Sharp FO-2950 Operation Manual

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FO-2950M FACSIMILE

MODEL

FO-2950M

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Making Telephone Calls

6. Answering Machine Hookup

7. Special Functions

8. Printing Lists

9. Maintenance

10. Troubleshooting

Warranty.fm Page 27 Thursday, March 23, 2000 5:46 PM

WARRANTY

Facsimile Products

Congratulations on Your Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights and remedies under any relevant legislation in the country of sale. However, to the extent permitted by such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the product is one that is not normally required for personal, domestic or household use, Sharp limits its liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase documentation.

Model No.

Serial No.

Date of Purchase

Place of Purchase

SPform046 (2Sept97)

FOR LOCATION ENQUIRIES WITHIN

AUSTRALIA

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

SHARP SERVICE REFERRAL CENTRE

FREECALL:

DURING NORMAL BUSINESS HOURS

SHARP CORPORATION OF AUSTRALIA PTY. LIMITED

1 Huntingwood Drive, Huntingwood NSW 2148

CALL THE

FACSIMILE: (02) 9672 1210

1 800 807 820

A.C.N. 003 039 405

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

CONTACT YOUR SELLING DEALER/RETAILER

SHARP CORPORATION OF NEW ZEALAND LIMITED

NEW ZEALAND

OR FOR REFERRAL TO A

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

TELEPHONE:

FACSIMILE: 09 636 6972

Cnr Mahunga Drive & Hastie Avenue,

09 634 2059

Mangere, AUCKLAND

Important Notice: This warranty applies only to products sold in Australia & New Zealand

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Introduction

Welcome, and thank you for choosing a Sharp facsimile! The features and specifications of your new Sharp fax are shown below.

Automatic dialling Rapid Key Dialling: 20 numbers

Speed Dialling: 100 numbers

Memory size* 2 MB (approx. 130 pages)

Modem speed 14,400 bps (max.)

Automatic fallback to lower speeds.

Transmission time* Approx. 6 seconds

Toner cartridge yield (4% page coverage, A4 paper)

Drum cartridge yield Initial starter cartridge (included with fax

Scanning resolution Fax/copy:

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

Initial starter cartridge (included with fax machine): Approx. 1,875 pages Replacement cartridge (FO-29ND): Approx. 3,750 pages

machine): 20,000 pages (ave.) Replacement cartridge (FO-29DR): 20,000 pages (ave.)

Horizontal: 8 pels/mm Ve rt i ca l:

Standard: 3.85 lines/mm Fine /Halftone: 7.7 lines/mm Super fine: 15.4 lines/mm

PC: Enhanced 600 dpi

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Automatic document

20 pages max. (80 g/m

A4 paper)

feeder

Halftone (grayscale) 64 levels (PC scan: 256 levels)

Paper tray capacity

200 sheets (80 g/m

A4 paper)

Compression scheme MMR, MR, MH

Applicable telephone line Public switched telephone network

Compatibility ITU-T (CCITT) G3 mode

Printing resolution Horizontal: 16 lines/mm

Ve rt i ca l: 15.4 lines/mm PC Printing: 600 dpi (enhanced 1,800 dpi)

Input document size Automatic feeding:

Width: 148 to 216 mm Length: 140 to 297 mm

Manual feeding:

Width: 148 to 216 mm Length: 140 to 1,000 mm

Effective Scanning width 210 mm max.

Effective Printing width 202 mm max.

Reception modes Fax, Tel, Tel/Fax, A.M.

Scanning speed 8 ppm (A4 paper)

Full Dual Access Ye s

Copy function Single/Multi/Sort (99 copies/page)

Power requirements 230-240 V AC, 50 Hz

Operating temperature 10 - 30°C

Humidity 20 to 85% RH

Power consumption Standby: 9.0 W

Maximum: 840 W

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Dimensions Width: 386 mm

Depth: 398 mm Height: 169 mm

Wei ght

As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some deviations from these values in individual units.

Approx. 6.3 kg

Important safety information

Be sure to save these instructions!

When using your facsimile equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• For your safety, if any of your equipment is not operating properly or should any physical damage occur to the equipment where internal parts may become exposed, the equipment should be immediately disconnected from the phone line and then the power line and returned to a SHARP authorised Service Centre for inspection, repair, or disposal.

• In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.

• Do not disassemble this machine or attempt any procedures not described in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 230-240 V, 50 Hz, earthed (3-prong) outlet. Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.

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• Do not install or use the machine near water, or when you are wet. For example, do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a swimming pool. Take care not to spill any liquids on the machine.

• Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur:

- Liquid has been spilled into the machine or the machine has been exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the machine. This could create a risk of fire or electric shock. If an object falls into the machine that you cannot safely remove, unplug the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The machine could be seriously damaged if it falls.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The socket-outlet must be installed near the equipment and must be easily accessible.

Important:

• This facsimile machine is not designed for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax

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machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages.

• This facsimile machine is not compatible with digital telephone systems.

• This facsimile machine is designed to operate in Australia and New Zealand only.

WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure.

WA R N I N G : Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

Note: Complies with ACA and NZ TELECOM standard AS/ NZS3548 regarding emission of electromagnetic interference.

These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and the receiver.

• Connect the equipment to an outlet on a different circuit to that which the receiver is connected.

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• Consult the dealer or an experienced radio/TV technician for help.

For Australia: The Ringer Equivalence Number (REN) for this equipment is written on the back of the machine. The sum of all Ringer Equivalence Numbers (REN’s) on your telephone line should not exceed 3 to assure correct service from your telephone company.

IMPORTANT NOTICE FOR NEW ZEALAND USERS

Please note: The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with the minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

This equipment shall not be set up to make automatic calls to the Telecom ‘111’ Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers without area code in your rapid or speed dial locations.

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

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Table of Contents

Introduction 1

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Table of Contents 7

A Look at the Operation Panel 9

1. Installation 12

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Installing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Setting Up the Multifunction Interface. . . . . . . . . . . . . . . . . . . . . . . . 25

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 29

Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

2. Sending Documents 43

Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 48

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 53

3. Receiving Documents 67

Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using TEL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

4. Making Copies 80

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Table of Contents

5. Making Telephone Calls 83

6. Answering Machine Connection 85

Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 85

Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

7. Special Functions 90

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Distinctive Ring (Requires Subscription to Service) . . . . . . . . . . . . . 95

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 102

Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 104

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

8. Printing Lists 113

9. Maintenance 120

Scanning glass and rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

The housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Replacing the toner cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Replacing the drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Cleaning the drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

10. Troubleshooting 127

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Quick Reference Guide 140

Index 142

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A Look at the Operation Panel

ABC21DEF

JKL

GHI MNO

TUV

PQRS WXYZ

1 2 3 4 7 8 9 13

FAX

TEL

A.M.

SPEED

DIAL

PAPER CHECK

TONER EMPTYPCIN USE

LINE

IN USE

REDIAL

HOLD/

COPY/HELP

SPEAKER

START

REDUCTION/

ENLARGEMENT

STOP

FUNCTION

RECEPTION

MODE

10 11 125 6

DOWN

RESOLUTION

14151620 1921 171822

SPEED DIAL key

Press this key to dial a fax or voice number using an abbreviated 2digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

VOLUME

BROADCAST

03 04

08070605

12111009

16/POLL

20/G419/G318/G217/G1

PAPER CHECK indicator

This lights when the paper tray is out of paper, the paper has jammed, the printer compartment cover is open, or a paper size error has occurred.

TONER EMPTY indicator

This blinks when the toner cartridge nears empty and lights steadily when the toner cartridge needs replacement.

Display

This displays messages and prompts during operation and programming.

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Panel release

Grasp this release and pull toward you to open the operation panel.

PC IN USE light

This blinks when data is being sent to or from the computer connected to the fax machine.

LINE IN USE light

This lights when the fax machine is using the telephone line.

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display will point to the currently selected reception mode.

FUNCTION key

Press this key to select special functions and settings.

RESOLUTION key

Press this key to adjust the resolution for faxing or copying.

VOLUME (UP/DOWN) keys

Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed, or the volume of the ringer at all other times. The keys can also be used to scroll through FUNCTION key settings.

BROADCAST key

Press this key to send a document to a group of receiving fax machines.

Rapid Dial Keys

Press one of these keys to dial a fax number automatically, or send a document as an E-mail attachment to a preset E-mail address.

E-MAIL key

Press this key to send a document as an E-mail attachment. After you press the key, your specified E-mail program will open to let you enter the E-mail address, a subject, and a message if desired.

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REDUCTION/ENLARGEMENT key

Press this key to select an enlargement or reduction setting when making a copy of a document.

STOP key

Press this key to cancel an operation before it is completed.

START key

Press this key to begin transmission when using Speed Dialling, Direct Keypad Dialling, or Normal Dialling.

COPY/HELP key

When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine.

HOLD/SEARCH key

Press this key to search for an auto-dial number, or, during a phone conversation, press this key to put the other party on hold.

1. Installation

SPEAKER key

Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party.

Number keys

Use these keys to dial numbers, and enter numbers and letters when storing auto-dial numbers.

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1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items.

Original document support

Handset

Handset cord

Toner cartridge

If any are missing, contact your dealer or retailer.

Rapid Key labels

Received document tray

Operation manual

Telephone line cord

Paper tray

Drum cartridge (comes pre-installed in machine)

Business products dealer installation report

Adapter (for Australia)

Sharp Laser Multifunction CD-ROM

Adapter (for New Zealand)

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Connections

Points to keep in mind when setting up

Do not place the machine or the drum cartridge in direct sunlight.

Do not place the machine near heaters or air conditioners.

1. Installation

Keep dust away from the machine.

Keep the area around the machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission. To remove the condensation, turn on the power and wait approximately two hours before using the machine.

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Connections

Connecting the Handset

Connect the handset as shown and place it on the handset rest.

The ends of the handset cord are identical, so they will go into

♦

either socket.

Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine!

Use the handset to make ordinary phone calls, or to transmit and receive faxes manually.

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Connecting the power lead

Plug the power lead into a 230-240 V, 50 Hz, earthed (3-prong) AC outlet.

When disconnecting the fax, unplug the telephone line cord before

♦

unplugging the power lead.

Caution: The mains outlet (socket outlet) should be installed near

♦

the equipment and be easily accessable.

Connections

1. Installation

The machine does not have a power on/off switch, so the power is turned on and off by simply plugging in or unplugging the power cord.

Note: If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased at your dealer or most telephone specialty stores.

Moving yo ur fax and reconnecting

Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

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Connections

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the other end of the line cord into the socket on the left of the fax marked TEL. LINE. Plug the adapter into the telephone socket on the wall.

For Australia

For New Zealand

Be sure to insert the line into the

socket.

LINE

insert it into the

not TEL. SET

TEL.

socket.

Note: Your fax is set for tone dialling. If you are on a pulse dial line, you must set your fax for pulse dialling. Press the keys on the operation panel as follows:

Press these keys:

FUNCTION

The display will show:

DIAL MODE 1=TONE, 2=PULSE

Press 1 to select tone dialling, or 2 to select pulse dialling.

Press the STOP key to return to the date and time display.

Note: For all units installed in New Zealand, select “1” for tone dialling. The pulse setting “2” will not operate correctly and must not be used.

TONE PULSE

STOP

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Attaching the paper tray and document supports

Attach the paper tray.

Attach the received document tray.

Connections

1. Installation

Attach the original document support.

Make sure the front side of the support faces you (the support

♦

should curve slightly toward you).

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Connections

Extension phone (optional)

If desired, you can connect an extension phone to the TEL. SET socket on the fax.

To connect an answering machine to your fax, see Chapter 6,

♦

Answering Machine Connection.

Remove the seal covering the TEL. SET socket.

Connect the extension phone line to the TEL. SET socket.

Note: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.

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Installing the Toner Cartridge

The laser printer in your fax machine uses a toner cartridge and a drum cartridge. The drum cartridge comes pre-installed, and the toner cartridge must be installed.

The starter toner cartridge included with your fax can print approximately 1,875 A4-size pages at 4% page coverage.

The drum cartridge can print approximately 20,000 A4-size pages.

♦

When replacing the drum cartridge, use a Sharp FO-29DR drum cartridge.

When replacing the toner cartridge, use a Sharp FO-29ND toner cartridge. One cartridge can print about 3,750 A4-size pages.

1. Installation

Follow the steps below to install the toner cartridge and prepare the drum cartridge.

Grasp the print compartment cover at both sides as shown, and pull up to

open the cover.

Caution!

•

The fusing unit inside the print compartment becomes very hot during operation. Do not touch the inside of the compartment or the paper guide on the underside of the print compartment cover.

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Installing the Toner Cartridge

The drum cartridge has been installed at the factory. Gently pull the paper

tab to remove the black sheet of protective paper from the cartridge.

Be careful not to tear the paper nor

•

leave any pieces of paper in the machine.

Remove the new toner cartridge from its packaging. Shake the cartridge

side to side four or five times to distribute the toner evenly within the cartridge.

Carefully remove the band and the cardboard packaging material from the toner cartridge.

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Installing the Toner Cartridge

Hold the toner cartridge by the handle with the stamped markings on the

cartridge facing upwards, and insert the cartridge into the print compartment.

Place your thumb on the centre of the handle where it is marked PUSH, and

push the handle down and in so that the cartridge fits into place.

1. Installation

Close the print compartment cover, pressing down firmly on each side to

make sure it is completely closed.

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Installing the Toner Cartridge

Reset the toner counter by pressing the following keys:

FUNCTION

Display

Reset the drum counter by pressing the following keys:

Note: This setting is only necessary

•

after you have replaced the drum cartridge (not after replacing the toner cartridge).

Display

CLR TONER COUNT PRESS START KEY

START

FUNCTION

CLR DRUM COUNT PRESS START KEY

START

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Loading Printing Paper

You can load up to 200 sheets of A4 paper (max. 80 g/m2) in the paper tray.

Caution!

Do not use the blank side of paper that has already been printed on.

Pull out the paper tray extension.

Fan the paper, and then tap the edge against a flat surface to even the

stack.

1. Installation

Pull the paper release lever toward you.

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Loading Printing Paper

Insert the stack of paper firmly into the tray, print side up.

Make sure that the stack is not

•

higher than the marked line. Loading too much paper may cause paper jams and misfeeds.

If paper remains in the tray, take it

•

out and combine it into a single stack with the new paper before adding the new paper.

Important:

Be sure to load the paper so that printing takes place on the print side of the paper. Printing on the reverse side may result in poor print quality.

Make sure the stack of paper is aligned against the right paper guide,

and then gently move the left paper guide to the A4 position.

Push the paper release lever back down.

Note: If the paper does not feed

•

correctly, remove the entire stack from the tray and repeat the loading procedure from the beginning.

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Setting Up the Multifunction Interface

To enable the multifunction features of your fax, connect it to your computer and install the Multifunction software.

Connecting the parallel cable

Connect the fax machine to your computer with a parallel cable.

If you do not have already have a parallel cable, you can purchase

♦

one from your dealer or any computer store.

Make sure the cable is IEEE 1284-compliant. We recommend a

♦

shielded cable no longer than two meters.

1. Installation

Make sure your computer is turned off and the fax machine is unplugged.

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Setting Up the Multifunction Interface

Connect one end of the cable to the port on the Sharp Laser Multifunction

fax. Snap the clips on each side of the port onto the cable connector to secure it.

Connect the other end of the cable to the parallel port on the back of your

computer.

Note: There is normally no need to change the parallel port setting in your computer's setup (BIOS) program. However, if you find that the Sharp Laser Multifunction fax does not operate well when scanning or printing, you may need to change the setting. In this case select ECP, PS2, Bi-directional, or an equivalent parallel port mode.

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Setting Up the Multifunction Interface

Installing the Multifunction software

Minimum system requirements

Processor: Pentium 90 MHz or higher

1. Installation

Operating system:

Windows



95/98, Windows NT 4.0

(Service Pack 3 or later), English version

Physical RAM: Windows 95/98: 16 MB

Windows NT 4.0: 32 MB

Free hard-disk space: Windows 95/98: 30 MB

Windows NT 4.0: 35MB

Before installing the software, read the README.TXT file on the

♦

CD. It contains important last-minute information on installing and using the Multifunction system.

The Sharp Laser Multifunction software cannot be installed by

♦

Plug and Play. If the New Hardware Found box appears when you turn on your computer, click the Cancel button to exit the dialog box.

1. Insert the Sharp Laser Multifunction CD into your computer’s CD-

ROM drive.

2. If the Sharp Laser Multifunction Setup window appears, click Next

in the window and go to step 4. If the window doesn’t appear, click the Start button on the Windows taskbar and select the Run... command.

3. Type e:\setup in the Open text box, where e is the letter of your

CD-ROM drive, and then click OK.

4. Follow the instructions that appear on the screen.

5. When installation is completed, restart your computer.

all-fo2950a.book Page 28 Thursday, March 23, 2000 5:38 PM

Setting Up the Multifunction Interface

Online Operation Guide

Detailed instructions for using the Sharp Laser Multifunction software can be found in the Online Guide on the CD. To open the guide, follow these steps:

1. Insert the Sharp Laser Multifunction CD into your CD-ROM drive. (If

the Sharp Laser Multifunction Setup window appears, click Cancel and then Exit Setup to close the window.)

2. Click the Start button on the Windows taskbar, point to Programs,

and then point to Sharp Laser Multifunction. Click Online Guide.

all-fo2950a.book Page 29 Thursday, March 23, 2000 5:38 PM

Entering Your Name and Fax Number

1. Installation

Before you can begin using your fax machine, you must enter your name and fax (telephone) number. You also need to set the date and time.

3 key

54 6

87 9

Once you enter this information, it will automatically appear at the top of each fax page you send.

FUNCTION key

Press these keys:

The display will show:

ENTRY MODE PRESS * OR #

# key

START key

STOP key

FUNCTION

all-fo2950a.book Page 30 Thursday, March 23, 2000 5:38 PM

Entering Your Name and Fax Number

Press the # key twice. (Or the UP key twice.)

The display will show:

OWN NUMBER SET PRESS START KEY

Press the START key.

The display will show:

ENTER FAX #

Enter your fax number by pressing the number keys (max. of 20 digits).

• To insert a space between digits, press

the # key. To enter a “+”, press the * key.

• If you make a mistake, press the

SPEED DIAL key to backspace and clear the mistake.

Note: When scrolling through the settings, you can press the UP key in place of the # key, and the

DOWN key in place of the

START

(Example)

key.

1 1

Press the START key to enter the fax number in memory.

The display will show:

ENTER YOUR NAME

START

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Entering Your Name and Fax Number

Enter your name by pressing number keys for each letter as shown in the

chart below. Up to 24 characters can be entered.

Example: SHARP = 77777 444 22 7777 77

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

SPEAKER

T = U =

V =

W =

X =

Y =

Z =

♦ To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter. (The SPEAKER key moves the cursor forward, and the HOLD/ SEARCH key moves the cursor backward.)

1. Installation

♦ To clear a mistake, press the SPEED DIAL key. ♦ To change case, press the REDIAL key. ♦ To select one of the following symbols, press the # key or the * key

repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ] ^ _ ' { | }

Cursor: A dark square mark in the display that indicates where a number or letter will be entered.

all-fo2950a.book Page 32 Thursday, March 23, 2000 5:38 PM

Entering Your Name and Fax Number

Press the START key.

The display will show:

SECURITY SELECT 1=ON, 2=OFF

Press the STOP key to return to the date and time display.

START

STOP

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Setting the Date and Time

The date and time appear in the display and are printed at the top of every page you fax.

Set the date and time by pressing the keys on the operation panel as shown below.

* key

3 key

54 6

87 9

FUNCTION key

STOP keySTART key

1. Installation

Press these keys:

The display will show:

ENTRY MODE PRESS * OR #

Press these keys:

The display will show:

DATE & TIME SET PRESS START KEY

FUNCTION

all-fo2950a.book Page 34 Thursday, March 23, 2000 5:38 PM

Setting the Date and Time

Press the START key.

• The currently set date will appear in

the display.

Enter a two-digit number for the day (“01” to “31”).

START

• To correct a mistake, press the

SPEED DIAL key to move the cursor back to the mistake and then enter the correct number.

Enter a two-digit number for the month (“01” for January, “02” for

February, “12” for December, etc.).

Enter the year (four digits).

Enter a two-digit number for the hour (“00” to “23”) and a two-digit number

for the minute (“00” to “59”).

Example: the 5th

0 1

Example: January

0 0 0

Example: 2000

059

Example: 9:25

all-fo2950a.book Page 35 Thursday, March 23, 2000 5:38 PM

Setting the Date and Time

Press the START key to start the clock.

The display will show:

STORE JUNK FAX # 1=SET, 2=CLEAR

Press the STOP key to return to the date and time display.

START

1. Installation

STOP

all-fo2950a.book Page 36 Thursday, March 23, 2000 5:38 PM

Setting the Reception Mode

Your fax machine has four modes for receiving incoming calls and faxes:

TEL mode: This is the most convenient mode for receiving phone calls. You can also receive faxes; however, all calls must first be answered by picking up the fax's handset or an extension phone connected to the same line.

FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls and receive incoming faxes.

TEL/FAX mode: This mode is convenient for receiving both faxes and voice calls. When a call comes in, the fax will detect whether it is a voice call (including manually dialled fax transmissions), or an automatically dialled fax. If it is a voice call, the fax will make a special ringing sound to alert you to answer. If it is an automatically dialled fax transmission, reception will begin automatically.

A.M. mode: Use this mode only if you have connected an answering machine to the fax (see Chapter 6). Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine.

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Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display points to the desired mode.

RECEPTION MODE key

21 3

54 6

87 9

RECEPTION

MODE

TEL

01 FEB 10:30

M:00% STAND-BY

TEL

01 FEB 10:30

M:00% STAND-BY

FAX

A.M.

FAX

TEL

01 FEB 10:30

M:00% STAND-BY

01 FEB 10:30 M:00% STAND-BY

A.M.

FAX

TEL

A.M.

For more information on receiving faxes in TEL, TEL/FAX and FAX modes, see Chapter 3, Receiving Documents. For more information on using A.M. mode, see Chapter 6, Answering Machine Connection.

all-fo2950a.book Page 38 Thursday, March 23, 2000 5:38 PM

Setting the Reception Mode

Selecting the receiving unit

If you have connected the fax machine to a computer and installed the Multifunction software, you can choose whether to have incoming faxes received to the fax machine or the computer.

♦ The initial setting is FAX (reception to the fax machine).

Press these keys:

The display will show:

RECEIVE UNIT 1=FAX, 2=PC

FUNCTION

Press 1 (FAX) to select the fax machine, or 2 (PC) to select the

computer.

• The display briefly shows your

selection and then reverts to the date and time display.

If you selected reception to the computer and want the computer to

answer all calls automatically, set the reception mode of the fax machine to FAX.

• Make sure the Multifunction

Desktop software is running and Fax Receive is selected (a checkmark appears next to it) in the Fax menu of the Multifunction Desktop. (If not, the fax machine will receive faxes.)

RECEPTION

MODE

FAX PC

TEL

FAX

A.M.

all-fo2950a.book Page 39 Thursday, March 23, 2000 5:38 PM

Setting the Reception Mode

If you selected reception to the computer but also want to receive

voice calls, set the reception mode of the fax machine to TEL/FAX.

• The Multifunction Desktop will

receive a fax only if the sending machine issues a fax tone. (Make sure that Fax Receive is selected in the Fax menu of the Multifunction Desktop.) To receive a fax after picking up the handset, press the START key (in this case, the fax machine will receive the fax).

If you selected reception to the computer but also want to receive

voice messages in an answering machine connected to the fax machine as explained in Chapter 6, set the reception mode of the fax machine to A.M.

RECEPTION

MODE

RECEPTION

MODE

TEL

FAX

1. Installation

A.M.

all-fo2950a.book Page 40 Thursday, March 23, 2000 5:38 PM

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and DOWN keys.

Speaker

Press the SPEAKER key.

Press the UP or DOWN key.

Display:

29-JAN 01:44 SPEAKER : HIGH

54 6

87 9

DOWN

key

DOWN

key

SPEAKER

29-JAN 01:44 SPEAKER : MIDDLE

29-JAN 01:44 SPEAKER : LOW

all-fo2950a.book Page 41 Thursday, March 23, 2000 5:38 PM

Volume Adjustment

When the display shows the desired volume level, press the SPEAKER

key to turn off the speaker.

Ringer

Press the UP or DOWN key. (Make sure the SPEAKER key has not been

pressed.)

• The ringer will ring once at the

selected level, and then the date and time will reappear in the display.

Display:

29-JAN 01:44 RINGER : HIGH

29-JAN 01:44 RINGER : MIDDLE

DOWN

SPEAKER

1. Installation

29-JAN 01:44 RINGER : LOW

RINGER : OFF OK ? OK:PRESS START

If you selected RINGER : OFF OK?, press the START key.

START

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Volume Adjustment

Beep length

Your fax normally signals the end of transmission, reception, or copying with a 3-second beep. If desired, you can change the duration of the beep to 1 second or turn the beep off.

Press these keys:

The display will alternately show:

BEEP LENGTH 1=3 SEC, 2=1 SEC

BEEP LENGTH 3=NO BEEP

Press 1 for 3 seconds, 2 for 1 second, or 3 for no beep.

Press the STOP key to return to the date and time display.

FUNCTION

Example: No beep

STOP

all-fo2950a.book Page 43 Thursday, March 23, 2000 5:38 PM

2. Sending Documents

Transmittab le Documents

Size and weight

The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once.

Loading one page at a time:

Minimum size

148 mm

140 mm

Maximum size

216 mm

1.0 m

2. Sending

Documents

Minimum weight

52 g/m²

Loading several pages at once:

Minimum size

148 mm

140 mm

Minimum weight

52 g/m²

Maximum weight

Maximum size

Maximum weight

157 g/m²

216 mm

80 g/m²

297 mm

all-fo2950a.book Page 44 Thursday, March 23, 2000 5:38 PM

Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

5 mm

Letters in the shaded area will not be scanned.

4 mm

5 mm

4 mm

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue

ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, carbon backed, easily smudged, or have a slick coated surface should be photocopied, and the copy loaded in the feeder.

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Loading the Document

Up to 20 pages can be placed in the feeder at one time. The pages will automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 20 pages, place the additional

pages gently and carefully in the feeder just before the last page is scanned. Do not try to force them in, as this may cause doublefeeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the previous page is being scanned. Insert gently to prevent doublefeeding.

Adjust the document guides to the width of your document.

Loading the Document

2. Sending

Documents

Place the document face down and push it gently into the document

feeder. The top edge of the document should enter the machine first.

• The feeder will draw the leading

edge of the document into the machine. SEND READY will appear in the display.

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Loading the Document

Adjust the resolution and/or contrast settings (if desired) as explained in

the section Resolution and Contrast on the following pages, then dial the receiving machine as explained in

Sending a Fax by Normal Dialling

which appears later in this section.

Removing a document from the feeder

If you need to remove a document from the feeder, open the operation panel.

RESOLUTION

Important!

Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism.

Grasp the panel release and pull up to open the operation panel.

all-fo2950a.book Page 47 Thursday, March 23, 2000 5:38 PM

Remove the document.

Close the operation panel, making sure it clicks into place.

Loading the Document

2. Sending

Documents

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Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a document.

The default resolution setting is STANDARD and the default contrast setting is AUTO.

Note: The resolution and contrast settings are only effective for sending and copying a document. They are not effective for receiving a document.

You must adjust the settings each time you don’t want to use the default settings.

Resolution settings

STANDARD Use STANDARD for ordinary documents.

This setting gives you the fastest and most economical transmission.

FINE Use FINE for documents containing small

letters or fine drawings.

SUPER FINE Use SUPER FINE for documents containing

very small letters or very fine drawings.

HALF TONE Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64 shades of gray.

Contrast settings

AUTO Use AUTO for normal documents.

DARK Use DARK for faint documents.

all-fo2950a.book Page 49 Thursday, March 23, 2000 5:38 PM

Adjusting the Resolution and Contrast

Load the document(s).

• The document must be loaded

before the resolution and contrast can be adjusted.

Press the RESOLUTION key one or more times until the desired

resolution and contrast settings appear in the display.

29-JAN 01:44 STANDARD :AUTO

2. Sending

Documents

• The first time you scroll through

the list of resolution settings, the

29-JAN 01:44 FINE :AUTO

contrast setting AUTO will appear next to each resolution setting. The second time you move through the list, the contrast setting DARK will

29-JAN 01:44 SUPER FINE :AUTO

appear.

RESOLUTION

Note: In order to transmit in SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn’t, your machine will automatically step down to the next best available setting.

29-JAN 01:44 HALF TONE :AUTO

29-JAN 01:44 STANDARD :DARK

29-JAN 01:44 HALF TONE :DARK

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Adjusting the Resolution and Contrast

Changing the default resolution

If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below.

Press these keys:

The display will show:

FINE PRIORITY 1=YES, 2=NO

Press 1 (YES) to set the default resolution to FINE, or 2 (NO) to set it

to STANDARD.

FUNCTION

YES NO

Press the STOP key to return to the date and time display.

STOP

all-fo2950a.book Page 51 Thursday, March 23, 2000 5:38 PM

Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sending the fax. (If you pressed the SPEAKER key, you must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the

other fax machine is responding.

Load the document(s). (Note: If desired, you can load the document

after dialling in Step 3, below.)

Sending a Fax by Normal Dialling

2. Sending

Documents

• SEND READY appears in the

display.

• Set the resolution and/or contrast if

desired.

Pick up the handset or press the SPEAKER key. Listen for the dial

tone.

Dial the number of the receiving machine by pressing the number keys.

RESOLUTION

SPEAKER

532 2

(Example)

all-fo2950a.book Page 52 Thursday, March 23, 2000 5:38 PM

Sending a Fax by Normal Dialling

Wait for the connection. Depending on the setting of the receiving

machine, you will either hear a facsimile reception tone or the other person will answer.

• If the other party answers, ask them

to press their Start key (if you pressed the SPEAKER key, pick up the handset to speak with them). This causes the receiving machine to issue a reception tone.

When you hear the reception tone, press the START key. Replace the

handset if you used it.

Beep

START

• When transmission is completed,

the fax will beep once.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To send a document, press the START key when you hear the fax tone after the connection is established. Note that the speaker is automatically activated when you press the REDIAL key.

all-fo2950a.book Page 53 Thursday, March 23, 2000 5:38 PM

Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid Key, or by pressing the SPEED DIAL key and entering a two-digit number.

To use a Rapid Key or Speed Dial number, you must first program the full fax number in the Rapid Key or Speed Dial number. It is usually convenient to program your most frequently dialled numbers in Rapid Keys.

♦ 20 Rapid Keys and 100 Speed Dial numbers are available. ♦ You can also store an area code or access code in a Rapid Key or

Speed Dial number.

♦ You can use a Rapid Key or Speed Dial number to send a fax as an

E-mail attachment to an E-mail address. To program a Rapid Key or Speed Dial number for E-mail, see Chapter 5, Using the Multifunc- tion Control Panel, of your online operation guide.

SPEED DIAL key

21 3

54 6

87 9

2. Sending

Documents

Rapid Keys

Attach the Rapid Key labels above the Rapid Keys as shown here. When you store a number in a Rapid Key, write the name of the party on the label.

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Sending a Fax by Automatic Dialling

Storing fax and telephone numbers for Automatic Dialling

Press these keys:

The display will show:

FAX/TEL # MODE 1=SET,2=CLEAR

Press the 1 key to select SET.

FUNCTION

The display will show:

FAX/TEL # SET SPEED # OR RAPID

To store a number in a Rapid Key, press the desired Rapid Key.

To store a Speed Dial number, enter the desired 2-digit number (from 00 to 99) by pressing the number keys.

Enter the fax or voice number by pressing the number keys.

• To clear a mistake, press the

SPEED DIAL key.

♦ If a pause is required between any of the digits to access a special

service or an outside line, press the REDIAL key. The pause will appear as a hyphen. Several pauses can be entered in a row.

0 1

32 2

Example: Rapid Key 01

Example: Speed Dial 01

(Example)

all-fo2950a.book Page 55 Thursday, March 23, 2000 5:38 PM

Sending a Fax by Automatic Dialling

Press the START key.

Enter the name of the party by pressing the number keys as shown

below. (If you don’t want to enter a name, go directly to Step 7.)

START

2. Sending

Documents

SPACE =

A = B =

C =

D =

E =

F =

G =

H =

I =

Example: SHARP = 77777 444 22 7777 77

J =

K =

L =

M =

N =

O =

P =

Q = R =

S =

T =

U =

V =

W =

X =

Y =

Z =

SPEAKER

♦ To clear a mistake, press the SPEED DIAL key. ♦ To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter.

♦ To select one of the following symbols, press the # key or the * key

repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ] ^ _ ' { | }

Press the START key.

START

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Sending a Fax by Automatic Dialling

Press 1 if the number programmed is an area code or access code to be used

for Chain Dialling (see Chain Dialling for area and access codes below). Press 2 (or START) if the number is a regular fax or voice number.

Return to Step 3 to store another number, or press the STOP key to

return to the date and time display.

Chain Dialling for are a and access codes

You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure. In Step 8, press 1 to set the number as a Chain Dialling number.

ON OFF

Step 3 or

STOP

After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialling, the fax machine will wait for you to dial the remainder of the number (you can dial the remainder of the number by pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed Dial number, or by pressing numeric keys). Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialled at one time by

Chain Dialling is 50.

Clearing auto-dial numbers

Press these keys:

FUNCTION

The display will show:

FAX/TEL # MODE 1=SET,2=CLEAR

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Sending a Fax by Automatic Dialling

Press 2 to select CLEAR.

Press the Rapid Key or enter the Speed Dial number (press the number

keys) that you want to clear.

Press the START key.

Return to Step 3 to clear another number, or press the STOP key to

return to the date and time display.

0 1

Step 3 or

Example: Speed Dial 01

START

STOP

2. Sending

Documents

Note: You cannot clear a number if it is used in a timer operation or is included in a Group Key. First clear the number from the operation or group, then clear the Rapid Key or Speed Dial number. To check where the number is used, print out the Group List or the Timer List as explained in Chapter 8.

Making changes

To make changes in a number previously stored, repeat the programming procedure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 3, and then change the number and/or name when they appear in the display in Steps 4 and 6.

Note: The fax machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off. Battery power is consumed primarily when the power is off. With the power kept continuously off, the life of the battery is about 5 years. If the battery dies, have your dealer or retailer replace it. Do not try to replace it yourself.

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Sending a Fax by Automatic Dialling

Dual Access

The fax machine features full dual access, which means that you can load a document and dial by automatic dialling even when the fax machine is occupied with another operation. After you dial, your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for transmission, the documents will be transmitted in the order in which they were scanned.

♦ The fax machine can hold approximately 130 pages of average

content in memory. Less pages can be held if any pages are scanned using fine or halftone resolution.

♦ The maximum number of transmission jobs that can be held at once

is 30.

♦ The amount of memory currently occupied appears as a percentage

(M:00%) in the display.

If the memory becomes full...

If the memory becomes full while a document is being scanned, MEMORY FULL will appear in the display. Press the START key or the STOP key as follows:

♦ Press the START key if you want to transmit the pages which have

been stored up to that point in memory. The remaining pages will be ejected from the feeder. After transmission, the memory will be cleared and you can transmit the remaining pages. You will also need to transmit the page which was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

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Sending a Fax by Automatic Dialling

If you do not press the START key or the STOP key within one minute, the transmission will be cancelled and the pages already scanned cleared from memory. You will need to retransmit all pages of the document.

Rapid Key Dialling

If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key.

Load the document(s).

• SEND READY appears in the

display.

2. Sending

Documents

• Set the resolution and/or contrast if

desired.

Press the appropriate Rapid Key.

• The document is automatically

transmitted once the connection is established.

RESOLUTION

(Example)

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Sending a Fax by Automatic Dialling

Speed Dialling

If the number you want to dial has been programmed in a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number.

Load the document(s).

• SEND READY appears in the

display.

• Set the resolution and/or contrast if

desired.

RESOLUTION

Press the SPEED DIAL key and then enter the Speed Dial number by

pressing the numeric keys.

• To enter numbers 1 through 9, first

enter 0 and then the number.

Check the display. If the name or number shown is correct, press the

START key. (If not, press the STOP key and then repeat Step 2.)

SPEED

DIAL

0 9

(Example)

START

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Sending a Fax by Automatic Dialling

Direct Keypad Dialling

You can also enter a full number with the number keys and then press the START key to begin dialling. You can use this method to dial a full number when you don’t need to speak to the other party before faxing.

Load the document(s). (Note: If desired, you can load the document

after dialling in Step 2, below.)

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

RESOLUTION

2. Sending

Documents

Enter the number of the receiving machine by pressing the numeric

keys.

• If a pause is required between any

of the digits to access a special service or an outside line, press the REDIAL key (two seconds per pause). The pause will appear as a hyphen. Several pauses can be entered in a row.

Check the display. If the number of the receiving machine shown is

correct, press the START key.

• If it is not correct, press the STOP

key to backspace and clear one digit at a time, and then re-enter the correct digit(s).

32 2

(Example)

START

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Sending a Fax by Automatic Dialling

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number or E-mail recipient, you can search for the number by following the steps below. Once you have found the number, you can dial and transmit the loaded document by simply pressing the START key. (Note: To search for an E-mail recipient, your fax must be connected to your computer.)

Load the document(s).

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

RESOLUTION

desired.

Press the HOLD/SEARCH key.

Press 1 to search for an auto-dial number, or 2 to search for an E-mail

recipient.

Enter the first letter of the stored name by pressing the appropriate

number key (the key below the marked letter) one or more times until the letter appears in the display. If the

AUTO-DIAL E-MAIL

HOLD/

ABC21DEF

JKL

GHI MNO

TUV

PQRS WXYZ

name begins with a special character or number, press 1 (only for auto-dial numbers).

♦ If you don’t remember the first letter, go to Step 5 (you will scroll

through the list from the beginning).

♦ If a name wasn’t stored (for an auto-dial number), press 0. This will

cause numbers, not names, to appear when you scroll.

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Sending a Fax by Automatic Dialling

Press the # key or the * key to scroll through the names (numbers if you

pressed 0). Stop when the desired name appears in the display.

• If no names have been stored that

begin with the entered letter, you will scroll from the next name, in alphabetical order, in the list. If no names/numbers have been stored at all, NO DATA will appear.

Press the START key.

START

• The document is transmitted.

Automatic redi alling

If you use automatic dialling (including Direct Keypad Dialling) and the line is busy, the fax machine will automatically redial the number. The fax machine will make up to two redialling attempts at an interval of five minutes.

2. Sending

Documents

♦ To stop automatic dialling, cancel the job as explained in the

following section, Checking and cancelling transmission jobs.

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Sending a Fax by Automatic Dialling

Checking and cancelling transmissi on jobs

To display information on currently set transmission (and polling) jobs, follow the steps below. You can also cancel a job with this procedure.

Press these keys.

• The display will show ACTION

STATUS and the number of transmission jobs, and then information on the first job.

Press the UP key or the DOWN key to scroll through the list of jobs.

(Note: You can also scroll with the * or # key.)

• The display will show the 2-digit

memory number assigned to the transmission, the time the transmission was set, and status of the job alternating with the name (or number) of the receiving party.

DOWN

FUNCTION

• To cancel a job, press the START

key twice while the job appears in the display.

When you have finished viewing the list, press the STOP key to return to

the date and time display.

STOP

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Sending a Fax by Automatic Dialling

Error Correction Mode

The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine also has ECM.

2. Sending

Documents

Press these keys:

The display will show:

ECM MODE 1=YES, 2=NO

Press 1 to turn on ECM or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

YES NO

STOP

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Sending a Fax by Automatic Dialling

Quick Online

When you transmit a document, the fax machine normally dials the receiving party and begins transmitting while scanning is still in progress. This function is called Quick Online. If desired, you can turn off Quick Online and have the fax machine wait until all pages have been scanned before dialling.

Press these keys:

The display will show:

QUICK ON-LINE 1=YES, 2=NO

FUNCTION

Press 1 to turn on Quick Online or 2 to turn it off.

Press the STOP key to return to the date and time display.

YES NO

STOP

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3. Receiving Documents

Using TEL/FAX Mode

To select TEL/FAX mode, press the

MODE

in the display points to TEL and FAX.

RECEPTION

MODE

RECEPTION

key until the arrow

FAX

TEL

A.M.

3. Receiving

Documents

When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings. After answering, your fax monitors the line for about five seconds to see if a fax tone is being sent.

♦ If your fax machine detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of the incoming document.

♦ If your fax machine doesn’t detect a fax tone (this means that the

call is a voice call or manually dialled fax), it will make a ringing sound (called pseudo ringing) for 15 seconds to alert you to answer. If you don’t answer within this time, your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire.

Note: Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing. An extension phone connected to the same line will not ring after the connection has been established.

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Using TEL/FAX Mode

Pseudo Ring Duration for Tel/Fax Mode

If desired, you can change the duration of pseudo ringing in Tel/Fax mode.

Press these keys:

The display will show:

PSEUDO RING DUR. 1=15SECONDS

PSEUDO RING DUR. 2=30SECONDS

FUNCTION

Press 1 for 15 seconds, or 2 for 30 seconds.

Press the STOP key to return to the date and time display.

15 30

STOP

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Using FAX Mode

To select FAX mode, press the

MODE

in the display points to FAX .

RECEPTION

MODE

Using FAX Mode

RECEPTION

key until the arrow

FAX

TEL

A.M.

3. Receiving

Documents

When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.

2 rings Fax reception

♦ If you pick up the handset before the machine answers, you can talk

to the other party and/or receive a document as explained in Using TEL mode.

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Using FAX Mode

Changing the number of rings

If desired, you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL/FAX modes. Any number from 2 to 4 can be selected.

Press these keys:

The display will show:

NUMBER OF RINGS ENTER (2-4) (2)

Enter the desired number of rings (any number from 2 to 4).

FUNCTION

The display will briefly show your selection, and then:

4 RING TEL ANS. 1=YES,2=NO

Press the STOP key to return to the date and time display.

Received document tray

Note: The received document outlet has a maximum capacity of 100 sheets. To prevent the outlet from becoming obstructed, which will in turn cause paper jams, be sure to frequently remove received documents and copies. Do not allow a large number of documents to accumulate in

the tray.

Example: 3 rings

STOP

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Using A.M. Mode

To select A.M. mode, press the

MODE

in the display points to A.M.

key until the arrow

Using A.M. Mode

RECEPTION

MODE

TEL

FAX

A.M.

In A.M. mode, your fax will automatically receive voice and fax messages if you have connected an answering machine to the fax machine. See Chapter 6 for more details.

3. Receiving

Documents

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Using TEL Reception Mode

To select TEL mode, press the

MODE

in the display points to TEL.

RECEPTION

key until the arrow

RECEPTION

MODE

TEL

FAX

When the reception mode is set to TEL, you must answer all calls by picking up the fax machine’s handset or an extension phone connected to the same line.

Answering with the fax’s handset

When the fax machine rings, pick up the handset.

If you hear a fax tone, wait until the display shows RECEIVING and then

replace the handset.

Beep

RECEIVING

A.M.

If you have set the Fax Signal

Note:

Receive setting to NO, press the key to begin reception.

START

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If the other party first speaks with you and then wants to send a fax, press the

START key after speaking. (Press your START key before the sender presses their Start key.)

• When RECEIVING appears in the

display, hang up.

START

RECEIVING

Answering with an extension phone

Using TEL Reception Mode

3. Receiving

Documents

Answer the extension phone when it rings.

If you hear a soft fax tone, wait until your fax responds (the extension

phone will go dead), then hang up.

Beep

Phone goes dead

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Using TEL Reception Mode

If the fax doesn't respond, or if the other party first talks to you and then

wants to send a fax, press 5, *, and * on the extension phone (only on a tone dial phone). This signals the fax to begin reception. Hang up.

Comments:

♦ Your fax will not accept the signal to begin reception (5**) if a

document is loaded in its feeder.

♦ If you have set the Fax Signal Receive setting to NO, press 5, *,

and * on the extension phone to begin reception.

♦ In New Zealand, not all standard telephones and answering

machines will respond to incoming ringing when connected to the socket of the equipment.

Changing the number for remote fax activation

If desired, you can use a number other than 5 to activate fax reception from an extension telephone. You can select any number from 0 to 9.

Press these keys:

FUNCTION

The display will show:

TEL/FAX REMOTE # ENTER (0-9) (5)

Enter a number from 0 to 9.

(Example)

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Using TEL Reception Mode

Press the STOP key to return to the date and time display.

Turning off detection of the Tel/Fax Remote Number

If you don't intend to ever activate fax reception from an extension phone, you can turn off detection of the above TEL/FAX REMOTE NUMBER. This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL/FAX REMOTE NUMBER while you are talking on an extension phone.

STOP

3. Receiving

Documents

Press these keys:

The display will show:

REMOTE RECEPTION 1=YES, 2=NO

Press 1 to turn on detection of the TEL/FAX REMOTE NUMBER, or 2

to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

YES NO

STOP

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Using TEL Reception Mode

Fax Signal Receive

Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone. If you use a computer fax modem to send documents on the same line, you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem. Follow the steps below to change the setting.

Press these keys:

The display will show:

FAX SIGNAL RX 1=YES, 2=NO

Press 1 to turn on the function, or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

YES NO

STOP

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Reception Ratio

The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

♦ If a document is too long to fit on the printing paper, the remainder

will be printed on a second page. In this case, the cut-off point may occur in the middle of a line.

Using TEL Reception Mode

♦ Automatic reduction may not be possible if the received document

is too large, contains too many fine graphics or images, or is sent at high resolution. In this case, the remainder of the document will be printed on a second page.

Press these keys:

FUNCTION

The display will show:

RECEPTION RATIO 1=AUTO, 2=100%

Press 1 to turn on automatic reduction, or 2 to turn it off.

Press the STOP key to return to the date and time display.

AUTO 100%

STOP

3. Receiving

Documents

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Using TEL Reception Mode

Auto answer on 4 rings in TEL mode

If desired, you can have the fax automatically answer calls and begin fax reception after four rings in TEL mode. To turn on this function, press the keys as follows:

Press these keys:

The display will show:

4 RING TEL ANS. 1=YES, 2=NO

Press 1 to turn on the function, or 2 to turn it off.

FUNCTION

YES NO

Press the STOP key to return to the date and time display.

STOP

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Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs out of paper, the toner cartridge needs replacement, or the paper jams, incoming faxes will be received to memory.

When you have received a document in memory, CAN’T PRINT DATA will appear in the display, alternating with a message indicating the problem. When you correct the problem, the stored documents will automatically print out.

If you received documents in memory because the fax ran out of paper, be sure to add paper which is the same size as the paper previously used. If not, the document print-out size may not match the size of the printing paper.

Caution!

Substitute Reception to Memory

3. Receiving

Documents

♦ When documents are stored in memory, do not turn the power off.

This will erase all of the contents.

♦ If documents received in memory are lost due to a power failure or

other interruption in the power supply, a CLEAR REPORT will be printed out when the power is restored. This gives information about the receptions lost, including the fax numbers of the transmitting machines if they are available.

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4. Making Copies

Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier.

Load the document(s) face down. (Maximum of 20 pages.)

• SEND READY appears in the

display.

If desired, select one or more of the following optional copy settings:

• SORT COPY:

If you are making multiple copies of more than one original and want the copies sorted, press the FUNCTION key and 6, and then enter the number of copies per original. (If the number of copies is less than ten, enter a “0” before the number.)

Originals

Sorted

Not sorted

• MULTIPLE COPIES

(Not sorted):

If you want to make multiple copies of the original (or each original), enter the number of copies per original.

FUNCTION

Example:

3 copies per original

Example of sorted/not-sorted copies (three

each) of three

originals

Example: Nine copies per original

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• REDUCE/ENLARGE:

If you want to reduce or enlarge the copy, press the REDUCTION/ ENLARGEMENT key until the desired percentage appears in the display (you can also scroll through the percentages with the UP and DOWN keys). The selections are as follows: 100% (no reduction/enlargement) AUTO (auto reduction to fit the size of the printing paper.) 94% 88% 73% 50% 200% 150% 125%

Making Copies

REDUCTION/

ENLARGEMENT

4. Making

Copies

Note: The enlargement/reduction setting is effective for one time only.

• RESOLUTION:

RESOLUTION

If desired, set the resolution and/or contrast.

Press the COPY/HELP key.

COPY/HELP

• Copying begins.

Note:

If you place a large number of originals in the feeder, the memory may become full before all of them can be scanned (MEMORY IS FULL will appear in the display). If this happens, press the START key to copy the originals which have been scanned, and then repeat the copy procedure for the remaining originals, including the original which was being scanned when the memory became full.

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Making Copies

Copy Cut-off

When making a copy of a document that is longer than the printing paper, use the copy cut-off setting to select whether the remaining part of the document will be cut off or printed on a second page. The initial setting is YES (cut off the remainder). To change the setting, follow the steps below.

Press these keys:

The display will show:

COPY CUT-OFF 1=YES, 2=NO

FUNCTION

Press 1 to set copy cut-off to YES (the remaining part of the document will

not be printed), or 2 to set copy cutoff to NO (the remaining part will be printed on a second page).

The display briefly shows your selection, and then:

FINE PRIORITY 1=YES, 2=NO

Press the STOP key to return to the date and time display.

YES NO

STOP

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5. Making Telephone Calls

Your fax machine can be used like a regular telephone to make and receive voice calls.

♦ To make or receive a voice call, the power must be on.

Pick up the handset or press the SPEAKER key. Listen for the dial

tone.

Dial the number using one of the following methods:

SPEAKER

• Normal Dialling: Enter the full

telephone number with the numeric keys.

• Rapid Key Dialling: Press the

appropriate Rapid Key.

• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit

Speed Dial number with the numeric keys.

Speak with the other party when they answer.

• If you pressed the SPEAKER key,

pick up the handset to talk.

Example: Press Rapid Key 01

5. Making Phone Calls

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Making Telephone Calls

Comments:

♦ While the handset of the fax is lifted (off hook), an extension phone

connected directly to the fax cannot be used to speak with the other party.

♦ The fax may interrupt a voice call received on an extension phone if

the reception mode is set to A.M. and there is a period of silence during the conversation. If you are on a touch-tone phone, you can prevent this by pressing any three keys on the phone immediately after you answer. (Note: Do not enter the code to activate fax reception: 5, *, *.)

Searching for an auto-dial number

You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in

Searching for an auto-dial number in Sending a Fax by Automatic Dialling in Chapter 2, then pick up the handset or press the

SPEAKER key. The number will be dialled automatically (do not press the START key).

Redial

The last number dialled can be redialled by pressing the REDIAL key (it is not necessary to pick up the handset or press the SPEAKER key). When the other party answers, pick up the handset to talk.

Hold

You can put the other party on hold during a conversation by pressing the HOLD/SEARCH key. When this is done, they cannot hear you. You can put the handset back in the cradle without breaking the connection. When you are ready to speak with them again, pick up the handset. If you did not put the handset back in the cradle, press the HOLD/SEARCH key again to resume conversation.

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6. Answering Machine Connection

Connecting an Answering Machine

If desired, you can connect an answering machine to your fax machine's TEL. SET socket. This will allow you to receive both voice messages and faxes when you are out.

Remove the seal covering the TEL. SET socket.

Connect the answering machine's telephone line socket to the TEL.

SET socket.

• If desired, you can connect an

extension phone to your answering machine's extension phone socket.

Make sure the

TEL. LINE

socket is connected to the wall socket.

Machine

6. Answering

To answering machine's telephone line socket.

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Connecting an Answering Machine

Note: When FaxAbility or Fax Duet (distinctive ring) is used, the answering machine may be connected to any extension of the same line.

Important: In New Zealand, not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment.

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

“Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling.”

♦ It is advisable to keep the length of the message under 10 seconds.

If it is too long, you may have difficulty receiving faxes sent by automatic dialling.

♦ If your outgoing message must be longer than 10 seconds, leave a

pause of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialling is used.

Activating the answering machine connection

Before you go out, activate the answering machine connection as follows:

Set the reception mode to A.M.

RECEPTION

MODE

TEL

FAX

A.M.

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Set your answering machine to auto answer.

♦ Your answering machine must be set to answer on a maximum of

two rings. If not, you may not be able to receive faxes sent by automatic dialling.

♦ If your answering machine has a toll saver function, make sure that

it will answer by the fourth ring.

Note:

If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see Chapter 3, Receiving Documents). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated.

Connecting an Answering Machine

How the connection operates

While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.

When you return and turn off your answering machine, be sure to change the reception mode back to FAX/TEL, FAX, or TEL!

Machine

6. Answering

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Optional A.M. Mode Settings

If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls.

Quiet Detect Time

The fax machine is set to take over the line and begin reception if it detects 4 seconds of silence after the answering machine answers. If needed, you can change this setting to any number of seconds from 1 to 10.

♦ We recommend that you do not set Quiet Detect Time under 3

seconds.

♦ If the fax machine is interrupting callers before they can leave a

message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence.

Note:

Quiet Detect Time can be turned off by entering “00” for the time. Note, however, that the fax machine may not be able to receive manually-sent faxes from some older fax machines.

Press these keys:

FUNCTION

The display will show:

QUIET DETECT TM. ENTER (00-10) 04

Enter a number from 01 to 10, or enter 00 to turn off the function.

(Example)

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Press the STOP key to return to the date and time display.

Fax when Answering machi ne Fails

When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

This function has been turned off at the factory. If you want to turn it on, follow the steps below:

Optional A.M. Mode Settings

STOP

Note:

When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages.

Press these keys:

The display will show:

FAX R X AN S . FAIL S 1=YES, 2=NO

Press 1 to turn on the function, or 2 to turn it off.

Press the STOP key to return to the date and time display.

FUNCTION

YES NO

STOP

Machine

6. Answering

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7. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to as many as 30 different locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

Load the document (s).

• SEND READY will appear in the

display.

Press the BROADCAST key.

The display will show:

BROADCAST MODE SPEED # OR RAPID

Dial the receiving machines using one or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys.

0 1

BROADCAST

(Example)

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Press the START key.

The display will show:

SET RESOLUTION PRESS RESO. KEY

Broadcasting

START

• If desired, adjust the resolution and/

or contrast.

Press the START key. Transmission begins.

• A Transaction Report is

automatically printed out after Broadcasting is completed. Check the “Note” column of the report to see if any of the locations are marked “Busy” or have a communication error code. If so, send the document to those locations again.

RESOLUTION

START

Functions

7. Special

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Broadcasting

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been programmed into one Group Key (see Storing numbers in Group Keys which follows), you can perform the broadcasting operation using the following simplified procedure:

Load the document(s).

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast

RESOLUTION

Press the appropriate Group Key. Transmission will begin.

19/G318/G217/G1

(Example)

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Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.

Rapid Keys 17/G1 through 20/G4 can be used as Group Keys. Note that one key cannot be simultaneously programmed as both a Group Key and a Rapid Key.

♦ Up to 30 numbers can be stored in one Group Key. ♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialling) can be stored in a Group Key. Full numbers cannot be stored.

Broadcasting

Press these keys.

The display will show:

GROUP ENTRY MODE 1=SET, 2=CLEAR

Press 1 (SET) to program a Group Key, or 2 (CLEAR) to clear a Group

Key.

To program a Group Key, press the key you want to program (one of

Rapid Keys 17/G1 to 20/G4).

To clear a Group Key, press the key you want to clear and go to Step 5.

FUNCTION

SET CLEAR

19/G318/G217/G1

(Example)

Functions

7. Special

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Broadcasting

Enter fax numbers using one or both of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys.

Press the START key.

Return to Step 3 to program another Group Key, or press the STOP key

repeatedly until you return to the date and time display.

0 1

Step 3 or

(Example)

START

STOP

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Distinctive Ring (Requires Subscription to Service)

If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern. In the case of a fax transmission, your fax machine will automatically answer the call and receive the fax.

The distinctive ring function is used with the reception mode set to FAX. When your fax number is dialled, your fax machine will signal the call with a special ringing sound, then answer automatically and begin reception after the number of rings set with the Number of Rings setting (the initial setting is 2 rings—refer to Using Fax Mode in Chapter 3).

Distinctive Ring

The initial setting for distinctive ring is NO. If set to YES, both Australian (Fax Duet) and New Zealand (FaxAbility) distinctive ring are supported.

Important:

♦ The distinctive ring function can only be used if you subscribe to a

distinctive ring service from your telephone company. Do not turn on distinctive ring if you are on a normal line, as the fax machine will not operate properly.

♦ If you turn on distinctive ring, the fax will not operate in TEL/FAX

reception mode.

Press these keys:

The display will show:

OPTION SETTING PRESS * OR #

FUNCTION

7. Special

Functions

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Distinctive Ring

Press the # key 11 times.

The display will show:

DISTINCTIVE RING 1=YES, 2=NO

Press 1 (YES) to turn on distinctive ring, or 2 (NO) to turn it off.

The display will briefly show your selection, and then:

FAX SIGNAL RX 1=YES, 2=NO

YES NO

Press the STOP key to return to the date and time display.

Set the reception mode to FAX.

RECEPTION

MODE

STOP

TEL

FAX

A.M.

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Cover Sheet

You can have the fax generate a cover sheet and send it as the last page of each of your fax transmissions.

Cover Sheet

You can select a message.

For the recipient's name to appear, you must dial using a Speed Dial or Rapid Key number with the name programmed.

Your name and number must be programmed as explained in Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the cover sheet function is turned on, cover sheets will be included with all transmissions until you turn it off.

Press these keys:

FUNCTION

The display will show:

COVER SHEET 1=YES, 2=NO

Functions

7. Special

all-fo2950a.book Page 98 Thursday, March 23, 2000 5:38 PM

Cover Sheet

Press 1 (YES) to turn on the cover sheet function, or 2 (NO) to turn it

off.

The display will briefly show your selection, and then:

AUTO PRINT OUT 1=YES, 2=NO

Press the STOP key to return to the date and time display.

Selecting a header message (optional)

YES NO

STOP

When the cover sheet function is turned on, you can also select a message which will appear as a header at the top of the cover sheet. Note that the message selection is only effective for one transmission.

Load the document(s).

• The document must be loaded

before a message can be selected.

• The cover sheet function must be

turned on.

Press these keys:

The display will show:

COVER SHEET HEAD 1=URGENT

The message selections alternately appear here.

FUNCTION

Sharp FO-2950 Operation Manual

Specifications and Main Features

Frequently Asked Questions

User Manual