Philips IPF146-05B, IPF176-05B User Manual

Page 1

Overview

Dear customer,

The fax machine you have purchased prints on plain paper by means of an ink cartridge. It also enables you to use additional devices, such as cordless phones. Your fax machine is also equipped with features that help you install and use it.

Sending and receiving fax messages

To send a fax message that is more than one page, you can place up to ten pages into the document feeder. In case you run out of paper, faxes are stored until you print them out.

E-mail / Internet

Your fax machine enables you to send and receive e-mail messages. After e-mail registration, fax messages can be transmitted as e-mails via the Internet. Downloading and printing out Internet pages is also an option.

Connection to a computer and

colour printing

Your fax is specially equipped for use with a computer. This means that documents produced on your computer can be printed out with the fax machine, even if they are in colour! Conversely, documents read in with the scanner can be processed on the computer.

Scanner

Your fax machine comes with a detachable scanner. This enables you to copy and then fax documents that cannot be fed into the fax machine, such as pages out of books and magazines. In addition, this fax machine provides copier features like: multipage copy, document enlargement and reduction as well as contrast adjustment.

Additional (cordless) telephones

Your fax machine fully supports the use of additional devices, such as telephones, cordless telephones, external answering machines or any other telecommunication devices suitable. You can transfer calls from the fax machine to a (cordless) telephone and vice versa. You can also start fax reception from an additional phone or stop the built-in answering device—if your fax machine has such a device—to start a telephone conversation.

Help key

If you press w twice, your fax machine will print out a page describing the basic functions. It also provides information about additional help pages concerning fax machine use.

Quick and easy installation

EASY INSTALL will guide you through the installation of your fax machine. Press w for more than two seconds and a sheet will be printed out. Using this sheet together with the display prompts will aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself.

Fax switch and modes

The fax switch separates fax and voice messages. For example, it can receive fax messages silently, i.e. without ringing to avoid causing a disturbance. The operating modes S and M for day and night operation allow you to decide on different modes during the day and at night; how often the machine should ring prior to receipt of faxes or before the answering machine is turned on; e.g. during daytime it is assumed that calls should ring. After a set time the fax reception is turned on or messages can be left on the (internal or external) answering machine. At night it is assumed that disturbances are minimised. Faxes are then received silently and calls ring more quietly. The timer U makes your fax machine switch automatically between S and M modes. The built-in clock makes your fax ma- chine switch to M at 10 pm and back to S at 6 am. Of course you can change these times according to your individual needs or switch off the timer. The display will show the current settings.

! Never expose your fax machine to rain or any other

form of moisture, in order to prevent the risk of electric shock or fire.

! In a thunderstorm, disconnect the fax machine from

both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device.

Page 2

Safety instructions

International guarantee

 Please read all warning notices and instructions and follow

them precisely.

 Never connect the telephone in damp rooms unless the wall

sockets are specially designed for humid conditions. Never touch the power plug, connection to the mains or telephone socket with wet hands.

 Never touch uninsulated or telephone or power cables with

damaged insulation, unless the telephone cable is disconnected from the telephone line and/or the power cable is disconnected from the power line.

 Never install the fax machine close to radiators or air

conditioners. Avoid operating the fax machine in direct sunlight.

 Place the fax machine on a flat surface and ensure a

minimum clearance of 10 cm between the fax machine and other machines and objects.

 Make sure that your fax machine is stable and rests

squarely on the supporting surface. Any fall can cause severe damage to the fax machine and/or injury to people, especially small children.

 Make sure that air circulates freely around the fax machine.

Do not operate the fax machine in closed boxes, cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the fax machine (tablecloths, paper, folders etc.). Do not place the fax machine on beds, tablecloths, cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

 Ensure safe cable laying (danger of stumbling, damage to

the cable or the fax machine).

 Disconnect the fax machine from the mains and telephone

line before cleaning the surface of the machine.

PHILIPS products have been designed and manufactured to the highest quality standards. If, unfortunately, something should go wrong with this product, PHILIPS guarantees free of charge labour and replacement parts during a period of twelve months from date of purchase. This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer.

The PHILIPS guarantee applies provided the products are handled properly for its intended use, in accordance with its operating instructions and upon presentation of the original invoice or cash receipt, indicating the date of purchase, dealer’s name and model and production number of the product.

The guarantee may not apply if:

 the documents have been altered in any way or made

illegible;

 the model or production number on the product has been

altered, deleted, removed or made illegible;

 repairs or product modifications and alterations have been

executed by unauthorised service organisations or persons;

 damage is caused by accidents including but not limited to

lightning, water or fire misuse or neglect;

 damage is caused by a power surge after a power cut.

Please note that the product is not defective under this guarantee in the case where modifications become necessary in order for the product to comply with local or national technical standards which apply in countries for which the product was not originally designed and/or manufactured. Therefore always check whether a product can be used in a specific country.

 Never use liquid or gaseous cleaning agents (sprays, scouring

agents, polishes etc.).

 Do not allow any liquid to enter the fax machine. Otherwise

there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

 If the display breaks, a mildly corrosive liquid may leak out.

Avoid contact with skin and eyes.

 In case of any damage caused to the housing of your fax

machine in particular to power cables please remove the mains plug and call your service repair centre. The housing of your fax machine may only be opened by authorised service personnel.

 Your fax machine has been tested in conformity with

standards EN 60950 and IEC 60950 respectively, and may only be operated with telephone systems and power equipment which meet these standards.

In case your PHILIPS product is not working correctly or is defective, please contact your PHILIPS dealer. In the event you require service whilst in another country, a dealer address can be given to you by the PHILIPS Consumer Help Desk in that country.

In order to avoid unnecessary inconvenience, we advise you to read the operating instructions carefully before contacting your dealer. If you have questions which your dealer cannot answer or any related question please send these in writing to our address or telephone your customer information service.

PHILIPS cannot be held liable for faulty or incompletely received information.

Page 3

Table of contents

Overview......................................... 1

Safety instructions ...........................................................2

International guarantee .................................................... 2

1 Introduction ................................ 3

Overview of the machine .................................................4

Description of machine ................................................... 4

General view of functions ................................................ 5

Location of controls ........................................................ 6

2 Installation ................................... 8

Location .........................................................................8

Connecting the fax machine ............................................ 8

Inserting a cartridge ........................................................9

Changing the cartridge ..................................................10

Loading paper ............................................................... 11

Paper jam ..................................................................... 11

Easy Install ................................................................... 12

Connecting additional devices .......................................12

Private branch exchange - Line type ............................... 13

Computer connection ................................................... 13

3 Basic functions........................... 15

HELP function .............................................................15

Time and date ..............................................................15

Entering your number ...................................................15

Entering your name ......................................................15

Correction ....................................................................15

Language of display .......................................................16

Type of ring signal ......................................................... 16

Volume of the ring signal ...............................................16

Volume of the loudspeaker ............................................ 16

4 Fax switch .................................. 17

Setting the mode SM .................................................17

Special settings ..............................................................18

Mode U ......................................................................18

EASYLINK ..................................................................18

External answering machine .......................................... 19

5 Telephone ................................... 20

Making a call ................................................................ 20

Redial ...........................................................................20

Short dial n ......................................................... 20

Telephone book a ................................................ 20

List of telephone numbers .............................................21

Call transfer .................................................................. 21

Hands-free operation

(only with built-in answering device) ........................ 21

Mute ............................................................................ 21

Calling line identification ..............................................21

1 Introduction

6 Fax ............................................. 22

Feeding documents in ................................................... 22

Sending faxes ................................................................ 22

Broadcast ......................................................................22

Image quality ................................................................23

Transmission report - error report .................................. 23

Overseas function -Transmission ....................................23

Size compression ...........................................................23

Fax journal.................................................................... 23

Polled reception ............................................................ 23

Polling send .................................................................. 24

Send later .....................................................................24

Paperless fax reception ...................................................24

7 Copier-Scanner-Printer ............ 25

Copying ....................................................................... 25

Copying with the scanner detached ................................ 25

Scanning into the PC .................................................... 26

Colour printing ............................................................ 27

Contrast ....................................................................... 27

8 E-mail ........................................ 28

About sending faxes via e-mail ....................................... 28

E-mail options .............................................................. 28

Internet account set-up ................................................. 28

Prepaid card.................................................................. 28

Fax transmission via e-mail ............................................ 29

Short texts via e-mail ..................................................... 29

Download Internet pages............................................... 29

E-mail reception ...........................................................29

Faxing via Internet ........................................................ 30

9 Answering machine.................. 31

Switching on and off ..................................................... 31

Recording a message...................................................... 31

Duration of recording ................................................... 31

Listening to messages ....................................................31

Play back volume .......................................................... 31

Deleting messages .........................................................31

Forwarding messages ..................................................... 32

Recording a conversation ............................................... 32

VIP code ......................................................................32

Memo .......................................................................... 32

Remote control .............................................................33

10 Hints & Tips ............................. 34

Service code ..................................................................38

Care and maintenance ................................................... 38

Clean the scanner glass .................................................. 38

Cartridge ......................................................................39

11 Appendix .................................. 40

Technical data ...............................................................40

Glossary ....................................................................... 40

Declaration of conformity .............................................41

* only for fax machine with built-in answering machine

Index.............................................. 42

Page 4

Overview of the machine

The following items are included in the packaging:

1 Telephone cable with plug 2 Mains cable with plug 3 Ink cartridge (black) 4 Handset 5 Spiral cable for handset 6 Paper tray 7 Fax machine

8 Document support 9 Folder with e-mail registration form 10 Box for the ink cartridge 11 Printer cable 12 CD-Rom for connection to the PC 13 Installation guide 14 User manual

Description of machine

1 Mains cable with power plug 2 Telephone handset 3 Operation panel 4 Paper tray 5 Document support

6 Paper feed flap and document feed slot 7 Lever for paper ejection 8 Scanner 9 Holder with ink cartridge

Page 5

15-MaY-01 12:30

The symbols on the display indicate the current operating status:

is visible when the memory contains faxes.

)

shows that the built-in answering machine is switched on.

FINE f/PHOTO F

indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the two symbols is visible, the standard resolution is selected. To change the resolution press FINE/PHOTO.

General view of functions

You can print out a list of functions by pressing MENU three times.

