Sharp FO2950 User Manual

all-fo2950mh.book Page 94 Monday, April 10, 2000 2:04 PM

7. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to
as many as 30 different locations with just one operation. First load
the document, then enter the numbers of the receiving machines. The
document will be automatically transmitted to each location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

1

Load the document (s).

• SEND READY will appear in the

display.

2

Press the BROADCAST key.

The display will show:

BROADCAST MODE
SPEED # OR RAPID

3

Dial the receiving machines using one
or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys.

94

01

0 1

BROADCAST

03

02

2

(Example)

3

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4

Press the START key.

The display will show:

ENTER RESOLUTION
PRESS RESO. KEY

Broadcasting

START

• If desired, adjust the resolution and/

or contrast.

5

Press the START key. Transmission
begins.

• A Transaction Report is

automatically printed out after
Broadcasting is completed. Check
the “Note” column of the report to
see if any of the locations are
marked “Busy” or have a
communication error code. If so,
send the document to those
locations again.

RESOLUTION

START

95

Functions

7. Special

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Broadcasting

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been
programmed into one Group Key (see Storing numbers in Group Keys
which follows), you can perform the broadcasting operation using the
following simplified procedure:

1

Load the document(s).

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast

.

RESOLUTION

2

Press the appropriate Group Key.
Transmission will begin.

96

19/G318/G217/G1

(Example)

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Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply
pressing the appropriate Group Key once. To store a group of numbers
in a Group Key, follow the steps below.

Rapid Keys 17/G1 through 20/G4 can be used as Group Keys. Note
that one key cannot be simultaneously programmed as both a Group
Key and a Rapid Key.

♦ Up to 30 numbers can be stored in one Group Key.
♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialling) can be stored in a Group Key. Full numbers
cannot be stored.

Broadcasting

1

Press these keys.

The display will show:

GROUP ENTRY MODE
1=SET, 2=CLEAR

2

Press 1 (SET) to program a Group
Key, or 2 (CLEAR) to clear a Group

Key.

3

To program a Group Key, press the
key you want to program (one of

Rapid Keys 17/G1 to 20/G4).

To clear a Group Key, press the key
you want to clear and go to Step 5.

FUNCTION

7

SET CLEAR

or

1

2

19/G318/G217/G1

(Example)

Functions

7. Special

97

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Broadcasting

4

Enter fax numbers using one or both
of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys.

5

Press the START key.

6

Return to Step 3 to program another
Group Key, or press the STOP key

repeatedly until you return to the date
and time display.

01

0 1

Step 3 or

03

02

2

4

(Example)

START

STOP

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Cover Sheet

You can have the fax generate a cover sheet and send it as the last page
of each of your fax transmissions.

Cover Sheet

You can select
a message.

For the recipient's
name to appear,
you must dial using
a Speed Dial or
Rapid Key number
with the name
programmed.

Your name and
number must be
programmed as
explained in
Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the
cover sheet function is turned on, cover sheets will be included with
all transmissions until you turn it off.

1

Press these keys:

FUNCTION

4

The display will show:

COVER SHEET MODE
1=YES, 2=NO

99

Functions

7. Special

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Cover Sheet

2

Press 1 (YES) to turn on the cover
sheet function, or 2 (NO) to turn it off.

The display will briefly show your
selection, and then:

AUTO PRINT OUT
1=YES, 2=NO

3

Press the STOP key to return to the
date and time display.

Selecting a header message (optional)

YES NO

or

1

2

STOP

When the cover sheet function is turned on, you can also select a
message which will appear as a header at the top of the cover sheet.
Note that the message selection is only effective for one transmission.

1

Load the document(s).

• The document must be loaded

before a message can be selected.

• The cover sheet function must be

turned on.

2

Press these keys:

The display will show:

COVER SHEET HEAD
1=URGENT

The message selections
alternately appear here.

100

FUNCTION

5

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3

Select a message by entering a
number from 1 to 4:

Cover Sheet

1

1: URGENT
2: IMPORTANT
3: CONFIDENTIAL
4: PLS. DISTRIBUTE

4

Dial the receiving machine and
transmit the document.

Note:

To cancel a header message selection, press the STOP key or remove the
document from the feeder.

(Example)

101

Functions

7. Special

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Batch Page Numbering

Batch Page Num berin g

You can change the page numbering of the fax from simple
numbering (“P.01”, “P.02”, etc.) to batch numbering, which means
that a slash and the total number of pages are added after each page
number (for example, “P. 01/05”, “P.02/05”, etc.). This allows the
recipient to check for missing pages.

1

Load the document(s).

• The document must be loaded

before batch page numbering can
be set.

2

Press these keys:

The display will show:

PAGE COUNTER SET
ENTER # (01-99)

3

Enter the total number of pages (“01”
to “99”) by pressing the number keys.

(If the number is less than 10, enter a
“0” before the number.)

• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted
automatically).

102

FUNCTION

0

Example:
Eight pages

8

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4

Dial the receiving machine and
transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

from the feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT
ERROR will appear in the display. PAGE E. will also appear in the
NOTE column of the Transaction Report if it has been set to print
out.

Batch Page Numbering

103

Functions

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Blocking Reception of Unwanted Faxes

Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes
from parties which you specify. This saves paper by not printing out
unwanted “junk” faxes.

To use this function, follow the steps below to turn it on, and then
enter the fax numbers from which you do not want to receive faxes as
indicated in the procedure that follows.

1

Press these keys:

FUNCTION

4

The display will show:

JUNK FAX # CHECK
1=YES, 2=NO

2

Press 1 to turn on the Anti Junk
function, or 2 to turn it off.

3

Press the STOP key to return to the
date and time display.

Entering Anti Junk numbers

Enter (or clear) a number in the Anti Junk List as shown below. Up to
five numbers can be entered.

♦ To clear a number from the Anti Junk Number List, you need to

know the 1-digit number which identifies it. If you have forgotten
this number, print out the Anti Junk Number List as explained in
Chapter 8.

104

YES NO

or

1

STOP

2

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Blocking Reception of Unwanted Faxes

1

Press these keys:

The display will show:

JUNK FAX # MODE
1=SET, 2=CLEAR

2

Press 1 to enter a number in the Anti
Junk Number List, or 2 to clear a

number from the list.

3

Entering: Enter a 1-digit number
from 1 to 5 with the numeric keys.

This number identifies the fax
number that you will enter in the next
step.

FUNCTION

SET CLEAR

or

1

1

3

2

(Example)

Clearing: Enter the 1-digit number
that identifies the fax number you
want to clear, and go to Step 5.

4

Enter the fax number.

5

Press the START key.

6

Return to Step 3 to enter (or clear)
another fax number, or press the

STOP key to return to the date and
time display.

5322

4

START

Step 3 or

6

(Example)

STOP

7

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Functions

7. Special

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Polling (Requesting a Fax Transmission)

P o lling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a
document to your machine without operator assistance. In other
words, the receiving fax machine, not the transmitting fax machine,
initiates the transmission. You can use your fax machine to both poll
and be polled by others.

To use the polling function, you must first set Rapid Key 16/POLL for
use as a polling key.

1

Press these keys:

FUNCTION

4

The display will show:

POLLING
1=YES, 2=NO

2

Press 1 to turn on the function, or 2 to
turn it off.

3

Press the STOP key to return to the
date and time display.

Note: When Rapid Key 16/POLL is set as a polling key, it cannot be used
for Rapid Key dialling.

YES NO

or

1

2

STOP

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Polling (Requesting a Fax Transmission)

Requesting transmission

1

Dial the fax machine you want to poll
using one of the following methods:

• Pick up the handset (or press the

SPEAKER key) and dial the full
number. Wait for the fax
answerback tone.

• Pick up the handset (or press the

SPEAKER key) and press a Rapid
Dial Key. Wait for the fax
answerback tone.

• Press the SPEED DIAL key and

enter a 2-digit Speed Dial number.

• Enter the full number using the

numeric keys.

2

Press Rapid Key 16/POLL.

• If you used the handset, replace it

when POLLING appears in the
display. Reception will begin.

ABC21DEF

JKL

GHI MNO

54

TUV

PQRS WXYZ

87

(Example)

16/POLL151413

3
6
9

107

7 Special

Functions

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Polling (Requesting a Fax Transmission)

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store
the document in memory using the following procedure. Transmission
will take place when the other fax machine calls your fax machine and
activates polling. You can choose whether to allow polling only once,
or an unlimited number of times. In the latter case, your fax machine
can be used as an electronic "bulletin board".

♦ Only one document can be stored at a time for memory polling.
♦ If you allow polling only once, the document will be automatically

cleared from memory after polling. If you allow polling an
unlimited number of times, the document will remain in memory
until you clear it as explained in the following section, Clearing a
document.

1

Load the document.

2

Press the RECEPTION MODE key
to set the reception mode to FAX.

3

Press these keys:

The display will show:

MEMORY POL L MODE
1=SET, 2=CLEAR

108

RECEPTION

MODE

FUNCTION

8

TEL

FAX

A.M.

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Polling (Requesting a Fax Transmission)

4

Press 1 to select SET.

5

Press 1 to allow polling only once, or
2 to allow polling an unlimited

number of times.

6

Press the START key.

• The document is scanned into

memory and your fax goes on
polling standby.

1

ONCE REPEAT

or

1

2

START

Clearing a document

To clear a memory poll document from memory, follow the steps
below:

1

Press these keys:

The display will show:

MEMORY POL L MODE
1=SET, 2=CLEAR

2

Press 2 to select CLEAR.

3

Press the START key to clear the
document, and then the STOP key to

return to the date and time display.

FUNCTION

START

8

2

7 Special

Functions

STOP

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Polling (Requesting a Fax Transmission)

Polling security

Polling Security allows you to prevent unauthorized polling of your
machine. When this function is turned on, polling will only take place
when the fax number of the polling fax machine has been entered in
your machine's list of permitted fax numbers (called "passcode
numbers"). The number of the polling fax must also be correctly
programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function on,
and then enter permitted numbers as shown on the following page.

1

Press these keys:

The display will show:

FUNCTION

3

SECURITY SELECT
1=ON, 2=OFF

2

Press 1 to turn polling security on, or
2 to turn it off.

3

Press the START key and then the
STOP key.

ON OFF

or

1

START

2

STOP

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Polling (Requesting a Fax Transmission)

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine's list of permitted
numbers.

1

Press these keys:

FUNCTION

3

The display will show:

PASSCODE # MODE
1=SET, 2=CLEAR

2

Press 1 to store a number, or 2 to clear
a number.

SET CLEAR

1

or

2

3

Storing: Enter a 2-digit number from
01 to 10. This number identifies the

fax number you will store in the next
step.
Clearing: Enter the number which
identifies the fax number you want to
clear, and go to Step 5.

4

Enter the fax number.

5

Press the START key.

6

Return to Step 3 to enter (or clear)
another number, or press STOP to

return to the date and time display.

0 1

4

Step 3 or

(Example)

532 2

6

(Example)

START

STOP

7

7 Special

Functions

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Timer Operations

Timer Operations

The Timer function allows you to set up a transmission or polling
operation to be performed automatically at a time you specify. Up to
three operations can be set at any one time, and the times they will be
performed can be specified up to one week in advance.

♦ You can use this function to take advantage of lower off-peak

telephone rates without having to be there when the operation is
performed.

Note: Only a Rapid Key or Speed Dial number can be used to dial the
receiving machine. Full numbers cannot be used.

Setting a timer operation

1

If this is a transmission, load the
document.

2

Press these keys:

The display will show:

TIMER MODE
1=SET, 2=CLEAR

3

Press 1 to select SET.

4

Press 1 to set a transmission operation
(SEND MODE), or 2 to set a polling

operation (POLLING MODE).

FUNCTION

1

1

SEND POLLING

or

1

2

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5

Enter the time at which you want the
operation to take place in 24-hour

format (2 digits for the hour and 2
digits for the minute).

6

Enter a 1-digit number for the day of
the operation (skip this step if the

operation will be performed within
the next 24 hours):

059

Timer Operations

2

Example: 9:25

0

0: Sunday
1: Monday
2: Tuesday
3: Wednesday
4: Thursday
5: Friday
6: Saturday

7

Press the START key.

8

Press a Rapid Key or enter a Speed
Dial number for the receiving fax

machine.

• If this is a polling operation, go to

Step 11.

9

Press the START key.

Example:
Sunday

START

0 1

Example:
Speed Dial #01

START

Functions

7. Special

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Timer Operations

10

Adjust the resolution and/or contrast
if desired (skip to the next step if you

don't want to change settings).

11

Press the START key.

• If this is a transmission, the

document is scanned into memory.

To cancel a timer operation

If you need to cancel a timer operation after it has been set, follow the
steps below.

RESOLUTION

START

1

Press these keys:

The display will show:

TIMER MODE
1=SET, 2=CLEAR

2

Press 2 to select CLEAR.

3

Enter the 1-digit number assigned to
the timer job you want to cancel.

• If you don’t remember the number,

print out the Timer List as
explained in Chapter 8.

4

Press the START key and then the
STOP key.

114

FUNCTION

START

1

2

1

(Example)

STOP