Panasonic UF-585-595 User Manual

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Page 1

Facsimile

User’s Guide

UF-585/595

Page 2

IMPORTANT INFORMATION

When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below. For your conv enience, space is provided below to record information you may need in the future.

Model No.

Serial No .

Date of Purchase

Dealer

Address

Telephone Number () –

Supplies Telephone Number () –

Service Telephone Number () –

Model and Serial Number

The contents of this User’s Guide are subject to change without notice.

Page 3

GETTING TO KNOW YOUR MACHINE

Safety Information............................................................................................... 7

Introduction.......................................................................................................... 9

Function Key...................................................................................................... 10

External View ................................ .. .. .............. .. .. ............. .. ... ............. .. .. ............ 11

Control Panel..................................................................................................... 12

INSTALLING YOUR MACHINE

Main Unit and Accessories............................................................................... 14

Installing the Accessories........ .. ........................ ........................ ......................15

Installing the Toner Cartridge................... .................. ................................... ..16

Loading the Recording Paper ....................................................... .. ................. 18

Paper Specification s 18 How to Load the Recording Paper 18

Adjusting the Paper Cassette for the Paper Length ...................................... 20

How to Adjust the Paper Cassette for the Paper Length 20

Adjusting the Paper Cassette for the Paper Width ........................................ 21

How to Adjust the Paper Cassette for the Paper Width 21

Connecting the Telephone Line Cable and Power Cord................................ 22

Setting the Dialing Method (Tone or Pulse)....................................................24

Adjusting the Volume........................................................................................ 25

Setting the Monitor Volume 25 Setting the Ringer Volume 25

User Paramete rs.............. .. .. ............. ... .. ............. .. .. .............. .. .. ............. ... .. ....... 26

Setting the Date and Time 26 Setting Your LOGO 27 Setting Your Character ID 28 Setting Your ID Number (Fax Telephone Number) 29

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialing Numbers................. .. .. .. ............................... 31

Entering One-Touch/Abbreviated Dialing Numbers 31 Changing or Erasing One-Touch/Abbreviated Dialing Numbers 33 Printing Out a Directory Sheet 35

Customizing Your Machine .............................................................................. 36

Setting the Fax Parameters 36 Fax Parameter Table 37

BASIC OPERATIONS

Loading Documents......................................................... .. ...............................41

Documents You Can Send 41 Documents You Cannot Send 41 How to Load Documents 42

Basic Transmission Settings...........................................................................43

Contrast 43 Resolution 43 Halftone 44 Verification Stamp 44 Communication Journal (COMM. JOURNAL) 45

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Sending Documents .......... ........................ ........................ ........................ ........46

Memory Transmission .............................................................................................. 46

Manual Number Dialing 48 One-Touch Dialing 49 Abbreviated Dialing 50 Directory Search Dialing 51

Multi-Station Transmission (Broadcasting) ............................................................ 52

Direct Transmission .................................................................................................. 53

Manual Number Dialing (Direct Transmission) 53 One-Touch Dialing (Direct Transmission) 54 Abbreviated Dialing (Direct Transmission) 55 Directory Search Dialing (Direct Transmission) 56

Voice Mode Transmission ........................................................................................ 57

Off-Hook Dialing 57 On-Hook Dialing 58

Transmission Reservation........................................................................................ 59

Memory Transmission Reservation (Multi-tasking) 59 Direct Transmission Reservation (Priority Transmission Reservation) 60

Redialing .................................................................................................................... 61

Automatic Redialing 61 Manual Redialing 61

Receiving Documents........................... ............................................. ................62

Reception Modes....................................................................................................... 62

Telephone Mode ........................................................................................................ 63

Setting the Telephone Mode 63 Operation of Telephone Mode 63

Fax / Tel Auto Switching Mode.................................................................................64

Setting the Fax / Tel Auto Switching Mode 64 Operation of Fax / Tel Auto Switching Mode 64

Fax Mode....................................................................................................................65

Setting the Fax Mode 65 Operation of Fax Mode 65

TAM (Telephone Answering Machine) Interface Mode .......................................... 65

Installing your TAM 65 Setting the TAM Interface Mode 66 Operation of TAM Interface Mode 66

Print Reduction.......................................................................................................... 67

Selecting the Print Reduction Mode 67 Receiving Oversize Documents 68

Substitute Memory Reception.................................................................................. 69

Print Collation Mode.................................................................................................. 69

Making Copies....................................................................................................70

ADVANCED FEATURES

Timer Controlled Communications ..................................................................71

Deferred Transmission 71 Deferred Polling 72

Polling .................................................................................................................73

Setting the Polling Password 73 Preparing to be Polled 74 To Poll Documents from Another Station 75

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Program Keys ................................. .. ... ............. .. .. ............. ... .. ............. .. ... ......... 76

Setting for Group Dialing 76 Setting for Deferred Transmission 77 Setting for Deferred Polling 78 Setting for Normal Polling 79 Setting for One-Touch Key 80 Changing or Erasing the Program Key Settings 81

Edit File Mode.................................................................................................... 82

Printing a File List 82 Viewing the Contents of a File List 83 Changing the Start Time or the Station of a File 84 Deleting a File 86 Printing Out a File 87 Adding Documents into a File 88 Retry an Incomplete File 89

Access Code.......................................................... .. ................................ .. .. .. .. ..90

Setting the Access Code 90 Operating Your Machine with the Access Code (Restrict all operations) 91 Operating Your Machine with the Access Code (Restrict access of Fax Parameters only) 91

Receive To Memory................................ .. .. .. ................................ .. .. .. .. .. ........... 92

Setting the RCV To Memory Password 92 Setting RCV To Memory 92 Printing Out Documents 93

Distinctive Ring Detector (DRD).............. ........................ ................................. 94

Fax Cover Sheet ........................................................................................ .. .. .. .. 95

General Description 95 To use the Fax Cover Sheet 95

Fax Forward............. .................. ................................... ................................... ..97

Setting Fax Forward 97

NETWORK FEATURE

Selective Reception.................................. ........................ ................................. 99

Setting the Selective Reception . 99

Password Communications ........................................................................... 100

General Description ................................................................................................ 100

Compatibility with Other Machines 100 Setting Password Transmission 101 Setting Password Reception 102 Using Password Transmission 103 Using Password Reception 104

Confidential Mailbox ...................................................... .. ............................... 105

Confidential Mailbox ............................................................................................... 105

Compatibility with Other Machines 105 Sending a Confidential Document to a Remote Station's Mailbox 106 Polling a Confidential Document from a Remote Station's Mailbox 107 Receiving a Confidential Document to Your Machine's Mailbox 108 Storing a Confidential Document in Your Machine's Mailbox 109 Printing Out a Confidential Document from Your Machine's Mailbox 110 Deleting a Confidential Document Stored in Your Machine's Mailbox 111

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Relayed Transmission...... ....................... ........................ ........................ ........112

General Description ................................................................................................ 112

Compatibility with Other Machines 112 Relay Network 113 Setting Up Your Machine for Relayed Transmission 115 Sending a Document by Relayed Transmission 119 Printouts and Reports 120

Sub-addressing................................................................................................122

General Description ................................................................................................ 122

To set the Sub-address into a One-Touch/ABBR Dialing Numbers 123 To send a Document with Sub-address 124

PRINTOUT JOURNALS AND LISTS

Journals and Lists .............................................. .. .. .. .. .................................. .. .125

Transaction Journal 125 Individual Transmission Journal (IND. XMT JOURNAL) 126 Communication Journal (COMM. JOURNAL) 128 One-Touch/Abbreviated and Directory Search List 131 Program List 134 FAX Parameter List 135

PROBLEM SOLVING

Troubleshooting...............................................................................................137

If You Have Any of These Problems 137 Information Codes 140 Clearing a Recording Paper Jam 143 Clearing a Document Jam 144 Cleaning the Document Scanning Area 145 Cleaning the Printer Roller 146 Adjusting the Automatic Document Feeder (ADF) 147 Verification Stamp 148 Replacing the Lithium Battery 149 Checking the Telephone Line 150

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APPENDIX

Specifications.................................................................................................. 151

Recording Paper Specifications.................................................................... 154

Options and Supplies...................................... ........................ ........................155

Installing the Flash Memory Card 157

FCC Notice for User in USA............................................................................ 158

Notice to User in Canada.......................................................... .. .................... 160

Glossary ........................................................................................................... 162

ITU-T Image No. 1.................... .. ........................ ........................ ......................167

INDEX................................................................................................................ 169

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This page is intentionally left blank.

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GETTING TO KNOW YOUR MACHINE

Safety Information

WARNING

denotes a potential hazard that could result in serious injury or death.

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.

• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.

• THIS PRODUCT COMPLIES WITH FDA RADIATION PERFORMANCE STANDARDS, 21 CFR SUB-CHAPTER J. CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.

• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT AND BE EASILY ACCESSIBLE.

• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR, IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS INCORRECTLY REPLACED. REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.

Panasonic

Model No. UF- 585/595

120VAC 60 Hz

4.0 A

Matsushita Graphic Communication Systems. Inc. Tokyo Japan Made in Japan

Serial No. 01990300001

Main Name Plate

Complies with FDA radiation performance standards, 21 CFR Sub-chapter J. Manufactured: (Month, Year) MATSUSHITA GRAPHIC COMMUNICATION SYSTEMS, INC. 2-3-8 Shimomeguro, Meguro-ku, Tokyo, Japan

HHS Label

(

Manufacturing Location Code

)

Page 10

Safety Information

CAUTION

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or an air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.

Do not block the ventilation openings.

Do not place heavy objects or spill liquids on the machine.

Page 11

Introduction

Thank y ou very much for purchasing the Panafax

UF-585/595

The machines.

Some of its many features are

1. Plain Paper Printing

2. Quick Scanning

3. Easy Maintenance

4. Memory Function

is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile

Plain paper pri nting mean s you can easily wr ite on received document s with a pen or pencil. Documents do not curl, making fili ng easier. In addition, plain paper d oes not fade, making it ideal for long term storage of important documents.

UF-585/595

The documents into memory in about 6* seconds per page.

(* Standard Resolution, based on ITU-T Image No.1 Test Chart. The scanning speed applies to the feeding process from the leading to the lagging edge of a single page test chart. The time for the storing process is not applied for this definition.)

This means that you no longer have to wait around until a transmission is completed before retrieving your originals.

Maintenance requires only c hangin g a toner cartri dge, making i t quicker and easier than with other types of plain paper fax machines.

A standard image m em ory feature allows you to store up to 6 0 s tan dar d pages into the document memory. After the documents, it can send them to selected station(s) automatically. You do not have to wait until the transmission ends before retrieving your originals.

UF-585/595

Quick Scan speeds up the fax process by scanning the

UF-585/595

stores your

5. Multi- Access Operation

6. Fax / T elephone A uto Switch

7. TAM Interface

UF-585/595

The reception or memory tran sm is sion . It can also receive during document storage.

UF-585/595

The automatically switches th e circui t to eit her rec eive a docu ment or to r ing until you pick up the telephone connected to it. With the do not require a separate telephone line for your fax.

A Telephone Answering Machine (TAM) can be connected to the

585/595

calling side is a fax or voice call. If it is a fax, the the telephone line a nd star t the fax communicati on. If a fax signal is not detected, the leave a message.

With a little practice, anyone can learn how to use the most popular features of the

This User's Guide will help you to use your easily. The Table of Contents shows where to find information on eac h feature. Although we recommend that you review each section briefly, it will only be necess ary to read the sections that c ontain the feature(s) you will be using.

. The

allows you to reserve the next transmission even during

differentiates between an incoming fax or voice call and

UF-585/595

determines whether the signal from the

UF-585/595

will stay in the TAM mode and th e caller can

UF-585/595

will switch

quickly and

you

UF-

Page 12

Function Key

Any function can be started by first pressing and then enter the function number, or by pressing

or scroll key repeatedly until the desired function appears on the display.

FUNCTION

(see Note 1)

1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show the function.

