Philips MF-JET 495 User Manual

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PHILIPS
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Description of the multifunctional machine
Base station
paper tray
paper feeder
scanner cover
control panel
paper exit tray
Cordless handset
charger for the cordless handset
Display symbols on the base station
Selected options will be highlighted with an arrow (»)
Resolution:
f for text and graphics % for very small print and graphics F for photographs
If none of the three arrow symbols (d) in the left­hand part of the display is marked with a § the machine is in standard mode
: transmission of faxes or SMS The square (§) above the four arrows (d) in the middle
of the display shows how full the memory is ; on: faxes will be received automatically
ashing: faxes are stored in the memory off: memory is full or you have disabled automatic fax reception
Display symbols on the cordless handset
à if the à symbol lights up the rechargeable battery is
charged. If the ì symbol appears on the display the rechargeable battery is almost fl at
$ silent ringing , lights up when you make a call and ashes when you
receive a call
W an SMS has been received and can be read on the dis-
play of the base station
s lights up when the cordless handset is registered to the
base station and is within its range. If the s symbol ashes the cordless handset is not registered to the base station. The s symbol does not appear if the cordless handset is out of range of the base station or the base station has been disconnected from the power supply
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Key assignment on the base station
M to select functions
w help
K colour copy
Á scan X stop; return
K black-and-white copy
v if this symbol ashes
» send SMS; the
to stand-by mode
please read the information on the display
lamp above the button lights up if you receive an SMS message
C return to
previous menu; to delete
/ choose between
OK confi rm
selec­tion
options; move the cursor on the display
L redial O contrast À broadcast—send a
fax or SMS to several recipients
f%F resolution Y start fax transmission or
copying
} call up directory
entries
keypad for numbers keypad for text input
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Key assignment on the cordless handset
R press brie y: to call the last
number dialled long press: call up recently re­ceived calls with calling line identifi cation
C press briefl y:
item, delete the last entry made long press: return to standby mode, delete an entire entry
) to end a call / for selecting a function; searching
in the redial list
return to last menu
Menu functions on the cordless handset
m for calling up a telephone book
entry on the cordless handset (under BASE you will fi nd the directory of the base station); for starting fax reception after lifting the cordless handset
OK confi rm entries ( press dial key briefl y
your cordless handset off hook long press (two seconds): to call up the last numbers dialled
: to take
Your cordless handset is equipped with the following menu functions, which you can access with the / button:
1 Telephone book 1 Phone BK You can create new entries, edit existing entries and
access the directory on your base station (see chapter
Cordless handset / Telephone book).
2 Calls / Logs 2 Calls
The logs list contains the last 30 transmissions (faxes
sent and received, SMS messages and telephone calls). On your cordless handset you can delete the redial list or check the duration of the last fax transmission or last telephone call (see chapter Hints & tips / Logs).
3 Ring tone 3 RING On your cordless handset you can select a ring
tone and adjust the ring volume (see chapter Cordless handset / Ringer volume). You can switch to silent mode with the function 33 (see chap­ter Cordless handset / Silent call reception). Func­tion 34 lets you switch the key tones on the cordless handset on or off (see chapter Cordless handset / Audible signals).
4 Settings 4 SET If function 41 is disabled, you must press ) to end a
telephone call. If function 41 is enabled you can end a telephone call by replacing the cordless handset on the charging station.
5 Base 5 base Use function 51 to register an additional cordless
handset of the original type on the base station (see chapter Hints & tips / Registering and deregistering an additional cordless handset of the original type). If you use one cordless handset for more than one base station you can set which base station has highest pri­ority with function 52.
v The menu functions for the base station are listed
in the Appendix / Functions list. You can print out this list with function 51 (on the base station).
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Contents
Safety instructions...................6
Installation ...............................7
Unpacking ............................................................. 7
Operating the base station..................................7
Loading paper.......................................................7
Operating the cordless handset..........................8
Connections ..........................................................9
Additional devices................................................9
Power supply........................................................10
Country selection ................................................10
Inserting cartridges .............................................10
Cartridge alignment ............................................11
Your number and name ..................................... 11
Date and time ......................................................12
PC connection .....................................................12
Software installation............................................12
Settings....................................17
Date and time ......................................................17
Your number and name ..................................... 17
Country and language.........................................17
HELP function w ............................................17
ISDN connection................................................ 17
Network type (PABX) ........................................17
Set fax reception.................................................. 18
Special settings..................................................... 18
External answering machine .............................18
Cordless handset....................20
Making a call ........................................................20
Redial.....................................................................20
Telephone book m ..........................................20
Calling line identifi cation ..................................20
Ring signal type ...................................................20
Ringer volume .....................................................20
Adjusting the call volume .................................. 21
Silent call reception $ .......................................21
Audible signals..................................................... 21
Muting...................................................................21
Internal phone calls ............................................21
Additional telephone ..........................................21
Locate the cordless handset...............................22
Switching on and off ..........................................22
Fax ...........................................23
Sending a fax Y .................................................23
Directory } ...............................................23
Redial L ...........................................................24
Broadcast À .....................................................25
Resolution f%F ..........................................25
Contrast O ..........................................................25
Receiving faxes ....................................................25
Memory lock........................................................25
Send report...........................................................26
Delayed transmission..........................................26
Polling ...................................................................26
Copy.........................................27
Inserting a document..........................................27
Standard copy K ................................................27
Optional copy K ...............................................27
Scan to PC ..............................29
Inserting a document..........................................29
Scanning a document Á ...................................29
Print.........................................31
SMS..........................................33
Sending an SMS » .....................................33
Receiving an SMS ...............................................33
Advanced settings ..................35
Settings list ...........................................................35
Fax settings...........................................................35
SMS settings.........................................................35
Scan settings......................................................... 35
Printer settings.....................................................36
Hints & tips .............................37
Ordering information.........................................37
Change cartridges................................................37
Cartridge capacity................................................38
Logs.......................................................................38
Commands ...........................................................39
Lock.......................................................................39
Registering and deregistering an additional
cordless handset of the original type ............... 39
Care and maintenance ........................................40
Appendix.................................42
Functions list........................................................42
Technical settings ................................................43
Technical data ......................................................43
Guarantee............................................................. 44
Index .....................................................................46
Contents
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Safety instructions
Please read and follow all warning notices and instructions.
Your multifunctional device should be installed
on a level and stable surface. The surface should be smooth and horizontal. The machine may be damaged if it falls and may cause serious injury, especially to small children. Place the MF-JET
495 at least 10 cm away from other electrical de-
vices and objects.
Do not place the machine in direct sunlight. Do not place it near to a radiator, heater, radio, televi­sion or air conditioning unit. Do not allow it to come into contact with dust, water or chemicals.
Make sure that air can circulate freely around the MF-JET 495. Do not operate your multi­functional device in enclosed spaces such as boxes, cupboards, cabinets etc. Do not cover the machine. Do not place the MF-JET 495 on soft surfaces such as beds, duvets, cushions, sofas or carpets as there is a risk of overheating and fi re.
Your MF-JET 495 has been tested to EN 60950
or IEC 60950 and may only be operated on tele­phone networks and power supplies that con­form to these standards.
In a thunderstorm, disconnect the multifunc­tional device from both the mains and the telephone line. If you are unable to disconnect the MF-JET 495, avoid using the machine or the telephone during the storm. There is a risk of electric shock from lightning and risk of damage to the machine.
Your MF-JET 495 is only intended for use in the
country in which it was purchased. It may only be operated with telephone systems and power equipment which meet these standards.
For safety reasons, the cordless handset should never be placed on the charger without its re­chargeable batteries or battery cover.
Explanation of the safety instructions on the cordless handset:
v General warning ! Do not touch contacts
? Further information in the user guide
Safety instructions
Only use the power supply included with the product. Using an unauthorised power supply may damage the device.
Do not touch telephone wires or mains cables where the insulation is missing or damaged un­less they are already disconnected.
If the housing of your multifunctional device or the power supply—in particular the power or telephone cables—, are damaged, please unplug the MF-JET 495. The housing of the device may only be opened by authorised service personnel.
Unplug the MF-JET 495 from the mains and telephone line before cleaning. Do not use liquid or aerosol cleaning agents such as sprays, alcohol or polishes.
Do not expose the machine to rain or any other form of moisture. There is a risk of electric shock or fi re. If any liquid is accidentally spilled into the MF-JET 495, immediately remove the power plug and have the device professionally inspected.
6
If you want to use another cordless phone, en­sure that the machine and the base station of the other cordless phone are at least 15 cm apart otherwise you may get acoustic interference in the handset.
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Installation
Operating the base station
Unpacking
Unpack the box and check that it includes the following:
telephone cable with plug (country-specific)
power supply ink cartridges
mains cable with plug
and starter card “ Plug’n’Print”
paper tray
Please read all warning notices and instructions and follow them precisely!
1 Insert the paper tray in the slots provided be-
hind the paper feed mechanism.
2 Pull out the paper exit tray.
base station
charger for the cordless handset
installation CD
user guide
cordless handset
three rechargeable batteries AAA/NiMH
installation guide
Installation
Loading paper
Please use only paper which is specifi cally intend- ed for use with ink cartridge printers (standard format is A4 210×297 mm, 80 g/m²). Follow the instructions of the manufacturer.
v Do not load paper while the MF-JET 495
is printing!
In the event of a paper jam see chapter
Hints and tips / Paper feed.
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1 To prevent several sheets being drawn into
the machine at once, fi rst fan out the paper to separate the sheets and then straighten the stack on a fl at surface before inserting it into the paper feed.
2 Insert up to 100 sheets of paper up to the
end-stop in the paper feed mechanism.
v The base station and cordless handset are
matched to one another at the factory. You do not have to make any adjustments.
Before you use the handset for the fi rst
time the rechargeable batteries need to recharge for at least 12 hours.
Do not use the cordless handset any fur-
ther than 50 m (indoors) and 300 m (out­doors) from the base station.
The cordless handset should never be
placed in the charging station without its batteries. This could permanently damage the cordless handset.
3 Connect the cordless handset to the charger
and connect the charger to the power supply.
Installation
Your cordless handset is fi tted with three AAA/NiMH rechargeable batteries at the factory.
1 Remove the battery compartment cover at the
Operating the cordless handset
If you need to replace the rechargeable batteries you should replace them with original recharge­able batteries of this type.
back of the handset by pressing in the small round opening with a tool. Push the cover back. Insert the three rechargeable batteries as indicated in the battery compartment.
v Fully draining the rechargeable batteries
about once a week will prolong their life.
Do not use non-rechargeable batteries
under any circumstances.
Dispose of old rechargeable batteries in
accordance with the rules and regulations in your country.
The manufacturer accepts no liability for
failure to comply with these instructions.
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2 Close the battery compartment.
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Connections
Additional devices
First connect the telephone cable plug socket la­belled LINE on the back of the machine.
Next connect the telephone plug to the line socket on the wall.
In addition to your multifunctional machine, you can also connect other devices such as additional cordless telephones, call-fee indicators answering machines or modems to a single telephone line.
If you operate another SMS-compatible cordless phone on the same line there is no guarantee that a particular SMS will be received on your multifunctional machine or on the other handset. However, you can only receive SMS messages on one device at any one time. Try to disable SMS reception on the additional cordless phone.
If you intend using special auxiliary devices with your multifunctional machine, please contact your dealer.
Same socket
You can connect additional devices to the same
telephone socket. Make sure the multifunctional machine is the fi rst device connected to the line.
In the UK
In the UK
For all other countries
Installation
For all other countries
You can connect additional devices to the same
telephone socket by using the socket labelled
EXT on your machine.
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Separate sockets
You can connect additional devices to separate
sockets on the same line even if they are in dif­ferent rooms.
In the UK
Power supply
Connect the power supply unit to the back of your MF-JET 495 (at the side). Then use the mains cable to connect the power supply unit to the mains.
Installation
For all other countries
v If you connect additional devices to sepa-
rate sockets (e. g. in separate rooms) your fax switch cannot control them (which means that your multifunctional machine behaves like any ordinary machine). For this reason e. g. call transfer is not possible. Therefore we recommend you to con­nect your additional devices to the same socket.
After you have connected the multifunctional
device to the mains, it will prompt you to make some basic settings as follows:
Country selection
1 Press OK.
2 Use / to choose your country.
3 Press OK twice.
Inserting cartridges
Before you can receive or copy documents there must be ink cartridges in your MF-JET 495. Two starter cartridges (black and colour) have there­fore been included to cover a few test pages.
1 Open the machine by pulling the lever under
the control panel.
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v For optimum performance of all the func-
tions you should only register cordless handsets of the original type.
Original cordless handsets can be ordered
using the enclosed order form or contact­ing the call center (see chapter Hints &
tips / Ordering information).
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2 Press the lever in the middle of the cartridge
holder to open the holder.
3 Take the ink cartridges out of their packaging
and remove the protective strip.
v Please make sure that the protective strip
was removed completely.
Be careful not to touch the nozzle or the
contacts!
4 Insert the black cartridge “nose” down in
the right-hand compartment of the cartridge holder.
5 Insert the colour cartridge in the same way
in the left-hand compartment.
8 Push the supplied “ Plug’n’Print” starter card
with the contacts at the top into the slot under the control panel. This “Plug’n’Print” card is used for initialising the black cartridge and the colour cartridge.
9 The cartridge is loaded when the following ap-
pears on the display: Action completed
Remove card
Repeat the process with the same card for the
second cartridge.
Installation
6 Close the cartridge holder. You’ll hear a click
when it snaps shut.
7 Close the machine.
Cartridge alignment
After the ink cartridges have been inserted your
multifunctional machine will print a test page that will help you align the print heads of the two car­tridges correctly. This is necessary to achieve the best possible print quality.
1 Use the number keypad to enter the number
of the fi eld in which the arrow appears clear- est. enter VALUE A
2 Confi rm with OK and repeat these steps for
values B, C and D. enter VALUE B
Your number and name
1 Enter your fax number (max. 20 digits) and
press OK (to enter a plus sign hold down the CTRL key and press Q; to enter a blank space, press the ½ key).
2 Enter your name by using the keyboard for
text input (max. 20 characters). The available special characters are shown above the letter keys on the right and can be entered by hold­ing down CTRL and pressing the relevant key. To type capital letters, hold down + and press the desired key. If you have entered a wrong digit or character, you can correct it with / and C. Press OK.
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Date and time
Enter the date and time and confi rm with OK, e. g. 15 05 04 16 30 OK for May 15
th
2004, 4:30 p. m.
PC connection
v First install the software. Connect the
MF-JET 495 to the PC with a USB cable only when instructed to do so by the installation program.
Minimum configuration
Your PC must have the following minimum con-
guration:
Pentium processor, 200 MHz or higher
®
• Windows RAM
• 300 MB free disk space for the complete in­stallation
98 SE/2000/ME/XP and 128 MB
Installing all products
1 In the start window, click on “Install products”.
2 If you want to install all the products offered
(scanner, printer, “Photo Impression”, “Paper Port”), click on “All products”.
USB port
Installation
The Software-Package contains:
1 MF-Inkjet”: installs your printer and scanner.
4 “ Acrobat Reader”: for display and printing of
v You can connect your multifunctional
machine to a Microsoft® PC (running the Windows® operating system). The machine is not compatible with Linux or
Apple Macintosh®.
Software installation
2 “ Photo Impression”: for creative processing
and improved print quality for your digital photos.
3 “ Paper Port”: for quicker management of
your scanned documents.
PDF data.
v In this setting, “Acrobat Reader” must also
be installed separately.
3 After “Photo Impression” has automatically
installed you will be asked to accept the terms and conditions of the licence.
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v First install the software. Connect the
MF-JET 495 to the PC with a USB cable only when instructed to do so by the installation program.
Before starting the installation program, close
all open programs and applications. Installa­tion starts automatically. (If the installation program does not start, fi nd your CD-ROM drive in Windows on Launch.exe.)
®
Explorer and double-click
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4 If you have already connected the USB cable
to the PC, remove it and click on “Next”.
5 Windows® XP: If you receive a warning
message that the peripheral hasn’t passed Windows® Logo testing, choose “Yes”.
7 Click on “Next” to confi rm. The installation
program will automatically search for a suit­able driver for your MF-JET 495.
v Your multifunctional device has been
tested for PHILIPS and is fully compat­ible with Windows
6 Follow the instructions on the screen, and
connect the machine to the PC with a USB ca­ble. Click on “Next” to confi rm (high-speed systems will open the window described in 7 without confi rmation).
The USB port is at the back of the machine.
®
XP.
Installation
8 Make sure the “CD-ROM drives” button is
highlighted, and click on “Next” to confi rm.
9 You can make special printer settings under
“Document Defaults”. Click on “Continue
Installation” to install the printer driver.
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10 You will be asked to restart your PC. Leave
the installation CD in the drive. After the PC has restarted, installation is completed with
“Paper Port”.
3 Select a product by clicking on relevant but-
ton.
Example: Installing “Photo Impression”:
1 In the start window, click on “Install pro-
Installation
You can restart your PC at a later date so you
can fi nish working in any programs that are still running.
Installing individual products
ducts”.
2 If you want to install specifi c products, click
on “Advanced”.
Click “Next” and follow the instructions on
the screen. You will be prompted to accept a license agreement.
The program offers you a default directory
where “Photo Impression” will be installed. You can choose a different directory.
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If you agree with the suggested directory
name, click on “Next”.
Contents of the installation CD
To nd out what’s on the installation CD, click
on the “Browse contents” button in the start window.
To complete the installation process for
“Photo Impression”, click on “Finish”.
v The installation CD will also guide you
through the installation of “Paper Port”,
“MF-Inkjet” and “Acrobat Reader”.
When you have fi nished installing “MF-
Inkjet” you will be asked to restart your computer.
Operating instructions
To nd out more about “Paper Port” and
“Photo Impression”, click on the “View user
guides” button in the start window and select the relevant product. A PDF fi le gives you information on the selected product.
Uninstalling the products
1 To delete a product once it has been installed,
click on the “Uninstall products” button in the start window. If you want to uninstall all the products, click on “All”.
Installation
After “Photo Impression” has been unin-
stalled your “MF-Inkjet” device driver will be removed. Click on “Finish” to confi rm. You will be asked to restart your PC and discon­nect the USB link. Leave the CD ROM in the drive.
You can restart your PC at a later date so you
can fi nish working in any programs that are still running.
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After the PC has restarted, the uninstall op-
eration is completed with “Paper Port”. You can choose “Repair” or “Remove”. Follow the instructions on the screen.
2 If you want to delete specifi c products, click
on “Advanced”. The CD ROM will take you through the uninstall process for the selected product.
Installation
v Click on “Menu” at any time to return to
the start window.
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Settings
You can print out a list of the current parameter
settings by pressing M, 54 and OK. To return to stand-by mode, press X as often as necessary.
If you want to delete or modify your individual settings, you can do so in the following functions.
Date and time
1 Press M, 21 and OK.
2 Enter the date and time and con rm with
OK, e. g. 15 05 04 16 30 OK for May 15
Your number and name
1 Press M, 22 and OK.
2 Enter your fax number (max. 20 digits) and
press OK. (To enter a plus sign hold down the CTRL key and press Q; to enter a blank space, press the ½ key.)
3 Enter your name by using the keyboard for
text input (max. 20 characters). The available special characters are shown above the letter keys on the right and can be entered by hold­ing down CTRL and pressing the relevant key. To type capital letters, hold down + and press the desired key. If you have entered a wrong digit or character, you can correct it with / and C. Press OK.
v “Your name” and “your number” are
transmitted at the top of each page together with the date, time and page number, if you store this data with func­tion 21 and 22.
th
2004, 4:30 p. m.
HELP function w
Press w twice. You will receive a printout ex­plaining how to use the most important func­tions. It also specifi es how to obtain further HELP pages concerning other features of your machine.
ISDN connection
Your multifunctional device is not an ISDN de-
vice (group 4), but an analogue machine (group
3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or an ISDN connection for analogue de­vices. For further information please refer to your ISDN instructions.
v For devices with SMS function: Analog
terminals must be SMS-compatible.
Network type (PABX)
Private branch exchange systems are very com­mon in large companies. To get a connection from a private branch exchange to the public network you have to dial a key to obtain the outside line.
An additional telephone connected to a normal
telephone line together with your MF-JET 495 must not be confused with a private branch ex­change.
If you connect the MF-JET 495 to a PABX, you can set the prefi x for an outside line.
1 Press M, 251 and OK. Use / to select
PABX and con rm with OK.
2 Select function 252»PREFIX using / and
press OK. Enter the number of digits and press OK.
Settings
Country and language
These settings will determine the language of the display and the local telephone network settings.
1 Press M, 201 and OK. Use / to select
your country. Press OK twice. It is important that you choose the country where you are us­ing the machine as the machine has to adapt to local conditions!
2 To set the language, use / to select function
202»LANGUAGE and press OK. Choose with / and press OK.
v The cordless handset automatically takes
over the setting you have made on the base station.
v Take the longest internal number and add
a further digit (e.g. if internal numbers are four digits long, enter 5).
3 Press the digit you need to reach an outside
line. This is usually 0. Confi rm with OK.
If the number of digits for an internal call is exceeded, the prefi x for an outside line will be automatically added.
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Set fax reception
Special settings
The built-in fax switch separates fax transmissions from telephone calls. This means for example that the machine can receive faxes silently (with­out ringing signals) so you are not disturbed. The fax switch also monitors other connected devices.
1 Press M, 85 and OK.
2 Enter the number of ringing signals with
/ after which the faxswitch should accept the call and separate faxes from telephone calls. Although the caller will continue to hear slightly different ringing tones after this time, charges will already have been ac­crued. FAX rings 3
3 Con rm with OK.
4 Press M, 84 and OK.
5 Select number of total rings with /. This
Settings
is the number of ring tones before “silent” faxes can be received or a call can be ac­cepted. Total rings 5
6 Confi rm with OK.
Display Possible settings
total rings 0, 1, 2, 3, 4, 5, 6, 7
fax rings 0, 1, 2, 3, 4, 5,
v If you cannot receive any faxes, you may
have set both ringing signal numbers too high (see points 2 and 5). Set both ringing signal numbers to values lower than fi ve.
If you are using other devices apart from
the multifunctional machine (telephones, answering machines), which are not con­nected by serial links, the ringing pattern may change as follows: Other devices ring as often as set under FAX RINGS. Your cordless handset will ring as often as set under TOTAL RINGS.
manual reception
Silent fax reception
To receive faxes immediately, set the number of fax rings to 0 (zero). Your cordless handset will ring with a short delay because the fax switch has to check whether a fax is to be received.
Completely silent operation
If, for example, you do not wish to be disturbed by calls or faxes arriving at night, you may set the number of both ringing signals (TOTAL RINGS and FAX RINGS) to 0. In this setting your ma­chine will switch immediately to fax reception and the cordless handset will not ring for incom­ing calls (the caller hears a whistling tone).
v In this setting you cannot be reached by
phone. You can only receive faxes. No messages will be recorded on your exter­nal answering machine.
Manual fax reception
If you select MANUAL RECEPTION then the fax will not be received automatically by your multi­functional machine, except you activate the fax reception by pressing Y (on the cordless hand­set: *5). This may be sensible for example, if you wish to receive your faxes by modem at your computer.
External answering machine
Connect your answering machine as described in chapter Installation / Additional devices.
To provide for the optimum performance of an external answering machine, set this device to ring once or twice. To avoid the automatic ac­ceptance of calls by the faxswitch, you must set FAX RINGS and TOTAL RINGS to a value at least two ringing signals higher than the setting of the external answering machine.
18
If you switch off the external answering machine, calls are accepted by the faxswitch (see Set fax reception).
Settings example:
Answering machine rings 2
FAX RINGS 4
TOTAL RINGS 4
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Tips:
The answering message of your answering ma­chine should be shorter than ten seconds.
Please avoid music in your outgoing message.
If the automatic fax reception is impossible, press Y to manually begin receiving the fax.
If your answering machine provides an “econo­my function” (e.g. a function which changes the number of ringing signals as soon as a message was recorded), you should preferably switch this function off.
It is possible that the answering machine not only counts the messages received, but also the number of fax calls.
If your answering machine records fax signals but your multifunctional machine cannot receive faxes, you should check the connection of your external answering machine. Connect the exter­nal answering machine to the same telephone socket or to the EXT socket of your machine
(see chapter Installation / Additional devices).
Settings
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Cordless
Correcting entries
1 On your cordless handset, press /, 12
and select with / the desired entry.
handset
Making a call
1 To make a call, enter the phone number and
press the dial key (.
2 To accept a call, again press the dial key (. 3 To end a call, press ).
v If you have entered an incorrect digit, you
can cancel it with C before dialling com­mences.
Redial
Your cordless handset stores the last ten numbers
dialled.
1 Press R brie y.
2 You can now use / to select the number
you want from the redial list on your cordless handset.
2 Press OK to edit the entry.
3 Delete the number or name using C and con-
rm the new entry with OK.
Deleting entries
1 On your cordless handset, press /, 13
and select with / the desired entry.
2 Press OK to delete the entry.
Calling line identification
(not available in all countries)
Your base station as well as your cordless hand-
set are capable of showing the caller’s telephone number. To have this feature at your disposal you must subscribe to it via your telephone service provider.
If a call had been received during your absence, the display on your cordless handset will show call. The telephone numbers of the last ten received calls are stored.
Cordless handset
3 Press the dial key ( on your cordless handset
to establish the connection.
Telephone book m
You can store telephone numbers in the phone
book on your cordless handset (max. 20 entries).
Storing numbers
1 Select function 11 by pressing /, 11.
2 Use the digit keys to enter a name. Press and
hold the key as long as necessary until the char­acter you want appears on the display. If you have made a mistake, press C briefl y, then OK.
3 Enter the telephone number you want to
store and press OK.
Using the telephone book
1 Press m and use / to select the entry you
want on your cordless handset.
To establish a connection to the other party,
press the dial key (.
2 Select Base to access the base unit list, and
confi rm with OK. You can now make your selection from the entries on the base station.
1 Hold down R on your cordless handset for two
seconds. On the display appears: CAlls
2 Using / you can now step through the en-
tries.
3 To call back the displayed number just press
the dial key ( on the cordless handset.
Ring signal type
You have a choice of six ring tones on your cord-
less handset:
1 Select function 31 by pressing /, 31 and
OK on the cordless handset.
2 Now use / to select one of the ringing
tones.
3 Con rm with OK.
Ringer volume
1 Select function 32 by pressing /, 32.
2 You can now use / to set the volume you
want.
3 Con rm with OK.
20
To establish a connection to the other party,
press the dial key (.
Page 21
Adjusting the call
Additional telephone
volume
During a telephone call press / and select the volume you want. Press OK.
Silent call reception $
If, for example, you do not wish to be disturbed by calls you can disable the ring tones on your cordless handset with function 33.
Press /, 33 and select the option on.
Audible signals
If you press any key on the cordless handset you will hear a short beep. You can disable the key tones in function 34 on your cordless handset.
Press /, 34 and select the option off with
/ and con rm with OK.
Muting
Your multifunctional machine is equipped with a
cordless handset. You can also connect further telephones to the same telephone line (see chap­ter Installation / Additional devices). However, the additional phone must be set to dual-tone multi-frequency method. If your telephone con­nection requires the pulse dialling method, then you would need to briefl y reset your additional device to use it. For more information about this, please see the user manual for your device.
There are two ways in which you can forward a call from your cordless handset to an additional cordless phone, depending on the type of call (see following table).
v For optimum performance of all the
functions you should only register cord­less handsets of the original type.
Original cordless handsets can be ordered
using the enclosed order form or contact­ing the call center (see chapter Hints & tips / Ordering information).
If you are making a phone call and want to talk to someone in the room without the person on the other end hearing, you can mute the cord­less handset. Press C during the phone call. This switches off the microphone on the cordless handset, and the person on the other end will no longer be able to hear you. The loudspeaker on the cordless handset remains on, however, so you can still hear the other person. The total call duration is shown on the display. Press C again to carry on the call.
You can also mute your cordless handset en-
tirely. If you press OK during a call, both the microphone and the loudspeaker on the cordless handset will be switched off. The , symbol on the display will start to fl ash. Press OK again to carry on the call.
Internal phone calls
If you have registered more than one cordless handset on your base station you can make inter­nal calls between two handsets.
Cordless handset
Press the number of the cordless handset you wish to call (for example 2) and the dial key (. Press the ) button to end the call.
Press * and ( to call all the handsets registered on your base station.
21
Page 22
Incoming call Cordless handset Base station Other telephone
You want to accept a
call.
You lift the handset
and it’s an incoming fax (you hear a beep or nothing at all).
You want to forward
a call.
Press the dial key ( both for an external call and for a call that is forwarded by your base station or another cordless handset.
Press m or combina­tion *5.
To an additional cord­less handset that is also registered to the base station:
For an external call press OK, the number of the hand­set you want (e. g. 2) and the dial key (, then hang up with ).
Not possible! Depending on the
type of telephone.
Press Y. Press *5 and hang
up.
Not possible! Not possible!
Cordless handset
For an internal press OK, the number of the handset you want (e. g. 2) and the dial key (.
Locate the cordless handset
If you have mislaid your cordless handset or ad­ditional cordless phones you can use function 83 to fi nd them.
On the base station press M, 83 and OK twice . All the cordless handsets registered on the base station will then ring for about one minute.
When you have found your handset press X on
the base station or ) on the cordless handset to stop it ringing.
22
Switching on and off
You can switch the cordless handset off to save
power. To switch the handset off hold down the
) button for at least three seconds. To switch
the handset back on again hold down the ( but­ton for at least three seconds.
Page 23
Fax
Sending a fax Y
1 Open the scanner cover. Please make sure
that the scanner glass is clean before placing the original document (see chapter Hints &
tips / Care and maintenance).
2 Place the document face down onto the
scanner glass.
4 Choose a fax number and press Y. Wait until
the warm-up phase has come to an end and the document has been scanned into the memory.
5 If you want to send just one page, use / to
choose DONE and press OK. If you want to fax more than one page, insert another page and select NEXT PAGE. Then press OK.
If the number called is busy, it will be redialled automatically after a certain time.
After transmission, the MF-JET 495 will auto-
matically print a send report. This function can be deactivated (see Send report).
If you want to cancel the transmission, press X twice.
Directory }
The memory in your MF-JET 495 can store about 200 names and number. The precise number de­pends on the length of the entries.
Fax
3 Align it with back left corner of the scanner
glass (marked with arrows).
In the list you can store individual entries (names and numbers) and groups (comprising several entries).
The available special characters are shown above the letter keys on the right and can be entered by holding down CTRL and pressing the relevant key (e. g. hold down CTRL and press W to type a hyphen).
When entering a name, you can use + to type capital letters (press and hold the + key and type the desired key).
With / you can move the cursor within an entry and with \ you can delete a character.
Add name
Follow the instructions on the display to store an entry in the list:
1 Press M, 11 and OK. Enter a name and
press OK. Enter a fax number and press OK.
2 The MF-JET 495 automatically assigns a
number to the record. To modify this number enter the digit required and press OK.
If you want to scan small three-dimensional ob­jects (such as coins or fl owers), use transparent lm to protect the scanner glass.
v If your machine produces horizontal
strips, the scanner may be blocked (see chapter Hints & tips / Horizontal stripes).
3 Use / to choose W.ASSOC.KEY if you
want to assign a shortcut key (letter) for quick access to the record. Press OK.
4 If necessary, you can set a different trans-
mission speed for sending faxes. If the line quality is good, confi rm the default maximum speed. Press OK.
23
Page 24
Fax
The entry is saved. To call up a saved entry, press
} and use /, a number key or letter key
to select the desired list entry. The list of your stored contacts will be printed out.
Add group
You can group several directory entries together
e.g. to send a fax to several persons.
1 Press M, 12 and OK. Enter a name for
this group and press OK.
2 Press a shortcut number, a letter or use /
and OK to select entries to add them to the group. Press OK.
You can add and edit specifi c entries in the regis-
ter window named “Entry”.
3 The group ID number will automatically ap-
pear on the display. If you wish to modify this number, you may do so. Confi rm with OK.
Modify
1 Press M, 13 and OK.
2 The directory appears in alphabetic order. Use
/ to select the entry or group you wish to modify. Press OK.
3 Modify the entry and con rm each step with
OK.
Cancel
1 Press M, 14 and OK.
2 The directory appears in alphabetical order.
Use / to select the entry or group you wish to delete.
3 Press OK.
4 Con rm with OK.
Print
Press M, 15 and OK. The directory is printed in alphabetical order.
Transfer to a PC
If you have connected your MF-JET 495 to a PC, you can transfer the directory to the PC to edit it.
On your PC, click on Start > Programs > MF Inkjet > Restore Address Book.
You can transfer the directory from the PC to the
MF-JET 495 (and vice versa) by clicking on the icons on the bottom of the window.
You can edit groups in the register window
named “List”.
Use directory
1 Insert a document.
2 Press } and use /, on the base sta-
tion to select name and number or use the keyboard to enter a name and then select the
record.
3 Press Y to start the transmission.
Redial L
The last ten numbers dialled on the MF-JET 495 will be stored in the redial memory.
1 Insert a document.
2 Press L as often as necessary. When the de-
sired number appears on the display, press Y to start the transmission.
24
Page 25
Broadcast À
Receiving faxes
You may choose to send a document to several
recipients.
1 Insert a document.
2 You now have the following options for enter-
ing numbers in the recipient list: Enter them via the numeric keypad or select a number/ group from the list } or use L. Press À, and enter further numbers (maximum of ten). Press Y.
3 If you want to cancel the transmission, press
X twice.
Resolution f%F
To change the resolution, keep pressing f%F until the desired arrow symbol (d) is highlighted on the display with §. If none of the three ar­row symbols is highlighted on the display, the machine is in standard resolution.
If you have not changed the settings for fax re­ception, faxes will be automatically received. (For instructions on how to change the settings for fax reception see chapter Advanced settings / Fax settings.)
If there is no more paper in the feeder or if the cartridge is empty, incoming faxes will be stored in memory (storage capacity approx. 50 pages). If the memory is full, no further pages can be stored and certain functions can no longer be performed. To empty the memory insert paper or a cartridge and start printout of the faxes by pressing Y.
v When a fax message is completely printed
out, it will be deleted from the memory. If the printing process was interrupted, all fax messages that have not been com­pletely printed out will remain stored.
Memory lock
Fax
standard—for good quality documents, without drawings or small details
f—for documents with drawings or small char­acters
%—for documents with very fi ne or small drawings
F—for photos
Contrast O
If the document is too light or too dark, you may change the contrast. Press O as many times as necessary to choose the desired contrast. The current setting is shown on the display.
The memory lock stores the documents that cannot be printed out immediately (see Receiv­ing faxes) or that are not to be printed out. They need not be printed as soon as you receive them. The ; symbol on the display lets you know the state of the memory lock:
; on—memory lock feature enabled ; flashing—documents are in the memory or
are being received
; off—memory is full or you have disabled au-
tomatic fax reception
To prevent faxes from being printed out by the wrong person, you can protect access with a four-digit answer code. Once stored, this code is required to print fax messages and to activate/de­activate the memory lock.
Storing an answer code
Press M, 343 and OK. Enter a four-digit code and press OK.
Activate/deactivate
Press M, 342 and OK. If you have stored an answer code, enter it and press OK. Use / to select WITH or WITHOUT and press OK.
Printing messages
Press M, 341 and OK. If you have stored an answer code, enter it and press OK. Documents received and stored in the memory are printed and then deleted from the memory.
25
Page 26
Fax
Send report
The MF-JET 495 can print a send report every time you have sent a document. This way you are given confi rmation that your document has been received.
1 Press M, 231 and OK. Select one of the
following options:
WITH—a report is printed out after every suc­cessful transmission (even if the called number was busy).
WITHOUT—no send report; however, your MF­JET 495 notes all transmissions that took place in its log (see chapter Hints & tips / Logs).
Delayed polling
1 Press M, 32 and OK.
2 Enter the polling number and press OK.
3 Enter the time you wish to poll the document
(e. g. 17 30 for 5:30 p. m.) and press Y.
Polling transmission
You may place a document in your MF-JET 495
and make it available to one or more recipients who can obtain a fax of this document by calling your MF-JET 495 with the polling function.
1 Insert the document on the scanner glass.
ALWAYS—a report is printed out after every transmission (even if the transmission was un­successful because of a fault).
ON ERROR—a report is only printed if the trans- mission fails or is abandoned.
2 Con rm with OK.
Delayed transmission
If you wish to make use of cheaper telephone rates, or if your fax correspondent is only avail­able at particular times, you can program auto­matic transmission of a fax at a later time (within 24 hours).
1 Press M, 31 and OK.
2 Enter the fax number and press OK.
3 Enter the time you want the fax to be sent
(within 24 hours), e. g. 17 30 for 5:30
p. m. Press OK.
2 Press M, 33 and OK. 3 Use / to choose between the two options:
SIMPLE—the document may be transmitted
only once (from the memory). Press OK.
MULTIPLE—the document may be polled as many times as necessary (from the memory). Press OK.
4 If necessary, adjust the contrast and press
OK.
5 Enter the number of pages and press OK.
6 Wait until the warm-up phase has come to
an end and the document has been scanned into the memory. Press OK. The document is
ready for polling.
26
4 Set the contrast and other settings and con-
rm each entry with OK.
Polling
By means of this function documents which have been prepared for collection from another machine can be retrieved. You can also allow a document to be polled from your multifunctional machine.
Polling reception
1 Press M, 32 and OK.
2 Enter the polling number and press Y.
Page 27
Copy
Inserting a document
1 Open the scanner cover. Please make sure
that the scanner glass is clean before placing the original document (see chapter Hints &
tips / Care and maintenance).
Standard copy K
1 Insert a document (see Inserting a docu-
ment).
2 Press one of the two K keys (copy in colour
or black and white) twice.
Optional copy K
1 Insert a document (see Inserting a docu-
ment).
2 Place the document face down onto the
scanner glass.
2 Press one of the two K keys (copy in colour
or black and white) once. You can now make the following settings:
3 Enter the desired number of copies and press
OK. NUMBER OF COPIES
4 The copying quality of the MF-JET 495 is
higher than the resolution used for fax trans­mission. If necessary, change the default setting with / or f%F: »RESOL.:normal
FAST—for good quality documents, without drawings or details
NORMAL—for documents with drawings or small characters
QUALITY—for maximum resolution
Press OK.
5 Your MF-JET 495 can reduce or magnify a
specifi c part of a document from 25 % to
400 %. Set the desired zoom value with the
key pad and press OK. ZOOMING
Copy
3 Align it with back left corner of the scanner
glass (marked with arrows).
If you want to scan small three-dimensional ob­jects (such as coins or fl owers), use transparent lm to protect the scanner glass.
v If your machine produces horizontal
strips, the scanner may be blocked (see chapter Hints & tips / Horizontal stripes).
6 You can change the origin of the scanner.
(The origin is set at the factory in the back left-
hand corner, marked with arrows.)
27
Page 28
Copy
By entering new values of x and y given in
millimetres, you will move the scanning zone as shown on the fi gure below. Confi rm the entries with OK. ORIGIN
7 If the document is too light or too dark, you
may change the scanning contrast. Press / or O as many times as necessary to choose the desired contrast, as shown by the position of the cursor. Press OK. CONTRAST
8 For colour copying:
tion. Colour saturation is judged in propor­tion to brightness. Use / to change the setting: - is more grey, + is more saturated.
Confi rm with OK. SATURATION
9 For colour copying:
colour copy, you can adjust the RGB values.
All colours can be defi ned as combinations
of red (R), green (G) and blue (B). You can change the values for each of these basic col­ours with /. Press OK. RGB
10 You can adjust the luminosity (brightness) of
the printer. Use / to change the setting: - is darker, + is lighter. Press OK. LUMINOSITY
11 Use / to set whether you use plain, coated,
or photo paper, or transparent fi lm and press
OK. »normal PAPER
You can adjust the satura-
If you have chosen
28
Page 29
Scan to PC
You can use the MF-JET 495 to scan docu-
ments and edit the document with a PC (see Installation / PC connection).
v If your machine produces horizontal
strips, the scanner may be blocked (see chapter Hints & tips / Horizontal stripes).
Inserting a document
1 Open the scanner cover. Please make sure
that the scanner glass is clean before placing the original document (see chapter Hints &
tips / Care and maintenance).
2 Place the document face down onto the
scanner glass.
Scanning a document Á
There are three ways to scan a document via PC:
Variant 1
Press Á (on the multifunctional device) to open the scan window on the PC.
This window enables you to choose between a number of different ways of processing docu­ments. You do this by clicking on the required symbol:
The scanned document can be edited in
Cust.:
“Paint”.
eMail: The scanned document can be sent as an e-mail attachment.
Scan to PC
3 Align it with back left corner of the scanner
glass (marked with arrows).
If you want to scan small three-dimensional ob­jects (such as coins or fl owers), use transparent lm to protect the scanner glass.
OCR: Using the OCR (Optical Character Recog­nition) software supplied on your installation CD, you can change or correct the scanned document and convert it for use in other programs.
The scanned document can be faxed.
Fax:
The scanned document can be copied and
Copy: printed.
If you have installed the “Paper Port” pro-
Scan: gram, your document will be scanned and input directly into the “Paper Port” application (see chapter Installation / Software installation).
29
Page 30
Variant 2
Variant 3
Clicking on the “One Touch” menu bar on the bottom right of your PC screen
(next to the time) opens the following window:
As for the Variant 1, a number of different ways
of processing documents are available to you. In addition, you can select special settings for the application in question (select the required sym­bol and click the right mouse button).
symbol in the
To scan a document, open a graphic applica­tion (“Paper Port” or “Photo Impression”) and choose the scan function. Choose the MF­TWAIN driver to start scanning.
Scan to PC
You can combine multiple pages into one docu-
ment or save in different documents. Change the factory default under “Select Format and Page(s):” by clicking on the appropriate symbol.
v To view and edit the document you have
scanned, fi rst close the MF-TWAIN driver.
Click on the lower left icon to create a preview, click on the lower right icon to start scanning.
Click on “Pre-selection” to create different pro­ le for different document types you want to scan. A profi le contains all important settings for a certain type of document. To create a profi le, rst make all settings and then choose “New” profi le. Enter a profi le name and click “Save”.
30
Page 31
Print
Select “Print” and choose the “MF-Inkjet” as your printer if it is not already set as the default device. Click on “Properties” to change the ex­isting settings.
Select the paper type and the print quality.
Print
Select the paper size, orientation and number of copies.
Click on “Settings” to create or select a profi le.
Select the document layout, i.e. how the pages are to be arranged on the sheet.
31
Page 32
Print
During printing, the “Printer monitor” window is displayed showing the status of the printer.
The layout of the printed documents also de­pends on the layout settings in the software you are using. For more details, refer to the documen­tation or help for that software.
32
Page 33
SMS
(not available in all countries)
You can send and receive SMS (Short Message
Service) messages with your multifunctional machine. Your MF-JET 495 has been pre-set to use the SMS service in your country. If it does not work correctly, please contact your SMS service provider and change these settings (see
Advanced settings / SMS settings).
v You cannot send or receive SMS messages
on your cordless handset.
Directory }
1 Press » twice (or M, 41 and OK).
2 Type your message and press ».
3 To select a number from the directory, press
} and use / to select an entry.
4 Press » to send your message.
Redial L
The last ten numbers dialled on the MF-JET 495 will be stored in the redial memory.
1 Press » twice (or M, 41 and OK) and
type your message.
SMS
• Before you can send and receive SMS mes­sages the CLIP feature (Caller Line Identifi ca- tion Presentation) must be enabled for your telephone line.
Make sure that this feature is activated on your line.
• To send an SMS the call number of an SMS provider must be entered in your base station (SMS centre).
Check the following with your service provider:
• what costs are billed for sending and possibly receiving an SMS message,
• which mobile networks can you send SMS messages to and which mobile networks can you receive SMS messages from,
• which functions are offered by your SMS service.
Sending an SMS »
One recipient
1 Press » twice (or M, 41 and OK).
2 Type the message you want to send.
2 Press ». 3 Press L as often as necessary, until the de-
sired number appears.
4 Press » to send your message.
Several recipients À
1 Press » twice (or M, 41 and OK) and
type your message.
2 Press » and enter the fi rst telephone
number.
3 Press À and enter another telephone number
(max. ten).
4 Press » to send your message.
Receiving an SMS
Received SMS messages will be printed automati­cally. (You can change this setting—see chapter Advanced settings / SMS settings.) If you switch off automatic printing, messages will be stored in the memory. If you have received an SMS message the lamp above the » button lights up on the base station and the
W symbol fl ashes on the cordless handset.
The available special characters are shown above the letter keys on the right and can be entered by holding down CTRL and pressing the relevant key. To type capital letters, hold down + and press the desired key. You can move the cursor with / and delete characters with \.
3 Press ».
4 Enter the recipient’s telephone number.
5 Press » to send the message. The MF-
JET 495 will print a send report.
This function can be deactivated (see chapter
Fax / Send report).
Reading an SMS
1 Press » and OK (or M, 42 and OK).
2 Use / to choose a message and press OK.
3 You can scroll up and down within the mes-
sage with /.
33
Page 34
Printing an SMS
1 Press » and K (or M, 44 and OK).
2 Use / to select which SMS messages you
SELECTed—Press OK, and use / to select
the SMS message to be printed out. Confi rm with OK.
NEW—Press OK. The newly arrived SMS mes- sages will be printed.
SMS
ALL—Press OK. All SMS messages will be printed.
Deleting an SMS
1 Press M, 43 and OK.
2 You can now choose which messages to de-
SELECTED—Press OK and choose the mes-
sages to delete using /. Confi rm with OK.
ALREADY READ—Press OK to delete the mes- sages that you have already read.
want to print:
lete using /:
ALL—Press OK. All messages will be deleted.
34
Page 35
Advanced settings
SMS alternative reception
You might wish to receive SMS from a second
provider. In that case you will have to enter a sec­ond provider number to receive SMS messages.
1 Press M, 4621 and OK.
Settings list
You may print a list of your MF-JET 495’s pa­rameter settings to monitor any changes made to the default parameters!
Press M, 54 and OK.
Fax settings
Number of copies
You may print incoming documents more than once.
Press M, 242 and OK. Enter a number (1 to
99) and press OK.
Sorted printing
When you receive documents of several pages,
they will be received in the memory and then printed out in the correct order. You can avoid this by de-activating sorted printing:
Press M, 243 and OK. Use / to choose WITH (sort function) or WITHOUT (sort func­tion) and press OK.
2 Enter the second provider number for SMS
reception and press OK.
Automatic printing
Press M, 451 and OK. Use / to choose whether SMS messages should be printed out automatically or not and press OK.
Beep
Press M, 452, OK. Use / to choose whether the MF-JET 495 should emit a beep to notify you when an SMS message is received and press OK.
Sender name
Press M, 453 and OK. Use / to choose whether SMS messages that you send should in­clude your name. Confi rm with OK.
v “Your name” and “your number” are
transmitted at the top of each page together with the date, time and page number, if you store this data with func­tion 21 and 22.
SMS settings
When you select your country when setting up
the MF-JET 495, the parameters for SMS emis­sion and reception will be pre-set. If these set­tings do not work or if you want to use another provider, you will need to change these settings.
Your SMS service provider will provide the num-
bers you need.
SMS emission
1 Press M, 4611 and OK.
2 Enter the provider number your machine has
to dial to send SMS messages. Press OK.
SMS reception
1 Press M, 4612 and OK.
2 Enter the provider number to receive SMS
messages. Press OK.
Scan settings
With the following functions you can change the factory defaults:
M, 271, OK—Resolution M, 272, OK—Zooming M, 273, OK—Origin M, 274, OK—Contrast M, 275, OK—Saturation
Saturation is the colour judged in proportion to its brightness: closer to - is greyer, + has greater saturation.
M, 276, OK—RGB
All colours can be defi ned as combinations of red
(R), green (G) and blue (B). You can determine the proportion of each basic colour separately.
M, 277, OK—Luminosity
Luminosity is brightness: - is darker, + is lighter
Advanced settings
M, 278, OK—Left/right margins
35
Page 36
Printer settings
M, 261, OK—Paper size M, 262, OK—Paper type M, 263, OK—Reduction M, 264, OK—Left/right margins
36
Advanced settings
Page 37
Hints & tips
Paper jam
In case of a paper jam, try to pull out the paper. If this is not possible, press M, 74 and OK to eject the paper.
Before you call the technical service
If you can’t solve your problem with the propos­als above, please unplug your MF-JET 495 from the mains and reconnect it after a few minutes.
Ordering information
Vertical stripes
If your MF-JET 495 makes vertical stripes when copying, scanning or faxing, the scanner glass might be dirty (see Care and maintenance).
Horizontal stripes
When your MF-JET 495 makes horizontal stripes
and/or rattling noises when copying, scanning or faxing, the scanner might be locked.
Open the machine. Unlock the scanner with the lever on the underside of the printer cover and close the machine.
You can order original cartridges and cleaning ac-
cessories at your local dealer or directly by calling 0800 358 08 07 (in the UK).
Change cartridges
v
The display tells you when a cartridge
(black or colour) is coming to the end or
is fi nally empty. When changing a cartridge, check that you are inserting the correct
“Plug’n’Print” card. The relevant informa-
tion is on the back of the “Plug’n’Print” card.
Please use only original PHILIPS ink cartridges!
1 Open the machine by pulling the lever under
the control panel.
Hints & tips
The machine doesn’t print
If your MF-JET 495 doesn’t print correctly, the reason might be that the protective strips were not removed completely from the printing cartridge.
Open the machine and remove the cartridges. Remove fi lm residue, replace the cartridges and close the machine.
v Every time you open and close the
machine you will see the question NEW cartridge? Press X to return to the initial mode.
Speaker
If a fax transmission fails you can use this func­tion to check the line (you will hear a connection being set up).
1 Press M, 35 and OK. The built-in loud-
speaker is switched on and you will hear the dial tone. Insert the document. Dial the number and press Y. Fax transmission is started.
2 The position of the cartridge holder will show
you which cartridge needs to be replaced. The
arrows point to the cartridge that is empty.
2 Press M, 35, then OK twice. Fax reception
is started.
37
Page 38
3 Open the cartridge holder.
4 Remove the empty cartridge.
5 Take the ink cartridge out of its packaging
and remove the protective strip. Be careful not to touch the nozzles and the contacts.
9 Insert the chip card “ Plug’n’Print” with the
contacts facing up into the slot below the control panel to update the cartridge infor­mation.
10 The cartridge is loaded when the following ap-
pears on the display: Action completed
Hints & tips
6 Insert the cartridge with the “nose” down into
the cartridge holder—the black cartridge right and the colour cartridge left.
7 Close the cartridge holder. You will hear a
click when it snaps shut.
8 Close the machine.
Remove card.
Cartridge capacity
The machine records ink consumption and from this calculates the amount left.
v The amount left is only valid if you load
each new cartridge with the chip card sup­plied.
Press M, 73 and OK. Press / to see the current capacity of the black and the colour cartridges.
Logs
The logs list contains the last 30 transmissions
(faxes sent and received and SMS messages). A
report will be automatically printed after every 30 transmissions. However, you may request a print­out at any time.
38
Press M, 52 and OK. The logs are printed.
Page 39
Commands
Your device will fi le all transmission commands (including faxes ready for polling or for delayed
sending) in a list known as the waiting queue.
Consulting or modifying list
Documents in the waiting queue may have the following status:
TX—polling transmission
DOC—in deposit
POL—polling
in progress—ongoing commands
SMS—SMS transmission
Press M, 62 and OK. Use / to select a document from the waiting queue and confi rm with OK. Modify the parameters and confi rm with OK.
Immediate transmission
Press M, 61 and OK. Use / to select the document in the waiting queue and confi rm with
Y or OK to immediately perform the selected
fax or SMS transmission.
v When a code is already registered, the
machine asks you fi rst to give the old code
before allowing you to modify it.
Locking the keyboard
1 Press M, 712 and OK.
2 Enter the four-digit interlock code (see Enter-
ing the code) and press OK.
3 Use / to select WITH and press OK.
The access code must be entered each time the machine is used.
v After each operation, the machine locks
automatically. To unlock the keyboard, enter WITHOUT in step 3.
Locking numbers
You can also just lock the keypad for numbers
with a code. Transmissions are only possible from numbers included in the directory.
1 Press M, 713 and OK.
2 Enter the four-digit interlock code (see Enter-
ing the code) and press OK.
Cancelling a transmission
Press M, 63 and OK. Use / to select the document in the waiting queue and confi rm with
OK.
Printing a document
Press M, 64 and OK. Use / to select the document in the waiting queue and confi rm with
OK.
Print the waiting queue
Press M, 65 and OK. A list of the documents queuing for transmission will be printed.
Lock
You can block access to the keypad for numbers
or to the whole keyboard of your MF-JET 495.
Entering the code
Enter a four-digit code. This code is also used to cancel the keyboard lock.
1 Press M, 711 and OK.
2 Enter the four-digit interlock code and press
OK.
3 Use / to select only direct. and press
OK.
v After each operation, the machine locks
automatically. To unlock the keyboard, enter FREE in point 3.
Registering and deregis­tering an additional cordless handset of the original type
Registering
Your cordless handset is set up at the factory for
your base station and does not have to be regis­tered. You can register up to fi ve additional cord- less handsets to your base station. For optimum performance of all the functions you should only register cordless handsets of the original type. Original cordless handsets can be ordered using the enclosed order form or contacting the call center (see Ordering information).
Hints & tips
3 Enter the code one more time and press OK.
39
Page 40
v Please note that each additional cordless
handset must be GAP-compatible. Check with your dealer.
1 On your base station, press M, 81 and
OK.
2 Use the numerical keypad to enter a four-digit
pin code, or press OK to accept the default code 0000. Press OK.
3 On the additional cordless handset press /,
51. Con rm AUTO with OK. The cordless
handset is now automatically registered on the base station and accepts the pin code from the base station.
After the registration process the display shows
the number under which the cordless handset is registered on the base station (for example 2).
7 Use / to select the number you want to use
to register the cordless handset on the second base station. This number appears on the dis­play of the cordless handset when it is set to the second base station. Confi rm with OK.
8 Repeat steps 2 to 7 to register your cordless
handset to further base stations (maximum of
four base stations).
Priority
With function 52 you can defi ne the base station
via which you make phone calls if you have reg­istered your cordless handset to more than one base station. If you select the None option, the cordless handset will automatically set itself to the base station in range.
1 On the cordless handset, press / and
52.
Hints & tips
Deregistering
If you would like to deregister an additional cord­less handset from your base station, the proce­dure is as follows:
1 On your base station, press M, 82 and
OK.
2 On the numeric keypad, enter the cord-
less handset you want to deregister. Press
OK. handset 2
Your base station will now release the connection
to the additional cordless handset.
Registering a cordless handset on more than one base station
You can register a cordless handset on up to four
base stations.
1 Register your cordless handset automatically
on the fi rst base station, as described above.
2 On the second base station, press M, 81
and OK.
3 Use the numerical keypad to enter a four-digit
pin code, or press OK to accept the default code 0000. The pin code may be identical to the pin code on the fi rst base station. Confi rm
with OK.
2 From the list of base stations, select the one
to which you want to assign priority, or select
None.
3 Confi rm with OK. Press C twice.
v If the required language does not appear
on the display of your cordless handset, check whether the cordless handset is reg­istered to the base station. Use function 202 to set the display language on the base station (see chapter Settings / Country and language).
Care and maintenance
Cleaning the machine
Use a soft, fl uff-free cloth. You can also use a special cloth for cleaning machines (see Order­ing Service). Never use liquid or gaseous cleaning agents (sprays, scouring agents, polishes, alcohol etc.). Do not allow any moisture to penetrate in­side the device.
Cleaning the scanner glass
1 Open the scanner cover.
40
4 On the cordless handset press /, 51 and
select Custom. Con rm with OK.
5 Use / to select a free storage location and
con rm with OK.
6 Enter the same pin code that you set on the
second base station and confi rm with OK.
The cordless handset is establishing a connec-
tion to the base station; this may take a few moments.
Page 41
2 Use a cloth to lightly wipe the scanner glass
B
1 x
AC
(A).
2 Place a lint-free cloth on a smooth surface.
Moisten half of the cloth (A). Hold the cloth
rmly to prevent creasing. Place the nozzle
end of the cartridge on the moistened half
(A) and move the cartridge in the direction of
the arrow (B) into the dry half (C). Do this once only.
3 Close the scanner cover.
Cleaning and aligning the cartridges
If the quality of printed documents deteriorates, the cartridges should be cleaned and aligned.
1 Press M, 72111 and OK. The car-
tridge will be cleaned automatically.
2 Press M, 72121 and OK. The ma-
chine prints out a test page that helps you position the print heads of the two cartridges correctly. This is necessary to achieve the best possible print quality.
3 Use the number keypad to enter the number
of the fi eld in which the arrow appears clear- est. enter VALUE A
4 Confi rm with OK and repeat these steps for
values B, C and D. enter VALUE B
If the printing quality is still not satisfactory, you need to clean the cartridges manually:
1 Open the machine, release the cartridges from
their holder (see Change cartridges) and clean the contacts (A) with a dry, fl uff-free cloth.
3 Clean the golden contacts of the holder be-
fore re-inserting the cartridge.
4 Use / to choose BLACK=OLD? and press
twice OK.
5 Use / to choose Colour=OLD? and press
twice OK.
Hints & tips
v Never touch the nozzles and contacts
with your fi ngers and avoid shaking the cartridge!
Every time you open and close the ma-
chine you will see the question New cartridge? Press X to return to the initial mode.
41
Page 42
Appendix
SMS-Service
41 SEND SMS.................................................... 33
Send an SMS message
Appendix
Functions list
Press M, 51 and OK to print a function list.
Directory
11 ADD NAME ................................................. 23
Add a name with a number to the directory
12 ADD LIST ..................................................... 24
Join several directory entries to form a list
13 MODIFY........................................................ 24
Modify directory entries or lists
14 CANCEL........................................................ 24
Delete directory entries or lists
15 PRINT ............................................................ 24
Print the directory
Setup
21 DATE/TIME ................................................ 17
Set the current date and time
22 NUMBER/NAME....................................... 17
Set your telephone number and your name
42 READ SMS.................................................... 33
Read SMS messages
43 DELETE SMS .............................................. 34
Delete SMS messages from the memory
44 PRINT SMS................................................... 34
Print-out SMS messages
45 PARAMETERS............................................. 35
Settings for sending SMS
46 SMS CENTERS............................................ 35
Set access numbers for SMS
Print
51 FUNCTIONS LIST ..................................... 42
Print a list of functions
52 LOGS.............................................................. 38
Print a log of the last 30 transmissions
53 DIRECTORY ............................................... 24
Print the directory (is also function 15)
54 SETUP......................................................17, 35
Print the settings
42
23 SEND ............................................................. 26
Set parameters for sending faxes
24 RECEPTION................................................ 35
Set parameters for receiving faxes
25 TEL. NETWORK........................................ 17
Settings for a private branch exchange system
26 PRINTER ...................................................... 36
Settings for the printer
27 FLAT BED SCAN ....................................... 35
Settings for scanning
29 TECHNICALS ............................................. 43
Advanced technical settings
20 GEOGRAPHICAL...................................... 17
Set country and language
Fax
31 TRANSMISSION......................................... 26
Send a fax
32 POLLING RX .............................................. 26
Retrieve a fax from a polling provider
33 POLLING TX .............................................. 26
Provide a fax for polling
34 FAX ANSW.................................................... 25
Set fax memory reception
35 MANUAL CALL .......................................... 37
Manual fax transmission
55 COMMANDS .............................................. 39
Print a list of the commands in the waiting
queue (is also function 65)
Commands
61 PERFORM .................................................... 39
Immediately perform a command in the
waiting queue
62 MODIFY........................................................ 39
Modify a command in the waiting queue
63 CANCEL........................................................ 39
Delete a command from the waiting queue
64 PRINT ............................................................ 39
Print details of a command in the waiting
queue
65 PRINT LIST.................................................. 39
Print a list of the commands in the waiting
queue
Others
71 LOCK ............................................................. 39
Limit the access to the machine
72 PRINT. CARTR. ........................................... 41
Clean, align and exchange cartridges
73 CART CAPACITY ....................................... 38
Check the capacity of the ink cartridges
Page 43
74 PAPER FEED............................................... 37
Feed paper through the mechanism
Cordless handset
81 REGISTER.................................................... 40
Register additional telephones
82 DEREGISTER ............................................. 40
Deregister additional telephones
83 SEARCH HANDS. ...................................... 22
Search for cordless handset
84 TOTAL RINGS ............................................ 18
Set the total number of rings
85 FAX RINGS .................................................. 18
Set the number of rings for the fax switch
Technic al set tings
Your MF-JET 495 is delivered with factory-de-
fault settings.
v Only change the technical settings if
prompted to do so by authorised service personnel!
Press M, 29 and OK. Use / to select and modify the desired parameter and press OK.
Technic al dat a
General
Dimensions
(W×D×H) Weight approx. 6,5 kg
Power supply 220–240 V / 50–60 Hz Power consumption
in stand-by mode Memory 50 pages Directory capacity 200 entries Telephone connection
type Chip card ISO 7816-4
PC connection
Connection type USB slave 1.1 Operating systems Windows® 98 SE/2000/
Scanner driver TWAIN/WIA
SMS
Gateway V23 Memory 30 messages
460×397×185 mm
approx. 10 W
PSTN/PABX
ME/XP
Scanner
Type CCD colour Resolution 600×600 dpi Scanning area 210×297 mm Scanning width 206 mm Flatbed scanning
speed
Resolution 256 grey tones
Printer
Type colour bubble ink-jet Resolution 2400×1200 dpi Printing speed b/w: up to 13 pages/
Printing width 203.2 mm Printing length b/w: 284.3 mm,
Paper dimensions width: 88.9–203.2 mm
Paper weight A4 80 g/m
Copier
Fax type stand-alone coloured Resolution fast: 300×300 dpi
Fax
Fax type ITU T30, G3 Connection type PSTN/PABX Dialling type DTMF Modulation V17/V21/V29/V27ter/
Coding scheme MH, MR, MMR Modem speed 33k6 bps Resolution normal mode:
Cordless handset
Max. range outdoors: 300 m
Max. talk time 10 hours Max. standby time 120 hours
b/w: 10.5 seconds/page colour: 17.5 seconds/ page
minute colour: up to 7 pages/ minute
colour: 279.1 mm
length: 127–283.3 mm
2
A5 min. 120 g/m
normal: 600×600 dpi quality: 1200×1200 dpi
V34
200×100 dpi ne/photo mode:
200×200 dpi super fi ne mode:
200×400 dpi
indoors: 50 m
2
Appendix
43
Page 44
Appendix
Guarantee
(UK Terms and Conditions)
SAGEM SA is the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS function, multi­functional terminals and servers covering the needs of all its customers—from home-users to multinational organisations.
In order to apply the guarantee, you should contact your dealer. Proof of purchase will be required. Should malfunctioning arise, the dealer will advise you what to do.
If you bought your equipment from SAGEM directly, the following shall apply:
A SAGEM undertakes to remedy by repair, free
of charge for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the date of original de­livery of the equipment, where those defects are a result of faulty workmanship.
During this twelve month guarantee period, the defective equipment will be repaired free of charge; the customer must however return the defective equipment at his/her own expense, to the address given by SAGEM After Sales Depart­ment, the phone number of which can be found on the delivery slip.
Unless the customer has concluded with SA­GEM a maintenance contract in respect of the equipment which specifi cally provides for repairs to be carried out at the customer’s premises, the repairs will not be carried out on the equipment at the customer’s premises.
The following sentence applies to purchases of equipment for the customer’s trade, business or profession. Except as otherwise expressly provided in this document and to the extent permitted by law, SAGEM makes no representa­tions or warranties, express or implied, statutory or otherwise, and to such extent, all terms and conditions implied by law are hereby excluded. This guarantee does not affect the customer’s statutory rights.
B Exclusions from guarantee
SAGEM shall have no liability under the guaran­tee in respect of:
• damage, defects breakdown or malfunction due to:
· failure to properly follow the installation proc­ess and instructions for use; or
· an external cause to the equipment (including but not limited to, lightening, fi re, shock or
water damage of any nature); or
· modifi cations made without the written ap- proval of SAGEM; or
· a failure or neglect to maintain the equipment or inappropriate maintenance; or
· unsuitable operating conditions, particularly of temperature and humidity; or
· repair or maintenance of the equipment by persons not authorised by SAGEM; or
• wear and tear from normal daily use of the equipment and its accessories
• damage due to insuffi cient or bad packaging of equipment when returned to SAGEM
supply of new versions of software
• work on any equipment or software modifi ed or added without the prior written consent of SAGEM
• malfunctions not resulting from the equip­ment or from software installed in user work­stations for the purpose of use of the equip­ment
• communication problems related to an un­suitable environment, including:
· problems related to access and/or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent
· transmission faults (for example poor geo­graphical coverage by radio transmitters, in­terference or poor line quality)
· the local network fault (wiring, servers, work­stations) or the failure of the transmission network
44
• the normal servicing (as defi ned in the user guide supplied with the equipment) as well as malfunctioning due to servicing not being carried out, servicing costs are in any event always borne by the customer.
Page 45
C In the cases set forth in § B as well as after expiry of the twelve month guarantee period, the customer must ask SAGEM for an estimate, and he/she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM. The repair and delivery costs will be invoiced to the customer.
The foregoing shall apply unless otherwise agreed in writing with the customer and only for the UK. If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or il­legality shall not impair or affect the remaining provisions or parts of this guarantee.
Appendix
45
Page 46
46
46
Appendix
Appendix
Index
A
Acrobat Reader 12 additional devices 9 additional telephone 21 adjusting the call volume 21 advanced settings 35
fax settings 35 printer settings 36 scan settings 35 settings list 35
SMS settings 35 aligning the cartridges 41 answering machine. see external answering machine appendix 42 audible signals 21
B
black-and-white copy
key 3 broadcast 25
key 3
C
C-key
on the cordless hand-
set 4 caire and maintenance
cleaning the machine
40
cleaning the scanner
glass 40 call
forward 22
making a call 20 calling line identifi cation (CLIP) 20 cartridge 10
alignment 11
black 11
capacity 38
change 37
charge 11
colour 11 charger for the cordless handset 7 code
unlock keyboard 39 colour copy
key 3 commands 39
cancelling a transmis-
sion 39
consulting or modify-
ing list 39
immediate transmis-
sion 39
printing a document 39
confi rm
key 3 connections 9 contents of the installa­tion CD 15 contrast 3, 25, 28
key 3 copy 27
black-and-white 3
black-and-white copy
27
colour 3
inserting a document
27
key 3
optional 27
standard 27 copying quality 27 cordless handset 20
additional telephone
21
adjusting the call
volume 21
audible signals 21
calling line identifi ca-
tion (CLIP) 20
deregistering a hand-
set 40
display language 40
functions on cordless
handset 4
internal phone calls
21
locate the cordless
handset 22
making a call 20
muting 21
priority 40
redial 20
register 39
registering a cordless
handset on more than
one base station 40
ringer volume 20
ring signal type 20
silent call reception
21
switching on and
off 22
telephone book 20 correcting
entries (base station)
24
entries (cordless
handset) 20 country selection 17 creative copy 27 cursor
key 3
D
delayed transmission 26 delete
entries (base station) 24 entries (cordless handset) 20 key 3
SMS-messages 34 deregistering a handset 40 description of the ma­chine 2 dial-key (cordless hand­set) 4 directory A-Z (base sta­tion) 3, 23
add group 24
add name 23
cancel 24
modify 24
print 24
transfer to a PC 24
Use 24 display language
base station 17
cordless handset 17,
40 display symbols
on the base station 2
on the cordless hand-
set 2 document
insert 27
scan 29
E
e-mail 29 enter
own name and
number 11 external answering ma­chine 18
F
fax 23
answering device 25
broadcast 25
contrast 25
delayed transmission
26
fax reception 18
memory lock 25
polling 26
receiving faxes 25
redial 24
resolution 25
sending a fax 23
send report 26
settings 35 fax answering device. see memory lock
fax reception 25
completely silent operation 18 manual fax recep­tion 18 silent fax reception 18
fax settings
number of copies 35
sorted printing 35 functions list (base sta­tion) 42 function list
cordless handset 4
H
HELP function 17 hints & tips 37
care and maintenance
40
commands 39
horizontal stripes 37
ordering informa-
tion 37
paper feed 37
registering and dereg-
istering an additional
cordless handset of
the original type 39
technical service 37
vertical stripes 37
I
ink cartridge. see car­tridge insert
cartridge 10
dokument 27 installation 7
additional devices 9
cartridge alignment
11
connections 9
country selection 10
date and time 12
inserting cartridges
10
loading paper 7
name and number 11
operating base sta-
tion 7
operating cordless
handset 8
PC connection 12
power supply 10
unpacking 7 ISDN connection 17
K
keypad
base station 3
cordless handset 4
Page 47
L
language 17 Linux 12 locate the cordless hand­set 22 lock 39
locking numbers 39 locking the keyboard
39 loudspeaker (on the base station) 37 loudspeaker (on the cordless handset) 21
M
Macintosh® 12 making a call 20 memory lock 25 menu functions
base station 42
cordless handset 4 MF-Inkjet 12 MF-TWAIN driver 30
N
network type (PABX) 17 nozzles 41
O
OCR 29 OK-key
base station 3
cordless handset 4 operating
the base station 7
the cordless hand-
set 8 optional copy 27
P
„Plug’n’Print“
chip card 38
starter card 7, 11 paper
feed (jam) 37
loading 7
set paper size 36
set paper type 36 Paper Port 12 PC
connection 12
scan 29
transfer directory
from the base station
24 Photo Impression 12 polling 26
delayed 26
reception 26
transmission 26 power supply 10
print
directory (base sta­tion) 24 functions list 42 Help page 17 multiple printing 35 number of copies 31 paper size 31 paper type 31 print a document (command) 39 print quality 31 settings list 35 SMS automatically 35 sorted printing 35 status of the printer 32
printer settings 36
R
R-key
cordless handset 4
reception
of faxes 18 of silent calls on cordless handset 21 of SMS 33
redial 3
key (base station) 3 key (cordless hand­set) 4 on base station 24 on the cordless hand­set 20
registering
cordless handset of original type 39
resolution 25
ne/photo mode 25 key 3 normal mode 25 standard mode 25
super fi ne mode 25 RGB 28 ringer volume 20 ring signal type 20
S
safety instructions 6 saturation 28 scan 29
inserting a document
29
key 3 scan settings
contrast 35
origin 35
resolution 35
saturation 35
zooming 35 scan window 29
select
country (base station) 10, 18 country (cordless handset) 18
send
an SMS 33
a fax 23 send report 23, 26 settings 17
country and language
18
date and time 17
fax reception 18
network type (PABX)
17 silent call reception 21 SMS 31
provider 33
receiving 33
sending 33 SMS settings
alternative reception
35
automatic printing
35
emission 35
reception 35
reception beep 35
sender name 35 software installation 12
Acrobat Reader 12
MF-Inkjet 12
Paper Port 12
Photo Impression 12 special settings
completely silent
operation 18
manual fax recep-
tion 18
silent fax reception
18 stand-by mode 3 standard copy 27 start
key (base station) 3 stop
key (base station) 3 storing
numbers (base sta-
tion) 23
numbers (cordless
handset) 20
T
technical data 43 technical settings 43 telephone book (cordless handset) 20
correcting entries 20
deleting entries 20
storing numbers 20
using 20 telephone socket 9
U
unpacking 7 USB cable 12 USB port 12, 13
V
volume
call volume (cordless handset) 21 ringer volume (cord­less handset) 21
W
Windows® 12, 13
47
47
Appendix
Appendix
Page 48
The CE mark confi rms that the machine cor- responds to the relevant European Union guide­lines.
The cardboard box and the protective cardboard can be recycled as waste paper; corresponding to your country’s demands dispose the plastic foils either for recycling or with your rubbish.
DECLARATION OF CONFORMITY
(DoC)
Hereby, SAGEM Communication
Austria GmbH, declares that this PHILIPS
MFP 495 is in compliance with the essential
requirements and other relevant provisions of Directive 1999/5/EC.
Should you require a copy of the original DoC, please visit our web site.
This product is intended for use on an analogue public switched network (PSTN) and for use in the country indicated on the label of the box. The machine may not work in other countries.
For further information please contact your na­tional technical support centre. Initially contact your dealer if problems occur during operation.
This operating manual has been printed on chlo­rine-free recycled paper to meet the highest envi­ronmental standards.
This electronic facility contains recyclable mate­rial. At the end of use of this facility please in­form yourself about the corresponding recycling demands of your country.
www.sagem.com
E-mail: dti.faxinfoline@sagem.com
United Kingdom:
Tel.: 0870 124 37 37 Fax: 0870 124 02 02
SAGEM SA Le Ponant de Paris 27, rue Leblanc 75512 PARIS CEDEX 15
Technical changes and errors excepted.
non-contractual document
Copyright © 2004 SAGEM Communication
Austria GmbH
abc5103 506 4149.1 GB/INT (C6)
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