Sagem Phonefax 2840 User Manual
Description of the machine
1 Power supply cable with power plug
2 Document feeder and paper tray cover
3 Paper tray
9
11
12 13
9 Printer roller
10 Scanner lid
11 Holder for Plug’n’Print card
10
4 Document holder
5 Paper feed fl ap
12 Front ink fi lm compartment
13 Rear ink fi lm compartment
6 Operation panel
7 Telephone handset
8 Document guide
Display symbols
f/ F indicates whether you are sending or copying with a higher picture quality or with grey tones.
If neither of the two symbols is visible, the standard resolution is selected.
h appears when faxes are stored in memory.
áéíó indicates ink fi lm consumption.
I appears when you receive another call whilst using the device or you receive a call in your absence
(not available in all countries).
S/M/ U three symbols on the display indicate the current settings.
Key assignment on the fax machine
RES to select a higher resolu-
tion when copying or sending
(for text and graphics—FINE,
for photographs—PHOTO)
w press twice briefl y: to print
operating instructions for the
most important functions
(with references to additional
help pages); press and hold
(for two seconds): to start the
automatic installation of your
fax machine / printout of
Easy Install
U to select different operation
modes. Press briefl y: choose
between S and M; press and
hold (two seconds): operating
mode U on/off
n press briefl y: to select a phone
number quickly; press and hold (two seconds): to store a telephone number
a press briefl y: to call up a name entry; press and hold (two seconds): to store
a telephone number
L press briefl y: to repeat the last fi ve
numbers you have dialled; press and hold
(two seconds): to browse the list of callers
R press briefl y: for special functions, e. g.
for the use with a private branch exchange
and for using various functions provided
by your service provider (call waiting,
toggling calls, etc.); press and hold (two
seconds): to insert a dialling pause between
two fi gures
DIAL for dialling without lifting the
handset
v if the red lamp fl ashes, please
read the message on the display
C to delete
M to call up functions
OK to confi rm entries
u to select options / to
move the cursor on the display
STOP to stop procedures / to
eject documents
START/COPY to start the
fax transmission / copy a document
Contents
Contents
Installation ...............................6
Packaging...............................................................6
Connection............................................................6
Ink fi lm ..................................................................7
Loading paper.......................................................8
Removing paper..................................................10
Additional devices...............................................10
Easy Install...........................................................11
ISDN connection................................................11
Private branch exchange ....................................11
Basic settings ..........................12
Help function.......................................................12
Time and date......................................................12
Your number........................................................12
Your name............................................................12
Correction ............................................................12
Display language..................................................13
Ring tone type......................................................13
Ringer volume .....................................................13
Speaker volume ...................................................13
Fax switch ...............................14
Timer U ..............................................................14
Set SM mode....................................................14
Special settings.....................................................15
External answering machine .............................15
Telephone................................16
Making a call ........................................................16
Redial L ...........................................................16
Short dial n ...............................................16
Telephone book a ....................................16
List of numbers...................................................17
Group....................................................................17
Caller line identifi cation ....................................17
Fax & Copy..............................18
Feeding documents in........................................18
Sending faxes.......................................................18
Fax reception.......................................................18
Broadcast..............................................................19
Image quality........................................................19
Contrast................................................................19
Transmission and error reports ........................20
Transmission speed.............................................20
Size compression.................................................20
Fax journal ...........................................................20
Polled reception...................................................20
Send later..............................................................21
Copy......................................................................21
Hints and Tips.........................22
Delivery service ...................................................22
Paper jam..............................................................22
Document jam.....................................................22
Easylink.................................................................23
Service code .........................................................23
Care .......................................................................24
Troubleshooting..................................................25
Appendix.................................27
Functions..............................................................27
Technical data......................................................28
Guarantee.............................................................29
Index .....................................................................34
4
Safety
instructions
Please read all warning notices and instructions
and follow them precisely.
The fax machine must stand securely on a
smooth, fl at, horizontal surface (no soft surface
such as carpets etc.). Ensure a minimum clearance of 10 cm between the fax machine and other
machines and objects. Any fall can cause severe
damage to the fax machine and/or injury to people, especially small children.
Because the document exit is at the front of the
machine, this area should be kept unobstructed.
If you want to use another cordless phone, ensure that the fax machine and the base station of
the other cordless phone are at least 15 cm apart
otherwise you may get acoustic interference in
your handset.
Ensure safe cable laying (danger of stumbling,
damage to the cable or the fax machine).
Disconnect the fax machine from the mains and
telephone line before cleaning the surface of the
machine.
Never use liquid or gaseous cleaning agents
(sprays, scouring agents, polishes etc.).
Do not allow any liquid to enter the fax machine,
otherwise there is a risk of electric shock or other
injury to people and severe damage to the fax
machine. If any liquid does enter the fax machine,
immediately remove the power plug and have the
fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid
may leak out. Avoid contact with skin and eyes.
Avoid exposure to direct sunlight (the cartridge
is heat-sensitive) and close proximity to heaters,
radios and TV sets, air conditioning vents, dust,
water and chemicals is not advised.
Make sure that air circulates freely around the
fax machine. Do not operate the fax machine
in closed boxes, cupboards, cabinets etc. Never
cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds,
tablecloths, cushions, sofas, carpets or other soft
underlays due to the danger of overheating and
subsequent fi re.
Never connect the telephone in damp rooms
unless the wall sockets are specially designed for
humid conditions. Never touch the power plug,
connection to the mains or telephone socket with
wet hands.
Never touch uninsulated telephone or power
cables with damaged insulation, unless the telephone cable is disconnected from the telephone
line and/or the power cable is disconnected from
the power line.
In case of any damage caused to the housing of
your fax machine in particular to power cables
please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service
personnel.
Your fax machine has been tested in conformity
with standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone
systems and power equipment which meet these
standards.
Never expose your fax machine to rain or any
other form of moisture, in order to prevent the
risk of electric shock or fi re.
In a thunderstorm, disconnect the fax machine
from both the mains and the telephone line. If
you are unable to disconnect the fax machine, do
not use it and do not telephone due to the danger
of lightning strike and/or damage to the device.
Neither telephone nor fax will operate during
power failure.
Your fax machine was built for exclusive use in
the country of purchase. It complies with the local network specifi cations.
Safety Instructions
5
Installation
Connection
Telephone socket
Packaging
The following items are included in the packaging:
1 User manual
2 Installation guide
3 Document tray
4 Paper tray
5 Telephone handset
6 Spiral cable for handset
7 Fax machine (with loaded ink fi lm)
8 Mains cable with plug
8 Telephone cable with plug
2
1
3
Connect the telephone cable to the fax machine
by inserting it in the socket identifi ed with LINE.
Next connect the telephone plug to the line
socket on the wall.
In the UK
For all other countries
Installation
4
5
6
7
Handset
8
9
Insert one end of the spiral cable into the socket
of the telephone handset and the other end into
the socket identifi ed with a handset on the side
of the unit.
6
Power supply
Ink film
You cannot receive or copy documents unless an
ink fi lm is loaded in the fax machine. The machine is therefore supplied complete with a free
ink fi lm for a few trial pages.
The symbols áéíó indicate how much ink
fi lm has already been used.
Removing the ink film
1 Lift the rear ink fi lm roll holding both sides
with your index fi ngers upwards, in order to
remove it out of its seat and place it next to
the front ink fi lm roll.
2 Remove both ink fi lm rolls. They cannot be
reused.
The consumption and print setting are stored on
the supplied Plug’n’Print card. A new card therefore must be inserted with each new ink fi lm. The
settings were made at the factory for the initial
free ink fi lm. Therefore only this ink fi lm will work
without a Plug’n’Print card. If the Plug’n’Print
card is missing or if it is not replaced the message CHANGE CARD appears on the display.
If the ink fi lm is fi nished or if there is no
ink fi lm in the fax machine, the red display
lamp fl ashes, and the following message appears: REFILL INKFILM.
1 Before loading a new ink fi lm you must re-
move the paper from the paper feed mechanism! To insert the ink fi lm follow the instructions on your ink fi lm packaging!
2 Open the fax machine by lifting the operating
panel in the middle until it clicks in place.
3 Remove the old Plug’n’Print card from the
slot to the left of the ink fi lm compartment
(only the initial free ink fi lm does not have a
Plug’n’Print card).
Loading the ink film
1 Carefully remove the rubber rings from the
new ink fi lm. Take care not to damage the ink
fi lm.
Installation
v For use with SAGEM ink fi lms only!
7
2 Lay the large roll in the grooves provided
in the rear ink fi lm compartment. The blue
toothed wheel must be on the right-hand
side.
3 Now take the small roll and lay it in the front
ink fi lm compartment. Make sure that the
blue toothed wheel is on the right and the pin
on the left is inserted in the depressions.
6 Close the machine by swinging the operation
panel forward, until it snaps shut.
Loading paper
Before you can copy documents, paper must
be loaded in your fax machine. Please use
only the following paper format: standard
A4 210 × 297 mm. The fax machine works with
normal paper used for writing and copying and
has been optimised for smooth 80 g/m
The smoother the paper surface the better the
print quality.
2
paper.
Installation
4 Turn small roll forward to tension the ink fi lm.
Make sure that the ink fi lm is not creased.
5 Break out the new Plug’n’Print card and insert
it in the slot to the left of the ink fi lm compartments.
1 Open the cover (1) by lifting the recesses
(handles) (2).
1
2a If you want to use the paper feeder for only a
short while, fl ip up the paper support. In this
case, you can insert up to 15 sheets of paper.
2
2
8
2b If you will be using the paper feeder constant-
ly, fl ip the paper refi ll fl ap forwards and insert
the paper holder in the appropriate holes
behind the paper feeder. In this case, you can
insert up to 50 sheets of paper.
3 The slits in the paper holder must be placed
on the cover.
5 To prevent several sheets being drawn into
the machine at once, fi rst fan out the paper
to separate the sheets and then straighten the
stack on a fl at surface before inserting it into
the paper feed.
6 Pull the paper feed fl ap fully forward until
it stops. Insert several sheets of A4 paper
(80 g/m²) up to the end-stop in the paper feed
mechanism (max. 50 sheets).
4 Insert the document holder in the appropriate
opening on the paper refi ll fl ap.
Installation
7 Close the paper feed fl ap.
Never load paper while the fax machine is
printing!
9
You can operate other equipment on a single tele-
Installation
Removing paper
To remove the paper, open the paper feed fl ap
and carefully pull out the paper. Close the fl ap
again.
In the event of a paper jam see Hints and
Tips / Paper jam.
Additional devices
phone line in addition to your fax machine, and
cordless handset, such as other telephones, cordless phones, answering machines, charge counters
and modems. For UK: As long as the Ringer
Equivalent Number (REN value) on the line
doesn’t exceed 4. The REN value of this fax is 1.
For all other countries
You can connect additional devices to the same
telephone socket by using the socket labeled
EXT on your machine.
EXT
v Connecting additional devices to the same
socket ensures you the optimal functioning of your fax switch (e. g. call transfer).
Your fax machine can control the addi-
tional devices.
Separate sockets
You can connect additional devices to separate
sockets on the same line even if they are in different rooms.
In the UK
If you intend using special auxiliary devices with
your fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must
set your fax machine to MANUAl RECEPTI-
ON.
In the UK
You can connect additional devices to the same
telephone socket. Make sure the fax machine is
the fi rst device connected to the line.
10
For all other countries
v If you connect additional devices to sepa-
rate sockets (e. g. in separate rooms) your
fax switch cannot control them (which
means that your machine behaves like
any ordinary machine). For this reason
e. g. call transfer is not possible. Therefore
we recommend you to connect your additional devices to the same socket.
Private branch exchange
Private branch exchange systems are very common in large companies. ISDN connections are
private branch exchanges and are used very often
in private households. To get a connection from
a private branch exchange to the public network
you have to dial a key to obtain the outside line.
1 Select function 15 by pressing M and then
entering the digits 15. Press OK.
2 You can switch on the PABX operation using
u.
PABX: YES
PABX: NO
3 Then press OK.
4 Now enter the key that has to be pressed to
obtain an outside line.
This outside line access code must be obtained
from the manufacturer. This is either 0 or R
(in some systems also described as FLASH) or a
number key.
5 Press OK.
6 Use u to select CHECK: YES and press
OK.
Your machine will then check that the outside line
can be obtained. If the check is successful, the
following message appears briefl y: check OK.
Installation
Easy Install
Easy Install ensures that your fax machine will
set itself up perfectly according to your own personal circumstances.
1 Press w for at least two seconds. Your fax
machine will print one page. Pull out the page
fi rmly and follow the instructions.
2 Your fax machine will then guide you on the
machines display through the fi rst settings
such as your fax number and your name.
3 Afterwards you need to enter the current time
and date. Use the dial pad to enter the correct
time and date. Confi rm with OK.
ISDN connection
Your fax machine is not an ISDN fax (group 4),
but an analogue fax machine (group 3). Therefore
it cannot be used directly on an ISDN connection.
You will need an (analogue) adapter or an ISDN
connection for analogue devices. For further information please refer to your ISDN instructions.
If the check fails, the following message appears
briefl y: check NOT OK.
You will be asked to repeat the entry. Change the
outside line access code. If you have entered the
correct code but the display continues to read
check NOT OK then delete the code by pressing C.
In case your PABX requires R to obtain an
outside line but it is still not possible to get
through to the line, your system may not
meet the most recent regulations. Therefore
some technical settings have to be changed
on your fax machine. Please refer to your
Fax Call Centre (you will fi nd the telephone
number on the back cover).
11
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