Philips IPF146-05B, IPF176-05B User Manual

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Overview

Dear customer,

The fax machine you have purchased prints on plain paper by means of an ink cartridge. It also enables you to use additional devices, such as cordless phones. Your fax machine is also equipped with features that help you install and use it.

Sending and receiving fax messages

To send a fax message that is more than one page, you can place up to ten pages into the document feeder. In case you run out of paper, faxes are stored until you print them out.

E-mail / Internet

Your fax machine enables you to send and receive e-mail messages. After e-mail registration, fax messages can be transmitted as e-mails via the Internet. Downloading and printing out Internet pages is also an option.

Connection to a computer and

colour printing

Your fax is specially equipped for use with a computer. This means that documents produced on your computer can be printed out with the fax machine, even if they are in colour! Conversely, documents read in with the scanner can be processed on the computer.

Scanner

Your fax machine comes with a detachable scanner. This enables you to copy and then fax documents that cannot be fed into the fax machine, such as pages out of books and magazines. In addition, this fax machine provides copier features like: multipage copy, document enlargement and reduction as well as contrast adjustment.

Additional (cordless) telephones

Your fax machine fully supports the use of additional devices, such as telephones, cordless telephones, external answering machines or any other telecommunication devices suitable. You can transfer calls from the fax machine to a (cordless) telephone and vice versa. You can also start fax reception from an additional phone or stop the built-in answering device—if your fax machine has such a device—to start a telephone conversation.

Help key

If you press w twice, your fax machine will print out a page describing the basic functions. It also provides information about additional help pages concerning fax machine use.

Quick and easy installation

EASY INSTALL will guide you through the installation of your fax machine. Press w for more than two seconds and a sheet will be printed out. Using this sheet together with the display prompts will aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself.

Fax switch and modes

The fax switch separates fax and voice messages. For example, it can receive fax messages silently, i.e. without ringing to avoid causing a disturbance. The operating modes S and M for day and night operation allow you to decide on different modes during the day and at night; how often the machine should ring prior to receipt of faxes or before the answering machine is turned on; e.g. during daytime it is assumed that calls should ring. After a set time the fax reception is turned on or messages can be left on the (internal or external) answering machine. At night it is assumed that disturbances are minimised. Faxes are then received silently and calls ring more quietly. The timer U makes your fax machine switch automatically between S and M modes. The built-in clock makes your fax ma- chine switch to M at 10 pm and back to S at 6 am. Of course you can change these times according to your individual needs or switch off the timer. The display will show the current settings.

! Never expose your fax machine to rain or any other

form of moisture, in order to prevent the risk of electric shock or fire.

! In a thunderstorm, disconnect the fax machine from

both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device.

Safety instructions

International guarantee

 Please read all warning notices and instructions and follow

them precisely.

 Never connect the telephone in damp rooms unless the wall

sockets are specially designed for humid conditions. Never touch the power plug, connection to the mains or telephone socket with wet hands.

 Never touch uninsulated or telephone or power cables with

damaged insulation, unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.

 Never install the fax machine close to radiators or air

conditioners. Avoid operating the fax machine in direct sunlight.

 Place the fax machine on a flat surface and ensure a

minimum clearance of 10 cm between the fax machine and other machines and objects.

 Make sure that your fax machine is stable and rests

squarely on the supporting surface. Any fall can cause severe damage to the fax machine and/or injury to people, especially small children.

 Make sure that air circulates freely around the fax machine.

Do not operate the fax machine in closed boxes, cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

 Ensure safe cable laying (danger of stumbling, damage to

the cable or the fax machine).

 Disconnect the fax machine from the mains and telephone

line before cleaning the surface of the machine.

PHILIPS products have been designed and manufactured to the highest quality standards. If, unfortunately, something should go wrong with this product, PHILIPS guarantees free of charge labour and replacement parts during a period of twelve months from date of purchase. This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer.

The PHILIPS guarantee applies provided the products are handled properly for its intended use, in accordance with its operating instructions and upon presentation of the original invoice or cash receipt, indicating the date of purchase, dealer’s name and model and production number of the product.

The guarantee may not apply if:

 the documents have been altered in any way or made

illegible;

 the model or production number on the product has been

altered, deleted, removed or made illegible;

 repairs or product modifications and alterations have been

executed by unauthorised service organisations or persons;

 damage is caused by accidents including but not limited to

lightning, water or fire misuse or neglect;

 damage is caused by a power surge after a power cut.

Please note that the product is not defective under this guarantee in the case where modifications become necessary in order for the product to comply with local or national technical standards which apply in countries for which the product was not originally designed and/or manufactured. Therefore always check whether a product can be used in a specific country.

 Never use liquid or gaseous cleaning agents (sprays, scouring

agents, polishes etc.).

 Do not allow any liquid to enter the fax machine. Otherwise

there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

 If the display breaks, a mildly corrosive liquid may leak out.

Avoid contact with skin and eyes.

 In case of any damage caused to the housing of your fax

machine in particular to power cables please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel.

 Your fax machine has been tested in conformity with

standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone systems and power equipment which meet these standards.

In case your PHILIPS product is not working correctly or is defective, please contact your PHILIPS dealer. In the event you require service whilst in another country, a dealer address can be given to you by the PHILIPS Consumer Help Desk in that country.

In order to avoid unnecessary inconvenience, we advise you to read the operating instructions carefully before contacting your dealer. If you have questions which your dealer cannot answer or any related question please send these in writing to our address or telephone your customer information service.

PHILIPS cannot be held liable for faulty or incompletely received information.

Table of contents

Overview......................................... 1

Safety instructions ...........................................................2

International guarantee .................................................... 2

1 Introduction ................................ 3

Overview of the machine .................................................4

Description of machine ................................................... 4

General view of functions ................................................ 5

Location of controls ........................................................ 6

2 Installation ................................... 8

Location .........................................................................8

Connecting the fax machine ............................................ 8

Inserting a cartridge ........................................................9

Changing the cartridge ..................................................10

Loading paper ............................................................... 11

Paper jam ..................................................................... 11

Easy Install ................................................................... 12

Connecting additional devices .......................................12

Private branch exchange - Line type ............................... 13

Computer connection ................................................... 13

3 Basic functions........................... 15

HELP function .............................................................15

Time and date ..............................................................15

Entering your number ...................................................15

Entering your name ......................................................15

Correction ....................................................................15

Language of display .......................................................16

Type of ring signal ......................................................... 16

Volume of the ring signal ...............................................16

Volume of the loudspeaker ............................................ 16

4 Fax switch .................................. 17

Setting the mode SM .................................................17

Special settings ..............................................................18

Mode U ......................................................................18

EASYLINK ..................................................................18

External answering machine .......................................... 19

5 Telephone ................................... 20

Making a call ................................................................ 20

Redial ...........................................................................20

Short dial n ......................................................... 20

Telephone book a ................................................ 20

List of telephone numbers .............................................21

Call transfer .................................................................. 21

Hands-free operation

(only with built-in answering device) ........................ 21

Mute ............................................................................ 21

Calling line identification ..............................................21

1 Introduction

6 Fax ............................................. 22

Feeding documents in ................................................... 22

Sending faxes ................................................................ 22

Broadcast ......................................................................22

Image quality ................................................................23

Transmission report - error report .................................. 23

Overseas function -Transmission ....................................23

Size compression ...........................................................23

Fax journal.................................................................... 23

Polled reception ............................................................ 23

Polling send .................................................................. 24

Send later .....................................................................24

Paperless fax reception ...................................................24

7 Copier-Scanner-Printer ............ 25

Copying ....................................................................... 25

Copying with the scanner detached ................................ 25

Scanning into the PC .................................................... 26

Colour printing ............................................................ 27

Contrast ....................................................................... 27

8 E-mail ........................................ 28

About sending faxes via e-mail ....................................... 28

E-mail options .............................................................. 28

Internet account set-up ................................................. 28

Prepaid card.................................................................. 28

Fax transmission via e-mail ............................................ 29

Short texts via e-mail ..................................................... 29

Download Internet pages............................................... 29

E-mail reception ...........................................................29

Faxing via Internet ........................................................ 30

9 Answering machine.................. 31

Switching on and off ..................................................... 31

Recording a message...................................................... 31

Duration of recording ................................................... 31

Listening to messages ....................................................31

Play back volume .......................................................... 31

Deleting messages .........................................................31

Forwarding messages ..................................................... 32

Recording a conversation ............................................... 32

VIP code ......................................................................32

Memo .......................................................................... 32

Remote control .............................................................33

10 Hints & Tips ............................. 34

Service code ..................................................................38

Care and maintenance ................................................... 38

Clean the scanner glass .................................................. 38

Cartridge ......................................................................39

11 Appendix .................................. 40

Technical data ...............................................................40

Glossary ....................................................................... 40

Declaration of conformity .............................................41

* only for fax machine with built-in answering machine

Index.............................................. 42

Overview of the machine

The following items are included in the packaging:

1 Telephone cable with plug 2 Mains cable with plug 3 Ink cartridge (black) 4 Handset 5 Spiral cable for handset 6 Paper tray 7 Fax machine

8 Document support 9 Folder with e-mail registration form 10 Box for the ink cartridge 11 Printer cable 12 CD-Rom for connection to the PC 13 Installation guide 14 User manual

Description of machine

1 Mains cable with power plug 2 Telephone handset 3 Operation panel 4 Paper tray 5 Document support

6 Paper feed flap and document feed slot 7 Lever for paper ejection 8 Scanner 9 Holder with ink cartridge

15-MaY-01 12:30

The symbols on the display indicate the current operating status:

is visible when the memory contains faxes.

)

shows that the built-in answering machine is switched on.

FINE f/PHOTO F

indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the two symbols is visible, the standard resolution is selected. To change the resolution press FINE/PHOTO.

General view of functions

You can print out a list of functions by pressing MENU three times.

1 Setup Page

11 Set Language

(select the language of the display text) ....................... 16

12 Set time/date

(setting time and date) .............................................. 15

13 Your telephone number

(enter your telephone number) .................................. 15

14 Your name

(enter your name) ..................................................... 15

15 Line type

(setting the private branch exchange) ......................... 13

17 Set Internet

(creating the Internet access) ...................................... 28

18 Prepaid card

(set up prepaid card with credit control)..................... 28

2Fax

21 Transmission speed/overseas function

(setting for half-speed transmission) ........................... 23

22 Polled reception

(you can call up fax messages) .................................... 23

23 Polling send

(your fax message can be fetched)............................... 24

24 Send later

(faxes will be sent later) .............................................. 24

25 Broadcast

(same fax will be sent to more than one party) ............ 22

26 Send e-mail

(send e-mail or fax via Internet) ................................. 29

27 Web page

(download of Internet-pages) ..................................... 29

28 E-mail reception

(turn on / off e-mail function) ................................... 29

29 Fax -> Internet

(send faxes via Internet) ............................................. 30

* for fax machines with built-in answering machine

S / M /

Three symbols on the display indicate the current settings. You can choose the mode desired with the key S.

*) only for fax machine with built-in answering machine

3 Fax switch Page

31 Day

32 Night

33 Timer

34 Easylink

4 Others

41 Fax journal

42 Dialling list

43 Transmission report

44 Ringer types

45 Service code

46 Size compression

47 Set contrast

48 Clean cartridge

49 New cartridge

5 Answering machine*

51 Recording time

52 Access code

53 VIP code

54 Memo mode

55 Forwarding

(setting the DAY operating mode S) ....................... 17

(setting the NIGHT operating mode M)................... 17

(setting the TIMER operating mode U).................... 18

(codes for use with additional telephones) ............ 18, 19

(log of the last ten fax documents received and sent) ... 23

(print out of stored names and numbers) ................... 21

(automatic print out of transmission protocols) .......... 23

(selection between ten ringer types)............................ 16

(deleting personal settings) ........................................ 38

(size compression of received fax messages) ................. 23

(setting of contrast for copy / fax transmission)........... 27

(Cleaning the cartridge) ............................................ 39

(Resetting copy counter) ........................................... 39

(setting for recording duration of calls)....................... 31

(setting the code for the remote control of the

answering machine and for message forwarding) ........ 33

(authorised callers can override

the answering machine) ............................................. 32

(message for the caller without the

possibility to leave a message) .................................... 32

(messages forwarded to

another telephone number) ....................................... 32

Location of controls

FINE

f/ PHOTO

to select a higher resolution when copying or sending (for text and graphics — FINE; for photographs — PHOTO)

CLEAR

press briefly: to delete messages / entries / individual symbols press and hold (two seconds): to cancel the whole entry

STOP

stops procedures

START/COPY

press briefly: to start fax transmission or to copy a document

Display lamp

If this lamp flashes, please read the message on the display.

press briefly (twice): print operating instructions for the most important functions with references to additional help pages press and hold (two seconds): to start the automatic installation of your fax machine / printout of Easy Install

to select options / to adjust the volume / to move cursor to left of display

OK/MENU

for calling up functions / to confirm entries

to select options / to adjust the volume / to insert a space when entering a name / to move cursor to the right of the display

to select the different operation modes

press briefly: to choose between S and M press and hold (two seconds): operating mode

U U

U on/off

U U

press briefly: to select a phone number quickly press and hold (two seconds): to store a telephone number

press briefly: to call up a name entry press and hold (two seconds): to store a name entry

temporary mute of microphone during a call / transferring a call from the fax machine to another telephone (only for serial connections, see Glossary)

press briefly: for special functions, e. g. for the use with a private branch exchange and for using various functions provided by your service provider (call waiting etc.) press and hold: to insert a dialling pause between two figures

PPPP

press briefly: to repeat the last five numbers you have dialled

Lamp for answering device

The lamp flashes when new messages or memos have been recorded. After the messages have been played back, the lamp flashes and keeps being on until the messages have been deleted.

E-mail keypad under the flap:

for entering e-mail-addresses

ALT

for special symbols press ALT key and desired key simulta- neously (e.g. ALT and Z for hyphen)

SPACE

to insert a space

pñpñ

pñ

pñpñ

for shifting to capital letters press p and desired key simultaneously

CLEAR

press briefly: to delete messages / entries / individual symbols press and hold (two seconds): to cancel the whole entry

DIAL/z

for dialling without lifting the handset. For devices with builtin answering machine also for hands-free operation.

for fax machine with built-in answering device:

ON/OFF

to activate / deactivate answering machine

RECORD

press briefly: to record an internal memo press and hold (two seconds): to record a new outgoing

message

to play back messages

2 Installation

! Neither telephone nor fax will operate during power

failure.

! Your fax machine was built for exclusive use in the

country of purchase. It complies with the local network specifications.

Location

The fax machine must stand securely on a smooth, flat, horizontal surface (no soft surface such as carpets etc.).

Avoid exposure to direct sunlight (the cartridge is heatsensitive) and close proximity with heaters, radios and TV sets, air conditioning vents, dust, water and chemicals - is not advised.

Avoid heat build-up by ensuring that the machine is not covered. Place the fax in such a way as to ensure free circulation of air around it.

For all other countries

If you would like to use a cordless phone, there should be a distance of at least 15 cm in between the fax machine and the base station, otherwise you may hear acoustic interference in your handset.

Connecting the fax machine

To the telephone socket

Connect the telephone cable to the fax machine by inserting it in

the socket on the bottom of the machine identified with LINE.

Insert the cable in the groove provided.

In the UK

Handset to the fax machine

Insert one end of the spiral cable into the socket of the handset and the other end of the spiral cable into the socket identified with a handset symbol, on the bottom of the machine, and press it into the specially provided cable groove.

To the power supply

Inserting a cartridge

Before you can receive or copy documents, there has to be an ink cartridge in your fax machine. For this reason, a black cartridge for approx. 500 sheets has been inserted in your fax machine. If the cartridge is empty or if there is no cartridge in the fax machine, the red indicator light v flashes and the display shows:

CARTRIDGE EMPTY

Take the ink cartridge out of its packaging and pull off the protective strip.

! Be careful not to touch the nozzle and the contacts.

Insert the cartridge with the coloured end forwards and the contacts downwards in the holder. If it has been inserted correctly, you will hear a click and the rod in the centre snaps home.

1 Follow the instructions on the cartridge box.

2 Please use only the original Philips ink cartridges PFA 421

(black) or PFA 424 (colour).

3 Open the operation panel by lifting it at the sides by the

grip recesses.

Close the fax, by folding the operation panel forwards until it snaps home.

7 The display will show

Confirm with OK.

CARTR. NEW: YES

Changing the cartridge

Empty cartridge

If your ink cartridge is empty, the red display lamp v will flash

and the display will show

CARTRIDGE EMPTY

1 Open the operation panel by lifting it at the sides by the

grip recesses.

Insert the new cartridge.

5 Close the operation panel.

2 Press the rod in the centre of the holder forwards.

3 Remove the cartridge by pulling forwards at an angle and

lifting it up and out. It cannot be reused. Dispose of the ink cartridge with normal waste.

6 The display will show

CARTR. NEW: YES

Confirm with OK.

If your fax machine does not ask you automatically, after the new cartridge has been inserted, you can reset the copy counter in function 49 (see chapter Hints&Tips).

Loading paper

1 Please use only paper which is specifically intended for use

with ink cartridge printers (standard format: A4—210 x 297 mm, 80 g/m

! Please follow the instructions of the manufacturer.

! When using glossy paper it may take longer to dry.

! Avoid exposing the printed documents to direct

sunlight.

2 Insert the paper tray in the slots provided behind the paper

feed mechanism.

Pull the paper feed flap fully forward until it stops. Insert several sheets of A4 paper up to the end-stop in the paper feed mechanism (max. 50 sheets). Close the paper feed flap.

Removing paper

Fold the paper feed flap forward, pull the paper out and close the flap again.

3 Stick the paper support insertion in the openings provided

on the paper feed flap.

! Never load paper while the fax machine is printing!

Do not use paper that has already been printed on one side! This could lead to a paper jam.

Paper jam

Pull the paper feed flap forward. Press the lever next to the paper feed slot to the right and hold it in this position. Carefully pull the paper out from above and close the flap again. Press START.

4 To prevent several sheets being drawn into the machine at

once, first fan out the paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed.

Easy Install

To separate sockets

(not in all countries)

Using EASY INSTALL your fax machine will be configured ac-

cording to your local conditions.

1 Press w for at least two seconds. Your fax machine will print

one page. Pull out the page firmly and follow the instructions.

2 Your fax machine will then guide you on the display through

the first settings such as your telephone number and your name.

3 Afterwards you need to enter the current time and date. Use

the dial pad to enter the correct time and date. Confirm with OK.

Connecting additional devices

In addition to your fax machine, you can also connect other de-

vices, such as additional telephones, call-fee indicators, answer-

ing machines or modems to a single telephone line [for UK: As

long as the Ringer Equivalent Number (REN value) on the line

doesn’t exceed 4. The REN value of this fax is 1].