FUNCTION

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Recording Paper Sub Tray

Document Sub Tray

Recording Paper Tray

Document Guides

External View

ADF Door

Pressure Adjusting Lever (See page 147)

Printer Cover

Handset (Available as an option, See page 155)

Control Panel

Document Return Tray

Recording Paper Cassette (Standard)

250 sheets Recording Paper Cassette (Available as an option, see page 155) (UF-595 only)

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Control Panel

P AUSE

REDIAL

ABBR

SUB-ADDR

FLASH

FUNCTION

Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number. (See page 61)

Used to start Abbreviated Dialing. (See page 50 and 55)

Used to separate the Sub-address from the telephone number when dialing, or to access some features of your PBX.

Used to start or select the function and sub-functions. These functions are explained in detail on page 10.

LCD Display

Indicates date and time, or the current operation.

FUNCTION

PAUSE

REDIAL

GHI

PRS

TONE

ABBR

ABC

JKL

TUV

OPER

CLEAR

SUB-ADDR

FLASH

SET

MONITOR

DEF

MNO

WXY

DIRECTORY

VOL.

CONTRAST

COPY

ON LINE

DARKER LIGHTER

CLEAR

SET

MONITOR

TONER

S-FINE FINE

RESOLUTION

Used to erase the previously entered input.

Used to set operations.

Used to start On-Hook Dialing. (See page 58)

01 02 03

04 05 06

07 08 09

10 11 12

ALARM

FAST QUALITY

HALFTONE

START

OUT

STOP

13 14 15

16 17 18

19 20 21

22 23 24

P1 P2 P3

UPPER

MEMORY STAMP

LOWER

SPACE

123

GHI

456

PRS

789

TONE

ABC DEF

JKL MNO

TUV WXY

OPER

Used for Manual Number Dialing, recording phone numbers, and selecting functions.

TONE

Used to temporarily change the Dialing Mode to Tone when Pulse mode is set.

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Control Panel

CONTRAST

RESOLUTION

HALFTONE

COPY

START

DIRECTORY

OUT

Used to set Normal, Lighter, or Darker. (See page 43) Also serves as an arrow key (<) to move the cursor over recorded numbers and characters.

Used to set Standard, Fine or Super-Fine. (See page 43) Also serves as an arrow key (>) to move the cursor over recorded numbers and characters.

Provides OFF, QUALITY or FAST settings for halftone documents. (See page 44)

Used to make copies. (See page 70)

Used to start operations.

Used to search for a station name. (See page 51 and 56)

Used to select either IN mode or OUT mode. (See page 62)

VOL.

STOP

ON LINE

TONER

ALARM

Used for the following:

• Adjust the monitor and ringer volume. (See page 25)

• Search the station name for Directory Search Dialing.

• Confirm the entered station for multi-station communication.

• Select functions.

• Confirm the current communication modes (e.g. Page number, ID, Dialed Telephone number, File number) when the unit is ON LINE.

Used to canc el operations. When it is pressed, the machine will return to standby.

Blinks when the machine is transmitting a document or receiving.

Blinks when the remaining toner is getting low and lights when the toner has run out. (See page 16)

Lights when trouble occurs. (See page 137)

One-Touch Keys

Used for One-Touch Dialing. (See page 49 and 54)

Program Keys

Used to record long dialing procedures or Group Dialing Number k eys. (See page 76 to 81)

Character Keys

The One-Touch Ke y s and Prog ram Ke y s also serve as character and symbol input

(01-24)

(P1-P4)

01 02 03

04 05 06

07 08 09

10 11 12

13 14 15

16 17 18

19 20 21

22 23 24

P1 P2 P3

UPPER

MEMORY STAMP

LOWER

SPACE

keys which are used to record your LOGO, character ID and station name. The character key template is printed on the panel under the directory sheet cover.

Whenever One-Touch keys are

Note :

changed to the character key mode (to record your LOGO, station name,

SPACE

MEMORY

Used to insert a space while entering LOGO, character ID and station name.

Used to select either memory or direct

communication. (See page 46 to 56) etc...), use the UPPER/LOWER key to switch between upper and lower character set.

ST AMP

Used to turn the verification stamp ON or

OFF. (See page 44)

Page 16

INSTALLING YOUR MACHINE

Main Unit and Accessories

Unpack the carton and check that you have all the accessories illustrated.

Machine

Telephone Line Cable Power Cord

Toner Cartridge

Recording Paper Tray

User's Guide / Quick Guide

Lithium Battery and Holder

Page 17

Installing the Accessories

Final Installed View

Installing the Lithium Battery

backup the clock during power failures, see page 149) Install the Battery into the Holder and slide it into the slot on the

ADF Door as shown.

Recording Paper Tray

Hook the projec tions into the square holes on the machine.

(This battery is used to

ADF Door

Handset

[Available as an Option]

Handset Cradle

Hook the projections into the square holes on the machine. Connect the cable into the HANDSET jack on the machine.

[Available as an Option]

Handset Cord

[Available as an Option]

Page 18

Installing the Toner Cartridge

T oner Cartridge

Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside.

Remove the protective seal.

Note

: Pull on the seal slowly and straight out.

Continued on the next page.

Printer Cover

Open the Printer Cover.

Page 19

Installing the Toner Cartridge

Printer Cover

Align the projections on both sides of the Toner Cartridge with the grooves in the machine as shown and insert the Toner Cartridge into the machine.

Note :

Lock the Toner Car tr idge into place by

pressing the handle down and then pushing towards the rear of the machine.

Close the Printer Cover.

If you are replacing the Ton er Cartridge, it is recomme nded to c lean th e Pr inte r Roller to main tain goo d

printing quality. To clean the Printer Roller, follow the procedure on page 146.

Page 20

Loading the Recording Paper

Paper Specifications

In general, most bond papers will pr oduce excellent results. Most photocopy papers will also work very well. There are many "name " and "gener ic" brands of pape r available. We recommend that you test various pap ers until you obtain the results you are looking for. For detailed recommended paper specifications, see page 154.

How to Load the Recording Paper

Lift up the Paper Cassette slightly and slide it out from the machine.

Paper Cassette

Remove the Paper Cassette Cover.

Cassette Cover

(1) Remove the Shipping Screw securing the

Pressure Plate.

(2)Store the screw by attaching i t to the post

provided under the Paper Cassette Cover for future use.

Page 21

Loading the Recording Paper

Max. Paper

Capacity Mark

Paper

Width Guide

(1)Load the paper into the Paper Cassette.

Slide the paper width guid e to the left until it lightly touches t he stack of paper witho ut bending the paper. The paper must fit squarely and firmly between the Paper Width Guide and the r ight side of tray. If it does not, the paper may feed into the printer incorrectly resulting in a paper jam.

Caution:

(2)Re-install the Paper Cassette Cover. (3)Slide the Paper Cassette into the machine.

Make sure that the paper is set under the metal Paper Separation Clips and that it does not exceed the Maximum Paper Capacity Mark. You can load about 250 sheets (20 lb weight). For paper sp ecification, see page 154.

Page 22

Adjusting the Paper Cassette for the Paper Length

How to Adjust the Paper Cassette for the Paper Length

The factory default Paper Length setting for the Paper Cassette is on Letter size. To c hange th e paper le ngth to A4 or Legal size, follow the steps below. (see Note 1)

Paper Width Guide

Max. Paper

Capacity Mark

Release Latch

Paper Length Guide

LGL

LTR

(1)Remove the paper from the Paper

Cassette and place the cassette upside down on a flat surface.

(2)While pushing down on the release latch,

pull out the Paper Length Guide. (3)Turn the Paper Cassette upright. (4)Insert the Paper Length Guide hooks into

the appropriate paper length slots (A4 or

Legal) and slide the guide towards the

back of the cassette until it locks in place. (5)Load the paper into the Paper Cassette.

Slide the paper width guide to the left until

it lightly touches the stack of paper without

bending the paper. The paper must fit

squarely and firmly between the Paper

Width Guide and the right side of tray. If it

does not, the paper may feed into the

printer incorrectly resulting in a paper jam.

Caution:

(6)Replace the Paper Cassette Cover to the

appropriate paper position (LTR, A4 or

LGL). (7)Slide the Paper Cassette into the machine.

The Recording Paper Size setting o f the Fax Parameter No. 23 must match the paper loaded in the

cassette. If you change the Rec ording Paper Size, please change the setting accor dingly. (Se e page

38)

1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when different paper is installed

Note:

in the cassette, the unit will Stop printing after the 1st page of an Incoming Fax and display a "PAPER SIZE MISMATCH" error. Then, the Recording Paper Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming Fax from the 1st page.

Page 23

Adjusting the Paper Cassette for the P aper Width

How to Adjust the Paper Cassette for the Paper Width

The factory default Paper Width setting for the Paper Cassette is on Letter/Legal size. To change the paper width to A4 size, follow the steps below. (see Note 1)

Paper Separation Clip

Paper

Width Guide

Max. Paper

Capacity Mark

(1)Release the left Paper Separation Clip

latch. (2)Pull up the Paper Separation Clip to

remove it. (3)Reposition the Paper Separation Clip into

the A(A4) slot. (4)Swing the Paper Separation Clip

downward to latch it in place.

(1)Load the paper into the Paper Cassette.

Slide the paper width guide to the left until

it lightly touches the stack of paper without

bending the paper. The paper must fit

squarely and firmly between the Paper

Width Guide and the right side of tray. If it

does not, the paper may feed into the

printer incorrectly resulting in a paper jam.

Caution:

LTR

LGL

(2)Replace the Paper Cassette Cover to the

appropriate paper position (LTR, A4 or

LGL). (3)Slide the Paper Cassette into the machine.

The Recording Paper Size setting o f the Fax Parameter No. 23 must match the paper loaded in the

cassette. If you change the Recording Paper Size, please change the setting accordingly. (See page 38)

Note:

1. If you forget to change the Recording Paper Size setting in Fax Parameter No. 23 when different paper is installed in the cassette, the unit will Stop printing after the 1st page of an Incoming Fax and display a "PAPER SIZE MISMATCH" error. Then, the Recording Paper Size setting automatically adjusts to the proper size and the unit resumes printing the Incoming Fax from the 1st page.

Page 24

Connecting the Telephone Line Cable and P o wer Cord

Power Cord

Plug one end of the power cord into an ordinar y 3 pron g AC outlet and the other end into the recep tacle on the rear of the machine.

Warning : This apparatus must be properly grounded through an ordinary 3 prong AC outlet.

Do not break off the earth (ground) prong to fit a 2 prong outlet.

(see Note 1).

Power Cord (Included)

Telephone Line Cable

Plug one end of the telephon e li ne cable into the "RJ -11C" tel eph one j ack suppli ed by the telephon e co mpany and the other end into the LINE jack on the Rear of the machine

RJ-11C Telephone Jack

Telephone Line Cable (Included)

Note:

1. Your machine uses little power and you should keep it ON at all times. If the power is turned OFF for too long, the clock contents may be lost.

Page 25

Connecting the Telephone Line Cable and P o wer Cord

power S

TEL

External Telephone (Optional)

You can connect an additional standard single line telephone to the machine. T o connect the telephone, break off the protective tab on the TEL jack.

Page 26

Setting the Dialing Method (Tone or Pulse)

SET MODE (1-6) ENTER NO. OR

∨ ∧

FAX PARAMETER(01-99) NO.=

❚

06 DIALING METHOD 2:TONE

06 DIALING METHOD 1:PULSE

06 DIALING METHOD 2:TONE

Your machine can operate with e ither of two diali ng methods (Tone or Pulse), de pending on the type of tele phone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.

FUNCTION

SET

for “PULSE”.

SET

(see Note 1)

Note:

1. For some co unt ries, this featu re i s not a vail able d epe ndi ng on t he coun tr y’s re gul ation . The disp lay may no t show

SET

this feature.

for “TONE”.

STOP

Page 27

Adjusting the Volume

* MONITOR *

❚

MONITOR VOLUME LOW [

❚❚❚❚❚❚❚❚

] HIGH

MONITOR VOLUME LOW [ ] HIGH

MAR-12-1999 15:00 00%

RINGER VOLUME ((((

☎

))))

RINGER VOLUME ☎

You can adjust the monitor and ri nger volume on your machine. The built-in s peaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

MONITOR

You will hear the dial tone through the speaker.

VOL.

repeatedly to raise the volume.

VOL.

repeatedly to lower the volume.

MONITOR

Setting the Ringer Volume

Standby

VOL.

repeatedly to raise the volume.

VOL.

repeatedly to lower the volume.

STOP

(see Note 1)

Note:

1. You can also adjus t the vo lume o f th e key t ouch tone an d the volum e of t he buzz er in the F ax Par amete r No. 1 0 (KEY/BUZZER VOLUME). (See page 37)

Page 28

User Parameters

SET MODE (1-6) ENTER NO. OR

∨ ∧

1:USER PARAME TER S? PRESS SET TO SELECT

DATE & TIME

❚

1-01-1999 00:00

DATE & TIME 03-12-1999 15:00

Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents.

Setting the Date and Time

At standby the display will show the date a nd time. Once the standby display is set, it will automatically be updated.

1 2 3

FUNCTION

SET

Enter the new date and time.

Ex:

0 3 1 2 1 9 9 9 1 5 0 0

If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one.

Month : March Date : 12th Year : 1999 Time : 3:00 PM

(see Note 1) (see Note 2)

Note:

1. The clock of your machine is equipped with D.S.T.(Daylight Saving Time) system. So, your clock will automatically

2. The current Date & Time must be set because it is required by the Telephone Consumer Act of 1991. (For details,

STOP

SET

set the time forward from 2:00 AM to 3:00 AM on the first Sunday of April and set the time back from 2:00 AM to 1:00 AM on the last Sunday of October. If your state d oes not use the D.S.T. s ystem, chang e the Fax Parameter No. 3 5 (DAYLIGHT TIME) to "Inval id" . (See page 39)

see FCC NOTICE at the end of this User's Guide)

Page 29

Setting Your LOGO

SET MODE (1-6) ENTER NO. OR

∨ ∧

1:USER PARAME TER S? PRESS SET TO SELECT

LOGO

❚

LOGO PANASONIC

❚

User Parameters

When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document.

FUNCTION

SET

Enter your LOGO (max. 25 characters and digits) by using the Character keys (See page 13).

repeatedly until display shows;

(see Note 1)

Note:

1. Your Company Name or your name must be set as y ou r LOG O be cau se it is requ ire d by the Te lephone Consumer

Ex:

If you make a mistake, use or to move the cursor beyond the incorrect character, press then reenter the new character. If more than 19 characters are entered, the left side characters will scroll off the display.

Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)

A N A S O N I C

STOP

SET

CLEAR

Page 30

Setting Your Character ID

If the remote machi ne has a Cha racter ID cap abi li ties, when you are s en din g o r rec eiv in g, your Charact er ID wil l appear on the remote machine's display and the remote machine's Character ID will appear on your display.

FUNCTION

Enter your Character ID (max. 16 characters and digits) by using the Character keys (See page 13).

Ex:

repeatedly until display shows;

(see Note 1)20

1. The special characters of Å, Ä, Ö, Ü, Æ, è and é cannot be used for Character ID.

If you make a mistake, use or to move the cursor beyond the incorrect character, press then reenter the new character.

Page 31

Setting Your ID Number (Fax Telephone Number)

SET MODE (1-6) ENTER NO. OR

∨ ∧

1:USER PARAME TER S? PRESS SET TO SELECT

ID NO.

❚

ID NO. 201 555 1212

❚

If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID number. (max. 20 digits)

1 2 3

FUNCTION

SET

repeatedly until display shows;

Enter your ID (max. 20 d igits) by using the key pad and

SPACE

Ex:

If you make a mistake, use or to move the cursor beyond the incorrect number, press then re-enter the new number.

2 0 1

SPACE 1 2 1 2

SPACE

5 5 5

CLEAR

(see Note 1) (see Note 2)

1. You may use to enter a "+" character at the beginnin g of the ID number to ind icate the follow ing digit(s) for your

2. Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer

SET

country code. Ex :+1 201 555 1212 +1 for U.S.A. country code.

+81 3 111 2345 +81 for Japan country code.

Act of 1991. (For details, see FCC NOTICE at the end of this User's Guide)

Page 32

This page is intentionally left blank.

Page 33

PROGRAMMING YOUR MACHINE

SET MODE (1-6) ENTER NO. OR

∨ ∧

1:ONE-TOUCH 2:ABBR NO.

ONE-TOUCH< > PRESS ONE-TCH OR

∨ ∧

<01> E

NTER TEL. NO.

One-Touch/Abbreviated Dialing Numbers

Entering One-Touch/Abbreviated Dialing Numbers

One-Touch and Abbreviated Diali ng are two fast ways of dialing full telephone numbers. To use thes e dialing methods, you must first store the telephone number using the following procedure.

To enter a One-Touch key, follow the steps below

1 2 3 4

FUNCTION

SET

Ex:

Enter the telephone number (up to 36 digits including pauses and spaces).

Ex:

PAUSE

5 5 5

SPACE

1 2

6 7

Enter the station name using character keys (up to 15 characters).

Ex:

To record another number, repeat step 4 to 8. To return to standby, press .

Page 34

To set an Abbreviated Dialing Number , follow the steps below

1 2 3 4

5 6

7 8

Ex:

Enter the telephone number (up to 36 digits including pauses and spaces).

Ex:

Enter the station name using character keys (up to 15 characters).

Ex:

To record another number, repeat step 4 to 8. To return to standby, press .

(001 to 072)

(see Note 1) (see Note 2) (see Note 3) (see Note 4)

1. If you require a special access number to get an outside line, enter it first and then press . A hyphen "-" is displayed for pause.

2. Use or to enter a space between the numbers to make it easier to read.

3. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press

Page 35

1:ONE-TOUCH 2:ABBR NO.

ONE-TOUCH< > PRESS ONE-TCH OR

∨ ∧

<01> SALES DE PT 9-555 1234

<01> SALES DE PT E

NTER TEL. NO.

<01> SALES DE PT 9-555 3456

❚

<01> SALES DEPT 9-555 3456

<01> ENTER NAME 9-555 3456

<01> PANAFAX

❚

9-555 3456

ONE-TOUCH< > PRESS ONE-TCH OR

∨ ∧

One-Touch/Abbreviated Dialing Numbers

Changing or Erasing One-Touch/Abbreviated Dialing Numbers

If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below.

To change the settings of a One-Touch/ABBR dialing number

1 2

3 4

FUNCTION

Select for One-Touch Dialing number Select for ABBR Dialing Number

Ex:

Enter the station you wish to change.

Ex:

CLEAR

then enter a new telephone number. (See Note 1)

Ex:

SET

7 2

1 2

PAUSE

5 5 5 SPACE

SET

(see Note 1) (see Note 2)

Note:

1. If you make a mistake, use or to move the cursor beyond the incorrect number, press then

2. If the One-Touch/Abbreviated dialing number has been used for a communication reservation, the settings cannot

CLEAR

then enter a new station name. (See Note 1)

P A N A F A X

Ex:

SET

To return to standby, press .

re-enter the new number.

be changed or erased until the communication has finished. To change or erase the settings, cancel the communication first by Edit File Mode. (See page 82)

STOP

CLEAR

Page 36

To erase the settings of One-Touch/ABBR Dialing number

Select for One-Toue-T310gDitag ne-

(see Note 1)

Page 37

PRINT OUT (1-7) ENTER NO. OR

∨ ∧

* PRINTING * DIRECTORY SHEET

One-Touch/Abbreviated Dialing Numbers

Printing Out a Directory Sheet

After programming a one- touch dialing number, you can print out the direc tory sheet which i ncludes the fi rst 12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under the Directory Sheet Cover. To print out a directory sheet, follow the steps below.

1 2

******************* -DIRECTORY SHEET- ****************** DATE MAR-12-1999 ***** TIME 15:00 *****

FUNCTION

Your machine prints out the directory sheet.

SET

01 02 03

04 05 06

07 08 09

10 11 12

13 14 15

16 17 18

19 20 21

22 23 24

P1 P2 P3

- PANASONIC -

********************************************* -HEAD OFFICE - ****** - 201 555 1212- *******

dotted line

Directory Sheet Cover

Page 38

Customizing Your Machine

SET MODE (1-6) ENTER NO. OR

∨ ∧

FAX PARAMETER(01-99) NO.=

❚

FAX PARAMETER(01-99) NO.=01

01 CONTRAST 1:NORMAL

01 CONTRAST 2:LIGHTER

02 RESOLUTION 1:STANDARD

Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be chan ged. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmissi on is made. When the transmission ends, however, these parameters retur n to their pre set values (Home pos ition ). Other paramete rs ca n only be chan ged by the procedure described below.

Setting the Fax Parameters

1 2 3

4 5

SET

LIGHTER

for

CONTRAST

for

FUNCTION

Enter Fax Parameter number from the Parameter Table. (See pages 37 to 40)

Ex:

0 1

SET

Enter the new setting value.

Ex:

(see Note 1) (see Note 2) (see Note 3)

Note:

1. To scroll the Fax Parameters in Step 2 or 4, press or .

2. To print out a Fax Parameter List, see page 135.

3. If you press or in step 5, the new setting will be canceled.

SET

To set another parameter, press to return to step 3 or press to return to standby.

STOP

CLEAR

Page 39

Fax Parameter Table

Customizing Your Machine

No. Parameter

01 CONTRAST *1 Normal Setting the home position of the CONTRAST key.

02 RESOLUTION *1 Standard Setting the home position of the RESOLUTION key.

04 STAMP

05 MEMORY 1 Off Setting the home position of the MEMORY key.

06 DIALING METHOD 1 Pulse

07 HEADER PRINT

08 HEADER FORMAT *1 Logo, ID No . Selecting the header format.

09 RCV'D TIME PRINT

10 KEY/BUZZER VOLUME 1 Off Selecting the volume of the Key/Buzzer tone.

12 COMM. JOURNAL

13 AUTO JOURNAL PRINT

15 IN MODE

16 OUT MODE

Setting

Number

2 Lighter 3 Darker

2 Fine 3 S-Fine

*1 Off

2On

*2 On

*2 Tone *1 Inside

2 Outside 3 No print

2 From To

*1 Invalid

2 Valid

*2 Soft

3 Loud 1 Off

2Always

*3 Inc. only

1 Invalid *2 Valid *1 Tel

2 Fax/Tel SW *1 Fax

2TAM I/F

Setting Comments

Setting the home position of the STAMP key. To select the stamp function when document is stored in memor y, see Fax Parameter No. 28.

Selecting the Dialing method.

Selecting the printing position of the header. Inside : Inside TX copy area. Outside : Outside TX copy area. No print : Header is not printed.

Selecting whether the machine prints the received date & time, remote ID, percentage of reduction and page number on the bottom of each received page.

Selecting the home position of printout mode for COMM. Journal Off/Always/INC. Off : No printout Always : Always prints out Inc. only: Printout when communication has failed.

Selecting whether the machine prints the journal automatically after every 32 transactions.

Selecting IN (attended) mode as either Telephone Mode or Fax / Tel Auto Switching Mode.

Selecting OUT (unattended) mode as either Fax Mode or TAM interface Mode.

Continued on the next page.

Page 40

Customizing Your Machine

No. Parameter

18 OPERATOR CALL TIMER

19 OGM LENGTH (TAM I/F)

20 SILENT DETECTION

(TAM I/F)

22 SUBSTITUTE RCV

23 RECORDING PAPER

SIZE

24 PRINT REDUCTION

25 REDUCTION RATIO 70 70% Selecting fixed print reduction ratio from 70% to 100%. This

26 POLLING PASSWORD (----) Setting a 4-digit password for secured polling. (See page 73) 27 POLLED FILE SAVE *1 Invalid Selecting whether the machine retains the polled document in

28 STAMP AT MEM. XMT

31 INCOMPLETE FILE

SAVE

32 COPY REDUCTION

Setting

Number

*1 20 sec.

230 sec.

340 sec.

450 sec.

1 1 sec.

--- --60 60 sec.

1 Invalid *2 Valid

1 Invalid *2

1A4 *2 Letter

3 Legal

1 Fixed

*2 Auto

---- ----

100 100%

2 Valid

1 Invalid *2 Valid

*1 Invalid Selecting whether the machine retains the document in m emor y if

2 Valid

1 Manual

*2 Auto

Setting Comments

Selecting the length of time that your machine signals (rings) for an incoming voice call in Fax/Tel Auto Switching mode. (See page 64)

Setting for the OGM length of your TAM from 1 to 60 seconds. The machine will not start to detect SILENCE until the time setting has lapsed. (Default = 20 sec.)

Selecting the Silent Detection Mode.

Selecting whether the machine receives to memory when recording paper runs out, toner runs out or recording paper is

Val id

jammed. Setting the recording paper size installed in your machine.

Selecting print reduction mode. Fixed : Reduce received document according to setting of

Parameter No. 25.

Auto : Reduce received document according to the length of

received documents.

parameter functions only when fixed print reduction is selected on Fax Parameter No. 24.

memory even after the document is polled once.

Selecting whether the machine stamps the original documents when storing the documents into memory. (depending on the Stamp setting on the Control Panel)

the document is not successfully transmitted.

Selecting whether the machine performs the copy reduction ratio automatically or manually. Manual :The machine will prompt you for the Zoom ratio (100% to

70%) when making copies.

Auto : The machine will automatically determine the reduction

ratio according to the length of the original document.

Continued on the next page.

Page 41

Customizing Your Machine

No. Parameter

34 ENERGY SAVER MODE

35 DAYLIGHT TIME

36 RING PATTERN

DETECT (DRD)

(See Note 2)

37 RCV TO MEMORY

38 ACCESS CODE

40 RELAY XMT REQUEST *1 Invalid Selecting whether the m achine accepts and performs Relay XMT

42 CONF. POLLED FILE

SAVE

43 PASSWORD-XMT

44 PASSWORD-RCV

46 SELECT RCV *1 Invalid Selecting whether the machine performs selective reception. (See

47 REMOTE RECEPTION 1 Invalid Selecting whether or not the machine accepts remote reception

52 DIAGNOSTIC

PASSWORD

53 SUB-ADDRESS

PASSWORD

Setting

Number

1 Off

2 Energy-Saver

*3 Sleep

1 Invalid

*2 Valid *1 Invalid All ring patterns.

2 Valid

2 Valid *1 Invalid

2 Valid *1 Off

2On *1 Off

2On

2 Valid

*2 Valid

Setting Comments

To reduce the power consumption in standby, select eit her EnergySaver or Sleep mode and specify the Delay Time (1 to 120 minutes) for the machine to enter into the selected mode. The Delay Timer setting is only available in the Energy-Saver or Sleep Modes.

(----)

Off : The unit will remain in standby mode and

Energy-Saver Mode :Saves energy by consuming less power than

Sleep Mode : This is the lowest power state that the

Selecting whether the clock adjusts for Daylight Saving Time automatically. The built-in clock will advance 1 hour at 2:00 am on the first Sunday in April and fallback 1 hour at 2:00 am on the last Sunday in October.

Select a ring pattern for automatic answering. 1: A Standard ring pattern. 2: B Double ring pattern. 3: C Triple ring pattern (Shor t-Short-Long). 4: D All other triple ring pattern, except the type C

described above.

Enter a 4-digit password used to print out the received document in memory by using F8-5 (RCV TO MEMORY). When F8-5 is set to On, this parameter will not be shown on the LCD display. (See page 92)

Enter a 4-digit Access Code to secure the machine from unauthorized use. (See page 90)

Request. (See page 115)

Selecting whether the machine saves the confidential polled file even after the file is polled once.

Setting a 4-digit XMT-Password and selecting whether the machine performs and checks the XMT-Password of the receiving station when transmitting. (See page 101)

Setting a 4-digit RCV-Password and selecting whether the machine performs and checks the RCV-Password of the transmitting station when receiving. (See page 102)

page 99)

command. (See page 63)

Setting the password for Remote Diagnostic Mode. Please ask your Panasonic Authoriz ed Dealer for details.

Setting a 20-digit password for secured sub-address communication.

consume more energy than when in EnergySaver or Sleep modes.

when in standby mode by turning off the fuser unit after the specified time.

machine enters after the specified time without actually turning off.

Continued on the next page.

Page 42

Customizing Your Machine

No. Parameter

54 FAX FORWARD *1 Invalid Selecting whether the machine performs Fax Forwarding to the

56 COVER SHEET *1 Off Setting the home position of the Cover Sheet parameter in the

58 LANGUAGE

65 PRINT COLLATION 1 Invalid Selecting whether the machine prints out documents in sequence.

99 MEMORY SIZE

(Flash Memory)

Setting

Number

2 Valid

2On *1 A-English

2 C-French

*2 Valid

Setting Comments

specified destination . (See page 97)

Select Mode. (See page 95)

Selecting the language to be shown on the display and reports.

Spanish

(See page 69)

Displays the amount of base and optional memory installed. (Base Memory + Optional Memory)

(see Note 1) (see Note 2)

Note:

1. Setting number marked with an asterisk (*) indicates the factory standard setting.

2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone company. It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine. It can differentiate and answer the incoming call on the fax number. All other calls on the other tel ephone numbers wi ll no t be answered. This o ptio na l s erv ic e from y ou r l oc al pho ne company is al so called Custom Ringi ng, Distin ctive R inging, Id ent-a-c all, Id ent-a-ri ng, Pers onali zed Rin ging, RingMa ster, R ingMate , Selective Ringing , Smart R ing or s omethi ng simil ar. Che ck with y our loc al tele phone c ompa ny on th e avail abili ty of this service in your area.

Page 43

BASIC OPERATIONS

Loading Documents

Documents You Can Send

In general, your machine will send any document printed on A4, Letter or Legal size paper.

Document Size

Maximum Size Minimum Size

10.1 in (257 mm) [See Note]

5.8 in (148 mm)

5.0 in (128 mm)

78.7 in (2000 mm)

Direction

Note:

The maximum document width that can be sent through the machine is 10.1 in (257 mm). However, the effective scanning width is 8.3 in (212 mm).

Documents You Cannot Send

You must never try to send documents that are:

Wet Covered with wet ink

Document Thickness

Single sheet:

0.0024 in (0.06 mm), 12 lbs to

0.0060 in (0.15 mm), 30 lbs

Multiple sheets:

0.0024 in (0.06 mm), 12 lbs to

0.0048 in (0.12 mm), 20 lbs

or paste

ABC

Too thin (e.g., onionskin, airmail paper, pages from

Wrinkle d, curled or

folded

some magazines, etc.)

Coated (e.g., glossy paper , etc . )

abcdefghijklmnopqrstuvwxyzabcdef

abcdefghijklmnopqrstuvwxyzabcdefg

abcdefghijklmnopqrstuvwxyzabcdef

abcdefghijklmnopqrstuvwxyzabcdefg

abcdefghi

abcd

abcdefg

Chemically processed (e.g., pressure-sensitive paper, carbon-coated paper, etc.) or made of cloth or metal

To transmit these kinds of documents, make a photocopy first and then transmit the copy instead.

Page 44

Loading Documents

INCORRECT

How to Load Documents

1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.

2. Place the document(s ) into the machine stops. (see Note 1) (see Note 2) (see Note 3) If you are sending multiple pages, make sure th at

PAGES

starts as pages feed through, place any remaining pages on top of the last page in the feeder.

3. Adjust the Document Guides to center the document on the ADF.

on the ADF at one time. If you have more than 30 pages, wait until transmission or stori ng in memor y

CORRECT

FACE DOWN

on the Automatic Document Feeder (ADF) until th e leading edge plac ed

the bottom sheet enters first

Document Guides

. You can also st ack

up to 30

When you set a document on the ADF, the di splay message will change from date and time (standby) to the following message. You can now change basic transmission settings, or begin the dialing procedure.

Note:

ENTER STATION(S) THEN PRESS START 00%

1. The document limitation to send multiple pages is as follows.

Document Size Document Thickness

Up to 20 pages Up to 10.1” X 14.3” (257mm X 364mm) 0.0024”(12lbs) to 0.0048”(20 lbs)

Up to 30 pages* A4 or Letter size 0.0024”(12lbs) to 0.0039”(16 lbs)

* Please note that although the size and thickness meets the specifications, you might not be able to set 30 pages with some types of papers.

2. Transmitting documents longer than 14 in (356 mm) requires user’s assistance.

3. When transmitting docu ments lon ger than Letter siz e (8.5 x 11 in), plea se extend th e Document Su b Tray as shown below.

Document Sub Tray

Page 45

Basic Transmission Settings

You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows;

• Contrast

• Resolution

• Halftone

•Stamp

• Communication Journal

After your document has been sent, your machine will automatically return to the preset settings.

Contrast (see Note 1)

Your machine is preset to setting to

Press to:

Lighter

CONTRAST

. If you wish to send a document with darker contrast, change the setting to

CONTRAST = Normal CONTRAST = Lighter CONTRAST = Darker

Resolution (see Note 2)

Your machine is preset to

Fine

Use Press to:

Super Fine

for detailed documents.

Normal

DARKER LIGHTER

CONTRAST

Standard

contrast. If you wish to send a document with lighter contrast, change the

Darker

resolution, which is suitable for most documents.

(see Note 3)

1. To change the preset Contrast position, change the setting of Fax Parameter No. 01. (See page 37)

2. To change the preset Resolution position, change the setting of Fax Parameter No. 02. (See page 37)

3. If you send a photographic do cum en t with H al fton e s et to Fast or Quality and the Resolution set to Sup er Fi ne (UF585: 203 pels/inch x 391 lines/inch, UF-595: 406 pels/inch x 391 lines/inch), the reproduction of the received document will be determined by the capability of the remote station.

Page 46

Basic Transmission Settings

Halftone (see Note 1)

The Halftone setting is u se ful whe n s end ing ph otographs o r i llus trations wi th gray tones. Your machine i s pr es et to HALFTONE = Off. You can select either Fast or Quality mode. Press to:

HALFTONE

FAST QUALITY

HALFTONE

HALFTONE = Off HALFTONE = Qualit

FAST QUALITY

HALFTONE

FAST QUALITY

HALFTONE

HALFTONE = Fast

Verification Stamp (see Note 2) (see Note 3)

The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each successfully transmitted page with a small mark. Press to:

STAMP

ST AMP STAMP

STAMP = Off STAMP = On

Note:

1. When you select HALFTONE, FAST or QUALITY, your machine will automatically select Fine Resolution.

2. When you store a d ocument in memory, the Ve rification Sta mp will stam p on the docum ent if it is successfu lly stored in memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted. If you wish to disable the use of the Verificati on Stamp when storing document in mem ory, change the settin g of Fax Parameter No. 28. (See page 38)

3. To change the preset Verification Stamp position, change the setting of Fax Parameter No. 04. (See page 37)

Page 47

SELECT MODE (1-5) ENTER NO. OR

∨ ∧

COMM. JOURNAL=INC 1:OFF 2:ON 3:IN C

COMM. JOURNAL=OFF 1:OFF 2:ON 3:IN C

COMM. JOURNAL=ON 1:OFF 2:ON 3:IN C

COMM. JOURNAL=INC 1:OFF 2:ON 3:IN C

Basic Transmission Settings

Communication Journal (COMM. JOURNAL)

A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows.

When you set COMM. JOURNAL = When you set COMM. JOURNAL = ON: a C ommunica tion J our nal is pr inte d out aut oma tically

When you set COMM. JOURNAL =

1 2 3

FUNCTION

SET

for “OFF”.

OFF

: a Communication Journal will not be printed out.

after every communication.

INC.

: a Communicatio n Journal is pri nted ou t automa tical ly

only if the communicat ion has failed.

(see Note 1)

1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12. (See page 37)

Note:

SET

for “ON” (Always print out).

for “INCOMPLETE” only.

Page 48

Sending Documents

You can choose either Memory or Direct Transmission. Use Memory Transmission if:

• You want to send the document to multiple stations.

• You have to retrieve the document immediately.

• You want to take advantage of Dual Operation design.

Use Direct Transmission if:

• The memory is full.

• You want to send the document immediately.

Use Voice Mode Transmit if:

• You want to send the document after talking with the other party.

• You want to send the document after listening to a voice prompting.

Memory Transmission

Your machine quickly stores the document into the machine's memory. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

Store document

in memory

Transmit Receive

Destination A

Destination B

Page 49

* STORE * COMPLETED TOTAL PAGES= 005 3 0%

* STORE * NO.003 PAGES=002 10%

MEMORY OVERFL OW INFO. CODE =8 70

15 PAGES COMPLETED DELETE? 1:YES 2:NO

INCOMPLETE INFO. CODE =X XX

Sending Documents

(see Note 1)Å@Å@ (see Note 2)Å@Å@ (see Note 3)Å@Å@ (see Note 4) (see Note 5) (see Note 6)

Note:

1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.

2. If memory overflow occurs while storing documents, the remaining documents on the ADF w ill be ej ected. The machi ne pro mpts yo u whethe r to transmit the successfully stored documents or to cancel the transmission. Press to cancel or press to transmit. See the Specifications on page 152 for the image memory capacity. If no action is taken wit hin 10 seconds, the mach ine wi ll s tart tra ns mi ttin g the stored documents.

3. An Infor mation Code will be dis played if the transmis sion has failed or no answer at the receiving side after the last automatic redial. The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change Fax Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 38) To retry the incomplete documents, refer to page 89.

1 2

4. To stop the tran smission, pr ess . The display shows:

COMMUNICATION STOP ? 1:YES 2:NO

Press to stop the transmission. The document you stored will be erased automatically. If you do not want to erase the document s, change the se tting of Fax Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 38)

STOP

Then the following display will appear a nd you can s elect whether to save the file as a n inco mplete file for editing and retry, or delete the file manually.

SAVE AS INCOMP.FILE? 1:YES 2:NO

5. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press when the display shows:

PRINT COMM. JOUR NAL? 1:YES 2:NO

6. If the file memory capacity reaches 10 files and you try to store another file, the following display appears and the machine will not accept additional files until a file is completed and becomes available.

FILE STORAGE IS FULL PLEASE WAIT!

Page 50

ENTER STATION(S) THEN PRESS START 00%

TEL. NO. 5551234

❚

* STORE * NO.002

PAGES=001 05%

* DIALING * NO.002 5551234

Sending Documents

Manual Number Dialing

To dial the telephone number manually, follow the steps below. (see Note 1)

Set document(s) face down.

3 4

(see Note 2)

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Enter a telephone number from the keypad.

Ex:

5 5 5 1 2 3

START

The document is stored into memory with a file number. Then starts to dial the telephone number.

MEMORY

Note:

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press (represented by a "/"). The dilaing mode will be changed from Pulse to Tone after dilaing the digit "/".

Ex: 9 PAUSE TONE 5551234

PAUSE

: 9 PAUSE 5551234

TONE

Page 51

ENTER STATION(S) THEN PRESS START 00%

<01>(Station name) 5551234

* STORE * NO.0 02

PAGES=001 05%

* DIALING * NO.002 (Station name )

Sending Documents

One-Touch Dialing

One-Touch Dial ing all ows you to dial a full tele pho ne number by pressi ng a si ngle key. To set up the One-Touch keys, see page 31.

Set document(s) face down.

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Press a One-Touch key.

Ex:

START

MEMORY

The document is stored into memory with a file number. Then starts to dial the telephone number.

Page 52

ENTER STATION(S) THEN PRESS START 00%

[010](Station name) 5553456

* STORE * NO.002

PAGES=001 05%

* DIALING * NO.002 (Station name )

Sending Documents

Abbreviated Dialing

Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in aut o-dialer wi th a 3-digit abbreviated code. To program an abbreviated dialing number, see page 32.

Set document(s) face down.

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Press then enter a 3-digit code.

ABBR

Ex:

START

The document is stored int o memory with a file number. Then starts to dial the telephone number.

ABBR

MEMORY

Page 53

ENTER STATION(S) THEN PRESS START 00%

ENTER LETTER(S)

❚

ENTER LETTER(S) PANA

❚

[010] PANASON IC 5553456

* STORE * NO.002

PAGES=001 05%

* DIALING * NO.002 PANASONIC

Sending Documents

Directory Search Di ali ng

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers.

1 2

3 4

Set document(s) face down.

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

DIRECTORY

Enter the full station name or part of a station name by using the Character keys. (See page 13)

Ex:

repeatedly until the disp lay shows the station nam e you want to send to.

A N A

MEMORY

for searching

PANASONIC

START

The document is stored int o memory with a file number. Then starts to dial the telephone number.

Page 54

ENTER STATION(S) THEN PRESS START 00%

<01>(Station name) 5551234

[010](Station name) 5553456

2 STN(S) ARE SET ADD MORE OR START

* STORE * NO.001 PAGES=001 01%

* STORE * COMPLETED TOTAL PAGE=0 05 25%

* DIALING * NO.001 (Station name )

Sending Documents

Multi-Station Transmission (Broadcasting)

If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically.

Set document(s) face down.

2 3

MEMORY

Make sure that the MEMORY lamp is on. If not, press to set “On”.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered (Up to 12 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 48 to 51.)

Ex:

ABBR

If you want to confirm the number of stations you have entered, press .

MEMORY

SET

(see Note 1)

Note:

1. You can review the stations you entered in step 3 before storing your document into memory by pressing

START

The document is stored into memory with a file number. Then starts dialing the telephone numbers in sequence.

or . Press to clear an entered station or group shown on the display if needed.

CLEAR

Page 55

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION 00%

PRESS START TO DIAL 5551234

❚

* DIALING * 5551234

Sending Documents

Direct Transmission

If your machine's memory is full or you wish to send the document immediately, use Direct Transmission.

Manual Number Dialing (Direct Transmission)

To dial the telephone number manually, follow the steps below.

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

Enter a telephone number from the keypad.

Ex:

5 5 5 1 2 3

START

Your machine starts to dial the telephone number.

(see Note 1) (see Note 2) (see Note 3)

Note:

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

: 9 PAUSE 5551234

Ex: 9 PAUSE TONE 5551234

3. To stop the transmission, press . The display shows:

COMMUNICATION STOP ? 1:YES 2:NO

PAUSE

TONE

STOP

Press to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of t he Communic ation Journal.

Page 56

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION 00%

<01>(Station name) 5551234

* DIALING * (Station name )

Sending Documents

One-Touch Dialing (Direct Transmission)

One-Touch Dial ing all ows you to dial a full tele pho ne number by pressi ng a si ngle key. To set up the One-Touch keys, see page 31.

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

Press a One-Touch key.

Ex:

The display will show the One-Touch number and station name. The full number (e.g. 5551234) will then be dialed.

Page 57

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION 00%

[010](Station name) 5553456

* DIALING * (Station name )

Sending Documents

Abbreviated Dialing (Direct Transmission)

Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3- di gi t abbreviated cod e. To program an abbreviated dialing number, see page 32.

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

Press and a 3-digit code.

Ex:

The display will show the ABBR number and station name. The full number (e.g. 5553456) will then be dialed.

ABBR

Page 58

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION 00%

ENTER LETTER(S)

❚

ENTER LETTER(S) PANA

❚

[010] PANASON IC 5553456

* DIALING * PANASONIC

Sending Documents

Directory Search Dialing (Direct Transmission)

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers.

Set document(s) face down.

2 3

MEMORY

Make sure that the lamp goes off.

DIRECTORY

Enter the full station name or part of a station name by using the Character keys. (See page 13)

Ex:

repeatedly until display shows the station name you want to send to.

A N A

for searching

PANASONIC

START

The full number (e.g. 5553456) will be dialed.

Page 59

ENTER STATION(S) THEN PRESS START 00%

* PHONE OFF HOOK *

* DIALING * 5551234

❚

ON LINE * XMT *

Sending Documents

Voice Mode Transmission

If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone.

Off-Hook Dialing

For Off-Hook Dialing, follow the steps below.

Set document(s) face down.

Lift the fax handset or the external telephone and dial the

telephone number from the keypad.

Ex:

5 5 5 1 2 3

When you hear the voice of the other party, tell the other party to prepare to receive a document.

Then, when you hear a beep,

START

(see Note 1)

Note:

1. To stop the transmission, press . The display shows:

Press to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of t he Communic ation Journal.

and hang up the handset.

STOP

COMMUNICATION STOP ? 1:YES 2:NO

Page 60

ENTER STATION(S) THEN PRESS START 00%

* MONITOR *

❚

* DIALING * 5551234

❚

ON LINE * XMT *

Sending Documents

On-Hook Dialing

For On-Hook Dialing, follow the steps below.

Set document(s) face down.

MONITOR

You will hear dial tone through the monitor speaker.

Dial the telephone number from the keypad.

Ex:

5 5 5 1 2 3

When you hear a beep,

(see Note 1) (see Note 2)

START

Note:

1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE TONE 5551234

PAUSE

: 9 PAUSE 5551234

TONE

Page 61

Transmission Reservation

You can do the following while sending a document from memory or receiving a document.

• Reserve the next transmission into memory for up to 10 different files.

Page 62

ON LINE * MEM.XMT * ID:(Identification)

ON LINE * RCV * ID:(Identification)

ON LINE PC MODE

* PRINTING * MEMORY RCV’D DO C

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION 00%

<01>(Station name) 5551234

DIRECT XMT RESE RVE D <01>(Station name)

CANCEL XMT RESERVE ? 1:YES 2:NO

Sending Documents

Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished. Note that you cannot send documents to multiple stations.

To reserve your machine for sending the urgent documents

Your machine is on-line, the ON LINE lamp is blinking or

printing received documents.

Set document(s) face down.

3 4

To cancel the direct transmission reservation

MEMORY

Make sure that the lamp goes off.

Dial by using any one of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing and press

• Directory Search Dialing and press (For details, see pages 53 to 56.)

Ex:

You can reser ve sending an urgent docum ent to a single station only. A message “DIRECT XMT RESE RVED” will be shown on the display.

Make sure the document is on the ADF.

STOP

START

and then remove the document from ADF.

Page 63

WAIT TO DIAL NO .001 <01>(Station name)

REDIAL

ENTER STATION(S) THEN PRESS START 00%

TEL. NO. 5551234

* STORE * NO.002

PAGES=001 01%

* DIALING * NO.002 5551234

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION 00%

PRESS START TO DIAL 5551234

* DIALING * 5551234

REDIAL

Sending Documents

Redialing

Automatic Redialing

If a busy line is detected, the mac hine will redia l the number up to 5 times at 3 minutes interval. However, if a busy line is no t detected, the machine will redial only one time. During that time, a message will appear as shown to the right. A file number is shown in the upper right hand corner of the display if it is a memory transmission file.

Manual Redialing

You can also redial the last dialed number manually by pressing key.

To redial the last dialed number through memory

Set document(s) face down.

Make sure that the MEMOR Y lamp is on.

PAUSE

REDIAL

To redial the last dialed number through ADF

1 2

(see Note 1)

START

The document is stored into memory with a file number. Then dials the last dialed number.

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

START

PAUSE

REDIAL

Your machine starts to dial the last dialed number.

Note:

1. While the unit is displaying "WAIT TO DIAL", you can press

to start redialing immediately.

Page 64

Receiving Documents

MAR-12-1999 15:00 RCV MODE=TEL 00%

MAR-12-1999 15:00 RCV MODE=FAX/TEL 00%

MAR-12-1999 15:00

00%

MAR-12-1999 15:00 RCV MODE=FAX/TAM 00%

Reception Modes

You can select one of the four modes as shown below.

(see Note 1)

Conditions Suggested Reception Mode Settings

You normally rec eive

only voice calls.

You recei v e bot h v oic e

and fax calls.

You normally rec eive

fax calls only.

Telephone Mode

(IN Mode)

You can answer the incoming call via an External Telephone (Optional). If you receive a fax calling signal, simply press START to receive manually. (See page 63)

Fax / Tel Auto Switching Mode

(IN Mode)

Unit will answer the incoming call th en distinguishes whether it is voice or fax call. If it is a fax call, the unit will receive automatically. if it is a voice call, the unit will signal (ring) through the speaker for your attention. (See page 64)

Fax Mode

(OUT Mode)

Unit will receive the document automatically. All incoming calls (inc luding a voice call) are answered by the fax machine. (See page 65)

1. Fax Parameter No. 15 set to 1 : Tel

2. Press the OUT button, the following LCD appears:

1. Fax Parameter No. 15 set to 2 : Fax / Tel SW.

2. Press the OUT button, the following LCD appears:

1. Fax Parameter No. 16 set to 1 : Fax

2. Press the OUT button, the following LCD appears:

You recei v e bot h v oic e

and fax calls. And a

Telephone Answering

Machine (TAM) is

connected.

(see Note 2)

Note:

1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some of the features may not be compatible with your fax machine operating in the TAM Interface mode.

2. If you are using the "Distinctive Ring Service" provided by your local telephone company, please note that the ring pattern for your fax number must match with the setting of Fax Paramet er No. 36 (RING PATTERN DETECT). (See page 39) If the setting does not match with the ring pattern, your machine will not receive a document automatically and the telephone will continue to ring. Furthermore, if your TAM does not support the "Distinctive Ring Detector" service, it may not function properly in TAM Interface.

TAM Interface Mode

(OUT Mode)

The TAM answers the incoming call. During that time, the unit also monitors wheth er it is a voice call, the TAM continues to operate. If it is a fax call, the unit will automatically switch the line to the Fax and begin receiving document. (See page 66)

1. Fax Parameter No. 16 set to 2 : TAM I/F.

2. Press the OUT button, the following LCD appears:

Page 65

MAR-12-1999 15:00 RCV MODE=TEL 00%

Receiving Documents

Telephone Mode

When your machine is set to this m ode, your machine will n ot receive documents automatic ally. If you receive a fax call, follow the procedure below to receive documents manually.

Setting the Telephone Mode

Change Fax Parameter No. 15 (IN MODE) to 1 : Tel. (See page 37)

1 2

Operation of Telephone Mode

OUT

Confirm that the display is as shown to the right.

When your telephone rings, lift the handset of the External Telephone.

If you hear a beep from the phone, it means someone wants to send a fax. Or, if the caller answers and says he/she wants to send a fax, then...

Remove any document from the ADF.

If you answered the call using the External Telephone,

If you answered the call on an Extension phone,

(see Note 1)

Note:

1. This procedure is called "REMOTE RCV" and will only work on a touch tone phone. If your extension phone is not a touch tone phone, press on the control panel of your fax machine.

START START

within 1 second from the telephone key pad. (See Note 1)

Your machine will be activated remotely.

Hang up the phone.

START

Page 66

MAR-12-1999 15:00 RCV MODE=FAX/TEL 00%

Receiving Documents

Fax / Tel Auto Switching Mode

When your machine is set to t his mod e, your machine wil l switch to documen t receptio n or voice com municatio n automatically.

Setting the Fax / Tel Auto Switching Mode

Change Fax Parameter No. 15 (IN MODE) to 2 : Fax / Tel SW. (See page 37)

1 2

Operation of Fax / Tel Auto Switching Mode

OUT

Confirm that the display is as shown to the right.

Your machine will answer the call when a call is received, then distinguish whether it is a voice or fax call.

If it is a Fax call,

Your machine begins to receive the documents.

2b 3b

If it is a Voice call,

Your machine begins to signal (ringing) through the machine's speaker for your attention. (See Note 1)

Lift the handset of the External Telephone and press .

STOP

(see Note 1) (see Note 2)

Note:

1. The length of ti me th e m ac hi ne si gn als c an be c han ged by Fax P ar am ete r N o.18 (OP CALL TIMER) (see page 38).

2. To adjust the Ringer Volume refer to page 25.

Begin the conversation.

Page 67

MAR-12-1999 15:00

00%

Receiving Documents

Fax Mode

When your machine is se t to thi s mode, it will immediatel y b egin to receive documents autom atical ly w hen a c al l is received.

Setting the Fax Mode

Change Fax Parameter No. 16 (OUT MODE) to 1 : Fax. (See page 37)

1 2

Operation of Fax Mode

Your machine will begin receiving automatically when a fax call is received.

TAM (Telephone Answering Machine) Interface Mode

Your machine is equipp ed with a unique feature called TAM Interface which enables it to automati cally switch a single telephone l ine either to Fax or TAM. You can connect mo st TA Ms in the mar ket to your machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible with this machine. Answering Services (Voice Mail) provided by your Local Phone company are not compatible with this feature. For the operation of your TAM, please refer to the User's Guide of the TAM.

OUT

Confirm that the display is as shown to the right.

Installing your TAM

TEL

(1)Remove the telephone line cable of your

TAM from the wall jack.

(2)Plug the telephone line cable of your TAM

into the TEL jack on the rear of the fax machine as shown.

Page 68

MAR-12-1999 15:00 RCV MODE=FAX/TAM 00%

Receiving Documents

Setting the TAM Interface Mode

Change Fax Parameter No. 16 (OUT MODE) to 2 : TAM I/F. (See page 37)

1 2

Operation of TAM Interface Mode

Sample of OGM

Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if you are calling to send a fax, press the asterisk button twice on your touch tone phone now and start your machine. Thank you for calling.

OUT

Confirm that the display is as shown to the right.

When your TAM and Fax receives an incoming call, the TAM always answers the call first and then the TAM plays the OGM (Outgoi ng Message) recorded in your TAM to the calling station. During the time the TAM is answering the call, your fax machine will be monitoring the line to distinguish whether it is a voice or fax call.

If it is a Fax call,

Your machine will switch the line to the fax and then begin to receive the documents immediately from the calling station.

If it is a Voice call,

Your TAM continues to record a message (ICM) after playing the OGM.

Silent Detection Mode

Enables your Fax machine to switch to the Fax Mode when receiving from units that do not send fax signal (short beep) and prevents your TAM from recording blank (long silence) incoming message.

To activate this feature,

1. Change Fax Parameter No. 20 (SILENT DET.) to 2 : Valid. (See page 38)

2. Set the time length of the OGM recorded in your TAM with the Fax Parameter No. 19 (OGM LENGTH). (See page 38.)

[We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM.]

Page 69

Receiving Documents

Print Reduction

This machine can use Letter, Legal or A4 size plain paper for recording. So meti me s, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below .

1. Automatic Reduction

Each page of a received document i s first stored in memor y. Based on the document length , your machine will automatically cal culat e the suit able reducti on ratio (70% t o 100%) to pr i nt the en tire d ocumen t on a si ngle p age. If the received document is extremely long (over 39% longer than the recor ding paper), the document will be divided into separate pages and print without reduction.

2. Fixed Reduction

You can pre-deter mine t he reduction ratio from 70% to 100% i n 1% steps. The document( s) you receive will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below. (See page 38)

1. To set Automatic Reduction mode. (1) No. 24 Print Reduction set to “Auto”.

2. To set Fixed Reduction mode. (1) No. 24 Print Reduction set to “Fixed”. (2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)

EX:

A4 to A4 - 96% A4 to Letter - 90% Letter to Letter - 96% Legal to Letter - 75%

(see Note 1)

Note:

1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.

Page 70

Receiving Documents

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recor ding paper), the document will be divided into separate page s. When printing on separate pages, the botto m 0.4 in (10 mm) of first page will be overlapped on top of the next page.

(see Note 1)

Transmitted Document Received Document

Overlap print.

0.4 in (10 mm)

The receiving document is divided into two sheets with overlap printing.

Note:

1. If the reducti on me thod i s se t to th e Automat ic Reduct ion m ode, th e doc umen t is p rinted out w ith n o redu ction when printing out separate pages . If the reduc tion me thod is set to Fix ed Reduc tio n mode, the docu ment is printed o ut by the ratio you set in Fax Parameter No. 25.

Page 71

NO RECORDING PAPER INFO. CODE =0 10

OUT OF TONER INFO. CODE =0 41

* PRINTING * MEMORY RCV’D DO C

Receiving Documents

Substitute Memory Reception (see Note 1) (see Note 2)

If the recording pa per r u ns out or ja ms or i f th e to ner r uns out during reception, the machine auto mati call y st arts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Note 1 and 2)

When the machine finishes the memory reception and

Print Collation Mode

there is no recordin g paper or tone r, an Information Code appears on the display.

Install the recording p aper (See page 18) or replace the toner cartridge (See page 16).

The machine will automatically start printing the document stored in the memory.

The printing me chanism of the UF-58 5/595 is a Reverse Order Stacking construc tion. The UF-585/595 has a Print Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is enabled, all received documen ts are stored into mem ory firs t, then printed ou t in Correct Order Stacking. The requirements for the Pr int Collation Mode to be active are; 1) Fax Parameter No. 65 PRINT COLLAT ION set to “Valid”, and 2) enough remaining memory.

The unit will print in Reverse Order Stacking (Non-Co llation Mode) whenever one of the above requirements is not met.

To use this func tion, we recommend installing an Optional Fl ash Memory Card. See page 155 (Options and Supplies).

Sending Document Order Stacking Document Order

Correct Order Stacking

(Collation Mode)

Reverse Order Stacking

(Non-Collation Mode)

Note:

1. If the memory overflows, the machine will stop receiving and release the communication line.

2. If you wish to turn off the su bstitute rece ption function , change the setti ng of Fax Parame ter No. 22 to "Invalid ". (See

The document(s) stored in the memory up to that moment will be printed out. page 38)

Page 72

Making Copies

ENTER STATION(S) THEN PRESS START 00%

COPY NO. OF COPY=1

COPY NO. OF COPY=10

* STORE * NO.0 05 PAGES=001 01%

* COPY * NO. OF COPY=01/ 10

Your machine has a copy function which can make single or multiple copies. When copying, your machine will automatically select Fine resolution.

Set document(s) face down.

COPY

Enter the number of copies.

Ex:

1 0

START

The machine stores the document, then prints the copies.

(see Note 1) (see Note 2)

(see Note 3)

1. The copy will be reduced au tomatically depending on th e length of the origi nal document. If y ou wish to be prompted

Note:

for the reduction ratio when making copies, change the setting of Fax Parameter No. 32 (COPY REDUCTION) to "Manual". (See page 38)

2. If you make a copy with Super Fine resolution, it will be reduced slightly even if the reduction ratio is set to 100% in order to fit the data on one page.

3. Standard Resolution is not available in Copy Mode.

Page 73

ADVANCED FEATURES

ENTER STATION(S) THEN PRESS START 00%

DEFERRED COMM. (1-2) ENTER NO. OR

∨ ∧

DEFERRED XMT START TIME

❚

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

* STORE * NO.002

PAGES=001 05%

* STORE * COMPLETED TOTAL PAGES= 005 3 0%

Timer Controlled Communications

You can send a document to one or multiple stat ions at any preset time within the next 24 hours. Up to 10 built-in timers can be set for deferred transmission and deferred polling.

Deferred Tran sm ission (see Note 1) (see Note 2) (see Note 3)

Set document(s) face down.

2 3 4

FUNCTION

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex:

2 3 3 0

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered (Up to 12 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 48 to 51.)

Ex:

SET

(11:30 p.m.) and

SET

Note:

1. If you enter a wrong number in Step 4, press then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 84 and 86.

3. When you reserve a deferred transmission without storing document into memory, the following message will be shown on the display after pressing in the last step.

START

to store documents into the memory.

CLEAR

START

DEF DIRECT X MT RSV ’D <01>(Station name)

Page 74

DEFERRED COMM. (1-2) ENTER NO. OR

∨ ∧

DEFERRED POLL ING START TIME

❚

DEFERRED POLL ING PASSWORD=

❚❚❚❚

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

* STORE * NO.0 01

Timer Controlled Communications

Deferred Polling

1 2 3

FUNCTION

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex:

0 3 3 0

Enter a 4-digit polling password.

Ex:

9 8 7 6

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered (Up to 12 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 48 to 51.)

SET

(3:30 a.m.) and

and

SET

(see Note 1) (see Note 2)

Note:

1. If you enter a wrong number in Step 3, press , then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 84 and 86.

Ex:

START

CLEAR

Page 75

Polling

SET MODE (1-6) ENTER NO. OR

∨ ∧

FAX PARAMETER(01-99) NO.=

❚

26 POLLING PASSWORD

❚❚❚❚

26 POLLING PASSWORD 1234

Polling means calling other station(s) to retr ieve a document. The other stati on must know in advance that you will call and must have a document set on the ADF or stored in the memor y. You may need to set a pollin g password, shared by the other station, to ensure security.

Setting the Polling Password

If the polling password does not match with the polled station, your polling request will be refused automatically.

To set the polling password, follow the steps below.

FUNCTION

Enter a 4-digit polling password.

Ex:

1 2 3 4

SET

(see Note 1) (see Note 2)

Note:

1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.

2. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

STOP

SET

Page 76

ENTER STATION(S) THEN PRESS START 00%

POLLING NO.=

❚

1:POLLING 2:POLLED

POLLED PASSWORD=1234

POLLED PASSWORD=4321

* STORE * NO.015

PAGES=001 01%

* STORE * COMPLETED TOTAL PAGES= 005 2 4%

Polling

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storin g the d ocumen t into memory. After being polled , the documents stored in th e memor y will be erased autom atically. To retain the documents in memor y so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".

Set document(s) face down.

FUNCTION

Enter a 4-digit polling password. (See Note 3)

Ex:

4 3 2 1

START

(see Note 1) (see Note 2) (see Note 3)

Note:

1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same polled file, see page 88.

3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

The document(s) will be stored into memory.

Page 77

POLLING NO.=

❚

1:POLLING 2:POLLED

POLLING PASSWORD=1234

POLLING PASSWORD=1111

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

* STORE * NO.0 01

Polling

To Poll Documents from Another Station

The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See page 73)

1 2 3

4 5

FUNCTION

Enter a 4-digit polling password. (See Note 2)

Ex:

1 1 1 1

SET

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered (Up to 12 stations)

• Directory Search Dialing, press after each station is entered (For details, see page 48 to 51.)

SET

(see Note 1) (see Note 2)

1. You can review the entered stations in step 5 by pressing or key, press to erase the displayed

Note:

station or group as needed.

2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Ex:

START

CLEAR

Page 78

Program Keys

PR OGR AM (1 -4) ENTER NO. OR

∨ ∧

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

[010](Station name) 5553456

PROGRAM[P ] PRESS PROGRAM KEY

Your fax machine has s pec ia l Program Keys. These keys are useful i f you f re que ntly nee d t o s en d or po ll th e same group of stations. You can use these keys to store a One-Touch group key, a sequenc e of stations to be polle d, a deferred transmission or polling sequence or an additional One-Touch key.

Setting for Group Dialing

To set a Program Key for Group Dialing

1 2 3

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 13)

Ex:

PROG.A and

Enter the station numbers by using One-Touch Key or

ABBR

7 3

SET

and 3-digit code.

SET

Ex:

You may use the or keys to review the entered station(s) before going to next step. If you find an error, press to erase the displayed station.

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

START

STOP

CLEAR

ABBR

and

Page 79

Setting for Deferred Transmission

PR OGR AM (1 -4) ENTER NO. OR

∨ ∧

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

PROGRAM[P1] PRESS FUNCTION KEY

DEFERRED XMT START TIME

❚

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

PROGRAM[P ] PRESS PROGRAM KEY

To set a Program Key for deferred transmission

Program Keys

1 2 3

5 6

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 13)

Ex:

PROG.A and

FUNCTION

Enter the starting time using 4 digits.

Ex:

2 3 3 0

7 3

SET

1 1

(11:30 p.m.) and

SET

Enter the station by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each station is entered (For details, see page 49 to 51.)

Ex:

START

You can now set other Program Keys by repeating the procedures from Ste p 3, or return to sta ndby by pressing

STOP

SET

Page 80

Setting for Deferred Polling

PR OGR AM (1 -4) ENTER NO. OR

∨ ∧

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

PROGRAM[P1] PRESS FUNCTION KEY

DEFERRED POLL ING START TIME

❚

To set a Program Key for deferred polling

1 2 3

4 5

6 7

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 13)

Ex:

PROG.A and

FUNCTION

Enter the starting time.

Ex:

2 2 0 0

Enter a 4-digit polling password.

Ex:

The polling password appears if it has been previously set.

7 3

SET

1 2

(10:00 p.m.) and

and

SET

Enter the station by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each station is entered (For details, see page 49 to 51.)

Ex:

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

Page 81

Setting for Normal Polling

PR OGR AM (1 -4) ENTER NO. OR

∨ ∧

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

PROGRAM[P1] PRESS FUNCTION KEY

POLLING PASSWORD=

❚❚❚❚

ENTER STATION(S) THEN PRESS ST AR T

<01>(Station name) 5551234

PROGRAM[P ] PRESS PROGRAM KEY

To set a Program Key for normal polling

Program Keys

1 2 3

5 6

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 13)

Ex:

PROG.A and

FUNCTION

Enter a 4-digit polling password.

Ex:

1 1 1 1

7 3

SET

and

SET

The polling password appears if it has been previously set. Enter the station by any combination of the following

methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each station is entered (For details, see page 49 to 51.)

Ex:

START

You can now set other Program Keys by repeating the procedures from Ste p 3, or return to sta ndby by pressing

STOP

SET

Page 82

PR OGR AM (1 -4) ENTER NO. OR

∨ ∧

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] NAME ENTER NAME

[P1] PROG.A E

NTER TEL. NO.

[P1] PROG.A 9-555 1234

❚

PROGRAM[P ] PRESS PROGRAM KEY

Program Keys

Setting for One-Touch Key

To set a Program Key for One-Touch Key

3 4

FUNCTION

Ex:

Enter the station name (up to 15 characters) by using the Character keys. (See page 13)

Ex:

PROG.A and

7 3

SET

Enter a telephone number (up to 36 digits including pauses and spaces).

Ex:

9 PAUSE 5 5 5 SPACE 1 2

START

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

Page 83

PR OGR AM (1 -4) ENTER NO. OR

∨ ∧

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[P1] DELETE? 1:YES 2:NO

* DELETING * PROGRAM[P1]

PROGRAM[P ] PRESS PROGRAM KEY

Program Keys

Changing or Erasing the Program Key Settings

To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 76 to 80.

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialing

• Telephone number and station name for One-Touch key

To erase the settings in a Program Key

FUNCTION

Press the Program key you want to erase.

Ex:

7 3

SET

You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

STOP

Page 84

Edit File Mode

EDIT FILE MO DE (1- 6) ENTER NO. OR

∨ ∧

1:FILE LIST? PRESS SET TO SELECT

FILE LIST 1:PRINT 2:VIEW

* PRINTING * FILE LIST

Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reser ving the communications in mem ory, you may need to change the settings of the com munic ation( s ) w hile it is still in memory. This section describes how to use the file editing features.

Printing a File List

The contents of the communication settings may have to be modified or deleted. T o v erify the contents, follow the steps below to print out a file list.

1 2 3

Sample File List

*************** -FILE LIST- *********************** DATE MAR-12-1999 ***** TIME 15:00 ********

(1) (2) (3) (4) (5) (6)

FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S) No.

FUNCTION

SET

001 DEFERRED XMT MAR-12 13:20 20:30 [001]

002 MEM. DEF. XMT MAR-12 13:20 22:30 003 [011] [012] [013] [016] [017]

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

Explanation of Contents

(1) File number : If the file is now being executed, a "*" is indicated on the left of the file number. (2) Communication type (3) Stored date/time : Date/time that these files were stored. (4) Executing time : If the file is a Timer Controlled Communication, the start time is printed in this

(5) Number of stored page(s) (6) Destination : ABBR No./One-Touch No./Manual Dialing No.

column. If the file is an incomplete file, "INCOMP" is printed in this column.

Page 85

Viewing the Contents of a File List

EDIT FILE MO DE (1- 6) ENTER NO. OR

∨ ∧

1:FILE LIST? PRESS SET TO SELECT

FILE LIST 1:PRINT 2:VIEW

USE THE ∨ ∧ KEYS T O SCROLL EACH F IL E

To view the contents of a file list on the display without printing it, follow the steps below.

1 2 3

4 5

FUNCTION

SET

or repeatedly until the display shows a file you want to edit.

Page 86

EDIT FILE MO DE (1- 6) ENTER NO. OR

∨ ∧

ENTER FILE N O.OR ∨ ∧ FILE NO .=

❚❚❚

ENTER FILE N O.OR ∨ ∧ FILE NO .= 00 1

DEFERRED XMT START TIME 22:30

DEFERRED XMT START TIME 06:00

<01>(Station name) 5551234

Edit File Mode

Changing the Start Time or the Station of a File

To change the start time and/or stations in a communication file, follow the steps below.

FUNCTION

Enter the file number or use or to select the file that you want to change.

Ex:

0 0 1

SET

(See Note 2)

Enter a new start time.

Ex:

0 6 0 0

(If you do not have to change the time, skip to step 6.)

SET

(6:00 a.m.)

Page 87

CLEAR

ENTER STATION(S) THEN PRESS ST AR T

1 STN(S) ARE SET ADD MORE OR START

* STORE * 005

Edit File Mode

To delete the station(s), press or key until the station you want to delete appears. Then press .

or Enter the station(s) you want to add.

Ex:

START

SET

(see Note 1) (see Note 2) (see Note 3)

Note:

1. Your machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial.

2. If the file is not a Deferred Communication File, the following message is shown on the display.

3. If you edit the file that is saved as an incomplete file, after pressing in step 8, your machine will prompt

SET DEFERRED COMM.? 1:YES 2:NO

Press to change the type of the file for deferred communication file.

you whether to execute the file immediately. The display shows:

Press to execu te the file immediately.

RETRY INCOMP FILE? 1:YES 2:NO

START

Page 88

EDIT FILE MO DE (1- 6) ENTER NO. OR

∨ ∧

ENTER FILE N O.OR ∨ ∧ FILE NO .=

❚❚❚

ENTER FILE N O.OR ∨ ∧ FILE NO .= 00 1

DELETE FILE NO.001? 1:YES 2:NO

* DELETING * FILE NO .= 00 1

ENTER FILE N O.OR ∨ ∧ FILE NO .=

❚❚❚

Edit File Mode

Deleting a File

To delete the file in memory, follow the steps below.

FUNCTION

Enter the file number or use or to select the file that you want to delete.

Ex:

0 0 1

SET

(See Note 2)

(see Note 1) (see Note 2)

Note:

1. Your machine cannot delete the file while it is being sent.

2. Enter as the file number and press to delete all files (except the file in progress). The following message is shown on the display.

Press to delete all files.

Enter the next file number you want to delete or press

STOP

DELETE ALL FILE S? 1:YES 2:NO

to return to standby.

SET

Page 89

Printing Out a File

EDIT FILE MO DE (1- 6) ENTER NO. OR

∨ ∧

ENTER FILE N O.OR ∨ ∧ FILE NO .=

❚❚❚

ENTER FILE N O.OR ∨ ∧ FILE NO .= 00 1

* PRINTING * PAGE =0 01 / 003

To print the contents of the communication file, follow the steps bellow.

Edit File Mode

FUNCTION

Enter the file number or use or to select the file that you want to print.

Ex:

0 0 1

SET

Your machine will print the file. The document(s) will remain in memory even after printing the file.

SET

(see Note 1)

Note:

1. Your machine cannot print the file while it is being sent.

Page 90

ENTER STATION(S) THEN PRESS START 0.5%

EDIT FILE MO DE (1- 6) ENTER NO. OR

∨ ∧

ENTER FILE N O.OR ∨ ∧ FILE NO .=

❚❚❚

ENTER FILE N O.OR ∨ ∧ FILE NO .= 00 1

* STORE * NO.001

PAGES=002 10%

Edit File Mode

Adding Documents into a File

To add documents into the file, follow the steps bellow.

Set document(s) face down.

FUNCTION

Enter the file number or use or to select the file that you want to add.

Ex:

0 0 1

SET

Your machine will start storing the document(s) into a file.

SET

(see Note 1)

Note:

1. Your machine cannot add the document into the file while it is being sent or waiting to redial.

Page 91

EDIT FILE MO DE (1- 6) ENTER NO. OR

∨ ∧

ENTER FILE N O.OR ∨ ∧ FILE NO .=

❚❚❚

ENTER FILE N O.OR ∨ ∧ FILE NO .= 00 1

* STORE * NO.001 <01>(Station name)

* DIALING * NO.001 <01>(Station name)

Edit File Mode

Retry an Incomplete File

If a memory communication has been unsucces sfu l due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial.

If you need to retain the doc um ent even if the communicatio n failed, ch ang e th e s etti ng of Fax Parameter No. 31 (INC. FILE SAVE) to Valid in advance. (See page 38)

To retry the incomplete file, print a File List first to verify the file number. (See page 82) Then, follow the steps below.

FUNCTION

Enter the file number or use or to select the file that you want to retry.

Ex:

0 0 1

SET

(see Note 1) (see Note 2)

1. To confirm or change the entered telephone number for the file, see page 82 and 84.

Note:

2. If you set Fax Param eter No . 31 to Val id, all incom plete files wi ll rema in i n the me mory. To avoi d memory o ver flow, please check the memory content frequently. We recommend that optional flash memory card is installed when this function is used. (See page 155)

Your machine will retry the file and start dialing immediately.

Page 92

Access Code

SET MODE (1-6) ENTER NO. OR

∨ ∧

FAX PARAMETER(01-99) NO.=

❚

38 ACCESS CODE

❚❚ ❚❚

38 ACCESS CODE 1234

38 ACCESS CODE 1: ALL 123 4

38 ACCESS CODE 2:FAX PARA. 1234

SET

The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code.

Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and th e display retur n s to stan dby, you have to re-enter the acc ess code in order to use the m achine again. Registering the Access Code does not affect the use of the machine in any other way.

Setting the Access Code

1 2 3 4

5 6

FUNCTION

3 8

Enter a 4-digit Access Code.

Ex:

1 2 3 4

SET

Select Restriction Level.

SET

for All operations

(see Note 1)

Note:

1. To erase the Ac ce ss C o de, en ter the Access Code and press and follow the procedure above to step 3, then press , and .

Ex:

for Setting and Printing the Fax Parameters only.

STOP

SET

CLEAR

SET

STOP

Page 93

MAR-12-1999 15:00 ACCESS CODE=

❚

MAR-12-1999 15:00 ACCESS CODE=

❚❚❚❚

MAR-12-1999 15:00 00%

SET MODE (1-6) ENTER NO. OR

∨ ∧

INPUT ACCESS CODE

❚

INPUT ACCESS CODE

❚❚❚❚

FAX PARAMETER(01-99) NO.=

❚

Access Code

Operating Your Machine with the Access Code (Restrict all operations)

Enter the Access Code.

Ex:

1 2 3 4

Operating Your Machine with the Access Code (Restrict access of Fax Parameters only)

The UF-585/595 can restrict the operation of setting and printing the Fax Parameters only.

Ex:

When setting the Fax Parameter.

SET

Now you can operate the machine normally.

FUNCTION

SET

3 4

Enter a 4-digit Access Code.

Ex:

1 2 3 4

SET

Now you can operate the machine normally.

Page 94

Receive To Memory

SET MODE (1-6) ENTER NO. OR

∨ ∧

FAX PARAMETER(01-99) NO.=

❚

37 RCV TO MEMORY

❚❚❚❚

37 RCV TO MEMORY 1234

SELECT MODE (1-5) ENTER NO. OR

∨ ∧

RCV TO MEMORY=O FF 1:OFF 2:ON 3:PR INT

RCV TO MEMORY=O N 1:OFF 2:ON 3:PR INT

MAR-12-1999 15:00 < RCV TO MEMORY >

This feature is used to secure all received documents by stor ing them into th e memor y. To print ou t the document from memory, the authorized operator must enter the correct password.

Setting the RCV To Memory Password

1 2 3 4

FUNCTION

SET

3 7

Enter a 4-digit RCV to Memory Password.

Ex:

1 2 3 4

STOP

SET

Setting RCV To Memory

SET

1 2 3 4

(see Note 1) (see Note 2)

Note:

1. When the memory ov erflow s, the mach ine will stop rec eivi ng and re lease the line . The ma chine will not ans wer the

2. We recommend that optional flash memory card is installed when this function is used. See page 152 on Image

FUNCTION

SET

next incoming call unt il there is space available in the memory. Memory Capacity.

SET

Page 95

MESSAGE IN MEMORY < RCV TO MEMORY >

SELECT MODE (1-5) ENTER NO. OR

∨ ∧

RCV TO MEMORY=O N 1:OFF 2:ON 3:PR INT

RCV TO MEMORY=P RIN T 1:OFF 2:ON 3:PR INT

INPUT PASSWORD

❚❚❚❚

INPUT PASSWORD 1234

* PRINTING * MEMORY RCV’D DO C

SET

Receive To Memory

Printing Out Documents

After receiving a document with the Receive To Memory feature, the following message will appear on the display.

To print the document, follow the steps below.

4 5

FUNCTION

SET

Enter the password to print the documents. (See Note 1)

(see Note 1) (see Note 2)

1. If the password has not been set, your machine will not prompt you to enter the password.

Note:

The documents will be printed immediately after pressing in step 4.

2. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax Parameter No. 37 will not be shown on the L CD disp lay). If you w ish t o change the p asswo rd, se t RCV T O MEMO RY fe ature to “Of f” first . Then change the passwo rd. (See page 92)

Ex:

1 2 3 4

SET

Machine will start to print the documents.

Page 96

Distinctive Ring Detector (DRD)

Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 4 telep hone number s wi th a corres pon di ng ring pattern identifying each number. "DRD" lets you provide multiple phone numbe rs, one for your fax, business or personal use with only one singl e phone line.

Please check with your local telephone company on the availability of this service in your area. Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the corresponding

ring pattern for your fax number, refer to the Fax Parameter Table on page 37. The following table shows a typical example with 4 telephone numbers on a single phone line.

Telephone No. Usage Distinctive Ring Sound Ring Pattern

555-1111 Business Riiing...............................Riiing................................ Type A, Standard Ring

555-2222 Fax Ring...Ring.......................Ring...Ring........................ Ty pe B, Double Ring

555-3333 Personal Ring...Ring...Riiing............Ring...Ring...Riiing.............

555-4444 Teenager Ring...Riiing...Ring............Ring...R iiing...Ring.............

(see Note 1)

The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring pattern.

Type C,Triple Ring

(Short-S hort-Long)

Type D,Triple Ring

(All other than type C)

At Your Location with

Distinctive Ring Service

Ring..Ring.............Ring..Ring

A person recognizes the call is for the fax machine by the double ring pattern sound.

Ring..Ring.............Ring..Ring

The fax machine distinguishes the call is for the fax by the double ring pattern and answers automatically.

Dialing "555-2222"

Fax No. "555-2222"

Ring..Ring.............Ring..Ring

A person recognizes the call is for the fax machine by the double ring pattern sound.

Note:

1."Riiing" means a long ringing sound and "Ring" means a short ringing sound.

Page 97

Fax Cover Sheet

ENTER STATION(S) THEN PRESS START 00%

SELECT MODE (1-5) ENTER NO. OR

∨ ∧

COVER SHEET=OFF 1:OFF 2:ON

COVER SHEET=ON 1:OFF 2:ON

ENTER STATION(S) THEN PRESS START 00%

General Description

A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient's name, originator's name and the number of pages attached.

Received as:Transmitted as:

Header P.01 Header P.02

Fax

Page 1 Page 2 Page 1

To use the Fax Cover Sheet

To attach a Fax Cover Sheet to a transmission, follow the procedure below.

Cover Sheet

Page 2

Total P.02

Set document(s) face down.

2 3 4

5 6

FUNCTION

SET

for “OFF” (Cover Sheet is not attached)

for “ON” (Cover Sheet is attached)

SET

Dial the station(s) you wish to send the documents to.

Ex:

START

(see Note 1) (see Note 2) (see Note 3)

Note:

1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56, see page 40.

2. This function is available for memory or direct transmission modes.

3. The Fax Cover Sheet is not counted in the number of pages column of the journals.

Page 98

Fax Cover Sheet

Fax Cover Sheet Sample

***** FACSIMILE COVER SHEET *****

(1)

MAR-12-1999 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

PANASONIC

201 555 1212

(4)

Page(s)

Following This Cover Page

Explanation of contents

(1) Starting time of communication. (2) Recorded name in the One-Touch, ABBR No. or dialed telephone number. (3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits) (4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

Page 99

Fax Forward

SET MODE (1-6) ENTER NO. OR

∨ ∧

FAX PARAMETER(01-99)

NO.=

❚

54 FAX FORW AR D 1:INVALID

54 FAX FORW AR D 2:VALID

54 FAX FORW AR D ENTER STATION

<01> (STATION NAME) 5551234

Setting Fax Forward

This feature allows all incom ing faxes to be forwarded to the station registered i n the one-touch or abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialing number. This function is co nvenient when you would li ke to receive faxes in another pla ce (i. e. your home) at night or during a holiday.

1 2 3 4 5

FUNCTION

5 4

SET

Enter the station to forward the received faxes to, by assigning a one-touch key or an abbreviated dialing number.

(see Note 1) (see Note 2): (see Note 3)

Note:

1. When the Fax Forward feature is set, the one-touch or the abbreviated dialing number is restricted from editing. Please change this function to “Invalid” when you would like to edit the telephone number.

2. If the communicati on to transfer a received document(s) fails, th e received document w ill print out and then is era sed from memory even if the Fax Parameter No. 31 (INC. FILE SAVE) is set to “Valid”. If you wish to save the document into memory in case of communication failure, set your machine to Receive To Memory. (See page 92)

3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used.

Ex:

SET

STOP

Page 100

This page is intentionally left blank.

Panasonic UF-585-595 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

GETTING TO KNOW YOUR MACHINE

Safety Information

Introduction

Function Key

External View

Control Panel

INSTALLING YOUR MACHINE

Main Unit and Accessories

Installing the Accessories

Installing the Toner Cartridge

Loading the Recording Paper

Paper Specifications

How to Load the Recording Paper

Adjusting the Paper Cassette for the Paper Length

How to Adjust the Paper Cassette for the Paper Length

Adjusting the Paper Cassette for the P aper Width

How to Adjust the Paper Cassette for the Paper Width

Connecting the Telephone Line Cable and P o wer Cord

Setting the Dialing Method (Tone or Pulse)

Adjusting the Volume

Setting the Monitor Volume

Setting the Ringer Volume

User Parameters

Setting the Date and Time

Setting Your LOGO

Setting Your Character ID

Setting Your ID Number (Fax Telephone Number)

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialing Numbers

Entering One-Touch/Abbreviated Dialing Numbers

Changing or Erasing One-Touch/Abbreviated Dialing Numbers

Printing Out a Directory Sheet

Customizing Your Machine

Setting the Fax Parameters

Fax Parameter Table

BASIC OPERATIONS

Loading Documents

Documents You Can Send

Documents You Cannot Send

How to Load Documents

Basic Transmission Settings

CONTRAST

Resolution (see Note 2)

HALFTONE

Verification Stamp (see Note 2) (see Note 3)

Communication Journal (COMM. JOURNAL)

Sending Documents

Memory Transmission

Manual Number Dialing

One-Touch Dialing

Abbreviated Dialing

Directory Search Di ali ng

Multi-Station Transmission (Broadcasting)

Direct Transmission

Manual Number Dialing (Direct Transmission)

One-Touch Dialing (Direct Transmission)

Abbreviated Dialing (Direct Transmission)

Directory Search Dialing (Direct Transmission)

Voice Mode Transmission

Off-Hook Dialing

On-Hook Dialing

Transmission Reservation

Direct Transmission Reservation (Priority Transmission Reservation)

Redialing

Automatic Redialing

Manual Redialing

Receiving Documents

Reception Modes

Telephone Mode

Setting the Telephone Mode

Operation of Telephone Mode

Fax / Tel Auto Switching Mode

Setting the Fax / Tel Auto Switching Mode

Operation of Fax / Tel Auto Switching Mode

Fax Mode