Panasonic UF-6300 User Manual

Operating Instructions

(For Internet Fax)

Getting to Know

Your Machine

Facsimile Transceiver

Model No.

UF-6300

Machine

Installing Your

Your Machine

Programming

Basic Operations

Before operating this machine,please carefully read this manual,and keep this documentation in a safe place for future reference.

Features

Advanced

Network FeaturesProblem Solving

English

Appendix

Table of Contents

Getting to Know Your Machine

Connecting the LAN Cable, USB Cord ......................................................................... 5

Control Panel .................................................................................................................. 6

Function Key................................................................................................................... 8

Pre Installation Information........................................................................................... 9

Q Setup as SMTP Mail Server........................................................................... 10

Q Setup as POP3 Client .................................................................................... 11

Internet Communication Features ................................................................................ 14

Q Internet Fax Transmission ............................................................................. 14

Q Direct SMTP (Direct IFAX XMT) .................................................................... 15

Q Internet Mail Reception .................................................................................. 16

Q Inbound Routing............................................................................................. 17

Q Fax Forward................................................................................................... 18

Q Network Scanner ........................................................................................... 18

Q Relayed Transmission ................................................................................... 19

Q Dynamic Host Configuration Protocol (DHCP)............................................... 20

Q SMTP Authentication ..................................................................................... 20

Q Lightweight Directory Access Protocol (LDAP) .............................................. 20

Important Information .................................................................................................... 21

Installing Your Machine

Setting the Internet Parameters .................................................................................... 23

Q Setting the User (Internet) Parameters .......................................................... 23

Q Setting the User Parameters for the LAN Interface ....................................... 24

Programming Your Machine

Programming Email Address and Telephone Numbers ............................................. 25

Q Programming the Auto Dialler........................................................................ 25

Q To Edit One-Touch/ABBR Dialling Number or Email Address ....................... 29

Q Printing Out a Directory Sheet ....................................................................... 32

Customizing Your Machine ........................................................................................... 33

Q General Description ....................................................................................... 33

Q Setting the Fax Parameters .......................................................................... 33

Q Fax Parameter Table ..................................................................................... 34

2

Table of Contents

Basic Operations

Sending Documents via LAN ........................................................................................ 42

Q General Description........................................................................................ 42

Q Manual Email Addressing............................................................................... 43

Q One-Touch Email Addressing ........................................................................ 44

Q Abbreviated Email Addressing ....................................................................... 45

Q Directory Search Dialling................................................................................ 46

Q Multi-Station Transmission (Broadcasting)..................................................... 48

Q Memory Transmission Reservation (Multi-tasking) ........................................ 49

Q Automatic Redialling....................................................................................... 50

Q Manual Redialling........................................................................................... 50

Q Selectable Domains ....................................................................................... 51

Q Internet Fax Delivery Notice (MDN) ............................................................... 53

Q Returned Email............................................................................................... 54

Q Using a Mailing List ........................................................................................ 55

Q Wrong Transmission Prevention Function ..................................................... 55

Receiving Documents via LAN ..................................................................................... 58

Q General Description........................................................................................ 58

Q Receiving Email from a POP Server .............................................................. 60

Advanced Features

Program Keys ................................................................................................................. 64

Q Setting the POP Access Key.......................................................................... 64

Q Using the POP Access Key............................................................................ 65

Sender Selection ............................................................................................................ 66

Q General Description........................................................................................ 66

Q Setting the Sender Selection.......................................................................... 66

Q Sending Document with Sender Selection ..................................................... 68

Q Printing the Sender Selection List .................................................................. 69

Subject Line Entry.......................................................................................................... 70

Q General Description........................................................................................ 70

Q Sending Email with Subject Line Entry........................................................... 70

Inbound Routing............................................................................................................. 72

Q Setting the Routing Parameters ..................................................................... 72

Q Entering One-Touch/Abbreviated Dialling Numbers for Inbound Routing...... 74

Ifax Return Receipt......................................................................................................... 76

Q General Description........................................................................................ 76

3

Table of Contents

Network Features

Network Scanner ............................................................................................................ 77

Relayed Transmission ................................................................................................... 78

Q General Description ....................................................................................... 78

Q Relay Network................................................................................................ 79

Q Setting up your machine as an Internet Relay Station ................................... 81

Q Setting up Your Machine for Relayed Transmission ...................................... 82

Q Sending Documents via Internet Relay.......................................................... 84

Q Sending Document(s) from a PC to a G3 Fax Machine................................. 87

Q Printouts and Reports .................................................................................... 89

Problem Solving

Troubleshooting ............................................................................................................. 91

Q Information Codes.......................................................................................... 91

Appendix

Specifications ................................................................................................................. 94

Glossary .......................................................................................................................... 95

Index ................................................................................................................................ 98

4

Getting to Know Your Machine

Connecting the LAN Cable, USB Cord

■ Ethernet LAN Cable

LINK Lamp

Illuminates when connected to the LAN.
Lamp will not turn ON if the LAN Cable
is defective (contains breaks).

RJ-45 LAN Jack
(10Base-T/100Base-TX)

Your Machine

Getting to Know

LINKRX

Power Cord (Included)

LAN Cable
(10Base-T/100Base-TX Cable)

Insert the plug until a click is heard.
(LAN Cable is not included with the product.)
Purchase a Category 5 Cable, compliant with
EIA/TIA 568-A-5 standard.

10Base-T/100Base-TX Ethernet Hub

Ethernet LAN
(10Base-T/100Base-TX)
Cable (Not included)

ACTIVITY Lamp

Blinks when there is
data traffic on the LAN.

