Sharp UX-238, UX-258, UX-51 Operating Manual

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Page 1

UX-51/UX-238/UX-258FACSIMILE

MODEL

UX-51 UX-238 UX-258

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

Page 2

Introduction

Welcome, and than k you for choosing a Shar p facs imile! The feat ures and specifications of your new Shar p fax are shown below.

Important safety information

• Do not disa ssemble thi s machine or att empt any pro cedures not de scribed in t his

manual. Re fer all servicing to qualifi ed service perso nnel.

• This machine must only be connected to a 220-230 V, 50 Hz, grounded (2-pro ng)

outlet. Connec ti ng it to any other kind of out let may da mage the mach ine .

• Do not install or use the machine near water, or when you are wet. Take care

not to spill any liquids on the machine.

• Unplug the machine from the power outlet and telephone socket and consult a

qualified ser vic e repre sen ta tive if any of the fol lowi ng si tua tions oc cu r:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smok e, or unu sual noises.

- The power cord is frayed or damaged.

- The machine has been drop ped or the housing da m aged.

• Do not allow anything to rest on t he power cord, and do not i nstall the machine

where people may walk on the power cord.

• Never inser t objects of any ki nd into slots or openings on t he machine. Th is could

create a risk of fire or electric shock. If an object falls into the machi ne that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine o n an unst able car t, stand o r table. The m achine cou ld

be seriously damag ed if it falls.

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• Never insta ll telep hone wiri ng du rin g a light ni ng sto rm .

• Never install telephone jacks in wet locations unless the jack is specifically

designed for wet location s.

• Never touch unin sula ted tele pho ne wi res or termina ls unl ess t he tel ep hone line

has been disconn ecte d at the network i nterfa ce .

• Use caution when insta ll ing or m odi fyi ng te lepho ne line s.

• Avoid using a tel eph one (ot her t han a cor dless t ype ) du rin g an ele ctric al storm .

There may be a remo te risk of electri c shoc k from lightning.

• Do not use a teleph one to report a gas leak in the vicini ty of the leak.

• The socket-outlet must be installed near the equipment and must be easily

accessible.

Important:

•• This facsi mile mach ine is only de sign ed for use i n the cou ntr y wher e

purchased.

Page 4

Table of Contents

1 Installation 1

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Original Document Suppo rt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Loading the Fax Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Entering Your Name and Fax Number. . . . . . . . . . . . . . . . . . . . . . . . . 14

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

2 Using the Answering Machine 22

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Operating the Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Optional Answering Machine Set ti ngs. . . . . . . . . . . . . . . . . . . . . . . . . 29

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

3 Sending Documents 46

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Resolution and Contr ast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Sending a Fax by Automati c Diall ing. . . . . . . . . . . . . . . . . . . . . . . . . . 54

4 Receiving Documents 63

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Using ANRUFB. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

5 Making Copies 67

6 Making Telephone Calls 68

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7 Special Functio ns 71

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 71

Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Polling (Req uesti ng a Fax Transm iss ion ). . . . . . . . . . . . . . . . . . . . . . . 78

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

8 Option Settings 82

9 Printing Reports and Lists 89

10 Maintenance 92

11 Troubleshooting 94

Problems and Sol utions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Specifications 102

Quick Reference Guide 104

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Chapter

Installation

Unpacking Checklist

Before setting up, make sure you have all of the following ite m s. If any are missing, contac t your dealer or retailer.

Handset

Handset lead

Fax pap er (sample roll)

1. Installation

Rapid key labels

Operation manual

Telephone line cord

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Connections

Points to keep in mind w hen setting u p

Do not place the machine in dire ct sunlight.

Keep dust away from the m achine .

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensat io n may form on the scannin g gla ss, prevent in g proper sc ann ing of documen ts for transmissi on. To remove the condensation, turn on the power and wait approxim ately two hours befor e usi ng the machin e.

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Handset

Connections

Connect the handse t as shown and place it on the handset rest. ♦ The ends of the handset lead are iden tical, so they will go into either

socket.

Make sure the handset cord goes into the unma rk ed jack on the side of the machine!

1. Installation

Use th e ha ndset to make ordinary phone calls, or to transmit and receive docume nt s man ua lly.

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Connections

Power le a d

Plug the power l ead into a 220-23 0 V, 50 Hz, earthe d (2-pron g) AC out le t. ♦ Caution: The mains outlet (socket outlet) should be installed near the

equipment and be easily accessable.

The machine does not hav e a power on/of f switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

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Telephone li ne c ord

Connections

Insert one end of the line cord i nto the socke t on the back of the m achin e marke d TEL. LINE. Insert the other end into a wall telep hone jack.

TEL. SET

TEL. LINE

1. Installation

Comments:

•• In Germany, the machin e is suppli ed with a N-coded line cabl e, enabl ing

you to use an extension (cor dless) te lepho ne on the same line . If you don ’t have the standard NFN-outlet of TELEKOM, you can purchase an NFN-adapter at your retailer.

•• Your fa x is set for tone dia lling. If you are on a pulse only dia l line, you must

set the fax for pulse dialling by changing Option Setting 7. Thi s proc edu re i s described in Chapt er 8, "Opt ion Settin gs".

•• If you are c onne ct in g the machine to a PBX, yo u wil l ne ed to ma ke

appropria te sett in gs for Opt io n Setti ng 10. See Chapte r 8, "Opti ona l se tting s".

•• If you inte nd t o use a comput er fax modem on the sam e phone line, you must

reset Option Setti ng 11 (Fax Sig nal Receive ) to OFF in order to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, "Option Settings".

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Connections

Other devices

If desired, you can use anot her te lephon e on the sa me line as your fa x. The telephone can be connect ed to the TEL . SET socke t on the your fa x (no te that this soc ket is not avail ab le in some count ries), or to the wall soc ket .

♦ You can use an extension phone connected to the fax or a wall socket to

make and receive calls like any normal telephone. For details on receiving faxes from the extension phone, see Chapter 4.

Germany:

We recomme nd t hat you pl ug a (e.g.: cordless) telephone int o the midd le connector of the TAE wall ou tl et and the fa x line cord into the left connector.

Switzerland, Austria:

•• An extension phone cannot be used.

France:

•• The TEL. SET soc ke t is no t avai la ble on th e fax. To conne ct an exte nsi on

telephone to a wall soc ket, a special cabl e is requ ire d. For more det ails, consult your dealer.

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Original Document Support

Loading the Fax Paper

Rotate the original docume nt sup port so tha t it poi nt s stra igh t out .

Loading the Fax Paper

Your fax machine prints incom ing faxes on a special kind of paper called therm al paper.

The fax’s print head cre ates t ext and image s by app lyin g heat to th e ther ma l paper.

Note: The power must be on (plug in the power cord) when loading fax paper in the fax machine.

1. Installlation

Pull the release marked PANEL RELEASE toward you and open the operation panel.

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Loading the Fax Paper

Remove the packing paper from the paper compartment.

Schutzpapier und Klebestreifen entfernen

Make sure the ends of the guide wire are inserted in the holes. (If the guide wire is not inseted correctly, out-of-paper detection will not be possible.)

Nur UX-51/UX-238:

Klebestreifen entfernen

Unwrap the roll of fax paper and place it in the compartment.

•• Important: The roll must be placed so that the leading edge of the paper

unrolls as shown. (The paper is only coated on one side for printing. If the roll is placed backwards, the paper will come out blank af ter printing.)

NEIN!

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Loading the Fax Paper

Insert the leading edge of the paper into the paper inlet. Continue to push the paper through the inlet until it comes out of the opening in the front of the fax.

Paper inlet

The paper will rea ppear he re. Mak e sure it is aligned bet we e n the arro ws on eac h side of the guide, and then passes unde r the plate and out the f ro nt of the fax.

1. Installlation

Close the operation panel, making sure it clicks into place.

Zum Schließen hier drü cken

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Loading the Fax Paper

UX-51/238: A short length of the fax paper will feed out. Grasp the paper by the edge and pull upward to tear it off.

UX-258: A short length of the fax paper will feed out and be cut off. (If this doesn’t happen, repeat the load ing procedure.)

Note: The UX-258 has a built-in anti-curl mechanism that will help to reduce paper curling problems. The anti-curl mechanism is more effective at the beginning of the paper rol l and less effective toward the end.

Replacing the fax paper

When the paper runs out, KEIN PAPIER will appear in the display. Reception and cop yin g wil l no longer be possible . To repla ce the pap er, fi rst take out th e ol d rol l, the n lo ad t he new roll as de scribed ab ove .

To assure a long life for your fax and obtain the best reproduction quality, we recommend that you use the fol lo wing Sharp fax (therm al ) paper whi ch is available from your dealer:

UX-51/238: FO-2 0PR THE RMAL PAPER (30 m roll) UX-238/258: FO-40P R THERM AL PAP ER (5 0 m roll)

♦ The use of any other paper may result in poor copy quality and

excessive build-up of residue on the head. This is due to the different thermal reactive characteristics of each manufacturer’s paper.

Handling fax pape r

Do not unpack the pa pe r unt il you ar e re ady to use it. It may bec om e discoloure d if :

♦ It is stored a t high humidity or high temperature. ♦ It is exposed to direct sunlight. ♦ It comes in contact with glue, thinner, or a freshly cop ied blueprint. ♦ A rubber eraser or adhesive tape is used on it, or it is scratched.

Page 16

A Look at the Operation Panel

1. Installation

GHI

PQRS

MIC

SLOW PLAY FAST PLAY

12 13

ABC

JKL

TUV

SYMBOL

DEF

MNO

WXYZ

TEL/FAX

TEL FAX

A.M.

SPEED DIAL

SPEAKER

RECEPTION

MODE

DOWN VOLUME UP

REDIAL

RESOLUTIONFUNCTION

DIGITAL

10/POLL

REPEAT

REC

ANSWERING SYSTEM

DELETE

PLAY/SKIP

COPY/HELP

START

STOP

Display

This displa ys messages and promp ts dur ing oper at ion and progra m mi ng.

PANEL RELEASE

Pull this release t owar d you t o open the operat io n pan el.

RECEPTION MODE ke y

Press this key to select the recep ti on m ode . An arrow in the displa y wil l point to the current ly sele ct ed rece pt ion mod e.

FUNCTION key

Press this key to select variou s spec ial fun ction s.

Page 17

A Look at the Operation Panel

RESOLUTION key

Press this key to adjust t he resol uti on a nd co ntr ast befo re sendi ng or copying a document.

