Panasonic UF-550 User Manual

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Panafax® UF-550/770

User’s Guide

Panasonic

Page 2

— IMPORTANT INFORMATION -------------------------------------------------------------------------------------------

When requesting information, supplies, or service always refer to the model and sériai number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.

For your convenience, space is provided below to record the information you may need in the future.

Model No.

Date of Purchase

Dealer

Address

Telephone Number

( )

Supplies Telephone Number

( )

Service Telephone Number

( )

Serial No.

Model and Serial Number

The contents of this User’s Guide are subject to change without notice.

Page 3

Table of Contents

1 GETTING TO KNOW YOUR MACHINE

Introduction........................................................................................................... 7

Function Key ....................................................................................................... 8

External View ........................................................................................................ 9

Control Panel ...................................................................................................... 10

2 INSTALLING YOUR MACHINE

Safety Information............................................................................................... 12

Main Unit and Accessories.................................................................................. 14

Installing the Accessories

Installing the Toner Cartridge .............................................................................. 16

Loading the Recording Paper

Paper Specifications 18 How to Load the Recording Paper 18

Connecting the Telephone Line Cord and Power Cord Setting the Recording Paper Size [For UF-550 only]

Setting the Dialling Method (Tone or Pulse) ........................................................ 23

Adjusting the Volume........................................................................................... 24

Setting the Monitor Volume 24 Setting the Ringer Volume 24

User Parameters ................................................................................................. 25

Setting the Date and Time 25

Setting Your LOGO 26 Setting Your Character ID 27 Setting Your ID Number (Fax Telephone Number) 28

...................................................................................

..............................................................................

....................................

..........

..................................

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

Entering One-Touch/Abbreviated Dialling Numbers Changing or Erasing One-Touch/Abbreviated Dialling Numbers Printing Out a Directory Sheet

Customizing Your Machine

Setting the Fax Parameters

Fax Parameter Table

........................................................

BASIC OPERATIONS

Loading Documents

Documents You Can Send

Documents You Cannot Send How to Load Documents

Basic Transmission Settings

Contrast Resolution Halftone Verification Stamp Communication Journai (COMM. JOURNAL)

...........................................

..............................

..................................

29 31 33

34 35

39 39 40

41 41 42 42 43

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Sending Documents........................................................................................... 44

Memory Transmission ................................................................................... 44

Manual Number Dialling 46 One-Touch Diailing 47 Abbreviated Dialiing 48 Directory Search Diaiiing 49

Multi-Station Transmission (Broadcasting)..................................................... 50

Direct Transmission ...................................................................................... 51

Manuai Number Diaiiing (Direct Transmission) 51 One-Touch Dialling (Direct Transmission) 52 Abbreviated Diaiiing (Direct Transmission) 53

Directory Search Diaiiing (Direct Transmission) 54

Voice Mode Transmission.............................................................................. 55

Off-Hook Dialling 55

On-Hook Diaiiing 56

Transmission Reservation ............................................................................. 57

Memory Transmission Reservation (Dual Access) 57

Direct Transmission Reservation (Priority Transmission Resen/ation) 58

Rediailing....................................................................................................... 59

Automatic Rediaiiing 59

Manuai Rediaiiing 59

Receiving Documents........................................................................................ 60

Automatic Reception ..................................................................................... 60

Manual Reception........................................................................................... 60

Print Reduction ............................................................................................. 61

Selecting the Print Reduction Mode 61

Receiving Oversize Documents 62

Substitute Memory Reception ....................................................................... 63

Print Coliation Mode....................................................................................... 63

Making Copies.................................................................................................... 64

ADVANCED FEATURES

Timer Controlled Communications ..................................................................... 65

Deferred Transmission 65 Deferred Poiiing 66

Polling ................................................................................................................ 67

Setting Poiiing Password 67

Preparing to be Poiied 68

To Poll Documents from Another Station 69

Program Keys..................................................................................................... 70

Setting for Deferred Transmission 70 Setting for Normal Polling 71 Setting for Deferred Polling 72

Setting for Group Dialling 73

Setting for One-Touch Key 74

Changing or Erasing Program Key Settings 75

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Edit File Mode.................................................................................................... 76

Printing a File List 76 Viewing the Contents of a File List 77 Changing the Start Time or the Station of a File 78

Deleting a File 80

Printing Out a File 81 Adding Documents into a File 82

Retry an Incomplete File 83

Fax Access Code ................................................................................................ 84

Setting the Fax Access Code 84

Operating Your Machine with the Fax Access Code (Restrict all operations) 85

Operating Your Machine with the Fax Access Code

(Restrict access of Fax Parameters only) [For UF-770 only] 85

Receive To Memory ............................................................................................. 86

Setting the RCV To Memory Password 86

Setting RCV To Memory 86

Printing Out Documents 87

Distinctive Ring Detector (DRD).......................................................................... 88

Fax Cover Sheet

General Description 89

To use the Fax Cover Sheet 89

.....

........................................................................................... 89

Fax Cover Sheet ................................................................................................ 90

OMR Transmission ............................................................................................. 91

General Description 91 Sending Documents with your OMR Sheet 92

Fax Forward [For UF-770 only] ............................................................................ 93

Setting Fax Forward 93

File Transmission [For UF-770 only] .................................................................... 94

Storing a Document(s) 94 Sending the Stored Document(s) 95 Deleting the Stored Document(s) 96 Printing the Stored Document(s) 97

Department Code [For UF-770 only] .................................................................... 98

General Description ............................................................................................................... 98

Setting the Department Code 98 Changing or Erasing the Department Code 100 Sending Document with Department Code 102

Sending Document with Department Code (Voice Mode Transmission) 103 Printing a Department Code List 104

Printing a Department Code Journal 105

Multiple LOGO [For UF-770 only]

General Description ............................................................................................................. 107

Setting the Multiple LOGO 107 Changing or Erasing the Multiple LOGO 108

Sending Document with Multiple LOGO 109 Printing a Multiple Logo List 110

.......................................................................

107

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NETWORKED FEATURES

Selective Reception .......................................................................................... 111

Setting the Selective Reception 111

Password Communications...............................................................................112

General Description 112 Compatibility with Other Machines 112 Setting Password Transmission 113 Setting Password Reception 114 Using Password Transmission 115 Using Password Reception 116

Conlidential Mailbox and Confidential Network Communications

Confidential Mailbox ............................................................................................................. 117

Compatibility with Other Machines 117

Sending a Confidential Document to a Remote Station’s Mailbox 118 Polling a Confidential Document from a Remote Station’s Mailbox 119

Receiving a Confidential Document to Your Machine’s Mailbox 120

Storing a Confidential Document in Your Machine’s Mailbox 121

Printing Out a Confidential Document from Your Machine’s Mailbox 122 Deleting a Confidential Document Stored in Your Machine’s Mailbox 123

Confidential Network Communications (Via a Center Station)

Compatibility with Other Machines 125

Setting Up Your Machine for Confidential Network Communications 125

..........................................

......................

Relayed Transmission....................................................................................... 128

General Description...............................................................................................................128

Compatibility with Other Machines 128

Relay Network 129 Setting Up Your Machine for Relayed Transmission 131 Sending a Document by Relayed Transmission 135 Printouts and Reports 136

Sub-addressing .................................................................................................. 138

General Description............................................................................................................... 138

To set the Sub-address into a One-Touch/ABBR. Dialling Numbers 139 To send a Document with Sub-address 140

117

124

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Transaction Journal

Individual Transmission Journal (IND. XMT JOURNAL) Communication Journal (COMM. JOURNAL) One-Touch/Abbreviated and Directory Search List

Program List

FAX Parameter List

Power Failure Report

...............................................

141

142 145 147 150 151

152

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8 PROBLEM SOLVING

Troubleshooting.....................................................

If You Have Any of These Problems

Information Codes Clearing a Recording Paper Jam Clearing a Document Jam Cleaning the Document Scanning Area Cleaning the Printer Roller Adjusting the Automatic Document Feeder (ADF) Verification Stamp

Checking the Telephone Line

APPENDIX

Specifications.................................................................................................... 165

Recording Paper Specifications......................................................................... 168

Options and Supplies........................................................................................ 169

Installing Memory Card 171

Glossary..........................................................................................................

INDEX................................................................................................................177

153

153 155 158 159 160 161 162

163 164

172

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This page is intentionally left blank.

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Introduction

Thank you very much for purchasing the Panafax UF-550/770. The UF-550/770 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile

machines. Some of its many features are

1. Plain Paper Printing

2. Quick Scanning

3. Easy Maintenance

4. Memory Function

Plain paper printing means you can easiiy write on received documents with a pen or pencil. Documents do not curl, making filing easier. In addition, plain paper does not fade, making it ideal for long term storage of important documents.

The UF-550/770 Quick Scan speeds up the fax process by scanning and storing documents into memory in about 2.8 seconds* per page. (*uf-550

: 6 seconds)

This means that you no longer have to wait around until a transmission is completed before retrieving your documents.

Maintenance requires only changing a toner cartridge, making it quicker and easier than with other types of plain paper fax machines.

A standard image memory feature allows you to store up to standard 70* pages into the document memory. After the UF-550/770 stores your documents, it can send them to selected station(s) automatically. You do not have to wait until the transmission ends before retrieving your

0 rig i nal S. r UF-550 :12standard pages)

5. Dual Access

Operation

6. Multiple LOGO

7. Department Code

8. View Mode

The UF-550/770 can reserve the next transmission even during reception

or memory transmission. It can also receive during document storage.

The UF-770 can select from Multiple LOGOs which are printed on the

Header of each page sent, Cover Sheet, COMM. Journal and Individual XMT Journal.

This feature allows multiple departments to share the same facsimile

machine. When a department code is assigned to each department, the

Transaction Journal will be sorted by each department number.

Your machine has been equipped with a View function which allows you

to view the contents of the Journal and File List on the LCD display without having to print them.

With a little practice, anyone can learn how to use the most popular features of the UF-550/770.

This User’s Guide will help you to use your UF-550/770 quickly and easily. The Table of Contents shows where to find information on each feature. Although we recommend that you review each section briefly, It will only

be necessary to read the sections that contain the feature(s) you will be using.

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► Function Key

Any function can be started by first pressing FUNCTlOf^ and then enter the function number, or by pressing 0 or 0 scroil key repeatedly until the desired function appears on the display.

FUNCTION

r^~l.

1 ] Deferred Communication

r©

1 =XMT 2 = Polling

p ] Relayed Transmission

(see Note)

( q ^ Foiling

Vjw 1 = Polling

2 ^ Polled

File Transmission

-©

[UF-770 only]

1 = Store File 2 = Send File 3 = Delete File 4 = Print File

Confidential Communication

1 =XMT

2 = Polling

3 = Polled

4 = Print

5 = Delete

FUNCTION

r©

-<D

Set Mode

1 = User Parameters

• Date & Time

• Logo

• Character ID

• ID Number (Fax Telephone Number) 2 = One-Touch/Abbreviated Numbers 3 = Program Keys 4 = Fax Parameters 5 = Relayed XMT & Conf. Comm. Parameters

(see Note)

6 = Cleaning Printer Roller

Select Mode

1 = Communication Journal = OFF/ON/INC 2 = OMR-XMT = OFF/ON 3 = Cover Sheet = OFF/ON 4 = Password-XMT = OFF/ON (see Note) 5 = RCV to Memory = OFF/ON/PRINT

Edit File Mode

1 ^ File List (Print/View)

2 = Change Time/Station

3 = Delete File 4 = Print File

5 = Add Document

6 = Retry Incomplete File

Printout

1 = Journal (PrintA/iew)

2 = One-Touch/Abbreviated/

Directory Search List

3 = Program List

4 = Fax Parameter List

5 = Not used 6 =: individual XMT Journal 7 = Directory Sheet

mWofe: If Fax Parameter is not preset to Valid position, which enables you to use the function, the display will not

show the function.

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Handset

[UF-770: standard. (Depsnding of the country

External View

Note: For some countries, the handset may not be available because of the country’s regulation or specification.

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► Control Panel

LCD Display

Indicates date and time, or the current

operation.

---------------------------------------------------------------

ON LINE

Blinks when the machine is

transmitting a document or

receiving.

□ TONER

Blinks when the toner has run out. (see page 16)

O ALARM

Blinks when trouble occurs,

(see page 158)

_____________

f \

One-Touch Keys (01-32*)

Used for One-Touch Dialling. (*UF-550: 01-24, see page 47 and 52)

Program Keys (P1-P8*)

Used to record long dialling procedures or Group Dialling Number keys. {*UF-550; P1-P4, see page 70 to 75)

Character Keys

The One-Touch Keys and Program

Keys also serve as character and symbol input keys which are used to record your LOGO and station name. The character key template is printed on the panel under the directory sheet cover.

Panasonic

ON LINE . TONER

a DARKER

C3 LIGHTER 1=1 FINE

CONTRAST 1 1 1 1 1 - 1 1 1

< >

MEMORY FUNCTION

a S-FINE a FAST

RESOLUTION

1 ALARM

DIRECTORY

1=1 QUALITY

HALFTONE STAMP

Note; Whenever One-Touch keys are changed to the character key mode (to record your LOGO and station names), use the UPPER/LOWER key to switch

(.between upper and lower character set.

PAUSE/ SPACE SUB-ADDR

REDIAL ABBR PUSH

r- " — —-

O © Q

-------

VOL— +

CLEAR SET MONITOR

“ I h

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—

CONTRAST

1 T ]

HALFTONE

l 1

....................

—

MEMORY

--------

Control Panel ^

Used to set Normal, Lighter, or Darker, (see resolution Used to set Standard, Fine, Super-Fine. page 41) Also serves as an arrow key (<) to i

move the cursor over recorded numbers and ^

characters.

Provides OFF, QUALITY or FAST settings stamp for halftone documents, (see page 42) --------------------1 Also used for the following ^

• Search station name for Directory Search Dialling

• Confirm entered station for multi-station communication.

• Select functions.

Used to select either memory or direct

communication.

(see page 44 to 54)

-----------

FUNCTION

1 Z 1

(see page 41) Also serves as an arrow key (>) to move the cursor over recorded numbers and characters.

Used to turn the verification stamp ON or OFF. (see page 42) Also used for the following

• Search station name for Directory Search Dialling

• Confirm entered station for multi-station communication.

• Select functions.

Used to start or select the function and sub-functions. These functions are

explained in detail on the next page.

___________

PAUSE/ REDIAL

SPACE

ABBR

SUB-ADDR

FLASH

Used to enter a pause when recording or dialling a telephone number, or to redial the last dialed number, (see page 59)

Used to start Abbreviated Dialling. (see page 48 and 53)

Used to access some features of your PBX.

Used for Manual Number Dialling, recording phone numbers, and selecting functions.

Used to temporarily change Dialling Mode to Tone when Pulse mode Is set.

DIRECTORY

СГ' r,l

---------VOL

CLEAR

VOL— +

SET

MONITOR

Used to search for a station name (see page 49 and 54)

Used to erase the previously entered input. Also used to adjust the monitor and ringer volume, (see page 24)

Used to set operations. Also used to adjust

the monitor and ringer volume.

(see page 24) Used to start On-Hook Dialling or to make

voice contact request. (see page 56)

Used to cancel operations. When it is pressed, the machine wilt return to standby.

Used to make copies. (see page 64)

Used to start operations.

Used to confirm current communication modes (e.g. Page number, ID, Dialed

Telephone number. File number) when unit

is ON LINE.

Page 14

► Safety Information

This product complies with the requirements of EC Council Directives 73/23/EEC amended by 93/68/EEC, and 89/336/EEC amended by 92/31/EEC and 93/68/EEC.

Awarning

• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE.

• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED.

• THIS PRODUCT CONTAINS HAZARDOUS RADIATION. IF YOU DO NOT FOLLOW THESE INSTRUCTIONS OR USE CONTROLS, MAKE ADJUSTMENTS OR PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN, YOU MAY EXPOSE YOURSELF TO HAZARDOUS RADIATION.

• WHEN YOU OPERATE THIS EQUIPMENT, THE SOCKET-OUTLET SHOULD BE NEAR THE EQUIPMENT AND BE EASILY ACCESSIBLE.

• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL-VENTILATED ROOM SO AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,

IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTtUTED.

• PLUG POWER SUPPLY CORD INTO ORDINARY AC OUTLET BEFORE CONNECTING TELEPHONE

LINE CORD. DISCONNECT TELEPHONE LINE CORD BEFORE UNPLUGGING POWER SUPPLY CORD FROM AC OUTLET.

• DISCONNECT THE EQUIPMENT IMMEDIATELY SHOULD IT EVER SUFFER PHYSICAL DAMAGE

WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE IN NORMAL USE. IN THIS INSTANCE USERS SHOULD HAVE THE EQUIPMENT REPAIRED OR DISPOSE OR

denotes a potential hazard that could result in serious injury or death.

• IF THE POWER SUPPLY CORD AND/OR TELEPHONE LINE CORD OF THIS EQUIPMENT ARE DAMAGED, THEY MUST BE REPLACED BY THE SPECIAL CORDS SUPPLIED BY AN AUTHORIZED

PANASONIC SERVICE CENTRE.

A CAUTION

1 When you know that a thunderstorm is coming, we recommend that you:

(1) Unplug the telephone line cord from the phone jack. (2) Turn off the power and unplug the power supply cord from AC outlet.

2 This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone

connected to the same line.

3 The operation of this equipment on the same line as telephones or other equipment with audible warning

devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring

detector. Should such problem occur, the user is not to contact telecom (telephone company) faults service.

Page 15

Safety Information ^

A CAUTION

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 10 cm of space betviieen the machine and other objects.

Do not block the ventilation openings.

Do not place heavy objects, or spill liquids on the machine.

Page 16

► Main Unit and Accessories

Unpack the carton and check that you have all the accessories illustrated.

Note: Available as an option for the UF-550. See page 169 for the order number.

Page 17

Handset Cradle [Available as an option (UF-550)]

Hook the projections into the square holes on

the machine.

Connect the cable into the HANDSET jack on the machine.

Handset

[Available as an Option (UF-550)]

Installing the Accessories ^

Document Trays

Hook the projections into the square holes on the machine.

Handset Cable

[Availableas an Option (UF-550)]

Note: For some countries, the handset may not be available because of the country’s regulation or specification.

Page 18

► Installing the Toner Cartridge

Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside.

Remove the protective seal.

Push the Release Button to open the Printer Cover.

Continued on the next page.

Page 19

Installing the Toner Cartridge ^

Align the arrow and the projection on both sides as shown and insert the Toner Cartridge into the machine.

Close the Printer Cover firmly.

If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good printing quality. To clean the Printer Roller, follow the procedure on page 161.

Page 20

► Loading the Recording Paper

Paper Specifications

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.

There are many’’name” and ’’generic” brands of paper available. We recommend that you test various papers

until you obtain the results you are looking for. For detailed recommended paper specifications, see page

168.

How to Load the Recording Paper

Slide out the Paper Cassette from the machine.

Adjust the Paper Length Guide to the proper

paper size (A4, LTR, or LGL). For LGL size paper, remove the Paper Length Guide and store it in the provided slot in the front left side of the Paper Cassette. If reloading the same size of paper, skip the step 2 and 3.

Adjust the Paper Width Guide and Clip to the proper paper (A4, or LTFt/LGL). The factory default for the Paper Width Guide and Clip are on A4 position. For LTR/LGL paper size, adjust by following the steps below. 0 Replace the Paper Width Guide into the

proper slot (A4 or LTR/LGL). 0 Release the Paper Width Clip latch. 0 Pull upwards to remove the Paper Width

Clip.

0 Replace the Paper Width Clip into the A(A4)

or L(LTR/LGL) slot.

CD Push down on the Paper Width Clip to latch

it in place.

Page 21

Loading the Recording Paper ^

® Release the hook and remove the Paper

Size Selector.

0 Rotate the Paper Size Selector until the

appropriate setting marked on the Selector is facing upward and the wording is upright.

0 Reinstall the Paper Size Selector.

[For UF-550]

There is no paper size selector on the paper

cassette. Refer to page 22 for the Recording Paper Size Setting.

0 Push the Pressure Plate until it is locked

down.

0 Load the paper into the Paper Cassette.

Caution: Make sure that the paper is set

under the clips of the Paper Cassette. You can load about 250 sheets with standard weight paper (20 lb. or 75 g/m^). For paper specification see page 168.

0 Set the proper paper size label. Slide the Paper Cassette into the machine.

ffl Note: 1. The Recording Paper Size setting must match the paper loaded in the cassette. See page 22.

2. Your machine will properly print on A4, Letter and Legal size paper only. If other size of paper (B4, B5, AS) is used, your machine may not print properly.

Page 22

► Connecting the Telephone Line Cord and Power Cord

■ Telephone Line Cord

Plug one end of the telephone line cord into the telephone jack supplied by the telephone company and the

other end into the LINE jack on the rear of the machine.

Telephone Line Cord (Attachment)

Power Cord

Plug one end of the power cord into an ordinary AC outlet and the other end into the receptable on the rear

of the machine.

Warning : This apparatus must be properly grounded through an ordinary AC outlet.

Power Cord (Attachment)

Note: 1. Your machine uses little power and you should keep it ON at all times. If the power is turned OFF for too long,

the contents of the memory may be lost

2. UF-770 has 2 separate rechargeable batteries to preserve the memory contents in case of a short term power failure. One for the machine parameters (such as LOGO, ID Number, Auto-dialer Telephone

Number, etc.) which can back up for 10 days and the other one for the document memory, which can back up for 1 hour when fully charged. UF-550 has a rechargeable battery to preserve the machine parameters only for up to 10 days when fully cha:yed.

3. The built-in rechargeable batteries require 48 hours to be fully charged in the machine.

Page 23

Connecting the Telephone Line Cord and Power Cord

Power Switch

After connecting all cords,

turn the power switch ON.

Page 24

► Setting the Recording Paper Si

The Recording Paper Size setting must match the paper loaded in the cassette. If you change the Recording

Paper Size, please change the setting by following the procedure below.

[For UF-550 oniy]

FUNCTION ( 7

--------

A ]

for A4 size paper.

SET MODE (1-6) ENTER NO. OR V A

FAX PARAMETER(01-99)

NO. =1

23 REC. PAPER SIZE

1 :A4

23 REC. PAPER SIZE

1 :A4

for Letter size paper.

for Legal size paper.

SET

23 REC. PAPER SIZE

2:LETTER

23 REC. PAPER SIZE

3:LEGAL

Page 25

Setting the Dialling Method (Tone or Pulse) ^

Your machine can operate with either of two dialling methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialling method to Tone or Pulse, follow the procedure below.

FUNCTION { i

A \ SET

for Pulse.

SET

SET MODE (1-6) ENTER NO. OR V A

FAX PARAMETER (01-93)

NO.=|

06 DIALLING METHOD

2:TONE

06 DIALLING METHOD

1:PULSE

SET

for Tone.

06 DIALLING METHOD

2:TONE

Page 26

► Adjusting the Volume

You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

MONITOR

You will hear the dial tone through the speaker.

CLEAR SET

—ifc—^ repeatedly to raise the volume.

OL— +

-------

CLEAR

MONITOR

SET

----------

Setting the Ringer Volume

repeatedly to lower the volume.

* MONITOR *

MONITOR VOLUME

LOW [||||||||] HIGH

MONITOR VOLUME

LOW [ ] HIGH

Standby

-------

CLEAR SET

—I ~ I

-------

CLEAR

VOL— +

repeatedly to raise the volume.

VOL— +

SET

repeatedly to lower the volume.

08-MAR-1997 15:00

00%

RINGER VOLUME

(((( a }}})

RINGER VOLUME

lJ Note: You can also adjust the volume of the key touch tone and the volume of the buzzer in Fax Parameter No.

10 (KEY/BUZZER VOLUME), (see page 35)

Page 27

User Parameters ^

Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID

Number help to identify you when you send or receive documents. If a power failure occurs, a built-in battery will back up this information for up to 10 days when it is fully charged.

Setting the Date and Time

At standby the display will show the date and time. Once the standby display is set, it will automatically be

updated.

FUNCTION

SET

Enter the new date and time.

Ex: ®(D

Date Month : March Year Time

: 08th

: 1997 : 3:00 PM

SET MODE (1-6) ENTER NO. OR VA

1 :USER PARAMETERS?

PRESS SET TO SELECT

DATE & TIME

lL-01-1997 00;00

DATE & TIME

08-03-1997 15:00

If you make a mistake, use [<] or [>] to move the cursor to

the incorrect number and enter the new number over it.

SET

Page 28

► User Parameters

Setting Your LOGO

When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document.

FUNCTION

SET

repeatedly until display shows;

Î5

Enter your LOGO (max. 25 characters and digits) by using

the Character keys (see page 10).

Ex: [0lAl[Hl[Al[S][Sl[HllI][Cl

If you make a mistake, use Q or Q to move the cursor to

the incorrect character and enter the new character over it.

If more than 19 characters are entered, the left side

characters will scroll off the display.

SET MODE (1-6) ENTER NO. OR VA

1;USER PARAMETERS? PRESS SET TO SELECT

LOGO

PANASONICI

]

SET

Page 29

User Parameters ^

Setting Your Character ID

If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine’s display and the remote machine’s Character ID will appear on your

display.

FUNCTION \ /

SET

repeatedly until display shows;

Enter your Character ID (max. 16 characters and digits) by using the Character keys (see page 10).

Ex: rHirËiiÀiiDiiSPACEnoirFiiFimrcirEi

If you make a mistake, use [<] or 0 to move the cursor to

the incorrect character and enter the new character over it.

SET MODE (1-6)

ENTER NO. OR VA

1 : USER PARAMETERS? PRESS SET TO SELECT

CHARACTER ID

HEAD OFFICEI

SET

Note: The special characters of A, A, O, U, /E, d and 4 cannot be used for Character ID.

Page 30

► User Parameters

Setting Your ID Number (Fax Telephone Number)

If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine’s display and their ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID number, (max. 20 digits)

FUNCTION

L I

SET

—— repeatedly until display shows;

Enter your ID (max. 20 digits) by using the key pad and

SPACE I.

Ex: ©©©[IeSEEKD®®

ISPACEI©@©(2)

............................

SET MODE il-6)

ENTER NO. OR V A

1;USER PARAMETERS? PRESS SET TO SELECT

ID NO.

201 555 1212

If you make a mistake, press I CLEAR i to erase the number

then reenter the correct number.

LI Note: 1. You may use (*) to enter a ”+” character at the beginning of the ID number to indicate the following

diglt(s) for your country code. Ex : +1 201 555 1212 +1 forU.S.A. country code.

■t-81 3 111 2345 +81 for Japan country code.

2. For some countries, tfi^s feature is not available depending on the country’s regulation. The display may not show this feature.

Page 31

One-Touch/Abbreviated Dialling Numbers ^

Entering One-Touch/Abbreviated Dialling Numbers

One-Touch and Abbreviated Dialling are two fast ways of dialling full telephone numbers. To use these dialling

methods, you must first store the telephone number using the following procedure.

To enter a One-Touch key, follow these steps below

3 4

FUNCTION

r^-j

SET

Ex:

Enter the telephone number.

(up to 36 digits including pauses and spaces)

Ex: (9)lPAUSEl(5)C5)(5)I^RACEl(^(2)(^i^

SET MODE (1-6)

ENTER NO. OR V A

1:ONE-TOUCH

2:ABBR. NO.

ONE-TOUCH< >

PRESS ONE-TCH OR V A

<oi >

ENTER TEL. NO.

<oi>

9-555 1234|

]

SET

Enter the station name using character keys

(up to 15 characters).

Ex: fSirarrirEirgll SPACE ifpirgirpiiTi

SET

To record another number, repeat step 4 to 8. To return to standby, press I STOP I.

<01> KJTER NAME

9-555 1234

<01> SALES DEPT 9-555 1234

ONE-TOUCH< > PRESS ONE-TCH OR V A

Page 32

► One-Touch/Abbreviated Dialling Numbers

To set an Abbreviated Dialling Number, follow these steps below

2 3

5 6

SET

(UF-770; 00 to 99, UF-550: 01 to 72)

Enter the telephone number.

(up to 36 digits including pauses and spaces)

Ex: (9)1 PAUSE l(5)(5)(fe)l SPACE

SET MODE (1-6)

ENTER NO. OR V A

1:ONE-TOUCH

2:ABBR. NO.

ABBR. [| ]

ENTER NO. OR V A

[22]

ENTER TEL. NO.

[22]

9-555 23451

[22] ^TER NAME

9-555 2345

]

Enter the station name using character keys (up to 15 characters).

Ex: E1E1[S1EI[U1[HI[T]II][H[G|

SET

To record another number, repeat step 4 to 8. To return to standby, press I STOP I.

[II

Note: 1. If you require a special access number to get an outside line, enter It first and then press I PAUSE I.

A hyphen "-"is displayed for pause.

2. Use i SPACE I fo enter a space between the numbers to make it easier to read.

3. The built-in battery can back up One-Touch/ABBR. Numbers up to 10 days when a power failure occurs.

4. If you are using Pulse dialling and you wish to change to Tone dialHng in the middle of dialling, press

I TONE I (represented by a”/"}. The dialling method will be changed from Pulse to Tone after

dialling the digit T.

Ex; 9 PAUSE TONE 5551234

5. You can search for an unused One-Touch key or ABBR. number by pressing [v] or 0 in step 3

or 4.

[22] ACCOUNTING

9-555 2345

ABBR.[| ]

ENTER NO. OR V A

Page 33

One-Touch/Abbreviated Dialling Numbers ^

Changing or Erasing One-Touch/Abbreviated Dialling Numbers

If you have to change or erase any of the One-Touch/Abbreviated dialling numbers, follow the steps below.

To change the settings of a One-Touch/ABBR. dialling number

2 3

FUNCTION

Select 1 for One-Touch Dialling number

Select 2 for ABBR. Dialling Number

Ex: ©

Enter the station you wish to change

Ex;

CLEAR

then enter a new telephone number, (see Note 1 and 2)

Ex: (9)l PAUSE ICS)©©! SPACE l@(4)(f)(6)

SET

1; ONE-TOUCH 2:ABBR. NO.

ONE-TOUCH< > PRESS ONE-TCH OR V A

<01> SALES DEPT 9-555 1234

<01> SALES DEPT ENTER TEL. NO.

<01> SALES DEPT

9-555 3456|

<01> SALES DEPT

9-555 3456

]

CLEAR

then enter a new station name, (see Note 1 and 3)

Ex: [SIS] [H [SEE] [2

SET

To return to standby, press I STOP I.

Note: 1. Use ¡3 orCi] to move the cursor, then enter the correct number over the incorrect number.

2. Use I COPY I to insert a space between the numbers you set if the telephone number is 36 digits in length, I COPY I cannot be used to insert a space.

3.1 COPY I cannot be used to insert a space in setting of the station name.

4. If the One-Touch/Abbreviated dialling number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.

To change or erase the settings, cancel the communication first by Edit File Mode (see page 76).

<01> ENTER NAME 9-555 3456

<01> PANAFAXi 9-555 3456

ONE-TOUCH< > I

PRESS ONE-TCH OR V A

Page 34

► One-Touch/Abbreviated Dialling Numbers

To erase the settings of One-Touch/ABBR. Dialling number

FUNCTION ( 7 ) (2

Select 1 for One-Touch Dialling number

Select 2 for ABBR. Dialling Number

Ex: ©

Enter the station you wish to erase

Ex: O'

CLEAR

SET

1:ONE-TOUCH 2;ABBR. NO.

ONE-TOUCH< > PRESS ONE-TCH OR V A

<01> SALES DEPT 9-555 1234

<01> PANAFAX ENTER TEL. NO.

]

SET

"E"

To return to standby, press I STOP

Note: If the One-Touch/Abbreviated dialling number has been used for a communication reservation, the

settings cannot be changed or erased until the communication has finished.

To change or erase the settings, cancel the communication first by Edit File Mode (see page 76).

ONE-TOUCH< > PRESS ONE-TCH OR V A

Page 35

_______

One-Touch/Abbreviated Dialling Numbers ^

Printing Out a Directory Sheet

After programming a one-touch dialling number, you can print out the directory sheet which includes the first

12 characters of each station name. Cut along the dotted line and place it over the One-Touch key under

the Directory Sheet Cover. To print out a directory sheet, follow the steps below.

FUNCTION

SET

Your machine prints out the directory sheet.

DIRECTORY SHEET- ******************* DATE 08-MAR-1997 ***** TIME 15:00 *****

01 SALES DEPT

02 ENG. DEPT

ACCT. DEPT

09 10

04 EXPORT DEPT

22 23

05 R & D DEPT

PRINT OUT (1-7) ENTER NO. OR V A

* PRINTING *

DIRECTORY SHEET

06 MARKET DEPT

dotted line

■fr*'!fc***'^**iir********'*-*’*-**'i*f**’'********’** “HEAD OFFICE

26 27 28

32 PI P2

P5 P6

.**** “201 355 1212"" **********■*■ ********* 1

-PANASONIC

Page 36

Customizing Your Machine

Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution, Contrast, and Verification Stamp parameters, can be temporarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.

Setting the Fax Parameters

FUNCTION \ f

SET

Enter Fax Parameter number from the Parameter Table (see pages 35 to 38).

Ex: (0)© for CONTRAST

SET

SET MODE ENTER NO.

FAX PARAMETER{01-99)

NO. =1

FAX PARAMETER (01-99)

NO.=01

01 CONTRAST

1:NORMAL

(1-6)

V A

Enter the new setting value.

Ex: ® for LIGHTER

SET

To set another parameter, press ICLEARI to return to step 3, or, to return to standby, press I STOP I.

Note: 1, To scroll the Fax Parameters in Step 2 or 4, press 0 or 0.

2. To ptint out a Fax Parameter List, see page 151.

3. The built-in battery when fully charged can back up the Fax Parameter settings for up to 10 days when a power failure occurs.

01 CONTRAST

2;LIGHTER

02 RESOLUTION

1:STANDARD

Page 37

Fax Parameter Table

Customizing Your Machine ^

No. Parameter

05 MEMORY

07 HEADER PRINT

CONTRAST

RESOLUTION

STAMP

DIALLING METHOD

Setting

Number

1 2

1 2 On

1 2 On 1

Setting

Normal Lighter

Darker

Standard

Fine

S-Fine

Off

Pulse Tone

Inside Outside No print

Comments

Setting the home position of the CONTRAST key.

Setting the home position of the RESOLUTION key.

Setting the home position of the STAMP key. To select the stamp functionwhen document is stored in memory (see Fax Parameter

No. 28).

Setting the home position of ttie MEMORY key.

Selecting the dialling method.

Selecting the printing position of the header. Inside ; Inside TX copy area. Outside : Outside TX copy area. No print : Header is not printed.

08 HEADER FORMAT

09 RCV’D TIME PRINT

10 KEY/BUZZERVOLUME

Continued on the next page.

COMM. JOURNAL

AUTO JOURNAL PRINT

FILE ACCEPTANCE

REPORT

1 Logo, ID No. 2 1 2

From To

Invalid

Valid

1 Off

Soft

Loud

1 Off 2

Always

Inc. only

Invalid

2 Valid

Invalid

Valid

Selecting the header format.

Selecting whether or not the machine prints the received date & time,remoteiD,percentageofreduction and page numberon the

bottom of each received page.

Selecting the volume of the Key/Buzzer tone.

Selectingthe home position of printout mode for COMM. Journal Off/Always/Inc. only Off : No printout Always : Always prints out

Inc. only: Printout when communication has failed.

Selecting whether or not the machine prints the journal automaticallyafter every 100* transactions. (*UF-550:32 transactions)

Selecting whether or not the machine prints the file acceptance journal. If you setthis parameterto valid, the journal will be printed out after entering any communications using memory.

Page 38

► Customizing Your Machine

No.

17 RECEIVE MODE

23 RECORDING PAPER

24 PRINT REDUCTION

26 POLLING PASSWORD

Parameter

SUBSTITUTE RCV

SIZE

REDUCTION RATIO

Setting

Number

1 Manual

1 Invalid Selecting whether or not the machine receives to memory when

2 Letter

1 Fixed

...

100

Setting

Auto

Valid

Legal

Auto

70%

...

100%

(....)

Comments

Setting the reception mode either automatic or manual.

recording paper runs out, toner runs out or recording paper jammed.

Setting the recording paper size installed in your machine.

(UF-550only)

Selecting print reduction mode. Fixed: Reduce received document according to setting of

Parameter No. 25

Auto: Reduce received document according to the length of

received documents.

Selecting fixed print reduction ratio from 70% to 100%. This parameterfunctions only when fixed print reduction is selected on fax parameter no. 24.

Setting a 4-digit password for secured polling.

28 STAMP AT MEM. XMT

33 XMT REDUCTION

POLLED FILE SAVE

DRD SERVICE

INCOMPLETE FILE

SAVE

COPY REDUCTION

POWER SAVE TIMER

1 Invalid Selecting whether or not the machine retains the polled

1 Invalid

2 Valid

Valid

Invalid

Valid

Invalid

Valid

Invalid Selecting whether or not the machine retains the document in

Valid

Start-Time

End-Time

document in memory even after the document is polled once.

Selecting whether or not the machine stamps the original documents when storing the documents into memory, (depending on the Stamp setting on the Control Panel.)

Selecting whether or not the machine is available ”DRD Service”. If tills parameter is set to "Valid”, your machine detects

the specified ring pattern only to receive a document automatically

memory if the document is not successfully transmitted.

Selecting whether or not the machine performs copy reduction in accordance with the setting of Parameter No. 24 and 25.

Selecting whether or not the machine performs reduction when thetransmitting document iswider than the recording paper used at the receiving machine. (UF-770 only)

To reduce the power consumption of the machine in standby, select the time period to turn off the high temperature fuser unit when the printer is idle.

Factory default is always ”ON” (When Start = 00:00 and End =

00:00).

Continued on the next page.

Page 39

Customizing Your Machine ^

No.

38 FAX ACCESS CODE

40 RELAY XMT REQUEST

Parameter

RCV TO MEMORY

CONF. FAX

PARAMETER

CONF. POLLED FILE

SAVE

PASSWORD-XMT

PASSWORD-RCV

Setting

Number

2 Valid

1 Off

2 On

Setting

Enters 4-digit password used to print out the received document

(--)

Invalid Selecting whether or not the machine performs Relay XMT

Valid

Invalid

Valid

Invalid

Off

in memory by F8-5 (RCV TO MEMORY). When F8-5 is set to On, this parameter will not be shown on the LCD display, (see page

86)

Enter a 4-digit Fax Access Code to secure the machine from unauthorized use. (see page 84)

Request, (see page 128)

Selecting whether or not the machine performs Confidentiai Network Communication, (see page 124)

Selecting whether or not the machine saves the confidential polled file even after the file is polled once.

Settings 4-digit XMT-Password and selecting whether or not the

machine performs and checks the XMT-Password of the

receiving station when transmitting, (see page 112)

Settings 4-digit RCV-Password and selecting whether or notthe machine performs and checks the RCV-Password of the transmitting station when receiving, (see page 112)

Comments

46 SELECT RCV

49 PSTN ACCESS CODE 50

54 FAX FORWARD

56 COVER SHEET

TELEPHONE LINE

FLASH KEY

DIAGNOSTIC

PASSWORD

SUB-ADDRESS

PASSWORD

OMR-XMT

2 Valid

2 PBX

2 Flash

2 On

Invalid

PSTN

0—

Earth

(--)

(-*)

Invalid

Valid

Off

Selecting whether or not the machine performs selective

reception, (see page 111}

Selecting the type of line connected.

Setting PSTN Access Code. (max. 4 digits)

Selecting to use FLASH on control panel either as Earth key or Flash key.

Setting the password for Remote Diagnostic Mode. Please ask

your Panasonic Authorized Dealer for details.

Setting a 20-digit password for secured sub-address

communication.

Selectingwhether or notthe machine performs the Fax Forward. (UF-770 only, see page 93)

Setting the home position of the OMR-Transmissionparameter in the Select Mode, (see page 91)

Setting the home position of the Cover Sheet parameter in the Select Mode. (See page 89)

Continued on the next page.

Page 40

► Customizing Your Machine

No.

59 PARALLEL PORT l/F

65 PRINT COLLATION

Parameter

LANGUAGE

[See note 3]

OPTION PAGE

MEMORY

[See note 4]

LOGO/DEPT. CODE

Setting

Number

3 PC Interface -

Setting

English

French

German

Invalid

Printer

Interface

1.5 MB

Invalid

Multi-LOGO

Dept.Code

0 MB

Valid

Comments

Selecting the language to be shown on the display and reports.

Selecting whether the machine enables the Printer Interface or PC Interlace.

Selecting the additional memory size to be aiiocated as the Page Memory used for the Printer/PC Interface. The amount of

additional memory allocated will reduce the size of available

Document Memory.

Selecting whether or not the machine prints out documents in sequence, (see page 63)

Selecting whether or not the machine performs the Multiple Logo or Department Code operation.

(UF-770only)

MEMORY SIZE

Display the amount of base and optional memory installed, (Base Memory + Optional Memory)

Note: 1. The contents of Fax Parameter may differ depending on the each country’s regulation or speci^cation.

2. The standard settings are printed on the Fax Parameter List. To print out Fax Parameter List, see page 151.

3. This parameter is available only when the Parallel Port Interface Option is installed,

4. This parameter is available only when the Parallel Port Interface Option and Optional Memory Card

(2 MB or more) are installed. (See page 169)

■

• .««irVi il

Page 41

Loading Documents ^

Documents You Can Send

In general, your machine will send any document printed on A4 size paper.

Document Size

Maximum Size Minimum Size

148 mm

128 mm

Direction

Documents You Cannot Send

You must never try to send documents that are

Document Thickness

Single sheet;

0.06 mm (45 g/m^) to

0.15 mm (112g/m2)

Multiple sheets;

0.06 mm (45 g/m^) to

0.12 mm (75 ^m^)

Coated (e.g., glossy paper, etc.)

To transmit these kinds of documents, make a photocopy first and then transmit the copy instead.

Chemically processed (e.g., pressure-sensitive paper, carbon-coated paper, etc.) or made of cloth or metal

Page 42

► Loading Documents

How to Load Documents

1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.

2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops.

If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up

to 50 PAGES (see Note 1) on the ADF at one time. If you have more than 50 pages, wait until transmission

or storing in memory starts as pages feed through, place any remaining pages on top of the last page in

the feeder.

3. Adjust the Document Guides to center the document on the ADF.

Document Guides

CORRECT

When you set a document on the ADF, the display message will change from date and time (standby) to the following message. You can now change basic transmission settings, or begin the dialling procedure.

Note:

1. The ADF capacity of UF-5S0 is up to 30 pages.

2. Transmitting documents longer than 356 mm requires user’s assistance.

3. When transmitting documents longer than A4 size, please extend the sub-tray as shown below.

Sub-Tray

INCORRECT

ENTER STATION(S) THEN PRESS START 00%

Page 43

Basic Transmission Settings ^

You can temporarily change the transmission settings either before or after you place the document on the ADR These settings are as foiiows;

• Contrast

• Resolution

• Halftone

• Stamp

• Communication Journal

After your document has been sent, your machine will automatically return to the preset settings.

Contrast

Your machine is preset to Normai contrast, if you wish to send a document with iighter contrast, change the

setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker. Press rcONTRASn to:

C3 DARKER a LIGHTER

CONTRAST

CONTRAST ^Normal

a DARKER

s, \ ^

LIGHTER

CONTRAST

l„ -I

CONTRAST =Lighter

7 ■■-DARKER

t=i LIGHTER

CONTRAST

r: —_ 1

CONTRAST = Darker

m Hotel To change the preset Confrasf position, change the setting of Fax Parameter No. 01, see page 35.

Resolution

Your machine is preset to Standard resolution, which is suitable for most documents.

Use Fine or Super Fine for detailed documents.

Press RESOLUTION to:

a S-FINE CD FINE

RESOLUTION

izr: ZD

RESOLUTION = Standard RESOLUTION = Fine

a S-FINE

RESOLUTION

C □

-■-S-FINE C3 FINE

RESOLUTION

RESOLUTION = Super Fine

LU Note: To change the preset Resolution position, chsnge the setting of Fax Parametsr No, 02, see page 35.

Page 44

► Basic Transmission Settings

Halftone

The Halftone setting is useful when sending photographs or illustrations with gray tones. Your machine is

preset to HALFTONE = Off. You can select either Fast mode or Quality mode. Press

HALFTONE to:

1=1 FAST 1=1 QUALITY

HALFTONE

1 ~ I

HALFTONE = Off

Note: When you select HALFTONE, FAST or QUALITY, your machine will automatically select Fine Resolution.

C= FAST

7«^ QUALITY

HALFTONE

HALFTONE = Quality

\ I ^

-■■-FAST t=i QUALITY

HALFTONE

HALFTONE = Fast

Verification Stamp

The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each

successfully transmitted page with a small <S> mark. Press I STAMP I to:

STAMP

STAMP = Off

/ *^AMP

STAMP = On

m Note: 1. When you store a document in memory, the Verification Stamp will stamp on the document if it is

successfully stored in memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted. If you wish to disable the use of the Verification Stamp when storing document in memory, change the setting of Fax Parameter No. 28, see page 36.

2. To change the preset Verification Stamp position, change the setting of Fax Parameter No. 04, see page 35.

Page 45

Basic Transmission Settings ^

Communication Journal (COMM. JOURNAL)

A Communication Journal lets you verify if the transmission was successful. You can select the condition

to print out the communication Journal as follows. When you set COMM. JOURNAL = OFF,

When you set COMM. JOURNAL = ON,

When you set COMM. JOURNAL = INC.,

FUNCTION

SET

in'

for OFF.

a Communication Journal will not be printed out. a Communication Journal is printed out automatically after

every communication. a Communication Journal is printed out automatically only If

the communication has failed.

SELECT MODE (1-5) ENTER NO. OR V A

COMM. JOURNAL=INC

l:OFF 2:ON 3;INC

COMM. JOURNAL=OFF l:OFF 2:ON 3:INC

COMM. JOURNAL=ON

for ON (Always print out).

for INCOMPLETE only.

SET

1; OFF 2 ; ON 3 : INC

COMM. JOURNAL=INC

1:OFF 2:ON 3:INC

Note: To change the preset Comm. Journal position, change the setting of Fax Parameter No. 12, see page 35.

ffl

Page 46

► Sending Documents

You can choose either Memory or Direct Transmission.

Use Memory Transmission if:

• You want to send the document to multiple stations.

• You have to retrieve the document immediately.

• You want to take the advantage of Dual Operation design.

Use Direct Transmission if:

• The memory is full.

• You want to send the document real time.

Use Voice Mode Transmit if:

• You want to send the document after talking with the other party.

• You want to send the document after listening to a voice prompting.

Memory Transmission

Your machine quickly stores the document into the machine’s memory. Then, starts to dial the telephone number.

If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

0) ____________ ___________________________________________ (S)

Store document

in memory

Receive

Page 47

Sending Documents ^

Note: 1. The File Number of the document being stored is shown at the upper

right comer of the display whiie storing the document It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List The percentage of memory used is shown on the lower right corner of the display after each page is stored.

STORE * N0.003

PAGES=02 10%

* STORE * COMPLETED

TOTAL PAGES=05 30%

2. If a memory overflow occurs while storing documents into memory, all the remaining documents in the ADF will be ejected. The machine will

prompt on the display, whether to start transmitting those pages which are successfully stored or to cancel the transmission. Press (?) to

cancel; press (D to transmit. See Specifications, page 166 for the

image memory capacity.

If no action is taken within 10 seconds, the machine will start transmitting the stored pages.

3. An information Code will be displayed if the transmission has failed or no answer at the receiving side after the last automatic redial. The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change Fax Parameter No. 31 (INC. FILE SAVE) to “Valid” in advance, (see page 36) To retry the incomplete documents, refer to page 63.

4. When a power failure occurs, the document information stored in memory will be lost and a Power Failure Report will be printed automatically after the power is restored, (see page 152)

5. To stop the transmission, press I STOP I.

The display shows;

MEMORY OVERFLOW

INFO. CODE=870

15 PAGES COMPLETED

DELETE? 1:YES 2 :NO

INCOMPLETE

INFO. CODE=XXX

____ ____

COMMUNICATION STOP

1:YES 2:NO

Press (T) to stop the transmission. The document you stored will be erased automatically. If you do not want to erase the documents, change the setting of Fax Parameter No. 31 (INC. FILE SAVE)

to "Valid” in advance, (see page 36) Then the foilowing display will appear and you can select whether to save the file as an incomplete file for

editing and retry, or delete the file manually.

SAVE AS INCOMP.FILE?

1:YES 2:NO

6. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press

(T) when the display shows:

PRINT COMM. JOURNAL?

l-.YES 2:NO

Page 48

► Sending Documents

Manual Number Dialling

To dial the telephone number manually, follow the steps below.

_______

Set document(s) face down.

ENTER STATION(S) THEN PRESS START 00%

Memory

l—T J

Make sure that the MEMORY lamp is on.

If not, press MEMORY to set ”On”.

Enter a telephone number from the keypad.

Ex: ®(D(D©(I)@0

The document is stored into memory with a file number. Then starts to dial the telephone number.

TEL. NO.

55512341

STORE * N0.002

PAGES=01 05%

* STORE * COMPLETED

TOTAL PAGES=05 25%

* DIALLING * N0.002 5551234

HI Note: 1, If you need a special access number to get an outside line, dial it first then press I PAUSE I to enter a

pause (represented by a ”-'7 before dialling the full number.

Ex: 9 PAUSE 5S51234

2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling, press

TONE 1 /represented bv a T).

The dialling mode will be changed from Pulse to Tone after dialling the digit T.

Ex: 9 PAUSE TONE 5551234

Page 49

Sending Documents ^

One-Touch Dialling

One-Touch Dialling allows you to dial a full number by pressing a single key. To set up the One-Touch keys, see page 29.

2 $

Set document(s) face down.

EMORY

I" ^

Make sure that the MEMORY lamp is on. If not, press MEMORY to set ”On”.

Press a One-Touch key.

Ex:

ENTER STATION(S) THEN PRESS START 00%

<01> (Station name) 5551234

STORE * N0.002

PAGES=01 05%

]

The document is stored into memory with a file number. Then starts to dial the telephone number.

* STORE * COMPLETED

TOTAL PAGES=05 25%

* DIALLING * N0.002 5551234

Page 50

► Sending Documents

Abbreviated Dialling

Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number in the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated dialling number, see page 30.

Set document(s) face down.

Memory

C J

Make sure that the MEMORY lamp is on. If not, press MEMORY to set ”On”.

Press I ABBR I then enter a 2-digit code.

SPACE

Ex: abbr

® ®

ENTER STATION(S) THEN PRESS START 00%

[10] (Station name)

5553456

]

The document is stored into memory with a file number. Then starts to dial the telephone number.

STORE * N0.002

PAGES=01 05%

* STORE * COMPLETED

TOTAL PAGES=05 25%

* DIALLING * N0.002 5553456

Page 51

Sending Documents ^

Directory Search Dialling

Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialling numbers.

2 %

Set document(s) face down.

lEMORY

______

Make sure that the MEMORY lamp is on. If not, press MEMORY to set ”On”.

DIRECTORY

L, J

Enter full station name or part of a station name from character key (see page 10).

ENTER STATION(S) THEN PRESS START 00%

ENTER LETTER(S)

Ex: [Pi® [SS] for searching PANASONIC

repeatedly until display shows the station name you want

to send to.

The document is stored into memory with a file number.

Then starts to dial the telephone number.

ENTER LETTER ( S}

PANAI

[10] PANASONIC

5553456

STORE * N0.002

PAGES=01 05%

* STORE * COMPLETED TOTAL PAGES=05 25%

* DIALLING * N0.002 5553456

Page 52

► Sending Documents

Multi-Station Transmission (Broadcasting)

If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s)

by using memory transmission. That is, you can store the document(s) into memory and then send it to the

station(s) automatically.

2 i

Set document(s) face down.

EMORY

______

Make sure that the MEMORY lamp is on. If not, press I MEMORYI to set ”On".

Dial by any combination of the following methods;

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press i SET I after each station is entered (UF-770: Up to 32 stations, UF-550: Up to 12 stations)

• Directory Search Dialling, press I SET I after each station is entered (For details, see page 46 to 49.)

Ex: 01

SPACE

ABBR

ENTER STATION(S) THEN PRESS START 00%

<01> (Station name) 5551234

]

[10] (Station name)

5553456

If you want to confirm the number of stations you have entered, press I SET !.

The document is stored into memory with a file number.

Then starts to dial the telephone number in sequence.

iJ Note: You can review the stations you entered in step 3 before storing your document into memory by pressing

0 or [a] . Press I CLEAR I to clear an entered station show on display if needed.

2 STN(S) ARE SET

ADD MORE OR START

STORE * N0.001

PAGES=01 01%

* DIALLING * N0.001 5551234

Page 53

Sending Documents

Direct Transmission

If your machine’s memory is full or you wish to send the document real time, use Direct Transmission.

Manual Number Dialling (Direct Transmission)

To dial the telephone number manually, follow the steps below.

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

¿3

Enter a telephone number from the keypad.

Ex: (D(D(D©(D(|)0

ENTER STATION{S} THEN PRESS START 00%

ENTER STATION

00%

PRESS START TO DIAL 55512341

* DIALLING 5551234

Your machine starts to dial the telephone number.

Note: 1. If you need a special access number to get an outside line, dial it first then press I PAUSE I to enter a

pause (represented by a before dialling the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling, press

I TONE I (represented by a T).

The dialling mode will be changed from Pulse to Tone after dialling the digit T.

Ex: 9 PAUSE TONE 5551234

3. To stop the transmission, press I STOP I.

The display shows:

COMMUNICATION STOP ?

1;YES 2:NO

Press (?) to stop the transmission. The Communication Journal will not print out regardless of the

printout mode setting of the Communication Journal.

Page 54

► Sending Documents

One-Touch Dialling (Direct Transmission)

One-Touch Dialling allows you to dial a full number by pressing a single key. To set up the One-Touch keys, see page 29.

Set document(s) face down.

MEMORY

I n I

Press a One-Touch key.

Ex:

The display will show the One-Touch number and station

name. The full number (e.g. 5551234) will then be dialed.

Make sure that the lamp goes off.

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION

00%

<01> (Station name) 5551234

* DIALLING *

5551234

Page 55

Sending Documents

Abbreviated Dialling (Direct Transmission)

Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the

telephone number in the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated

dialling number, see page 30.

Set document(s) face down.

MEMORY

Make sure that the lamp goes off.

Press I ABBR I and a 2-digit code.

SPACE

Ex: ABBR

The display will show the ABBR number and station name. The full number (e.g. 5553456) will then be dialed.

ENTER STATION(S)

THEN PRESS START 00%

ENTER STATION

00%

[10] (Station name)

5553456

* DIALLING * 5553456

Page 56

► Sending Documents

Directory Search Dialling (Direct Transmission)

Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialling numbers.

Set document(s) face down.

MEMORY

1 n :i

Make sure that the lamp goes off.

DIRECTORY

Enter full station name or part of a station name from

character key (see page 10).

Ex: [P]SCSIH for searching PANASONIC

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION

00%

ENTER LETTER(S)

ENTER LETTERiS)

PANAI

repeatedly until display shows the station name you want

to send to.

The full number (e.g. 5553456) will be dialed.

[10] PANASONIC

5553456

* DIALLING

5553456

Page 57

Sending Documents ^

Voice Mode Transmission

If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine

requires an optional fax handset or an external telephone.

Off-Hook Dialling

For Off-Hook Dialling, follow these steps

Set document(s) face down.

Lift the fax handset or the external telephone and dial the telephone number from the keypad.

Ex; ®®(D©(D(D©

When you hear the voice of the other party, tell the other

party to prepare to receive a document.

Then, when you hear a beep.

and hang up the handset.

ENTER STATION(S)

THEN PRESS START 00%

ON LINE * XMT *

5551234

U Note: To stop the transmission, press I STOP I.

The display shows:

COMMUNICATION STOP ?

1:YES 2:NO

PressCT) to stop the transmission. The Communication Journal will not print out regardless of the printout

mode setting of the Communication Journal.

Page 58

► Sending Documents

On-Hook Dialling

For Ori‘Hook Dialling, follow these steps

Set document(s) face down.

MONITOR

You will hear dial tone through the monitor speaker.

Dial the telephone number from the keypad.

Ex: ®(D(D©(2)(D0

ENTER STATION{S) THEN PRESS START 00%

* MONITOR *

* DIALLING 55512341

ON LINE * XMT *

5551234

m Hotel 1. If you need a special access number to get an outside line, dial it first then press \ PAUSE I to enter a

pause (represented by a before dialling the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialling and you wish to change to Tone dialling in the middle of dialling, press

I TONE I (represented by a T).

The dialling mode will be changed from Pulse to Tone after dialling the digit T.

Ex: 9 PAUSE TONE 5551234

Page 59

Sending Documents ^

Transmission Reservation

You can do the following while sending a document from memory or receiving a document,

• Reserve next transmission into memory for up to 30* different documents. (* UF-550:8different documents)

• Reserve a priority transmission.

Memory Transmission Reservation (Dual Access)

if your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve transmission by the following procedure.

Your machine is on-line, the ON LINE lamp is blinking or printing received documents.

Set document(s) face down.

Make sure that the MEMORY lamp is on.

If not, press [ memory"] to set ”On”.

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press I SET i after each station is entered (UF-770: Up to 32 stations, UF-550: Up to 12 stations)

• Directory Search Dialling, press [ station is entered (For details, see page 46 to 49.)

SET I after each

ON LINE * MEM.XMT *

ID:(Identification)

ON LINE * RCV *

ID:(Identification)

* PRINTING *

MEMORY ROV'D DOC

ENTER STATION(S) THEN PRESS START 00%

Ex:

Your machine will store the document into memory,

Note: To cancel the memory transmission reservation, see page 80.

<01> (Station name)

5551234

STORE * N0.005

PAGES=01 01%

* STORE * COMPLETED TOTAL PAGES=05 25%

Page 60

► Sending Documents

Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct

Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.

Note that you cannot send the documents to multiple stations.

To reserve your machine for sending the urgent documents

Your machine is on-line, the ON LINE lamp is blinking or

printing received documents.

Set document{s) face down.

MEMORY

Make sure that the lamp goes off.

Dial by using any one of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling and press 1 START I

' Directory Search Dialling and press i START

(For details, see pages 51 to 54.)

ON LINE * MEM.XMT *

ID:(Identification)

ON LINE * RCV *

ID:(Identification)

* PRINTING *

MEMORY ROV'D DOC

ENTER STATION(S) THEN PRESS START 00%

ENTER STATION

00%

Ex: You can reserve sending an urgent document to a single

station only. A message "DIRECT XMT RESERVED” will be shown on the display.

To cancel the direct transmission reservation

Make sure the document is on the ADR

and then remove the document from ADR

<01>(Station name) 5551234

DIRECT XMT RESERVED <01> (Station name)

CANCEL XMT RESERVE ?

1:YES 2;NO

Page 61

Sending Documents ^

Redialling

Automatic Redialling

If the line is busy or there is no answer, your machine will redial the number up to 3 times at 3 minutes interval. During that time, a message will appear as shown to the right. A file number is shown at the upper right corner of the display if it is a memory transmission file.

Manual Redialling

You can also redial the last dialed number manually by pressing the I REDIAL I key.

To redial the last dialed number through memory

WAIT TO DIAL N0.001

(Telephone number)

_____

1 ^//

Set document(s) face down.

Make sure that the MEMORY lamp is on.

PAUSE/ REDIAL

To redial the last dialed number through ADF

( o\

\ START

The document is stored into memory with a file number. Then dials the last dialed number.

Set document(s) face down.

ENTER STATION(S)

THEN PRESS START 00%

TEL. NO. 5551234

STORE * N0.002

PAGES=01 01%

* DIALLING * N0.002 5551234

ENTER STATION(S) THEN PRESS START 00%

MEMORY

' ' Make sure that the lamp goes off.

PAUSE/ REDIAL

Your machine starts to dial the last dialed number.

Note: 1, While the unit is displaying "WAIT TO DIAL”, you can press! REDIAL I to start redialling immediately.

2. While the unit is displaying ”DIALLING" and a message is heard through the monitor that the circuits are

busy...... you can press REDIAL to sfarf redialling immediately.

ENTER STATION

TEL. NO. 5551234

* DIALLING 5551234

00%

Page 62

► Receiving Documents

Your machine is provided with both automatic and manual reception modes. The selection of either reception mode is made with Fax Parameter No. 17 (RCV MODE).

Automatic Reception

Your machine will receive documents automatically if the Fax Parameter No. 17 (RECEIVE MODE) is set to ’’Auto” (See page 36).

Manuai Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine.

To receive documents manually, change the Fax Parameter No. 17 (RECEIVE MODE) to ’’Manual” (See page

36) and the following message will be shown on the display.

To receive documents manually

When the telephone rings, lift the handset (See Note). If

you hear a beep, the sound tells you that someone wants to send a document.

08-MAR-1997 15:00

MANUAL RCV 00%

Remove any documents from the ADF.

ON LINE * RCV *

]

Your machine starts receiving the document.

Hang up the telephone.

Note: Your machine requires an optional fax handset or an external telephone connected to the TEL jack on

the rear of the machine.

Page 63

Receiving Documents ^

Print Reduction

This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You may select the most

appropriate setting from the selections described below.

1. Automatic Reduction

Each page of a received document is first stored in memory. Based on the document length, your machine

will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single

page. If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages and printed with no reduction.

2. Fixed Reduction

You can predetermine the reduction ratio from 70% to 100% in 1 % steps. The document(s) you received will

be reduced to this ratio regardless of the size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below, (see page 36)

1. To set Automatic Reduction mode. (1) No. 24 Print Reduction set to ’’Auto”.

2. To set Fixed Reduction mode. (1) No. 24 Print Reduction set to "Fixed”. (2) No. 25 Reduction Ratio set to any number between 70% through 100%. (see Note)

Ex:A4 to A4-96%

A4 to Letter - 90% Letter to Letter - 96% Legal to Letter - 75%

mNote: if sending side is set to print the header on the outside of the copy area, more reduction ratio will be

required.

Page 64

► Receiving Documents

Receiving Oversize Documents

If received document is extremely long (over 39% longer than the recording paper), the document will be

divided into separate pages. When printing on separate pages, the bottom 10 mm of first page will be

overlapped on top of the next page.

Transmitted Document

Received Document

Overlap print. 10 mm

The receiving document is divided

into two sheets with overlap printing.

jU Note: If the reduction method is set to Automatic Reduction mode, the document is printed out with no reduction

when printing out separate pages, if the reduction method is set to Fixed Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.

Page 65

Receiving Documents

Substitute Memory Reception

If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically

starts receiving document into its image data memory. Stored documents are printed automatically after

replacing the recording paper or toner cartridge.

When the machine finishes the memory reception and

Note:

there is no recording paper or toner, an Information Code appears on the display.

Install recording paper (see page 18) or replace the toner cartridge (see page 16).

The machine will automatically start printing the document stored in the memory.

1. If the memory overflows, the machine will stop receiving and release the communication line. The document(s) stored in the memory up to that moment will be printed out.

2. When a power failure occurs, [UF-770]

The document information stored in memory wili be saved for up to 1 hour, when the battery is fully charged.

[UF-550]

The document information stored in memory will be lost. A Power Failure Report will be printed

automatically after the power is restored.

The report will not be printed if there were no documents in the memory, (see page 152}

3. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 22 to Invalid” (see page 36).

NO RECORDING PAPER

INFO. CODE=010

OUT OF TONER

INFO. CODE=041

* PRINTING *

MEMORY RCV'D DOC

Print Collation Mode

The printing mechanism of the UF-550/770 is a Reverse Order Stacking construction. The UF-550/770 has

a Print Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking.

The requirements for the Print Collation Mode to be active are; 1)Fax Parameter No. 65 PRINT COLLATION

set to ’Valid”, and 2) enough remaining memory. The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements

is not met.

To use this function, we recommend Installing an Optional Memory Card. See page 169 (Options and

Supplies).

Page 66

► Making Copies

Your machine has a copy function which can make single or multiple copies. When copying, your machine will

automatically select Fine resolution.

1 j

Set document(s) face down.

Enter the number of copies.

Ex:©®

ENTER STATION(S) THEN PRESS START 00%

COPY NO. OF COPy=l

COPY NO. OF COPy=10

* STORE * N0.005

PAGES-01 01%

* STORE * COMPLETED

TOTAL PAGES=05 25%

The machine stores the document, then prints the copies.

Hotel 1. The copy will be reduced automatically depending on the Ien0h of original document. Ifyouwishto

disable reduction function in copy mode, change the setting of Fax Parameter No. 32 (COPY

REDUCTION) to "Invalid” (see page 36).

2. Super Fine resolution is not available when copying.

* COPY *

NO. OF COPY=01/10

Page 67

Timer Controlled Communications ^

You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 30* built-in timers can be set for deferred transmission and deferred polling. (* uf^sso : 6bunt-in timers)

Deferred Transmission

3 4

Set document{s) face down.

FUNCTION

Enter the start time from the keypad, {Use a 4-digit, 24-hour clock)

Ex: (D(3)(3)(o)(11:30 p.m.) and I SET I Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press i SET I after each station is entered (UF-770: Up to 32 stations,

UF-550: Up to 12 stations)

• Directory Search Dialling, press I SET I after each station is entered (For details, see page 46 to 49.)

ENTER STATION(S) THEN PRESS START 00%

DEFERRED COMM. NO.=||

1:XMT 2:POLLING I

DEFERRED XMT START TIME

ENTER STATION(S) THEN PRESS START

Ex:

to store documents into the memory.

Note: i. If you enter a wrong number in Step 4, press I CLEAR I then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 75.

3. When you reserve a deferred transmission without storing document into memory, the following

message will be shown on the display after pressing I START I in the last step.

DEF DIRECT XMT RSV'Di <01> {Station name) I

<01> {Station name)

5551234

STORE * N0.002

PAGES=01 05%

* STORE * COMPLETED!

TOTAL PAGES=05 30%l

Page 68

► Timer Controlled Communications

Deferred Polling

FUNCTION { “I

Enter a 4-digit polling password.

Ex: ®(D@(6) and I SET I

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex: ® (3:30 a.m.) and I SET

DEFERRED COMM. N0.=

1:XMT 2:POLLING

DEFERRED POLLING

PASSWORD= nil

DEFERRED POLLING

START TIME I

ENTER STATION(S) THEN PRESS START

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

• Manual Number Dialling, press I SET I after each station is entered (UF-770: Up to 32 stations,

UF-550: Up to 12 stations)

• Directory Search Dialling, press i SET i after each

station is entered (For details, see page 46 to 49.)

Ex: O'

<01> (Station name) 5551234

Note: 1. If you enter a wrong number in Step 3, press I CLEAR I, then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see page 75.

STORE N0.001

Page 69

Polling M

Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.

Setting Polling Password

If the polling password does not match with the polled station, your polling request will be refused

automatically.

To set the polling password, follow the steps below.

FUNCTION

SET

Enter a 4-digit polling password.

Ex:©(D@®

SET MODE {1-6} ENTER NO. OR V A

FAX PARAMETER (01-99)

NO.=|

26 POLLING PASSWORD

nil

26 POLLING PASSWORD

1234

SET

Note: 1. Polling might not function with ail fax machines. We suggest you attempt a trial polling before you

actually poll important documents.

2. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

Page 70

► Polling

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled,

the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27, Polled File Save to Valid.

Set document(s) face down.

FUNCTION

Enter a 4-digit polling password, (see Note 3)

Ex:©(D(D©

ENTER STATION(S)

THEN PRESS START 00%

POLLING NO.=| 1:POLLING 2:POLLED

POLLED

PASSWORD=1234

POLLED

PASSWORD=4321

The document(s) will be stored into memory.

miJ Note: 1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document Into the same polled file, see page 82.

3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

* STORE * N0.015

PAGES=01 01%

* STORE * COMPLETED

TOTAL PAGES=05 24%

Page 71

To Poll Documents from Another Station

The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling {see page 67).

Polling ^

FUNCTION

Enter a 4-digit polling password, (see Note 2)

Ex:©©©©

SET

Dial by any combination of the following methods:

• One-Touch Dialling

• Abbreviated Dialling

Manual Number Dialling, press I SET

station is entered (UF-770: Up to 32 stations,

UF-550: Up to 12 stations) Directory Search Dialling, press

station is entered

(For details, see page 46 to 49.)

SET I after each

after each

POLLING NO.=|

1:POLLING 2:POLLED

POLLING

PASSWORD=1234

POLLING

PASSWORD=llll

ENTER STATION(S) THEN PRESS START

Ex: 01

<01> (Station name) 5551234

STORE

N0.001

m Note: 1. You can review the entered stations in step 4 bypressinaU^ or [a] key, pressl CLEAR I to erase the

displayed station as needed.

2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by ovenwriting it with a new one.

Page 72

► Program Keys

Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a sequence of stations to be polled, a deferred transmission or polling sequence, an additional One-Touch key or a One-Touch group key.

Setting for Deferred Transmission

To set a Program Key for deferred transmission

FUNCTION

Ex:

Enter the starting time using 4 digits.

Ex: d)(3)(3)® (11:30 p.m.) and I SET

Enter the station numbers by using One-Touch Key, or I ABBR I and a 2-digit code.

Ex:

You may use the E or 0 keys to review the entered station(s) before going to next step. If you find an error,

press iCLEAR I to erase the displayed station.

SET

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM [ Pi ] NO. = I

1:PROG 2;ONE-TOUCH

PROGRAM[PI] START TIME

ENTER STATION(S) THEN PRESS START

<01> {Station name) 5551234

1 =

Enter the station name (up to 15 character) using the

Character keys (see page 10).

Ex: PROG.A and

You can now set other Program Keys by repeating the procedures from Step 2, or return to standby by pressing I STOP I.

SET

PROGRAM[PI]

PROGRAM[P ] PRESS PROGRAM KEY

NAME

Page 73

Setting for Normal Polling

To set a Program Key for normal polling

Program Keys

FUNCTION ( 7

Ex:

Enter a 4-digit polling password.

The polling password appears if it has been previously set.

Enter the station numbers by using One-Touch Key, or I ABBR I and a 2-digit code.

SET

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM [Pi] N0. = | 1:PROG 2:ONE-TOUCH

POLLING

PASSWORD= nil

ENTER STATIONiS)

THEN PRESS START

Ex:

You may use the E or 0 keys to review the entered station(s) before going to next step. If you find an error,

press I CLEAR 1 to erase the displayed station.

Enter the station name {up to 15 character) using the Character keys (see page 10).

Ex: PROG.A and I SET

You can now set other Program Keys by repeating the procedures from Step 2, or return to standby by pressing I STOP I.

<01> {Station name) 5551234

PROGRAM[PI]

NAME

PROGRAM[P ] PRESS PROGRAM KEY

Page 74

► Program Keys

Setting for Deferred Polling

To set a Program Key for deferred polling

3 4

FUNCTION c

75-

Ex:

Enter a 4-digit polling password.

The polling password appears if it has been previously set.

Enter the starting time.

Ex: (Dd)®® (10:00p.m.) and I SET I

Enter the station numbers by using One-Touch Key, or I ABBR I and a 2-digit code.

SET

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM [PI] N0.= 1;PROG 2:ONE-TOUCH

DEFERRED POLLING

PASSWORD= nil

PROGRAM[Pi] START TIME

ENTER STATION(S) THEN PRESS START

]

Ex:

You may use the 0 or E keys to review the entered station(s) before going to next step. If you find an error,

press I CLEAR I to erase the displayed station.

Enter the station name (up to 15 character) using the Character keys (see page 10).

Ex: PROG.A and I SET

You can now set other Program Keys by repeating the

procedures from Step 2, or return to standby by pressing

STOP I.

<01> (Station name)

5551234

PROGRAM[PI]

PROGRAM[P ] PRESS PROGRAM KEY

NAME

Page 75

Setting for Group Dialling

To set a Program Key for Group Dialling

Program Keys ^

SET

Ex:

Enter the station numbers by using One-Touch Key, or I ABBR [ and 2-digit code.

Ex:

and

SPACE

ABBR

You may use the 0 or 0 keys to review the entered

station(s) before going to next step. If you find an error, press I CLEAR I to erase the displayed station.

PROGRAM[P ]

PRESS PROGRAM KEY

PROGRAM [ Pi ] NO.=l 1;PROG 2:ONE-TOUCH

ENTER STATION(S) THEN PRESS START

<01> (Station name)

5551234

[10] (Station name)

5553456

]

Enter the station name {up to 15 character) using the

Character keys (see page 10).

Ex: PROG.A and I SET I

You can now set other Program Keys by repeating the

procedures from Step 2, or return to standby by pressing I STOP I.

PROGRAM[Pi]

PROGRAM[P ] PRESS PROGRAM KEY

NAME

Page 76

► Program Keys

Setting for One-Touch Key

To set a Program Key for One-Touch Key

FUNCTION

Ex:

Enter a telephone number (up to 36 digits including pauses

and spaces).

Ex: @1 PAUSE l(5)(5)(5)rSPACEl

©d)®©

SET

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[Pl] NO.-I 1:PROG 2:ONE-TOUCH

[PI]

ENTER TEL. NO.

[PI]

9-555 12341

SET

Enter the station name (up to 15 character) using the Character keys (see page 10).

Ex: PROG.A and I SET I

You can now set other Program Keys by repeating the procedures from Step 2, or return to standby by pressing

I STOP I.

[PI] ENTER NAME

9-555 1234

PROGRAM IP ] PRESS PROGRAM KEY

Page 77

Program Keys ^

Changing or Erasing Program Key Settings

To change the settings in a Program Key, foiiow the procedure on setting Program Keys on pages 70 to 74.

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialling

• Telephone number and station name for One-Touch key To erase the settings in a Program Key

FUNCTION

SET

Press the Program key you want to erase.

Ex:

CLEAR

'И'

SET MODE ENTER NO.

PROGRAM[P ] PRESS PROGRAM KEY

PROGRAM[Pl] NO.=l 1;PROG 2:ONE-TOUCH

PROGRAM[PI] N0.= 1:PROG 2:ONE-TOUCH

(1-6)

OR V Л

SET

PROGRAM[P ] PRESS PROGRAM KEY

You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing 1 STOP I.

Page 78

► Edit File Mode

Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on. After reserving the communications in memory, you may need to change the settings of the communications while it is still in memory. This section describes how to use the file editing features.

Printing a Fite List

The contents of the communication settings may have to be modified or deleted. To verify the contents, follow these steps below to print out a file list.

FUNCTION

SET

Sample File List

r *★ *****★ *★ *** i*f —PILE LIST"

(1)

FILE

(2} (3}

COMM. TYPE

No.

CREATED TIME

***** DATE 08-MAR-1997 ***** TIME 15:00 *** P.Ol

(4) (5)

START TIME

PAGES

EDIT FILE MODE (1-4) ENTER NO. OR V A

1:FILE LIST?

PRESS SET TO SELECT

FILE LIST

1:PRINT 2:VIEW

* PRINTING *

FILE LIST

(6)

DESTINATION(S)

001 DEFERRED XMT 07-MAR 13:20 002

MEM.DEF.XMT

Explanation of Contents

(1) File number

(2) Communication type (3) Stored date/time (4) Executing time

(5) Number of stored page(s) (6) Destination

07-MAR 13:20

:lf the file is now being executed, a is indicated on the left of the

file number.

:Date/time that these files were stored. :lf the file is a Timer Controlled Communication, the start time is

printed in this column. If the file is an incomplete file, "INCOMP” is printed in this column.

:ABBR. No./One-Touch No./Manual Dialling No.

20:30 [01] 22:30

-HEAD OFFICE

003

[11] [12] [13]

-PANASONIC

_ ***** _

[16] [17]

555 1212- *********

201

Page 79

Edit File Mode ^

Viewing the Contents of a File List

You can also verify the contents of a file list by showing it on the display without printing a file list, follow the steps below.

FUNCTION

SET

EDIT FILE MODE (1-4) ENTER NO. OR V A

1:FILE LIST? PRESS SET TO SELECT

FILE LIST

1:PRINT 2:VIEW

USE THE VA KEYS TO

SCROLL EACH FILE

or * repeatedly until the display shows a file you want to edit.

Page 80

► Edit File Mode

Changing the Start Time or the Station of a File

To change the start time and/or stations in a communication file, follow the steps below.

FUNCTION I y

SET

Enter the file number or use E or 0 to select the file that you want to change.

Ex: ®®©

SET

(See Note 2)

EDIT FILE MODE (1-4) ENTER NO. OR V A

ENTER FILE NO.OR V A

FILE NO. =111

ENTER FILE NO.OR V A

FILE NO.=001

DEFERRED XMT START TIME 20:30

Enter a new start time.

Ex:®(®(0)(® (6:00 AM)

(If you do not have to change the time, skip to step 6.)

SET

DEFERRED XMT START TIME 06:00

TEL. NO.

5551234

Page 81

To delete the station(s), press 0 or 0 key until the station you want to delete appears. Then press I CLEAR I.

Enter the station(s) you want to add.

Edit File Mode ^

ENTER STATION(S) THEN PRESS START

Ex:

SET

1 STN(S) ARE SET

ADD MORE OR START

Note: 1. Your machine cannot change the start time and/or stations in the file whiie it is being sent or waiting to

redial.

2. If the file is not a Deferred Communication File, the following message is shown on the display.

SET DEFERRED COMM.?

1:YES 2:NO

Press (T) to change the type of the file for deferred communication file.

3. If you edit the file that is saved as an incomplete file, after pressing \ STAF^ in step 8, your machine

will prompt you to execute the file immediately or not. The display shows;

RETRY INCOMP. FILE?

1:YES 2:NO

Press (T) to execute the file immediately

Page 82

► Edit File Mode

Deleting a File

To delete the file in memory, follow the steps below.

FUNCTION

..I

SET

Enter the file number or use S or 0 to select the file that you want to delete.

SET

EDIT FILE MODE (1-4)

ENTER NO. OR V A

ENTER FILE NO.OR V A

FILE NO.=111

ENTER FILE NO.OR V A

FILE NO.=001

DELETE FILE N0.001?

1:YES 2:NO

Enter the next file number you want to delete or press

I STOP I to return to standby.

m Note: 1. Your machine cannot delete the file while it is being sent

The following message is shown on the display.

DELETE ALL FILES ? 1:YES 2:NO

DELETING *

FILE NO.=001

]

ENTER FILE NO.OR V A

FILE NO.=111

Page 83

Printing Out a File

To print the contents of the communication file, follow the steps bellow.

Edit File Mode 4

FUNCTION { y

'5'

SET ENTER FILE NO.OR V A

Enter the file number or use 0 or E to select the file that

you want to print.

Ex: ®®©

SET

EDIT FILE MODE (1-4) ENTER NO. OR V A

FILE NO.=111

ENTER FILE NO.OR V A

FILE NO.=001

Your machine will print the file. The document(s) will remain

in memory even after printing of the file.

Note: Your machine cannot print the file while it is being sent.

PRINTING *

PAGE=001/003

Page 84

► Edit File Mode

Adding Documents into a File

To add documents into the file, follow the steps below.

1 .V

Set document(s) face down.

FUNCTION

I ~1

SET

Enter the file number or use 0 or 0 to select the file that you want to add.

Ex: ®®®

ENTER STATION(S) THEN PRESS START 00%

EDIT FILE MODE (1-4) ENTER NO. OR V A

ENTER FILE NO.OR V A

FILE NO. =111

ENTER FILE NO.OR V A

FILE NO.=001

SET

Your machine will start storing the document(s) into a file.

* STORE * N0.001

m Note: Your machine cannot add the document into the file while it is being sent or waiting to redial.

PAGES=01 10%

Page 85

Edit File Mode ^

Retry an Incomplete File

If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial. If you need to retain the document even if the communication failed, change the setting of Fax Parameter No. 31 (INC. FILE SAVE) to Valid in advance, (see page 36)

To retry the incomplete file, print a File List to check the file number (see page 76). Then, follow these steps below.

FUNCTION

□

Enter the file number or use 0 or 0 to select the file that

you want to retry.

Ex: ® (0)©

SET

EDIT FILE MODE {1-4 ENTER NO. OR V A

ENTER FILE NO.OR V A

FILE NO. -Ill

ENTER FILE NO .OR V A

FILE N0.=

* STORE *

001

NO.OOll

]

Your machine will retry the file and start dialling immediately.

* DIALLING * 5551234

m Note: 1. Please refer to page 78 and 79 to confirm or change the entered telephone number for the file.

2. If you set Fax Parameter No.31 to Valid, all incomplete files remain in the memory. To avoid memory overflow, please check the memory content frequently. We recommend that optional memory be installed when this function is used (see page 169).

NO.OOlj

Page 86

► Fax Access Code

The Fax Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Fax Access

Code is registered, no one can operate the machine without entering the correct access code.

Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to reenterthe access code in orderto use the machine again. Registering the Fax Access Code does not affect the use of the machine in any other way.

Setting the Fax Access Code

FUNCTION I i

SET

Enter a 4-digit Fax Access Code.

Ex:©(D(3)©

SET

SET MODE ENTER NO. OR V A

FAX PARAMETER(01-99)

NO.=|

38 FAX ACCESS CODE

tl-6)

nil

3 8 FAX ACCESS CODE

1234

For UF-550 skip to step 7. (The UF-550 cannot select

restriction level. ALL only.)

Select Restriction Level. ® for All operations (2) for Setting and Printout of Fax Parameters only.

Ex: (2)

38 FAX ACCESS CODE

1:ALL

38 FAX ACCESS CODE 2:FAX PARA. 1234

LU Hotel To erase the Fax Access Code, enter Access Code and press \ SET i and follow the procedure above

to step 3, then press I CLEAR 11 SET I and f STOP 1.

1234

Page 87

Fax Access Code ^

Operating Your Machine with the Fax Access Code (Restrict all operations)

Enter the Fax Access Code.

Ex: ©d)(D®

SET

08-MAR-1997 15:00

ACCESS CODE=|

08-MAR-1997 15:00

ACCESS CODE= nil

Now you can operate the machine using normal procedures.

Operating Your Machine with the Fax Access Code (Restrict access of Fax Parameters only) [For UF-770 only]

The UF-770 can be selected to restrict the operations of setting and printing the Fax Parameters only.

Ex; When Setting the Fax Parameter.

FUNCTION

I T- I

08-MAR-1997 15:00

SET MODE ENTER NO.

(1-6)

OR V A

00%

SET

Enter a 4-digit Fax Access Code.

Ex: ®(D@®

SET

"E5 Now you can operate the machine using normal procedures.

INPUT ACCESS CODE

III!

INPUT ACCESS CODE

1234

FAX PARAMETER (01-99)

NO. =1

Page 88

► Receive To Memory

This feature is used to secure all received documents by storing them into the memory. To print out the document from memory, the authorized operator must enter the correct password.

Setting the RCV To Memory Password

FUNCTION ( 7

Enter a 4-digit RCV to Memory Password.

Ex:©@(D©

Setting RCV To Memory

SET

SET MODE (1-6) ENTER NO. OR V A

FAX PARAMETER

37 RCV TO MEMORY

[■ER(01-99) I

NO. =

_______

nil

37 RCV TO MEMORY

1234

FUNCTION ( 8

SET

■J Note: 1. When the memory overflows, the machine will stop receiving and release the line. The machine will not

answer the next incoming call until there is space available in the memory.

2. We recommend that optional memory be installed when this function is used. Seepage 166 for Image Memory Capacity.

SELECT MODE (1-5) ENTER NO. OR V A

RCV TO MEMORY=OFF

1: OFF 2 : ON 3 : PRINT

RCV TO MEMORY=ON

1: OFF 2 : ON 3 : PRINT

08-MAR-1997 15:00

< RCV TO MEMORY >

Page 89

Receive To Memory ^

Printing Out Documents

After receiving a document with Receive To Memory feature, the following message will appear on the display.

MESSAGE IM MEMORY

< RCV TO MEMORY >

To print the document, follow these steps below.

FUNCTION { 8

SET

Enter the password to print the documents, {see Note 1)

SELECT MODE

ENTER NO. OR V A

RCV TO MEMORY=ON

l:OFF 2:ON 3:PRINT

RCV TO MEMORY=PRINT

l:OFF 2:ON 3:PRINT

INPUT PASSWORD

(1-5)

nil

Ex:®(2)@0

SET

INPUT PASSWORD

Machine will start to print the documents.

Note: 1. If the password has not been set, your machine will not prompt you to enter the password.

The documents will be printed immediately after pressing I SET ! in step 4.

2. Once you set RCV TO MEMORY feature to On, the password cannot be changed (Fax Parameter No. 37 will not be shown on the LCD display). If you wish to change the password, set RCV TO MEMORY feature to Off fiist Then change the password (see page 86).

* PRINTING *

MEMORY RCV'D DOC

1234

Page 90

► Distinctive Ring Detector (DRD)

This function is oniy effective for companies in countries which offer the DRD Service. Your machine has a speciai feature in conjunction with an optional sen/ice provided by many local telephone

companies. It can distinguish up to 2 telephone numbers with a corresponding ring pattern identifying each

number. ”DRD” lets you provide multiple phone numbers, one for your fax, business or personal use with only

one single phone line.

Please check with your local telephone company on the availability of this service in your area. Your machine can be programmed to respond to the specified ring pattern only for the DRD Service. To enable

your machine to detect the ring pattern oniy for fax communication, change the setting of Fax Parameter No. 30 (see page 36).

The following table shows a typical example with 2 telephone numbers on a single phone line.

Telephone No. Usage

555-1111 Phone Riiing

555-2222 Fax

Note: ”RHing" means a long ringing sound and "Ring" means a short ringing sound.

The following illustration shows a typical set up, with your machine set to detect ’’double ring” pattern.

..................................

Ring... Ring

Distinctive Ring Sound

Riiing

........................

Ring... Ring

....................................

.........................

Ring Pattern

Standard Ring

Double Ring

Page 91

Fax Cover Sheet ^

General Description

A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient’s

name, originator’s name and the number of pages attached.

Transmitted as: Received as:

Header P.01 Header P.02

Fax Cover Sheet

To use the Fax Cover Sheet

To attach the Fax Cover Sheet for a transmission, follow the procedure below.

Page 1

Page 2

Total P.02

FUNCTION { 8

SET

Set document(s) face down.

SET

for OFF (Cover Sheet is not attached)

for ON (Cover Sheet is attached)

ENTER STATIONiS) THEN PRESS START 00%

SELECT MODE (1-5) ENTER NO. OR V A

COVER SHEET=OFF 1:OFF 2:ON

COVER SHEET=OFF

l:OFF 2:ON

COVER SHEET=ON

l:OFF 2:ON

DOCUMENT SET ENTER STATION(S) 00%

Dial the station(s)

Ex:

Note: 1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56, see

page 37.

2. This function is available for memory or direct transmission mode.

3. The Fax Cover Sheet is not counted in the number of pages column of the journals.

START

Page 92

► Fax Cover Sheet

Fax Cover Sheet Sample

FACSIMILE COVER SHEET

08-MAR-1997 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

PANASONIC

201 555 1212

(4)

Page{s)

Following This Cover Page

Explanation of Contents

(1) Starting time of communication (2) Recorded name in One-touch. ABBR. No. Dialling or dialed telephone number. (3) Your LOGO {up to 25 characters) and ID Number (up to 20 digits)

(4) A number of following pages. This information is not shown when it transmitting by Direct Transmission Mode.

- - _ - J

Page 93

OMR Transmission

General Description

This feature is designed to work with a store and forward system (i.e. UF-M500 Multi-Channel Fax Gateway) that utilize OMR (Optical Mark Recognition) sheet to obtain routing information to automatically relay the fax

messages to its final destination.

When sending a document with the OMR-XMT feature set to ”On”, the process of the following 2 operations

will be changed

• Automatic Page Re-transmission

When the OMR-XMT feature is set to "On” and the memory transmission failure occurs, the automatic re-transmission will start from the 1st page including the OMR sheet rather than from the failed page.

• Automatic Page Numbering

When the OMR-XMT is set to "On”, the automatic page numbering on the header of each page will start from the 2nd page instead of the 1 st page, which is your OMR sheet.

Table 1: Documents sent with the OMR-XMT feature set to "On”

Transmitted Pages

Table 2: Documents sent with the OMR-XMT feature set to "Off”

Transmitted Pages

Received by the System

Header P.03

Received by the finai

destination

Header P.02

Header P.01

_ _ ^

Pagel

—

Received by the final

destination

Header P.03

Page 2

Header P.02

Header P.01

OMR

sheet

Page 1

Page 2

Header P.02

Page 2

Pagel

Page 94

► OMR Transmission

Sending Documents with your OMR Sheet

To use the OMR Transmission, select OMR-XMT = OFF or ON for each Transmission by following the

procedure below.

1 .y/

FUNCTION

1 I

ENTER STATION(S) THEN PRESS START 00%

Set document(s) face down.

SELECT MODE (1-5)

ENTER NO. OR V A

SET OMR-XMT=OFF

1:OFF 2: ON

OMR-XMT=OFF

for OFF

l:OFF 2: ON

for ON

SET

OMR-XMT=ON

l:OFF 2:ON

DOCUMENT SET

ENTER STATION(S) 00%

Dial the station(s)

Ex: 01 START

ffl

Note: 1. To change the preset OMR Transmission Setting, change the setting of Fax Parameter No. 55, see

page 37.

2. This function is available for memory or direct transmission mode.

3. The OMR Sheet is counted in the number of pages column of the journals.

4. When using the OMR Transmission, the Cover Sheet function will be turned "Off automatically.

Page 95

Fax Forward

Setting Fax Forward

This feature allows all incoming faxes to be forwarded to the station registered in the abbreviated dialling number [00]. Once the faxes are received in the memory, the machine will dial the telephone number registered in the abbreviated dialling number [00] and transmit the received document(s). This function is convenient when you would like to receive faxes in another place (i. e. your home) at night or during a holiday.

First register a teiephone number for the abbreviated

dialling number [00] where to transfer the receiving faxes,

(see page 30)

[For UF-770 only]

FUNCTION

SET

SET MODE ENTER NO. OR

FAX PARAMETER{01-99}

NO.=|

54 FAX FORWARD

1 : INVALID

54 FAX FORWARD

2 :VALID

(1-6)

V A

SET

08-MAR-1997 15:00

< FAX FORWARD >

m Hole: 1. When the Fax Forward feature is set, the abbreviated dialling number [00} will be restricted from editing

the number. Please change this function to Invalid when you would like to edit the telephone number.

2. If the communication to transfera received document(s) has failed, the received document(s) will be printed out and erased from memory even if the Fax Parameter No. 31 (INC. FILE SAVE) is set to valid. If you wish to save the document into memory in case of communication failure, set your machine to Receive

To Memory, (see page 86)

3. It is not possible to receive a document if the memory of your machine overflows or is about 95% used.

Page 96

► File Transmission [For uF-770

This feature allows your machine to store the document(s) into the File Transmission in order to send to multiple stations repeatedly. The document(s) in the File Transmission will be kept until erased.

Storing a Document(s)

To store the document(s), follow the steps below.

only]

FUNCTION

I I

SET

ENTER STATION(S) THEN PRESS START 00%

Set document(s) face down.

FILE XMT MODE (1-4) ENTER NO. OR V A

1:STORE FILE? PRESS SET TO SELECT

]

Your machine will start storing the document(s) into the memory.

Hole: Only 1 file can be stored for File Transmission.

STORE * N0.001

PAGES=01 01%

Page 97

Sending the Stored Document(s)

To send the stored document{s), follow the steps below.

FHg Trsnsmission [For uf-770 only]

FUNCTION { 4

SET

Dial by any combination of the following methods:

• Manual Number Dialling (Up to 32 stations)

• One-Touch Dialling

• Abbreviated Dialling

• Directory Search Dialling (For details, see page 46 to 49.)

Ex:

SPACE

ABBR

‘W

FILE XMT MODE {1-4) ENTER NO. OR V A

ENTER STATION(S) THEN PRESS START

<01> {Station name) 5551234

[10] {Station name)

5553456

(When entering a station for Manual Number Dialling or

Directory Search Dialling, press I SET i after each

station is entered.)

* DIALLING * N0.001 5551234

Your machine starts to dial the telephone numbers in sequence.

Page 98

► File Transmission [For UF-770 only]

Deleting the Stored Document(s)

To delete the stored document(s), follow the steps below.

FUNCTION ( 4

SET

FILE XMT MODE (1-4) ENTER NO. OR V A

3;DELETE FILE? PRESS SET TO SELECT

* DELETING *

Page 99

Printing the Stored Document(s)

To print the stored document(s), follow the steps below.

File Transmission [For UF-770 only)

FUNCTION { 4

SET

Your machine will print the file. The document(s) will remain

in the memory even after printing the file.

FILE XMT MODE (1-4)

ENTER NO. OR VA

4:PRINT FILE? PRESS SET TO SELECT

* PRINTING *

FILE XMT DOC

Page 100

► Department Code

[For UF-770 only]

General Description

This operation requires the userto input a preset 4-digit Department Code before transmission. The Department

Name of the selected Department Code is printed on the Header of each page sent, Cover Sheet, COMM. Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (01 - 24) when it is printed.

If you wish to prevent unauthorized persons from setting, changing or erasing the Department Code settings,

you should set the Fax Access Code to restrict these settings, (see page 84)

Setting the Department Code

FUNCTION I /

I >

SET

SET MODE ENTER NO. OR V A

FAX PARAMETER(01-99)

NO.=l

77 LOGO/DEPT. CODE

1: INVALID

77 LOGO/DEPT. CODE

3;DEPT. CODE

(1-6)

SET

Enter Department Code number.

DEPT. CODE

ENTER NO. OR

LOGO/DEPT. NAME

12 I

(01-24)

V A

Panasonic UF-550 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1. Plain Paper Printing

2. Quick Scanning

3. Easy Maintenance

4. Memory Function

6. Multiple LOGO

7. Department Code

8. View Mode

A CAUTION

A CAUTION

Paper Specifications

How to Load the Recording Paper

■ Telephone Line Cord

Power Cord

Warning : This apparatus must be properly grounded through an ordinary AC outlet.

Setting the Monitor Volume

Setting the Ringer Volume

Setting the Date and Time

Setting Your LOGO

Setting Your Character ID

Setting Your ID Number (Fax Telephone Number)

Entering One-Touch/Abbreviated Dialling Numbers

To enter a One-Touch key, follow these steps below

To set an Abbreviated Dialling Number, follow these steps below

Changing or Erasing One-Touch/Abbreviated Dialling Numbers

To change the settings of a One-Touch/ABBR. dialling number

Ex: ©

To erase the settings of One-Touch/ABBR. Dialling number

Ex: ©

Ex: O'

Printing Out a Directory Sheet

Setting the Fax Parameters

Fax Parameter Table

Documents You Can Send

Documents You Cannot Send

How to Load Documents

INCORRECT

Contrast

Resolution

Halftone

Verification Stamp

Communication Journal (COMM. JOURNAL)

Manual Number Dialling

One-Touch Dialling

Abbreviated Dialling

Directory Search Dialling

Manual Number Dialling (Direct Transmission)

One-Touch Dialling (Direct Transmission)

Abbreviated Dialling (Direct Transmission)

Directory Search Dialling (Direct Transmission)

Off-Hook Dialling

On-Hook Dialling

Memory Transmission Reservation (Dual Access)

Direct Transmission Reservation (Priority Transmission Reservation)

To reserve your machine for sending the urgent documents

To cancel the direct transmission reservation

Automatic Redialling

Manual Redialling

To redial the last dialed number through ADF

To receive documents manually

1. Automatic Reduction

2. Fixed Reduction

Selecting the Print Reduction Mode

Receiving Oversize Documents

Deferred Transmission

Deferred Polling

Setting Polling Password

Preparing to be Polled

To Poll Documents from Another Station

Setting for Deferred Transmission

To set a Program Key for deferred transmission

Setting for Normal Polling

To set a Program Key for normal polling

Setting for Deferred Polling

To set a Program Key for deferred polling

Setting for Group Dialling

Setting for One-Touch Key