USB Cord (USB 1.1) (For UF-6300 only)

When connecting an USB Cord, printing,
scanning, etc. functions will be available.
Please refer to the supplied CD for more
information.

NOTE

ATTENTION

1. USB Cord is not supplied with this products (Please purchase an USB Cord separately).

2. This indicates the specification (USB1.1 Comapatible) of USB Cord.

3. The shape of the telephone line cable and power cord may differ depending on each country’s
regulations or specifications.

4. The Telephone Line Cable Adapter is available in certain countries only.

1. Please observe the standards for USB cables. There is a danger that the circuit board could be
damage by voltage difference. It is recommended that identical cable taps be used to supply
power.

5

Control Panel

2

1 5

4 6

3

81310

7

91411 15

16171819

12

No. Icon Contents No. Icon Contents

- Used to switch the machine
into energy saving mode.
(See page 36)

- Used to turn the verification
stamp ON or OFF.
Lights when the verification
stamp is set to ON.

- Used to reset all the previously
set functions.

- Used to correct entered numbers
or characters (Backspace).

Used for the following:

- Used to make set operations.

- Search for a station name. (See page 46)

- Adjust the monitor and ringer volumes.

- Move the cursor while entering numbers and characters.

- Search the station name for Directory Search Dialling.

- Confirm the entered station for multi-station communication.

- Confirm the current communication modes (
Dialled Telephone number, File number) when the unit is ON LINE.

- Used to set Normal, Lighter
or Darker.

- Used to set Standard, Fine,
Super-Fine or Halftone (Fine)
or Halftone (S-Fine).

- Start or select the function.
(See page 8)

Ex: Page number, ID,

6

Control Panel

Getting to Know

Your Machine

No. Icon Contents No. Icon

- Used to start On-Hook Dialling.

8 9

- Used to start Abbreviated Dialling.

10 11

Keypad

- Used for manual number dialling, recording phone numbers, and numerical entries.

12

13 14

15

Key

- Used to temporarily change the dialling mode to Tone when Pulse mode is set.
As a convenience it can also be used to enter a period "." while entering IP
Address information.

- Press this key to start activation.

- Press this button when you want
to stop communication,
registration operation, or audible
tone.

16

Contents

- Used to separate the Sub­ Address from the telephone
number when dialling, or to
access some features of your
PBX.

- Used to enter a pause when
entering or dialling a telephone
number, or to redial the last
dialled number.

- Used to carry out copy
operations.

Active LED lamp (GREEN)
Flashes: When machine is
active.
Lights: When the received fax
message is in memory.

17

18

19

Status LED lamp (RED)

- Lights/Flashes when trouble occurs.
Lights: Machine detected a trouble status

- No paper in the selected tray or toner has run out.

- Machine detected trouble, such as paper misfed or jammed.
Flashes: Machine detected an alarm status

- No paper in the Tray. (Tray not selected)

- Toner is getting low, etc.

One-Touch Keys (01-32)

- Used for One-Touch Dialling. (See page 44)
Program Keys (P1-P8)

- Used to enter long dialling procedures or Group Dialling Number keys.
Character Keys

- The One-Touch Keys and Program Keys serve as character and symbol input
keys which are used to record your LOGO, character ID and station name.

- Used to enter a symbol for LOGO, character ID, station name and for the
email address.
Use or to select the desired symbol(s).

- Used to insert a space while entering LOGO, character ID, station name and
email address.

- Used to switch between upper and lower character set.

- Used to select Email communication (Internet Fax).

7

Function Key

Any function can be started by first pressing and then entering the function number, or by

pressing or scroll key repeatedly until the desired function appears on the display.

Deferred Communication

1

1 = XMT
2 = Polling

Advanced Communication

2

1 = Not Used
2 = Confidential Communication
3 - 4 = Not Used
5 = LAN Relay XMT

Polling

3

1 = Polling
2 = Polled

Print List

6

1 = Journal (Print/View)
2 = One-Touch/Abbreviated/Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
7 = Directory Sheet

Function

Set Mode

7

1 = User Parameters

• Date & Time

• Time Zone

• Logo

• Character ID

• ID Number (Fax Telephone Number)

• IP Address
(This is a partial list, for additional

Functions, see page 23)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance

• Cleaning Printer Roller

• Toner Order Forms

Select Mode

8

1 = Communication Journal = OFF/ON/INC
2 = Delivery Notice = OFF/ON
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON
5 = RCV to Memory = OFF/ON
6 = XMT File Type = TIFF/PDF
7 - 8 = Not Used
9 = Memory XMT = OFF/ON

Edit File Mode

9

1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File

8

Pre Installation Information

Before setting up your Panasonic machine on your network, please read this entire section to be familiar
with its functions.

Your machine is able to perform the following when connected to a 10Base-T/100Base-TX Ethernet LAN
(Local area network):

• Send paper-based information as an Internet Email.

• Send Internet fax message (Direct IFAX XMT).

• Receive and print an Internet Email automatically.

• Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular
G3 fax machine.

• Route received G3 fax message automatically to the sender-specified Email address or G3 fax machine
using ITU-T SUB-Address (See "Inbound Routing" on pages 72 to 75).

• Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine
using the sender’s fax ID code (See "Inbound Routing" on pages 72 to 75).

• Relay an Internet Email to a G3 fax machine via regular fax transmission (See "Relayed Transmission" on
pages 78 to 90).

• Network scanning and printing.

Getting to Know

Your Machine

To utilize the above functions, your machine needs to be set up properly on your network. Please contact
your network administrator for actual network setup.

Copy the Pre-installation Information form found at the end of this section on page 12, record the MAC
Address on the form and ask your network administrator to complete the remaining information on the form.
The MAC Address of your machine can be found in the Fax Parameter List printout (Press

).

Set

4

Function

Your machine can be set up as either SMTP mail server or POP3 client. Depending on the type of setup,
different functions are available as follows.

Sending paper-based information as an Internet Email

Sending and Receiving the Internet fax message with Direct
SMTP protocol.

Receive and print an Internet Email automatically

Receive and print an Internet Email manually

Forward received G3 fax message or Email automatically

Route received G3 fax message automatically

Relay an Internet Email to G3 fax machine

6

Function SMTP Server Setup POP3 Client Setup

Yes Yes

Yes No

Yes Yes

No Yes

Yes Yes

Yes Yes

Yes No

NOTE

1. To function as SMTP mail server, your machine's email address must include its unique Host
name within your company domain. This unique Host name must be registered within your

network’s DNS (Domain Name System) server.

2. "Automatically" refers to immediate SMTP transfer or immediate POP3 retrieval. "Manually"
refers to manual retrieval of mail when configured as POP3 client.

3. If you are using DHCP to acquire the network parameters, contact your Network Administrator
to reserve the obtained IP Address printed on the Fax Parameter List.

4. Your machine will receive, print, forward or relay emails in text message format and TIFF-F
image file attachment only.

Ex: [e-mail]

9

Pre Installation Information

Setup as SMTP Mail Server

To install your machine as an SMTP mail server, the following network parameters need to be programmed
on your network and on your machine.

• IP Address of the DNS Server (If not available, see Note 2)

• IP Address of your machine

• Subnet Mask of your machine

• Name or IP Address of the Default SMTP mail server

• IP Address of the Default Gateway

• Email Address of your machine (See Note 1)

•Host Name

• SMTP Authentication Name (When authentication with the SMTP server is required)

• SMTP Authentication Password (When authentication with the SMTP server is required)

Email (From your machine to a PC) and Direct IFAX XMT Transmission

[e-mail]

SMTP01.panasonic.com
(SMTP Mail Server)

Direct IFAX XMT Router

[e-mail]

[e-mail]

Email (From a PC to your machine) and Direct IFAX XMT Reception

[e-mail]

Direct IFAX XMT Router

[e-mail]

(Gateway)

(Gateway)

SMTP
POP3

SMTP

[e-mail]

POP02.panasonic.com
(POP Server)

SMTP01.panasonic.com
(SMTP Mail Server)

10

NOTE

1. To function as an SMTP mail server, your machine's email address must include its unique
Host name within your company domain. This unique Host name must be registered within

your network’s DNS (Domain Name System) server.

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter
the SMTP Server Name. If the DNS Server is not available, change the Fax Parameter No.
161 (DNS SERVER) to "1:INVALID". The machine will then prompt you to enter the IP
Address of the SMTP Server.

Ex: [e-mail]

Pre Installation Information

Setup as POP3 Client

To install your machine as POP3 Client, the following network parameters need to be programmed on your
network.

• IP Address of the DNS Server (If not available, see Note 2)

• IP Address of your machine

• Subnet Mask of your machine

• Name or IP Address of the Default SMTP mail server

• IP Address of the Default Gateway

• POP Server Name or IP Address

• POP User Account Name

•POP Password

• Email Address of your machine (See Note 1)

Email Transmission (From your machine to a PC)

[e-mail]

SMTP01.panasonic.com
(SMTP Mail Server)

Getting to Know

Your Machine

Router(Gateway)

[e-mail]

Email reception (From a PC to your machine)

[e-mail]

Router(Gateway)

[e-mail]

SMTP
POP3

SMTP
POP3

POP02.panasonic.com
(POP Server)

SMTP01.panasonic.com
(SMTP Mail Server)

POP02.panasonic.com
(POP Server)

NOTE

1. The email address format can be the same as your regular email address. If your email
address is [e-mail], your machine's email address can be
[e-mail].

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter
the SMTP and POP Server Names. If the DNS Server is not available, change the Fax
Parameter No. 161 (DNS SERVER) to "1:INVALID". Then the machine will prompt you to
enter the IP Address of the SMTP and POP Servers.

11

Pre Installation Information

For the total system to work properly via LAN, certain information and additional parameters must be set.
Please contact your network administrator for the required information and connection to the LAN.

Important: Make a copy of this page and ask the Network Administrator to complete the required

information. After its return transfer the information to the back side of the front cover of this manual for
future reference and troubleshooting.

User Information

Company Name
Address
Dept.
City
Tel. No . Fax No.

Internet Parameters (See page 24)

(1) IP Address:
(2) Subnet Mask:
(3) Default Gateway IP Address:
(4) Primary DNS IP Address:
(5) Secondary DNS IP Address:
(6) Email Address:
(7) SMTP Server IP Name : or *SMTP Server IP Address:
(8) POP Server Name: or *POP Server IP Address:
(9) POP User Name:
(10) POP Password:
(11) LDAP Server Name: or LDAP Server IP Address
(12) LDAP Log In Name:
(13) LDAP Password:
(14) LDAP Search Base:
(15) Host Name:
(16) Default Subject:
(17) Default Domain:

(18) Selectable Domains:

1. 6.

2. 7.

3. 8.

4. 9.