VOLUME keys

Press these keys to adjust the volum e of the speak er whe n the SPEAK ER key has been presse d, or the volum e of the ringe r at all other time s.

REC key

Press this key to record a phone conver sation or a message.

REPEAT key

Press this key to repeat playba ck of a message.

PLAY/SKIP key

Press this key to play recorded messa ge s. Dur ing playba ck, pre ss it to skip forward to the next messa ge.

DELETE key

Press this key to erase re cor ded message s.

STOP key Press this key to stop op erati ons be for e they are com plete d.

SLOW PLAY key

Press this key to reduce the speed of m essa ge play back.

FAST PLAY key

Press this key to increase the speed of messag e playb ack.

Number keys

Use these keys t o dia l numb ers, and enter num ber s and l et ters during number/n am e storing procedure s.

SPEED DIAL key

Press this key to dial a 2-digit Speed Dia l numbe r.

REDIAL key

Press this key to autom atic ally redi al the last num ber dia lled .

SPEAKER key

Press this key to hear the li ne and fa x tones th roug h the speake r bef ore sending a docum ent , or diall in g a voice num be r. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

Page 18

A Look at the Operation Panel

SEARCH/R key

Press this key to sear ch fo r an auto ma tic di alli ng nu mb er, or, if you ar e on a P.B.X. exte nsio n, press t his ke y to transfer or put the other part y on hol d.

Rapid Dial Keys

Press one of these key s to dial a fax or voice number autom at ical ly. (Note that you must atta ch the Rapi d K ey lab el s .)

START/MEMORY key

Press this key to send or recei ve a docu ment manua ll y when off hook.

COPY/HELP key

When a docu me nt is in t he fe ed er, press thi s key to make a copy. At an y other time, pres s thi s key to pri nt out the He lp List, a quick refe ren ce guid e to the operati on of your fa x.

1. Installation

Page 19

Entering Your Name and Fax Number

Before you can begin us in g your fax, you ne ed to ent er your name and t he telephone numbe r of your fax. You also need to set the dat e and time.

Once you enter this infor mat ion, it will automatically appear at the top of each fax page you send.

Press these keys:

The display will show:

Press the # key twice:

3 key

# key

FUNCTION

ENTRY MODE

FUNCTION key

STOP key

START/MEMORY key

The display will show: OWN NUMBER SET

Page 20

Entering Your Name and Number

Press the START/MEMORY key.

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits can be entered.

•• To insert a space between digits, press the # key. To insert a "+", press

the * key.

•• If you make a mistake, press the SEARCH/R key to move the cursor

back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

Press START/MEMORY to enter the fax number in memory.

ENTER FAX #

START/MEMOR Y

1. Installation

The display will show: ENTER YO UR NAME

Cursor: A dark squar e mark in the di spla y that indica tes wher e a numb er or letter will be entered.

Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

•• To enter two letters in succession that require the same key, press the

SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

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Entering Your Name and Fax Number

A = B =

C =

D =

E =

F =

G =

H =

I =

ABC DEF

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

SPEED DIAL

Press this key to delete the letter highlighted by the cur sor.

PQRS

JKL MNOGHI

TUV WXYZ

SYMBOL

REDIAL

SPEAKER

Press this key to move t he cursor to the left.

Press this key to cha nge case.

Press this key to move t he cursor to the right.

Press either key repeat edly t o selec t one of the follo w ing sym b o ls : ./!"#$%&’()++, - :; < =>?@[ ¥]^_p{|}→←

At the end of the list, letters particular to the language curren tly se lect ed with Op tion Setting 13 will appear. These are as fo llows:

Note: Not all of the languages shown may be

available for selec tion on your machin e.

T = U =

V =

W =

X =

Y =

Z =

SPACE =

German ДЦЬдць French авйип ы Swedish Å Ä Ö å ä ö Finnish Å Ä Ö å ä ö Spanish Ñ ñáéí ó Italian йищтм а Danish Æ Ø Å æ ø å Dutch ÿ

Press the START/MEMORY key to save your name in memory. The display will show:

START/MEMORY

SECURITY SELECT

Press the STOP key to return to the date and time display.

STOP

Page 22

Datum und Uhrzeit einstellen

Setting the Date and Time

The date and time appear in the displa y and repo rts, and are printed at the top of every page you transm it.

FUNCTION key

STOP key

START/MEMORY key

1. Installation

Press these keys:

The display will show:

Press the * key 2 times.

The display will show:

Press the START/MEMORY key.

•• The currently set date will appear in the display .

FUNCTION

ENTRY MODE

DATE & TIME SET

START/MEMORY

Page 23

Datum und Uhrzeit einstellen

Enter a two-digit number for the day ("01" to "31").

•• To correct a mistake, press the SPEED DIAL key to move the cursor

back to the mistake, and then enter the correct number.

Example: th e 5t h

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Example: January

Enter the year (four digits).

Example: 1998

Enter a two-digit number for the hour ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

Press the START/MEMORY key to start the clock.

START/MEMORY

The display will show:

Press the STOP key to return to the date and time display.

♦ The time setting will change automatically at the beginning and end of

summertime.

STORE JUNK #

STOP

Page 24

Selecting the Reception Mode

Your fax has four mode s for re ce iv ing inc om ing calls and fa xes: TEL mode:

This is the most conveni en t mode for re ceivi ng ph one calls. You can also receive faxes; ho weve r, all call s mu st fi rst be answe re d by pi cking up the fax’s handset or an extensi on ph one conn ecte d to the same line.

FAX mode: Select this m ode when yo u onl y want to rece iv e faxes on your line. The fax will automati call y answer all cal ls and rec eive incom ing faxes.

TEL/FAX mode: This mode is con ven ie nt fo r rec ei vi ng bot h fa xes a nd voi ce call s. W he n a call comes in, the fax will detec t whether i t is a voic e c all (i ncl uding man ual ly dialled fax transmissions), or an aut omat ical ly dial led fax. If it is a voice call, the fax will make a special ringi ng sound to alert you to answer. If it is an automatical ly dia lled fax tr ansm ission, reception will begin auto ma ti call y.

A.M. mode: Selec t this m ode when you are out and want the built- in answering mac hin e to answer all call s. Voice messa ges wi ll be recor ded , and fax messages wil l be recei ved autom at ical ly.

Setting the reception mode

Press the RECEPTIO N M ODE key until the arrow in the display points to the desired mode.

1. Installation

RECEPTION MODE key

RECEPTION MODE

FEB 1 10:30

TEL/FAX

TEL

A.M.

FAX

TEL

A.M.

FAX

TEL

A.M.

FAX

TEL

A.M.

FAX

Note: A.M. mode cannot be sel ecte d unl ess a gene ral outgoi ng m essa ge has been rec ord ed as described in Cha pte r 2.

For more information on receiving faxes in TEL, TEL/FAX mo de and FAX mode, see Chap ter 4, "Recei vin g Docume nt s". Fo r more information on usi ng A.M. mode, see Chapter 2.

Page 25

Volume Adjustment

You can adjust th e volum e of the speaker and ri nge r using th e UP and DOWN keys on the operati on panel.

Spea ker

Press the SPEAKER key.

Press the UP or DOWN key.

DOWN key

DOWN

SPEAKER

UP key

When the display shows the desired volume level, press the SPEAKER key to turn off the speaker.

SPEAKER

Page 26

Volume Adjustment

Ringer

Press the UP or DOWN key. (Make sure the SPEAKER key has not been pressed and the handset is not lifted.)

•• The ringer will ring once at the selected level, then the date and time will

reappear in the display.

Display:

DOWN

If you selected RINGER OFF: OK?, press the START/MEMORY key.

RINGER: HI GH

RINGER: MI DDLE

RINGER: LO W

RINGER OFF: OK?

1. Installation

START/MEMORY

Page 27

Using the

Chapter

The UX-238/51’s built-in answe ring mac hine allows you to receive both voice messages and fax tran smi ssio ns whil e yo u are out.

When the reception mode is set to A.M., the answering machine will automatical ly answe r incom in g calls and pl ay your outgo ing message. Voice callers can leave a message just as wit h any reg ula r answeri ng m ac hi ne. If the call is a fax transmission, the UX-238/51 will automatically receive it.

Recording an Outgoing Message

The outgoing messa ge (OGM) is the gre etin g whic h is play ed after th e machine answers a call to inform callers th at they can leave a message or send a fax.

The answering m achi ne has a ge ner al message box a nd th ree per sona l message boxes. To use the answering machine, you must record an OGM for the general box. To use a persona l box, you must re co rd an OGM for that box.

Example of an OGM for the general box:

"Hello, this is t he Jon es fa mily . We are not at hom e right now. If you would like to leave a general message , please speak aft er the beep. If you wou ld like to leave a private messa ge, press "1" for J oh n, "2" for Jan e, or "3" for Billy before the beep. If you wou ld l ike to send a fa x, press y our fa csi m il e Start button."

Answering Machine

Machine

2. Answering

Example of an OGM for a personal box:

"This is Jane’ s perso nal box. Please leave a messa ge afte r the beep. "

Press these keys:

The display will show:

Press the # key.

The display will show:

FUNCTION

A.M. SETTINGS

OGM RECORDING

Page 28

Press the START/MEMORY key.

Press a numeric key to select the outgoing message you want to record:

•• 0: General outgoing message

Recording an Outgoing Message

START/MEMORY

•• 1: Box 1 outgoing mes sage

•• 2: Box 2 outgoing message

•• 3: Box 3 outgoing message

•• 4: Transfer outgoing message

(This is used for the Transfer function, which is described in Transfer Function in this Chapter.)

Pick up the handset, press the START/MEMORY key, and speak into the handset.

•• The general outgoing mess age can be

up to 60 seconds long. A pers onal outgoing message can be up to 30 seconds long.

•• While recording, the display will show

the time remaining to record.

When finished, replace the handset or press the STOP key.

•• If your message exceeds the time limit

or more than 6 seconds of silence is detected, recording will stop automatically.

1 2 3 4

START/MEMORY

STOP

Page 29

Recording an Outgoing Message

Go back to Step 4 to record an outgoing message for another box, or press th e STOP key twice to return to the date and time display.

STOP STOP

To listen to or erase an outgoing message

To listen to or erase an outgoi ng m essa ge, fo llow Ste ps 1 thr ough 4 of the above procedure to sele ct the message , and then press the PLAY/ SKIP key to listen to it, or the DELETE to erase it. To ret urn t o the date a nd ti m e display , press the STOP key twic e. Note that the ge ne ral out goi ng m essa ge cannot be erased. If you need to ch ang e it, sim ply repe at the rec ord ing procedu re.

Note: If an extension phone is connected to the UX-238/51, an outgoing message cannot be recorded, played, or deleted while the extens ion phone is being used (while LINE IS IN USE appears in the display).

Page 30

Optional Answering Machine Settings

Programming a passcode

A 3-digit passcode can be progra mme d for e ach of th e boxes. If th is is do ne, the passcode must be ente red bef ore message s in the bo x can be list ened to or erased. Prog ram a new passc ode or clear a previousl y progra mm e d passcode by pressing the panel keys as shown below.

♦ The numbers "1", "2", and " 3" cannot be selected for the first digit of the

passcode.

Machine

2. Answering

Press these keys:

The display will show:

Press 1 to enter a passcode, or 2 to clear a previously programmed passcode.

Enter the number of the box for which you want to program or clear a passcode by pressing the appropriate numeric key. If you are clearing a passcode, go to Step

Enter a 3-digit passcode by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

FUNCTION

BOX PASSCODE

1 2

4 1 2

START/MEMORY

(Example)

STOP

Note: To ensure confidentiality, passcodes cannot be checked. If you have forgotten a passcode, clear it and program a new one.

Page 31

Optional Answering Machine Settings

Fax reception in boxe s

If desired, you can tu rn on t he Fax Box fu nct ion to rece iv e faxes i n persona l boxes.

When a fax is sent to a personal box, it will not be printe d out imm ediat ely. Instead , it will pr int out when yo u play back t he messa ge s lef t in the box. If you progra m a passc ode for th e box, you wil l be able to receive c onfi de ntial faxes. When a fa x is sen t to the Gene ral Box, it will be prin te d out immedi atel y unless a passco de ha s been pro gra mme d for the Ge ner al Box, in which case it wil l be prin te d out after m essa ge playba ck.

If the caller wants to send a fax to a personal box, they should enter the number of the box ("1 " for Box 1, "2" for Box 2, or "3" fo r Box 3) by pressing t he appro pri ate ke y on thei r telephon e before the beep. Th e outgoi ng message for t he select ed box wil l play, and the call er can then press thei r Sta rt ke y t o s end a fax.

Foll ow the ste ps bel ow to turn the Fax b ox func ti on on o r off (i t ha s bee n turned off at the factory).

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn the Fax box function on, or 2 to turn it off.

Press the STOP key.

FUNCTION

A.M. SETTINGS

FAX BOX

1 2

STOP

Page 32

Optional Answering Machine Settings

Setting ICM time

Incoming m essa ge s (ICMs) are the messa ge s whic h callers l eave for you on the built-in answering machine. The answering machine is set at the factory to allow each caller a maximu m of 4 minut es to leave a message. If desire d, you can ch ang e this setting to 15, 30, or 60 se con ds.

Press these keys:

The display will show:

Press these keys:

The display will show:

Press a numeric key to select the desired ICM recording time:

•• 1: 15 seconds

•• 2: 30 seconds

•• 3: 60 seconds

A.M. SETTINGS

ICM RECORD TIME

1 2 3

FUNCTION

Press the STOP key.

STOP

Page 33

Optional Answering Machine Settings

Fax reception on A.M. fa ilure

If the memory fo r record ing incom ing message s bec omes full while you are out, the answering machine will no longer be able to record messages. The ON A.M. FAILURE setting is used to choose the response of the machine to incoming calls when this happens:

♦ Automatic fax reception NO: The UX-238/51 will answer after 20 rings,

after which it will wait to receive a remote command. Most callers will hang up before it answers; however, when you call the UX-238/51 from a remote location, you can wait until it answers, listen to your messages, and then erase them (see Remote Operations in this chapter).

♦ Automatic fax reception YES: The reception mode will switch to FAX

mode, allowing the UX-238/51 to co ntinue to receive faxes automatically without broadcasting an OGM on answering. With this setting, you can still use the remote commands to listen to your messages and erase the message memory (see Remote Operations in this chapter).

Autom a tic fa x rec ep ti on is se t to NO at the fa ct ory be for e shi ppi ng. If you want to set it to YES, press th e panel keys as fol lows:

Press these keys:

The display will show:

Press these keys:

The display will show:

Press 1 to turn automatic fax reception on, or 2 to turn it off.

Press the STOP key.

FUNCTION

A.M. SETTINGS

ON A.M. FAILURE

1 2

STOP

Page 34

Transfer Function

The Transfer function is used to make the UX-238/51 automatically call you at a specified num be r every t im e it rece ive s an inco mi ng m essa ge in a selected box. T his all ows you t o hear you r messag es imm edia tely a fter th ey come in, eve n whe n you a re at a rem ote loc at io n.

Transfer Function

When you answer the telephone, you will hear your record ed messa ge telling you that the call is a transfer cal l. Ente r "#", the box number, the box’s passcode (or yo ur remo te code num be r if the box has no passc ode ), and "#". The UX-238/51 will then play back your messages. You can also perform any of the remote operations de scr ibed in Remote Operations in this chapte r.

Note: When you hang up after a transfer call, the UX-238/5 1 will not immediately resume normal operation. If you want the UX -238/51 to accept calls immediately after a transfer call, enter "*" twice before hanging up (if you want to hang up during message playback, first enter " 0" and " #" to stop playback, then enter "*" twice).

Programming the transfer number

To use the Transfer func tion, you must first giv e the UX-238/5 1 the num be r to call (the transfer number ). This is don e by pressi ng the panel key s as follows:

Press these keys:

The display will show:

A.M. SETTINGS

FUNCTION

Machine

2. Answering

Press these keys:

The display will show:

TRANSFER # ENTRY

Page 35

Transfer Function

Press the START/MEMORY key.

Enter a transfer number (max. of 32 digits including pauses ) by pressing the number keys.

Press the START/MEMORY key and then the STOP key.

START/MEMORY

(Example)

STOP

Recording the transfer message

The transfer messa ge plays when you answer t he tel eph one , and informs you that the call is a transfer call. It can be up to 15 secon ds lon g. To reco rd a transfer message, follow the steps described in Recor d ing an Outgoing Message in this chapter. The following is an example:

"Hello. This is a transfe r call for (YOUR NAME ). Ente r your remot e code number now."

Page 36

Turning the Transfe r function on and o ff

Transfer Function

Press these keys:

The display will show:

Press these keys:

The display will show:

Press "1" to turn the Transfer function on, or "2" to turn it off. (If you pressed "2", go to Step 5.)

Enter the number of the box for which you want the Transfer function to operate (for the General Box, enter "0").

A.M. SETTINGS

TRANSFER FUNC

FUNCTION

1 2

(Example)

Machine

2. Answering

Press the STOP key.

STOP

Page 37

Override Ringing

This function allows sel ec ted call ers using a tone dial telephone to overr ide the answering mac hin e’s ou tgo ing message and cause the UX-238/51 to make a specia l ringing sou nd, alert ing you that the y ar e call in g. Thi s is use ful when you are near the mac hine bu t only wan t to talk wit h cert ai n callers, taking all other calls on the answering machine.

Programming the override code

To overrid e the answeri ng m achi ne, your ca llers m ust enter a 3-digit ove rri de code from thei r tele pho ne. This c ode has be en set to "009" at the factory. If you want to change it, press th e panel keys as shown be lo w.

Important!

•• Make sure the over rid e code is diff ere nt from the remot e code or any

passcodes pro gra mme d for bo xes.

Press these keys:

The display will show:

Press these keys:

The display will show:

Enter a 3-digit code number by pressing the number keys. ("1","2" and "3" cannot be selected for the first digit.)

Press the START key and then the STOP key.

A.M. SETTINGS

OVERRIDE CODE

FUNCTION

(Example)

START/MEMORY

STOP

Page 38

Overriding the answ er ing ma c hine

Your callers should fol lo w the steps bel ow to overr ide the answe ri ng machine.

Your caller calls the UX-238/51 from a tone dial telephone. When the outgoing message begins, they should press the "#" key on their telephone.

•• The caller will hear a short beep, and

the outgoing message will stop.

The caller should enter the override code and "#" by pressing the appropriate keys on their telephone.

•• If an incorrect code is entered, the

caller will hear four beeps. He or she must re-enter the correct code within 60 seconds or the line will be disconnected.

Override Ringing

(Example)

Machine

2. Answering

The UX-238/51 will make a special ringing sound. Pick up the handset to answer the call. (Note that an extension telephone connected to the same line will not ring.)

•• If you do n ot answer within 30 seconds,

the outgoing message will play again and the caller can then leave a message.

Page 39

Remote Operations

You can call the UX-238/51 from any tone dial tel eph one and play back your messages using the remote commands. You can also use these commands to change the recep ti on m ode and othe r set ti ngs.

Remote code numbe r

When you call the UX-238/ 51, you must enter the passcode for the box you want to listen t o, or a remote code number if the box does not ha ve a passcode. One remo te code numbe r can be pr ogra m med, and it is used t o access all boxes whic h do not have pa ssco des. This pr eve nt s unau tho riz ed people from liste ni ng to your m essa ge s. You can use an y 3-di git num be r as the remot e code number .

The remote code numbe r has be en set to "001" at the fact ory. If yo u want to change it, press the pa nel key s as shown belo w.

Press these keys:

FUNCTION

The display will show:

Press these keys:

The display will show:

Enter a 3-digit number by pressing the number keys. ("1","2" and "3" cannot be selected for the first digit.)

Press the START key and then the STOP key.

A.M. SETTINGS

REMOTE CODE

2 2

START/MEMORY

(Example)

STOP

Page 40

Remote Operations

Toll Saver

When you call the UX-238/ 51 t o listen to your messages, it will answer a fte r two rings if it has rece ived at least one messa ge in any of the boxes, or af ter four rings if no message s are received .

This allo ws you to save mon ey on tel ep hone cha rge s, part ic ul arly if you are calling long dist anc e. If t he machi ne do es not answe r afte r the sec ond ri ng, you can simply hang up befo re it answers, sav ing yourself the cost of that call.

If you do not want to use the Toll Sa ver func ti on, you can turn i t off by following t he steps be lo w. In this case , the UX-238/ 51 wi ll answer aft er the number of ri ngs set with Opti on Se tt ing 3 (see Chap ter 8), the rin g set ti ng for FAX reception mode.

Press these keys:

FUNCTION

Machine

2. Answering

The display will show:

Press these keys:

The display will show:

Press "1" to turn Toll Saver on, or "2" to turn it off.

Press the STOP key.

A.M. SETTINGS

TOLL SAVER

STOP

Page 41

Remote Operations

Retrieving your messages

Follow the steps be low t o liste n to your m essa ges fr om a remot e locati on. Note that you can only access o ne box per call; if you want to access more than one box, you must ma ke a separate cal l for each box.

Note: You can also access the UX-238/51 for remote operation when the reception mode is set to FAX or TEL/FAX. In this case, call the UX-238/51, press the "#" key immediately after it answers, or during pseudo ringing in TEL/FAX mode (before you hear the fax tone in either case), and then continue from Step 2 below.

Call the UX-238/51 from a touch-tone telephone. When your outgoing message begins, press the "#" key on the telephone.

•• You will hear a short beep, and the

outgoing message will stop.

Enter the number of the box you want to listen to. If you want to listen to the General Box, skip this step.

(Example)

Enter the box’s passcode, or your remote code number if the box does not have a passcode. When finished, press "#" on the telephone.

•• You will hear a series of beeps equal to

the number of messages recorded in the box, or one long beep if four o r more messages have been received. The machine will then play back the messages, beeping once at the end of each message. When all messages have been played back, you will hear a long beep.

(Example)

Page 42

•• If no messages have been received in

the box, you will hear a short beep. You can either hang up, or perform any of the operations described in the following section "Other remote operations".

While the messages are playing, you can do any of the following:

•• Repeat: To listen to a message a

second time, press "2" and "#" on the telephone before that message ends. To move back to the previous message, press "2" and "#" within the first 3 seconds of the current message .

Remote Operations

Machine

2. Answering

•• Skip forw ard: To skip forward to the

next message, press "5" and "#" on the telephone.

•• Stop: To stop playback, press "0" and

"#" on the telephone. After this, you can enter any of the commands described in the following section, "Other remote operations".

•• Play new messages: To listen to only

your new messages , first stop playback by pressing "0" and "#", and then press "6" and "#".

•• Erase a message: To erase the

message you are currently listening to, press "3" and "#" before it ends.

Page 43

Remote Operations

When you have finished listening to your messages, you can do any o f the following:

•• Erase all mes sages: To erase all of the

messages in the box, press "3", "3", and "#".

•• Repeat playback: To listen to your

messages again, press "7 " and "#".

•• Perform other operations: You can

enter any of the commands described in the following section, "Other remote operations".

•• Hang up: If you do not erase your

messages first, they will be saved and any new messages will be recorded after them. If you want the UX-238/51 to resume normal operation immediately, press "*" twice before hanging up (in some cases, particularly when the Transfer function is us ed, the UX-238/51 may not accept new calls for one or two minutes after y ou hang up unless you first press "*" twice).

Comments:

•• When a rem ot e co mm a nd is a cc ept ed by the mach ine, you will he ar one

beep. If an inc orrect comm and is e ntered, you wil l hear four beep s. In the latter case , re-enter the correct com m an d.

•• When ente ri ng a com ma nd, do not pa use l onge r than 10 seco nds be twe en

each digit. If you do, a 4-beep error signal will be issued and the digits entered up to that point wi ll be disreg ard ed. In this c ase , re-e nte r the comma nd from the beginning.

•• If you make two errors (c ausi ng t wo 4-be ep signa ls t o be issued) whil e

entering your remote code numb er, the line will be disco nne cted. This prevents un author iz ed peopl e from attem ptin g to guess you r rem ote code number.

•• If you pause for longe r than 60 seco nds be fore enter ing a comman d, you wil l

be disconnected.

Page 44

Remote Operations

Other remote opera tions

After listening t o your message s, you can do any of the operations de scr ibe d below by pressing t he appro pri at e keys on th e telepho ne.

Note: The following commands cannot be entered while messages a r e being played back. If you do not want to wait until playback end s to enter a command, first stop playback by p ressing "0" and "#", and then enter the command.

Changing the fax reception mode

Select a new reception mode by pressing the keys as follows:

•• A.M. mode: "8", "1 ", and "#".

Machine

2. Answering

•• FAX mode: "8", "2", and "#".

•• TEL mode: "8", "3", and "#"

•• TEL/FAX mode: "8" , "4" and "#"

Recording a new outgoing message

Note: A new outgoing message can only be recorded for the box you selected at the beginning of the remote operation procedure.

Press "4" and "*" on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

•• The message (including the general

outgoing message) can be up to 15 seconds long. After 15 seconds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back.

(Example)

Page 45

Remote Operations

Turning the Transfer function on or off

To turn Transfer on: Press "9", "1", and "#", followed by the number of the bo x ("0" for the General Box) and "#".

To turn Transfer off: P ress "9", "2", and "#" on the telephone.

Changing the transfer telephone number

Press "9", "0", and "#" on the telephone.

After you hear a short beep, enter the new telephone number. When finished, press "#".

•• To insert a pause between any tw o

digits of the number, press "*".

Recording a new transfer message

(Example)

Press "9", "3", and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the new message.

•• The time for the transfer message is

fixed at 15 seconds. After 15 s econds (or earlier if the machine detects silence after you finish speaking), you will hear a beep, and the new message will be played back automatically.

Page 46

Remote Operations

Recording a "Memo"

You can leave a "memo" for your sel f or other users of the machine . It wil l be recorded in the Genera l Box, and pl ayed ba ck when m essa ges in tha t box are listened to.

Press "*" and "#" on the telephone.

When you hear a short beep, speak into the telephone to record the memo.

When you are finished, press "0" and "#".

•• If the UX-238/51 detects a certain

period of silence, it will stop recording automatically.

Machine

2. Answering

Page 47

Sending

Chapter

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on w hether you lo ad one page at a time or seve ral pages at once.

Loading one page at a time:

Documents

Minimum size

148 mm

140 mm

Maximum size

216 mm

600 mm

Minimum weight

52 g/m²

Loading seve ra l pages at onc e:

Minimum size

148 mm

140 mm

Minimum weight

52 g/m²

Maximum weight

Maximum size

Maximum weight

157 g/m²

216 mm

80 g/m²

297 mm

Page 48

Transmittable Documents

Note: Letters or graphics on th e edges of a document will not be scanned.

Letters in the shaded area will not be scanned.

4 mm

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.

3. Sending

Documents

♦ Ink, glue, and correcting fluid on documents must be dry before they

pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the minimum

size, carbon backed, or easily smudged should be photocopied, and the copy loaded in the feeder.

Page 49

Loading the Document

Up to 10 pages (UX-51: 5 pages) c an be placed in the feeder at one time. Th e pages wil l be aut om at ic ally fe d in to t he mac hi ne st art ing from the pa ge on the bottom.

♦ If you need to send or copy more than 10 pages (UX-51: 5 pages), place

the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦ If your document consists of s everal large or thick pages which must be

loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading edge

of the document into the machine. The display will show:

SEND READY

Adjust the resolution an d/or contrast setting (if desired) as described in the section "Resolution and Contrast", then dial the receiving machine as described in "Sending a Fax by Normal Dialing".

RESOLUTION

Page 50

Loading the Document

Removi ng a document from the feede r

If you need to remove a docume nt from the f eeder, open the oper ation pa nel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Pull the release marked PANEL RELEASE toward you and open the

operation panel.

Remove the document.

3. Sending

Documents

Close the operation panel, making sure it clicks into place.

Click!

Page 51

<P=001>

Resolution and Contrast

If desired, you can adjust t he re sol uti on a nd co ntr ast befo re se ndi ng a document.

The default resolution settin g is STANDARD and the default contras t setting is AUTOM..

You must adjust the setting s each time you don’t want to use the default sett ings.

Note: The resolution and contras t settings are only effective for transmitting a document. They are not effective for receiving a document.

Resolution settings

STANDARD: Use STANDARD for ordinary documents. This setting

gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters or fine

drawings.

SUPER FINE (UX-238 only):

HALF TONE: Use HALF TONE for photographs and illustrations. The

Use SUPER FINE for documents containing very small letters or very fine drawings.

original will be reproduced in 64 shades (UX-51: 16 shades) of grey.

Note: In order to transmit in FEIN or SUPERFEIN resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Contrast settings

AUTOM. Use AUTOM. for normal documents. DUNKEL Use DUNKEL for faint documents.

Page 52

<P=002>

Load the document(s).

•• The document must be loaded befor e

the resolution and contrast can be adjusted.

Press the AUFLÖSUNG key one or more times until the desired resolution and contrast settings appear in the display.

•• The first time you move through the list

of resolution settings, the contrast setting AUTOM. will appear next to each resolution setting. The second time you move through the list , the contrast setting DUNKEL will appear.

Resolution and Contrast

RESOLUTION

Display:

3. Sending

Documents

STANDARD :AUTOM.

FEIN :AUTOM.

SUPERFEIN :AUTOM.

HALBTON :AUTOM.

STANDARD :DUNKEL

FEIN : DUNKEL

SUPERFEIN:DUNKEL

HALBTON :DUNKEL

Page 53

Sending a Fax by Normal Dialing

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAK E R ke y ) and dial by pressing the num be r keys.

♦ If a person answers, you can talk with them through the handset before

sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the other

fax machine is responding.

Load the document(s).

The display will show:

SENDEBEREIT

•• Set the resolution and/or contrast if

desired.

RESOLUTION

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine by pressing the numeric keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

TUV

WXYZ

Page 54

Sending a Fax by Norm al Dialing

Wait for the connection. Depending on the setting of the receiving machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, (lift the

handset if the SPEAKER key w as pressed) ask them to pres s their START key. This causes the receiving machine to issue a reception tone.

Facsimile recepti on tone : This i s a pronounc ed , high- pitch ed tone tha t the receiving machi ne sends to the transm it ting m achi ne t o indic ate th at it is ready to receiv e.

Beep

3. Sending

Documents

When you hear the reception tone, press the START/MEMORY key. Replace the handset if you used it.

•• When transmission is completed, the

fax will beep once.

START/MEMORY

Using the REDIAL ke y

You can press the REDIAL key to redi al the last num ber dial le d. To se nd a documen t, procee d fro m Step 4 of Norm al Dialli ng. Not e that the spea ker will be automatical ly activ ated whe n you press the REDIAL.

Page 55

Sending a Fax by Automatic Dialing

Sending a Fax by Automatic Dialling

You can dial a fax or telephone num ber by si mp ly pressi ng a Rapi d Key, or by pressing the SPEED DIAL key and ente ri ng a 2- dig it num ber .

♦ To use Automatic Dialling, you must first store the full fax or telephone

number in your fax machine.

♦ When you store a fax or telephone number, you select a 2-digit Speed

Dial number for it. 30 Speed Dial numbers(UX-51:20) are available.

Speed Dial numbers 01 through 10 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 11 through 30(UX- 51 :1 1 through 20) are f or dialling with the

SPEED DIAL key.

SPEED DIAL key

Rapid keys

SPEED DIAL

START/MEMORY

1 1

Attach each strip of Rapid Key labels between the Rapid Keys.

When you store a num ber in a Rapid Key, write the name of the party on the label.

Page 56

Sending a Fax by Automatic Dialing

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to select EING..

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys (01 to 10 for Rapid Key Dialling, 11 to 30 for Speed Dialling).

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses). (Note: A space cannot be entered.)

•• Press the SPEED DIAL key to clear a mistake.

•• If a pause is required between any of the digits to access a special service

or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

FUNCTION

FAX/TEL. NUMM E RN

FAX/TEL. NR. EING.

KURZW. NR. EING .

(Example)

3. Sending

Documents

•• If you are on a PBX, do not enter the access code for the public line. If

the number is within your PBX, enter an R before the number.

Press the START/MEMORY key.

START/MEMORY

(Example)

Page 57

Sending a Fax by Automatic Dialing

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 10 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press the

SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START/MEMORY key.

Return to Step 3 to store another number, or press STOP to exit. If the

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

START/MEMORY

SPEAKER

T = U =

V =

W =

X =

Y =

Z =

SPACE =

number will be used for Rapid Key Dialling , yo u can write the name on the appropriate Rapid Key label.

Step 3 or

STOP

Storing area codes and a cc es s codes

You can also store an area code or access c ode in a Rapid Key or Spee d Dial number . To use this num ber to dial, se e "Chain Dialin g" in Ch apt er 5, "Making T el eph one Calls".

Note: An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Page 58

Clearing numbe rs

Sending a Fax by Automatic Dialing

Press these keys:

The display will show:

Press 2 to select LÖSCH..

Enter the Speed Dial number that you want to clear by pressing the number keys.

Press the START/MEMORY key.

Return to Step 3 to clear another number, or press STOP to exit.

FUNCTION

FAX/TEL. NUMM E RN

START/MEMOR Y

STOP

Step 3 or

(Example)

3. Sending

Documents

Making change s

To make changes in a number pre vio usly stored, repeat th e storin g proc ed ure . Select the Spee d Dial nu mb er fo r whic h you want to make cha nge s in St ep 3, and then change the num ber and/ or na m e when the y appea r in the displ ay (Steps 4 and 6, respectively).

♦ A lithium battery kee ps autom ati c diall ing number s in memo ry

The machine uses a lithi um batte ry to keep autom at ic dia ling nu mb ers a nd other progra mm ed dat a in mem ory whe n the power is t urne d off . Batter y power is consum ed prim aril y when the power is off. Wit h the power kep t continuousl y off , the life of the battery is abo ut 5 years. If the battery di es, have your deale r or reta il er repl ace it. Do not try to replace it you rsel f.

Page 59

Sending a Fax by Automatic Dialing

Rapid Key Dialling

If the numbe r you want to dial has be en st ore d for Aut om at ic Dia ll ing as a Speed Dial numb er from 01 to 10, you can dial it by pressi ng th e correspondi ng Ra pi d Key.

Load the document(s).

The display will show:

SENDEBEREIT

•• Set the resolution and/or contrast if

desired.

Press the Rapid Key corr esponding to the desired Speed Dial number.

•• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

RESOLUTION

•• The document will be automatically

transmitted once the connection is made.

Example: To dial Speed

Dial number 03, press Rapid Key 03.

Page 60

Sending a Fax by Automatic Dialing

Speed Dialling

Speed Dialli ng c an be used to dial any numb er t hat has be en store d for Automat ic Dialling.

Load the document(s).

The display will show:

SENDEBEREIT

•• Set the resolution and/or contrast if

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number k eys.

•• To enter numbers 1 through 9, first

enter 0 and then the number.

SPEED DIAL

RESOLUTION

2 0

3. Sending

Documents

Check the display. If the name or number shown is correct, press the START/MEMORY key. (If not, press the STOP key and then repeat Step 2.)

(Example)

START/MEMORY

Page 61

Sending a Fax by Automatic Dialing

Direct Keypad Dialling

You can also enter a full num be r with the numbe r key s and t hen press the START/MEMORY key to begin dial ling. You c an use this me th od to dial a full number when yo u don’t ne ed to spea k to the othe r party befo re faxi ng.

Note: Direct Keypad Dialling cannot be used to dial a number within the same PBX as your fax machine. To send a document to a fax machine in your PBX, use Normal Dialling.

Load the document(s).

The display will show:

SENDEBEREIT

•• Set the resolution and/or contrast if

desired.

Enter the number of the receiving machine by pressing the numeric keys.

•• If a pause is required between any of

the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is correct, press the START/MEMORY key.

•• If it is not correct, press the STOP key

to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

START/MEMORY

ABC

JKL

TUV

DEF

MNO

WXYZ

Page 62

Sending a Fax by Automatic Dialing

Using the SEARCH/R key

If you don’t remembe r the Rapid Ke y or Speed Dial num ber in which you have store d a pa rt ic ula r fa x num be r, you ca n sea rc h for t he nu mb er by following the steps bel ow. Once you ha ve found the num ber , you can dial it and transm it the lo aded doc um en t by simp ly pr essi ng th e START/MEMORY key.

Load the document(s).

The display will show:

SENDEBEREIT

•• Set the resolution and/or contrast if

desired.

Press the SEARCH/R key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you don’t remember the first letter, go

to Step 4 (you will scroll through the list from the beginning).

RESOLUTION

GHI

PQRS

3. Sending

Documents

ABC

DEF

JKL

MNO

TUV

WXYZ

•• If a name wasn’t stored for the number,

press 0. This will cause numbers, not names, to appear when you scroll.

Page 63

Sending a Fax by Automatic Dialing

Press the # key or the * key to scroll through the names (numbers if you pressed 0) . Stop when the desired name appears in the display.

•• If no names have been stored that begin

with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START/MEMORY key. The document will be automatically transmitted once the connection is made.

START/MEMORY

Automatic redia ll ing

If you use autom atic diall ing (inclu din g Dire ct Keypad Di alli ng) a nd th e line is busy, the mach ine will autom a ti call y redia l the num be r. Up to 2 redi alli ng attempts will be made at intervals of 2.5 minutes.

♦ To stop automatic redialling, pres s the STOP key.

Page 64

Receiving

Chapter

Using TEL/FAX Mode

Press the EMPFANGSART key until the arrow in the display points to TEL/FAX.

Documents

RECEPTION MODE

TEL

FAX

TEL/FAX

When the reception mode is set to TEL/FAX, your fax au toma tica lly answe rs all calls on 1 or 2 rings. After an sweri ng, you r fax monit ors th e line for ab out 5 seconds to see if a fax ton e is bein g sent .

♦ If your fax detects a fax tone (this means that the call is an automatically

dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax doesn’t detect a fax ton e (this means that the call is a voice

call or manually dialled fax), it will make a ringing sound (called ps eudo ringing) for 15 second s to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the oth er machine to allow the calling party to send a fax manually if they desire.

Comments:

A.M.

•• Only the fax wil l alert yo u to voic e calls or m anu al ly dial led fa xes by pseud o

ringing. An extensi on phone connec ted to the sa me line wi ll not ri ng after the connecti on has been m ade .

•• The duration of pseudo rin gin g can be adju ste d wit h Option Setting 8. See

Chapter 8, "Optiona l Se tting s".

Documen ts

4. R e c eiving

Page 65

Receiving Documents

Using ANRUFB. Mode

Press the EMPFANGSART key until the arrow in the display points to FAX.

RECEPTION MODE

In ANRUFB. mode, your fax will automatically receive voice and fax messages.

Using FAX Mode

Press the EMPFANGSART key until the arrow in the display points to FAX.

RECEPTION MODE

TEL

FAX

TEL/FAX

A.M.

When the reception mode is set to FAX, the machine will automatically answer all calls on 1 rings an d receive incom ing faxes.

1 rings

Fax reception

♦ You can change the number of rings on which the machine answers calls

by changing Option Setting 3. (See Chapter 8, Option Settings.)

♦ If you pick up the hand set before the machine answers, you can talk to

the other party and/or receive a document as described in Using TEL mode.

Page 66

Receiving Documents

Using TEL Mode

Press the EMPFANGSART key until the arrow in the display points to TEL.

RECEPTION MODE

When the reception mode is set to TEL, you must answer all calls usi ng the fax machi ne’ s hand set or an exte nsi on phone connected to the same line.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rin gs.

If you hear a fax tone, wait until the display shows EMPFANGEN and then replace the handset.

TEL

TEL/FAX

FAX

A.M.

Documen ts

4. R e c eiving

Beep

EMPFANGEN

Note: If you have set O ption Set t in g 11 (Fax

signal receive) to NEI N, press the

START/MEMORY key to begin reception.

If the other party first talks and then wants to send a fax, press the START/MEMORY key after speaking (press your START/MEMORY key before the sender presses their Start key).

•• Make sure that the display shows EMPFANGEN , then replace the

handset.

START/MEMOR Y

EMPFANG EN

Page 67

Receiving Documents

Answering with an ex tens i on phone

Answer the extension phone when it rings.

If you hear a fax tone when you answer an extension phone, wait until your fax answers (the extension phone will go dead), and then hang up.

Beep

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). Hang up.

Phone goes dead

Comments:

•• Your fa x wil l not acce pt the si gnal to begin re ce pti on (5**) i f a doc um ent is

loaded in its feede r.

•• If you have set Option Setti ng 11 t o NEI N and he ar a fax tone when you

answer the extension phon e, you m ust press 5, *, and * if you are on a tone dial phone, or walk over to the fax, pic k up the handse t, and press the START/MEMORY key if y o u are on a pulse dial onl y ph o ne.

•• The code used to activate fax receptio n from a tone dial ex tensio n phon e

(5**) can be changed if desire d. See Opti on Set ti ng 4 ("T e l/Fax Remote Number") in Chapter 8, "Option Set tings".

Paper cutting

UX-51: After rec ei vi ng a document, grasp th e pa per by the edg e and pull upward to tear it off.

UX-238: After rece ivi ng a docu me nt , your fax will autom a ti ca ll y cut each page to a length slightl y lo nger than th e ori gi nal pag es.

Page 68

Making

Chapter

Your fax can also be used to ma ke copi es. You can use this func ti on to ma ke a sample copy of a docum ent bef ore transm it ti ng it to se e if the resol ut ion or contrast ne ed s adj ustm e nt.

♦ The default resolution fo r copying is FINE.

Load the document(s) face down. (Maximum of 10 pages, UX-51: 5 pages.)

The display will show:

•• Set the resolution and/or contrast if desired. (The default setting for

Copies

SENDEBEREIT

copying is FINE.)

RESOLUTION

4. Making

Copies

Press the COPY/HELP key.

Incoming cal ls during c opyi ng

The fax go es into man ual rec ep ti on m ode duri ng copying, so if a cal l com e s in at this time, pick up the handset to answer.

To rece ive a docum ent, press the START/M EMO RY key after c opyi ng i s finished. If you want to begin reception i mme diately , press th e STOP key to stop copyi ng, and then pre ss the START/M EMO R Y key as soon as the docume nt ha s fed out and th e fa x has re tu rne d to st and by m ode .

COPY/HELP

Page 69

Making

Chapter

Your fax can be used like a regul ar tel eph one to make and recei ve vo ice call s. ♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialling: Enter the full

•• Rapid Key Dialling: Press the

Telephone Calls

telephone number with the numeri c keys.

appropriate Rapid Ke y .

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

WXYZ

SPEAKER

•• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit Speed

Dial number with the numeric keys.

Speak with the other party when they answer.

•• If you pressed the SPEAKER key, pick

up the handset to talk.

Comments:

•• While the han dset of th e fax is li ft ed (o ff hoo k), an exte nsion phone

connected direc tly to the fax cann ot be used to speak wi th the othe r party.

Page 70

Making Telephone Calls

Chain Diall ing

After liftin g the han dset , you can di al any combination of Normal Dia lling , Rapid Key Dia ll in g and Spee d Dia lling numbers. F or exa mp le , if you ha ve stored an area code or an access c ode for a special serv ice in a Rapid Key, you can press the Rapid Key fo r that area code or acc ess code, then dial the remainder of the numbe r by pressing a Rapid Key, pressing number keys, or pressing the SPEED DIAL key and entering a two-digit Speed Dial number .

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapi d Key or Speed Dia l number. First search for the number as descr ibed in Using the SEARCH/R key in Sending a Fax by Automatic Dialling in Cha pte r 3, then pi ck up the handset or press the SPEAK ER key . The num ber will be dial led automa ti call y (do no t pre ss the START/MEMORY ke y).

Redial

The last number called can be redial led by pressi ng th e REDIAL key (it is not necessary to pick up the handse t or press the SPEAK E R key). When the other party answers, pi ck up the hand set to talk.

Issuing tone signa ls

If you are on a pulse dial line , yo u can use t he "*" key to tempora ri ly issue tone signals whe n you pr ess th e nume ric key s. Thi s allows you to use certa in telephone services which require entering tone signals.

When you need to enter one or more tone signals, press the "*" key and then press the appropr ia te numeri c keys.

To change bac k to pulse mode, sim pl y ha ng up (the diall ing mod e automatica lly cha nge s back to the settin g of Option Settin g 7 when you ha ng up).

Calls

6. Making Pho ne

Page 71

Making Telephone Calls

PBX operations

If your fax is conne ct ed to a PBX, you can use it to perfor m the fo llowin g operations:

♦ Making enquiry calls: During a call, you can put the other party on

hold, make a further call to a third party, and then go back to your original caller.

♦ Transferring calls: Yo u can transfer a call to another number on the

same PBX without operator assistance.

Note: Make sure that the correct setting is selected for Option Setting 10-4 (see Chapter 8, Option Settings).

Making enquiry calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for th e enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call will be transferred.

Page 72

Special

Chapter

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block receptio n of faxes fr om parties which yo u spec ify. This save s pap er by not printin g out unwante d "junk" faxes.

To use this function, first turn it on by setting Option Settin g 12 (Junk Fax # Check) to YES as described in Chapt er 8, an d then en te r the fax num ber s from which you do not want to rece iv e faxes a s shown be low.

Comments:

•• Up to 5 numbers can be enter ed in the Anti Junk Num be r List .

•• To clear a number from th e Anti Junk Numb er List , you need to know the

Press the keys shown at right. JUNK FAX # MODE will appear in the display.

Functions

1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print out the Anti Junk Numbe r L ist as descri bed in Chapt er 9.

FUNCTION

Press 1 to store a number in the Anti Junk Number List, or 2 to clear a number from the list.

Storing: Enter a 1-digit number from 1 to

5. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Step 5.

(Example)

Functions

7. Special

Page 73

<P=002>

Blocking Reception of Unwanted Faxes

Enter the full number you want to block (max. of 20 digits).

(Example)

Press the START/MEMORY key.

Return to Step 3 to enter (or clear) another number, or press STOP to exit.

START/MEMORY

STOP

Step 3 or

Page 74

Memory

Your fax has a memory whi ch can be used to tem por arily store bot h incoming and outgoing documents.

♦ Approximately 20 pages of average content can be held in memory

when no voice messages (including outgoing messages) have been recorded. Less can be held if any pages were scanned using fine or halftone resolution.

♦ To see the percentage of memory that is currently occupied, press the

START/MEMORY key with no document in the feeder. The percentage will appear in the display.

Sending documents from me m ory

With this f unction, the original docu me nt is scanne d im m ediately, stor ed in memory, and the n tr ansm i tt ed on ce the conn ecti on to the recei vin g ma ch ine is made. This is co nve nie nt when tran smi tt ing to plac es where the lin e is often bus y, as it saves you fro m wait ing to collect th e ori gi nal doc um ent and frees the feede r for othe r opera ti ons.

♦ Only one memory transmission can be set at a time.

Memory

♦ The amount of memory currently occupied appears as a percentage in

the display while the document is being scanned.

Load the document(s).

•• Set the resolution and/or contrast if

desired.

RESOLUTION

Press the START/MEMORY key and then 1.

START/MEMORY

Functions

7. Special

Page 75

Memory

Enter the number of the receiving machine using one of the follo wing methods:

•• Press a Rapid Key.

•• Press the SPEED DIAL key and enter

a Speed Dial number.

•• Enter a full telephone number by

pressing the number keys.

Press the START/MEMORY key if you entered a Speed Dial number or a full number.

•• The document is first scanned and

stored in memory. The other machine is then dialled (redialling will be performed automatically if necessary). When the connection is made, transmission begins. Afterwards, the document is cleared from memory and your fax returns to standby mode.

010302

(Example)

START/MEMORY

If the memory becom e s full ...

If the memory becomes full while the document is being scanned, MEMORY IS FULL will appear in the di spla y.

♦ Press the START/MEMORY key if you want to transmit the pages

which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

Page 76

Substitute recepti on in to memory

This is a back-up functi on whi ch is aut om atic ally a ctiva ted if your fax run s out of paper or the paper jams.

When you have received a document in memory, FAX RX IN MEMOR Y will appear in the display, altern ating with OUT OF PAPER or PAPER JAMMED. When you add paper or clear the paper jam, the stored documents will autom a ti ca ll y be printed out.

Memory

Functions

7. Special

Page 77

Broadcasting

This function allows you to send the sam e docume nt to as many as 10 different loc at io ns wit h just one oper at ion . First store the docu ment in memory, then e nte r th e num be rs of t he re ce iv ing ma chi ne s. T he docu me nt will be tra ns m it te d to e ac h locatio n.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document(s).

Press the START/MEMORY key and then 2.

Dial the receiving machines by using one or both of the following methods. (a maximum of 10 stations can be selected)

•• Enter one or more Speed Dial numbers

by pressing the nu mer ic keys.

•• Press one or more Rapid Keys.

Press the START/MEMORY key.

•• Set the resolution and /or contrast if

desired.

START/MEMORY

010302

START/MEMORY

RESOLUTION

(Example)

Page 78

Press the START/MEMORY key. Transmission will begin.

•• A Transaction Report is automatically

printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

Broadcasting

START/MEMORY

Functions

7. Special

Page 79

Polling (Requesting a Fax Transmission)

Polling allows yo u to call anoth er fax m achin e and hav e it send a docum ent (previousl y loade d in its fe eder) t o your machi ne without oper at or assi sta nc e. In other words, the rec eivi ng fa x ma ch ine , not the t ran smi tt in g fax ma chine , initiates the transmissio n. You can use yo ur m achin e to both poll and be polled by ot her s.

To use the polling fu nct io n, you must fi rst set Rapi d Key 10 /POL L for use as a polling key. Th is is do ne by changing Option Sett in g 13, as described in Chapte r 8, Opti on Setting s. (No te that when Rap id Key 10/ POLL is set as a polling key, it cannot be used for Ra pid Key Diall in g. )

Requesting transm iss ion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key.

Dial the fax machine you want to poll using one of the follo wing methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

SPEED DIAL

(Example)

0 1

•• Press the SPEED DIAL key and enter

a 2-digit Speed Dial number.

•• Enter the full number us ing the numeric

keys.

Page 80

Press Rapid Key 10/POLL.

•• If you used the handset , rep lace it when

POLLING appears in the display. Reception will begin.

Polling (Requesting a Fax Trans mission)

10/POLL

Functions

7. Special

Page 81

Timer Operations

The Timer func tion allo ws you to set a transmission and/or pol ling ope ra tion to be performed autom at ical ly at a time you specify. One tran smi ssio n operation and one polling operation can be set at the same time, and the times they will be perform e d can be speci fi ed up to 24 hours in adva nc e.

As an example, you can use this func ti on t o take adva nta ge of off-pea k telephone rates with out havi ng to be ther e when the ope rat ion is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODUS will appear in the display.

Press # to set a transmiss ion operation (SENDEN), or * to set a polling operation (ABRUF-FUNKTION).

Press 1 to select EING..

Enter the time at which you want the operation to take place in 24-hour format (2 digits for the hour and 2 digits for the minute).

Press the START/MEMORY key.

FUNCTION

START/MEMORY

Example: 9:25

Page 82

Enter the Speed Dial number of the receiving fax machine.

•• If this is a polling operation, go to Step

Timer Operations

(Example)

Press the START/MEMORY key.

Adjust the resolution and /or contrast if desired (skip to the next step if you don’t want to change settings).

Press the START/MEMORY key and then the STOP key. If this is a transmission operation, load the document in the feeder sometime before the specified time of transmission.

START/MEMORY

RESOLUTION

START/MEMORY

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right. TIMER MODUS will appear in the display.

FUNCTION

STOP

Press # to cancel a transmission operation, or * to cancel a polling operation.

Press 2 to select LÖSCH..

Press the START/MEMORY key and then the STOP key.

START/MEMORY

Functions

7. Special

STOP

Page 83

Option

Chapter

The option setti ngs let yo u custom ise your fax to better sui t your needs. An initial set ting ha s bee n made for ea ch option a t the fa ctory. You c an chan ge a setting by fo llowing the steps desc ri bed for each opti on be lo w.

First press FUNCTION and 4, then press # or * to scroll th ro ugh the op tion s.

Settings

FUNCTION

Setting 1: FINE RESOLUTION PRIORITY

This opti on set s the def aul t resolution (t he resol ut ion used i f a setti ng i s not made with the RESO LUTIO N key ) for t ran smi ttin g doc um ent s. Press 1 (YES) to set the default resolutio n to FINE, or 2 (NO) to set it to STANDARD.

• Initial setting: 2

FUNCTION

NEIN

Display will show:

GRAUSTUFENANZAHL

GRUNDEINST. FEIN

STOP

Setting 2: GREY SCALE SETTING (UX-238 Only)

This sets the gre y sca le used fo r the HALF TONE resolution sett ing. Press 1 for 16 levels (this gives lower qual ity and fast er tran smi ssio n) or 2 fo r 64 levels (this gi ves hi ghe r qua lity and sl ower transm issi on).

• Initial setting: 2

FUNCTION

until display shows:

GRAUSTUFENANZAHL

STOP

Press

ANZAHL DER RUFE

Page 84

Optionale Einstellungen

Setting 3: NUMBER OF RINGS TO ANSWER

This sets the number of rings the fax machine waits before answering an incoming call in FAX and TEL/FAX reception modes. Enter any number from 1 to 5.

• Init ial se tting: 1

Note:In some countries, the lowest possible setting is 2.

FUNCTION

Press

until display shows:

ANZAHL DER RUFE

8. Optionale

Einstellungen

Enter a number from 1 to 5

TEL/FAX FERNNR.

STOP

Setting 4: TEL/FAX REM OTE NUM BER (TRANSF ER CO DE)

If you hear a fax tone when you an swer a call on a tone dial ext ensi on ph one conn ec te d to t he s a me li ne a s the fax, you can ma ke t he fa x begin rec eption by pressing 5, *, and * on the phone. Use this set ting i f you wa nt to use a number other th an 5 t o begin fa x rece ption. You c an ente r any num be r from 0 to 9.

• Initial s etti ng: 5

FUNCTION

Enter a number from 1 to

Press

FERNNUMMER

until display shows:

TEL/FAX FERNNR.

STOP

Page 85

Optionale Einstellungen

Setting 5: REMOTE RECEPTION SELECT

If you don’t intend to use the above TEL/FAX RE MOTE NUMBER, you can turn detection of the num ber off. This wil l ensure that the fa x never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Pre ss 1 to turn detection on , or 2 to turn de te ct ion off.

• Initial setting: 1

FUNCTION

Press

NEIN

until display shows:

ÜBERTR. BERICHT

FERNNUMMER

STOP

Setting 6: TRANSACTION REPO RT PRINT SELECT

This set s the condit ion for pri nt ing out a Transaction Repo rt. Ente r a number from 1 to 4 a s follows:

1 (EINZELBERICHT): A report will be prin ted after each transmission,

reception, or error.

2 (FEHL./TMR./SP.): A report will be printed after an error or a timer

operation.

3 (SENDEBERICHT): A report will be printed only after a transmission. 4 (FEHLERAUSDRUCK):A report will never be printed.

• Ini t ial se tting: 2

FUNCTION

Press

until display shows:

ÜBERTR. BERICHT

Enter a number from 1 to

STOP

WÄHLMODUS

Page 86

Optionale Einstellungen

Setting 7: DIAL MODE

This sets the mo de of diall ing . Pre ss 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

• Initial setting: 1

8. Optionale

Einstellungen

FUNCTION

TON

Press

IMPULS

until display shows:

RUFDAUER

WÄHLMODUS

STOP

Setting 8: PSEUDO RINGING DURATIO N

This sets the dura ti on of pseud o ringin g when the rec eptio n mo de is set to TEL/FAX. Enter a numb er from 1 to 4 as follows:

1 (15 SEC.): 15 seconds 2 (30 SEC.): 30 seconds 3 (60 SEC.): 60 seconds 4 (120 SEC.): 120 seconds

• Initial setting: 1

FUNCTION

Enter a number from 1 to 4

Press

until display shows:

SPRACHWAHL

RUFDAUER

STOP

Page 87

Optionale Einstellungen

Setting 9: LANGUAGE SEL ECT

This sets the langua ge used in disp lay messag es, rep ort s, and lists. Pre ss the START key, the # key or the * key one or more tim es un ti l the de sire d language appears in the displa y, and then the START key again.

FUNCTION

START/MEMORY

STOP

Press

until display shows:

START/MEMORY

SPRACHWAHL

NEBENSTELLE

Setting 10-1: PBX CO NNECTIO N

Press 1 (YES) if the machine is connected to a PBX. Press 2 (NO) if it is connecte d to a regular pu b li c li ne .

• Initial setting: 2

FUNCTION

Press

NEIN

until display shows:

NEBENSTELLE

(If you select 1, Setting 10-2 will subsequen tl y app ear in the displ ay. If you selec t 2, Setting 11 will appear.)

Setting 10-2: PBX TYPE

Press 1 if you are on a normal PBX line, Press 2 if your PBX line is an IS DN line.

• Initial setting: 1

NORMAL

ISDN

AMTSHOL. NEBENST.

Page 88

Optionale Einstellungen

Setting 10-3: P BX SELE CT

This sets the mode use d for conn ecti ng calls from a PBX to an outsi de line . Refer to your PBX manual or consult your suppli er for the correct sett ing. Make the selec ti on by e nte ring a number fr om 1 to 3 as follows:

1: Earth 2: Flash 3:ID

•Initial setting: 3

(If you select 3, Set ting 10- 4 will subseque nt ly appe ar in the disp lay. If you select 1 or 2, Setting 10-5 will appear. )

Setting 10-4: PBX ID NO.

If you set Opti on Set ti ng 10 -3 to 3 (PBX ID digit mode), use this setting to enter your PBX ID number (maxi mu m of 3 digits). Press the START ke y when finishe d.

• Initial Setting: 0

(Note: The ID number is autom atically dia lled for access to the public line when Rapid Key or Speed Dia lling is used . Do no t store it as pa rt of the number when storing a Ra pi d Key or Speed Dia ll ing num ber .)

8. Optionale

Einstellungen

Setting 10-5: REGISTER RECALL

This sets the reca ll mod e used for spe cial functi ons of some PTT’s (e . g. Germany, Sweden) , as well as transf err ing calls on a PBX. Refer to your PBX manual or consult your su pplier for the c orrect setting. Make the selection by enterin g a numbe r fro m 1 to 3 as follows:

1: Earth 2: Flash 3: No operation

• Initial setting: 2

Page 89

Optionale Einstellungen

Setting 11: FAX SIGNAL RECEIVE

Your fa x is wil l a uto ma ti ca ll y begin reception if you hear a hig h- pitched fa x tone after answe rin g a call. If you use a compute r fax modem on the sa me line, you must turn t his fu nct io n off in orde r to prev ent your fax fr om mista ken ly attempting to receive documents sent from the computer fax modem. Press 1 to turn the func ti on on, or 2 to tur n it off.

• Ini t ial se tting: 1

FUNCTION

Press

until display

FAX SIGNAL EMPF.

shows:

NEIN

FREMDFAXNR. PR Ü

STOP

Setting 12: JUNK NUMBER CHE CK

Press 1 to prevent re ce pt ion from fax numbers entere d in the Anti Junk Num ber List. Press 2 to allow reception from all numbers.

• Initial set ti ng: 2

FUNCTION

Press

NEIN

ABRUF

until display shows:

FREMDFAXNR. PRÜ

STOP

Setting 13: POLL ING

Press 1 if you want to use Rapid Key 10/ABRUF as a polling key. Press 2 if you want to use it as a regu lar Rap id Ke y.

• Initial setting: 2

FUNCTION

JA NEIN

Press

until display shows:

GRUNDEINST. FEIN

ABRUF

STOP

Page 90

Printing

Chapter

You can print out lists sh owin g setti ngs an d inform at io n enter ed in the fax . You can also have the fax automa ti call y print ou t a report on tran sac ti ons after the y are made . T he lists and the report a re described be low.

Printing a list

Press these keys:

Reports and Lists

FUNCTION

9. Printing

Reports and Lists

The display will show:

Press the # key or the * key until the desired list appears in the display.

Press the START key.

AUSDRUCKE

START/MEMORY

Page 91

Printing Reports and Lists

Transaction Repor t

This report is pri nt ed ou t automatica ll y after an operation is perform ed to allow you to chec k th e result . Your fa x is set at the factor y to pr int out the report after a time r ope ratio n or whe n an error occurs. If de sire d, you can change the set ting to have it prin te d out unde r a varie ty of oth er condi ti ons. This is done by changing Option Sett in g 6 as described in Chapt er 8.

♦ The Transaction report cannot be printed out manually.

Explanation of heading s

SENDER/ EMPFÄNGER

SEITEN Number of pages tr a nsm i t t ed or r ec ei ved. ANM.

The fax number of the other machine involved in the transaction. In the case of a transmission, the number dialled appears. In the case of a reception, the prog ramm ed ID of th e send ing machin e app ears . If th is mach ine do es no t have an ID fun ctio n, th e co mmuni catio n mo de wil l a ppear ( for exampl e, "G3").

OK - Transmission/reception was normal. AUSFALL - A power failure occurre d. If you have power and the problem

persi sts , try a differ ent ou tle t. If nece ssar y, ha ve an electric ian ch eck your power lines.

PAP. STAU - A problem with the paper or original document occurred.

Make sure the paper or document is loaded properly. Make sure the operation panel is shut securely.

KEIN PAP. - You ran out of paper during reception. COM.E-0 to COM.E-7 - A te lephone l i ne erro r preven te d the t ransact ion.

Line Error in Problems and Solutions in Chapter 12.

See

ABBRUCH - Tran smission was canc elled bec ause the STOP key was

press ed, no docu ment was in the fe eder, or th e oth er mach ine re queste d transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receivi ng, contact the faxin g party t o see how they are tr ying to send t o you.

Page 92

Printing Reports and Lists

Timer list

This list shows the time r ope rat io ns whic h ar e cu rre ntl y set .

Telephone Numbe r Lis t

This list shows the fax and voi ce numbers which ha ve been stored for automatic dia lling.

Passcode List

This list shows settin gs made for polling se curity, your na m e and fax/tel eph one number as entered in the mach ine, and a sample of the heade r printed at the top of eve ry pa ge you transm it (KOPFZEILE).

Option Setting List

This list sho ws t he current sta tus of the opti on se tt ing s.

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk function.

9. Printing

Reports and Lists

A.M. Program List

This list shows the settin gs and codes prog ramm ed for the answeri ng machine.

Messa ge Lis t

This list sho ws info rm at ion about the m essa ges currently recorded in the answering mac hin e, inc lu din g the date and ti me of reco rdi ng, the le ngt h, and the type (IC M or me m o).

Help List

This list sh o ws a bri ef op eration ov erv ie w. ♦ Press the COPY/HELP key to print this list.

Page 93

Chapter

Fax print head

Clean the print head frequ ent ly to ensure optim um prin ti ng perfor ma nc e. To clean the print head , first disc onne ct the telephon e line , then unpl ug th e power lead, open th e opera ti on panel (pul l the rele ase marke d PANEL RELEASE toward you), and remove the fax paper.

Wipe the print head with a soft cloth dampened with denatured alcohol.

Maintenance

Print head

Caution!

•• Do not use benzene or thinne r. Avoid tou chi ng the print head wit h hard

objects.

•• The print head may be hot if your fax mac hi ne has just recei ve d a large

number of do cum e nts. If t his i s the case, allow th e pri nt head to c ool prio r to cleani ng.

Page 94

Scanning glass and rolle rs

Clean the scannin g glass and roller s freq uen tl y to ensure the quali ty of transmit te d ima ges a nd co pie s. Op en the op era ti on pa ne l (pu ll the rel ease marked PANEL RELE ASE towa rd yo u), and wipe the scanning gla ss and rollers wit h a soft cloth .

♦ Make sure that all dirt and stains (such as correcting fluid) are removed,

as dirt and stains will cause vertical lines on transmitted images and copies.

♦ Adhesive cellophane tape is useful for removal of debris from the rollers.

Document rollers

Maintenance

10. Mainenance

Scanning glass

The housing

Wipe the e xte rna l pa rt s and su r fac e of the machi ne with a dry cloth.

Caution!

•• Do not use ben zene or thinner. These sol ve nts m ay damag e or discolour the

machine.

Page 95

Chapter

Troubleshooting

Problems and Solutions

Line error

Problem Check and remedy

E appears in the display and/or a transactio n repor t is prin ted out with COM.

E-1, 2, 3, 4, 5, 6, or 7 in th e NOTE column.

•• Try the transaction again. If the er ror per sists,

check the following:

•• Check the hookup. The cord from the TEL. LINE

socket to the wall socket should be no long er than six feet.

•• Make sure there are no modem devices sharing

the same telephone line.

•• Check with the other party to make sure their fax

machine is functioning prop er ly.

•• Have your telephone line checked for line noise.

•• Try connecting your fax to a different tele phon e

line.

•• If the problem still occurs, your fax ma chine m ay

need service.

Page 96

Dialing and transmission problems

Problem Check and remedy

Problems and Solutions

No dial tone when you pick up the handset or pr ess th e LAUTSPR. key.

Dialling is not possible.

The power is on, bu t no transmission takes place.

•• Make sure the handset cord is conne cted t o the

correct so cket. See Chapter 1.

Handset

Connections

•• Make sure the power cord is proper ly plugg ed

into a power outlet.

•• Make sure that the telephone line is proper l y

connected to both the TEL. LINE socket an d the wall socket.

•• Make sure that the f ax is set to th e cor r ect

dialling mode for your telephone line. See Opt ion Setting 7 in Chapter 8.

•• Make sure that the receivin g machine has fax

paper.

•• Make sure that the telephone line cor d is

plugged into the TEL. LINE socket, and not the TEL. SET socket .

•• If the receiving machine is in manual mode with

no attendant , recept ion w i ll not be possible.

•• If the receiving machine is not a Sharp model,

make sure it is G3 compa tible.

•• Check the display for error messages.

•• Pick up the handset and check for a dial tone.

Call the receiving machine by norm al (m anua l) dialling, and confirm its response.

shooting

11.Trouble-

Nothing is printed at the receiving end.

A distorted image is received at the other end.

•• Make sure that the docum en t for tran sm ission is

placed face down in the feeder.

•• Make sure that the fax p a per is pro per ly loa ded

at the receiving machine.

•• Noise on the telephone line may cause

distortion. Try sending the document again.

•• Make a copy of the docum ent on your fax. If the

copy is also distorte d, your fax m ay hav e a problem. I f the pr oblem persists, call for ser vice.

Page 97

Problems and Solutions

Reception and copyi ng proble ms

Problem Check and remedy

The power is on, but no reception takes place.

The fax paper does not come out.

The fax paper comes out blank when you try to receive or copy a document.

The received documen t is faint.

Received images are distorted.

•• Make sure the wall socket is connected t o th e

TEL. LINE socket, and not t he TEL. S E T soc ket .

•• The fax paper may be jammed. See "Clearing

jammed fax paper" in this chapter.

•• Make sure that the fax paper is proper ly loaded

in your fax. (If the roll has been loaded backward, not hing will be printed.)

•• For reception, make sur e that the docu ment for

transmiss io n is loaded face down in the fe eder of the tra nsmitting ma chine.

•• Make sure that you are using the recommended

fax paper. See "Loading the Fax Paper" in Chapter 1.

•• Ask the other party to send higher contras t

documents. If the contrast is still too low, your fax may have a prob le m . Mak e a copy to check it.

•• Noise on the telephone line may cause

distortion. Have the othe r party tr y sendin g the document again.

•• The print head may be dirty. See "Fax pr int

head" in Chapter 10.

Copies are distorted.

•• Make a copy of another document on your fax. If

the copy is also distor t ed, your f ax may h a ve a problem. If the pro blem persists, call for ser vice.

•• Make sure that you are using the recommended

fax paper. See "Loading the Fax Paper" in Chapter 1.

•• Make sure that the fax paper is properly loade d

in your machine.

•• The print head may be dirty. See "Fax pr int

head" in Chapter 10.

Page 98

Problems and Solutions

Reception/copyin g is inter ru pted.

A received document or copy prints out in strips.

General problems

Problem Check and remedy

Nothing appears in the display.

The machine does not respond when you press any of its keys.

Automatic docu m ent feeding does not work for transmission or copying.

•• If reception or copying has been done

continuously for a long time, the print hea d may have become overh eat ed. Turn off the power and let it cool down.

•• Make sure the operation pa nel is complet ely

closed (press do wn on bot h side s).

•• Make sure the power cord is proper ly plugg ed

into a power outlet.

•• Connect another electrical appliance to the outlet

to confirm that it has power.

•• If a beep sound is not made when you press the

keys, unplug the power cord and then plug it back in several seconds later .

•• Check the size and weight of the document (see

Transmittable do cumen ts

in Chapter 3).

shooting

11.Trouble-

Voice calls taken on an extension phone are interr up ted by the fax.

No reception occur s when polling is attempted.

•• The fax may interr upt dur ing a voic e call if the

reception mode is set to ANRUFB.. To prevent interruptio n on a tone dial exten sion pho ne, press any three keys on the ext en sion pho ne after answering. (Note: Do not enter the code to activate fax r ece pt ion. )

•• Make sure you have not ru n out of paper .

•• Make sure the transmitt ing mach in e is in

automa tic r ece pt ion m ode.

•• If the transmitting machine has polling security,

make sure that your fax number has been entered both in your machine and in the transmitting machine.

Page 99

Messages and Signals

Display messages

The answering mach in e’s tran sf er fun ctio n has be en

A.M. TRANSFER

turned on as described in "Other Func tions" in Chapter 2.

Display Messages

ORIGINALSTAU

FUNKTIONEN The FUNKTION key has been pressed.

LEITUNG BELEGT

KEINE DATEN

KEINE NR. GESP.

KEIN PAPIER

AUFGEL. WÄHLE N

The original document is jam med. See the f ol low ing section,

Transmiss io n or recept ion was n o t succes sful. Pr ess STOP to clear the messag e, and then t ry again. If the error persists, see "Lin e Error" in "Problem s and Solutions" in this chapter .

An extension phone connect ed to the fax is being used. Do not lift the fax’s han dset or atte mpt transmission at this time, as this will inter ru pt the conversation on t he ex te nsion ph one.

This appears if you attem pt to search for an automatic dialling number when none have been stored.

You have tried to dial or clear a Rapid Key or Speed Dial number that hasn’t been programm ed ( a f u ll number hasn’t been as signed to it).

You have run out of fax paper. Load a new roll of fax paper as described in "Loading the Fax Paper" in Chapter 1.

The SPEAKER key has been presse d and the fax i s waiting for you to dial. (To return to the date and time display, press the SPEAKER key again. )

Clearing Paper Jams

shooting

11.Trouble-

ÜBERHITZUNG

The print head has overh eat ed. Oper ation m ay be continued once it cools.

Page 100

Display Messages

PAPIERSTAU

SENDEBEREIT

WAHL WDH.

TEL. NR. SUCHEN

_ SEITEN GESAMT Number of page s transmitted , receiv ed, or copied.

OGM NOT RECORDED

The fax paper is jammed. See the following section, "Clearing Paper Jams". (UX-238 only)

A document has been loaded and the f ax is waiting for transmission or copying instruc tions.

This appears if you attem pt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answe r. Your fax machine will automatically reattempt the call. (See

Automatic Redialling

in Chapter 2.)

Dialling

The ALPHAWAHL/R key has been pre ssed . Press # or * to search f or an autom a tic dialling num b er , or press STOP to r etur n to the data and tim e display. (See

Using the ALPHAWAHL/R key

Fax by Automatic Dialling

The reception m ode ca nnot be set to A.M . becaus e a general outgoing mess age ha s not been recor ded. To record a general out going messag e, see

Recording an outgoing message

Sending a Fax by Automat ic

Sending a

in Chapter 2.)

in Chapter 2.

Audible signa ls

Continuous tone 1 seconds

3 seconds

35 seconds

Rapid intermittent tone

(0.7 seconds on,

0.3 seconds off)

Indicates the end of transmission, reception, or copying.

Indicates incomplet e transmission, reception, or copying.

Indicates that the han dset is off hook.

Sharp UX-238, UX-258, UX-51 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual