Sharp UX-370 User Manual

Making Telephone Calls

Comments:

•• While the handset of the fax is lifted (off hook), an exten sion phone

connect ed dire ctly to the fax cannot be used to spea k wit h the oth er party.

•• The fax may interru pt a voice call rece ived on a n exten sion phone if the

recept ion mod e is set to A.M. and there i s a period of silence durin g the conversa tion. If you are on a tone dial phone, you can preve nt this by pressing an y three keys on the phone imm edi atel y afte r you answer . (Note : Do not enter the code to activate fax reception: 5, *, *.)

Chain Diall ing

After lifting the handset, you can dial any comb inat ion of Normal Dialling, Rapid K ey Dialling and Speed Dialli ng numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, th en dial t he remainder of the number by pressing a Rapid Key, pressing num ber key s, or pressing t he SPEED DIAL key and entering a two-digi t Spe ed Dial num ber.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Usi ng th e SEARCH/R key in Sen din g a Fax by Automatic Dia ll ing in Chapter 2, then pick up the han dset or press th e SPEAKER key. The number will be dialled aut omat icall y (do not press the START/ MEMORY key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the han dset t o talk.

Making Telephone Calls

Issuing tone signa ls

If you are on a pulse dial line, you c an use the "*" key to temporarily issue tone signals when you press t he numeric keys. This allo ws you to use certain telephone services which require entering tone signals.

When you need to enter one or more tone sign als, pr ess the "*" key and then press the appropriate numeric keys.

To change back to pulse mode, simpl y hang up (the diall in g mod e automatic ally changes back to the sett ing of Option S etting 9 when you hang up).

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

♦ Making enquiry calls: During a call, you can put the other party

on hold, make a further call to a third party, and then go back to your original caller.

♦ Transferring calls: You can transfer a call to another number on

the same PBX without operator assistance.

Your fax is also fully compatibl e with British Telecom Network Services and Telecom Eireann Phone Plus Services an d can be used in conjunction with any facili ty that requires a recall command .

Note: To perform PBX operations, Option Setting 15 must be set to the appropriate recall mode for your PBX (see Chapter 8, Optional Setting s). Check your PBX manual or consult your supplier for the correct recall mode. If you are using British Telecom Network Services or Telecomm Eireann Phone Plus Services, Option Setting 15 must be set to time-break recall. (This is the initial factory setting).

5. Making Phone Calls

Making Telephone Calls

Making enquiry calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call will be transferred.

•• If the other party does not answer,

press the SEARCH/R key again to return to the original caller.

Answering

Chapter

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine’s TEL. SET socket. This will allow you t o receive both voice messages and faxes when you are out.

♦ Important: If the answering mac hine is not connecte d to the

Remove the seal covering the TEL. SET socket.

Machine Connection

extension telephone socket on the fax as shown, the set-up will not operate correctly.

Connect the answering machine’s telephone line plug to the TEL. SET socket using the extension telephone socket adaptor provided.

♦ Eire: Insert the plug of the answering machine line dir ectly into

the TEL.SET socket .

TEL. SET

TEL. LINE

To answering machine’s telephone line socket

Machine

6. Answering

Activating the Answering Machine Hookup

Changing the outgoing message

The outgoing message (OGM) of your answering machi ne shoul d be changed to inform callers who want to send a fax to press their Start key. For exampl e, your message mig ht go as follows :

"Hello. You’ve reached the ABC company. No one is availabl e to take your call right now. Please le ave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

•• It is advisabl e to kee p the lengt h of the m essa ge under 10 sec ond s. If it is too

long, you may have difficulty receiving faxes sent by automatic dialling.

•• Your callers can even leave a voice message and send a fax message on the

same call. Modi fy you r outgoing message to exp lain that they can fi rst l eave a voice message, and then press their Start key to send a fax.

Using the Connection

Set the reception mode of your fax to A.M. by pressing the RECEPTION MODE key.

RECEPTION MODE

Set your answ ering machine to auto answer.

•• Your answering machine must be set to a nswer on a maximum of

TEL

TEL/FAX

FAX

A.M.

two rings. If not, you may not be able to receive faxes sent by automatic dialling.

•• If your answering machine ha s a toll saver function, make sure that

it will answer by the fourth ring.

Activating the Answering Machine Hookup

Note: If your answering machine has a remote retrieval function, make

sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see Chapter 3, Receiving Documents). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

How answering machine mode operates

While you are out, all of your incoming call s will be answered by the answering machine and its outgoing message will play. Voic e callers can leave a message. During this time, your fax will qui etly moni to r the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin receptio n.

♦ If the connection is not good or there is noise on the line, the

answering machine and/or fax machine may not respond properly.

♦ The call counter on your answering machine may indicate that

voice messages were received, when only fax messages were received.

Note: To prevent the fax from taking over the line and beg inning

reception if you call in from an external phone or answ er on an extension phone, press any three keys (other than the code to activat e fax reception, "5", "*", and "*") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX/TEL, FAX, or TEL!

Machine

6. Answering

Activating the Answering Machine Hookup

Optional A.M. Connection Settings

If necessary, you can use the following sett in gs to improve th e response of the answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this settin g depending on the discon ne ct time of your answering machine.

♦ Some answer ing machines may have unusually fast disconn ec t

times (equal to or very slightly less than 4 seconds) , which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds.

♦ If the fax machine is interrupting callers before they can leave a

message, try a longer Quie t Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

To change the Quiet Detect Time setting, reset Option S ett ing 11 as explained in Chapte r 8, Option Settings.

Note: Quiet Detect Time can be turned off by entering "00" for the

time. Note, however, that the fax machine will not be able to receive faxes sent manually by Normal Dialling.

Activating the Answering Machine Hookup

Select Au to Rece ive

When this function is turned on, your fax will answ er the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you wil l receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, reset Option Settin g 14 as explained in Chapter 8, Option Sett in gs.

Note: When this function is turned on , make sure that the answering

machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Quiet Detect Start Timing

This setting can be used to delay th e start of the Quiet Detect Time function. For exampl e, if you want to insert a pause at the beginnin g of your answering machine’s outgoin g message to ensure clear detection of fax signals, you can use this settin g to delay the start of silence detection so that the pause wil l not cause the fax to take over the line.

Quiet Detect Start Timin g has been turned off at the factory. If you want to use this function, turn it on by resetting Optio n Set ting 12 to the desired delay time (1 to 15 seconds). This procedure is explained in Chapter 8, Option Settings. As a general guide, the delay time should be slight ly longer than t he pau se before the outgoi ng m essage.

