Panasonic UF-7000, UF-7100, UF-8100 User Manual

Facsimile

Operating Instructions

(For User Authentication)

Model No. UF-7000/7100/8000/8100

General Description

Using Machine (for User)

Before operating this machine, please read this manual completely and keep this manual for future reference.

English

Setting Machine

Administrator Login

2

The following trademarks and registered trademarks are used throughout this manual:

Microsoft, MS-DOS, Windows , Windows NT and Windows Server are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries. Adobe, Acrobat, Adobe Reader, Adobe Type Manager, PostScript, PostScript 3 and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Captaris and RightFax are trademarks of Captaris, Inc. All other product/brand names, trademarks or registered trademarks identied herein are the property of their respective owners.

The contents of these Operating Instructions are subject to change without notice.

General Description

User Authentication

The User Authentication works for the devices under the management of the Windows Server. As a result,

users must be authenticated before they can use the functions of the machine (copying, faxing, scanning, and

printing). The supported authentication protocol is NTLM v2.

Users

Users login to the Panasonic machine using their Windows account (user name and password).

System administrator

The system administrator can manage user accounts by using the Windows Server.

User authentication can be set independently for each functions (copying, faxing, scanning, and printing).

1. NTLM authentication is a user authentication protocol used in the Windows NT family of operating systems.

NTLM uses a challenge/response method, and operates in such a way that the password is not

sent across the network in clear text. In Windows 2000, this protocol can also be used to maintain compatibility between client and server.

2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090) is installed.

4

Windows Server

System Administrator

Pa

nasonic Device

PSTN

LAN

Login data

Usage log and send/receive log

Job Tracking

NOTE

When using User Authentication, it is also possible to use the Job Tracking function as well. The Job Tracking

function allows the system administrator to receive a machine usage log and send/receive log via Email.

The Email to the administrator includes the name of the machine user, destination, and communication time,

together with the image of the document that was sent or received.

General Description

The following jobs are only tracked with this function.

1. Fax Transmission and Reception via PSTN.

2. Email Transmission to Internet Fax or PC.

3. Reception from Internet Fax or PC.

1. When the Job Tracking function is enabled, the following functions are not available. Manual Reception On-Hook Dialing Fax Forward (Fax Parameter No. 54) For details, refer to the Operating Instructions for Facsimile and Copy Functions.

2. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090) is installed.

(See page 26)

5

General Description

7

General Description

Windows Server Mail Server RightFax Server

Pa

nasonic Device

Send image data with the Fax Number

POP receive content of fax

PSTN

Send image data via PSTN

LAN

Check fax logs

Authenticate

When using User Authentications

NOTE

RightFax Server

By enabling Right Fax Server function, all the faxes will be sent via the Right Fax Server. All the fax logs can be

easily be managed by a single server.

When using with the User Authentication function, it will increase the security by controlling the usage and

identifying the users.

The fax document to be sent is passed to the RightFax server via Email.

A user who sends a fax from a Panasonic machine can receive a send conrmation report on the PC from the

RightFax server.

1. When the RightFax function is enabled, the following functions are not available. Deferred Polling Sub-Address Transmission LAN Relay Transmission Polling Fax Cover Sheet Direct Transmission

The document(s) is always stored into memory when sending the document(s).

For details, refer to the Operating Instructions for Facsimile and Copy Functions.

2. Requires RightFax Ver. 8.0 or later.

3. This feature is available if the optional Network Scanner/E-mail/Internet Fax module (UE-404090)

is installed.

6

Memo

General Description

7

9

Using Machine (for User)

Login Procedure (Using Copy/Fax/Scanner/Printer)

SET

Users must enter login name and the password before using the devices which User Authentication function is

enabled. Authentication is performed using the user's Windows account.

A login prompt appears if user authentication is enabled.

Note:

User authentication can be set independently for each functions (copying, faxing, scanning, and printing). If user authentication is disabled for the fax function, the control panel displays the standby message and the login prompt only appears when a function that requires authentication is selected.

Using Machine (for User)

Enter your user name, and press

The user name is NOT case-sensitive.

Ex: panasonic

Note:

Accepts following characters. , & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters

Enter your password, and press

The password is case-sensitive.

Ex: pana

Note:

Accepts following characters. , \ & ( ) : ! / _ . - + % = ' " $ ; < > ? [ ] ^ ` { | } * # and alphanumeric characters

. (Up to 40 characters)

ENTER LOGIN NAME

MMM-DD-YYYY 16:30

00%

Standby Message

ENTER LOGIN NAME

panasonic

ENTER PASSWORD

***a

Press or to select the domain, and then press

Ex: PANA01

.

SELECT DOMAIN

PANA01

8

This completes authentication.

After completing authentication, you can use the selected functions

(copying, faxing, scanning, or printing).

Note:

One of the following messages appears if authentication fails.

MMM-DD-YYYY 16:30

00%

Message

LOGIN FAILED The login failed.

Check your user name and password. Check whether the Date and Time is set properly.

LOGON ATTEMPTS EXCEEDED The system has been locked because the permitted number of login

attempts has been exceeded. Please contact the system administrator.

CONNECTION FAILED Unable to connect to the authentication server. Please contact the system

administrator.

PROTOCOL ERROR Unable to connect to the authentication server. Please contact the system

administrator.

SERVER NOT FOUND Unable to nd the authentication server.

Check whether the DNS Domain Name is set properly (see page 16). Check whether the Internet Parameters are set properly.

IP Address Subnet Mask Default Gateway IP Address DNS Server Addresses

Explanation

Authentication is cancelled if no operation is performed on the machine within a certain time after authentication

completes. In this case, you need to perform user authentication again before you can use the machine. The system administrator can specify the ID Timeout Period.

See "ID Timeout Setting" on page 17 for details.

The system administrator can specify whether authentication is required independently for each machine

function (copying, faxing, scanning, and printing).

See "Authentication Setting" on page 13 for details.

Using Machine (for User)

9

11

Using Machine (for User)

Sending a Document via RightFax

START

SET

START

SET

START

When the RightFax server is used to send a fax, the following details are entered in the recipient (TO) eld and

sender (FROM) eld.

Field Content

Recipient

Sender

Using Machine (for User)

Login, and then set document(s) on the ADF.

Specify the recipient.

Ex: 5551234

Note:

Quick Name Search dialing, One- Touch/ABBR. dialing, and Directory Search dialing can be used to specify the recipient. For details, refer to the Operating Instructions for Facsimile and Copy Functions.

Station Name registered for One-Touch or ABBR. dialing. If manual number dialing is used, you

can enter the user name from the control panel.

Logo and Email Address of this device.

or

Name and Email Address selected with Sender Selection function.

Name of the authenticated user registered with Windows Server.

Note:

If you need to login, see "Login Procedure" on page 8 for details.

ENTER STATION(S)

THEN PRESS START 00%

TEL. NO.

5551234

Press

If you press

dialing, you can enter the recipient's name. (Up to 15 characters)

Enter the name, and press

When you press

sending.

to scan the document, and start sending.

instead of

, the machine scans the document and starts

when using manual number

.

*STORE* NO. 001

PAGES=001 01%

ENTER NAME:

1 STN(S) ARE SET

ADD MORE OR START

*STORE* NO. 001

PAGES=001 01%

10

Memo

Using Machine (for User)

11

Access Code Setting

FUNCTION

SET

STOP

Before you can setup the User Authentication, Job Tracking, or RightFax Server function, you rst need to set

the machine's access code.

Note:

To clear the access code, change the setting of the User Authentication (Fax Parameter No. 126, USER AUTH) and RightFax Server (Fax Parameter No. 132, VIA FAX SERVER) parameters to Invalid rst.

Press

Enter a 4-digit number to set as the access code.

Note:

The access code set here is required in subsequent setup operations. Please keep it in a safe place.

Press

Note:

When using the functions, you must always select (PARAMETERS) when setting up the access code function.

Press

Setting Machine

.

to return to standby.

.

FAX PARAMETER(1-182)

NO.=

38 ACCESS CODE

1234

38 ACCESS CODE

1:ALL 1234

38 ACCESS CODE

2:PARAMETERS 1234

MMM-DD-YYYY 16:30

00%

12

Authentication Setting

FUNCTION

SET

SET SET

SET

The system administrator can enable/disable the user authentication for each function (copying, faxing,

scanning, and printing).

Press

.

Enter the access code (4-digit) set for the machine, and press

Press , and then press

.

Select the function where authentication is required.

: Selects the copy function.

: Selects the fax function.

: Selects the printer function.

: Selects the scanner function.

Note:

The Sender Selection feature is not enabled if the fax function is set to require the authentication. For details, refer to the Operating Instructions for Internet Fax/Email and Network Scanner Functions.

ENTER ACCESS CODE

.

ENTER ACCESS CODE

****

FAX PARAMETER(1-182)

NO.=

126 USER AUTH

1:COPY

Select "VALID" to use authentication or "INVALID" to disable authentication.

: Disable authentication.

: Enable authentication.

When user authentication is enabled for the rst time, you also need to

specify the TIME ZONE, system administrator's name, and password.

126 USER AUTH

2:VALID

Setting Machine

Continued on the next page...

13

15

Setting Machine

Specify the TIME ZONE, the system administrator name, and password.

SET

TIME ZONE

USE OR TO SCROLL

Press or to select the time zone.

TIME ZONE

GMT-5 Eastern US&CN

ADMINISTRATOR NAME

ENTER NAME

ADMIN. PASSWORD

ENTER PASSWORD

Note:

Setting Machine

The administrator name and password set here is required in subsequent setup operations (see page 24). Please keep it in a safe place.

Press

Enter the administrator name you wish to use, and press

Enter the administrator password, and press

.

14

The next function appears (Return to step 4).

SET

STOP

To continue setting, press

126 USER AUTH

2:FAX

Press

126 USER AUTH

1:INVALID

Select (INVALID) or (VALID), and press

126 USER AUTH

3:PRINTER

Press

126 USER AUTH

1:INVALID

, select (INVALID) or (VALID) for each function, and press

.

Select (INVALID) or (VALID), and press

126 USER AUTH

4:SCANNER

Press

126 USER AUTH

1:INVALID

Select (INVALID) or (VALID), and press

127 ID TIMEOUT

1:AUTO RESET TIME

Press

to return to standby.

.

Setting Machine

.

MMM-DD-YYYY 16:30

00%

15

Registration of Domain Name

FUNCTION

SET

STOP

SET

This sets the NT domain names and DNS sufx to use for user authentication.

Press

.

Enter the access code (4-digit) set for the machine, and press

Press , and select "AUTH DOMAIN".

Press

.

A prompt appears for you to set the NT domain names.

You can set up to 10 domain names. Press or to select the entry number ("01" to "10").

Enter the NT domain name, and then press

Enter the DNS domain name, and then press

Note:

If your Windows network is congured with Windows NT Server 4.0 and Exchange Server 5.5, enter the Exchange Server Name (FQDN) or the IP Address on the Step 7.

. (Up to 15 characters)

. (Up to 60 characters)

ENTER ACCESS CODE

.

ENTER ACCESS CODE

****

DATE & TIME

09-01-2005 12:00

AUTH DOMAIN

PRESS SET TO SELECT

ENTER DOMAIN NAME

01

ENTER DOMAIN NAME

01 PANA01

ENTER DNS DOMAIN

01 panasonic.com

Setting Machine

The next entry number appears (Return to step 5).

Enter the next domain name if required.

Press

Note:

1. The User Authentication function becomes enabled after you perform "Access Code Setting", "Authentication Setting" and "Domain Name Registration", the control panel display changes from the standby message to the login prompt.

2. Make sure that the Host Name has been set properly. For details, refer to the Operating Instructions for Internet Fax/Email and Network Scan Functions.

ENTER DOMAIN NAME

02

to return to standby.

16

FUNCTION

SET

STOP

ID Timeout Setting

If the ID Timeout Setting is set to "AUTO RESET TIME", authentication is cancelled if no operation is performed

on the machine for a specied time period after performing authentication. The ID timeout period is set by the

"AUTO RESET TIME Setting" on page 18.

Note:

When the User Authentication function is enabled, you must login to the machine to change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user.

Login to the machine, and press

.

Enter the access code (4-digit) set for the machine, and press

Press , and then press

.

Select the ID Timeout setting.

: (AUTO RESET TIME) An authenticated user will be logged

out if no operation is performed on the machine for a

specied time after performing authentication.

: (AFTER EVERY JOB) An authenticated user will be logged

out when the operation performed after authentication is

completed.

Press

to return to standby.

ENTER ACCESS CODE

.

ENTER ACCESS CODE

****

FAX PARAMETER(1-182)

NO.=

127 ID TIMEOUT

1:AUTO RESET TIME

Setting Machine

17

Auto Reset Time Setting

FUNCTION

SET

STOP

This sets the ID timeout period when "AUTO RESET TIME" is selected for the ID Timeout Setting.

Note:

When the User Authentication function is enabled, you must login to the machine to change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user.

Login to the machine, and press

Enter the access code (4-digit) set for the machine, and press

Press , and then press

Select the timeout for canceling authentication.

Setting Machine

Press

.

: (OFF) Do not cancel authentication regardless of the

elapsed time.

: 30 seconds

: 1 minute

: 2 minutes

: 3 minutes

: 4 minutes

to return to standby.

ENTER ACCESS CODE

.

ENTER ACCESS CODE

****

FAX PARAMETER(1-182)

NO.=

121 AUTO RESET TIME

3:1 min

18

Lockout Setting

FUNCTION

SET

STOP

The system is locked if the permitted number of logon attempts is exceeded during the user authentication. This

sets the number of permitted number of logon attempts and the lockout time (minutes).

Note:

When the User Authentication function is enabled, you must login to the machine before you can change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user.

Login to the machine, and press

.

Enter the access code (4-digit) set for the machine, and press

Press , and then press

.

Enter the number of logon attempts ( to ), and then press

Unlimited login attempts is allowed if you set .

Enter the lockout time ( to ), and then press

Press

to return to standby.

.

ENTER ACCESS CODE

.

ENTER ACCESS CODE

****

FAX PARAMETER(1-182)

NO.=

128 LOGON ATTEMPTS

0 times (0-9)

129 LOCKOUT TIME

5 min. (1-60)

Setting Machine

19

Authentication Method Setting

FUNCTION

SET

STOP

This species which authentication method is to be used by the User Authentication function.

Note:

When the User Authentication function is enabled, you must login to the machine before you can change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user.

Login to the machine, and press

Enter the access code (4-digit) set for the machine, and press

, and then press

Select the authentication method.

Press

Setting Machine

.

: Selects CLEAR TEXT.

: Selects NTLM.

to return to standby.

.

ENTER ACCESS CODE

****

FAX PARAMETER(1-182)

NO.=

130 AUTH METHOD

2:NTLM

20

Job Tracking Setting

FUNCTION

SET

This enables or disables Job Tracking. If Job Tracking is enabled, also set the type of log to record and the

Email address to which it is to be sent.

Note:

Before performing this setup, you rst need to register the destination Email address for the log in One-Touch/ABBR.

keys. Furthermore, change the setting of the Fax Forward (Fax Parameter No. 54, FAX FORWARD) parameter to Invalid.

Set the POP Parameters so as to receive the emails automatically when using the Job Tracking function. Otherwise,

your machine cannot receive any emails.

Make sure that the Fax Parameters are NOT set as below.

Auto POP Receive (Fax Parameter No. 147) : Invalid POP Timer (Fax Parameter No. 146) : 0 minute

When the User Authentication function is enabled, you must login to the machine to change settings. See the following

sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user.

The Job Tacking Settings are cleared if the Authentication Setting of all functions is changed to Invalid.

Login to the machine, and press

.

Enter the access code (4-digit) set for the machine, and press

Press , and then

.

Enable ("VALID") or disable ("INVALID") the Job Tracking function.

: Disables Job Tracking.

: Enables Job Tracking.

If you selected (VALID), next specify the type of log to record and the Email address to which it is to be sent.

Select the type of log to record.

: (TX) Record sending only.

: (RX) Record receiving only.

: (TX&RX) Record sending and receiving.

ENTER ACCESS CODE

.

ENTER ACCESS CODE

****

FAX PARAMETER(1-182)

NO.=

131 JOB TRACKING

1:INVALID

JOB TRACKING=1

1:TX 2:RX 3:TX&RX

Setting Machine

A prompt appears for entering the destination Email address.

Specify the Email address to which to send the log.

Select the destination Email address to which to send the log from

the addresses previously set in One-Touch/ABBR. keys.

Press

.

Continued on the next page...

JOB TRACKING

ENTER ADMIN. ADDR

Panasonic User

panauser@pana.com

21

SET

Select the way to printout the received document(s). This parameter is

STOP

only enabled if the RX or TX&RX is selected on the step 5.

RX LOCAL PRINT=1

1:INC. 2:ON (ALWAYS)

Press

: (INC) Printout only if the log was unable to be sent to the

specied destination.

: (ON) Always printout.

to return to standby.

Setting Machine

22

RightFax Server Setting

SET

FUNCTION

SET

STOP

This enables or disables the RightFax server.

Note:

When the User Authentication function is enabled, you must login to the machine to change settings. See the following

sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user.

The machine will generate the Email Address in the format as below, and then send the Email to the RightFax Server.

Ex: "Ifax=5551212/name=Jane/"<rightfax@pana.com>

Fax Number Station Name Email Address of the RightFax Server

Login to the machine, and press

Enter the access code (4-digit) set for the machine, and press

Press , and then press

.

Enable ("VALID") or disable ("INVALID") the RightFax server.

: Disable the RightFax server.

: Enable the RightFax server.

When you enable the RightFax server for the rst time, you also need to

enter the Email address of the server.

A prompt appears for entering the Email address.

Enter the Email address of the RightFax server, and press

.

(Up to 60 characters)

ENTER ACCESS CODE

****

FAX PARAMETER(1-182)

NO.=

132 VIA FAX SERVER

1:INVALID

FAX SERVER MAIL ADDR

rightfax@pana.com

Press

to return to standby.

Setting Machine

23

Administrator Login

SET

This authenticates the system administrator who manages the Panasonic machine. After logging in to the

machine, the system administrator can set up the authentication function.

Note:

Refer to Authentication Setting (see page 13) for the registration of Administrator's Name and Password.

The login prompt appears if the user authentication function has been enabled.

Enter the administrator name, and press

The administrator name is NOT case-sensitive.

Enter the password, and press

The password is case-sensitive.

Press or to select "LOCAL MACHINE", and then press

This completes authentication.

.

ENTER LOGIN NAME

panasonic

ENTER PASSWORD

***a

SELECT DOMAIN

LOCAL MACHINE

MMM-DD-YYYY 16:30

00%

Appendix

24

Administrator Name & Password

FUNCTION

SET

STOP

The user name and password for the system administrator are set in "Authentication Setting" on page 13 when

user authentication is enabled for the rst time. Use the following procedure if you subsequently wish to change

the system administrator name or password.

Note:

You must login to the machine before you can change settings. See the following sections for details about how to login. See "Administrator Login" on page 24 for Logging in as the system administrator. See "Login Procedure" on page 8 for Logging in as a user.

Login to the machine, and press

.

Enter the access code (4-digit) set for the machine, and press

Press , and select "ADMINISTRATOR NAME".

The currently set administrator name is displayed.

Enter the new administrator name, and press

.

The name is NOT case-sensitive.

Enter the administrator password, and press

.

The password is case-sensitive.

Press

to return to standby.

ENTER ACCESS CODE

.

ENTER ACCESS CODE

****

DATE & TIME

09-01-2005 12:00

ADMINISTRATOR NAME

panasonic

ADMINISTRATOR NAME

panaadmin

ADMIN. PASSWORD

*****

Appendix

25

Description of Job Tracking Notice

1

2

3

5

6

7

8

4

27

Appendix

Job

Type

Appendix

1.

2.

3.

4.

5.

Fax Transmission via

PSTN

Email Transmission to

Internet Fax / PC

Sender’s Name

or

Login Name in the User

Authentication

Transmitted Date and

Time

Sender’s Email Address, or

Machine’s Email Address

Fixed Title

Transmitted document(s)

Reception via PSTN Reception from Internet Fax / PC

Fax: ID Number of the

remote station

or

Sender’s ID Unknown

(In case of the remote

station is not registered

the ID number.

Received Date and Time

Recipient’s Email Address (as set in the Job Tracking Setting,

see page 21)

Received document(s)

FWD: Sender’s Email Address

Received document(s)

* Email Body Text is included in

the attached le as image.

6.

7.

8.

26

Fixed Message

Number of Destination(s)

Transmitted Address(es)

None

Memo

27

Appendix

USA Only

WARRANTY

PANASONIC DIGITAL DOCUMENT COMPANY MAKES NO WARRANTIES, GUARANTEES OR REPRESENTATIONS, EXPRESSED OR IMPLIED, TO THE CUSTOMER WITH RESPECT TO THIS PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

PANASONIC DIGITAL DOCUMENT COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.

For Service, Call:

Panasonic Digital Document Company, Unit of Panasonic Corporation of North America Two Panasonic Way Secaucus, New Jersey 07094

http://panasonic.co.jp/pcc/en/

Panasonic Canada Inc. 5770 Ambler Drive Mississauga, Ontario L4W 2T3

http://www.panasonic.ca

For Customer Support (Except for USA and Canada Users): Panasonic Communications Co., Ltd. Fukuoka, Japan

http://www.panasonic.co.jp/global/

T0305-0 PJQMC0489ZA March 2005 Published in Japan

Panasonic UF-7000, UF-7100, UF-8100 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

General Description

User Authentication

Job Tracking

RightFax Server

Login Procedure (Using Copy/Fax/Scanner/Printer)

Using Machine (for User)

Sending a Document via RightFax

Access Code Setting

Setting Machine

Authentication Setting

Registration of Domain Name

ID Timeout Setting

Auto Reset Time Setting

Lockout Setting

Authentication Method Setting

Job Tracking Setting

RightFax Server Setting

Administrator Login

Appendix

Administrator Name & Password

Description of Job Tracking Notice