1 Setup Page

11 Set Language

(select the language of the display text) ....................... 16

12 Set time/date

(setting time and date) .............................................. 15

13 Your telephone number

(enter your telephone number) .................................. 15

14 Your name

(enter your name) ..................................................... 15

15 Line type

(setting the private branch exchange) ......................... 13

17 Set Internet

(creating the Internet access) ...................................... 28

18 Prepaid card

(set up prepaid card with credit control)..................... 28

2Fax

21 Transmission speed/overseas function

(setting for half-speed transmission) ........................... 23

22 Polled reception

(you can call up fax messages) .................................... 23

23 Polling send

(your fax message can be fetched)............................... 24

24 Send later

(faxes will be sent later) .............................................. 24

25 Broadcast

(same fax will be sent to more than one party) ............ 22

26 Send e-mail

(send e-mail or fax via Internet) ................................. 29

27 Web page

(download of Internet-pages) ..................................... 29

28 E-mail reception

(turn on / off e-mail function) ................................... 29

29 Fax -> Internet

(send faxes via Internet) ............................................. 30

* for fax machines with built-in answering machine

S / M /

Three symbols on the display indicate the current settings. You can choose the mode desired with the key S.

*) only for fax machine with built-in answering machine

3 Fax switch Page

31 Day

32 Night

33 Timer

34 Easylink

4 Others

41 Fax journal

42 Dialling list

43 Transmission report

44 Ringer types

45 Service code

46 Size compression

47 Set contrast

48 Clean cartridge

49 New cartridge

5 Answering machine*

51 Recording time

52 Access code

53 VIP code

54 Memo mode

55 Forwarding

(setting the DAY operating mode S) ....................... 17

(setting the NIGHT operating mode M)................... 17

(setting the TIMER operating mode U).................... 18

(codes for use with additional telephones) ............ 18, 19

(log of the last ten fax documents received and sent) ... 23

(print out of stored names and numbers) ................... 21

(automatic print out of transmission protocols) .......... 23

(selection between ten ringer types)............................ 16

(deleting personal settings) ........................................ 38

(size compression of received fax messages) ................. 23

(setting of contrast for copy / fax transmission)........... 27

(Cleaning the cartridge) ............................................ 39

(Resetting copy counter) ........................................... 39

(setting for recording duration of calls)....................... 31

(setting the code for the remote control of the

answering machine and for message forwarding) ........ 33

(authorised callers can override

the answering machine) ............................................. 32

(message for the caller without the

possibility to leave a message) .................................... 32

(messages forwarded to

another telephone number) ....................................... 32

Page 6

Location of controls

FINE

f/ PHOTO

to select a higher resolution when copying or sending (for text and graphics — FINE; for photographs — PHOTO)

CLEAR

press briefly: to delete messages / entries / individual symbols press and hold (two seconds): to cancel the whole entry

STOP

stops procedures

START/COPY

press briefly: to start fax transmission or to copy a document

Display lamp

If this lamp flashes, please read the message on the display.

press briefly (twice): print operating instructions for the most important functions with references to additional help pages press and hold (two seconds): to start the automatic installation of your fax machine / printout of Easy Install

to select options / to adjust the volume / to move cursor to left of display

OK/MENU

for calling up functions / to confirm entries

to select options / to adjust the volume / to insert a space when entering a name / to move cursor to the right of the display

to select the different operation modes

press briefly: to choose between S and M press and hold (two seconds): operating mode

U U

U on/off

U U

press briefly: to select a phone number quickly press and hold (two seconds): to store a telephone number

press briefly: to call up a name entry press and hold (two seconds): to store a name entry

temporary mute of microphone during a call / transferring a call from the fax machine to another telephone (only for serial connections, see Glossary)

press briefly: for special functions, e. g. for the use with a private branch exchange and for using various functions provided by your service provider (call waiting etc.) press and hold: to insert a dialling pause between two figures

PPPP

press briefly: to repeat the last five numbers you have dialled

Page 7

Lamp for answering device

The lamp flashes when new messages or memos have been recorded. After the messages have been played back, the lamp flashes and keeps being on until the messages have been deleted.

E-mail keypad under the flap:

for entering e-mail-addresses

ALT

for special symbols press ALT key and desired key simulta- neously (e.g. ALT and Z for hyphen)

SPACE

to insert a space

pñpñ

pñ

pñpñ

for shifting to capital letters press p and desired key simultaneously

CLEAR

press briefly: to delete messages / entries / individual symbols press and hold (two seconds): to cancel the whole entry

DIAL/z

for dialling without lifting the handset. For devices with builtin answering machine also for hands-free operation.

for fax machine with built-in answering device:

ON/OFF

to activate / deactivate answering machine

RECORD

press briefly: to record an internal memo press and hold (two seconds): to record a new outgoing

message

to play back messages

Page 8

2 Installation

! Neither telephone nor fax will operate during power

failure.

! Your fax machine was built for exclusive use in the

country of purchase. It complies with the local network specifications.

Location

The fax machine must stand securely on a smooth, flat, horizontal surface (no soft surface such as carpets etc.).

Avoid exposure to direct sunlight (the cartridge is heatsensitive) and close proximity with heaters, radios and TV sets, air conditioning vents, dust, water and chemicals - is not advised.

Avoid heat build-up by ensuring that the machine is not covered. Place the fax in such a way as to ensure free circulation of air around it.

For all other countries

If you would like to use a cordless phone, there should be a distance of at least 15 cm in between the fax machine and the base station, otherwise you may hear acoustic interference in your handset.

Connecting the fax machine

To the telephone socket

Connect the telephone cable to the fax machine by inserting it in

the socket on the bottom of the machine identified with LINE.

Insert the cable in the groove provided.

In the UK

Handset to the fax machine

Insert one end of the spiral cable into the socket of the handset and the other end of the spiral cable into the socket identified with a handset symbol, on the bottom of the machine, and press it into the specially provided cable groove.

Page 9

To the power supply

Inserting a cartridge

Before you can receive or copy documents, there has to be an ink cartridge in your fax machine. For this reason, a black cartridge for approx. 500 sheets has been inserted in your fax machine. If the cartridge is empty or if there is no cartridge in the fax machine, the red indicator light v flashes and the display shows:

CARTRIDGE EMPTY

Take the ink cartridge out of its packaging and pull off the protective strip.

! Be careful not to touch the nozzle and the contacts.

Insert the cartridge with the coloured end forwards and the contacts downwards in the holder. If it has been inserted correctly, you will hear a click and the rod in the centre snaps home.

1 Follow the instructions on the cartridge box.

2 Please use only the original Philips ink cartridges PFA 421

(black) or PFA 424 (colour).

3 Open the operation panel by lifting it at the sides by the

grip recesses.

Close the fax, by folding the operation panel forwards until it snaps home.

7 The display will show

Confirm with OK.

CARTR. NEW: YES

Page 10

Changing the cartridge

Empty cartridge

If your ink cartridge is empty, the red display lamp v will flash

and the display will show

CARTRIDGE EMPTY

1 Open the operation panel by lifting it at the sides by the

grip recesses.

Insert the new cartridge.

5 Close the operation panel.

2 Press the rod in the centre of the holder forwards.

3 Remove the cartridge by pulling forwards at an angle and

lifting it up and out. It cannot be reused. Dispose of the ink cartridge with normal waste.

6 The display will show

CARTR. NEW: YES

Confirm with OK.

If your fax machine does not ask you automatically, after the new cartridge has been inserted, you can reset the copy counter in function 49 (see chapter Hints&Tips).

Page 11

Loading paper

1 Please use only paper which is specifically intended for use

with ink cartridge printers (standard format: A4—210 x 297 mm, 80 g/m

! Please follow the instructions of the manufacturer.

! When using glossy paper it may take longer to dry.

! Avoid exposing the printed documents to direct

sunlight.

2 Insert the paper tray in the slots provided behind the paper

feed mechanism.

Pull the paper feed flap fully forward until it stops. Insert several sheets of A4 paper up to the end-stop in the paper feed mechanism (max. 50 sheets). Close the paper feed flap.

Removing paper

Fold the paper feed flap forward, pull the paper out and close the flap again.

3 Stick the paper support insertion in the openings provided

on the paper feed flap.

! Never load paper while the fax machine is printing!

Do not use paper that has already been printed on one side! This could lead to a paper jam.

Paper jam

Pull the paper feed flap forward. Press the lever next to the paper feed slot to the right and hold it in this position. Carefully pull the paper out from above and close the flap again. Press START.

4 To prevent several sheets being drawn into the machine at

once, first fan out the paper to separate the sheets and then straighten the stack on a flat surface before inserting it into the paper feed.

Page 12

Easy Install

To separate sockets

(not in all countries)

Using EASY INSTALL your fax machine will be configured ac-

cording to your local conditions.

1 Press w for at least two seconds. Your fax machine will print

one page. Pull out the page firmly and follow the instructions.

2 Your fax machine will then guide you on the display through

the first settings such as your telephone number and your name.

3 Afterwards you need to enter the current time and date. Use

the dial pad to enter the correct time and date. Confirm with OK.

Connecting additional devices

In addition to your fax machine, you can also connect other de-

vices, such as additional telephones, call-fee indicators, answer-

ing machines or modems to a single telephone line [for UK: As

long as the Ringer Equivalent Number (REN value) on the line

doesn’t exceed 4. The REN value of this fax is 1].

You can connect additional devices to separate sockets on the same line even if they are in different rooms. Please note: If you connect additional devices to separate sockets (e.g. in separate rooms) your intelligent fax switch cannot control them (which means that your fax machine behaves like any ordinary fax machine). For this reason e.g. call transfer is not possible. Therefore we recommend you to connect your additional devices to the same socket.

To the same socket

(not in all countries)

You can connect additional devices to the same

telephone plug.

Make sure that the fax machine is the first device connected to the line.

Connecting additional devices to the same socket ensures

you the optimal functionality of your active fax switch

(e.g. call transfer). Your fax machine can control the

additional devices.

If you intend using special auxiliary devices with your fax machine, please contact your dealer.

If you wish to receive faxes via modem, you must set your fax machine to

MANUAL RECEPTION

Connecting to ISDN

Your fax machine is not an ISDN fax (group 4), but an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will need an (analogue) adapter or an ISDN connection for analogue devices. For further information please refer to your ISDN instructions.

Connecting to a private branch exchange (PABX)

Private branch exchange systems are very common in large companies. ISDN connections are private branch exchanges and are used very often in private households. To get a connection from a private branch exchange to the public network you have to dial a key to obtain the outside line.

An additional telephone which is connected to a normal telephone line together with your fax machine must not be mixed up with a private branch exchange.

If you wish to use your fax machine on a PABX you have to change some settings in function 15.

Page 13

Private branch exchange Line type

In the UK you can select with function 15 only the connection to a private branch exchange.

Computer connection

In order to be able to use your fax machine as a printer and scanner in conjunction with your computer, you must connect it to the computer and install the software provided with the fax machine. This includes comprehensive on-line documentation.

In all other countries it is also possible to select the telephone line type with this function. Press MENU 15, then OK , select with </> and confirm with OK. Continue with point 2.

Select function 15 by pressing MENU and then entering the digits 15. Press OK.