5. 10.
(19) Remote Password:
(20) Relay XMT Password:
(21) Manager’s Email Address:

(22) Relay Domains (Domains Authorized for Relay Transmission):

1. 6.

2. 7.

3. 8.

4. 9.

5. 10.
(23) Community Name (1):
(24) Community Name (2):
(25) Device Name:
(26) Device Location:

12

NOTE

1. Items in Bold, depict information obtained from you Network Administrator.

2. By default the machine requires the IP Address of the DNS Server and prompts you to enter
the SMTP and POP Server Names (items 3 and 7 above). If the DNS Server is not available,
change the Fax Parameter No. 161 (DNS SERVER) to "1:INVALID". Then the machine will
prompt you to enter the IP Address of the SMTP and POP Servers.

3. If required, the MAC Address of your machine can be obtained from the Fax Parameter List

printout, by pressing .

Function

6

Set

4

Pre Installation Information

Explanation of Contents

MAC Address : MAC Address of your machine can be found in the Fax Parameter

List printout (Press ).

(1) IP Address : The Internet Protocol (IP) address assigned to your machine.

(2) Subnet Mask : The Subnet Mask number.

(3) Default Gateway IP Address : The Default Gateway's IP Address.

(4) Primary DNS Server IP Address : The IP address of the Primary DNS Server.

(5) Secondary DNS Server IP Address : The second IP address of the Primary DNS Server.

(6) Email Address : The email address assigned to your machine. (Up to 60 characters)

(7) SMTP Server IP Name or SMTP Server

IP Address

(8) POP Server Name or POP Server IP

Address

(9) POP User Name : POP User Name. (Up to 40 characters)

(10) POP Password : POP Password. (Up to 30 characters)

(11) LDAP Server Name or LDAP server IP

Address

(12) LDAP Log In Name : LDAP Login Name. (Up to 60 characters)

(13) LDAP Password : LDAP Password. (Up to 30 characters)

(14) LDAP Search Base : LDAP Search Base. (Up to 60 characters)

(15) Host Name : The name assigned to your machine. (Up to 60 characters)

(16) Default Subject : The information to be added to the Subject Line for all outgoing

(17) Default Domain : Specify the Domain Name (Up to 50 characters) to be added to

(18) Selectable Domains : Enter up to 10 Domain Names that can be selected during manual

(19) Remote Password : Enter a security password (Up to 10 characters) to allow Remote

(20) Relay XMT Password : Enter a password to provide network security to your Relay Station

(21) Manager’s Email Address : Enter you Department Manager’s email address for notification of all

(22) Relay Domains (01 to 10) : Enter up to 10 Domain Names that are authorized to access your

(23) Community Name (1) : Community Name used for the Network Device Locator. (Up to 32

(24) Community Name (2) : Community Name used for the Network Device Locator. (Up to 32

(25) Device Name : Device Name used for the Network Device Locator. (Up to 32

(26) Device Location : Device Location for the Network Device Locator. (Up to 32

: The SMTP Server Name (Up to 60 characters). The SMTP Server

IP Address.

: The POP Server Name. (Up to 60 characters) The POP Server IP

Address.

: The LDAP Server Name or IP Address. (Up to 60 characters)

emails. (Up to 40 characters)

frequently used or incomplete outgoing email addresses (
@yourcompany.com).

email addressing. (Up to 30 characters)

Programming of the Internet Parameters and Auto Dialler or the
retrieval of the Journal via email.

(For G3 relay purposes). (Up to 10 characters)

Internet relayed transmissions for supervision and cost control
purposes. (Up to 60 characters)

Internet Fax for Relayed Transmission Request. (Up to 30
characters)

characters).

characters).

characters).

characters).

Function

6

Set

4

Ex:

Getting to Know

Your Machine

NOTE

1. All IP Addresses consist of 4 parts separated by periods "." (Ex: 165.113.245.2). For your

convenience, you can use the * key to enter a period "." while entering the IP Address
information.

13

Internet Communication Features

Internet Fax Transmission

Your machine allows you to transmit documents over the Internet to another Internet Fax or a PC. The
document is first scanned and converted into a TIFF-F or PDF* file, and then transmitted to the remote
location as an attachment file to an email using MIME encoding.

*

Note: PDF file is only available if sending the document(s) to a PC.

The email system at the receiving end must support MIME. Otherwise, the attachment file will be detached
and lost.

When you send an email message to someone, your machine uses Simple Mail Transfer Protocol (SMTP)
to transfer your outgoing mail to your SMTP mail server, which in turn uses SMTP to send your mail to the
Internet.

Internet Fax Delivery Notice (MDN)

If the sender (Internet Fax) desires a processing confirmation, it must request a Message Disposition
Notification when sending the message itself to a device supporting this notification function.

Several email applications such as Eudora
delivery confirmation notification sent from the Internet Fax. It is also possible to send a request for
notification to the Internet Fax by email applications that support MDN (Message Disposition Notification)
function.

For additional details on MDN, consult a suitable reference such as the Help file and the User's guide of the
respective email application.

MDN request

Internet Fax Internet Fax

MDN request

®

and Outlook® Express support and are able to respond to the

Internet Fax Transmission

Message Delivery Notification (MDN)

response Capability Notification

MDN response

Capability Notification

MDN response

14

Eudora, Outlook Express, etc.

PC

* Eudora is a registered trademark of QUALCOMM Incorporated.

Legend :

: MDN request from the Originator

: MDN response with Capability Notification from the Recepient

: MDN response from the Recipient

Eudora, Outlook Express, etc.

PC

Internet Communication Features

Direct SMTP (Direct IFAX XMT)

Simple Mail Transfer Protocol (SMTP) is used to transfer mail reliably and efficiently. An important feature of
SMTP is its capability to transport mail across networks, usually referred to as SMTP mail relay by
employing SMTP server.

Direct SMTP allows you to transmit documents to another Internet Fax directly without using an SMTP
server. For this feature to work reliably, the IP Address should remain unchanged (Ask your Network
Administrator to reserve the IP Address). The Domain Name of the machines and other record information
must be properly registered in the DNS server.

Furthermore, in most cases only email and web service from the Internet are permitted into the corporate
intranet, and corporate network administrators are extremely unwilling to open the firewall for other,
incoming services, since each opened path represents additional potential security threats.

This makes Direct SMTP attractive because it can operate throughout the organization's Intranet.

Capability exchanges and content negotiations are also available to achieve advantageous communication
between Internet Fax communications.

LAN

Getting to Know

Your Machine

Direct SMTP

Capability Exchange

Internet Fax

More detailed information, please refer to the following site.

http://panasonic.net/pcc/support/office_products.html

(Business Fax -- Download -- Software / Documentation for InternetFax -­How to use Direct Internet Fax (IFAX) Transmission)

Typical SMTP

routing

SMTP Server

Internet Fax

Internet

15

Internet Communication Features

Internet Mail Reception

Your machine allows you to receive and print a PC transmitted email automatically or manually, depending
on its setup configuration. However, if the received email includes a file attachment in a format other than

TIFF-F

®

, such as PDF, Word, Excel®, Power Point®, your machine prints an error message instead.

Internet Fax

PC

LAN LAN

Internet Fax

Internet Fax
Transmission

Internet

Internet Mail
Reception

PC

16

Internet Communication Features

Inbound Routing

Using the Inbound Routing feature, your machine can route documents received from a G3 fax machine to
email address(es) or to Internet Fax machine(s) connected to a LAN as an email, as well as to other G3 fax
machine(s) over the telephone line.

When an incoming Internet Fax, email or a regular fax document is received, your machine checks for the
following:

1. First, your machine checks whether a sub-address is included. If so, it will look for a sub-address match
within its auto dialler and will route the documents to the corresponding stations email address(s) and/or
fax telephone number(s).

2. If no sub-address is specified, then your machine tries to match the originating fax machine’s Numeric ID
(TSI) with the TSI routing information within its auto dialler and will route the documents to the
corresponding stations email address(s) and/or fax telephone number(s).

Getting to Know

Your Machine

G3 Fax

Fax Reception

Internet Fax

Email

LAN

Transfer to
a G3 Fax

Internet Fax

PC

G3 Fax

NOTE

1. If the originating fax machine does not support the above sub-address function, sub-address
destination(s) cannot be selected.

2. Your machine will allow you to register the same sub-address number for an email address
and a telephone number. It will also allow you to "tag" multiple email addresses and/or fax
telephone numbers for routing.

17

Internet Communication Features

Fax Forward

Your machine is capable of transferring all received Internet email or regular G3 fax documents to a pre­programmed G3 fax or a PC destination.

Internet Fax

LAN

Email

Transfer to a PC

G3 Fax

Transfer to a G3 Fax

or

G3 Fax

PC

Network Scanner

Your machine can be utilized as a network scanner by simply transmitting an image to a PC as TIFF-F or
PDF attachment to an email.
This feature was enhanced with an addition of a new Fax Parameter No. 164 (IFAX XMT HEADER), giving
you a selection of whether to include the header when sending a document to an address in the same
Domain as specified in the Default Domain parameter. (See Note 1)

NOTE

LAN

Internet Fax

PC

PC

1. When sending to a Domain other than as specified in the Default Domain parameter, the
header will be included regardless of the selection.

18

Internet Communication Features

Relayed Transmission

Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to
multiple fax machines via a telephone line. You can attach files with the TIFF-F format to this email.

Using the Sub-address specified by the originating fax machine, your machine can then route the received
documents to the remote machine via an email, which can then relay these documents to final destinations
where the final recipient is a regular G3 fax machine.

Your machine also allows you to convert a data file from various application programs such as spreadsheet
into a TIFF-F format file and then transmit this file attached to an email.

To convert applications into a TIFF-F formatted file, however, requires you to first download the software
(TIFF Converter and MAPI Mail Linking program) from the web site listed below or install the software from
the CD-ROM included with the machine. (Saved under the English\Extra\Tiff Converter folder) The second
part requires you to install the software on your PC.
(See the web site for details about the software installation and operation.)

You can download the Panasonic software from any of the following URL addresses:

http://panasonic.co.jp/pcc/en/

Getting to Know

Your Machine

Internet Fax

PC

LAN

Email

Transfer to a G3 Fax

Internet Fax

G3 Fax

Transfer to a G3 Fax

G3 Fax

Transfer to
a G3 Fax

G3 Fax

19

Internet Communication Features

Dynamic Host Configuration Protocol (DHCP)

DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs. With DHCP, an
Internet Fax can automatically acquire a unique IP address each time it connects to a network, making IP
address management an easier task for network administrators. When an Internet Fax logs on to the
network, the DHCP server selects an IP address from a master list and assigns it to the system.
If you wish to enable the following options on your Internet Fax, a static (Reserved by a Network
Administrator) IP address and configurations must be used instead of the DHCP operation.

SMTP Receiving
G3 Gateway
Direct SMTP (Direct IFAX XMT)

SMTP Authentication

The Internet's emergence as a worldwide digital infrastructure has dramatically encouraged a market for
communications-oriented appliances. However, the no object security technique has gained widespread
and dominant use over the Internet due to several reasons.

1. Internet mail is a multi-hop store and forward architecture, and use of channel-based security is
generally difficult.

2. No single technique is recommended by the Internet Fax standard.

To improve the system and make it more robust, Authentication through encryption-based techniques are
provided as a typical solution. The techniques may be associated with the transmission channel, such as by
using Simple Authentication and Security Layer (SASL).
Some Internet Service Providers (ISP) take advantage of Internet mail service by providing an
Authentication feature.
Your Internet Fax provides the following three Authentication options.

1. SMTP Service Extension for Authentication (SMTP AUTH) -- while sending

2. Lightweight challenge-response mechanism POP (APOP) -- while receiving

3. POP before SMTP -- performs POP procedure prior to every SMTP transaction

Lightweight Directory Access Protocol (LDAP)

For convenience, your Internet Fax has an LDAP client feature to enable the search for the recipient's email
addresses from the LDAP server, which assists the entering of long email addresses.
The Lightweight Directory Access Protocol (LDAP) is a protocol for accessing online directory services. An
LDAP client connects to an LDAP server and asks a question. The server responds with an answer.
Your Internet Fax indicates the search result from the LDAP server on the LCD display. This enables you to
easily choose the recipients you wish to send to and spares you the chore of entering long and intricate
email addresses.

20

Important Information

Your machine uses the same communication protocols as email: the Simple Mail Transfer Protocol (SMTP).
The differences from a standard G3 fax communication using the Public Telephone Network (PSTN) are as
follows.

Differences between Internet Fax and Regular Fax

A regular Fax machine goes off-hook, dials, and the phone network completes a circuit over phone lines to
the receiving fax. You pay for the circuit. The two faxes negotiate a connection, synchronize and exchange
image data.
The Internet Fax works like an email, the image data is broken down into packets and transmitted through
your Local Area Network (LAN) to the Internet or Intranet instead of using a telephone company’s network,
thus saving you long distance costs.

Transmitted Document Confirmation

1. Your machine does not directly connect to the final destination (See Note below), but rather connects to a
Mail Server via LAN. Therefore, if a document cannot be correctly transmitted due to an error, the
erroneous mail may be returned from the Mail Server to your machine.

2. The erroneous mail may take a long time to return (20 to 30 minutes) depending on the destination
location, traffic on the network or the LAN system configuration.

3. Depending on the Mail Server, it is also possible that erroneous mail is not returned at all. Therefore,
when transmitting important or time sensitive documents, it is recommended that you follow up with a
telephone call to confirm reception.

4. Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME
protocol. Erroneous mail may not be returned depending on the Mail Server.

Note:

1) Fax Parameter 172 (DIRECT IFAX XMT), if set to "VALID", allows you to configure One-Touch/ABBR

so that you can directly send to the destination without the medium of SMTP.

2) Your machine supports the Delivery Notice feature (See page 53).

Getting to Know

Your Machine

Your Machine Cannot Make a Phone Call via LAN

Your machine can only make a phone call using a regular telephone line (PSTN).

Dual Port Communication

Your machine's dual port capability allows simultaneous G3 Fax Communication over regular telephone line
(PSTN) and LAN communication.

Transmission Resolution

In view of PC transmission, the factory default setting for the resolution is set to FINE mode. If required, this
setting can be changed to Normal.

Internet Mail Reception

1. Your machine can receive text email from a PC and print ANSI characters. It will print a "]" symbol if an
unrecognized character is received.

2. Received email font and character size are fixed and cannot be changed.

3. Text email will be printed at about 72 lines per page. It is recommended that you use A4/Letter size
recording paper.

4. If the received text email includes a file attachment in a format other than TIFF-F, such as Word, Excel,
Power Point, your machine prints an error message instead.

5. If the received email includes attached TIFF-F formatted image files, the text and TIFF-F formatted image
file will be printed on separate pages.

21

Important Information

Sending a Document to a PC via LAN

When transmitting a document to an email address, the following instructions are sent as a text message in
addition to the TIFF-F formatted image file.

An Image data in TIFF-F format has been attached to this email. You can download the TIFF-F Image
Viewer from the following URL addresses:

http:/

/panasonic.co.jp/pcc/en/

Note: If the document(s) being sent are in the PDF format, the following message is shown instead.

An image data in PDF format has been attached to this email.

Internet Relayed Transmission

To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission, you
must set up your Network security. Enter a Relay Station Name, which is concealed from the final
destinations, and a Manager’s Email Address for notification of all Internet Relayed Transmissions.

22

Installing Your Machine

Setting the Internet Parameters

Setting the User (Internet) Parameters

Before starting, you will need a completed copy of page 12 (Pre Installation Information). For your machine
to be able to operate on the Network properly, the following six (6) Basic Parameters must be pre­programmed into the machine.

Getting to Know

Your Machine

• IP Address

• Subnet Mask

• Default Gateway IP Address

• DNS Server IP Address

• SMTP Server Name or IP Address

• Email Address

Note: If DHCP server is available on your network, the IP Address, Subnet Mask and Default Gateway

IP Address will be acquired automatically.

