Philips MF-JET 495 User Manual
PHILIPS
Description of the multifunctional machine
Base station
paper tray
paper feeder
scanner cover
control panel
paper exit tray
Cordless handset
charger for
the cordless
handset
Display symbols on the
base station
Selected options will be highlighted with an arrow (»)
Resolution:
f for text and graphics
% for very small print and graphics
F for photographs
If none of the three arrow symbols (d) in the lefthand part of the display is marked with a § the
machine is in standard mode
: transmission of faxes or SMS
The square (§) above the four arrows (d) in the middle
of the display shows how full the memory is
; on: faxes will be received automatically
fl ashing: faxes are stored in the memory
off: memory is full or you have disabled automatic
fax reception
Display symbols on the
cordless handset
à if the à symbol lights up the rechargeable battery is
charged. If the ì symbol appears on the display the
rechargeable battery is almost fl at
$ silent ringing
, lights up when you make a call and fl ashes when you
receive a call
W an SMS has been received and can be read on the dis-
play of the base station
s lights up when the cordless handset is registered to the
base station and is within its range. If the s symbol
fl ashes the cordless handset is not registered to the
base station. The s symbol does not appear if the
cordless handset is out of range of the base station
or the base station has been disconnected from the
power supply
Key assignment on the base station
M to select functions
w help
K colour copy
Á scan
X stop; return
K black-and-white copy
v if this symbol fl ashes
» send SMS; the
to stand-by
mode
please read the
information on the
display
lamp above the
button lights up
if you receive an
SMS message
C return to
previous
menu; to
delete
/ choose between
OK confi rm
selection
options; move the
cursor on the display
L redial
O contrast
À broadcast—send a
fax or SMS to several
recipients
f%F resolution
Y start fax transmission or
copying
} call up directory
entries
keypad for numbers keypad for text input
Key assignment on the cordless handset
R press briefl y: to call the last
number dialled
long press: call up recently received calls with calling line
identifi cation
C press briefl y:
item, delete the last entry made
long press: return to standby
mode, delete an entire entry
) to end a call
/ for selecting a function; searching
in the redial list
return to last menu
Menu functions on the cordless handset
m for calling up a telephone book
entry on the cordless handset
(under BASE you will fi nd the
directory of the base station);
for starting fax reception after
lifting the cordless handset
OK confi rm entries
( press dial key briefl y
your cordless handset off hook
long press (two seconds): to call
up the last numbers dialled
: to take
Your cordless handset is equipped with the following
menu functions, which you can access with the / button:
1 Telephone book 1 Phone BK
You can create new entries, edit existing entries and
access the directory on your base station (see chapter
Cordless handset / Telephone book).
2 Calls / Logs 2 Calls
The logs list contains the last 30 transmissions (faxes
sent and received, SMS messages and telephone calls).
On your cordless handset you can delete the redial
list or check the duration of the last fax transmission
or last telephone call (see chapter Hints & tips /
Logs).
3 Ring tone 3 RING
On your cordless handset you can select a ring
tone and adjust the ring volume (see chapter
Cordless handset / Ringer volume). You can
switch to silent mode with the function 33 (see chapter Cordless handset / Silent call reception). Function 34 lets you switch the key tones on the cordless
handset on or off (see chapter Cordless handset /
Audible signals).
4 Settings 4 SET
If function 41 is disabled, you must press ) to end a
telephone call. If function 41 is enabled you can end a
telephone call by replacing the cordless handset on the
charging station.
5 Base 5 base
Use function 51 to register an additional cordless
handset of the original type on the base station (see
chapter Hints & tips / Registering and deregistering
an additional cordless handset of the original type). If
you use one cordless handset for more than one base
station you can set which base station has highest priority with function 52.
v The menu functions for the base station are listed
in the Appendix / Functions list. You can print
out this list with function 51 (on the base station).
Contents
Safety instructions...................6
Installation ...............................7
Unpacking ............................................................. 7
Operating the base station..................................7
Loading paper.......................................................7
Operating the cordless handset..........................8
Connections ..........................................................9
Additional devices................................................9
Power supply........................................................10
Country selection ................................................10
Inserting cartridges .............................................10
Cartridge alignment ............................................11
Your number and name ..................................... 11
Date and time ......................................................12
PC connection .....................................................12
Software installation............................................12
Settings....................................17
Date and time ......................................................17
Your number and name ..................................... 17
Country and language.........................................17
HELP function w ............................................17
ISDN connection................................................ 17
Network type (PABX) ........................................17
Set fax reception.................................................. 18
Special settings..................................................... 18
External answering machine .............................18
Cordless handset....................20
Making a call ........................................................20
Redial.....................................................................20
Telephone book m ..........................................20
Calling line identifi cation ..................................20
Ring signal type ...................................................20
Ringer volume .....................................................20
Adjusting the call volume .................................. 21
Silent call reception $ .......................................21
Audible signals..................................................... 21
Muting...................................................................21
Internal phone calls ............................................21
Additional telephone ..........................................21
Locate the cordless handset...............................22
Switching on and off ..........................................22
Fax ...........................................23
Sending a fax Y .................................................23
Directory } ...............................................23
Redial L ...........................................................24
Broadcast À .....................................................25
Resolution f%F ..........................................25
Contrast O ..........................................................25
Receiving faxes ....................................................25
Memory lock........................................................25
Send report...........................................................26
Delayed transmission..........................................26
Polling ...................................................................26
Copy.........................................27
Inserting a document..........................................27
Standard copy K ................................................27
Optional copy K ...............................................27
Scan to PC ..............................29
Inserting a document..........................................29
Scanning a document Á ...................................29
Print.........................................31
SMS..........................................33
Sending an SMS » .....................................33
Receiving an SMS ...............................................33
Advanced settings ..................35
Settings list ...........................................................35
Fax settings...........................................................35
SMS settings.........................................................35
Scan settings......................................................... 35
Printer settings.....................................................36
Hints & tips .............................37
Ordering information.........................................37
Change cartridges................................................37
Cartridge capacity................................................38
Logs.......................................................................38
Commands ...........................................................39
Lock.......................................................................39
Registering and deregistering an additional
cordless handset of the original type ............... 39
Care and maintenance ........................................40
Appendix.................................42
Functions list........................................................42
Technical settings ................................................43
Technical data ......................................................43
Guarantee............................................................. 44
Index .....................................................................46
Contents
5
Safety
instructions
Please read and follow all warning notices and
instructions.
Your multifunctional device should be installed
on a level and stable surface. The surface should
be smooth and horizontal. The machine may be
damaged if it falls and may cause serious injury,
especially to small children. Place the MF-JET
495 at least 10 cm away from other electrical de-
vices and objects.
Do not place the machine in direct sunlight. Do
not place it near to a radiator, heater, radio, television or air conditioning unit. Do not allow it to
come into contact with dust, water or chemicals.
Make sure that air can circulate freely around
the MF-JET 495. Do not operate your multifunctional device in enclosed spaces such as
boxes, cupboards, cabinets etc. Do not cover the
machine. Do not place the MF-JET 495 on soft
surfaces such as beds, duvets, cushions, sofas or
carpets as there is a risk of overheating and fi re.
Your MF-JET 495 has been tested to EN 60950
or IEC 60950 and may only be operated on telephone networks and power supplies that conform to these standards.
In a thunderstorm, disconnect the multifunctional device from both the mains and the
telephone line. If you are unable to disconnect
the MF-JET 495, avoid using the machine or the
telephone during the storm. There is a risk of
electric shock from lightning and risk of damage
to the machine.
Your MF-JET 495 is only intended for use in the
country in which it was purchased. It may only
be operated with telephone systems and power
equipment which meet these standards.
For safety reasons, the cordless handset should
never be placed on the charger without its rechargeable batteries or battery cover.
Explanation of the safety instructions on the
cordless handset:
v General warning
! Do not touch contacts
? Further information in the user guide
Safety instructions
Only use the power supply included with the
product. Using an unauthorised power supply
may damage the device.
Do not touch telephone wires or mains cables
where the insulation is missing or damaged unless they are already disconnected.
If the housing of your multifunctional device
or the power supply—in particular the power or
telephone cables—, are damaged, please unplug
the MF-JET 495. The housing of the device may
only be opened by authorised service personnel.
Unplug the MF-JET 495 from the mains and
telephone line before cleaning. Do not use liquid
or aerosol cleaning agents such as sprays, alcohol
or polishes.
Do not expose the machine to rain or any other
form of moisture. There is a risk of electric
shock or fi re. If any liquid is accidentally spilled
into the MF-JET 495, immediately remove the
power plug and have the device professionally
inspected.
6
If you want to use another cordless phone, ensure that the machine and the base station of
the other cordless phone are at least 15 cm apart
otherwise you may get acoustic interference in
the handset.
Installation
Operating the base
station
Unpacking
Unpack the box and check that it includes the
following:
telephone cable with
plug (country-specific)
power supply ink cartridges
mains cable
with plug
and starter card
“ Plug’n’Print”
paper tray
Please read all warning notices and instructions
and follow them precisely!
1 Insert the paper tray in the slots provided be-
hind the paper feed mechanism.
2 Pull out the paper exit tray.
base station
charger for the
cordless handset
installation CD
user guide
cordless handset
three rechargeable
batteries AAA/NiMH
installation guide
Installation
Loading paper
Please use only paper which is specifi cally intend-
ed for use with ink cartridge printers (standard
format is A4 210×297 mm, 80 g/m²). Follow the
instructions of the manufacturer.
v Do not load paper while the MF-JET 495
is printing!
In the event of a paper jam see chapter
Hints and tips / Paper feed.
7
1 To prevent several sheets being drawn into
the machine at once, fi rst fan out the paper
to separate the sheets and then straighten the
stack on a fl at surface before inserting it into
the paper feed.
2 Insert up to 100 sheets of paper up to the
end-stop in the paper feed mechanism.
v The base station and cordless handset are
matched to one another at the factory. You
do not have to make any adjustments.
Before you use the handset for the fi rst
time the rechargeable batteries need to
recharge for at least 12 hours.
Do not use the cordless handset any fur-
ther than 50 m (indoors) and 300 m (outdoors) from the base station.
The cordless handset should never be
placed in the charging station without its
batteries. This could permanently damage
the cordless handset.
3 Connect the cordless handset to the charger
and connect the charger to the power supply.
Installation
Your cordless handset is fi tted with three
AAA/NiMH rechargeable batteries at the factory.
1 Remove the battery compartment cover at the
Operating the cordless
handset
If you need to replace the rechargeable batteries
you should replace them with original rechargeable batteries of this type.
back of the handset by pressing in the small
round opening with a tool. Push the cover
back. Insert the three rechargeable batteries
as indicated in the battery compartment.
v Fully draining the rechargeable batteries
about once a week will prolong their life.
Do not use non-rechargeable batteries
under any circumstances.
Dispose of old rechargeable batteries in
accordance with the rules and regulations
in your country.
The manufacturer accepts no liability for
failure to comply with these instructions.
8
2 Close the battery compartment.
Connections
Additional devices
First connect the telephone cable plug socket labelled LINE on the back of the machine.
Next connect the telephone plug to the line
socket on the wall.
In addition to your multifunctional machine, you
can also connect other devices such as additional
cordless telephones, call-fee indicators answering
machines or modems to a single telephone line.
If you operate another SMS-compatible cordless
phone on the same line there is no guarantee
that a particular SMS will be received on your
multifunctional machine or on the other handset.
However, you can only receive SMS messages on
one device at any one time. Try to disable SMS
reception on the additional cordless phone.
If you intend using special auxiliary devices with
your multifunctional machine, please contact
your dealer.
Same socket
You can connect additional devices to the same
telephone socket. Make sure the multifunctional
machine is the fi rst device connected to the line.
In the UK
In the UK
For all other countries
Installation
For all other countries
You can connect additional devices to the same
telephone socket by using the socket labelled
EXT on your machine.
9
Separate sockets
You can connect additional devices to separate
sockets on the same line even if they are in different rooms.
In the UK
Power supply
Connect the power supply unit to the back of
your MF-JET 495 (at the side). Then use the
mains cable to connect the power supply unit to
the mains.
Installation
For all other countries
v If you connect additional devices to sepa-
rate sockets (e. g. in separate rooms) your
fax switch cannot control them (which
means that your multifunctional machine
behaves like any ordinary machine). For
this reason e. g. call transfer is not possible.
Therefore we recommend you to connect your additional devices to the same
socket.
After you have connected the multifunctional
device to the mains, it will prompt you to make
some basic settings as follows:
Country selection
1 Press OK.
2 Use / to choose your country.
3 Press OK twice.
Inserting cartridges
Before you can receive or copy documents there
must be ink cartridges in your MF-JET 495. Two
starter cartridges (black and colour) have therefore been included to cover a few test pages.
1 Open the machine by pulling the lever under
the control panel.
10
v For optimum performance of all the func-
tions you should only register cordless
handsets of the original type.
Original cordless handsets can be ordered
using the enclosed order form or contacting the call center (see chapter Hints &
tips / Ordering information).
2 Press the lever in the middle of the cartridge
holder to open the holder.
3 Take the ink cartridges out of their packaging
and remove the protective strip.
v Please make sure that the protective strip
was removed completely.
Be careful not to touch the nozzle or the
contacts!
4 Insert the black cartridge “nose” down in
the right-hand compartment of the cartridge
holder.
5 Insert the colour cartridge in the same way
in the left-hand compartment.
8 Push the supplied “ Plug’n’Print” starter card
with the contacts at the top into the slot under
the control panel. This “Plug’n’Print” card is
used for initialising the black cartridge and the
colour cartridge.
9 The cartridge is loaded when the following ap-
pears on the display: Action completed
Remove card
Repeat the process with the same card for the
second cartridge.
Installation
6 Close the cartridge holder. You’ll hear a click
when it snaps shut.
7 Close the machine.
Cartridge alignment
After the ink cartridges have been inserted your
multifunctional machine will print a test page that
will help you align the print heads of the two cartridges correctly. This is necessary to achieve the
best possible print quality.
1 Use the number keypad to enter the number
of the fi eld in which the arrow appears clear-
est. enter VALUE A
2 Confi rm with OK and repeat these steps for
values B, C and D. enter VALUE B
Your number and name
1 Enter your fax number (max. 20 digits) and
press OK (to enter a plus sign hold down
the CTRL key and press Q; to enter a blank
space, press the ½ key).
2 Enter your name by using the keyboard for
text input (max. 20 characters). The available
special characters are shown above the letter
keys on the right and can be entered by holding down CTRL and pressing the relevant
key. To type capital letters, hold down + and
press the desired key. If you have entered a
wrong digit or character, you can correct it
with / and C. Press OK.
11
Date and time
Enter the date and time and confi rm with OK,
e. g. 15 05 04 16 30 OK for
May 15
th
2004, 4:30 p. m.
PC connection
v First install the software. Connect the
MF-JET 495 to the PC with a USB cable
only when instructed to do so by the
installation program.
Minimum configuration
Your PC must have the following minimum con-
fi guration:
• Pentium processor, 200 MHz or higher
®
• Windows
RAM
• 300 MB free disk space for the complete installation
98 SE/2000/ME/XP and 128 MB
Installing all products
1 In the start window, click on “Install products”.
2 If you want to install all the products offered
(scanner, printer, “Photo Impression”, “Paper
Port”), click on “All products”.
• USB port
Installation
The Software-Package contains:
1 “ MF-Inkjet”: installs your printer and scanner.
4 “ Acrobat Reader”: for display and printing of
v You can connect your multifunctional
machine to a Microsoft® PC (running
the Windows® operating system). The
machine is not compatible with Linux or
Apple Macintosh®.
Software installation
2 “ Photo Impression”: for creative processing
and improved print quality for your digital
photos.
3 “ Paper Port”: for quicker management of
your scanned documents.
PDF data.
v In this setting, “Acrobat Reader” must also
be installed separately.
3 After “Photo Impression” has automatically
installed you will be asked to accept the terms
and conditions of the licence.
12
v First install the software. Connect the
MF-JET 495 to the PC with a USB cable
only when instructed to do so by the
installation program.
Before starting the installation program, close
all open programs and applications. Installation starts automatically. (If the installation
program does not start, fi nd your CD-ROM
drive in Windows
on Launch.exe.)
®
Explorer and double-click
4 If you have already connected the USB cable
to the PC, remove it and click on “Next”.
5 Windows® XP: If you receive a warning
message that the peripheral hasn’t passed
Windows® Logo testing, choose “Yes”.
7 Click on “Next” to confi rm. The installation
program will automatically search for a suitable driver for your MF-JET 495.
v Your multifunctional device has been
tested for PHILIPS and is fully compatible with Windows
6 Follow the instructions on the screen, and
connect the machine to the PC with a USB cable. Click on “Next” to confi rm (high-speed
systems will open the window described in 7
without confi rmation).
The USB port is at the back of the machine.
®
XP.
Installation
8 Make sure the “CD-ROM drives” button is
highlighted, and click on “Next” to confi rm.
9 You can make special printer settings under
“Document Defaults”. Click on “Continue
Installation” to install the printer driver.
13
10 You will be asked to restart your PC. Leave
the installation CD in the drive. After the PC
has restarted, installation is completed with
“Paper Port”.
3 Select a product by clicking on relevant but-
ton.
Example: Installing “Photo Impression”:
1 In the start window, click on “Install pro-
Installation
You can restart your PC at a later date so you
can fi nish working in any programs that are
still running.
Installing individual products
ducts”.
2 If you want to install specifi c products, click
on “Advanced”.
Click “Next” and follow the instructions on
the screen. You will be prompted to accept a
license agreement.
The program offers you a default directory
where “Photo Impression” will be installed.
You can choose a different directory.
14
If you agree with the suggested directory
name, click on “Next”.
Contents of the installation CD
To fi nd out what’s on the installation CD, click
on the “Browse contents” button in the start
window.
To complete the installation process for
“Photo Impression”, click on “Finish”.
v The installation CD will also guide you
through the installation of “Paper Port”,
“MF-Inkjet” and “Acrobat Reader”.
When you have fi nished installing “MF-
Inkjet” you will be asked to restart your
computer.
Operating instructions
To fi nd out more about “Paper Port” and
“Photo Impression”, click on the “View user
guides” button in the start window and select
the relevant product. A PDF fi le gives you
information on the selected product.
Uninstalling the products
1 To delete a product once it has been installed,
click on the “Uninstall products” button in
the start window. If you want to uninstall all
the products, click on “All”.
Installation
After “Photo Impression” has been unin-
stalled your “MF-Inkjet” device driver will be
removed. Click on “Finish” to confi rm. You
will be asked to restart your PC and disconnect the USB link. Leave the CD ROM in the
drive.
You can restart your PC at a later date so you
can fi nish working in any programs that are
still running.
15
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