Ricoh SP 204SN User Guide

Operating Instructions

User Guide

For safe and correct use, be sure to read "Safety Information" before using the machine.

How to Read This Manual.................................................................................................................................6

Introduction.....................................................................................................................................................6

Legal Prohibition.............................................................................................................................................6

Disclaimer........................................................................................................................................................6

About IP Address............................................................................................................................................7

Differences in Performance/Functions between Different Models.............................................................7

Model-Specific Information...............................................................................................................................8

Important Safety Instructions .........................................................................................................9

User Information on Electrical & Electronic Equipment...............................................................................9

Environmental Advice for Users....................................................................................................................9

Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................10

Notes to Users of Facsimile Unit.................................................................................................................11

NOTICE TO USERS (NEW ZEALAND).....................................................................................................11

Important Safety Instructions .......................................................................................................12

Notes to Users in the State of California....................................................................................................12

ENERGY STAR Program..................................................................................................................................13

1. Guide to the Machine

Guide to Components......................................................................................................................................15

Exterior..........................................................................................................................................................15

Interior...........................................................................................................................................................17

Control Panel................................................................................................................................................17

Initial Setup.......................................................................................................................................................19

What is Smart Organizing Monitor?..............................................................................................................20

Configuring Network Settings.........................................................................................................................21

Switch the LAN Type...................................................................................................................................21

Configuring the IP Address Settings Using the Control Panel...................................................................21

Configuring the Wireless LAN Settings......................................................................................................24

2. Loading Paper

Supported Paper..............................................................................................................................................29

Non-Recommended Paper Types...................................................................................................................31

Print Area..........................................................................................................................................................32

Loading Paper..................................................................................................................................................35

Loading Paper into Tray 1...........................................................................................................................35

Loading Paper into Bypass Tray.................................................................................................................39

Specifying Paper Type and Paper Size Using Control Panel...................................................................40

Specifying Paper Type and Paper Size Using Smart Organizing Monitor.............................................42

Placing Originals..............................................................................................................................................44

About Originals............................................................................................................................................44

Placing Originals on the Exposure Glass...................................................................................................46

Placing Originals in the Auto Document Feeder.......................................................................................46

3. Printing Documents

Basic Operation...............................................................................................................................................49

Printing on Both Sides of Sheets..................................................................................................................50

Canceling a Print Job...................................................................................................................................51

If a Paper Mismatch Occurs............................................................................................................................53

Continuing Printing Using Mismatched Paper...........................................................................................53

Resetting the Print Job..................................................................................................................................53

4. Copying Originals

Copier Mode Screen.......................................................................................................................................55

Basic Operation...............................................................................................................................................56

Canceling a Copy.......................................................................................................................................57

Making Enlarged or Reduced Copies............................................................................................................58

Specifying Reduce/Enlarge.......................................................................................................................59

Combining Multiple Pages..............................................................................................................................60

Specifying Combine for Copying...............................................................................................................61

Copying Both Sides of an ID Card onto One Side of Paper........................................................................63

Copying an ID Card....................................................................................................................................63

Making 2-sided Copies...................................................................................................................................66

Specifying 2 Sided Copying.......................................................................................................................67

Specifying the Scan Settings...........................................................................................................................69

Adjusting Image Density..............................................................................................................................69

Selecting the Document Type According to Original...............................................................................69

5. Scanning Originals

Scanner Mode Screen.....................................................................................................................................71

Registering the Scan Destination.....................................................................................................................72

Registering the Scan Destination................................................................................................................72

Basic Operation...............................................................................................................................................75

Scan to E-mail/FTP/Folder.........................................................................................................................75

Basic Operation for Scan to USB...............................................................................................................76

Specifying the Scan Settings...........................................................................................................................77

Specifying the Scanning Size According to the Size of the Original......................................................77

Adjusting Image Density..............................................................................................................................77

Specifying Resolution..................................................................................................................................78

Scanning from a Computer.............................................................................................................................80

Using TWAIN scanner................................................................................................................................80

TWAIN Scanning.........................................................................................................................................80

Basic Operation for WIA Scanning...........................................................................................................82

6. Sending and Receiving a Fax

Fax Mode Screen.............................................................................................................................................83

Setting the Date and Time................................................................................................................................84

Entering Characters..........................................................................................................................................85

Registering Fax Destinations............................................................................................................................86

Registering Fax Destinations.......................................................................................................................86

Modifying or Deleting Fax Destinations.....................................................................................................87

Configuring Fax Destinations Using Smart Organizing Monitor.............................................................87

Sending a Fax..................................................................................................................................................89

Selecting Transmission Mode.....................................................................................................................89

Basic Operation for Sending a Fax............................................................................................................90

Specifying the Fax Destination....................................................................................................................92

Useful Sending Functions............................................................................................................................95

Specifying the Scan Settings.......................................................................................................................98

Using the Fax Function from a Computer (PC FAX)....................................................................................100

Basic Operation for Sending Faxes from a Computer...........................................................................100

Configuring Transmission Settings............................................................................................................101

Configuring the PC FAX Address Book....................................................................................................102

Editing a Fax Cover Sheet........................................................................................................................103

Receiving a Fax..............................................................................................................................................104

Selecting Reception Mode.......................................................................................................................104

Lists/Reports Related to Fax.........................................................................................................................107

7. Configuring the Machine Using the Control Panel

Basic Operation.............................................................................................................................................109

Copier Features Settings...............................................................................................................................110

Fax Features Settings.....................................................................................................................................113

Scanner Features Settings.............................................................................................................................119

Address Book Settings...................................................................................................................................122

System Settings...............................................................................................................................................123

Printing Lists/Reports.....................................................................................................................................129

Printing the Configuration Page................................................................................................................129

Types of Report..........................................................................................................................................129

Printer Features Settings.................................................................................................................................131

Network Settings............................................................................................................................................132

8. Configuring the Machine Using Utilities

Using Web Image Monitor...........................................................................................................................137

Displaying Top Page.................................................................................................................................137

Changing the Interface Language...........................................................................................................138

Menu..........................................................................................................................................................138

Changing the Machine Settings...............................................................................................................140

Settings List.................................................................................................................................................141

Using Smart Organizing Monitor.................................................................................................................150

Checking the Status Information...............................................................................................................150

Configuring the Machine Settings............................................................................................................151

Printing the Configuration Page or Test Page..........................................................................................152

Updating the Firmware.............................................................................................................................152

9. Maintaining the Machine

Replacing the Print Cartridge........................................................................................................................155

Cautions When Cleaning..............................................................................................................................157

Cleaning the Inside of the Machine.............................................................................................................158

Cleaning the Exposure Glass........................................................................................................................159

Cleaning the Auto Document Feeder...........................................................................................................160

10. Troubleshooting

Common Problems.........................................................................................................................................161

Paper Feed Problems.....................................................................................................................................162

Removing Printing Jams.............................................................................................................................163

Removing Scanning Jams.........................................................................................................................168

Print Quality Problems...................................................................................................................................170

Checking the Condition of the Machine..................................................................................................170

Printer Problems.............................................................................................................................................171

Print Positions Do Not Match Display Positions......................................................................................172

Copier Problems............................................................................................................................................173

Scanner Problems..........................................................................................................................................174

Fax Problems..................................................................................................................................................175

Error and Status Indicate on the Control Panel...........................................................................................178

Messages on the Screen...........................................................................................................................178

Error and Status Messages Appear on the Smart Organizing Monitor...................................................185

Error and Status Messages Appear in the PC FAX Window......................................................................187

11. Appendix

Notes About the Toner..................................................................................................................................189

Moving and Transporting the Machine.......................................................................................................190

Disposal......................................................................................................................................................190

Where to Inquire.......................................................................................................................................190

Consumables..................................................................................................................................................191

Print Cartridge............................................................................................................................................191

Specifications of the Machine......................................................................................................................192

General Function Specifications..............................................................................................................192

Printer Function Specifications..................................................................................................................194

Copier Function Specifications.................................................................................................................194

Scanner Function Specifications...............................................................................................................195

Fax Function Specifications......................................................................................................................196

Trademarks.....................................................................................................................................................197

INDEX...........................................................................................................................................................199

How to Read This Manual

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Legal Prohibition

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Disclaimer

Contents of this manual are subject to change without prior notice.

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

Differences in Performance/Functions between Different Models

The differences in main performance/functions between different models are as follows:

Type 1 Type 2 Type 3 Type 4

Model SP 204SF SP 204SFN SP 204SN SP 204SFNw

Fax Available

(Standard)

Ethernet Port (Network) Not Available Available

Scanner Functions Accessible Using the Control Panel and Smart Organizing Monitor

Scan to E-mail/FTP/Folder/USB Not Available Available Available Available

Web Image Monitor Not Available Available Available Available

Wireless LAN Not Available Not Available Not Available Available

Not Available Available Available Available

Available

(Standard)

Not Available Available

(Standard)

Available

(Standard)

Available

(Standard)

Model-Specific Information

CTT110

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

• CODE XXXX -27

• 220-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

• CODE XXXX -17

• 120V

• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Important Safety Instructions

User Information on Electrical & Electronic Equipment

Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste

Our Products contain high quality components and are designed to facilitate recycling.

Our products or product packaging are marked with the symbol below.

The symbol indicates that the product must not be treated as municipal waste. It must be disposed of separately via the appropriate return and collection systems available. By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health, which could otherwise result from inappropriate handling. Recycling of products helps to conserve natural resources and protect the environment.

For more detailed information on collection and recycling systems for this product, please contact the shop where you purchased it, your local dealer or sales/service representatives.

All Other Users

If you wish to discard this product, please contact your local authorities, the shop where you bought this product, your local dealer or sales/service representatives.

Environmental Advice for Users

Users in the EU, Switzerland and Norway

Consumables yield

Please refer to either the User’s Manual for this information or the packaging of the consumable.

Recycled paper

The machine can use recycled paper which is produced in accordance with European standard EN 12281:2002 or DIN 19309. For products using EP printing technology, the machine can print

on 64g/m2 paper, which contains less raw materials and represents a significant resource reduction.

Duplex printing (if applicable)

Duplex printing enables both sides of a sheet of paper to be used. This saves paper and reduces the size of printed documents so that fewer sheets are used. We recommend that this feature is enabled whenever you print.

Toner and ink cartridge return program

Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations.

For details about the return program, please refer to the Web page below or consult your service person.

https://www.ricoh-return.com/

Energy efficiency

The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it. The machine is designed to allow you to reduce electricity costs by switching to Ready mode after it prints the last page. If required, it can immediately print again from this mode.

If no additional prints are required and a specified period of time passes, the device switches to an energy saving mode.

In these modes, the machine consumes less power (watts). If the machine is to print again, it needs a little longer to return from an energy saving mode than from Ready mode.

For maximum energy savings, we recommend that the default setting for power management is used.

Products that comply with the Energy Star requirement are always energy efficient.

Note for the Battery and/or Accumulator Symbol (For EU countries only)

In accordance with the Battery Directive 2006/66/EC Article 20 Information for end-users Annex II, the above symbol is printed on batteries and accumulators.

This symbol means that in the European Union, used batteries and accumulators should be disposed of separately from your household waste.

In the EU, there are separate collection systems for not only used electrical and electronic products but also batteries and accumulators.

Please dispose of them correctly at your local community waste collection/recycling centre.

Notes to Users of Facsimile Unit

Declaration of Conformity

Notice to Users in EEA Countries

This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

Notice to Users Accessing Analog PSTN in EEA Countries

This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance.

The CE Declaration of Conformity is available by accessing the URL:

http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.

NOTICE TO USERS (NEW ZEALAND)

• The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

• This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

• Devices connected to the telephone port may lose their memory if this fax machine is on line for extended periods. To prevent this, such devices should have the facility for battery or similar backup of memory.

• This device may be subject to ringing or bell tinkle when certain other devices are connected to the same line. If this occurs, the problem should not be referred to the Telecom Faults Service.

• This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers.

• Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary telephone port is not specifically designed for 3-wire connected equipment that may not respond to incoming ringing when attached to this port.

Important Safety Instructions

Notes to Users in the State of California

Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate

ENERGY STAR Program

ENERGY STAR® Program Requirements for Imaging Equipment

The ENERGY STAR® Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving functions.

It is an open program in which manufacturers participate voluntarily.

Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform.

This machine is equipped with the following Energy Saver modes: Energy Saver mode 1 and Energy Saver mode 2. The machine recovers from Energy Saver mode when it receives a print job, prints a received fax, or when any key is pressed.

Energy Saver mode 1

This machine automatically enters Energy Saver mode 1 about 30 seconds after the last operation is completed.

Energy Saver mode 2

This machine automatically enters Energy Saver mode 2 1 minute after the last operation is completed.

Specifications

40 W or less

10 seconds or less

Energy Saver mode 1 Power Consumption

Default Interval 30 seconds

Recovery Time

Energy Saver mode 2 Power Consumption

Default Interval 1 minute

3.9 W or less

Recovery Time

Recovery time and power consumption may differ depending on the conditions and environment of the

machine.

17 seconds or less

1. Guide to the Machine

CTT111

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior

• Type 1 models do not come with an Ethernet port and USB Flash Disk Port.

• Type 3 models do not come with Line and TEL Port.

1. Exposure Glass

Place originals here sheet by sheet.

2. Control Panel

Contains a screen and keys for machine control.

3. Front Cover

Open this cover to replace consumables or clear a paper jam.

4. Stop Fences

Raise this fence to prevent paper from falling off.

1. Guide to the Machine

5. Bypass Tray

This tray can hold one sheet of plain paper.

6. Tray 1

This tray can hold up to 150 sheets of plain paper.

7. USB Flash Disk Port

Insert a USB flash disk to store scanned files using the Scan to USB function.

8. Power Switch

Use this switch to turn the power on or off.

9. Power Connector

Connect the power cord to the machine here. Insert the other end of the cable into a nearby wall outlet.

10. Auto Document Feeder (Exposure Glass Cover)

The ADF is integrated with the exposure glass cover. Open this cover to place documents on the exposure glass.

11. Input Tray for the ADF

Place stacks of originals here. They will feed in automatically. This tray can hold up to 15 sheets of plain paper.

12. ADF Cover

Open this cover to remove originals jammed in the ADF.

13. Rear Cover

Open this cover to deliver sheets face up or remove jammed paper.

14. Line and TEL Port

• Upper port: Port for external telephone connection.

• Lower port: G3 (analog) line Interface port for telephone line connection.

15. USB Port

Use this port to connect the machine to a computer using a USB cable.

16. Ethernet Port

Use this port to connect the machine to network using an Ethernet cable.

17. Tray Cover

Attach this cover when you extend the tray.

CTT065

123 4 5 6 7 8

910111213

CTT133

Guide to Components

Interior

1. Print Cartridge

A replacement consumable that is required to make prints on paper. For details about replacing the cartridge, see page 155 "Replacing the Print Cartridge".

Control Panel

• The actual control panel may look different from the illustration below, depending on the country of use.

• Depending on the model, the position of the keys may differ.

• Type 1 models do not have the [Scanner] key.

• Type 3 models do not have the [Facsimile] key and [Speed Dial] key.

• Type 3 models have the [ID Card Copy] key instead of the [ID Card Copy/On Hook Dial] key.

1. [Facsimile] Key

Use this key to switch the machine to fax mode.

1. Guide to the Machine

2. [Copy] Key

Use this key to switch the machine to copier mode.

3. [Speed Dial] Key

Use this key to send a fax using a registered speed dial number.

4. [ID Card Copy/On Hook Dial] Key

When the machine is in copier mode, use this key to perform an ID copy or modify ID copy settings.

When the machine is in fax mode, use this key to perform on-hook dialing.

5. [User Tools] Key

Press to display the menu for configuring the machine's system settings.

6. [OK] Key

Use this key to confirm settings and specified values, or move to the next menu level.

7. [Stop/Clear] Key

Use this key to cancel or stop a print job, document copying, scanning, fax transmission/reception, and other actions in progress.

8. [Start] Key

Use this key to start fax transmission/reception, scan, or copy.

9. [Scanner] Key

Use this key to switch the machine to scanner mode.

10. Power Indicator

This indicator lights up blue when the machine is turned on. It flashes when a print job is received and while printing, scanning, or fax transmission/reception is in progress.

11. Screen

Displays current status and messages.

12. Alert Indicator

This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is running out of toner.

13. Scroll Keys

Press these keys to move the cursor in each direction.

14. Number Keys

Use to enter numerical values when specifying settings such as fax numbers and copy quantities, or enter letters when specifying names.

Initial Setup

When you turn this machine on for the first time, you must set the following items. Select each setting using the [ ], [ ], or number keys, and then press the [OK] key.

• [Language]

• [Country Code]

• [Year]

• [Month]

• [Day]

• Date format

• Time format

• [Hour]

• [Minute]

• The Type 3 model does not have the Initial Setup function.

1. Guide to the Machine

What is Smart Organizing Monitor?

Install this utility on your computer from the included CD-ROM before using it.

For details about installing Smart Organizing Monitor, see Software Installation Guide.

Smart Organizing Monitor provides the following functions:

• Displays the status of the machine

Displays paper jam messages and other error messages.

• Paper size and type settings

Displays the settings for paper sizes or types available on this machine.

• Print test and configuration pages

Prints List/Report to check the list of settings for this machine and other information.

• Modify the IPv4 Address

Use to specify the IPv4 address.

• Modify the system settings

Use to change custom paper size settings and other settings on this machine.

• Modify the network scanner

Use to add, change, or delete the scanner destination or change the server's properties.

• Modify the Speed Dial

• Modify the wireless LAN settings

Configure the wireless LAN settings manually.

For details about basic instructions on how to use Smart Organizing Monitor, see page 137 "Configuring the Machine Using Utilities".

CTT129

Configuring Network Settings

This section describes configuring the settings required to use the machine on a network.

• Ethernet and wireless LAN settings cannot be enabled at the same time.

• Using the supplied CD-ROM, you can install drivers and configure the network settings. For details, see Software Installation Guide.

Switch the LAN Type

You can select either [Ethernet] or [Wireless LAN].

• You only need to configure this setting for the Type 4 model.

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [LAN Type], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Ethernet] or [Wireless LAN], and then press the [OK]

key.

After a setting is changed, the machine automatically restarts.

Configuring the IP Address Settings Using the Control Panel

The procedure for configuring network settings differs depending on whether IP address information is assigned automatically by the network (DHCP), or manually.

CTT129

1. Guide to the Machine

• With the Type 4, select [Wireless LAN] in [LAN Type] to establish the wireless LAN connection or select [Ethernet] in [LAN Type] to establish the wired LAN connection.

• For details about configuring the IPv4 address, see the Software Installation Guide.

• The IP address can also be configured via Web Image Monitor. For details about configuring the IP address, see page 137 "Using Web Image Monitor".

Setting the machine to receive an IPv6 address automatically

• A DHCP server is required on the network for the machine to receive an IPv6 address automatically.

• Make sure [DHCPv6] is set to [Enable] in [IPv6] in Web Image Monitor. For information about how to launch Web Image Monitor, see page 137 "Using Web Image Monitor".

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

With the Type 4, to establish the wireless LAN connection, select [Wi-Fi Settings] in [Network Settings].

3. Press the [ ] or [ ] key to select [Machine IPv6 Address], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Use IPv6], and then press the [OK] key.

5. Make sure [Use IPv6] is set to [On].

After a setting has been changed, the machine automatically restarts. To skip the time to wait for the machine to restart, press the [User Tools] key.

CTT129

Configuring Network Settings

Assigning the machine's IPv6 address manually

• The IPv6 address assigned to the machine must not be used by any other device on the same network.

• Make sure [DHCPv6] is set to [Disable] in [IPv6] in Web Image Monitor. For information about how to launch Web Image Monitor, see page 137 "Using Web Image Monitor".

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

With the Type 4, to establish the wireless LAN connection, select [Wi-Fi Settings] in [Network Settings].

3. Press the [ ] or [ ] key to select [Machine IPv6 Address], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Use IPv6], and then press the [OK] key.

5. Make sure [Use IPv6] is set to [On].

If this setting is changed, the machine will reboot automatically before the procedure is complete. When this happens, wait for the reboot to finish, repeat Steps 1 to 3, and then proceed to the next step.

6. Press the [ ] or [ ] key to select [Manual Config. Add.], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [IP Address], and then press the [OK] key.

8. Enter the machine’s IPv6 address using the number keys.

9. Enter the values in all fields, and then press the [OK] key.

If this setting is changed, the machine will reboot automatically before the procedure is complete.

When this happens, wait for the reboot to finish and repeat the procedure except Steps 4, 5, 7, 8, and 9.

10. Press the [ ] or [ ] key to select [Prefix Length], and then press the [OK] key.

CTT129

1. Guide to the Machine

11. Enter the prefix length using the number keys, and then press the [OK] key.

After a setting has been changed, the machine automatically restarts. To skip the time to wait for the machine to restart, press the [User Tools] key.

• Install the driver after configuring the IPv6 address. For details about installing the driver, see the Software Installation Guide.

Configuring the Wireless LAN Settings

• Check that [LAN Type] is set to [Wireless LAN] in [Network Settings].

• Before you configure the wireless LAN settings, print out the network setting list to obtain the information required for configuring the settings. For details, see Wi-Fi Settings Guide.

• Make sure the Ethernet cable is not connected to the machine.

• For details about configuring infrastructure mode, see Wi-Fi Settings Guide.

Configuring the Ad hoc mode using the control panel

• In Ad hoc network, every device must be manually assigned an IP address for TCP/IP if there is no DHCP server.

• If the communication mode is set to [802.11 Ad-hoc Mode], [WPA2 - PSK -AES] and [WPA/ WPA2 Mixed Mode] in [Security Method] cannot be selected.

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Wi-Fi Settings], and then press the [OK] key.

Configuring Network Settings

4. Press the [ ] or [ ] key to select [Wi-Fi Connection], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [802.11 Ad-Hoc Mode], and then press the [OK] key.

6. Enter the SSID, and then press the [OK] key.

The characters that can be used are ASCII 0x20-0x7e (32 characters).

7. Press the [

] or [ ] key to select the channel number, and then press the [OK] key.

8. Select the security method.

If you have selected [Open System - None], proceed to Step 13.

9. Press the [OK] key.

10. Select the key length, and then press the [OK] key.

11. Select the key format, and then press the [OK] key.

The maximum number of characters that can be entered in the password field depends on the [Key Length] and [Key Format] settings. Specify settings in accordance with the following table:

WEP Key

Security Method Key Length Key Format

(Maximum character)

Open System - None*1- - -

1. Guide to the Machine

Security Method Key Length Key Format

Open System - WEP 64 bit ASCII 5 characters

Hexadecimal 10 characters

128 bit ASCII 13 characters

Hexadecimal 26 characters

Shared Key - WEP 64 bit ASCII 5 characters

Hexadecimal 10 characters

128 bit ASCII 13 characters

Hexadecimal 26 characters

*1 The key length, key format, and WEP key cannot be configured.

12. Enter the password (WEP key).

WEP Key

(Maximum character)

13. Press the [OK] key.

After a setting is changed, the machine automatically restarts.

If the connection is successful, "Connection Succeeded" will be displayed.

If the connection fails, "Connection Failed" is displayed. If this is the case, try configuring the settings again.

If [Wi-Fi Status Report] is set to [On], a report confirming the completion of wireless LAN setup is printed.

• When configuring [Open System - WEP], the connection appears to have been established even if you enter the wrong WEP key and the connection fails. In this case, enter the correct WEP key.

Configuring the Ad hoc mode using Smart Organizing Monitor

You can also configure the Ad Hoc mode using Smart Organizing Monitor.

Configuring Network Settings

• If [Communication Mode:] is set to [802.11 Ad-hoc Mode], [WPA2 - PSK -AES] and [WPA/ WPA2 Mixed Mode] in [Security Method:] cannot be selected.

1. Connect the machine and the computer with a USB cable.

2. On the [Start] menu, click [All Programs].

3. Click [Smart Organizing Monitor for SP xxx Series].

4. Click [Smart Organizing Monitor for SP xxx Series Status].

5. If the machine you are using is not selected, click [Select Device...], and then select the

machine's model.

6. Click [OK].

7. On the [User Tool] tab, click [Printer Configuration].

8. On the [Wi-Fi] tab, set [Communication Mode:] to [802.11 Ad-hoc Mode].

9. In [SSID:], enter the SSID.

The characters that can be used are ASCII 0x20-0x7e (32 characters).

10. Select [Security Method:].

11. In the [Channel Number] box, enter the channel number.

12. Specify the appropriate settings in [WEP / WPA / WPA2 Settings].

The maximum number of characters that can be entered in [WEP Key / Passphrase (PSK):] depends on the [Key Length:] and [Key Format:] settings. Specify settings in accordance with the following table:

WEP Key

Security Method Key Length Key Format

(Maximum character)

Open System - None*1- - -

Open System - WEP 64 bit ASCII 5 characters

Hexadecimal 10 characters

128 bit ASCII 13 characters

Hexadecimal 26 characters

Shared Key - WEP 64 bit ASCII 5 characters

Hexadecimal 10 characters

128 bit ASCII 13 characters

Hexadecimal 26 characters

1. Guide to the Machine

*1 The key length, key format, and WEP key cannot be configured.

13. Enter [WEP Key / Passphrase (PSK):].

14. If it is necessary to configure the IPv4 address, click [IPv4 Configuration].

The IPv6 address can be configured only by using Web Image Monitor or control panel.

15. Click [OK].

After a setting is changed, the machine automatically restarts.

If the connection is successful, "Connection Succeeded" will be displayed.

If the connection fails, "Connection Failed" is displayed. If this is the case, try configuring the settings again.

If [Wireless LAN Status Report:] is set to [On], a report confirming the completion of wireless LAN setup is printed.

• When configuring [Open System - WEP], the connection appears to have been established even if you enter the wrong WEP key and the connection fails. In this case, enter the correct WEP key.

2. Loading Paper

Supported Paper

Paper Size

• A4

• 81/2 " × 11 " (Letter)

• 81/2 " × 14 " (Legal)

• B5

• 51/2 " × 81/2 " (Half Letter)

• 71/4 " × 101/2 " (Executive)

• A5

• A6

• B6

• 16K (197 × 273 mm)

• 16K (195 × 270 mm)

• 16K (184 × 260 mm)

• Custom Paper Size

The following paper sizes are supported as custom paper sizes:

• Width

Tray1: Approximately 100-216 mm (3.9-8.5 inches)

Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)

• Length

Approximately 148-356 mm (5.8-14 inches)

Paper Type

• Plain Paper (65-99 g/m2 (17-26 lb.))

• Recycled Paper (75-90 g/m2 (20-24 lb.))

• Thin Paper (52-64 g/m2 (14-17 lb.))

• Thick Paper (100-130 g/m2 (26.6-34 lb.))

Paper Capacity

• Tray1

150 sheets

(70 g/m2, 19 lb.)

2. Loading Paper

• Bypass Tray

1 sheets

(70 g/m2, 19 lb.)

Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• GelJet special paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print quality degradation, or malfunctions.

CHZ904

2. Loading Paper

Print Area

The diagram below shows the area of the paper that the machine can print on.

From the printer driver

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

• The print area may vary depending on the paper size and printer driver settings.

• Adjust the print position by specifying [Registration] in [System Settings].

Copier function

CHZ904

1. Print area

2. Feed direction

Print Area

3. Approx. 4 mm (0.2 inches)

4. Approx. 3 mm (0.1 inches)

• The print area may vary depending on the paper size.

Fax function

1. Print area

2. Feed direction

2. Loading Paper

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

• The print area may vary depending on the paper size.

CTT062

Loading Paper

Load a stack of paper for printing in the input tray.

• When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1. When printing a document, specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing.

• To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise, the paper in the bypass tray is fed first.

• Do not load paper in the bypass tray when the machine is warming up.

• Do not load paper in the bypass tray when Energy Saver mode is enabled.

• Curled paper may jam. Straighten curled paper before loading.

Loading Paper into Tray 1

1. Pull Tray 1 out slowly, and then remove it using both hands.

Place the tray on a flat surface.

CTT073

CTT074

CTT075

2. Loading Paper

2. Pinch the clips on the side paper guides and slide them to match the standard size.

3. Pinch the end paper guide and slide it inward to match the standard size.

4. Fan the paper before loading it in the tray.

5. Load the new paper stack print side down.

Make sure paper is not stacked higher than the upper limit marked inside the tray.

6. Carefully push Tray 1 straight into the machine.

CTT029

CTT094

CTT077

To avoid paper jams, make sure the tray is securely inserted.

To deliver the sheets face up, open the rear cover.

Loading Paper

Extending Tray 1 to load paper

1. Pull Tray 1 out slowly, and then remove it using both hands.

2. Release the extender locks on both sides of the tray, and then pull out the extender.

Make sure the extender's inner surface and the scale are aligned.

CTT076

CTT095

2. Loading Paper

You can adjust the length of the extender in three steps. When using A4 or Letter size paper, adjust the length to the position indicated by the mark " " in the tray.

3. Pull out the extender and lock it.

4. Follow Steps 2 to 6 in "Loading Paper into Tray 1".

5. Attach the tray cover.

• Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover.

CTT063

CTT032

CTT033

Loading Paper

Loading Paper into Bypass Tray

1. Open the bypass tray.

2. Slide the side guides outward, load paper with the print side up, and then push in until it

stops against the machine.

3. Adjust the side guides to the paper width.

To deliver the sheets face up, open the rear cover.

CTT094

CTT129

2. Loading Paper

Specifying Paper Type and Paper Size Using Control Panel

Specifying the paper type

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

To specify the type of paper in the bypass tray, select [Copier Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Tray 1 Ppr Settings], and then press the [OK] key.

To specify the type of paper in the bypass tray, select [Bypass Ppr Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Paper Type], and then press the [OK] key.

5. Press the [ ] or [ ] key to select the paper type, and then press the [OK] key.

6. Press the [User Tools] key to return to the initial screen.

Specifying the standard paper size

CTT129

1. Press the [User Tools] key.

Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

To specify the size of paper in the bypass tray, select [Copier Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Tray 1 Ppr Settings], and then press the [OK] key.

Loading Paper

To specify the size of paper in the bypass tray, select [Bypass Ppr Settings], and then press the [OK] key.

4. Press the [

] or [ ] key to select [Paper Size], and then press the [OK] key.

5. Press the [ ] or [ ] key to select the paper size, and then press the [OK] key.

6. Press the [User Tools] key to return to the initial screen.

Specifying a custom paper size

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

To specify the size of paper in the bypass tray, select [Copier Features], and then press the [OK] key.

2. Loading Paper

3. Press the [ ] or [ ] key to select [Tray 1 Ppr Settings], and then press the [OK] key.

To specify the size of paper in the bypass tray, select [Bypass Ppr Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Paper Size], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Custom], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

7. Press the [ ] or [ ] key to specify the width, and then press the [OK] key.

8. Press the [ ] or [ ] key to specify the length, and then press the [OK] key.

9. Press the [OK] key.

10. Press the [User Tools] key to return to the initial screen.

Specifying Paper Type and Paper Size Using Smart Organizing Monitor

The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using.

Specifying the paper type and paper size

1. On the [Start] menu, click [All Programs].

2. Click [Smart Organizing Monitor for SP xxx Series].

3. Click [Smart Organizing Monitor for SP xxx Series Status].

4. If the machine you are using is not selected, click [Select Device...], and then select the

machine's model.

5. Click [OK].

6. On the [Status] tab, click [Change...].

7. Select the paper type and paper size, and then click [OK].

8. Click [Close].

Changing the custom paper size

1. On the [Start] menu, click [All Programs].

2. Click [Smart Organizing Monitor for SP xxx Series].

3. Click [Smart Organizing Monitor for SP xxx Series Status].

4. If the machine you are using is not selected, click [Select Device...], and then select the

machine's model.

5. Click [OK].

6. On the [User Tool] tab, click [Printer Configuration].

7. On the [System] tab, select [mm] or [inch] in the [Measurement Unit:] list.

8. In the [Horizontal: (100 to 216 mm)] box, enter the width.

9. In the [Vertical: (148 to 356 mm)] box, enter the length.

10. Click [OK].

11. Click [Close].

• You cannot specify the settings of the paper in the bypass tray via Smart Organizing Monitor.

Loading Paper

2. Loading Paper

Placing Originals

This section describes the types of originals you use set and how to place them.

About Originals

Recommended size of originals

Exposure glass

• Up to 216 mm (8.5 ") in width, up to 297 mm (11.7 ") in length

ADF

• Paper size: 140 to 216 mm (5.5 " to 8.5 ") in width, 140 to 356 mm (5.5 " to 14 ") in length

• Paper weight: 60 to 90 g/m2 (16 to 24 lb.)

Up to 15 sheets of an original can be placed in the ADF at once (when using paper weighing 80 g/m2, 21.3 lb.).

Types of originals not supported by the Auto Document Feeder

If placed in the ADF, the following types of originals might be damaged, become jammed, or result in gray or black lines appearing on prints:

• Originals larger or heavier than the recommended amount

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

• Originals that are wet with toner or white out

CHZ916

CHZ919

Placing Originals

Unscannable image area

Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not be scanned.

Margins when using exposure glass

Copier, Fax

1. Approx. 4.1 mm (0.2 inches)

2. Approx. 3 mm (0.1 inches)

3. Approx. 4 mm (0.2 inches)

Scanner (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB)

1. Approx. 1 mm (0.05 inches)

2. Approx. 1 mm (0.05 inches)

3. Approx. 1 mm (0.05 inches)

Margins when using ADF

Copier, Fax

CTT023

2. Loading Paper

1. Approx. 4.1 mm (0.2 inches)

2. Approx. 3 mm (0.1 inches)

3. Approx. 4.3 mm (0.2 inches)

Scanner (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB)

1. Approx. 1 mm (0.05 inches)

2. Approx. 1 mm (0.05 inches)

3. Approx. 2 mm (0.08 inches)

Placing Originals on the Exposure Glass

• Do not place originals until all correction fluid or toner becomes completely dry. Doing so may create marks on the exposure glass that will appear on copies.

1. Lift the exposure glass cover.

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

3. Lower the exposure glass cover.

Hold down the cover with your hands when using thick, folded, or bound originals and when the cover cannot be lowered completely.

Placing Originals in the Auto Document Feeder

• Do not place originals mixed with different in the ADF all at once.

• To prevent multiple sheets from being fed at once, fan the bundle of your original before placing them in the ADF.

1. Open the input tray for the ADF.

CTT035

CTT036

CTT037

2. Adjust the guides according to the size of the originals.

Placing Originals

3. Place the aligned originals face up in the ADF. The last page should be on the bottom.

2. Loading Paper

3. Printing Documents

Basic Operation

Use the printer driver to print a document from your computer.

1. After creating a document, open the [Printing Preferences] dialog box in the document's

native application.

2. Change any print settings if necessary.

The following print settings can be specified using the printer driver:

• Printing multiple pages on a sheet

• Splitting a single page across multiple sheets

• Printing on both sides of sheets

• Not having blank pages printed

• Having prints sorted

• Saving printer driver settings as a file

• Recalling and deleting saved printer properties settings

• Printing on a custom size paper

• Printing a large paper size document on smaller size paper

• Reducing and enlarging a document size

• Changing the print resolution

• Saving on toner when printing

• Changing the dithering pattern

• Having text stamped on prints

For details about each setting items, click [Help].

CTT009

3. Printing Documents

3. When setting changes are completed, click [OK].

4. Print the document using the print function in the document's native application.

• If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening the fusing cover. Printing will resume automatically once the cover is closed.

• If the machine becomes too hot during printing, it stops. When the machine cools down, it automatically resumes printing.

Printing on Both Sides of Sheets

• This function cannot be available with the bypass tray.

1. After creating a document, open the [Printing Preferences] dialog box in the document's

native application.

2. On the [Setup] tab, in the [Duplex:] list box, select how you want to open the bound

output.

3. After making any additional settings, click [OK].

4. Start printing.

The machine prints only the one sides of pages first, and then displays on Smart Organizing Monitor screen a message to reload the outputs turned over.

5. Take out all of the prints from the output tray and place them in Tray 1.

To print on the reverse side of the prints, turn them over so that the blank side faces down and place them in Tray 1.

Portrait

CTT010

Basic Operation

Landscape

6. Press the [Start] key.

• If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets in the correct order.

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job.

Canceling a print job before printing has started

1. Double-click the printer icon on the task tray of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

• If you cancel a print job that has already been processed, printing may continue for a few pages before being canceled.

• It may take a while to cancel a large print job.

CTT130

3. Printing Documents

Canceling a print job while printing

1. Press the [Stop/Clear] key.

Press the [1] key.

To cancel printing, press the [1] key (1: Yes). To continue printing, press the [2] key (2: No).

CTT131

CTT130

If a Paper Mismatch Occurs

If the paper size or type does not match the print job's settings, the machine reports an error. There are two ways to resolve this error:

Continue printing using mismatched paper

Use the form-feed function to ignore the error and print using mismatched paper.

Reset the print job

Cancel printing.

Continuing Printing Using Mismatched Paper

If the paper is too small for the print job, the printed image will be cropped.

1. If the error message is displayed, press the [Start] key.

Resetting the Print Job

1. If the error message is displayed, press the [Stop/Clear] key.

3. Printing Documents

4. Copying Originals

Copier Mode Screen

Standby mode screen

• First line:

Displays the function and paper size specified on the machine. The following five functions are available:

• Copier, ID Card Copy, Sort, 2 Sided Copy, 2 Sided/Sort

• Second line:

Displays the copy magnification ratio or combine setting ([2 on 1] or [4 on 1]), document type, and the number of copies.

Settings that can be specified for the current job

By pressing the [ ] or [ ] key in the Standby mode screen, you can specify the following settings for the current job.

• Tray Paper Settings (paper size)

• Sort

• Original Type

• Density

• Reduce/Enlarge

• Combine

• 2 Sided Copy

• The start-up mode can be specified in the [Function Priority] setting under [System Settings].

• If paper is loaded in the bypass tray, the paper size specified in [Bypass Ppr Settings] appears (except for Sort and 2 Sided Copy).

CTT124

CTT131

4. Copying Originals

Basic Operation

• The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass.

• To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise, the paper in the bypass tray is fed first.

• [Sort] and [2 Sided Copy] cannot be used with the bypass tray.

• When making multiple copies of a multi-page document, you can select whether copies are output in collated sets, or in page batches in the [Sort] setting under [Copier Features].

1. Press the [Copy] key.

2. Place the original on the exposure glass or in the ADF.

3. To make multiple copies, enter the number of copies using the number keys.

4. Press the [Start] key.

CTT130

Basic Operation

• If there is a paper jam in the ADF, open the ADF cover, and then remove the jammed paper. Specify the copy setting again from the page where the paper jammed.

Canceling a Copy

If copying is canceled while scanning an original placed on the exposure glass, copying is canceled immediately and there is no printout. If copying is canceled while scanning a multiple-page original placed in the ADF, scanning stops halfway at the current page.

1. Press the [Stop/Clear] key.

2. Press the [1] key.

To cancel printing, press the [1] key (1: Yes). To continue printing, press the [2] key (2: No).

CES103

CES106

4. Copying Originals

Making Enlarged or Reduced Copies

There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio.

Preset ratio

(mainly Europe and Asia)

50%, 71% A4 A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%

(mainly North America)

50%, 65% LT HLT, 78% LG LT, 93%, 129% HLT LT, 155% HLT LG, 200%

Custom ratio

25% to 400% in 1% increments.

CTT124

Making Enlarged or Reduced Copies

Specifying Reduce/Enlarge

1. Press the [Copy] key.

2. Press the [ ] or [ ] key in the standby mode screen to select [Reduce/Enlarge], and then

press the [OK] key.

3. Press the [ ] or [ ] key to select the ratio, and then press the [OK] key.

If [Zoom: 25-400%] has been selected, enter the ratio using the number keys, and then press the [OK] key.

4. Press the [ ] key to return to the initial screen.

• To apply the specified setting to all jobs, specify [Reduce/Enlarge] in [Copier Features].

CES033

CES034

CES035

4. Copying Originals

Combining Multiple Pages

This section describes how to set the machine to combine multiple pages (2 or 4 pages) of an original onto a single page.

• To use this function, the paper size used for printing copies must be set to A4 or Letter.

2 on 1

You can copy two pages of an original onto a single sheet of photocopied paper. Depending on the orientation of the original, the printout format can be selected from the following:

• Portrait

• Landscape

4 on 1

You can copy four pages of an original onto a single sheet of photocopied paper. Depending on the orientation of the original, the printout format can be selected from the following:

• Portrait: L to R

• Portrait: T to B

CES036

• Landscape: L to R

CES037

CES038

CTT124

• Landscape: T to B

Combining Multiple Pages

Specifying Combine for Copying

1. Press the [Copy] key.

2. Press the [ ] or [ ] key in the standby mode screen to select [Combine], and then press

the [OK] key.

3. Press the [ ] or [ ] key to select [2 on 1] or [4 on 1], and then press the [OK] key.

4. Press the [ ] or [ ] key to select the printout format, and then press the [OK] key.

5. Press the [ ] key to return to the initial screen.

CTT131

4. Copying Originals

6. Place the original on the exposure glass or in the ADF.

7. To make multiple copies, enter the number of copies using the number keys.

8. Press the [Start] key.

When you place the original on the exposure glass, perform the following steps to scan the subsequent pages of the original.

9. When the current page is scanned, place the next page on the exposure glass, and then

press the [Start] key.

10. Repeat Step 9 until all the pages of the original are scanned.

• To apply the specified setting to all jobs, specify [Combine] in [Copier Features].

CES165

CTT124

Copying Both Sides of an ID Card onto One Side of Paper

This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper.

When copying onto A4 paper, you can copy documents that are smaller than A5. Likewise, when copying onto Letter size paper, you can copy documents that are smaller than Half Letter size.

• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter or Letter.

Copying an ID Card

1. Press the [Copy] key.

CTT126

CTT169

4. Copying Originals

2. Press the [ID Card Copy/On Hook Dial] key.

3. To make multiple copies, enter the number of copies using the number keys.

4. Place the original front side down with the top to the rear of the machine on the exposure

glass.

The location to place the original depends on the paper size.

Position the card so that it is centered at the intersection. (The same position applies to both the front and back of the ID card.)

HLT

Half Letter

Letter

CXP112

5. Press the [Start] key.

CTT131

Copying Both Sides of an ID Card onto One Side of Paper

6. Within 30 seconds, place the original back side down with the top to the rear of the

machine on the exposure glass, and then press the [Start] key.

• In the ID card copy screen, you can press the [ ] or [ ] key to change the paper size.

CES125

CES126

CES127

CES128

4. Copying Originals

Making 2-sided Copies

• To use this function, the paper size used for printing copies must be set to A4 or Letter.

• This function cannot be available with the bypass tray.

You can select top-to-top or top-to-bottom binding, in either portrait or landscape orientation.

Top to Top

Top to Bottom

CTT124

CTT131

Making 2-sided Copies

Specifying 2 Sided Copying

1. Press the [Copy] key.

2. Press the [ ] or [ ] key in the standby mode screen to select [2 Sided Copy], and then

press the [OK] key.

3. Press the [ ] or [ ] key to select [Top to Top] or [Top to Bottom], and then press the [OK]

key.

4. Press the [ ] or [ ] key to select the orientation, and then press the [OK] key.

5. Press the [ ] key to return to the initial screen.

6. Place the original on the exposure glass or in the ADF.

7. To make multiple copies, enter the number of copies using the number keys.

8. Press the [Start] key.

When you place the original in the ADF, all the pages are automatically scanned and then only the pages on one side are copied sequentially. Proceed to Step 10.

When you place the original on the exposure glass, perform the following steps to scan the subsequent pages.

9. When the current page is scanned, place the next page on the exposure glass, and then

press the [Start] key.

CTT009

CTT010

4. Copying Originals

10. Take out all of the prints from the output tray and place them in Tray 1.

To print on the reverse side of the prints, turn them over so that the blank side faces down and place them in Tray 1.

Portrait

Landscape

11. Press the [Start] key.

• If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets in the correct order.

• To apply the specified setting to all jobs, specify [2 Sided Copy] in [Copier Features].

CTT124

Specifying the Scan Settings

This section describes how to specify image density and scan quality for the current job.

Adjusting Image Density

There are five image density levels. The higher the density level, the darker the printout.

1. Press the [Copy] key.

2. Press the [ ] or [ ] key in the standby mode screen to select [Density], and then press the

[OK] key.

3. Press the [ ] or [ ] key to select the density level, and then press the [OK] key.

4. Press the [ ] key to return to the initial screen.

• To apply the specified setting to all jobs, specify [Density] in [Copier Features].

Selecting the Document Type According to Original

There are three document types:

Text

Select this when the original contains only text and no photographs or images.

Photo

Select this when the original contains only photographs or images. Use this mode for the following types of original:

• Photographs

• Pages that are entirely or mainly composed of photographs or images, such as magazine pages.

CTT124

4. Copying Originals

Text/Photo

Select this when the original contains both text and photographs or images.

Specifying the Original Type

1. Press the [Copy] key.

2. Press the [ ] or [ ] key in the standby mode screen to select [Original Type], and then

press the [OK] key.

3. Press the [

] or [ ] key to select the document type, and then press the [OK] key.

4. Press the [ ] key to return to the initial screen.

• To apply the specified setting to all jobs, specify [Original Type] in [Copier Features].

5. Scanning Originals

Scanner Mode Screen

Standby mode screen

• First line:

Displays the current machine status.

• Second line:

Displays a message prompting you to enter the destination.

Settings that can be specified for the current job

By pressing [ ] or [ ] on the screen that appears after entering the destination, you can specify the following settings for the current job:

• Resolution

• Original Size

• Density

• The start-up mode can be specified in the [Function Priority] setting under [System Settings].

5. Scanning Originals

Registering the Scan Destination

Use this procedure to register scan destinations from Smart Organizing Monitor.

1. On the [Start] menu, click [All Programs].

2. Click [Smart Organizing Monitor for SP xxx Series].

3. Click [Smart Organizing Monitor for SP xxx Series Status].

4. If the machine you are using is not selected, click [Select Device...], and then select the

machine's model.

5. Click [OK].

6. On the [User Tool] tab, click [Printer Configuration].

7. On the [Scanner] tab, select the number you want to register, and then click [Modify...].

8. In [Name:], register the name.

9. From the [Type:] List, select [Scan to E-mail], [Scan to Folder], or [Scan to FTP].

10. In [Address:], specify entries for using Scan to E-mail, Scan to Folder, and Scan to FTP.

To use the Scan to E-mail function, enter the destination e-mail address.

To use the Scan to Folder function, enter the SMB server's IP address, host name, or computer name.

To use the Scan to FTP function, enter the FTP server's IP address or host name.

11. Specify other settings if necessary, and then click [OK].

When using Scan to E-mail, specify [Title:], [Sender Name:], [E-mail Address:], and [E-mail Notification].

• [Title:]

Enter the subject of the e-mail.

• [Sender Name:]

Enter the name of the sender.

• [E-mail Address:]

Enter the e-mail address of the sender or the e-mail address for [E-mail Notification].

• [E-mail Notification]

If [E-mail Notification] is selected, the scan result is sent to the sender specified in [E-mail Address:].

When using Scan to Folder, specify [User Name:], [Password:], and [Directory:].

• [User Name:]

Registering the Scan Destination

Enter the user account name for accessing the SMB server or shared computer.

• [Password:]

Enter the password for accessing the SMB server or shared computer.

• [Directory:]

Enter the path to the shared folder.

When using Scan to FTP, specify [User Name:], [Password:], [Directory:], [E-mail Address:], and [E-mail Notification].

• [User Name:]

Enter the login user name for accessing the FTP server.

• [Password:]

Enter the password for accessing the FTP server.

• [Directory:]

Enter the path to the FTP server.

• [E-mail Address:]

Enter the e-mail address of the sender or the e-mail address for [E-mail Notification].

• [E-mail Notification]

If [E-mail Notification] is selected, the scan result is sent to the sender specified in [E-mail Address:].

[Scan Mode:], [Resolution:], [File Format:], [Density:], and [Document Size:] can be specified.

12. To use Scan to E-mail, click [Server Properties...], specify the [SMTP], [POP before SMTP],

[SNTP], and [POP3] settings, and then click [OK].

13. Click [Apply].

14. Click [OK].

15. Click [Close].

• If you are using Scan to Folder, create the destination folder on the computer's hard drive and make it a shared folder. For details, see your operating system's documentation.

Modifying or deleting scan destination

1. On the [Start] menu, click [All Programs].

2. Click [Smart Organizing Monitor for SP xxx Series].

3. Click [Smart Organizing Monitor for SP xxx Series Status].

4. If the machine you are using is not selected, click [Select Device...], and then select the

machine's model.

5. Scanning Originals

5. Click [OK].

6. On the [User Tool] tab, click [Printer Configuration].

7. On the [Scanner] tab, select the number you want to register, and then click [Modify...].

To delete a destination, select its registration number, and then click [Delete].

8. Modify the destination, and then click [OK].

To delete a destination, and then click [Yes].

9. Click [Apply].

10. Click [OK].

11. Click [Close].

CTT128

Basic Operation

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP server (Scan to FTP), to the shared folder of a computer on a network (Scan to Folder), or to a USB flash disk (Scan to USB).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network connection. No network connection is required for the Scan to USB function; you can send scanned files directly to a USB flash disk inserted into the front of the machine.

Scan to E-mail/FTP/Folder

• When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the destination.

• To use the Scan to E-mail function, it is necessary to specify [Server Properties...] in Smart Organizing Monitor. For details, see the Smart Organizing Monitor Help.

• Mac OS X 10.7 does not support the Scan to Folder function. Also, Mac OS X does not support the function that is used in an IPv6 environment.

1. Press the [Scanner] key.

2. Place the original on the exposure glass or in the ADF.

3. Using the number keys, enter the number of a registered scan destination.

For details, see page 72 "Registering the Scan Destination".

4. Press the [OK] key.

5. Press the [Start] key.

• When using the exposure glass, place the next original on the exposure glass, and then press the [1] key. Repeat this step until all originals are scanned.

When all originals have been scanned, press the [2] key to start sending the scanned file.

CTT112

5. Scanning Originals

• If you are using Scan to Folder, create the destination folder on the computer's hard drive and make it a shared folder. For details, see your operating system's documentation.

• To cancel scanning, press the [Scanner] key, and then press the [Stop/Clear] key.

Basic Operation for Scan to USB

• This machine does not support the use of USB flash drives connected to external USB hubs. Insert your USB flash drive directly into the USB flash drive port located at the top left corner of the machine.

1. Press the [Scanner] key.

2. Insert your USB flash drive into the USB flash drive port.

The message "To USB Memory" appears on the display.

3. Place the original on the exposure glass or in the ADF.

4. Press the [Start] key.

• To cancel scanning, press the [Stop/Clear] key.

• When using the exposure glass, place the next original on the exposure glass, and then press the [1] key. Repeat this step until all originals are scanned.

When all originals have been scanned, press the [2] key to start sending the scanned file.

5. Confirm that "Sending..." appears on the display.

The scanned file is created in the root directory of the USB flash drive.

6. Remove the USB flash drive from the machine.

CTT128

Specifying the Scan Settings

• To specify Scan to E-mail/FTP/Folder, be sure to specify the destination before configuring the scan settings.

Specifying the Scanning Size According to the Size of the Original

1. Press the [Scanner] key.

If you are using Scan to USB, proceed to Step 4.

2. Using the number keys, enter the number of a registered scan destination.

For details, see page 72 "Registering the Scan Destination".

3. Press the [OK] key.

4. Press the [

5. Press the [ ] or [ ] key to select the original size, and then press the [OK] key.

6. Press the [ ] key to return to the initial screen.

] or [ ] key to select [Original Size], and then press the [OK] key.

Adjusting Image Density

There are five image density levels. The higher the density level, the darker the scanned image.

CTT128

5. Scanning Originals

1. Press the [Scanner] key.

If you are using Scan to USB, proceed to Step 4.

2. Using the number keys, enter the number of a registered scan destination.

For details, see page 72 "Registering the Scan Destination".

3. Press the [OK] key.

4. Press the [ ] or [ ] key to select [Density], and then press the [OK] key.

5. Press the [ ] or [ ] key to select the density level, and then press the [OK] key.

6. Press the [ ] key to return to the initial screen.

Specifying Resolution

There are three resolution settings. The higher the resolution, the higher the quality but greater the file size.

1. Press the [Scanner] key.

If you are using Scan to USB, proceed to Step 4.

2. Using the number keys, enter the number of a registered scan destination.

For details, see page 72 "Registering the Scan Destination".

Specifying the Scan Settings

3. Press the [OK] key.

4. Press the [ ] or [ ] key to select [Resolution], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [150 × 150dpi], [300 × 300dpi] or [600 × 600dpi], and

then press the [OK] key.

You can select [600 × 600dpi] only if the original type is set to B&W.

6. Press the [

] key to return to the initial screen.

CTT174

5. Scanning Originals

Scanning from a Computer

Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine from your computer and scan originals into your computer directly.

1. Your Computer (TWAIN driver already installed)

Instruct the machine to start scanning the original that is set on the machine.

2. This Machine

The original that is set on the machine is scanned, and its data is sent to a client computer.

Using TWAIN scanner

This section describes the preparations and procedure for using the TWAIN scanner.

• To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM.

• To use the TWAIN scanner, a TWAIN-compliant application must be installed.

To use the machine as a TWAIN scanner, first do the following:

• Install the TWAIN driver.

• Install a TWAIN-compliant application.

TWAIN Scanning

TWAIN scanning is possible if your computer is running a TWAIN-compatible application.

1. Place the original.

2. Open the properties dialog box for this machine using a TWAIN-compatible application.

3. Configure the scan settings as required, and then click [Scan].

Settings you can configure in the TWAIN dialog box

CTT177

Scanning from a Computer

1. Select Mode

Up to ten scan settings can be saved. The default value is applied when [Default] is selected.

2. Scan Mode:

Select from [Full Color], [Grayscale], [Photo], [Text], or [Text/Photo].

3. Resolution:

Select a resolution from the list.

If [Text], [Text/Photo], or [Photo] is selected in [Scan Mode:], the scan resolution cannot be set 1200 dpi × 1200 dpi or higher.

4. Original Size:

Select the scanning size. If you select [Custom Size...], enter the scanning size directly in the edit box.

5. Interface Type...

You can select the type of interface.

6. Original Type

According to your original, select a setting from the list of options detailed below.

• [Standard] (Auto change to Full color, 200dpi × 200dpi)

• [Photo] (Auto change to Full color, 600dpi × 600dpi)

• [Filing] (Auto change to Text, 200dpi × 200dpi)

• [OCR] (Auto change to Text, 400dpi × 400dpi)

5. Scanning Originals

7. Original Scan Method

Specify the method to scan originals.

If [ADF] is selected in [Original Scan Method], specify the orientation of the original.

8. Image Quality Adjustment

You can adjust the image quality. The scan settings that can be adjusted are as follow: Rotation, Brightness/ Contrast, Sharpness, Curves, Levels, Color Balance, and Hue/Saturation. When [Auto] is selected, the default values will be applied to all settings. When [Manual] is selected, all settings can be adjusted as required.

• For details, see the TWAIN driver Help.

Basic Operation for WIA Scanning

1. Place the original.

2. On the [Start] menu, click [Devices and Printers].

3. Right-click the icon of the printer model you want to use, and then click [Start scan].

4. Configure the scan settings as required, and then click [Scan].

5. Click [Import].

6. Sending and Receiving a Fax

Fax Mode Screen

Standby mode screen

• First line

Displays the current month and date.

• Second line

Displays the current resolution settings and time.

Settings that can be specified for the current job

By pressing the [ ] or [ ] key in the Standby mode screen, you can specify the following settings for the current job.

• Resolution

• Density

• The start-up mode can be specified in the [Function Priority] setting under [System Settings].

6. Sending and Receiving a Fax

Setting the Date and Time

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key.

5. Enter the current year using the number keys, and then press the [OK] key.

6. Enter the current month using the number keys, and then press the [OK] key.

7. Enter the current day using the number keys, and then press the [OK] key.

8. Press the [ ] or [ ] key to select date format, and then press the [OK] key.

9. Press the [ ] key.

10. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key.

11. Press the [ ] or [ ] key to select the time format, and then press the [OK] key.

If you have selected [24 hours], proceed to Step 13.

12. Press the [ ] or [ ] key to select [AM] or [PM], and then press the [OK] key.

13. Enter the current hour using the number keys, and then press the [OK] key.

14. Enter the current minute using the number keys, and then press the [OK] key.

15. Press the [User Tools] key to return to the initial screen.

Entering Characters

CHZ903

To enter characters, use keys as follows:

To enter a digit

Press a number key.

To delete a character

Entering Characters

Press the [

To enter a fax number

• To enter a number

• To enter characters other than digits

To enter a name

Letters, numbers, and symbols can be entered using the number keys.

To enter two characters that use the same number key successively, press the [ ] key after entering the first character.

] key for one second.

Use the number keys.

" ": Press the [ ] key.

"P"(Pause): Press the [ID Card Copy/On Hook Dial] key.

Space: Press the [ ] key for one second.

CTT129

6. Sending and Receiving a Fax

Registering Fax Destinations

This section describes how to register fax destinations in the Address Book using the control panel.

The Address Book can also be edited using Smart Organizing Monitor. For details, see the Smart Organizing Monitor Help.

• The Address Book data may become damaged or lost unexpectedly. The manufacturer shall not be held responsible for any damages resulting from such data loss.

Registering Fax Destinations

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Fax Speed Dial Dest.], and then press the [OK] key.

4. Press the [ ] or [ ] key to select the Speed Dial number, and then press the [OK] key.

5. Enter the fax number using the number keys, and then press the [OK] key.

6. Enter the fax name using the number keys, and then press the [OK] key.

7. Press the [User Tools] key to return to the initial screen.

CTT129

Registering Fax Destinations

Modifying or Deleting Fax Destinations

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Fax Speed Dial Dest.], and then press the [OK] key.

4. Press the [ ] or [ ] key to select the Speed Dial number, and then press the [OK] key.

5. Modify the fax number using the [ ], [ ], and number keys, and then press the [OK] key.

To delete the fax destination, use the [ ] key to delete all numbers, and then press the [OK] key. Proceed to Step 7.

6. Modify the fax name using the [ ], [ ], and number keys, and then press the [OK] key.

7. Press the [User Tools] key to return to the initial screen.

Configuring Fax Destinations Using Smart Organizing Monitor

1. On the [Start] menu, click [All Programs].

2. Click [Smart Organizing Monitor for SP xxx Series].

3. Click [Smart Organizing Monitor for SP xxx Series Status].

4. If the machine you are using is not selected, click [Select Device...], and then select the

machine's model.

5. Click [OK].

6. On the [User Tool] tab, click [Printer Configuration].

7. Click the [Fax] tab.

8. To add a fax destination, specify [No.: (00 to 99)], [Destination:], and [Fax Number:],

and then click [Apply] in the [Speed Dial] area.

9. To modify a fax destination, select the destination in [Speed Dial Destination List:], and

then modify [Destination:] or [Fax Number:]. To apply the changes, click [Apply] in the [Speed Dial] area.

6. Sending and Receiving a Fax

10. To delete a fax destination, select the destination in [Speed Dial Destination List:], and

then click [Delete].

11. Click [Apply] located in the lower part of the window.

12. Click [OK].

13. Click [Close].

Sending a Fax

• It is recommended that you call the receiver to inquire if they received the fax you send important documents.

A fax number can contain 0 to 9, pause, " ", and " ".

If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits following the pause. You can specify the length of the pause time in the [Pause Time] setting under fax transmission settings.

To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing mode from pulse to tone temporarily.

If the machine is connected to a telephone network through a PBX, be sure to enter the outside line access number specified in [PBX Access Number] before the fax number.

• No separator characters or spaces can be entered before the fax number.

Selecting Transmission Mode

There are two transmission modes: Memory Transmission and Immediate Transmission.

Memory Transmission

In this mode, the machine scans several originals into memory and sends them all at once. This is convenient when you are in a hurry and want to take the document away from the machine. In this mode, you can send a fax to multiple destinations.

In Memory Transmission mode, a single job can contain up to 10 pages, and the maximum of 5 jobs (include PC Fax and network scanner jobs) can be stored in the machine.

Immediate Transmission

In this mode, the machine scans the original and faxes it simultaneously, without storing it in memory. This is convenient when you want to send an original quickly. In this mode, you can only specify one destination.

CTT129

CTT125

6. Sending and Receiving a Fax

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [TX Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK]

key.

For Memory Transmission, select [Off].

For Immediate Transmission, select [On] or [Next Fax Only].

6. Press the [User Tools] key to return to the initial screen.

Basic Operation for Sending a Fax

1. Press the [Facsimile] key.

2. Place the original on the exposure glass or in the ADF.

3. Enter the fax number using the number keys.

If the machine is connected to a telephone network through a PBX, be sure to enter the outside line access number specified in [PBX Access Number] before the fax number.

CTT131

Sending a Fax

4. Press the [Start] key.

Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the destination fax number. If the fax numbers do not match, go back to Step 3.

When you place original on the exposure glass and Memory Transmission mode is enabled, perform the following steps to scan the subsequent pages of the original.

5. If you have more originals to scan, press the [1] key within 60 seconds, place the next

original on the exposure glass, and then press the [OK] key. Repeat this step until all originals are scanned.

6. When all originals have been scanned, press the [2] key to start sending the fax.

• When using the exposure glass for Immediate Transmission, you can only send one page at a time.

• If Memory Transmission mode is enabled, the machine's memory may become full while scanning the originals. If this happens, the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully.

Canceling a fax

Follow the procedure below to cancel sending a fax.

When in Memory Transmission mode

If you cancel sending a fax while the machine is scanning the original, the machine will not send the document.

If you cancel sending a fax during transmission, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine.

When in Immediate Transmission mode

If you cancel sending a fax while the machine is scanning the original, the fax transmission process is canceled immediately. In this case, an error is displayed on the other party's machine.

CTT130

6. Sending and Receiving a Fax

1. Press the [Stop/Clear] key.

2. Press the [1] key.

To cancel sending a fax, press the [1] key (1: Yes). To continue sending a fax, press the [2] key (2: No).

• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled. The fax will be sent to the subsequent destinations as normal.

• Using [Del. TX Standby File] in [Fax Features], you can delete files waiting to be sent. Select [Delete File] to delete the corresponding file. You can also delete a file currently being sent. Select [Delete All Files] to delete all files waiting to be sent. This will not affect the file currently being sent.

Specifying the Fax Destination

Other than entering the destination fax number using the number keys, you can specify destinations using the following functions:

• Using Speed Dial

• Using the Redial function

• Using the Broadcast function

Specifying the destination using Speed Dial

CTT125

CTT127

CTT131

1. Press the [Facsimile] key.

Place the original on the exposure glass or in the ADF.

3. Press the [Speed Dial] key.

Sending a Fax

4. Enter the Speed Dial number using the number keys, and then press the [OK] key.

5. Press the [Start] key.

When you place original on the exposure glass and Memory Transmission mode is enabled, perform the following steps to scan the subsequent pages of the original.

CTT125

CTT131

6. Sending and Receiving a Fax

6. If you have more originals to scan, press the [1] key within 60 seconds, place the next

original on the exposure glass, and then press the [OK] key. Repeat this step until all originals are scanned.

7. When all originals have been scanned, press the [2] key to start sending the fax.

Specifying the destination using the redial function

This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination each time.

1. Press the [Facsimile] key.

2. Place the original on the exposure glass or in the ADF.

3. Press the [ ] or [ ] key to select [Redial], and then press the [OK] key.

4. Press the [Start] key.

Specifying the destination using the broadcast function

You can send a fax to multiple destinations simultaneously.

1. Press the [Facsimile] key.

CTT125

CTT127

2. Place the original on the exposure glass or in the ADF.

3. Add a destination by using one of the following methods:

To add a Speed Dial destination

1. Press the [Speed Dial] key.

Sending a Fax

2. Select a destination using the number keys, and then press the [OK] key.

3. Press the [OK] key.

To add a manually-specified destination

1. Enter the destination fax number using the number keys.

2. Press the [OK] key.

4. Go back to Step 3 to add further destinations.

5. Press the [Start] key.

Useful Sending Functions

You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial function. If you have an extra telephone, you can talk and send a fax in one call.

CTT125

CTT126

6. Sending and Receiving a Fax

Sending a fax using On Hook Dial

The On Hook Dial function allows you to check the destination's status while listening to the tone from the internal speaker. This function is useful when you want to ensure that the fax will be received.

• To send faxes using the exposure glass, be sure to first remove any originals loaded in the ADF.

1. Press the [Facsimile] key.

2. Place the original on the exposure glass or in the ADF.

3. Press the [ID Card Copy/On Hook Dial] key.

4. Add a destination by using one of the following methods:

To add a Speed Dial destination

1. Press the [Speed Dial] key.

CTT127

2. Select a destination using the number keys, and then press the [OK] key.

CTT131

To add a manually-specified destination

1. Enter the destination fax number using the number keys.

5. If you hear a high pitched tone, press the [Start] key.

Sending a Fax

6. If the original is placed on the exposure glass, press the [1] key (1: TX).

Sending a fax after a conversation

An external telephone or handset allows you to send a fax after finishing your conversation, without having to disconnect and redial. This function is useful when you want to ensure that the fax will be received.

• To send faxes using the exposure glass, be sure to first remove any originals loaded in the ADF.

1. Place the original.

2. Pick up the handset of the external telephone.

3. Specify the destination using the external telephone.

4. When the other party answers, ask them to press their fax start button.

CTT131

CTT125

6. Sending and Receiving a Fax

5. Press the [Start] key.

6. If the original is placed on the exposure glass, press the [1] key (1: TX).

7. Replace the handset.

Specifying the Scan Settings

Adjusting image density

There are five image density levels. The darker the density level, the darker the printout.

1. Press the [Facsimile] key.

2. Press the [ ] or [ ] key in the standby mode screen to select [Density], and then press the

[OK] key.

3. Press the [ ] or [ ] key to select the density level or [Erase Background], and then press

the [OK] key.

4. Press the [ ] key to return to the initial screen.

• To apply the specified setting to all jobs, not just the current one, specify [Density] in [Fax Features].

Ricoh SP 204SN User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

TABLE OF CONTENTS

How to Read This Manual

Introduction

Legal Prohibition

Disclaimer

About IP Address

Differences in Performance/Functions between Different Models

Model-Specific Information

Important Safety Instructions

User Information on Electrical & Electronic Equipment

Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste

All Other Users

Environmental Advice for Users

Users in the EU, Switzerland and Norway

Note for the Battery and/or Accumulator Symbol (For EU countries only)

Notes to Users of Facsimile Unit

NOTICE TO USERS (NEW ZEALAND)

Important Safety Instructions

Notes to Users in the State of California

ENERGY STAR Program

1. Guide to the Machine

Guide to Components

Exterior

Interior

Control Panel

Initial Setup

What is Smart Organizing Monitor?

Configuring Network Settings

Switch the LAN Type

Configuring the IP Address Settings Using the Control Panel

Setting the machine to receive an IPv6 address automatically

Assigning the machine's IPv6 address manually

Configuring the Wireless LAN Settings

Configuring the Ad hoc mode using the control panel

Configuring the Ad hoc mode using Smart Organizing Monitor

2. Loading Paper

Supported Paper

Non-Recommended Paper Types

Print Area

Loading Paper

Loading Paper into Tray 1

Extending Tray 1 to load paper

Loading Paper into Bypass Tray

Specifying Paper Type and Paper Size Using Control Panel

Specifying the paper type

Specifying the standard paper size

Specifying a custom paper size

Specifying Paper Type and Paper Size Using Smart Organizing Monitor

Specifying the paper type and paper size

Changing the custom paper size

Placing Originals

About Originals

Recommended size of originals

Types of originals not supported by the Auto Document Feeder

Unscannable image area

Placing Originals on the Exposure Glass

Placing Originals in the Auto Document Feeder

3. Printing Documents

Basic Operation

Printing on Both Sides of Sheets

Canceling a Print Job

Canceling a print job before printing has started

Canceling a print job while printing

If a Paper Mismatch Occurs

Continuing Printing Using Mismatched Paper

Resetting the Print Job

4. Copying Originals

Copier Mode Screen

Basic Operation

Canceling a Copy

Making Enlarged or Reduced Copies

Specifying Reduce/Enlarge

Combining Multiple Pages

Specifying Combine for Copying

Copying Both Sides of an ID Card onto One Side of Paper

Copying an ID Card