SET MODE (1-8)

1

2

3

4

7

1

repeatedly until display shows;

Enter the IP Address using the keypad. Press or

to enter the period ".". (See Note 3)

ENTER NO. OR

1:USER PARAMETERS?
PRESS SET TO SELECT

IP ADDRESS

]

IP ADDRESS

123.178.240.3

∨ ∧

]

Machine

Installing Your

5

NOTE

Ex:

1 2

To continue setting other parameters, or press
to return to standby.

3

1. To scroll the display to desired User Parameter in Step 3, press or .

2. If the DNS Server is not available, change the setting of the Fax Parameter No. 161 (DNS
SERVER) to "INVALID", and then enter the IP Address instead.

3. For convenience, you can use to enter a period "." while programming IP Addresses only.

Otherwise is used to enter an asterisk under other conditions.

1 7 8 2 4 0

3

SUBNET MASK

]

p

Sto

23

Setting the Internet Parameters

Setting the User Parameters for the LAN Interface

Depending on how your machine will be configured to communicate on the LAN, the appropriate
parameters listed in the table below must be stored first. (See pages 9 to 13)

Parameter Comments

6 (MAC ADDRESS) Hardware Address hard-coded into your machine. (If required, can be obtained from the

Fax Parameter List printout, by pressing [FUNCTION] [6] [4] [SET])

7 IP ADDRESS IP Address assigned to your machine by the Network Administrator or the DHCP Server.

8 SUBNET MASK Subnet Mask assigned by the Network Administrator or the DHCP Server.

9 DEFAULT GATEWAY IP

ADDR

10 PRIMARY DNS SERVER

IP ADDRESS

11 SECONDARY DNS

SERVER IP ADDRESS

12 EMAIL ADDRESS The Email Address assigned to your machine for sending and receiving. (Up to 60

13 SMTP SERVER NAME The name of the SMTP Mail Server. (Up to 60 characters)

14 SMTP SERVER IP ADDR IP Address of the SMTP Mail Server.

15 SMTP AUTH NAME User name required to login to the SMTP Server before it is allowed to send email

16 SMTP PASSWORD Password assigned to your machine. (Up to 30 characters)

17 POP SERVER NAME The name of the POP Mail Server. (Up to 60 characters).

18 POP SERVER IP ADDR IP Address of the POP Mail Server.

19 POP USER NAME User Name assigned to your machine. (Up to 40 characters)

20 POP PASSWORD Password assigned to your machine. (Up to 30 characters)

21 LDAP SERVER NAME The name of the LDAP Server. (Up to 60 characters) (Available for some countries only.)

22 LDAP LOG IN NAME Login Name assigned to your machine. (Up to 60 characters) (Available for some

23 LDAP PASSWORD Password assigned to your machine. (Up to 30 characters) (Available for some

24 LDAP SEARCH BASE ID for starting the search in the directory on the LDAP server. (Up to 60 Characters)

25 HOST NAME The Host Name assigned to your machine. (Up to 60 characters)

26 DEFAULT SUBJECT The default information to be added to the Subject Line for all outgoing Email (Up to 40

27 DEFAULT DOMAIN When the outgoing email address is incomplete by SMTP standards, the Frequently

28 SELECTABLE DOMAINS

(01) ~ (10)

29 REMOTE PASSWORD This is a security password that allows Remote Programming of the Internet Parameters

30 RELAY XMT PASSWORD A password that provides Network security for your Relay Station (Used exclusively for

31 MANAGER’S EMAIL

ADDR

32 RELAY DOMAIN

(01) ~ (10)

33 COMMUNITY NAME

(01) ~ (02)

34 DEVICE NAME Device Name used for the Network Device Locator.

35 DEVICE LOCATION Device Location for the Network Device Locator.

Default Gateway IP Address assigned by the Network Administrator or the DHCP
Server.

IP Address of the primary DNS Server. If the DNS Server is not available, change the
setting of the Fax Parameter No. 161 (DNS SERVER) to "INVALID", and then enter the
IP Address instead.

IP Address of the secondary DNS Server.

characters)

messages. (Up to 40 characters).

countries only.)

countries only.)

(Available for some countries only.)

characters). To manually input this information before transmission, change the Fax
Parameter No. 159 (SUBJECT LINE ENTRY) to "2:VALID".

Sent Domain specified here will be automatically added to the email address. This
feature is also useful as a shortcut when manually entering email addresses to a
frequently used Domain. (Up to 50 characters)

Enter up to 10 Domain Names that can be selected after the Domain "@" key is pressed
using the "\/ or /\" key during Manual email addressing. (Up to 30 characters)

and Auto Dialler or the retrieval of the Journal via an Email. (Up to 10 characters)

G3 relay purposes). (Up to 10 characters)

Department Manager’s Email Address for notification of all Internet relayed
transmissions for supervision and cost control purposes. (Up to 60 characters)

Enter up to 10 Domain Name(s) that have been authorized to access your Internet Fax
for Relayed XMT Request. (Up to 30 characters)
Relay Domain, a.k.a. Domain Name in your machine.

Community Name used for the Network Device Locator.

24

Programming Your Machine

Programming Email Address and Telephone Numbers

Programming the Auto Dialler

One-Touch and Abbreviated dialling / email addressing are two fast ways of dialling full telephone numbers
or email addresses. To use these dialling or addressing methods, you must first store the telephone
numbers or email addresses into the Auto Dialler.

To program the One-Touch key, follow the steps below

1

7

2

2

3

1

Ex:

4

To change the input mode (Between "ENTER EMAIL
ADDRESS" and "ENTER TEL. NO."),

SET MODE (1-8)
ENTER NO. OR

1:ONE-TOUCH
2:ABBR NO.

ONE-TOUCH< >
PRESS ONE-TOUCH

<01>
E

NTER EMAIL ADDRESS

<01>

NTER TEL. NO.

E

∨ ∧

or

Machine

Installing Your

Your Machine

Programming

5

6

press

Enter the email address using character keys (Up to 60
characters).

Ex:

or

Enter the telephone number
(Up to 36 digits including pauses and spaces).

Ex:

b c

a

Redial/Pause

9

o m

c

a n a s o n i c

p

5 5 5 1 2

4

3

<01>
[e-mail]

or

<01>
9-555 1234

<01>ENTER NAME
[e-mail]

<01>ENTER NAME
9-555 1234

or

]

]

Continued on the next page...

25

Programming Email Address and Telephone Numbers

Programming the Auto Dialler

Enter the station name using character keys

7

(Up to 15 characters).

<01> SALES DEPT
[e-mail]

]

8

Ex:

To record another number, repeat Steps 4 to 8.

To return to standby, press .

A L E S

S

E P TD

p

Sto

or

<01> SALES DEPT
9-555 1234

ONE-TOUCH< >
PRESS ONE-TOUCH

]

26

NOTE

1. If you enter the Station name with the Fax Parameter 172 (DIRECT IFAX XMT) set to "VALID",
you are allowed to select the usage of Direct IFAX XMT.

Programming Email Address and Telephone Numbers

To program the ABBR. dialling number or email address

SET MODE (1-8)

1

2

3

2

2

7

ENTER NO. OR

1:ONE-TOUCH
2:ABBR NO.

ABBR.[] ]
ENTER ABBR NO.

∨ ∧

Your Machine

Programming

4

5

6

Ex: (001 to 300, up to 300 stations)

0 2 2

To change the input mode (Between "ENTER EMAIL
ADDRESS" and "ENTER TEL. NO."),

press

Enter the email address using character keys (Up to 60
characters).

Ex:

or

Enter the telephone number
(Up to 36 digits including pauses and spaces).

Ex:

b c

a

Redial/Pause

9

o m

c

a n a s o n i c

p

5 5 5 2

3

4 5

[022]

NTER EMAIL ADDRESS

E

or

[022]

NTER TEL. NO.

E

[022]
[e-mail]

or

[022]
9-555 2345

[022]ENTER NAME
[e-mail]

]

or

]

7

Enter the station name using character keys
(Up to 15 characters).

Ex:

A C C O U N T I N G

[022]ENTER NAME
9-555 2345

[022]ACCOUNTING
[e-mail]

or

[022]ACCOUNTING
9-555 2345

Continued on the next page...

]

]

27

Programming Email Address and Telephone Numbers

Programming the Auto Dialler

8

To record another number, repeat Steps 4 to 8.

To return to standby, press .

Sto

p

ABBR.[] ]
ENTER ABBR NO.

28

NOTE

1. If you require a special access number to get an outside line, enter it first and then press

Redial/Pause

2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling,

press (represented by a "/"). The dialling method will be changed from Pulse to Tone after
dialling the digit "/".

Ex: 9 PAUSE * 5551234

3. If you enter the Station name with the Fax Parameter 172 (DIRECT IFAX XMT) set to "VALID",
you are allowed to select the usage of Direct IFAX XMT.

. A hyphen "-" is displayed for pause.

Programming Email Address and Telephone Numbers

To Edit One-Touch/ABBR Dialling Number or Email Address

If you have to change or delete any of the One-Touch/Abbreviated dialling numbers or email addresses,
follow the steps below.

Editing or erasing the auto dialling number / email address

1:ONE-TOUCH

1

2

3

7

Select for One-Touch dialling number / email address.

Select for ABBR dialling number / email address.

Ex:

Enter the station you wish to change.

Ex:

1

2

1

2

2:ABBR NO.

ONE-TOUCH< >
PRESS ONE-TOUCH

<01> SALES DEPT
[e-mail]

or

Your Machine

Programming

4

5

6

7

To change the input mode (Between "ENTER EMAIL
ADDRESS" and "ENTER TEL. NO."),

press .

Enter a new email address. (See page 30 Note 1 and 2)

Ex:

or

Enter a new telephone number. (See page 30 Note 1 and 2)

Ex:

y

z

x

Redial/Pause

9

a n a s o n i c

p

o m

c

5 5 5

4 5

3

6

<01> SALES DEPT
9-555 1234

<01> SALES DEPT
E

NTER EMAIL ADDRESS

or

<01> SALES DEPT

NTER TEL. NO.

E

<01> SALES DEPT
[e-mail]

or

<01> SALES DEPT
9-555 3456

<01>SALES DEPT
[e-mail]

]

]

Continued on the next page...

29

Programming Email Address and Telephone Numbers

To Edit One-Touch/ABBR Dialling Number or Email Address

8

9

Enter a new station name. (See Note 1)

Ex:

P A N A F A X

To return to standby, press .

Sto

p

<01>ENTER NAME
[e-mail]

or

<01>ENTER NAME
9-555 3456

<01> PANAFAX
[e-mail]

<01> PANAFAX
9-555 3456

ONE-TOUCH< >
PRESS ONE-TOUCH

]

or

]

30

NOTE

1. If you make a mistake, use or to move the cursor one space beyond the incorrect

number, press and then re-enter the new number.

2. If the One-Touch/Abbreviated dialling number / email address has been used for a
communication reservation, the settings cannot be changed or delete until the communication
has finished.
To change or delete the settings, cancel the communication first with Edit File Mode.

Clear