This manual contains very important
information. Please keep the manual in a safe
place where it will not be lost.
KIT DE SEGURIDAD DE
DATOS
KIT DE SECURITE DES
DONNEES
DATEN-SICHERHEITSPAKET
KIT DI PROTEZIONE DEI DATI
GEGEVENSBEVEILIGINGSKIT
DATASÄKERHETSPROGRAM
DATASIKKERHETSPROGRAM
TIETOTURVAMODUULI
DATA SIKKERHEDSKIT
КЙФ БУЦБЛЕЙБУ
ДЕДПМЕНЩН
ESPAÑOL
FRANÇAIS
DEUTSCH
ITALIANO
NEDERLANDS
SVENSKA
NORSK
SUOMI
DANSK
ЕЛЛЗНЙКЗ
MX-FR12U
APPLICATION
NUMBER
MACHINE SERIAL
NUMBER
PRODUCT KEY
MODUŁ OCHRONY
DANYCH
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SADA OCHRANY DAT
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KIT DE SEGURANÇA DE
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KIT DE SECURITATE A
DATELOR
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MAGYAR
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For users in the USA
This device complies with Part 15 of the FCC Rules. Operation is subject to the following
two conditions: (1) This device may not cause harmful interference, and (2) this device
must accept any interference received, including interference that may cause undesired
operation.
WARNING:
FCC Regulations state that any unauthorized changes or modifications to this
equipment not expressly approved by the manufacturer could void the user's authority to
operate this equipment.
NOTE:
This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the instruction
manual, may cause harmful interference to radio communications. Operation of this
equipment in a residential area is likely to cause harmful interference in which case the
user will be required to correct the interference at his own expense.
For users in Canada
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
"System Settings (Administrator)" in this manual refers to the system settings that require
logging in with administrator rights, and "System Settings (General)" refers to the system
settings that can be configured by general users (including the administrator).
Icons used in the manuals
The icons in this manual indicate the following types of information:
This provides a supplemental explanation of a function or procedure.
This explains how to cancel or correct an operation.
The display screens, messages, and key names shown in the manual may differ from
those on the actual machine due to product improvements and modifications.
Document Control Setting ...................................................................................................19
● Document control ..........................................................................................................19
● Modes to which the document control function can be added.......................................20
● Enabling the document control function ........................................................................20
● Using the document control function .............................................................................23
1
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Introduction
The MX-FR12U adds a security function to the SHARP Digital Full Color Multifunctional
System.
When the copy function, printer function, network scanner function, or fax function of a SHARP
Digital Full
generated for the job is encrypted, and when the job is finished, the encrypted data is immediately
erased from memory and the hard disk.
■ Note:
To ensure that the data security function of the machine provides maximum security,
observe the following:
● The administrator plays an important role in maintaining security. Exercise appropriate
● Be sure to change the administrator password immediately each time a new person
● Change the administrator
● Do not select a password that can be easily guessed for the administrator
● The system settings (administrator) are very important for security management. If
● The customer bears responsibility for control of copies of documents made on the
● Even when the data security kit is installed, note that fax data in the polling memory
Color
Multifunctional System with the security function is used, the image data that is
care in selecting the person that will assume the job of administrator.
takes over as administrator.
password
you leave the machine when using the system settings (administrator), be sure to
press the [Logout] key () to quit the system settings (administrator). The
administrator of the machine should inform users that they are not to access the
system settings (administrator) without permission.
machine and faxes received on the machine.
box used by the fax
function
can be read.
on a regular basis (at least once every 60 days).
password
.
■ Backing up and clearing data stored with the print hold
function
When the data security kit is installed, data previously stored in the machine with the
print hold function is cleared. For this reason, any data that you need to keep is copied to
a computer before the data security kit is installed, and then returned to the machine
after installation and clearing of the previous data. (This work is normally performed at
the time of installation of the data security kit.)
Only confidential files can be used to return data from a computer to the machine after
installation of the data security kit. For the procedure for storing data on a computer and
returning data from a computer to the machine, see help in the Web pages of the
machine.
2
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■ About passwords for the Web page
If an incorrect "users" or "admin" password is entered 3 times in a row when attempting
to access the Web pages of a machine that has the data security kit installed, access to
pages that require entry of the "users" or "admin" password will be prohibited for 5
minutes.
Some of the procedures for operating the machine change when the data
security kit is installed. The manuals for the machine ( "OPERATION
MANUALS AND HOW TO USE THEM" in the Quick Start Guide) explain the
procedures for operating the machine when data security kit is not installed. This
manual explains the changes to those procedures when the data security kit is
installed.
☞
■ Export restrictions
The USB memory contains software to which export restrictions apply.
The license for the software is stated below. By using this software, you agree to
comply with the contents of this license.
● This software (and associated technical data) is subject to regulations based on
U.S. and Japanese laws related to export control, including the Foreign Exchange
and Foreign Trade Control Law and U.S. Export Administration Regulations. The
software and technical data may also be subject to export and import regulations of
other countries. The user agrees to strictly obey all applicable regulations and to
obtain related licenses prior to export, re-export, or import of the software. Export,
re-export, or downloading of this software to Cuba, Iran, North Korea, Sudan,
Syria, or other countries subject to export restriction by the U.S.A, or to the citizens
and residents of those countries, is prohibited. In addition, export or re-export of
this software to persons appearing in export prohibition lists published by the
governments of Japan, the U.S, and other countries is prohibited.
■ USB memory storage
This USB memory may be necessary for recovery in the event that the machine fails.
Store the USB memory in a safe location.
3
When the data security kit is
1
When the data security kit is installed, the icon appears on the display. When the data
security kit is installed, data remaining in the machine is automatically erased after
each job.
When data clearing begins, the following message appears for 6 seconds
* The duration of the message display can be changed with "Message Time Setting" in
the system settings (administrator).
(➞ Web page (Administrator) > "Operation Settings" > "Message Time Setting")
installed
*
.
If the machine power is turned off while image data is being cleared from the
hard disk drive or before a job is finished, the data may not be completely
erased. If you do not wish to leave partially cleared data when the power is
turned off, it is recommended that you use the program "Clear All Memory"
(page 11 of this manual), to complete data clearing before turning off the power.
System settings of the data security kit
When the data security kit is installed, settings to enhance security can be added to the
system settings (administrator) of the machine. See "System settings" (page 9 of this
manual) for details.
Document control function
The document control function is used to embed a document control pattern on the paper
when print jobs, copies, and received faxes are printed.
The embedded document control pattern prevents secondary copying, faxing and other
operations of a printed document. For more information, see "Document Control Setting"
(page 19 of this manual).
Print hold
To use the print hold function to store jobs in the machine when the data security kit is
installed, enter a password in the printer driver settings (when the factory default setting is in
effect).
Files whose property is set to "Sharing" cannot be stored.
4
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When the data security kit is installed
Authority group registration screen
When the data security kit is installed, [Security] is added to the "Authority Group
Registration" menu screen in the Web page (administrator). This screen is displayed by
selecting "User Control" > "Authority Group List".
When this item is selected, the following screen appears.
● Print Hold Approval Setting
When storing an authority group for user authentication, select whether or not print hold
is allowed.
To enable a filing mode, select the checkbox of the mode.
● Print Jobs Other than Print Hold Job
When [Allowed] is selected, print jobs other than hold jobs are allowed in authority
group registration when user authentication is enabled.
Print hold must be allowed in the following settings.
By default, print hold is only allowed in confidential mode.
● Allow print hold in authority group registration (this setting)
● Setting for Print-Hold Disabling in the system settings (page 16 of this manual)
Protecting passwords
When the data security kit is installed, passwords entered from the operation panel of the
machine or the Web pages can be protected.
■ Administrator Password/User Password
When the data security kit is installed, password entry will be locked for 5 minutes if an
incorrect administrator password is entered 3 times in a row when the user
authentication function is not enabled, or if an incorrect user password is entered 3 times
in a row when the user authentication function is enabled.
5
ENGLISH
When the data security kit is installed
■ Confidential files of the print hold function
If an incorrect password is entered 3 times in a row for a specific confidential file, the file
will be locked. To unlock the file, use "Release Lock on Print-Hold Data Manipulation"
(page 18 of this manual).
● All files with the same user name and password can be printed at once using
the Batch Print feature of the print hold function ( Operation Guide
"BATCH PRINTING" in "3. PRINTER".)
Files that have a password different from the password that was entered at the
time of the search will be treated as files for which an incorrect password was
entered. For this reason, it is recommended that you avoid executing searches
using [All Users] and [User Unknown] as much as possible.
● When the use of a file is prohibited, the following will apply when the print hold
function is used:
● When batch print is performed, a prohibited file will not be printed even if it
matches the search conditions.
☞
■ File search screen of print hold
When the data security kit is installed, the password entry setting will not appear in the
print hold search screen.
■ Encrypt PDF
When a job is printed by encrypted PDF direct printing (when the PS3 expansion kit is
installed), the job will appear in the spool queue of the job status screen and a password
must be entered to begin printing.
If an incorrect password is entered 3 times in a row when the data security kit installed,
the message "Operation is disabled. Please see your administrator for your assistance."
will be displayed for 6 seconds and printing will be locked.
If you select a file in the spool screen for which an incorrect password was entered 3
times, the following screen will appear.
●
Select the [Yes] key to delete the print job.
● Select the [No] key to cancel deletion of the
job.
To unlock the print job, use "
manual).
Release Lock on Print-Hold Data Manipulation
" (page 18 of this
6
ENGLISH
When the data security kit is installed
■ FTP Pull Print
When the FTP Pull Print function is used to directly print a file on an FTP server, a "User
Name" and "Password" must be entered when the FTP server is selected. When the
data security kit is installed, entry will be locked for 5 minutes if an incorrect "User Name"
or "Password" is entered 3 times in a row.
■ Login when user authentication is enabled
When "User Authentication Settings" in the Web page (administrator) ("USER
AUTHENTICATION" in the Quick Start Guide) is enabled, login is required in the login
screen before the machine can be used. When "A Warning when Login Fails" is enabled
in the Web page (administrator), the machine will lock for 5 minutes if login fails 3 times
in a row.
The "A Warning when Login Fails" setting is always enabled when the data security kit
installed.
☞
Security Settings in the Web pages
When the machine is used as a network printer and the FTP Pull Print function is used, the
data security kit enables authentication of the user by means of a "User Name" and
"Password" for the FTP server. (The Pull Print function allows a file on a previously stored
FTP server to be printed directly from the operation panel of the machine without using the
printer driver; see Operation Guide "DIRECTLY PRINTING A FILE ON AN FTP SERVER" in
"3. PRINTER".)
User authentication is enabled by selecting the [Enable User Authentication] checkbox on
the machine's Web page for configuring FTP Pull Print settings. This checkbox appears
when the data security kit is installed, and is initially selected (a checkmark appears).
System requirements and the procedure for accessing the Web pages are explained in
"ACCESSING THE WEB SERVER IN THE MACHINE" in the Quick Start Guide.
7
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When the data security kit is installed
■ Procedure for directly printing a file on an FTP server (when
user authentication is enabled)
Your user name and password must be entered following selection of the FTP server that
contains the file to be printed from the display of the machine.
When the FTP server is selected in step 2 of "DIRECTLY PRINTING A FILE ON AN FTP
SERVER" in "3. PRINTER" in the Operation Guide, a screen will appear prompting you
to enter your user name and password for the FTP server.
Select the [User Name] key to enter your user name and the [Password] key to enter
your password. A letter entry screen will appear in each case.
When you have finished entering your user name/password, select the [OK] key.
After entering your user name and password, continue from step 3 of "DIRECTLY
PRINTING A FILE ON AN FTP SERVER" in "3. PRINTER" in the Operation Guide.
Transferring copied data
When the data security kit is installed and the Web pages are used to copy data stored with
the print hold function to a computer, the copied data can only be transferred back to the
original machine from which it was copied.
The data cannot be transferred to another machine even if the machine conditions are the
same.
8
System settings
2
This section explains system settings that are related to the security function.
The following explanations assume that the machine has the printer, fax, and
network scanner functions.
Using the System Settings (Administrator)
Follow the procedure in "SYSTEM SETTINGS (ADMINISTRATOR)" in "6. SYSTEM
SETTINGS" of the Operation Guide to configure the settings in the system settings
(administrator).
For explanations of each of the settings, see the following pages.
If an incorrect administrator password is entered 3 times in a row on a machine
that has the data security kit installed, entry of the administrator password will be
locked for 5 minutes.
System settings for security
When the data security kit is installed, settings related to security (with the exception of [SSL
Settings]) are added to the settings that appear when the [Security Settings] key is selected.
Setting
Data Clearance Settings
Clear All Memory
Clear Print Hold Data
Clear All Data in Jobs Completed List
Clear Address Book and
Registered Data
Power Up Auto Clear
Clearance Time Settings15
● Number of Times Data Clear is
Repeated
●
Number of Times Power Up Auto
Clear Program is Repeated
●
Number of Times Auto Clear at
Job End Program is Repeated
*1
*1
*1
*1
*1
*1
*1
Page
11
12
*1
12
13
14
15
15
15
Explanation
Select data clear items and the
number of data clear times. Use this
to manually clear stored data from
each area of the machine's memory
and hard drive.
9
ENGLISH
System settings
Setting
Enable/Disable Settings
Setting for Print-Hold Disabling16
Disabling of List Print16
Disabling of Print Jobs Other
Than Print Hold Job
Jobs Completed List Display
Setting
Job Status Display Setting18Use this to select whether or not
Release Lock on Print-Hold Data
Manipulation
Product Key
*1
When user authentication is enabled, a user cannot configure this setting even when the
authority group gives the user the authority to configure security settings.
(This operation can only be performed by an administrator.)
*2
This will not appear when the product key is entered and the security function is enabled.
*2
Page
17
17Use this to select whether or not the
18Use this to release locked files.
18Register the product key.
Explanation
Set the items that you wish to
disable. Use this to disable specific
operations to prevent the output of
sensitive document data.
job status completed job screen is
displayed.
filenames of print jobs and
destination names of image send
jobs are displayed in the job status
screen.
10
● The above system settings can also be configured in the Web page of the
machine. However, the product key for the data security kit cannot be entered
in the Web page. Use the display of the machine to enter the product key.
● When the data security kit is installed, the "IP Address Setting" does not
appear in the system settings.
ENGLISH
System settings
Data Clearance Settings
■ Clear All Memory
This program is used to manually clear all data from the memory and hard disk of the
machine.
Note, however, that the certain types of data are not cleared with this setting. Use "Clear
Address Book and Registered Data" (page 13 of this manual) to clear the following types
of data.
● Allow/Reject Reception Setting Data (including polling passcode number)
*
Image data stored in a memory box is cleared by executing "Clear All Memory".
*
In the event that the data security kit or a machine with the data security kit
installed will be disposed of or ownership will change, the administrator should
be sure to execute this function. When executing the function, the administrator
should not leave the machine until it has been verified that data clearing has
been completed.
*
/Forward Information
When the [Clear All Memory] key is selected, a confirmation screen will appear as shown
below.
[Clear screen 1]
The confirmation message "Clear all memory. (Exclusive of address book/user list data.)"
will appear.
● To return to the previous menu screen, select the [No] key.
● To clear all memory, select the [Yes] key. "Please wait." appears, and then the following
screen is displayed.
If a print job is in progress when "Clear All Memory" is executed, the print job will
be canceled. Print jobs in progress and in the job queue are also erased.
[Clear screen 2]
The message "Clearing all memory." will appear.
● During clearing, progress will be shown as a percentage together with the number of
repetitions.
● When clearing is completed, the following screen will appear for confirmation.
11
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System settings
If you wish to cancel data clearing...
Select the [Cancel] key. The administrator password entry screen will appear.
Enter the administrator password. As soon as the correct password is entered,
data clearing will stop and the power will turn off briefly and then turn back on
automatically. Note that any data cleared prior to entry of the password will not
be restored.
[Clear screen 3]
The confirmation message "Clearing memory has been completed. Reboot is
implemented." will appear.
Select the [OK] key to restart the machine.
■ Clear Print Hold Data
This function is used to clear data stored using the print hold function.
Data whose property is set to "Protect" or "Confidential" is also cleared.
Step 1: Select the [Clear] key.
A confirmation message prompting you to select "Yes" or "No" will appear.
Step 2: Select the [Yes] key.
The selected data is cleared.
(Operation during clearing is the same as when "Clear All Memory" (page 11 of this
manual) is performed.)
■ Clear All Data in Jobs Completed List
Use this when you wish to clear all data of the items below, which appear in the Job
Status/Jobs Completed screen.
(The Job Status/Jobs Completed screen appears when the [Complete] key (job status
screen selector key) of the job status screen is selected.)
● Printer user names
● Image send destinations
● Senders of faxes that are received
Step 1: Select the [Clear All Data in Jobs Completed List] key.
A confirmation message prompting you to select "Yes" or "No" will appear.
Step 2: Select the [Yes] key.
Data clearing is executed.
(Operation during clearing is the same as "Clear All Memory" (page 11 of this manual).
However, it is not possible to cancel during clearing.)
12
System settings
■ Clear Address Book and Registered Data
This function is used to clear the items indicated below, which cannot be cleared or
initialized using "Clear All Memory" (page 11 of this manual) or "Restore Factory
Defaults" (
"Restore Factory Defaults").
● Allow/Reject Reception Setting Data (including polling passcode number)
●
Forward Information
*1
The name may vary depending on the options that are installed.
*2
Can only be selected when the fax function is enabled.
*3
Can be selected when either the fax function or the Internet fax function is in use.
("including polling passcode number" is displayed only when the fax function is
enabled.)
*4
Select this when you only wish to erase stored forwarding information.
➞ System Settings (Administrator) > "Storing/Calling of System Settings" >
*1
*2
*4
ENGLISH
*1,*3
Step 1: Select the checkbox of each item that you wish to clear.
Step 2: Select the [Clear] key.
A confirmation message prompting you to select "Yes" or "No" will appear.
Step 3: Select the [Yes] key.
The selected data is cleared.
(Operation during clearing is the same as "Clear All Memory" (page 11 of this manual).
However, it is not possible to cancel during clearing.)
13
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System settings
■ Power Up Auto Clear
This function is used to automatically clear all data in the machine when the power
switch is turned on.
The following types of data can be cleared.
● All Memory
● Print Hold Data(Including protected/confidential files)
● Job Status Jobs Completed List
Select the checkboxes of the data to be automatically cleared when the power switch is
switched on. When you have finished selecting the checkboxes, select the [OK] key.
No checkboxes are initially selected.
When there is a stored image send job (fax, network scanning, or Internet fax
*
job)
, "Power Up Auto Clear" will not take place when the power is turned on.
*
This includes received faxes and Internet faxes that have not yet been printed;
however, it does not include data in a fax memory box (except confidential
memory box).
If you wish to cancel data clearing...
See the explanations in "Clear screen 2" and "If you wish to cancel data
clearing..." in "Clear All Memory" on page 12 of this manual.
14
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System settings
■ Clearance Time Settings
To further strengthen the security settings, you can have data clearing repeated a set
number of times in each area.
Select the select box of each item and select the number of times that you wish data
clearing to be repeated. When finished, select the [OK] key.
● Number of Times Data Clear is Repeated
The number of times data clearing is repeated when "Clear All Memory", "Clear Print
Hold Data", "Clear All Data in Jobs Completed List", or "Clear Address Book and
Registered Data" is executed can be set to any number from 1 to 7. The factory setting
is 1.
● Number of Times Power Up Auto Clear Program is Repeated
The number of times "Power Up Auto Clear" is repeated can be set to any number
from 1 to 7. The factory setting is 1.
This setting is only enabled when the [Power Up Auto Clear] checkbox is
selected.
● Number of Times Auto Clear at Job End Program is Repeated
The number of times auto clear is repeated after each job is completed can be set to
any number from 1 to 7. The factory setting is 1.
About the repeat setting
When the repeat setting (number of repetitions) is increased to enhance the security
function, the time required for data clearing increases.
It is recommended that you select repeat settings for "Number of Times Data Clear is
Repeated", "Number of Times Power Up Auto Clear Program is Repeated", and
"Number of Times Auto Clear at Job End Program is Repeated" that are suitable for
your security needs and conditions of use.
15
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System settings
Enable/Disable Settings
■ Setting for Print-Hold Disabling
This program is used to restrict the filing modes of the print hold function.
● Select the checkboxes of filing modes that you wish to disable. When you have
finished selecting the checkboxes, select the [OK] key.
● The property of a file that is already stored cannot be changed to a disabled filing
mode in the Web page.
If a certain property is disabled in "Disabling of Print Hold" and a file exists that
was previously stored with this property, the property of the stored file can be
changed to another property.
When printing with the printer function, even formats for storing files that have been
disabled with this program will appear in the Job Handling screen of the printer driver
( Operation Guide "SAVING PRINT FILES (Retention)" in "3. PRINTER"). However,
☞
if a disabled file format is selected when printing a file, the file will not be stored (only
printing will take place).
■ Disabling of List Print
This program is used to disable printing of any of the following lists that are printed using
"List Print (User)" in the system settings (general).
"All Custom Setting List", "Sending Address List", "Machine Information List"
Select the checkboxes of the lists for which you wish to disable printing. After selecting
the desired checkboxes, select the [OK] key.
16
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System settings
■ Disabling of Print Jobs Other Than Print Hold Job
Printing in print mode other than from the operation panel of the machine can be
prohibited. This setting can be used to prevent sensitive documents left on the output tray
from being taken by a third party, which could result in the leaking of sensitive information.
● To prohibit printing other than from the operation panel, select the checkbox. To print
when the prohibit setting has been selected, follow the steps below.
Step 1: Set the " Retention " setting in the printer driver to [Hold Only] and select
the print command.
The print job will appear on the operation panel of the machine.
Step 2: Select your print job and execute printing. (Operation Guide
"PRINTING A STORED FILE" in "3. PRINTER")
If "Hold After Print" or "Sample Print" is selected before the print command is
executed, printing will not take place. However, the job will be held in the
machine and can be printed from the operation panel using the print hold
function in the same way as a "Hold Only" job.
☞
Jobs Completed List Display Setting
You can select whether or not the Job Status/Jobs Completed screen (job status screen
selector key) is displayed.
If you prefer not to have the information (print mode user names, image send destinations,
senders of faxes that are received, etc.) that is stored and shown in the job status
completed jobs screen be displayed for security reasons, use this setting to hide the screen.
● To hide the Job Status/Jobs Completed screen, select the checkbox of each mode
([Print], [Scan], [Fax], and [Internet Fax]) to remove the checkmarks.
When finished, select the [OK] key.
17
ENGLISH
System settings
Job Status Display Setting
You can select whether or not filenames of print jobs and destination names of image send
jobs are displayed in the job status screen of the display. If you do not want to display this
information, select the appropriate checkboxes.
Release Lock on Print-Hold Data Manipulation
This function is used to release print hold files and encrypted PDF files, that are locked due
to the entry of an incorrect password.
Select the [Release Lock on Print-Hold Data Manipulation] key and then the [Release] key
to release all locked items. After this is done, the items can be manipulated. When no items
are locked, the [Release Lock on Print-Hold Data Manipulation] key is grayed out.
Product Key
To initially enable the security function, you must use system settings (administrator) to
enter the product key (password). The name of the system setting used for this purpose is
"DATA SECURITY KIT". Please ask your dealer for the product key.
To register the product key, select the inside of the frame below the data security kit display,
press the numeric keys to enter the product key number, and select the [Submit] key.
● If an incorrect number is entered...
A message will appear instructing you to check the product key number again.
● If the correct number is entered...
A message will appear instructing you to turn the power off and then on. Select the [OK]
key when you have finished reading the message.
Turn off the power key first and then turn off the main power switch. The security function
will be enabled when the power is turned on again.
Once the security function is enabled, the "Data Security Kit" will no longer appear in the
product key entry screen.
After the product key is entered, it will not be possible to perform the following operations
until the machine is restarted.
● All access from the network or fax line is prohibited.
● Keys that change the screen display such as the [CLEAR ALL] key cannot be used.
● The [Back] key of [Product Key] in the system settings will be grayed out to prevent
switching to other screens.
18
Document Control Setting
3
Document control
The document control function is used to embed a document control pattern on the paper
when a copy, print job, or received fax is printed.
If a person attempts to scan a document with an embedded document control pattern on a
SHARP machine that has the document control function enabled, the message "Document
control pattern is detected. This job is canceled." will appear and an e-mail will be sent to
the administrator.
This prevents secondary copying and faxing of sensitive documents.
Document control may not be effective when certain original sizes or types,
certain paper sizes or types, or certain settings are used.
To enable effective operation of the document control function, observe the
following points.
● Original
● The function may not operate correctly if the original consists of large
proportion of photographs.
● The document control function is intended to protect text data, and thus it
may not operate correctly if used to protect graphic data.
● Color of document control pattern
● Select a color in a color family that is different from the paper color.
● Paper on which the document control pattern is printed
● To allow selection of the colors black, cyan, and yellow, use Sharp
recommended paper.
● White paper is recommended. If paper other than white paper is used, the
document control pattern may not be detected and the function may not
operate correctly.
● Use B5 or larger size paper.
The following paper sizes can be used:
A4, B5, 8-1/2" x 11", 7-1/4" x 10-1/2"R, 8K, 16K
(When the paper size is A4 or smaller, the paper can be used in both the
horizontal and vertical orientations.)
Disclaimer
Sharp does not guarantee that the document control function will always operate
effectively. There may be some instances in which the document control function does
not operate effectively.
19
ENGLISH
Document Control Setting
Modes to which the document control function can be added
The document control function can be used to print with an embedded document control
pattern in the following modes:
● Copy (color / black and white)
● Print (color / black and white)
● Internet Fax Receive (black and white only)
● Fax Receive (black and white only)
● List Print (black and white only)
Enabling the document control function
To enable the document control function, follow these steps.
Press the [SYSTEM SETTINGS] key, then select the [Security Settings] key, and the
[Document Control Setting] key to display the document control settings screen, and
configure the settings. When finished, select the [OK] key.
Document control setting screen
Slide scroll bar up or down to change the screen.
Scroll bar
20
ENGLISH
Document Control Setting
■ Settings for printing files stored by print hold
These settings are for printing the data that have been stored on the machine's hard
drive using the print hold function. To have a document control pattern always printed
when a stored file is printed if a document control pattern was printed when the job was
originally executed, select the [Always Add the Pattern if You Print with it at Stored]
checkbox .
■ Settings related to Copy/Print
Settings related to copy and print modes can be configured in the "Copy" and "Print"
fields of the document control setting screen.
● Document Control Print Select (Select the printing method)
Select the select box to display the list of items, and then select one of the items.
Not Printing:
The document control pattern is not printed.
Always Print:
The document control pattern is always printed.
Allow User to Select:
The user can select whether or not the document control pattern is printed each time the
user sets up a print job.
● Print Pattern Setting (Select the pattern to be printed)
"Always Print" or "Allow User to Select" can be selected in "Document Control Print Select"
to select a pattern setting.
To select one of patterns 1 to 5, select the select box . Select one of the items.
If you find that the document control function cannot be used for a particular printed image,
try changing the pattern setting (patterns 1 to 5). (Factory default setting: Pattern 1)
● Print Color Setting (Select the color)
"Always Print" or "Allow User to Select" can be selected in "Document Control Print Select"
to select print color settings.
21
ENGLISH
Document Control Setting
To select the print color, select the select box . Select one of the items.
[Bk(Black)] :
The document control pattern is always printed in black.
[C(Cyan)] :
The document control pattern is always printed in cyan (Only when color mode is selected).
[Y(Yellow)] :
The document control pattern is always printed in yellow (Only when color mode is selected).
[Allow User to Select the Print Color] checkbox:
When this checkbox is selected (), the color selected here will be the initially
selected default color for the document control pattern. The user can change the color
each time the user executes a print job.
■ Settings related to Internet Fax Receive/Fax Receive/List Print
modes
Settings related to Internet fax reception, fax reception, and list print modes can be
configured in the "Internet Fax Receive", "Fax Receive", and "List Print" fields of the
document control setting screen.
● Document Control Print Select (Select the printing method)
Select the select box to display the list of items, and then select one of the items.
Not Printing:
The document control pattern is not printed.
Always Print:
The document control pattern is always printed.
If "Always Print" is selected for Internet fax reception / fax reception mode, it is
recommended that the forwarding functions of each be disabled. (See
"4. FACSIMILE" in the Operation Guide for details.)
● Print Pattern Setting (Select the pattern to be printed)
If "Always Print" is selected in "Document Control Print Select", a pattern setting can be
selected.
To select one of patterns 1 to 5, select the select box . Select one of the items.
If you find that the document control function cannot be used for a particular printed image,
try changing the pattern setting (patterns 1 to 5). (Factory default setting: Pattern 1)
22
ENGLISH
Document Control Setting
Using the document control function
When the document control function is used, a document control pattern is printed on the
paper on which copies, print jobs, and received faxes are printed.
■
Pages on which a document control pattern is printed (all modes)
●
The document control pattern is printed on all pages output by a Sharp machine that has the
document control function, including the back side of pages printed by 2-sided printing.
● When a blank page is output because an odd number of pages were printed by 2-sided
printing, a document control pattern will not be printed on the blank page.
After enabling the document control function in the system settings, follow these steps to
use the function.
■ Using document control in copy mode
Select the [Special Modes] key in copy mode and go to the last screen.
(See "2. COPIER" in the Operation Guide for details.)
Step 1: Select the [Doc. Control] key.
The display of the [Document Control] key and the steps that follow vary
depending on the settings configured for the document control function in the
system settings.
23
ENGLISH
Document Control Setting
Settings for the document control
function in the system settings.
Document Control
Print Select
(Copy) setting
[Not Printing]-Grayed outNot available
[Always Print]HighlightedGo to step 2
[Allow User to Select]Normal displayGo to step 2
State of the Print Color
Settings (copy)
checkbox
[Document Control]
key display
HighlightedWhen the key is
Normal displayWhen selected, the key
Special Modes screen
Following steps
selected, a beep
sounds to indicate that
the key is not available.
is highlighted and the
function is enabled.
Step 2: Select the [Bk(Black)] key, [C(Cyan)] key or [Y(Yellow)] key.
The key of the color set in the print color setting of the system settings is initially highlighted.
After selecting one of the keys, select the lower [OK] key to return to the special modes
menu screen.
Step 3:
Select settings as desired from the special modes menu screen and then press
the [COLOR START] key or the [BLACK & WHITE START] key.
● If either the [C(Cyan)] key or the [Y(Yellow)] key is selected in step 2, the
[BLACK & WHITE START] key cannot be pressed.
When the color mode is set to any mode other than full color, the [COLOR
START] key cannot be pressed.
● When the color mode is single color, document control pattern printing is not
possible.
24
ENGLISH
Document Control Setting
Combining the document control function with other functions
Function
combined with
document control
ExposureThe pattern is always printed at the same exposure regardless of the exposure
setting.
Copy RatioThe pattern is always printed at the same ratio regardless of the ratio setting.
DuplexThe pattern is printed on the back side as well as the front side when 2-sided
copy is performed. (The orientation of the original, tablet or book, is not taken
into account.)
Rotation Copy
setting
Margin ShiftThe position of the pattern does not change when margin shift is used. (The
EraseThe pattern is printed normally on the edge that is erased.
Pamphlet CopyPrinted based on the paper used for pamphlet copy.
Job BuildThe pattern is printed normally.
2in1Printed based on the paper. The pattern is printed normally on the sheet of
Card ShotThe pattern is printed once each time the front side and the back side of the
StampIf the pattern and the stamp item overlap, the pattern is given priority.
Photo RepeatThe pattern is printed once for one scan of a photo.
Mirror ImageThe pattern is printed in the normal orientation without being inverted.
CenteringThe pattern is printed normally.
B/W ReversePatterns are printed normally without black/white inversion.
Bus. Card ScanThe pattern is printed normally.
Other functionsThe pattern is printed normally when RGB Adjust, Sharpness, Suppress
The pattern does not change when rotation copy is used. (The orientation of
the pattern depends on the orientation of the paper in the tray.)
margin width does not affect the position of the pattern.)
paper.
original are scanned.
Background, Color Balance, Brightness and/or Intensity settings are used.
Operation of document control pattern printing
25
ENGLISH
Document Control Setting
■ Using the document control function in printer mode
● When [Always Print] is enabled in [Document Control Print Select] in the system
settings, a document control pattern is always printed.
●
If [Allow User to Select] is enabled, follow the procedure below to print a document control
pattern.
Step 1: Select the [Data Security Kit] checkbox in the initial settings screen
(properties screen) of the printer driver.
See the Software Setup Guide for detailed information on the initial settings of the printer driver.
Step 2: Before executing printing, click the [Advanced] tab of the printer driver
properties window and click the [Document Control] button.
See "3. Printer" in the Operation Guide for detailed information on printing.
Step 3: Select the [Document Control] checkbox and select [Black], [Cyan], or
[Yellow] from [Print Color].
■ Using the document control function in Internet Fax Receive/
Fax Receive/List Print modes
No special operation is required. When printing takes place, a black and white document
control pattern is embedded according to the document control function settings in the
system settings.
■ Body text commands for E-mail Direct Print
The command below can be entered in the body text of a direct print e-mail to specify
whether or not a document control pattern is to be printed.
FunctionCommand nameValueEntry example
Pattern printing
ON/OFF
DOCUMENTCONTROLON
OFF
Warning
This is a Class A product. In a domestic
environment this product may cause
radio interference in which case the
user may be required to take adequate
measures.
"Configuraciones del sistema (Administrador)" en este manual hace referencia a la
configuración del sistema que requiere un inicio de sesión con derechos de administrador,
y "Configuraciones del sistema (General)" hace referencia a la configuración del sistema
que puede definir cualquier usuario (incluido el administrador).
Iconos utilizados en los manuales
Los iconos del presente manual remiten a los siguientes tipos de información:
Proporciona una explicación adicional de una función o procedimiento.
Explica cómo cancelar o corregir una operación.
Las pantallas, mensajes y nombres de teclas mostrados en el manual pueden diferir de los
que aparecen en la máquina adquirida debido a mejoras y modificaciones en el producto.
● Ajustes de Pant. de lista trab. termin. ............................................................................17
● Configurar Visualización Estado Trabajo ....................................................................... 18
● Desbloquear para manipular datos de impresión en espera.........................................18
● Clave de Producto .........................................................................................................18
Ajuste de control de documentos........................................................................................19
● Control de documentos .................................................................................................19
● Modos que permiten la función de control de documentos...........................................20
● Habilitar la función de control de documentos...............................................................20
● Utilizar la función de control de documentos.................................................................23
1
ESPAÑOL
Introducción
La unidad MX-FR12U incorpora una función de seguridad en el sistema multifuncional
digital color de SHARP.
Cuando se emplea la función de copiadora, de impresora, de escáner de red o de fax de un
sistema multifuncional digital
generados para el trabajo se cifran y, una vez finalizado el trabajo, los datos cifrados se borran
inmediatamente de la memoria y del disco duro.
■ Nota:
Para garantizar que la función de seguridad de datos de la máquina ofrece la máxima
seguridad, siga las indicaciones descritas a continuación:
● El administrador desempeña una función importante en el mantenimiento de la
seguridad. Seleccione con cuidado a la persona que desempeñará la función de
administrador.
● Cambie la contraseña del administrador sin falta cada vez que nombre a un nuevo
administrador.
● Cambie la
● No seleccione una
● La configuración del sistema (administrador) es fundamental para la administración
de la seguridad. Si se aleja de la máquina tras haber accedido a la configuración del
sistema (administrador), no olvide pulsar la tecla [Cerrar sesión] () para salir de la
configuración del sistema (administrador). El administrador de la máquina debería
informar a los usuarios de que no deben acceder a la configuración del sistema
(administrador) sin permiso.
● El cliente será el único responsable de controlar las copias de documentos realizadas
en la máquina y los faxes recibidos.
● Aunque esté instalado el kit de seguridad de datos, observe que los datos de fax del
buzón de memoria de polling utilizados por la
contraseña
color
de SHARP con la función de seguridad, los datos de imagen
del administrador regularmente (como mínimo cada 60 días).
contraseña
de administrador que pueda adivinarse fácilmente.
función
de fax pueden leerse.
■ Realizar una copia de seguridad y borrar los datos
almacenados con la función de impresión en espera
Si el kit de seguridad de datos está instalado, los datos almacenados anteriormente en
la máquina con la función de impresión en espera se borran. Por este motivo, cualquier
dato que necesite guardar se almacena en un ordenador antes de que se instale el kit
de seguridad de datos y, posteriormente, se copia de nuevo en la máquina tras la
instalación y borrado de los datos anteriores. (Esta operación suele realizarse en el
momento de la instalación del kit de seguridad de datos.)
Sólo se pueden utilizar los archivos confidenciales para devolver datos desde un
ordenador a la máquina tras la instalación del kit de seguridad de datos. Para conocer el
procedimiento de almacenamiento de datos en un ordenador y la devolución de datos
desde un ordenador a la máquina, consulte la ayuda en las páginas Web de la máquina.
2
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