Panasonic UF-7000, UF-8000 Operating Instruction
Facsimile
Operating Instructions
(For Facsimile and Copy Functions)
Your Machine
Getting To Know
Model No.
UF-7000/8000
Facsimile FeaturesCopy FeaturesSetting Your MachinePrinting Journals
Before operating this equipment, please read these instructions completely
and keep these operating instructions for future reference.
and Lists
Problem SolvingAppendix
English
Getting To Know Your Machine
Useful Office Functions
Fax
• Plain Paper High-speed Super G3 compatible Fax with JBIG
compression
Copy
• Copy up to Legal size originals
• Capable of copying text/photos/halftone originals
Email
• Email Function capability when the optional Internet Fax/
Email/Network Scanner Module is installed
Scan or File
• Scanner capability when the optional Internet Fax/Email/
Network Scanner Module is installed
• Scanning resolution up to 600 dpi
Print
• Printer controller standard, Printer resolution 300 or 600 dpi
• PCL printing capability when the optional PCL controller is
installed
Application Software
• Document Manager
• Document Viewer
• Network Scanner
• Utilities
(Network Status Monitor, Address Book Editor,
Network Configuration Editor)
• Panafax Desktop
The following Operating Instructions are included in the CD and refer it for detailed information.
<Facsimile and Copy> Use the information provided on the enclosed CD (Operating Instructions) for
a Facsimile and Copy function requires intervention.
For example:How to send/receive a Fax, make copies, add paper, replace
the toner cartridge, etc.
<Internet Fax/Email and Network Scan>
<Print & Other Advanced Functions> Use the information provided on the enclosed CD (Document Management
Use the information provided on the enclosed CD (Operating Instructions) for
an optional Internet Fax/Email and Network Scan functions.
For example:How to send/receive a Email/Scanned Document(s), or when a
trouble message appears, etc.
System) for Network Printer, Editing Directory Dialing Feature, Device
Settings, Network Status Monitor, and/or Document Management System.
2
Operating Instructions Outline
Getting To Know
Your Machine
Precautions (See pages 9-19)
Quick Operation Chart, Adding Paper (See pages 22-27)
Problem Solving, Memory Capacity, Replacing Toner
Cartridge, Removing a Misfed Paper, Error Codes
(U Code/J Code) (See pages 27-33)
Your Machine
Getting To Know
Before Starting
Facsimile Features
Copy Features
Setting Your
Machine
Control Panel Key/Indicator Names (See pages 36, 37)
Operating Instructions for facsimile (See pages 38-87)
Operating Instructions for making copies
(See pages 88-93)
Changing the Initial Machine Modes
General, Copier, Printer and Scanner Settings
(See pages 94-121)
Printing Journals
and Lists
Problem Solving
Appendix
Transaction Journal (See pages 122, 123)
Communication Journal (See pages 124, 125)
One-Touch/Abbreviated and Directory Search List
(See pages 126, 127)
Program List (See pages 128, 129)
Fax Parameter List (See pages 130, 131)
Troubleshooting/Machine Care (See pages 132-137)
Set the Date and Time (See page 106)
Replacing the Battery (See page 137)
Specifications, Options and Supplies, etc.
(See pages 138-149)
3
Getting To Know Your Machine
Symbols/Icons
The following Symbols/Icons are used throughout the Operating Instructions.
C
B
A
Place original(s) on the ADF
Press any Key on the Control
Panel
Getting to know your machine
Before starting
Press Key
Input numbers
Dialing, Number of Copies, etc.
Input text with QWERTY keyboard
Station Name, Directory Search, etc.
Go to next step
When sending/receiving
document(s)
When making copies
When setting the machine modes
When printing the journals or lists
4
Go to next step (below)
5
Problem solving
Appendix (Specifications, Index)
Getting To Know Your Machine
Table of Contents
Getting To Know Your Machine
Useful Office Functions...................................................................... 2
Operating Instructions Outline.......................................................... 3
Symbols/Icons..................................................................................... 4
Precautions ......................................................................................... 9
For Your Safety.............................................................................. 9
Installation and Relocation Cautions.............................................. 9
Power and Ground Connection Cautions ...................................... 9
Others ............................................................................................ 10
Operating Safeguards.................................................................... 10
Others ............................................................................................ 11
Consumable Safeguards ............................................................... 11
For Your Safety.............................................................................. 12
Supplies ......................................................................................... 12
Installation...................................................................................... 12
Illegal Copies ................................................................................. 12
Ventilation ...................................................................................... 13
Handling......................................................................................... 13
Laser Safety................................................................................... 14
Caution Label................................................................................. 14
FCC Notice for Users in USA......................................................... 16
Notice to Users in Canada ............................................................. 18
Connecting the Cables....................................................................... 20
Directory Search and Quick Name Search....................................... 21
Dual G3 Communication Port with Optional G3
Communication Port Kit..................................................................... 21
Operation Chart................................................................................... 22
Sending Documents....................................................................... 22
To Stop the Transmission .............................................................. 24
Making Copies ............................................................................... 24
Using the ADF................................................................................ 24
Copying onto Transparency Film (OHP),
Thick (Heavy) Paper Stock, etc. (except Thin paper) .................... 25
Adding Paper (Paper Trays: Tray-1 and Tray-2) ........................... 26
Adding Paper (Sheet Bypass)........................................................ 26
Problem Solving............................................................................. 27
Mode Setting ....................................................................................... 34
Using the Functions ....................................................................... 34
Control Panel....................................................................................... 36
Your Machine
Getting To Know
5
Getting To Know Your Machine
Table of Contents
Facsimile Features
Sending Documents .......................................................................... 38
General Description....................................................................... 38
Memory Transmissions.................................................................. 38
To Stop the Transmission.............................................................. 39
Using One-Touch Dialing............................................................... 40
Redialing the Last Dialed Numbers ............................................... 40
Direct Transmission Reservation
(Priority Transmission Reservation)............................................... 42
Canceling the Direct Transmission Reservation............................ 43
Duplex Sending ............................................................................. 44
On-Hook Dialing ............................................................................ 46
Off-Hook Dialing (Voice Mode Transmission)................................ 46
Receiving Documents........................................................................ 48
Automatic Reception...................................................................... 48
Manual Reception.......................................................................... 48
Substitute Memory Reception........................................................ 48
Print Reduction Setting .................................................................. 48
2-Sided Receiving.......................................................................... 49
Timer Controlled Communications .................................................. 50
General Description....................................................................... 50
Deferred Transmission .................................................................. 50
Deferred Polling............................................................................. 50
Batch Transmission........................................................................... 52
General Description....................................................................... 52
Real-Time Batch Transmission...................................................... 52
Polling ................................................................................................. 54
General Description....................................................................... 54
Preparing to be Polled ................................................................... 54
Poll Documents from Another Station............................................ 56
Program Keys..................................................................................... 58
General Description....................................................................... 58
Setting for Group Dialing ............................................................... 58
Changing the Group Dialing .......................................................... 58
Setting Programmed Communication............................................ 60
Changing the Program Key Setting ............................................... 60
Sub-Addressing ................................................................................. 62
Sending a Fax with Sub-Address .................................................. 62
Setting the Sub-Address into an Address Book............................. 62
Fax Cover Sheet................................................................................. 64
Using the Fax Cover Sheet............................................................ 64
Receive To Memory ........................................................................... 66
Setting RCV To Memory Password ............................................... 66
Setting the RCV To Memory.......................................................... 66
Printing Documents ....................................................................... 66
PIN Code Access................................................................................ 68
General Description....................................................................... 68
Selecting the Access Method (Prefix or Suffix).............................. 68
Dialing with a PIN Code................................................................. 68
6
Facsimile Features
Department Code................................................................................ 70
General Description ....................................................................... 70
Setting the Department Code ........................................................ 70
Changing or Erasing the Department Code ................................... 72
Sending Document with Department Code.................................... 72
Printing a Department Code Journal.............................................. 74
Edit File Mode...................................................................................... 76
General Description ....................................................................... 76
Printing or Viewing a List ............................................................... 76
Changing the Start Time or the Station of a File............................ 78
Deleting a File................................................................................ 78
Printing Out a File .......................................................................... 80
Adding Documents into a File ........................................................ 80
Retry an Incomplete File ................................................................ 82
Access Code ....................................................................................... 84
General Description ....................................................................... 84
Setting the Access Code................................................................ 84
Operating FAX with the Access ..................................................... 84
Dial Prefix ............................................................................................ 86
General Description ....................................................................... 86
Setting the Dial Prefix .................................................................... 86
Your Machine
Getting To Know
Copy Features
Basic Copy .......................................................................................... 88
Copying the Same Size Originals (1:1).......................................... 88
Multi-Size Feeding (MIX) ............................................................... 88
Sort Mode ...................................................................................... 88
Copying with Variable or Preset Zoom Ratios ............................... 88
Using the ADF................................................................................ 89
Creative Features................................................................................ 90
12 Copy...................................................................................... 90
22 Copy, 21 Copy .................................................................. 90
Other Features .................................................................................... 92
Changing the Paper Size (Sheet Bypass) ..................................... 92
Energy Saver (Power Saver Mode, Sleep/Shutdown Mode) ......... 92
Setting Your Machine
Adjusting the Volume and Dialing Method (Tone or Pulse)............ 94
Setting the Dialing Method (Tone or Pulse) ................................... 94
Setting the Monitor Volume............................................................ 94
Setting the Ringer Volume ............................................................. 94
7
Getting To Know Your Machine
Table of Contents
Setting Your Machine
Programming Auto Dialer.................................................................. 96
General Description....................................................................... 96
Programming Address Book Dialing.............................................. 96
Entering One-Touch Dialing Numbers........................................... 98
Entering Abbreviated Dialing Numbers.......................................... 98
Printing the Directory Sheet........................................................... 100
Address Book Modification ............................................................ 102
Address Book Deletion .................................................................. 102
Changing or Erasing the Settings of the One-Touch/
Abbreviated Dialing Numbers........................................................ 104
User Parameters (For Facsimile) ...................................................... 106
General Description....................................................................... 106
Setting the User Parameters ......................................................... 106
Fax Parameters .................................................................................. 108
General Description....................................................................... 108
Setting the Fax Parameters ........................................................... 108
Copier Parameters ............................................................................. 116
Setting the Copier Parameters ...................................................... 116
Copier Settings .............................................................................. 116
Copier Settings (For Key Operator) ............................................... 117
Changing the Paper Size................................................................... 118
Changing the Paper Size (Paper Tray).......................................... 118
Changing the Original Size ............................................................... 120
Changing the Default Original Size (For Copier) ........................... 120
8
Printing Journals and Lists
Transaction Journal........................................................................... 122
Communication Journal (COMM. JOURNAL).................................. 124
One-Touch/Abbreviated and Directory Search List........................ 126
Program List....................................................................................... 128
Fax Parameter List............................................................................. 130
Problem Solving
Troubleshooting / Maintenance ........................................................ 132
Information Code ............................................................................... 134
Verification Stamp.............................................................................. 137
Verification Stamp.......................................................................... 137
Replacing the Battery .................................................................... 137
Appendix
Specifications..................................................................................... 138
Glossary.............................................................................................. 142
ITU-T Image No. 1............................................................................... 147
Index.................................................................................................... 148
Getting To Know Your Machine
Precautions
For Your Safety
To prevent severe injury and loss of life, read this section carefully before using your machine to ensure proper and safe
operation of your machine.
This section explains the graphic symbols used in this manual.
WAR NIN G:
Denotes a potential hazard that could result in serious injury or death.
CAUTION:
Denotes hazards that could result in minor injury or damage to the machine.
This section also explains the graphic symbols used in this manual.
These symbols are used to alert operators to a specific operating procedure
that must not be performed.
These symbols are used to alert operators to a specific operating procedure
that must be emphasized in order to operate the machine safely.
Your Machine
Getting To Know
Installation and Relocation Cautions
CAUTION
!
Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that
may catch fire.
Do not place the machine in a hot, humid, dusty or poorly ventilated environment.
Prolonged exposure to these adverse conditions can cause fire or electric shocks.
Place the machine on a level and sturdy surface that can withstand a weight of 48.5 lb (22 kg). If tilted, the
machine may tip-over and cause injuries.
When relocating the machine, contact your authorized Panasonic dealer.
When moving the machine, be sure to unplug the power cord from the outlet. If the machine is moved with the
power cord attached, it can cause damage to the cord which could result in fire or electric shock.
Power and Ground Connection Cautions
WARNING
!
Ensure that the plug connection is free of dust. In a damp environment, a contaminated connector can draw a
significant amount of current that can generate heat and eventually cause fire over an extended period of time.
Always use the power cord provided with your machine. When an extension power cord is required, always use
a properly rated cord.
120 V/15 A
If you use a cord with an unspecified current rating, the machine or plug may emit smoke or become hot to the
touch externally.
Do not attempt to rework, pull, bend, chafe or otherwise damage the power cord. Do not place a heavy object
on the cord. A damaged cord can cause fire or electric shocks.
Never touch a power cord with wet hands. Danger of electric shock exists.
If the power cord is broken or insulated wires are exposed, contact your authorized Panasonic dealer for a
replacement. Using a damaged cord can cause fire or electric shocks.
9
Getting To Know Your Machine
Precautions
Stop operation immediately if your machine produces smoke, excessive heat, unusual noise, or smell, or if
water is spilt onto the machine. These conditions can cause fire. Immediately switch Off and unplug the
machine, and contact your authorized Panasonic dealer.
Do not disconnect or reconnect the machine while it is on. Disconnecting a live connector can deform the plug
and cause fire.
When disconnecting the machine, grasp the plug instead of the cord. Forcibly pulling on a cord can damage it
and cause fire or electric shock.
When the machine is not used over an extended period of time, switch it Off and unplug it. If an unused
machine is left connected to a power source for a long period, degraded insulation can cause electric shocks,
current leakage or fire.
Be sure to switch Off and unplug the machine before accessing the interior of the machine for cleaning,
maintenance or fault clearance. Access to a live machine's interior can cause electric shock.
Be sure to switch Off and unplug the machine before accessing the interior of the machine for accessing
interface cables, maintenance or fault clearance. Access to a live machine's interior can cause electric shock.
Once a month, unplug the machine and check the power cord for the following. If you notice any unusual
condition, contact your authorized Panasonic dealer.
The power cord is plugged firmly into the receptacle.
The plug is not excessively heated, rusted, or bent.
The plug and receptacle are free of dust.
The cord is not cracked or frayed.
Others
The machine has a built-in circuit for protection against lightning-induced surge current. However, if lightning strikes in
your neighborhood, switch Off the machine. Disconnect the power cord from the machine and reconnect only when the
lightning has stopped.
If you notice flickering or distorted images or noises on your audio-visual units, your machine may be causing radio
interference. Switch it Off and if the interference disappears, the machine is the cause of the radio interference.
Perform the following procedure until the interference is corrected.
Move the machine and the TV and/or radio away from each other.
Reposition or reorient the machine and the TV and/or radio.
Unplug the machine, TV and/or radio, and replug them into outlets that operate on different circuits.
Reorient the TV and/or radio antennas and cables until the interference stops. For an outdoor antenna, ask your
local electrician for support.
Use a coaxial cable antenna.
Operating Safeguards
WARNING
!
Do not touch areas where these caution labels are attached to the surface may be very hot, and cause severe
burns.
Do not place any liquid container such as a vase or coffee cup on the machine. Spilt water can cause fire or
shock hazard.
Do not place any metal parts such as staples or clips on the machine. If metal and flammable parts get into the
machine, they can short-circuit internal components, and cause fire or electric shocks.
10
If debris (metal or liquid) gets into the machine, switch Off and unplug the machine. Contact your authorized
Panasonic dealer. Operating a debris-contaminated machine can cause fire or electric shock.
Never open or remove machine covers that are secured with screws unless specifically instructed in the
"Operating Instructions". A high-voltage component can cause electric shocks.
Do not try to alter the machine configuration or modify any parts. An unauthorized modification can cause
smoke or fire.
CAUTION
!
Do not place a magnet near the safety switch of the machine. A magnet can activate the machine accidentally,
resulting in injuries.
Do not use a highly flammable spray or solvent near the machine. It can cause fire.
Never touch a labelled area found on or near the heat roller. You can get burnt. If a sheet of paper is wrapped
around the heat roller, do not try to remove it yourself to avoid injuries or burns. Switch Off the machine
immediately, and contact your authorized Panasonic dealer.
Do not use conductive paper, e.g. folding paper, carbonic paper and coated paper. When a paper jam occurs,
they can cause a short circuit and fire.
Do not place any heavy object on the machine. An off-balance machine can tip-over or the heavy object can
fall, causing damage and/or injuries.
Keep the room ventilated when using the machine for an extended period of time to minimize the ozone density
in the air.
Pull out paper trays slowly to prevent injuries.
Your Machine
Getting To Know
When removing jammed paper, make sure that no pieces of torn paper are left in the machine. A piece of paper
remaining in the machine can cause fire. If a sheet of paper is wrapped around the heat roller, or when clearing
a jammed paper that is difficult or impossible to see, do not try to remove it by yourself. Doing so can cause
injuries or burns. Switch Off the machine immediately, and contact your authorized Panasonic dealer.
Others
When clearing a paper jam or other fault, follow the appropriate procedure given in the Operating Instructions.
Consumable Safeguards
WARNING
!
Never throw a toner cartridge into an open flame. Toner remaining in the cartridge can cause an explosion and
you can get burnt.
Never throw toner or a waste toner container or a toner cartridge into an open flame. It can cause an explosion
and you can get burnt.
Keep button batteries/verification stamp out of the reach of children. If a button battery/stamp is swallowed
accidentally, get medical treatment immediately.
CAUTION
!
Never heat the drum cartridge, or scratch its surface. A heated or scratched drum can be hazardous to your
health.
Be sure to use the specified type of batteries only.
Ensure that batteries are installed with correct polarity. Incorrectly installed batteries can burst or leak, resulting
in spillage or injuries.
11
Getting To Know Your Machine
Precautions
For Your Safety
The maximum power consumption is 1000 W.
A properly wired (grounded), dedicated, 15A, 120V AC outlet is required. Do not use an extension cord.
The power cord on this machine must be used to disconnect the main power.
Please ensure that the machine is installed near a wall outlet and is easily accessible.
Caution Note: Unplug the power cord from the wall outlet before removing covers.
Supplies
Store the Toner Cartridge and paper in cool areas with low humidity.
Panasonic recommends using high quality 16 - 28 lb paper (Sheet Bypass: 16 - 44 lb), using an inferior paper may
cause excessive paper curl, requiring you to empty out the Output Tray more often to avoid paper jams.
For optimum performance, it is recommended that only Panasonic Brand supplies are used in the machine.
Certain types of transparency film may not be compatible and may damage your machine.
Consult with an authorized Panasonic dealer for advice regarding non-standard paper types.
(Panasonic has tested "3M CG3300" transparency film and found it to be compatible.)
Use of other than genuine Panasonic supplies can damage the printer. Be sure to use only genuine Panasonic Toner
Cartridge (UG-5530) designed for optimum performance.
Average yield for the UG-5530 is approximately 5,000 pages (5% coverage).
Note: Average yield is based on 5% coverage of the printable area with repetitive printing of 10 pages (Letter/A4 size,
single side printing, default density). The yield of a Toner Cartridge varies depending on the coverage,
temperature, humidity, media, etc. Therefore, the average yield cannot be guaranteed. Continuously printing 10%
coverage of printable area will reduce the yield of the Toner Cartridge to about half as compared to 5% coverage
printing. The maximum yield of the Toner Cartridge will not exceed 6,000 pages.
Installation
The machine should not be installed in areas with the following conditions:
Extremely high or low temperature and humidity.
Ambient conditions:
Temperature: 50 – 86 °F
Relative humidity: 30 – 80 %
Where temperature and humidity can change rapidly, causing condensation.
Direct exposure to sunlight. Directly in the air conditioning flow.
In areas of high dust concentration. In areas of poor ventilation.
In areas with chemical fume concentration. In areas with extreme vibration.
With unstable or uneven conditions (floors, etc.).
Illegal Copies
It is unlawful to make copies of certain documents.
Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on
those found guilty. The following are examples of items that may be illegal to copy in your country.
Currency
Bank notes and checks
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
12
This list is not inclusive and no liability is assumed for either its completeness or accuracy.
In case of doubt, contact your legal counsel.
Notice:
Install your machine near a supervised area to prevent illegal copies from being made.
Ventilation
The machine should be installed in a well-ventilated area to minimize the ozone density in the air.
Handling
Do not turn the Power Switch Off or open the Front Cover during copying/printing.
Energy Saver Mode Notice
When using the Printer Function (USB Local and Network Connections), we recommend that you leave the Energy
Saver Mode in the initial factory default setting (Sleep mode).
Key Operator Password
The Initial Machine Modes can be checked or changed with the Function Modes, however, these modes require
the Key Operator Password.
For Key Operator: When setting up this machine, please consult with your authorized Panasonic dealer, and
decide on the Key Operator Password together, then record it and keep it in a safe place for
future reference.
Dept. (DEPARTMENT) Code
(See page 92)
Your Machine
Getting To Know
INPUT DEPT. CODE
********
1 to 8-digit
Number of Copies
The maximum number of copies is up to 999 (3 digit with keypad). During the copy mode, if you input 4-8 digit
numbers, they will be interpreted as being a phone number and displayed on the LCD, then the machine will switch to
the Fax mode.
Auto Reset Timer
As the initial setting for Auto Reset Time is 1 minute, selected operation mode returns to default operation mode (Fax)
after 1 minute, if you wish to change this Auto Reset Time, set to Fax Parameter No.121. (See pages 113).
When the Department Counter function is set up, the Dept. (Department) Code input
screen is displayed on the LCD Display. A registered Department Code (1 to 8-digit) is
required to gain access to each secured function, or the secured Fax/Scanner
function(s) cannot be used. Please consult with the Key Operator regarding the
Department Code(s) for the desired function.
Procedures:
(1) Input a registered department code (1 to 8-digit).
(2) Press the SET or START Key.
13
Getting To Know Your Machine
Precautions
Laser Safety
LASER SAFETY
This machine employs a laser. Only qualified service personnel should attempt to service this device due to
possible eye injury.
CAUTION:
USE OF CONTROLS, ADJUSTMENTS OR PERFORMANCE PROCEDURES OTHER THAN THOSE
SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
Caution Label
Manufacturer's
Name and Address
Factory ID
14
Your Machine
Getting To Know
CAUTION
!
•TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE.
•DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S)
BEFORE THE MACHINE IS RE-ENERGIZED.
IMPORTANT SAFETY INSTRUCTIONS
!
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
•DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK
OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
•AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE
MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
•DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
SAVE THESE INSTRUCTIONS.
Denotes hazards that could result in minor injury or damage to the machine.
As an ENERGY STA R
meets the
E
NERGY STA R
®
Partner, Panasonic has determined that this product
®
guidelines for energy efficiency.
This voluntary program specifies certain energy consumption and usage
standards. This product will automatically "power down" after a specified
period of non-use. The use of this
E
NERGY STA R
®
compliant product will
reduce energy consumption and ultimately benefit the environment.
The default functions can be adjusted depending on your office requirements.
Please ask your Authorized Panasonic dealer for more details.
15
Getting To Know Your Machine
Precautions
FCC Notice for Users in USA
WARNING
!
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by
one of the following measures:
1. Reorient or relocate the receiving antenna.
2. Relocate the fax machine with respect to receiver or other equipment.
3. Connect the fax machine into outlet on a circuit different from that to which the receiver is connected.
4. Consult the dealer or an experienced radio/TV technician for help.
Warning: To assure continued compliance, use only USB shielded interface cable when connecting this
product to host computer. Also, any changes or modifications not expressly approved by the
party responsible for compliance could void the user's authority to operate this equipment.
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
(1)This device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that may cause undesired
operation.
Responsible Party: Matsushita Electric Corporation of America
One Panasonic Way, Secaucus, NJ 07094
FCC Inquiries Only: Panasonic Digital Document Company/Technical Support Department
Two Panasonic Way, Secaucus, NJ 07094
1-800-225-5329 (see Note below)
Email: consumerproducts@panasonic.com
Note: For Technical Support, please contact your Authorized Panasonic dealer.
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
On the rear panel of this equipment is a label that contains, among other information, a product
identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the
telephone company.
Ask your telephone company or installer to install the jack suitable for your device if such is not available.
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply
with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord
and modular plug is provided with this product. It is designed to be connected to a compatible modular jack
that is also compliant. See installation instructions for details.
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive
RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but
not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that
may be connected to a line, as determined by the total RENs, contact the local telephone company. The
REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
16
If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue
your service temporarily. If possible, they will notify you in advance. But if advance notice isn't practical, you
will be notified as soon as possible. You will be informed of your right to file a complaint with FCC.
see_P17
Your telephone company may make changes in it's facilities, equipment, operations or procedures that
could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you
an opportunity to maintain uninterrupted telephone service.
If you experience trouble with this telephone equipment, please contact the manufacturer's authorized
service agency for information on obtaining service or repairs. The telephone company may ask that you
disconnect this equipment from the network until the problem has been corrected or until you are sure that
the equipment is not malfunctioning.
The optional Handset Kit is hearing aid compatible.
For protection against the risk of electric shock, always disconnect all cables from the wall outlet before
servicing, modifying or installing the equipment.
This equipment may not be used on coin service provided by the telephone company nor connected to
party lines. Connection to party line service is subject to state tariffs. (Contact the state public utility
commission, public service commission or corporation commission for information.)
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of
this equipment does not disable your alarm equipment. If you have questions about what will disable alarm
equipment, consult your company or a qualified installer.
Your Machine
Getting To Know
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device to send any message via telephone facsimile machine unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the
following information:
1. Date and Time of transmission
2. Identification of either business, business entity or individual sending the message
3. Telephone number of either the sending machine, business entity or individual.
In order to program this information into your facsimile machine, you should refer to page 106 in this
Operating Instructions to complete the steps.
Example of Header Format (DATE and TIME, LOGO, ID Number setting)
MMM-dd-yyyy 09:00 PANASONIC 201 348 7000 P.001/005
1) Date and Time 2) LOGO 3) ID Number
17
Getting To Know Your Machine
Precautions
Notice to Users in Canada
NOTICE
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be installed using an acceptable
method of connection. The customer should be aware that compliance with the above conditions may not
prevent degradation of service in some situations.
Repairs to this equipment should be made by an authorized Canadian maintenance facility designated by
supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may
give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
CAUTION
!
Users should not attempt to make such connections themselves, but should contact the appropriate electric
inspection authority, or electrician, as appropriate.
NOTICE
This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This
is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that
registration was performed based on a Declaration of Conformity indicating that Industry Canada Technical
Specifications were met. It does not imply that Industry Canada approved the equipment.
On the rear panel of this equipment is a label that contains, among other information, the Registration
Number and Ringer Equivalence Number (REN) for this equipment.
The REN assigned to each terminal equipment provides an indication of the maximum number of terminals
allowed to be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of
all devices does not exceed five.
18
Avis
Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de
l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode
acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions
énoncées ci-dessus n'empêche pas la dégradation du service dans certaines situations.
Les réparations de ce matériel doivent être effectuées par un centre d'entretien canadien autorisé désigné
par le fournisseur. La compagnie de télécommunications peut demander à l'utilisateur de débrancher un
appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais
fonctionnement.
Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source
d'énergie électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont
raccordé ensemble. Cette précaution est particulièrement importante dans les régions rurales.
Avertissement
!
L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service
d'inspection des installations électriques, ou à un électricien, selon le cas.
Your Machine
Getting To Know
Avis
Le présent matériel est conforme aux spécifications techniques d’Industrie Canada applicables au matériel
terminal. Cette conformité est confirmée par le numéro d’enregistrement. Le sigle IC, placé devant le
numéro d’enregistrement, signifie que l’enregistrement s’est effectué conformément à une déclaration de
conformité et indique que les spécifications techniques d’Industrie Canada ont été respectées. Il n’implique
pas qu’Industrie Canada a approuvé le materiel.
Sur le panneau arrière de cet appareil se trouve une étiquette, sur laquelle est indiqué, entre autres, le
numéro d’enregistrement et le Numéro d’Equivalence de Sonnerie (REN) pour cet appareil.
L’IES assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être
raccordés à une interface téléphonique. La terminaison d’une interface peut consister en une combinaison
quelconque de dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de
tous les dispositifs n’excède pas 5.
END_P19
19
Getting To Know Your Machine
Connecting the Cables
ACTIVITY Lamp
Blinks when there is data
traffic on the LAN.
LAN Connection Jack
(10BASE-T/100BASE-TX)
LAN Cable
(10BASE-T/100BASE-TX Cable)
Insert the plug until a click is heard.
(LAN cable is not included with the product.)
Purchase a Category 5 Cable, compliant with
EIA/TIA 568-A-5 standard.
10BASE-T/100BASE-TX Ethernet Hub
Ethernet LAN
(10BASE-T/100BASE-TX
Cable Not included)
Power Cord (Included)
USB Port
See Operating Instructions
(For Document Management
System and Printer)
LINK Lamp
Illuminates when connected
to the LAN.
Lamp will not turn ON if LAN
cable is defective (contains
breaks).
Optional Telephone Handset Jack
Connect the Telephone Line Cable from the
Optional Handset Kit into the HANDSET
jack on the back of the machine.
External Telephone Jack
You can connect an additional standard
single line telephone to the machine.
To connect a telephone,
remove the protective tab on the TEL jack.
RJ-11C
Telephone Jack
Optional Handset Kit
(UE-403171)
Power Switch
After connecting all Cables and
Power Cord, turn the Power Switch
on the back of the machine
to the ON ( I ) position.
Telephone Line Jack
Plug one end of the Telephone
Line Cable into the telephone
jack supplied by the telephone
company and the other end into
the LINE jack on the back of
the machine.
(Refer to the Dialing Method. See
page 94.)
Optional 2nd Telephone Line Jack
(Optional G3 Communication Port Kit (UE-407026) is required.)
20
Directory Search and Quick Name Search
"Directory Search" function works with the following database to run the search for fax phone numbers and email
addresses by name.
• LDAP Directory Server on your local area network
• Your machine's Auto-Dialer (Address Book or One-Touch/ABBR.)
If your machine is programmed with your LDAP server's address (see the User Parameters (Internet Parameters) section
in Operating Instructions (For Internet Fax/Email and Network Scan Functions)) "Directory Search" runs the search with
LDAP database first, and then search within the Auto-Dialer. If LDAP server is not programmed only the Auto-Dialer will be
searched.
"Directory Search" allows the entry of multiple letters from the QWERTY keyboard to narrow down the search to quickly
find the name off the large database such as LDAP server or the optional 1,000-station Auto-Dialer.
"Quick Name Search" function works with the machine's Auto-Dialer only. Simply by pressing the first letter of your
searching name repeatedly, the names beginning with that letter appear one by one in the LCD display. This may be much
easier and quicker to find your searching station than using One-Touch/ABBR. auto-dialer.
Your Machine
Getting To Know
This also works to find the programmed communications such as Group Dialing, Differed Transmission and so on by
name.
Dual G3 Communication Port with Optional G3 Communication Port Kit
The optional G3 Communication Port maximizes the benefit of your machineís high-speed Super G3 communication by
providing you with a dual line communication capability. Itís like having two faxes in one. Each line can be used
independently by taking advantage of simultaneous transmission/reception or one line can be utilized exclusively for
transmission and the other for reception. Either way, the waiting time to perform Multi-Transmissions will be reduced in
half.
You must set the Dialing Method (Tone or Pulse) for each port when you use first. (See page 94)
By the default the machine selects the available telephone line for transmission automatically. To change the Home
position of the Telephone Line Selection to either Line-1 or Line-2, change the Fax Parameter No. 88 (XMT
RESTRICTION) accordingly. (See page
112)
21
Getting To Know Your Machine
Operation Chart
Sending Documents
1
*Hold the center of the guides
Face Up
C
B
A
Original Guides*
Adjust to the
original's width.
Quick Name Search Dialing (see Note 2)
3a
(When Fax Parameter No. 119 is set to "2:Quick Name Search", See
page 112.)
Enter the first letter of the
name you wish to search
repeatedly until it is shown on
the LCD display.
Ex: "S"
One-Touch/ABBR. Dialing (see Note 2)
3b
(When Fax Parameter No. 119 is set to "1:One-Touch", See page 112.)
Max. 100 pages
(Letter size originals)
(See page 24)
when adjusting the width.
NOTE:
1.You must not try to send/scan an
original shorter than 4.7 inches (120
mm). See page 24 "Using the ADF".
Original Size:
Invoice - Legal
SALES 3
5551234
SALES 2
5551234
SALES
5551234
(See Note 4)
ENTER STATION(S)
THEN PRESS START 00%
Make sure that the above message
is shown on the display.
If not, press the STOP key.
+
or
(See page 40)
Manual Number Dialing (Up to 50 Stations)
3c
Telephone
Number
+
Directory Search Dialing
3d
Enter the first letter(s) of the
name you wish to search.
Ex: "SA"
+ ABBR No.
(3-digit)
ENTER LETTER (s)
SA
[100]SALES 3
5551234
[005]SALES 2
5551234
[001]SALES
5551234
(See Note 4)
+
22
Your Machine
Getting To Know
2
Select the desired Transmission
setting.
(See the column on the right)
(
4
You can send the same
document(s) to multiple stations.
Multiple stations can be selected by
the Step 3a (3b), 3c and/or 3d, and
then pressing .
The document(s) is stored into
memory with a file number. Then starts
sending the document(s).
START
3a
or
3b
and/or
3c
and/or
3d
Quick Name Search Dialing
One-Touch/ABBR. Dialing)
Manual Number Dialing
Directory Search Dialing
Transmission Settings
Adjusting the Contrast of
scanned image data by
pressing cursor keys ( / ).
Lighter Normal Darker
CONTRAST
- [ ] +
(See Note 3)
STANDARD for standard originals
FINE for detailed originals
S-FINE for finer detailed originals
600 dpi for 600 dpi detailed originals
HALFTONE (FINE)
for photo originals with Fine
Resolution
HALFTONE (S-FINE)
for photo originals with S-Fine
Resolution
HALFTONE (600 dpi)
for photo originals with 600 dpi
Resolution
Verification Stamp
ON : The light is lit.
OFF : The light is off.
Dialing No. Indication Sample
When Fax Parameter No. 119 is set to "1:OneTouch". (See page 112.)
<ABBR No.>
[001]SALES
5551234
NOTE
<One-Touch>
<01 >SALES
5551234
When Fax Parameter No. 119 is set to
"2:Quick Name Search". (See page 112.)
SALES
5551234
1. If your machine sounds an alarm (pi-pi-pi) in Step 3 above, this indicates that the Dialer is Full
(More than 50 transmission job reservations have been already reserved).
2. Auto Dialer (Address Book/One-Touch/ABBR.) is only available when stations are registered.
(See page
3. When transmitting at S-Fine or 600 dpi, there is a possibility that printing quality may
deteriorate at the remote station due to its reception capability. If this occurs, re-send with
Direct Transmission or use "Fine" Resolution.
4. You can search for another name starting with the same character by scrolling with the Cursor
Keys (
96, 98)
/ ).
:Upper Side
:Lower Side
23
Getting To Know Your Machine
Operation Chart
To Stop the Transmission
1
NOTE: To select the Comm. Journal printout condition, change the
setting of Fax Parameter No. 12. (See page 110)
Making Copies
1
Face Up
C
B
A
Original Guides*
Adjust to the
original's width.
*Hold the center of the guides
when adjusting the width.
Original Size: Invoice - Legal
Max. 100 pages
(Letter size originals)
2 3
COMMUNICATION STOP ?
1:YES 2:NO
2
NOTE:
1.The default original size is "LETTER".
If you use the Multi-Size Feeding function,
change the default original size to "MIX" in the Copier Settings (For Key
Operator), Parameter No. 13 (ORIGINAL SIZE). (See page 117)
2.This function is available only when the optional Tray-2 is installed and
both Legal and Letter-R size papers are loaded in Tray-1 and Tray-2
respectively.
SAVE AS INCOMP.FILE?
1:YES 2:NO
: Save the file.
1
: Delete the file.
2
• If FAX Parameter No. 31
(Incomplete File Save)
to
"Valid" ( See Pag e 111).
• To retry an Incomplete File,
see page 82.
is set
3
Original Size
24
Using the ADF
Originals that cannot be used
• Post Cards, Drawing Papers, Transparencies,
Labelling Papers, Heavyweight Papers, Thin Art Papers,
Film, Thermal papers
Inappropriate Originals
• Paper with a smooth surface such as glossy and coated
papers
• Originals with a Lead Edge that is ripped, creased,
folded, punched, or glued
• Mix-sized Originals (except a combination of Legal and
Letter)
• Post-it Notes
• Pressure sensitive or carbon backed papers
• Paper with excessive curl
• Stapled originals
• Freshly printed copies from a laser printer
• Originals with fresh White-Out (Liquid paper correction
fluid)
Upper Limit Indicator
B
Upper Limit Guide (B)
C
B
A
ADF Tray
Original Guides
Adjust to the original's width.
NOTE:
You must not try to send/scan an original shorter
than 4.7 inches (120 mm).
Set the originals up to the
upper limit indicator (A)
and guide (B)
(A)
A
4 5
Your Machine
Getting To Know
PRINT COMM. JOURNAL?
1:YES 2:NO
Print Communication
Journal
(COMM.JOURNAL)
4 5
Number of
Copy Ratio
(See page 88)
Copies
(Max. 999)
Stop the transmission.
6
or
NOTE:
When the desired copy size
paper is not loaded in the
paper tray(s), use the Sheet
Bypass (see page 92).
Copying onto Transparency Film (OHP), Thick (Heavy) Paper Stock, etc. (except Thin paper)
Before Pressing the Start Key Making Copies
Open the Rear Cover.
1
Catch the ejected copy (do not pull).
2
Close the Rear Cover.
3
NOTE:
Rear Cover
Catch
Do not open the Rear Cover when copying
Thin paper as it may cause a paper jam.
STOP
standby.
to return to
25
Getting To Know Your Machine
Operation Chart
Adding Paper (Paper Trays: Tray-1 and Tray-2)
1 2
For Tray-1
Paper Tray
For Tray-2 (Option)
The Paper Level Indicator (Orange) moves down
as paper level declines, warning you that the
paper is running out.
Tray-1 Max. Level Indicator
Full
NOTE: When "ADD PAPER" message appears on
Empty
the display, either Tray-1 or Tray-2 has run
out of paper or is not closed firmly (See
page 33). Replenish the paper in the tray(s)
or ensure that the tray(s) are closed.
Adding Paper (Sheet Bypass)
Copying on Special Paper, etc.
Feed 1 sheet of paper at a time.
1
Paper Weight: 16 – 44 lb
Adjust the width guides.
2
Incorrect adjustment may cause the paper to
wrinkle, misfed or skew.
NOTE: For envelope printing details refer to the Panasonic-
DMS Operating Instructions manual included on the
CD.
Tray-2 Max. Level Indicator
21
Printing Side Up
Do not press Start until the LCD display
indicates "Paper Size" plus an "✽"
Press the "✽" key to select another
size. (See page 92).
26
Your Machine
Getting To Know
3
For Tray-1
Load Paper : Printing Side Down
Paper Weight
1-Sided Copy : 16 – 28 lb
2-Sided Copy : 20 – 24 lb
Paper Capacity : 250 Sheets (20 lb)
For Tray-2
Load Paper : Printing Side Down
Paper Weight
1-Sided Copy : 16 – 28 lb
2-Sided Copy : 20 – 24 lb
Paper Capacity : 550 Sheets (20 lb)
Problem Solving
NOTE:
1) Feeding paper into the Sheet Bypass at the
same time when the copying/printing has started
and paper is feeding from either Tray 1 or Tray 2,
will show "REMOVE MISFED PAPER J00"
message on the LCD display. When this occurs,
remove the paper from the Sheet Bypass to reset
the jam indication then resume copying/printing.
2) Do not leave a paper in the Sheet Bypass as
paper jam indication may display.
Firmly close the Paper Tray.
NOTE:
1. To prevent paper jams or other
problems, adjust the paper guides
(Length & Width) when adding paper
Paper Tray-1
Paper Tray-2
into the tray.
2. When changing the paper size, See
page 118.
3. Make sure that the paper is set
properly and that it does not exceed
the Tray-1/Tray-2 Max. Level
Indicator.
Adding Paper
Replacing Toner Cartridge (See page 28)
Removing a Misfed Paper (See page 30)
U## (User Error Code) (See page 32)
J## (Jam Error Code) (See page 32)
E## (Machine Error Code)
(Call your authorized Panasonic dealer)
Maximum Copies Limitation (See page 33)
27
Getting To Know Your Machine
Operation Chart
Problem Solving
Replacing Toner Cartridge
Low Toner message will follow this progression:
(Order the Toner Cartridge using the Order Form (See Note below).
Replace the Toner Cartridge before the Toner runs out)
(Operate with the Power Switch in "ON"
position)
1
TONER IS RUNNING LOW
WARNING!! TONER LOW
LESS THAN 50 PAGES
OUT OF TONER
NOTE:
When ordering the Toner Cartridge, print the Order Form using the
following procedures, and Fax it to your Authorized Panasonic dealer.
Press on the Panel.
FUNCTION
FUNCTION (1-9)
ENTER NO. OR
∨ ∧
Toner is Low*.
Machine can make less than 500 prints**.
U13
Toner is Nearly Empty.
Machine can make less than 50 prints*.
Toner is Empty.
Machine stops.
U13
* Shake the toner cartridge well, or this
message may display.
** Based on 5% print coverage.
(See page 12)
Front Cover
5
REMOVE
Protective Sheet
CAUTION
Be careful not to scratch the surface of
the OPC Drum (Green), and not to touch
it with bare hands. The OPC Drum is
sensitive to light.
To prevent optical exposure problems,
do not expose the OPC Drum to direct
sunlight or bright light.
9
Toner Cartridge (New)
28
Press .
7 8
3:TONER ORDER FORM?
PRESS SET TO PRINT
Press to print the Order Form.
SET
If "2:NO" is selected in Step 12 on page 29:
SET
3
1 2 3
FUNCTION (1-9)
ENTER NO. OR
∨ ∧
Guide Rails
Place the Toner Cartridge over the Guide
Rails and insert it until it stops.
MAINTENANCE (3-6)
ENTER NO. OR
∨ ∧
2 3 4
Toner Cartridge
Toner Cartridge
Your Machine
Getting To Know
5
6 7 8
Shake
10-15 times
Tape and Protective Cover
ATT ENTI ON
• Shake the toner cartridge well, as toner
may accumulate on one side during
transportation.
• For optimum print quality, use the genuine
Panasonic Toner Cartridge. Store Toner
Cartridge in a cool dark place.
Do not remove the protective cover until
you are ready to use it.
NOTE:
Return the replaced Toner
Cartridge to your Authorized
Panasonic dealer.
Drum UnitNew Toner
10 11 12
Toner Cartridge
NEW TONER REPLACED?
1:YES 2:NO
New Toner
Drum Unit
New
Drum Unit
New Toner
9
4
3:TONER REPLACEMENT?
1:YES 2:NO
Front Cover
NOTE:
1. If "2:NO" is selected, the image
density may be inadequate and may
cause Copy/Print quality issues.
2. This message is not displayed if you
change the toner cartridge after the
"OUT OF TONER" is displayed.
29
Getting To Know Your Machine
Operation Chart
Problem Solving
Removing a Misfed Paper (Paper Feed/Paper Transport/Automatic Duplex
1 2
J43, J44, J82, J83:
Unit Area)
REMOVE MISFED PAPER
J44
NOTE:
The J## Code indicates the most
probable Jam location. If the jam
message reappears after the jam is
cleared, paper is most likely jammed
at other location(s). Check the Jam
Error Codes Table on page 32 for
other check points and remove all
misfed paper.
J01, J02, J43, J44, J80:
Rear Cover
6 7
Misfed Paper
Paper Release Lever
(Rear Side)
1 2
Front Cover
6 7
Toner Cartridge
Misfed Paper
Pin
Toner Cartridge
Toner Cartridge
Pin
30
Guide Rail
Place the Toner Cartridge over the Guide
Rails and insert it until it stops.
Removing a Misfed Paper (ADF) : J71, J72, J74, J75, J92, J93
1 2
REMOVE MISFED PAPER
Ex:
J92
ADF Cover
Remove Misfed Paper.
and/
or
Misfed Paper
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