Off Hook Hold

This setting can be used to make the fax autom aticall y take over the line and attempt reception after a set number of seconds.

For normal operation , we recommend that you do not turn this function on; howev er, if you ar e having tro ubl e receivin g faxes in A.M. mode, yo u can try various t im e settings t o se e if it helps. Turn the function on by setting Option Settin g 13 to the desired number of seconds (1 to 255 seconds). This procedure is explained in Chapter 8, Option Setting s.

Machine

6. Answering

Special

Chapter

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display t he name and numb er of the caller while the fax rings. availabl e.

Important:

•• To use this function, you must subs cribe to a calle r identification

•• Your fax may not be compatible with some caller iden tific atio n

•• Caller ID may not function if th e machine is connect ed to a PBX.

Functions

service from your telephone company.

services.

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

The display will show:

OPTION SETTING

CALLER-ID

COVER SHEET MODE

FUNCTION

YES

Caller ID

Press the STOP key to return to the

STOP

date and time display.

♦ Set Option Setting 3 (Number of Rings to Answer) to 2 or more

rings (see Chapter 8).

How Caller ID oper ate s

When you receive a call, the name and/o r phone number of the call er will alternately appe ar in the display, beginni ng ju st before the second ring. The informat ion will continue to be displayed until you pick up the handset, or until the f ax answers aut omat icall y if it is in FAX mode.

Note: At present most caller-id equipped teleph one networks only supply the caller’s number, t herefore the caller’s name will only appear providing that the caller’s name and number have been programmed i nto memory.

Display example:

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller information is not available.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated yo ur service.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

WITHHELD Caller information was not provided by the

telephone company at the caller’s request.

Functions

7. Special

Caller ID

Viewing the Call er ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consi st s of the name and numbe r of each caller, in the Caller ID List.

♦ After you have received 20 calls, each new call will delete the

oldest call.

Note: At present most caller-id equipped telephone netwo rks only supply the caller’s number, therefore the caller’s name will only appear providing that the caller’s name and numbe r have been programmed into memory.

Follow the step s below to view th e Caller ID List in the di spl ay . If desired, you can immediately di al a numb er when it app ears.

To print out the list, see Chapter 9, Printi ng Report s and Lists .

Press these keys:

The display will show:

Press the * key to scroll through the list from the most recent call, or the key to scroll through the list from the oldest call.

REVIEWING CALLS

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document an d t hen pres s t he START/MEMORY key.

•• If you want to make a voice call,

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Press the STOP key when you have finished viewing the list.

Caller ID

START/MEMORY

STOP

To delete calls from the calle r lis t

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Cal l

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated pho ne numb er. This lets yo u know immediatel y who is callin g wit hout having to look at t he disp lay. To use this function, enter the desi red phone num b er by follo wing the steps below (only one phone number can be entered).

Functions

7. Special

Caller ID

Press the keys shown at right.

FUNCTION

PRIORITY CALL # will appear in the display.

Press 1 to enter a number, or 2 to cle ar a number. (If you pressed 2, go to Step

4.)

Enter the phone number, including the area code, by pressing the number keys

5 5 5 1

(max. of 20 digits).

Press the START/MEMORY key and then the STOP key.

START/MEMOR Y

Note: This facility will not work if the calli ng party has instructed th e telephone network to withhol d thei r Caller ID information.

3 4

(Example)

STOP

Blocking voice calls

With Caller ID turned on, you can use the Ant i Junk Fax funct ion described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you hav e speci fied as a "Junk Num ber", your f ax will br eak the connection as soon as it receives the calling pho ne numb er from the caller ID service (before the second ring).

To use this function, set Opt ion Settin g 17 to YES as described in Chapter 8, Option Setti ngs, and then ente r the number in the Anti Junk Number List as explain ed in Blocking Reception of Unwanted Faxes in this chapter.

Note: This function wil l not blo ck a call from a numb er which has been entered into the ma chine as the Pri orit y Call num ber.

Broadcasting

This function allo ws you t o send th e same docu ment to as many as 20 different locations with just one operation. First sto re the document in memory, then enter the numbers of the receiving machines. The document will be transmitted t o each location .

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s). The display will show:

READY TO SEND

Press the START/MEMORY key and then 2.

START/MEMORY

Broadcasting

Dial the receiving machines by using one or both of the following methods. (a maximum of 20 stations can be selected).

•• Enter one or more Speed Dial

numbers by pressing the numeric keys.

•• Press one or more Rapid Keys.

Press the START/MEMORY key.

Set the resolution and/or contrast if

••

desired.

01 02 03

START/MEMORY

RESOLUTION

(Example)

Functions

7. Special

Broadcasting

Press the START/MEMORY key. Transmission will begin.

•• A Transaction Report is

automatica lly printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locatio ns are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START/MEMORY

Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmis sions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Cover Sheet

Follow the steps below to turn on the cover sheet function . Once the cover sheet function is turned on, cover sheets will be included wit h all tranmissi ons until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys: The display will show:

COVER SHEET MODE

Functions

7. Special

Cover Sheet

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off.

The display will show:

AUTO PRINT OUT

YES NO

Press the STOP key to return to the date and time display.

STOP

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is onl y effective for one transmission .

Load the document(s).

•• The document must be loaded

before a message can be selected.

•• The cover sheet function must be

turned on.

Press these keys: The display will show:

COVER SHEET HEAD

FUNCTION

Select a message by entering a number from 1 to 4:

1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

Cover Sheet

(Example)

Functions

7. Special

Batch Page Numbering

You can change the page numbering of the transmit ted docum ent from simple numbering ("P.0 1", "P.02" , etc.) to batch numberi ng, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/ 05" , "P.02 /05 ", etc.). This allows the receiver to check for missing pages.

Load the document(s).

•• The document must be loaded

before batch page numbering can be set.

Press these keys: The display will show:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages ("01" to "99") by pressing the number keys.

•• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and transmit the document.

Example: Eight pages

Batch Page Numbering

Comments:

•• If you nee d to cancel a batch num ber entry, remove the do cum e nt fr om the

feeder or press th e STOP key.

•• If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display . PAGE E. will also appe ar in the NOTE colum n of the Transac ti on Re port if it ha s bee n set to print out.

Functions

7. Special

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function all ows you to block recepti on of faxes from parties which you speci fy . This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by set ti ng Opt ion Settin g 17 to YES as explained in Chapter 8, and then ent er the fax numb ers from which you do not want to receive faxes as shown below.

Comments:

•• Up to 5 numbers can be entered in the Anti Junk Num be r List .

•• The Anti Junk function will not operate for a number which has also been

stored as a Priori ty Ca ll num be r.

•• To clear a number from the Anti Junk Number List , you need to know the

1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print out the Anti Junk Numbe r L ist as expla ined in Chap ter 9.

Press the keys shown at right. STORE JUNK # will appear in the display.

FUNCTION

Press 1 to store a number in the Anti Junk Numbe r List, or 2 to clear a

number from the list.

Storing: Enter a 1-digit number from 1 to 5. This number identifies the fax/voice number you will store in the next st e p. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

SET CLEAR

(Example)

Enter the full number you want to block (max. of 20 digits).

Press the START/MEMORY key.

Blocking Reception of Unwanted Faxes

(Example)

START/MEMORY

Return to Step 3 to enter (or clear) another number, or press STOP to exit.

STOP

Step 3 or

Functions

7. Special

Sending Documents From Memory

With this function, the original document is scanned immediatel y, stored in memory, and then transmit ted once the connecti on to the receiving machine is made. This is convenient when transmittin g to places where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations. After transmission, the document will be cleared from memory.

♦ Only one memory transmission can be set at a time. ♦ The amount of memory curre ntly occupied appears as a

percentage in the display while the document is being scanned.

Load the document(s). The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the START/MEMORY key and then 1.

The display will sho w:

ENTER STATION #

RESOLUTION

START/MEMORY

Enter the number of the receiving machine using one of the following methods:

Sending Documents From Memory

01 02 03

•• Press a Ra pid Key.

•• Press the SPEED DIAL key and

enter a Speed Dial number.

•• Enter a full telephone number by

pressing the number keys.

Press the START/MEMORY key if you entered a Speed Dial number or a full number.

•• The document will be scanned and

START/MEMOR Y

stored in memory. Your fax will then dial the receiving machine and transmit the document (redialling will be done automatically if necessary).

If the memory becomes full...

If the memory becomes full while the docum en t is being scanned, MEMORY IS FULL will app ear in the dis play.

(Example)

♦ Press the START/MEMORY key if you want to transmit the

pages which have been stored up to that point in memory . The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Functions

7. Special

Polling (Requesting a Fax Transmission)

Polling allows you to call anoth er fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, ini ti ates the transmission. You can use your machine to both poll and be polled by ot hers.

To use the polling function , you mus t first set Rapi d Key 05/POLL fo r use as a polling key. This is done by ch angin g Opti on S ett ing 18, as described in Chapter 8, Option Settings. (Note that when Rapid Key 05/POLL is set as a polling key, it c annot be used for Rapid Ke y Dialling.)

Requesting transm iss ion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key.

Dial the fax machine you want to poll using one of the following methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

•• Press the SPEED DIAL key and

enter a 2-digit Speed Dial number.

•• Enter the full number using the

numeric keys.

Press Rapid Key 05/POLL.

•• If you used the handset, replace it

when POLLING appears in the display. Reception will begin.

05/POLL

GHI

PQRS

(Example)

ABC

DEF

JKL

MNO

4 7

TUV

WXYZ

Polling (Requesting a Fax Trans mission)

Being polled (polling standby)

To let another fax machine poll your machine, si mp ly set the reception mode to FAX, and load the docum ent(s) to be sent .

Transmission will take place when the other fax machine calls your machine and activates polling. Aut omat ic reception is poss ible whilst your fax is on polling standb y.

Polling security

Polling Security allo ws you t o preven t unauthori zed po ll ing of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine’s list of permitted fax num bers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identificati on.

To use Polling Security, follo w the steps below to turn the function on, and then enter permitt ed numbers as sho wn on th e followi ng page.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key three times. SECURITY SELECT will appear in the display.

Press 1 to turn polling secu rity on, or 2 to turn it off.

Press the START/MEMORY key and then the STOP key.

FUNCTION

START/MEMORY

Functions

7. Special

STOP

Polling (Requesting a Fax Transmission)

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine’s l ist of permit ted numbers.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key four times. PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear a number.

Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Ste p 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START/MEMORY key.

Return to Step 4 to enter (or clear) another number, or press STOP to exit.

6 2 1 3

START/MEMORY

Step 4 or

(Example)

STOP

Timer Operations

The Timer function allows you to set a transmiss ion and/or pol li ng operation to be performed automatically at a time you specify. One transmission ope ration and one polling operation can be set at the same time, and the times th ey will be performed can be specified up to 24 hours in advance.

As an example, you can use this function t o take advantage o f off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODE w ill appear in the display.

FUNCTION

Press # to set a transmission operation (SEND MODE), or * to set a polling operation (POLLING MODE).

Press 1 to select SET.

Enter the time at which you want the operation to take place in 24-hour format (2 digits for the hour and 2 digits for the minute).

Press the START/MEMORY key.

START/MEMORY

Example: 9:25

Functions

7. Special

Timer Operations

Enter the Speed Dial number of the receiving fax machine.

•• If this is a polling op era tion, go to

Step 9.

Press the START/MEMORY key.

Adjust the resolution and/or contrast if

START/MEMORY

RESOLUTION

(Example)

desired (skip to the next step if you don’t want to change settings).

Press the START/MEMORY key and then the STOP key. If this is a

START/MEMORY

transmission operation, load the document in the feeder sometime before the specified time of transmission.

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right.

FUNCTION

TIMER MODE w ill appear in the display.

STOP

Press # to cancel a transmission operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the START/MEMORY key and then the STOP key.

STOP

START/MEMORY

Chapter

Option

Settings

The option setti ngs let you custom ise you r fax to better suit your needs. An initial sett in g has been made for each option at th e factory. You can change a setting by following th e steps described for each option below.

FUNCTION

Firs t press

FUNCTION and 4,

then press scroll through the options.

# or

Setting 1: FINE RESOLUTION PRIORITY

This opti on set s the def aul t resolution (the resol ut ion used if a setting is n ot made with the RESOLUTIO N key) for t ran smi tt in g docum ent s. Press 1 (YES) to set the default resolutio n to FINE, or 2 (NO) to set it to STANDARD.

• Initial setting: 2

FUNCTION

Display will show:

FINE PRIO RI TY

Option Settings

YES NO

GRAY SCALE LEVEL

STOP

Setting 2: GREY SCALE SETTING

This sets the gre y sca le used fo r the HALF TONE resolution sett in g. Press 1 for 16 levels (this gives lower qualit y and fast er transmission) or 2 for 64 levels (this gi ves hi ghe r qua lity and sl ower transm issi on).