2 You can switch on the PABX operation using u. Press OK.

PABX: NO

PABX: yes

Now enter the key that has to be pressed to obtain an outside line (this outside line access code must be obtained from the manufacturer). This is either 0, R (in some systems also described as FLASH) or a number key. Press OK.

Press OK. Your machine will then check that the outside line can be obtained.

5 ... if the check is successful, briefly appears:

CHECK OK

... if the check is unsuccessful, briefly appears:

Requirements

 For Windows® 95:

486 processor or higher, at least 16 MB RAM

 For Windows

Pentium

For Windows Pentium

98:

133 MHz, at least 32 MB RAM

ME:

166 MHz or higher, at least 32 MB RAM

NT or Windows 2000:

II or higher, at least 64 MB RAM

 VGA screen

 parallel port: IEEE 1284 ECP

Please use only printer cables which are complying to the norm IEEE 1284 and must not be longer than 2 m. For installation, you will need about 20 MB free memory on the hard disk.

Connection

Make sure that the fax machine and the computer are both switched off or unplugged from the power supply.

CHECK NOT O K

You will be asked to repeat the entry. Check the key for obtaining an outside line. However, if you have chosen the correct key and on the display still appears the message

CHECK NOT O K

delete the key for obtaining the outside line by pressing CLEAR.

In case your PABX requires R to obtain an outside line but it is still not possible to get through to the line, your system might not be according to the regulations. Therefore some technical settings have to be changed on your fax machine. Please refer to your Fax Call Centre.

2 Remove the socket cover for the printer cable.

Page 14

3 Insert the enclosed printer cable to the corresponding

sockets of the computer and of the fax machine.

4 Reconnect the fax machine to the mains and switch on the

computer.

Installing software

1 Close down all programs on the computer.

2 Insert the installation CD provided with the fax machine.

3 The installation procedure begins automatically. Follow the

instructions on the screen.

4 Once this is complete, re-start the computer.

If the installation process is not invoked automatically or cannot be executed correctly, start the program “setup.exe” on the installation CD.

Page 15

3 Basic functions

Grundeinstellung

! If you press a wrong key by mistake, press the STOP

key as often as necessary to return to the original position.

If you want to keep a note of the factory settings on your machine for later, we recommend printing out a function list before you change any of the settings (press MENU three times).

If you want to delete your individual settings, you can do so in function 45 Service code (see chapter Hints and Tips / Service code).

“Your name” and “your telephone number” are transmit- ted at the top of each page (the first 4 mm) together with the date, time and page number.

HELP function

1 Press w twice. You will receive a printout explaining how

to use the most important functions. It also specifies how to obtain further HELP pages concerning other features of your fax machine.

Entering your number

Use # or * to enter the “+”, that is often used in international fax numbers in front of the country code, and > to enter a space. The maximum number of digits you can use for your number is

20.

1 Select function 13 by pressing MENU and numbers 1

and 3.

2 Press OK.

3 Enter your telephone or fax number (Country codes: UK

+44, Ireland +353, Hong Kong +852, Singapore +65).

4 Press OK. Your number is now stored.

Entering your name

1 Select function 14 by pressing MENU and numbers 1

and 4.

2 Press OK.

3 Open the flap on top of the fax machine and enter your

name by using the keyboard (see below).

4 Confirm with OK. Your name is now stored.

Time and date

1 Select function 12 by pressing MENU and numbers 1 and

2 Press OK.

3 Enter the correct time using the number keys (e. g.

0915 for 9:15). Your fax machine will now ask you for the correct date (e. g. 150501 for May 15,

2001).

4 Press OK.

Correction

If you have entered a wrong letter or number in function 13 or 14 you can correct the mistake during the entering as well as later. If you want to make your corrections later you have to select the functions for entering numbers or names once again.

1 Position the cursor on the right side of the character you

want to change with u. Press CLEAR to delete the character. A long press on CLEAR will delete the whole line.

2 Now enter the correct characters by using the keyboard.

Confirm with OK.

Page 16

Language of display

1 For selecting the language of the display and the reports,

press MENU and numbers 1 and 1 and press OK.

2 Select the desired language with uand confirm with

OK.

Type of ring signal

You can choose between ten different ring signals.

1 Enter function 44. Press MENU and numbers 4 and 4

and then OK.

2 Select the desired ring signal with 0 to 9.

3 Confirm your setting with OK.

Volume of the ring signal

You can adjust the volume of the ring signal if the fax machine is

in stand-by mode or if it is just ringing. Please note that different

volumes can be set in S and M mode (see Fax switch).

1 By pressing u the display shows the current setting for

about three seconds.

2 Change the volume by pressing u until the desired

volume is achieved.

Volume of the loudspeaker

1 You can adjust the volume of the loudspeaker at any time by

pressing DIAL (without built-in answering machine) or z (with built-in answering machine).

2 By pressing u the display shows the current setting.

3 If you wish to adjust the displayed value, press u until

the desired volume is achieved.

4 Finish your entry by pressing STOP.

Page 17

Die Faxweiche

4 Fax switch

The intelligent fax switch enables you to phone and fax from the same telephone connection and use additional devices. The fax switch separates fax and voice messages. For example, it can receive fax messages silently, i.e. without ringing to avoid causing a disturbance.

The operating modes S and M for day and night operation allow you to decide on different modes during the day and at night, how often the machine should ring prior to receipt of faxes or before the answering machine is turned on.

Example:

During daytime it is assumed that calls should ring. After a set time the fax reception is turned on or messages can be left on the (internal or external) answering machine. At night it is assumed that disturbances are minimised. Faxes are then received silently and calls ring more quietly.

You may change-over the operating mode between S and M of your fax machine automatically using the timer function U. The integral clock ensures that your machine is changed over at 10 pm to M and at 6 am to S. Of course you may adjust these times to suit your own requirements. The display allows you to check the current operating status. You change-over between S and M by briefly pressing the key S until the display shows the required symbol.

Setting the mode

SMSM

with built-in answering device

4 Now enter the number of ringing signals, after which the

automatic fax-switch should accept the call and separate faxes from voice messages. Although the caller will continue to hear slightly different ringing tones after this time, charges will already accrue.

5 Confirm your entry with OK. 6 Using </>, determine the ringer volume when receiving a

call. Press OK.

7 Select with </> if the caller should be heard while leaving

a message.

8 Confirm with OK. 9 To activate mode M select MENU 32 (Night) and

repeat steps 2 to 8.

FAX RINGS: 5

RINGER VO L.:HIGH

LISTEN- IN: ON

without built-in answering machine

Display Possible settings

TOTAL RINGS:

FAX RINGS:

RINGER VOL .:

0, 1, 2, 3, 4, 5, 6, 7

0, 1, 2, 3, 4, 5,

MANUAL RECEPTION

Low, Medium,

High

Display Possible settings

TAM RINGS:

FAX RINGS:

RINGER VOL .:

0, 1, 2, 3, 4, 5, 6, 7, 5/2

0, 1, 2, 3, 4, 5,

MANUAL RECEPTION

Low, Medium, High

LISTEN-IN:

1 Select function 31 (Day) by pressing MENU and numbers

3 and 1. Confirm with OK.

2 Select number of rings with </> before your answering

device will be activated.

3 Confirm your entry with OK.

ON, OFF

TAM RINGS: 5/2

1 Select function 31 (Day) by pressing MENU and numbers

3 and 1. Confirm with OK.

2 Using </>, set the total number of rings before the fax

reception commences.

3 Confirm your entry with OK.

4 Now enter the number of ringing signals after which the

fax-switch should accept the call and separate faxes from voice messages. Although the caller will continue to hear slightly different ringing tones after this time, charges will already accrue.

5 Confirm your entry with OK. 6 Using </>, determine the ringer volume when receiving a

call. Press OK.

7 Confirm with OK. 8 To activate mode M select MENU 32 (Night) and repeat

steps 2 to 7.

TOTAL RINGS: 5

FAX RINGS: 5

RINGER VO L.:HIGH

Page 18

If you cannot receive any faxes, you may have set both ringing signal numbers too high (see points 2 and 4). Set both ringing signal numbers to values lower than five.

Mode

If you are using other devices apart from the fax machine (telephones, answering machines), which are not connected by serial links (see Glossary), the ringing pattern may change as follows: Other devices ring as often as set under under

FAX RINGS: TAM RINGS:

. Your fax will ring as often as set

TOTAL RINGS:

Special settings

Silent fax reception

To receive faxes without any ring signals, set the amount of ring

signals in

FAX RINGS:

to 0.

Completely silent operation

You should use this option only with devices with integral an-

swering machines. If, for example, you do not wish to be dis-

turbed by calls or faxes arriving at night, you may set the number

of ringing signals to 0. Faxes are then received silently and calls

are immediately answered by the answering machine, provided

you have switched the answering machine on.

For devices without integral answering machine the fax-switch

is turned off, i.e. your device immediately switches over to fax

reception and will not ring, when calls are received (the caller

hears a whistling tone).

FAX RINGS: 0

The default operating mode set in the factory is S. You may also select operating mode U. In mode U your machine switches automatically between S and M. The factory setting provides that your machine switches at 10 pm to M and at 6 am back to

U activating/deactivating

1 If you want to switch on function U, press the key S for

two seconds, until you hear a confirmation tone and U appears on the display.

2 If you want to switch off function U, press the key S for

two seconds, until you hear a confirmation tone and U disappears. On the display appears S or M.

U configuring/checking

1 Select function 33 by pressing MENU and numbers 3

and 3. Press OK.

2 Enter the time at which you want your fax machine to

switch automatically to S and confirm with OK.

3 Enter the time at which you want your fax machine to

switch automatically to M. To confirm your settings press

OK.

! For this reason calls cannot be recorded by any

external answering machine which may be connected.

Manual fax reception

MANUAL RECEPTION

If you select

matically printed out by your fax machine, if you activate the fax

reception by pressing START. This may be sensible for example,

if you wish to receive your faxes by modem at your computer.

MANUAL RECEPTIO N

then faxes are only auto-

Economy operating mode-answering machine*)

TAM RINGS: 5/2

If you select option 5/2 at

machine will start after two ringing signals instead of after five,

when you receive messages. Via the remote access function you

have the opportunity to check whether your answering machine

holds any messages without incurring telephone cost (if your an-

swering machine turns itself on after only two ringing signals you

will know, that new messages have been left). After listening to

your new messages your answering machine will, at the next call,

switch itself on again after five ringing signals.

TAM RINGS:

, then your answering

EASYLINK

Setting additional devices

The three codes below will help you, when you receive a call on an additional telephone and wish to transfer a call or fax to your fax machine.

1 Code to start your fax machine if you lift the handset of

another telephone and you recognise that it is a fax (you hear a tone or silence): *5

2 Serial connection (see Glossary): Code for transferring a

call from an additional telephone connected serial to your fax machine: *0

Please note that when using this code you have to replace the handset of your additional telephone after you have entered the code. See chapter Telephone / Call transfer.

3 Parallel connection (see Glossary): Code for turning off the

answering message, if the answering machine is switched on: **

For fax machines without built-in answering machine this code is used to switch off the ringing of the fax machine from an additional telephone.

*) only with built-in answering machine

Page 19

Die Faxweiche

To be able to use this function you must set your additional or cordless telephone to tone dialling. If your telephone service is not compatible with this dialling method and requires pulse dialling, you must temporarily set your additional device to transmit tone dial signals. Please refer to the operating instructions of your additional device to find out how to make this temporary adjustment.

! Only change the specified EASYLINK codes if

absolutely necessary!

If you need to change the pre-set codes, select MENU 34 and press OK. Enter a two digit code. The first digit should be the sign * or #. Confirm with OK. Execute this procedure for each of the three codes.

Please note that the three EASYLINK codes must be different. Otherwise on the display appears:

CODE NOT O K

External answering machine

Connect the answering machine as described in chapter Installation / Connecting additional devices.

To provide for the optimum performance of an external answering machine, set this device to ring once or twice. To avoid the automatic acceptance of calls by the fax-switch, you must set

FAX RINGS:

ringing signals higher than the setting of the external answering machine. If you switch off the external answering machine, calls are accepted by the fax-switch (see sub-heading Setting the operating mode SM /without built-in answering machine)

and

TOTAL RINGS:

Setting example:

ANSWERING MACHINE RINGS 2

to a value at least two

Tips:

1 The answering message of your answering machine should

be shorter than 10 seconds.

2 Please avoid music in your outgoing message.

3 If your fax machine is unable to recognise older fax machine

models, which do not transmit those signals that are commonly used in today's technology, you should advise your callers in your answering message to press * and 5 followed by START to commence the fax reception.

4 If the automatic fax reception is impossible, press START to

manually begin receiving the fax.

5 If your answering machine provides an “economy function”

(e.g. a function which changes the number of ringing signals as soon as a message was recorded), you should preferably switch this function off.

6 It is possible that the answering machine not only counts

the messages received, but also the number of fax calls.

7 Please ensure that the code for starting the fax reception

from other telephones (factory setting * and 5) is not the same as for remote access to recorded messages. Where necessary the code for function 34 may be changed (see subheading EASYLINK).

8 If your answering machine accepts the call but your fax

machine does not stop ringing, try and install your answering machine by serial connection, for example by connecting it to the same telephone socket or to the EXT.TEL. socket of your fax machine (see chapter Installation / Connection of additional devices).

9 If your answering machine cannot accept calls, your fax

machine will automatically start to receive faxes after the no. of ringing signals set in has been received.

If your external answering machine records fax signals, but your fax machine cannot receive any faxes, check the connection of your external answering machine. Connect the external answering machine to the same telephone socket or to the EXT.TEL. socket of your fax machine (see chapter Installation / Connection of additional devices).

TOTAL RINGS:

FAX RINGS:

Page 20

5 Telephone

If you enter a wrong digit, delete it by using CLEAR. Then lift the handset.

The R key allows you to use various services offered by the telephone service provider (call waiting, toggling calls, etc.). Contact your telephone service provider for more information.

Please note that you cannot dial a “+” for the international prefix.

If you have not connected your fax machine to the mains, it will not function at all - even for making telephone calls.

Making a call

1 Dial the desired number.

2 Lift the handset. If you want to dial with the handset

replaced press DIAL/z. As soon as the other party answers, lift the handset and speak.

Short dial

There are short dialling keys available, which you can use to store numbers or e-mail addresses you dial frequently.

Storing numbers

1 Press n for two seconds. 2 Choose a number between 0 and 9.

3 Open the flap on the operation panel and enter a name

using the e-mail keyboard. Press OK.

4 Enter the telephone number or e-mail address and confirm

with OK.

Using short dial

1 Press n and choose a number between 0 and 9.

The stored name or telephone number or e-mail address appears on the display. In order to edit the number or the email address press OK and make the desired changes.

2 Lift the handset. In case you want to send a fax message,

press START.

Correcting entries

Redial

With PP you can redial the last five numbers or e-mail addresses you have dialled previously.

1 Press PP. 2 Press u until the desired number or e-mail address

appears on the display. If you want to edit the number or email address press OK and make the desired changes.

3 Lift the handset or press DIAL/z.

Delete stored numbers

With CLEAR you can delete the numbers or e-mail addresses you do not need anymore from the redial memory.

1 Press PP and then CLEAR. 2 Choose with u whether to delete only the last number

displayed or all five numbers.

3 Press OK to execute the cancel command.

1 Press n and select an entry by using the number keys

between 0 and 9.The stored name, number or e-mail adress appears on the display.

2 Press nfor two seconds and select wrong character

with u.

3 Press CLEAR. The sign left to the cursor will be deleted.

4 Enter desired character and confirm with OK.

Deleting entries

1 Press n and then a key between 0 and 9. The

stored name or telephone number appears on the display.

2 Press CLEAR. Select with u whether to actually delete

entry.

3 Press OK to confirm thedeletion of the entry.

Telephone book

The telephone book function on your fax machine has a capacity for about 200 numbers and names. The exact figure depends on the length of each entry. You can also store numbers during a telephone conversation.

Page 21

Das Telefon

Storing numbers

1 Press a for two seconds.

2 Open the flap on the operation panel and enter a name

using the e-mail keyboard. Then press OK.

3 Enter a telephone number or e-mail address and confirm

with OK.

Using the telephone book

1 Press a. 2 Select with u or the letters of the dial pad. The stored

name or telephone number or e-mail address appears on the display. You can change the number or the e-mail adress by pressing OK and complete the change.

3 Pick up the handset. In case you want to send a fax message,

press START.

Correcting entries

1 Press a and select the entry you want to edit with

u (see above).

2 Press a for two seconds. Select wrong character with

3 Press CLEAR to delete wrong character left to the curser..

4 Enter correct character and confirm with OK.

Deleting entries

From an additional telephone to the fax machine

1 Press * and 0 during the phone call. If the connection is

established successfully, you will hear a tone. Replace the handset of the additional telephone within three seconds.

2 Your fax machine will ring for about 30 seconds. If the

handset is not lifted in time, the additional device takes over the call again and rings for about 20 seconds. If you do not lift the handset in time the call will be disconnected.

Hands-free operation

(only with built-in answering device)

You can make a call without using the handset or let persons in the same room participate at the conversation. Therefore press z after having dialled or during the call. Replace the handset. The microphone and the loudspeaker are being activated.

Mute

You can mute the microphone of the handset so that the other party cannot hear you any more.

1 Press T. You will still hear the person on the other end

of the line at reduced volume.

1 Press a and select entry you want to delete with

2 Press CLEAR. Select with u whether to actually delete

entry.

3 To delete entry confirm with OK.

List of telephone numbers

1 Choose function 42 to print a list of your stored Short dial

and Telephone book numbers. Press MENU 42 .

2 Press OK. Your fax machine will then print out the list.

Call transfer

You can transfer an existing phone call from your fax machine to an additional telephone and vice versa. This description only refers to telephones connected serial (see Glossary).

From fax machine to an additional telephone

1 Press T during the phone call and replace the handset.

2 If you want to continue your conversation, press T

again.

Calling line identification

(not available in all countries)

Your fax machine is capable of showing the caller’s telephone number before you lift the handset. To have this feature at your disposal you must subscribe to it via your telephone service provider. The use of this feature is subject to network selection.

1 The telephone numbers of the last ten received calls are

stored.

2 To call up the caller’s list keep PP pressed for two seconds. 3 Using u you can now step through the entries. The new

entries are marked with an “

4 To call back the displayed number just lift the handset. Your

fax machine starts dialling.

5 To delete an entry press CLEAR. Choose with u and

confirm deletion by pressing OK.

”.

2 Your additional telephone will ring for about 30 seconds. If

the handset is not lifted in time, the fax machine takes over the call again and rings for about 20 seconds. If you do not lift the handset in time the call will be disconnected.

If you set 0, then the telephone number cannot be displayed on your external telephones.

FAX RINGS:

with MENU 31 or 32 to

Page 22

6 Fax

The following points are the most common causes of errors when sending faxes! Don’t send

... pages from newspapers (printer’s ink).

... stapled pages or pages held together with paperclips. Remove all staples and clips before sending.

... creased or torn pages.

... wet pages or pages with corrections made with correction fluid; dirty pages or pages with a glossy or laminated surface.

... pages joined with sticky tape or glue, with adhesive stickers such as “post-it which are too thin or too thick.

... pages written in faint pencil, crayon, chalk or artist’s charcoal.

” notes, or pages

Sending faxes

1 Dial the number you require.

2 Insert your documents face to the front into the document

feed slot (max. ten pages).

3 If you want to select a higher resolution, press FINE/

PHOTO.

4 Press START. Transmission now begins. In case the connec-

tion is not successful your fax machine will redial later.

5 If you want to interrupt transmission, press STOP.

Documents smaller than A5 risk getting stuck in the machine.

Write clearly and legibly. Only use pens with dark ink (black/dark-blue, not yellow/orange/light green).

Feeding documents in

1 To avoid more than one page being fed at the same time,

first fan out the stack and then straighten it on a smooth surface.

2 Insert your documents (max. 10 sheets) loosely with the

printed side to the front into the document feed slot. In

case a document jam occurs, remove the scanner from the device and remove the document.

Broadcast

This feature is very useful, in case you want to send the same document to more than one party (Circular send).

1 Insert the document face to the front into the document

feed slot. If you want to select a higher resolution, press FINE/PHOTO.

2 Select MENU 25. Press OK. The inserted document

will be stored into the memory.

3 Enter the first telephone number or e-mail address and press

OK. This will be your first entry in the recipient list. Repeat the procedure until you have entered data for max. five recipients.

4 To send the document press START. The document will be

sent successively to every party entered. If transmission to one of the recipients is not possible your fax machine will continue transmission according to the list and retry transmission to the party missed. After transmission a transmission report will be printed out automatically.

Page 23

Das Fax

Image quality

If you want to improve the image quality you can choose between the options FINE and PHOTO PHOTO as often as needed until the pointer for the desired resolution lights up. Document transmission will take longer in the FINE/PHOTO operating mode. After transmitting or, if there is no document in the feed slot, after 40 seconds the fax machine will automatically return to standard resolution.

F (for photographs and pictures). Press FINE/

f (for small print or fine drawings)

Transmission report error report

Your fax machine can print a transmission report every time you have sent a document. This way you are given confirmation that your document has been received. If an error occurs during transmission you will be informed on the error report. The printing of a transmission report can be switched on and off while the error report is always printed.

