Panasonic UF-895, UF-885 User Manual 2

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Facsimile

User’s Guide

UF-885/895

Page 2

IMPORTANT INFORMATION

When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future.

Model No.

Serial No.

Date of Purchase

Dealer

Address

Telephone Number () -

Supplies Telephone Number () -

Service Telephone Number () -

Model and Serial Number

The contents of this User’s Guide are subject to change without notice.

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Table of Contents

GETTING TO KNOW YOUR MACHINE

Safety Information............................................................................................... 7

Introduction.......................................................................................................... 9

Function Key...................................................................................................... 10

External Vie w .................................... ... ............... .. ................ .. .. ................ .. ....... 11

Control Panel..................................................................................................... 12

INSTALLING YOUR MACHINE

Main Unit and Accessories............................................................................... 14

Installing the Accessories........ .......................................... ...................... ........ 15

Installing the Toner Cartridge................... .......................................................16

Loading the Recording Paper .............................. .......................................... ..18

Paper Specifications 18 How to Load the Recording Paper 18

Connecting the Telephone Line Cable and Power Cord................................ 20

Setting the Dialing Method (Tone or Pulse)..................... ............................... 22

Adjusting th e Volume........ .. ................ .. ............... .. ... ............... .. ................ .. .. ... 23

Setting the Monitor Volume 23 Setting the Ringer Volume 23

User Parame te r s......................... .. ............... ... .. ............... .. ................ .. .............. 24

Setting the Date and Time 24 Setting Your LOGO 25 Setting Your Character ID 26 Setting Your ID Number (Fax Telephone Number) 27

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialing Numbers............ ......................... .. ............... 29

Entering One-Touch/Abbreviated Dialing Numbers 29 Changing or Erasing One-Touch/Abbreviated Dialing Numbers 31 Printing Out a Directory Sheet 33

Customizing Your Machine .............................................................................. 34

Setting the Fax Parameters 34 Fax Parameter Table 35

BASIC OPERATIONS

Loading Documents.......................................................................................... 39

Documents You Can Send 39 Documents You Cannot Send 39 How to Load Documents 40

Basic Transmission Settings........................................................................... 41

Contrast 41 Resolution 41 Halftone 42 Verification Stamp 42 Communication Journal (COMM. JOURNAL) 43

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Sending Documents ..........................................................................................44

Memory Transmission ..............................................................................................44

Manual Number Dialing 46 One-Touch Dialing 47 Abbreviated Dialing 48 Directory Search Dialing 49

Multi-Station Transmission (Broadcasting) ............................................................50

Direct Transmission .................................................................................................. 51

Manual Number Dialing (Direct Transmission) 51 One-Touch Dialing (Direct Transmission) 52 Abbreviated Dialing (Direct Transmission) 53 Directory Search Dialing (Direct Transmission) 54

Voice Mode Transmission ........................................................................................ 55

Off-Hook Dialing 55 On-Hook Dialing 56

Transmission Reservation........................................................................................57

Memory Transmission Reservation (Multi-tasking) 57 Direct Transmission Reservation (Priority Transmission Reservation) 58

Redialing .................................................................................................................... 59

Automatic Redialing 59 Manual Redialing 59

Receiving Documents....................... ...................... .. ...................... ...................60

Automatic Reception.................................................................................................60

Manual Reception.............. ....... ...... ....... ...... ....... ...... ...... ........................................... 60

Print Reduction..........................................................................................................61

Selecting the Print Reduction Mode 61 Receiving Oversize Documents 62

Substitute Memory Reception.................................................................................. 63

Print Collation Mode..................................................................................................63

Making Copies....................................................................................................64

ADVANCED FEATURES

Batch Transmission............. ..............................................................................65

Real-time Batch Transmission 65 Delayed Batch Transmission 65

Timer Controlled Communications ..................................................................66

Deferred Transmission 66 Deferred Polling 67

Polling .................................................................................................................68

Setting the Polling Password 68 Preparing to be Polled 69 To Poll Documents from Another Station 70

Program Keys.....................................................................................................71

Setting for Group Dialing 71 Setting for Deferred Transmission 72 Setting for Deferred Polling 73 Setting for Normal Polling 74 Setting for One-Touch Key 75 Changing or Erasing the Program Key Settings 76

Edit File Mod e............. .. ................ .. ............... .. ... ............... .. ................ .. .............77

Printing a File List 77 Viewing the Contents of a File List 78 Changing the Start Time or the Station of a File 79 Deleting a File 81 Printing Out a File 82 Adding Documents into a File 83 Retry an Incomplete File 84

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Access Code......................................... .. .. .. ............................... ........................ 85

Setting the Access Code 85 Operating Your Machine with the Access Code (Restrict all operations) 86 Operating Your Machine with the Access Code (Restrict access of Fax Parameters only) 86

Receive To Memory.............................................................................. .. ........... 87

Setting the RCV To Memory Password 87 Setting RCV To Memory 87 Printing Out Documents 88

Distinctive Ring Detector (DRD)....................................................................... 89

Fax Cover Sheet ........................................... ............................. ........................ 90

General Description 90 To use the Fax Cover Sheet 90

PIN Code Access............................................. .. .. .. ............................... .. ........... 92

Selecting the Access Method (Prefix or Suffix) 92 Dialing with a PIN Code 93

Fax Forward....................................................................................................... 94

Setting Fax Forward 94

File Transmission.............................................................................................. 95

Storing the Document(s) 95 Sending the Stored Document(s) 96 Deleting the Stored Document(s) 97 Printing the Stored Document(s) 98

Department Code..................... .. ............................ .. ........................... .. ............. 99

General Description .................................................................................................. 99

Setting the Department Code 99 Changing or Erasing the Department Code 101 Sending Document with Department Code 103 Sending Document with Department Code (Voice Mode Transmission) 104 Printing a Department Code List 105 Printing a Department Code Journal 106

Multiple LOGO ................................................................................................. 108

General Description ................................................................................................ 108

Setting the Multiple LOGO 108 Changing or Erasing the Multiple LOGO 109 Sending Document with Multiple LOGO 110 Printing a Multiple Logo List 111

NETWORK FEATURE

Selective Reception.........................................................................................113

Setting the Selective Reception. 113

Password Communications ...........................................................................114

General Description ................................................................................................ 114

Compatibility with Other Machines 114 Setting Password Transmission 115 Setting Password Reception 116 Using Password Transmission 117 Using Password Reception 118

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Confidential Mailbox and Confidential Network Communications..............119

Confidential Mailbox ...............................................................................................119

Compatibility with Other Machines 119 Sending a Confidential Document to a Remote Station's Mailbox 120 Polling a Confidential Document from a Remote Station's Mailbox 121 Receiving a Confidential Document to Your Machine's Mailbox 122 Storing a Confidential Document in Your Machine's Mailbox 123 Printing Out a Confidential Document from Your Machine's Mailbox 124 Deleting a Confidential Document Stored in Your Machine's Mailbox 125

Confidential Network Communications (Via a Center Station).......................... 126

Compatibility with Other Machines 127 Setting Up Your Machine for Confidential Network Communications 127

Relayed Transmission................................................... ...................... ............130

General Description ................................................................................................130

Compatibility with Other Machines 130 Relay Network 131 Setting Up Your Machine for Relayed Transmission 133 Sending a Document by Relayed Transmission 137 Printouts and Reports 138

Sub-addressing................................................................................................140

General Description ................................................................................................140

To set the Sub-address into a One-Touch/ABBR. DIaling Numbers 141 To send a Document with Sub-address 142

PRINTOUT JOURNALS AND LISTS

Journals and Lists ...... .....................................................................................143

Transaction Journal 143 Individual Transmission Journal (IND. XMT JOURNAL) 144 Communication Journal (COMM. JOURNAL) 147 One-Touch/Abbreviated and Directory Search List 149 Program List 152 FAX Parameter List 153

PROBLEM SOLVING

Troubleshooting...............................................................................................155

If You Have Any of These Problems 155 Information Codes 157 Clearing a Recording Paper Jam 160 Clearing a Document Jam 161 Cleaning the Document Scanning Area 162 Cleaning the Printer Roller 163 Adjusting the Automatic Document Feeder (ADF) 164 Verification Stamp 165 Replacing the Lithium Battery 166 Checking the Telephone Line 167

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APPENDIX

Specifications.................................................................................................. 169

Recording Paper Specifications....................................................................172

Options and Supplies......................................................... ..................... ........ 173

Installing the Memory Card (Flash Memory Card and / or DRAM Card) 175

FCC Notice for User in USA............................................................................ 176

Notice to User in Canada.................................. .. ............................................ 178

Glossary ........................................................................................................... 180

ITU-T Image No. 1.................... .. ................................................ .. .................... 185

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GETTING TO KNOW YOUR MACHINE

Safety Information

WARNING

denotes a potential hazard that could result in serious injury or death.

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.

• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.

• THIS PRODUCT COMPLIES WITH FDA RADIATION PERFORMANCE STANDARDS, 21 CFR SUB-CHAPTER J. CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.

• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT AND BE EASILY ACCESSIBLE.

• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY REPLACED. REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.

Panasonic

Model No. UF- 885/895

120VAC 60 Hz

5.0 A

Matsushita Graphic Communication Systems. Inc. Tokyo Japan Made in Japan

Serial No. 01990100001

Main Name Plate

Complies with FDA radiation performance standards, 21 CFR Sub-chapter J. Manufactured: (Month, Year) MATSUSHITA GRAPHIC COMMUNICATION SYSTEMS, INC. 2-3-8 Shimomeguro, Meguro-ku, Tokyo, Japan

HHS Label

(Manufacturing Location Code)

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Safety Information

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or an air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.

Do not block the ventilation openings.

Do not place heavy objects or spill liquids on the machine.

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Introduction

Thank you very much for purchasing the Panafax UF-885/895.

The UF-885/895 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile machines.

Some of its many features are

1. Plain Paper Printing Plain paper printing means you can easily write on received documents

with a pen or pencil. Documents do not curl, making filing easier. In addition, plain paper does not fade, making it ideal for long term storage of important documents.

2. Quick Scanning The UF-885/895 Quick Scan speeds up the fax process by scanning and

storing documents into memory in about 1* second per page.

(* UF-885 : 2.8 seconds) (* Standard Resolution, Based on ITU-T Image No.1 Test Chart, Scanning speed applies to the feeding process from the leading to the lagging edge of a single page test chart. Time for storing process is not applied for this definition.)

This means that you no longer have to wait around until a transmission is completed before retrieving your originals.

3. Quick Memory Transmission

Unlike conventional memory-based fax machines, the UF-885/895 dials as soon as the first page has been scanned. You can continue to scan additional pages while transmission is taking place. With simultaneous scanning and sending, you will save even more time.

4. Batch Transmission The UF-885/895 permits accumulation of different documents for the

same destination(s) to be transmitted in a single phone call.

5. Easy Maintenance Maintenance requires only changing a toner cartridge, making it quicker

and easier than with other types of plain paper fax machines.

6. Memory Function A standard image memory feature allows you to store up to 120*

standard pages into the document memory. After the UF-885/895 stores your documents, it can send them to selected station(s) automatically. You do not have to wait until the transmission ends before retrieving your originals.

7. Multi- Access Operation

8. Multiple LOGO The UF-885/895 allows you to select from Multiple LOGOs which are

The UF-885/895 allows you to reserve the next transmission even during reception or memory transmission. It can also receive during document storage.

printed on the Header of each page sent, Cover Sheet, COMM. Journal and Individual XMT Journal.

With a little practice, anyone can learn how to use the most popular features of the UF-885/895.

This User's Guide will help you to use your UF-885/895 quickly and easily. The Table of Contents shows where to find information on each feature. Although we recommend that you review each section briefly, it will only be necessary to read the sections that contain the feature(s) you will be using.

(*UF-885 : 60 standard pages)

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Function Key

Any function can be started by first pressing and then enter the function number, or by pressing

or scroll key repeatedly until the desired function appears on the display.

FUNCTION

Deferred Communication

1 = XMT 2 = Polling

Advanced Communication

1 = Relayed Transmission (See Note 1) 2 = Confidential Communication 3 = File Transmission

Polling

1 = Polling 2 = Polled

Printout

1 = Journal (Print/View) 2 = One-Touch/Abbreviated/ Directory Search List 3 = Program List 4 = Fax Parameter List 5 = Not used 6 = Individual XMT Journal 7 = Directory Sheet

FUNCTION

Set Mode

1 = User Parameters

• Date & Time

• Logo

• Character ID

• ID Number (Fax Telephone Number)

2 = One-Touch/Abbreviated Numbers 3 = Program Keys 4 = Fax Parameters 5 = Relayed XMT & Conf. Comm. Parameters (See Note 1) 6 = Cleaning Printer Roller

Select Mode

1 = Communication Journal = OFF/ON/INC 2 = Not Used 3 = Cover Sheet = OFF/ON 4 = Password-XMT = OFF/ON (See Note 1) 5 = RCV to Memory = OFF/ON/PRINT

Edit File Mode

1 = File List (Print/View) 2 = Change Time/Station 3 = Delete File 4 = Print File 5 = Add Document 6 = Retry Incomplete File

(see Note 1)

Note:

1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show the function.

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Handset (Available as an option, see page 173)

External View

ADF Door

Document Guides

Control Panel

Document Return Tray

Recording Paper Tray

500 sheets Recording Paper Cassette (Available as an option, see page 173)

Document Sub Tray

Printer Cover

Recording Paper Cassette

(Standard)

250 sheets Recording Paper Cassette (Available as an option, see page 173)

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Control Panel

LCD Display

Indicates date and time, or the current operation.

ON LINE

Blinks when the machine is transmitting a document or receiving.

TONER

Blinks when the remaining toner is getting low and lights when the toner is running out. (See page 16)

ALARM

Lights when trouble occurs. (See page 155)

One-Touch Keys

(01-32)

Used for One-Touch Dialing. (See page 47 and 52)

Program Ke ys

(P1-P8)

Used to record long dialing procedures or Group Dialing Number keys. (See page 71 to 76)

Character Keys

The One-Touch Keys and Program Keys also serve as character and symbol input keys which are used to record your LOGO, character ID and station name. The character key template is printed on the panel under the directory sheet cover.

SPACE

SPACE SYMBOLS CAPS

Used to insert a space while entering LOGO, character ID and station name.

SYMBOLS

Used to enter a symbol (, ’ & ( ) : ; + - . /) for LOGO, character ID and station name. Use or

to select the symbols.

ON LINE TONER ALARM

DARKER

LIGHTER FINE QUALITY

A01

PAU S E

REDIAL ABBR

400 dpi FAST

SUB-ADDR

FLASH

HALFTONE

DIRECTRY

FUNCTION CLEAR SET

RESOLUTIONCONTRAST

INTERNETMEMORY

AAOU

SPACE SYMBOLS CAPS

ABC DEF

123

GHI

JKL MNO

456

PRS

TUV WXY

789

VOLUME

MONITORSTAMP

STOP

COPY

CAPS

Used to switch between upper and lower character set.

TONE

OPER

START

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Control Panel

CONTRAST

RESOLUTION

HALFTONE

MEMORY

PAUSE

REDIAL

Used to set Normal, Lighter, or Darker. (See page 41)

Used to set Standard, Fine, Super-Fine. (See page 41)

Provides OFF, QUALITY or FAST settings for halftone documents. (See page 42)

Used to select either memory or direct communication. (See page 44 to 54)

Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number. (See page 59)

VOLUME

STAMP

DIRECTRY

CLEAR

Used for the following:

• Adjust the monitor and ringer volume. (See page 23)

• Move the cursor while entering numbers and characters.

• Search the station name for Directory Search Dialing.

• Confirm the entered station for multi-station communication.

• Select functions.

• Confirm the current communication modes

(e.g. Page number, ID, Dialed Telephone number, File number) when the unit is ON LINE.

Used to turn the verification stamp ON or OFF. (See page 42)

Used to search for a station name. (See page 49 and 54)

Used to erase the previously entered input.

ABBR

SUB-ADDR

FLASH

FUNCTION

ABC DEF

123

JKL MNO

GHI

456

TUV WXY

PRS

789

OPER

TONE

Used to start Abbreviated Dialing. (See page 48 and 53)

Used to separate the Sub-address from the telephone number when dialing, or to access some features of your PBX.

Used to start or select the function and sub-functions. These functions are explained in detail on page 10.

Used for Manual Number Dialing, recording phone numbers, and selecting functions.

Used to temporarily change the Dialing Mode to Tone when Pulse mode is set.

SET

LINE

SELECT

MONITOR

STOP

COPY

START

Used to set operations.

Used to select the communication port. Available for UF-895 only if the Optional G3 Communication Port Kit has been installed. (See page 173)

Used to start On-Hook Dialing. (See page 56)

Used to cancel operations. When it is pressed, the machine will return to standby.

Used to make copies. (See page 64)

Used to start operations.

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INSTALLING YOUR MACHINE

Main Unit and Accessories

Unpack the carton and check that you have all the accessories illustrated.

Machine

Recording Paper Tray Telephone Line Cable Power Cord

User’s Guide / Quick Guide

Toner Cartridge

Paper Size Label

Document Return Tray

Lithium Battery and Holder

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Final Installed View

Installing the Accessories

Installing the Lithium Battery

(This battery is used to backup the clock during power failures, see page 166)

(1) Open the ADF Door. (2) Install the Battery Holder, slide it to the Left until it latches and

close the ADF Door.

ADF Door

Handset Cradle

Hook the projections into the square holes on the machine. Connect the cable into the HANDSET jack on the machine.

Handset Cord

[Available as an Option]

Handset

[Available as an Option]

Document Return and Recording Paper Trays

Hook the projections into the square holes on the machine.

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Installing the Toner Cartridge

Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside.

Toner Cartridge

Remove the protective seal.

Note: Pull on the seal slowly and straight out.

Continued on the next page.

Push the Release Button to open the Printer Cover.

Printer Cover

Release Button

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Align the arrow and the projection on both sides as shown and insert the Toner Cartridge into the machine.

Close the Printer Cover firmly.

If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good

printing quality. To clean the Printer Roller, follow the procedure on page 163.

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Loading the Recording Paper

Paper Specifications

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications, see page 172.

How to Load the Recording Paper

Paper Length Guide

Slide out the Paper Cassette from the machine.

Paper Cassette

Adjust the Paper Length Guide to the proper paper size (A4, LTR, or LGL). For LGL size paper, remove the Paper Length Guide and store it in the provided slot in the front left side of the Paper Cassette. If reloading the same size of paper, skip the step 2 and 3.

Paper Width Clip

Paper Width Guide

Adjust the Paper Width Guide and Clip to the proper paper (A4, or LTR/LGL). The factory default for the Paper Width Guide and Clip are on LTR/LGL position. For A4 paper size, adjust by following the steps

below. (1) Replace the Paper Width Guide into the

proper slot (A4 or LTR/LGL). (2) Release the Paper Width Clip latch. (3) Pull upwards to remove the Paper Width

Clip. (4) Replace the Paper Width Clip into the

A(A4) or L(LTR/LGL) slot. (5) Push down on the Paper Width Clip to latch

it in place.

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Loading the Recording Paper

Clip

2 Recording Paper

(1) Release the hook and remove the Paper

Size Selector. (2) Rotate the Paper Size Selector until the

appropriate setting marked on the Selector

is facing upward and the wording is upright. (3) Reinstall the Paper Size Selector.

(1) Push the Pressure Plate until it is locked

down. (2) Load the paper into the Paper Cassette.

Caution:Make sure that the paper is set

under the clips of the Paper Cassette. You can load about 500 sheets with standard weight paper (20 lb. or 75 g/m paper specification see page

172.

(3) Set the proper paper size label.

). For

(see Note 1)

Note:

Slide the Paper Cassette into the machine.

Paper Cassette

1. Your machine will properly print on A4, Lette r and Le gal si ze pap er only . If other size o f paper (B4 , B5, A5) is used , your machine may not print properly.

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Connecting the Telephone Line Cab le and P owe r Cord

Power Cord

Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine.

Warning : This apparatus must be properl y grounded through an ordinary 3 prong AC outlet .

Do not break off the earth (ground) prong to fit a 2 prong outlet.

(see Note 1).

Power Cord (Included)

Telephone Line Cable

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine.

RJ-11C Telephone Jack

Telephone Line Cable (Included)

Note:

1. Your machine uses little power and you should keep it ON at all times.

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Setting the Dialing Method (Tone or Pulse)

Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.

FUNCTION

SET

for “PULSE”.

SET

SET MODE (1-6) ENTER NO. OR

FAX PARAMETER(01-99) NO.=

06 DIALING METHOD 2:TONE

06 DIALING METHOD 1:PULSE

∨ ∧

❚

SET

for “TONE”.

STOP

06 DIALING METHOD 2:TONE

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Adjusting the Volume

You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

MONITOR

You will hear the dial tone through the speaker.

VOLUME

MONITOR

repeatedly to raise the volume.

repeatedly to lower the volume.

* MONITOR *

❚

MONITOR VOLUME LOW [

MONITOR VOLUME LOW [ ] HIGH

❚❚❚❚❚❚❚❚

] HIGH

Setting the Ringer Volume

Standby

VOLUME

(see Note 1)

STOP

repeatedly to raise the volume.

repeatedly to lower the volume.

JAN-12-1999 15:00 00%

RINGER VOLUME ((((

RINGER VOLUME

☎

))))

Note:

1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No. 10 (KEY/BUZZER VOLUME). (See page 35)

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User Parameters

Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents.

Setting the Date and Time

At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.

1 2 3

FUNCTION

SET

Enter the new date and time.

Ex: Month : January

0 1 1 2 1 9 9 9 1 5 0 0

If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one.

Date : 12th Year : 1999 Time : 3:00 PM

SET MODE (1-6) ENTER NO. OR

1:USER PARAME TER S? PRESS SET TO SELECT

DATE & TIME

❚

1-01-1999 00:00

DATE & TIME 01-12-1999 15:00

∨ ∧

(see Note 1) (see Note 2)

Note:

SET

1. The clock of your machine is equipped with D.S.T.(Daylight Saving Time) system. So, your clock will automatically set the time forward from 2:00 AM to 3:00 AM on the first Sunday of April and set the time back from 2:00 AM to 1:00 AM on the last Sunday of October. If your state does not use the D.S.T. system , change the Fax Paramet er No. 35 (DAYLIGHT TIME) to "Invalid" . (See page 37)

2. The current Date & Time must be set because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)

STOP

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Setting Your LOGO

When you send a document, your LOGO appears on the top of the copy printed out at the other station.

The LOGO helps to identify you to someone who receives your document.

FUNCTION

repeatedly until display shows;

Enter your LOGO (max. 25 characters and digits) by using the Character keys (See page 12).

Ex:

SET MODE (1-6) ENTER NO. OR

1:USER PARAME TER S? PRESS SET TO SELECT

∨ ∧

(see Note 1)

1. Your Company Name or your name must be set as y ou r LOG O be cause it is required by the Tele pho ne C on su me r

If you make a mistake, use or to move the cursor beyond the incorrect character, press then reenter the new character. If more than 19 characters are entered, the left side characters will scroll off the display.

Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)

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User Parameters

Setting Your Character ID

If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display.

FUNCTION

SET

repeatedly until display shows;

Enter your Character ID (max. 16 characters and digits) by using the Character keys (See page 12).

Ex:

If you make a mistake, use or to move the cursor beyond the incorrect character, press then reenter the new character.

E A D SPACE O F F I C E

CLEAR

SET MODE (1-6) ENTER NO. OR

1:USER PARAME TER S? PRESS SET TO SELECT

CHARACTER ID

❚

CHARACTER ID HEAD OFFICE

∨ ∧

❚

(see Note 1)20

1. The special characters of Å, Ä, Ö, Ü, Æ, è and é cannot be used for Character ID.

Note:

SET

STOP

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Setting Your ID Number (Fax Telephone Number)

User Parameters

If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID number. (max. 20 digits)

SET MODE (1-6) ENTER NO. OR

1:USER PARAME TER S? PRESS SET TO SELECT

ID NO.

❚

∨ ∧

1 2 3

FUNCTION

SET

repeatedly until display shows;

Enter your ID (max. 20 digits) by using the key pad and

SPACE

(see Note 1) (see Note 2)

Note:

1. You may use to en ter a "+" charact er at the beginnin g of the ID number to indicate the foll owing dig it(s) for your

2. Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer

Ex:

2 0 1 SPACE

If you make a mistake, use or to move the cursor beyond the incorrect number, press then reenter the new number.

SET

country code. Ex :+1 201 555 1212 +1 for U.S.A. country code.

+81 3 111 2345 +81 for Japan country code.

Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)

SPACE

1 2 1 2

STOP

5 5 5

CLEAR

ID NO. 201 555 1212

❚

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Page 31

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialing Numbers

Entering One-Touch/Abbreviated Dialing Numbers

One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first store the telephone number using the following procedure.

To enter a One-Touch key, follow the steps below

1 2 3

FUNCTION

Ex:

SET

Enter the telephone number

(up to 36 digits including pauses and spaces).

SET MODE (1-6) ENTER NO. OR

1:ONE-TOUCH 2:ABBR NO.

ONE-TOUCH< > PRESS ONE-TCH OR

<01> E

NTER TEL. NO.

<01> 9-555 1234

∨ ∧

❚

6 7

Ex:

PAUSE

SET

Enter the station name using character keys (up to 15 characters).

Ex:

To record another number, repeat step 4 to 8. To return to standby, press .

SET

A L E S

5 5 5

SPACE

E P TD

STOP

1 2

<01> ENTER NAME 9-555 1234

<01> SALES DE PT 9-555 1234

ONE-TOUCH< > PRESS ONE-TCH OR

❚

∨ ∧

Page 32

One-Touch/Abbreviated Dialing Numbers

To set an Abbreviated Dialing Number, follow the steps below

1 2 3 4

FUNCTION

SET

Ex: (001 to 160)

0 2 2

Enter the telephone number (up to 36 digits including pauses and spaces).

Ex:

PAUSE

5 5 5

SPACE

4 5

SET MODE (1-6) ENTER NO. OR

1:ONE-TOUCH 2:ABBR NO.

ABBR.[ ENTER NO. OR

[022] E

[022] 9-555 2345

❚

NTER TEL. NO.

∨ ∧

]

∨ ∧

❚

SET

Enter the station name using character keys

(up to 15 characters).

A C C O U N T I N G

Ex:

SET

To record another number, repeat step 4 to 8. To return to standby, press .

(see Note 1) (see Note 2) (see Note 3) (see Note 4)

Note:

1. If you require a special access number to get an outside line, enter it first and then press . A hyphen "-" is displayed for pause.

2. Use or to enter a space between the numbers to make it easier to read.

3. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

4. You can search for an unused One-Touch key or ABBR. number by pressing or in step 3 or 4.

SPACE

(represented by a"/"). The dialing method will be changed from Pulse to Tone after dialing the digit "/".

Ex : 9 PAUSE TONE 5551234

MONITOR

STOP

[022]ENTER NAME 9-555 2345

[022]ACCOUNTING 9-555 2345

ABBR.[ ENTER NO. OR

❚

]

∨ ∧

PAUSE

❚

TONE

Page 33

One-Touch/Abbreviated Dialing Numbers

Changing or Erasing One-Touch/Abbreviated Dialing Numbers

If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below.

To change the settings of a One-Touch/ABBR. dialing number

1:ONE-TOUCH 2:ABBR NO.

FUNCTION

7 2

SET

2 3

5 6

Select for One-Touch Dialing number Select for ABBR. Dialing Number

Ex:

Enter the station you wish to change.

Ex:

then enter a new telephone number. (See Note 1)

Ex:

CLEAR

SET

CLEAR

1 2

PAUSE

5 5 5

SPACE

4 5 6

ONE-TOUCH< > PRESS ONE-TCH OR

<01> SALES DE PT 9-555 1234

<01> SALES DE PT

NTER TEL. NO.

<01> SALES DE PT 9-555 3456

<01> SALES DEPT 9-555 3456

<01> ENTER NAME 9-555 3456

❚

∨ ∧

(see Note 1) (see Note 2)

Note:

1. If you make a mistake, use or to move the cursor beyond the incorrect number, press then

2. If the One-Touch/Abbreviated dialing number has be en us ed for a co mm un ic atio n res erv atio n, the settings cannot

then enter a new station name. (See Note 1)

Ex:

P A N A F A X

SET

To return to standby, press .

re-enter the new number.

be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by Edit File Mode. (See page 77)

STOP

<01> PANAFAX 9-555 3456

ONE-TOUCH< > PRESS ONE-TCH OR

❚

CLEAR

∨ ∧

Page 34

One-Touch/Abbreviated Dialing Numbers

To erase the settings of One-Touch/ABBR. Dialing number

FUNCTION

Select for One-Touch Dialing number Select for ABBR. Dialing Number

Ex:

Enter the station you wish to erase.

Ex:

CLEAR

7 2

1 2

SET

1:ONE-TOUCH 2:ABBR NO.

ONE-TOUCH< > PRESS ONE-TCH OR

<01> SALES DE PT 9-555 1234

<01> SALES DE PT E

NTER TEL. NO.

∨ ∧

(see Note 1)

Note:

1. If the One-Touch/Abbreviated dialing number has been used for a communication reservation, the settings cannot

SET

To return to standby, press .

be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by Edit File Mode. (See page 77)

STOP

ONE-TOUCH< > PRESS ONE-TCH OR

∨ ∧

Page 35

One-Touch/Abbreviated Dialing Numbers

Printing Out a Directory Sheet

After programming a one-touch dialing number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under the Directory Sheet Cover. To print out a directory sheet, follow the steps below.

PRINT OUT (1-7) ENTER NO. OR

∨ ∧

FUNCTION

****************** -DIRECTORY SHEET- ******************* DATE JAN-12-1999 ***** TIME 15:00 *****

Your machine prints out the directory sheet.

01 02 03 04 05 06 SALES DEPT ENG. DEPT ACCT. DEPT EXPORT DEPT R & D DEPT MARKET DEPT

07 08 09 10 11 12

13 14 15 16 17 18

19 20 21 22 23 24

25 26 27 28 29 30

31 32 P1 P2 P3 P4

SET

* PRINTING * DIRECTORY SHEET

P5 P6 P7 P8

-PANASONIC ********************************************* -HEAD OFFICE - ****** - 201 555 1212- *******

dotted line

Directory Sheet Cover

Page 36

Customizing Your Machine

Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.

Setting the Fax Parameters

1 2 3

4 5

FUNCTION

Enter Fax Parameter number from the Parameter Table. (See pages 35 to 38)

Ex: for CONTRAST

0 1

SET

Enter the new setting value.

Ex: for LIGHTER

SET

SET MODE (1-6) ENTER NO. OR

FAX PARAMETER(01-99) NO.=

FAX PARAMETER(01-99) NO.=01

01 CONTRAST 1:NORMAL

01 CONTRAST 2:LIGHTER

∨ ∧

❚

SET

To set another parameter, press to return to step 3 or press to return to standby.

(see Note 1) (see Note 2)

1. To scroll the Fax Parameters in Step 2 or 4, press or .

Note:

2. To print out a Fax Parameter List, see page 153.

02 RESOLUTION 1:STANDARD

CLEAR

STOP

Page 37

Fax Parameter Table

Customizing Your Machine

No. Parameter

01 CONTRAST *1 Normal Setting the home position of the CONTRAST key.

02 RESOLUTION *1 Standard Setting the home position of the RESOLUTION key.

04 STAMP *1 Off Setting the home position of the STAMP key.

05 MEMORY 1 Off Setting the home position of the MEMORY key.

06 DIALING METHOD 1 Pulse Selecting the dialing method.

07 HEADER PRINT *1 Inside Selecting the printing position of the header.

08 HEADER FORMAT *1 Logo, ID No. Selecting the header format.

09 RCV'D TIME PRINT *1 Invalid Selecting whether the machine prints the received date & time,

10 KEY/BUZZER VOLUME 1 Off Selecting the volume of the Key/Buzzer tone.

12 COMM. JOURNAL 1 Off Selecting the home position of printout mode for COMM. Journal

Setting

Number

2 Lighter

3Darker

2Fine

3S-Fine

2On

*2 On

*2 Tone

2 Outside

3 No print

2 From To

2Valid

*2 Soft

3 Loud

2Always

*3 Inc. only

Setting Comments

To select the stamp function when document is stored in memory, see Fax Parameter No. 28.

Inside : Inside TX copy area. Outside : Outside TX copy area. No print : Header is not printed.

remote ID, percentage of reduction and page number on the bottom of each received page.

Off/Always/INC. Off : No printout Always : Always prints out Inc. only : Printout when communication has failed.

13 AUTO JOURNAL PRINT 1 Invalid Selecting whether the machine prints the journal automatically

*2 Valid

14 FILE ACCEPTANCE

REPORT

17 RECEIVE MODE 1 Manual Setting the reception mode to automatic or manual.

22 SUBSTITUTE RCV 1 Invalid Selecting whether the machine receives to memory when

*1 Invalid Selecting whether the machine prints the file acceptance journal.

2Valid

*2 Auto

*2 Valid

after every 100 transactions.

If you set this parameter to valid, a journal will print out after any memory communication.

recording paper runs out, toner runs out or recording paper is jammed.

Continued on the next page.

Page 38

Customizing Your Machine

No. Parameter

24 PRINT REDUCTION 1 Fixed Selecting print reduction mode.

25 REDUCTION RATIO 70 70% Selecting fixed print reduction ratio from 70% to 100%. This

26 POLLING PASSWORD (----) Setting a 4-digit password for secured polling. (See page 68)

27 POLLED FILE SAVE *1 Invalid Selecting whether the machine retains the polled document in

28 STAMP AT MEM. XMT 1 Invalid Selecting whether the machine stamps the original documents

31 INCOMPLETE FILE

SAVE

32 COPY REDUCTION 1 Manual Selecting whether the machine performs the copy reduction ratio

33 XMT REDUCTION 1 Invalid Selecting whether the machine performs reduction when the

34 ENERGY SAVER MODE

Setting

Number

*2 Auto

---- ----

100 100%

2Valid

*2 Valid

*1 Invalid Selecting whether the machine retains the document in memory if

2Valid

*2 Auto

*2 Valid

1 Off

Setting Comments

Fixed: Reduce received document according to setting of

Parameter No. 25.

Auto: Reduce received document according to the length of

received documents.

parameter functions only when fixed print reduction is selected on Fax Parameter No. 24.

memory even after the document is polled once.

when storing the documents into memory. (depending on the Stamp setting on the Control Panel)

the document is not successfully transmitted.

automatically or manually. Manual : The machine will prompt you for the Zoom ratio (100% to

70%) when making copies.

Auto : The machine will automatically determine the reduction

ratio according to the length of the original document.

transmitting document is wider than the recording paper used at the receiving machine.

To reduce the power consumption in standby, select either EnergySaver or Sleep mode and specify the Delay Time (1 to 120 minutes) for the machine to enter into the selected mode. The Delay Timer setting is only available in the Energy-Saver or Sleep Modes.

Continued on the next page.

2Energy-Saver

*3 Sleep

Off : The unit will remain in standby mode and

Energy-Saver Mode:Saves energy by consuming less power than

Sleep Mode: This is the lowest power state that the

consume more energy than when in EnergySaver or Sleep modes.

when in standby mode by turning off the fuser unit after the specified time.

machine enters after the specified time without actually turning off. (Sleep Mode is not available when the optional Parallel Port Interface Kit, PDL Printer Driver Kit or G3 Communication Port Kit is installed)

Page 39

Customizing Your Machine

No. Parameter

35 DAYLIGHT TIME 1 Invalid Selecting whether the clock adjusts for Daylight Saving Time

36 RING PATTERN

DETECT (DRD)

(See Note 2)

37 RCV TO MEMORY

38 ACCESS CODE

39 PIN CODE ACCESS *1 None Selecting the access method (Prefix or Suffix) to dial a number

40 RELAY XMT REQUEST *1 Invalid Selecting whether the machine accepts and performs Relay XMT

41 CONF. FAX PARAMETER *1 Invalid Selecting whether the machine performs Confidential Network

42 CONF. POLLED FILE

SAVE

43 PASSWORD-XMT *1 Off Setting a 4-digit XMT-Password and selecting whether the

44 PASSWORD-RCV *1 Off Setting a 4-digit RCV-Password and selecting whether the

46 SELECT RCV *1 Invalid Selecting whether the machine performs selective reception. (See

52 DIAGNOSTIC

PA S S W O R D

53 SUB-ADDRESS

PA S S W O R D

54 FAX FORWARD *1 Invalid Selecting whether the machine performs Fax Forwarding to the

Setting

Number

*2 Valid

*1 Invalid All ring patterns.

2 Valid Select a ring pattern for automatic answering.

2Suffix

3Prefix

2Valid

*1 Invalid Selecting whether the machine saves the confidential polled file

2Valid

2On

2Valid

Setting Comments

automatically. The built-in clock will advance 1 hour at 2:00 am on the first Sunday in April and fallback 1 hour at 2:00 am on the last Sunday in October.

1: A Standard ring pattern. 2: B Double ring pattern. 3: C Triple ring pattern (Short-Short-Long).

(----)

4: D All other triple ring pattern, except the type C

Enter a 4-digit password used to print out the received document in memory by using F8-5 (RCV TO MEMORY). When F8-5 is set to On, this parameter will not be shown on the LCD display. (See page 87)

Enter a 4-digit Access Code to secure the machine from unauthorized use. (See page 85)

with PIN Code. (See page 92)

Request. (See page 133)

Communication. (See page 127)

even after the file is polled once.

machine performs and checks the XMT-Password of the receiving station when transmitting. (See page 115)

machine performs and checks the RCV-Password of the transmitting station when receiving. (See page 116)

page 113)

Setting the password for Remote Diagnostic Mode. Please ask your Panasonic Authorized Dealer for details.

Setting a 20-digit password for secured sub-address communication.

specified destination. (See page 94)

described above.

Continued on the next page.

Page 40

Customizing Your Machine

No. Parameter

56 COVER SHEET *1 Off Setting the home position of the Cover Sheet parameter in the

58 LANGUAGE *1 A-English Selecting the language to be shown on the display and reports.

60 OPTION PAGE MEMORY

(D-RAM Card)

65 PRINT COLLATION 1 Invalid Selecting whether the machine prints out documents in sequence.

77 LOGO/DEPT. CODE *1 Invalid Selecting whether the machine performs the Multiple Logo or

82 QUICK MEMORY XMT 1 Invalid Selecting whether the machine performs Quick Memory

88 LINE SELECTION

[See Note 3]

99 MEMORY SIZE

(Flash Memory)

Setting

Number

2On

2 C-French

*1 0MB Set the size of the page memory to match the optional Expansion

22MB

34MB

48MB

*2 Valid

2 Multi-LOGO

3 Dept.Code

*2 Valid

*1 Auto Setting the home position of the Telephone Line selection.

2 Line 1

3 Line 2

- - Displays the amount of base and optional memory installed.

Setting Comments

Select Mode. (See page 90)

[USA User] A-English or Spanish

Spanish

[Canada User] A-English or C-French

D-RAM Card installed in the machine. (See page 173)

(See page 63)

Department Code operation. (See pages 99 and 108)

Transmission. (See page 46 to 49)

Invalid:Stores all documents into memory first before dialing the

telephone number.

Valid: Starts dialing the telephone number immediately after

storing the first page.

Auto: Selects the available telephone line for transmission

automatically.

Line1: Selects this as the default telephone line, unless manually

selecting an alternate phone line.

Line2: Selects this as the default telephone line, unless manually

selecting an alternate phone line.

(Base Memory + Optional Memory)

(see Note 1) (see Note 2) (see Note 3)

1. Setting number marked with an asterisk (*) indicates the factory standard setting.

Note:

2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone company. It allows up to 4 differen t tele pho ne nu mbers to be assigned on a single telepho ne line with a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine. It can differentiate and answer the incoming call on the fax number. All other calls on the other tel eph on e numbers will not be ans w ere d. Th is o ptio na l s erv ic e from y ou r l oc al pho ne c om pan y is al so called Custom Ri nging, Distin ctive Ringin g, Iden t-a-call , Iden t-a-ring, Persona lized Ringin g, Ring Maste r, Rin gMate , Selective Ringing , Smart R ing or some thing s imil ar. Check with you r local telepho ne com pany on the avail ab ility o f this service in your area.

3. This parameter is available only when the G3 Communication Port Option is installed.

Page 41

BASIC OPERATIONS

Loading Documents

Documents You Can Send

In general, your machine will send any document printed on A4, Letter or Legal size paper.

Documents You Cannot Send

You must never try to send documents that are:

Wet Covered with wet ink

Too thin (e.g., onionskin, airmail paper, pages from some magazines, etc.)

Coated (e.g., glossy paper, etc.)

or paste

Wrinkled, curled or

folded

Chemically processed

To transmit these kinds of documents, make a photocopy first and then transmit the copy instead.

Page 42

Page 43

Basic Transmission Settings

You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows;

• Contrast

• Resolution

• Halftone

• Stamp

• Communication Journal

After your document has been sent, your machine will automatically return to the preset settings.

Contrast (see Note 1)

Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.

Press to:

CONTRAST

DARKER LIGHTER

CONTRAST

CONTRAST = Normal CONTRAST = Lighter CONTRAST = Darker

DARKER LIGHTER

CONTRAST

Resolution (see Note 2)

Your machine is preset to Standard resolution, which is suitable for most documents. Use Fine or Super Fine for detailed documents.

Press to:

(see Note 3)

RESOLUTION

CONTRAST

RESOLUTION = Standard RESOLUTION = Fine RESOLUTION = Super Fine

S - FINE FINE

RESOLUTION

S - FINE FINE

RESOLUTION

DARKER LIGHTER

S - FINE FINE

1. To change the preset Contrast position, change the setting of Fax Parameter No. 01. (See page 35)

Note:

2. To change the preset Resolution position, change the setting of Fax Parameter No. 02. (See page 35)

3. If you send a photographic doc ument with Halftone set to Fa st or Quality and the Res ol uti on se t to Super Fine (406 pels/inch x 391 lines/inch), the reproduction of the received document will be determined by the capability of the remote station.

Page 44

Basic Transmission Settings

Halftone (see Note 1)

The Halftone setting is useful when sending photographs or illustrations with gray tones. Your machine is preset to HALFTONE = Off. You can select either Fast or Quality mode. Press to:

HALFTONE

FAST QUALITY

HALFTONE

HALFTONE = Off HALFTONE = Quality HALFTONE = Fast

FAST QUALITY

HALFTONE

FAST QUALITY

HALFTONE

Verification Stamp (see Note 2) (see Note 3)

The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each successfully transmitted page with a small mark.

Press to:

STAMP

STAMP = Off STAMP = On

STAMP

Note:

1. When you select HALFTONE, FAST or QUALITY, your machine will automatically select Fine Resolution.

2. When you store a document in memory , the Verifica tion Stamp w ill stamp on the documen t if it is suc cessfully st ored in memory. In this case th e Verification Stamp is not a confirmati on that the docu ment was succ essfully trans mitted. If you wish to disable the use of the Verification Sta mp when storing doc ument in memory, change the setting of Fax Parameter No. 28. (See page 36)

3. To change the preset Verification Stamp position, change the setting of Fax Parameter No. 04. (See page 35)

Page 45

Basic Transmission Settings

Communication Journal (COMM. JOURNAL)

A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows.

When you set COMM. JOURNAL = OFF: a Communication Journal will not be printed out. When you set COMM. JOURNAL = ON : a Communication Journal is printed out automatically

after every communication.

When you set COMM. JOURNAL = INC.: a Communication Journal is printed out automatically

only if the communication has failed.

1 2 3

FUNCTION

SET

for “OFF”.

for “ON” (Always print out).

for “INCOMPLETE” only.

SELECT MODE (1-5) ENTER NO. OR

COMM. JOURNAL=INC 1:OFF 2:ON 3:IN C

COMM. JOURNAL=OFF 1:OFF 2:ON 3:IN C

COMM. JOURNAL=ON 1:OFF 2:ON 3:IN C

COMM. JOURNAL=INC 1:OFF 2:ON 3:IN C

∨ ∧

(see Note 1)

1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12. (See page 35)

Note:

SET

Page 46

Sending Documents

You can choose either Memory or Direct Transmission.

Use Memory Transmission if:

• You want to send the document to multiple stations.

• You have to retrieve the document immediately.

• You want to take advantage of Dual Operation design.

• You want to take advantage of Batch Transmission.

Use Direct Transmission if:

• The memory is full.

• You want to send the document immediately.

Use Voice Mode Transmit if:

• You want to send the document after talking with the other party.

• You want to send the document after listening to a voice prompting.

Memory Transmission

Your machine quickly stores the document into the machine's memory. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

Store document

in memory

Transmit Receive

Destination A

Destination B

Page 47

Sending Documents

(see Note 1)Å@Å@ (see Note 2)Å@Å@ (see Note 3)Å@Å@ (see Note 4) (see Note 5)

Note:

1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.

* STORE * NO.003 PAGES=002 10%

* STORE * COMPLETED TOTAL PAGES= 005 3 0%

2. If memory overflow occurs while storing documents, the remaining documents on the ADF w ill be ej ected. The ma chine prompt s yo u whethe r to transmit the successfully stored documents or to cancel the transmission. Press to cancel or press to transmit. If Fax Parameter No. 82 (Q uick Memo ry XMT) i s set to "Inv alid" , the ma chine stores all the documents into memory first before transmitting. After storing each document, the machine checks the available memory to prevent memory ove rflow and stops st oring additional do cuments if the stored data approaches a certain percentage* (around 80%). Then the machine dials and sends the memory stored documents first and continues the transmission of the remaining documents from the ADF during the same phone call. If transmitting to multiple stations or if memory overflows while storing a document, the machine prompts you whether to transmit the successfully stored documents or to cancel the transmiss ion. Press to cancel or press

See the Specifications on page 170 for the image memory capacity. If no action is taken wit hin 10 s eco nds , th e machine will start transmittin g the stored documents. * The percentage varies and its dep end ent on the type of documents y ou are storing, machin e s ett ings or whether an option al memory card is installed.

3. An Information C ode will be displayed i f the transmission has failed or no answer at the receiving side after the last automatic redial. The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change Fax Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 36) To retry the incomplete documents, refer to page 84.

1 2

to transmit.

MEMORY OVERFL OW INFO. CODE =8 70

15 PAGES COMPLETED DELETE? 1:YES 2:NO

INCOMPLETE INFO. CODE =X XX

4. To stop the transmission, press . The displa y shows:

COMMUNICATION STOP? 1:YES 2:NO

Press to stop the transmission. The document you stored will be erased automatically. If you do not want to erase the docum ents, change th e setting of Fax Para meter No. 31 (INC. FILE SAVE) to "Val id"

in advance. (See page 36) Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry, or delete the file manually.

5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press when the display shows:

SAVE AS INCOMP.FILE? 1:YES 2:NO

PRINT COMM. JOUR NAL? 1:YES 2:NO

STOP

Page 48

Sending Documents

Manual Number Dialing

To dial the telephone number manually, follow the steps below. (see Note 1) (see Note 2)

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

3 4

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Enter a telephone number from the keypad.

Ex:

5 5 5 1 2 3

START

The document(s) begin to store into memory with a file number. Then starts dialing the telephone number immediately after storing the first page. (See Note 3) The remaining page(s) continue to store into memory.

MEMORY

TEL. NO. 5551234

* STORE * NO.002 PAGES=001 05%

* DIALING * NO.002 5551234

❚

(see Note 3)

Note:

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

TONE

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

: 9 PAUSE TONE 5551234

3. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY XMT) to “ Invalid”. (See page 38)

(represented by a "/").

PAUSE

Page 49

Sending Documents

One-Touch Dialing

One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touch keys, see page 29.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Press a One-Touch key.

Ex:

START

The document(s) begin to store into memory with a file number. Then starts dialing the telephone number immediately after storing the first page. (See Note 1) The remaining page(s) continue to store into memory.

MEMORY

<01>(Station name) 5551234

* STORE * NO.0 02 PAGES=001 05%

* DIALING * NO.002 (Station name )

(see Note 1)

Note:

1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY XMT) to “ Invalid”. (See page 38)

Page 50

Sending Documents

Abbreviated Dialing

Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated dialing number, see page 30.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Press then enter a 3-digit code.

ABBR

Ex:

START

ABBR

MEMORY

[010](Station name) 5553456

* STORE * NO.002 PAGES=001 05%

* DIALING * NO.002 (Station name )

(see Note 1)

Note:

Page 51

Sending Documents

Directory Search Dialing

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers.

ENTER STATION(S)

THEN PRESS START 00%

2 3

4 5

Set document(s) face down.

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Multi-Station Transmission (Broadcasting)

If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

2 3

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each

station is entered (UF-895: Up to 70 stations, UF-885: Up to 32 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 46 to 49.)

Ex:

ABBR

If you want to confirm the number of stations you have entered, press .

MEMORY

SET

<01>(Station name) 5551234

[010](Station name) 5553456

2 STN(S) ARE SET ADD MORE OR START

(see Note 1) (see Note 2)

* STORE * NO.001

START

All document(s) are stored into memory with a file number. (See Note 2) Then starts dialing the telephone numbers in sequence.

1. You can review the stations you entered in step 3 before storing your document into memory by pressing or . Press to clear an entered station or group shown on the display if needed.

2. The “Quick Memory Transmission” is disabled if multiple stations are set.

PAGES=001 01%

* STORE * COMPLETED TOTAL PAGE=0 05 25%

* DIALING * NO.001 (Station name )

Page 53

Sending Documents

Direct Transmission

If your machine's memory is full or you wish to send the document immediately, use Direct Transmission.

Manual Number Dialing (Direct Transmission)

To dial the telephone number manually, follow the steps below.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

MEMORY

Make sure that the lamp goes off.

Enter a telephone number from the keypad.

Ex:

5 5 5 1 2 3

START

Your machine starts to dial the telephone number.

(see Note 1) (see Note 2) (see Note 3)

ENTER STATION 00%

PRESS START TO DIAL 5551234

* DIALING * 5551234

❚

Note:

1. If you need a special access number to get an outside line, dial it first then press to enter a pause

(represented by a "-") before dialing the full number.

: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

TONE

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

: 9 PAUSE TONE 5551234

3. To stop the transmission, press .

The display shows:

COMMUNICATION STOP? 1:YES 2:NO

Press to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.

(represented by a "/").

STOP

PAUSE

Page 54

Sending Documents

One-Touch Dialing (Direct Transmission)

One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-Touch keys, see page 29.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

MEMORY

Make sure that the lamp goes off.

Press a One-Touch key.

Ex:

The display will show the One-Touch number and station name. The full number (e.g. 5551234) will then be dialed.

ENTER STATION 00%

<01>(Station name) 5551234

* DIALING * (Station name )

Page 55

Sending Documents

Abbreviated Dialing (Direct Transmission)

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

Press and a 3-digit code.

Ex:

The display will show the ABBR number and station name. The full number (e.g. 5553456) will then be dialed.

ABBR

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION 00%

[010](Station name) 5553456

* DIALING * (Station name )

Page 56

Sending Documents

Directory Search Di aling (Direct Transmission)

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

2 3

MEMORY

Make sure that the lamp goes off.

Voice Mode Transmission

If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone.

Off-Hook Dialing

For Off-Hook Dialing, follow the steps below.

Set document(s) face down.

Lift the fax handset or the external telephone and dial the

telephone number from the keypad.

Ex:

5 5 5 1 2 3

When you hear the voice of the other party, tell the other party to prepare to receive a document.

Then, when you hear a beep,

ENTER STATION(S) THEN PRESS START 00%

* PHONE OFF HOOK *

00%

* DIALING * 5551234

ON LINE * XMT *

❚

(see Note 1)

Note:

1. To stop the transmission, press .

START

and hang up the handset.

STOP

The display shows:

COMMUNICATION STOP? 1:YES 2:NO

Press to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.

Page 58

Sending Documents

On-Hook Dialing

For On-Hook Dialing, follow the steps below.

Set document(s) face down.

ENTER STATION(S) THEN PRESS START 00%

MONITOR

You will hear dial tone through the monitor speaker.

Dial the telephone number from the keypad.

Ex:

5 5 5 1 2 3

When you hear a beep,

START

(see Note 1) (see Note 2)

* MONITOR *

❚

* DIALING * 5551234

ON LINE * XMT *

❚

Note:

1. If you need a special access number to get an outside line, dial it first then press to enter a pause

(represented by a "-") before dialing the full number.

: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

(represented by a "/"). The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

: 9 PAUSE TONE 5551234

PAUSE

TONE

Page 59

Sending Documents

Transmission Reservation

You can do the following while sending a document from memory or receiving a document.

• Reserve the next transmission into memory for up to 70* different files.

• Reserve a priority transmission.

(* UF-885 : 30 different files)

Memory Transmission Reservation (Multi-tasking)

If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.

2 3

Your machine is on-line, the ON LINE lamp is blinking or printing received documents.

Set document(s) face down.

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each

station is entered (UF-895: Up to 70 stations, UF-885: Up to 32 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 46 to 49.)

Ex:

MEMORY

SET

ON LINE * MEM.XMT * ID:(Identification)

ON LINE * RCV * ID:(Identification)

ON LINE PC MODE

* PRINTING * MEMORY RCV’D DO C

ENTER STATION(S) THEN PRESS START 00%

<01>(Station name) 5551234

START

Your machine will store the document(s) into memory.

(see Note 1) (see Note 2)

1. To cancel the memory transmission reservation, see page 81.

Note:

2. If the same station has been reserved with different files, the files will be executed in a single transmission (Batch Transmission). (See page 65)

* STORE * NO.005 PAGES=001 01%

* STORE * COMPLETED TOTAL PAGES= 005 2 5%

Page 60

Sending Documents

Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished. Note that you cannot send documents to multiple stations.

To reserve your machine for sending the urgent documents

2 3

Your machine is on-line, the ON LINE lamp is blinking or printing received documents.

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

Dial by using any one of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing and press

• Directory Search Dialing and press

(For details, see pages 51 to 54.)

Ex:

You can reserve sending an urgent document to a single station only. A message “DIRECT XMT RESERVED” will be shown on the display.

START

ON LINE * MEM.XMT * ID:(Identification)

ON LINE * RCV * ID:(Identification)

ON LINE PC MODE

* PRINTING * MEMORY RCV’D DO C

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION 00%

<01>(Station name) 5551234

DIRECT XMT RESE RVE D <01>(Station name)

To cancel the direct transmission reservation

Make sure the document is on the ADF.

1 2

STOP

and then remove the document from ADF.

DIRECT XMT RESE RVE D <01>(Station name)

CANCEL XMT RESE RVE ? 1:YES 2:NO

Page 61

Redialing

Automatic Redialing

If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right. A file number is shown in the upper right hand corner of the display if it is a memory transmission file.

Manual Redialing

Sending Documents

WAIT TO DIAL NO .001 (Telephone number)

You can also redial the last dialed number manually by pressing key.

To redial the last dialed number through memory

REDIAL

Set document(s) face down.

Make sure that the MEMORY lamp is on.

PAUSE

REDIAL

START

The document is stored into memory with a file number. Then dials the last dialed number.

To redial the last dialed number through ADF

ENTER STATION(S) THEN PRESS START 00%

TEL. NO. 5551234

* STORE * NO.002 PAGES=001 01%

* DIALING * NO.002 5551234

ENTER STATION(S) THEN PRESS START 00%

2 3

(see Note 1)

Note:

1. While the unit is displaying "WAIT TO DIAL", you can press

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

PAUSE

REDIAL

Your machine starts to dial the last dialed number.

START

ENTER STATION 00%

PRESS START TO DIAL 5551234

* DIALING * 5551234

REDIAL

to start redialing immediately.

Page 62

Receiving Documents

Your machine is provided with both automatic and manual reception modes. The selection of either reception mode is made with Fax Parameter No. 17 (RCV MODE).

Automatic Reception

Your machine will receive documents automatically if the Fax Parameter No. 17 (RECEIVE MODE) is set to “Auto”. (See page 35)

Manual Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine. To receive documents manually, change the Fax Parameter No. 17 (RECEIVE MODE) to “Manual” (See page 35) and the following message will be shown on the display.

JAN-12-1999 15:00 MANUAL RCV 00%

To receive documents manually

1 2

When the telephone rings, lift the handset. (See Note 1) If you hear a beep, the sound tells you that someone wants to send a document.

Remove any documents from the ADF.

START

Your machine starts receiving the document.

Hang up the telephone.

* PHONE OFF HOOK *

00%

ON LINE * RCV *

(see Note 1) (see Note 2)

Note:

1. Your machine requires an optional fax handset or an external telephone connected to the TEL jack on the left side of the machine.

2. If you receive a document with Sup er Fine re solution (40 6 pels/inch x 391 lines /inch), it mi ght be divi ded into mu ltiple pages with no reduction.

Page 63

Receiving Documents

Print Reduction

This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below.

1. Automatic Reduction

Each page of a received document is first stored in memory. Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single page. If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages and print without reduction.

2. Fixed Reduction

You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below. (See page 36)

1. To set Automatic Reduction mode. (1) No. 24 Print Reduction set to “Auto”.

2. To set Fixed Reduction mode. (1) No. 24 Print Reduction set to “Fixed”. (2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)

EX: A4 to A4 - 96%

A4 to Letter - 90% Letter to Letter - 96% Legal to Letter - 75%

(see Note 1)

1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.

Note:

Page 64

Receiving Documents

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of first page will be overlapped on top of the next page.

(see Note 1)

Transmitted Document Received Document

Overlap print.

0.4 in (10 mm)

The receiving document is divided into two sheets with overlap printing.

1. If the reduction method is se t to th e Autom atic Redu ction mode , the docum ent is prin ted ou t wit h no r educti on w hen

Note:

printing out separate pages . If the reduc tion me thod is set to Fix ed Reduc tion mo de, the docu ment is printed o ut by the ratio you set in Fax Parameter No. 25.

Page 65

Receiving Documents

Substitute Memory Reception (see Note 1) (see Note 2)

If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Note 1 and 2)

When the machine finishes the memory reception and there is no recording paper or toner, an Information Code appears on the display.

Install the recording paper (See page 18) or replace the toner cartridge (See page 16).

The machine will automatically start printing the document stored in the memory.

NO RECORDING PAPER INFO. CODE =0 10

OUT OF TONER INFO. CODE =0 41

* PRINTING * MEMORY RCV’D DO C

Print Collation Mode

The printing mechanism of the UF-885/895 is a Reverse Order Stacking construction. The UF-885/895 has a Print Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking. The requirements for the Print Collation Mode to be active are; 1) Fax Parameter No. 65 PRINT COLLATION set to “Valid”, and 2) enough remaining memory.

The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements is not met.

To use this function, we recommend installing an Optional Flash Memory Card. See page 173 (Options and Supplies).

Sending Document Order Stacking Document Order

Correct Order Stacking

(Collation Mode)

Note:

1. If the memory overflows, the machine will stop receiving and release the communication line. The document(s) stored in the memory up to that moment will be printed out.

2. If you wish to turn off the substitute reception functi on, change the setting of Fax Parameter No. 22 to "I nvalid". (See page 35)

Reverse Order Stacking

(Non-Collation Mode)

Page 66

Making Copies

Your machine has a copy function which can make single or multiple copies. When copying, your machine will automatically select Fine resolution.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

3 4

COPY

Enter the number of copies.

Ex:

1 0

START

The machine stores the document, then prints the copies.

COPY NO. OF COPY=1

COPY NO. OF COPY=10

* STORE * NO.0 05 PAGES=001 01%

* COPY * NO. OF COPY=01/ 10

(see Note 1) (see Note 2) (see Note 3) (see Note 4)

Note:

1. The copy will be reduced automatica lly dependin g on the length o f the original d ocument. If you wish to be p rompted for the reduction ratio when making copies, change the setting of Fax Parameter No. 32 (COPY REDUCTION) to "Manual". (See page 36) If Copy Reduction is set to Manual, press and to set the zoom ratio in 1% steps. (100% to 70%)

2. If you make a copy with Super Fine resolu tio n, i t w ill be re duc ed sli ght ly eve n if the re duc ti on ra tio is set to 100% in order to fit the data on one page.

3. Standard Resolution is not available in Copy Mode.

4. [For UF-885] An optional D-RAM Card is required when c opying a Legal siz e docum ent with t he se ttings on Su per Fin e resolu tion and the redu c tion ratio at 100%. If no optional D-RAM Card is installed, the bottom portion of the document will be cut off.

Page 67

ADVANCED FEATURES

Batch Transmission

To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the same destination(s) to be transmitted in a single phone call.

Real-time Batch Transmission

During memory transmission, your machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching and transmitting them in a single phone call. The following is an example to show Real-time Batch Transmission. (See Note 1)

Delayed Batch Transmission

Assign a time for batch transmission to a Program Key in advance. All transmission(s) using the Program Key are batched and transmitted at the reserved time. The following is an example to show Delayed Batch Transmission.

(see Note 1)

1. The machine can not Batch to a file(s) that is/are Waiting to Redial or currently being sent, but it will Batch to files that are pending to dial.

Page 68

Timer Controlled Communications

You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 70* built-in timers can be set for deferred transmission and deferred polling. (* UF-885 : 30 built-in timers)

Deferred Tra n smission (see Note 1) (see Note 2) (see Note 3)

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

2 3 4

FUNCTION

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex: (11:30 p.m.) and

2 3 3 0

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each

station is entered (UF-895: Up to 70 stations, UF-885: Up to 30 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 46 to 49.)

SET

DEFERRED COMM. (1-2) ENTER NO. OR

DEFERRED XMT START TIME

ENTER STATION(S) THEN PRESS START

∨ ∧

❚

Ex:

START

to store documents into the memory.

Note:

1. If you enter a wrong number in Step 4, press then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 79 and 81.

3. When you reserve a deferred transmission without storing document into memory, the following message will be shown on the display after pressing in the last step.

DEF DIRECT X MT RSV ’D <01>(Station name)

START

CLEAR

<01>(Station name) 5551234

* STORE * NO.002 PAGES=001 05%

* STORE * COMPLETED TOTAL PAGES= 005 3 0%

Page 69

Deferred Polling

Timer Controlled Communications

1 2 3

FUNCTION

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex: (3:30 a.m.) and

0 3 3 0

Enter a 4-digit polling password.

Ex: and

9 8 7 6

SET

DEFERRED COMM. (1-2) ENTER NO. OR

DEFERRED POLL ING START TIME

DEFERRED POLL ING PASSWORD=

ENTER STATION(S) THEN PRESS ST AR T

∨ ∧

❚

❚❚❚❚

(see Note 1) (see Note 2)

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each

station is entered (UF-895: Up to 70 stations, UF-885: Up to 30 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 46 to 49.)

Ex:

START

SET

<01>(Station name) 5551234

* STORE * NO.0 01

1. If you enter a wrong number in Step 3, press , then re-enter the right number.

Note:

2. To change or cancel the Deferred Communication settings, see page 79 and 81.

CLEAR

Page 70

Polling

Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

Setting the Polling Password

If the polling password does not match with the polled station, your polling request will be refused automatically.

To set the polling password, follow the steps below.

FUNCTION

Enter a 4-digit polling password.

Ex:

1 2 3 4

SET

SET MODE (1-6) ENTER NO. OR

FAX PARAMETER(01-99) NO.=

26 POLLING PASSWORD

26 POLLING PASSWORD 1234

∨ ∧

❚

❚❚❚❚

(see Note 1) (see Note 2)

1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll

Note:

2. If a password is not set in the polled station, you may poll the other station even though your machine has a

SET

important documents. password.

STOP

Page 71

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

FUNCTION

Enter a 4-digit polling password. (See Note 3)

Ex:

4 3 2 1

START

POLLING NO.= 1:POLLING 2:POLLED

POLLED PASSWORD=1234

POLLED PASSWORD=4321

* STORE * NO.015

❚

(see Note 1) (see Note 2) (see Note 3)

1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 83.

3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display.

The document(s) will be stored into memory.

You can still change the password temporarily by overwriting it with a new one.

Page 72

Polling

To Poll Documents from Another Station

The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See page 68)

1 2 3

4 5

FUNCTION

Enter a 4-digit polling password. (See Note 2)

Ex:

1 1 1 1

SET

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each

station is entered (UF-895: Up to 70 stations, UF-885: Up to 30 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 46 to 49.)

Ex:

SET

POLLING NO.= 1:POLLING 2:POLLED

POLLING PASSWORD=1234

POLLING PASSWORD=1111

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

❚

(see Note 1) (see Note 2)

Note:

* STORE * NO.0 01

START

1. You can review the entered stations in step 5 by pressing or key, press to erase the displayed station or group as needed.

2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

CLEAR

Page 73

Program Keys

Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission or polling sequence or an additional One-Touch key.

Setting for Group Dialing

To set a Program Key for Group Dialing

1 2 3

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and

Enter the station numbers by using One-Touch Key or

ABBR

7 3

SET

and 3-digit code.

SET

PROGRAM (1- 4) ENTER NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

ENTER STATION(S) THEN PRESS ST AR T

∨ ∧

Ex: and

You may use the or keys to review the entered station(s) before going to next step. If you find an error, press to erase the displayed station.

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

START

STOP

CLEAR

ABBR

<01>(Station name) 5551234

[010](Station name) 5553456

PROGRAM[P ] PRESS PROGRAM KEY

Page 74

Setting for Deferred Transmission

To set a Program Key for deferred transmission

1 2 3

5 6

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and

Enter the starting time using 4 digits.

Ex: (11:30 p.m.) and

7 3

SET

PROGRAM (1- 4) ENTER NO. OR

∨ ∧

Enter the station by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each

station is entered (For details, see page 47 to 49.)

Ex:

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

Page 75

Setting for Deferred Polling

To set a Program Key for deferred polling

Program Keys

1 2 3

4 5

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and

FUNCTION

Enter the starting time.

Ex: (10:00 p.m.) and

2 2 0 0

7 3

SET

1 2

SET

PROGRAM (1- 4) ENTER NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

PROGRAM[P1] PRESS FUNCTION KEY

DEFERRED POLL ING START TIME

DEFERRED POLL ING PASSWORD=

∨ ∧

❚❚❚❚

❚

7 8

Enter a 4-digit polling password.

Ex: and

1 1 1 1

The polling password appears if it has been previously set. Enter the station by any combination of the following

methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each

station is entered (For details, see page 47 to 49.)

Ex:

START

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

SET

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

PROGRAM[P ] PRESS PROGRAM KEY

Page 76

Program Keys

Setting for Normal Polling

To set a Program Key for normal polling

1 2 3

5 6

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and

FUNCTION

Enter a 4-digit polling password.

Ex: and

1 1 1 1

The polling password appears if it has been previously set.

7 3

SET

PROGRAM (1- 4) ENTER NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

PROGRAM[P1] PRESS FUNCTION KEY

POLLING PASSWORD=

ENTER STATION(S) THEN PRESS ST AR T

∨ ∧

❚❚❚❚

Enter the station by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each

station is entered (For details, see page 47 to 49.)

Ex:

START

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

SET

<01>(Station name) 5551234

PROGRAM[P ] PRESS PROGRAM KEY

Page 77

Setting for One-Touch Key

To set a Program Key for One-Touch Key

Program Keys

3 4

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and

7 3

SET

PROGRAM (1- 4) ENTER NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

[P1] PROG.A ENTER TEL. NO.

∨ ∧

Enter a telephone number (up to 36 digits including pauses and spaces).

Ex:

PAUSE

START

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

5 5 5

SPACE

1 2 3 4

[P1] PROG. A 9-555 1234

PROGRAM[P ] PRESS PROGRAM KEY

❚

Page 78

Program Keys

Changing or Erasing the Program Key Settings

To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 71 to 75.

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialing

• Telephone number and station name for One-Touch key

To erase the settings in a Program Key

FUNCTION

Press the Program key you want to erase.

Ex:

7 3

SET

PROGRAM (1- 4) ENTER NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] DELETE? 1:YES 2:NO.

* DELETING * PROGRAM[P1]

∨ ∧

You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

PROGRAM[P ] PRESS PROGRAM KEY

Page 79

Edit File Mode

Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features.

Printing a File List

The contents of the communication settings may have to be modified or deleted. To verify the contents, follow the steps below to print out a file list.

EDIT FILE MO DE (1- 6) ENTER NO. OR

1:FILE LIST? PRESS SET TO SELECT

FILE LIST 1:PRINT 2:VIEW

* PRINTING * FILE LIST

∨ ∧

1 2

FUNCTION

SET

3 4

Sample File List

*************** -FILE LIST- *********************** DATE JAN-12-1999 ***** TIME 15:00 *********

(1) (2) (3) (4) (5) (6) FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S) No.

001 DEFERRED XMT JAN-12 13:20 20:30 [001]

002 MEM. DEF. XMT JAN-12 13:20 22:30 003 [011] [012] [013] [016] [017]

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) File number : If the file is now being executed, a "*" is indicated on the left of the file number. (2) Communication type (3) Stored date/time : Date/time that these files were stored. (4) Executing time : If the file is a Timer Controlled Communication, the start time is printed in this

column.

If the file is an incomplete file, "INCOMP" is printed in this column. (5) Number of stored page(s) (6) Destination : ABBR. No./One-Touch No./Manual Dialing No.

Page 80

Edit File Mode

Viewing the Contents of a File List

To view the contents of a file list on the display without printing it, follow the steps below.

1 2 3

4 5

FUNCTION

SET

EDIT FILE MO DE (1- 6)

or repeatedly until the display shows a file you want to edit.

ENTER NO. OR

1:FILE LIST? PRESS SET TO SELECT

FILE LIST 1:PRINT 2:VIEW

USE THE SCROLL EACH FIL E

∨ ∧

KEYS TO

Sample display

T ype of File XMT: Transmission

POLL: Polling POLLED: Polled RCV TO MEM: Receive to Memory CONF . MAIL: Conf. RCV / Conf. Polled PC JOB: PC Interface Job (Option) FILE XMT: File Transmission JOURNAL: Journal / Report

File Number Entered station Number of pages

STOP

Status nn:nn: Start time

IN PRG: In progress REDIAL: Waiting to redial INCOMP: Incomplete file

001 XMT 10:00 P010 <01>(Station name)

Page 81

Edit File Mode

Changing the Start Time or the Station of a File

To change the start time and/or stations in a communication file, follow the steps below.

FUNCTION

Enter the file number or use or to select the file that you want to change.

Ex:

0 0 1

SET

(See Note 2)

EDIT FILE MO DE (1- 6) ENTER NO. OR

ENTER FILE NO.OR ∨ FILE NO.=

ENTER FILE NO.OR ∨ FILE NO.=001

DEFERRED XMT START TIME 22:30

∨ ∧

❚❚❚

∧

Enter a new start time.

Ex: (6:00 a.m.)

0 6 0 0

(If you do not have to change the time, skip to step 6.)

SET

DEFERRED XMT START TIME 06:00

TEL. NO. 5551234

Page 82

Edit File Mode

To delete the station(s), press or key until the

station you want to delete appears. Then press .

Enter the station(s) you want to add.

Ex:

SET

START

(see Note 1) (see Note 2) (see Note 3)

CLEAR

ENTER STATION(S) THEN PRESS ST AR T

1 STN(S) ARE SET ADD MORE OR START

1. Your machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial.

Note:

2. If the file is not a Deferred Communication File, the following message is shown on the display.

SET DEFERRED COMM.? 1:YES 2:NO

Press to change the type of the file for deferred communication file.

3. If you edit the file that is saved as an incomplete file, after pressing in step 8, your machine will prompt you whether to execute the file immediately. The display shows:

Press to execute the file immediately.

RETRY INCOMP. FILE? 1:YES 2:NO

START

Page 83

Deleting a File

To delete the file in memory, follow the steps below.

Edit File Mode

FUNCTION

Enter the file number or use or to select the file that you want to delete.

Ex: (See Note 2)

0 0 1

SET

EDIT FILE MO DE (1- 6) ENTER NO. OR

ENTER FILE NO.OR ∨ FILE NO.=

ENTER FILE NO.OR ∨ FILE NO.=001

DELETE FILE NO.001? 1:YES 2:NO

∨ ∧

❚❚❚

∧

(see Note 1) (see Note 2)

Note:

1. Your machine cannot delete the file while it is being sent.

2. Enter as the file number and press to delete all files (except the file in progress).

Enter the next file number you want to delete or press

STOP

The following message is shown on the display.

DELETE ALL FILE S? 1:YES 2:NO

Press to delete all files.

to return to standby.

SET

* DELETING * FILE NO.=001

ENTER FILE NO.OR ∨ FILE NO.=

❚❚❚

∧

Page 84

Edit File Mode

Printing Out a File

To print the contents of the communication file, follow the steps bellow.

FUNCTION

Enter the file number or use or to select the file that you want to print.

Ex:

0 0 1

SET

Your machine will print the file. The document(s) will remain in memory even after printing the file.

SET

EDIT FILE MO DE (1- 6) ENTER NO. OR

ENTER FILE NO.OR ∨ FILE NO.=

ENTER FILE NO.OR ∨ FILE NO.=001

* PRINTING * PAGE=001/003

∨ ∧

❚❚❚

∧

(see Note 1)

Note:

1. Your machine cannot print the file while it is being sent.

Page 85

Adding Documents into a File

To add documents into the file, follow the steps bellow.

Set document(s) face down.

Edit File Mode

ENTER STATION(S) THEN PRESS START 00%

FUNCTION

Enter the file number or use or to select the file that you want to add.

Ex:

0 0 1

SET

Your machine will start storing the document(s) into a file.

SET

EDIT FILE MO DE (1- 6) ENTER NO. OR

ENTER FILE NO.OR ∨ FILE NO.=

ENTER FILE NO.OR ∨ FILE NO.=001

* STORE * NO.001 PAGES=001 10%

∨ ∧

❚❚❚

∧

(see Note 1)

Note:

1. Your machine cannot add the document into the file while it is being sent or waiting to redial.

Page 86

Edit File Mode

Retry an Incomplete File

If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial.

If you need to retain the document even if the communication failed, change the setting of Fax Parameter No. 31 (INC. FILE SAVE) to Valid in advance. (See page 36)

To retry the incomplete file, print a File List first to verify the file number. (See page 77) Then, follow the steps below.

FUNCTION

Enter the file number or use or to select the file that you want to retry.

Ex:

0 0 1

SET

EDIT FILE MO DE (1- 6) ENTER NO. OR

ENTER FILE NO.OR ∨ FILE NO.=

ENTER FILE NO.OR ∨ FILE NO.=001

* STORE * NO.001

∨ ∧

❚❚❚

∧

Your machine will retry the file and start dialing immediately.

(see Note 1) (see Note 2)

1. To confirm or change the entered telephone number for the file, see page 77 and 79.

Note:

2. If you set Fax Parameter No.31 to Valid, all i nco mplete files will remain in the me mo ry. To avoid memory overflo w, please check the memory content frequently. We recommend that optional flash memory card is installed when this function is used. (See page 173)

* DIALING * NO.001 (Station name )

Page 87

Access Code

The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code.

Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again. Registering the Access Code does not affect the use of the machine in any other way.

Setting the Access Code

1 2 3 4

5 6

FUNCTION

3 8

Enter a 4-digit Access Code.

Ex:

1 2 3 4

SET

Select Restriction Level.

SET

for All operations

SET MODE (1-6) ENTER NO. OR

FAX PARAMETER(01-99) NO.=

38 ACCESS CODE

38 ACCESS CODE 1234

38 ACCESS CODE 1:ALL 1234

∨ ∧

❚

❚❚❚❚

(see Note 1)

1. To erase the Access Code, en ter the Ac ce ss C o de an d press and follow the procedure above to s tep 3,

Note:

for Setting and Printing the Fax Parameters only.

Ex:

SET

then press and .

STOP

CLEAR

SET

STOP

38 ACCESS CODE 2:FAX PARA. 1234

SET

Page 88

Access Code

Operating Your Machine with the Access Code (Restrict all operations)

Enter the Access Code.

Ex:

1 2 3 4

SET

Now you can operate the machine normally.

Operating Your Machine with the Access Code (Restrict access of Fax Parameters only)

The UF-885/895 can restrict the operation of setting and printing the Fax Parameters only.

Ex: When setting the Fax Parameter.

FUNCTION

JAN-12-1999 15:00 ACCESS CODE=

JAN-12-1999 15:00 00%

SET MODE (1-6) ENTER NO. OR

❚

❚❚❚❚

∨ ∧

3 4

Enter a 4-digit Access Code.

Ex:

SET

Now you can operate the machine normally.

SET

1 2 3 4

INPUT ACCESS CODE

❚

INPUT ACCESS CODE 1234

FAX PARAMETER(01-99) NO.=

❚

Page 89

Receive To Memory

This feature is used to secure all received documents by storing them into the memory. To print out the document from memory, the authorized operator must enter the correct password.

Setting the RCV To Memory Password

1 2 3 4

Setting RCV To Memory

FUNCTION

SET

3 7

Enter a 4-digit RCV to Memory Password.

Ex:

1 2 3 4

SET

STOP

SET

SET MODE (1-6) ENTER NO. OR

FAX PARAMETER(01-99) NO.=

37 RCV TO MEMORY

37 RCV TO MEMORY 1234

∨ ∧

❚

❚❚❚❚

1 2 3

FUNCTION

SET

(see Note 1) (see Note 2)

Note:

1. When the memory overflows, the ma chine will sto p recei ving a nd relea se the l ine. The ma chine will not a nsw er the next incoming call until there is space available in the memory.

2. We recommend that optional flash memory card is installed when this function is used. See page 170 on Image Memory Capacity.

SELECT MODE (1-5)

SET

ENTER NO. OR

RCV TO MEMORY=O FF 1:OFF 2:ON 3:PR INT

RCV TO MEMORY=O N 1:OFF 2:ON 3:PR INT

JAN-12-1999 15:00 < RCV TO MEMORY >

∨ ∧

Page 90

Receive To Memory

Printing Out Documents

After receiving a document with the Receive To Memory feature, the following message will appear on the display.

MESSAGE IN MEMORY < RCV TO MEMORY >

To print the document, follow the steps below.

FUNCTION

SET

SELECT MODE (1-5)

SET

ENTER NO. OR

RCV TO MEMORY=O N 1:OFF 2:ON 3:PR INT

RCV TO MEMORY=P RIN T 1:OFF 2:ON 3:PR INT

INPUT PASSWORD

∨ ∧

❚❚❚❚

Enter the password to print the documents.

(See Note 1)

Ex:

1 2 3 4

SET

Machine will start to print the documents.

(see Note 1) (see Note 2)

1. If the password has not been set, your machine will not prompt you to enter the password.

Note:

The documents will be printed immediately after pressing in step 4.

2. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax Parameter No. 37 will not be shown on the L CD di splay ). If you wish t o cha nge th e pas sword, set R CV T O MEMO RY fe ature to “Of f” fi rst. Then change the password. (See page 87)

INPUT PASSWORD 1234

* PRINTING * MEMORY RCV’D DOC

SET

Page 91

Distinctive Ring Detector (DRD)

Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with only one single phone line.

Please check with your local telephone company on the availability of this service in your area.

Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the corresponding ring pattern for your fax number, refer to the Fax Parameter Table on page 35.

The following table shows a typical example with 4 telephone numbers on a single phone line.

Telephone No. Usage Distinctive Ring Sound Ring Pattern

555-1111 Business Riiing...............................Riiing................................ Type A, Standard Ring

555-2222 Fax Ring...Ring.......................Ring...Ring........................ Type B, Double Ring

555-3333 Personal Ring...Ring...Riiing............Ring...Ring...Riiing.............

555-4444 Teenager Ring...Riiing...Ring............Ring...Riiing...Ring.............

(see Note 1)

The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring pattern.

Ty p e C, Tr ip le R in g

(Short-Short-Long)

Type D,Triple Ring

(All other than type C)

At Your Location with

Distinctive Ring Service

Ring..Ring.............Ring..Ring

A person recognizes the call is for the fax machine by the double ring pattern sound.

Dialing "555-2222"

1."Riiing" means a long ringing sound and "Ring" means a short ringing sound.

Note:

Ring..Ring.............Ring..Ring

The fax machine distinguishes the call is for the fax by the double ring pattern and answers automatically.

Ring..Ring.............Ring..Ring

A person recognizes the call is for the fax machine by the double ring pattern sound.

Fax No. "555-2222"

Page 92

Fax Cover Sheet

General Description

A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached.

To use the Fax Cover Sheet (see Note 1) (see Note 2) (see Note 3)

To attach a Fax Cover Sheet to a transmission, follow the procedure below.

Set document(s) face down.

2 3 4

for “OFF” (Cover Sheet is not attached)

(see Note 4)

1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56, see page 38.

2. This function is available for memory or direct transmission modes.

3. The Fax Cover Sheet is not counted in the number of pages column of the journals.

4. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.

Page 93

Fax Cover Sheet Sample

Fax Cover Sheet

***** FACSIMILE COVER SHEET *****

(1)

JAN-12-1999 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

PANASONIC

201 555 1212

(4)

Page(s)

Following This Cover Page

Explanation of contents

(1) Starting time of communication. (2) Recorded name in the One-Touch, ABBR. No. or dialed telephone number. (3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits) (4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

Page 94

PIN Code Access

If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing.

Selecting the Access Method (Prefix or Suffix)

FUNCTION

3 9

SET

for suffix code.

SET MODE (1-6)

NO.=

∨ ∧

❚

ENTER NO. OR

FAX PARAMETER(01-99)

39 PIN CODE ACCESS 1:NONE

39 PIN CODE ACCESS 2:SUFFIX

for prefix code.

39 PIN CODE ACCESS 3:PREFIX

Page 95

Dialing with a PIN Code

Set document(s) face down.

PIN Code Access

ENTER STATION(S) THEN PRESS START 00%

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each

station is entered (UF-895: Up to 70 stations, UF-885: Up to 30 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 46 to 49.)

Ex:

START

Ex: (Up to 36 digits)

9 8 7 6

SET

<01>(Station name) 5551234

ENTER PIN CODE

❚

ENTER PIN CODE

❚

9876

START

Your machine stores the document and starts dialing the PIN code and telephone number as you specified.

(see Note 1) (see Note 2)

Note:

1. The PIN code is shown as " " on the display when dialing the number.

2. This feature is not available when dialing a number by using Off-Hook or On-Hook Direct Dialing mode.

* STORE * NO.002 PAGES=001 01%

* DIALING *

❚❚❚❚

5551234

Page 96

Fax Forward

Setting Fax Forward

This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialing number. This function is convenient when you would like to receive faxes in another place (i. e. your home) at night or during a holiday.

1 2 3 4 5

FUNCTION

5 4

SET

Enter the station to forward the received faxes to, by assigning a one-touch key or an abbreviated dialing number.

SET MODE (1-6)

NO.=

∨ ∧

❚

ENTER NO. OR

FAX PARAMETER(01-99)

54 FAX FORW AR D 1:INVALID

54 FAX FORW AR D 2:VALID

54 FAX FORW AR D ENTER STATION

(see Note 1): (see Note 2)

Note:

Ex:

SET

1. If the communication to transfer a received document(s) fails, th e received docume nt will print out and then is erased from memory even if the Fax Parameter No. 31 (INC. FILE SAVE) is set to “Valid”. If you wish to save the document into memory in case of communication failure, set your machine to Receive To Memory. (See page 87)

2. It is not possible to receive a document if the memory of your machine overflows or is about 95% used.

STOP

<01> (STATION NAME) 5551234

Page 97

File Transmission

This feature allows your machine to store the document(s) into the File Transmission in order to send to a single or to multiple locations when desired. The document(s) in the File Transmission will be kept until it is manually deleted.

Storing the Document(s)

To store the document(s), follow the steps below.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

FUNCTION

2 3

SET

Your machine will start storing the document(s) into the memory.

FILE XMT MODE (1-4) ENTER NO. OR

1:STORE FILE? PRESS SET TO SELECT

* STORE * NO.001 PAGES=001 01%

∨ ∧

(see Note 1)

1. Only 1 file can be stored for File Transmission.

Note:

Page 98

File Transmission

Sending the Stored Document(s)

To send the stored document(s), follow the steps below.

FUNCTION

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each

station is entered (UF-895: Up to 70 stations, UF-885: Up to 32 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 46 to 49.)

Ex:

2 3

SET

FILE XMT MODE (1-4) ENTER NO. OR

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

∨ ∧

ABBR

If you want to confirm the number of stations you have entered, press .

START

Your machine starts dialing the telephone numbers in sequence.

SET

[010](Station name) 5553456

* DIALING * NO.001 (Station name )

Page 99

Deleting the Stored Document(s)

To delete the stored document(s), follow the steps below.

FUNCTION

Page 100

File Transmission

Printing the Stored Document(s)

To print the stored document(s), follow the steps below.

FUNCTION

2 3

SET

Your machine will print the file. The document(s) will remain in the memory even after printing the file.

FILE XMT MODE (1-4) ENTER NO. OR

4:PRINT FILE? PRESS SET TO SELECT

* PRINTING * FILE XMT DO C

∨ ∧

Panasonic UF-895, UF-885 User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual

GETTING TO KNOW YOUR MACHINE

INSTALLING YOUR MACHINE

PROGRAMMING YOUR MACHINE

BASIC OPERATIONS

ADVANCED FEATURES

NETWORK FEATURE

PRINTOUT JOURNALS AND LISTS

PROBLEM SOLVING

APPENDIX

GETTING TO KNOW YOUR MACHINE

Safety Information

Introduction

Function Key

External View

Control Panel

INSTALLING YOUR MACHINE

Main Unit and Accessories

Installing the Accessories

Installing the Toner Cartridge

Loading the Recording Paper

Paper Specifications

How to Load the Recording Paper

Connecting the Telephone Line Cab le and P owe r Cord

Setting the Dialing Method (Tone or Pulse)

Adjusting the Volume

Setting the Monitor Volume

Setting the Ringer Volume

User Parameters

Setting the Date and Time

Setting Your LOGO

Setting Your Character ID

Setting Your ID Number (Fax Telephone Number)

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialing Numbers

Entering One-Touch/Abbreviated Dialing Numbers

Changing or Erasing One-Touch/Abbreviated Dialing Numbers

Printing Out a Directory Sheet

Customizing Your Machine

Setting the Fax Parameters

Fax Parameter Table

BASIC OPERATIONS

Loading Documents

Documents You Can Send

Documents You Cannot Send

Basic Transmission Settings

CONTRAST

RESOLUTION

HALFTONE

Verification Stamp (see Note 2) (see Note 3)

Communication Journal (COMM. JOURNAL)

Sending Documents

Memory Transmission

Manual Number Dialing

One-Touch Dialing

Abbreviated Dialing

Directory Search Dialing

Multi-Station Transmission (Broadcasting)

Direct Transmission

Manual Number Dialing (Direct Transmission)

One-Touch Dialing (Direct Transmission)

Abbreviated Dialing (Direct Transmission)

Directory Search Di aling (Direct Transmission)

Voice Mode Transmission

Off-Hook Dialing

On-Hook Dialing

Transmission Reservation

Memory Transmission Reservation (Multi-tasking)

Direct Transmission Reservation (Priority Transmission Reservation)

Redialing

Automatic Redialing

Manual Redialing

Receiving Documents

Automatic Reception

Manual Reception

Print Reduction

Selecting the Print Reduction Mode