Panasonic UF-550 User Manual

Facsimile

Panafax® UF-550/770

User’s Guide

Panasonic

— IMPORTANT INFORMATION -------------------------------------------------------------------------------------------

When requesting information, supplies, or service always refer to the model and sériai number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.

For your convenience, space is provided below to record the information you may need in the future.

Model No.

Date of Purchase

Dealer

Address

Telephone Number

( )

Supplies Telephone Number

( )

Service Telephone Number

( )

Serial No.

Model and Serial Number

The contents of this User’s Guide are subject to change without notice.

Table of Contents

1 GETTING TO KNOW YOUR MACHINE

Introduction........................................................................................................... 7

Function Key ....................................................................................................... 8

External View ........................................................................................................ 9

Control Panel ...................................................................................................... 10

2 INSTALLING YOUR MACHINE

Safety Information............................................................................................... 12

Main Unit and Accessories.................................................................................. 14

Installing the Accessories

Installing the Toner Cartridge .............................................................................. 16

Loading the Recording Paper

Paper Specifications 18 How to Load the Recording Paper 18

Connecting the Telephone Line Cord and Power Cord Setting the Recording Paper Size [For UF-550 only]

Setting the Dialling Method (Tone or Pulse) ........................................................ 23

Adjusting the Volume........................................................................................... 24

Setting the Monitor Volume 24 Setting the Ringer Volume 24

User Parameters ................................................................................................. 25

Setting the Date and Time 25

Setting Your LOGO 26 Setting Your Character ID 27 Setting Your ID Number (Fax Telephone Number) 28

...................................................................................

..............................................................................

....................................

..........

..................................

PROGRAMMING YOUR MACHINE

One-Touch/Abbreviated Dialling Numbers

Entering One-Touch/Abbreviated Dialling Numbers Changing or Erasing One-Touch/Abbreviated Dialling Numbers Printing Out a Directory Sheet

Customizing Your Machine

Setting the Fax Parameters

Fax Parameter Table

........................................................

BASIC OPERATIONS

Loading Documents

Documents You Can Send

Documents You Cannot Send How to Load Documents

Basic Transmission Settings

Contrast Resolution Halftone Verification Stamp Communication Journai (COMM. JOURNAL)

...........................................

..............................

..................................

29 31 33

34 35

39 39 40

41 41 42 42 43

Sending Documents........................................................................................... 44

Memory Transmission ................................................................................... 44

Manual Number Dialling 46 One-Touch Diailing 47 Abbreviated Dialiing 48 Directory Search Diaiiing 49

Multi-Station Transmission (Broadcasting)..................................................... 50

Direct Transmission ...................................................................................... 51

Manuai Number Diaiiing (Direct Transmission) 51 One-Touch Dialling (Direct Transmission) 52 Abbreviated Diaiiing (Direct Transmission) 53

Directory Search Diaiiing (Direct Transmission) 54

Voice Mode Transmission.............................................................................. 55

Off-Hook Dialling 55

On-Hook Diaiiing 56

Transmission Reservation ............................................................................. 57

Memory Transmission Reservation (Dual Access) 57

Direct Transmission Reservation (Priority Transmission Resen/ation) 58

Rediailing....................................................................................................... 59

Automatic Rediaiiing 59

Manuai Rediaiiing 59

Receiving Documents........................................................................................ 60

Automatic Reception ..................................................................................... 60

Manual Reception........................................................................................... 60

Print Reduction ............................................................................................. 61

Selecting the Print Reduction Mode 61

Receiving Oversize Documents 62

Substitute Memory Reception ....................................................................... 63

Print Coliation Mode....................................................................................... 63

Making Copies.................................................................................................... 64

ADVANCED FEATURES

Timer Controlled Communications ..................................................................... 65

Deferred Transmission 65 Deferred Poiiing 66

Polling ................................................................................................................ 67

Setting Poiiing Password 67

Preparing to be Poiied 68

To Poll Documents from Another Station 69

Program Keys..................................................................................................... 70

Setting for Deferred Transmission 70 Setting for Normal Polling 71 Setting for Deferred Polling 72

Setting for Group Dialling 73

Setting for One-Touch Key 74

Changing or Erasing Program Key Settings 75

Edit File Mode.................................................................................................... 76

Printing a File List 76 Viewing the Contents of a File List 77 Changing the Start Time or the Station of a File 78

Deleting a File 80

Printing Out a File 81 Adding Documents into a File 82

Retry an Incomplete File 83

Fax Access Code ................................................................................................ 84

Setting the Fax Access Code 84

Operating Your Machine with the Fax Access Code (Restrict all operations) 85

Operating Your Machine with the Fax Access Code

(Restrict access of Fax Parameters only) [For UF-770 only] 85

Receive To Memory ............................................................................................. 86

Setting the RCV To Memory Password 86

Setting RCV To Memory 86

Printing Out Documents 87

Distinctive Ring Detector (DRD).......................................................................... 88

Fax Cover Sheet

General Description 89

To use the Fax Cover Sheet 89

.....

........................................................................................... 89

Fax Cover Sheet ................................................................................................ 90

OMR Transmission ............................................................................................. 91

General Description 91 Sending Documents with your OMR Sheet 92

Fax Forward [For UF-770 only] ............................................................................ 93

Setting Fax Forward 93

File Transmission [For UF-770 only] .................................................................... 94

Storing a Document(s) 94 Sending the Stored Document(s) 95 Deleting the Stored Document(s) 96 Printing the Stored Document(s) 97

Department Code [For UF-770 only] .................................................................... 98

General Description ............................................................................................................... 98

Setting the Department Code 98 Changing or Erasing the Department Code 100 Sending Document with Department Code 102

Sending Document with Department Code (Voice Mode Transmission) 103 Printing a Department Code List 104

Printing a Department Code Journal 105

Multiple LOGO [For UF-770 only]

General Description ............................................................................................................. 107

Setting the Multiple LOGO 107 Changing or Erasing the Multiple LOGO 108

Sending Document with Multiple LOGO 109 Printing a Multiple Logo List 110

.......................................................................

107

NETWORKED FEATURES

Selective Reception .......................................................................................... 111

Setting the Selective Reception 111

Password Communications...............................................................................112

General Description 112 Compatibility with Other Machines 112 Setting Password Transmission 113 Setting Password Reception 114 Using Password Transmission 115 Using Password Reception 116

Conlidential Mailbox and Confidential Network Communications

Confidential Mailbox ............................................................................................................. 117

Compatibility with Other Machines 117

Sending a Confidential Document to a Remote Station’s Mailbox 118 Polling a Confidential Document from a Remote Station’s Mailbox 119

Receiving a Confidential Document to Your Machine’s Mailbox 120

Storing a Confidential Document in Your Machine’s Mailbox 121

Printing Out a Confidential Document from Your Machine’s Mailbox 122 Deleting a Confidential Document Stored in Your Machine’s Mailbox 123

Confidential Network Communications (Via a Center Station)

Compatibility with Other Machines 125

Setting Up Your Machine for Confidential Network Communications 125

..........................................

......................

Relayed Transmission....................................................................................... 128

General Description...............................................................................................................128

Compatibility with Other Machines 128

Relay Network 129 Setting Up Your Machine for Relayed Transmission 131 Sending a Document by Relayed Transmission 135 Printouts and Reports 136

Sub-addressing .................................................................................................. 138

General Description............................................................................................................... 138

To set the Sub-address into a One-Touch/ABBR. Dialling Numbers 139 To send a Document with Sub-address 140

117

124

PRINTOUT JOURNALS AND LISTS

Journals and Lists

Transaction Journal

Individual Transmission Journal (IND. XMT JOURNAL) Communication Journal (COMM. JOURNAL) One-Touch/Abbreviated and Directory Search List

Program List

FAX Parameter List

Power Failure Report

...............................................

141

142 145 147 150 151

152

8 PROBLEM SOLVING

Troubleshooting.....................................................

If You Have Any of These Problems

Information Codes Clearing a Recording Paper Jam Clearing a Document Jam Cleaning the Document Scanning Area Cleaning the Printer Roller Adjusting the Automatic Document Feeder (ADF) Verification Stamp

Checking the Telephone Line

APPENDIX

Specifications.................................................................................................... 165

Recording Paper Specifications......................................................................... 168

Options and Supplies........................................................................................ 169

Installing Memory Card 171

Glossary..........................................................................................................

INDEX................................................................................................................177

153

153 155 158 159 160 161 162

163 164

172

This page is intentionally left blank.

Introduction

Thank you very much for purchasing the Panafax UF-550/770. The UF-550/770 is one of the most advanced models in the Panafax family of G3 compatible, desktop facsimile

machines. Some of its many features are

1. Plain Paper Printing

2. Quick Scanning

3. Easy Maintenance

4. Memory Function

Plain paper printing means you can easiiy write on received documents with a pen or pencil. Documents do not curl, making filing easier. In addition, plain paper does not fade, making it ideal for long term storage of important documents.

The UF-550/770 Quick Scan speeds up the fax process by scanning and storing documents into memory in about 2.8 seconds* per page. (*uf-550

: 6 seconds)

This means that you no longer have to wait around until a transmission is completed before retrieving your documents.

Maintenance requires only changing a toner cartridge, making it quicker and easier than with other types of plain paper fax machines.

A standard image memory feature allows you to store up to standard 70* pages into the document memory. After the UF-550/770 stores your documents, it can send them to selected station(s) automatically. You do not have to wait until the transmission ends before retrieving your

0 rig i nal S. r UF-550 :12standard pages)

5. Dual Access

Operation

6. Multiple LOGO

7. Department Code

8. View Mode

The UF-550/770 can reserve the next transmission even during reception

or memory transmission. It can also receive during document storage.

The UF-770 can select from Multiple LOGOs which are printed on the

Header of each page sent, Cover Sheet, COMM. Journal and Individual XMT Journal.

This feature allows multiple departments to share the same facsimile

machine. When a department code is assigned to each department, the

Transaction Journal will be sorted by each department number.

Your machine has been equipped with a View function which allows you

to view the contents of the Journal and File List on the LCD display without having to print them.

With a little practice, anyone can learn how to use the most popular features of the UF-550/770.

This User’s Guide will help you to use your UF-550/770 quickly and easily. The Table of Contents shows where to find information on each feature. Although we recommend that you review each section briefly, It will only

be necessary to read the sections that contain the feature(s) you will be using.

► Function Key

Any function can be started by first pressing FUNCTlOf^ and then enter the function number, or by pressing 0 or 0 scroil key repeatedly until the desired function appears on the display.

FUNCTION

r^~l.

1 ] Deferred Communication

r©

1 =XMT 2 = Polling

p ] Relayed Transmission

(see Note)

( q ^ Foiling

Vjw 1 = Polling

2 ^ Polled

File Transmission

-©

[UF-770 only]

1 = Store File 2 = Send File 3 = Delete File 4 = Print File

Confidential Communication

1 =XMT

2 = Polling

3 = Polled

4 = Print

5 = Delete

FUNCTION

r©

-<D

Set Mode

1 = User Parameters

• Date & Time

• Logo

• Character ID

• ID Number (Fax Telephone Number) 2 = One-Touch/Abbreviated Numbers 3 = Program Keys 4 = Fax Parameters 5 = Relayed XMT & Conf. Comm. Parameters

(see Note)

6 = Cleaning Printer Roller

Select Mode

1 = Communication Journal = OFF/ON/INC 2 = OMR-XMT = OFF/ON 3 = Cover Sheet = OFF/ON 4 = Password-XMT = OFF/ON (see Note) 5 = RCV to Memory = OFF/ON/PRINT

Edit File Mode

1 ^ File List (Print/View)

2 = Change Time/Station

3 = Delete File 4 = Print File

5 = Add Document

6 = Retry Incomplete File

Printout

1 = Journal (PrintA/iew)

2 = One-Touch/Abbreviated/

Directory Search List

3 = Program List

4 = Fax Parameter List

5 = Not used 6 =: individual XMT Journal 7 = Directory Sheet

mWofe: If Fax Parameter is not preset to Valid position, which enables you to use the function, the display will not

show the function.

Handset

[UF-770: standard. (Depsnding of the country

External View

Note: For some countries, the handset may not be available because of the country’s regulation or specification.

► Control Panel

LCD Display

Indicates date and time, or the current

operation.

---------------------------------------------------------------

ON LINE

Blinks when the machine is

transmitting a document or

receiving.

□ TONER

Blinks when the toner has run out. (see page 16)

O ALARM

Blinks when trouble occurs,

(see page 158)

_____________

f \

One-Touch Keys (01-32*)

Used for One-Touch Dialling. (*UF-550: 01-24, see page 47 and 52)

Program Keys (P1-P8*)

Used to record long dialling procedures or Group Dialling Number keys. {*UF-550; P1-P4, see page 70 to 75)

Character Keys

The One-Touch Keys and Program

Keys also serve as character and symbol input keys which are used to record your LOGO and station name. The character key template is printed on the panel under the directory sheet cover.

Panasonic

ON LINE . TONER

a DARKER

C3 LIGHTER 1=1 FINE

CONTRAST 1 1 1 1 1 - 1 1 1

< >

MEMORY FUNCTION

a S-FINE a FAST

RESOLUTION

1 ALARM

A CAUTION

1 When you know that a thunderstorm is coming, we recommend that you:

(1) Unplug the telephone line cord from the phone jack. (2) Turn off the power and unplug the power supply cord from AC outlet.

2 This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone

connected to the same line.

3 The operation of this equipment on the same line as telephones or other equipment with audible warning

devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring

detector. Should such problem occur, the user is not to contact telecom (telephone company) faults service.

Safety Information ^

A CAUTION

denotes hazards that could result in minor injury or damage to the machine.

Do not install the machine near heating or air conditioning unit.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 10 cm of space betviieen the machine and other objects.

Do not block the ventilation openings.

Do not place heavy objects, or spill liquids on the machine.

► Main Unit and Accessories

Unpack the carton and check that you have all the accessories illustrated.

Note: Available as an option for the UF-550. See page 169 for the order number.

Handset Cradle [Available as an option (UF-550)]

Hook the projections into the square holes on

the machine.

Connect the cable into the HANDSET jack on the machine.

Handset

[Available as an Option (UF-550)]

Installing the Accessories ^

Document Trays

Hook the projections into the square holes on the machine.

Handset Cable

[Availableas an Option (UF-550)]

Note: For some countries, the handset may not be available because of the country’s regulation or specification.

► Installing the Toner Cartridge

Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside.

Remove the protective seal.

Push the Release Button to open the Printer Cover.

Continued on the next page.

Installing the Toner Cartridge ^

Align the arrow and the projection on both sides as shown and insert the Toner Cartridge into the machine.

Close the Printer Cover firmly.

If you are replacing the Toner Cartridge, it is recommended to clean the Printer Roller to maintain good printing quality. To clean the Printer Roller, follow the procedure on page 161.

► Loading the Recording Paper

Paper Specifications

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.

There are many’’name” and ’’generic” brands of paper available. We recommend that you test various papers

until you obtain the results you are looking for. For detailed recommended paper specifications, see page

168.

How to Load the Recording Paper

Slide out the Paper Cassette from the machine.

Adjust the Paper Length Guide to the proper

paper size (A4, LTR, or LGL). For LGL size paper, remove the Paper Length Guide and store it in the provided slot in the front left side of the Paper Cassette. If reloading the same size of paper, skip the step 2 and 3.

Adjust the Paper Width Guide and Clip to the proper paper (A4, or LTFt/LGL). The factory default for the Paper Width Guide and Clip are on A4 position. For LTR/LGL paper size, adjust by following the steps below. 0 Replace the Paper Width Guide into the

proper slot (A4 or LTR/LGL). 0 Release the Paper Width Clip latch. 0 Pull upwards to remove the Paper Width

Clip.

0 Replace the Paper Width Clip into the A(A4)

or L(LTR/LGL) slot.

CD Push down on the Paper Width Clip to latch

it in place.

Loading the Recording Paper ^

® Release the hook and remove the Paper

Size Selector.

0 Rotate the Paper Size Selector until the

appropriate setting marked on the Selector is facing upward and the wording is upright.

0 Reinstall the Paper Size Selector.

[For UF-550]

There is no paper size selector on the paper

cassette. Refer to page 22 for the Recording Paper Size Setting.

0 Push the Pressure Plate until it is locked

down.

0 Load the paper into the Paper Cassette.

Caution: Make sure that the paper is set

under the clips of the Paper Cassette. You can load about 250 sheets with standard weight paper (20 lb. or 75 g/m^). For paper specification see page 168.

0 Set the proper paper size label. Slide the Paper Cassette into the machine.

ffl Note: 1. The Recording Paper Size setting must match the paper loaded in the cassette. See page 22.

2. Your machine will properly print on A4, Letter and Legal size paper only. If other size of paper (B4, B5, AS) is used, your machine may not print properly.

► Connecting the Telephone Line Cord and Power Cord

■ Telephone Line Cord

Plug one end of the telephone line cord into the telephone jack supplied by the telephone company and the

other end into the LINE jack on the rear of the machine.

Telephone Line Cord (Attachment)

Power Cord

Plug one end of the power cord into an ordinary AC outlet and the other end into the receptable on the rear

of the machine.

Warning : This apparatus must be properly grounded through an ordinary AC outlet.

Power Cord (Attachment)

Note: 1. Your machine uses little power and you should keep it ON at all times. If the power is turned OFF for too long,

the contents of the memory may be lost

2. UF-770 has 2 separate rechargeable batteries to preserve the memory contents in case of a short term power failure. One for the machine parameters (such as LOGO, ID Number, Auto-dialer Telephone

Number, etc.) which can back up for 10 days and the other one for the document memory, which can back up for 1 hour when fully charged. UF-550 has a rechargeable battery to preserve the machine parameters only for up to 10 days when fully cha:yed.

3. The built-in rechargeable batteries require 48 hours to be fully charged in the machine.

Connecting the Telephone Line Cord and Power Cord

Power Switch

After connecting all cords,

turn the power switch ON.

► Setting the Recording Paper Si

The Recording Paper Size setting must match the paper loaded in the cassette. If you change the Recording

Paper Size, please change the setting by following the procedure below.

[For UF-550 oniy]

FUNCTION ( 7

--------

A ]

for A4 size paper.

SET MODE (1-6) ENTER NO. OR V A

FAX PARAMETER(01-99)

NO. =1

23 REC. PAPER SIZE

1 :A4

23 REC. PAPER SIZE

1 :A4

for Letter size paper.

for Legal size paper.

SET

23 REC. PAPER SIZE

2:LETTER

23 REC. PAPER SIZE

3:LEGAL

Setting the Dialling Method (Tone or Pulse) ^

Your machine can operate with either of two dialling methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialling method to Tone or Pulse, follow the procedure below.

FUNCTION { i

A \ SET

for Pulse.

SET

SET MODE (1-6) ENTER NO. OR V A

FAX PARAMETER (01-93)

NO.=|

06 DIALLING METHOD

2:TONE

06 DIALLING METHOD

1:PULSE

SET

for Tone.

06 DIALLING METHOD

2:TONE

► Adjusting the Volume

You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

MONITOR

You will hear the dial tone through the speaker.

CLEAR SET

—ifc—^ repeatedly to raise the volume.

OL— +

-------

CLEAR

MONITOR

SET

----------

Setting the Ringer Volume

repeatedly to lower the volume.

* MONITOR *

MONITOR VOLUME

LOW [||||||||] HIGH

MONITOR VOLUME

LOW [ ] HIGH

Standby

-------

CLEAR SET

—I ~ I

-------

CLEAR

VOL— +

repeatedly to raise the volume.

VOL— +

SET

repeatedly to lower the volume.

08-MAR-1997 15:00

00%

RINGER VOLUME

(((( a }}})

RINGER VOLUME

lJ Note: You can also adjust the volume of the key touch tone and the volume of the buzzer in Fax Parameter No.

10 (KEY/BUZZER VOLUME), (see page 35)

User Parameters ^

Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID

Number help to identify you when you send or receive documents. If a power failure occurs, a built-in battery will back up this information for up to 10 days when it is fully charged.

Setting the Date and Time

At standby the display will show the date and time. Once the standby display is set, it will automatically be

updated.

FUNCTION

SET

Enter the new date and time.

Ex: ®(D

Date Month : March Year Time

: 08th

: 1997 : 3:00 PM

SET MODE (1-6) ENTER NO. OR VA

1 :USER PARAMETERS?

PRESS SET TO SELECT

DATE & TIME

lL-01-1997 00;00

DATE & TIME

08-03-1997 15:00

If you make a mistake, use [<] or [>] to move the cursor to

the incorrect number and enter the new number over it.

SET

► User Parameters

Setting Your LOGO

When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document.

FUNCTION

SET

repeatedly until display shows;

Î5

Enter your LOGO (max. 25 characters and digits) by using

the Character keys (see page 10).

Ex: [0lAl[Hl[Al[S][Sl[HllI][Cl

If you make a mistake, use Q or Q to move the cursor to

the incorrect character and enter the new character over it.

If more than 19 characters are entered, the left side

characters will scroll off the display.

SET MODE (1-6) ENTER NO. OR VA

1;USER PARAMETERS? PRESS SET TO SELECT

LOGO

PANASONICI

]

SET

User Parameters ^

Setting Your Character ID

If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine’s display and the remote machine’s Character ID will appear on your

display.

FUNCTION \ /

SET

repeatedly until display shows;

Enter your Character ID (max. 16 characters and digits) by using the Character keys (see page 10).

Ex: rHirËiiÀiiDiiSPACEnoirFiiFimrcirEi

If you make a mistake, use [<] or 0 to move the cursor to

the incorrect character and enter the new character over it.

SET MODE (1-6)

ENTER NO. OR VA

1 : USER PARAMETERS? PRESS SET TO SELECT

CHARACTER ID

HEAD OFFICEI

SET

Note: The special characters of A, A, O, U, /E, d and 4 cannot be used for Character ID.

► User Parameters

Setting Your ID Number (Fax Telephone Number)

If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine’s display and their ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID number, (max. 20 digits)

FUNCTION

L I

SET

—— repeatedly until display shows;

Enter your ID (max. 20 digits) by using the key pad and

SPACE I.

ISPACEI©@©(2)

............................

SET MODE il-6)

ENTER NO. OR V A

1;USER PARAMETERS? PRESS SET TO SELECT

ID NO.

201 555 1212

If you make a mistake, press I CLEAR i to erase the number

then reenter the correct number.

LI Note: 1. You may use (*) to enter a ”+” character at the beginning of the ID number to indicate the following

diglt(s) for your country code. Ex : +1 201 555 1212 +1 forU.S.A. country code.

■t-81 3 111 2345 +81 for Japan country code.

2. For some countries, tfi^s feature is not available depending on the country’s regulation. The display may not show this feature.

+ 150 hidden pages