1 Call up function 43. Press MENU 43 and OK. 2 Select with u and confirm with OK.

Fax journal

The fax journal is a list of the last ten received and transmitted faxes.

1 Call up function 41 by pressing MENU, 41 and OK. 2 Select with u if, and when the fax journal will be

printed out (immediately or after ten transmissions).

3 Confirm your choice with OK.

Polled reception

By means of this function documents which have been prepared for collection from another fax machine can be retrieved.

Quick polling

1 Dial the desired number with the handset replaced and press

START for a longer time.

2 In case you want to enter a sub address or a code as well

(check polling with code) enter the telephone number first and close with R. Attach desired sub address or code and press START for a longer time. (e. g. 12345R17).

Overseas function Transmission

Your fax machine automatically adjusts its transmission speed to the quality of the telephone line. Especially in case of overseas transmissions this process can take more time. If the poor line quality is already known it is useful to set the machine at a slower speed from the very beginning using uin function 21. This will save time and charges the automatic adjustment would require.

1 Press MENU, 21 and OK.

2 Select a slower speed with u and confirm with OK.

Size compression

To make sure that received faxes that are slightly longer than A4 size are printed on one page, these pages are slightly reduced vertically. If you do not wish to use this facility, you can switch off reductionusing function 46.

1 Press MENU, 46 and OK.

Polling with code

If your correspondent has entered a code to protect the document to be retrieved please follow this procedure:

1 Select MENU 22. Press OK.

2 Enter the code and confirm with OK.

3 Enter the telephone number and press START. In case it

does not work try to poll manually. Lift the handset, dial the required number and then press START.

Polling codes work in accordance with the ITU international standard. However, there are manufacturers who use other processes and whose machines are therefore not compatible.

If you want to send faxes to fax databases or if you want to poll from these, some databases have a sub-address which you can add to the telephone number. This will save you money in telephone charges. First enter the telephone number of the database and then press R. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses, please contact your polling service operator.

2 Select with u and confirm with OK.

Page 24

Polling send

You can allow a document to be polled from your fax machine.

1 Insert the document in the document feed slot.

2 If you wish to protect the document from unauthorised

access, enter a code with function 23. Press MENU, 2 3 and confirm with OK. The document can now be polled by a person in possession of this code. You can still make telephone calls while this function is activated.

3 The operation is interrupted as soon as you remove the

document.

Send later

If you wish to make use of cheaper telephone rates, or if your fax correspondent is only available at particular times, you can program automatic transmission of a fax at a later time (within 24 hours).

1 Select function 24 by pressing MENU 2 4 and OK.

Enter the time when you wish the document to be sent.

2 Press OK and insert the document.

3 Dial the desired telephone number and then press START

or OK.

4 The fax machine is now ready to send the inserted docu-

ment. You can still make telephone calls while this function is activated.

5 If you remove the inserted document the stand-by mode is

cancelled.

Paperless fax reception

If there is no paper in the paper feed mechanism or if the ink cartridge is finished, any incoming fax will be received into memory (storage capacity for devices without answering machines is approximately 25 pages, for devices with answering machines approximately 50 pages according to ITU-TS Test document). The symbol h appears on the display to indicate that the memory contains documents. As soon as paper and/or ink cartridge are loaded, the fax machine automatically prints out all documents in memory.

When a fax message has been fully printed, it is deleted automatically from memory. If the printing process is interrupted, all fax messages not printed completely remain in memory. If the memory is full, no more pages can be stored. The red display lamp v flashes and on the display appears:

MEMORY F UL L

Page 25

7 Copier-Scanner-Printer

Weitere Funktionen

Copying

You can use your fax machine to make copies of an original. You may also choose PHOTO F and FINE ter Fax / Image quality).

1 Place your documents face to the front in the document

feeder. You can load up to ten pages at once.

2 Select the desired resolution with FINE/PHOTO. To make

only one copy of the original, briefly press START. The copying process starts immediately.

In order to make more than one copy press START/COPY (for at least two seconds). The display will show the actual number of copies. If you want to change this figure enter the desired number with the number keys (max. 50). Press START or OK.

f resolution (see chap-

You can only enlarge or reduce documents with the scanner inserted.

In case a paper jam occurs or the ink cartridge or the memory capacity is used up the copying process automatically stops.

If documents have jammed, first remove the scanner from the machine and then the document. Refit the scanner according to instructions.

Copying with the scanner detached

The detachable scanner allows you to copy or fax documents which cannot be fed into the fax machine due to their size or thickness (e.g. books, magazines). The copied area can be printed out or sent as a fax message.

! Please do not touch the glass on the bottom of the

scanner with your fingers to avoid fingerprints which might affect the copy quality (see chapter Hints and Tips / Care and maintenance).

1 Detach the scanner from the fax machine by pulling it

forward and then lifting it upwards on both sides.

3 Choose whether to reduce or enlarge the document in size

when copying. Your machine provides the following options:

ZO OM ENL ARGE:150

ZO OM REDU CE: 50

Select the desired option with u and confirm with OK. The machine stores the first page of the document into memory and starts copying. If the desired number of copies has been achieved, the next page will be stored etc. Automatic sorting is therefore not an option!

4 The document that has been pulled through will come out

on the top side of the fax machine.

ZO OM REDU CE: 75

ZO OM NO RMAL: 1 :1

2 If you want to improve the copy quality, press FINE/

PHOTO. However, this will scan the document at a slower speed (see chapter Fax / Image quality).

3 Press START. When the machine is ready for copying you

will hear a confirmation tone.

5 To stop copying press STOP. The document and the copy

will be ejected.

Page 26

4 Press the scanner slightly against the document. Slowly

move the scanner over the document from top to bottom. The available memory capacity will be indicated on the display during copy procedure. The correct copy speed will be indicated by short confirmation tones. If they appear too fast, you will hear a warning signal indicating that the scanning process of the document was not successful. Start the copying again as described in 3 and 4.

Scanning into the PC

1 Place the document in the document feed.

2 There are two ways you can call up the scan function:

a Click on the LinkFax-Pro symbol on the right lower edge

of your screen. Select in the menu the command “scan”.

b Open the graphics program into which you wish to scan.

Select as source the Linkfax-Pro-Scanner driver.

5 After the scanning process is completed the document will

be printed if you press START or automatically after approximately four seconds. Documents larger than A4 will be split up into more than one page automatically. During the printing process printed information will be simultaneously erased from the memory. Press STOP or CLEAR to terminate printout. The scanned document will be erased from the memory.

6 Place the scanning device face front into the fax machine

after use. Press both sides of the scanner down until you hear a definite click.

3 The Linkfax-Pro-Scan window will open.

4 You can create a preview by using “page view”. On this

preview, a section of the document can be selected which is to be scanned. With preview, you can also try out the effects of various adjustments (e.g. filter, etc.).

5 Select the desired scan settings.

6 If the document consists of several pages, click on “auto-

matic document feed”.

7 Press the “Scan” command.

8 Once the scanning procedure is completed, the image of the

document can be stored.

If you click on the “Help” command, on-line help will open.

In case the scanner was not put in correctly the indicator lamp v flashes and on the display appears

CHECK SCANNER

Page 27

Weitere Funktionen

Colour printing

Changing to a new cartridge colour

1 You can also print documents which you have stored in your

computer in colour. To do this, you need to exchange the black cartridge for a colour cartridge.

wish to use the fax machine as a standard printer or not.

If the mouse cursor remains on an option in the printer dialogue window for longer than 3 seconds, a short description will appear.

If you click with the right mouse button on a modification box in the printer dialogue window, the on-line help for this topic will appear.

! The cartridge which has already been used can be

stored in the container packed in the machine. Make sure that the lid is properly closed, so that the cartridge does not dry out.

2 Follow points 1-5 of the instructions under “Installation/

Empty cartridge”.

3 The fax machine automatically distinguishes between a

colour and a black cartridge. When you insert a colour cartridge for the first time, the display shows

CARTR. NEW: YES

Confirm with OK.

4 If you have already used the cartridge, your fax machine

automatically recognises the fill level of the cartridge again.

If a colour cartridge has been inserted, faxes will not be printed out but will be read into memory.

You may also click on the “Help” command. The overview of on-line help will open.

Contrast

The factory default for this feature has been set to medium. With function 47 you can adjust the contrast quality (brightness) for documents you want to copy or send as a fax message, e.g. dark photos or forms with coloured background.

1 Press MENU, 47 and OK. 2 With </> you can choose between three different options:

CONTRAST: L OW

CONTRAST: MEDIU M

CONTRAST: HIGH

3 Confirm your choice with OK.

The display shows :

BLACK CARTRIDGE

Change the cartridge or press START if you wish to print out the fax regardless.

Print out from the PC

If the software installation has been performed successfully, your fax machine is now set up as a standard printer. You can now print out on the fax machine from any program you like.

1 You can modify the printer settings for each respective

application. If you give a print command or select printer installation, a dialogue box opens. Select the command which will take you to printer setting and make the desired modifications.

2 In “Control Panel”, you can modify the printer settings for

all applications. Highlight the LinkFaxPro printer and under “File / Properties” make the desired modifications.

3 Under “File / set as default” you can determine whether you

Page 28

8 E-mail

About sending faxes via e-mail

To use your fax machine for e-mail transmission via the Internet, you need a server. This service will be provided free of charge during an introductory phase. After the introductoy phase you can decide between payment via subscription or prepaid card. The server connects your fax machine to the Internet. It receives your fax messages and converts them into an Internet compatible format and sends them to the Internet. Similarly, messages sent to you via the Internet will be converted so that you can print them out as a fax message.

E-mail options

• Send faxes via e-mail

• Send a short message via e-mail

• Receive an e-mail as fax

• Faxing via Internet

• Download Internet pages

Internet account set-up

To be able to use all your e-mail functions, your Internet account must have been set-up. If you select an Internet function without having set-up your Internet account, you will be requested to perform set-up. Select function 17 and go through set-up procedure.

After Internet account set-up procedure has been completed your fax machine automatically switches to fax reception, until your Internet provider has confirmed. During this time it is not possible to have regular telephone or fax function.

To check the settings on your Internet account, select function 17 again (confirm the settings with OK). Then you receive a printout showing the transmission time you have used for e-mail traffic.

Internet and e-mail addresses can be stored in the short dial and telephone book.

Prepaid card

You can pay for Internet access by means of a prepaid card.

1 Select MENU 18. Press OK.

You can set up the Internet access after you have faxed the enclosed application form to the Philips Call Centre and you have received a fax with the necessary code.

1 Select MENU 17

2 Enter your provider number and confirm with OK.

3 Enter your authorisation number and confirm with OK.

Now your fax machine contacts your server. If your data has been transmitted correctly, your Internet provider will send a confirmation stating that you now have Internet access.

and confirm with OK.