You can connect additional devices to separate sockets on the same line even if they are in different rooms. Please note: If you connect additional devices to separate sockets (e.g. in separate rooms) your intelligent fax switch cannot control them (which means that your fax machine behaves like any ordinary fax machine). For this reason e.g. call transfer is not possible. Therefore we recommend you to connect your additional devices to the same socket.

To the same socket

(not in all countries)

You can connect additional devices to the same

telephone plug.

Make sure that the fax machine is the first device connected to the line.

Connecting additional devices to the same socket ensures

you the optimal functionality of your active fax switch

(e.g. call transfer). Your fax machine can control the

additional devices.

If you intend using special auxiliary devices with your fax machine, please contact your dealer.

If you wish to receive faxes via modem, you must set your fax machine to

MANUAL RECEPTION

Connecting to ISDN

Your fax machine is not an ISDN fax (group 4), but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or an ISDN connection for analogue devices. For further information please refer to your ISDN instructions.

Connecting to a private branch exchange (PABX)

Private branch exchange systems are very common in large companies. ISDN connections are private branch exchanges and are used very often in private households. To get a connection from a private branch exchange to the public network you have to dial a key to obtain the outside line.

An additional telephone which is connected to a normal telephone line together with your fax machine must not be mixed up with a private branch exchange.

If you wish to use your fax machine on a PABX you have to change some settings in function 15.

Private branch exchange Line type

In the UK you can select with function 15 only the connection to a private branch exchange.

Computer connection

In order to be able to use your fax machine as a printer and scanner in conjunction with your computer, you must connect it to the computer and install the software provided with the fax machine. This includes comprehensive on-line documentation.

In all other countries it is also possible to select the telephone line type with this function. Press MENU 15, then OK , select with </> and confirm with OK. Continue with point 2.

Select function 15 by pressing MENU and then entering the digits 15. Press OK.

2 You can switch on the PABX operation using u. Press OK.

PABX: NO

PABX: yes

Now enter the key that has to be pressed to obtain an outside line (this outside line access code must be obtained from the manufacturer). This is either 0, R (in some systems also described as FLASH) or a number key. Press OK.

Press OK. Your machine will then check that the outside line can be obtained.

5 ... if the check is successful, briefly appears:

CHECK OK

... if the check is unsuccessful, briefly appears:

Requirements

 For Windows® 95:

486 processor or higher, at least 16 MB RAM

 For Windows

Pentium

For Windows Pentium

98:

133 MHz, at least 32 MB RAM

ME:

166 MHz or higher, at least 32 MB RAM

NT or Windows 2000:

II or higher, at least 64 MB RAM

 VGA screen

 parallel port: IEEE 1284 ECP

Please use only printer cables which are complying to the norm IEEE 1284 and must not be longer than 2 m. For installation, you will need about 20 MB free memory on the hard disk.

Connection

Make sure that the fax machine and the computer are both switched off or unplugged from the power supply.

CHECK NOT O K

You will be asked to repeat the entry. Check the key for obtaining an outside line. However, if you have chosen the correct key and on the display still appears the message

CHECK NOT O K

delete the key for obtaining the outside line by pressing CLEAR.

In case your PABX requires R to obtain an outside line but it is still not possible to get through to the line, your system might not be according to the regulations. Therefore some technical settings have to be changed on your fax machine. Please refer to your Fax Call Centre.

2 Remove the socket cover for the printer cable.

3 Insert the enclosed printer cable to the corresponding

sockets of the computer and of the fax machine.

4 Reconnect the fax machine to the mains and switch on the

computer.

Installing software

1 Close down all programs on the computer.

2 Insert the installation CD provided with the fax machine.

3 The installation procedure begins automatically. Follow the

instructions on the screen.

4 Once this is complete, re-start the computer.

If the installation process is not invoked automatically or cannot be executed correctly, start the program “setup.exe” on the installation CD.

+ 30 hidden pages