Page 1
TELECOM
Date en cours : 22 mai 2001
\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261430-5 36xx Sagem GB\1 COUV36xx.fm
User’s manual
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COUV 23261430-5.book Page 1 Mardi, 22. mai 2001 2:18 14
Page 2
Date en cours : 22 mai 2001
\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261430-5 36xx Sagem GB\2 COUV36xx.fm
Printed sheet
output tray
Printer top cover
Document feeder
Adjustable paper gu i de
Printer top cover
release button
Printer paper tray
Control
panel
Scanning cover
Scanned document
tray
Chipcard reader
Support (option)
Flat scanner
window
Flat scanner flap
3620 Model only
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COUV 23261430-5.book Page 3 Mardi, 22. mai 2001 2:18 14
Page 3
Date en cours : 23 mai 2001
\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261430-5 36xx Sagem GB\Légend .fm
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Menu
123
456
789
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OKC
QWE R T YU I O P
F2 F3 F4
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Ctrl
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;
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F1
Std Fine
SFine
Photo
050100
Resolution
Memory Contrast
Line
! Toner
Fax
messages
On
Internet
& Services
Transmission
Fax & F@x
Scanner
Resol. Contr.
1.
2.
3.
4.
5.
6.
7.
8.
18.
11.
9.
10.
12.
13.
14.
15.
16.
17.
19.
20.21.
22.
23.
27.
24.25.
26.
1. "Fax Messages" indicator:
On: the fax machine is set to fax-TAD mode
Blinking: message rece ived in fax-TAD mode
2. "Line" icon:
On: communication in progress
Blinking: communication being established
3. Sca nni ng re solu t ion for fa x trans missi o n (Std,
Fine, SFine, Photo)
4. Memory capacity (0 to 100%)
5. Printer "paper jam" icon
6. spare "Toner" icon:
On: No toner left
Blinking: toner near end
7. Contrast indicator
8. "O n " in dicator:
Green: ma chine turned on
Red: problems
9. key: transmission scanning resolution
10. key: access to directory and quick-dial
numbers
11. key: attachment to a mail entered at the
keyboard.
12. key: contrast setting
13. key: print functions list
14. key: broadcast fax
15. key: Manual line taking
16. key: Redial
17.
ECO key : lo w rat e tra n smission
18.Numerical keypad
19. key: stop current operation
20. key: fax transmission or black & white
local cop y
21.
@ key: Inte rn et fax tr ansmission
22. key: photocopy
23.
OK key: confirm displayed selection
24.
MENU key: acces s to functions
25.Navigation keys
26.
C key: return to previous menu and correct
data entry
27.Alphabetic keypad
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Légend .fm Page 2 Mercredi, 2 3. mai 2001 10:45 10
Page 4
Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 23 mai 2001
-1-
&
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1-1
Unpa ck ing the pr inter 1-1
Description 1-4
Installing your terminal 1-5
Installation requirements 1-5
Operational Precautions 1-5
Loading paper 1-7
Installing options 1-8
Second paper cassette unit 1-8
Installing the second paper cassette unit 1-9
6FDQQHU
1-11
Unpacking the scanner 1-11
Scanner install ation 1-11
Setting the detachable items 1-11
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1-12
Printer connection 1-12
Telephone and lan connection 1-13
Power line connection and switch on 1-13
Updating the consumables 1-13
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2-1
Presentation 2-1
The navigator 2-1
The display screen 2-2
Access to functions 2-3
Step by step functi on access 2-3
Direct access by number 2-3
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2-4
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3-1
Before transmission 3-1
Date/Time 3-1
Your fax number 3-1
Name 3-2
Type of network 3-2
Geographical settings (depending on model) 3-2
Local prefix 3-3
Transmission report and deposit notice 3-3
LIAISS E 23261430- 5TDM.fm Page 1 Mercr edi, 23. mai 2001 10:28 10
Page 5
Date en cours : 23 mai 2001
-2-
Economy peri od 3-4
Document feed types 3-4
Before reception 3-5
Fax answering machine 3-5
Reception without paper 3-5
Number of copies 3-6
Relay broadcas t 3-6
Fax or PC Reception (Option) 3-7
Technical parameters 3-7
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3-9
Local network settings 3-9
Automatic configuration 3-9
Manual configuration 3-10
IEEE address (or Ethernet address) 3-10
Netbios names 3-10
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3-11
Internet Registration 3-11
initialisation parame ters 3-11
Access to connection and mailbox parameters 3-12
Access to servers parameters 3-12
Settings 3-12
Standard settings 3-13
Mail sorting 3-14
Internet Connection 3-15
Immediate connection to the Internet 3-15
Programmed connection 3-16
Deactivate the Internet function 3-16
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4-1
Adding a record 4-2
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Adding a list 4-3
Adding or deleting a number from the li st 4-3
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4-5
The file struct u re 4-5
Procedure 4-6
LIAISS E 23261430- 5TDM.fm Page 2 Mercr edi, 23. mai 2001 10:28 10
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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 23 mai 2001
-3-
([SRUWLQJDGLUHFWRU\
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5-1
Positioning the document 5-1
Sheet feed scanner 5-2
Flat-bed s canner (On model 3620 only) 5-2
Choosing the resolution/the contrast 5-2
Resolution 5-2
Contrast 5-3
Dialling 5-3
From t h e direct or y 5-3
From t h e r e dial key 5-4
To multiple call numbers 5-4
Transmission via the Public Switched Telephone Network (PSTN) 5-4
Immediate transmi s s ion 5-4
Delayed transmission 5-5
Transmission with dialling follow-up 5-5
Transmiss i on via the Inter n e t 5-6
Sending a pa per fax to an E-Mail address 5-6
Sending a keyed-in message to an E-Mail address 5-6
Transmission waiting queues 5-7
Consult or modify the wait ing queue 5-8
Immediately per f or m transmission from the w aiting queue 5-8
Printing a document in waiting or in deposit 5-8
Print the waiting queue 5-8
Deleting a transmission on hold 5-8
Cancelling transmission in progress 5-8
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5-9
Reception via the Public Switched Telephone Network (PSTN) 5-9
Reception via the Internet 5-9
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Local copy 5-10
Standard co py 5-10
"Sophisticat ed" copy 5-10
Specific settings for the copy 5-10
Scanner settings 5-11
Printer settings 5-12
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5-13
Logs 5-13
Printing the functions list 5-13
Printing the machine settings 5-14
Memorizing a sequence of ke ys 5-14
Counters 5-15
Deposit and polling 5-15
Place a document in deposit 5-15
LIAISS E 23261430- 5TDM.fm Page 3 Mercr edi, 23. mai 2001 10:28 10
Page 7
Date en cours : 23 mai 2001
-4-
Polling a depos ited document 5-16
Interlock 5-16
Entering the interlock code 5-17
Keypad inter locking 5-17
Number inte rlo ckin g 5-17
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5-18
MBX Management 5-18
Initialising a MBX 5-18
Modifying the f eatures of an MBX 5-19
Print the conten ts of an MBX 5-19
Delete an MBX 5-19
Print the MBX list 5-19
MBX deposit in a remote fax 5-20
MBX polling from a remote fax 5-20
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6-1
General 6-1
Replacing th e consumables 6-1
Replacing cartridges 6-2
Cleaning 6-13
Cleaning the scanner’s reading devices 6-13
Cleaning the printer 6-13
Scanner calibrat ion 6-15
,QFLGHQWV
6-15
Communication errors 6-15
Transmission f r om the feeder 6-15
Transmission from the memory 6-15
Communication error codes 6-16
Printer incidents 6-18
Error messages 6-18
Printer paper jam 6-19
Scanner incidents 6-21
Sheet-feed scanner paper jam 6-21
Miscellaneous incidents 6-22
&KDUDFWHULVWLFV
6-23
Unit characteristics 6-23
Consumable Characteristics 6-24
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LIAISS E 23261430- 5TDM.fm Page 4 Mercr edi, 23. mai 2001 10:28 10
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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 23 mai 2001
-5-
This unit has been designed in accordande with European standards
I-CTR37 and CTR21, it is designed for connection to the Public Switched
Telephone Network (PSTN). In case of any problems, first contact your
Supplier.
The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC, for user safety, in accordance with
Directives 73/23/EC for electromagnetic interference, in accordance with
Directive 89/336/EC.
And that it makes efficient use of the radio spectrum allocated to terrestrial
communications.
The manufacturer declares that the products are manufactured in
accordance with ANNEX II of Directive R&TTE 1999/5/EC.
LIAISS E 23261430- 5TDM.fm Page 5 Mercr edi, 23. mai 2001 10:28 10
Page 9
Date en cours : 22 mai 2001
\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261430-5 36xx Sagem GB\Bienvenue.fm
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Thank you for purchasing this new generation communication terminal. Both a laser fax machine and
a terminal with access to the Internet, your machine is the answer to all your most demanding
professional needs.
This User’s Manual presents the two models in the range:
It combines power, user-friendliness an d sim pl ici ty t han ks to i ts navi gat or, its multitask access and
direct access dir ectory.
The laser printer lets you print all received documents.
Its two scanners (sheet-feed and flat-bed
1
), let you send a document and use your machine as a true
black & white.
The flat-bed scanner lets you send portions of bound documen ts wit h a be tt e r resol ution.
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• 1 sheet-feed scanner (CIS type).
• 1 flat -be d sc anner (CCD type).
• 1 sheet-feed scanner (CIS type).
1. On model 3620 only
LIASSE 23261430-5.book Page 7 Mardi, 22. mai 2001 1:35 13
Page 10
1-1
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,167$//$7,21
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Installation. f m Page 1 Mardi, 22. mai 2001 4:57 16
Page 11
1-2
Installation
Date en cours : 22 mai 2001
\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261430-5 36xx Sagem GB\Installation.fm
+
Remove the plastic bag and peel off the shipping tape from the back of the printer.
+
Pull the Tray 1 from the printer with both hands and lie it down flat.
+
Pull out the two cush io ns fr om th e pape r fee d inle t.
Installation. f m Page 2 Mardi, 22. mai 2001 4:57 16
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+
Squeeze the right paper si ze guide and open the pap er size guid es. Pull out the plas tic-lead
strip from the paper feed inlet.
Installation. f m Page 3 Mardi, 22. mai 2001 4:57 16
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Installation
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Date en cours : 22 mai 2001
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Face-down tra y
Manual feed tray
Paper guide
Tray 1
Paper support
Cassette cover
Tray 2
Top cover
Power switch
Second paper cassette
unit (option)
Face-up/Face-down
selection switch
Power cord socket
Printer’s port connector
Drum cartridge
Toner cartridge
(Multipurpose tray)
cassette)
(500-sheet second
(pre-installed)
(pre-installed)
release button
Installation. f m Page 4 Mardi, 22. mai 2001 4:57 16
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Installation
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Operation Settings Quick usageDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 22 mai 2001
\\Sct31nt3\doc 31nt3 mac\SAGEM FM\DOC EN COURS\MFK 23261430-5 36xx Sagem GB\Installation.fm
,
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A proper location helps to en s ure that your printer provides you with the long service life for
which it is designed. Double-check to make sure that the location you select has the following
characteristics.
• Choose a location that is well-ventilated.
• Make sure there is no chance of ammonia or other organic gasses being generated in the
area.
• The power outlet you plan to connect to for power should be near by and unobstr ucted.
• Make sure that the printer is not exposed to direct sunlight.
• Avoid areas in the direct airfl ow of air cond iti oner s, hea ters , or venti lato rs, and areas subje cted to temperature and humi dity extremes.
• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.
• Keep the printer away from any obj ects that might block its heat vents.
• Do not locate the printer near curtains or other combustible objects.
• Ch oose an are a where ther e is no possi bility of the printer b eing splashed with water or
other l iq uids.
• Make sure that the surrounding area is clean, dry, and fr ee of dust.
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Note the follow ing importa nt precautions wh enever using the printer.
Operating Environment
The following describes t he operating env ironment required when using th e printer:
• Temperature:
10°C to 35°C (50°F to 95°F ) with fluctuation of 10°C (18°F) per hour.
• Humidity:
15% to 85% with fluctuation of 20% per hour.
Terminal
The following describes precautions for using the printer.
• Never turn the printer off or open any of its covers during a print operation.
• Never place flammable gasses, liquids or objects that generate magnetic forces near the
printer.
• When unplugging the power cord, always grasp the plug and never pull on the cord. A
damaged cord creates the danger of fire or electrical shock.
• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.
• Always unplug the power cord before moving the printer. Failure to do so can damage the
power cord, cr eating the danger of fire or electrical shock.
• Always unplug the power cord if you do not plan to use the printer for a long time.
Installation. f m Page 5 Mardi, 22. mai 2001 4:57 16
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• Never try to remove any secured panel or cover. The interior of the printer contains
high-voltage circuitry which creates the danger of electrical shock when exposed.
• Never try to modify the printer. Doing so creates the danger of fire or electrical shock.
• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the
danger of fire or electrical shock.
• Always make sure the printer is not placed on the electrical cord or the communications
cables of any other electrical equipment. Also make sure that cords and cables do not get
into the prin ter’s mechanism. Any of these conditions create the danger of malfunction and
fire.
• Always take care so that paper clips, staples, or other small pieces of metal do not get into
the print er through it s vents or other openings. Such objects create the danger of fir e or electrical shock.
• Do not allow water or other liquids to s pill on or near the pr inter. Fire or electrical s hock can
occur should water or liquid come into contact with the printer.
• Should liquid or any pie ce of metal accidently get inside the printer , immediatel y turn it off,
unplug t he power cord, and con tact your dealer . Failure to take thi s immediate action cre a tes
the danger of fire or electrical shock.
• Whenever the printer emits unusually high amounts of heat, smoke, an unusual odor, or
noise, imm edia te ly tu rn it o ff, un plu g i t, a n d co nt act y o ur de ale r. Failur e to ta ke th is i mme diate action creates the danger of fire or electrical shock.
Caution - Be sure to locate the printer in a well -ventilated lo cation. A minim al amount of
ozone is generated during normal operation of this printer. Because of this, an unpleasant odor
may result when the printer is used for extensive printing in a poorly ventilated area. For
comfortable, healthy, and safe operation, be sure to locate the printer in a well-ventilated area.
Installation. f m Page 6 Mardi, 22. mai 2001 4:57 16
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+
Open the face-down tray.
+
Pull tray 1 from the printer with both hands and lie it down flat.
+
Squeeze the right paper guide and open the paper gui des .
Installation. f m Page 7 Mardi, 22. mai 2001 4:57 16
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Place a stack of paper in t he center of tray 1. Squee ze the right paper guide and adjust the
paper guides so that both the left and right sides of the paper stack are secure.
,
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This section describes the opt ional items that are available f or the printer.
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The second paper cassette unit comes equipped wit h a cas s ette that can hold up to 500 sheets of
A4 size paper cal led tray 2.
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Remove th e second paper c asset te uni t and
tray 2 from their packaging, including the
protective tape used to hold the var ious
components i n place.
Place the printer on top of the base unit.
Make sure to al ign the coupl ing pins of t he
base unit wi th the h oles located
underneat h th e print e r.
Remove the cover from tray 2. Press down on the pap er lifting plat e
located inside of tray 2 until it lo cks .
Installation. f m Page 9 Mardi, 22. mai 2001 4:57 16
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Remark : Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit.
+
Set the selector to position a.
+
Be sure the selecto r is alwa ys set to position a.
Place a stack of up to 500 sheets of paper
into tray 2 so that the side that was facing
up when the paper was unwrapped is still
facing up.
Replace the cassett e cover and insert
tray 2 into the second paper cassette unit.
a
b
Installation. f m Page 10 Mardi, 22. mai 2001 4:57 1 6
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Check the presence of the follow ing items:
6
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• Scanner
• O u tlet tr ay for out go in g docum ent
• Main pow er cord
• Printer connection cord
• Printer main power connection cord
• Telephone line cord
• Starting gauge card (c hipcard)
+
Set the outlet tray on the left-hand side of
the fax machine by engaging the two
pins in their respective holes.
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+
Plug end of the connec tion cord (3) into the jack of the fax machine (F) and the ot her end
into the printer’s jack (C).
+
Plug end of the main power cord (2) into its jack on the fax machine (A) and the other end
into the printer’s jack (D).
A
B
D
E
F
1
2
3
4
C
G
H
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.
+
Make sure that the power switch is in the I (On) position.
Caut i o n - Plu g onl y the powe r pack sup plie d with yo ur machi ne into the por t (A) by m eans of
the main power cord (2).
7
(/(3+21($1'/$1&211(&7,21
+
Plug end of the telephone line (4) into its jack on the fax machine (E), and the other end
into the wall telephone socket.
+
Plug end of the LAN cord (as provided by your network administrator) into port (H) of
your fax machine and the other end into your local network port dedicated to your fax
machine.
3
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Cautio n - Refer to safety procedures in the Safety Chapter.
+
Plug end of the main power cord (1) into the jack of the fax (B), and the other end in the
wall outlet
+
Set the switch (G) (depending on model) to position 1 (On).
After a few seconds, when the pri nter has warmed up, the date and time wil l appear.
8
3'$7,1*7+(&21680$%/(6
A chip card is delivered with the consumables. This card initializes the system which enables you
to know at any time the toner cart r idge s cons um p tio n leve l .
After installing all the consumables in the printer, you need to inform the machine about their
features.
For this purpos e, you must read the chip card provi ded with the machine, before using it.
Installation. f m Page 13 Mardi, 22. mai 2001 4:57 1 6
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The screen indi cates:
+
Insert the chip card (or gauge card) in the card reader as showen bel ow:
+
The following indications appear on the screen of the scanner unit:
+
As soon as the reading operation is over, remove the car d:
+
The operation is over, the card is no more necessary.
INITIALIZATION
INSERT GAUGE CARD
INITIALIZATION
OF CONSUMABLES ?
CONFIRM = OK
CANCEL = C
INITIALIZATION
OF CONSUMABLES
RECORDED
REMOVE CARD
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The navigator gives you access to the menus vi sib le on scre en.
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This navigator has 5 keys and allows you to move around within the menus of your mac hi ne.
0RYLQJZLWKLQWKHPHQXV
7R 8VHNH\ 6\PERO
Enter the mai n menu. MENU
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Quick usage
Date en cours : 22 mai 2001
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The screen has 4 lines of 20 characters.
Select the next line in the menu.
6
Select the previous line in the menu.
5
Go to the following menu. OK
Return to the previous menu. C
Confirm and exit from the cu r re nt menu.
Exit without confirming from t he curre nt
menu.
7R 8VHNH\ 6\PERO
7R 8VHNH\ 6\PERO
Moving left or right. 3 4
Confirm your entry. OK
Delete a character by moving the cursor
to the left
Ì
Delete a character on the left of the
cursor without moving the cursor.
C
Confirm your entry and return to t he
initial screen.
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The cursor shows the line you selected.
For menus with more than thre e choices, use t h e arrows
5 or 6 of the navigator to obtain the
next (hidden) lines of the menu (4, 5, 6 etc.).
$&&(6672)81&7,216
Access to functions may be achieved in two wa ys.
• Step by step function access.
• Direct function access,
6WHSE\VWHSIXQFWLRQDFFHVV
You may print the function list (key ) to know the number of a function.
The following example describes how to enter your name so that it prints out as a header on your
fax (name of this function S
ETUP / YOUR NAME).
+ Press the MENU key, the fu nctions list appears, move the cursor , with the 5 or 6
navigator arrows to place i t in front of the li ne desi red..
+ Validate your c hoice by pressing OK.
+ In the selected menu, move the cursor , with the 5or 6arrows to place it in front of
the sub-function desired.
+ Validate your c hoice by pressing OK.
'LUHFWDFFHVVE\QXPEHU
You may print the functions list (key ) to know the number of a function.
From the stand-by mode:
+ Press the MENU key, and enter the numbers of the required functions one after another.
F
----
FUNCTION
1 DIRECTORY
2 SETUP
3 SEND
F
----
FUNCTION
1 DIRECTORY
2 SETUP
3 SEND
F2
----
SETUP
1 DATE TIME
2 YOUR NUMBER
3 YOUR NAME
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MAIN MENU 1 : DIRECTORY
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 11 - ADD NAME Phone number directory fill in p. 4/2
M
ENU : 12 - ADD LIST Enter the broadcasting list p. 4/3
M
ENU : 13 - SEE OR MODIFY Name modification in the dir ectory p. 4/3
M
ENU : 14 - CANCEL Name delection in the directory p. 4/4
M
ENU : 15 - PRINT Directory printing p. 4/5
M
ENU : 16 - SAVE/LOAD Store the directory on a chi p card p. 4/1
161 S
AVE Save the directory on a chip card p. 4/1
162 L
OAD Load the directory from a chip card p.4/1
M
ENU : 17 - IMPORT Enable/disable e-mai l imp o rt p. 4/6
M
ENU : 18 - EXPORT Export director y e-mail p. 4/7
MAIN MENU 2 : SETUP
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 21 - DATE TIME Date / time setting p. 3/1
M
ENU : 22 - YOUR NUMBER Telephone or fax number p. 3/1
M
ENU : 23 - YOUR NAME User name p. 3/2
M
ENU : 24 - SEND Send
241 S
END REPORT Sending report printing type
(see
MENU 371)
242 M
EMORY SEND. Sending from scanner or memory
(see
MENU 372)
243 E
CO PERIOD Setting economy period nbr
(see
MENU 373)
M
ENU : 25 - RECEPTION Reception
253 R
EC. WITHOUT PAPER Acceptanc e of re ception without paper p. 3/6
254 N
BR OF COPIES Nb of copies for received documents p. 3 /6
255 F
AX TAD Fax answering activation p. 3/5
256 A
NSWER CODE Remote control enquiry code sel ec tion p. 3/5
257 P
C RECEPTION Choice fo r P C reception
(a)
p. 3/7
M
ENU : 26 - NETWORKS Network
261 T
EL. NETWORK p.3/2
2611 N
ETWORK TYPE Network type select io n (PABX OR PSTN)p.3/2
262 L
OCAL NETWORK
(a.)
2621 CONFIGURATION Configuration mode selection
(a.)
p. 3/10
2622 IP
ADDRESS IP address of the terminal
(a.)
p. 3/10
2623 S
UBNET MASK Sub-network mask
(a.)
p. 3/10
2624 G
ATEWAY Gateway a ddre ss
(a.)
p. 3/10
2625 IEEE
ADDRESS IEEE address of the terminal
(a.)
p. 3/10
2626 N
ETBIOS NAME 1 Netbios Name 1 p. 3/10
2627 N
ETBIOS NAME 2 Netbios Name 2 p. 3/10
M
ENU : 28 - PRINT Print settings list (see MENU 54)
M
ENU : 29 - TECHNICAL Technical paramet ers p. 3/7
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MENU : 20 - GEOGRAPHIC Geographical settings
(a.)
201 COUNTRY The country you select will set the network
language and corresponding keyboard
(a.)
p. 3/2
202 N
ETWORK Sets the network individually
(a.)
p. 3/2
203 L
ANGUAGE Sets the language individually
(a.)
p. 3/3
a. Depending on model.
MAIN MENU 2 : SETUP
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MAIN MENU 3 : SEND
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 31 - TRANSMISSION Delayed transmission and broa dc asting p. 5/5
M
ENU : 32 - POLLING RX Po ll in g a document p. 5/16
M
ENU : 33 - POLLING TX Inserting a document to be pol le d p. 5/15
M
ENU : 34 - MBX SENDING Sending to a MBX p. 5/20
M
ENU : 35 - MBX POLLING Polling of a MBX p. 5/20
M
ENU : 36 - BROADCAST Sending of broadcasting p. 3/6
M
ENU : 37 - SETUP see MENU 24
371 S
END REPORT Sending report printing type p. 3/4
372 M
EMORY SEND. Sending from feeder or memory p. 3/4
373 E
CO PERIOD Setting e conomy period nbr p. 3/4
MAIN MENU 4 : FAX TAD
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 41 - PRINT Print the received messages p. 3 /5
M
ENU : 42 - ACTIVATION Fax tad activation p. 3/5
M
ENU : 43 - ANSWER CODE Remote access code selectio n p. 3/5
MAIN MENU 5 : PRINT
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 51 - FUNCTIONS LIST Functions list printing p. 5/14
M
ENU : 52 - LOGS Tx and Rx logs printing p. 5/13
M
ENU : 53 - DIRECTORY Print the directory p. 4/5
M
ENU : 54 - SETUP User parameters printing p.5 /14
M
ENU : 55 - COMMANDS Printing of the command list (see
MENU 65)
M
ENU : 56 - MBX Prin t list of MBX (see MENU 75)
MAIN MENU 6 : COMMANDS
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 61 - PERFORM Perform a command on hold p. 5/8
M
ENU : 62 - SEE OR MODIFY Update of a command on hol d p. 5/8
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MENU : 63 - CANCEL Delete a comma nd on hold p. 5/8
M
ENU : 64 - PRINT Printing of a document in wait queue p. 5/8
M
ENU : 65 - PRINT LIST Printing of the command list p. 5/8
M
AIN MENU 6 : COMMANDS
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MAIN MENU 7 : MAILBOXES.
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 71 - INITIALISE Creating and modificatio n of a MBX p. 5/18
M
ENU : 72 - POLLING TX Storing a document in a Mailbox p.5/19
M
ENU : 73 - PRINT Print content of a Mailbox p. 5/19
M
ENU : 74 - CANCEL Suppress an empty mailbox p. 5/19
M
ENU : 75 - PRINT LIST Print list of M BX p. 5/19
MAIN MENU 8 : ADVANCED FUNCTIONS
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 80 - CALIBRATION Scanner ca libration
M
ENU : 82 - LOCK Interlocking activa t ion
821 L
OCKING CODE Entering interlock code p. 5/17
822 L
OCK KEYBOARD Keypad interlocking activation p. 5/17
823 L
OCK NUMBER Number interlocking activation p. 5/17
M
ENU : 83 - PREFIX Dialing prefix activation
831 N
UMBER SIZE Min. size number to be send with prefix p. 3/3
832 P
REFIX SETTING Entry of diali ng prefix val ue p.3/3
M
ENU : 84 - COUNTERS S e eing activity c o u nters
841 P
RINTED PAGES Printe d apges counter p. 5/15
842 L
OCAL COPIES Local copies counter p. 5/15
843 S
ENT PAGES Sent pages counter p. 5/15
844 R
ECEIVED PAGES Received pages cou nter p. 5/15
M
ENU : 87 - SCAN. AND PRINT. Scanner(s) and printer setting p. 5/11
M
ENU : 871 - CIS SCANNER Sheet -feed scanner settings (CIS) (On
model 3620 only)
M
ENU : 872 - CCD SCANNER Flat-bed scanner settings (CCD)
M
ENU : 873 - PRINTER Printer settings
M
ENU : 88 - CONSUMABLES Consumables status p. 6/1
MAIN MENU 9 : INTERNET
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
MENU : 91 - PROVIDER Select internet Service Provider p. 3/12
M
ENU : 92 - INIT
921 CONNECTION Setting of internet service provider p. 3/12
922 M
ESS. SERVICE Setting the E_mail address p. 3/12
923 S
ERVERS Setting the SMT P , PO P3 and DNS p. 3/12
M
ENU : 93 - IMMED. ACCESS Immediate access to supplier p. 3/15
M
ENU : 94 - SETTINGS Internet settings
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Installation
941 CONNECT. TYPE Se l ec t type of connection p. 3/13
942 TX T
YPE Select type of transmission p. 3/13
943 S
ET TIMES
or
P
ERIOD
Change connectio n ti mes
p. 3/13 or
p. 3/13
944 D
EPOSIT NOTICE Printing of deposit notice p. 3/4
945 P
RINT Print Intern et parameters p. 3/14
M
ENU : 95 - SEND E-MAIL Sending E-Mail p. 5/6
M
ENU : 96 - SORT MESSAGES Choose reception type p. 3/14
M
ENU : 99 - SUBSCRIPTION Internet subscription (depending on model) p. 3/11
991 R
EGISTERING Send the Internet registration form p. 3/11
992 N
EW E-MAIL ADDR . Enter the E-Mail address p. 3 /11
M
AIN MENU 9 : INTERNET
)XQFWLRQV )XQFWLRQ'HVFULSWLRQ 3DJH
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6(77,1*6
0$,16(77,1*6
To obtain quality transmissions (in-going and outgoing), it is recommended to properly set yo ur
machine.
%()25(75$160,66,21
'DWH7LPH
At any moment you ma y change the date and tim e of your fax machine.
To change the date and time:
M
ENU : 21 - SETUP / DATE TIME
+ Enter one aft er a not he r the numbers of the required time and da te ,
(for example for november 8 2000 at 9h33, press 0,8,1,1,0,0,0,9,3,3) then validate by
pressing key O
K.
<RXUID[QXPEHU
Your fax offers to print out your fax number on every document it transmits if you saved this number
and if the machine is set with
SENDING HEADER (refer to paragraph Technical parameters, page 3/7).
To save your fax number:
M
ENU : 22 - SETUP / YOUR NUMBER
+ Enter your fax number (20 digits max.) and vali da te by pressing key OK.
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1DPH
Your fax offers to print out your name on every document it transmits if you saved your name and
if the machine is set with
SENDING HEADER (refer to paragraph Technical parameters, page 3/7).
To save your name:
M
ENU : 23 - SETUP / YOUR NAME
+ Enter yo ur na me (20 characters max) then val idate w it h th e key OK.
7\SHRIQHWZRUN
You may connect your fax to either a PSTN or private network like auto switch exchange PABX.
You must define for example the network the most convenient.
To select the type of network:
M
ENU : 2611 - SETUP / NETWORKS / TEL. NETWORK / NETWORK TYPE
+ Select opt io n PABX or PSTN then va li date your choice with OK.
*HRJUDSKLFDOVHWWLQJVGHSHQGLQJRQPRGHO
These settings will enable yo u to use your terminal in different preset countries and in different
languages.
&RXQWU\
By choosing a country, you initialise:
• the settings for its public telephone network
• its default language
• its default type of keyboard.
To select the count ry:
M
ENU : 201 - SETUP / GEOGRAPHIC / COUNTRY
+ Select the required option and press the OK key to confirm.
1HWZRUN
This setting enables you to individuall y set the typ e of pu blic telephone network so that your
terminal can communicate over the public network of the country you have chosen in compliance
with the applicable standards.
Remark : This setting is different from the NETWOR K TYPE setting (p. 3/2), which allows choosing between public and
private network.
To select the network:
M
ENU : 202 - SETUP / GEOGRAPHIC / NETWORK
+ Select the required option and press the OK key to confirm.
/DQJXDJH
This setting enables you to choose a language other than that imposed by the COUNTRY setting.
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To select the language:
M
ENU : 203 - SETUP / GEOGRAPHIC / LANGUAGE
+ Select the required option and press the OK key to conf irm .
/RFDOSUHIL[
This function is used when your fax is installed with a private network, behind an auto branch
exchange telephone company. It allows you to program an additional automatic local prefix (to
be defined), enabling you to automatically exit th e c o m pany’s telephone network system, but
only under certain conditions:
• the company’s internal numbers, where a prefix is not req uired , must be short numbe rs less
than the minimal size (to be defined),
• the ou tside num bers requi ring a prefi x, must be lon g numbers gr eater or equa l to the mini-
mal size (to be defined, for examp le Franc e has 10 numbers).
Programming your fax with the loc a l pre fi x consists of two steps:
• defining the minimal size (or equal) of the company’s outside numbers,
• defin ing the outgoing local prefix of the company’s telephone network. This prefix will
automatically be added as soon as an external number is dialled.
Caution - If you d efine a loc al prefix, do not add i t to the num bers stored i n the direc tory: it
will be dialled with each numbe r.
'HILQLQJWKHPLQLPDOVL]H
MENU : 831 - ADVANCED FUNCTIONS / PREFIX / NUMBER SIZE
+ You can change the default value for the minimal s ize of the com p any’s outside numbers
and validate with O
K. The minimal size will range between 1 and 30.
'HILQLQJWKHORFDOSUHIL[
MENU : 832 - ADVANCED FUNCTIONS / PREFIX / PREFIX SETTING
+ Enter the outgoing local prefix of the company’s telephone network (maximum 5
characters) and validate wi th O
K.
7UDQVPLVVLRQUHSRUWDQGGHSRVLWQRWLFH
You may print a transmission report for all communicatio ns via the telephone network (STN )
or a deposit sheet for all communications via Internet.
You may choose between more tha n one criteria for printing reports or deposit sheets:
•
WITH, a report is given when the transmission was properly performed or when it is
completely aband one d (but there is only one repor t pe r request),
•
WITHOUT, no transmission report, however, your fax notes all transmi ssions that took place
in its log, (refer to paragraph Logs, page 5/13)
•
ALWAYS, a report is printed with each transmission,
•
ON ERROR, a report is printed only if the transmissions failed or if completely abandonned.
At each transmission report from the memory, a reduced version of the first page is automatically
combined.
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To select the report ty p e:
M
ENU : 241 - SETUP / SEND / SEND REPORT
+ Select t he required option WITH, WITHOUT, A LWAYS, or ON ERROR and validate your choice
with O
K.
To select the deposit notice type:
M
ENU : 944 - INTERNET / SETTINGS / DEPOSIT NOTICE
+ Select t he required option WITH, WITHOUT, A LWAYS, or ON ERROR and validate your choice
with O
K.
(FRQRP\SHULRG
This function allows you to defer a fax transmission to defer a fax transmisison to "off-peak hours"
and thus reduce the cost of your communications.
The economy period, giving you a more advantageous rate via the telephone network (at off-peak
hours), is preset by default from 6.00 P.M to 8.00 A.M. Nevertheless you may change this time
slot.
0RGLI\LQJWKHHFRQRP\SHULRG
MENU : 243 - SETUP / SEND / ECO PERIOD
+ Enter the hours of the new economy period and validate your selection w it h the ke y OK.
8VLQJWKHHFRQRP\SHULRG
To transmit in economy period, you just have to press the ECO key instead of the key. The fax
will automatically be tr an smitted during the economy pe ri o d.
'RFXPHQWIHHGW\SHV
You may choose the way you want to feed your documents at transmission:
• from memory, transmission will take plac e only after me mory storage of t he document a nd
dialing. It allows you to recup erate ori ginals more rapidly.
• from the feeder of the sheet-feed scanner (refer to paragraph Positioning th e document,
page 5/1), transmission will o ccur after dialing. It allows transmission o f bulky documents
(its size may exceed the memory capacity).
To select the way you want to feed your documents :
M
ENU : 242 - SETUP / SEND / MEMORY SEND.
+ Select the option MEMORY or FEEDER and validate your c hoi ce with OK.
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)D[DQVZHULQJPDFKLQH
The Fax answering machine allows you to keep confidential all documents in storage and to avoid
always printing them at rec ep ti on.
The signal "Fax Messages" lets you know t he state of your Fax answering machine:
• Light on: the answe ri ng machine is on.
• Flashing: Your fax has documents in storage or is in the proce ss of rec eivi ng fa xes.
• Lig ht off: the answering machine is o ff.
You can assure document confidentiality by using the 4 digit access code. Once saved, you will
be asked this access code for:
• printing fax messages found in memory,
• activate or deactivate the Fa x answering machine .
6DYLQJDQDFFHVVFRGH
MENU : 43 - FAX TAD / ANSWER CODE
or
M
ENU : 256 - SETUP / RECEPTION / ANSWER CODE
+ Enter the code (4 digits) and validate with the key OK.
$FWLYDWHRUGHDFWLYDWHWKHDQVZHULQJPDFKLQH
MENU : 42 - FAX TAD / ACTIVATION
or
M
ENU : 255 - SETUP / RECEPTION / FAX TAD
+ Select the required option WITH or WITHOUT and validate your choice with OK.
+ If you saved a n access code for your Fax answering ent er it and validate with OK.
Your Fax answering is either on with the signal light "Fax Messages" on, or off with the signal
light "Fax Messages" off.
3ULQWID[PHVVDJHVVWRUHGLQWKHPHPRU\
MENU : 41 - FAX TAD / PRINT
+ If you have de fi ned an access code for your fax TAD, ente r it and pre ss OK to confirm.
Documents received and stored in the memory are printed.
5HFHSWLRQZLWKRXWSDSHU
Your fax offers you the possibility to either accept or refuse document reception if your printer is
unavailable.
If your fax printer is unavailable, you may choose betw een two modes of reception:
• reception mode
WITHOUT PAPER, your fax saves the incoming messages in the memory,
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• rece pt ion mode WITH PAPER, your fax refuses all incoming subscribers.
To select the reception mode :
M
ENU : 253 - SETUP / RECEPTION / REC. WITHOUT PAPER
+ Select the option WITH PAPER or WITHOUT PAPER and validate your choice with OK.
Remark : The lack of paper is indicated by a beep and a message on the screen.
Then received faxes are stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper
in the feeder.
1XPEHURIFRSLHV
You may print incoming documents more than once (1 to 99).
To set the number of each document received:
M
ENU : 254 - SETUP / RECEPTION / NBR OF COPIES
+ Enter the wanted number of copies and validate with OK.
At each document reception, your fax will print the number of copies requested.
5HOD\EURDGFDVW
Your fax machine (initiator) can relay a document, in other words, transmit a document to your
subscribers via a remote fax and with a pr ecise relay list .
To do this the initiator fax and the remote fax must both hav e the relay function.
To relay you need to supply the remote fax with the document and the relay list number. The
remote fax will then transmit this document to all subscribers belonging to the list.
Once the relay is activated by your fax and as soon as the document is received by the remote fax,
this document is first printed before rela y to all subc rib ers on the list.
To activate relay from your fax machine:
+ insert th e document to relay (refer to para gra ph P osit ioning the document, page 5/1),
+ select MENU 36 - SEND / BROADCAST and validate your choice wit h OK,
+ enter the remote fax number where you will relay or choose you r dialling mod e (refer to
paragraph Dialling, page 5/3) and validate with O
K,
+ enter the re la y list number used by the remote fax and press OK,
+ you may enter the time you wish to transmit the document next to the current time and press
O
K,
+ if you wish to modify the document feed type, select one of the options FEEDER or MEMORY
press OK,
+ if you wish, you may enter the number of pages of your document before transmitting,
+ activate rela y by pressing key .
The document in the fe eder wil l be relay ed eith er immedi ately o r at a lat er time (ac cordi ng to your
choice) to the remote fax which will relay the document.
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MENU : 257 - SETUP / RECEPTION / PC RECEPTION
If you have a PC k it, this menu wi ll enable you to select the machine you wish to r eceive the
documents on:
• fax,
• PC,
• PC if available otherwise the fax.
For more details, please report to the instruction manual provided with this kit.
Fax or PC reception (optional)
7(&+1,&$/3$5$0(7(56
Upon arrival your fax has been pres et by default. However, you may adjust it to mee t your
requirements by resetting the te c hni cal parameters.
To set the technical parameters:
M
ENU : 29 - SETUP / TECHNICAL
+ Select the desi red parameter and validate with OK,
+ With the ke ys 5 or 6, modify t he pa rame ter sett ings by follow ing th e tab le below an d
press O
K.
3 D U D P H W H U 6 H W W L Q J 6 L J Q L I L F D W L R Q
1 - SCANNING MODE
1 - NORMAL
2 - FINE
3 - SFINE
4 - PHOTO
Default value of the scan mod e re solu ti on for the
documents to be transmitted.
2 - S
ENDING HEADER
1 - WITH
2 - WITHOUT
If this parameter is on, your hea der will appear on all
documents sent to your subscribers with your name,
number, date and number of pages.
3 - T
RANSMISS. RATE
1 - 33600
2 - 14400
3 - 12000
4 - 9600
5 - 7200
6 - 4800
7 - 2400
Transmission speed for outgoing doc um ents.
For a quality telephone lin e (c ompatible, no echo),
communications occur at maximum speed.
However, it may be nece ssary to restrict the
transmission speed for some calls.
4 - E
CHO PROTECT
1 - WITH
2 - WITHOUT
If this parameter is on, the on-line echo will be reduced
during long dist ance calls.
6 - E
CHO PROTECT TONE
1 - WITH
2 - WITHOUT
For some long distance calls (satellite), the on-line
echo may disturb the call.
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7 - COM. DISPLAY
1 - RATE
2 - PAGE NUMBER
Choice between transmission speed displayed and
number of the page in progress.
8 - S
TANDBY MODE
1 - WITHOUT
2 - DELAY 5 MINUTES
3 - DELAY 15 MINUTES
4 - DELAY 30 MINUTES
5 - STANDBYPERIOD
Choosing the printer standby delay: the printer will
switch to standby after a delay (in minu te s) of
NON-operation or during the period of time of your
choice
10 - R
ECEPTION HEADER
1 - WITH
2 - WITHOUT
If this paramete r is on, all do cuments recei ved by yo ur
fax will include the subs criber’s head er with his name,
number (if available) fax print date and the page
number.
11 - R
ECEPTION RATE
1 - 33600
2 - 14400
3 - 9600
4 - 4800
5 - 2400
Transmission speed for incoming documents.
For a quality telephone line (compatible, no echo),
communications occur at maximum speed.
However, it may be necessary to restrict the
transmission speed for some calls.
12 - N
BR OF RINGS
2 TOÍ 9
Number of rings to automatically star t you r mac hi n e.
20 - C
ORRECTION MODE
1 - WITH
2 - WITHOUT
ON, this par ameter helps c or r ect the calls ma d e on
disturbed telephone lines. It is used when the lines are
weak or too noisy. Transmission times may be longer.
70 - I
NTERNET VALID
6H01 Í 21H59
This menu is used to define the perio d of ti m e for
which periodical connections are autho rized.
71 - I
NTERNET ACTIVE
1 - 7 DAYS A WEEK
2 - MONDAY TO FRIDAY
Allows either an automat ic 7 da y connection or only
Monday to Friday, (prevents a weekend connection).
72 - D
ATA RATE
1 - 56000
2 - 33600
3 - 14400
4 - 12000
5 - 9600
6 - 7200
7 - 4800
8 - 2400
9 - 1200
Choice of maximum Internet transmission speed.
For a quality telephone line (compatible, no echo),
communications occur at the maximum speed.
However, it may be necessary to restrict the
transmission speed for some Internet calls (bad line or
bad ISP settings).
73 - I
MPROVE E-MAIL
1 - WITH
2 - WITHOUT
On, this para meter lets you automatical ly r egister the
Internet address of your subscriber fax during a call (if
available).
3 D U D P H W H U 6 H W W L Q J 6 L J Q L I L F D W L R Q
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/2&$/$5($1(7:25./$16(77,1*6
'(3(1',1*2102'(/
Your Internet F@x™ is a new generation machine that will be part of your local network just like
a PC. Its built-in local network acccess card will enable you to send documents through an
SMTP/POP3 local message server (interna lly or e xternally, depending on the settings of your
message server).
To take advantage of all the ava ilable network options, you should m ake the following settings,
described in the sections below:
• loca l ne twork settings, to introduce your fax machine into your local network.
• message service settings, for all your faxes and E-mails to be automatically managed by
your message server.
Caution - Although rather simple, network settings sometimes requires a sound knowledge of
your own computer configu ration. If that is administrated by anyone in your company, we
recommend you ask that person for the settin gs described below.
/2&$/1(7:25.6(77,1*6
$XWRPDWLFFRQILJXUDWLRQ
We recommend you to carry out a manual configuration of your Internet F@x™ machine. The
automatic configurati on of t he local network settings may be con s id ere d if your l o ca l net w ork
features a DHCP or BOOT P server that can dynami cally assign addres s es to the peripheral
devices present on the LAN.
74 - E
RASE MAILBOX
1 - WITH
When the fax receives an e-mail with an attachment
and cannot treat it, it erases the message of the ISP
MBX, prints and transmits to the message sender, a
notice of uncomprehension.
2 - WITHOUT
At E-mail reception, the fax does not destroy the MBx
message, it prints a notice of uncomprehension
asking you to recuperate this me ssage w ith your
computer equipment. This parameter is useful only if
you have PC equipment. The me m ory capacity is
limited, you need to empty your MBX or el se new
messages may not be received.
75 - T
EXT ATTACHMENT
1 - WITH
2 - WITHOUT
Attachment with or without processing, and printing
of incoming Internet docume nts.
3 D U D P H W H U 6 H W W L Q J 6 L J Q L I L F D W L R Q
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To automatically configure the local network settings
M
ENU : 2621 - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION
+ Choose AUTO an d press OK to confirm. The Internet F@x™ scans the local network for a
DHCP or BOOTP server that can assi gn it its settings dynamically (the message
SS. is
displayed).
+ Once the message SELF-CONF IN PROGR. has disappeared, check for the IP Address,
Sub-network mask and Gateway address. If these are missing, you should carry out a
manual configuratio n (see below).
0DQXDOFRQILJXUDWLRQ
To configure you Internet F@x™ manually, you should obtain the usual information used to set a
peripheral device (IP address, sub-network mask, network and gateway address).
To configure the local network settings manually
M
ENU : 2621 - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION
+ Choose MANUAL and press OK to confirm.
,3DGGUHVV
MENU : 2622 - SETUP / NETWORKS / LOCAL NETWORK / IP ADDRESS
+ Enter the IP address of your Internet F@x™ and press OK to c o n firm.
6XEQHWZRUNPDVN
MENU : 2623 - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK
+ Enter the sub-network mask of your Internet F@x™ and press OK to confirm.
*DWHZD\DGGUHVV
MENU : 2624 - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY
+ Enter the IP addr ess of th e newtork gateway and press OK to confirm.
,(((DGGUHVVRU(WKHUQHWDGGUHVV
MENU : 2625 - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADDRESS
The Ethernet card of your Internet F@x™ already has an umodifiable, yet consultable, IEEE
address.
1HWELRVQDPHV
These names, which can be used with the network options, are used to identify your Internet
F@x™ machine from a PC connected to a local network (for instance with the name
"IMP-NETWORK-1"
M
ENU : 2626 - SETUP / NETWORKS / LOCAL NETWORK /NETBIOS NAME 1
M
ENU : 2627 - SETUP / NETWORKS / LOCAL NETWORK /NETBIOS NAME 2
+ Enter the selected name (15 characters max) and press OK to confirm.
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0$,/6(59,&($1'7+(,17(51(7
Your F@x™ Internet lets you send and receive documents and E-mails from subscribers
throughout the world via th e Inte rne t ne twork.
An E-mail is an el ectroni c message se nt by th e Inter net, to an E- mail ad dress (wh ich is a personal
Internet mailbox).
Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts
at your disposal a server or computer system which allows you to connect to the Internet and your
mailbox through your telepho ne line.
Before worldwide transmission, you must:
• subscribe to an Internet service provider (ISP),
• ch eck that all initialisation parameters correspond to those provided by your ISP,
• perfor m t he proper settings, if needed, for the Internet connectio n.
You may then connect yourself to the Internet via your ISP to send and receive fax-Inte rne t or
E-mails. Both operations w il l be per f orm e d during an Internet connectio n.
,17(51(75(*,675$7,21
Your machine is delivered ready to use and preset with an Inte rnet registration and ISP.
To take advantage of this offer and create your own E-mail address, all you have to do is return
the registrati o n fo rm:
+ complet e th e Int ernet registration form provided wit h your machine,
+ insert this form in the feeder (a s fo r a document transmiss ion),
+ select MENU : 991 - INTERNET / SUBSCRIPTION / REGISTERING
Sending your registration form (to ISP), is automatic.
Your ISP will provide you with the initialisation parameters to ensure a proper identification with
the Internet.
When you receive your Internet ad dre ss you may enter it by using MENU: 992 - I
NTERNET /
S
UBSCRIPTION / NEW E-MAIL ADDR.
,1,7,$/,6$7,213$5$0(7(56
You must define or at least check all the parame ters needed to iden tity yourself wit h the Internet
Your ISP will provide you with these para m et er s as soon as yo u are registered with them.
The parameters are divided into 3 categories:
• connection, allows you to identify dial up number, identifier and pa ssword (hidden on
screen),
• E-mail address, allows you to identify your personal mailbox, password and E-mail
address,
• server, allows you to identify IP a ddress of Internet SMTP providers (send) and PO P3
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(MBX reception) and the address of DNS PRIMARY and DNS SECONDARY providers.
The server address is made up of 4 groups of 3 digi ts m aximum separated by dots.
If the ISP is
OTHER, the parameters are automatically give n a f te r th e connection and mailbox
parameters.
$FFHVVWRFRQQHFWLRQDQGPDLOER[SDUDPHWHUV
MENU : 91 - INTERNET / PROVIDER
+ sele ct the I nte rn et p rovi de r in th e li st NO ACCESS, PROVIDER_1, or OTHE R (for pr ovide rs n ot
in the list) or
LOCAL NETWORK, and press OK.
Choosing
NO ACCESS disables access to Internet functions.
M
ENU : 921 - INTERNET / INIT / CONNECTION
+ enter the CALLING NUMBER., press OK,
+ enter connection IDENTIFIER
1
, press OK,
+ enter connection PASSWORD, press OK,
M
ENU : 922 - INTERNET / INIT / MESS. SERVICE
+ enter Email IDENTIFIER, press OK,
+ enter Email PASSWORD, press OK,
+ enter E-MAIL ADDRESS, press OK.
$FFHVVWRVHUYHUVSDUDPHWHUV
MENU : 923 - INTERNET / INIT / SERVERS
+ enter SMTP Server, press OK,
+ enter POP3 Server, press OK,
+ enter PRIMARY DNS, press OK,
+ enter SECONDARY DNS, press OK,
6(77,1*6
The settings are divided into several categories.
• the standard settings de fine the co nnect ion ty pe and freq uenc e to the Inter net as we ll as t he
transmission type for your documents,
• the E-mail sorting defines treatment for all stored E-mail messages received,
1. If the identifier has more than 16 characters, the text will automatically slide over to the left.
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6WDQGDUGVHWWLQJV
Your machine has two types of settings:
• Connection type and frequency to your ISP.
• Type of transmission via the Internet.
At any moment you may print the sett in gs of your machine to know their statu s .
$FFHVVWRFKRLFHRIFRQQHFWLRQ
MENU : 941 - INTERNET / SETTINGS / CONNECT. TYPE
+ select one of the connection options DURING SET TIMES, PERIODIC or ON DEMAND press OK.
Modify standard connection times on set times
M
ENU : 943 - INTERNET / SETTINGS / SET TIMES
+ having sel e cted the DURING SET TIMES mode, choose the time to either modify or cance l,
+ press keys # or 5 or 6 to cancel the time,
+ enter the new connection time with the numeric keypad and press OK.
An Internet connection is est ablished every day at 9:00, 12:00 and 17:00 (default values ).
Modify periodic connection period
M
ENU : 943 - INTERNET / SETTINGS / PERIOD
+ having selec ted the PERIODIC mode, enter to new connection period with the n umeric
keypad (value between 00 h01 and 23h59) and press O
K.
An internet connection is esta bl ished every three hours (default va l ue).
$FFHVVWRWUDQVPLVVLRQW\SHVHOHFWLRQ
MENU : 942 - INTERNET / SETTINGS / TX TYPE
+ Select one of the options IMMEDIATE or DURING connections and press OK to confirm.
DURING SET TIMES
an Internet connection is est ablished every day at 09h00,
12h30 and 17h00
(a)
(default values)
a. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes give
or take around the requested time.
PERIODIC
an Internet connection is esta blished every 3 hours
(a.)
(default valu e)
ON DEMAND
an Internet connection is established at your request by
IMMED. ACCESS
IMMEDIATE
document transmission will occur immediately at each
transmission request
DURING CONNECTIONS
transmissions will only occur at programmed connections
DURING SET TIMES or PERIODIC
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$FFHVVWRSULQWWKH,QWHUQHWVHWWLQJV
MENU : 945 - INTERNET / SETTINGS / PRINT
The Internet settings are printed.
These settings may also be printed with the machine’s other settings (refer to paragraph Printing
the machine setti n gs, page 5/14).
0DLOVRUWLQJ
This function lets you choose the treat m ent mode for all Internet document s stored in your mail
box.
You have three choices,
•
F@X ONLY, lets you poll and print E-mails in your machine.
•
PC ONLY, lets you keep your E -mails in your mailbox for later use wi th a computer (no
E-mail poll),
•
SHARE PC lets you:
- if PC and fax have two different addresses, transfer all mail or onl y t hose with attachments
to a PC,
- if PC and fax share the same address, use the fax as a printer for E-mails for the PC.
0RGHRQO\)#[
MENU : 96 - INTERNET / SORT MESSAGES
+ select opt io n F@X ONLY press OK.
All E-mails are polled and printed.
0RGHRQO\3&
MENU : 96 - INTERNET / SORT MESSAGES
+ select opt io n PC ONLY press OK.
The E-mails are neither polled no r printed and they may be used with a com puter.
At each connection, the num ber of E-mails in your mailbox is display ed on the screen.
0RGHVKDUH3&
MENU : 96 - INTERNET / SORT MESSAGES
+ select opt io n SHARE PC, press OK.
You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.
To transfe r th e E-mails to a PC :
+ select opt io n WHITH PC TRANS. and press OK,
+ enter the E-mail address of the computer you wish to transfer your E-mails press OK,
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+ select your option from the table below and press OK.
To use the fax as an E-mail printer:
+ select option W/O PC TRANS. and press OK,
+ select your option from the table below and vali date with OK.
At each connection, the numbe r of E-mails still present in your mailbox are displayed on the
screen.
,17(51(7&211(&7,21
An Internet connection is made with an ISP. It allows both document sending and reception while
connected.
A connection takes place the following way:
• send to one or more of your subcriber’s Internet mailbox, all fax-Internet waitin g for
transmission.
If your sending to a com puter, the tra nsmitted fax w ill be received a s an attachm ent to an
E-Mail.
• rece pt ion of al l fa x-Internet and E-Mails deposited in your persona l In ternet mailbox.
You may connect either immediately or automatically depending on the time periods define d.
The triggering of a programmed Internet connection depends on the standard settings of your
machine.
,PPHGLDWHFRQQHFWLRQWRWKH,QWHUQHW
There are two methods to immediately connect to the Internet:
Access by the Menu,
M
ENU : 93 - INTERNET / IMMED. ACCESS
Direct access,
+ Press twice on key @.
0HQX 'HVFULSWLRQ
SEND ALL MAILS All E-mails are sent to the PC.
U
NUSABLE ATTACH.
The fax machine polls a nd prints the usable E-mails and
transfers to the PC mailbox all the E-mails containing
attachments it cannot use.
0HQX 'HVFULSWLRQ
DELETE MAILS
The E-mails ope n ed and read by the fax (w/o attachment) are
erased after fax print.
S
AVE MAILS The E-mails opened and read by the fax are not erased.
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3URJUDPPHGFRQQHFWLRQ
An automatic connectio n to t he Internet depends on how your mac hine is programmed and more
particularly on the standard settings. (refer to paragrap h Standa rd settings, page 3/13 ).
'($&7,9$7(7+(,17(51(7)81&7,21
If you do not wish to use the Internet functions:
M
ENU : 91 - INTERNET / PROVIDER
• Select NO ACCESS in th e ISP list and validate with OK.
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',5(&725<
Your fax lets you create a direc to ry by m em orizing subscriber record s and subscriber lists.
• Your machine can store up to 250 subscriber records with names and phone numbers.
• You may also group several names to build a subscribe r list wi th up to 32 subscriber lists.
A subscriber list is made from the subscriber records already stored.
For all subscriber records or subscriber lists you may:
• create,
• consult,
• modify contents,
• delete,
• pr i nt t h e di rectory.
You may save and if needed load your di re ctory. To proceed, you need to contact your distributor
and purchase the optional kit "Save ". Thi s give s you access to functions 161 and 162. refer to
paragraph Functions list, page 2/4
&5($7,1*68%6&5,%(55(&25'6
For each subscrib er recor d you are n ot requ ired to f ill in eac h line, only name, tel or E-Mail address
are required:
•
NAME of your subscriber,
•
TEL, and fax number of your subscriber,
•
E-MAIL address, example : jones@address.com,
• record
NUMBER ASSIGNED, this number is automatically assigned by the fax, it allows quick
access to the answering machine,
•
RATE, for each subscriber you may cho ose your fax tr ansmi ssion spee d. Th e avai labl e rates are
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2400, 4800, 7200, 9600, 120 00, 14400 and 33600 bits per second. With a good telepho ne
connection, well adapted and without echo, the appropriate ra te is the highest one,
If your subscriber number has both
TEL and E-MAIL listed, the validatio n key ( or @) will
determine if the docume nt wi ll be sent via the telephone network or via Internet.
$'',1*$5(&25'
MENU : 11 - DIRECTORY / ADD NAME
+ Your fax ha s just created a new record, fill in by first en te rin g your subscriber’s name then
validate with O
K.
Remark : You can stop record creation at any time by pressing .
+ enter fax
1
number of your subscriber,
+ enter the E-Mail address of your subscriber,
+ your subscriber’s ID number will automatically ap pea r on the scr een, if you wish t o modif y
this number you may do so by ch oosi ng another free number and valida te w it h O
K,
+ select the appropriate fax transmission speed then validate with OK,.
+ If need be, select the appropriate transmission speed to send your correspondents faxes, and
confirm your choice by pressing the O
K key.
&5($7,1*68%6&5,%(56/,676
A subscriber list is made from the subscriber records already stored.
For each list f ill in the following lines:
•
NAME of the list,
•
NUMBER ASSIGNED, this number is automat ic all y assig ne d by the fax. It allows quick access to
the answering machine ,
•
LIST COMPOSITION, it lists the ID numbers assigned to the subscriber records included in the
list ,
•
LIST NUMBER, a number lets you i dentify the list filed under (L).
A list may inc lude both fax an d internet subscribers.
The same subscriber may be included in different lists.
1. If your unit is connected to a private autoswitch PABX, you may need to insert a pause for dial tone (symbolized by
the sigh / in the number) except if a local prefix is already programmed (see § Local Prefix)
0HQX 3URFHGXUH
ASSOCIATEDW. ASSOC. KEY
+ enter a fre e lett er as an ass ociate d key or sel ect one le tter
displayed on the screen then, validat e with O
K.
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Caution - It is impossible to add one subscriber list to another subscriber list.
$'',1*$/,67
MENU : 12 - DIRECTORY / ADD LIST
+ your fax machine has just created a new list, fill in by first entering the name of this list
then validate with O
K,
Remark : You can stop list or record creation at any time by pressing .
+ your subscriber list ID number will automatically appear on the screen, if you wish to
modify this number you may do so by choosing another free number and validate with O
K.
+ The cursor being on LIST COMPOSITION, press the 4key.
The empty line
ENTER ELEMENTS appears, you must fill in the ID numbers assigned to the
subscriber records included in this li s t.
+ There are three ways detailled in the table below, to choose and add one or more
subscribers to your list. Then validate your choic e by pressi ng O
K.
+ for every subscriber included in this list repeat the above step then validate with OK,
+ the list ID number will automati cally appear on the screen , if you wish to modify this
number you may do so by choosing ano th er fre e num ber and validate with O
K.
$'',1*25'(/(7,1*$180%(5)5207+(/,67
MENU : 13 - DIRECTORY / SEE OR MODIFY
+ select the subscriber list (L) validate your choice with OK,
)URP 3URFHGXUH
subscriber’s name
+ with the alphanumeric keypad enter the first
letters of your subscriber’s name an d continue
until the whole name is displayed on the screen.
subscriber ID number
+ enter directly the subscriber’s ID number.
subscriber directory
+ press key then select your subscriber.
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+ Select the LIST COMPOSITION menu and press the 3or4key, in order to display the field
ENTER ELEMENTS, and add or delete the correspondent as shown in the table her ea fte r:
+ Validate the new list by pressing key .
&2168/7,1*$5(&25'25/,67
+ Press key ,
The directory appears in alphabetical order.
+ Select the subscriber record or subscriber list (L) you wish to consult.
02',)<,1*$5(&25'25$/,67
MENU : 13 - DIRECTORY / SEE OR MODIFY
The directory appears in alphabetical order.
+ select the subscriber recor d or subs criber li st (L) you wish to modif y and valil date with OK,
+ modify the line or lines in the subscriber record or subscriber list and validate each
modification with O
K.
Remark : You may validate your modification by pressing key , but you will exit the menu and may not be able to
modify the following lines.
'(/(7,1*$5(&25'25$/,67
MENU : 14 - DIRECTORY / CANCEL
The directory appears in alphabetical order.
+ select the subsc riber record or subscribers list (L) you wish to de l ete and validate with OK.
7R 3URFHGXUH
add
+ enter the subscriber ID number you wish to add and validate with
O
K,
+ repeat this step for each added subscriber.
delete
+ place the keys3 or 4, on the number you wish to delete,
+ press key C to dele te the num be r assi gne d to the list,
+ repeat these 2 steps for each subscriber you wish to delete from the
list.
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+ Press again the OK key to confirm your deleting.
The record or list is deleted from the dire c tory.
35,17,1*7+(',5(&725<
You may print all the numbers stored in the directory, including all the existing subscriber record
or subscribers lists.
To print the dire ct ory,
M
ENU : 15 - DIRECTORY / PRINT
The directory is printed in alphabetical order.
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You can import an existing directory of contacts into your fax machine as an electronic file. This
file must be in a specific format and must not comprise more than 250 entries.
The process of importing a directory uses electronic mail as the tr ansfer mechanism. The
electronic file containing the direc tory is received and p rocessed as an e-mail attachment.
Caution - Impo rti ng a new di rectory completely overw r ites any existing directory en tri es.
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Le fichier informati que contenant les informations du répertoire doit comprendre cinq champs par
ligne, séparés du suivant par un signe unique dans tout le fichie r (une tabulation, une virgule ou
un point-virgule). Chaque ligne est séparée de la suivante par un retour chariot.
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Name
A unique identifier in your directory, up to 20 characters long. This field is
mandatory; the name should not include the field separator character.
Fax number
Your contact's fax number, without spaces or dots. Can be up to 30 characters
long (including any * and # ch aracters). This field may be left em pty, for
instance in the case of contacts to whom you only send e-mails and never faxes.
e-mail
address
Your contact's e-mail address. Can be up to 80 ch aracters long, but must not
comprise the fi eld sep arator c haracter . Any ot her char acter s may be use d in t his
field, which can also be left blank.
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Caution - You m ust ente r a valu e f or a t le ast on e of t he Fax num ber or e-mail addr ess fields. To
enter a blank line, key in four field separator characte rs in a row.
For example :
Smith;0123456789;jsmith@i sp.co.uk;J;8
Jones;01987654321;;@;8
O’Connor;0123469874;d.oconnor@hello.net;U;8
The speed is coded on a number, see the following board:
Caution - You must always enter the field separator character, even if one or more of the fields are
left blank. In the example above, which uses a semi-colon as a separator, the entry fo r « Jones » lacks
both e-mail address and shortcut key.
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To import a direct ory,
M
ENU : 17 - DIRECTORY / IMPORT
+ Select WITH to authorise the importation of a directory.
Shortcut
key
A capital letter (A to Z), unique in the directory, which is associated with a
specific con tact and enable s quick selection of the latter . As with the two
previous fields, this field can be left blank.
Speed
The fax transmit speed over the PSTN. If you do not specify a value, the default
speed is the maximum speed. This field may be left blank if all your fax
transmissions are handled by a fax server.
Speed code number
600 7
1200 6
2400 5
4800 4
7200 3
9600 2
12000 1
14400 0
33600 8
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Installation
+ Create your di rect ory on a PC in a fi le wh ose struc ture co rrespond s to th at set out a bove.
In order to be recognised as a directory, the file name must include the word directory and
must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or
simply directory.csv.
+ Create an e-mail addressed to yo ur LAN fa x’s e-mail address, attach the file to it, and send
your message via your mail server.
+ Your LAN fax will receive the e-mail co ntainin g the dir ectory when it con nects to t he mail
server, and will automatically incorporate the attached file into its directory.
+ Repeat the procedure as many times as required, for instance to update all the LAN faxes
on your network with the same directory.
Caution - Imp orting a ne w direct ory com pletely o verwrite s any exi sting dir ectory ent ries on
the fax machine. Once your fax machine has a complete di rectory, we advise you to disable
importing in order to protect the data already on the fax.
To disable importing,
MENU : 17 - DIRECTORY / IMPORT
+ Select WITHOUT to prevent users fro m i mp ort ing a directory.
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You may also export a direc to ry from a fax machine as a text file, and send it to any mail client
(be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.
To export the directory ,
M
ENU : 18 - DIRECTORY / EXPORT
+ Key in the e-m a il address of the PC or other fax machine to which you want to export the
directory. You may e xport a directory to seve ral fax machines simult aneously (refer to
paragraph Dialling, page 5/3).
+ Confirm by pressing OK.
+ Repeat the procedure as many times as required, for instance to update all your fax
machines or send the same file to several PC use r s on your loc al ne two r k.
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The faxes sent via the Switched Telephone Network STN are sent from the feeder or the memory.
Documents sent via Intern et are first memorized and sent at the time of Internet connection.
326,7,21,1*7+('2&80(17
Your fax is composed of a scanner including two modes of reading original documents: the flat-bed
scanner (On model 3620 only) and the sheet-feed scanner.
The flat-bed scanner allo w s scanning bound documents (books, enc yclopedia, etc.).
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6KHHWIHHGVFDQQHU
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Remark : Since the addressee’s number is generally on the docum ent to be t ransmitted, you may als o dial before positio-
ning the document.
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You have 4 test modes for document transmissions.
The mode choice depends on the type of document to be transmitted:
• Normal mode, symbolized by Std at the bottom of the display screen. To be used for good
quality documents, witho ut draw i ngs or small details,
+ Place your original documents in the
document feeder:
- fac e down,
- first pag e un de r the stack.
+ Set the paper guide to the document
width.
+ Once the operation is over, take your
original documents back on th e scanned
document receptacle.
Flat-bed scan ner top view
+ Open the access cover of the flat-bed
scanner.
+ Put your original document respecting
its origin, scan side facing the machine.
+ Close the access cover of the flat-bed
scanner.
Paper guide
Access cover to the flat-bed scanner
Caution - If you forgot to position the document to be transmitted, the addressee will
receive a blank page.
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• Fine mode, symbolized by Fine at the bottom of the display screen. To be used for
documents with drawings or s mall characters ,
• Super Fine mod e, symbolized by SFine at the bottom of the display screen. To be used for
documents with very fine or smal l c haracter drawings (only if fax recept io n can process),
• Photo mode symbolized by Photo at the bo ttom of the display screen. To be used for
photographic document s.
To select the resolution mode:
+ Press key as many times as necessary to select the required m ode and thus plac e an
arrow above the symbol of th e c hosen mode.
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You can set the contrast if your document is too lig ht or too da rk . If the document is light, you
must raise the contrast and if it is dark, you must reduce it.
To set the contrast:
+ Press as many times as necessary to choose the desired contrast. A
g
icon on the s creen
indicates the selected contrast.
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+ Ente r the fi rst le tters of you r subs criber’s name with the alphanumeric keypad, then add
the remaining letters until your subscriber’s name is complete .
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+
press key ,
Your fax lists the su bscribers records and lists in the Dire ctory in crescent al phabetical
order,
then
+ use keys 5 or 6of the navigator t o scroll all su bscribers and the list of subscr ibers for
choice, and choose the require d subscriber or subscribers list,
or
+ enter the subscriber’s or subscriber list assigned number .
The screen displays the name of the subscriber or subscriber list assigned to this number.
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)URPWKHUHGLDONH\
You may call back a number am ong the last 10 subscribers fax numbers or Int ern et previously
dialled.
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+
Press key .
The screen displays the last numb er called.
+ Use keys 5 or 6of the naviga tor to eventual ly select anoth er number.
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+
Press key @ then .
The screen displays the last E-mail address used.
+ Use keys 5 or 6of the navigator to eventual ly se le ct another E-mail address.
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You may dial to send a document simultaneously to multiple call numbers.
Caution - This may be achieved only if the machine is parametered to send from the memory
(refer to paragraph Document feed types, page 3/4).
+ enter the fax or E-mail address, or use the Directory or key (refer to above paragraphs),
+ press key and enter the number of the second subscriber or second subscribers list,
+ repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or
subscriber list).
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+ Position the document (refer to paragraph Positioning the document, page 5/1)
+ enter the fax number of your call number or choose your dialling mode ( refer to paragraph
Dialling, page 5/3) then press .
The "Line" icon flashes during the call phase, it stays lit when both faxes are in
communication.
+ at th e end of transmi s s ion the initial s creen is displa y ed.
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This function allows you to transmit a document at a different time.
To program a postponed transm i s sion you need to identify the subscribe r num be r, tra nsm issi on
time, feeder type and number of page s.
To delay the transmission time of your document :
+ Position the document (refer to paragraph Positioning the document, page 5/1),
+ select MENU 31 -SEND / TRANSMISSION,
+ enter the subscriber number you wish to pr ogram at a dif ferent time o r choose your di alling
mode (refer to paragrap h Dialling, page 5/ 3) a nd validate with O
K,
+ next to th e current time, enter the new ti m e and validate with OK,
+ Adjust the contrast and confirm by pressing the OK key.
+ select the feed type, FEEDER or MEMORY and validate with OK (refer to paragraph
Document feed types, page 3/4),
+ you may ente r th e number of pages before transmission and validate with OK,
+ validate post poned transmission by pressing key .
Your document is stored and will be sent at the new time.
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This function allows you to hear, thanks to the machine speaker, the dialling operation during a
fax transmission. In that case, the maximum transmission rate will be 14400 bps.
This function allows for example:
• to hear if the subscriber’s fax is engaged and so, ch oos e the momen t when th e line is clear to
launch the document transmission,
• to con tro l the communication progress in case of uncertain numbers, etc.
To take the phone line manually:
+ Plac e the document in the fax feeder.
+ Press
1
.
+ If ne cessary, set th e s o und level with navigator
5
or 6 keys.
+ If not a lready don e, enter t he subscriber nu mber (or re fer to pa ragraph From the redial
key, page 5/4 to call bac k th e last subscriber).
As soon as you hear the remote fax tone, th e li ne is cl ea r and you can launch the transmission.
+ Press to launch the document transmission.
If your machine is set in orde r to p rint a transmi s sion report (ref er to paragrap h Main settings,
page 3/1), for this one, the reduced copy of the document first page will not be printed an d it
notifies you that the communication is manual.
1. To call back one of the last ten subscribers, press before pressing this key.
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+ Position the document (refer to paragraph Positioning the document, page 5/1)
+ press the @ key and enter the add ressee’s E-mail address,
or choose your dialling mod e (re fe r to pa ra graph Dialling, page 5/3).
+ adjust the contrast and the resolution if necessary (refer to paragraph Choosing the
resolution/the co ntrast, page 5/2).
+ press the @ key.
The document is scanned and memorized, it will be sent at the time of Internet connection.
If your subscriber is eq uippe d with a PC, h e wi ll r eceiv e an E-mai l with your fax as an at tach ment
in the TIFF format.
If your subscriber has a fax internet, he will rec eive a paper fax.
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You can send a keyed-in message to an E-mail mailbox. You can also a dd an attachment to this
keypad message (the attac hm ent is a scanned paper document).
Access by the menu.
M
ENU : 95 - INTERNET / SEND E-MAIL
Direct access.
+ Press key @.
Then, to send to E-mail address.
+ Enter the addressee’s E-mail address or choose your dialling mod e, (refer to paragraph
Dialling, page 5/3),
+ Enter the address of someone you want to receive a copy of the document (CC:),as
appropriate,
+ Enter the object for the mail (80 characters max.) and press OK,
+ Enter the text with the alphabetical keypad (100 lines of 80 characters) and validate with OK.
For this operation, you wil l ge t a true editor:
• for the capital letters, use key Shi ft (key
Ö
) or key Caps lock (key ),
• to move, use keys of the navigator,
• to erase a character on the right of th e cursor (without moving the cu rsor), use the key C,
• to erase a character (moving the cursor to the left), use the
Ì
key,
• to inse rt text, use key i,
• to inse rt a line, use key F1,
• to cut a text or a word, use key F2,
• to copy a text or a word, use key F3,
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• to paste a text or a word, use key F4,
• to move in the text from one word to another, press key C
TRL and one of the keys of the
navigator.
• to go to the next line, use key .
Then, you can choose bet ween two options:
+ Send directly the keypa d mail . Press OK ; the mail is memorized and will be sent at the next
Internet connection.
Your subscriber will receive an E-mail.
+ Add an attachment (scanned document) to your mail:
- Place t he d ocum ent to be att ached in the sheet-fe ed scan ner (f ace dow n, fi rst pa ge un der
the stack) or on the flat-bed scanner (On model 3620 only) (scan side facing the
machine).
- Press key :
- If needed, set the con tra st wi th keys
3 or 4and vali date with OK.
The document is scanne d and the mail is memorize d. They will be sent at the next Inte rnet
connection.
Your subscriber will receive an E-mail with an attached document.
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This function lets you obtain a recap of all documents in queue, for transmission, including those
in deposit or in delayed transmission, etc.
It allows you to:
• consult or modify the waiting que ue. In this waiting q ueue the documen ts are coded the
following way:
Order number in the queue / docum e nt st at us / subsc ri ber’s telephone number.
Documents may have the following status:
- TX: transmission,
- DOC: in deposit,
- POL: polling,
- REL: retrieval,
- MBX: send to mailbox,
- PMB: mailbox polling,
- TR: ongoing c om m and s,
- CNX: Internet connection,
- NET: Internet transmission.
• imme di ate ly pe rform a transmission from the waiting q ueue,
• print a docume nt in storage, wa iting to be trans mitted or in deposit,
• print the waiting queue , to have the status of each document in queue, by either:
- queue order number,
- document na m e or number,
- time forecasted for transmission (fax),
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- operation type regarding the document: transmission from the memory, delayed
transmission, deposit,
- number of page s of th e doc ument,
- document size (percentage of s pace stored in memor y).
• cancel a transmission request in the waiting queue.
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MENU : 62 - COMMANDS / SEE OR MODIFY
+ in the waiting queue select the required document and validate your choice with OK,
+ you may now modify the parameters of the given document then validate your modifications
by pressing key .
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MENU : 61 - COMMANDS / PERFORM
+ select the document in the wa iting queue and validate your choice with OK or to
immediateley perform the selected transmission.
3ULQWLQJDGRFXPHQWLQZDLWLQJRULQGHSRVLW
MENU : 64 - COMMANDS / PRINT
+ in the waiti ng queue select the desired docum e nt a nd va li da te your choice with OK.
3ULQWWKHZDLWLQJTXHXH
MENU : 65 - COMMANDS / PRINT LIST
The recap document called ** COMMAND LIST ** is printed.
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MENU : 63 - COMMANDS / CANCEL
+ in the waiti ng queue select the desired docum e nt a nd va li da te your choice with OK.
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Cancelling a transmission in progre ss i s possibl e wh at ever the type of transmission but varies
depending on whether the tr ansmission is a single call number or a m ul ti ca ll number.
• For a single call number from the memory , the document is erased from the memo r y.
• For a multi call number, only the call number in progress at the time of the cancellation is
erased from the transmission queue.
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To cancel transmission in progress,
+ press key .
A message will ask you to confirm can cellation by pressing a second time on key ,
appears on the screen.
+ press key to confirm cancella ti on i n progress.
If your machine is set t o print a transmi ssion report (refer to pa ragraph Transmission report and
deposit notice, page 3/3), it will print th at the communication was cancelled by the u s er.
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Document reception via Internet is automatic at each Internet connect io n.
Reception of all docume nt s via the telephone line is done one at a time at fax reception.
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Fax reception depends on the paramet e r settin gs of your machine:
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Whatever the doc um ent received, reception is automati c at each Internet con nection.
You can receive bl ack and white documents.
Incoming documents other th an fax files (Word process file, CAD, etc.) m ay not be opened by
your fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is
automatically converted by the F@x to Fax service, if you have a subscription or until computer
use or automatic transfer. (Refer to chapter Mail sorting
, page 3/14 ).
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Your fax offers to print out one or ma ny c opi es of one or more pages.
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+ Positon the document face down (refer to paragraph Positioning the document, page 5/1)
+ Press key twice or .
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+ Positon the document face down (refer to paragraph Positioning the document, page 5/1)
+ Press key or .
+ Enter the desired number of copies and press OK to validate.
+ Choo se the FAST, QUALITY or PHOTO resolution with keys 3 or 4, then press OK to
validate.
+ Set the desire d zoom val ue 25 % t o 400 % with k eys3 or 4 and the numerical keypad,
then press O
K to validate.
+ Set th e required origin va lues with k eys 3 or 4 the numeri cal keypad and press OK to
validate.
+ Set the requi re d contrast value with keys 3 or 4 and press OK to validate.
+ Set the required brightness value with keys3 or 4 and press OK to validate.
+ Choose th e type of paper, NORMAL, THICK with keys 3 or 4 and press OK to validate.
+ Choose the paper tray, AUTOMATIC, UPPER or LOWER with keys 3 or 4 and press OK to
validate.
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When the copy quality is no longer staisfactory, you can perform a calibration. To do so, refer to
paragraph Scanner calibration, page 6/15
Moreover, a high numbe r of controls let you improve th e copy quality.
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Setting parameters for f or the scanner(s)1.
Each of the two scanners may be set sepa rat el y.
•
RESOLUTION to set the ph o tocopy resolu tion,
•
ZOOM and ORIGIN settings to reduce or magnify any por tion o f a do cume nt by choosi ng the
origin and value of the zo om to apply to that portion.
•
CONTRAST to choose the photocopy c ontrast.
•
BRIGHTNESS is used to make your original document lighter or darker.
•
L/R MARGINS to shift the margins of your original document to the left or to the right.
Setting parameters for the printer.
•
BRIGHTNESS is used to choose th e co py qu ality on the printer.
•
PAPER is used to tell your machi ne what type of paper you use by default.
•
TRAY is used to tell your machine which paper tray shoud be used by defau lt .
•
L/R MARGINS to shi f t the margins of yo u r d ocument to th e left or to the rig ht.
Caution - All the settings performed through this menu will become the machine's default
settings.
To access to the settings
M
ENU : 87 - ADVANCED FUNCTIONS / SCAN. AND PRINT.
+ Select the scanner (CIS SCANNER for the sheet-feed scanner, CCD SCANNER
2
for the flat-bed
scanner) or th e
PRINTER to be set and pres Ok to confirm.
+ use keys 5 or 6 of the navigat or to scro ll the d escribed he reafter set tings you wa nt to
modify.
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5HVROXWLRQ
+
Set the desired resolution FAST, QUALITY or PHOTO with keys 3 or 4.
+ Validate your se ttin g by pressing key OK.
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Your fax offers you to reduce or ma gnify a determined part of a docum ent by 25 to 400 %.
+ Enter the desired zoom value with the numeric keypad (ZOOMING).
+ Validate your se ttin g by pressing key OK.
If you wish, you can change the origin of the flat-bed scanner (by default, this is the front left
angle of the scanner window marked with two arrows
3
)
By entering new values of X an d Y give n i n mm (X < 210 and Y < 297), you will move the
scanned zone as shown on the figure below
1. On model 3620 only
2. On model 3620 only
3. Setting accessible on model 3610, yet the arrows are not visible
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.
+ Select the X and Y coordinates with keys 3 or 4.
+ Set the required coordinates w ith the numeric keyp ad.
+ Validate your setting by pressing the OK key.
&RQWUDVW
+
Set the desired contrast with keys 3 or 4.
+ Validate your setting by pressing key OK.
%ULJKWQHVV
+
Set desired brightness with keys 3 or 4.
+ validat e you r set ti ng by pressing key OK.
0DUJLQV
If you want to shift the side margins of your doc um ent to the left or to the right:
+ Adjust the left / right m arg in shift (in steps of 0.5 m m ) w ith ke ys3 or 4.
+ Validate your setting by pressing key OK.
3ULQWHUVHWWLQJV
%ULJKWQHVV
If the printed document still appears too dark after setting the scanner, you can make it lighter.
+ Set the desired br ightn ess with ke ys 3 or 4.
+ Validate your setting by pressing OK.
3DSHU
+
Select the type of paper NORMA L or THICK with keys 3 or 4.
+ Validate your setting by pressing key OK.
Remark : When the THICK type of paper is selcted, the printing speed is slowed down.
scanned area
y
x
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3DSHUWUD\
+ Select the paper tray to be used (AUTOMATIC, LOWER or UPPER) using keys 3 or 4.
+ Validate your se ttin g by pressing key OK.
1LJKWVWDQGE\
If you want your printer to automatically switch to standby mode for the select ed t im e slot :
+ Select YES or NO for standby with keys3 or 4(if you chose NO, the switching to standby
will be automatic all day long).
+ Validate your se ttin g by pressing key OK.
27+(5)81&7,216
/2*6
The incoming and outgoing logs list the last 30 subscribers (ingoing and outgoing) made by your
fax.
An automatic print out will t ake place after every 30 subscribers. H ow e ver, you may request a
print out at any time.
Each log (incoming or outg oing) contains a table with the foll ow i ng information:
• date and time of the ingoing or outgoing document,
• subscriber’s number or E-mail address,
• transmission mode (Std, Fine, SFine or Photo),
• numb er of pages sent or received,
• cal l duration,
• incoming or outgoing results: noted
CORRECT if properly transmitted
or
information codes for special call s (pol li ng, m anu al subscribers, etc.)
• reas on for call error (exemple: your subscriber d oes not answer).
To print the logs :
M
ENU : 52 - PRINT / LOGS
The incoming and outgoing logs are printed on the same page.
35,17,1*7+()81&7,216/,67
The fax function list may be pri nted in two ways, by the menu or by the key .
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Printing by the menu:
M
ENU : 51 - PRINT / FUNCTIONS LIST
Printing with the key:
+ press the ke y .
35,17,1*7+(0$&+,1(6(77,1*6
At any moment, you may print the list of your fax’s parameter settings to control any changes
possibly made to the default parameters.
Printing the machine settings:
M
ENU : 54 - PRINT / SETUP
Your fax prints the list of st or ed parameters.
0(025,=,1*$6(48(1&(2).(<6
You may memorize a sequenc e of keys (for example, to send directly a fax t o one or multiple
subscribers, to call this subscriber or to get access to a specific menu, etc.).
This sequence is registered in one of the keys F1, F2, F3 or F4 (as you want).
Then, by pressing one of thes e ke ys, you w i ll exe cute directly the registered sequence.
7RUHJLVWHUDVHTXHQFHIRUH[DPSOHLQNH\F1
+
Press key MENU, then F1: you enter in the menus.
From this moment, all the key pressin gs are me m ori z ed i n the ke y F1.
+ Press key F1 to register the sequence if you are still in the menus. Th e sequence memo rizing
is automatic if you have a lre a dy exited the menu.
Example : to memorize a fax sending to various subscribers in key F1:
+ Press keys MENU then F1.
+ Press keys 3 then 1.
+ Enter the subscriber fax number.
+ Press key and en ter the sec ond subscriber fax number or subscribers li st.
+ Repeat this last step for all subscribers or subscribers lists.
+ Press key F1: the sequence is memorized.
7RVHQGDID[GLUHFWO\WR\RXUVXEVFULEHUV
NH\F1SUHVHW
+
Press key F1.
+ Position the document (refer to paragraph Positioning the document, page 5/1)
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+ Press the key .
&2817(56
At any time, you may consult the activity counters of your machine.
To get access to the counters of the machine:
M
ENU : 84 - ADVANCED FUNCTIONS / COUNTERS
These counters indicate the num ber of:
• printed pages,
M
ENU : 841 - ADVANCED FUNCTIONS / COUNTERS / PRINTED PAGES
• lo cal copies,
M
ENU : 842 - ADVANCED FUNCTIONS / COUNTERS / LOCAL COPIES
• transmitted page s ,
M
ENU : 843 - ADVANCED FUNCTIONS / COUNTERS / SENT PAGES
• received pages.
M
ENU : 844 - ADVANCED FUNCTIONS / COUNTERS / RECEIVED PAGES
'(326,7$1'32//,1*
You may deposit a document in your fax and kee p it available to one or more subsc ri bers who
can obtain a fax of this document by calling your fax with the POLL function.
Setting the machine for document deposits,
you must define the type:
•
SIMPLE, it may be polled only once from the memory or feeder,
•
MULTIPLE, it may be polled as many times as necessary from the memory
Setting the mach i n e for polled docume n t s ,
you must define the poll num be r , then depending on the type of poll yo u ma y:
• launch an immediate poll,
• program a delayed poll with a chosen time,
• launch a multipoll, either immediateley or later.
3ODFHDGRFXPHQWLQGHSRVLW
+ insert the doc um e nt to de posi t in the fee de r,
+ select MENU 33 - SEND / POLLING TX and validate with OK,
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+ choose the type, a ccording to the table below:
+ confirm de posi t pre ssin g OK key .
3ROOLQJDGHSRVLWHGGRFXPHQW
MENU : 32 - SEND / POLLING RX
+ Enter the number of t he party whose d ocument you wan t to poll or choo se your dialling
mode (refer to paragraph Dialling, page 5/3).
Remark : You can poll several documents using the key.
+ Depending on type of poll you should:
,17(5/2&.
There are three res tri ctions to the use of your fax :
• Interlocking of received documents printing,refer to paragraph Fax answering machine,
page 3/5,
• Keypa d interlocking,
• Numbers interl o cking
0HQX 3URFHGXUH
SIMPLE
+ select FEEDER or MEMORY,
+ select the bla c k and white mode and validate with OK,
+ if nec e ssary, adjust the contrast and validate with OK,
+ enter the number of pages that you wish to deposit ,
MULTIPLE
+ select the bla c k and white mode and validate with OK,
+ if nec e ssary, adjust the contrast and validate with OK,
+ enter the number of pages that you wish to deposit ,
&KRLFH 3URFHGXUH
Immediate poll
+ Press ,
Postponed poll
+ Press OK,
+ Next to the current time, enter t he time you wish to p oll th e
document and press O
K,
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(QWHULQJWKHLQWHUORFNFRGH
The operator access parameters are condifential; they are protected by a four-digit interlock code
that the authoris ed op er ators must know.
To access the interlock co d e
M
ENU : 821 - ADVANCED FUNCTIONS / LOCK / LOCKING CODE
+ Enter yo ur four-digit interlock code on the ke ypad.
+ Validate by pressing OK.
+ Confirm the interlock code by entering the code on e mo re time.
+ Press OK to validate.
Remark : When a code is already registered, the machine asks you first to give the former code before allowing you
to modify it.
.H\SDGLQWHUORFNLQJ
This function allows you to prevent access to non-authorise d persons. An access code must be
entered each time a person wants to use the machine.
To access the keypad unlocking menu
M
ENU : 822 - ADVANCED FUNCTIONS / LOCK / LOCK KEYBOARD
+ Ente r the four-digit interlock co d e w ith the leypad .
+ Press key OK to validate.
+ With keys
5
or 6 of the navigator, select the opti on WITH.
+ Press key OK to validate.
Remark : After each operat ion, the machine inte r loc ks autom at ica lly.
1XPEHULQWHUORFNLQJ
This function locks dialling and t he numerical keypad is disabled. Tran smissions are only
possible from numbers includ ed in the directory.
You can still send mails by typing in the addressee’s address (if this has no numbers in it).
To access the number interlocking option
M
ENU : 825 - ADVANCED FUNCTIONS / LOCK / LOCK COLOR
+ Ente r the four-digit interlock co de w ith the keypad .
+ Press key OK to validate.
+ With keys
5
or 6 of the navigator, select the opti on DI RECTORY ONLY .
+ Press key OK to validate.
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0$,/%2;0%;)$;
There are 32 mailboxes (MBX), enabling you to transmi t doc uments in complete confidence
thanks to an access code (named code MBX), to all subscribers equipped with a fax compatible to
yours.
MBW 00 is publi c. It is ha ndle d di r ectly b y th e ter mi nal t o reco rd t he me ss ages of t he f ax TA D as
soon as this is p u t into service.
MBX’s 01 to 31 are private. Each is password -protected. They can be used to rece ive documents
confidentially.
The use and acces s to MBX 0 1 - 31 a re condit ionned b y the initialisation, defined by a MBX code
(if needed) and a mnenonic (its S.I.D.).
Later you may:
• modify the features of an MBX,
• print the contents of an MBX, only possible if the MBX contains one or several documents
(with a star next to t he MB X). W hen the cont ents of an MB X ha ve b een printed it b ecome s
empty,
• delete an MBX, onl y if the MBX is init ialised and em p ty,
• print the MBX fax list.
You may receive and send through an MBX in complete confidentiality.
In deposit, the MBX are accessible without a MBX code and all documents deposited in an MBX
are added to the ones already present.
In polling, the MBX are onl y accessible with an MBX code .
You may perform MBX deposits or polls by:
• deposit a document in a fax MBX,
• transmit to deposit a document in a remote fax MBX,
• perform document poll from a remote fax
0%;0$1$*(0(17
,QLWLDOLVLQJD0%;
MENU : 71 - MAILBOXES / INITIALISE
+ sele ct a free MBX out of th e 31 MBX or directly e nter the number of a fr ee MBX and
validate with O
K,
+ select opt io n MAILBOX CODE and press OK.
Value 0000 is always displaye d.
+ enter the c ode of your choice, if needed, and pr ess OK,
+ select option S.I.D. and press OK,
+ enter this MBX ’s S.I.D. (20 characters max.) and press OK.
The MBX is in itialised. If yo u w is h to initialise another, press C and repeat the same procedure.
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+ To exit this menu MAILBOXES press .
0RGLI\LQJWKHIHDWXUHVRIDQ0%;
MENU : 71 - MAILBOXES / INITIALISE
+ select one MBX out of the 31 MB X or enter direct ly the number of this MBX, validate
your choice with O
K,
+ ente r the code of this M B X , if there is one, a nd validate wi th OK,
+ select the menu MAILBOX CODE or S.I.D. then validate your choice with OK,
+ perform dat a m odi fi cation of the menu and validate with OK,
+ if needed, repeat the last two step s f o r the other menu.
3ULQWWKHFRQWHQWVRIDQ0%;
MENU : 73 - MAILBOXES / PRINT
+ select one MBX out of the 31 MB X or enter direct ly the number of this MBX, validate
your choice with O
K,
+ ente r the code of this M B X , if there is one, a nd validate wi th OK.
All documents found in the MBX a re printed and the MBX is emptied .
'HOHWHDQ0%;
Before deleting an MBX, you need to make sure it is empty, by printing its contents.
M
ENU : 74 - MAILBOXES / CANCEL
+ select one MBX out of the 31 MB X or enter direct ly the number of this MBX, validate
you choice with O
K,
+ ente r the code of this M B X , if there is one, a nd validate wi th OK.
The MBX is deleted and will appear as a free M B X in the list.
3ULQWWKH0%;OLVW
MENU : 75 - MAILBOXES / PRINT LIST
The list gives the status of each MBX.
0%;GHSRVLWLQ\RXUID[
+
insert the document in the fax machine’s feeder,
+ select MENU 72 - MAILBOXES / POLLING TX and validate with OK,
+ select one MBX out of th e 31 MBX or ente r directly the number of th is MBX , valida te
your choice with O
K.
The document is placed in the feeder and saved in the selected MBX.
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0%;GHSRVLWLQDUHPRWHID[
+ insert the document in the fax machine’s feeder,
+ select MENU 34 - SEND / MBX SENDING and validate with OK,
+ enter your subscr iber’s number for MBX deposit or choose your dialling m ode (refer to
paragraph Dialling, page 5/3) and validate with O
K,
+ enter your subscriber’s MBX number and press OK,
+ if you wish to delay transmission, enter the new transmission time next to the current time
and press O
K,
+ if you wish to modify the document feed type, select one of the options FEEDER or MEMORY,
and press O
K,
+ if you wish, you may enter the number of pages of your document before transmitting,
+ validate the transmission request to a remote MBX fax by pressing key .
In case of an immediate transmissi on, th e do cu ment is sent immediately.
If the docume nt is set f or a p ostpon ed t ransmi ssio n the docume nt wil l be stor ed in the memo ry an d
sent at the requested time.
0%;SROOLQJIURPDUHPRWHID[
MENU : 35 - SEND / MBX POLLING
+ enter your subscr iber’s number for MBX deposit or choose your dialling m ode (refer to
paragraph Dialling, page 5/3) and validate with O
K,
+ enter the subscriber MBX number and press OK,
+ enter this MBX access code and press OK,
+ if you wish to delay the poll time, enter the departure ti me ne xt t o the current time,
+ validat e the MBX poll request by pressing key .
As soon as the remote fa x is subscr ibed, e ither imme diatel y or late r, the document( s) in th e remote
fax MBX are received in your fax.
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0$,17(1$1&(
0$,17(1$1&(
*(1(5$/
To ensure the best operating conditions for your fax, it is recommended to regularly clean the inside.
For normal usage, please respect the following rules:
• Never leave the cover open unless required.
• P rot ect the machine from direct sun li ght .
• Do not attempt to oil the machine.
• A lwa ys gently close the cover and avoid vibra tions.
• D o not open the cover while printing.
• N ever try to dism antle the machi ne.
• D o not us e pa per that has stayed in the machine to long in the pa per tray.
Report to the safety rules in Safety chapter at the end of the booklet.
5(3/$&,1*7+(&21680$%/(6
To access to available percentage s:
M
ENU : 88 - ADVANCED FUNCTIONS / CONSUMABLES
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: 5HSODFLQJFDUWULGJHV
5HSODFLQJWKHWRQHUFDUWULGJH
To replace the toner cartri dge, proceed as shown below.
When the display shows:
+ 1 - Turn the prin te r off usi ng th e sw i tch located on its left-hand-side.
+ 2 - Close the bot tom t r ay.
+ 3 - Press the latch of th e top cover to open it.
CHANGE TONER
<OK> TO CONFIRM
1
2
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Caution - The fusing un it located inside the printer may becom e very hot during operation.
Avoid any contact with it, or you may injure yourself.
+ 4 - Remove the old toner cartridge.
Caution - In order to protect the environment, do not throw away the spent toner
cartridge. Plea se re ad car efu lly th e form en titl ed " Re cycl ing sp ent cons uma ble s" en clos ed
with every new ton er cartridge.
Fusing unit
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+ 5 - Rem ove the new toner cartridge from its box. Hold it firmly wit h both hands and shake
it alternately in the directions shown by the arrows in the diagram below.
+ 6 - Holding the cartridge by its handle, sli de it in to the pri nter. Ensur e that the four pins (two
on either side) are properly align ed with the grooves in the printer.
Remark : Use the colour-coded stickers marked "2", which are located both on the ton er cartridge and the inside of the
printer, for proper positioning. These two stickers should line up while installing the toner cartridge.
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.
The cartridge will click into position once it is correctly installed.
+ 7 - Shut the top flap by pressing it down gently but firmly until it locks into position. Turn
the printer back on using the switch loca ted on its left-hand-side.
2
1
2
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+ Press OK on the scanner keypad. The display shows:
+ Insert the SmartCard gauge into the appropriate sl ot ensuring th at the chip is oriented a s
shown in the drawing below.
+ The displa y of th e scanner keypad shows the following (assum in g bl ack toner cartridge):
+ Press OK.
+ The display shows:
+ Once the Sma rt Card has been read, the display shows:
+ Rem ove the SmartC ard.
Caution - if the display sho ws the f ollowi ng, che ck that you i nserte d the Sm artCard prop erly
and the right way up:
INSERT GAUGE CARD
RENEW
BLACK (B) TONER?
CONFIRM = OK
CANCEL = C
OPERATION
IN PROGRESS
PLEASE WAIT
RENEW
BLACK TONER
RECORDED
REMOVE CARD
UNKNOW CARD OR
WRONG INSERTION
INSERT IT AGAIN
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5HSODFLQJWKHGUXPFDUWULGJH
To replace the drum cartridge, proceed as shown below:
When the display shows:
+ 1- Turn the prin te r off usi ng t he switc h lo ca te d on its left-hand-side.
+ 2 - Close the bottom tray.
+ 3 - Press the latch of the top cover to open it.
CHANGE DRUM
<OK> TO CONFIRM
1
2
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Caution - the fusing unit located inside the printer may become very hot during oper ation.
Avoid any contact with it, or you may injure yourself.
+ 4 - The drum cartridge is located underneath the toner cartridge. Remove the toner cartridge
from its housing compartm en t a nd pl ace it safely out of the way.
+ 5 - Remove the old drum cartridge, and take the ne w ca rtri dge out from its cardboard box.
Fusing unit
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Caution - Warning: In order to protect the env ironment, do not throw away the spent
drum cartridge. Please read carefully the form entitled "Recycling spent consumables"
enclosed with eve ry new drum cartridge.
+ 6 - Install the drum cartridge into the printer, ensuring that the pins on the cartridge are
aligned with the grooves in the prin te r.
Remark : Use the colour-coded stickers marked "1", which are located both on the drum cartridge and the inside of
the printer, for proper positioning (the stickers should line up).
Ensure that you insert the drum cartridge as far as possible into the printer
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.
+ 7 - Holding the toner cartridge by its handle, slide it into the printer.
Ensure that the four pins (t wo on either si de o f the c artridge ) ar e prope rly al igne d with t he
grooves in the printer.
Remark : Use the colour-coded stickers marked "2", which are located both on the ton er cartridge and the inside of the
printer, for proper positioning. These two stickers should be aligned while installing the toner cartridge.
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.
The toner cartridge will cl ick into position once it is corr ectly installe d .
8 - Shut the top flap by pressing it down gently but fi rm ly unt il it locks into position. Turn the
printer back on using the switch located on its left- ha nd-si de .
2
1
2
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+ Press OK on the scanner key p ad. The display shows:
+ Insert the SmartCard gauge into the appropriate sl ot ensuring th at the chip is oriented a s
shown in the drawing below.
+ The displa y of th e scanner keypad shows the following (assum in g bl ack toner cartridge):
+ Press OK on the sca nner keypad.
+ The display shows:
+ Once the Sma rt Card has been read, the display shows:
+ Rem ove the SmartC ard:
Caution - if the display sho ws the f ollowi ng, che ck that you i nserte d the Sm artCard prop erly
and the right way up;
INSERT GAUGE CARD
RENEW
DRUM?
CONFIRM = OK
CANCEL = C
OPERATION
IN PROGRESS
PLEASE WAIT
RENEW
DRUM
RECORDED
REMOVE CARD
UNKNOW CARD OR
WRONG INSERTION
INSERT IT AGAIN
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When one or more vertical lines appear on transmitted copies or faxes, do the following steps:
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For an aptimum scanning quality, make sure that the glass of the flat-bed scanner is clean.
Clean the glass wi th a solt lint-free cloth soaked with alcohol.
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Dust, dirt and paper debris on the outer surfaces and inside the printer can interf ere with printer
performance. Clean the pri nter regularly.
Caution - Use a soft clot h to clean the printer. Never use ab rasi ves or corrosive detergents.
The fusing unit can become very hot during operation. Do not touch the area to avoid injury. Wait
for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has
cooled before cleaning the interior of the printer.
+ Open the scanning cover of the
sheet-feed scanner by pressing
the open key (A).
+ Clean the transparent scanning
glass (B) with a soft lint-free cloth
soaked with alcohol.
+ Close the scanning cover.
+ Make a copy in order to make
sure that the symptoms are gone.
A
B
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Nettoyer l’extérieur de l’imprimante à l’aide d’un chiffon doux imbibé de détergent ménager
neutre.
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+
1- Turn off the printer and unpl ug the power cord.
+ 2- Clo s e the face-down tray.
+ 3- Press the to p cover release button and open th e to p cover.
+ 4- Remove the toner cartridge and the drum cartridge.
+ 5- Pull back on the cover that protects the paper feed roller located at the bottom of the
printer chamber.
+ 6- Use a soft cl oth to w ip e t he paper feed roller.
Caution - The fusing unit inside the printer can become very hot during operation. Do not touch
the area to avoid injury.
Fusing unit
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+ 7- Rein stall the drum cartr idge and the toner cart ridge. refer to paragr aph : Replacing
cartridges, page 6/2.
+ 8- C lose the top cov er and press it dow n g ently but firmly until it locks into place.
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You can perform this operati on w he n the quality of photocopied do cum ents is no longer
satisfactory.
M
ENU : 80 - ADVANCED FUNCTIONS / CALIBRATION
+ Insert a blank page in to t he she et- fee d scanner and press OK to confirm.
Remark : Since the page you insert will be u sed to define the quality of s ubsequent cop ies, it must be free from a ny
visible defects.
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If the communication fails, the fax advises you of an automatic retry later.
Example of what is displayed:
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You have the choice bet w ee n:
• waiting until the transmission takes place at the given time,
• restarting the transmisssion immediately by pressing , the document still present,
• abandoning transmission by pressing . To eject the document, press again on .
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You have the choice bet w ee n:
• waiting until the transmission takes place at the given time,
• restarting the transmission using the transmission queue (refer to paragraph Immediately
perform transmission from the wa iting queue, page 5/8) . In this case, for a document
Current time - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
FRI 11 SEP 20:13
Time of next try - - - - - - - - - - - - - - - - - - - - - - - - - - - - 0142685014 20:18
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composed of several pa ges, the transmission w ill take place from t he page where the e rror
occurred.
• abandoning the transmission by deleting the corresponding command in the transmission line
(refer to paragraph Deleting a transmission on hold, page 5/8).
The fax machine makes at most 5 automatic redials.
Message
GIVE UP DIALING:
This message is displayed when transmission f ai led 12 times in a row. All th e documents on hold
for transmission are then automati cally cleared fro m the memory of the f ax machine. To clear the
message
GIVE UP DIALING from the sc reen, press .
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The communication error co des appear in the logs and transmission reports.
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Code 01 - Busy or no fax answer
This code appears after 6 unsatisfactory attempts. Call later.
Code 02 - Burnt number
A number is burnt after 6 unsatisfactory transmission attempts. No recall is possible. You have to
validate the s u b s criber’s number a second ti me : refer to his record in the directory.
Code 03 - User break
A communication has been stopped by the user pressing the key .
Code 04 - Non programmed number
A number saved as a one-touc h key or abbreviated number is not valid: check it. (Example: a
delayed transmission was programme d w ith a one-touch key and this key has been deleted in the
meantime).
Code 05 - Scanning default
An incident occurred at the place where the document is placed to be scanned, for example, the
sheet is jammed.
Code 06 - Printer default
An incident occurred in the printer part: no paper, paper jam, opened cover. In the reception mode,
this incident appears only if the reception parameter no paper is switched to
WITHOUT PAPER (refer
to paragraph Reception without paper, page 3/5).
Code 07 - Disconnected
The link has been cut (bad line). Check the call number .
Code 08 - Quality
The doucment you sent was badly rec eived. Contact your subscriber to know if it m ust be sent
again. The disturbance may have occurred in an unimportant part of the document.
Code 0A - No document to be polled
You tried to poll a document from a subscriber who had not prepared his document (no deposit) or
the password entered was incorrec t.
Code 0B - Wrong number of pages
There is a difference bet w ee n the number of pages indicated duri ng preparation for the
transmission and the number of pa ge s sent : ch eck the number of pages in the docum ent.
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Code 0C - Received doc u ment error
Ask the subscriber who calle d you t o check the length of his documen t (it is t oo long to be
completely received).
Code 0D - Transmission failed
Ask the sender to retransmi t th e doc um ent.
Code 13 - Memory full
Your fax can no longer receive since its memory is full: there are too many received unprinted
documents or too many docume nt s in th e tr ansm ission line.
Print the received documents and delete or transmit immediately the documents in the
transmission line.
Code 14 - Memory full
Received document memory full. Put the printer back in working order.
Code 15 - Unknown mailbox number
You wish to deposit a document in a subscri ber’s mailbox. The mailbox number does not exi st.
Code 16 - No Relay Bcst list Nr x
You requested a document relay from a remote fax but the fax has not program m e d the list of
subscribers requested.
Code 17 - Unknown mailbox number
You wish to recover a document from a subscriber’s mailbox. The mailbox number does not
exist.
Code 18 - Relay Bcst impossible
You requested a document rela y from a remote fax which does not have the rel ay broadcast
function.
Code 19 - Subscriber has stopped
The communication has been stopped by your subscriber. (Example: a fax wanted to poll your
fax but there is no document deposited).
Code 1A - Disconnected
The transmission has not started. The telephone line is too busy.
Code 1B - Transmission failed
During transmission: start again.
During reception: ask your subscrib er to resend the document.
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Codes 40 and 41 - No answer from provider
The modem cannot connect to the Internet service provider. If the error always occurs, check the
supplier’s dial-up number.
Code 42 - Cannot acces provider
The service provider refuses the connection, the sercice is temporarily unavailable. if the error
always occurs, ch eck the Internet connection parameters.
Code 43 - Transmiss. server unavailable
Cannot connect to the SMTP server for sending mail, the service is tempora ril y una va il able. If
the errors always occ u rs, check the Internet e-mail and server para m eters.
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Code 44 - Reception server unavailable
Cannot connect to the POP3 server for mail reception, the service is temporarily unavailable. If the
errors always occurs, check the In te rnet e-mail and server parameters.
Code 45 - Provider disconnected
The service is tempo r arily unavailab le; try again later.
Code 46 - Trans. server disconnected
The SMTP server for sending m ai l is disconnected. The service is temporarily unavailable; try
again later.
Code 47 - Reception server disconnected
The POP3 ser v er for mail rec eption is disconnected. The service is t emporarily unavailable; try
again later.
Code 48 - Disconnection from Internet
The service is tempo r arily unavailab le; try again later.
Code 49 - Cannot connect to Internet
Check the call number and eventually the associated prefix of the machine.
To check the Internet parameters, print them by pressing in turn the keys M
ENU, 9, 4, 5 and OK.
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If the colour printer has one of the problems described below, the signal "On" flashes red, and you
can’t use your fax temporarily. The correspondi ng message is displayed on the screen.
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REPLACE BLACK
TONER
INSERT GAUGE CARD
Replace the toner cart ridge.
To proceed, refer to parag raph : Replacing cartridges, page 6/2.
CLOSE UPPER COVER Close the upper cover of the printer.
NO PRINTER
Check the printer to scanne r connection.
(refer to paragraph Printer connection, page 1/12).
PAPER EMPTY
Install the paper tray.
Fill in the tray with the required format paper.
PAPER JAM
INSIDE
Open the tray .
Remove the jammed sheet.
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Inside the printer
+ Use the foll ow i ng procedure to remove any she et s of paper jammed inside the printer.
Caution - The fusing un it inside the printer can become very hot during operation. Do not
touch the area to avoid inju r y.
+ Close the face-down tray.
+ Press the top cover release button and open the top co ver.
+ Remove th e toner cartridge and the drum c art ridge.
+ Clear the paper misfeed using one of the following procedures depending upon the location
of the paper misfeed.
PAPER JAM
EXTERNAL TRAY
Open the cover.
Remove the sheet jammed in printing.
PAPER JAM
INTERNAL TRAY
Open the cover.
Remove the sheet jamme d between the tray and the heater.
CHECK PRINTER:XX
Disconnect the terminal and plug it back again.
If the problem persists, cont ac t your supplier.
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In the vicinity of the drum cartridge At the fusing unit
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Between the drum cartridge and the fusing unit
Remark : Do not tou ch the image tran s fer roller (black roller at the bottom of the printer).
+ Reinstall the drum cartridge and the toner cartridge (refer to paragraph : Replacing
cartridges, page 6/2).
+ Close the top cov er a nd press it down gently but firmly until it locks into plac e.
1
2
Face down tray
Tray 1 Manual feed tray
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6&$11(5,1&,'(176
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When a paper jam occurs, the follow i ng message appears on the control panel screen REMOVE
D
OCUMENT.
If jams often o ccur in a specif ic part of th e unit, th e latte r needs to be ch ecked, cleaned o r repai red.
Second paper cassette unit (option)
+ Open t h e sc anning cover of the shee t-feed scanner by pres si ng key (A).
A
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0,6&(//$1(286,1&,'(176
At switch-on nothing appears on screen
Check that the mains cable is pl ugged in, and check the mains plug if ne ce ssary.
The message
NO PRINTER is displayed.
Check that the power switch of the printer is in the I (On) position (refer to paragraph Printer
connection, page 1/12).
The fax does not det ect th e presence of your in serted do cument. Th e messag e
READY does not
appear on the screen .
At the start and during scanning,
REMOVE DOCUMENT appears on the screen and the "On"
signal is red.
Remove the document or pre ss key .
Check the thickness of the do cument (30 sheets of paper of 80 g/m
2
).
Iron out the sheets if needed.
Help the sheets along.
The fax machine does not receive any faxes
Check that the telephone line cable is correctl y plugged in and that there is a tone signal on the
telephone line.
• If the message
NO PRINTER is displayed on the screen, check if it is switched on, and c heck
that the printer connecti on cord is correctly plugged in to the printer’s and fax’s jack.
You receive a blank page
Make a photocopy of a document ; if it is correct then your fax is functioning normally. Call back
the subscriber and have him rese nd th e document. It was probably sent with the shee t i nserted
backwards.
You cannot send a fax
Check that the telephone line cable is correctl y plugged in.
+ Remove the ja m me d pa per (B) without tearing it up.
+ Then, close the scanning cover of the sheet-feed scanner.
B
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Installation
Check tonality by pressing key .
&+$5$&7(5,67,&6
Device type: Office fax machine, fast operation with all group 3 devices according to ITU-T
recommendations.
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Dimensions, not including trays: Scanner
W: 495 mm D: 440 mm H: 180 mm Weight: 10 kg
Printer
W: 361 mm D: 283 mm H: 262 mm W eight: 7 kg
Power supply: 220-240 V - 50-60 Hz - 5 A
Power consumption (max values): 30 W (standby)
40 W (operation) (500 W du ring printing)
Operating temperature: +10°C to 35°C
Operating humidity : +20% to 80% RH (non condensing)
Original document size: Wi dth : 216 mm max.
Height: 297 mm
Thickness :0.05 mm to 0.15 mm (1 sheet) 0.06 mm to
0.12 mm (several sheets)
Document feeder: Max. capacity : paper stack he igh t 5 m m (i.e. 50 she et s
typically (80g/m
2
))
Reception format (A4): Width : 210 mm
Length : 297 mm
Paper reception: Plain pape r (copier type (80g/m
2
))
Paper tray capacity : 150 sheets max. (80g/m
2
)
Additional tray (optional) 1 additional tray: 500 sheets
Transmission procedures: In accordance with UIT-T recommendations for group 3
fax machines
Possible phone line connections: To all Public Switched Telephone Networks (or equivalent)
Scanned image analysis Sheet-feed scanner : 300 dpi
Flat-bed scanner
(*)
: 600 dpi
Printer : 600 x 600 dpi
Reading system: Optronics reading, CIS (sheet-feed scanner) and CCD
(*)
(flat-bed scanner)
(*) Model 3620 only
Print type: Laser printing on plain paper
Communication rate: For group 3:
33600/14400/12000/9600/7200/4800/2400 bps
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The effective transmission duration for an A4 page ranges from a few seconds to approx. one minute
(depending on the line quality, the modem speed, the quantity of information in th e ori ginal and the
resolution)
(*)
.
(*) Without taking into account the initialisation exchange procedure.
Coding types: MH (Modified Huffman)
MR (Modified Read)
MMR (Modified Modified Read)
Internet general sp ecifications: TCP/IP/PPP protocols
SMTP/POP3/MIME protocols for e-mail
TIFF-F file format
Black imaging toner cartridge: 6000 pages approx. (wi th a m ax . black/white ratio of
5%) or 10000 pages ITU no. 1 of continuous printing.
The imaging cartridge supplied with the printer has a
print capacity of approx . 20 00 A4 size pages (5%).
Drum cartri d g e: 20000 pages
The drum cartridge supplied wi th t he printer has a
print capacity of 2000 pages.
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23 260 871 - 1
SAFETY WARNING
This unit must not be installed on the floor.
Before powering on your unit, make sure the mains outlet it is connected to meets
the requirements printed on the warn ing label on your unit, or on the separate power
supply (depending on the model).
If your unit works with a separate Power Supply, use only the one delivered with
your unit; never use another power supply.
If your unit works with a batte ry, replace it only with the sam e type of bat tery or an
equivalent type recommend ed by the manufacturer.
Warning: incorre ct repl acement of th e batt ery may cause an exp losion. Replace
only with the same or eq uivale nt type re commended by the manuf acturer. Dispose of used batteries according to the manufacturer’s
instructions.
Used batteries must be disposed of following the manufacturer’s instructions.
Depending on the model, the unit ’s mains plug may be the only way to disconne ct
the unit from the power network. Therefore you must respect the following:
• Your unit must be connected to a mains out let located nearby.
• The mains outlet must remain easily accessible.
Your unit is delivered wit h a power cord inclu ding a plug which, depending on the
model, may be:
• without earth (the symbol on the warning label).
• with earth (no symbol on the warning label). It is imperative that a power plug
with an earth be connected to a wall outlet with an earth.
The European version of this unit includes the stamp, following the
73/23/CEE, 89/33 6/CEE and 93/68/CEE dir ectives.
If the machine is powered when you remove the
upper cover, be careful with the two following dangers:
• Laser beam interception by human eye can produce irremediable injuries.
• Human contact with parts electrically powered
can produce a very danger ous electric shock.
!
APPAREIL A RAYONNEMENT LASER
DE CLASSE 1
CLASS 1 LASER PRODUCT
LASER KLASSE 1
APPARECCHIO LASER DI CLASSE 1
PRODUCTO LASER DE CLASE 1
APARELHO A LASER DE CLASSE 1
!
LIASSE 23261430-5.book Page 1 Mardi, 22. mai 2001 1:35 13
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