• Initial setting: 2

FUNCTION

16 64

Press

NUMBER OF RINGS

until display shows:

GRAY SCALE LEVEL

STOP

Option Settings

Setting 3: NUMBER O F RINGS AUTO RECEPTIO N

This sets the number of rin gs your fax allows bef ore answerin g an inco mi ng call in FAX and TEL/FAX reception modes. Enter any number from 1 to 5.

• In itial s e tting : 1

FUNCTION

Press

until display

NUMBER OF RINGS

shows:

Enter a num ber from

1 to 5

RECALL INTERVAL

STOP

Setting 4: RECALL INTERVAL

This set s the amount of tim e you r fax will wai t betwe en a uto mati c redials when the line is busy. Enter 01 for 1 minute, 02 for 2 minute s, e tc ., up to a maxim um of 15 minutes.

• In itial s e tting : 05

FUNCTION

Press

until display

RECALL INTERVAL

shows:

Enter a num ber from

01 to 15

RECALL TIMES

STOP

Setting 5: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from 00 to 04. (I n Ei re , enter any num be r from 00 to 03).

• In itial s e tting : 02

FUNCTION

Enter a num ber from

00 to 04

Press

TEL/FAX REMOTE #

until display shows:

RECALL TIMES

STOP

Option Settings

Setting 6: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connect ed t o the same line as th e fa x, you ca n m ake the fax begi n reception by pressing 5, *, and * on the phone. Use this sett in g if you want to use a number ot her tha n 5 to begin fax reception. You can enter any number from 0 to 9.

• Initial setting: 5

FUNCTION

Enter a num ber from

0 to 9

Press

REMOTE RECEPTION

until display shows:

TEL/FAX REMOTE #

STOP

Setting 7: REMOTE RECEP TIO N SELECT

If you don’t intend to use the above TEL/FAX REMOTE NUMBER, you can turn detection of the number off. This wi ll ensure th at the fax neve r mi sta ke nly attempts to beg in rece ption if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you a re talkin g on an extension ph one . Press 1 to turn detection on, or 2 to turn detectio n off.

• Initial setting: 1

FUNCTION

YES

Press

until display shows:

TRANSACTION LIST

REMOTE RECEPTION

STOP

Option Settings

Setting 8: TRANSACTION REPORT PRINT SELECT

This sets th e co ndi ti on for prin ti ng out a Tran sac ti on Re port . Enter a number from 1 to 5 as follow s:

1 (ALWAYS PRINT): A report will be printed after each transmission,

reception, or error.

2 (ERR/TIMER/MEM ): A report will be printed after an error, timer

operation, or memory operation.

3 (SEND ONLY): A report will be printed only after a transmission. 4 (NEVER PRINT ): A report will never be printed. 5 (ERROR ONLY): A report will be printed only after an error occurs.

• Initial setting: 3

FUNCTION

Ente r a nu m b er from

1 to 5

Press

DIAL MODE

until display shows:

TRANSACTION LIST

STOP

Option Settings

Setting 9: DIAL MODE

This sets the mo de of diall ing . Pre ss 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

• Initial setting: 1

FUNCTION

Press

until display

DIAL MODE

shows:

TONE

PULSE

PSEUDO RING DUR.

STOP

Setting 10: PSEUDO RING ING DURATION

This sets the dura ti on of pseud o ringin g when the rec eptio n mo de is set to TEL/FAX. Enter a numb er from 1 to 4 as follows:

Eire: Settings 3 and 4 are not available. 1 (15 SEC.): 15 seconds 2 (30 SEC.): 30 seconds 3 (60 SEC.): 60 seconds 4 (120 SEC.): 120 seconds

• Initial setting: 1

FUNCTION

Enter a number from

1 to 4

Press

QUIET DETECT TM.

until display shows:

PSEUDO RING DUR.

STOP

Setting 11: QUIET DETECT TIME

When an answering m ac hin e is conne ct ed to the fax, the fax will tak e over th e line and be gin rec eption if it de te ct s a certain durati on of s i le nce aft er the answering mac hin e answers a call. This se ts th e durat ion of silenc e (in seconds). Enter a number from 01 to 10, or enter 00 to turn off the function.

• Initial setting: 04

FUNCTION

Press

until display

QUIET DETECT TM.

shows:

Enter a number from

00 to 10

QUIET START TIME

STOP

Option Settings

Setting 12: QUIET DETECT START TIM ING

This setting can be used to delay the sta rt of the Quie t Detec t Time func tion used for an answering mach ine connec ti on. E nter a 2-dig it number equal to the desired num be r of sec ond s of the del ay (01 to 15), or en ter 00 for no del ay . (See Chapte r 6 for mor e deta il s.)

• Initial setting: 00

FUNCTION

Press

until display

QUIET START TIME

shows:

Enter a num ber from

01 to 15

OFF HOOK HOLD

STOP

Setting 13: OFF HOO K HOLD TIM E

This setting c an be used to make the fax autom at ical ly take over the line a set number of second s aft er an answeri ng m achin e conne ct ed to the fax answers. Set the number of seconds by enteri ng a 3-di git num be r (001 to 255), or enter 000 to turn off the function. (See Chap ter 6 for m ore det ails.)

• Initial setting: 000

FUNCTION

Enter a number from

001 to 255

Press

SELECT AUTO RCV

until display shows:

OFF HOOK HO LD

STOP

Option Settings

Setting 14: SELECT AUTO RECEIV E

Press 1 to have the fax answer a call if an answering m achi ne conne ct ed to the fax does not answer withi n 5 rings. Press 2 to turn the func tion of f. (See Chapter 6 for more details.)

• Initial setting: 2

FUNCTION

YES NO

Press

PBX RECALL

until display shows:

SELECT AUTO RCV.

STOP

Option Settings

Setting 15: PBX RECALL

This sets the recall mode used for transf err ing calls on a PBX or utilisi ng BT Network servi ces. Re fe r to your PBX manu al or consult your suppl ier for t he correct sett ing if the fact ory se tt ing is ina ppr opri at e. E nte r 1 for earth re call , 2 for time brea k rec all, or 3 fo r no operation.

1: Earth 2: Time break recall 3: No operation

• Initial setting: 2

FUNCTION

Enter a num ber from

1 to 3

Press

FAX SIGNAL RX

until display shows:

PBX RECALL

STOP

Setting 16: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone after answering a call. If you use a comput er fax mode m on the same line, you must turn this fu nct io n off in orde r to prevent your fax from mista ken ly attempting t o recei ve docu ment s sent from the compu te r fax modem . Press 1 to turn the function on, or 2 to turn it off.