2 Enter the code given on your prepaid card. Press OK.

3 Your fax machine switches to fax reception until your

Internet provider confirms.

If you do not enter a prepaid card number in function 18 you will receive a fax message stating your actual credit amount.

Page 29

Fax transmission via e-mail

Your fax machine allows you to send fax messages as e-mails.

1 Insert document face to the front in the document feed-slot

(max. ten pages).

Das Telefon

Easy e-mail transmission

You can send e-mails without using function 26:

1 Enter the e-mail address and press OK.

2 Enter text using the e-mail keyboard and press OK.

DIAL NU MBER

2 Select MENU 26. Press OK.

Enter add ress

3 Enter the recipients e-mail address using the e-mail key-

board, e. g. frank.blackwell@fax.com. Use the dial pad in case you want to enter numbers as well.

4 Confirm with OK. The fax will be sent automatically as an

attachment to an e-mail.

* Emai l *

Easy e-mail fax transmission

You can send e-mails without using function 26:

Download Internet pages

In order to download Internet pages, enter the Internet address. The desired Internet page will be sent to your fax machine and printed out. To follow links to other web pages is only possible by entering the correct site address (e. g. www.philips.com).

1 Select MENU

2 Open the flap. Enter the desired Internet site address using

the e-mail keyboard. Use the dial pad in case you want to enter numbers as well. Confirm with OK.

Easy download of Internet pages

1 Enter the desired Internet address and press OK.

By entering “Index” and pressing OK, an overall view of those Internet pages already prepared for your fax machine will be displayed.

It is not necessary to be aware of capitalisation when entering Internet or e-mail addresses.

27. Press OK.

Enter add ress

* Web Pag e *

Insert the document in the document feed slot, enter the e-mail address and press OK.

Short texts via e-mail

In order to send a text message instead of transmitting a document, enter the text using the e-mail keyboard (approx. 160 characters). This function is especially useful for mailing list (un)subscription.

1 Select MENU

2 Open the flap. Enter the recipients e-mail address using the

e-mail keyboard. Use the dial pad in case you want to enter numbers as well. Press OK.

3 Enter the desired text. Press OK. Your message will be sent.

26 and press OK.

Enter add ress

Enter Text

* Emai l *

E-mail reception

Incoming e-mails will be printed out like regular fax messages. This also includes documents attached to e-mail messages (at- tachments). If you do not want your e-mail messages printed out, you can switch off e-mail reception. Your e-mail messages will be stored with your fax server until you retrieve them.

1 Select MENU 28. Press OK.

Recei ve Mai l:Yes

2 Select desired option with u. Press OK.

Recei ve Mai l:NO

Page 30

Possible mail formats: jpg, bmp, tif, txt, html, gif, pcx, pdf, doc, xls and ppt.

Turning off e-mail reception does not affect fax message print out.

Automatic reception of e-mails or Internet pages is barred, if you have set and 32. If you lift the receiver of your fax machine and hear a whistling tone or silence, press START.

MANUAL RECEPTION

with function 31

Faxing via Internet

This is useful for fax transmission to foreign countries. To do so you need to dial 00, and the international telephone number of the recipient. Your fax machine contacts your fax server, which will automatically send your fax message at the lowest rate.

1 Insert the document face to the front into the document

feed slot.

DIAL NUMBER

2 Dial the desired number using 00 followed by the

international country code (e. g. 0044 for UK, 00353 for Ireland, 00852 for Hong Kong and 0088 for Taiwan).

3 Press START.

* Internet *

If your fax machine cannot establish contact with your server right away, it will repeat the connecting procedure three times. If this is unsuccessful it will use regular fax transmission. Press STOP to interrupt procedure.

Automatic fax transmission via Internet

To send faxes automatically via the Internet you musr activate the machine to do so, selecting tion 29.

1 Select MENU 29. Confirm with OK.

2 Select desired setting with u. Confirm your entry with

OK.

Activate: Yes

Activ ate: No

with func-

Your fax server is not for use with a regular computer.

Page 31

Der Anrufbeantworter

(only with built-in answering device)

9 Answering machine

Your fax machine is equipped with a digital telephone answering machine. All recorded messages are stored in a solid-state electronic memory which has a recording capacity of up to 25 minutes. There is neither a magnetic tape nor a cassette.

Your answering machine is factory-programmed with a recorded outgoing message. If you want to record your own outgoing message, proceed as described under “Recording a message”. Write down your messages before you record them.

Make sure that your fax machine stands on a hard, flat surface, because otherwise the microphone may be covered.

Switching on and off

Activate or deactivate your answering machine with ON/OFF. Activate mode is indicated with the symbol b on the display.

Recording a message

1 Hold down RECORD for two seconds. Press RECORD

again, until you hear a confirmation tone. Lift the handset and start to record your message.

2 A black bar indicates you how much memory is available for

the outgoing message (max. 20 seconds).

3 Stop recording by pressing RECORD or STOP.

4 The new answering message is automatically replayed. By

pressing u you can change the volume of the message.

Listening to messages

1 If the green lamp for the answering device b flashes,

messages have been recorded for you. Press to the first message. The date and time the message was received will be shown on the display.

2 The next message will be replayed if you press

listening to any message.

3 If you want to switch to the first message while listening to

the other messages, press 1.

4 After listening to your messages the green lamp of the

answering device b will stay on until all messages have been erased.

y to listen

y while

Play back volume

1 Press u while playing back messages. The current

volume setting will be displayed.

2 Press u to obtain the desired volume.

Deleting messages

Single messages

1 If you want to delete the message which is currently being

played, press CLEAR.

2 You will be asked on the display if you really want to delete

this message. Press CLEAR again.

All messages

5 To hear the message again, press RECORD for a while (two

seconds) and then

Duration of recording

1 Select MENU 51 and press OK. 2 Press u to choose between 30, 60, 120 seconds or the

AUTO mode (unlimited recording time). Please note that AUTO mode is not available in all countries.

3 Confirm with OK.

1 Press CLEAR after having listened to all messages.

2 If you actually want to delete all messages, press CLEAR

again. To interrupt the deleting process press STOP.

Page 32

Forwarding messages

Recording a conversation

Your fax machine can automatically forward all incoming messages to another telephone number. Enter the telephone number to which you wish recorded calls to be forwarded. You can select the number of messages to be forwarded each time. Your fax machine will wait until the selected number of messages has been received and then calls the desired number automatically. A text announcing the call forwarding is transmitted when the connection is made. Then the party to which the calls are being forwarded needs to enter the access code (see function 52). If the correct access code is not entered within 40 seconds, your fax machine will disconnect the call.

1 In case your answering device is deactivated turn it on with

ON/OFF. The symbol b appears on the display.

2 Select MENU 55 and press OK. 3 Choose with u

FO RWARD CALL : ON

and confirm with OK.

4 Enter the telephone number your messages should be

forwarded to and press OK.

5 Choose with u the number of messages you want to be

forwarded each time.

You can record a telephone conversation with your fax machine.

1 Press RECORD during a telephone conversation.

2 To stop recording, replace handset or press STOP.

3 The recorded conversation can be played back and deleted

like any recorded message.

You can not record a telephone conversation while handsfree operation is activated.

VIP code

Ringing despite answering device

Persons you had given this code, can make the telephone ring after the answering machine has taken the call. This is useful if both ring counts in function 31 and 32 have been set to 0.

1 To enter the code select MENU 53 and press OK. Enter

a four digit code. Confirm with OK.

2 This code must not be identical with the access code

(function 52).

6 To record a new forwarding message, press OK.*

7 Press RECORD. Wait for the confirmation tone and start

speaking. An example of an announcement might be:

“Hello, there are messages for Mrs. Blackwell; please enter the access code.” Position yourself about 20 cm from the fax

machine. A black bar will indicate how much memory is available.

8 Press STOP when you have finished. The forwarding

message will be played back.

9 The fax machine is now switched to stand-by mode.

* If a message has already been recorded

a Press OK. b Select with u. If you wish to record a new forwarding

message, select YES. If you want to use the existing message, select NO. Press OK to confirm.

REC. MESSAGE:YES

REC. MESSAGE: NO

c Follow the process described above from paragraph 7.

Memo

External memo

With this function, you can record a message which the caller can hear without being able to leave a message in return. For this the answering machine must be switched on.

1 Select MENU 54 and press OK. Choose the external

memo mode by pressing u. Confirm with OK. (If you already have recorded a memo you want to use again, just press OK once more.)

2 Press RECORD and wait for the confirmation tone. Start to

speak. Press RECORD or STOP when you are finished. The message will be played back.

Internal memo

You can record a personal message with this function. Messages can be heard on the fax machine itself or by remote control from a telephone. Briefly press RECORD twice and wait for the confirmation tone. Record the desired message. A black bar on the display indicates the remaining recording time. To end recording press RECORD or STOP. Internal memos can be played back and deleted like any other message.

Page 33

Der Anrufbeantworter

Remote control

You can also control the answering machine functions on your fax from any telephone using tone dialling. Before you can use remote control you have to enter an access code in function 52 (this code will also be used for function 55 Forwarding).

Overview of commands

1 The message you are just listening to will be repeated.

2 Your messages will be played back.

3 Move to the next message.

Preparing your fax machine for remote access

1 Select MENU 52 and press OK.

2 Enter a four digit code.

3 Press OK. The code is now stored.

Remote access of the answering device

1 If you want to listen to the messages recorded from another

telephone, call your fax machine and wait for the answering machine to play the message.

2 Enter the four-digit code. The outgoing message will be

interrupted and you will hear a confirmation tone. The new messages will be played back. If no new messages have been recorded, you will hear a second confirmation tone.

3 Then you can enter commands as usual or terminate the

remote control by replacing the handset.

4 Record a new outgoing message. If you press 4 again after

two confirmation tones, you will hear a long confirmation tone. Record the new outgoing message and finish with 4.

5 The current outgoing message will be replayed.

6 The current message will be deleted. If you press 6 after

having listened to all messages, all messages will be deleted. In both cases you will hear a confirmation tone after the first time you press the key. Press 6 again within five seconds to execute the deleting command.

7 Switch answering machine off.

8 The current command will be interrupted.

9 Switch answering machine on.

Page 34

10 Hints & Tips

The following table contains an overview of the most frequent operating errors or problems and their possible causes and remedies. Before calling our service desk, please consult this table.

If you can not rectify a fault using the instructions provided, please do as follows:

Error

You or your fax correspondent receive blank pages.

Faxes are of poor quality.

Possible cause

Your fax correspondent sends the wrong (blank) side of a document.

The printer or scanner is faulty.

The document contains photographs or small print.

The document lacks contrast.

1 Disconnect the mains.

2 Wait at least ten seconds and reconnect.

3 If the fault reoccurs, please contact your customer informa-

tion center.

Remedy

Your fax correspondent must feed the document properly.

Test the fax machine by making a copy. If your copy is faultless the correspondent's fax machine might be defective. Call service if necessary.

Change the resolution setting to FINE or PHOTO.

Check the document or set a higher contrast with function 47 (see chapter Copier-Scanner-Printer/Contrast).

Your fax or your recipient’s fax machine produces black lines when printing.

Your fax machine produces white lines when receiving or copying.

CARTRIDGE LOW

Your fax machine is faulty.

There is paper in the sheet feeder.

The scanner is dirty.

Your fax machine is faulty.

The cartridge is dirty.

Your ink cartridge is nearly used up.

Test the fax machine by making a copy. If your copy is faultless the correspondent's fax machine might be defective. Call service if necessary.

Open the operation panel. Press the white lever to the right and remove the paper from the document feed slot.

Clean the scanner with a cloth (see Care and maintenance).

Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective. Call service if necessary.

In function 48, select

CLEAN NO W: YES

Get a new ink cartridge.

The device does not draw the document in during copying or sending.

Scanner has not clicked in.

Press both sides of the scanner down until you hear a definite click.

Page 35

Störungen

Error

The scanned copy is printed out with white or black stripes.

The copy of the scanned document is mirror-inverted.

TRANSM. ERROR

Error report

NO CONNECTION

REDIAL FAILED

NO LOOP CURRENT

Possible cause

The scanner was not placed correctly on the document.

The scanner was moved in the wrong direction.

The telephone connection is of poor quality.

The recipient has a paper jam or has run out of paper.

Your fax partner’s line is busy, does not answer or a different device like an answering device answers.

Improper installation or plug-in of fax machine.

Remedy

Press the scanner firmly against the document or put the document on a flat surface.

Move the scanner in the direction marked with an arrow across the document (symbol on the right side of the scanner).

Try again or send the fax at reduced speed (function 21).

Call your fax partner or try to transmit at a later stage.

Try later or draw your fax partner’s attention to a possible installation fault.

Check the installation of your fax machine.

When you lift the receiver of your

fax machine you do not hear the dial

tone. The display shows

NO DIALTONE

busy

fax transmissions are constantly

interrupted.

You cannot receive any faxes.

You cannot phone or send faxes.

You are connected to a PABX system. You have connected your telephone cable to the socket identified with EXT. TEL.

Your fax correspondent has a fax machine that cannot receive the usual standard identifying signals.

You have set the number of rings too high for the answering machine or the total number of ringing signals for a device without answering machine.

You are operating your fax machine on a private branch exchange and have not set it accordingly.

Check the settings in function 15. Connect your telephone cable to the socket on the bottom of your fax machine identified with LINE.

Try to send the fax manually: press DIAL/z and dial the fax number. You will hear the call being established. If the recipient is using an automatic answering device, wait until you hear a tone after the prerecorded message. Press START.

Set the number of ringing signals for the answering machine or the total number of ringing signals with function 31 or 32 to lower than five.

In function 15, select

PABX: yes

Page 36

Error

Possible cause

Remedy

NO CONNECTION

When you receive a phone call, after the first ring your correspondent does not hear the usual ringback tone.

Your fax machine rings once, then there is a moment of silence and another ring signal after that.

You do not hear the dial tone when using your cordless telephone.

You no longer have a valid Internet connection, but the device still attempts to transmit international faxes via the Internet.

Your correspondent is being informed that the fax machine has taken the call already and that he has to pay charges. Your machine checks whether it is a phone or a fax correspondence.

This process is perfectly normal!

The connection of your cordless phone might be incorrect.

Switch the automatic fax despatch via the Internet off, using function

29.

In function 31 or 32 you can put the tollfree rings to a higher level under

FAX RINGS:

Fax switch / Setting the operating mode).

You have just noticed how the automatic fax-switch operates. After the first ring signal the fax machine takes over the call. When the fax machine has recognised that the incoming call is a telephone correspondence, the fax machine will continue to ring.

The connection of your cordless phone might be incorrect. Check whether the cordless phone was installed correctly (see chapter Installation / Connecting additional devices).

(see chapter

You cannot transfer calls from the additional phone to the fax machine.

Your external answering machine records fax signals but your fax machine does not receive these fax messages.

Copy is blank.

On lifting the handset you hear a tone or silence.

Your auxiliary devices are not set to tone dialling.

You have not connected your external answering machine correctly.

Document loaded the wrong way up.

Printer or scanner faulty.

The caller is trying to send a fax.

For further information as to how you change your device to tone dialling see the instructions of your additional telephones. Otherwise you have not configured your external phones to be in serial with your fax unit (see chapter Installa- tion / Connecting additional devices)

Connect your answering machine as described in the chapter Installa- tion / Connecting additional devices.

Load the document with the printed side up.

Service.

On the fax machine: press START. On the additional phone: press * and 5. Then replace the handset.

Page 37

Störungen

Error

On lifting the handset of an additional telephone you hear in the background some brief tones or, depending on the device type, the activated outgoing message of your own built-in answering machine.

Received documents do not appear as normal at the front of the fax machine.

Only for fax machines with built-in answering device:

You have switched on your answering machine and cannot receive any faxes.

CHECK PAPER

Possible cause

Your additional telephone is connected in parallel.

Paper jam.

You use background music.

Your outgoing message is too long.

One sheet or more sheets of paper were not drawn in straight.

Too many sheets inserted (more than 50 sheets).

Remedy

Press * twice to switch off the tones or the outgoing message. You can now make a call without interferences (see chapter Fax switch).

Open the operation panel. Press the lever to the right and pull the paper carefully outwards from the inside.

Record a message without music.

Record a shorter announcement (no longer than 20 seconds).

Open the operation panel, press the white lever to the right and pull the paper carefully outwards from the inside. Press START.

DOCU MENT JAM

external pho ne

PLS Setu p first

Even though you interrupt e-mail reception, you still receive unwanted e-mails.

Faxes sent by you as e-mail cannot be opened at the computer.

Despite your Internet access having been set up, your PABX cannot obtain a server connection.

No paper.

One document was not drawn in straight or more documents were both drawn in at the same time.

You are now using an additional telephone.

You did not set-up your Internet account.

No error.

Computer error.

PABX incorrectly set up.

Insert paper and press START.

Remove the scanner and pull the paper carefully outwards.

This is not a fault!

In order to use e-mail functions your Internet account must be setup correctly (function 17).

All incomplete e-mail transmissions are stored by your server until email transmission has been successful or 7 attempts to deliver have been made.

Check whether your recipient has installed the respective standard software in the computer.

The PABX must be set up again by the manufacturer.

WRONG CARTRIDGE

Wrong cartridge inserted.

Please use only the original Philips ink cartridges PFA 421 and PFA

424.

Page 38

Service code

Care and maintenance

! Only use this function when absolutely necessary. If

you are satisfied with your changes to the factory settings you should not use this function.

Function 45 (Service code) is used to delete some or all of your changes to the factory settings. This function enables you to partially or fully reconfigure your device. It is especially helpful if you have modified settings but find that your fax machine does not respond as expected.

After deleting some or all of your custom settings please rerun Easy Install.

The following codes are at your disposal:

Code No. 7117

This code erases all your modifications to the factory settings. The fax machine will therefore react in exactly the same way as on first installation.

! Before opening the fax machine, make sure that you

are electrically discharged by e.g. touching the metal housing of a grounded appliance, a water pipe or radiator.

! Use a soft, fluff-free cloth lightly moistened with a

little alcohol (96%). You can also use a special cloth for cleaning fax machines, which is available on the market. Do not allow any moisture to penetrate inside the device.

Clean the scanner glass

1 Carefully remove the scanner by pulling it upwards on both

sides.

Code No. 7140

When you enter this code, all your entered settings and data will be erased, except for:

• your personal outgoing message on your built-in answering machine

• received messages

• stored short dial numbers

• stored telephone book numbers

• your name

• your telephone number

Example for using a service code:

1 Select MENU 45 and press OK. Enter the service code

(7117 or 7140). Press OK.

2 With </> you can select whether you really want to delete

your settings. Confirm with OK. Your fax machine will be reset to its original configuration.

2 Place the scanner in front of you with the scanning glass

surface face up.

3 Gently wipe the glass surface with a soft cloth.

4 Before you re-install the scanner, also wipe the scanner

compartment.

Page 39

Cartridge

Clean and align the cartrigde

If the quality of printed documents deteriorates, the cartridge should be cleaned and correctly aligned.

1 Select Function 48, by pressing MENU, 48 and OK.

2 Use u to select:

CLEAN NO W: YES

3 Confirm with OK.

4 To align the cartrige, select:

ALIGN: YES

Störungen

2 Clean the contacts of the holder before reinserting the

cartridge.

5 The fax machine prints out a test page with different values.

Select with u the value where the lines are parallel.

NEW VAL UE: 08

6 Press OK. At last the machine prints out another page for

confirmation.

If even now the printing quality is still not satisfactory, you need to clean the cartridge manually:

1 Release the cartridge from its holder and clean the contacts

(A) with a dry, fluff-free cloth. Clean the nozzles (B) with a damp cloth.

! Never touch the nozzles and contacts with your

fingers!

! Avoid shaking the cartridge because this could

damage your cartridge.

New cartridge

If your ink cartridge is empty and you are inserting a new one, you should reset the copy counter.

! Please only use this function when you are actually

inserting a new cartridge.

1 Select function 49, by pressing MENU, 49 and OK.

2 Use u to select:

CARTR. NEW: YES

3 Press OK.

4 Use u to select whether you wish to reset the counter.

Confirm again with OK.

