Sagem MF 3720, MF-F@X 3750, MF-F@X 3720 User Manual

TELECOM

Date en cours : 11 juin 2001
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User’s manual

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• Internet F@x

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COUV 23261436-8.book Page 1 Lundi, 11. juin 2001 3:42 15

Date en cours : 11 juin 2001
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Flat scanner
window

Printer paper tray

Control panel

Printed sheet output tray

Printer top cover

canning cover

Flat scanner flap

Adjustable paper guide

canned document

ray

Chipcard reader

Document feeder

Printer front cover

release button

Support (Option)
Depending on model

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Fine

SFine

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Resolution

Memory Contrast

Line

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Fax

Messages

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scanner

Internet

& Services

Transmission

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1.

2.

3.

4.

5.

6.

7.

8.

9.

19.

12.

10.

11.

13.

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15.

16.

17.

18.

24.

28.

25.

26.

27.

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22

20

23

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1. "Fax Messages" indicator:
On: the fax machine is set to fax-TAD mode
Blinking: message received in fax-TAD mode

2. "Line" icon:
On: communication in progress
Blinking: communication being established

3. Scanning resolution for fax tr ansmi ssion ( Std,
Fine, SFine, Photo

4. Memory capacity (0 to 100%)

5. Printer "paper jam" icon

6. spare "Toner" icon:
On: No toner left

Blinking: toner near end

7. Contrast indicator

8. "Color" mode indicator

9. "On" indicator:
Green: machine turned on
Red: problems

10. key: transmission scanning resolution

11. key: access to directory and quick-dial
numbers

12. key: attachment to a mail entered at the
keyboard.

13. key: contrast setting

14. key: print functions list

15. key: broadcast fax

16. key: Manual line taking

17. key: Redi al

18.

ECO key: low rate transmission

19.Numerical keypad

20. key: stop current operation

21. key: fax transmission or black & white
local copy

22.

@ key: Internet fax transmission

23. key: colo ur Inte rn et transmissio n

or
Key : photocopy

24.OK key: confirm displayed selection

25.

MENU key: access to functions

26.Navigation keys

27.

C key: return to previous menu and correct

data entry

28.Alphabetic keypad

LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

Contents

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Date en cours : 11 juin 2001
\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261436-8 37xx Sagem GB\LIAISSE 23261436-8TDM.fm

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Unpacking the printer 1-1
Description 1-3
Installing your terminal 1-4

Installation require ments 1-4
Operational P r ecautions 1-4
Installing the face -down tray and the paper tra y 1-5
Installing the addi tional paper tray (option) 1-9

6FDQQHU 1-12

Unpacking the scanner 1-12
Scanner installation 1-12

Setting the deta chable items 1-12

&RQQHFWLRQV 1-13

Printer connection 1-13
Telephone and lan connection 1-14
Power line connection and switch on 1-14
Updating the consumables 1-14

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Presentation 2-1

The navigator 2-1
The display screen 2-3

Access to functions 2-3

Step by step function ac ce ss 2-3
Direct access by numb er 2-4

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Before transmission 3-1

Date/Time 3-1
Your fax number 3-1
Name 3-2
Type of network 3-2
Geographical settings (depending on m odel) 3-2
Local prefix 3-3

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Contents

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Transmission report and de posit notice 3-3
Economy period 3-4
Document feed types 3-4

Before reception 3-5

Fax answering machine 3-5
Reception without paper 3-5
Number of copies 3-6
Relay broadcast 3-6
Fax or PC Reception (Option) 3-7

Technical parameters 3-7

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Local network settings 3-9

Automatic configuration 3-9
Manual configuration 3-10
IEEE address (or Etherne t address) 3-10
Netbios names 3-10

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Internet Registration 3-11
initialisation parameters 3-11

Access to connection and mailbox parameters 3-12
Access to servers parameters 3-12

Settings 3-12

Standard settings 3-13
Mail sorting 3-14

Internet Connection 3-15

Immediate connection to the Internet 3-16
Programmed connection 3-16

Deactivate the Internet function 3-16

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Adding a record 4-2

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Adding a list 4-3
Adding or deleting a number from the list 4-3

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The file structure 4-5
Procedure 4-6

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Contents

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Date en cours : 11 juin 2001
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-3-

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Positioning the document 5-1

Sheet feed scanner 5-2
Flat-bed scanner 5-2

Choosing the resolution/the contrast 5-2

Resolution 5-2
Contrast 5-3

Dialling 5-3

From the directory 5-3
From the redial key 5-4
To multiple call numbers 5-4

Transmission via the Public Switched Telephone Network (PSTN) 5-4

Immediate tr ansmission 5-4
Delayed transmission 5-5
Transmission with dialling follow-up 5-5

Transmission via the Internet 5-6

Sending a paper fax to an E-Ma il address 5-6
Sending a colo ur document to an E-Ma il address
(Only on colour scanner model)

5-6

Sending a keyed-in message to an E-Mail address 5-6

Transmission waiting queues 5-7

Consult or modify the waiting queue 5-8
Immediately perfo rm transmission from the wait ing queue 5-8
Printing a docu ment in waiting or in deposit 5-8
Print the waiting queue 5-9
Deleting a transmission on hold 5-9

Cancelling transmiss ion in pr ogr ess 5-9

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Reception via the Public Switched Telephone Network (PSTN) 5-9
Reception via the Internet 5-10

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Local copy 5-10

Standard copy 5-10
"Sophisticated" copy 5-10

Specific settings for the copy 5-11

Scanner settings 5-11
Printer settings 5-12

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Logs 5-13
Printing the functions list 5-14
Printing the machine settings 5-14
Memorizing a sequence of keys 5-14
Counters 5-15

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Deposit and polling 5-15

Place a document in deposit 5-16
Polling a deposited document 5-16

Interlock 5-17

Entering the in terlock code 5-17
Keypad interlocking 5-17
Number interlocking 5-17

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MBX Management 5-19

Initialising a MBX 5-19
Modifying the features of an MBX 5-19
Print the contents of an MBX 5-1 9
Delete an MBX 5-20
Print the MBX l ist 5-20
MBX deposit in a remote fax 5-20
MBX polling from a remote fax 5-21

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General 6-1
Replacing the consumable 6-2

Replacing the imaging cartridge 6-2

Cleaning 6-6

Cleaning the scanner’s reading devices 6-6
Cleaning the printer 6-7

Scanner calibration 6-10

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Communication errors 6-11

Transmission from the feeder 6-11
Transmission from the memory 6-11
Communication error codes 6-12

Printer incidents 6-14

Error messages 6-14
Printer paper jam 6-15

Scanner incidents 6-20

Sheet-feed scanner paper jam 6-20

Miscellaneous incidents 6-21

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Unit characteristics 6-22
Consumable Characteristics 6-23

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Operation Settings Quick usageDirectoryMaintenanceSafety Contents

Date en cours : 11 juin 2001
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Installation

This unit has been designed in accordande with European standards
I-CTR37 and CTR21, it is designed for connection to the Public Switched
Telephone Network (PSTN). In case of any problems, first contact your Sup­plier.

The mark CE attests that the products comply with the essential require­ments of Directive R&TTE 1999/5/EC, for user safety, in accordance with
Directives 73/23/EC for electromagnetic interference, in accordance with
Directive 89/336/EC.

And that it mak es efficient use o f the radio sp ectrum allocat ed to terrestri al
communications.

The manufacturer declares that the products are manufactured in accor­dance with ANNEX II of Directive R&TTE 1999/5/EC.

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Thank you for purchasin g this new generation communication terminal. Bo th a colour laser fax
machine (On colo ur scanner mo del only ) and a termin al with access to the Int ernet, your machin e is the
answer to all your most deman di ng professional needs.

This User’s Manual presents the two models in the range:

It combines power, user-friendl in ess and simplicity thanks to its navi gat or, its multitask access and
direct access directory.

The laser printer lets you pri nt all received documents .

Its two scanners (sheet-feed and flat-bed), let you send a colo ur document (on colour scanner model
only) and use your machine as a t rue black & white.

The flat-bed scanner lets you send portions of bound docum ents with a better resolution.

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Colour scanner.

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B &W scanner.

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Installation

1-1

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Date en cours : 11 juin 2001

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Check the presence of the following items:

1 : Printer

2 : Paper tray

3 : Printed document face-down tray

1

2

3

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+ Take the items and accesso rie s shown above out of the carton.
+ Remove the plastic ba g and pee l off the shipping tape from the pri nter.
+ Pull out the plastic stri p from the paper feed inlet.

+ Peel off the shipping tape fro m t he back of the printer.

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Face-down tray

Paper size guide

Manual feed tray

Tray cover

Paper size guide

Multi-purpose tray

Upper cover

release button

Power switch

Imaging cartridge

(pre-installed)

Power cord socket

Scanner connector

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1-4

Installation

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A proper location helps to ensure that your printer provides you with the long service life for which
it is designed. Double-che ck to make sure that the locatio n you select has the following
characteris tics.

• Choose a location that is well-ventilated.

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The power outlet you plan to connect to for power should be nearby and unobstructed.

• Make sure that th e pri nter is not exposed to direct sunl i ght.

• Avoid areas in the direct airflow of ai r condi tione rs, hea ters, or ve ntil ators, and are as subje c­ted to temperature and humidity ex tre mes.

• Choose a sturdy, level surface where the pr inter will not be exposed to strong vi bration.

• Keep the printe r awa y from any objects that might bloc k it s heat vents.

• Do not locate th e pri nter near curtains or other co m bustible objects.

• Choose an area where there is no possibilit y of the printer being splashed with water or other
liquids.

• Make sure that th e surrounding area is clean, dry, and free of dust.

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Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

• Temperature:
10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity:
15% to 85% with fluctuation of 20% per hour.

Terminal

The following describes pre cautions for using the printer .

• Never turn the pri nter off or open any of its covers during a pri nt operation.

• Never place f la mmable gasses, liquids or o bjects that generate magnetic forces near the prin­ter.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A dama­ged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creat es the danger of elec tri­cal shock.

• Always unplu g the power cord be fore moving the p rinter. Failure to do so can dama ge the
power cord, creating the danger of fire or electrical shock.

• Always unplug t he power cord if you do not plan to use the printer for a long time.

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• Never try to remove any secured panel or cover. The interior of the printer contains

high-voltage circuitry which creates th e da nger of electrical shock when exposed.

• Never try to modify the printer. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the

danger of fire or electrical shock.

• Always make sure the printer is not placed on the electrical cord or the communications

cables of any other electrical e quipment. Also make sure that cords and cables do not get

into the printer ’s mechan ism. Any of t he se co nd itio ns c rea te t he da nge r of ma lf uncti on and

fire.

• Always take care so that paper cli ps, staple s, or other sm all pie ces of m etal do no t get int o

the printer through its vents or other openings. Such objects create the danger of fire or elec-

trical shock.

• Do not allow water or other liquids to spill on or near the printer. Fire or electrical shock can

occur should water or liquid com e in to contact with the printer.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates

the danger of fire or electrical shock.

• Whenever the printer em its unusually high amounts of h eat, smoke, an unusual odor, or

noise, immediately turn it off, unp lu g it, and co nt act yo ur d ealer. Failure to take this imm e-

diate action creates the d an g er of fire or electrical shock.

Caution - Be sure t o locate the pri nter in a wel l-ventilated lo cation. A mi nimal amount o f

ozone is generated during norm al operati on of this prin ter. Beca use of this, an unpleasant odo r

may result when the printer i s used for extensive printing in a poorly venti lated area. For

comfortable, healthy, and safe operation, be sure to locat e the printer in a well-ventilated area.

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+ With both hands, gently bend the face-down tray inwards and insert one of its tabs into its

holder on the upper porti on of th e prin ter. Con tinue t o bend the face-do wn tray so that it

curves enough for the second tab to fi t into its holder and release the tray in to position.

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Remark : Be sure to close the face-down tray before opening the top cover to avoid injuries.

+ Using the left and rig ht slots in the printer as guides, gently push the tray until it c onnot be

inserted any further (as shown in t he illustration).

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+ Attach the cover onto the tray.

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+

Remove the cover from the tray.

+ Open all thre e paper size guides.

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+ Place the paper stack onto the tray, print-side up. secure the stack by adjusting the paper size

guides.

+ Replace the cove r onto the tray.

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You can increase the paper holding capacity of your printer by installing an optional second/third
paper cassette unit. Each paper cassette unit can hold up to 500 sheets of paper. The second and
third paper cassette unit s are interchangeable an d ca n increase paper-holding capacity to 1250
sheets when installed together.

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+

Take the paper cassette uni t out of the shipping box

+ Remove the plastic bag and a ll shipping materials.
+ Turn the printer off and then di sconnect the power cor d and the scanner interfac e cable

from the printer.

Cassette cover
(option)

Tray 2 (500-sheet
second cassette)
(option)

Cassette cover
(option)

Second paper
cassette unit
(option)

Third paper
cassette unit
(option)

Tray 3 (500-sheet
thrid cassette)
(option)

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+ Place the paper cassette uni t i n the location you have chose n .

Pull out the paper tray.

+ Set the printer onto the paper cassette unit using the coupling pins as a guide.

Remark : The printer weighs approximetely 18 kg (39.7 lbs). Two people are recommended to lift it when necessary.

Second paper cassette unit Third paper cassette unit

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+ Insert tra y 2 or tray 3 into the paper cassette unit.

Remark : Be sure to use both hands whenever tray 2 or tray 3 is being removed from or inserted into the paper cas-

sette unit.

Tray 2

Tray 3

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• Scanner

• Outlet tray f or out going document

• Mainpower cord

•Pr

i

nter connection cor

d

• Printer main power connection cord

• Telephone line cord

• Starting gauge card (chipcard)

+ Set the outlet tray on the left-hand side of

the fax machine by engaging the two
pins in their respective holes.

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+ Plug end of the connection cord (3 ) into the jack of the fax machi ne (F) and the other end

into the printer’s jack (C).

+ Plug end of the main power cord (2) into its jack on the fax machine (A) and the other end

into the printer’s jack (D).

A

B

D

F

1

2

3

4

C

G

E

H

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+ Make sure that the power switch is in the I (On) position.

Caution - Plug only the power pack supplied with your machine into the port (A) by m ea ns of

the main power cord (2).

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+ Plug end of the telephone line (4) into its jack on the fax machine (E), and the other end into

the wall telephone socket.

+ Plug end of the LAN cord (as provided by your network administrator) into port (H) of your

fax machine and the othe r end into your local network port dedicated to your fax machine.

32:(5/,1(&211(&7,21$1'6:,7&+21

Caution - Refer to safety procedures in the Safety Chapte r.

+ Plug end of the main power cord (1) into the jack of the fax (B), and the other end in the wall

outlet

+ Set the switch (G) (depending on mo del) to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear.

83'$7,1*7+(&21680$%/(6

A chip card is delivered with the consumables. This card initializes the system which enables you
to know at any time the toner cartridges consumption level.

After installing the imaging cartridge in the printer, you need to inform the machine about th ei r
features.

For this purpose, you must read the chip card provided with the machi ne, before using it.

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Installation

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

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The screen indicates:

+ Insert the chi p card (or gauge card) in the card reader as showen below:

+ The foll owing indications appear on the screen of the scanner unit:

+ As soon as the rea di ng operation is over, remove the card:

+ The operation is over, the card is no more nece ssary.

INIT

INSERT GAUGE CARD

INIT

OF CONSUMABLES ?

CONFIRM = OK

CANCEL = C

INIT

OF CONSUMABLES

RECORDED

REMOVE CARD

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1-16

Installation

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Quick usage

2-1

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Date en cours : 11 juin 2001

\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261436-8 37xx Sagem GB\PriseEnMains.fm

48,&.86$*(

1$9,*$7,210(7+2'6

35(6(17$7,21

The navigator gives you access to the m enu s visi ble on sc reen.

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This navigator has 5 keys and allows you to mov e ar ound within the menus of your machine.

LIASSE 23261436-8.book Page 1 Lundi, 11. juin 2001 3:33 15

2-2

Quick usage

Date en cours : 11 juin 2001
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0RYLQJZLWKLQDGDWDHQWU\ILHOG

7R 8VHNH\ 6\PERO

Enter the main menu. MENU

Select the next line in the menu.

6

Select the previous line in t he m enu.

5

Go to the following menu. OK

Return to the previous men u . C

Confirm and exit from the current menu.

Exit without confirming fro m t he current
menu.

7R 8VHNH\ 6\PERO

Moving left or right. 3 4

Confirm your entry. OK

Delete a charac ter by movin g the cursor
to the left

Ì

Delete a character on the left of the
cursor without moving th e c ursor.

C

LIASSE 23261436-8.book Page 2 Lundi, 11. juin 2001 3:33 15

Quick usage

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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Date en cours : 11 juin 2001
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The screen has 4 lines of 20 characters.
The cursor shows the line you selected.

For menus with more than three choices, use the arrows

5 or 6 of the navigator to obtain the

next (hidden) lines of the menu (4, 5, 6 etc.).

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Access to functions may be achieved in two wa ys.

• Step by step function access.

• Direct function access,

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You may print the function li st (ke y ) to know the number of a function.
The following example describes how to enter your name so that it prints out as a header on your

fax (name of this function S

ETUP / YOUR NAME).

+ Press the MENU key, the functions list a ppears, move the cursor , with the 5 or 6

navigator arrows to place i t in front of the line desired..

+ Validate your choice by pr essing OK.

Confirm your entry and return to the
initial screen.

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F

----

FUNCTION
1 DIRECTORY
2 SETUP
3 SEND

F

----

FUNCTION
1 DIRECTORY
2 SETUP
3 SEND

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2-4

Quick usage

Date en cours : 11 juin 2001
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+ In the selected menu, move the cursor , with the 5or 6arrows to place it in front of the

sub-function desired.

+ Validate your choice by pressi ng OK.

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You may print the functions list (key ) to know the num be r of a function.

From the stand-by mode:

+ Press the MENU key, and enter the numbers of the required function s one afte r another.

)81&7,216/,67

F2

----

SETUP
1 DATE TIME
2 YOUR NUMBER
3 YOUR NAME

MAIN MENU 1 : DIRECTORY

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MENU :

11

- ADD NAME Phone number directory fi ll in p. 4/2

M

ENU :

12

- ADD LIST Enter the broadcasting list p. 4/3

M

ENU :

13

- SEE OR MODIFY Name modification in the directory p. 4/3

M

ENU :

14

- CANCEL Name delection in the directory p. 4/4

M

ENU :

15

- PRINT Directory printing p. 4/5

M

ENU :

16

- SAVE/LOAD Store the directory on a chi p c ard p. 4/1

161

SAVE Save the directory on a chip ca rd p. 4/1

162

LOAD Load the directory from a chip card p. 4/1

M

ENU :

17

- IMPORT Enable/disable e-mai l imp ort p. 4/6

M

ENU :

18

- EXPORT Export directory e-mail p. 4/7

MAIN MENU 2 : SETUP

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

21

- DATE TIME Date / time setting p. 3/1

M

ENU :

22

- YOUR NUMBER Telephone or fax number p. 3/2

M

ENU :

23

- YOUR NAME User name p. 3/2

M

ENU :

24

- SEND Send

241

SEND REPORT Sending report printing type

(see

MENU 371)

242

MEMORY SEND. Sending from scanner or me mory

(see

MENU 372)

243

ECO PERIOD Setting e conomy period nbr

(see

MENU 373)

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Quick usage

2-5

Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation

Date en cours : 11 juin 2001
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MENU :

25

- RECEPTION Reception

253

REC. WITHOUT PAPER Acceptance of rece ption without paper p. 3/6

254

NBR OF COPIES Nb of copies for rece ived documents p. 3/6

255

FAX TAD Fax answering activation p. 3/5

256

ANSWER CODE Remote control enquiry code selection p. 3/5

257

PC RECEPTION Choice for PC reception

(a)

p. 3/7

M

ENU :

26

- NETWORKS Network

261

TEL. NETWORK p. 3/2

2611

NETWORK TYPE Network type selection ( PABX OR PSTN)p.3/2

262

LOCAL NETWORK

(a.)

2621

CONFIGURATION Con f iguration mode selection

(a.)

p. 3/10

2622

IP ADDRESS IP address of the terminal

(a.)

p. 3/10

2623

SUBNET MASK Sub-network mask

(a.)

p. 3/10

2624

GATEWAY Gateway address

(a.)

p. 3/10

2625

IEEE ADDRESS IEEE address of the terminal

(a.)

p. 3/10

2626

NETBIOS NAME 1 Netbios Name 1 p. 3/10

2627

NETBIOS NAME 2 Netbios Name 2 p. 3/10

M

ENU :

28

- PRINT Print settings list (see MENU 54)

M

ENU :

29

- TECHNICAL Tech nic al parameters p. 3/7

M

ENU :

20

- GEOGRAPHIC Geographical se ttings

(a.)

201

COUNTRY The country you select will set the network

language and corresponding keyboard

(a.)

p. 3/2

202

NETWORK Sets the network individually

(a.)

p. 3/2

203

LANGUAGE Sets the language individually

(a.)

p. 3/3

a. Depending on model.

MAIN MENU 2 : SETUP

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MAIN MENU 3 : SEND

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MENU :

31

- TRANSMISSION Delayed transmission and broadcasting p. 5/5

M

ENU :

32

- POLLING RX Polling a document p. 5/16

M

ENU :

33

- POLLING TX Inserting a docu ment to be polled p. 5/16

M

ENU :

34

- MBX SENDING Sending to a MBX p. 5/20

M

ENU :

35

- MBX POLLING Polling of a MBX p. 5/21

M

ENU :

36

- BROADCAST Sending of broadcasti n g p. 3/6

M

ENU :

37

- SETUP see MENU 24

371

SEND REPORT Sending report printing type p. 3/4

372

MEMORY SEND. Sending from feeder or memory p. 3/4

373

ECO PERIOD Setting econom y period nbr p. 3/4

MAIN MENU 4 : FAX TAD

)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH

MENU :

41

- PRINT Print the rece ived messages p. 3/5

M

ENU :

42

- ACTIVATION Fax tad activation p. 3/5

M

ENU :

43

- ANSWER CODE Remote access code selection p. 3/5

LIASSE 23261436-8.book Page 5 Lundi, 11. juin 2001 3:33 15