• Initial setting: 1

FUNCTION

YES NO

Press

JUNK # CHECK

until display shows:

FAX SIGNAL RX

STOP

Option Settings

Setting 17: JUNK NUMBE R CHECK

Press 1 to prevent re ception from fax nu mb ers e nte re d in the Ant i Jun k Number List. Press 2 to allow rece pt ion from all num be rs.

• Initial setting: 2

FUNCTION

Press

until display

JUNK # CHECK

shows:

YES NO

POLLING

STOP

Setting 18: POLLING

Press 1 if you want to use Rapid Key 05/POL L as a polling key. Press 2 if you want to use it as a regular Rapid Key.

• Initial setting: 2

FUNCTION

Press

YES NO

CALLER-ID

until display shows:

POLLING

STOP

Option Settings

Setting 19: CALLER ID

If you subscrib e to a caller ID service and want to use the Caller ID func ti on, press 1. To turn Ca ll er ID off, pre ss 2. (C al le r ID is explain ed i n mo re de ta il in Ca ll er ID in Cha pter 7.)

• Initial setting: 2

FUNCTION

Press

YES NO

COVER SHEET MODE

until display shows:

CALLER-ID

STOP

Option Settings

Setting 20: AUTO COVER SH EET

Press 1 (YES) to hav e th e fa x aut omatically generate a cover s he et and send i t as the last page of each transmissio n. Press 2 (NO) to tur n the functi on of f.

• Initial setting: 2

FUNCTION

Press

until display

COVER SHEET MODE

shows:

YES NO

AUTO PRINT OUT

STOP

Setting 21: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fa x aut om at ical ly prin t out an Acti vit y Re port onc e ev ery 30 operations. (T he list can sti ll be print ed ou t on dem and when desired.) Press 2 to turn automatic print-out off.

• Initial setting: 2

FUNCTION

YES NO

Display will

AUTO PRINT OUT

show:

FINE PRIORITY

STOP

100

Printing

Chapter

You can print out lists showing setti ngs and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Press these keys:

Reports and Lists

FUNCTION

Lists

9. Printing

The display will show:

Press the # key or the * key until the desired list appears in the display.

Press the START/MEMORY key.

Activi ty Repor t

This report shows informati on on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divi ded in to two pa rts: the TRANSMIS S IONS ACTIVITY REPORT, which sho ws inform ation on transm issio ns, and the RECEPTIONS ACTIVITY REPORT, which sh ows in formati on on receptions.

LISTING MODE

START/MEMORY

101

Printing Reports and Lists

♦ If Option Setting 2 1 (Auto Print Out) is set to YES, a report will

be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at an y time.)

♦ All information is erased afte r a report is printed out. If automatic

print-out is disabled and print-out has not been performed manually for 30 ope rations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headin gs

SENDER/ RECEIVER

PAGES Number of pages transmitted or received. NOTE

The fax num be r of th e ot her ma chi ne invol ved in t he tr a nsaction. In th e case of a transmission, the number dialled appears. In the case of a reception, the prog ramme d I D o f t he se ndi ng ma chin e a ppe ars. I f th is machi ne doe s n ot have an ID function, the communication mode will appear (for example, "G3").

OK - Transmission/reception was normal. P.FAIL - A power failure occurred. If you have power and the problem

persi sts , t ry a di ffe ren t ou tle t. I f ne ce ssar y, have an ele ct ric ian ch eck yo ur power lines.

JAM - A problem with the paper or original document occurred. Make sure

the paper or document is loaded properly. Make sure the operation panel is shut securely.

NO PAPER - You ran out of paper during rece ptio n.

102

COM.E-0 to COM.E-7 - A telephone line error prevented the transaction.

See

Line Error in Chapter 11.

CANCEL - Transmission was cancelled because the STOP key was

pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Timer List

This list shows the timer operations which are currently set.

Printing Reports and Lists

Lists

9. Printing

Telephone Numbe r Lis t

This list shows the fax and voice num be rs which have been stored fo r automati c di alling.

103

Printing Reports and Lists

Passcode List

This list shows setting s made for polling security, you r name and fax/telephone number as entered in the machine, and a sample of the header printed at th e top of every page you transmi t (HEADER PRINT).

Option Setting List

This list shows the current status of the option sett ing s.

104

Printing Reports and Lists

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk functio n.

Caller ID Lis t

This list shows informatio n about your most recent calls (maxi mum of 20 calls). (This list is only available if you are using the Caller ID function.)

Lists

9. Printing

105

Printing Reports and Lists

Print Setup List

This list shows the current status of the printing sett ings a ccessed by pressing the FUNCTION key and th e 6 key.

Transaction Report

This report is printed out autom aticall y afte r an operation is complete d to allow you to check t he result. The fax is set at th e factory to print out the report after every transmission, but you can change the setting to have it printed out under a variety of other condition s. This is done by changing Opti on Sett ing 8 as described in Chapter 8.

♦ The same headings appear in the Transaction Report as in the

Activity Report. See Activity Report in this chapter for an explanation of the headings.

♦ The Transaction report cannot be printed out manually.

106

Chapter

Fax print head

Clean the printing head frequently to assure optimum printing performance.

First unplug the telephone line, then unplug the power lead.

Pull the paper release plate for war d an d re move the pap er .

Maintenance

10. Mainenance

Open the operation panel (grasp the finger hold and pull up), and

then pull the release on the right side of the machine forward to open the print compartment cover.

107

Maintenance

Take the imaging film cartridge out of the print compartment and place it on a sheet of paper.

Wipe the print head and roller with isopropyl a lcohol.

Roller

Caution!

•• Do not use benze ne or thinne r. Avoid touc hi ng th e pri nt head wit h har d

objects.

•• The print he ad ma y be hot if your fa x mac hin e ha s just recei ved a large

number of documents. If this is the case, allow the print head to cool pr ior to cleaning.

108

Print head

Place the imaging film cartridge back in the print compartment.

Maintenance

Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.

Reinsert the paper in the paper tray and push the paper release plate back down.

10. Mainenance

109

Maintenance

Scanning glass and rolle rs

Clean the scanning glass and rollers frequent ly to ensure the quality of transmitted images and copies. Open th e operation panel (grasp th e finger hold and pull up), and wipe th e scanning gl ass and roll ers with a soft cloth.

♦ Make sure that all dirt and stains (such as correcting fluid) are

removed, as dirt and stains will cause vertical lines on transmitted images and copies.

♦ Adhesive cellophane tape is useful for removal of debris from the

rollers. (Take care not to leave any pieces of tape on the rollers.)

Document rollers

Caution: When wiping,

take care not to damage any of the protruding parts on the underside of the operation panel.

Scanning glass

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

•• Do not use benze ne or thinne r. These solvents may damag e or discolour the

machine.

110

Chapter

Troubleshooting

Problems and Solutions

Answering mac hine conne c tion

Problem Check and remedy

The answering mach in e connection does not oper ate properly.

•• Make sure your fax machine ’s recept ion mode is

set to A.M.

•• Make sure your fax machine ’s TEL. LINE socket

is connected to the wall socket. Make sure your f ax mach in e’s TEL. S E T sock et is connected to your answer ing mach ine’s telephone line socket (not the answeri ng machine’s extens ion phone sock et).

•• Make sure your answering machine’s ou tg oing

message is under 10 seconds.

•• Make sure that Opt ion Set ting 11 ( Q uiet Detect

Time) is set to thr ee or f our seconds (see Chapter 8).

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11.Trouble-

111

Problems and Solutions

Line error

Problem Check and remedy

LINE ERROR a ppears in the display and/or a transaction report is print ed out with COM. E- and a numbe r fr o m 0 to 1, 2, 3, 4, 5, 6, or 7 in t he NOTE column.

•• Try the transac tion again. If the er r or per sist s,

check the following:

•• Check the connection. The cord from the TEL.

LINE socket to the wall socket shou ld be no

longer than two meters.

•• Make sure there are no modem devices sharing

the same telephone line.

•• Check with the other party to make sure their f ax

machine is functioning prop er ly.

•• Have your telephone line check ed for line noise.

•• Try connecting yo ur fax to a different te lephon e

line.

•• If the problem still occurs, your fax m ac hine may

need service.

Dialing and transmission problems

Problem Check and remedy

No dial tone when you pick up the handset or pr ess th e SPEAKER key.

Dialling is not possible.

112

•• Make sure the hands et cor d is connect ed to th e

correct so cket. See Chapter 1.

•• Make sure the power cor d is proper ly plugg ed

into a power outlet.

•• Make sure that the teleph one line is pr operl y

connected to both the TEL. LINE socket and the wall socket.

Handset

Connections

Problems and Solutions

•• Make sure that the fax is set to the correct

dialling mode for your telephone line. See Option Setting 9 in Chapt er 8.

The power is on, but no transmission takes place.

Nothing is printed at the receiving end.

A distorted ima ge i s received at the other end.

•• Make sure that the receiving m ach ine has fax

paper.

•• Make sure that the telephone line cord is

plugged into the TEL. LI N E sock et, an d not th e TEL. SET socket.

•• If the receiving machine is in manual mode with

no attendant, reception will not be possible.

•• If the receiving machine is not a Sharp model,

make sur e it is G 3 com p at ib le .

•• Check the display for error messages.

•• Pick up the handset and chec k for a dial tone.

Call the receiving machine by norma l (manual) dialling, and confirm its res ponse.

•• Make sure that the document for transmission is

placed face down in the feeder .

•• Noise on the telephone line may cause

distortion. Try send ing the docu ment again.

•• Make a copy of the doc um ent on your fax . If the

copy is also distor ted, your fax m ay ha ve a problem. If the pro blem persists, call for ser vice.

shooting

11.Trouble-

Reception and copying problems

Problem Check and remedy

The power is on, bu t no reception take s place.

The printing paper comes out blank when you tr y to receive a docume n t.

•• Make sure the wall soc ket is conne ct ed to th e

TEL. LINE sock et , an d not the TEL. SE T sock et .

•• Make sure that the do cum en t is loaded proper ly

in the feeder of the transm itting m ac hine. Print a report or ma ke a cop y to conf irm the pr int in g ability of your machine.

113

Problems and Solutions

General print quality is poor.

•• It is important to select a paper that is

appropriate for the thermal transfer printer in your fax. We recomm e nd using laser quality paper that has a very smooth finish. Copier paper will work, but it sometimes tends to yield a lighter print quality.

The received documen t is faint.

Received images are distorted.

The quality of copies is poor and/or black spots appear .

Reception/copyin g is inter ru pted.

A received document or copy prints out in strips.

•• Ask the other party to sen d higher con tras t

documents. If the contrast is still too low, your fax may have a pr ob le m . Print a rep or t or make a copy to check your fax’s pr int in g ability.

•• Noise on the telephone line may cause

distortion. Have the othe r party tr y sendin g the document again.

•• The print hea d m ay be dir ty. See

in Chapter 10.

Fax print head

•• Make a copy of another document on your fax. If

the copy is also distor t ed, your f ax may h a ve a problem. If the pro blem persists, call for ser vice.

•• Any dirt or material on the sca nning glas s will

cause spots to appea r on copies and transmit ted f axes . Clean the fax print hea d and the scanning glass as explained in Chapter 10.

•• If reception or copying takes place continuously

for a long time , the pr int head may over he at . Turn off the power and let it cool down.

•• Make sure the operat ion pa nel and t he print er

compart m ent cover un der the oper ation p a nel are completely closed (press down on both sides of each). (To close t he print er compart m ent cover, grasp the top of th e operation pane l and pull to open it, and then press down on both sides of the pr int er compart m ent cover.)

114

General proble m s

Problem Check and remedy

Information cann ot be programmed in the fax.

Problems and Solutions

•• Make sure the fax is plugged in and the imaging

film and paper have been loaded. (Programming is not possible if the imaging fi lm and prin ting paper have not been loaded.) See

and

Imaging Film

Chapter 1.

Loading Printing Paper

Loading the

Nothing appear s in the display.

The machine does not respond when you press any of its keys.

Autom at ic do c um ent feeding does not work for transmission or copying.

Voice calls taken on an extension phone are interru pt ed by t he fax.

No reception occur s whe n polling is attempted.

•• Make sure the power cord is pr ope rly plug ged

into a power outlet.

•• Connect another electrical applian ce to the

outlet to confir m that it has power.

•• If a beep sound is not made wh e n you pres s th e

keys, unplug the power cord and then plug it back in several seconds later.

•• Check the size and weight of the document (see

Transmittable documents

in Chapter 2).

•• The fax may interrupt during a voice call if the

receptio n mode is set to A.M. To prev ent interrupt ion on a tone dial exte nsion ph one, press any three ke ys on the ex te nsion ph one after answering . (Note: Do not enter the code to activate fax reception.)

•• Make sure you ha ve not r un out of paper.

•• Make sure the transmitting m ac hine is in

automatic reception mode.

•• If the transmitt ing machine has polling secur ity,

make sur e that your fax num b er has been entered bot h in your m ach ine and in the transmit tin g machine .

