Panasonic UF-6000 Operating Instruction

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Your Machine

Getti ng to Know

Operat ing Instruction s

(For Facsimil e)

Mod el No .

UF-6000

Installing Your

Programming

Basic Opera tions

Advanced

Machine

Your Machine

Features

Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.

English

Network Features

and Lists

Pr i nto u t Journa ls

Problem Solving

Appendix

IMPORTANT INFORMATION

When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your convenience, space is provided below to record information you may need in the future.

Model No.

Serial No.

Date of Purchase

Dealer

Address

Telephone Number () –

Supplies Telephone Number () –

Service Telephone Number () –

Model and Serial Number

The contents of these Operating Instructions are subject to change without notice.

Getting to Know Your Machine

Safety Information.......................................................................................................... 7

Precaution ....................................................................................................................... 9

Functi on Ke y... ............................... ... ........................ ... ........................ ... ... ...... ... ............ 10

External View.................................................................................................................. 11

Contr ol Pan el..... ... ............. ... ........................ ... ... ...... ... ........................ ... ........................ 12

Installing Your Machine

Main Unit and Accessories............................................................................................ 14

Insta lling the Acce ss or ie s.............................. ... .............................. ... ........................ ... 15

Insta lling the Tone r Car t ri dge...... ... ............ ... ........................ ... .............................. ... ... 16

Loadi ng t he Recor di ng P ap er........................ ... ........................ ... .............................. ... 18

! How to Load the Recording Paper................................................................. 18

Adjusting the Paper Cassette for the Paper Length................................................... 20

! How to Adjust the Paper Cassette for the Paper Length................................ 20

Adjusting the Paper Cassette for the Paper Width ..................................................... 21

! How to Adjust the Paper Cassette for the Paper Width ................................. 21

Conne c ting the Telep hon e Lin e Cable and Powe r Cord ...... ... .............................. ... ... 22

Setting the Dialing Method (Tone or Pulse)................................................................. 24

Adjusting the Volume .................................................................................................... 25

User Par a met e rs......................... ... .............................. ... ........................ ... ..................... 26

! General Description........................................................................................ 26

! Se tt in g th e Da te and Ti m e .. .... .. ..... .. ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. .. 26

! Se tt in g Yo u r L OGO....... ......... .. ..... .. ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. .. 27

! Se tt in g Yo u r Ch a racte r ID........ ... ......... .. .... ... ......... .. ..... .. .... ... ......... .. .... ... ...... 28

! Setting Your ID Number (Fax Telephone Number)........................................ 29

Programming Your Machine

One-Touch/Abbreviated Dialing Numbers................................................................... 30

! Entering One-Touch/Abbreviated Dialing Numbers....................................... 30

! Editing One-Touch/Abbreviated Dialing Numbers.......................................... 32

! Printing Out a Directory Sheet........................................................................ 34

Customizing Your Machine........................................................................................... 35

! General Description........................................................................................ 35

! Se tt in g th e Fax P ar a m e te rs... ....................... .. ......... .. ..... .. ......... .. ..... .. ..... .. .... 35

! Fax Pa ra mete r Tab le... ......... .. ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. ..... .. .... 36

Basic Operations

Loadi ng Do cu me nts....... .............................. ... ........................ ... ........................ ... ......... 40

! Do c u me n ts You Ca n Se n d... ...................... ... .... .. ..... .. ......... ... .... .. ......... ... .... .. 40

! Documents You Cannot Send........................................................................ 40

! Ho w to L oad Do c u me n ts...................... .. .... ... ......... .. ..... .. ......... .. ..... .. .... ... ...... 41

Table of Contents

Basic Operations

Basic Transmission Settings........................................................................................ 42

! General Description ...... ...... ... .. ................ ...... . .... ..... .. ...... . .... ..... .. ...... . .... ..... .. 42

! Contrast ......................................................................................................... 42

! Resolution...................................................................................................... 42

! Verification Stamp.......................................................................................... 43

! Communication Journal (COMM. JOURNAL) ............................................... 44

Sending Docu ment s.. ... ........................ ... ........................ ... ........................ ... ................. 45

! General Description ...... ...... ... .. ................ ...... . .... ..... .. ...... . .... ..... .. ...... . .... ..... .. 45

! Memory Transmission.................................................................................... 46

! Direct Transmission....................................................................................... 52

! Voice Mode Transmission.............................................................................. 56

! Transmission Reservation ............................................................................. 58

! Transmission Reservation ............................................................................. 60

! Redialing........................................................................................................ 60

Receiving Documents.................................................................................................... 62

! Reception Modes ........................................................................................... 62

! Telephone Mode............................................................................................ 63

! F ax / T el Au to Sw itchin g Mo d e... ..... .. .... ... ......... .. ..... .. ......... .. ..... .. .... ... ......... . 64

! F ax Mo de.................. .. ......... ... .... .. ......... ... .... ... .... .. ......... ... .... .. ......... ... .... .. .... 65

! TAM (Telephone Answering Machi ne) Interface Mod e..... .. ...... . .... .............. .. 65

! Print Reduction.............................................................................................. 67

! Receiving Oversize Documents..................................................................... 68

! Substitute Memory Reception........................................................................ 69

! Print Collation Mode....................................................................................... 69

Maki ng Co pie s ...................... ... ........................ ... .............................. ... ........................ .. 70

Advanced Features

Timer Controlled Communications .............................................................................. 71

! General Description ...... ...... ... .. ................ ...... . .... ..... .. ...... . .... ..... .. ...... . .... ..... .. 71

! Deferred Transmission................................................................................... 71

! Deferred Polling............................................................................................. 72

Polling ............................................................................................................................. 73

! General Description ...... ...... ... .. ................ ...... . .... ..... .. ...... . .... ..... .. ...... . .... ..... .. 73

! Setting the Polling Password......................................................................... 73

! Prepar in g to be Polled......... ... ......... .. .... ... .... ... ......... .. .... ... ......... .. .... ... .... .. .... 74

! To Poll Documents from Another Station....................................................... 75

Progr a m Key s............ ... .............................. ... ........................ ... ........................ ... ........... 76

! General Description ...... ...... ... .. ................ ...... . .... ..... .. ...... . .... ..... .. ...... . .... ..... .. 76

! Setting for Group Dialing.......... ...... . ...... ... .. .............. ...... ... .... .............. ...... ... .. 76

! Setting for Deferred Transmission................................................................. 77

! Setting for Deferred Polling............................................................................ 78

! Setting for Normal Polling.............................................................................. 79

! Setting for One-Touch Key ............................................................................ 80

! Changing or Erasing the Program Key Settings ...... .. ................ ...... ... .. ......... 81

Table of Contents

Advanced Features

Edit Fil e Mode................. ... ........................ ... .............................. ... ........................ ... ...... 82

! General Description........................................................................................ 82

! Printing a File List........................................................................................... 82

! Vi e wing the Con te n ts of a Fil e Lis t............. ... ......... .. ..... .. ......... .. ..... .. .... ... ...... 83

! Changing the Start Time or the Station of a File............................................ 84

! De le ting a File ...... ......... .. ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. ..... .. ......... .. 86

! Printing Out a File........................................................................................... 87

! Adding Documents into a File........................................................................ 88

! Retry an Incomplete File ................................................................................ 89

Access Code................................................................................................................... 90

! General Description........................................................................................ 90

! Setting the Access Code................................................................................ 90

! Operating Your Machine with the Acces s Code (Restrict All Operati ons) .... . 91

! Operating Your Machine with the Acces s Code

(Restrict Access of Fax Parameters Only)..................................................... 91

Receive To Memory........................................................................................................ 92

! General Description........................................................................................ 92

! Se tt in g th e RCV To Me mo ry Passw o rd ...................... ... ......... .. .... ... ......... .. .... 92

! Se tt in g RCV To Mem ory . ... .... .. ..... .. ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. .. 92

! Printing Out Documents................................................................................. 93

Disti nc tive Ring Dete ctor (DRD) ..... ... ........................ ... ........................ ... ... ...... ... ......... 94

! General Description........................................................................................ 94

Fax Cove r Shee t......................... ... ........................ ... ........................ ... ........................... 9 5

! General Description........................................................................................ 95

! To Use the Fax Cover Sheet. .. ... .. .... ... .. ...... . .... ............ ...... ... .. ...... . .... ............ 95

PIN Code Access ............................................................................................................ 97

! General Description........................................................................................ 97

! Selecting the Access Method (Pr efix or Suffix ) ............ ...... ... .... .............. ...... . 97

! Di al ing with a PIN Co de....... .... ... ......... .. .... ... ......... .. ..... .. .... ... ......... .. .... ... ...... 98

Fax Forwa r d.................... ... ........................ ... ........................ ... ... ...... ... ........................ ... 99

! Se tt in g Fa x F or wa rd............. .. ..... .. ......... .. ..... .. .... ... ......... .. ..... .. ......... .. ..... .. .... 99

Network Features

Selective Reception .......................................................................................................100

! General Description........................................................................................ 100

! Se tt in g th e Se le c t iv e Re c e p ti o n .... .. ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. .. 100

Pass wor d Co mmunicati ons...... ...... ... .............................. ... ........................ ... ...............101

! General Description........................................................................................ 101

! Compatibility with Other Machines................................................................. 101

! Se tt in g Pa s s w o rd Tra n s missi o n...... ..... .. ......... .. ..... .. ......... .. ..... .. ..... .. ......... .. .. 102

! Se tt in g Pa s s w o rd Re c e p tion....... ......... .. ......... .. ..... .. ..... .. ......... .. ..... .. ......... .. .. 103

! Us i ng Pas s w o r d Tr ans mission.... ............. .. ......... ... .... ... ......... .. .... ... .... .. ......... 104

! Us i ng Pas s w o r d Rec e p tion...... ..... .. ......... .. ..... .. ..... .. ......... .. ..... .. ......... .. ..... .. .. 105

Table of Contents

Network Features

Confi de nt ia l Mai lbox................ ... .............................. ... ........................ ... .......................106

! General Description ...... ...... ... .. ................ ...... . .... ..... .. ...... . .... ..... .. ...... . .... ..... .. 106

! Confidential Mailbox....................................................................................... 106

! Sending a Confidential Document to a Remote Station's Mailbox.......... ....... 107

! Polling a Confidential Document from a Remote Station's Mai lbox............. .. 108

! Receiving a Confidential Document t o Your Machine 's Mail box............... ... .. 109

! Storing a Confidential Document in Your Machine's Mailbox........................ 110

! Printing Out a Confidential Document from Your Machine's Mailbox ............ 111

! Deleting a Confidential Document Sto red in Your Machine's Ma ilb ox .... ....... 112

Sub-addressing..............................................................................................................113

! General Description ...... ...... ... .. ................ ...... . .... ..... .. ...... . .... ..... .. ...... . .... ..... .. 113

! To Set the Sub-address Into a One-Touch/AB BR. Dia lin g Numbers ........ ... .. 114

! To Send a Document with Sub-address........................................................ 115

Printout Journals and Lists

Journals and Lists..........................................................................................................1 16

! General Description ...... ...... ... .. ................ ...... . .... ..... .. ...... . .... ..... .. ...... . .... ..... .. 116

! T ra n s a c tion Jou r n a l ....... .... .. ......... ... .... .. .......... .. .... ... .... .. ......... ... .... .. ......... ... . 1 1 6

! Individual Transmissi on Jour nal (IND . XMT JOURN AL)... .... .... . .... .............. .. 117

! Communication Journal (COMM. JOURNAL)................................................ 120

! One-Touch/Abbreviated and Directory Search List ....................................... 122

! Progra m Lis t.......... .. ......... .. ..... .. .... ... ......... .. ..... .. ......... .. ..... .. .... ... ......... .. .... ... . 12 5

! FAX Parameter List........................................................................................ 126

! Toner Cartridge Order Forms .................. .... ... .. .... ... .. ...... . .... .............. .... ....... 127

Problem Solving

Troubleshooting.............................................................................................................128

! If You Have An y o f Th e s e Prob lems.... .. ..... .. ......... ... .... .. ..... .. ......... .. ..... .. ...... 1 2 8

! Information Codes.......................................................................................... 132

! Clearing a Recording Paper Jam................................................................... 135

! Clearing a Document Jam............................................................................. 136

! Cleaning the Document Scanning Area.......... .. ...... . .... ..... .. ...... . .... ..... .. ...... . .. 137

! Cleaning the Printer Roller....................... ................ ...... ... .. ................ ...... ... .. 138

! Adjusting the Automatic Document Feeder (ADF)......................................... 139

! Verification Stamp.......................................................................................... 140

! Checking the Telephone Line ........................................................................ 141

Appendix

Specifications.................................................................................................................142

Recor ding Paper Spec ificatio ns................................. ... ........................ ... ....................145

Options and Supplies ..... ... ........................ ... ........................ ... .............................. ... .....146

FCC Notice for Users in USA ........................................................................................147

Notice to Users in Canada.............................................................................................1 49

Glossary.......................................................................................................................... 151

ITU-T Image No. 1...........................................................................................................154

Index................................................................................................................................1 55

Getting to Know Your Machine

Safety Information

Your M achi ne

Getting to Know

WARNING

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.

• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.

• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO PO SSIBLE EYE INJUR Y.

CAUTION

• THE PO W ER CORD ON TH IS EQUIPM ENT MUST BE USED TO DISCONNE CT T HE MAIN POW ER. PLE ASE ENS URE THAT THE SOCK ET OUT LE T IS IN STAL LED NE AR THE EQUI PMEN T AND I S EASILY ACCESSIBLE.

• MAK E SURE THAT THE MACHI NE IS INSTALLE D IN A SPACIOUS OR WELL VENTI LATED ROO M SO AS NO T TO INC REASE THE AMOUNT OF OZONE IN T HE AI R. SINCE O Z ON E IS HEAVIER THAN AI R, IT IS RECO MMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.

• UNPLUG THIS UNIT FROM POWER OUTLETS IF IT EMITS SMOKE, AN ABNORMAL SMELL OR MAKES UNUSUAL NOISE. THESE CONDITION S CAN CAU SE FIRE OR ELECTRIC SHOCK. CONFIRM THAT SMOKE HAS STOPPED AND CONTACT AN AUTHORIZED SERVICE CENTER.

• KEEP STAMP OUT OF THE REACH OF CHILDREN. IF A STAMP IS SWALLOWED ACCIDENTALLY, GET MEDICAL TREATMENT IMMEDLATELY.

denotes a potenti al hazard that could result in serious injury or death.

- USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MA Y RESULT IN HAZARDOUS RADIATION

EXPOSURE.

Manufacturer's Name and Address

Factory ID

Safety Information

CAUTION

• TO REDU CE THE RISK OF SHOCK OR F IR E, USE ONLY NO. 26 AWG OR LARGER TEL EPHONE L IN E CABLE.

• DISC ON NECT ALL POWER TO TH E MA CHINE BEF O RE COVER(S) ARE REMOVE D. REPLA CE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equi pme nt, bas ic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SIN K OR LAUN DRY TU B, IN A WET BASEMENT OR NEAR A SWIM MI NG POO L .

• AVOID USING A TE LEPHONE (O THER TH AN A CO RDLESS T YPE) DURI NG AN EL ECTRICAL STOR M. THERE MAY BE A REMOTE RISK OF ELEC T RI C SHOCK FROM LIGH T NI NG.

• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

• SAVE THESE IN STRUC TIO NS.

denotes hazards that could result in minor injury or damage to the machine.

Precaution

Your M achi ne

Getting to Know

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or an air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.

Do not block the ventilation openings.

Do not place heavy objects or spill liquids on the machine.

Function Key

Any function can be started by first pressing and then enter the function number, or by pressing or scroll key repeatedly until the desired function appears on the display.

FUNCTION

Deferred Communication

1 = XMT 2 = Polling

Advanced Communication

1 = Not Used 2 = Confidential Communication

Polling

1 = Polling 2 = Polled

Print List

1 = Journal (Print/View) 2 = One-Touch/Abbreviated/Directory Search List 3 = Program List 4 = Fax Parameter List 5 = Not Used 6 = Individual XMT Journal 7 = Directory Sheet

Set Mode

1 = User Parameters

• Date & Time

• Logo

• Character ID

• ID Number (Fax Telephone Number) 2 = One-Touch/Abbreviated Numbers 3 = Program Keys 4 = Fax Parameters 5 - 7 = Not Used 8 = Maintenance

• Cleaning Printer Roller

• Toner Order Forms

• Firmware Update (See Note 1)

Select Mode

1 = Communication Journal = OFF/ON/INC 2 = Not Used 3 = Cover Sheet = OFF/ON 4 = Password-XMT = OFF/ON 5 = RCV to Memory = OFF/ON 6 - 8 = Not Used 9 = Memory XMT = OFF/ON

NOTE

Edit File Mode

1 = File List (Print/View) 2 = Change Time/Station 3 = Delete File 4 = Print File 5 = Add Document 6 = Retry Incomplete File

1. Refer to the Firmware Update Utility’s Operating Instructions on the software CD for additional details.

External View

Document Sub Tray

Your M achi ne

Getting to Know

Recording Paper Tray

Recording Paper Sub Tray

Printer Cover

Handset (Available as an option, see page 147)

ADF Door

Control Panel

Document Return Tray (Set on the upper Recording Paper Cassette)

Recording Paper Cassette (Standard)

250-Sheet Recording Paper Cassette (Available as an option, see page 146)

Control Panel

- Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number.

- Used to start Abbreviated Dialing. (See pages 49 and 54)

- Used to separate the Sub-Address from the telephone number

- Used to start On-Hook Dialing. (See page 57)

Keypad

- Used for manual number dialing, recording phone numbers, and numerical entries.

Tone Key

- Used to temporarily change the dialing mode to Tone when Pulse mode is set.

- Used to switch the machine into energy saving mode. (See page 38)

- Used to set the Contrast to Normal, Lighter or Darker. (See page 42)

- Used to set the Resolution to Standard, Fine, Super-Fine or Halftone. (See page 42)

- Used to turn the verification stamp ON or OFF. Lights when the verification stamp is set to ON.

- Blinks when the machine is transmitting or receiving a document.

- Lights when trouble occurs.

control panel2

- Press this key when you want to stop telecommunication, registration operation, or audible tone.

Control Panel

Your Machine

Getting to Know

- Used to make copies and set operations. (See page 70)

- Use this key when resetting all the previously set functions.

Used for the following:

- Start or select the function.

- Search for a station name. (See pages 50 and 55)

- Adjust the monitor and ringer volume. (See page 25)

- Move the cursor while entering numbers and characters.

- Search the station name for Directory Search Dialing.

- Confirm the entered station for multi-station communication.

- Confirm the current communication modes (e.g. Page number, ID, Dialed Telephone number, File number) when the unit is ON LINE.

One-Touch Keys (01-28)

- Used for One-Touch Dialing. (See pages 49 and 53)

Program Keys (P1-P4)

- Used to record long dialing procedures or Group Dialing Number keys. (See pages 76 to 81)

Character Keys

- The One-Touch Keys and Program Keys are serve as character and symbol input keys which are used to record your LOGO, character ID and station name.

- Used to enter a symbol for LOGO, character ID and station name. Use or to select the symbols.

- Used to insert a space while entering LOGO, character ID and station name.

- Used to switch between upper and lower character set.

Installing Your Machine

Main Uni t and Acces sories

Unpack the carton and check that you have all the illustrated acc essor ies.

Machine

Telephone Line Cable Power Cord

CD-ROM

Toner Cartridge Recording Paper Tray

Operating Instructions

Installing the Accessories

]

Final Installed View

Machine

Installing Your

Recording Paper Tray

Hook the projections into the square holes on the machine.

Handset Cradle

Hook the projections into the square holes on the machine. Connect the cable into the HANDSET jack on the machine.

[Available as an Option]

Handset

[Available as an Option]

Handset Cord

[Available as an Option

Installing the Toner Cartridge

T oner Cartridge

Unpack the Toner Cartridge and rock it back and forth as shown 5 or 6 times to even the toner inside.

Remove the protective seal.

Note: Pull on the seal slowly and straight

out.

Printer Cover

Ope n the Print e r Cover.

Installing the Toner Cartridge

Printer Cover

Align the projections on both sides of the Toner Cartridge with the grooves in the machine as shown and insert the T oner Cartridge into the machine.

Note: Lock the T oner Cartridge into place

by pressing the handle down and then pushing towards the rear of the machine.

Close the Printer Cover.

Machine

Installing Your

If you are replacing the Toner Cartridg e, it is recommend ed to clean the Printer Rol ler to maintain good printing qual ity. To clean the Printer Roller, follow the procedure on page

138.

Loading the Recording Paper

How to Load the Recording Paper

Pape r Spe ci f ic ati ons

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brand s of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications,

(See page 145).

How to Load the Recording Paper

Lift up the Paper Cassette slightl y and slide it out from the machine.

Paper Cassette

Remove the Paper Cassette Cover.

Cassette Cover

Shipping Screw

1. Remove the Shipping Screw securing the Pressure Plate.

2. Store the screw by attaching it to the post provided under the Paper Cassette Co ver for futu re use .

Cassette Cover

Loading the Recording Paper

How to Load the Recording Paper

Max. Paper

Capacity Mark

Paper

Width Guide

1. Load the paper into the Paper Cassette. Slide the paper width guide to the left until it lightly tou ches the stack of paper without bending the paper. The paper must fit squarely and fi rmly bet we e n th e Paper Width Guide and the right side of tray. If it does not, the paper may feed into th e printer in c o r re c tly resu lting in a paper jam.

Caution:

2. Re-install the Paper Cassette Cover.

3. Slide the Pa per C ass et te into the m achine.

Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum P aper C apacity Mark. You can load about 250 sheets (20 lb weight). For paper specification, see page

145

Machine

Installing Your

Adjusting the Paper Cassette for the Paper Length

How to Adjust the Paper Cassette for the Paper Length

The factory default Paper Length setting for the Paper Cassette is on Letter size. To change the paper length to A4 or Legal size, follow the steps below.

Release Latch

1. Remove the paper from the Paper Cassette and place the cassette upside down on a flat surface.

2. While pushing down on the release latch, pull out the Paper Length Guide.

3. Turn the Paper Cassette upright.

4. Insert the Paper Length Guide hooks into the appropriate paper length slots (A4 or Legal) and slide the guide towards the back of the cassette until it locks in place.

Paper Width Guide

Max. Paper

Capacity Mark

Paper Length Guide

LGL

LTR

5. Load the paper into the Paper Cassette.

Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.

Caution:

6. Replace the Paper Cassette Cover to the appropriate paper position (LTR, A4 or LGL).

7. Slide the Paper Cassette into the machine.

The Recording Paper Size setting of the Fax Parameter No. 23 must match the paper loaded in the cassette. If you change the Recording Paper Size, please change the setting accordingly. (See page 37)

Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum Paper Capacity Mark. You can load about 250 sheets (20 lb weight). For paper specification, see page

145

NOTE

1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when different paper is loaded in the cassette, the unit will Stop printing after the 1st page of an Incoming Fax and display a "PAPER SIZE MISMATCH ADJUSTING PAPER SIZE" error. Then, the Recording Paper Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming Fax from the 1st page.

Adjusting the Paper Cassette for the Paper Width

How to Adjust the Paper Cassette for the Paper Width

The factory default Paper Width setting for the Paper Cassette is on Letter/Legal size. To change the paper width to A4 size, follow the steps below.

1. Release the left Paper Separation Clip latch.

2. Pull up the Paper Separation Clip to remove it.

3. Reposition the Paper Separation Clip into the A(A4) slot.

Machine

Installing Your

Paper Separation Clip

Paper

Width Guide

Max. Paper

Capacity Mark

LGL

LTR

4. Swing the Paper Separation Clip downward to latch it in place.

1. Load the paper into the Paper Cassette. Slide the paper width guide to the left until it lightly touches the stack of paper without bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the right side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.

Caution:

Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum Paper Capacity Mark. You can load about 250 sheets (20 lb weight). For paper specification, see page

145

NOTE

2. Replace the Paper Cassette Cover to the appropriate paper position (LTR, A4 or LGL).

3. Slide the Paper Cassette into the machine.

The Recording Paper Size setting of the Fax

Parameter No. 23 must match the paper

loaded in the cassette. If you change the

Recording Paper Size, please change the

setting accordingly. (See page 37)

Connecting the Telephone Line Cable and Power Cord

■ Power C ord

Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on the rear of the machine.

Warning: This apparatus must be properly grounded through an ordinary 3 prong AC outlet.

Do not break off the earth (ground) prong to fit a 2 prong outlet.

Power Cord (Included)

■ Telep hone Li ne Cabl e

Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine.

RJ-11C T elephone Jack

Telephone Line Cable (Included)

NOTE

1. Your machine uses little power and you should keep it ON at all times. If the power is turned OFF for too long, the clock contents may be lost.

Connecting the Telephone Line Cable and Power Cord

Machine

Installing Your

External Telephone (Optional)

You can connect an additional standard single line telephone to the machine. To connect the telephone, cut off the protective tab on the TEL jack.

Setting the Dialing Method (Tone or Pulse)

Your machine can operate with either of two dialing method s (Tone or Pulse), dependi ng on the type of telephone line you are connec ted to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.

SET MODE (1-8)

1 2

ENTE R NO. OR

FAX PARAMETER(01-99) NO.=

06 DIALI NG METHOD 2:TONE

∨ ∧

❚

for “PULSE“.

for “TONE“.

06 DIALI NG METHOD 1:PULSE

06 DIALI NG METHOD 2:TONE

NOTE

1. For some countries, this feature is not available depending on the country’s regulation. The display may not show this feature.

Adjusting the Volume

You can adj ust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

* MONITOR *

You will hear the dial tone through the speaker .

❚

Machine

Installing Your

Setting the Ringer Vo lume

Standby

1 2

repeatedly to raise the volume.

repeatedly to lower the volume.

repeatedly to raise the volume.

MONITOR VOLUME LOW [

❚❚❚❚❚❚❚❚

MONITOR VOLUME LOW [

MMM-dd- yyyy 15:00 00%

RINGER VOLUME ((((

))))

] HIG H

] HIGH

NOTE

RINGER VOLUME

repeatedly to lower the volume.

1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No. 10 (KEY/BUZZER VOLUME). (See page 36)

User P aramet ers

General Description

Your facsimile machine has several basi c settings (U ser Parameters) to help you keep records of the documents you send or receive. For example, the bui lt-i n clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents.

Setting the Date and Time

At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.

SET MODE (1-8)

1 2

ENTE R NO. OR

1:US ER PARAME T ERS? PRESS SET TO SELECT

∨ ∧

3 4

Enter the new date and time. Ex: Month: March

Date : 12th

1 2

2 0 0 5

1 5 0 0

If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one.

Year : 2005 Time : 3:00 PM

DATE & TIME

❚

1-01- 2001 00:00

DATE & TIME 03-12-200 5 15:00

NOTE

1. The clock of your machine is equipped with D.S.T.(Daylight Saving Time) system. So, your clock will automatically set the time forward from 2:00 AM to 3:00 AM on the first Sunday of April and set the time back from 2:00 AM to 1:00 AM on the last Sunday of October. If your state does not use the D.S.T. system, change the Fax Parameter No. 35 (DAYLIGHT TIME) to "Invalid" . (See page 38)

2. The current Date & Time must be set because it is required by the Telephone Consumer Act of

1991. (For details, see FCC NOTICE at the end of this Operating Instructions)

User Parameters

Setting Your LOGO

When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives y our document .

SET MODE (1-8)

1 2

repeatedly until display shows;

ENTER NO. OR

1:USER PA RAMETERS? PRESS SET TO SELECT

LOGO

❚

∨ ∧

Machine

Installing Your

Enter your LOGO (max. 25 characters and digits) by using the Character keys.

Ex:

If you make a mistake, use or to move the cursor one space beyond the incorrect character, press

then re-enter the new character. If more than 19 characters are entered, the left side characters will scroll off the display.

A N A S O N I C

CLEAR

LOGO PANASONIC

❚

NOTE

1. Your Company Name or your name must be set as your LOGO because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating Instructions)

User Parameters

Setting Your Character ID

If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's displ ay and the remote machi ne's Character ID will appear on your display.

SET MODE (1-8)

1 2

repeatedly until display shows;

ENTE R NO. OR

1:US ER PARAME T ERS? PRESS SET TO SELECT

CHARA CTER ID

❚

∨ ∧

Enter your Character ID (max. 16 characters and digits) by using the Character keys.

Ex:

If you make a mistake, use or to move the cursor beyond the incorrect charact er, press then re-

enter the new character.

E A D SPACE O F F I C E

CLEAR

CHARA CTER ID HEAD OFFICE

❚

NOTE

1. The special characters of Å, Ä, Ö, Ü, Æ, è and é cannot be used for Character ID.

User Parameters

Setting Your ID Number (Fax Telephone Number)

If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's displ ay and thei r ID Number will appear on your display.

We suggest you use your facsimile teleph one numbe r as your ID number. (max. 20 digits)

SET MODE (1-8)

1 2

ENTER NO. OR

1:USER PA RAMETERS? PRESS SET TO SELECT

ID NO.

❚

∨ ∧

Machine

Installing Your

repeatedly until display shows;

Enter your ID (max. 20 digits) by using the keypad and

SPACE

Ex:

If you make a mistake, use or to move the cursor one space beyond the incorrect number, press

then re-enter the new number.

key to enter a space between numbers.

2 0 1

SPACE

5 5 5

SPACE

1 2 1 2

CLEAR

ID NO. 201 555 1212

❚

NOTE

1. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code.

Ex :+1 201 555 1212 +1 for U.S.A. country code. +81 3 111 2345 +81 for Japan country code.

2. Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating Instructions)

Programming Your Machine

One-Touch /A bbr e vi ate d Di al ing Num bers

Entering One-Touch/Abbreviated Dialing Numbers

One-Touch and Abbreviate d Dialing ar e two fast ways of dialing full telephone num ber s. To use these dialing methods, you must first store the telephone num ber using the followi ng procedure.

To enter a One-Touch key, follow the steps below

SET MODE (1-8)

1 2

ENTE R NO. OR

1:ONE-TOUCH 2:AB BR NO.

∨ ∧

3 4

5 6

7 8

Ex:

Enter the telephone number (up to 36 digits including pauses and spaces).

Ex:

Enter the station name using character keys (up to 15 characters).

Ex:

PAUSE

A L E S

5 5 5

SPACE

E P TD

1 2

ONE-TOUCH< > PRESS ONE-TCH OR

<01> E

NTER TEL. NO.

<01> 9-55 5 1234

<01> ENTER NAME 9-55 5 1234

<01> SAL ES DEPT 9-55 5 1234

ONE-TOUCH< > PRESS ONE-TCH OR

❚

∨ ∧

❚

∨ ∧

To recor d anothe r number, repeat step 4 to 8. To return to standby, press .

STOP

One-Touch/Abbreviated Dialing Numbers

Entering One-Touch/Abbreviated Dialing Numbers

To set an Abbreviated Dialing Number, follow the steps below

SET MODE (1-8)

1 2

ENTER NO. OR

1:ONE-TOUCH 2:ABBR NO .

∨ ∧

3 4

5 6

7 8

Ex: (001 to 100)

0 2 2

Enter the telephone number (up to 36 digits including pauses and spaces).

Ex:

Enter the station name using character keys (up to 15 characters).

Ex:

PAUSE

A C C O U N T I N G

5 5 5

SPACE

4 5

ABBR[❚ ENTER NO. OR

[022] E

NTE R TEL. NO.

[022] 9-555 2345

[022]ENTER NA ME 9-555 2345

[022]ACCOUNTING 9-555 2345

ABBR[❚ ENTER NO. OR

]

∨ ∧

❚

]

∨ ∧

Programming

Your Machine

❚

NOTE

To record another number, repeat step 4 to 8. To ret ur n to standby, press .

1. If you require a special access number to get an outside line, enter it first and then press

PAUSE

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press (represented by a "/"). The dialing method will be changed from Pulse to

Tone after dialing the digit "/".

Ex : 9 PAUSE TONE 5551234

3. You can search for an unused One-Touch key or ABBR. number by pressing or in step 3 or 4.

. A hyphen "-" is displayed for pause.

TONE

STOP

One-Touch/Abbreviated Dialing Numbers

Editing One-Touch/Abbreviated Dialing Numbers

If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below.

To change the settings of a One-Touch/ABBR dialing num ber

1:ONE-TOUCH

1 2

3 4

Select for One-Touch Dialing number Select for ABBR. Dialing Number

Ex:

Enter the station you wish to change.

Ex:

1 2

2:AB BR NO.

ONE-TOUCH< > PRESS ONE-TCH OR

<01> SAL ES DEPT 9-55 5 1234

<01> SAL ES DEPT E

NTER TEL. NO.

∨ ∧

5 6

then enter a new telephone number. (See Note 1)

Ex:

then enter a new station name. (See Note 1)

Ex:

To return to standby, press .

PAUSE

P A N A F A X

5 5 5

SPACE

STOP

4 5

<01> SAL ES DEPT 9-55 5 3456

<01> SALES DEPT 9-55 5 3456

<01> ENTER NAME 9-55 5 3456

<01> PAN AFAX 9-55 5 3456

ONE-TOUCH< > PRESS ONE-TCH OR

❚

∨ ∧

NOTE

1. If you make a mistake, use or to move the cursor beyond the incorrect number, press

CLEAR

then re-enter the new number.

One-Touch/Abbreviated Dialing Numbers

Editing One-Touch/Abbreviated Dialing Numbers

To erase the settings of One-Touch/ABBR Dialing number

1:ONE-TOUCH

2:ABBR NO .

2 3

4 5

Select for One-Touch Dialing number Select for ABBR. Dialing Num ber

Ex:

Enter the station you wish to erase.

Ex:

To ret ur n to standby, press .

1 2

STOP

ONE-TOUCH< > PRESS ONE-TCH OR

<01> SALE S DEPT 9

-55 5 1234

<01> SALE S DEPT E

NTE R TEL. NO.

ONE-TOUCH< > PRESS ONE-TCH OR

∨ ∧

Programming

Your Machine

One-Touch/Abbreviated Dialing Numbers

Printing Out a Directory Sheet

After programming a one-touch dialing number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under the Directory Sheet Cover. To print out a directory sheet , follow the steps below.

PRINT OUT (1-7)

1 2

ENTE R NO. OR

* PRINTING * DIREC TORY SHEET

Your machine prints out the directory sheet.

******************* -DIRECTORY SHEET- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 *****

∨ ∧

201 555 1212

AMERICA AFRICA ........

ASIA CANADA ........

BRAZIL JAPAN ........

dotted line

- PANASONIC ********************************************* -HEAD OFFICE - ****** - 201 555 1212- ******

Cust om izing You r Machine

General Description

Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast paramet ers, can be temp orarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.

Setting the Fax Parameters

1 2

3 4

5 6

En te r F ax P aramete r number from th e P ar a m e te r T a b le . Ex: for CONTRAST

Enter the new setting value. Ex: for LIGHTER

SET MODE (1-8) ENTER NO. OR

FAX PARAMETER(01-99) NO.=

FAX PARAMETER(01-99) NO.=01

01 CONTRAST 1:NORMAL

01 CONTRAST 2:LIGHTER

02 RESOLUTION 1:STANDARD

∨ ∧

❚

Programming

Your Machine

NOTE

To set another parameter, press to return to step 3 or press to return to stan dby.

1. To scroll the Fax Parameters in Step 2 or 4, press or .

2. To print out a Fax Parameter List, see page 126.

STOP

CLEAR

Customizing Your Machine

Fax Parameter Table

No. Parameter

01 CONTRAST *1 Normal Setting the home position of the CONTRAST key.

02 RESOLUTION *1 Standard Setting the home position for the RESOLUTION.

04 STAMP *1 Off Setting the home position of the STAMP key.

05 MEMORY

(HOME)

06 DIALING METHOD 1 Pulse Selecting the dialing method.

07 HEADER PRINT *1 Inside Selecting the printing position of the header.

08 HEADER FORMAT *1 Logo, ID No. Selecting the header format.

09 RCV'D TIME PRINT *1 Invalid Selecting whether the machine prints the received date &

10 KEY/BUZZER

VOLUME

12 COMM. JOURNAL 1 Off Selecting the home position of printout mode for COMM.

13 AUTO JRNL PRINT 1 Invalid Selecting whether the machine prints the journal

17 RECEIVE MODE 1 TEL Setting the receive mode.

Setting

Number

2 Lighter 3 Darker

2Fine 3 S-Fine 4 Halftone

5 Halftone

2On 1 Off Setting the home position for memory transmission/copy

*2 On

*2 Tone

2 Outside 3 No print

2 From To

2 Valid 1 Off Selecting the volume of the Key/Buzzer tone.

*2 Soft

3 Loud

2 Always

*3 Inc. only

*2 Valid

*2 FAX

3 FAX/TEL

4 TAM/FAX

Setting Comments

(Fine)

(S-Fine)

To select the stamp function when document is stored in memory, see Fax Parameter No. 28.

mode. (This setting can be temporarily changed by using F8-9 (MEMORY XMT))

Inside : Inside TX copy area. Outside : Outside TX copy area. No print : Header is not printed.

time, remote ID, percentage of reduction and page number on the bottom of each received page.

Journal Off/Always/INC.

Off : Does not print Always : Always prints Inc. only : Prints only when communication has failed.

automatically after every 32 transactions.

SW.

Fax Parameter Table

Customizing Your Machine

No. Parameter

18 OP CALL TIMER *1 20 sec. Selecting the length of time that your machine signals

19 OGM LENGTH

(TAM I/F)

20 SILENT DETECTION

(TAM I/F)

22 SUBSTITUTE RCV 1 Invalid Selecting whether the machine receives to memory when

23 REC. PAPER SIZE 1 A4 Setting the recording paper size loaded in your machine.

24 PRINT REDUCTION 1 Fixed Selecting print reduction mode.

25 REDUCTION RATIO 70 70% Selecting fixed print reduction ratio from 70% to 100%.

26 POLLING PASSWORD (----) Setting a 4-digit password for secured polling. 27 POLLED FILE SAVE *1 Invalid Selecting whether the machine retains the polled

28 STAMP AT MEM. XMT 1 Invalid Selecting whether the machine stamps the original

31 INC. FILE SAVE *1 Invalid Selecting whether the machine retains the document in

32 COPY REDUCTION 1 Manual Selecting whether the machine performs the copy

Setting

Number

2 30 sec. 3 40 sec. 4 50 sec. 1 1 sec. Setting for the OGM length of your TAM from 1 to 60

--- --60 60 sec.

1 Invalid Selecting the Silent Detection Mode.

*2 Valid

*2 Letter

3 Legal

*2 Auto

---- ----

*100 100%

2 Valid

*2 Valid

2 Valid

*2 Auto

Setting Comments

(rings) for an incoming voice call in Fax/Tel Auto Switching mode. (See page 64)

seconds. The machine will not start to detect SILENCE until the time setting has lapsed. (Default = 20 sec.)

recording paper runs out, toner runs out or recording paper is jammed.

Fixed:Reduce received document according to setting of

Parameter No. 25.

Auto : Reduce received document according to the length

of received documents.

This parameter functions only when fixed print reduction is selected on Fax Parameter No. 24.

document in memory even after the document is polled once.

documents when storing the documents into memory. (Depending on the Stamp setting on the Control Panel)

memory if the document is not successfully transmitted.

reduction ratio automatically or manually. Manual : The machine will prompt you for the Zoom ratio

(100% to 70%) when making copies.

Auto : The machine will automatically determine the

reduction ratio according to the length of the original document.

Programming

Your Machine

Continued on the next page...

Customizing Your Machine

Fax Parameter Table

No. Parameter

34 ENERGY SAVER

MODE

35 DAYLIGHT TIME 1 Invalid Selecting whether the clock adjusts for Daylight Saving

36 RING PATTERN

DETECT (DRD)

(See Note 2)

37 RCV TO MEMORY (----) Enter a 4-digit password used to print out the received

38 ACCESS CODE (----) Enter a 4-digit Access Code to secure the machine from

39 PIN CODE ACCESS *1 None Selecting the access method (Prefix or Suffix) to dial a

42 CONF. FILE SAVE *1 Invalid Selecting whether the machine saves the confidential

43 PASSWORD-XMT *1 Off Setting a 4-digit XMT-Password and selecting whether the

44 PASSWORD-RCV *1 Off Setting a 4-digit RCV-Password and selecting whether the

46 SELECT RCV *1 Invalid Selecting whether the machine performs selective

47 REMOTE RCV 1 Invalid Selecting whether or not the machine accepts remote

Setting

Number

1 Off To reduce the power consumption in standby, select either 2 Energy-

*3 Sleep

*2 Valid

*1 Invalid All ring patterns.

2 Valid Select a ring pattern for automatic answering.

2Suffix 3Prefix

2 Valid

2On

2 Valid

*2 Valid

Setting Comments

Energy-Saver or Sleep mode and specify the Delay Time

Saver

(1 to 120 minutes) for the machine to enter into the selected mode. The Delay Timer setting is only available in the EnergySaver or Sleep Modes. Off : The unit will remain in standby

mode and consume more energy than when in Energy-Saver or Sleep modes.

Energy-Saver Mode: Saves energy by consuming less

power than when in standby mode by turning off the fuser unit after the specified time.

Sleep Mode : This is the lowest power state that

the machine enters after the specified time without actually turning off.

Time automatically. The built-in clock will advance 1 hour at 2:00 am on the first Sunday in April and fallback 1 hour at 2:00 am on the last Sunday in October.

1: A Standard ring pattern. 2: B Double ring pattern. 3: C Triple ring pattern (Short-Short-Long). 4: D All other triple ring patterns, except the

type C described above.

document in memory by using F8-5 (RCV TO MEMORY). When F8-5 is set to On, this parameter will not be shown on the LCD display. (See page 92)

unauthorized use. (See page 90)

number with PIN Code. (See page 97)

polled file even after the file is polled once.

machine performs and checks the XMT-Password of the receiving station when transmitting. (See page 102)

machine performs and checks the RCV-Password of the transmitting station when receiving. (See page 103)

reception. (See page 100)

reception command. (See page 63)

Fax Parameter Table

Customizing Your Machine

No. Parameter

51 REMOTE

DIAGNOSTIC

52 DIAG. PASSWORD (----) Setting the password for Remote Diagnostic Mode.

53 SUB-ADDRESS

PSWD

54 FAX FORWARD *1 Invalid Selecting whether the machine performs Fax Forwarding

56 COVER SHEET *1 Off Setting the home position of the Cover Sheet parameter in

58 LANGUAGE *1 A-English Selecting the language to be shown on the display and

63 PC-FAX RCV MODE *1 Print

65 PRINT COLLATION 1 Invalid Selecting whether the machine prints out documents in

82 QUICK MEMORY XMT 1 Invalid Selecting whether the machine performs Quick Memory

99 MEMORY SIZE

(Flash Memory)

Setting

Number

*1 Invalid Selecting whether or not the machine accepts to update

2 Valid

2On

2 C-French 3 Spanish

2 Upld & Prt 3 Upload

*2 Valid

- - Displays the memory size.

Setting Comments

the firmware or Remote Diagnostics from the remote station. Please ask your Panasonic Authorized Dealer for details.

Please ask your Panasonic Authorized Dealer for details.

(----) Setting a 20-digit password for secured sub-address

communication.

to the specified destination. (See page 99)

the Select Mode. (See page 95)

reports.

Selecting how the machine will execute the received Fax document(s). If the setting is set to either "Upload" or "Upload & Print" the machine cannot enter the Sleep Mode.

Print : Print the received document(s). Upld & Prt : Print the received document(s) and

upload it’s file.

Upload : Upload the received document file.

sequence. (See page 69)

Transmission. (See page 48 to 50) Invalid : Stores all documents into memory first before

dialing the telephone number.

Valid : Starts dialing the telephone number immediately

after storing the first page.

Programming

Your Machine

NOTE

1. Setting number marked with an asterisk (*) indicates the factory standard setting.

2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone company. It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine. It can differentiate and answer the incoming call on the fax number. All other calls on the other telephone numbers will not be answered. This optional service from your local phone company is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check with your local telephone company on the availability of this service in your area.

Basic Operations

Loading D ocu m ents

Documents You Can Send

In general, your machine will send any document printed on A4, Letter or Legal size paper.

Document Size

Document Thickness

Maximum Size Minimum Size

10.1 in (257 mm) (See Note)

5.8 in (148 mm)

5.0 in (128 mm)

Single sheet:

0.0024 in (0.06 mm) to

0.0060 in (0.15 mm)

Multiple sheets:

0.0024 in (0.06 mm) to

78.7 in (2000 mm)

0.0039 in (0.10 mm)

Direction

Note: The maximum document width that can be sent through the machine is 10.1 in (257mm). However, the effective scanning width is 8.3 in (212mm)

Documents You Cannot Send

You must never try to send documents that are:

Wet Covered with wet ink or paste

Too thin (e.g., onionskin, airmail

Wrinkled, curled or folded paper, pages from some magazines, etc.)

Coated (e.g., glossy paper, etc.) Chemically processed (e.g.,

ijk

rstu

ijk

pressure-sensitive paper, carbon-

coated paper, etc.) or made of cloth

or metal

To tr ansm it these kinds of document s, make a photocopy fi rst and then transm it the copy inste ad.

Loading Documents

How to Load Documents

1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.

2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops. If you are sending multiple pages, make sure that the bott o m sh e e t en te rs fir s t. You can also stack up to 50 P AGES on the ADF at one time by setting the documents as stairs shape as the figure below. If you have more than 50 pages, wait until transmission or storing in memory starts as pages feed through, place any remaining pages on top of the last page in the feeder.

3. Adjust the Document Gu ides to center the document on the ADF.

Document Guides

CORRECT

When you set a document on the ADF, the disp lay messa ge will change from date and time (standby) to the following message . You can now change basic trans miss ion setti ngs, or begin the dialing proced ure.

ENTER STATION(S) THEN PRESS START 00%

NOTE

1. The document limitation to send multiple pages is as follows.

Document Size Document Thickness

Up to 20 pages Up to 10.1 x 14.3 in (257 x 364 mm) 0.0024 - 0.0048 in Up to 50 pages* A4 or Letter size 0.0024 - 0.0039 in

* Please note that although the size and thickness meets the specifications, you might not be

able to set 50 pages with some types of papers.

2. Transmitting documents longer than 14 in (356 mm) requires user's assistance.

3. When transmitting documents longer than Letter size (8.5 x 11 in), please extend the sub-tray as shown below.

INCORRECT

Basic Operations

Document Sub Tray

Basi c Tra nsmission Settings

General Description

You can temporarily change the transm issi on se ttings either before or after y ou place the document on the ADF.

These settings are as follow s

• Contrast

• Resolution

•Stamp

• Communication Journal

After your document(s) have been s ent, your machine wi ll automatically return to the preset settings .

Contrast

Your mac h ine i s preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter. If you wish to send a document with darker contrast, change the set ting to Darker.

Press to:

CONTRAST

CONTRAST:

NORMAL

CONTRAST = Normal

CONTAST:

LIGHTER

CONTRAST = Lighter

CONTRAST:

DARKER

CONTRAST = Darker

Resolution

Your machine is preset to Standard resolution, which is suitable for most documents. If you want to send it with more detail, change the setting to Fine, Super Fine or Halftone.

Press to:

RESOLUTION

RESOLUTION:

STANDARD

RESOLUTION = Standard

RESOLUTION:

RESOLUTION = Halftone (S-Fine)

HALFTONE(S-FINE)

RESOLUTION:

FINE

RESOLUTION = Fine

RESOLUTION:

S-FINE

RESOLUTION = Super Fine

RESOLUTION:

HALFTONE(FINE)

RESOLUTION = Halftone (Fine)

NOTE

1. To change the preset Contrast position, change the setting of Fax Parameter No. 01. (See page 36)

2. To change the preset Resolution position, change the setting of Fax Parameter No. 02. (See page 36)

Basic Transmission Settings

Verification Stamp

The Verification Stamp helps you to confirm suc cessful transmissions by stamping the bottom of each successfull y trans m itted page with a small mark.

Press to:

STAMP

STAMP = Off STAMP = On

STAMP:

OFF

Basic Operations

NOTE

1. When you store a document in memory, the Verification Stamp will stamp on the document if it is successfully stored in memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted. If you wish to disable the use of the Verification Stamp when storing document in memory, change the setting of Fax Parameter No. 28. (See page 37)

2. T o change the preset Verification Stamp position, change the setting of Fax Parameter No. 04. (See page 36)

Basic Transmission Settings

Communication Journal (COMM. JOURNAL)

A Communication Journal lets you verify if the transmission was successful. Y ou can select the condition to print out the Communication Journal as follows.

When you set COMM. JOURNAL = OFF : a Communication Journal will not be printed out. When you set COMM. JOURNAL = ON : a Communication Journal is printed out automatically after every

communication.

When you set COMM. JOURNAL = INC. : a Communication Journal is printed out automatically only if the

communication has failed.

SELE CT MODE (1-9)

1 2

ENTE R NO. OR

COMM. JOURNAL=INC 1:OFF 2:ON 3:INC

∨ ∧

for “OFF”.

for “ON” (Always print out).

for “INCOMPLETE” only.

COMM. JOURNAL=OFF 1:OFF 2:ON 3:INC

COMM. JOURNAL=ON 1:OFF 2:ON 3:INC

COMM. JOURNAL=INC 1:OFF 2:ON 3:INC

NOTE

1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12. (See page 36)

Sending Docu m ents

General Description

You can choose either Memory or Direct Transmission. Use Memory Transmission if:

• You want to send the document to multiple station s.

• You have to retrieve the document immediat ely.

• You want to take advantage of Dual Operation design .

Use Direct Transmission if:

• The me mo ry is fu l l.

• You want to send the document immediately.

Use Voice Mode Transmit if:

• You want to send the document after talking with the other party.

• You want to send the document after listen ing to a voice prompti ng.

Basic Operations

Sending Documents

Memory Transmission

Your machine quickly stores the document into the machine' s memory. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessf ul page(s ) automa ticall y.

Store Document in Memory

NOTE

Transmit Receive

1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.

* STORE * NO.003 PAGES=002 10%

Destination A

Destination B

* STORE * COM PLETED TOTAL PAGES=005 30%

2. If memory overflow occurs while storing documents, the remaining documents on the ADF will be ejected. The machine prompts you whether to transmit the successfully stored documents or to cancel the transmission. Press to cancel or press to transmit.

MEMORY OVERFLOW INFO. COD E=870

See the Specifications on page 143 for the image memory capacity. If no action is taken within 10 seconds, the machine will start transmitting the stored documents.

15 PAGES COMPLETED DELETE ? 1:YES 2:NO

3. An Information Code will be displayed if the transmission has failed or no answer at the receiving side after the last automatic redial. The document stored for this transmission will be erased from the memory automatically and

the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change Fax

Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 37) To retry the incomplete documents, refer to page 89.

INCOMPLETE INFO. CO DE=XXX

1 2

Memory Transmission

Sending Documents

4. To stop the transmission, press . The display shows:

COMMUNI CATION STOP ? 1:YES 2:NO

Press to stop the transmission. The document you stored will be erased automatically. If you do not want to erase the documents, change the setting of Fax Parameter No. 31 (INC.

FILE SAVE) to "Valid" in advance. (See page 37) Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry, or delete the file manually.

SAVE AS INCO MP.FILE? 1:YES 2:NO

5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press when the display shows:

PRINT COMM. JOURNAL? 1:YES 2:NO

6. If the file memory capacity reaches 10 files and you try to store another file, the following display appears and the machine will not accept additional files until a file is completed and becomes available.

FILE STORAGE IS FULL PLEASE WAI T!

STOP

Basic Operations

Sending Documents

Memory Transmission

Manua l Nu mb er Dialing

To dial the telephone number manually, follow the steps below.

Set document(s) face down.

ENTER STATION(S) THEN PRE SS START 00%

2 3

Enter a telephone number from the keypad. (Up to 36 digits) You can also designate more that one destination .

Ex:

5 5 5

The document is stored into memory with a file number. Then starts dialing the telephone number immediat ely after storing the first page. (See Note 3) The remaining page(s) continue t o store into memory.

TEL. NO. 5551234

* STOR E * NO.0 02 PAGES=001 05%

* DIAL ING * NO.002 5551234

❚

NOTE

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press (represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

3. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY

XMT) to “ Invalid”. (See page 39)

TONE

PAUSE

Sending Documents

Memory Transmission

One-Touch Dialing

One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the OneTouc h keys , see page 30.

ENTER STATION(S)

Set document(s) face down.

THEN PRESS START 00%

Press a One-Touch key .

Ex:

The document is stored into memo ry with a file number. Then starts dialing the telephone number immedi ately after storing the first page. (See Note 1) The remaining page(s) continue to store into memory.

Abbreviated Dialing

Abbreviat ed dialing is a speedy way to dial a frequently dialed telep hone numb er by preprogram ming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated dialing number, see page 31.

Set document(s) face down.

<01>(Station name) 5551234

* STORE * NO.002 PAGES=001 05%

* DIALING * NO.002 (Statio n name)

ENTER STATION(S) THEN PRESS START 00%

Basic Operations

2 3

NOTE

Press then enter a 3-di git code. Ex:

ABBR DIAL

1. This feature is called “Quick Memory Transmission”. If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY XMT) to “ Invalid”. (See page 39)

[010](S tation name) 5553456

* STORE * NO.002 PAGES=001 05%

* DIALING * NO.002 (Statio n name)

Sending Documents

Memory Transmission

Directory S earch Dialin g

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers.

ENTER STATION(S)

Set document(s) face down.

THEN PRE SS START 00%

ENTER LETTER(S)

❚

3 4

Enter the full station name or part of a station name by using the Character keys.

Ex: for searching PANASONIC

repeatedly until the display shows t he station name you want to send to.

The document is stored into memory with a file number. Then starts dialing the telephone number immediat ely after storing the first page. (See Note 1) The remaining page(s) continue t o store into memory.

A N A

ENTER LETTER(S) PANA

❚

[010 ] PANASONIC 5553456

* STOR E * NO.0 02 PAGES=001 05%

* DIAL ING * NO.002 PANASONIC

NOTE

Sending Documents

Memory Transmission

Multi-Station Transmission (Broadcasting)

If you have to send the same document(s) to multip le stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatical ly.

ENTER STATION(S)

1 2

Set document(s) face down.

Dial by any combination of the following methods:

•One-Touch Dialing

•Abbreviated Dialing

• M anual Number Dia lin g, press after each station is entered

(Up to 12 stations)

•Directory Search Dialing, press after each station is entered

(For details, see pages 48 to 50.)

Ex:

SET

THEN PRESS START 00%

<01>(Station name) 5551234

Basic Operations

SET

• If you want to confirm the number of stations you have

entered, press .

The document is stored into memo ry with a file number. Then starts dialing the telephone number s in sequence.

[010](S tation name) 5553456

2 STN( S) ARE SET ADD MORE OR ST ART

* STORE * NO.001 PAGES=001 01%

* STORE * COMPLETED TOTAL PAGE=005 25%

* DIALING * NO.001 (Statio n name)

NOTE

1. You can review the stations you entered in step 3 before storing your document into memory by pressing or . Press to clear an entered station or group shown on the

display if needed.

2. The “Quick Memory Transmission” is disabled if multiple stations are set.

CLEAR

Sending Documents

Direct Transmission

If your machine's memory is full or you wish to send the document immedi ately, use Direct Transm issi on.

Manual Number Dialing (Direct Transmission)

To dial the telephone number manually, follow the steps below.

ENTER STATION(S)

1 2

Set document(s) face down.

THEN PRE SS START 00%

MEMO RY XMT=ON 1:OF F 2:ON

ENTE R STATION 00%

4 5

NOTE

Enter a telephone number from the keypad.

Ex:

5 5 5

Your machi ne starts to dial the telephone number.

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press (represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

3. To stop the transmission, press . The display shows:

TONE

STOP

PRESS START TO DIAL 5551234

* DIALING * 5551234

❚

PAUSE

COMMUNICATION STOP ? 1:YES 2: NO

Press to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.

Sending Documents

Direct Transmission

On e- Touch Di aling ( D irect Transm ission )

One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the OneTouc h keys , see page 30.

ENTER STATION(S)

1 2

Set document(s) face down.

THEN PRESS START 00%

MEMORY XM T=ON 1:OFF 2:ON

ENTER STATION 00%

Press a One-Touch key .

Ex:

The display will show the One-Touch number and statio n name. The full number (e.g. 5551234) will then be dialed.

<01>(Station name)

Basic Operations

5551234

* DIALING * (Statio n name)

Sending Documents

Direct Transmission

Abbreviated Dialing (Direct Transmission)

Abbreviated diali ng is a speedy way to dial a frequently dialed telephone number by preprogram ming the telephone number int o the built-in auto- dial er with a 3-digit abbreviated c ode. To program an abbreviated dialing number, see page 3 1.

ENTER STATION(S)

1 2

Set document(s) face down.

THEN PRE SS START 00%

MEMO RY XMT=ON 1:OF F 2:ON

ENTE R STATION 00%

Press and a 3- digit code. Ex:

The display will show the ABBR number and station name. The full number (e.g. 5553456) will then be dialed.

ABBR DIAL

[010](Station name) 5553456

* DIALING * (Sta tion name )

Sending Documents

Direct Transmission

Directory Search Dial ing (Di rect Transm ission )

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers.

ENTER STATION(S)

1 2

Set document(s) face down.

THEN PRESS START 00%

MEMORY XM T=ON 1:OFF 2:ON

ENTER STATION 00%

4 5

Enter the full station name or part of a station name by using the Character keys. (See page 12)

Ex: for searching P ANASONIC

repeatedly unt il the displa y shows the station name you want to send to.

The full number (e.g. 555345 6) will be dialed.

A N A

ENTER LETTER(S)

❚

ENTER LETTER(S) PANA

❚

[010] PANASONIC 5553456

* DIALING * PANASONIC

Basic Operations

Sending Documents

Voice Mode Transmission

If you wish to send the document after talking with other party, use Voi ce Mode T ransmission. Your machine requires an optional fax handset or an external telephone.

Off-Hook Dialing

For Off-Hook Dialing, follow the steps below.

ENTER STATION(S)

Set document(s) face down.

THEN PRE SS START 00%

Lift the fax handset or the external telephone and dial the telephone number from the keypad.

Ex:

5 5 5 1 2

When you hear the voice of the other party, tell the other party to prepare to receive a document.

Then, when you hear a beep,

and hang up the handset.

* PHONE OF F HOOK *

* DIALING * 5551234

ON LINE * XM T *

❚

NOTE

1. To stop the transmission, press . The display shows:

COMMUNICATION STOP ? 1:YES 2: NO

Press to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.

STOP

Voice Mode Transmission

On-Hook Di aling

For On-Hook Dialing, follow the steps below.

Set document(s) face down.

You will hear dial tone through the monitor speaker.

Sending Documents

ENTER STATION(S) THEN PRESS START 00%

* MONITOR *

❚

3 4

Dial the telephone number from the keypad.

Ex:

5 5 5 1 2

When you hear a beep,

* DIALING * 5551234

ON LINE * XMT *

❚

Basic Operations

NOTE

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press (represented by a "/").

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

TONE

PAUSE

Sending Documents

Transmission Reservation

You can do the following while sending a document from memor y or receiving a document .

•Reserve the next transmission into memory. (Up to 10 different files)

•Reserve a priority transmission.

Mem ory Transmission Reservat ion (M ulti-ta sking)

If your machine is on-line busy transmitting from memory , receiving or printing received documents, you can reserve a transmission by the following procedure.

Your machi ne is on-line , the ON LINE lamp is blinking or

printing received docum ents.

2 3

ON LINE * PC MODE *

ON LINE * PRT MODE *

* PRINTIN G * PC DATA

Set document(s) face down.

Dial by any combination of the following methods :

• One-Touch Dialing

• Abbreviated Diali ng

• Manual Number Dialing, press after each station is entered

(Up to 12 stations)

• Directory Search Dialing, press after each station is entered

(For details, see pages 48 to 50.) Ex:

SET

ON LINE * ME M.XMT * ID:(Identification)

ON LINE * RC V * ID:(Identification)

* PRINTING * MEMO RY RCV’D D OC

ENTER STATION(S) THEN PRE SS START 00%

<01>(Station name) 5551234

NOTE

SET

• If you want to confirm the number of stations you have

entered, press .

Your machi ne will sto re the document( s) into memor y.

1. To cancel the memory transmission reservation, see page 86.

[010](Station name) 5553456

* STOR E * NO.0 05 PAGES=001 01%

* STORE * CO MPLETED TOTAL PAGE=005 25%

Sending Documents

Transmission Reservation

Direct T ransmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservat ion t o send the urgent docum ent. The urgent doc umen t will be sent immediatel y after the current com municat ion is finished.

Note that you cannot send document s to multiple stations.

To reserve your machine for sendi ng the urgen t docu me nts

Your machine is on-line, the ON LINE lamp is blinking or

printing received docum ent s.

2 3

4 5

ON LINE * PC MODE *

ON LI NE * PRT MOD E *

* PRINTIN G * PC DA TA

Set document(s) face down.

Dial by using any one of the following methods:

•One-Touch Dialing

•Abbreviated Dialing

•M anual Nu mber Dialin g and press

•Directory Search Dialing and press (For details, see pages 52 to 55.)

Ex:

START

ON LINE * MEM.XMT * ID:(Identification)

ON LINE * RCV * ID:(Identification)

* PRINTIN G * MEMORY RC V’D DOC

ENTER STATION(S) THEN PRESS START 00%

MEMORY XM T=ON 1:OFF 2:ON

ENTER STATION 00%

<01>(Station name) 5551234

Basic Operations

You can reserve sending an urgent docum ent to a single station only. A message “DIRECT XMT RE SERV ED” will be shown on the display.

Sending Documents

Transmission Reservation

To cancel the di rect tra nsm ission r eser vat io n

Make sure the document is on the ADF .

1 2

Redialing

Automatic Redialing

If a busy line is d etected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machi ne will redial only one time. During that time, a message will appear as shown to the right.

and then rem ove the document from ADF.

DIRE CT XMT RES ER VED <01>(Station name)

CANC EL XMT RES ER VE ? 1:YE S 2:NO

WAIT TO DIAL NO.001 <01>(Station name)

A file number is shown in the upper right hand corner of the display if it is a memory transmission file.

Manua l Re di al ing

You can also redial the last dialed number manuall y by pressing key.

To redial the last dialed number through memory

REDIAL

Set document(s) face down.

2 3

The document is stored into memory with a file number. Then dials the last dialed number.

ENTER STATION(S) THEN PRE SS START 00%

TEL. NO. 5551234

* STOR E * NO.0 02 PAGES=001 01%

* DIAL ING * NO.002 5551234

Redialing

To redial the last dialed number through ADF

Set document(s) face down.

Your machine starts to dial the last dialed number.

Sending Documents

ENTER STATION(S) THEN PRESS START 00%

MEMORY XM T=ON 1:OFF 2:ON

ENTER STATION 00%

PRESS START TO DIAL 5551234

Basic Operations

* DIALING * 5551234

NOTE 1. While the unit is displaying "WAIT TO DIAL", you can press to start redialing

immediately.

REDIAL

Recei ving Docu ments

Reception Modes

You can select one of the four modes as shown below.

Conditions Suggested Reception Mode Settings

You normally receive only voice calls.

You receive both voice and fax calls.

You normally receive fax calls only.

Telephone Mode You can answer the incoming call via an External

Telephone (Optional). If you receive a fax calling signal, simply press START to receive manually.

(See page 63)

Fax / Tel Auto Swit ching Mode Unit will answer the incoming call then

distinguishes whether it is voice or fax call. If it is a fax call, the unit will receive automatically. If it is a voice call, the unit will signal (Ring) through the speaker for your atten tion. (See page 64)

Fax Mode Unit will receive the document automatically. All

incoming calls (including a voice call) are answered by the fax machine. (See page 65)

Fax P arame ter No. 17 s et to 1: Tel

MMM-dd-yyyy 15:00 RCV MODE=TEL 00%

Fax P arame ter No. 17 s et to 3: Fax / Tel SW.

MMM-dd-yyyy 15:00 RCV MODE=FAX/TEL 00%

Fax P arame ter No. 17 s et to 2: Fax

MMM-dd-yyyy 15:00

00%

You receive both voice and fax calls and a Telephone Answering Machine (TAM) is connected.

NOTE

T A M In te rface Mo de The TAM answers the incoming call. During that

time, the unit also monitors whether it is a voice call, the TAM cont inues to operat e. If it is a fax call, the unit will automatical ly swi tch the line to the Fax and begin receiving document.

(See page 65)

1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some of the features may not be compatible with your fax machine operating in the TAM Interface mode.

2. If you are using the "Distinctive Ring Service" provided by your local telephone company, please note that the ring pattern for your fax number must match with the setting of Fax Parameter No. 36 (RING PATTERN DETECT). (See page 38) If the setting does not match with the ring pattern, your machine will not receive a document automatically and the telephone will continue to ring. Furthermore, if your TAM does not support the "Distinctive Ring Detector" service, it may not function properly in TAM Interface.

Fax P arame ter No. 17 s et to 4: TAM / FAX.

MMM-dd-yyyy 15:00 RCV MODE=TAM/FAX 00%

Receiving Documents

Telephone Mode

When your machine is set to this mode, your machine will not receive documents aut omatically. If you receive a fax call, follow the procedure below to rece ive docum ents manuall y.

Setting the Telephone Mode

Change Fax Parameter No. 17 (RECEIVE MODE) to 1: Tel.

Operation of Telephone Mode

(See page 36)

When your telephone rings , lift the handset of the External Telephone.

If you hear a beep from the phone, it means someone wants to send a fax. Or, if the caller answers and says he/she wants to send a fax, then...

Remove any document from the ADF.

If you answered the call usi ng th e Extern al Telephone,

Basic Operations

NOTE

If you answered the call on an Extension phone,

within 1 second from the telephone key pad. (See Note 1) Your machine will be activated remot ely.

Hang up the phone.

1. This procedure is called "REMOTE RCV" and will only work on a touch tone phone. If your extension phone is not a touch tone phone, press on the control panel of your fax

machine.

START

Receiving Documents

Fax / Tel Auto Switching Mode

When your machine is set to this mode, your machine will switch to document reception or voice communicat ion automatically.

Setting the Fax / Tel Auto Switching Mode

Change Fax Parameter No. 17 (RECEIVE MODE) to 3: Fax / T el SW .

Operation of Fax / Tel Auto Switching Mode

If it is a Fax call,

(See page 36)

Your machine will answer the call when a call is received, then distinguish whether it is a voice or fax call.

Your machine begins to receive the documents.

If it is a Vo ice cal l,

Your machine will answer the call when a call is received,

1 2 3

then distinguish whether it is a voice or fax call.

Your machi ne begins t o signal (Ringing) through t he machine's speaker for your attention. (See Note 1)

Lift the handset of the External Telephone and press

STOP

Begin the conversation.

NOTE

1. The length of time the machine signals can be changed by Fax Parameter No.18 (OP CALL TIMER) (See page 37).

2. To adjust the Ringer Volume refer to page 25.

Receiving Documents

Fax Mode

When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received.

Setting the Fax Mode

Change Fax Parameter No. 17 (RECEIV E MODE) to 2: Fax.

Operation of Fax Mode

Your machine will begin receiving automatically when a fax call is received.

(See page 36)

TAM (Telephone Answering Machine) Interface Mode

Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a single telephone line eit her to Fax or TAM. You can connect most TAMs in the market to your machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible with this machine. Answering Services (V oice Mail) provided by your Local Phone company are not

compatible with this feature. For the operation of your TAM, please r efer to the User's Guide of the TAM.

Installing your TA M

Basic Operations

1. R em ove the telephone line ca ble of your TAM from the wal l jack.

2. P lug the tele phone li ne cable of your TAM into the TEL ja ck on the rear of the fax machine as shown.

Receiving Documents

TAM (Telephone Answering Machine) Interface Mode

Setting the TAM Interface Mode

Change Fax Parameter No. 17 (RECEIVE MODE) to 4: T AM / FAX.

Oper a tion of T AM Inte r f ace Mod e

If it is a Fax call,

(See page 36)

When your TAM and Fax receives an incoming call, the TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorde d in your TAM to the calling station. During the time the TAM is answering the call, your fax machine will be monitoring the line to distinguish whether it is a voice or fax call.

Your machine will switch the line to the fax and then begin to receive the documents immediately from the calling station.

If it is a Vo ice cal l,

When your TAM and Fax receives an incoming call, the

Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if you are calling to send a fax, press the asterisk button tw ice on your touch tone phone now and start your machine. Thank you for calling.

Enabl es your Fax machine to switch to the Fax Mode when receiving from units that do not send fax signal (short beep) and preven ts your TAM from recording blank (long silence) incom ing messa ge. To activate this feature,

1. Change Fax Parameter No. 20 (SILENT DETECTION) to 2 : Valid. (See page 37)

Set the time length of the OGM recorded in your TAM with the Fax Parameter No. 19 (OGM LENGTH). (See page 37)

[We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM.]

TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorde d in your TAM to the calling station. During the time the TAM is answering the call, your fax machine will be monitoring the line to distinguish whether it is a voice or fax call.

Your TAM continues to record a message (ICM) after playing the OGM.

Sample of OGM

Silent Detection Mode

Receiving Documents

Print Reduction

This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. Y ou may select the most appropria te settin g from the selecti ons desc ribed below.

1. Auto ma tic Reduc ti on Each page of a received document is first stored in memory. Based on the document le ngth, your machine will automatic ally calcula te the suitabl e reduction ratio (70% to 100%) to print the entire document on a single page. If the received document is extremely long (over 39% longer than the recording paper), the docum ent will be divided into separa te pages and print withou t reducti on.

2. Fixed Redu ction You can pre-determine th e reduction rati o from 70% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below. PRINT REDUCTION

1. T o set Automatic Reduction mode.

1) No. 24 Print Reduction set to “Auto”.

2. T o set Fixed Reduction mode.

1) No. 24 Print Reduction set to “Fixed”.

2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)

Ex: A 4 to A4 : 96%

A4 to Letter : 90% Letter to Letter : 96% Legal to Letter : 75%

Basic Operations

NOTE

1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.

Receiving Documents

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of first page will be overlapped on top of the next page.

Transmitted Document Received Document

Overlap print.

0.4 in (10 mm)

The receiving document is divided into two sheets with overlap printing.

NOTE

1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction when printing out separate pages. If the reduction method is set to Fixed Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25. (See page 37)

Receiving Documents

Substitute Memory Reception

If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving docum ents into its image data memory. Stored documents are printed automatica lly af ter replacing the recording paper or the toner cartri dge. (See Note 1 and 2)

NO RECORDING PAPER INFO. CODE=010

OUT OF TONER INFO. CODE=041

* PRINTIN G * MEMORY RC V’D DOC

1 2

When the machine finishes the memory reception and there is no recording paper or toner, an Infor mation Code appears on the display.

Install the recording paper (See page 18) or replace the toner cartridge (See page 16).

The machine will automatically start printing the document stored in the memory.

Print Collation Mode

The printin g mechanis m of the machine is a Reverse Order Stacking constructio n. The machine has Pr int Collation Mode that stacks received documents in the correct order. When the Print Collat ion Mode is enabled, all received docum ents are stor ed into memor y first, then pr inted out in Correct Order Stacking. The requirements f or the Print Collation Mode to be active are: 1) Fax Parameter No. 65 (PRINT COLLATION) set to “Valid”, and 2) enough remaining memory.

The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements is not met.

Basic Operations

Sending Document Order Stacking Document Order

Correct Order Stacking

(Collation Mode)

NOTE

1. If the memory overflows, the machine will stop receiving and release the communication line. The document(s) stored in the memory up to that moment will be printed out.

2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 22 to "Invalid". (See page 37)

Reverse Order Stacking

(Non-Collation Mode)

Maki ng Co pie s

Your machine has a copy function which can make single or multiple copies.

Set document(s) face down.

ENTER STATION(S) THEN PRE SS START 00%

COPY NO. OF COPY=1

3 4

Enter the number of copies.

Ex:

The machine stores the document, th en prints the copies .

COPY NO. OF COPY=10

* STOR E * NO.0 05 PAGES=001 01%

* COPY * NO. OF COPY=01 /1 0

NOTE

1. The copy will be reduced automatically depending on the length of the original document. If you wish to be prompted for the reduction ratio when making copies, change the setting of Fax Parameter No. 32 (COPY REDUCTION) to "Manual". (See page 37)

If Copy Reduction is set to Manual, press and to set the zoom ratio in 1% steps. (100% to 70%)

2. If you make a copy with Super Fine resolution, it will be reduced slightly even if the reduction ratio is set to 100% in order to fit the data on one page.

3. You can change the Contrast and Resolution without Standard Resolution in Copy Mode.

4. If you experience a memory overflow error while making copies, you may turn “Off” the Memory XMT feature temporarily by pressing .

However, the printed copies will not be collated.

FUNCTION

SET

Advanced Feat ur es

Timer Co ntro lle d Co mm un ic ations

General Description

You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 10 built-in timers can be set for deferred transmission and deferred polling.

Deferred Transmission

ENTER STATION(S)

1 2

Set document(s) face down.

THEN PRESS START 00%

DEFERRE D COMM. (1-2) ENTER NO. OR

∨ ∧

3 4

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex: (11:30 p. m.) and

Dial by any combination of the following methods:

•One-Touch Dialing

•Abbreviated Dialing

• M anual Number Dia lin g, press after each station is entered

(Up to 12 stations)

•Directory Search Dialing, press after each station is entered

(For details, see pages 48 to 50.) Ex:

3 3

SET

DEFERRE D XMT START TIME

ENTER STATION(S) THEN PRES S START

<01>(Station name) 5551234

* STORE * NO.002 PAGES=001 05%

❚

Features

Advanced

NOTE

* STORE * COMPLETED

to store documents into the memory.

1. If you enter a wrong number in Step 4, press then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 84 and 86.

3. When you reserve a deferred transmission without storing a document into memory, the following message will be shown on the display after pressing in the last step.

DEF DIRECT XMT RSV’D <01>(Station name)

CLEAR

TOTAL PAGES=005 30%

START

Timer Controlled Communications

Deferred Polling

DEFERRED COMM. (1-2) ENTE R NO. OR

DEFE RRED POLL I NG STAR T TIME

∨ ∧

❚

3 4

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex: (3:30 a.m.) and

3 3

Enter a 4-digit polling password. Ex: and

9 8 7

Dial by any combination of the following methods :

• One-Touch Dialing

• Abbreviated Diali ng

• Manual Number Dialing, press after each station is entered

(Up to 12 stations)

• Directory Search Dialing, press after each station is entered

(For details, see pages 48 to 50.) Ex:

SET

DEFE RRED POLL I NG PASSWO RD=

ENTER STATION(S) THEN PRE SS START

<01>(Station name) 5551234

* STOR E * NO.0 01

❚❚❚❚

NOTE 1. If you enter a wrong number in Step 3, press , then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 84 and 86.

CLEAR

Polling

General Description

Polling means calling other station( s) to retrieve a document . The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

Setting the Polling Password

If the polling password does not match with the polled station, your polli ng request will be refused automatically.

To set the pol l ing passwor d, f ollow the steps below.

SET MODE (1-8)

ENTER NO. OR

∨ ∧

2 3 4

Enter a 4-digit polling password.

Ex:

FAX PARAMETER(01-99) NO.=

26 POLLING PASSWORD

26 POLLING PASSWORD 1234

❚

❚❚❚❚

Features

Advanced

NOTE

1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.

2. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

Polling

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory . After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly ch ange Fax Paramet er No. 27 (POLLED FILE SAVE) to "Vali d".

ENTER STATION(S)

Set document(s) face down.

THEN PRE SS START 00%

2 3

4 5

Enter a 4-digit polling password. (See Note 3)

Ex:

The document(s) will be stored into memory.

POLLING NO.= 1:POL LING 2:POLLED

POLLED PASSWO RD=1234

POLLED PASSWO RD=4321

* STOR E * NO.0 15 PAGES=001 01%

* STORE * CO MPLETED TOTAL PAGES=005 24%

❚

NOTE

1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 88.

3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Polling

To Poll Documents from Another Station

The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See page 73)

1 2

3 4

Enter a 4-digit polling password. (See Note 2)

1 1 1 1

Ex:

Dial by any combination of the following methods:

•One-Touch Dialing

•Abbreviated Dialing

• M anual Number Dia lin g, press after each station is entered

(Up to 12 stations)

•Directory Search Dialing, press after each station is entered

(For details, see pages 48 to 50.) Ex:

SET

POLLING NO.= 1:POLLING 2:POLLED

POLLING PASSWORD=1234

POLLING PASSWORD=1111

ENTER STATION(S) THEN PRES S START

<01>(Station name) 5551234

❚

Features

Advanced

NOTE

* STORE * NO.001

1. You can review the entered stations in step 5 by pressing or key, press to erase the displayed station or group as needed.

2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

CLEAR

Program Keys

General Description

Your fax machine has special Progra m Keys. These keys are useful if you frequent ly need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission or pol ling seq uence or an additio nal One-Touch key.

Setting for Group Dialing

To set a Program Key fo r Group Dia li ng

PROGRAM (1-4)

1 2

ENTE R NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

∨ ∧

3 4

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and Enter the station numbers by using One-Touch Key or

ABBR DIAL

Ex: and

You ma y use the or keys to review the entered station(s) before going to next step. If you find an error,

press to erase the displayed station.

CLEAR

SET

and 3-digit code.

PROGRAM[P1] NAME ENTE R NAME

ENTER STATION(S) THEN PRE SS START

<01>(Station name) 5551234

[010](Station name) 5553456

PROGRAM[P ] PRESS PROGRAM KEY

You can now set other Program Keys by repeating th e procedures from Step 3, or return to standby by pressing

STOP

Setting for Deferred Transmission

To set a Program Key for deferred transmission

Program Keys

PROGRAM (1-4) ENTER NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

∨ ∧

3 4

5 6

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and

SET

1 1

Enter the starting time using 4 digits. Ex: (11: 30 p.m.) and

Enter the station by any combination of the following methods:

Ex:

3 3

•One-Touch Dialing

•Abbreviated Dialing

•Directory Search Dialing, press after each station is entered

(For details, see pages 48 to 50.)

SET

PROGRAM [P1] NAME ENTER NAME

PROGRAM[P1] PRESS FUNCTION KEY

DEFERRE D XMT START TIME

ENTER STATION(S) THEN PRES S START

<01>(Station name) 5551234

❚

Features

Advanced

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

PROGRAM[P ] PRESS PROGRAM KEY

Program Keys

Setting for Deferred Polling

To set a Program Key fo r defer red poll i ng

PROGRAM (1-4) ENTE R NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

∨ ∧

3 4

5 6

7 8

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and

SET

1 2

Enter th e starting time. Ex: (10:00 p.m.) and

2 2 0 0

Enter a 4-digit polling password.

1 1 1 1

Ex: and The polling password appears if it has been previously

set. Enter the station by any combination of the following

methods:

• One-Touch Dialing

• Abbreviated Diali ng

• Directory Search Dialing, press after each station is entered

(For details, see pages 48 to 50.)

Ex:

SET

PROGRAM[P1] NAME ENTE R NAME

PROGRAM[P1] PRESS FUNCTION KEY

DEFE RRED POLL I NG STAR T TIME

DEFE RRED POLL I NG PASSWO RD=

ENTER STATION(S) THEN PRE SS START

<01>(Station name) 5551234

❚❚❚❚

❚

You can now set other Program Keys by repeating th e procedures from Step 3, or return to standby by pressing

STOP

PROGRAM[P ] PRESS PROGRAM KEY

Setting for Normal Polling

To set a Program Key for normal polling

Program Keys

PROGRAM (1-4) ENTER NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

∨ ∧

3 4

5 6

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and

SET

Enter a 4-digit polling password.

1 1 1 1

Ex: and The polling password appea rs if it has been previously

set. Enter the station by any combination of the following

methods:

•One-Touch Dialing

•Abbreviated Dialing

•Directory Search Dialing, press after each station is entered

(For details, see pages 48 to 50.)

Ex:

SET

PROGRAM [P1] NAME ENTER NAME

PROGRAM[P1] PRESS FUNCTION KEY

POLLING PASSWO RD=

ENTER STATION(S) THEN PRES S START

<01>(Station name) 5551234

❚❚❚❚

Features

Advanced

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

PROGRAM[P ] PRESS PROGRAM KEY

Program Keys

Setting for One-Touch Key

To set a Program Key fo r One-Touch Key

PROGRAM (1-4) ENTE R NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

∨ ∧

3 4

5 6

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 12)

Ex: PROG.A and Enter a telephone number (up to 36 digits including

pauses and spaces).

Ex:

You can now set other Program Keys by repeating th e procedures from Step 3, or return to standby by pressing

STOP

PAUSE

SET

5 5 5

SPACE

1 2

PROGRAM[P1] NAME ENTE R NAME

[P1] PROG.A E

NTER TEL. NO.

[P1] PROG.A 9-55 5 1234

PROGRAM[P ] PRESS PROGRAM KEY

❚

Program Keys

Changing or Erasing the Program Key Settings

To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 76 to 80.

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialing

• Telephone number and station name for One-Touch key

To erase the se ttin gs in a Program Key

PROGRAM (1-4)

1 2

ENTER NO. OR

PROGRAM[P ] PRESS PROGRAM KEY

∨ ∧

3 4 5

Press the Program key you want to erase.

Ex:

You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

PROGRAM[P1] DELETE? 1:YES 2:NO

* DELETIN G * PROGRAM[P1]

PROGRAM[P ] PRESS PROGRAM KEY

Features

Advanced

Edit File Mode

General Description

Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on.

After reserving the communi cati ons in memory, you may need to change the settings of the communication(s) while it is still in memory . This section describes how to use the file editing features.

Printing a File List

The contents of the communicatio n settings may have to be modified or deleted. To ver if y the cont ents, follow the steps below to print out a file list.

EDIT FIL E MODE (1-6)

1 2

ENTE R NO. OR

1:FI LE LIST? PRESS SET TO SELECT

∨ ∧

FILE LIST

3 4

Sample File List

*************** -FILE LIST- *********************** DATE MMM-dd-yyyy ***** TIME 15:00 *********

(1) (2) (3) (4) (5) (6) FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S) No.

001 DEFERRED XMT MMM-dd 13:20 20:30 [001]

002 MEM. DEF. XMT MMM-dd 13:20 22:30 003 [011] [012] [013] [016] [017]

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

1:PRI NT 2:VIEW

* PRINTING * FILE LIST

Explanation of Contents

(1) File number If the file is now being executed, a "*" is indicated on the left of the file number. (2) Communication type (3) Stored date/time Date/time that these files were stored. (4) Executing time If the file is a Timer Controlled Communication, the start time is printed in this

column.

If the file is an incomplete file, "INCOMP" is printed in this column. (5) Number of stored page(s) (6) Destination ABBR. No./One-Touch No./Manual Dialing No.

Edit File Mode

Viewing the Contents of a File List

To view the contents of a file list on the display without printing it, follow the steps below.

EDIT FILE MODE (1-6)

1 2

3 4

ENTER NO. OR

1:FILE LI ST? PRESS SET TO SELECT

FILE LIST 1:PRINT 2:VIEW

USE THE ∨ ∧ KEYS TO SCROLL EA CH FILE

∨ ∧

or repeatedly until the

display shows a file you want to edit.

Sample display

T ype of File XMT: Transmission

POLL: Polling POLLED: Polled RCV TO MEM: Receive to Memory CONF. MAIL: Conf. RCV / Conf. Polled PC JOB: PC Interface Job JOURNAL: Journal / Report

File Number Entered station Number of pages

001 XMT 10:00 P010 <01>(Station name)

Status nn:nn: Start time

IN PRG: In progress REDIAL: W aiting to redial INCOMP: Incomplete file

Features

Advanced

Edit File Mode

Changing the Start Time or the Station of a File

To ch ange the start time and/or stations in a communi cati on file, follow the steps below.

EDIT FIL E MODE (1-6)

1 2

ENTE R NO. OR

ENTER FILE NO.OR ∨ ∧ FIL E NO .=

∨ ∧

❚❚❚

3 4

5 6

Enter the file number or use or to select the file that you want to change.

0 0

(See Note 2)

0 0

CLEAR

Ex:

Enter a new start time. Ex: (6:00 a.m.)

(If you do not have to change the time, skip to step 6.)

To delete the station(s), press or key until the station you want to delete appears. Then press .

or Enter the station(s) you want to add.

ENTER FILE NO.OR ∨ ∧ FILE NO.=001

DEFE RRED XMT START TIME 22:30

DEFE RRED XMT START TIME 06:00

<01>(Station name) 5551234

ENTER STATION(S) THEN PRE SS START

1 STN(S) ARE SET ADD MORE OR START

* STOR E * NO.0 05

Edit File Mode

Changing the Start Time or the Station of a File

NOTE

1. Your machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial.

2. If the file is not a Deferred Communication File, the following message is shown on the display.

SET DEFERRED COMM.? 1:YES 2:NO

Press to change the type of the file for deferred communication file.

3. If you edit the file that is saved as an incomplete file, after pressing in step 8, your machine will prompt you whether to execute the file immediately.

The display shows:

RETRY INCOMP. FILE? 1:YES 2:NO

START

Features

Advanced

Press to execute the file immediately.

Edit File Mode

Deleting a File

To dele te the file in memory, follow the steps be low.

EDIT FIL E MODE (1-6) ENTE R NO. OR

ENTER FILE NO.OR ∨ ∧ FIL E NO .=

∨ ∧

❚❚❚

3 4

Enter the file number or use or to select the file that you want to delete.

0 0

Ex: (See Note 2)

Enter the next file number you want to delete or press

STOP

to return to standby.

ENTER FILE NO.OR ∨ ∧ FILE NO.=001

DELE TE FILE NO. 00 1? 1:YE S 2:NO

* DELETING * FILE NO.=001

ENTER FILE NO.OR FIL E NO .=

∨ ∧

❚❚❚

NOTE

1. Your machine cannot delete the file while it is being sent.

2. Enter as the file number and press to delete all files ((except when there is the file in progress).

The following message is shown on the display.

DELETE ALL FILES? 1:YES 2: NO

Press to delete all files.

SET

Printing Out a File

To pr int the conten ts of the communication file, follow the steps below.

Edit File Mode

EDIT FILE MODE (1-6) ENTER NO. OR

ENTER FILE NO.OR ∨ ∧ FILE NO .=

∨ ∧

❚❚❚

3 4

Enter the file number or use or to select the file that you want to print.

Ex:

0 0 1

Your machine will prin t the file. The document(s ) will remain in memory even after printing the file.

ENTER FILE NO.OR ∨ ∧ FILE NO.=001

* PRINTIN G * PAGE=001/003

Features

Advanced

NOTE

1. Your machine cannot print the file while it is being sent.

Edit File Mode

Adding Documents into a File

To add documents into the file, follow the steps below.

Set document(s) face down.

Enter the file number or use or to select the file that you want to add.

0 0

Ex:

ENTER STATION(S) THEN PRE SS START 05%

EDIT FIL E MODE (1-6) ENTE R NO. OR

ENTER FILE NO.OR ∨ ∧ FIL E NO .=

ENTER FILE NO.OR ∨ ∧ FILE NO.=001

∨ ∧

❚❚❚

* STOR E * NO.0 01 PAGES=002 10%

Your machi ne will start storing the docum ent (s) int o a file.

NOTE

1. Your machine cannot add the document into a file while it is being sent or waiting to redial.

Edit File Mode

Retry an Incomplete File

If a memory communication has been unsuccessf ul due t o a busy line or no answer, th e document you stored is automatically erased from memory after the last redial.

If you need to retain the document even if the communicati on failed, change the set ting of Fax Parameter No. 31 (INC. FILE SAVE) to Vali d in advance. (See page 37)

To retry the incomplete file, print a File List first to verify the file number. (See page 82) Then, follow the steps below.

EDIT FILE MODE (1-6)

1 2

ENTER NO. OR

ENTER FILE NO.OR ∨ ∧ FILE NO .=

∨ ∧

❚❚❚

3 4

Enter the file number or use or to select the file that you want to retry.

Ex:

0 0

Your machine will retry the file and start dialing immediately.

ENTER FILE NO.OR ∨ ∧ FILE NO.=001

* STORE * NO.001 <01>(Station name)

* DIALING * NO.001 (Statio n name)

Features

Advanced

NOTE

1. To confirm or change the entered telephone number for the file, see page 82 and 84.

Access Code

General Description

The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine with out enteri ng the corre ct access code.

Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again. Registering the Access Code does not affect the use of the machine in any other way.

Setting the Access Code

SET MODE (1-8)

1 2

ENTE R NO. OR

FAX PARAMETER(01-99) NO.=

∨ ∧

❚

3 4

5 6

3 8

Enter a 4-digit Access Code.

Ex:

Select Restriction Level.

Ex:

for All operations

for Setting and Printing the Fax Parameters only.

38 ACCES S CODE

38 ACCES S CODE 1234

38 ACCES S CODE 1:ALL 1234

38 ACCES S CODE 2:PARAM ETERS 1234

❚❚❚❚

NOTE

1. To erase the Access Code, enter the Access Code and press and follow the

procedure above to step 3, then press , and .

CLEAR

SET

STOP

Access Code

Operating Your Machine with the Access Code (Restrict All Operations)

MMM-dd- yyyy 15:00 ACCESS CO DE=

MMM-dd- yyyy 15:00 00%

1 2

Enter the Access Code.

Ex:

Now you can operate the machine normally.

Operating You r Machine with the Access Code (Restrict

The machine can restrict the operat ion of setti ng/p rinti ng the Fax Param eters only.

EX: When setting the Fax Parameter.

Access of Fax Parameters Only)

SET MODE (1-8) ENTER NO. OR

❚

****

∨ ∧

Features

Advanced

2 3

Enter a 4-digit Access Code.

Ex:

Now you can operate the machine normally.

INPUT ACCESS CODE

INPUT ACCESS CODE ****

FAX PARAMETER(01-99) NO.=

❚❚❚❚

❚

Receive To Memory

General Description

This feature is used to secure all received documents by storing them into the memory . T o print out the document from memory, the authorized operator must ente r the correct password.

Setting the RCV To Memory Password

SET MODE (1-8)

1 2

ENTE R NO. OR

FAX PARAMETER(01-99) NO.=

37 RCV TO ME MORY

∨ ∧

❚

❚❚❚❚

Enter a 4-digit RCV to Memory Password.

Ex:

Setting RCV To Memory

37 RCV TO ME MORY 1234

SELE CT MODE (1-9) ENTE R NO. OR

RCV TO MEMORY= OF F 1:OFF 2:ON 3:PRINT

RCV TO MEMORY= ON 1:OFF 2:ON 3:PRINT

∨ ∧

NOTE

MMM-d d-yyyy 15:00 < RCV TO MEMORY >

1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer the next incoming call until there is space available in the memory.

Receive To Memory

Printing Out Documents

After receivi ng a document with the Rece ive To M em ory featur e, the following m essage wi ll appea r on the display.

MESSAGE IN MEMORY < RCV TO MEMORY >

To print the document, follow the steps below.

SELECT MO DE (1-9)

1 2

ENTER NO. OR

RCV TO MEMORY=ON 1:O FF 2:ON 3: PR INT

RCV TO MEMORY=PRINT 1:O FF 2:ON 3: PR INT

∨ ∧

4 5

Enter the password to print the documents. (See Note 1)

Ex:

Machine will start to print the documents.

INPUT PASSWORD

INPUT PASSWORD 1234

* PRINTIN G * MEMORY RC V’D DOC

❚❚❚❚

Features

Advanced

NOTE

1. If the password has not been set, your machine will not prompt you to enter the password.

2. The documents will be printed immediately after pressing in step 4.

3. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax Parameter No. 37 will not be shown on the LCD display). If you wish to change the password, set RCV TO MEMORY feature to “Off” first. Then change the password. (See page 92)

SET

Disti nctive Ri ng Detector (DRD)

General Description

Your machine has a special feature in conjuncti on with an optional service provided by many local telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying eac h number. "DRD" lets you provide multiple phone numbers , one for your fax, business or personal use with only one single phone line.

Please check with your local telephone company on the availability of this service in your area. Your machine can be programme d to respond to only 1 of the 4 distinctive ring patterns. To select the

corresponding r ing pattern for you r fax number, refer to the Fax Parameter Table on page 38. The following table shows a typical example with 4 telephone numbers on a single phone line

Telephone No. Usage Distin ctive Ri ng Sound Ring Patter n

555-1111 Business Riiing...............................Riiing................................ Type A, Standard Ring

555-2222 Fax Ring...Ring.......................Ring...Ring........................ Type B, Double Ring

555-3333 Personal Ring...Ring...Riiing............Ring...Ring...Riiing............. Type C,Triple Ring

(Short-Short-Long)

555-4444 Teenager Ring...Riiing...Ring............Ring...Riiing...Ring............. Type D,Triple Ring

(All other than type C)

The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring pattern.

At Your Location with

Distinctive Ring Service

Ring..Ring.............Ring..Ring

A person recognizes the call is for the fax machine by the double ring pattern sound.

Ring..Ring.............Ring..Ring

The fax machine distinguishes the call is for the fax by the double ring pattern and answers automatically.

Dialing "555-2222"

Ring..Ring.............Ring..Ring

A person recognizes the call is for the fax machine by the double ring pattern sound.

Fax No. "555-2222"

NOTE

1. "Riiing" means a long ringing sound and "Ring" means a short ringing sound.

Fax Cover Shee t

General Description

A Fax Cover Sheet can be automatically attached to your transm it document( s) tha t shows the recipient ' s name, originator's name and the number of pages attached.

Received as:Transmitted as:

Header P.01 Header P.02

Fax

Page 1 Page 2 Page 1

To Use the Fax Cover Sheet

To att ach a Fax Cover Shee t to a transmissi on, follo w the procedur e below.

Cover Sheet

Page 2

Total P.02

ENTER STATION(S) THEN PRESS START 00%

2 3

Set document(s) face down.

for “OFF” (Cover Sheet is not attached)

for “ON” (Cover Sheet is attached)

SELECT MO DE (1-9) ENTER NO. OR

COVER SHEET=OFF 1:OFF 2:ON

COVER SHEET=ON 1:OFF 2:ON

∨ ∧

Features

Advanced

NOTE

Dial the station(s) you wish to send the documents to. Ex:

1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56. (see page 39).

2. This function is available for memory or direct transmission modes.

3. The Fax Cover Sheet is not counted in the number of pages column of the journals.

ENTER STATION(S) THEN PRESS START 00%

Fax Cover Sheet

To Use the Fax Cover Sheet

Fax Cover Sheet Sampl e

***** FACSIMILE COVER SHEET *****

MMM-dd-yyyy 15:00

Message From:

(1)

(2)

Message To:

SALES DEPT.

(3)

PANASONIC

201 555 1212

(4)

Page(s)

Following This Cover Page

Explanation of Contents

(1) Starting time of communication. (2) Recorded name in the One-Touch, ABBR. No. or dialed telephone number. (3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits) (4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

PI N Cod e Acce ss

General Description

If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing.

Selecting the Access Method (Prefix or Suffix)

SET MODE (1-8)

1 2

ENTER NO. OR

FAX PARAMETER(01-99) NO.=

∨ ∧

❚

3 4

for suffix code.

for prefix code.

39 PIN CODE AC CESS 1:NONE

39 PIN CODE AC CESS 2:SUFFIX

39 PIN CODE AC CESS 3:PREFIX

Features

Advanced

PIN Code Access

Dialing with a PIN Code

Set document(s) face down.

Dial by any combination of the following methods :

• One-Touch Dialing

• Abbreviated Diali ng

• Manual Number Dialing, press after each station is entered (up to 12 stations)

• Directory Sear ch Dialing, press aft er eac h station is entered (For details, see pages 48 to 50.) Ex:

ENTER STATION(S) THEN PRE SS START 00%

SET

<01>(Station name) 5551234

3 4

SET

If you want to confirm the number of stations you have entered, press .

Ex: (up to 36 digits)

9 8 7 6

Your machine stores the docu ment and starts dialing t he PIN code and telephone number as you specified.

[010](Station name) 5553456

2 STN(S) ARE SET ADD MORE OR START

ENTER PIN CODE

❚

ENTER PIN CODE 9876❚

* STOR E * NO.0 02 PAGES=001 05%

* DIAL ING * NO.002 (Sta tion name )

NOTE 1. The PIN code is shown as " " on the display when dialing the number.

2. This feature is not available when dialing a number by using Off-Hook or On-Hook Direct Dialing mode.

Fa x Forward

Setting Fax Forward

This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialing number. Once the fa xes are received in the memory, the machine will forward the receive d document( s) to the telephone num ber register ed in the one-touc h or abbreviated dial ing number.

This function is conveni ent when you would like to receive faxes in another place (i. e. your home) at night or during a holiday.

SET MODE (1-8)

1 2

ENTER NO. OR

FAX PARAMETER(01-99) NO.=

54 FAX FORWARD 1:INVALID

∨ ∧

❚

4 5

Enter the station to forward the received faxes to, by assigning a one-touch key or an abbreviated dialing number.

Ex:

54 FAX FORWARD 2:VALID

54 FAX FORWARD ENTER STATION

<01>(Station name) 5551234

Features

Advanced

NOTE

1. When the Fax Forward feature is set, the one-touch or the abbreviated dialing number is restricted from editing. Please change this function to “Invalid” when you would like to edit the telephone number.

2. If the communication to transfer a received document(s) fails, the received document will print out and then is erased from memory even if the Fax Parameter No. 31 (INC. FILE SAVE) is set to “Valid”. If you wish to save the document into memory in case of communication failure, set your machine to Receive To Memory. (See page 92)

3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used.

Network Featur es

Selecti ve Reception

General Description

Your machine has a special feature, Select ive Recepti on, which can prevent the receiving of unnecessary documents (i.e. junk fax, direct mail, etc.).

Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in each One -Touch or Abbreviated station. When a match is found, your machine will start receiving the document. If a match is not found, your machine will cancel the reception and an Inf ormat ion Cod e 406 will be recorded on the Journal.

Setting the Selective Reception.

SET MODE (1-8)

ENTE R NO. OR

∨ ∧

2 3 4

FAX PARAMETER(01-99) NO.=

46 SELEC T RCV 1:INVALI D

46 SELEC T RCV 2:VALID

❚

100

NOTE

1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in the built-in auto-dialer.

2. If your ID number has not been set, your machine might not be able to receive from some models. To set your ID number, see page 29.

Panasonic UF-6000 Operating Instruction

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Getting to Know Your Machine

Safety Information

Precaution

External View

Control Panel

Installing Your Machine

Main Uni t and Acces sories

Installing the Accessories

T oner Cartridge

Loading the Recording Paper

How to Load the Recording Paper

Adjusting the Paper Cassette for the Paper Length

How to Adjust the Paper Cassette for the Paper Length

Adjusting the Paper Cassette for the Paper Width

How to Adjust the Paper Cassette for the Paper Width

Connecting the Telephone Line Cable and Power Cord

Adjusting the Volume

User P aramet ers

General Description

Setting the Date and Time

Setting Your LOGO

Setting Your Character ID

Setting Your ID Number (Fax Telephone Number)

Programming Your Machine

One-Touch /A bbr e vi ate d Di al ing Num bers

Entering One-Touch/Abbreviated Dialing Numbers

Editing One-Touch/Abbreviated Dialing Numbers

Printing Out a Directory Sheet

Cust om izing You r Machine

General Description

Setting the Fax Parameters

Fax Parameter Table

Basic Operations

Loading D ocu m ents

Documents You Can Send

Documents You Cannot Send

How to Load Documents

Basi c Tra nsmission Settings

General Description

Contrast

Resolution

Verification Stamp

Communication Journal (COMM. JOURNAL)

Sending Docu m ents

General Description

Memory Transmission

Direct Transmission

Voice Mode Transmission

Transmission Reservation

Transmission Reservation

Redialing

Recei ving Docu ments

Reception Modes

Telephone Mode

Fax / Tel Auto Switching Mode

Fax Mode

TAM (Telephone Answering Machine) Interface Mode

Print Reduction

Receiving Oversize Documents

Substitute Memory Reception

Print Collation Mode

Maki ng Co pie s

Advanced Feat ur es

Timer Co ntro lle d Co mm un ic ations

General Description

Deferred Transmission

Deferred Polling

Polling

General Description

Setting the Polling Password

Preparing to be Polled

To Poll Documents from Another Station

Program Keys

General Description

Setting for Group Dialing