Sharp FO-730 Operating Manual

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Page 1

MODEL

FO-730

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Connection

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

Page 2

MAINS PLUG WIRI NG INSTRUCTI O NS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no cir cums ta nces should the plug be used withou t the fuse cover fitted.

In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug an d f it an appropriate t yp e o bserving the wiring code below.

DANGER: The fuse from the cut-off p lug should be removed a nd the plug sho uld be disposed of in a safe manner . Under no circ umstances sh ould the cut-o ff plug be inserted into a socket outlet as a serious electric sh ock m ay occur .

If you are not sure how to do this, get help from a qualified elect rician.

IMPORTANT

The wires in this mains lead are colo ured in acco rd ance with the fo llow ing code :

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings iden tifying the t erm inals in your plug, proce ed as follows: The wire which is coloured GREEN-AND-YELLOW must b e c onne cted to the ter min al in th e plug which is marked by the letter E, or by the safety earth symbol , or coloured green or green-and-yellow. The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or colour ed black. The wire which is coloured BRO WN mus t be connected to the term inal which is marked with the letter L or colou red re d.

This apparatus mus t be prote cted by a 13A fus e in the mains plug or distribu tion board.

"WARNING: THIS APPARATUS MUS T BE EARTHED"

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC. Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG. Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive 93/68/CEE. Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG. Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC. Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva 93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na s ua versão corrigida pe la directiva 93/68/CEE. Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE. Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC. Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC. Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC. 89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

This equipmen t is not desig ned fo r makin g emergency telephony calls when the power fails. Alternative arrangements should be made for access to emergency services.

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Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automa tic dialling Rapid Key Dialling: 8 numbers

Speed Dia ll ing : 80 numb ers

Imagi ng fi lm Initia l starter fil m (i nc luded with fax machine):

10 m roll (approx. 30 A4 pages) Replaceme nt fi lm :

UX-3CR 30 m roll (two rolls in

package, one roll yields approx . 95 A4 pages)

Automatic document feeder

Modem speed 9600 bps with automatic fallback to 7200, 4800,

Transmissi on time * Approx. 22 seconds Reception mode s FAX, TEL, TEL /FAX, A.M. Resolutio n

10 sheets m ax .

or 2400 bps

Horizontal:

8 lines/mm

Vertical:

Standard: 3.85 line s/mm Fine/Halfto ne: 7.7 lines/mm Super fine: 15.4 li nes/mm

Note: The facsimile machine is Year 2000 compliant.

* Based on ITU-T Test Chart #1 at standa rd re solu tion, exclu din g time for protoco l sig nal s (i. e., ITU-T phase C time onl y).

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Display 16-digit LCD display Recording system Thermal tran sfer recordi ng Halftone (greyscale) 64 levels Applicable telephone line Public switched telepho ne netwo rk / PBX Compatibil ity IT U-T (CCI TT) G3 mode Compression sc hem e MH, MR Scanning metho d Sheet-feeder CIS (Cont ac t Image Sensor) Effective printing width 204 mm max. Input document size

Automatic feeding:

Width: 148 to 210 mm Length: 1 4 0 to 2 9 7 mm

Manual feeding:

Width: 148 to 210 mm Length: 1 4 0 to 6 0 0 mm

Effective scanning wi d th 210 mm max. Contrast control Automat ic /Da rk sel ec ta bl e Copy function Standard Telephone function Standard (C ann ot be used for incom i ng/ out goi ng

if power fails)

Power requir em ents 230 V AC, 50 Hz Operati ng tem per atur e 5 to 35°C Humidity Maximum: 85 % Power consumption Stand-by: 2.6 W

Maximum: 115 W

Dimensions Width: 343 mm

Depth: 313 m m Height: 312 mm

Weigh t Approx. 3.4 kg

As a part of our policy of continuou s improv em ent, SHARP reserve s the right to make desi gn a nd spe ci fic at io n cha nge s for pr oduct improve m ent wit hout prior not ice. The perfor ma nc e speci fic atio n fig ure s indi cate d ar e nomi nal values of produ ct ion units. There may be some deviatio ns from th ese values in indiv idu al unit s.

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Important safety information

• Do not disassemble this ma chine or attempt any procedures not described

in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 230 V, 50 Hz, earthed

(3-prong) outlet. Connecting it to any other kind of outlet may damage the machine.

• Do not install or use the machine near water, or when you are wet. Take

care not to spill any liqui ds on t he ma chine.

• Unplug the machine from the telepho ne socket and then the p ower outlet

and consult a qualified service representative if any of the following situation s occur:

- Liquid has been spilled into the machi ne or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noi ses.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power lead, and do not install the

machine where people may walk on the power lead.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place thi s machine on an unstable cart, stand or table. The machi ne

could be seriously damaged if it falls.

• Never install telep hone wiri ng duri ng a lig htn ing storm .

• Never install telephone sockets in wet locations unless the socket is

specifically designed for wet locations .

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• Never touch uninsulated telephone wires or terminals unless the tele-

phone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (ot her th an a cordless type ) during an electrical

storm. There may be a remote risk of electric shock from lightning .

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The socket-outlet must be inst alled near the equipment and must be easily

accessible.

Important:

•• This facsimile machine is not designed for use on a lin e which has cal l

waiting, call forwarding, or certain other special services offered by your telephone company. If you attemp t to use the fax machine on a telephone line usi ng any of these services, you may experi ence errors during transmissio n and reception of facsimi le mess ages.

•• This facsimile machine is not compati ble wit h di gital tel ep hone

systems.

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Regulatory informa tion

♦ This facsimile machine is only designed to operate in the country

where approved.

Your Sharp FO-730 Facsimile Tr ansc eiver is approve d for co nnection to the Public Switched Telephone Netwo rk (PSTN), it is also appro ved for connect ion via a Private Branch Exchange (PBX), and can be used with either Loop Disconne ct (LD) or Dual Tone Multi-Fre quen cy (DTMF) signalling.

Your facsimile ma chine is not suitable as an extens ion to some pay phon es or for use on shared se rvic e line s.

REN

The Ringer Equivalence Nu m ber (REN) of your f ax m ach in e is 1. The total numbe r of instr ument s that can be connect ed to an ex clusive line is

determined by adding the REN value s of each instr um en t. The total sho uld not exceed 4.0. A telephone provided by BT is assumed to have a REN of 1 unless otherwise marked .

Satisfactor y ringer oper ation can not be guar an te ed in inst alla tions cons isting of mixed apparat us types , even if the REN value does no t exceed 4.

Emergency services

Emergency services (999) can be called from this appara tus. Please display on the telephone the num be r requ ired to access tha t servic e, tog ether w ith the num ber of the telephone, using the label provided.

♦

Private branch exchange (PBX) connection

Your facsimile ma chine is app roved f or conn ection t o the Public Telephone Net wor k (PSTN) via compatible PBX system s. Cons ult yo ur supplier for a list of suitable PBX systems. It canno t be guar ant ee d that this facsimile m ach in e will operat e co rrec tly under all possible conditions of con nect ion to com p at ible PBX syst ems.

This facsimile machine has been approv ed for use of the following facilities: Simple telephone Tone dialling (DTMF) Loop disconnect (Pulse dialling)

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Memory dialling Loudspeaking (Call Progress Monitor) On-hook dialling Automatic answering Automatic dialling Automatic clear in g Last numb er redial Time break or Ear t h recall Series connection of extens ion tele phone( s) Any other usage wi ll invalidate the ap proval of the facsim i le if as a result it then

ceases to comply with the standards against which appr oval was granted.

Series connection

When connected via series appa ratu s, difficult ies may occasiona lly be experienc ed when making calls to the PSTN and by both parties durin g telephon e conv ersations. If difficulties are experienced, cont act t he supplier or maint ainer of th e ser ies apparatus in the first instance.

While operation may be po ssible initially, chan ges to or m odernisa tion of the network taking place in the nor mal cour se of eve nts may result in the facsim ile equipment being con nect ed to a network service with which it was not designed to be compatible . Failure of the f acsim ile / series apparat us to work under these circumstanc es m ay no t be the fault of th e networ k ope ra tor.

The voltage drop int roduce d by your facs imile bet wee n the PSTN and the associated appar at us at a current of 40mA d. c. is 2 volts, theref ore no ad dition al series equipm ent may be connec te d.

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Table of Contents

1 Installation 9

Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Entering Your Name and Fax Num ber. . . . . . . . . . . . . . . . . . . . . . . . . 25

Setting the Date and Tim e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Selecting the Recepti on Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Volume Adjust ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

2 Sending Documents 35

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Sending a Fax by Automatic Diallin g. . . . . . . . . . . . . . . . . . . . . . . . . . 43

3 Receiving Documents 52

Using TEL/FAX Mo d e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

4 Making Copies 59

5 Making Telephone Calls 61

6 Answering Machine Connection 65

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Using the Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Optional A.M. Connection Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Page 10

7 Special Functions 70

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . . 80

Polling (R eq uesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . . 82

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

8 Option Settings 87

9 Printing Reports and Lists 95

10 Maintenance 101

11 Troubleshooting 105

Problems and Solut ion s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Quick Reference Guide 116

Index 118

Page 11

Chapter

Installation

Unpacking Checklist

1. Installation

Original document support

Handset

Handset lead

Gear s (4)

Before setting up, make sure you have all of the following items.

If any are missing, contact your dealer or retailer.

Paper tray extension

Rapid key labels

Operatio n manual

Telephone line cord

Imaging film (initial starter roll)

Extension telephone socket adapter

Imaging film cartridge

Emergency labels

Page 12

A Look at the Operation Panel

TEL FAX

A.M.

TEL/FAX

0201

08/POLL07060504

SPEED DIAL key

GHI

PQRS

DEF

MNO

WXYZ

SPEED

DIAL

REDIAL

SPEAKER

ABC

JKL

TUV

SYMBOLS

Press this key to dial a 2-digi t Sp eed Dial num ber.

REDIAL key

Press this key to automati c ally redial the last num ber diall ed .

5 6

VOLUME

RECEPTION

DOWN UP

MODE

RESOLUTION FUNCTION

COPY/HELP

STOP

START

Display

This displays mes sages and promp ts during op erati on and programming.

RECEPTION MO DE ke y

Press this key to select the reception mode. An arrow in the displ ay will point to the currently selected reception mode.

RESOLUTI ON k ey

Press this key to adjust the resolution and contrast before sendin g or copying a document.

Page 13

A Look at the Operation Panel

VOLUME keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volum e of the ringer at all other times.

FUNCTION key

Press this key to select various special functions.

Panel releas e

Grasp this finger hold and pull toward you to open the operation panel.

Number keys

Use these keys to dial numbers, and enter n umb ers and letters duri ng number/name storing procedures.

SEARCH/R key

Press this key to search for an automatic dialling number, or, if you are on a P.B.X. extension, press this key to transfer a call.

SPEAKER ke y

Press this key to hear the line and fax tones through the speaker before sending a document, or dialling a voice number. Note: This i s no t a sp ea k e rp h on e . You must pick up the handset to talk with the other party.

1. Installation

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically. (Note that you must atta ch the Rapi d Key labels.)

STOP key

Press this key to cancel operat ion s befo re they are completed.

START key

Press this key to send or receive a document manually when off hook.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At any other time, pr ess this key to print out the Help List, a quick reference guide to the operation of your fax.

Page 14

Connections

Points to keep in mind w hen setting u p

Do not place the machine in direct sunlight.

Keep dust away from the machine.

Do not place the machine near heaters or air conditioners.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possibl e that condensation may form on the scann ing glass, preventi ng prop er scanning of documents for transmission . To remove the condensation, turn on the power and wait approximately two hours before usin g the machine.

Page 15

Handset

Connect the handset as shown and pla ce it on th e handset r est.

♦ The ends of the handset lead are identical, so they will go into

either socket.

Make sure the handset lead goes into the socket marked with a handset symbol on the side of the machine!

Connections

1. Installation

Use the handset to make ordinary phone calls, or to transmit and receive documents manually.

Page 16

Connections

Power le a d

Plug the pow er lead into a 230 V, 50 Hz, ea rthed (3-prong) AC outl et .

♦ Caution: The mains outlet (socket outlet) should be installe d near

the equipment and be easily accessable.

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging or unplugging the power lead.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your dealer or at most telephone specialty stores.

Page 17

Telephone li ne c ord

Insert one end of the line cord into the socket on the back of the machine marked TE L. LIN E. Insert the other end into a wall telephone socket.

TEL. SET

TEL. LINE

Connections

Be sure to insert the telephone line cord into the

TEL. LINE socket. Do not insert it into the TEL. SET socket.

1. Installation

Comments:

•• Your fa x is set for t one diall ing . If you ar e on a pulse only dia l l ine , you must

set the fax for pulse dialling by c han gin g Opti on Se tt ing 9. Thi s proc edu re is described in Cha pt er 8, Option Settings.

•• If you are connect in g the fax to a PBX, you may need to reset the fax to the

appropriate recall mode for the PBX. This is do ne by settin g Option Se tting 15 as described in Chapter 8.

•• If you inte nd t o use a com put er fax mode m on the sam e phone lin e, you m ust

reset Optio n Setti ng 16 (Fa x Sig nal Rec ei ve ) to NO in orde r to preve nt transmission a nd rece ption e rror s. Thi s proc edu re is desc rib ed in Cha pte r 8, Option Settings.

•• The facsimi le machine will not ring in response to inco ming c alls an d cannot

be used to make outgo ing calls in the absenc e of mai ns powe r to the ma chine . For this reason it is recom mende d th at the fax is not left as the only telephone instrume nt on line when in this st at e.

•• Your fax cannot be used on a key system withou t the necessary adaptation of

the system. Plea se co nsul t the insta ll ers of the syste m if thi s is re qui red .

Page 18

Connections

Trays

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notches in the paper tray. Rotate the paper tray extension up until it snaps into place.

Attach the ori ginal document support.

Note: The original document support has a top side and a bottom side. If you cannot insert the tabs on the support into the holes, turn the support over.

Page 19

Connections

Extension phone (optional)

If desired, you can connect an extension ph one to the TEL. SET socket on the fax.

♦ To connect an answering machine to your fax, see Chapter 6,

Answering Machine Connection.

♦ Eire: Remove the seal covering the socket marked TEL. SET on

the fax. Insert the plug of the extension phone line d ire ctly into the TEL. SET sock et .

Remove the seal covering the TEL. SET socket.

Connect the extension phone line to the TEL. SET socket using the provided extension telephone socket adapter.

1. Installation

TEL. SET

TEL. LINE

Comments:

•• The safety stat us of t his soc ke t is TN V, and is provi ded for the conne ctio n of

approved tele pho ne equi pm ent only. To ensure con tinue d safe ty compl ia nce, do not connect any other equipment to this socket.

•• More t han one e xte n si on te le p ho ne m ay be conne ct ed t o the sam e line as th e

fax, provi ded that th e tota l RE N val ue does no t ex ceed 4. This i ncl udes an answering machine if connected as shown above.

Page 20

Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images. The print head in the fax applies heat to the imaging film to transfer ink to the paper. Follow the steps below to load or replace the film.

The initial starter roll of imaging film included with your fax can print about 30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate

forward and remove the paper before loadin g the imaging film.

Open the operation panel by grasping the finger hold and pulling up.

When replacing the film, use a roll of Sharp UX-3CR imaging film. One roll can print about 95 A4 pages.

Pull the green rele ase on the right side of the mac hine forward, and open the print compartment cover.

Page 21

Loading the Imaging Film

If you are installing the imaging film for the first time, go to Step 6.

Remove the imaging film cartrid ge from the print compartment (grasp the handle at the front of the cartridge) and turn it over.

Remove the used film from the cartridge.

1. Installation

Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GR EEN GEARS!

Page 22

Loading the Imaging Film

Remove the new roll of imaging film from its packaging.

•• Do not yet remove the band that holds the rolls together.

Insert the large gear into the green end of the empty spool. Make sure the two protrusions on the large gear fit firmly into the slots in the end of the spool.

Insert the remaining three gears into the spools, making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool.

•• If needed, pull the spools apart slightly to allow the gears to fit (the

band will stre tch).

Slot

Large gear

Protrusion

Page 23

Loading the Imaging Film

Insert the la rge gear into the large holder on the imaging film cartridge (make sure it clicks into place), a nd then insert the small gear on the other end of the spool into its holder.

Cut the band that holds the two spools together. Unroll the film slightly and insert the small gears into their holders.

1. Installation

Turn the cartridge over, grasp the handle, and insert the cartridge into the print compartment.

Page 24

Loading the Imaging Film

Rotate the large gear toward you until the film is taut.

Gently close the print compartment cover (press down on both sides to make sure it clicks into place), and then close the operation panel.

Click!

Load paper in the paper tray and then press the following keys to initialize the film.

Note: Paper must be loaded before the film can be initialized. To load

paper, see the following section, Loading the Printing Paper.

FUNCTION

Display shows:

INITIALIZE FILM

When to replace the ima ging film

Replace the imaging film when the display sh ows:

FILM END

Use the following imagi ng film, whi ch is available from your dealer or retailer:

Sharp UX-3CR Imaging Film

START

Page 25

Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number of sheets is:

♦ 60 for paper from 60 to 75 g/m ♦ 50 for paper from 75 to 90 g/m

Fan the paper, and then tap the edge against a f lat surface to even the stack.

Pull the paper release plate toward you.

1. Installation

Insert the sta ck of paper into the tray, print side dow n.

•• If paper remains in the tray, take it out and combine it into a single

stack with the new paper before adding the new paper.

Be sure to load the paper so that printing takes place on the

print side of the

paper. Printing on the reverse side will result in poor print quality.

Page 26

Loading Printing Paper

Push the paper release plate back down.

If the paper release plate is not pushed down, paper feed errors will result.

Note: When receiving faxes or copying documents, do not allow a large number of pages to accumul ate in th e outpu t tray. This may obstruct the outlet and cause paper jams.

Your fax has been set at the factory to print at normal contrast. Depending o n the type of paper you have loaded, you may find that you obtain better print quality by changing the setting to LIGHT. Press these keys:

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select L IG HT.

NORMAL LIGHT

The display will show:

COPY CUT -O FF

Press the STOP key to return to the date and time display.

STOP

Page 27

Entering Your Name and Number

Entering Your Name and Fax Number

Before you can begin using your fax, you need to enter your name and the telephone number of your fax. You also need to set the date and time.

3 key

213

5 6

8 0

Once you enter this information, it will automatically appear at the top of each fax page you send.

1. Installation

FUNCTION key

START key

Press these keys:

The display will show:

Press the # key twice:

The display will show:

# key

STOP key

FUNCTION

ENTRY MODE

OWN NUMBER SET

Page 28

Entering Your Name and Fax Number

Press the START key.

START

The display will show:

Enter your fax number by pressing the number keys. Up to 20 digits

ENTER FAX #

can be entered.

•• To insert a space between digits, press the # key.

•• If you make a mistake, press the SEARCH/R key to move the

cursor back to the mistake and then enter the correct number. The new number will replace the old number.

Example:

21 43

Cursor: A dark square mark in the display that indicates where a number or lette r will be entered.

Press the START key to enter the fax number in memory.

START

The display will show: ENTER YOUR NAME

Enter your name by pressing the number keys as shown in the chart below. Up to 24 characters can be entered.

•• To enter two letters in succession tha t require the same key, pres s

the SPEAKER key after entering the first letter.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

Page 29

Entering Your Name and Number

A = B =

C =

D =

E =

F =

G =

H =

I =

GHI

PQRS

ABC

JKL

TUV

SYMBOLS

DEF

MNO

WXYZ

J =

K =

L =

M =

N =

O =

P =

Q = R =

SPEED DIAL

REDIAL

SPEAKER

Press either key repeatedly to select one of the following symbols: ./!"#$%&’()++,-:;<=>?@[ ¥]^_p{|}→←

S =

T = U =

V =

W =

X =

Y =

Z =

SPACE =

Press this key to delete the letter highlighted by the cursor.

Press this key to change case. Press this key to move

the cursor to the left. Press this key to move

the cursor to the right.

1. Installation

Press the START key to save your name in memory.

START

The display will show:

Press the STOP key to return to the date and time display.

SECURITY SELECT

STOP

Page 30

Setting the Date and Time

The date and time appear in the display and reports, and are printed at the top of every page you fax.

3 key

213

5 6

8 0

FUNCTION key

START key

key

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Note: The fax is Year 2000 compliant.

STOP key

FUNCTION

ENTRY MODE

DATE & TIME SET

Page 31

Setting the Date and Time

Press the START key.

START

•• The currently set da te will appear in the display.

Enter a two-digit number for the day ("01" to "31").

•• To correct a mistake, press the SPEED DIAL key to move the

cursor back to the mistake, and then enter the correct number.

1. Installation

Example: the 5th

Enter a two-digit number for the month ("01" for January, "02" for February, "12" for December, etc.).

Example: January

Enter the year (four digits).

Example: 1999

Enter a two-digit number for the h our ("00" to "23") and a two-digit number for the minute ("00" to "59").

Example: 9:25

0 5

9 91

Page 32

Setting the Date and Time

Press the START key to start the clock.

START

The display will show:

Press the STOP key to return to the date and time display.

STORE JUNK #

STOP

Page 33

Selecting the Reception Mode

Your fax machine has four modes for receiving incoming call s and faxes:

TEL mode: This mode is the most convenient for receiving phone cal ls. Fax es can also be received; however, all calls must first be answered by picking up the fax’s handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving bot h faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually di all ed fax transmis sio ns), or an automatic ally dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, receptio n wil l begin autom ati cally.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select thi s mode when you go out to receiv e voice messages in your answering machine and faxes on your fax machine.

1. Installation

Page 34

Selecting the Reception Mode

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

213

5 6

8 0

FAX

TEL

RECEPTION MODE

14 FEB 10:30

TEL/FAX

TEL

TEL/FAX

A.M.

FAX

A.M.

FAX

TEL

14 FEB 10:30

A.M.TEL/FAX

FAX

TEL

14 FEB 10:30

TEL/FAX

A.M.

For more informatio n on receiving faxes in TEL, TEL/FAX and F AX modes, see Chapter 3, Receiving Documents. For more inform atio n on using A.M. mode, see Chapter 6.

Page 35

Volume Adjustment

4 7

Speaker

Press the SPEAKER key.

213 5 6 8 0

You can adjust the volume of the speaker and ringer using the

UP and DOWN keys.

DOWN key

1. Installation

UP key

SPEAKER

Press the UP or DOWN key.

DOWN

When the display shows the desired

volume level , press the SPEAKER key to turn off the speaker.

Display:

SPEAKER: HIG H

SPEAKER: MIDDLE

SPEAKER: LO W

SPEAKER

Page 36

Volume Adjustment

Ringer

Press the UP or DOWN key. (Mak e sure the SPEAKER key has not been pressed and the h an dset is not lifted.)

Display:

DOWN

The ringer will ring once at the

••

RINGER: HIG H

RINGER: MIDDLE

RINGER: LO W

selected level, then the date and time will reappe ar in the display.

If you selected RINGE R:OFF OK ?, press the START key.

RINGER:OFF OK ?

START

Note: When set to TEL mode, the fax machine will ring even if the ringer is turned off. When set to TEL/FAX mode, the special "pseudo ringing" sound will be generated if the ma chine detects a voice call or manually dialled fax.

Page 37

Sending

Chapter

Transmittable Documents

Size and weight

Documents

The size and weight of documents that you can load in the documen t feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a tim e:

210 mm

Minimum size

Minimum weight

148 mm

52 g/m²

140 mm

Maximum size

600 mm

Maximum weight

157 g/m²

Loading several pages at once:

Minimum size

148 mm

140 mm

Maximum size

210 mm

297 mm

2. Sending

Documents

Minimum weight

52 g/m²

Maximum weight

80 g/m²

Page 38

Transmittable Document s

Note: Letters or graphics on the edges of a document will not be scanned.

4 mm

5 mm

4 mm

5 mm

Letters in the shaded area will not be scanned.

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light

blue ink.

♦ Ink, glue, and correcting fluid on docume nts must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents

before loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

Page 39

Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will automaticall y feed into the machine sta rting from the botto m page.

♦ If you need to send or copy more than 10 pages, place the

additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as th is may cause double-feeding or jamming.

♦ If your document con sists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent double-feeding.

Adjust the document guides to the width of your document.

2. Sending

Documents

Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first.

•• The feeder will draw the leading

edge of the document into the machine. The display will show:

READY TO SEND

Adjust the resolution and/or contrast setting (if desired) as explained in the section Resolution and Contrast, the n dial the receiving machine as explained in Sending a Fax by Normal Dialling.

RESOLUTION

Page 40

Loading the Document

Removi ng a document from the feede r

If you need to remove a document from the feeder, open the operation panel.

Important:

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Open the operation panel by grasping the finger hold and pulling up.

Remove the document.

Close the operation panel, making sure it clicks into place.

Click!

Page 41

Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for transmitting and copying a document. They are not effective for receiv ing a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD: Use STANDARD f or ordinary documen t s. This

setting gives you the fastest and most economical transmission.

FINE: Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings.

2. Sending

Documents

HALF TONE: Use HALF TONE for photographs and

illustrations. The original will be reproduce d in 64 shades of grey.

Contrast settings

AUTO Use AUTO for normal documents. DARK Use DARK for faint documents.

Page 42

Resolution and Contrast

Load the document(s).

•• The document must be loaded

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired resolution and contrast settings appear in the display.

•• The first time you move through the

list of resolution settings, the contrast setting AUTO will appear next to each resolution setting. The second time yo u move through the list, the contrast setting DARK will appear.

RESOLUTION

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE :DARK

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

Page 43

Sending a Fax by Normal Dialling

With Normal Dial ling, you pi ck up th e handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sen ding the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the

other fax machine is respond ing.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

RESOLUTION

2. Sending

Documents

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number of the receiving machine by pressing the numeric keys.

GHI

PQRS

SPEAKER

ABC

DEF

JKL

MNO

4 7

TUV

WXYZ

Page 44

Sending a Fax by Normal Dialling

Wait for the connection. Depending on the setting of the receiv ing machine, you will either hear a facsimile reception tone or the other person will answer.

•• If the other party answers, (lift the

handset if the SPEAKER key was pressed) ask them to press their START key. This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START key. Replace the handset if you used it.

•• When transmission is completed,

the fax will beep once.

Beep

START

Using the REDIAL ke y

You can press the REDIAL key to redi al the last number dialled. To send a document, proceed from Step 4 of Normal Dialling . Note that the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high-p itched tone

that the receiving machine sends to the transmitti ng machine to indicate that it is ready to receive.

Page 45

Sending a Fax by Automat ic Dialling

Sending a Fax by Automatic Dialling

You can dial a fax or telephone num ber by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-di gi t number.

♦ To use Automatic Dialling, you must first store the full f ax or

telephone number in your fax machine.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 88 Spe ed Dial numbers are available.

Speed Dial numbers 01 through 08 are for Rapid Key (one-touch) Dialling.

Speed Dial numbers 09 through 88 are for dialling with the

SPEED DIAL

1 1

SPEED DIAL key.

SPEED DIAL key

213

Attach the strip of Rapid Key labels above the

5 6

8 0

Rapid Keys.

START

2. Sending

Documents

Rapid keys

When you store a number in a Rapid Key, write the name of the party on the label.

Page 46

Sending a Fax by Automatic Dialling

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

Press 1 to select SET.

The display will show:

Enter a two-digit Speed Dial number by pressing the number keys (01 to 08 for Ra pid Key Dialling, 09 to 88 for Speed Dia lling).

Enter the fax or voice number by pressing the number keys (max. of 32 digits including pauses).

FUNCTION

FAX/TEL # MODE

FAX/TEL # SET

ENTER SPEED #

(Example)

•• Press the SPEED DIAL key to clear a mistake.

•• If a pause is require d between any of the digits to acce ss a spe ci al

service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

•• Press the SEARCH/R key to enter a space between digits.

Press the START key.

START

Page 47

Sending a Fax by Automat ic Dialling

Enter the name of the party by pressing the number keys as shown in the chart below. Up to 20 characters can be entered.

•• If you don’t want to enter a name, skip this step.

•• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter to advance the cursor.

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7

SPEAKER

2. Sending

Documents

A = B =

C =

D =

E =

F =

G =

H =

I =

Press the START key.

Return to Step 3 to store another number, or press STOP to exit. If

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPACE =

START

the number will be used for Rapid Key Dialling, you can write the name on the appropriate Rapid Key label.

STOP

Step 3 or

Note: Numbers stored for automatic dial ling wil l appear on the "Telephone Number List " printo ut, so this facility shou ld not be used to store least cost routing or system access passwords which need to remain private.

Note: To confirm that Automat ic Diall in g numb ers have been stor ed correctly, print out the Telephone List. The procedure for doing this is explained in Chapter 9, Print ing out Reports and List s.

Page 48

Sending a Fax by Automatic Dialling

Storing area codes and access codes

You can also store an area code or access code in a Rapid Key or Speed Dial numb er. To use this nu mber to dial, se e Chain Dial li ng in Chapter 5, Making Tel ephone Ca lls.

Note: An area code or access code stored in a Rapid Key or Speed Dial

number can only be used if the handset is lifted or the SPEAKER key pressed before dialling.

Clearing numbe rs

Press these keys:

The display will show:

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the

FUNCTION

FAX/TEL # MODE

number keys.

Press the START key.

Return to Step 3 to clear another number, or press STOP to exit.

STOP

Step 3 or

(Example)

START

Making changes

To make changes in a number previously stored, repeat the storing procedure. Select the Speed Dial number for which you want to make changes in Step 3, and then change the numbe r and/or name when they appear in the display (Steps 4 and 6, respectively).

♦ A lithium battery keeps automa tic dialling numbe rs i n memor y

The machine uses a lithium battery to keep autom at ic dia lling num ber s and other program m ed data in memo ry whe n the power is tu rne d off. Batt ery power is consume d prim arily when the power i s off. With the power kept continu ousl y off, the life of the batte ry is abou t 5 years. If the batter y die s,

have your dealer or retaile r repla ce it. Do not tr y to replac e it yoursel f.

Page 49

Sending a Fax by Automat ic Dialling

Rapid Key Dialling

If the number you want to dial has been stored for Automati c Dial ling as a Speed Dial number from 01 to 08, you can dial it by pressing the corresponding Rapid Key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the Rapid Key corresponding to

RESOLUTION

the desired Speed Dial number.

2. Sending

Documents

•• The name of the receiving party will

appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the STOP key.)

•• The document will be automatic ally

transmitted once the connection is made.

01 02 03

04 05 06

Example: To dial Speed

Dial number 01, press Rapid Key 01.

Page 50

Sending a Fax by Automatic Dialling

Speed Diallin g

Speed Dialling can be used to dial any numb er that has been stored for Automatic Dial ling.

Load the document(s).

The display will show:

READY TO SEND

Set the resolution and/or contrast if

••

desired.

Press the SPEED DIAL key and then enter the two digits of the Speed Dial

RESOLUTION

SPEED DIAL

number by pressing the number keys.

•• To enter numbers 1 through 9, first

enter 0 and then the number.

2 0

(Example)

Check the display. If the name or number shown is correct, press the START key. (If not, press the STOP key and then repeat Step 2.)

START

Page 51

Sending a Fax by Automat ic Dialling

Direct Keypad Dialling

You can also enter a full number with th e number keys and th en press the START key to begin diall ing . You can use th is method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s).

The display will show:

READY TO SEND

2. Sending

Documents

Set the resolution and/or contrast if

••

desired.

Enter the number of the receiving machine by pressing the numeric keys.

•• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entere d in a row.

Check the display. If the number of the receiving machine shown is correct, press the START key.

•• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

RESOLUTION

GHI

PQRS

ABC

DEF

JKL

MNO

TUV

ST ART

WXYZ

Page 52

Sending a Fax by Automatic Dialling

Using the SEARCH/R key

If you can’t remember the Rapi d Key or Speed Dial number in whic h you have stored a particular fax number, you can se arch for the number by followi ng th e steps below. Once you have found the number, you can dial i t and transmit the load ed document by simpl y pressing the START key.

Load the document(s).

The display will show:

READY TO SEND

••

Set the resolution and/or contrast if desired.

Press the SEARCH/R key and then the 1 key.

Enter the first letter of the stored name by pressing the appropriate number key (the key which corresponds to the required letter) one or more times until the letter appears in the display. If the name begins with a special character or number, press 1.

•• If you can’t remember the first

letter, go to Step 4 (you will scroll through the list from the beginning).

•• If a name wasn’t stored for the

number, press 0. This will cause numbers, not names, to appear whe n you scroll.

RESOLUTION

GHI

PQRS

ABC

JKL

TUV

DEF

MNO

WXYZ

Page 53

Press the # key or the * key to scroll through the names (numbers if you pressed 0). Stop when the desired name appears in the display.

•• If no names have been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have be en stored at all, NO DATA will appear.

Press the START key. The document will be automatically transmitted once the connection is made.

Sending a Fax by Automat ic Dialling

START

2. Sending

Documents

Automatic redia ll ing

If you use automatic diallin g (inclu din g Direct Keypad Diallin g) and the line is busy, the machine wil l aut omat icall y redial th e number. Up to 2 redialling attemp ts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key. ♦ If desired, you can change the number of times the machine

redials with Optio n Setting 5, and the interval at which redialling takes place with Option Setting 4. See Chapter 8, Option Settings.

Page 54

Receiving

Chapter

Using TEL/FAX Mode

Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL/FAX.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to TEL/FAX, your fax automat icall y answers all calls on 1 ring. After answering, your fax monitors t he lin e for about 5 seconds to see if a fax tone is being sent.

♦ If your fax detects a fax tone (this means tha t the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax doesn’t detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound (called p seudo ringing) for 15 seconds to alert you to answe r. If you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Comments:

•• Only the fax wil l alert yo u to voice call s or m anu ally di alle d faxes by pseudo

ringing. An extensi on phone connec te d to the same line wi ll not ring a fte r th e connecti on ha s bee n m ade . The han dset of a para ll el extension teleph one can, however, be picked up to answer the call . To stop pseu do ringi ng onc e the handset is li fted, press " #" key on the dial pa d of t he phone (thi s is onl y possible from a tone dial phone) . If pseud o rin gin g is not cance lled in this way, the fax mach ine wil l send fax tones down t he line , renderi ng conversation impossible.

•• The durati on of pseud o ringin g ca n be adju ste d with Opti on Se tt ing 10. See

Chapte r 8, Opti on Setting s.

Page 55

Receiving Documents

•• You can change the number of rings on which the machine answers calls by

changing Option Setting 3. (See Chapter 8, Op ti on Settings .)

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in the display points to FAX.

Documents

3. Receiving

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

When the reception mode is set to FAX, the machine wil l automatically answer all calls on 1 ring and receive incoming faxes.

1 ring Fax reception

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 3. (See Chapter 8, Option Settings.)

♦ If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in Using TEL mode.

Page 56

Receiving Documents

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in the display points to A.M.

RECEPTION MODE

TEL/FAX

TEL

FAX

A.M.

In A.M. mode, your fax will aut omat icall y receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapt e r 6 for more details.

Page 57

Using TEL Mode

Receiving Documents

Press the

RECEPTION MODE

key until the arrow in the display points to TEL.

RECEPTION MODE

TEL

TEL/FAX

When the reception mode is set to TEL, you must answer all calls using the fax machine’s hands et or an extensio n phon e connected to the same line.

Answer ing wi th the fax’ s ha ndse t

Pick up the handset when the machine rings.

If you hear a fax tone, wait until the display shows RECEIV ING and then replace the handset.

Beep

RECEIVING

FAX

A.M.

Documents

3. Receiving

Note: If you have set Option

Setting 16 (Fax signal receive) to NO, press the

START key to

begin reception.

Page 58

Receiving Documents

If the other party first talks and then wants to send a fax, press the START key after speaking (press your START key before the sender presses their Start key).

•• Make sure that the display shows RECEIVING, then replace the

handset.

START

RECEIVING

Answering wi th an extens ion phone

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead if it is connected to your fax, or you will hear pronounced, high-pitched tones if the phone is connected to a separate wall socket), then hang up.

Beep

Phone goes dead or pronounced, high-pitched tones

If the fax doesn’t respond, or if the other party first talks to you and then wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Page 59

Comments:

Receiving Documents

•• Your fax will not accept the signa l to beg in rece pt ion (5

loaded in its feed er.

) if a document is

•• If you have set Option Set ti ng 16 to NO and hear a fax tone when you a nswer

the extension phone, you must press 5, *, and * if you are on a tone dial phone, or walk ov er to the fax , pick up the handset , and press th e START ke y if you are on a pulse dia l only ph one .

•• The code us e d to act iv at e fa x rec eption from a tone dia l extension p ho ne

(5**) can be changed if de sir ed. See Opti on Se tt ing 6 (Tel/ Fax Remot e Number) in Chapter 8, Option Settin gs.

Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documen ts to fit the size of the print ing paper. This ensur es that data on t he edg es of the d ocument are not cut off. If desir ed, yo u can turn this function of f and have received documents printed at full size.

Note: If a document is too long to fit on the printing paper, the remainder will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Note: Automatic reduction may not be possible if the received document is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Documents

3. Receiving

Press these keys:

The display will show:

FUNCTION

RECEPTION RAT IO

Page 60

Receiving Documents

Press 1 to turn automatic re duction on, or 2 to turn it off.

AUTO

1 2

If you selected AUTO, go to Step 3. If y ou selected 100%, go to Step

If you selected AUTO, select the reception ratio to be used in the event that the reception buffer becomes full (automatic reduction is not possible when the buffer is full). Press 1 for 93% or 2 for 100%.

93% 100%

1 2

Press the STOP key.

100%

STOP

Page 61

Making

Chapter

Your fax can also be used to make copies. You can use this function to make a sample copy of a document before transmittin g it to see if the resolution or co ntrast needs adjust ment .

Load the document(s) face down. (Maximum of 10 pages.)

The display will show:

Copies

READY TO SEND

Set the resolution and/or contrast if

••

desired. (The default setting for copying is SUPER FINE.)

Press the COPY/HELP key.

Incoming ca lls during copy i n g

The fax goes into manual reception mode during copying, so if a call comes in at this time, pick up the handset to answer.

To receive a document, press the START key after copying is finished. If you want to begin re ceptio n immedi at ely, press the STOP key to stop copyin g, and then press th e S TART key as soon as th e document has fed out and the fax has returned to standby mo de.

RESOLUTION

COPY/HELP

4. Making

Copies

Page 62

Making Copies

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The intial setting is YES (cut off the remainder). To chan ge the sett ing , follow the steps below.

Press these keys:

FUNCTION

The display will show:

COPY CUT-OFF

Press 1 to set copy cut-off to YES (the remaining part of the document will not be printed), or 2 to set copy cut-off to NO (the remaining part will be

YES

printed on a second page).

The display will show:

INITIA LIZ E FI L M

Press the STOP ke y to return to the date and time display.

STOP

Page 63

Making

Chapter

Your fax can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a phone call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial tone.

Dial the number using one of the following methods:

•• Normal Dialling: Enter the fu ll

•• Rapid Key Dialling: Press the

•• Speed Dialling: Press the SPEED

Telephone Calls

telephone number with the numeric keys.

appropriate Rapid Key.

DIAL key, and enter the 2-digit Speed Dial number with the numeric keys.

GHI

PQRS

ABC

JKL

TUV

SPEAKER

DEF

MNO

WXYZ

5. Making Phone Calls

Speak with the other party when they answer.

•• If you pressed the SPEAKER key,

pick up the handset to talk.

Page 64

Making Telephone Calls

Comments:

•• While the handset of the fax is lifted (off hook), an extension phone

connect ed directly to the fax cannot be used to speak w ith the other party.

•• T he f ax may interrupt a voic e call receiv ed on an ext ensi on ph one if the

reception mode is se t to A.M . and there is a period of si le nc e du ring the conv ersation. If you are on a tone dial phone, y ou can prevent this by pressing any three keys on the phone immediat ely after you answer. (Note: Do not enter the code to activ ate fax receptio n: 5, *, *.)

Chain Diall ing

After lifting the handset, you can dial any comb inat ion of Normal Dialling, Rapid K ey Dialling and Speed Dialli ng numbers. For example, if you have stored an area code or an access code for a special service in a Rapid Key, you can press the Rapid Key for that area code or access code, th en dial t he remainder of the number by pressing a Rapid Key, pressing num ber key s, or pressing t he SPEED DIAL key and entering a two-digi t Spe ed Dial num ber.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed Dial number. First search for the number as described in Using the SEARCH/R key in Sen din g a Fax by Automatic Dia ll ing in Chapter 2, then pick up the han dset or press th e SPEAKER key. The number will be dialled aut omat icall y (do not press the START key).

Redial

The last number called can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the han dset t o talk.

Page 65

Making Telephone Calls

Issuing tone signa ls

If you are on a pulse dial line, you c an use the "*" key to temporarily issue tone signals when you press t he numeric keys. This allo ws you to use certain telephone services which require entering tone signals.

When you need to enter one or more tone sign als, pr ess the "*" key and then press the appropriate numeric keys.

To change back to pulse mode, simpl y hang up (the diall in g mod e automatic ally changes back to the sett ing of Option S etting 9 when you hang up).

PBX operations

If your fax is connected to a PBX, you can use it to perform the following operations:

♦ Making enquiry calls: During a call, you can put the other party

on hold, make a further call to a third party, and then go back to your original caller.

♦ Transferring calls: You can transfer a call to another number on

the same PBX without operator assistance.

Your fax is also fully compatibl e with British Telecom Network Services and Telecom Eireann Phone Plus Services an d can be used in conjunction with any facili ty that requires a recall command .

Note: To perform PBX operations, Option Setting 15 must be s et to the appropriate recall mode for your PBX (see Chapter 8, Optional Settings). Check your PBX manual or consult your supplier for the correct recall mode. If you are using British Telecom Network Services or Telecomm Eireann Phone Plus Services, Option Setting 15 must be set to time-break recall. (This is the initial factory setting).

5. Making Phone Calls

Page 66

Making Telephone Calls

Making enquiry calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number of the third party for the enquiry call.

When you have finished the enquiry call, you will be automatically returned to the original caller as soon as the third party hangs up.

Transferring calls

During the telephone conversation, press the SEARCH/R key. This puts the other party on hold.

When you hear the dial tone, dial the number to which you want to transfer the call. When the other party answers, hang up, and the call will be transferred.

•• If the other party does not answer,

press the SEARCH/R key again to return to the original caller.

Page 67

Answering

Chapter

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine’s TEL. SET socket. This will allow you t o receive both voice messages and faxes when you are out.

♦ Important: If the answer ing machine is not connected to the

Remove the seal covering the TEL. SET socket.

Machine Connection

extension telephone socket on the fax as shown, the set-up will not operate correctly.

Connect the answering machine’s telephone line plug to the TEL. SET socket using the extension telephone socket adaptor provided.

♦ Eire: Insert the plug of the answering machine line directly into

the TEL.SET socket .

TEL. SET

TEL. LINE

To answering machine’s telephone line socket

Machine

6. Answering

Page 68

Activating the Answering Machine Hookup

Changing the outgoing message

The outgoing message (OGM) of your answering machi ne shoul d be changed to inform callers who want to send a fax to press their Start key. For exampl e, your message mig ht go as follows :

"Hello. You’ve reached the ABC company. No one is availabl e to take your call right now. Please le ave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

Comments:

•• It is advisabl e to kee p the lengt h of the m essa ge under 10 sec ond s. If it is too

long, you may have difficulty receiving faxes sent by automatic dialling.

•• Your callers can even leave a voice message and send a fax message on the

same call. Modi fy you r outgoing message to explain that they can fi rst l eave a voice message, and then press their Start key to send a fax.

Using the Connection

Set the reception mode of your fax to A.M. by pressing the RECEPTION MODE key.

RECEPTION MODE

Set your answ ering machine to auto answer.

•• Your answering machine must be set to answer on a maximum of

TEL

TEL/FAX

FAX

A.M.

two rings. If not, you may not be able to receive faxes sent by automatic dialling.

•• If your answerin g machine has a toll saver function, make sure that

it will answer by the fourth ring.

Page 69

Activating the Answering Machine Hookup

Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is diff erent from the code used to activate fax reception with an extension telephone (see Chapter 3, Receiving Documents). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

How answering ma chine mode operates

While you are out, all of your incoming call s will be answered by the answering machine and its outgoing message will play. Voic e callers can leave a message. During this time, your fax will qui etly moni to r the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin receptio n.

♦ If the connection is not good or there is noise on the line, the

answering machine and/or fax machine may not respond properly.

♦ The call counter on your answering machine may indicate that

voice messages were received, when only fax messages were received.

Note: To prevent the fax from taking over the line and beginning reception if you call in from an external phone or answer on an extension phone, press any three keys (oth er than the code to activate fax reception, "5", "*", and "*") on the dial pad of the phone. This can only be performed from a phone capable of tone dialling.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX/TEL, FAX, or TEL!

Machine

6. Answering

Page 70

Activating the Answering Machine Hookup

Optional A.M. Connection Settings

If necessary, you can use the following sett in gs to improve th e response of the answering machine connection to incoming calls.

Quiet Detect Time

This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers.

Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this settin g depending on the discon ne ct time of your answering machine.

♦ Some answering machines may have unusually fast disconnect

times (equal to or very slightly less than 4 seconds) , which means that the answering machine may disconnect the line before fax reception can begin. In this case, try a Quiet Detect Time setting of about 3 seconds.

♦ If the fax machine is interrupting callers before they can leave a

message, try a longer Quie t Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

To change the Quiet Detect Time setting, reset Option S ett ing 11 as explained in Chapte r 8, Option Settings.

Note: Quiet Detect Time can be turned off by entering "00" for the time. Note, however, that the fax machine will not be able to receive faxes sent manually by Normal Dialling.

Page 71

Activating the Answering Machine Hookup

Select Au to Rece ive

When this function is turned on, your fax will answ er the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you wil l receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, reset Option Settin g 14 as explained in Chapter 8, Option Sett in gs.

Note: When th is function is turned on, make sure that the answering machine is set to answer on 4 r ings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Quiet Detect Start Timing

This setting can be used to delay th e start of the Quiet Detect Time function. For exampl e, if you want to insert a pause at the beginnin g of your answering machine’s outgoin g message to ensure clear detection of fax signals, you can use this settin g to delay the start of silence detection so that the pause wil l not cause the fax to take over the line.

Quiet Detect Start Timin g has been turned off at the factory. If you want to use this function, turn it on by resetting Optio n Set ting 12 to the desired delay time (1 to 15 seconds). This procedure is explained in Chapter 8, Option Settings. As a general guide, the delay time should be slight ly longer than t he pau se before the outgoi ng m essage.

Off Hook Hold

This setting can be used to make the fax autom aticall y take over the line and attempt reception after a set number of seconds.

For normal operation , we recommend that you do not turn this function on; howev er, if you ar e having tro ubl e receivin g faxes in A.M. mode, yo u can try various t im e settings t o se e if it helps. Turn the function on by setting Option Settin g 13 to the desired number of seconds (1 to 255 seconds). This procedure is explained in Chapter 8, Option Setting s.

Machine

6. Answering

Page 72

Special

Chapter

Caller ID

If you subscribe to a caller identification service from your telephone company, you can set your fax to display t he name and numb er of the caller while the fax rings.

Important:

•• To use this function, you must subs cribe to a calle r identification

•• Your fax may not be compatible with some caller iden tific atio n

•• Caller ID may not function if th e machine is connect ed to a PBX.

Functions

service from your telephone company.

services.

Press these keys:

The display will show:

Press the * key three times.

The display will show:

Press 1 to turn on Caller ID, or 2 to turn it off.

The display will show:

OPTION SETTING

CALLER-ID

COVER SHEET MODE

FUNCTION

YES

Page 73

Press the STOP key to return to the

STOP

date and time display.

♦ Set Option Setting 3 (Number of Rings to Answer) to 2 or more

rings (see Chapter 8).

How Caller ID oper ate s

When you receive a call, the name and/o r phone number of the caller will alternately appe ar in the display, beginni ng ju st before the second ring. The informat ion will continue to be displayed unt il you pick up the handset, or until the f ax answers aut omat icall y if it is in FAX mode.

Note: At present most caller-id equipped teleph one networks only supply the caller’s number, t herefore the caller’s name will only appear providing that the caller’s name and number have been programmed i nto memory.

Display example:

Caller ID

DOE JOHN 444-555-6666

Caller’s name Caller’s number

Display messages

One of the following mess ag es will appe ar while the f ax rings i f caller information is not availabl e.

NO SERVICE No caller information was received from your

telephone company. Make sure that the telephone company has activated your se rvice.

CALLER-ID ERROR

Noise on the telephone line prevented reception of caller information.

PRIVATE CALL Caller information was not provided by the

telephone company at the ca ller’s request.

Functions

7. Special

Page 74

Caller ID

Viewing the Call er ID list

If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consi st s of the name and numbe r of each caller, in the Caller ID List.

♦ After you have re ce ived 20 calls, each new ca ll will delete the

oldest call.

Note: At present most caller-id equipped telephone netwo rks only supply the caller’s number, therefore the caller’s name will only appear providing that the caller’s name and numbe r have been programmed into memory.

Follow the step s below to view th e Caller ID List in the di spl ay . If desired, you can immediately di al a numb er when it app ears.

To print out the list, see Chapter 9, Printi ng Report s and Lists .

Press these keys:

The display will show:

Press the * key to scroll through the list from the most recent call, or the key to scroll through the list from the oldest call.

REVIEWING CALLS

Page 75

If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display.

•• If you want to send a fax, load the

document and the n press the START key.

•• If you want to make a voice call ,

pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.)

Press the STOP key when you have finished viewing the list.

Caller ID

START

STOP

To delete calls from the calle r lis t

If you want to delete a single call from the caller list, press the "0" key while the call appears in the display. If you want to delete all calls from the list, hold the "0" key down for at least 3 seconds while you are viewing any number in the list.

Priority Cal l

If desired, you can set your fax to make a special ringing sound when you receive a call from a designated pho ne numb er. This lets yo u know immediatel y who is callin g wit hout having to look at t he disp lay. To use this function, enter the desi red phone num b er by follo wing the steps below (only one phone number can be entered).

Functions

7. Special

Page 76

Caller ID

Press the keys shown at right.

FUNCTION

PRIORITY CALL # will appear in the display.

Press 1 to enter a number, or 2 to cle ar a number. (If you pressed 2, go to Step

4.)

Enter the phone number, including the area code, by pressing the number keys

5 5 5 1

(max. of 20 digits).

Press the START key and then the STOP key.

START

Note: This facility will not work if the calli ng party has instructed th e telephone network to withhol d thei r Caller ID information.

3 4

(Example)

STOP

Blocking voice calls

With Caller ID turned on, you can use the Ant i Junk Fax funct ion described in Blocking Reception of Unwanted Faxes in this chapter to prevent voice calls as well as fax receptions (the Anti Junk Fax function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a number you hav e speci fied as a "Junk Num ber", your f ax will br eak the connection as soon as it receives the calling pho ne numb er from the caller ID service (before the second ring).

To use this function, set Opt ion Settin g 17 to YES as described in Chapter 8, Option Setti ngs, and then ente r the number in the Anti Junk Number List as explain ed in Blocking Reception of Unwanted Faxes in this chap ter.

Note: This function wil l not blo ck a call from a numb er which has been entered into the ma chine as the Pri orit y Call num ber.

Page 77

Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmis sions.

You can select a message.

For the recipient’s name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Cover Sheet

Follow the steps below to turn on the cover sheet function . Once the cover sheet function is turned on, cover sheets will be included wit h all tranmissi ons until you turn it off.

Press these keys:

FUNCTION

The display will show:

OPTION SETTING

Press these keys: The display will show:

COVER SHEET MODE

Functions

7. Special

Page 78

Cover Sheet

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it off.

The display will show:

AUTO PRINT OUT

YES NO

Press the STOP key to return to the date and time display.

STOP

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is onl y effective for one transmission .

Load the document(s).

•• The document must be loaded

before a message can be selected.

•• The cover sheet function must be

turned on.

Press these keys: The display will show:

COVER SHEET HEAD

FUNCTION

Page 79

Select a message by entering a number from 1 to 4:

1: URGENT 2: IMPORTANT 3: CONFIDENTIAL 4: PLS. DISTRIBUTE

Dial the receiving machine and transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or remove the document from the feeder.

Cover Sheet

(Example)

Functions

7. Special

Page 80

Batch Page Numbering

You can change the page numbering of the transmit ted docum ent from simple numbering ("P.0 1", "P.02" , etc.) to batch numberi ng, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/ 05" , "P.02 /05 ", etc.). This allows the receiver to check for missing pages.

Load the document(s).

•• The document must be loaded

before batch page numbering can be set.

Press these keys: The display will show:

FUNCTION

PAGE COUNTER SET

Enter the total number of pages ("01" to "99") by pressing the number keys.

•• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted automatically).

Dial the receiving machine and transmit the document.

Example: Eight pages

Page 81

Batch Page Numbering

Comments:

•• If you nee d to cancel a batch numbe r ent ry, re mo ve t he d o cum e nt f r om the

feeder or press th e STOP key.

•• If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display . PAGE E. will also appe ar in the NOTE colum n of the Transac ti on Re port if it ha s bee n set to print out.

Functions

7. Special

Page 82

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function all ows you to block recepti on of faxes from parties which you speci fy . This saves paper by not printing out unwanted "junk" faxes.

To use this function, first turn it on by set ti ng Opt ion Settin g 17 to YES as explained in Chapter 8, and then ent er the fax numb ers from which you do not want to receive faxes as shown below.

Comments:

•• Up to 5 numbers can be entered in the Anti Junk Num be r List .

•• The Anti Junk function will not operate for a number which has also been

stored as a Priori ty Ca ll num be r.

•• To clear a number from the Anti Junk Number List , you need to know the

1-digit numb er which identifi es it . If you have forgo tten t his nu mber, print out the Anti Junk Numbe r L ist as expla ined in Chap ter 9.

Press the keys shown at right. STORE JUNK # will appear in the display.

FUNCTION

Press 1 to store a number in the Anti Junk Numbe r List, or 2 to clear a

number from the list.

Storing: Enter a 1-digit number from 1 to 5. This number identifies the fax/voice number you will store in the next st e p. Clearing: Enter the number which identifies the fax/voice number you want to clear, and go to Step 5.

SET CLEAR

(Example)

Page 83

Enter the full number you want to block (max. of 20 digits).

Press the START key.

Blocking Reception of Unwanted Faxes

(Example)

START

Return to Step 3 to enter (or clear) another number, or press STOP to exit.

STOP

Step 3 or

Functions

7. Special

Page 84

Polling (Requesting a Fax Transmission)

Polling allows you to call anoth er fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates th e trans mission. You can use your machine to both poll and be polled by ot hers.

To use the polling function , you mus t first set Rapi d Key 08/POLL fo r use as a polling key. This is done by ch angin g Opti on S ett ing 18, as described in Chapter 8, Option Settings. (Note that when Rapid Key 08/POLL is set as a polling key, it c annot be used for Rapid Ke y Dialling.)

Requesting transm iss ion

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial location, press the SPEED DIAL key and then enter the 2-digit number corresponding to the Rapid Key.

Dial the fax machine you want to poll using one of the following methods:

•• Pick up the handset (or press the

SPEAKER key) and dial the full number. Wait for the fax answerback tone.

•• Press the SPEED DIAL key and

enter a 2-digit Speed Dial number.

•• Enter the full number using the

numeric keys.

Press Rapid Key 08/POLL.

•• If you used the handset, replace it

when POLLING appears in the display. Reception will begin.

08/POLL

GHI

PQRS

(Example)

ABC

DEF

JKL

MNO

TUV

WXYZ

Page 85

Polling (Requesting a Fax Trans mission)

Being polled (polling standby)

To let another fax machine poll your machine, si mp ly set the reception mode to FAX, and load the docum ent(s) to be sent .

Transmission will take place when the other fax machine calls your machine and activates polling. Aut omat ic reception is poss ible whilst your fax is on polling standb y.

Polling security

Polling Security allo ws you t o preven t unauthori zed po ll ing of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine’s list of permitted fax num bers (called "passcode numbers"). The number of the polling fax must also be correctly programmed into itself for identificati on.

To use Polling Security, follo w the steps below to turn the function on, and then enter permitt ed numbers as sho wn on th e followi ng page.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key three times. SECURITY SELECT will appear in the display.

Press 1 to turn polling secu rity on, or 2 to turn it off.

Press the START key and then the STOP key.

FUNCTION

START

Functions

7. Special

STOP

Page 86

Polling (Requesting a Fax Transmission)

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine’s l ist of permit ted numbers.

Press the keys shown at right. ENTRY MODE will appear in the display.

Press the # key four times. PASSCODE # MODE will appear in the display.

Press 1 to store a number, or 2 to clear a number.

Storing: Enter a 2-digit number from 01 to 10. This number identifies the fax number you will store in the next step. Clearing: Enter the number which identifies the fax number you want to clear, and go to Ste p 6.

FUNCTION

(Example)

Enter the fax number (max. of 20 digits).

Press the START key.

Return to Step 4 to enter (or clear) another number, or press STOP to exit.

6 2 1 3

START

Step 4 or

(Example)

STOP

Page 87

Timer Operations

The Timer function allows you to set a transmiss ion and/or pol li ng operation to be performed automatically at a time you specify. One transmission ope ration and one polling operation can be set at the same time, and the times th ey will be performed can be specified up to 24 hours in advance.

As an example, you can use this function t o take advantage o f off-peak telephone rates without having to be there when the operation is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

Press the keys shown at right. TIMER MODE w ill appear in the display.

FUNCTION

Press # to set a transmission operation (SEND MODE), or * to set a polling operation (POLLING MODE).

Press 1 to select SET.

Enter the time at which you want the operation to take place in 24-hour format (2 digits for the hour and 2 digits for the minute).

Press the START key.

START

Example: 9:25

Functions

7. Special

Page 88

Timer Operations

Enter the Speed Dial number of the receiving fax machine.

•• If this is a polling operation, go to

Step 9.

Press the START key.

Adjust the resolution and/or contrast if

RESOLUTION

(Example)

START

desired (skip to the next step if you don’t want to change settings).

Press the START key and then the STOP key. If this is a transmission

START

operation, load the document in the feeder sometime before the specified time of transmission.

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps below.

Press the keys shown at right.

FUNCTION

TIMER MODE w ill appear in the display.

STOP

Press # to cancel a transmission operation, or * to cancel a polling operation.

Press 2 to select CLEAR.

Press the START key and then the STOP key.

STOP

START

Page 89

Option

Chapter

The option setti ngs let you custom ise you r fax to better suit your needs. An initial sett in g has been made for each option at th e factory. You can change a setting by following th e steps described for each option below.

Settings

8.Option

FUNCTION

First press FUNCTION and 4, then press # or

to scroll through the

options.

Setting 1: FINE RESOLUTION PRIORITY

This option set s the defaul t resolu ti on (the re sol ution use d if a setti ng is not made with the (YES) to set the default resol ut ion to FINE, or 2 (NO) to set it to STANDARD.

• Initial setting: 2

FUNCTION

RESOLUTION key) for transmitting documents. Press 1

Display will show:

GRAY SCALE LEVEL

FINE PRIORITY

YES

STOP

Setting 2: GREY SCALE SETTING

This sets the gr ey scale use d for the HAL F TONE resolution setti ng. Press 1 for 16 levels (t his gi ve s lowe r quali ty and fa ste r tra nsm issi on) or 2 for 64 lev els (this gives hig her qualit y and slowe r tr ansm ission).

• Initial setti ng: 2

FUNCTION

Press

NUMBER OF RINGS

until display shows:

GRAY SCALE LEVEL

STOP

Page 90

Option Settings

Setting 3: NUMBER OF RINGS AUTO RECEPTION

This sets the number of rin gs your fax allows bef ore answerin g an inco mi ng call in FAX and TEL/FAX reception modes. Enter any number from

• Initial sett i n g : 1

1 to 5.

FUNCTION

Press

until display

NUMBER OF RINGS

shows:

Enter a number from

1 to 5

RECALL INTERVAL

STOP

Setting 4: RECALL INTERVAL

This set s the amount of tim e you r fax will wai t betwe en a uto mati c redials when the line is busy. Enter maxim um of

• Initial sett i n g : 05

FUNCTION

15 minutes.

01 for 1 minute, 02 for 2 minutes, e tc., up to a

until

Press

display

RECALL INTERVAL

shows:

Enter a number from

01 to 15

RECALL TIMES

STOP

Setting 5: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if the line is busy. Enter any number from from

00 to 03).

00 to 04. (In Eire , enter any number

• Initial sett i n g : 02

FUNCTION

Enter a number from

00 to 04

Press

until display shows:

TEL/FAX REMOTE #

RECALL TI MES

STOP

Page 91

Option Settings

Setting 6: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone connecte d to the sam e line as the fax, yo u ca n ma ke the fax be gi n reception by pressing number oth er t han

, and * on the phone. Use this se tting if you want to use a

5 to begin fax reception. You can enter any number from 0

to 9.

• Initial setting: 5

FUNCTION

Enter a number from

0 to 9

Press

REMOTE RECEPTION

until display shows:

TEL/FAX REMOTE #

STOP

Setting 7: REMOTE RECEPTION SELECT

If you don’t intend to use the above TEL/FAX RE MOTE NUMBER, you can turn detection of the num ber off. This wil l ensure that the fa x never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone. Pre ss 1 to turn detection on , or

• Initial setting: 1

2 to turn dete ct ion off.

Settings

8.Option

FUNCTION

YES

Press

TRANSACTION LIST

until display shows:

REMOTE RECEPTION

STOP

Setting 8: TRANSACTION REPORT PRINT SELECT

This sets t he condi ti on fo r pri nti ng ou t a Tra nsac tion Report. Enter a number from

1 to 5 as follows:

1 (ALWAYS PRINT ):

A report will be printed after each transmission, reception, or error.

2 (ERR/TMR PRINT ):

A report will be printed after an error, timer operation, or memory operation.

3 (SEND ONLY): 4 (NEVER PRINT ): 5 (ERROR ONLY):

• Initial setti ng: 3

FUNCTION

A report will be printed only after a transmis sion. A report will never be printed. A report will be printed only af ter an error occurs.

Press

until display

TRANSACTION LIST

shows:

Enter a number from

1 to 5

DIAL MODE

STOP

Page 92

Option Settings

Setti ng 9: DIAL MODE

This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you are on a pulse dial line.

• Initial sett i n g : 1

FUNCTION

Press

until display

DIAL MODE

shows:

TONE PULSE

PSEUDO RING DUR.

Setting 10: PSEUDO RINGING DURATION

This sets t he du rat io n of pse udo ri ngi ng when the reception mode is set to TEL/FAX. Enter a number from

1 to 4 as follows:

Eire: Settings 3 and 4 are not available.

1 (15 SEC.): 2 (30 SEC.): 3 (60 SEC.): 4 (120 SEC.):

15 seconds 30 seconds 60 seconds 120 seconds

STOP

• Initial setti ng: 1

FUNCTION

Press

until display

PSEUDO RING DUR.

shows:

Enter a number from

1 to 4

QUIET DET ECT TM.

Setting 11: QUIET DETECT TIME

When an answering machine is connected to the fax, the fax will take over the line and begi n re ce ption if it detects a cert ai n du r at ion of sil ence after the answering machine answers a call. This set s the duration of silence (in seconds). Ente r a numbe r from

• Initial setti ng: 04

FUNCTION

01 to 10, or enter 00 to turn off the funct io n.

until

Press

display

QUIET DETECT TM.

shows:

Enter a number from

00 to 10

QUIET START TIME

STOP

Page 93

Option Settings

Setting 12: QUIET DETECT START TIMING

This setting can be used to delay the sta rt of the Quie t Detec t Time func tion used for an answering mach ine connec ti on. E nter a 2-dig it number equal to the desired num be r of sec ond s of the del ay (01 to 15), or en ter 00 for no del ay . (See Chapte r 6 for mor e deta il s.)

• Initial setting: 00

FUNCTION

Press

until display

QUIET START TIME

shows:

Enter a number from

01 to 15

OFF HOOK HOLD

STOP

Settin g 13: OFF HOOK HOLD TIME

This setting can be use d to ma ke t he fa x automaticall y ta ke o v er t he l ine a set number of seconds afte r an answering machine connecte d to the fax answers. Set the num be r of seconds by enterin g a 3-d igi t nu mber (

001 to 255), or enter

000 to turn off the functi on. (Se e Chapter 6 for more deta il s. )

• Initial setti ng: 000

FUNCTION

Press

until display

OFF HOOK HOLD

shows:

Enter a number from

001 to 255

SELECT AUTO RCV

STOP

Settings

8.Option

Setting 14: SELECT AUTO RECEIVE

Press 1 to have the fax answer a call if an answering machine connected to the fax does not answer within 5 rings. Press

2 to turn the functio n off. (Se e

Chapter 6 for more details.)

• Initial setti ng: 2

FUNCTION

Press

until display

SELECT AUTO RCV.

shows:

YES

PBX RECALL

STOP

Page 94

Option Settings

Setting 15: PBX RECALL

This sets the recall mode used for transf err ing calls on a PBX or utilisi ng BT Network servi ces. Re fe r to your PBX manu al or consult your suppl ier for t he correct sett ing if the fact ory se tt ing is ina ppr opri at e. E nte r

1 for earth recall, 2

for time brea k rec all, or 3 fo r no operation.

1: 2: 3:

• Initial setting: 2

Earth Time break recall No operation

FUNCTION

Press

until display

PBX RECALL

shows:

Enter a number from

1 to 3

FAX SIGNAL RX

STOP

Setting 16: FAX SIGNAL RECEIVE

Your fax will automatically begin re ce pti on i f you he ar a high-pitched fax tone after answeri ng a call. If yo u use a comput er fax mode m on the same l ine, you must turn this func ti on off in order to pre ven t you r fax from mistakenly attempting to rece ive doc um ents sent from the comp ute r fax mo dem. Press turn the funct ion on, or

• Initial setti ng: 1

FUNCTION

2 to turn it off.

Press

until display

FAX SIGNAL RX

1 to

shows:

YES NO

JUNK # CHECK

STOP

Page 95

Option Settings

Setting 17: JUNK NUMBER CHECK

Press 1 to prevent reception from fax numbers en tered in the Anti Junk Number List. Press

• Initial sett i n g : 2

FUNCTION

2 to allow reception from all numbers.

until

Press

display

JUNK # CHECK

shows:

YES NO

POLLING

STOP

Setting 18: POLLING

Press 1 if you want to use Rapid Key 08/POLL as a polling key. Press 2 if you want to use it as a regular Rapid Key.

• Initial set ting: 2

FUNCTION

Press

until display

POLLING

shows:

YES NO

CALLER-ID

STOP

Settings

8.Option

Setti ng 19: CALLER ID

If you subscri be to a caller ID servic e and want to use the Caller ID fun ction , press

1. To turn Caller ID off, press 2. (Ca ll er ID is explaine d in more det ail i n

Caller ID in Cha pt er 7.)

• Initial sett i n g : 2

FUNCTION

Press

until display

CALLER-ID

shows:

YES NO

COVER SHEET MODE

STOP

Page 96

Option Settings

Setting 20: AUTO COVER SHEET

Press 1 (YES) to have the fa x aut omatically gene ra te a cover sh e et and send i t as the last page of each transmissio n. Press

• Initial setting: 2

2 (NO) to turn the function of f.

FUNCTION

Press

until display

COVER SHEET MODE

shows:

YES NO

AUTO PRINT OUT

STOP

Setting 21: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fax automatic al ly print out an Activ ity Rep ort once eve ry 30 operati ons. (The l ist can stil l be pri nte d out on de ma nd whe n desired.) Press

2 to turn automati c print -ou t off .

• Initial setting: 2

FUNCTION

Display will show:

AUTO PRINT OUT

YES NO

FINE PRIORITY

STOP

Page 97

Printing

Chapter

You can print out lists showing setti ngs and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below.

Printing a list

Press these keys:

Reports and Lists

FUNCTION

Lists

9. Printing

The display will show:

Press the # key or the * key until the desired list appears in the display.

Press the START key.

Activi ty Repor t

This report shows informati on on your most recently performed send and receive operations (a combined maximum of 30 operations can appear). The report is divi ded in to two pa rts: the TRANSMIS S IONS ACTIVITY REPORT, which sho ws inform ation on transm issio ns, and the RECEPTIONS ACTIVITY REPORT, which sh ows in formati on on receptions.

LISTING MODE

START

Page 98

Printing Reports and Lists

♦ If Option Setting 21 (Auto Pr int Out) is set to YES, a report will

be automatically printed out whenever information on 30 operations has accumulated. (A report can still be printed on demand at an y time.)

♦ All information is erased after a report is printed out. If automatic

print-out is disabled and print-out has not been performed manually for 30 ope rations, the information on the oldest operation will be overwritten each time a new operation is performed.

Explanation of headin gs

SENDER/ RECEIVER

PAGES Number of pages transmitted or received. NOTE

The fax number of the othe r m a chi n e in vol v e d in t he transact i on. In the ca se of a transmission, the number dialled appears. In the case of a reception, the prog ramme d I D o f t he se ndi ng ma chin e a ppe ars. I f th is machi ne doe s n ot have an ID function, the communication mode will appear (for example, "G3").

OK - Transmission/reception was normal. P.FAIL - A power failure occurred. If you have power and the problem

persi sts , t ry a di ffe ren t ou tle t. I f ne ce ssar y, have an ele ct ric ian ch eck yo ur power lines .

JAM - A problem with the paper or original document occurred. Make sure

the paper or document is l oaded properly. Make sure the operation panel is shut securely.

NO PAPER - You ran out of paper during rece ptio n.

Page 99

COM.E-0 to COM.E-7 - A telephone line error prevented the transaction.

See

Line Error in Chapter 11.

CANCEL - Transmission was cancelled because the STOP key was

pressed, no document was in the feeder, or the other machine requested transmission using a function which your fax does not have. If you were attempting to fax, make sure a document is in the feeder. If you were receiving, contact the faxing party to see how they are trying to send to you.

Timer List

This list shows the timer operations which are currently set.

Printing Reports and Lists

Lists

9. Printing

Telephone Numbe r Lis t

This list shows the fax and voice num be rs which have been stored fo r automati c di alling.

Page 100

Printing Reports and Lists

Passcode List

This list shows setting s made for polling security, you r name and fax/telephone number as entered in the machine, and a sample of the header printed at th e top of every page you transmi t (HEADER PRINT).

Option Setting List

This list shows the current status of the option sett ing s.

Sharp FO-730 Operating Manual

Specifications and Main Features

Frequently Asked Questions

User Manual