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11.Trouble-

115

Display Messages

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function , s ee Caller ID in

Chapter 7 for display messages related to Caller ID.

The print com p a rt m ent cover (under t he ope ration panel) is open. Open the oper ation p a nel (gra sp t he

COVER OPEN

top and pull toward you ), and the n press do wn fir m ly on both sides of the print com p ar tme nt cover to close it.

DOCUMENT JAMM E D

FAX RX IN MEMORY

FILM E ND

FUNCTION MODE The FUNCTION key has been press ed.

LINE ERROR

LINE IS IN USE

The original document is jam med. See the f ol low ing section,

A fax has been received in memory because the imaging film needs replacem ent, you have run out of printing paper, or the paper is ja m m ed. The fax will print out automat ica lly when t he problem is fix ed.

The imaging film may need replacement. Check the film and replace if necessa ry.

Transmiss io n or recept ion was n o t succes sful. Pr ess STOP to clear the messag e, and then t ry again. If the error persists , see

Solutions

An extension phone connect ed to the fax is being used. Do not lift the fax’s han dset or atte mpt transmission at this time, as this will inter ru pt the conversation on t he ex te nsion ph one.

Clearing Paper Jams

Line Error

in this chapter .

Problems and

116

MEMORY IS FULL

Display Messages

The memory is full. This may occur durin g fax reception if too much d a ta is rece ived bef or e th e pages can be pr in ted out. If faxes h a ve be e n received to memor y beca use print ing is not poss ible (an additional message will indicate the problem), resolve the problem so that printing can con tinue

Substitue Recept ion to M emor y

(see you are attempting to transmit from memory, see

Sending Document s from Memo ry

in Chapter 3). If

in Chapter 7.

MEMORY PRINTING

NO DATA

NO # STORE D

OUT OF PAPER

ON HOOK DIAL

OVER HEAT

PAPER JAMMED

READY TO SEND

The fax is prep ar in g or print ing o u t a docum ent from memory.

This appears if you att em pt to search f or an automatic dialling num b er when non e have been stored.

You have tried to dial or clear a Rapid Key or Speed Dial number that hasn’t bee n progr am m ed (a ful l number hasn’t been assigned to it).

You are out of printing paper (or the paper release plate is open). Load paper as described in

Printing Paper

The SPEAKER key has been pr ess ed and the fax is waiting for you to dial. (To ret urn to the dat e and tim e display, press the SPEAKER key again.)

The print head has ov erheat e d . Opera tion may be continued once it cools .

The printing pa per is jamm e d. See th e following section,

A document has be en loade d and the fax is wait in g for transmission or copyin g instru ctio ns.

in Chapter 1.

Clearing Paper Jams

shooting

11.Trouble-

RECALLING

This appears if you attem pt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer . Your fax machine will automat ically r eat tem pt the call. (S ee

Automatic Redialling

in Chapter 2.)

Dialling

Sending a Fax by Automatic

117

Display Messages

The SEARCH/R key has been pressed. Press # or to search for an autom atic dialling num ber , or press

SEARCH DIAL

TOTAL PAGE(S) 01 Number of pages t ra nsmitted, received, or copied .

STOP to return to the data and t ime display. (See

Using the SEARCH/R key Automatic Dialling

in Chapter 2.)

Sending a Fax by

Audible signa ls

Indicates the end of

Continuous tone 3 seconds

Intermittent tone (3 bleeps)

Rapid intermittent tone

5 seconds (1 second on, 1 second off)

35 seconds (0.7 seconds on,

0.3 seconds off)

transmission, reception, or copying.

Indicates incomplet e transmission, reception, or copying.

Indicates that the han dset is off hook.

118

Clearing Paper Jams

Clearing a jam med docum e nt

If the original document doesn’t feed properly during transmission or copying, or DOCUMENT JAM MED appears in the disp lay, first t ry pressing the START /MEMO RY key. If it doesn’t f eed out, remove it as follows:

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by grasping the finger hold and pulling up.

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11.Trouble-

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

119

Clearing Paper Jams

Clearing ja mm e d printing pape r

Pull the paper release plate forward and remove the paper.

Open the operation panel (grasp the finger hold and pull up), and then pull the release on the right side of the machine forward to open the pr int compartment cover .

Gently pull the jammed paper out of the machine , making sure no torn pieces of paper remain in the print compartme nt or rollers.

120

Gently close the print compartment cover (press down on both sides to make sure it clic ks into place), and then close the operation panel.

Reinsert the paper in the paper tray and push the paper release plate back down.

Clearing Paper Jams

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11.Trouble-

121

QUICK REFERENCE GUIDE

INSTALLATION

TEL. SET

TEL. LINE

1. Connect the handset as shown.

2. Plug the power lead into an earthed, 230 V outlet.

Plug one end of the telephone line into the

socket on the rear of the fax, and the

LINE

other end into a telephone wall socket.

Connecting an answering machine and/or extension telephone

TEL. SET

TEL. LINE

TEL.

ENTERING YOUR NAME AND

NUMBER

Imaging film and paper must be loaded to

Note:

perform the following operation.

1. Press:

Display shows:

2. Press:

3. Enter your fax number (max. of 20 digits) by pressing the number keys.

♦If you make a mistake, press the

to move the cursor back to the mistake, then enter the correct number or letter.

4. Press:

5. Enter your name by pressing the appropriate number keys as shown below.

♦To enter two letters in succession that require

the same key, press the entering the first letter.

A = B =

C =

D =

E =

F =

G =

H =

I =

FUNCTION

START/MEMORY

OWN NUMBER SET

SPEAKER

J =

K =

L =

M =

N =

O =

P =

Q = R =

SEARCH/R

key after

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

key

Remove the seal covering the

TEL. SET

socket on the rear of the fax. Connect an extension telephone or answering machine to the

socket, using the socket adapter if required.

SET

TEL.

2. If desired, connect an extension phone to the answering machine.

122

DEF

GHI

PQRS

ABC

JKL

TUV

SYMBOLS

MNO

WXYZ

SPEED DIAL

REDIAL

SPEAKER

Deletes highlighted letter. Upper/lower case shift key. Moves cursor to the

left. Moves cursor to the right.

Press either key one or more times to select and enter a symbol.

6. When finished, press:

START/MEMORY

STOP

SETTING THE DATE AND TIME

SENDING DOCUMENTS

Note: Imaging film and paper must be loaded to

perform the following operation.

Press:

Press the

FUNCTION

Display shows:

START/MEMORY key:

DATE & TIME SET

START/MEMORY

Enter two digits for the Day (01 through 31). Enter two digits for the Mont h (01 thro ug h 12). Enter four digit s for the Year (Ex: 1999). Enter two digits for the Hou r (00 throu gh 23). Enter two digits for the Minu te (00 throu gh 59). When finished, press:

START/MEMORY

STOP

STORING AND CLEARING

NUMBERS FOR AUTO

DIALLING

Note: Imaging film and paper must be loaded to

perform the following operation.

1. Press:

Display shows:

Press number.

3. Enter a 2-digit Speed Dial number (from 01 to 05 for Rapid Key Dial lin g, or 06 to 45 for Speed Dialling). (If you are clearing a numbe r, go to Step 7.

4. En ter the full tel ep ho ne /fa x numb er.

5. Pre ss:

6. En ter the name of the locatio n by pressin g number keys (max. of 20 characters). (Refer to the letter entry table in ENTERING YOUR NAME AND NUMBER.)

7. Press:

FUNCTION

FAX/TEL # MODE

1 to store a number or 2 to clear a

START/MEMORY

STOP

START/MEMORY

Place your document (up to 10 pages) face down in the document feeder.

Normal Dialling

1. Lift the handset or press

SPEAKER

2. Dial the fax number.

3. Wait for the reception tone (if a person answers, ask them to press their Start key)

4. Press:

START/MEMORY

Rapid Key Dialling

Press the appropriate Rapid Key. Transmission will begin automatica lly.

Speed Dialling

1. Press:

SPEED DIAL

2. Enter 2-digit Speed Dial number.

3. Press:

START/MEMORY

RECEIVING DOCUMENTS

FAX

TEL

14 FEB 10:30

A.M.

Fax tone

14 FEB 10:30

TEL/FAX

FAX

TEL

A.M.

TEL/FAX

FAX

TEL

A.M.TEL/FAX

FAX

TEL

A.M.

TEL/FAX

START/MEMORY

RECEPTION

Press:

MODE

FAX mode: The fax automatically answers and

receives the incoming document .

TEL mode:

RECEIVING

TEL/FAX mode :

The fax machine automatically answers on one ring and receives faxes. Voice calls (including manually dialled fax transmi ssions) are signal led by a special ringing sound.

A.M. mode: Select this mode when an answering

mach ine is con nected to the fax and the answe r ing machine is turned on.

123

Index

A.M. reception mode, 31, 54, 68 Activit y Rep ort , 101

Automatic printin g, 100

Answering machine connection

Connecting, 67 Off Hook Hold, 71, 97 Quiet Detect Star t Timin g, 71, 97 Quiet Detect Time, 70, 96 Select Auto Receive , 71, 97

Troublesh oot ing , 11 1 Anti junk fax, 84 Anti Junk Fax (Anti Junk Number), 99 Anti Junk Number List, 105 Audible signals, 118 Auto cover sheet, 100 Automatic dialling, 47 Automat ic dia lling, storing numbers, 44

Batch pag e numbe ring, 82 Broadcasting, 77

Call er I D, 72 Call er ID List, 74 Chain Dialling, 64 Cleaning, 107, 110 Contrast, 39 Copies, 60 Copy cut-off setti ng, 62 Copy/Help key, 11, 60 Cover sheet, 100

Date, set ti ng, 28 Dial mode, 96

Diallin g

Direct Keypad, 49 Normal, 41, 63 Rapid Key, 47, 63 Search, 50, 64

Speed, 48, 63 Direct Keypad Dialling, 49 Display, 10 Display messages, 116 Document feeder, 37 Document guides, 37 Document restrict ions, 36 Docum ent rollers, 110 Docum ent sizes, 35 Docum ent, maximum scanning s ize, 36

Extension telepho ne

Connecting, 17

Using, 56

FAX reception mode, 31, 53 Fax Signal Receive, 98 Fine Resolution Pri ori ty, 93 Function key, 11

Halftone , 39 Handset, 13 Housing, cleaning, 110

Imaging film, loadi ng a nd replacing, 18

Jams, clearing, 119 Junk Number Check, 99

124

Index

Letters, enter ing, 26 Line error, 112 Loading prin ting paper, 23 Loading the docu me nt , 37

Memory

Sending documents from, 86 Substitute reception to, 59

Network Services, 65 Normal Dialling, 41, 63 Numbe r key s, 1 1 Number of rings in auto answe r mode , 94

Option Setting List, 104

Panel release , 11 Paper jams, clearing, 120 Passcode List, 104 Pauses in automat ic dialling, 44, 49 PBX setting (Recall mode), 98 Phone Plus Services, 65 Polling, 88 - 90 Polling key, setting, 99 Print cont rast setting, 24 Print he ad , c le ani ng, 10 7 Print Setup List, 106 Priority Call , 75 Pseudo ring duration, 96

Rapid Dial keys, 11 Rapid Key Dia ll in g, 47, 63

Recall tim e s, 94 Recall Wait Interval, 94 Recepti on m ode

A.M. mode, 31, 54, 68 FAX mode, 31, 53 Setting, 32 TEL mode, 31, 55

TEL/FAX mode, 31, 52 Recepti on m ode key , 10, 32 Recepti on Ra ti o setting, 58 Redial key, 10, 42, 64 Redialling, 51, 64 Remote Reception Select, 95 Removing original document, 38 Resolution, 39 Resolution key, 10 Ringing volume, 34 Rollers, cleaning, 110

Scanning glass, cleani ng, 110 Search Dia ll ing , 50, 64 SEARCH/R key, 11, 64 Sender ’s name and numb er, en te rin g, 25 Speaker key, 11, 33, 41, 63 Speaker volume, 33 Speed Dial key, 10, 48, 63 Speed Dialling, 48, 63 START/MEMORY key, 11 Stop key, 11

TEL reception mode, 31, 55 TEL. LINE jack, 15 TEL. SET socket, 17, 67 TEL/FAX reception mo de, 31, 52 Tel/Fa x Rem ote Numbe r, 95 Telephone line cord, 15 Telephone Number List, 103 Telephone, using as, 63

125

Index

Time, setting, 28 Timer List, 103 Timer oper at ion s, 91 Transac ti on Re port , 106 Transac tion Re port Prin t Selec t, 95 Two-in-on e print ing , 57

Volume keys, 11, 33

126

SHARP ELECTRONICS (U.K.) LT D.

Sharp House, Thorp Road , Newton Heath, Manchester, M40 5BE

SHARP CORPORATION

PRINTED IN SPAIN

(TINSE3953FFZZ)

Sharp UX-370 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual