Sharp MX-6200N, MX-5500N, MX-7000N User Manual
MODEL:
System Settings Guide
MX-5500N
MX-6200N
MX-7000N
Table of Contents
About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
• Manuals Provided with the Machine. . . . . . . . . . . . 5
SYSTEM SETTINGS
1
System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Common Operation Methods . . . . . . . . . . . . . . . . . . . 7
SYSTEM SETTINGS (GENERAL)
2
Accessing the System Settings (General) . . . . . . . . 8
System Settings (General) List . . . . . . . . . . . . . . . . . 9
Total Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
• Job Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
• Device Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
• Clock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
• Keyboard Select . . . . . . . . . . . . . . . . . . . . . . . . . . 14
List Print (User) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . 16
• Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
• Paper Type Registration . . . . . . . . . . . . . . . . . . . . 18
• Auto Tray Switching . . . . . . . . . . . . . . . . . . . . . . . 18
Address Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
• Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
• Custom Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
• Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . . 23
• I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Printer Condition Settings . . . . . . . . . . . . . . . . . . . . 24
• Printer Default Settings. . . . . . . . . . . . . . . . . . . . . 24
• PCL Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
• PostScript Setting . . . . . . . . . . . . . . . . . . . . . . . . . 25
Document Filing Control . . . . . . . . . . . . . . . . . . . . . 26
USB-Device Check . . . . . . . . . . . . . . . . . . . . . . . . . . 27
User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
• Amend User Information. . . . . . . . . . . . . . . . . . . . 28
SYSTEM SETTINGS
3
(ADMINISTRATOR)
Accessing the System Settings (Administrator) . . 29
• When User Authentication is not Enabled . . . . . . 29
• When User Authentication is Enabled . . . . . . . . . 30
System Settings (Administrator) List . . . . . . . . . . . 32
User Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
• User Authentication Setting . . . . . . . . . . . . . . . . . 46
• Other Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
• User List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
• Page Limit Group List . . . . . . . . . . . . . . . . . . . . . . 50
• Authority Group List . . . . . . . . . . . . . . . . . . . . . . . 51
• Favourite Operation Group List . . . . . . . . . . . . . . 54
• User Count . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Energy Save. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Operation Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 59
• Other Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
• Customize Key Setting . . . . . . . . . . . . . . . . . . . . . 60
• Home Screen Settings . . . . . . . . . . . . . . . . . . . . . 60
• Display Pattern Setting . . . . . . . . . . . . . . . . . . . . . 60
Device Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
• Other Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
• Original Size Detector Setting . . . . . . . . . . . . . . . 63
• Disabling of Devices . . . . . . . . . . . . . . . . . . . . . . . 64
• Fusing Control Settings . . . . . . . . . . . . . . . . . . . . 64
Copy Function Settings . . . . . . . . . . . . . . . . . . . . . . 65
• Initial Status Settings . . . . . . . . . . . . . . . . . . . . . . 65
• Other Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
• Colour Adjustments . . . . . . . . . . . . . . . . . . . . . . . 68
Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
• Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 70
• Interface Settings . . . . . . . . . . . . . . . . . . . . . . . . . 71
• Auto Colour Calibration . . . . . . . . . . . . . . . . . . . . 72
Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . . . 73
• Operation Settings . . . . . . . . . . . . . . . . . . . . . . . . 73
• Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
• I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
2
Document Filing Settings . . . . . . . . . . . . . . . . . . . . . 82
• Other Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
• Document Output Options . . . . . . . . . . . . . . . . . . 84
List Print (Administrator) . . . . . . . . . . . . . . . . . . . . . 85
Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Enable/Disable Settings . . . . . . . . . . . . . . . . . . . . . . 87
Change Administrator Password . . . . . . . . . . . . . . 90
Product Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Initialize and/or Store Settings. . . . . . . . . . . . . . . . . 92
SYSTEM SETTINGS FOR FAX
4
System Settings for Fax (General) List . . . . . . . . . . 93
Address Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
• Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
• F-Code Memory Box . . . . . . . . . . . . . . . . . . . . . . 96
Fax Data Receive/Forward . . . . . . . . . . . . . . . . . . . . 98
• Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
System Settings for Fax (Administrator) List. . . . . 99
Image Send Settings . . . . . . . . . . . . . . . . . . . . . . . . 101
• Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
3
About This Manual
Please note
• Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please
contact your dealer or nearest authorised service representative.
• This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem
is discovered, please contact your dealer or nearest authorised service representative.
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its
options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due
to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as
allowed under copyright laws.
• All information in this manual is subject to change without notice.
Illustrations and the operation panel and touch panel shown in this manual
The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment.
The explanations in this manual assume that a saddle stitch finisher, punch module, and inserter are installed on the machine.
For some functions and procedures, the explanations assume that devices other than the above are installed.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
4
Manuals Provided with the Machine
Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When
using the machine, read the appropriate manual for the feature you are using.
Printed manuals
Manual name Contents
Safety Guide
Software Setup
Guide
Quick Start Guide
Troubleshooting
This manual contains instructions for using the machine safely and lists the specifications of the machine
and its peripheral devices.
This manual explains how to install the software and configure settings to use the machine as a printer or
scanner.
This manual provides easy-to-understand explanations of all the functions of the machine in a single
volume.
Detailed explanations of each of the functions can be found in the manuals in PDF format.
This manual explains how to remove paper misfeeds and provides answers to frequently asked questions
regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using
the machine.
Operation manuals in PDF format
The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To
view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals
is explained in "How to download the manuals in PDF format" in the Quick Start Guide.
Manual name Contents
User's Guide
Copier Guide This manual provides detailed explanations of the procedures for using the copy function.
Printer Guide This manual provides detailed explanations of the procedures for using the printer function.
This manual provides information, such as basic operation procedures, how to load paper, and machine
maintenance.
Facsimile Guide This manual provides detailed explanations of the procedures for using the fax function.
Scanner Guide
Document Filing
Guide
System Settings
Guide
(This manual)
This manual provides detailed explanations of the procedures for using the scanner function and the
Internet fax function.
This manual provides detailed explanations of the procedures for using the document filing function. The
document filing function allows you to save the document data of a copy or fax job, or the data of a print
job, as a file on the machine's hard drive. The file can be called up as needed.
This manual explains the "System Settings", which are used to configure a variety of parameters to suit
the aims and the needs of your workplace. Current settings can be displayed or printed out from the
"System Settings".
Icons used in the manuals
The icons in the manuals indicate the following types of information:
This alerts you to a situation where there is a risk of machine damage or failure.
This provides a supplemental explanation of a function or procedure.
This explains how to cancel or correct an operation.
5
SYSTEM SETTINGS
1
System Settings
The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The
system settings are also used to display or print out the current settings and status of the machine. The system settings
allow you to make the machine easier to use.
The system settings consist of settings that are used by general users, and settings that can only be configured by an
administrator of the machine. These two groups of settings are distinguished in this manual as follows.
System Settings (General) System Settings (Administrator) *Login Required
System settings that can be configured by general users
(including the administrator). For example, the following
settings can be configured:
• Date and time settings
• Paper tray settings (paper size and paper type)
• Storing destinations for the fax and scanner functions
• Settings related to the printer function
• Creating folders for document filing
• Displaying the number of pages printed, scanned, and
faxed.
For more information, see "2. SYSTEM SETTINGS
(GENERAL)" (page 8).
Settings for general users
• Administrator password
To maintain security, the administrator of the machine should promptly change the password after the machine is
purchased. (For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the
Safety Guide.) To change the password, see "Change Administrator Password" (page 90).
*To ensure a high level of security, change the password at regular intervals.
• The above groupings of "General" and "Administrator" are used as a convenient means of clarifying the functions of the
settings. These groupings do not appear in the touch panel.
• For fax settings, see "4. SYSTEM SETTINGS FOR FAX" (page 93).
• Web pages
The system settings can also be configured from the Web pages. To configure the system settings from the Web pages,
click [System Settings] in the Web page menu.
In addition to the system settings, network and security settings can also be configured in the Web pages. For information
on the settings, see Help in the Web pages.
System settings that can be configured by the administrator.
To configure these settings, login as an administrator is
required. For example, the following settings can be
configured:
• Storing users of the machine
• Energy save settings
• Settings related to the operation panel
• Settings for peripheral devices installed on the machine.
• Settings related to the copy function
• Network connection settings
• Transmission/reception settings for faxes and scanned
images
• Advanced settings for the document filing function
For more information, see "3. SYSTEM SETTINGS
(ADMINISTRATOR)" (page 29).
Settings for administrators
6
Common Operation Methods
This section explains special operation methods that are common to all system settings.
Be sure to read this section, as the information is omitted in the explanations of some of the individual settings.
Example: Address book screen
Address Book
(1)
Sort
ABC All UP
(2)
Freq.
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
ABCD EFGHI JKLMN OPQRST UVWXYZ
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
(1) key
Enter a search number and touch the key to retrieve
a destination.
When searching for a user, appears in the icon.
(2) Index keys
Touch an index key to display the corresponding
destinations. The index keys that appear vary depending
on the "Sort" setting.
(3) [Back] key
Returns you to the previous screen.
(4) "Sort"
Use this to select the method of displaying destinations
and the index type.
Example: In the "Address Book" screen, the display can
be switched between the following three methods:
• Alphabetical/User index
• Display by mode
• Ascending/Descending/Number order
Back
Add
(3)
(4)
1
2
System Settings
(5)
Address Control
Address Type:
(6)
Search Number:
(7)
Address Name
(Required):
Initial (Optional):
Key Name:
Custom Index:
(8)
E-mail Address
Cancel
E-mail
(1-999)
User 1
Register this Address to be added to the [Frequent Use] index.
OK
(9)
(10)
(11)
(7) Text box
Touch this box to open a text entry screen. When you
have finished entering text in the screen, the text will
appear in the text box. For the procedure for entering
text, see "6. ENTERING TEXT" in the User's Guide.
(8) Checkbox
This switches between and each time you touch
it. To enable the corresponding setting, touch the
checkbox so that a checkmark appears . To disable
the setting, clear the checkmark .
Radio buttons ( ) are also used to select settings in
this way. (However, radio buttons are used to select a
single item out of several.)
(9) [Cancel] key
This cancels a setting and returns you to the previous
screen.
(10) [OK] key
Touch this to store the current settings.
(5) Select box
Touch to display a list of the items that can be
selected. Touch an item in the list to select it.
(6) Text box (numerical)
Touch this box to enter a number. Numbers are entered
with the numeric keys.
If you make a mistake, press the [CLEAR] key ( ) to
clear the incorrect number.
(11) Scroll bar
Use this to scroll the screen up and down.
Touch the bar and slide it up or down to move the screen.
You can also move the screen up and down with the
keys.
7
SYSTEM SETTINGS (GENERAL)
2
This chapter describes the system settings that can be configured by general users of the machine.
Accessing the System Settings (General)
SYSTEM
SETTINGS
PRINT
IMAGE SEND
JOB STATUS
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
HOME
READY
DATA
LINE
DATA
LOGOUT
Default Settings
Address Control
Document Filing
Control
Admin Password Exit
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Make sure that the machine is in the standby state and
then press the [SYSTEM SETTINGS] key on the
operation panel.
When the [SYSTEM SETTINGS] key is pressed, the
following menu screen appears on the touch panel.
Touch the item in this screen that you wish to configure.
For detailed explanations of each of the settings, see the
following pages of this chapter.
• To quit the system settings, touch the [Exit] key in the top right corner of the screen.
• For the procedure to follow when user authentication is enabled, see "USER AUTHENTICATION" in the User's Guide.
8
System Settings (General) List
When the system settings are accessed with general rights, the following items appear. For items that can only be
accessed with administrator rights, see "System Settings (Administrator) List" (page 32).
• Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
• For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93).
■ Total Count
Item Factory default setting Page
■ Total Count
● Job Count – 13
● Device Count – 13
■ Default Settings
Item Factory default setting Page
■ Default Settings
● Clock
X Clock Adjust –
Daylight Saving Time Setting Enabled
X Date Format [DD/MM/YYYY], [/], [Last], [24-Hour]
● Keyboard Select English (UK) 14
■ List Print (User)
13
14
14
Item Factory default setting Page
■ List Print (User)
● All Custom Setting List –
● Printer Test Page –
● Sending Address List –
● Document Filing Folder List –
9
15
■ Paper Tray Settings
Item Factory default setting Page
■ Paper Tray Settings
● Tray Settings
X Tray 1 Plain, A4
X Tray 2 Plain, A4
X Tray 3
X Tray 4
X Tray 5*
X Bypass Plain, Auto-AB
X Inserter*
● Paper Type Registration – 18
● Auto Tray Switching Enabled 18
*1 When a large capacity tray is installed.
*2 When an inserter is installed.
1
2
Plain, Auto-AB
MX-LCX2: Plain, A4
MX-LCX3: Plain, A3
Plain, Auto-AB
■ Address Control
16
16
Item Factory default setting Page
■ Address Control
● Address Book – 19
● Custom Index – 21
● Program – 21
■ Fax Data Receive/Forward
Item Factory default setting Page
■ Fax Data Receive/Forward
● I-Fax Settings*
X Reception Start –
X Manual Reception Key in Initial Screen Enabled
X Forward Received Data –
* When the Internet fax expansion kit is installed.
19
23
23
10
■ Printer Condition Settings
Item Factory default setting Page
■ Printer Condition Settings
● Printer Default Settings
X Copies 1
X Orientation Portrait
X Default Paper Size A4
X Default Output Tray Varies depending on the machine
configuration
X Default Paper Type Plain Paper
X Line Thickness 5
X 2-Sided Print 1-Sided
X Colour Mode Colour
X N-Up Print 1-Up
X Fit To Page Enabled
● PCL Settings
X PCL Symbol Set Setting PC-8
X PCL Font Setting Internal Font, Courier
24
24
25
X PCL Line Feed Code 0.CR=CR:LF=LF:FF=FF
X Wide A4 Disabled
● PostScript Setting*
X Print PS Errors Disabled
* When the PS3 expansion kit is installed.
25
11
■ Document Filing Control
Item Factory default setting Page
■ Document Filing Control
■ USB-Device Check
Item Factory default setting Page
■ USB-Device Check
–
■ User Control
Item Factory default setting Page
■ User Control*
● Amend User Information – 28
* When user authentication is enabled and the logged-in user does not have the authority to configure the system settings
(administrator) (excluding factory default users).
26
27
28
12
Total Count
This function shows the page count in each mode. Touch the [Total Count] key to use the function.
Job Count
This displays or prints out the counts of all jobs.
• A3 (11" x 17") size paper is counted as two sheets.
• Each sheet of paper used for automatic two-sided copying is counted as two pages (A3 (11" x 17") paper is counted as
four pages).
• An entered paper size of 384 mm (5-1/8") or larger is counted as two pages. (Four pages when two-sided copying is used.)
• Pages printed directly from the machine such as list prints are included in the "Other Prints" count.
• The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed.
Device Count
This is used to display or print the counts of the peripheral devices installed on the machine.
• Document feeder
Each sheet is counted as two pages when two-sided scanning is performed.
• Stapler (when a finisher or saddle stitch finisher is installed)
Two-position stapling and pamphlet stapling are counted as "2".
• The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed.
13
Default Settings
The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings.
Clock
Use this to set the date and time in the machine's built-in clock.
Clock Adjust
Set the time.
Item Settings
Date&Time Settings Select and set the year, month, day, hour, and minute.
Select whether or not daylight saving time is used.
If you want the clock to change automatically at the beginning and end of daylight
saving time, select the [Daylight Saving Time Setting] checkbox . When this
Daylight Saving Time Setting
function is used, the time changes at the beginning and end of daylight saving time
as follows:
Standard time ➞ Daylight saving time: Last Sunday in March, 1:00 ➞ 2:00 AM
Daylight saving time ➞ Standard time: Last Sunday in October, 1:00 ➞ 0:00 AM
Date Format
The format used to print the date on lists and other output can be changed.
Item Settings
Format Set the order of display of the year, month, and day (YYYY/MM/DD).
Separator Select one of three symbols or a blank space for the separator used in the date.
Day-Name Position Select whether the day name appears before or after the date.
Time Display Select 12-hour format or 24-hour format for the time.
If "Disabling of Clock Adjustment" (page 59) has been enabled in the system settings (administrator), the date and time
cannot be set.
Keyboard Select
The layout of the keyboard that appears in text entry screens can be changed.
The following selections are available.
English (US) English (UK) French German
14
List Print (User)
Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and
select the settings.
List name Description
All Custom Setting List
Printer Test Page
Sending Address List
Document Filing Folder List This shows the folder names for document filing.
• The items that appear will vary depending on the functions that have been added to the machine.
•If "Prohibit Test Page Printing" (page 70) has been enabled in the system settings (administrator), it will not be possible to
print a test page.
This list shows the hardware status, software status, printer condition settings,
system settings, and total counts.
This is used to print the PCL Symbol Set List, various font lists, and the NIC page
(network interface settings, etc.).
• PCL Symbol Set List
• PCL Internal Font List
• PCL Extended Font List
• PS Font List
• PS Extended Font List
• NIC Page
Lists can be printed of various addresses stored in the machine.
• Individual List
• Group List
• Program List
• Memory Box List
• All Sending Address List
15
Paper Tray Settings
Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the
settings.
Tray Settings
These settings specify the paper type, paper size, and functions allowed for each paper tray.
When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Tray Settings
Tray 1
Tray 2
Type
Size
Type
Size
Plain
A4
Plain
A4
I-FaxFaxPrintCopy
I-FaxFaxPrintCopy
Settings of each tray
Touch the [Change] key in the above screen to change the settings.
The following settings can be configured.
Item Description
Select the type of paper that is loaded in the tray.
Type
Size
The paper types that can be selected vary by paper tray. For more information, see
"Tray Settings" (page 17).
To store a new paper type, see "Paper Type Registration" (page 18).
Select the paper size from the list. The paper sizes that can be selected vary by tray.
The sizes that can be selected may also be restricted by the paper type selected
above. For more information, see "Tray Settings" (page 17).
If the desired size does not appear in the list, select [Custom Size] and directly enter
the size (only for tray 3 and the bypass tray). For more information, see "Tray
Settings" (page 17).
Back
Change
Disable PunchDisable StapleDisable DuplexFixed Paper Side
Doc. Filing
Change
Disable PunchDisable StapleDisable DuplexFixed Paper Side
Doc. Filing
Select the modes that can be used. If there is a function that you do not wish to be
Feeding Approved Job
used with the selected tray, disable the function.
When the "Type" is other than plain paper, recycled paper, coloured paper, or a user
type, [Fax] and [Internet Fax] cannot be selected.
• If the paper size specified here is different from the size of paper that is loaded in a tray, a problem or misfeed may result
when printing.
To change the paper size in a tray, see "User's Guide".
• Paper properties such as "Fixed Paper Side" are automatically set when the paper type is selected. The paper tray
properties cannot be changed in this screen.
•If "Disabling of Tray Setting" (page 64) has been enabled in the system settings (administrator), the tray settings (except
for the bypass tray) cannot be configured.
16
Tray Settings
Paper Tray Paper Type Size
Tray 1
Tray 2
Tray 3
Tray 4
Tray 5
(When a large capacity
tray is installed)
Plain, Pre-Printed,
Recycled, Letter Head,
Pre-Punched, Colour,
User Type
In addition to the paper
types of trays 1 and 2,
Heavy Paper 1*
Labels Auto-AB (A4, A4R, B5, B5R), Auto-Inch (8-1/2" x 11", 8-1/2" x 11"R),
Transparency Auto-AB (A4, A4R), Auto-Inch (8-1/2" x 11", 8-1/2" x 11"R)
Tab Paper Auto-AB (A4), Auto-Inch (8-1/2" x 11")
In addition to the paper
types of trays 1 and 2,
Heavy Paper 1*
A4, 8-1/2" x 11"
A4, 8-1/2" x 11"
Auto-AB (A3W, A3, B4, A4, A4R, A5R, B5, B5R, 8-1/2" x 13"), Auto-Inch
(12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2"R, 5-1/2" x 8-1/2"R), Custom Size-AB, Custom Size-Inch,
8K, 16K, 16KR
Custom Size
Auto-AB (A3W, A3, B4, A4, A4R, B5, B5R, 8-1/2" x 13"), Auto-Inch
(12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x
10-1/2"R), 8K, 16K, 16KR
MX-LCX2
A4, 8-1/2" x 11" (paper size change must be performed by a service
technician)
MX-LCX3
A3W, A3, B4, A4, A4R, B5, 216 mm x 330 mm (8-1/2" x 13"), 12" x 18",
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R
In addition to the paper
types of trays 1 and 2,
Thin Paper,
Heavy Paper 1*,
Heavy Paper 2*
Bypass
Inserter
(When an inserter is
installed)
* Heavy Paper 1: 106 g/m2 to 209 g/m2 (28+ - 56 lbs.) heavy paper
Heavy Paper 2: 210 g/m2 to 256 g/m2 (56+ - 68 lbs.) heavy paper
Labels Auto-AB (A4, A4R, B5, B5R), Auto-Inch (8-1/2" x 11", 8-1/2" x 11"R),
Transparency Auto-AB (A4, A4R), Auto-Inch (8-1/2" x 11", 8-1/2" x 11"R)
Tab Paper Auto-AB (A4), Auto-Inch (8-1/2" x 11")
Envelope Com-10, Monarch, DL, C5
Plain, Pre-Punched,
Pre-Printed, Recycled,
Letter Head, Colour,
Thin Paper,
Heavy Paper 1*,
Heavy Paper 2*,
User Type
Transparency Auto-AB (A4, A4R), Auto-Inch (8-1/2" x 11", 8-1/2" x 11"R)
Tab Paper Auto-AB (A4), Auto-Inch (8-1/2" x 11")
Auto-AB (A3W, A3, A4, A4R, A5R, B4, B5, B5R, 11" x 17",
216 mm x 330 mm (8-1/2" x 13"), 8-1/2" x 11"), Auto-Inch (12" x 18",
11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R,
5-1/2" x 8-1/2"R, A3, A4, B4, B5), 8K, 16K, 16KR, Custom Size
Custom Size
Auto-AB (A3W, A3, A4, A4R, A5R, B4, B5, B5R, 11" x 17", 8-1/2" x 13"),
Auto-Inch (12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R,
7-1/4" x 10-1/2", 5-1/2" x 8-1/2"R), 8K, 16K, 16KR
17
Paper Type Registration
Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of
paper properties.
Up to 7 paper types can be stored.
Item Description
Type Name
Fixed Paper Side Enable this setting when paper with a front and reverse side is used.
Disable Duplex Enable this setting when paper is loaded that cannot used for two-sided printing.
Disable Staple Enable this setting when paper is used that cannot be stapled.
Disable Punch Enable this setting when paper is used that cannot be punched.
The settings that can be selected vary depending on the peripheral devices installed.
Store any name.
The factory default names are "User Type 1" - "User Type 7".
Auto Tray Switching
When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of
paper is automatically selected and printing continues.
18
Address Control
Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes.
Touch the [Address Control] key to configure the settings.
• The settings that can be selected vary depending on the peripheral devices installed.
• For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93).
Address Book
Destinations can be stored in the address book for easy retrieval.
When the [Address Book] key is touched, the following screen appears.
• [Add] key
Use this to add a new address.
Address Book
Sort
ABC All UP
Freq.
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
ABCD EFGHI JKLMN OPQRST UVWXYZ
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
• List display
This displays a list of the currently stored addresses.
Back
Add
1
2
An address can be selected to open an edit/delete
screen for the address.
Storing addresses
Touch the [Add] key in the above screen to store an address. Up to 999 addresses can be programmed.
For more information, see "Settings" (page 20).
• When "Disable Registering Destination from Operation Panel" (page 74) is enabled in the system settings (administrator)
for a function, addresses cannot be stored for that function.
• To store addresses for Scan to FTP, Scan to Network Folder, and Scan to Desktop...
Store Scan to FTP and Scan to Network addresses in the Web pages. Store Scan to Desktop addresses using Network
Scanner Tool. A combined maximum of 200 addresses can be stored for these three scanning methods.
Editing and deleting addresses
An address can be selected from the list in the above screen to open an edit/delete screen for the address.
For more information, see "Settings" (page 20).
Delete an address with the [Delete] key.
If you cannot edit or delete an individual (one-touch) key or group key...
•
If the individual key or group key that you are attempting to edit or delete is being used in a reserved transmission (including
a timer transmission) or a transmission in progress, wait until the transmission is finished or cancel the transmission.
• If the individual key or group key that you are attempting to edit or delete is included in a group key or program, delete the
key from the group or program and then edit or delete the key.
• If your administrator has enabled "Default Address Setting" (page 77) or "Inbound Routing Settings" / "Document
Administration Function" (in the Web pages), editing and deleting will not be possible. Have the key deleted from the above
settings and then edit or delete the key.
19
Settings
Item Description
Items stored in all modes
Select the type of address to be stored in the address book.
• E-mail: Store an e-mail address in a one-touch key.
Address Type
Search Number
Address Name Enter a maximum of 36 characters for the address name.
• Internet Fax: Store an Internet fax address in a one-touch key.
• Fax: Store a fax number in a one-touch key.
• Group: Store multiple addresses as a group for a broadcast transmission.
Set a search number. The lowest available number is automatically entered. To
change the number, enter a number from 001 to 999. A search number that has
already been stored cannot be used.
Initial
Key Name
Custom Index Select the custom index in which the address will appear.
Register this Address to be added to the
[Frequent Use] index.
Items appearing when an e-mail address is stored
E-mail Address Enter an e-mail address (max. 64 characters).
File Format
Items appearing when an Internet fax address is stored
I-Fax Address Enter an Internet fax address (max. 64 characters).
Compression Mode Select the compression mode for transmission.
Enter up to 5 characters for the initials. The initials you enter here determine the
position of the one-touch key in the alphabetical index.
Enter the name that you wish to appear in the address book (this is different from the
address name).
Frequently used addresses can be stored in the [Frequent Use] index.
Specify the format of the file to be generated and the compression mode for black &
white mode and colour mode.
• File Type: Set the format of the file to be generated.
• Compression Mode (Black & White): Select the compression mode for black &
white transmission.
• Compression Ratio (Colour/Greyscale): Select the compression ratio for
colour/greyscale transmission.
Request Internet Fax Reception Report
Items appearing when a group is stored
Address
Address Review
Direct Entry
Select whether or not you wish to receive a reception report by e-mail after
transmission is completed.
Select addresses from the address book to be stored in the group. Up to 500
addresses can be stored.
This displays a list of the selected addresses. Addresses can be deleted from this list
if needed.
An address that is not stored in the address book can be directly entered. Enter the
address in the same way as when storing an address for a mode. Note that when an
Internet fax address is directly entered, the compression mode and reception report
cannot be selected.
20
Custom Index
The name of a custom index can be changed for greater ease of use.
Delete the previously entered name and enter a new name (maximum of 6 characters).
The factory default names for the custom indexes are "User 1" to "User 6".
Program
If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings
and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting
the program.
When the [Program] key is touched, the following screen appears.
System Settings
Program
Back
Add
Program 1
Program 3
Program 5
Program 7
Program 9
Program 11
• [Add] key
Use this to add a new program.
Program 2
Program 4
Program 6
Program 8
Program 10
Program 12
• List display
This displays a list of the currently stored programs. A
program can be selected to open an edit/delete screen
for the program.
Storing a program
Touch the [Add] key in the above screen to open a registration screen. Up to 48 programs can be stored.
For more information, see "Settings" (page 22).
• A timer setting cannot be included in a program.
• At least one one-touch key must be specified in a program or the program cannot be stored.
Editing and deleting programs
A program can be selected from the list in the above screen to open an edit/delete screen for the program.
For more information, see "Settings" (page 22).
Delete a program with the [Delete] key.
21
Settings
Item Description
Set the number to be assigned to the program. The lowest available number is
Program Number
Program Name Enter a maximum of 36 characters for the program name.
Address
Address Book screen This displays a list of the currently stored addresses.
automatically entered. To change the number, enter a number from 01 to 48. A
number that has already been stored cannot be used.
Select the address(es) to be used in the program from the address book. Up to 500
destinations can be stored in one program. (If a Scan to Network Folder destination
is selected, only one destination can be stored.)
Address Review
Address Mode Setting
Mode Settings
This displays a list of the selected addresses. Addresses can be deleted from this list
if needed.
Select the mode in which the address is used (Internet fax, scan, etc.) When a mode
is selected, the settings for that mode appear.
Frequently used settings can be stored in the same way as when they are selected
for a mode. For more information, see the manuals for each mode.
22
Fax Data Receive/Forward
This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure
the settings.
For explanations of settings related to the fax function, see "4. SYSTEM SETTINGS FOR FAX" (page 93).
I-Fax Settings
These settings can be configured when the Internet fax expansion kit is installed.
Reception Start
The machine will connect to your mail server (POP3 server) and check for received Internet faxes. If you have received
Internet faxes, the faxes will be retrieved and printed.
To use this function, POP3 server settings must be configured. Configure these settings in the screen that appears when
[Application Settings] - [Internet Fax Settings] is selected in the Web page menu.
Manual Reception Key in Initial Screen
This displays the [I-Fax Manual Reception] key in the base screen of Internet fax mode.
Forward Received Data
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another
Internet fax machine.
• To store a forwarding address, see "Set Address for Data Forwarding" (page 80) in the system settings (administrator).
• If forwarding was not successful because the transmission was cancelled or a communication error occurred, the faxes
that were to be forwarded will return to the print queue on the machine.
• If the initial pages of a fax were successfully printed, only those pages that were not printed will be forwarded.
• Forwarding is not possible if no faxes were received or a forwarding address is not programmed.
•If "Hold Setting for Received Data Print" (page 74) is enabled, you will be prompted to enter a password. Enter the correct
password with the numeric keys.
To cancel forwarding...
Press the [JOB STATUS] key, and then cancel the forwarding job in the same way as a transmission job.
23
Printer Condition Settings
The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS
application. To configure the settings, touch the [Printer Condition Settings] key.
Printer Default Settings
The default settings are used to set advanced print conditions for printing in an environment where the print driver is not
used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
When printing using the printer driver, the printer driver settings take precedence over the printer condition settings.
Settings
Item Selections
Copies 1 - 999 sets
Orientation
Default Paper Size
Default Output Tray
Default Paper Type Plain Paper, Letter Head, Pre-Printed, Pre-Punched, Recycle Paper, Colour
Line Thickness*
2-Sided Print
Colour Mode
N-Up Print*
Fit To Page*
2
3
4
• Portrait
• Horizontal
A3, B4, A4, B5, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2",
5-1/2" x 8-1/2", 8k, 16k
• Centre Tray
• Finisher Upper Tray / Finisher Lower Tray*
• Right Tray
0-9
• 1-Sided
• 2-Sided (Book)
• 2-Sided (Tablet)
• Colour
•Black & White
•1-Up
•2-Up
•4-Up
• (Use Fit to Page)
• (Do not use Fit to Page)
1
*1 When a saddle stitch finisher or finisher is installed.
*2 This setting is used to adjust the line width of vector graphics (black & white printing only). Except for CAD and other
specialized uses, there is normally no need to change this setting. Information on the selections is shown in
"Selections for the line thickness setting" (page 25).
*3 Paper sizes that can be used with this function are A3, B4, A4, 11" x 17", 8-1/2" x 14", and 8-1/2" x 11". (This function
may not take effect with some print methods.)
*4 Only effective when printing PDF, JPEG, and TIFF files.
24
Selections for the line thickness setting
Selection 0 1 2 3 4 5 6 7 8 9
Percentage
* All lines are the minimum line width.
Minimum
line width*
50% 75% 90% 95% 100% 105% 110% 125% 150%
PCL Settings
This is used to set the symbol sets, fonts, and line feed code used in a PCL environment.
Settings
Item Description Selections
PCL Symbol Set Setting
PCL Font Setting
PCL Line Feed Code
Specify the symbol set used for
printing.
Use this to select the font used for
printing.
This setting is used to select how
the printer responds when a line
feed command is received.
Select from 35 items.
• Internal Font
• Extended Font
(List of internal fonts when extended fonts are not
installed.)
• 0.CR=CR; LF=LF; FF=FF
• 1.CR=CR+LF; LF=LF;FF=FF
• 2.CR=CR; LF=CR+LF; FF=CR+FF
• 3.CR=CR+LF; LF=CR+LF; FF=CR+FF
Wide A4
When this is enabled, 80
characters per line can be printed
on A4 size paper using a 10-pitch
font. (When this setting is
disabled, up to 78 characters can
be printed per line.)
• (Enabled)
• (Disabled)
PostScript Setting
When a PS (PostScript) error occurs during PostScript printing, this setting determines whether or not an error notice is
printed.
This setting can be configured when the PS3 expansion kit is installed.
25
Document Filing Control
Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document
Filing Control] key to configure the settings.
When the [Document Filing Control] key is touched, the following screen will appear.
• [Add] key
Use this to add a new custom folder.
Folder List
Sort
All Folders
User 1
User 3
User 5
User 7
User 9
UP
ABCD EFGHI JKLMN OPQRST UVWXYZ
User 2
User 4
User 6
User 8
User 10
• List display
This displays a list of the currently configured custom
Back
Add
1
2
folders. A folder can be selected to open an edit/delete
screen for the folder.
Creating a custom folder
Touch the [Add] key in the above screen to open a registration screen. Up to 500 custom folders can be created.
For more information, see "Settings" (page 27).
Editing/deleting a custom folder
A custom folder can be selected from the list in the above screen to open an edit/delete screen for the folder.
For more information, see "Settings" (page 27).
Delete a folder with the [Delete] key.
• If the folder has a password, the correct password must be entered before a file can be deleted.
• A folder that contains files cannot be deleted. Either move the files to a different folder or delete them before deleting the
folder.
26
Settings
Item Description
Folder Name
Initial of Folder
Password of Folder To set a password for the folder, enter the desired number (5 to 8 digits).
Select User Name Select the desired user name from the user list.
Enter a name (maximum of 28 characters) for the custom folder to be created. A
name cannot be stored if it is already being used for another folder.
Enter up to 5 characters for the initials. The initials you enter here determine the
position of the one-touch key in the alphabetical index.
USB-Device Check
This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key
to use this function.
The status of a USB device that is not compatible with the machine will not appear.
27
User Control
This section explains settings for user control. Touch the [User Control] key to configure the settings.
• User Control settings can only be configured when "User Authentication Setting" (page 46) is enabled.
• Depending on the user that logged in, it may not be possible to use the settings below.
Amend User Information
The information of the currently logged in user can be edited.
Settings
Item Description
Edit the name of the user (max. 32 characters). This user name is used as the key
User Name
name in the login screen, the document filing user name, and the sender name. (The
user name must be unique.)
Initial
Index
User Number This cannot be edited.
Login Name This cannot be edited.
Password
E-mail Address This cannot be edited.
My Folder This cannot be edited.
Authentication Settings This cannot be edited.
Pages Limit Group This cannot be edited.
Authority Group This cannot be edited.
Favourite Operation Group
The items that appear will vary depending on the user authentication method that is enabled.
Edit the initials (maximum of 5 characters). The initials determine where the user
name will appear in the user name list.
Select the desired custom index. The custom index names are the same as those in
the address book.
Enter the password used for user authentication by login name and password (1 to
32 characters). (The password can be omitted.)
The favourite operation group that will be applied at login appears.
Check with your administrator for the settings of the Favourite Operation Groups.
28
SYSTEM SETTINGS
3
This chapter explains the system settings that are configured by the administrator of the machine.
(ADMINISTRATOR)
Accessing the System Settings (Administrator)
To access the system settings (administrator), the administrator must log in as explained below.
When User Authentication is not Enabled
When "User Authentication Setting" (page 46) is not enabled, follow the procedure below to log in.
Touch the [Admin Password] key.
1
System Settings
Total Count
Paper Tray
Settings
Printer Condition
Settings
Default Settings
Address Control
Document Filing
Control
Admin Password
List Print
(User)
Fax Data
Receive/Forward
USB-Device Check
Exit
System Settings
Administrator Password
Enter the administrator password. (From 5 to 32 characters)
Password
Cancel OK
2
(1) (2)
This completes the administrator login procedure. The system settings (administrator) can be used.
• User authentication is initially disabled (factory default setting).
• To logout...
Touch the [Logout] key in the top right corner of the screen. You can also touch the [Exit] key to quit the system settings.
(If Auto Clear activates, logout will automatically take place.)
Log in.
(1) Touch the [Password] text box and enter
the administrator password.
(2) Touch the [OK] key.
29
When User Authentication is Enabled
When "User Authentication Setting" (page 46) is enabled, follow the procedure below to log in.
When auto login is enabled, the login screen will not appear.
When user authentication is by login name and password (and e-mail
address)
Administrator login is performed in the user selection screen. For more information on the login procedure when user
authentication is enabled, see "USER AUTHENTICATION" in the User's Guide.
1
2
Device Account Mode User Selection
12 186
Admin Login
Direct Entry
ABC
User
User Authentication
Login Name
User Name
Password
Auth to:
Name 1
Name 3
Name 5
Name 7
Name 9
Name 11
All Users
Administrator
Login Locally
(1)
Back
Name 2
Name 4
Name 6
Name 8
Name 10
Name 12
ABCD EFGHI JKLMN OPQRST UVWXYZ
1
2
OK
(2)
Touch the [Admin Login] key.
Log in.
(1) Touch the [Password] key.
Enter the administrator password in the administrator
password entry screen.
(2) Touch the [OK] key.
• If login name / password / e-mail address is selected for the authentication method, the [E-mail Address] key will
appear below the "User Name".
• For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety
Guide.
• This completes the administrator login procedure. The system settings (administrator) can be used.
30
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