Page 40

11 Appendix

Technical data

Compatibility: ITU Group 3 Type of connection: outside line (PSTN) / extension (PABX) Flash times: other countries:

outside line (PSTN): 100 ms

extension (PABX): 100 ms Size of document: width: single sheet 148 - 217 mm

several sheets 148 - 217 mm length: single sheet 100 - 600 mm

several sheets 148 - 297 mm thickness: single sheet 0.06 - 0.12mm

several sheets 0.07 - 0.15 mm Printing paper: special paper for ink jet printers

A4 210 x 297 mm, 80 g/m Largest scanning width: 210 ± 1 mm Resolution: horizontal: 8 points/mm (200 dpi)

vertical: standard 3.85 lines/mm

FINE 7.7 lines/mm

Photo mode: 16 grey tones (fax without TAM)

64 grey tones (fax with TAM) Contrast control: automatic and manual Copying: FINE and PHOTO resolution Data compression: MH, MR Modulation: V29bis, V27ter, V2, V17* Transmission speeds: 14k4*/9600/7200/4800/2400 bps Sound power level: stand by mode: <30 dBA

copy mode: <53 dBA Printing method: bubble inkjet

black and white or 3 colours Document feed: up to 10 letters (80 g/m²) Fax switch: DAY/NIGHT/TIMER Dimensions: 350 x 217 x 170 mm (without paper tray) Weight: about 3,8 kg Power consumption: stand by: about 2 W

telephoning: about 5 W

sending a standard letter: ca. 20 W

receiving a standard letter: ca. 35 W Power supply: 220-240 V / 50-60 Hz Speech recording time: up to 25 minutes Speech output: yes* Allowed operating environment: temperature: 5 - 40 °C

relative humidity: 15 - 85 % RH

not condensing Recommended operating environment in use: temperature: 17 - 28 °C

relative humidity: 20 - 80 % RH

Recommended operating environment in unplugged status (ready for operation with loaded ink cartridge and paper): temperature: 0 - 45 ° C

relative humidity: 15 - 85 % RH

Interference suppression: emission: corresponding to EN 55022

class B

immunity: corresponding to EN

50082-1

* only with built-in answering machine

not condensing

Glossary

additional device, additional telephone: You can operate your fax machine together with additional devices such as (cordless) telephones, an answering machine etc. on a single telephone line. You have to enter some specific settings.

authorisation code: Identification name or number used to access the Internet.

calling line identification: When you receive a telephone call, the number of the calling party will be shown on the display (not supported by all network providers).

memory: Messages of the built-in answering machine as well as fax messages that had not been printed will be stored in this memory .

DTMF: short for “Dual Tone Multiple Frequency”. With this signal you can start fax reception from an additional telephone which has tone dialling.

e-mail: Electronic mail message, meant to be sent and received via the Internet.

fax switch, automatic and manual receive: The fax switch analyses incoming calls and detects whether it is a normal call or a fax call. If you have chosen automatic receive a fax will be received automatically and silently. If you have chosen manual receive, the fax switch is not operating and faxes can only be received by pressing START.

Hook-Flash-Function: The R key enables you to use additional services that are provided by your telephone company.

bubble inkjet: Printer technology in which ink from a cartridge is heated and transferred onto paper; also referred to as bubble inkjet technology.

ink cartridge: A cartridge filled with ink for printing out on plain paper.

internet: International network through which electronic messages are sent

and received.

internet access: For Internet access purposes you will be appointed an Internet account.

internet provider: Provides Internet access via server for an appropriate fee.

ITU : International Telecommunication Union, which also sets standards.

outgoing message (OGM): As a factory setting an outgoing message is re-

corded. When your answering machine is switched on the caller hears this message followed by a beep tone.

paper: Standard A4-Paper 210x297 mm, 80 g/m

parallel: Your connection is parallel, if you make a call with another tel-

ephone and your fax machine does not respond as described under “serial” (see serial).

polling: You can collect documents which have been prepared for collection at a remote fax machine.

private branch exchange (PABX): Private branch exchange systems are common in most large companies. They provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line.

pulse dialling: The old dialling mode is pulse dialling. Every number key has a specific number of pulses assigned to it.

scanner: input device for copying and faxing documents

sender identification: On most fax machines the name and the number of

the user can be entered. This so-called sender identification will be printed on the fax receipt and will also appear on the display of the fax correspondent’s machine.

serial: Your connection is serial, if you make a call from another telephone and at the same time the red display lamp flashes and the display shows

EXTERNAL TELEPHONE (see parallel).

server: Sends and receives fax messages and e-mails via the Internet

server number: Telephone number needed to contact server.

TAM: telephone answering machine

URL: Short for “Uniform Resource Locator”; Internet address

Page 41

Declaration of conformity

Page 42

Index

Access

Internet 28 Access code 33 Additional devices 1

Connection 12 Additional telephone

21 ALT key 6 Answering machine

Switch on and off

Volume 31

Authorisation code

40 Auto mode 31 Automatic fax

transmission

Basic functions 15

Call

Making 20 Call transfer 21 Call waiting 20 Calling line

Identification 21

Calling line

identification

Definition 40 Cartridge

changing 10

cleaning 39

inserting 9 Cartridge colour

changing to a new

one 11

CD-Rom

for connection to

the PC 4 CE mark 44 Changing the

cartridge

empty 10 Circular send 22 Clean the cartridge

Cleaning

Resetting the

counter 39 CLEAR 6 Clear key 31 CLID 21 Clock 1 Code

Access code 33 Service 38 VIP code 32

Commands for

remote control 33 Compatibility 40 Completely silent operation

18 Compression

Data 40

Computer 13, 28

connection 13 connection and installa-

tion 13 Computer connection

requirements 13 Confirmation tone 33 Conformity

Declaration 41 conformity

declaration 41 Connection

Additional devices 12

to the same socket 12 ISDN 12 PABX 12 Parallel 40 Serial 40 Type 40

Consumption (power) 40 Contrast 27 Controls

location 6

Conversation

Record 32

Copy key 25 Copying 25 Cordless telephone 1 Correct

Entries 20, 21

Correction 15, 20

Data

Technical 40

Data compression 40 Date 15 Day 1, 15, 19 Day mode 17 Declaration

of conformity 41

declaration of conformity 41 Delayed send 24 Delete

Entries 21 Message 31 Numbers 20

Description

Machine 4

Dial key 20 Dimensions 40 Display 5

Language 16

Display lamp 6 Document

Feed in 22

Document support 11 Download

Internet pages 29

DTMF

Explanation 40

Duration

Recording 31

Duration of recording 31

E-mail 1, 28

Explanation 40 Fax transmission 29 Options 28 Reception 29

SMS 29 Easy Install 1, 12 EASYLINK 18 Entering

Name 15

Number 15 Environment protection 44 Error report 23 EU guidelines 44 External memo 32

Fax

Journal 23 Fax message

Receiving 1

Sending 1 Fax reception

Paperless 24 Fax switch 1, 17, 40 Faxes

Send 22 Feed in

Document 22 Fine key 25 Fine setting 25 Flash times 40 Function

Overseas 23 Function list 15 Functions

general view 5

General view

functions 5 Glossary 40 Grey tones 40 Guarantee 2

Hands-free operation 21 Handset

Dial/Mic key 20

Mute 21 Help function 15 Help key 1, 12, 15 Hook-Flash-Function 40

key 12, 15 Image quality 23 index 42 Inserting

cartridge 9 Installation 1 Instructions

Care and maintenance 38 Interference suppression 40 Internal memo 32 International guarantee 2 Internet 1, 28

Automatic fax transmission

30 Explanation 40 Local cost faxing 30 Server 28

Internet account

Set-up 28

Internet pages

Download 29

Internet provider 40 ISDN 12 ITU 40

Journal 23

Lamp

for answering device 7

Language

Display 16

Lever for paper ejection 4, 11 Line 8 List

Telephone numbers 21

List of telephone numbers 21

Print 21

Load

paper 11

Local cost faxing 30 Location 8 Location of controls 6 Loudspeaker 21

Volume 16

Machine

Description 4 Overview 4

Manual fax reception 18 Memo 32 Menu key 15 Message 31

Delete 31

Microphone 21 Mode

Day (Sun) 19

Modulation 40 Month 15 Moon (symbol) 17 Mute 21

Page 43

Name

Entering 15 New cartridge 39 Night 1 Night mode 17 Number

Entering 15 Numbers

Delete 20

Online help 27 Options

E-mail 28 Other devices 21

Connection 12 Overseas function 23 Overview

Machine 4

PABX 12

Explanation 40 Packaging 44 Paper

Format 23

Paper jam 11

Size 40 Paper ejection

white lever 4 Paper format 40 Paper jam 11

lever for paper ejection 11 Paper support

stick paper support insertion 11 Paper tray 11 Paperless

Fax reception 24 Parallel 12

Connection 40 Pause key 31 PC 28

connection 13

Scanning into the PC

Printing out of the PC 27 Photo key 25 Photo mode 40 Photo setting 25 Play back volume 31 Play key 31 Polled reception 23 Polling

Explanation 40 Quick 23

Send 24 Polling with code 23 Power consumption 40 Power supply 40 Prepaid card

Set-up 28 Print

List of telephone numbers 21

Printing

out from the PC 27

Private branch exchange

12, 13

Pulse dialling

Explanation 40

R key 6, 20 Receive

Automatic 40 Manual 40

Reception

E-mail 29

Record 31

Conversation 32 Record key 31, 32 Recording

Duration 31 Recording time 31 Recycling 44 Redial 6, 20 Remote control 33 Report

Error report 23

Transmission report 23 Resolution 25

Technical data 40 Ring signal 16

Type 16

Volume 16 Ringing

Despite answering device

Safety instructions 2 Scanner 1 Scanning 25 Scanning into the PC 26 Send

Delayed 24

Faxes 22 Sender identification

Explanation 40 Serial 12

Connection 40 Server 28

Explanation 40

Number 28, 40 Service 2 Service code

Use 38 Set-up

Internet account 28 Setting

Day mode 17

Night mode 17 Shift key 6 Short dial 6, 20 Short Message Service 29 Silent fax reception 18 Size

Document 40 Size compression 23

SMS 29 Space key 6 Special settings 18 START 6 STOP 6 Storing numbers 20 Sun (symbol) 17, 19

TAM

Explanation 40 Technical data 40 Telephone 20

Record a conversation 32 Telephone book 6, 20

List of numbers 21 Telephone cable 8 Telephone numbers

List 21 Time 15, 24 Timer 1, 5, 17 Timer mode

Activate 18

Check 18

Configure 18

Deactivate 18 Tipps 34 Toggling calls 20 Transmission report 23 Transmission speed 40

URL

Explanation 40

VIP code 32 Volume 31

Loudspeaker

Ring signal 16

Web page

Explanation 40 Weight 40 White lever for paper ejection 4

Year 15

Page 44

1718

5103 506 1742.2 GB/INT (SJ 12/17)

The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union.

This product is prepared for use on an analogue public switched network (PSTN) and for use in the country indicated on the label of the box and on the bottom of the unit. The usage in other countries could cause malfunction. For further information

please contact your national technical support centre.

Initially contact your dealer if problems occur during operation.This operation manual has been printed on chlorine-free, recycled paper, in line with the highest standards of environmental friendliness.

The used cardboard packaging as well as the cardboard protecting your facility at its sides made of waste paper can be recycled like

waste paper; corresponding to

your country’s demands dispose

the plastic foils either for recycling

or with your rubbish.

This electronic facility contains re-

cyclable material. At the end of

use of this facility please inform

yourself about the corresponding

recycling demands of your coun-

try.

Technical changes and errors ex-

cepted.

Philips IPF146-05B, IPF176-05B User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual