will damage the machine and is not covered under the warranty .

Connections

1. Installation

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Note: If your area experien ces a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

Connections

Telephone li ne c ord

Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall tel ephone jack.

TEL. SET

TEL. LINE

Be sure to insert the telephone line cord into the

TEL. LINE jack. Do not insert it into the TEL. SET jack!

Comments:

•• Your fa x is set for t ouc h-t one dia li ng. If you are on a pulse di al (rot ar y) li ne ,

you must set the fax for pulse dia ling by cha ngi ng Opt ion Sett in g 8. This procedure is desc ri bed in Cha pt er 8, Option Settings.

•• If you inte nd t o use a com put er fax mode m on the sam e phone lin e, you m ust

reset Optio n Setti ng 10 (Fa x Sig nal Rec ei ve ) to NO in orde r to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, Option Settings.

Trays

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Connections

1. Installation

Attach the ori ginal document sup port.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Connections

Extension phone (optional)

If desired, you can connect an extension ph one to the TEL. SET jack on the fax.

Remove the seal covering the TEL. SET jack.

Connect the extension p hone line to the TEL. SET jack.

TEL. SET

TEL. LINE

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 letter-size pages.

Note: If there is paper in the paper tray, pull the paper release plate forward and remove the paper before loading the imaging film.

Open the operation panel by gra sping the finger hold and pulling up.

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 100 letter-size pages.

1. Installation

Pull the green rele ase on the right side of the machine forward, and open the print compartment cover.

Loading the Imaging Film

If you are installi ng the imaging film for t he first time, go to Step 6.

Remove the imaging film cartridge from the print compartment (grasp the handle at the front of th e cartridge) and turn it over.

Remove the used film from the cartridge.

Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GR EEN GEARS!

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

•• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

1. Installation

•• If needed, pull the spools apart slightly to allow the gears to fit (the

band will stre tch).

Slot

Large gear

Protrusion

Loading the Imaging Film

Insert the la rge gear into the large holder on the imaging film cartridge (make sure i t clicks into place) , and then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.

Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment.

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Close the print compartment c over (press down on both sides to make sure it clicks into place), and then close the operation panel.

Click!

1. Installation

Load paper in the paper tray and then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initialized. To load paper, see the following section, Loading the Printing Paper.

FUNCTION

Display shows:

INITIALIZE FILM

When to replace the ima ging film

Replace the imaging film when the display sh ows:

FILM END

Use the following imagi ng film, whi ch is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START/MEMORY

Loading Printing Paper

You can load letter or legal size paper in the paper tray. The maximum number of sheets depends on the weight and siz e of the paper you are loading.

♦ Paper from 16 to 20 lbs. (6 0 to 75 g/m

Letter siz e : 60 shee ts Legal size: 30 sheet s

♦ Paper from 20 to 24 lbs. (7 5 to 90 g/m

Letter siz e : 50 shee ts Legal size: 25 sheet s

Fan the paper, and then tap the edge against a flat surface to even the stack.

Pull the paper release plate toward you.

Insert the sta ck of paper into the tray, pri nt side down.

•• If paper remains in the tray, take it out and combine it into a single

stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the the paper. Printing on the reverse side may result in poor print quality.

print side of

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving faxes or co pying documents, do not allow a large number of pages to accumulate in the output tray. This may obstruct the outlet and cause paper jams.

The fax has been se t at the factory to scale the size of received faxes to letter size paper. If you have loaded legal paper, you must change the paper size setting to legal. Press these keys:

1. Installation

FUNCTION

The display will show:

PAPER SIZE SET

Press 1 to select LETTER or 2 to select LEGAL.

LETTER LEGAL

1 2

The display will show:

COPY CUT -O FF

Press the STOP key to return to the date and time display.

STOP

Loading Printing Paper

Your fax has been set at the factory to print at normal contrast. Depending o n the type of paper you have loa ded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT .

NORMAL LIGHT

The display will show:

PAPER SIZE SET

Press the STOP key to return to the date and time display.

STOP

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

Important!

The law requires that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have your fax include this information automatically at the top of your fax messages.

3 key

Once you enter this information, it will automatically appear at the top of each fax page you send.

1. Installation

213

5 6

8 0

# key

STOP key

FUNCTION key

START/MEMORY key

Note: The imaging film and printing paper must be loaded before your name and fax number can be entered.

Press these keys:

The display will show:

FUNCTION

ENTRY MODE

Entering Your Name and Fax Number

Press the # key twice:

The display will show:

Press the START/MEMORY key.

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits

OWN NUMBER SET

START/MEMORY

ENTER FAX #

can be entered.

•• To insert a space be twe en digits, press the # key.

•• If you make a mistake, press the HOLD/SEARCH key to mov e

the cursor back to the mistake and then enter the correct number. The new numb er will replace the old number.

Example:

Press the START/MEMORY key to enter the fax number in memory.

START/MEMORY

The display will show: ENTER YOUR NAME

Cursor: A dark square mark in the disp lay that indicates where a number or letter will be entered.

Entering Your Name and Fax Number

Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

•• To enter two letters in succession that require the same k ey, press

the SPEAKER key after entering the first letter.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

1. Installation

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

SYMBOLS

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q =

R =

SPEED DIAL

REDIAL

HOLD/

SPEAKER

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}→←

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

Press the START/MEMORY key to save your name in memory.

START/MEMORY

The display will show:

Press the STOP key to return to the date and time display.

SECURITY SELECT

STOP

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

key

8 0

FUNCTION key

START/MEMORY key

STOP key

Note: The imaging film and printing paper must be loaded before the date and time can be set.

Press these keys:

FUNCTION

The display will show:

Press the * key four times.

The display will show:

Note: The fax is Year 2000 compliant.

ENTRY MODE

DATE & TIME SET

Setting the Date and Time

Press the START/MEMORY key.

START/MEMORY

•• The currently set date will appear in the display.

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

•• To correct a mista ke, press the SPEED DIAL key to move the

cursor back to the mistake, and then enter the correct number.

1. Installation

Example: January

Enter a two-digit number for the day ("01" to "31").

Example: the 5th

Enter the year (four digits).

Example: 1999

Enter a two-digit number for the hour ("01" to "12") and a two-digit number for the minute ("00" to "59").

Example: 9:25

Press the * key to select A.M. or the # key to select P.M .

9 91

A.M. P.M.

Setting the Date and Time

Press the START/MEMORY key to start the clock.

START/MEMORY

The display will show:

Press the STOP key to return to the date and time display.

DAY LIGHT SAVING

STOP

Daylight Saving Time

If desired, you can have the clock move forward and backward automaticall y at th e beginni ng and end of Dayli ght Savi ng Ti me. To turn on this funct io n, press the panel keys as foll ows:

Press these keys:

The display will show:

Press the * key three times.

ENTRY MODE

FUNCTION

The display will show:

Press 1 to turn on the Daylight Saving Time function, or 2 to turn it off.

The display will show:

Press the STOP key to return to the date and time display.

DAY LIGHT SAVI NG

YES

STORE JUNK #

STOP

Selecting the Reception Mode

Your fax has three modes for receiving incomin g calls and faxes: TEL mode:

Select this mode when you want to receive both phone calls and faxes on the line connected to the fax machine. All calls, including faxes, must be answered by pickin g up the fax machi ne’s han ds et or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on four rings and receive incoming faxes.

TAD mode:

Select this mode when you are out and want the built -in answerin g machine to answer all calls. Voice messag es will be recorded, and fax messages will be received automatical ly. ("TAD" is an acronym for "Telephone Answering Device". )

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

1. Installation

FAX

RECEPTION MODE key

213

5 6

8 0

RECEPTION MODE

FEB 1 10:30

TEL

TAD

FAX

TEL

TAD

FAX

TEL

TAD

Note: TAD mode cannot be sel ect ed unless a general outgoing message has been recorded as explained in Chapter 2.

For more informati on on r e ceivin g faxes in TEL and FAX modes, see Chapter 4, Receiving Documents. For more information on using TAD mode, see Chapter 2, Using the Answering Machine.

Volume Adjustment

You can adjust the volume of the speaker, handset, and ringer using the

UP and

DOWN keys.

213

5 6

8 0

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

When the display shows the desired volume level , press the SPEAKER key to turn off the speaker.

DOWN key

DOWN

UP key

SPEAKER

Volume Adjustment

Handset

Lift the handset.

Press the UP or DOWN key.

DOWN

When the display shows the desired

volume level, replace the handset.

Ringer

1. Installation

Display:

RECEIVER: HIG H

RECEIVER: MIDDLE

Press the UP or DOWN key. (Mak e sure the SPEAKER key ha s not been pressed and the h an dset is not lifted.)

•• The ringer will ring once at the

selected level, then the date and time will reappe ar in the display.

DOWN

If you selected RINGER OFF: OK?,

press the START/MEMORY key.

Display:

RINGER: HIG H

RINGER: MIDDLE

RINGER: LO W

RINGER:OFF OK?

START/MEMOR Y

Using the

Chapter

The UX-460’s built-in answering machine all ows you to receive both voice messages and fax transmis sio ns while you a r e out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Answering Mach ine

To use the answering machine, record an outgoing message an d then set the reception mode to TAD when you go out.

Machine

2. Answering

Example:

"Hello. You’ve reached the ABC company. No one is availabl e to take your call right now. Please le ave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Press these keys:

The display will show:

Press the # key.

The display will show:

T.A.D. SET T ING S

OGM RECORDING

FUNCTION

Press the START/MEMORY key.

Press 1 to select GENERAL. ( If you are recording a message for the Transfer function explained later in this chapter, press 2 for TRANSFER.)

Pick up the handset, press the START/MEMORY key, and speak into the handset.

•• The outgoing message can be up to

60 seconds long. The outgoing message for the Transfer function can be up to 15 seconds long.

Recording an Outgoing Message

START/MEMORY

GENERAL

TRANSFER

START/MEMORY

•• While recording, the display will

show the time remaining to record.

When finished, press the STOP key and then replace the handset.

Press the STOP key to return to the date and time display.

STOP

Recording an Outgoing Message

To listen to or erase an outgoing message

To listen to or erase an outgoi ng mes sage, fol low S teps 1 through 4 of the above procedure to select the message, and then press the PLAY/SK IP key to list en to it, or the DELETE key to erase it. To return to the date and t im e di splay, press the STOP key twice. Not e that the general outgo ing message cannot be erased. If you need to change it, simply repeat the recording procedure.

Note: If an extension phone is connected to the UX-460 , an outgoing message cannot be recorded, played, or deleted while the extens ion phone is being used (while LINE IS IN USE appears in the display).

Operating the Answering Machine

Activating the answ e ring mac hine

Activate the answering machine before you go out as follows: Press the RECEPTION MODE key

until the arrow in the display points to

RECEPTION MODE

TAD.

•• The outgoing message will play

(you can stop playback by pressing

FAX

the STOP key).

TEL

•• It will not be possible to set the

reception mode to TAD if a general

TAD

outgoing message has not been recorded.

When the reception mode is set to TAD, the UX-460 will answer incoming calls after two rings if it has received at least one incoming message, or after four rings if no messages have been received. (For more information, see Toll Saver in Remot e Opera tions in this chapter.)

Note: If the memory is full from messages previously recorded, MEMORY IS FULL will appear in the display. To set the reception mode to TAD, you must first erase some or all of the stored messages.

Note: In TAD mode, the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call. For this reason, if a caller pauses for this length of time while leaving a message, they will be cut off.

Machine

2. Answering

Operating the Answering Machine

Listening to received messages

When you return, the display wi ll show the number of messages recorded. Listen to the messages as follows:

Press the PLAY/SKIP key.

•• If you only want to listen to new

messages (messages not previously listened to), continue to hold the PLAY/SKIP key down for at least two seconds.

The messages will play.

•• As each message plays, the date and

time of recording will appear briefly in the display. If no messages wer e received , NO MESSAGES will appear.

PLAY/SKIP

•• To listen to a messa ge a second

time, press the REPEAT key before

REPEAT

playba ck of that message ends.

•• To move back to the previous

message, press the REPEAT key

REPEAT

within 3 seconds of the beginning of the current message.

PLAY/SKIP

•• To skip forward to the next

message, pr ess the PLAY/SKIP key.

Note: Playback will sto p if you receive a call, lift the handset, press the STOP key.

Operating the Answering Machine

Erasing re cei ved me ssa ge s

It is important to erase received messages after you listen to them to ensure that the memory does no t become full.

•• Erasing all messages : To erase all

messages, press and hold down the

DELETE

DELETE key for a t least 2 seconds.

•• Erasing a single message: To erase

only a single message, press the DELETE key while the message is being played.

Using the REC/MEMO key

You can use the REC/MEMO key to record telephone conversatio ns and messages for other users of the UX-460. These will be played back together wit h any inco mi ng mess ag es when the PLAY/ SKIP key is pressed.

•• Re cording messages: To record a

message, press the REC/MEMO

REC/MEMO

key for at least 1 second, and then pick up the handset, press the START/MEMORY key, and speak into the handset. When you have finished speaking, replace the handset or press the STOP key.

Machine

2. Answering

•• Recording phone conversat ions:

To record a phone conversation, hold down the REC/MEMO key during the conversation you want to record. When you are finished, release the key.

Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by pressing the panel keys as sho wn below.

♦ The dates and times are also shown in the Message List, which

can be pr inted out as described in Chapter 9.

Press these keys:

The display will show: T.A. D. SET T ING S

Press these keys:

The display will show:

Press the START/MEMORY key.

ICM CONFIRMATION

The number of messages recorded will appear in the display.

Press # or * one or more times to show the date and time of each of the messages.

•• The message number will appear

first, and then the date and time several seconds later.

FUNCTION

START/MEMORY

Press the STOP key.

Note: The recorded dates and times are cleared each time you erase the

messages.

STOP

Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message. If desired, you can change thi s setting to 15, 30, or 60 seconds.

Press these keys:

FUNCTION

The display will show: T.A. D. SET T ING S

Press these keys:

The display will show:

Press a numeric key to select the

ICM RECORD TIME

desired ICM recording time:

•• 1: 15 seconds

•• 2: 30 seconds

•• 3: 60 seconds

•• 4: 4 minutes

1 2 3 4

Press the STOP key.

STOP

Optional Answering Machine Settings

Fax reception on TAD failure

If the memory for recording incom ing messages becomes full while you are out, the answering machine will no longer be able to record messages. The ON TAD FAILURE setting is used to choose th e response of the machine to incomin g calls when this happens:

♦ Automatic fax reception NO: The UX-460 will answer after 20

rings, after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the UX-460 from a remote location, you can wait until it answers, listen to your mess ages, and then e ra se them (see Remote Operations in this chapte r).

♦ Automatic fax reception YES: The reception mode will switch to

FAX mode, allowing the UX-460 to contin ue to receive faxes automatically. With this setting, you can still use the remote commands to listen to your messages and erase the message memory (see Remote Operations in this ch apter).

Automatic fax reception is set to NO at the factory before shipping. If you want to set it to YES, press the panel keys as foll ows:

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn automatic fax reception on, or 2 to turn it off.

Press the STOP key.

T.A.D. SET T ING S

ON TAD FAILURE

FUNCTION

1 2

STOP

Optional Answering Machine Settings

Calling Party Control detection

When a caller hangs up, the central telephone exchange will issue a signal cal led a Call ing Party Cont rol (CP C) si gnal. The built -in answering machine has been set to detect this signal, and this allows it to immediately stop recording when a caller hangs up, thereby saving memory space and freeing you from having to listen to long periods of silence when you play back your mess ages.

However, if you ar e a subscrib er to such telep hone services as Call Waiting or Call Forwarding, sign als used by these services may b e mistaken for a CPC signal , causing t he ma chine to han g up during a call. In this case, follow the steps below to turn off CPC detection.

Note: CPC detection may not operate properly in some telephone exchanges. For this reason, periods of silence and/or telephone company signals may be recorded even if CPC detection is turned on.

Press these keys:

The display will show:

Press these keys:

The display will show:

Press "1" to turn CPC detection on, or "2" to turn it off.

Press the STOP key.

T.A.D. SET T ING S

CPC DETECTION

FUNCTION

STOP

Optional Answering Machine Settings

OGM only mode

If needed, you can turn off recording of incomi ng mes sages. In this case, your outgoing message will play, but callers will not be able to leave a message. (The machine will still receive faxes sent by autom atic di al in g. )

Press these keys:

The display will show:

Press 1 to turn on OGM only mode, or 2 to turn it off.

Press the STOP key.

OGM ONLY MODE

FUNCTION

STOP

Transfer Function

The Transfer function is used to make the UX-460 automatically call you at a specified number every time it receives an incomi ng message. This lets you hear your messages immedi ately after they come in , even when you are at a remote locat ion .

When you answer the telephone, you will hear your recorded message telling you that th e call is a transfer call. Enter "#", your remote code number, and "#". The answering machi ne will then pl ay ba ck your messages. You can also perform any of the remote operations described in the previous section.

Note: When you hang up after a transfer call, the UX-460 will not immediately resume normal operation. If you want the UX-46 0 to accept calls immediately after a transfer call, enter "*" twice before hanging up (if you want to hang up during message playback, first enter " 0" and " #" to stop playback, then enter "*" twice).

Programming the transfer number

Machine

2. Answering

To use the Transfer function, you must first gi ve the UX-460 t he number to call (the transfer number). This is done by pressing the panel keys as follows:

Press these keys:

The display will show:

Press these keys:

The display will show:

FUNCTION

T.A.D. SETTINGS

TRANSFER # ENTRY

Transfer Function

Press the START/MEMORY key.

Enter a transfer number (max. of 32 digits including pauses) by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

START/MEMORY

5 5 215 43

(Example)

STOP

START/MEMORY

Recording the transfer message

The transfer message plays when you answ er the telephone, and informs you that the call is a transfer call. It can be up to 15 seconds long. To record a transfer message, follow the steps described in Recording an Outgoing Message in this chapter. The followi ng is an exam p le:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote code number now."

Turning the Transfe r function on and o ff

Transfer Function

Press these keys:

The display will show: T.A.D. SET T ING S

Press these keys:

The display will show:

Press 1 to turn the Transfer function on, or 2 to turn it off.

Press the STOP key.

TRANSFER FUNC

FUNCTION

1 2

STOP

Machine

2. Answering

Override Ringing

This function allo ws selected c allers usi ng a ton e di al tel ephone to override the answering machine’s outgoing mes sage and cause the UX-460 to make a special ringing sound, alertin g you t hat th ey are calling. This is useful when you are near the machine but only want to talk with certain callers, taking all othe r calls on the answering machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit override code from their telephone. This code has been set to "009" at the factory. If you want to change it, press the panel keys as shown below.

Important!

•• Make sure the override code is differe nt from the remot e code used fo r

remote operations.

Press these keys:

The display will show:

Press these keys:

T.A.D. SET T ING S

The display will show: OVERRIDE CODE

Enter a 3-digit code number by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

FUNCTION

START/MEMORY

(Example)

STOP

Overriding the answ er ing ma c hine

Your callers should follow the steps bel ow to ov erride the answering machine.

Your caller calls the UX-460 from a tone dial telephone. When the outgoing message begins, they should press the "#" key on their telephone.

•• The caller will hear a short beep,

and the outgoing message will stop.

The caller should enter the override code and "#" by pressing the appropriate keys on their te lephone.

Override Ringing

Machine

2. Answering

•• If an incorrect code is entered, the

caller will hear four beeps. He or she must re-enter the correct code within 10 seconds or the line will be disconnected.

The UX-460 will make a special ringing sound. Pick up the hand set to answer the call. (Note that an extension telephone connected to the same line will not ring.)

•• If you do not answer within 30

seconds, the outgoing message will play again and the caller can then leave a message.

(Example)

Remote Operations

You can call the UX-460 from any touch-tone telephone and play back your messages using the remot e commands . You can also use these commands to change the reception mode and other settings.

Remote code numbe r

To perform remote operations, you must first program a remote code number. This number is used to prevent unauthorized people from listening to your messag es or changing the settings of your machine.

The remote code number has been set to "001" at th e factory. If you want to change it, press the panel keys as shown below.

Press these keys:

The display will show: T.A.D. SET T ING S

FUNCTION

Press these keys:

The display will show:

Enter a 3-digit number by pressing the number keys.

Press the START/MEMORY key and then the STOP ke y.

REMOTE CODE

2 2

START/MEMORY

(Example)

STOP

Toll Saver

When you call the UX-460 to listen to your messages, it will answer after two rings if it has received at least one messag e, or after four rings if it has not received any messages.

Remote Operations

This allows you to save money on telephone charges, particularly if you are calling long distance. If the machine does not answer after the second ring, you can simply hang up before it answers, saving yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off by following the steps below. In this case, the UX-460 will answer after the number of rings set with Opti on S etti ng 2 (see Chapt er 8), the ring setting for FAX reception mode.

Press these keys:

FUNCTION

The display will show: T.A.D. SET T ING S

Press these keys:

The display will show:

TOLL SAVER

Machine

2. Answering

Press 1 to turn Toll Saver on, or 2 to turn it off.

Press the STOP key.

STOP

Remote Operations

Retrieving your messages

Note: Y ou can also access the UX-460 for remote operation when the reception mode is set to FAX. In this cas e, call the UX-460, press the "#" key immediately after it answers (before you hear the fax tone), and then continue from Step 2 below.

Call the UX-460 from a touch-tone telephone. W hen your outgoing message begins, press the "#" key on the telephone.

•• You will hear a short beep, and the

outgoing message will stop.

Enter your remote code number and then # by pressing the keys on the telephone.

•• You will hear a series of beeps

equal to the number of messages recorded, or one long beep if four or more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

(Example)

•• If no messages have been received,

you will hear a short beep. You can either hang up, or perform any of the operations described in the following section Other remote operations.

While the messages are playing, you can do any of the following:

•• Repeat: To listen to a message a

second time, press "2" and "#" on the telephone be fore that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the curren t message.

Remote Operations

Machine

2. Answering

•• Skip forward: To skip for ward to

the next message, press "5" and "#" on the telephone.

•• Stop: To stop playback, press "0"

and "#" on the telephone. After this, you can enter any of the commands described in the following section, "Other remote operations".

•• Play new messages: To listen to

only your new messages, first stop playback by pressing "0" and "#", and then press "6" and "#".

•• Erase a message: To e rase the

message you are currently listening to, press "3" and "#" before it ends.

When you have finished listening to your messages, you can do any of the following:

•• Erase all messages: To erase all of

your messages, press "3", "3", and "#".

Remote Operations

•• Repeat playback: To listen to your

messages again, press "7" and "#".

•• Perform other operations: You

can enter any of the commands described in the following section, Other remote operations.

•• Hang up: If you do not erase your

messages first, they will be saved and any new messages will be recorded after them. If you want the UX-460 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is used, the UX-460 may not accept new calls for one or two minutes after you hang up unless you first press "*" twice).

Comments:

•• When a remot e command is accepted by the machine, you will hear one beep.

If an incorrect com mand is entered, you wi ll he ar four beep s. In th e latter case, re-enter the correct com m and.

•• When entering a com mand, do not pause longe r than 10 seconds betw ee n

each digit. If you do, a 4-beep error signal wil l be issued and the di gits entered up to that point w il l be di sregarded. In this case, re-enter the command from the beginning.

•• If y ou make tw o errors (causing tw o 4-bee p signals to be issued) w h ile

entering yo ur rem ot e cod e number, the line w i ll be disconn ec ted. T his prevents unautho riz e d peo ple from attempting to guess y o u r remote code num be r.

•• If you pause fo r longer than 10 second s before entering a command, you will

be disco n ne ct ed.

Remote Operations

Other remote opera tions

After listening to your messages, you can do any of the operations described below by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages a r e being played back. If you do not want to wait until playback end s to enter a command, first stop playback by p ressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

Machine

2. Answering

•• TAD mode: "8", "1", and "#".

•• FAX mode: "8", "2", and "#".

•• TEL mode: "8", "3", and "#".

Caution: In TEL mode, you will not be able to further change the reception mode.

Recording a new outgoing message

Press "4" and "*" on the t elephone.

(Example)

Remote Operations

When you he ar a short be ep, speak into the telephone to record the new message.

•• The message can be up to 15

seconds long. Af ter 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press "9", "1", and "#" on the telephone.

To turn Tr ansfer off: Press "9", "2", and "#" on the telephone.

Changing the transfer telephone number

Press "9", "0", and "#" on the telephone.

After you hear a short beep, enter the new telephone number. When finished, pr ess "#".

•• To insert a pause between any two

digits of the number, press "*".

(Example)

Recording a new tran sfer message

Press "9", "3", and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

•• The time for the transfer message is

fixed at 15 seconds. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Recording a "Memo"

Remote Operations

Machine

2. Answering

You can record a "memo" for yourself or other users of the UX-460. The memo will be played back when incoming messages are listen ed to.

Press "*" and "#" on the telep hone.

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press "0" and "#".

•• If the UX-460 detects a certain

period of silence, it will stop recording automatically.

Remote Operations

OGM only mode

To turn on OGM only mode, press "1", "1", and "#". (Your outgoing messag e will play, but callers will not be able to record a message. Faxes sent by automatic dialling will be received).

To turn off OGM only mode, press "1", "2", and "#".

Sending

Chapter

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the documen t feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a tim e:

Documents

Minimum size

148 mm

216 mm

Maximum size

3. Sending

Documents

140 mm

Minimum weight

52 g/m²

Loading se veral pages at once:

Minimum size

Minimum weight

148 mm

52 g/m²

140 mm

Maximum weight

Maximum size

Maximum weight

600 mm

157 g/m²

216 mm

297 mm

80 g/m²

Transmittable Document s

Note: Letters or graphics on the edges of a do cument will not be scanned.

5 mm

Letters in the shaded area will not be scanned.

4 mm

5 mm

Other restrictions

♦ The scanner cannot recognize yellow, greenish yellow, or light

blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents

before loading in the feeder . If these are not removed , they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, car bon backed, or easily smudged s hould be photocopied, and the copy loaded in the feeder.

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automaticall y feed into the machine sta rting from the botto m page.

♦ If you need to send or copy more than 10 pages, place the

additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

3. Sending

Documents

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading

edge of the document into the machine. The display will show :

READY TO SEND

Adjust the resolution and/or contrast setting (if desired) as explained in the section Resolution and Contras t, then dial the receiving machine as explained in Sending a Fax by Normal Dialing.

RESOLUTION

Loading the Document

Removi ng a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by gra sping the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for transmitting and copying a document. They are not effective for receiv ing a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD: Use STANDARD f or ordina ry docume n ts. This

setting gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings .

3. Sending

Documents

HALF TONE: Use HALF TONE for ph otographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

Resolution and Contrast

Load the document(s).

•• The document must be loaded

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display.

•• The first time you move through the

list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time yo u move through th e list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to trans mit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Sending a Fax by Norm al Dialing

Sending a Fax by Normal Dialing

With Normal Dialing , you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sen ding the fax. (If you presse d the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialing allows you to listen to the line and make sure the

other fax machine is responding.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

RESOLUTION

3. Sending

Documents

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine by pressing the number keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

TUV

WXYZ

Sending a Fax by Normal Dialing

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, ask them

to press their Start key (if you pressed the SPEAKER key, pick up the handse t to speak with them). This causes the receiving machine to issue a rec eption tone.

When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it.

•• When transmission is completed,

the fax will beep once.

Beep

START/MEMORY

Using the REDIAL ke y

You can press the REDIAL key to redi al the last number dialed. To send a document, proceed from Step 4 of Normal Dialing. Note that the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high-p itched tone

that the receiving machine sends to the transmitti ng machine to indicate that it is ready to receive.

Sending a Fax by Automatic Dialing

You can dial a fax or telephone num ber by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-di gi t number.

♦ To use Automatic Dialing, you must first store the full fax or

telephone number in your fax machine.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 45 Speed Dial numbe rs are av ailable.

Speed Dial numbers 01 through 05 are for Rapid Key (one-touch) Dialing.

3. Sending

Documents

Speed Dial numbers 06 through 45 are for dialing with the

SPEED DIAL key.

Attach the strip of Rapid Key labels above the Rapid Keys.

SPEED DIAL

1 1

START/MEMORY

SPEED DIAL key

213

5 6

8 0

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialing

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pr essing the number keys

FUNCTION

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(01 to 05 for Ra pid Key Dialing, 06 to 45 for Speed Dialing).

Enter the fax or voice number by pressing the number keys (max. of

(Example)

32 digits including pauses). (Note: A space cannot be entered.)

•• Press the SPEED DIAL key to clear a mistake.

•• If a pause is required bet ween any of the digits to access a spe ci al

service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Press the START/MEMORY key.

START/MEMORY

(Example)

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

START/MEMORY

the number will be used for Rapid Key Dialing, you can write the name on the appropriate Rapid Key labe l.

STOP

Step 3 or

Storing area codes and a cc es s codes

3. Sending

Documents

You can also store an area code or access code in a Rapid Key or Speed Dial number. To use thi s number to di al, see Chain Dialing in Chapter 5, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialing.

Sending a Fax by Automatic Dialing

Clearing numbe rs

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you wa nt to clear by pre ssing the

FUNCTION

FAX/TEL # MODE

number keys.

Press the START/MEMORY key.

Return to Step 3 to clear another number, or press STOP to exit.

Step 3 or

STOP

(Example)

START/MEMORY

Making change s

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial num be r for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display (St eps 4 and 6, respect ivel y).

♦ A lithium battery keeps automati c dialing numbe rs i n memor y

The machine uses a lithium bat te ry t o kee p au tom a ti c di al ing num bers and other program me d data in memory when the power i s turn ed off. Batte ry power is consumed prima rily when the powe r is off. With the power kept continuou sly of f, the life of t he batt er y is about 5 years. If the batte ry di es, have your dealer or retail er replace it. Do not try to rep lace it yourself.

Sending a Fax by Automatic Dialing

Rapid Key Dialing

If the number you want to dial has been stored for Automati c Dial in g as a Speed Dial number from 01 to 05, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the Rapid Key corresponding to

RESOLUTION

the desired Speed Dial number.

•• The name of the receiving party will

01 02 03

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

3. Sending

Documents

•• The docume nt will be automatically

transmitted once the connection is made.

Example: To dial Speed

Dial number 01, press Rapid Key 01.

Sending a Fax by Automatic Dialing

Speed Dialing

Speed Dialing can be used to dial any number that has been st ored for Automatic Dial ing .

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by pressing the number keys.

•• To enter numbe rs 1 through 9, first

enter 0 and then the number.

2 0

(Example)

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

START/MEMORY

Sending a Fax by Automatic Dialing

Direct Keypad Dialing

You can also enter a full number with th e number keys and th en press the START/MEMORY key to begin di ali ng. You c an use thi s method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if

RESOLUTION

desired.

3. Sending

Documents

Enter the number of the receiving machine by pressing the number keys.

•• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is correct, press the START/MEMORY key.

•• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter th e correct digit(s).

ABC

JKL

GHI

TUV

PQRS

STAR T/MEMORY

DEF

MNO

WXYZ

Sending a Fax by Automatic Dialing

Using the HOLD/SEARCH ke y

If you don’t remember the Rapid Key or Speed Dial number in whic h you have stored a particular fax number, you can se arch for the number by followi ng th e steps below. Once you have found the number, you can dial i t and transmit the load ed document by simpl y pressing the START/MEMORY key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the HOLD/SEARCH key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key below the marked letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you don’t remember the first

letter, go to Step 4 (you will scroll through the list from the beginning).

•• If a name wasn’t stored for the

number, press 0. This will ca use numbers, not names, to appear when you scroll.

RESOLUTION

HOLD/

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display.

•• If no names ha ve been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored a t all, NO DATA will appear.

Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.

Sending a Fax by Automatic Dialing

START/MEMORY

3. Sending

Documents

Automatic rediali ng

If you use automatic diali ng (in cludi ng Di rect Keypad Di alin g) and the line is busy, the machine wil l aut omat icall y redial th e number. The machine has been set at the factory to make 2 redialing attemp ts at intervals of 5 minutes.

♦ To stop automatic redialing, press the STOP key. ♦ If desired, you can change the number of times the machine

redials with Optio n Setting 4, and the interval at which redialing takes place with Option Setting 3. See Chapter 8, Option Settings.

Receiving

Chapter

Using FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

RECEPTION MODE

When the reception mode is set to FAX, the machine wil l automaticall y answer all calls on four rings and re ceive incom ing faxes.

4 rings Fax reception

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answ ers, you can

talk to the other party and/or receive a document as described in Using TEL mode.

TEL

FAX

TAD

Note: If you are using distinctive ring, the machine will answer incoming calls after two rings regardless of the setting of Option Setting 2.

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

FAX

TAD

When the reception mode is set to TEL, you must answer all calls using the fax machine’s hands et or an extensio n phon e connected to the same line.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIVING and then replace the handset.

Beep

RECEIVING

Documen ts

4. R e c eiving

Note: If you have set Option

Setting 10 (Fax signal receive) to NO, press the

START/MEM ORY

key to begin reception.

Receiving Documents

If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the

handset.

START/MEMORY

RECEIVING

Answering wi th an extens ion phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall jack), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, pre ss 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Comments:

Receiving Documents

•• Your fax will not accept the signa l to beg in rece pt ion (5

loaded in its feed er.

) if a document is

•• If you have set Option Set ti ng 10 to NO and hear a fax tone when you a nswer

the extension phone, you must press 5, *, and * if you are on a touch-tone phone, or walk ov er to the fax , pick up the handset , and press th e START/MEMORY key if you ar e on a pulse dia l phone.

•• The code used to activ ate fax rec ep tion fro m a touc h-t one exten sion phone

(5**) can be changed if de sir ed. See Opti on Se tt ing 5 (Tel/ Fax Remot e Number) in Chapter 8, Option Setting s.

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced by 55%. This will allow you to receive, for example, a 2-page document on one page (note that th is may not be possib le if the document pages are longer than your printing paper). To t urn on this function, foll ow the st ep s below.

Press these keys:

FUNCTION

Documen ts

4. R e c eiving

The display will show:

Press 1 to turn on the function, or 2 to turn it off.

The display will show:

Press the STOP key.

2 IN 1 PRINT

YES NO

1 2

PRINT CONTRAST

STOP

Receiving Documents

Reception Ratio

The fax has been set at the factory to automaticall y r educ e the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: A utomatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case , the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

Press 1 to turn automatic reduction on, or 2 to turn it off.

RECEPTION RATIO

AUTO 100%

1 2

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

If you selected AUTO, select the reception ra tio to be used in the event that the memory becomes full (automatic reduction is not possible when the memory is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Receiving Documents

Press the STOP key.

STOP

Substitute Reception to Memory

In situations where printing is not possi bl e, such as when your fax runs out of paper, the imaging film needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alte rnatin g wit h OUT OF PAPER, FILM END, or PAPER JAM. When you add paper, repl ace the imaging film, or clear the jam, the stored documents will automatically prin t out.

♦ If you received documents in memor y because the fax ran out of

paper, be sure to add pa per which is the same size as the paper

previously used. If not, the document print-out size may not match

the size of the printing paper.

Documen ts

4. R e c eiving

Making

Chapter

Your fax can also be used to make copies. Single and multipl e copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 10 pa ges.)

The display will sho w:

Copies

READY TO SEND

•• Set the resolution and/or contrast if

desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key. The display will show:

COPY MOD E

1: MULTI COPY

2: SORT COPY

START: COPY

♦ If you are only making one copy of the original (or of each

original) and don’ t want to make a reduction or enlargement setting, press the START/MEMORY key twice. Copying will begin.

♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting, press the START/MEMORY key and go to Step 5.

RESOLUTION

COPY/HELP

Press 1 (MULTI COPY) if you do not want the copies sorted. Press 2 (SORT COPY) if you want the co pies sorted .

Example of three copies each of three originals

Making Copies

SORT

MULTI

Originals

Sorted

(SORT COPY)

The display will show:

If you are making one copy per

ENTER # (01-99)

original, pre ss the START/MEMORY key. If you are making multiple copies per original, enter the number of copies per origina l (if the number is less than 10, enter a "0" before the number).

The display will show:

Set the amount of reduction or

COPY RATIO

enlargement by entering a number from 1 to 5 as shown below (or press the START/MEMORY key to automatically select 100%). Copying will begin. 1: AUTO (automatic size a djustment to match the size of the printing paper)

2: 50% 3: 100% (no reduction or enlargement) 4: 125% 5: 135%

Not sorted

(MULTI COPY)

Example: Nine copies per original

Example: 50%

Copies

5. Making

Making Copies

Note: If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happ ens, press the START/MEMORY key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printi ng paper, use the copy cut-off sett ing to select whether the remaini ng part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the r emaind er). To change the setti ng, follo w the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT -O FF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be printed on a second page).

The display will show:

INITIALIZE FILM

Press the STOP k ey to return to the date and time display.

YES

STOP

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialing: Enter the full

•• Rapid Key Dialing: Press the

Telephone Calls

telephone number with the numeric keys.

appropriate Rapid Key.

GHI

PQRS

ABC

JKL

TUV

SPEAKER

DEF

MNO

WXYZ

•• Speed Dialing: Press the SPEED

DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

Speak with the other party when they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

6. Making Phone Calls

Making Telephone Calls

Comments:

•• While the handset of the fax is lifted (off hook), an exten sion phone

connect ed dire ctly to the fax cannot be used to spea k wit h the oth er party.

•• The fax may interru pt a voice call rece ived on a n exten sion phone if the

recept ion mode is set to TAD and there is a pe rio d of sil ence during the conversa ti on. If you are on a touch -to ne ph one , you can pre ven t th is by pressing an y three keys on the phone imm edi atel y afte r you answer . (Note : Do not enter the code to activate fax reception: 5, *, *.)

Chain Diali ng

After lifting the handset, you can dial any comb inat ion of Normal Dialing, Rapid Key Dialing and Speed Dialing numb ers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, then dial the remainder of the number by pressing a Rapid Key, pressing numb er keys, or pr essin g the SPEED DIAL key and entering a two-digit Speed Dial number.

Using the HOLD/SEARCH k ey

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. F irst search for the numb er as described in Usin g the HOLD/SEARCH key in Sendin g a Fax by Automatic Dia ling in Chapter 2, then pick up the handset or press the SPEAKE R key. The number will be dialed automat icall y (do not press the START/MEMOR Y key).

Redial

The last number called can be redialed by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the han dset t o talk.

Making Telephone Calls

Hold

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pi ck up the handset. If you did not put the handset back in the cradle, press t h e HOLD/SEARCH key again to resume conversation.

6. Making Phone Calls

Chapter

Special Functions

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display t he name and numb er of the caller while the fax rings.

Important:

•• To use this function, you must subs cribe to a calle r identification

•• Your fax may not be compatible with some caller iden tific atio n

Press these keys:

The display will show:

Press the * key three times.

(Requires Subscription from Telephone Company)

service from your telephone company.

services.

FUNCTION

OPTION SETTING

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off. (If you selected 2 (NO), go to Step 7.)

If you selected 1 (YES), the display will show:

CALLER-ID

AREA CODE # MODE

YES

Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.)

SET

Caller ID

CLEAR

The display will show:

Enter the three digits of your area code.

Press the START/MEMORY key to store your area code.

The display will show:

Press the STOP key to return to the

ENTER AREA CODE

(Example)

START/MEMORY

COVER SHEET

STOP

date and time display.

•• Set Option Set ting 2 (Number of Rings t o Answer) to 2 or more rings

(see Chapter 8).

How Caller ID oper ate s

When you receive a call, the name and phone number of the caller will alternately appear in the display, beginnin g just before the second ring. The information wi ll conti nue to be displ ay ed unti l you pick up the handset, or unt il the fax answers automatic ally if it is in FAX mode.

Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will app ear.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Functions

7. Special

Caller ID

Displ ay messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No calle r information was received from your

telephone company. Make sure that the telephone company has activated your service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

OUT OF AREA The call was made from an area which does not

have a caller identification service, or the caller’s service is not compatible with that of your local phone company.

PRIVATE CALL Caller information was not provided by the

telephone company at the caller’s request.

Viewing the Call er ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consi st s of the name and numbe r of each caller, in the Caller ID List.

♦ After you have received 20 calls, each new call will delete the

oldest call.

Follow the step s below to view th e Caller ID List in the di spl ay . If desired, you can immediately di al a numb er when it app ears.

To print out the list, see Chapter 9, Printi ng Report s and Lists .

Press these keys:

The display will show:

REVIEWING CALLS

HOLD/

Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call.

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document and the n press the START/MEMORY key.

•• If you want to make a voice call,

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Caller ID

START/MEMORY

Press the STOP key when you have

STOP

finished viewing the list.

To delete calls from the Ca ll er ID lis t

If you want to delete a single call from the caller list, press the 0 key while the call appears in the display. If you want to delete all calls from the list, hold the 0 key down for at least 3 seconds while you are viewing any number in the list .

Priority Cal l

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated pho ne numb er. This lets yo u know immediatel y who is callin g wit hout having to look at t he disp lay. To use this function, enter the desi red phone num b er by follo wing the steps below (only one phone number can be entered).

Functions

7. Special

Caller ID

Press the keys shown at right. PRIORITY CALL # will appear in the display.

Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step

4.)

Enter the phone number, including the area code, by pressing the nu mber keys (max. of 20 digits).

Press the START/MEMORY key and then the STOP key.

FUNCTION

5 5 1

START/MEMORY

(Example)

STOP

3 5

Blocking voice calls

With Caller ID turned on, you can use the Ant i Junk Fax funct ion described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as fax receptions (th e Anti Junk Fax functio n normally only bl ocks f axes).

In this case, when a voice call or a fax transmission comes in from a number you hav e speci fied as a "Junk Num ber", your f ax will br eak the connection as soon as it receives the calling pho ne numb er from the caller ID service (before the second ring).

To use this function, set Opt ion Settin g 11 to YES as described in Chapter 8, Option Setti ngs, and then ente r the number in the Anti Junk Number List as explain ed in Blocking Reception of Unwanted Faxes in this chapter.

Note: This function canno t be used if you are using the Distinctive Ring function.

Distinctive Ring

(Requires Subscription from Telephone Company)

Important:

•• To use distinctive ring, you mus t subscrib e to a distin ctive ring

service from your local phone company. Do not turn on this function if you do not subscribe to a distin ctive ring service.

•• Your fax may not be compatible wit h some dist inct ive ring servic es.

Distinctiv e ring is a service offered by some local telephone companies whereby they assign an additional second nu mber to your regular single line. The second number rings differently from your normal number.

If you subscribe to a distinctive ring servic e, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second num ber as an exclusive f ax numb er.

To have your fax automatically answer when your second number is called, follow the st eps below:

Distinctive Ring

Press these keys:

The display will show:

Press these keys:

The display will show:

FUNCTION

OPTION SETTING

DISTINCTIVE RING

Functions

7. Special

Distinctive Ring

Press a number from 1 to 3 to select the ring pattern below that matches your second number’s ring pattern. Or, press 4 to have your fax automatically answer your normal telephone number. Press 5 to turn off the distinctive ring function.

RING PATTERN 1: Two short rings.

RING PATTERN 2: One short, one long, and one short ring.

RING PATTERN 3: Two short rings and one long ring.

STANDARD RING: Your standard (normal) ring pattern.

OFF SETTING: Turn distinctive ring off.

The display will show:

Press the STOP key.

Set the reception mode to FAX.

RECEPTION MODE

FAX SIGNAL RX

STOP

TEL

FAX

TAD

When using distinctiv e ring, you must set the reception mode of your fax to FAX. When your designated fax numb er is dialed, you r fax will automaticall y answer and begin receptio n after two rings. Not e that other devices on the same line will also ring until yo ur fax answers. If one of your other numbers is dialed, the fax will ring; however, it will not answer.

Note: If you are using an answering machine with your distinctive ring service, the answering machine must be connected to a separate wall jack. Do not connect it directly to your fax.

Broadcasting

This function allo ws you t o send th e same docu ment to as many as 20 different locations with just one operation. First sto re the document in memory, then enter the numbers of the receiving machines. The document will be transmitted t o each location .

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s). The display will show:

READY TO SEND

Press the START/MEMORY key and then 2.

START/MEMORY

Broadcasting

Dial the receiving machines (maximum of 20) using one or both of the following methods:

•• Enter one or more Speed Dial

numbers by pressing the number keys.

•• Press one or more Rapid Keys.

Press the START/MEMORY key.

••

Set the resolution and/or contrast if desired.

01 02 03

START/MEMORY

RESOLUTION

(Example)

Functions

7. Special

Broadcasting

Press the START/MEMORY key. Transmission will begin.

•• A Transaction Re port is

automatica lly printed out after Broadcasting is completed. Check the "Note" column of the r eport to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

STAR T/MEMORY

Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmis sions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Cover Sheet

Follow the steps below to turn on the cover sheet function . Once the cover sheet function is turned on, cover sheets will be included wit h all tranmissi ons until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys: The display will show:

COVER SHEET

Functions

7. Special

Cover Sheet

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off.

The display will show:

AUTO PRINT OUT

YES NO

Press the STOP key to return to the date and time display.

STOP

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is onl y effective for one transmission .

Load the document(s).

•• The document must be loaded

before a message can be selected.

•• The cover sheet function must be

turned on.

Press these keys: The display will show:

COVER SHEET HEAD

FUNCTION

Sharp UX-460 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual