SHARP MX-5500, MX-6200, MX-7000 User Manual

MODEL: MX-5500N

MX-6200N

MX-7000N

User's Guide

TABLE OF CONTENTS

ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3

• MANUALS PROVIDED WITH THE MACHINE . . . 3

1 BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . 5

• EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

• INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

• AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . . . 8

• SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . . . 9

• OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . 10

TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

• SYSTEM BAR . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

PRINT/SEND STATUS (JOB STATUS). . . . . . . . . . . 15 TURNING THE POWER ON AND OFF . . . . . . . . . . . 16

• ENERGY SAVE FUNCTIONS . . . . . . . . . . . . . . . 17

• [POWER SAVE] KEY . . . . . . . . . . . . . . . . . . . . . . 17

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . 18

• AUTHENTICATION BY USER NUMBER. . . . . . . 18

• AUTHENTICATION BY LOGIN NAME / PASSWORD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

2 LOADING PAPER

IMPORTANT POINTS ABOUT PAPER . . . . . . . . . . . 24

• NAMES AND LOCATIONS OF TRAYS . . . . . . . . 24

• THE MEANING OF "R" IN PAPER SIZES . . . . . . 24

• USEABLE PAPER . . . . . . . . . . . . . . . . . . . . . . . . 25

TRAY SETTINGS FOR TRAY 1 AND TRAY 2. . . . . . 27

• LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . 27

• CHANGING THE PAPER SIZE . . . . . . . . . . . . . . 28

TRAY SETTINGS FOR TRAY 3 AND TRAY 4. . . . . . 30

• LOADING PAPER AND CHANGING THE

PAPER SIZE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

TRAY SETTINGS OF TRAY 5 (LARGE

CAPACITY TRAY) . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

• LOADING PAPER (MX-LCX2) . . . . . . . . . . . . . . . 33

• LOADING PAPER (MX-LCX3) . . . . . . . . . . . . . . . 34

• CHANGING THE PAPER SIZE (MX-LCX3). . . . . 36

LOADING PAPER IN THE BYPASS TRAY. . . . . . . . 38

• IMPORTANT POINTS WHEN USING THE BYPASS TRAY. . . . . . . . . . . . . . . . . . . . . . . . . . . 41

3 ORIGINALS

PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . 44

• PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . . . . . . . . . . . . 44

• PLACING THE ORIGINAL ON THE

DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . . 46

4 PERIPHERAL DEVICES

PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . . . 48 FINISHER / SADDLE STITCH FINISHER . . . . . . . . . 49

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

• SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

• FINISHER / SADDLE STITCH FINISHER MAINTENANCE . . . . . . . . . . . . . . . . . . . . . . . . . . 51

PUNCH MODULE. . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 INSERTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

• PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

• LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . 59

• MANUALLY OPERATING THE INSERTER. . . . . 60

5 MAINTENANCE

REGULAR MAINTENANCE. . . . . . . . . . . . . . . . . . . . 62

• CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . 62

• CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM . . . . . . . . . . . . . . . 65

• CLEANING THE BYPASS FEED ROLLER . . . . . 66

• CLEANING THE LASER UNIT. . . . . . . . . . . . . . . 67

REPLACING THE TONER CARTRIDGES. . . . . . . . . 71 REPLACING THE WASTE TONER BOX. . . . . . . . . . 74

6 ENTERING TEXT

FUNCTIONS OF THE MAIN KEYS . . . . . . . . . . . . . . 76

• ENTERING TEXT FROM AN EXTERNAL KEYBOARD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

2

ABOUT THIS MANUAL

Please note

•Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest SHARP Service Department.

•This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest SHARP Service Department.

•Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

Warning

•Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws.

•All information in this manual is subject to change without notice.

Illustrations and the operation panel and touch panel shown in this manual

The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a saddle stitch finisher, punch module, and inserter are installed on the machine. For some functions and procedures, the explanations assume that devices other than the above are installed.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

MANUALS PROVIDED WITH THE MACHINE

Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using.

Printed manuals

	Manual name	Contents
	Safety Guide	This manual contains instructions for using the machine safely and lists the specifications of the machine
		and its peripheral devices.
	Software Setup	This manual explains how to install the software and configure settings to use the machine as a printer
	Guide	or scanner.
		This manual provides easy-to-understand explanations of all the functions of the machine in a single
	Quick Start Guide	volume.
		Detailed explanations of each of the functions can be found in the manuals in PDF format.
		This manual explains how to remove paper misfeeds and provides answers to frequently asked
	Troubleshooting	questions regarding the operation of the machine in each mode. Refer to this manual when you have
		difficulty using the machine.

3

Operation manuals in PDF format

The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide.

	Manual name	Contents
	User's Guide	This manual provides information, such as basic operation procedures, how to load paper, and machine
	(This manual)	maintenance.
	Copier Guide	This manual provides detailed explanations of the procedures for using the copy function.
	Printer Guide	This manual provides detailed explanations of the procedures for using the print function.
	Facsimile Guide	This manual provides detailed explanations of the procedures for using the fax function.
	Scanner Guide	This manual provides detailed explanations of the procedures for using the scanner function and the
		Internet fax function.
	Document Filing	This manual provides detailed explanations of the procedures for using the document filing function. The
		document filing function allows you to save the document data of a copy or fax job, or the data of a print
	Guide
		job, as a file on the machine's hard drive. The file can be called up as needed.
	System Settings	This manual explains the "System Settings", which are used to configure a variety of parameters to suit
		the aims and the needs of your workplace. Current settings can be displayed or printed out from the
	Guide
		"System Settings".

Icons used in the manuals

The icons in the manuals indicate the following types of information:

Warning This alerts you to a situation where there is a risk of human death or injury.

Caution This alerts you to a situation where there is a risk of human injury or property damage.

This alerts you to a situation where there is a risk of machine damage or failure.

This provides a supplemental explanation of a function or procedure.

This explains how to cancel or correct an operation.

This indicates the name of a system setting and provides a brief explanation of the setting.

For detailed information on each system setting, see the System Settings Guide.

When "System Settings:" appears:

A general setting is explained.

When "System Settings (Administrator):" appears:

A setting that can only be configured by an administrator is explained.

4

1 BEFORE USING THE MACHINE

This chapter provides basic information about the machine. Please read this chapter before using the machine.

PART NAMES AND FUNCTIONS

EXTERIOR

(1)

(2)

(3) (4)

(5)

(6)

(7) (8)

(9)

When a finisher / saddle stitch finisher is not installed

When a finisher is installed

(1)Finisher / saddle stitch finisher*

This can be used to staple output. The saddle stitch finisher can automatically staple output at the center line and fold the pages to create a pamphlet.

FINISHER / SADDLE STITCH FINISHER (page 49)

(2)Punch module*

This is used to punch holes in output.

PUNCH MODULE (page 57)

(3)Inserter*

Paper loaded in the inserter can be inserted into output from the machine as covers and inserts.

INSERTER (page 58)

(4)Automatic document feeder

This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned.

PLACING THE ORIGINAL (page 44)

(5)Front cover (upper)

Open this to replace a toner cartridge or clear a paper misfeed from the paper pass unit.

REPLACING THE TONER CARTRIDGES (page 71)

(6)Front cover (lower)

Open this to switch the main power on and off.

TURNING THE POWER ON AND OFF (page 16)

5. MAINTENANCE (page 62)

(7)Operation panel

This is used to select functions and enter the number of copies.

OPERATION PANEL (page 10)

(8)Right Tray

Output can be delivered to this tray.

(9)Output tray (center tray)

Output is delivered to this tray.

* Peripheral device.

5

(10)

(11)(12)(13)

(14)

(15)

(10)Tray 1 (left side)

This holds paper. Up to 1200 sheets of paper can be loaded.

TRAY SETTINGS FOR TRAY 1 AND TRAY 2 (page 27)

(11)Tray 2 (right side)

This holds paper. Up to 800 sheets of paper can be loaded.

TRAY SETTINGS FOR TRAY 1 AND TRAY 2 (page 27)

(12)Tray 3

This holds paper. Transparency film, tab paper, and other special media can also be loaded. Up to 500 sheets of paper can be loaded.

TRAY SETTINGS FOR TRAY 3 AND TRAY 4 (page 30)

(13)Tray 4

(14)Tray 5 (when a large capacity tray (MX-LCX2) is installed)*

This holds paper. 8-1/2" x 11" or A4 paper can be loaded. Up to 3500 sheets of paper can be loaded.

TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY) (page 33)

(15)Tray 5 (when a large capacity tray (MX-LCX3) is installed)*

This holds paper. 8-1/2" x 11" to 12" x 18" (B5 to A3W) paper can be loaded. Up to 3000 sheets of paper can be loaded.

TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY) (page 33)

This holds paper. Up to 500 sheets of paper can be loaded.

TRAY SETTINGS FOR TRAY 3 AND TRAY 4 (page 30)

*Peripheral device.

6

INTERIOR
(16)	(17)	(18)(19) (20)	(21) (22)
When a finisher /
saddle stitch finisher is
not installed
(23)	(24)	(25)	(26)

(16)Paper pass unit*

This transfers output to the finisher or saddle stitch finisher.

(17)Toner cartridges

These contain toner for printing. When the toner runs out in a cartridge, the cartridge of the color that ran out must be replaced.

REPLACING THE TONER CARTRIDGES (page 71)

(18)Fusing unit

Heat is applied here to fuse the transferred image onto the paper.

Caution

The fusing unit is hot. Take care not to burn yourself when removing a paper misfeed.

(19)Transfer belt

During full color printing, the toner images of each of the four colors on each of the photoconductive drums are combined together on the transfer belt. During black and white printing, only the black toner image is transferred onto the transfer belt.

Do not touch or damage the transfer belt. This may cause a defective image.

(20)Right side cover

Open this cover to operate the fusing unit pressure adjusting lever and to remove a misfeed.

Fusing unit pressure adjusting levers (page 43)

(21)Paper reversing section cover

This is used when 2-sided printing is performed. Open this cover to remove a paper misfeed.

(22)Bypass tray

Use this tray to feed paper manually.

When loading paper larger than 8-1/2" x 11"R or A4R, be sure to pull out the bypass tray extension.

LOADING PAPER IN THE BYPASS TRAY (page 38)

(23)Main power switch

This is used to power on the machine.

When using the fax or Internet fax functions, keep this switch in the "on" position.

TURNING THE POWER ON AND OFF (page 16)

(24)Waste toner box

This collects excess toner that remains after printing.

REPLACING THE WASTE TONER BOX (page 74)

Your service technician will collect the waste toner box.

(25)Waste toner box compartment cover

Open this to remove a paper misfeed from trays 1 to 4, or to replace the waste toner box.

(26)Right side cover release lever

To remove a paper misfeed, pull and hold this lever up to open the right side cover.

* Peripheral device.

7

AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(1)Document feeding area cover

Open to remove a misfed original.

(2)Original guides

These help ensure that the original is scanned correctly. Adjust the guides to the width of the original.

PLACING THE ORIGINAL (page 44)

(3)Document feeder tray

Place originals in this tray. 1-sided originals must be placed face up.

PLACING THE ORIGINAL (page 44)

(4)Original exit tray

Originals are delivered to this tray after scanning.

(5)Scanning area

Originals placed in the document feeder tray are scanned here.

REGULAR MAINTENANCE (page 62)

(6)Original size detector

This detects the size of an original placed on the document glass.

PLACING THE ORIGINAL ON THE DOCUMENT GLASS (page 46)

(7)Document glass

Use this to scan a book or other thick original that cannot be fed through the automatic document feeder.

PLACING THE ORIGINAL ON THE DOCUMENT GLASS (page 46)

8

SIDE AND BACK

(1)

(2)

(3)

(4)

(5)

(1)USB connector (A type)

This is used to connect a USB device such as USB memory to the machine.

For the USB cable, use a shielded cable.

(2)USB connector (B type )

A computer can be connected to this connector to use the machine as a printer.

For the USB cable, use a shielded cable.

(3)LAN connector

Connect the LAN cable to this connector when the machine is used on a network.

For the LAN cable, use a shielded type cable.

(4)Service-only connector

Caution

This connector is for use only by service technicians. Connecting a cable to this connector may cause the machine to malfunction.

Important note for service technicians:

The cable connected to the service connector must be less than 118" (3 m) in length.

(5)Power plug

9

OPERATION PANEL

(1)	(2)	(3)	(4)	(5)
		HOME
		SYSTEM
		SETTINGS
		READY
	PRINT
		DATA
		LINE
	IMAGE SEND
		DATA
		JOB STATUS	LOGOUT

(6) (7) (8)

(1)Touch panel

Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations.

When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation.

TOUCH PANEL (page 12)

(2)[HOME] key

Touch this key to display the home screen. Frequently used settings can be registered in the home screen to enable quick and easy operation of the machine.

HOME SCREEN (page 23)

(3)[SYSTEM SETTINGS] key

Press this key to display the system settings menu screen. The system settings are used to configure paper tray settings, store addresses for transmission operations, and adjust parameters to make the machine easier to use.

System Settings Guide

(4)Numeric keys

These are used to enter the number of copies, fax numbers, and other numerical values.

(5)[CLEAR] key ( )

Press this key to return the number of copies to "0".

(6)PRINT mode indicators

•READY indicator

Print jobs can be received when this indicator is lit.

•DATA indicator

This blinks while print data is being received and lights steadily while printing is taking place.

(7)IMAGE SEND mode indicators

•LINE indicator

This lights up during transmission or reception of a fax or Internet fax. This also lights during transmission of an image in scan mode.

•DATA indicator

This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper. This lights up when there is a transmission job that has not been sent.

(8)[JOB STATUS] key

Press this key to display the job status screen. The job status screen is used to check information on jobs and to

cancel jobs.

PRINT/SEND STATUS (JOB STATUS) (page 15)

10

HOME
SYSTEM
SETTINGS
READY
PRINT
DATA
LINE
IMAGE SEND
DATA
JOB STATUS	LOGOUT
(9)	(10)	(11)	(12)	(13)	(14)	(15) (16) (17)

(9)[LOGOUT] key ()

Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line.

USER AUTHENTICATION (page 18)

(10)[#/P] key ()

When using the copy function, press this key to use a job program. When using the fax function, this key can be used when dialing.

(11)[CLEAR ALL] key ()

Press this key to return to the initial operation state. Use this key when you wish to cancel all settings that have been selected and start operation from the initial state.

(12)[STOP] key ( )

Press this key to stop a copy job or scanning of an original.

(13)[BLACK & WHITE START] key ()

(14)[COLOR START] key ()

Press this key to copy or scan an original in color. This key cannot be used for fax or Internet fax.

(15)[POWER SAVE] key ( ) / indicator

Use this key to put the machine into auto power shut-off

mode to save energy.

The [POWER SAVE] key ( ) blinks when the machine is in auto power shut-off mode.

[POWER SAVE] KEY (page 17)

(16)[POWER] key ( )

Use this key to turn the machine power on and off.

TURNING THE POWER ON AND OFF (page 16)

(17)Main power indicator

This lights up when the machine's main power switch is in the "on" position.

TURNING THE POWER ON AND OFF (page 16)

Press this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode.

11

TOUCH PANEL

The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different.

Using the touch panel

Example 1

(1)

COPY

IMAGE SEND

DOCUMENT

FILING

Job status screen.

Print Job

Scan to

Fax Job

Internet Fax

Job Queue

Sets / Progress

Status

Spool

1

Copy

020

/ 001

Copying

Job Queue

(2)

2

Copy

002

/ 000

Waiting

1

Complete

3

Computer01

Beep

Waiting

1

002

/ 000

Tone

4

0312345678

001

/ 000

Waiting

Detail

Priority (3)

Stop/Delete

(1)Mode select keys

Use these keys to switch between copy, image send, and document filing modes.

(2)Settings for each function are easily selected and canceled by touching the keys on the screen with your finger. When an item is selected, a beep will sound and the item will be highlighted to confirm the selection.

(3)Keys that are grayed out cannot be selected.

If you touch a key that cannot be selected, a double beep will sound.

Example 2

Example 3

(1)		(2)	(3)			(4)			(1)	(2)
Special Modes					OK		Special Modes			OK
Margin Shift			Cancel		OK
							Margin Shift	Erase	Dual Page
									Copy
								Job	Tandem	1
							Pamphlet Copy			2
Right	Left	Down	Side 1		Side 2			Build	Copy
			1/2	(0~1)	1/2	(0~1)	Covers/Inserts	Transparency	Multi Shot
				inch		inch		Inserts

Book Copy		Tab Copy		Card Shot

(1)If the initial state of a key in a screen is highlighted, the key is selected. To change the selection, touch one of the other keys to highlight that key.

(2)The keys can be used to increase or decrease a value. To make a value change quickly,

keep your finger on the key.

(3)Touch this key to cancel a setting.

(4)Touch the [OK] key to enter and save a setting.

(1)Some items in the special modes screen are selected by simply touching the key of the item.

To cancel a selected item, touch the highlighted key once again so that it is no longer highlighted.

(2)When settings extend over multiple screens, touch the key or the key to switch through the screens.

12

Example 4

Color Mode

Special Modes

Full Color

2-Sided Copy

Plain

8½x11

Output

Exposure

1.

2.

8½x11

8½x11

Auto

3.

11x17

File

4.

8½x14

Quick File

Copy Ratio

Original

Paper Select

100%

Auto

Auto

8½x11

8½x11	Plain

When at least one special mode is selected, the key appears in the base screen.

Function Review						OK
	Margin Shift		Shift:Right
			Front:1/2inch/Back:1/2inch
	Erase		Edge:1/2inch
							1
			Center:1/2inch

	1
Covers/Inserts		Front:2-Sided/Back:Insert
		Insertion A:10 Page/B:10 Page

The key can be touched to display a list of the selected special modes.

The above explanations do not apply to the system settings. For information on the screens and procedures for using the system settings, see the System Settings Guide.

System Settings (Administrator): Keys Touch Sound

This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned off.

13

SYSTEM BAR

The system bar appears at the bottom of the touch panel.

The items that appear in the system bar are explained below.

Color Mode

Special Modes

Full Color

2-Sided Copy

Plain

8½x11

Output

Exposure

1.

2.

8½x11

8½x11

Auto

3.

11x17

File

4.

8½x14

Quick File

Copy Ratio

Original

Paper Select

100%

Printing

Auto Auto

		8½x11
	8½x11
		Plain

(A)

(1)

(2)

(3)

(1)Job status display

The first four jobs in progress or reserved are indicated by icons. The icons are as follows.

	Print job		Copy job
	Scan to E-mail		Scan to FTP job
	job
	Scan to		Scan to
	Network Folder		Desktop job
	job
	Fax		Fax reception
	transmission		job
	job
	PC-Fax		Internet fax
	transmission		transmission
	job		job
	Internet Fax		PC-I-Fax
	reception job		transmission
			job
	Broadcast job		Scan to HDD
			file print job
	Tandem
	copy/print job

The status of the first job is indicated as shown in (A). The color appearing in the job status display depends on the job status as indicated in the table below.

The job status display can be touched to show the job status screen.

	Job status	Machine Configuration
	display
	Green	A print, scan or other job is being
		executed normally.
	Yellow	The machine is warming up or on
		standby, or a job is being canceled.
	Red	A paper misfeed or other error
		condition has occurred.
	Gray	The machine has no jobs.

(2)USB device display

This appears when a USB memory or other USB device is connected to the machine.

(3)Brightness adjustment key

Touch this key to adjust the brightness of the touch panel.

When touched, the following screen appears next to the key.

Touch the [+] key or the [-] key to adjust the brightness. When finished, touch the brightness adjustment key again to close the screen.

14

PRINT/SEND STATUS (JOB STATUS)

This screen appears when the [JOB STATUS] key on the operation panel is pressed.

The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is used to check jobs, move a job to the top of the job queue, or delete a job.

"Complete" job screen

(1)		Print Job	Scan to	Fax Job	Internet Fax
		Job Queue	Sets / Progress		Status		Spool		Spool
(2)	1	Copy	020	/ 001	Copying		Job Queue	(3)	Job Queue
	2	Copy	002	/ 000	Paper Empty	1	Complete		Complete
	3	Computer01	002	/ 000	Waiting	1		(4)
	4	0312345678	001	/ 000	Waiting			(5)
							Detail	(6)	Detail
							Priority	(7)
							Stop/Delete	(8)	Call	(9)

(1)Mode select tabs

Use these tabs to select print mode, scan mode, fax mode, or Internet fax mode.

•The [Print Job] tab shows copy, print, received fax, received Internet fax, and self print jobs.

•The [Scan to] tab shows transmission jobs that use the scanner function.

•The [Fax Job] tab shows transmission (and reception) jobs that use the fax and PC-Fax functions.

•The [Internet Fax] tab shows transmission (and reception)

jobs that use the Internet fax and PC-I-fax functions. For more information on the job status screen in each mode, see the manual for each mode.

(2)Job list

•This shows jobs that are reserved and in progress (job queue), and jobs that have been completed.

When the [Print Job] tab is touched in the mode select tabs, the job status screen selector key changes and the "Spool" list appears.

A brief description of each job and its status appears in the list.

•The "Spool" screen shows spooled print jobs and encrypted PDF jobs waiting for password entry. To move an encrypted PDF job from the spool list to the job queue, touch the key of the job and enter the job password.

(3)Job status screen selector key

This switches the job list display between spooled jobs, the job queue, and completed jobs.

"Spool": This shows spooled print jobs and encrypted PDF jobs waiting for password entry. "Spool" appears when print jobs are displayed.

"Job Queue": This shows reserved jobs and the job in progress.

"Complete": This shows completed jobs.

(4)"Paper Empty" display

Add paper.

When the status is "Paper Empty", the specified size of paper for the job is not loaded in any of the trays. In this case, the job will be held until the required size of paper is loaded. Other jobs that are waiting will be printed (if

possible) ahead of the held job. (However, other jobs will not be printed if the paper ran out while printing was in progress.)

If you need to change the paper size because the specified paper size is not available, touch the key of the job in the job list (2) to select it, touch the [Detail] key described in (6), and select a different paper size.

(5) keys

These change the page of the displayed job list.

(6)[Detail] key

This shows detailed information on a selected job. When a job has been stored using Quick File or File in document filing mode, or when a broadcast transmission has been performed in image send mode, the job appears as a key in the completed jobs screen. You can touch the [Detail] key to show details on the completed job, and you can also touch the [Call] key to reprint or resend the job.

(7)[Priority] key

A reserved job in the "Job Queue" screen can be printed ahead of all other reserved jobs by selecting the job and then touching this key.

In the print job queue, select the print or copy job to which you wish to give priority and touch this key. The job in progress stops and printing of the selected job begins. When the selected job is completed, the interrupted job resumes.

(8)[Stop/Delete] key

Use this key to cancel the job currently in progress or a selected reserved job. Note that printing of received faxes and received Internet faxes cannot be canceled.

(9)[Call] key

A job that appears in the completed jobs screen as a key can be touched followed by the [Call] key to reprint or resend the job. This is the same [Call] key that appears when the [Detail] key is touched.

15

TURNING THE POWER ON AND OFF

The machine has two power switches. The main power switch is at the lower left after the front cover (lower) is opened. The other power switch is the [POWER] key ( ) on the operation panel at the top right.

	Main power switch	[POWER] key
	When the main power switch is switched on, the main	Main power indicator
	power indicator on the operation panel lights up.

"On" position

"Off" position

LOGOUT

[POWER] key

Turning on the power

(1)Switch the main power switch to the "on" position.

(2)Press the [POWER] key ( ) to turn on the power.

Turning off the power

(1)Press the [POWER] key ( ) to turn off the power.

(2)Switch the main power switch to the "off" position.

• Before switching off the main power switch, make sure that the DATA indicator for printing and the DATA and LINE indicators for image send are not lit or blinking on the operation panel.

Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking may damage the hard drive and cause data to be lost.

•Switch off both the [POWER] key () and the main power switch and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

When using the fax or Internet fax function, always keep the main power switch in the "on" position.

16

ENERGY SAVE FUNCTIONS

This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution.

Preheat Mode (low power mode)

Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting" in the system settings (administrator).

This keeps the fusing unit at a lower temperature and reduces power consumption while the machine is on standby. The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on the operation panel, or an original is placed.

Auto power shut-off mode (Sleep mode)

Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the standby state for the interval of time set in "Auto Power Shut-Off Timer" in the system settings (administrator). This mode provides the lowest level of power consumption. Considerably more power is saved than in preheat mode, however, the wakeup time is longer. This mode can be disabled in the system settings (administrator).

The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking [POWER SAVE] key ( ) is pressed.

[POWER SAVE] KEY

Press the [POWER SAVE] key ( ) to put the machine in auto power shut-off mode or wake it up from auto power shut-off mode. The [POWER SAVE] key ( ) has an indicator that indicates whether or not the machine is in auto power shut-off mode.

	When the [POWER SAVE]		The machine is ready to be used.
	key (	) indicator is off in the	If the [POWER SAVE] key (			) is pressed when the indicator is off, the indicator will blink
	standby state		and the machine will enter auto power shut-off mode after a brief interval.
	When the [POWER SAVE]		The machine is in auto power shut-off mode.
			If the [POWER SAVE] key (			) is pressed when the indicator is blinking, the indicator will
	key (	) indicator is blinking
			turn off and the machine will return to the ready state after a brief interval.

[POWER SAVE] key / indicator

LOGOUT

17

USER AUTHENTICATION

When the administrator of the machine has enabled user authentication, either of the two screens shown below will appear. If either screen appears, enter the user number or login name and password that you received from the administrator.

User Authentication

OK

User Authentication

OK

Login Name

User Name

Password

Auth to:

Login Locally

Admin Login

When controlled by user number

When controlled by login name and password

(Different items will appear in the screen when LDAP

authentication is used.)

AUTHENTICATION BY USER NUMBER

The following procedure is used to log in using a user number received from the administrator of the machine.

Enter your user number (5 to 8 digits) with the numeric keys.

Each entered digit will be displayed as " ".

1

User Authentication

OK

Admin Login

2

Touch the [OK] key.

After the entered user number is authenticated, the user count screen will appear briefly.

Usage status: used/remaining pages Black-white : 87,654,321/12,345,678 Full color : 87,654,321/12,345,678 2-color : 87,654,321/12,345,678 Single color: 87,654,321/12,345,678

When page limits have been set in "Pages Limit Group List" in the system settings (administrator), the number of pages remaining will appear. (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator).

When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.)

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When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ).

LOGOUT

3

• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as the key is used for fax number entry.

•If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto

Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on the machine and then log out.

If an incorrect user number is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if an incorrect user number is entered 3 times in a row.

Verify the user number that you should use with the administrator of the machine.

The administrator can clear the locked state.

This is done from [User Control] and then [Default Settings] in the Web page menu.

19

AUTHENTICATION BY LOGIN NAME / PASSWORD

The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server.

User Authentication		OK

Login Name

User Name

1

Password

Auth to: Login Locally

Touch the [Login Name] key or the key.

If the [Login Name] key is touched, a screen for selecting the user name appears. Go to the next step.

If the key is touched, an area for entering a "Registration No." appears [---].

Use the numeric keys to enter your registration number that has been stored in "User List" in the system settings (administrator). After entering the registration number, go to step 3.

(A)

(B)

(C)

Select the user name.

Device Account Mode User Selection			Back
6	12	18
		User 0001	User 0002

1

User 0003

User 0004

2

Admin Login

User 0005

User 0006

Direct Entry

User 0007

User 0008

User 0009

User 0010

2

User 0011

User 0012

ABC

User

All Users

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

(D)

(A)[Direct Entry] key

Use this key if you have not been stored in "User List" in the system settings (administrator) and are only using LDAP authentication.

A text entry screen will appear. Enter your login name. To enter text, see "6. ENTERING TEXT" (page 76).

(B)User selection keys

Touch your user name that has been stored in "User List" in the system settings (administrator).

(C)[Back] key

Touch this key to return to the login screen.

(D)Index tabs

All users appear on the [All Users] tab. Users are grouped on the other tabs according to the search characters entered when each user was stored.

LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area network).

20

User Authentication		OK
Login Name
User Name	User 0001
Password
Auth to:	Login Locally

Touch the [Password] key.

A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the system settings (administrator).

If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name.

Each entered character will be displayed as "". When you have finished entering the password, touch the [OK] key. When authentication is by LDAP server and you have different passwords stored in "User List" in the system settings (administrator) and in the LDAP server, use the password stored in the LDAP server.

• When an LDAP server has been stored, [Auth to:] can be changed.

• If you are logging in using a user selection key...

The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the authentication server when you select your login name. Go to step 4.

•When logging in using the [Direct Entry] key...

Touch the [Auth to:] key.

3

User Authentication		OK
Login Name
User Name	Direct Entry
Password
Auth to:	Login Locally

Select the LDAP server and touch the [OK] key.

Authenticate to:

OK

Login Locally

Server 1

Server 2

Server 3

Server 4

Server 5

Server 6

Server 7

21

User Authentication		OK
Login Name
User Name	User 0001
Password
Auth to:	Login Locally

4

(Different items will appear in the screen when LDAP authentication is used.)

Touch the [OK] key.

After the entered login name and password are authenticated, the user count screen will appear briefly.

Usage status: used/remaining pages Black-white : 87,654,321/12,345,678 Full color : 87,654,321/12,345,678 2-color : 87,654,321/12,345,678 Single color: 87,654,321/12,345,678

When page limits have been set in "Pages Limit Group List" in the system settings (administrator), the number of pages remaining will appear. (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator).

When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ).

LOGOUT

5	• However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax
	mode, as the key is used for fax number entry.

•If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take

place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on the machine and then log out.

If an incorrect login name or password is entered 3 times in a row...

If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if an incorrect login name or password is entered 3 times in a row.

Verify the login name and password that you should use with the administrator of the machine.

• The administrator can clear the locked state.

This is done from [User Control] and then [Default Settings] in the Web page menu.

•When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. If the [E-mail Address] key appears in step 3, touch the key.

A text entry screen will appear. Enter your e-mail address. To enter text, see "6. ENTERING TEXT" (page 76).

User Authentication

OK

Login Name

User Name User 0002

E-mail Address

Password

Auth to: Server 2

System Settings (Administrator): User Registration

This is used to store names of users of the machine. Detailed information such as the login name, user number, and password are also stored. Ask the administrator of the machine for the information that you need to use the machine.

22

HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel.

Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears. Register frequently used functions in the home screen to quickly and conveniently access those functions. When user authentication is used, the home screen of "Favorite Operation Group" can be displayed. Register keys that you wish to show in the home screen in the Web pages.

(1)

Home Screen

(3)

Total Count		Address Control
Document Filing		Paper Tray Settings
Control

(2)

04/01/2006 11:40

(1)Title

This shows the title of the home screen.

(2)Shortcut key

A registered function appears as a shortcut key.

The key can be touched to select the registered function.

(3)User name

This shows the name of the logged in user.

The user name appears when user authentication is enabled on the machine.

•System Settings (Administrator): Home Screen Settings

Registration is performed in [System Settings] - [Operation Settings] - [Home Screen Settings] in the Web page menu.

•System Settings (Administrator): Home Screen List

Registration is performed in "Home Screen List" in [User Control] in the Web page menu.

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2 LOADING PAPER

IMPORTANT POINTS ABOUT PAPER

This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper.

NAMES AND LOCATIONS OF TRAYS

The trays are identified by the names indicated below. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide.

Tray 1

Tray 2

Tray 3

Tray 4

Bypass tray

Tray 5 (when a large capacity tray is installed)

THE MEANING OF "R" IN PAPER SIZES

Some original and paper sizes can be placed in either the vertical or the horizontal orientation. To differentiate between vertical and horizontal orientations, paper sizes in the horizontal orientation will be followed by an "R" (for example, 8-1/2" x 11"R, A4R).

Sizes that can be placed only in the horizontal orientation (12" x 18", 11" x 17", 8-1/2" x 14", 8-1/2" x 13", A3W, A3, B4) do not include the "R" in their size indication.

		8-½" x 11"		11" x 17"
8-½" x 11"R
(A4R)		(A4)		(A3)

Horizontal orientation	Can be placed only in the
	Vertical orientation
"R" is appended.	horizontal orientation
	"R" is not appended.
	"R" is not appended.

24