Sharp FO-4700, FO-5700 User Manual

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FO-4700/FO-5700 FACSIMILE

MODEL

FO-4700 FO-5700

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

REDIAL

SPEED DIAL

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QUICK REFERENCE GUIDE

Note: Steps which are optional are enclosed in a dotted frame:

Transmitting documents

RESOLUTION

Normal Dialling

Direct Keypad Dialling

Rapid Key Dialling

Speed Dialling

Redialling

Load document

START

Load document

RESOLUTION

Wait for reception tone

RESOLUTION

SPEAKER

press

START

Dial (press numeric keys)

Press Rapid Key

Dial (press numeric keys)

Hang up

START

Enter Speed Dial number (press numeric keys, - if less than 3 digits, press

START

to complete entry)

Wait for

START

reception tone

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Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The features and specifications of your new Sharp fax machine are shown below.

Automatic dialling Rapid Key Dialling: 48 numbers

Speed Dialling:

FO-4700: 75 numbers FO-5700: 100 numbers

Memory size* 1 MB (approx. 56 pages with ECM off)

Modem speed FO-4700: 14,400 bps (max.)

FO-5700: 33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time* FO-4700: Approx. 6 seconds

FO-5700: Approx. 2 seconds

Toner cartridge yield (4% page coverage, A4 paper)

Drum cartridge yield Initial starter cartridge (included with fax

Resolution Horizontal: 8 pels/mm

Note: This fascismile machine is Year 2000 compliant.

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

Initial starter cartridge (included with fax machine): Approx. 3000 pages Replacement cartridge (FO-47DC): Approx. 6000 pages

machine): 20,000 pages (ave.) Replacement cartridge (FO-47DR): 20,0 0 0 pages (ave.)

Vertical:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines mm

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Automatic document

50 pages max. (A4 paper)

feeder

Paper capacity 250 sheets (500-sheet cassette available as

option)

Compression scheme MMR, MR, MH, Sharp (H2)

(FO-5700: Also supports JBIG)

Halftone (greyscale) 64 levels

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Printing resolution Horizontal: 16 lines/mm

Ve rt i cal : 15.4 lines/mm PC Printing: 600 dpi

Input document size Automatic feeding:

Width: 148 to 256 mm Length: 128 to 364 mm

Manual feeding:

Width: 148 to 279 mm Length: 128 to 432 mm

Effective Scanning width 210 mm max.

Effective Printing width 203 mm max.

Reception modes Auto/Manual

Instascan speed 30 ppm (A4 paper)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 230 - 240 V AC, 50 Hz

Operating temperature 10 - 30°C

Humidity 20 to 85% RH

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Power consumption Standby: 10 W

Maximum: 740 W

Dimensions Width: 460 mm

Depth: 385 mm Height: 270 mm

Wei ght Approx. 12.6 kg

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

• For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

• In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

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When using your fascimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine.

• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine. Do not use an AC extension cord.

• Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

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• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The socket-outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is designed to operate in Australia and New Zealand only.

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine on a telephone line using any of these services, you may experience errors during transmission and reception of facsimile messages.

• This facsimile machine is not compatible with digital telephone systems.

Caution!!

• This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

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WARNING NOTICE: NO calls can be made to or from this fax during a mains power failure.

WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with ACA and NZ TELECOM standard AS/ NZS3548 regarding emission of electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and the receiver.

• Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine.The sum of all the Ringer Equivalence Numbers (REN's) on your telephone line should not exceed 3 to assure correct service from your telephone company.

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Important Notice For New Zealand Users

Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network.

It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers "without" area code in your rapid or speed dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

Not all standard telephones and answering machines will respond to imcoming ringing when connected to the extenison socket of the equipment.

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Table of Contents

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Important Notice For New Zealand Users. . . . . . . . . . . . . . . . . . . 8

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 31

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 41

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . 43

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 45

Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . 51

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 67

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 68

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Table of Contents

4. Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

5. Special Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 134

Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 141

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

7. Printing Lists and Reports. . . . . . . . . . . . . . . . . . . . . . .153

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 161

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 162

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

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1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If any are missing, contact your dealer.

Power lead

Telephone line cord

Toner cartridge

Drum cartridge

1. Installation

Rapid Key labels

Paper size labels

Document OUT tray

Operation manual

Received document tray

Business products dealer installation report

Adapter (for Australia)

Adapter (for New Zealand)

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A Look at the Operation Panel

2 3

LINE IN USE

STATUS CHECK

CHANGEOVER

POWER SAVE RESOLUTION

4 5 8 9 106 7

Display

This displays messages and prompts during operation and programming.

LINE IN USE light

This lights when the fax machine is using the telephone line.

STANDARD

FINE

SUPER FINE

HALF TONE

STATUS CHECK light

This lights when a paper size error or paper jam occurs, or when the print compartment cover is open. A message will appear in the display to indicate the problem.

Service indicator

This lights when a problem occurs which must be fixed by a service technician.

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Paper out indicator

This lights when the fax machine is out of paper, or when the received document tray is not properly installed. If the machine has a paper cassette, the indicator blinks when one of the paper sources (tray or cassette) is out of paper, and lights steadily when all sources are out of paper.

Toner cartridge indicator

This blinks when the toner cartridge nears empty, and lights steadily when the toner cartridge needs replacement.

Drum cartridge indicator

This blinks when the drum cartridge nears the end of its life, and lights steadily when the drum cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax is using the telephone line (transmitting, receiving, etc.). Press this key to switch between the two types of information.

A Look at the Operation Panel

1. Installation

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save Mode timer if TIMER has been selected with Option Setting 34 (Power Save Mode).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a document.

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A Look at the Operation Panel

27 28 29 30 31 32

H 16

P 24

CLEARSPSHIFTSPACE

Rapid Key overlay down

11 12

13 14 15 16 17 18 19

I CONTRAST Q

COVER SHEET

PAGE COUNTER

CONFIDENTIAL

TIMER

RELAY

384639

LIFE

CLEARSPSHIFTSPACE

G 47 O

MEM.STATUS

DOWN UP

SEARCH DIAL

20 21 22 23 24 25 26

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast before sending or copying a document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

Rapid Key overlay up

TIMER key

Press this key to set an operation to be performed automatically at a later time.

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RELAY key

Press this key to send a document to another Sharp fax machine and have that machine in turn relay the document to one or more end receiving machines.

LIFE key

Press this key, followed by 1, to check the total number of pages printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory for transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

A Look at the Operation Panel

1. Installation

SPACE key

Press this key to enter a space when programming a name.

SHIFT key

Press this key to switch between upper and lower case letters when programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax number.

Arrow keys

Press these keys to move the cursor forward or backward when programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the

SPEAKER

key has been pressed, or the volume of the ringer at all

other times.

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A Look at the Operation Panel

27 28 29 30

ABC

DEF

123

GHI

JKL MNO

456

PQRS

TUV WXYZ

789

FUNCTION

SPEED DIAL

REDIAL

SPEAKER

33 35 36 37 38 3934

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

31 32

COPY

DOCUMENT DUPLEX SCAN

PRIORITY

BROADCAST

STOP START

REPORT

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into memory.

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DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax machines.

STOP key

Press this key to cancel an operation before it is completed.

A Look at the Operation Panel

1. Installation

PRIORITY key

Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission.

START key

Press this key to begin transmission when using Speed Dialing, Direct Keypad Dialing, or Normal Dialing.

REPORT key

Press this key to print out a report on the most recently completed transmission or reception.

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Connections

Points to keep in mind when setting up

♦

Do not place the machine in direct sunlight.

♦

Do not place the machine near heaters or air conditioners.

♦

Keep dust away from the machine.

♦

Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power lead to the fax machine as shown. Insert the male end into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet.

Caution:

♦

When disconnecting the fax, unplug the telephone line

cord before unplugging the power lead.

Press the power switch to turn on the power.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at most telephone specialty stores.

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Connections

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the back of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

Note: The fax machine is set for tone dialling. If you are on a pulse dial line, you must set the fax machine for pulse dialling by changing Option Setting 22. This procedure is described in Chapter 6, Optional Settings.

Moving the fax machine and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power cord. When reconnecting, it is necessary to connect the power cord before connecting the telephone line cord.

1. Installation

Connecting a telephone (optional)

If desired, you can connect a telephone to the back of the machine.

TEL. SET

Important: In New Zealand,

not all standard telephones will respond to incoming ringing when connected to the extension socket of the equipment.

socket on the

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Connections

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in the right side of the document OUT tray as shown, then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the document OUT tray.

Pull out the tray extension.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place.

Make sure the left edge of the tray fits into the slot.

Important!

The received document tray must be attached for the fax machine to operate properly.

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Connection to a computer (option)

Note: This function is available as an option. If you wish to use it, consult your dealer to have the PC interface board installed.

If desired, you can connect the fax machine to the parallel port of any compatible computer. Once you have installed the provided printer software in your computer, you will be able to use the fax machine as a laser printer for your computer.

Connections

1. Installation

Important:

Use only an IEEE P1284 parallel cable to connect the fax machine to your computer. We recommend a shielded cable no longer than 2 m.

Make sure your computer and the fax

machine are both turned off.

Connect one end of the cable to the

Turn off

POWER

port on the fax machine. Snap the clips on each side of the port onto the cable connector to secure it.

Connect the other end of the cable to

the parallel port on the back of your computer.

FUNCTION

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Connections

Press the panel keys as shown to set

Option Setting 31 (PC Interface Mode) to ON. (The option settings are explained in more detail in Chapter 6,

Optional Settings

•

Before you can use the fax machine as a printer, you must also install the printer software. To install the software, see the documentation that accompanies it.

Note: The message PC PRINTING will appear in the display when the fax machine prints a print job from your computer. While this message appears, you will not be able to use the operation panel of the fax machine.

Verification Stamp (option)

Note: This function is available as an option. Consult your dealer if you wish to use it.

When transmitting a document, you can have your fax stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed is when two pages are fed through the scanner at once, which means that one of the pages is not scanned.)

STOP

To use this function, have your dealer install the Verification Stamp option, and then set Option Setting 29 to ON as explained in Chapter

Optional Settings

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Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum cartridges.

♦

The initial starter toner cartridge included with the fax machine can print a minimum of 3000 A4-size pages (4% coverage of each page).

♦

The replacement toner cartridge (FO-47DC) can print approximately 6000 A4-size pages.

♦

The drum cartridge (FO-47DR) can print approximately 20,000 A4-size pages.

Press the green release and open the

print compartment cover.

Caution!

•

The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment.

1. Installation

If you are replacing the toner

cartridge, remove the old cartridge and dispose of it according to local regulations. Go directly to Step 6 if you are only replacing the toner cartridge and not the drum cartridge.

•

If you are replacing the drum cartridge but not the toner cartridge, remove the toner cartridge and place it on a sheet of paper.

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Installing the Print Cartridges

If you are replacing the drum

cartridge, remove the old cartridge and dispose of it according to local regulations.

Remove the new drum cartridge from

its packaging.

Caution!

•

Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging.

Insert the drum cartridge into the print

compartment, aligning the guides on the cartridge with the grooves on the sides of the compartment.

•

Insert the cartridge by aligning the colored “1” labels on the cartridge and the sides of the compartment.

•

Make sure the drum cartridge is inserted in as far as it will go.

Blue

Green

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Installing the Print Cartridges

If you are installing a new toner

cartridge, remove the new toner cartridge from its packaging. Shake as indicated by the arrows to distribute the toner evenly within the cartridge.

•

If the toner is still lumpy after shaking, the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge. This is normal and does not indicate a problem in the machine.

Hold the toner cartridge by the handle

and lower it into the print compartment. Make sure that the four pins (two on each side) fit into the grooves on the sides of the compartment.

1. Installation

Blue

Green

•

Insert the cartridge by aligning the colored “2” labels on the cartridge and the side of the compartment

•

Make sure the toner cartridge clicks into place.

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Installing the Print Cartridges

Close the print compartment cover.

•

Press down on the dot markings at the left edge to make sure the cover is completely closed.

Reset the toner counter by pressing

LIFE

the overlay), 2, and the

key (flip up the Rapid Key

START

key.

START

LIFE

Reset the drum counter by pressing

LIFE

the overlay), 3, and the

Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine.

key (flip up the Rapid Key

START

key.

LIFE

START

all-FO4700.book Page 27 Friday, October 8, 1999 11:10 AM

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be printed), the toner cartridge indicator on the operation panel will blink. When the toner cartridge is empty, the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display. Printing will no longer be possible. Use the following replacement toner cartridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the drum cartridge indicator on the operation panel will blink. When the drum cartridge life is over, the drum cartridge indicator will light steadily and DRUM LIFE OVER will appear in the display. Use the following replacement drum cartridge:

Installing the Print Cartridges

1. Installation

Sharp FO-47DC drum cartridge

all-FO4700.book Page 28 Friday, October 8, 1999 11:10 AM

Loading Printing Paper

You can load up to 250 sheets of A4-size paper (60-80 g/m2) in the paper tray. You can load up to 500 sheets of paper in the paper cassette.

The paper cassette is available as an option. To have the cassette installed, consult your dealer.

Loading paper in the paper tray

Remove the received document tray.

Insert a stack of paper into the tray,

print side up.

•

Make sure the end of the tray is pushed in. Otherwise a size error will result.

Attach a A4 label here to indicate the paper size.

all-FO4700.book Page 29 Friday, October 8, 1999 11:10 AM

Loading Printing Paper

Replace the received document tray.

•

The received document tray must be attached for the fax machine to operate properly.

Loading paper in the paper cassette (if installed)

Grasp the hand-hold on the cassette

and pull out the cassette until it stops.

1. Installation

all-FO4700.book Page 30 Friday, October 8, 1999 11:10 AM

Loading Printing Paper

Push the pressure plate down until it

locks into position.

Place a stack of paper in the cassette,

print side up.

•

Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper.

Push the cassette back into the

machine, making sure it clicks into place.

Attach a A4 label here to indicate the paper size.

Note: We recommend that you do not add paper to the tray or cassette while paper still remains. This may result in double feeds.

FUNCTION

all-FO4700.book Page 31 Friday, October 8, 1999 11:10 AM

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send.

Note: Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the CHANGEOVER key to switch to the date and time.

Press these keys:

The display will show:

3:ENTRY MODE ENTER #(1-9,*,#)

1. Installation

Press the 3 key.

The display will show:

3:OWN PASSCODE SET ENTER FAX #

Enter your fax number (max. of 20

digits) by pressing the numeric keys.

•

To insert a space between digits, press the # key.

•

To clear a mistake, press the key.

STOP

4 4

(Example)

1 1

all-FO4700.book Page 32 Friday, October 8, 1999 11:10 AM

Entering Your Name and Fax Number

Press the

The display will show:

Flip the Rapid Key overlay down (if it

is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.)

START

key.

ENTER SENDER’S NAME

START

Example: SHARP =

♦

Press the

SHIFT

♦

To clear a mistake, press the

♦

To enter a number as part of a name, press the appropriate numeric key. To select one of the following special symbols, press the SP key one or more times: !"#$%&’()*+,-/:;<=>?[¥]^_'{|} the end of the symbol list, characters particular to the language used in the display will appear.

SPACE

key.

CLEARSPSHIFTSPACE

key to enter a space. To change case, press the

CLEAR

key.

→←

@. At

all-FO4700.book Page 33 Friday, October 8, 1999 11:10 AM

Entering Your Name and Fax Number

Press the

START

The display will show:

4:DATE &TIME SET MODE PRESS START KEY

Press the

STOP

key twice to return to

the date and time display.

key.

START

1. Installation

STOP STOP

FUNCTION

all-FO4700.book Page 34 Friday, October 8, 1999 11:10 AM

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below.

Note:

Make sure the display shows the date and time before beginning a programming operation. If the display shows the telephone line status, press the date and time.

Press these keys:

The display will show:

4:DATE&TIME SET MODE DATE 06-08-1999

CHANGEOVER

key to switch to the

(Note: the currently set date will appear to the right of “DATE”)

Enter a two-digit number for the day

(“01” to “31”).

•

To correct a mistake, press the key to move the cursor back to the mistake and then enter the correct number.

Enter a two-digit number for the

month (“01” for January, “02” for February, “12” for December, etc.).

Enter the year (four digits).

STOP

Example: the 5th

Example: January

Example: 1999

9 9 9

all-FO4700.book Page 35 Friday, October 8, 1999 11:10 AM

Setting the Date and Time

Enter a two-digit number for the hour

(“00” to “23”) and a two-digit number for the minute (“00” to “59”).

Press the

clock.

Press the

the date and time display.

Note: This fax machine is Year 2000 compliant.

START

STOP

key to start the

key twice to return to

Example: 9:25

START

STOPSTOP

1. Installation

SPEAKER

DOWN

all-FO4700.book Page 36 Friday, October 8, 1999 11:10 AM

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and

DOWN

Speaker

keys.

Press the

Press the UP or

SPEAKER

Display:

SPEAKER VOLUME HIGH

SPEAKER VOLUME MIDDLE

SPEAKER VOLUME LOW

key.

DOWN

key.

When the display shows the desired

volume level, press the key to turn off the speaker.

SPEAKER

DOWN

all-FO4700.book Page 37 Friday, October 8, 1999 11:10 AM

Ringer

Volume Adjustment

1. Installation

Press the UP or

sure the

SPEAKER

DOWN

key has not been

pressed.)

•

The ringer will ring once at the selected level, then the date and time will reappear in the display.

Display:

4:RINGER VOLUME HIGH

4:RINGER VOLUME MIDDLE

4:RINGER VOLUME LOW

4:RINGER VOLUME OFF OK?(PRESS START)

key. (Make

If you selected RINGER OFF: OK?,

press the

START

key.

START

11"

(279 mm)

17"

(432 mm)

14.3"

(364 mm)

10.1"

(256 mm)

all-FO4700.book Page 38 Friday, October 8, 1999 11:10 AM

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Minimum weight

14 lbs.

(52 g/m²)

Loading several pages at once:

Minimum size

5.8"

(148 mm)

5.0"

(128 mm)

Minimum weight

14 lbs.

(52 g/m²)

Maximum size

Maximum weight

Maximum size

Maximum weight

36 lbs.

(157 g/m²)

20 lbs. (80 g/m²)

all-FO4700.book Page 39 Friday, October 8, 1999 11:10 AM

Maximum scanning area

The area of the document that the fax machine can scan is slightly smaller than the actual document size. Any letters or graphics outside this area will not be scanned.

Maximum scanning width: 210 mm

Maximum scanning length: The length of the document minus 4

mm from the top and bottom of the document.

Other restrictions

♦

The scanner cannot recognise yellow, greenish yellow, or light blue ink.

Transmittable Documents

2. Sending

Documents

♦

Ink, glue, and correcting fluid on documents must be dry before they pass through the document feeder.

♦

All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine.

♦

Documents which are patched, taped, torn, smaller than the minimum size, carbon backed, easily smudged, or have a slippery coated surface should be photocopied, and the copy loaded in the feeder.

all-FO4700.book Page 40 Friday, October 8, 1999 11:10 AM

Loading the Document

Up to 50 A4-sized pages (20 B4-sized pages) can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦

If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause double-feeding or jamming.

♦

If your document consists of several large or thick pages which must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

Adjust the document guides to the

width of your document.

Place the document face down and

push it gently into the document feeder. The top edge of the document should enter the machine first.

•

The feeder will draw the leading edge of the document into the machine. SEND READY will appear in the display.

Note: When inserting a large number of pages in the feeder, slant the front end of the stack so that the bottom pages enter first.

all-FO4700.book Page 41 Friday, October 8, 1999 11:10 AM

Adjusting the Resolution and Contrast

Adjust the resolution and/or contrast

settings (if desired) and then dial the receiving machine as explained in the following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

Resolution

The fax machine has four resolution settings:

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical transmission.

2. Sending

Documents

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of grey.

The default resolution setting is STANDARD. If you don’t adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution.

♦

In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, the next best available setting will be used.

♦

The resolution settings are only effective for transmitting and copying a document. They are not effective for receiving a document.

all-FO4700.book Page 42 Friday, October 8, 1999 11:10 AM

Adjusting the Resolution and Contrast

To adjust the resolution setting, press the

RESOLUTION

more times until the indicator light next to the desired setting comes on.

STANDARD

RESOLUTION

FINE

SUPER FINE

HALF TONE

RESOLUTION

Contrast

The fax machine has three contrast settings:

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

LIGHT Use LIGHT for documents with a dark

background.

The default setting is AUTO.

To adjust the contrast, flip up the Rapid Key overlay (if necessary) and press the

CONTRAST

key until the desired setting appears in the

display.

key one or

CONTRAST

( AUTO) M:00% SEND READY

( DARK) M:00% SEND READY

(LIGHT) M:00% SEND READY

RESOLUTION

all-FO4700.book Page 43 Friday, October 8, 1999 11:10 AM

Sending a Fax by Normal Dialling

With Normal Dialling, you press the

SPEAKER

key and then dial by

pressing the numeric keys.

♦

Normal Dialling allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.)

♦

If you have connected an extension telephone to the fax machine, you can also pick up the extension phone and dial using the externsion phone (do not press the

SPEAKER

key on the fax machine). If a person answers, you will be able to speak to them through the phone before sending a fax.

Note: If you press the SPEAKER key to dial, you will not be able to speak using an extension phone connect to the fax machine in the event that a person answers.

Load the document(s). (Note: If

desired, you can load the document after dialling in Step 3, below.)

•

SEND READY will appear in the display.

2. Sending

Documents

•

Set the resolution and/or contrast if desired.

Press the

SPEAKER

key or pick up

an extension phone connected to the fax machine. Listen for the dial tone.

CONTRAST

SPEAKER

all-FO4700.book Page 44 Friday, October 8, 1999 11:10 AM

Sending a Fax by Normal Dialling

If you pressed the

dial the number of the receiving machine by pressing the numeric keys on the fax machine.

If you are using an extension phone, dial using the keypad on the extension phone.

Wait for the connection. When you

hear a fax tone, press the on the fax machine.

•

If a person answers and you are using an extension phone, ask them to press their Start key. When you hear the fax tone, press the key on your fax machine.

Using the REDIAL key

SPEAKER

key,

START

key

4 4

START

1 1

(Example)

You can press the send a document, press the after the connection is made. Note that the speaker is automatically activated when you press the

REDIAL

key to redial the last number dialled. To

START

key when you hear the fax tone

REDIAL

key.

FUNCTION

all-FO4700.book Page 45 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by pressing the Dial number.

SPEED DIAL

key and entering an abbreviated Speed

Programming Auto-Dial Numbers

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialled numbers in Rapid Keys.

♦

Forty-eight Rapid Keys are available. Rapid Dial Keys also allow you to program a backup fax number, which is automatically dialled if the first fax number is busy.

♦

Seventy-five Speed Dial numbers are available on the FO-4700, and one hundred Speed Dial numbers are available on the FO-5700.

Press these keys:

The display will show:

3:ENTRY MODE ENTER #(1-9,*,#)

Press the 1 key.

The display will show:

2. Sending

Documents

1:FAX/TEL. # MODE 1=SET, 2=CLEAR

Press the 1 key to select SET.

SPEED DIAL

all-FO4700.book Page 46 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

To program a Rapid Key number,

press a Rapid Key (to select Rapid Keys 33 through 48, flip up the Rapid Key overlay).

To program a Speed Dial number, press the enter a number from “1” to “75” on the FO-4700, or “1” to “100” on the FO-5700. (If you enter less than two digits on the FO-4700, or three digits on the FO-5700, press the key to complete the entry.)

Enter the fax number by pressing the

numeric keys (max. of 34 digits including pauses).

•

To clear a mistake, press the

CLEAR

SPEED DIAL

key.

key and then

START

2 B

Example: Rapid Key 2

Speed Dial 1

4 4

START

1 1

(Example)

•

If a pause is required between any of the digits to access a special service or an outside line, press the

REDIAL

pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Press the

key (two seconds per

START

key.

START

all-FO4700.book Page 47 Friday, October 8, 1999 11:10 AM

Enter the name of the party by

pressing the letter entry keys (max.of 20 characters). (Make sure the Rapid Key overlay is flipped down.)

•

If you don’t want to enter a name, go directly to Step 8.

Programming Auto-Dial Numbers

Example: SHARP

2. Sending

Documents

Press the

Press 1 if the number programmed is

an area code or access code to be used for Chain Dialling (see

Dialling

Press 2 (or regular fax number.

•

If you pressed 1 or are programming a Speed Dial number, go to Step 14. (Note: A backup fax number cannot be entered in a Rapid Key used for Chain Dialling.)

Enter a backup fax number to be

dialled if the first number is busy. (If you don’t want to enter a backup number, go directly to Step 13.)

START

at the end of this procedure).

START

key.

Chain

) if the number is a

START

SET CANCEL

4 4

1 1

(Example)

Press the

START

key.

START

all-FO4700.book Page 48 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

Enter a name for the backup fax

number. (If you don’t want to enter a name, go directly to

Step 13.)

Example: SHARP2

Press the

Return to Step 4 to program another

number, or press the

START

key.

STOP

key

START

repeatedly to return to the date and time display.

•

If you programmed a Rapid Key

Step 4 or

number, you can write the name of the party on the label above the Rapid Key.

Chain Diaing for area and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 9, press 1 to set the number as a Chain Dialling number.

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialling, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should

not be set

as a Chain Dial number

if programmed in a Rapid Key or Speed Dial number.

STOP

♦

The maximum number of digits that can be dialled at one time by Chain Dialling is 50.

FUNCTION

all-FO4700.book Page 49 Friday, October 8, 1999 11:10 AM

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer operation, if it is used to specify the relay fax machine in a relay group, or if it is included in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List, the Timer List, and/or the Relay Group List as explained in Chapter 7.

Press these keys:

Programming Auto-Dial Numbers

2. Sending

Documents

The display will show:

1:FAX/TEL. # MODE 1=SET, 2=CLEAR

Press 2 to select CLEAR.

To clear a Rapid Key, press the Rapid

Key.

To clear a Speed Dial number, press

SPEED DIAL

the the number with the numeric keys. (If you enter less than 2 digits on the FO4700, or 3 digits on the FO-5700, press the entry.)

START

key and then enter

key to complete the

2 B

Example: Rapid Key 2

Press the

START

key.

START

all-FO4700.book Page 50 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

Return to Step 3 to clear another

number, or press the

STOP

key repeatedly to return to the date and time display.

Making changes

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then change the number(s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12).

STOP

Step 4 or

all-FO4700.book Page 51 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialling even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned. If you have an urgent transmission and do not want to wait until previously scanned documents are transmitted, you can press the document will be transmitted immediately after the current document has completed transmission.

PRIORITY

key after loading your document. Your

2. Sending

Documents

If you don’t want the document to be transmitted from memory, you can press the

DOCUMENT

key after loading the document. In this case, the document will not be scanned until all previously set operations are completed and the connection to the receiving party is established. (To transmit the document ahead of any documents waiting in memory for transmission, press the

♦

The fax machine can hold approximately 56 pages of average con-

PRIORITY

key.)

tent in memory when Option Setting 9, Error Correction Mode, is turned off. Less pages can be held if any were scanned using fine or halftone resolution, or when Option Setting 9 is turned on.

♦

The amount of memory currently occupied appears as a percentage ("M:00%") in the display.

all-FO4700.book Page 52 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to YES, scanning will automatically resume when memory becomes free again as pages are transmitted. (Note: Quick On-Line is initially set to YES at the factory. To change the setting, see Chapter 6,

Optional Settings

If Quick On-Line is set to NO, MEMORY FULL ERROR will appear in the display. Press the

START

key or the

STOP

key as follows:

♦

Press the

START

key if you want to transmit the pages which have been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦

Press the

If you do not press the

STOP

key if you want to cancel the entire transmission.

START

key or the

STOP

key within one minute, the transmission will be cancelled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

RESOLUTION

all-FO4700.book Page 53 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

SEND READY will appear in the display.

•

Set the resolution and/or contrast if desired.

•

To send the document ahead of other documents waiting for transmission, press the

PRIORITY

key.

2. Sending

Documents

CONTRAST

PRIORITY

•

To send the document directly from the feeder (not through memory), press the

Press the appropriate Rapid Key.

•

The name of the receiving party

DOCUMENT

will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, press the

•

The document will be

STOP

automatically transmitted once the connection is established.

DOCUMENT

key.

2 B

Example: Rapid Key 2

key.)

SPEED DIAL

RESOLUTION

all-FO4700.book Page 54 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Speed Dialling

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the entering the Speed Dial number.

Load the document(s).

SEND READY will appear in the display.

•

Set the resolution and/or contrast if desired.

•

To send the document ahead of other documents waiting for transmission, press the

PRIORITY

key.

SPEED DIAL

key and then

CONTRAST

PRIORITY

•

To send the document directly from the feeder (not through memory),

DOCUMENT

SPEED DIAL

Press the

press the

enter the Speed Dial number by pressing the numeric keys.

•

If you enter less than 2 digits for the Speed Dial number on the FO4700, or 3 digits on the FO-5700, press the

START

the entry.

DOCUMENT

key.

key and then

Example: Speed Dial 1

key to complete

RESOLUTION

all-FO4700.book Page 55 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Check the display. If the name or

number shown is correct, press the

START

key. (If not, press the

STOP

key and then repeat Step 2.)

Direct Keypad Dialling

You can also enter a full number with the number keys and then press

START

the

Load the document(s). (Note: If

key to begin dialling.

desired, you can load the document after dialling in Step 2, below.)

START

2. Sending

Documents

SEND READY will appear in the display.

•

Set the resolution and/or contrast if desired.

•

To send the document ahead of other documents waiting for transmission, press the

PRIORITY

key.

•

To send the document directly from the feeder (not through memory), press the

DOCUMENT

key.

CONTRAST

PRIORITY

DOCUMENT

all-FO4700.book Page 56 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Enter the number of the receiving

machine by pressing the numeric keys.

4 4

1 1

•

If a pause is required between any of the digits to access a special service or an outside line, press the

REDIAL

appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of

the receiving machine shown is correct, press the

•

If it is not correct, press the key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

Searching for an auto-dial number

key. The pause will

START

key.

STOP

(Example)

START

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the

Note: Only names programmed for auto-dial numbers will appear when you search; the full numbers themselves will not appear. You cannot search for a number if a name has not been associated with it.

START

key.

RESOLUTION

all-FO4700.book Page 57 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Load the document(s).

SEND READY will appear in the display.

•

Set the resolution and/or contrast if desired.

CONTRAST

2. Sending

Documents

Press the

SEARCH DIAL

up the Rapid Key overlay).

Enter the first letter of the stored

name by pressing the appropriate letter entry key.

•

If you don’t remember the first letter, go to Step 4 (you will scroll through the list from the beginning).

Press either arrow key to scroll

through the names. Stop when the desired name appears in the display.

•

If no numbers have been stored under the entered letter or you have reached the end of the list, NOT FOUND will appear.

key (flip

SEARCH DIAL

Example: A

all-FO4700.book Page 58 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Press the

START

key. The document

START

will be automatically transmitted once the connection is established.

Chain Dialling

An auto-dial number set for Chain Dialling can be combined with another auto-dial number or digits entered manually with the numeric keys to dial one phone number up to 50 digits long. The following are some examples of how this can be done:

♦

Press appropriate Rapid Keys in the proper order. For example, press Rapid Key 01 (set for Chain Dialling), then Rapid Key 02 (not set for Chain Dialling).

♦

Press a Rapid Key (set for Chain Dialling) and then manually enter a number by pressing appropriate numeric keys. Press the key after the final numeric key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a document from (if this information is available), press the

CHANGEOVER

key. Information on the current call will appear in the display. To switch back to the date and time display, press the

CHANGEOVER

key again.

START

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is currently in progress, press the

CHANGEOVER

key so that the status of the

transmission or reception appears in the display, and then press the

STOP

key.

all-FO4700.book Page 59 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Automatic redi alling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the fax machine will automatically redial the number. The fax machine is set at the factory to make 2 redialling attempts at intervals of 5 minutes.

To stop automatic redialling, press the the telephone line status in the display (make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press

STOP

the

key.

Memory Retransmission

If a line error or power failure occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred.

CHANGEOVER

key to show

2. Sending

Documents

The fax machine will make 2 attempts at retransmission at an interval of 5 minutes.

♦

To stop retransmission, press the

CHANGEOVER

key to show the telephone line status in the display (make sure that RETRY MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right), and then press the

STOP

key.

♦

The numbering of pages retransmitted will begin from "1" again.

♦

If an error or power failure occurs during transmission of a cover sheet, retransmission will not take place.

MEM.STATUS

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Sending a Fax by Automatic Dialling

Checking documents in memory

To display information on documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure.

Press the

MEM. STATUS

key (flip

up the Rapid Key overlay) and then 2.

TX STATUS will appear in the display.

Press the # key or the * key to scroll

through the list of transmissions. The name (or number) of each receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press the

CLEAR

key and then the

START

key while the transmission appears in the display.

When you have finished checking the

list, press the

STOP

key twice to

return to the date and time display.

STOP STOP

Note: To print out a list of the documents waiting in memory for transmission, press the MEM. STATUS key and then the 5 key.

MEM.STATUS

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Sending a Fax by Automatic Dialling

To cancel a memory transmission

If you know the memory number assigned to a memory transmission, you can cancel it with the following procedure. (If you don’t know the memory number, use the preceding procedure.)

Press the

up the Rapid Key overlay) and then 4.

The display will show:

MEM. STATUS

4:MESSAGE CLEAR ENTER MESSAGE #

key (flip

2. Sending

Documents

Enter the 3-digit memory number

assigned to the transmission you want to cancel.

Press the

transmission.

START

key to cancel the

(Example)

START

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Cover Sheet

You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver’s name and number if a Rapid Key or Speed Dial number is used, the sender’s name and number, and the total number of pages.

♦

Your name and number must be programmed in order for them to appear on the cover sheet. (See

ber

in Chapter 1.)

♦

To have the recipient’s name appear, you must use a Rapid Key or Speed Dial number with the name programmed.

♦

Cover Sheet cannot be selected when you use the Relay Request function.

Entering Your Name and Fax Num-

Load the document(s).

SEND READY will appear in the display.

(Example)

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Cover Sheet

Press the

•

The display will briefly show COVER SHEET MODE

COVER SHEET

key.

COVER SHEET

ENTERED and then revert to SEND READY.

•

To cancel the cover sheet selection, press the

Dial the receiving party and transmit

STOP

key.

the fax.

If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press the

SHEET

key each time). This is accomplished by setting Option

COVER

Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,

Optional Settings

2. Sending

Documents

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Batch Page Numbering

You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for missing pages.

Load the document(s).

SEND READY will appear in the display.

Press the

The display will show:

Enter the total number of pages (“01”

to “99”) by pressing the numeric keys.

•

If you are sending a cover sheet, do not include it in the total number of pages (the number will be adjusted automatically).

PAGE COUNTER

ENTER # OF PAGE(S) ENTER # (01-99)

key.

PAGE COUNTER

Example: 8 pages

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Dial the receiving machine and

transmit the document.

Comments:

♦

If you need to cancel a batch number entry, remove the document from the feeder or press the

♦

If the number of pages actually transmitted does not coincide with

STOP

the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed.

key.

Batch Page Numbering

2. Sending

Documents

FUNCTION

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3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO

Select this mode when you only want to receive faxes on the line connected to the fax machine. The fax machine will answer all calls automatically and receive incoming faxes.

MANUAL

Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls.

up the extension phone

Setting the reception mode

Press these keys:

The display will show:

Press the 1 key to select AUTO, or

the 2 key to select MANUAL.

mode:

All calls, including faxes, must be answered by picking

1:RECEIVE MODE 1=AUTO, 2=MANUAL

AUTO MANUAL

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Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all calls on two rings and receives incoming faxes.

♦

You can change the number of rings on which the machine answers calls by changing Option Setting 2. (See Chapter 6,

tings

♦

If you pick up an extension phone before the fax machine answers, you can talk to the other party and/or receive a fax as explained below in

Using MANUAL Reception Mode

When the fax machine rings, answer

the call on an extension phone connected to the same line.

Using AUTO Reception Mode

Optional Set-

3. Receiving

Documents

If you hear a fax tone, press 5, *, and

on the telephone keypad, or press

START

the

•

If the other party first speaks with you, press the speaking. (Press your before the sender presses their Start key.)

When RECEIVING appears in the

display, hang up.

Note: In New Zealand, not all standard telephones will respond to incoming ringing when connected to the extension socket of the equipment.

key on the fax machine.

START

key after

START

key

START

MEM.STATUS

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Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored documents will automatically print out.

You can display information on the documents received to memory by following these steps:

Press the

MEM. STATUS

key (flip

up the Rapid Key overlay) and the 3 key.

RX STATUS will appear in the display.

Press the # key or the * key to scroll

through the list of received documents. The name (or number) of the sender of each document will successively appear in the display.

When you have finished checking the

list, press the

STOP

key twice to

return to the date and time display.

STOP

RESOLUTION

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4. Making Copies

Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling the fax machine to double as an office copier.

♦

You can perform all steps of a copy operation even when the fax machine is busy printing other copy jobs, or when it is printing a received document after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed.

♦

The default resolution for copying is FINE. If desired, you can change the default resolution to SUPER FINE by changing Option Setting 32 (see Chapter 6,

Load the document.

•

SEND READY will appear in the display.

Optional Settings

Copies

4. Making

•

If desired, adjust the resolution and/ or contrast.

Press the

COPY

key.

The display will show:

COPY MODE ENTER #(01-99) 01

•

If you are only making a single copy of the original (or of each original), press the

START

Copying will begin.

CONTRAST

COPY

key.

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Making Copies

Enter the desired number of copies

per original with the numeric keys.

•

If the desired number of copies is from 1 to 9, enter “0” first.

•

The display will show:

MULTI/SORT COPY MODE 1=MULTI, 2=SORT

Press 1 (MULTI) if you do not want

the copies sorted, or 2 (SORT) if you want the copies sorted.

•

Copying will begin.

Example: Three copies per original

MULTI SORT

Example of three copies each of three originals

Originals

Sorted

(SORT COPY)

Not sorted

(MULTI COPY)

MEM.STATUS

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Checking copy jobs in memory

You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure.

Making Copies

Press the

MEM. STATUS

key (flip

up the Rapid Key overlay) and then the 1 key.

COPY STATUS will appear in the display.

Press the # key or the * key to scroll

through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press the

START

the

CLEAR

key and then

key while the copy job

appears in the display.

When you have finished checking the

list, press the

STOP

key twice to

return to the date and time display.

STOP STOP

4. Making

Copies

SPEED DIAL B

COPY DOCUMENT DUPLEX SCAN

BROADCAST

REPORT

PRIORITY

FUNCTION

STOP START

SPEED DIAL

REDIAL

SPEAKER

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5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to multiple locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

Load the document (s).

•

SEND READY will appear in the display.

Press the

BROADCAST

The display will show:

BROADCAST MODE ENTER STATION #

Dial the receiving machines using one

or more of the following methods:

•

Press one or more Rapid Keys.

•

Enter one or more Speed Dial numbers, pressing the

DIAL

key before each number. (If you enter less than 2 digits for a number on the FO-4700, or 3 digits on the FO-5700, press the key to complete the entry.)

key.

SPEED

START

(Example)

RESOLUTION

all-FO4700.book Page 73 Friday, October 8, 1999 11:10 AM

•

Enter one or more full fax numbers (max. of 20) with the numeric keys, pressing the

START

key after each

full number.

•

Press one or more Group Keys.

Storing numbers in Group

(See

Keys

at the end of this section.)

Broadcasting

Press the

START

key.

The display will show:

BROADCAST MODE SELECT THE MODE

•

If desired, adjust the resolution and/ or contrast.

Press the

START

key twice.

Transmission will begin.

•

A Transaction Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again.

START

CONTRAST

5. Special

Functions

RESOLUTION

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Broadcasting

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see which follows), you can perform the broadcasting operation using the following simplified procedure:

Load the document(s).

•

SEND READY will appear in the display.

•

If desired, adjust the resolution and/ or contrast

Storing numbers in Group Keys

CONTRAST

Press the appropriate Group Key.

Transmission will begin.

27 28 29 30 31 32

G 15

O 23

CLEARSPSHIFTSPACE

(Example)

FUNCTION

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Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

♦

Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key.

♦

Up to 122 numbers can be stored in one Group Key on the FO4700, or 147 numbers on the FO-5700.

♦

Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain Dialling) can be stored in a Group Key. Full numbers cannot be stored.

Broadcasting

Press these keys.

The display will show:

2:GROUP ENTRY MODE 1=SET, 2=CLEAR

Press 1 (SET) to program a Group

Key, or 2 (CLEAR) to clear a Group Key.

Press any Rapid Key not already

programmed to select it as a Group Key.

If you are clearing a Group Key, press it and go to Step 5.

SET CLEAR

27 28 29 30 31 32

04 D 12

13 M

CLEARSPSHIFTSPACE

(Example)

Functions

5. Special

SPEED DIAL B

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Broadcasting

Enter fax numbers using one or both

of the following methods:

•

Press one or more Rapid Keys.

•

Enter one or more Speed Dial numbers with the numeric keys, pressing

SPEED DIAL

before each number (if you enter less than 2 digits for a number on the FO4700, or 3 digits on the FO-5700,

START

press

to complete the

entry).

START

(Example)

Press the

Return to Step 3 to program another

Group Key, or press the repeatedly until you return to the date

START

key.

STOP

key

START

Step 3 or

and time display.

Editing a group

If necessary, you can add numbers to or delete numbers from group by repeating the programming procedure for the Group Key. Press 1 for SET in Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 4. To add a number, press a Rapid Key or enter a Speed Dial number. To delete a number, move the cursor to the number with the UP or

DOWN

key and then press the

CLEAR

STOP

key.

CONFIDENTIAL

RESOLUTION

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Confidential Operations

The Confidential function can be used to transmit and receive confidential documents.

Confidential transmission

When you send a document using the Confidential function, the receiving machine holds it in memory instead of immediately printing it out. When the receiving party enters the correct passcode, the document is printed out.

♦

Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability.

♦

To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained in Chapter 1.

Confidential Operations

♦

Some fax machines have multiple mailboxes for receiving confidential faxes. If you are sending to a machine with multiple confidential mailboxes, contact the receiving party in advance for the appropriate mailbox number.

Load the document (s).

•

SEND READY will appear in the display.

•

Set the resolution and/or contrast if desired.

Press the

CONFIDENTIAL

key and

then 1. The display will show:

1:CONF. TX ENTER BOX # OR START

CONTRAST

5. Special

Functions

SPEED DIAL

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Confidential Operations

If the receiving machine has multiple

confidential mailboxes, enter the appropriate mailbox number with the numeric keys (this step is required for machines with multiple mailboxes).

If the receiving machine doesn’t have multiple mailboxes, go directly to Step 4.

(Example)

Press the

Dial the receiving machine using one

of the following methods:

•

Press a Rapid Key.

•

Press the enter a Speed Dial number (if you enter less than 2 digits on the FO4700, or 3 digits on the FO-5700, press the the entry). Check the name or number that appears, and then press the

•

Enter a full telephone number with the numeric keys, and press the

START

SPEED DIAL

START

key.

key and

key to complete

key.

START

(Example)

Transmission will take place once the connection is established.

CONFIDENTIAL

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Confidential reception

When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be received. Each mailbox has its own passcode, allowing up to 10 different people or groups to each receive their own confidential documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

Confidential Operations

To receive a confidential document, you must first program a 2-digit mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox number in advance. The transmitting party will need this number to send you confidential faxes.

Press the

then 3.

CONFIDENTIAL

Key and

The display will show:

3:CONF. CODE SET ENTER BOX # (00-99)

Enter a 2-digit number (from "00" to

"99") by pressing the numeric keys. This number identifies the mailbox.

(Example)

5. Special

Functions

CONFIDENTIAL

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Confidential Operations

Enter the 4-digit passcode with the

numeric keys.

(Example)

Press the

Enter a name for the mailbox by

START

key.

START

pressing the letter entry keys (make sure the Rapid Key overlay is down).

Press the

Note: After entering the passcode, your fax will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer.

START

key.

Example: SHARP

START

Clearing the passcode

Press the

then 4.

The display will show:

4:CONF. CODE CLEAR ENTER BOX # (00-99)

CONFIDENTIAL

Key and

CONFIDENTIAL

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Enter the 2-digit number that

identifies the mailbox you want to clear.

Enter the 4-digit passcode of the

mailbox with the numeric keys.

Confidential Operations

(Example)

Press the

Printing out received documents

When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained in Chapter 6 to see which mailbox has received the document, and then follow the steps below to print out the document.

Press these keys:

The display will show:

2:CONF. DATA PRINT ENTER BOX # (00-99)

Enter your mailbox number.

START

key.

START

5. Special

Functions

(Example)

all-FO4700.book Page 82 Friday, October 8, 1999 11:10 AM

Confidential Operations

Enter your confidential passcode.

(Example)

Press the

•

Printing will begin. After printing, the document will be erased from memory.

START

key.

START

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Relay Request

Relay Request allows you to send a document to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines. This function is useful when the relay fax machine is closer to the end fax machines than your fax machine, as it reduces telephone line costs.

Important:

Relay Request can only be used if the intermediate relay machine is a Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This consists of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines. Up to 10 different relay groups can be stored.

Relay Request

♦

Fax numbers of the end receiving machines can be entered as Rapid Key numbers, Speed Dial numbers, and/or Group Key numbers if they have been programmed as such

in the relay machine

(not in your fax machine). Check with the operator of the relay machine for these numbers.

♦

The total number of end receiving machines which can be entered varies with the model used as the intermediate relay machine. Check with the operator of the relay machine to find out how many receiving machines can be entered.

♦

A maximum of 400 digit spaces are available in your fax machine’s memory for storing the numbers of end receiving machines. The number of spaces occupied by each number depends on what kind of number it is:

5. Special

Functions

RELAY

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Relay Request

Rapid Key number 4 spaces

Speed Dial number 2 spaces

Group Key number 4 spaces (for one group)

Full number Number of digits in number

(max. of 30 per number)

♦

Only 2-digit Speed Dial numbers for end receiving machines can be entered in the relay group. If the receiving machine has 3-digit Speed Dial numbers that you want to enter, ask the operator of the relay machine to store them in a Group Key, and then enter the Group Key in the relay group.

Press the

The display will show:

2:RELAY GROUP SET ENTER #(01-10)

Enter a 2-digit number from “01” to

“10”. This number identifies the relay group.

Press the

RELAY

START

key and then 2.

key.

(Example)

START

SPEED DIAL

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Enter the fax number of the relay

machine using one of the following methods:

•

Press a Rapid Key.

•

Press the enter a Speed Dial number (if you enter less than 2 digits on the FO4700, or 3 digits on the FO-5700, press the the entry).

•

Enter the full fax number with the numeric keys, and press the

START

SPEED DIAL

START

key.

key to complete

key and

Relay Request

START

(Example)

Press the

Press numeric keys (not Rapid Keys)

to enter Rapid Key numbers for the end receiving machines that are programmed in the relay machine.

If you don’t want to enter Rapid Key numbers, go directly to Step 7.

Press the

START

key.

START

Example: Rapid Keys 01 and 33

START

5. Special

Functions

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Relay Request

Press numeric keys to enter Speed

Dial numbers (2-digit numbers only) for the end receiving machines that are programmed in the relay machine.

If you don’t want to enter Speed Dial numbers, go directly to Step 9.

Example: Speed Dial numbers 10 and 23

Press the

Press numeric keys (not Group Keys)

to enter Group Key numbers for end receiving machines that are programmed in the relay machine.

If you don’t want to enter Group Key numbers, go directly to Step 11.

Press the

Enter full fax numbers of the end

receiving machines, pressing the

START

Include the area code if the number is outside the local dialling area of the relay machine.

START

key after each fax number.

key.

START

Example: Group Key 30

START

4 4

START

1 1

(Example)

When finished, press the

START

key.

START

RELAY

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Relay Request

Return to Step 2 to enter another relay

group, or press return to the date and time display.

Clearing a relay group

To clear a relay group, you need to know the 2-digit number that identifies it. You can check the number by printing out the Relay Group List as explained in Chapter 7.

Press the

The display will show:

3:RELAY GROUP CLEAR ENTER # (01-10)

Enter the 2-digit number that

identifies the group you want to clear.

STOP

RELAY

repeatedly to

key and then 3.

Step 2 or

STOP

(Example)

5. Special

Functions

Press the

Return to Step 2 to clear another relay

group, or press return to the date and time display.

START

STOP

key.

repeatedly to

START

STOP

Step 2 or

RELAY

RESOLUTION

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Relay Request

Requesting a relay transmission

Important: To request a relay transmission, your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine. (Your number must also be entered in your fax machine as explained in Entering Your Name and Fax Number in Chapter 1.)

Load the document(s).

SEND READY will appear in the display.

Press the

RELAY

key and then the 1

key.

1:RELAY TX ENTER # (01-10)

Enter the 2-digit number of the relay

group by pressing the numeric keys.

Press the

•

Adjust the resolution and contrast if

START

key.

desired.

Press the

START

key.

(Example)

START

CONTRAST

RELAY

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Relay Request

Press the

document through memory, or the

DOCUMENT

START

key to send the

START

document directly from the feeder.

Relay Broadcast

The fax machine can also act as a relay station. It will receive a document from a fax machine requesting a relay transmission, and automatically broadcast it to the stations that the requesting machine specifies.

To enable a fax machine to request a relay transmission, you must first enter its fax number in the Relay Passcode List. Follow the steps below to enter or clear a fax number.

♦

When your fax receives a relay request from another fax machine, RCVD RELAY REQUEST will appear in the display.

♦

To clear a fax number from the Relay Passcode List, you need to know the 2-digit number which identifies it. You can check this number by printing out the Passcode List (see Chapter 7).

DOCUMENT

5. Special

Functions

Press these keys:

The display will show:

4:RELAY PASSCODE 1=SET, 2=CLEAR

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Relay Request

Press 1 to enter a number, or 2 to clear

a number.

SET CLEAR

Entering:

("01" to "10"). This identifies the fax number you will enter in the next step.

Clearing:

that identifies the fax number you want to clear, and go to Step 5.

Enter the fax number of the machine

to be added to the list (max. 20 digits).

Press the

Return to Step 3 to enter or clear

another number, or press the key repeatedly to return to the date and time display.

Enter a 2-digit number

Enter the 2-digit number

START

key.

STOP

4 4

Step 3 or

(Example)

1 1

(Example)

START

STOP

FUNCTION

SPEED DIAL

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Polling

Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦

If desired, you can dial more than one fax number to receive documents consecutively from a group of fax machines (this is called "Serial Polling").

Polling

Press the

The display will show:

Dial the number(s) of the fax

machine(s) you want to poll using one (or more) of the following methods:

•

Press one or more Rapid Keys.

•

Enter one or more Speed Dial numbers, pressing the

DIAL

you enter less than 2 digits on the FO-4700, or 3 digits on the FO5700, press the complete the entry.)

•

Press one or more Group Keys.

FUNCTION

8:SERIAL POLL. MODE ENTER STATION #

key before each number. (If

key and 8.

START

SPEED

key to

(Example)

START

5. Special

Functions

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Polling

•

Enter one or more full fax numbers with the numeric keys, pressing the

START

key after each full number.

Press the

START

key. Reception will

begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. (The procedure for programming Group Keys is explained in

Broadcasting

♦

Make sure no documents are in the feeder before you press the

in this chapter.)

Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your fax machine and activates polling. You can choose whether to allow polling only once, or an unlimited number of times. In the latter case, your fax machine can be used as an electronic "bulletin board".

♦

Multiple documents can be stored for memory polling. To add a document to others already stored, simply repeating the storing procedure (note that if Department Control is activated, documents cannot be added by a department other than that which stored the first document). When polling is initiated, the polling machine will receive all documents stored.

START

♦

If you allow polling only once, the document(s) will be automatically cleared from memory after polling. If you allow polling an unlimited number of times, the document will remain in memory until you clear it as explained in the following section,

document

Clearing a

FUNCTION

START

all-FO4700.book Page 93 Friday, October 8, 1999 11:10 AM

Load the document.

Set the reception mode to AUTO

(press the

FUNCTION

key, 1 and 1).

Polling

1 1

Press these keys:

The display will show:

9:MEMORY POLL MODE ENTER #(1-2,*,#)

Press 1 to select SET.

•

If another document has already been stored, press 1 to select APPEND, and go to Step 6.

Press 1 to allow polling only once, or

to allow polling an unlimited

number of times.

Press the

•

The document will be scanned into memory, and your fax will go on polling standby.

START

key twice.

1 TIME REPEAT

START

5. Special

Functions

FUNCTION

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Polling

Clearing a document

To clear a memory poll document (or documents) from memory, follow the steps below:

Press these keys:

The display will show:

9:MEMORY POLL MODE ENTER #(1-2,*,#)

Press 2 to select CLEAR.

START

Press

Polling Security

Polling Security allows you to prevent unauthorized polling of your fax. When this function is activated, polling will only take place when one of the following conditions is met:

♦

The fax number of the polling fax machine has been stored in your fax’s list of permitted fax numbers (called "passcode numbers"). The polling fax must also have its fax number programmed in itself, as described in

to clear the documents.

Entering Your Name and Fax Number

START

in Chapter 1.

♦

A System number has been programmed in the polling fax machine which matches your fax’s System number or one of your ID numbers.

♦

An ID number has been programmed in the polling fax machine which matches your fax’s System number.

FUNCTION

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System and ID numbers are 4-digit numbers which provide you with an alternate means of giving and receiving polling permission when you don’t want to use fax numbers. The steps for programming these numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This procedure is explained in Chapter 6,

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted numbers.

Optional Settings

Polling

Press these keys:

The display will show:

2:PASSCODE # MODE 1=SET, 2=CLEAR

Press 1 to set a number, or 2 to clear a

number..

Storing:

(from 01 to 10).This number identifies the fax number you will enter in the next step.

Clearing:

which identifies the fax number you want to clear, and go to Step 5.

Enter a 2-digit number

Enter the 2-digit number

SET CLEAR

(Example)

5. Special

Functions

FUNCTION

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Polling

Enter the fax number (max. 20 digits)

by pressing the numeric keys.

4 4

(Example)

1 1

Press the

Return to Step 3 to enter (or clear)

another number, or press repeatedly to return to the date and time display.

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if your System number matches the other fax machine’s System number or one of its ID numbers.

Press these keys:

The display will show:

7:SYSTEM # MODE 1=SET, 2=CLEAR

START

key.

STOP

Step 3 or

START

STOP

Press 1 to program the System

number, or 2 to clear it.

•

If you pressed 2, go to Step 4.

SET CLEAR

FUNCTION

all-FO4700.book Page 97 Friday, October 8, 1999 11:10 AM

Enter the number (4 digits) with the

numeric keys.

(Example)

Polling

Press the

return to the date and time display.

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers matches the other fax machine’s System number.

Press these keys:

START

STOP

key.

key repeatedly to

START

STOP

The display will show:

6:ID # MODE 1=SET, 2=CLEAR

5. Special

Functions

Press 1 to program an ID number, or 2

to clear an ID number.

SET CLEAR

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Polling

Storing:

This number identifies the ID number you will enter in the next step.

Clearing:

identifies the ID number you want to clear, and go to Step 5.

Enter the ID number (4 digits) by

pressing the numeric keys.

Press the

Return to Step 3 to enter (or clear)

another number, or press repeatedly to return to the date and time display.

Enter a number from 1 to 5.

Enter the number which

START

key.

STOP

(Example)

Step 3 or

(Example)

START

STOP

FUNCTION

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Power Save Mode

Power Save Mode allows you to conserve power by turning off the laser printer heater in the fax machine. While Power Save Mode is on, the laser printer heater remains off and incoming faxes are received to memory. When Power Save Mode is turned off, the printer heater turns on and the faxes received to memory are printed out.

♦

Power Save Mode can be turned on and off manually by pressing

POWER SAVE

the

♦

If desired, you can also set Power Save Mode to turn on and off automatically at specified times of the day, on specified days of the week, and on specified dates during the year.

Note: If the memory becomes full while Power Save Mode is on, the fax machine will automatically turn on the laser printer, print the faxes received to memory, and then return to Power Save Mode.

key.

Power Save Mode

Note: Power Save Mode cannot be turned on when the Print Hold function is on.

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the method by which it is turned on and off. There are two selections: REAL TIME, which means that you turn Power Save Mode on and off by simply pressing the

POWER SAVE

key, and TIMER, which means that Power Save Mode turns on and off automatically at preset times.

♦

The initial setting is REAL TIME.

Press these keys:

The display will show:

4:OPTIONAL SETTING ENTER #(01-34,*,#)

5. Special

Functions

Sharp FO-4700, FO-5700 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual