Philips IPF146-05B, IPF176-05B User Manual
Overview
Dear customer,
The fax machine you have purchased prints on plain paper by
means of an ink cartridge. It also enables you to use additional
devices, such as cordless phones. Your fax machine is also equipped
with features that help you install and use it.
Sending and receiving fax messages
To send a fax message that is more than one page, you can place
up to ten pages into the document feeder. In case you run out of
paper, faxes are stored until you print them out.
E-mail / Internet
Your fax machine enables you to send and receive e-mail messages. After e-mail registration, fax messages can be transmitted
as e-mails via the Internet. Downloading and printing out Internet
pages is also an option.
Connection to a computer and
colour printing
Your fax is specially equipped for use with a computer. This means
that documents produced on your computer can be printed out
with the fax machine, even if they are in colour! Conversely, documents read in with the scanner can be processed on the computer.
Scanner
Your fax machine comes with a detachable scanner. This enables
you to copy and then fax documents that cannot be fed into the
fax machine, such as pages out of books and magazines.
In addition, this fax machine provides copier features like: multipage copy, document enlargement and reduction as well as contrast adjustment.
Additional (cordless) telephones
Your fax machine fully supports the use of additional devices,
such as telephones, cordless telephones, external answering machines or any other telecommunication devices suitable. You can
transfer calls from the fax machine to a (cordless) telephone and
vice versa. You can also start fax reception from an additional
phone or stop the built-in answering device—if your fax machine has such a device—to start a telephone conversation.
Help key
If you press w twice, your fax machine will print out a page
describing the basic functions. It also provides information about
additional help pages concerning fax machine use.
Quick and easy installation
EASY INSTALL will guide you through the installation of your
fax machine. Press w for more than two seconds and a sheet will
be printed out. Using this sheet together with the display prompts
will aid the installation of your machine. Once you have gone
through these steps the machine will automatically configure itself.
SS
MM
Fax switch and modes
The fax switch separates fax and voice messages. For example, it
can receive fax messages silently, i.e. without ringing to avoid
causing a disturbance.
The operating modes S and M for day and night operation
allow you to decide on different modes during the day and at
night; how often the machine should ring prior to receipt of
faxes or before the answering machine is turned on; e.g. during
daytime it is assumed that calls should ring. After a set time the
fax reception is turned on or messages can be left on the (internal
or external) answering machine. At night it is assumed that disturbances are minimised. Faxes are then received silently and calls
ring more quietly.
The timer U makes your fax machine switch automatically between S and M modes. The built-in clock makes your fax ma-
chine switch to M at 10 pm and back to S at 6 am. Of course
you can change these times according to your individual needs
or switch off the timer. The display will show the current settings.
! Never expose your fax machine to rain or any other
form of moisture, in order to prevent the risk of
electric shock or fire.
! In a thunderstorm, disconnect the fax machine from
both the mains and the telephone line. If you are
unable to disconnect the fax machine, do not use it
and do not telephone due to the danger of lightning
strike and/or damage to the device.
S
SS
M
MM
UU
U
UU
1
Safety instructions
International guarantee
Please read all warning notices and instructions and follow
them precisely.
Never connect the telephone in damp rooms unless the wall
sockets are specially designed for humid conditions. Never
touch the power plug, connection to the mains or telephone
socket with wet hands.
Never touch uninsulated or telephone or power cables with
damaged insulation, unless the telephone cable is disconnected from the telephone line and/or the power cable is
disconnected from the power line.
Never install the fax machine close to radiators or air
conditioners. Avoid operating the fax machine in direct
sunlight.
Place the fax machine on a flat surface and ensure a
minimum clearance of 10 cm between the fax machine
and other machines and objects.
Make sure that your fax machine is stable and rests
squarely on the supporting surface. Any fall can cause
severe damage to the fax machine and/or injury to people,
especially small children.
Make sure that air circulates freely around the fax machine.
Do not operate the fax machine in closed boxes, cupboards, cabinets etc. Leave a clear space of 10 cm around
the ventilation grilles of the fax machine. Never cover the
fax machine (tablecloths, paper, folders etc.). Do not place
the fax machine on beds, tablecloths, cushions, sofas,
carpets or other soft underlays due to the danger of
overheating and subsequent fire.
Ensure safe cable laying (danger of stumbling, damage to
the cable or the fax machine).
Disconnect the fax machine from the mains and telephone
line before cleaning the surface of the machine.
PHILIPS products have been designed and manufactured to the
highest quality standards. If, unfortunately, something should
go wrong with this product, PHILIPS guarantees free of charge
labour and replacement parts during a period of twelve months
from date of purchase. This international PHILIPS guarantee
complements the existing national guarantee obligations to you
of dealers and PHILIPS in the country of purchase and does not
affect your statutory rights as a customer.
The PHILIPS guarantee applies provided the products are handled properly for its intended use, in accordance with its operating instructions and upon presentation of the original invoice or
cash receipt, indicating the date of purchase, dealer’s name and
model and production number of the product.
The guarantee may not apply if:
the documents have been altered in any way or made
illegible;
the model or production number on the product has been
altered, deleted, removed or made illegible;
repairs or product modifications and alterations have been
executed by unauthorised service organisations or persons;
damage is caused by accidents including but not limited to
lightning, water or fire misuse or neglect;
damage is caused by a power surge after a power cut.
Please note that the product is not defective under this guarantee
in the case where modifications become necessary in order for
the product to comply with local or national technical standards
which apply in countries for which the product was not originally designed and/or manufactured. Therefore always check
whether a product can be used in a specific country.
Never use liquid or gaseous cleaning agents (sprays, scouring
agents, polishes etc.).
Do not allow any liquid to enter the fax machine. Otherwise
there is a risk of electric shock or other injury to people and
severe damage to the fax machine. If any liquid does enter
the fax machine, immediately remove the power plug and
have the fax machine professionally inspected.
If the display breaks, a mildly corrosive liquid may leak out.
Avoid contact with skin and eyes.
In case of any damage caused to the housing of your fax
machine in particular to power cables please remove the
mains plug and call your service repair centre. The housing
of your fax machine may only be opened by authorised
service personnel.
Your fax machine has been tested in conformity with
standards EN 60950 and IEC 60950 respectively, and may
only be operated with telephone systems and power
equipment which meet these standards.
In case your PHILIPS product is not working correctly or is
defective, please contact your PHILIPS dealer. In the event you
require service whilst in another country, a dealer address can be
given to you by the PHILIPS Consumer Help Desk in that country.
In order to avoid unnecessary inconvenience, we advise you to
read the operating instructions carefully before contacting your
dealer. If you have questions which your dealer cannot answer or
any related question please send these in writing to our address
or telephone your customer information service.
PHILIPS cannot be held liable for faulty or incompletely received information.
2
Table of contents
Overview......................................... 1
Safety instructions ...........................................................2
International guarantee .................................................... 2
1 Introduction ................................ 3
Overview of the machine .................................................4
Description of machine ................................................... 4
General view of functions ................................................ 5
Location of controls ........................................................ 6
2 Installation ................................... 8
Location .........................................................................8
Connecting the fax machine ............................................ 8
Inserting a cartridge ........................................................9
Changing the cartridge ..................................................10
Loading paper ............................................................... 11
Paper jam ..................................................................... 11
Easy Install ................................................................... 12
Connecting additional devices .......................................12
Private branch exchange - Line type ............................... 13
Computer connection ................................................... 13
3 Basic functions........................... 15
HELP function .............................................................15
Time and date ..............................................................15
Entering your number ...................................................15
Entering your name ......................................................15
Correction ....................................................................15
Language of display .......................................................16
Type of ring signal ......................................................... 16
Volume of the ring signal ...............................................16
Volume of the loudspeaker ............................................ 16
4 Fax switch .................................. 17
Setting the mode SM .................................................17
Special settings ..............................................................18
Mode U ......................................................................18
EASYLINK ..................................................................18
External answering machine .......................................... 19
5 Telephone ................................... 20
Making a call ................................................................ 20
Redial ...........................................................................20
Short dial n ......................................................... 20
Telephone book a ................................................ 20
List of telephone numbers .............................................21
Call transfer .................................................................. 21
Hands-free operation
(only with built-in answering device) ........................ 21
Mute ............................................................................ 21
Calling line identification ..............................................21
1 Introduction
6 Fax ............................................. 22
Feeding documents in ................................................... 22
Sending faxes ................................................................ 22
Broadcast ......................................................................22
Image quality ................................................................23
Transmission report - error report .................................. 23
Overseas function -Transmission ....................................23
Size compression ...........................................................23
Fax journal.................................................................... 23
Polled reception ............................................................ 23
Polling send .................................................................. 24
Send later .....................................................................24
Paperless fax reception ...................................................24
7 Copier-Scanner-Printer ............ 25
Copying ....................................................................... 25
Copying with the scanner detached ................................ 25
Scanning into the PC .................................................... 26
Colour printing ............................................................ 27
Contrast ....................................................................... 27
8 E-mail ........................................ 28
About sending faxes via e-mail ....................................... 28
E-mail options .............................................................. 28
Internet account set-up ................................................. 28
Prepaid card.................................................................. 28
Fax transmission via e-mail ............................................ 29
Short texts via e-mail ..................................................... 29
Download Internet pages............................................... 29
E-mail reception ...........................................................29
Faxing via Internet ........................................................ 30
9 Answering machine.................. 31
Switching on and off ..................................................... 31
Recording a message...................................................... 31
Duration of recording ................................................... 31
Listening to messages ....................................................31
Play back volume .......................................................... 31
Deleting messages .........................................................31
Forwarding messages ..................................................... 32
Recording a conversation ............................................... 32
VIP code ......................................................................32
Memo .......................................................................... 32
Remote control .............................................................33
10 Hints & Tips ............................. 34
Service code ..................................................................38
Care and maintenance ................................................... 38
Clean the scanner glass .................................................. 38
Cartridge ......................................................................39
11 Appendix .................................. 40
Technical data ...............................................................40
Glossary ....................................................................... 40
Declaration of conformity .............................................41
* only for fax machine with built-in answering machine
Index.............................................. 42
3
Overview of the machine
The following items are included in the packaging:
1 Telephone cable with plug
2 Mains cable with plug
3 Ink cartridge (black)
4 Handset
5 Spiral cable for handset
6 Paper tray
7 Fax machine
8 Document support
9 Folder with e-mail registration form
10 Box for the ink cartridge
11 Printer cable
12 CD-Rom for connection to the PC
13 Installation guide
14 User manual
Description of machine
1 Mains cable with power plug
2 Telephone handset
3 Operation panel
4 Paper tray
5 Document support
6 Paper feed flap and document feed slot
7 Lever for paper ejection
8 Scanner
9 Holder with ink cartridge
4
15-MaY-01 12:30
The symbols on the display indicate the current operating status:
h
is visible when the memory contains faxes.
)
b*
shows that the built-in answering machine is switched on.
FINE f/PHOTO F
indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the two symbols is
visible, the standard resolution is selected. To change the resolution press FINE/PHOTO.
General view of functions
You can print out a list of functions by pressing MENU three
times.
1 Setup Page
11 Set Language
(select the language of the display text) ....................... 16
12 Set time/date
(setting time and date) .............................................. 15
13 Your telephone number
(enter your telephone number) .................................. 15
14 Your name
(enter your name) ..................................................... 15
15 Line type
(setting the private branch exchange) ......................... 13
17 Set Internet
(creating the Internet access) ...................................... 28
18 Prepaid card
(set up prepaid card with credit control)..................... 28
2Fax
21 Transmission speed/overseas function
(setting for half-speed transmission) ........................... 23
22 Polled reception
(you can call up fax messages) .................................... 23
23 Polling send
(your fax message can be fetched)............................... 24
24 Send later
(faxes will be sent later) .............................................. 24
25 Broadcast
(same fax will be sent to more than one party) ............ 22
26 Send e-mail
(send e-mail or fax via Internet) ................................. 29
27 Web page
(download of Internet-pages) ..................................... 29
28 E-mail reception
(turn on / off e-mail function) ................................... 29
29 Fax -> Internet
(send faxes via Internet) ............................................. 30
* for fax machines with built-in answering machine
S / M /
Three symbols on the display indicate the current settings. You
can choose the mode desired with the key S.
*) only for fax machine with built-in answering machine
3 Fax switch Page
31 Day
32 Night
33 Timer
34 Easylink
4 Others
41 Fax journal
42 Dialling list
43 Transmission report
44 Ringer types
45 Service code
46 Size compression
47 Set contrast
48 Clean cartridge
49 New cartridge
5 Answering machine*
51 Recording time
52 Access code
53 VIP code
54 Memo mode
55 Forwarding
5
U
(setting the DAY operating mode S) ....................... 17
(setting the NIGHT operating mode M)................... 17
(setting the TIMER operating mode U).................... 18
(codes for use with additional telephones) ............ 18, 19
(log of the last ten fax documents received and sent) ... 23
(print out of stored names and numbers) ................... 21
(automatic print out of transmission protocols) .......... 23
(selection between ten ringer types)............................ 16
(deleting personal settings) ........................................ 38
(size compression of received fax messages) ................. 23
(setting of contrast for copy / fax transmission)........... 27
(Cleaning the cartridge) ............................................ 39
(Resetting copy counter) ........................................... 39
(setting for recording duration of calls)....................... 31
(setting the code for the remote control of the
answering machine and for message forwarding) ........ 33
(authorised callers can override
the answering machine) ............................................. 32
(message for the caller without the
possibility to leave a message) .................................... 32
(messages forwarded to
another telephone number) ....................................... 32
Location of controls
ff
FINE
f/ PHOTO
ff
to select a higher resolution when copying or sending
(for text and graphics — FINE; for photographs —
PHOTO)
CLEAR
press briefly: to delete messages / entries / individual symbols
press and hold (two seconds): to cancel the whole entry
STOP
stops procedures
START/COPY
press briefly: to start fax transmission or to copy a document
FF
F
FF
Display lamp
If this lamp flashes, please read the
message on the display.
vv
v
vv
ww
w
ww
press briefly (twice): print operating instructions for the most
important functions with references to additional help pages
press and hold (two seconds): to start the automatic installation of your fax machine / printout of Easy Install
<<
<
<<
to select options / to adjust the volume / to move cursor to
left of display
OK/MENU
for calling up functions / to confirm entries
>>
>
>>
to select options / to adjust the volume / to insert a space
when entering a name / to move cursor to the right of the
display
SS
S
SS
to select the different operation modes
press briefly: to choose between S and M
press and hold (two seconds): operating mode
U U
U on/off
U U
nn
n
nn
press briefly: to select a phone number quickly
press and hold (two seconds): to store a telephone number
aa
a
aa
press briefly: to call up a name entry
press and hold (two seconds): to store a name entry
TT
T
TT
temporary mute of microphone during a call / transferring
a call from the fax machine to another telephone (only for
serial connections, see Glossary)
RR
R
RR
press briefly: for special functions, e. g. for the use with a
private branch exchange and for using various functions provided by your service provider (call waiting etc.)
press and hold: to insert a dialling pause between two figures
PPPP
PP
PPPP
press briefly: to repeat the last five numbers you have dialled
$
Lamp for answering device
The lamp flashes when new messages or memos have been
recorded. After the messages have been played back, the lamp
flashes and keeps being on until the messages have been deleted.
bb
b
bb
E-mail keypad under the flap:
@@
@
@
@@
for entering e-mail-addresses
ALT
for special symbols press ALT key and desired key simulta-
neously (e.g. ALT and Z for hyphen)
SPACE
to insert a space
pñpñ
pñ
pñpñ
for shifting to capital letters press p and desired key simultaneously
CLEAR
press briefly: to delete messages / entries / individual symbols
press and hold (two seconds): to cancel the whole entry
DIAL/z
for dialling without lifting the handset. For devices with builtin answering machine also for hands-free operation.
for fax machine with built-in answering device:
ON/OFF
to activate / deactivate answering machine
RECORD
press briefly: to record an internal memo
press and hold (two seconds): to record a new outgoing
message
yy
y
yy
to play back messages
7
2 Installation
! Neither telephone nor fax will operate during power
failure.
! Your fax machine was built for exclusive use in the
country of purchase. It complies with the local
network specifications.
Location
1
The fax machine must stand securely on a smooth, flat,
horizontal surface (no soft surface such as carpets etc.).
2
Avoid exposure to direct sunlight (the cartridge is heatsensitive) and close proximity with heaters, radios and TV
sets, air conditioning vents, dust, water and chemicals - is
not advised.
3
Avoid heat build-up by ensuring that the machine is not
covered. Place the fax in such a way as to ensure free
circulation of air around it.
For all other countries
4
If you would like to use a cordless phone, there should be a
distance of at least 15 cm in between the fax machine and
the base station, otherwise you may hear acoustic interference in your handset.
Connecting the fax
machine
To the telephone socket
Connect the telephone cable to the fax machine by inserting it in
the socket on the bottom of the machine identified with LINE.
Insert the cable in the groove provided.
In the UK
Handset to the fax machine
Insert one end of the spiral cable into the socket of the handset
and the other end of the spiral cable into the socket identified
with a handset symbol, on the bottom of the machine, and
press it into the specially provided cable groove.
8
To the power supply
Inserting a cartridge
Before you can receive or copy documents, there has to be an
ink cartridge in your fax machine. For this reason, a black
cartridge for approx. 500 sheets has been inserted in your fax
machine.
If the cartridge is empty or if there is no cartridge in the fax
machine, the red indicator light v flashes and the display
shows:
CARTRIDGE EMPTY
4
Take the ink cartridge out of its packaging and pull off the
protective strip.
! Be careful not to touch the nozzle and the contacts.
5
Insert the cartridge with the coloured end forwards and the
contacts downwards in the holder. If it has been inserted
correctly, you will hear a click and the rod in the centre
snaps home.
1 Follow the instructions on the cartridge box.
2 Please use only the original Philips ink cartridges PFA 421
(black) or PFA 424 (colour).
3 Open the operation panel by lifting it at the sides by the
grip recesses.
6
Close the fax, by folding the operation panel forwards until
it snaps home.
7 The display will show
Confirm with OK.
9
CARTR. NEW: YES
Changing the cartridge
Empty cartridge
If your ink cartridge is empty, the red display lamp v will flash
and the display will show
CARTRIDGE EMPTY
1 Open the operation panel by lifting it at the sides by the
grip recesses.
4
Insert the new cartridge.
5 Close the operation panel.
2 Press the rod in the centre of the holder forwards.
3 Remove the cartridge by pulling forwards at an angle and
lifting it up and out. It cannot be reused. Dispose of the ink
cartridge with normal waste.
6 The display will show
CARTR. NEW: YES
Confirm with OK.
If your fax machine does not ask you automatically, after
the new cartridge has been inserted, you can reset the copy
counter in function 49 (see chapter Hints&Tips).
10
Loading paper
1 Please use only paper which is specifically intended for use
with ink cartridge printers (standard format: A4—210 x
297 mm, 80 g/m
! Please follow the instructions of the manufacturer.
! When using glossy paper it may take longer to dry.
! Avoid exposing the printed documents to direct
sunlight.
2 Insert the paper tray in the slots provided behind the paper
feed mechanism.
2
).
5
Pull the paper feed flap fully forward until it stops. Insert
several sheets of A4 paper up to the end-stop in the paper
feed mechanism (max. 50 sheets). Close the paper feed flap.
Removing paper
Fold the paper feed flap forward, pull the paper out and close the
flap again.
3 Stick the paper support insertion in the openings provided
on the paper feed flap.
! Never load paper while the fax machine is printing!
Do not use paper that has already been printed on
one side! This could lead to a paper jam.
Paper jam
Pull the paper feed flap forward. Press the lever next to the paper
feed slot to the right and hold it in this position. Carefully pull
the paper out from above and close the flap again. Press START.
4 To prevent several sheets being drawn into the machine at
once, first fan out the paper to separate the sheets and then
straighten the stack on a flat surface before inserting it into
the paper feed.
11
Easy Install
To separate sockets
(not in all countries)
Using EASY INSTALL your fax machine will be configured ac-
cording to your local conditions.
1 Press w for at least two seconds. Your fax machine will print
one page. Pull out the page firmly and follow the instructions.
2 Your fax machine will then guide you on the display through
the first settings such as your telephone number and your
name.
3 Afterwards you need to enter the current time and date. Use
the dial pad to enter the correct time and date. Confirm with
OK.
Connecting additional
devices
In addition to your fax machine, you can also connect other de-
vices, such as additional telephones, call-fee indicators, answer-
ing machines or modems to a single telephone line [for UK: As
long as the Ringer Equivalent Number (REN value) on the line
doesn’t exceed 4. The REN value of this fax is 1].
You can connect additional devices to separate sockets on the same
line even if they are in different rooms.
Please note: If you connect additional devices to separate sockets
(e.g. in separate rooms) your intelligent fax switch cannot control
them (which means that your fax machine behaves like any ordinary fax machine). For this reason e.g. call transfer is not possible.
Therefore we recommend you to connect your additional devices
to the same socket.
To the same socket
(not in all countries)
You can connect additional devices to the same
telephone plug.
Make sure that the fax machine is the first device connected
to the line.
Connecting additional devices to the same socket ensures
you the optimal functionality of your active fax switch
(e.g. call transfer). Your fax machine can control the
additional devices.
If you intend using special auxiliary devices with your fax
machine, please contact your dealer.
If you wish to receive faxes via modem, you must set your
fax machine to
MANUAL RECEPTION
.
Connecting to ISDN
Your fax machine is not an ISDN fax (group 4), but an analogue
fax machine (group 3). Therefore it cannot be used directly on an
ISDN connection. You will need an (analogue) adapter or an ISDN
connection for analogue devices. For further information please
refer to your ISDN instructions.
Connecting to a private branch exchange
(PABX)
Private branch exchange systems are very common in large companies. ISDN connections are private branch exchanges and are
used very often in private households. To get a connection from a
private branch exchange to the public network you have to dial a
key to obtain the outside line.
An additional telephone which is connected to a normal telephone
line together with your fax machine must not be mixed up with a
private branch exchange.
If you wish to use your fax machine on a PABX you have to change
some settings in function 15.
12
Private branch exchange Line type
In the UK you can select with function 15 only the connection
to a private branch exchange.
Computer connection
In order to be able to use your fax machine as a printer and
scanner in conjunction with your computer, you must connect
it to the computer and install the software provided with the fax
machine. This includes comprehensive on-line documentation.
In all other countries it is also possible to select the telephone
line type with this function. Press MENU 15, then OK ,
select with </> and confirm with OK. Continue with point 2.
1
Select function 15 by pressing MENU and then entering
the digits 15. Press OK.
2 You can switch on the PABX operation using u. Press OK.
PABX: NO
PABX: yes
3
Now enter the key that has to be pressed to obtain an
outside line (this outside line access code must be obtained
from the manufacturer). This is either 0, R (in some
systems also described as FLASH) or a number key. Press
OK.
4
Press OK. Your machine will then check that the outside
line can be obtained.
5 ... if the check is successful, briefly appears:
CHECK OK
6
... if the check is unsuccessful, briefly appears:
Requirements
For Windows® 95:
486 processor or higher, at least 16 MB RAM
®
For Windows
Pentium
For Windows
Pentium
For Windows
Pentium
98:
®
133 MHz, at least 32 MB RAM
®
ME:
®
166 MHz or higher, at least 32 MB RAM
®
NT or Windows 2000:
®
II or higher, at least 64 MB RAM
VGA screen
parallel port: IEEE 1284 ECP
Please use only printer cables which are complying to the
norm IEEE 1284 and must not be longer than 2 m. For
installation, you will need about 20 MB free memory on
the hard disk.
Connection
1
Make sure that the fax machine and the computer are both
switched off or unplugged from the power supply.
CHECK NOT O K
7
You will be asked to repeat the entry. Check the key for
obtaining an outside line. However, if you have chosen the
correct key and on the display still appears the message
CHECK NOT O K
delete the key for obtaining the outside line by pressing
CLEAR.
In case your PABX requires R to obtain an outside line but
it is still not possible to get through to the line, your
system might not be according to the regulations. Therefore some technical settings have to be changed on your fax
machine. Please refer to your Fax Call Centre.
2 Remove the socket cover for the printer cable.
13
3 Insert the enclosed printer cable to the corresponding
sockets of the computer and of the fax machine.
4 Reconnect the fax machine to the mains and switch on the
computer.
Installing software
1 Close down all programs on the computer.
2 Insert the installation CD provided with the fax machine.
3 The installation procedure begins automatically. Follow the
instructions on the screen.
4 Once this is complete, re-start the computer.
If the installation process is not invoked automatically or
cannot be executed correctly, start the program “setup.exe”
on the installation CD.
14
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