Panasonic UF-525 User Manual

Software

Operating Instructions

Document Manageme nt Sy stem, Printer and Class 2 Fax Mo de m

(For UF-490/525/590/790/890/990)

Before UsePrinter Section

System Section

Document Management

Troubleshooting

Before operating this software, please read
these instructions completely and keep these
operating instructions for future reference.

Section

English

Class 2 Fax Modem

Notification for UF-490/525/590/790/890/990

These models are designed with the Energy Conservation in mind, which will automatically
goes into the Sleep mode when it is not in use for a period of time (The factory default is 1
hour).

While the machine is in the Sleep mode, it will not wake up automatically by any print
command from a connected computer. If you attempt to print a document from your computer
to the machine while it is in the Sleep mode, an error message "LPT1 write error." will appears
on your computer.

Please press the ENERGY SAVER key on the control panel of the machine before starting a
print job from your computer.

If you wish to start printing at any time without having to press the ENERGY SAVER key to
wake up the machine first, you can change the setting of the Fax Parameter #34 from "3"
(SLEEP) to "2" (ENERGY-SAVER). This will stop the machine from switching into the Sleep
mode.

Please refer to the machine’s Operating Instructions (For Facsimile) for details.

2

The following trademarks and registered trademarks are used throughout this manual:
Microsoft, MS-DOS, Windows and Windows NT are registered trademarks of Microsoft

Corporation in the USA and other countries.
i386, i486 and Pentium are trademarks of Intel Corporation.
Centronics is a registered trademark of Centronics Data Computer Corporation.
TrueType is a registered trademark of Apple Computer, Inc.
All other trademarks identified herein are the property of their respective owners.

Copyright c 2000 - 2001 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law.
Published in Japan.

The contents of these Operating Instructions are subject to change without notice.

Table of Contents

Before Use

Precautions.....................................................................................................................5

■ For User in USA ............................................................................................. 5

External View.................................................................................................................. 6

■ External View ....... ....... ...... ....... ...... ....... ...................................... ....... ...... ...... 6

Printer Section

Installing the Printer Driver ......................................................................................... 9

■ Windows 95/98/Me/NT/2000.......................................................................... 9

Configuring the Printer Driver Settings ....................................................................... 12

■ Windows 95/98/Me......................................................................................... 12

■ Windows NT 4.0 (Administrator) .................................................................... 21

■ Windows NT 4.0 (User).................................................................................. 29

■ Windows 2000 (Administrator)....................................................................... 34

■ Windows 2000 (User)..................................................................................... 43

Print Operation............................................................................................................... 48

■ Printing from Windows Applications............................................................... 48

■ Printing on Network........................................................................................ 49

Document Management System Section

Installing the Document Management System............................................................ 51

■ Windows 95/98/Me/NT/2000.......................................................................... 51

Document Manager........ ................................................................................................ 56

■ Main Window..................... ....... ...... ....... ...... ...... ....... ...... ................................ 56

■ Basic Operations............................................................................................ 58

■ Setting Plug-in................................................................................................ 60

■ File Menu........................................................................................................ 61

■ Edit Menu.................................................... ...... ....... ...... ....... ......................... 66

■ View Menu................... ...... ....... ...... ....... ...... ...... ....... ...... ....... ...... ....... ............ 67

■ Document Menu............................................................................................. 68

Image Converter........ ..... ................................................................................................ 70

■ General Description........................................................................................ 70

■ Windows 95/98/Me......................................................................................... 70

■ Windows NT 4.0............................................................................................. 71

■ Windows 2000................................................................................................ 72

Document Scanner..................................... ..... .... ..... ..... ................................................. 73

■ Main Window..................... ....... ...... ....... ...... ...... ....... ...... ................................ 73

■ Tool Menu ...................................................................................................... 75

■ Image Scanning ... ....... ...... ....... ...... ....... ...... ...... ....... ...... ................................ 77

Document Viewer........................................................................................................... 79

■ Main Window..................... ....... ...... ....... ...... ...... ....... ...... ................................ 79

■ Basic Operations............................................................................................ 81

■ Annotation Function ....................................................................................... 82

■ File Menu........................................................................................................ 83

■ Edit Menu.................................................... ...... ....... ...... ....... ......................... 87

■ View Menu................... ...... ....... ...... ....... ...... ...... ....... ...... ....... ...... ....... ............ 88

■ Page Menu..................................... ....... ...... ...... ....... ...................................... 89

■ Annotation Menu ............................................................................................ 92

■ Window Menu................................................................................................. 101

3

Table of Contents

Document Management System Section

Status Monitor................................................................................................................102

■ Task Bar Display......... ...................................... ....... ...... ....... ...... ....... ...... ...... 102

■ Task Bar Menu............................................................................ ....... ...... ...... 103

■ Display Status Details .................................................................................... 104

Configuration Editor ......................................................................................................107

■ Main Window ........................... ...... ...... ....................................... ....... ...... ...... 107

■ User Parameters Folder................................................................................. 109

■ Fax Parameters Folder .................................................................................. 110

■ Journal Folder................................................................................................ 111

■ Phone Book Setting Shortcut Activation Folder ............................................. 112

Phonebook Editor ..........................................................................................................113

■ Features......................................................................................................... 113

■ Activation Procedure...................................................................................... 114

■ Main Window ........................... ...... ...... ....................................... ....... ...... ...... 115

■ Retrieve/Write ................................................................................................ 117

■ Open/Save File .............................................................................................. 118

■ Insert Entry..................................................................................................... 120

■ Delete Entry ................................................................................................... 121

Panafax Desktop ............................................................................................................ 122

■ General Description ....................................................................................... 122

■ Sending Document ........................................................................................ 122

■ Managing the Personal Address Book........................................................... 127

■ Receiving Document...................................................................................... 131

■ Cover Sheet................................................................................................... 132

■ Tool Bar ......................................................................................................... 135

■ Setup Menu.................................................................................................... 136

■ Configuration Menu........................................................................................ 138

■ Client and Server Setting............................................................................... 140

4

Troubleshooting

Troubleshooting.............................................................................................................142

■ Printing operation fails ................................................................................... 142

■ Document is not printed correctly .................................................................. 143

■ Error messages displayed on the computer .................................................. 144

Appendix.........................................................................................................................145

■ Printing/Scanning Area .................................................................................. 145

■ Parallel Interface Connector .......................................................................... 146

Class 2 Fax Modem Section

Installing the Panasonic Class 2 Fax Modem..............................................................148

■ Installation (Windows 95/98/Me).................................................................... 148

■ Installation (Windows NT 4.0)........................................................................ 155

■ Installation (Windows 2000)........................................................................... 158

Before Use

Precautions

For User in USA

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a re sidential installation. This equi pment generates, uses and c an radiate radio frequency
energy and, if not installed and used in accordance with the in str uc ti ons , may cau se har mfu l int er fer enc e to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this e qui pme nt d oes c aus e har mf ul int er ferenc e to r ad io or tel ev isio n rec ep tion , wh ich c an be
determined by turnin g the equi pm ent off and on, th e us er is enc ouraged to try to correct the inter fer en ce by
one of the following measures:

1. Reorient or relocate the receiving antenna.

2. Relocate fax machine with respect to receiver or other equipment.

3. Connect fax machine into outlet on a circuit different from that to which the receiver is connected.

4. Consult the dealer or an experienced radio/TV technician for help.
Warning: To assure continued compliance, use only shielded interface cable when connecting the facsimile
machine parallel interface port to host computer. Also, any changes or modifications not expressly approved
by the party responsible for compliance could void the user’s authority to operate this equipment.

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)
This device may no t c aus e h ar mfu l i nte rfe renc e, a nd ( 2) t his de vi ce mu st ac ce pt an y inte r ferenc e r e cei v ed,
including interference that may cause undesired operation.

Responsible Party: Matsushita Electric Corporation of America

One Panasonic Way, Secaucus, NJ 07094

Technical Support: Panasonic Document Imaging Company/Technical Support Department

Two Panasonic Way, Secaucus, NJ 07094
1-800-225-5329
Email: [e-mail]

Before Use

• You need to read the software license agreement before setting up the Printer Driver.

• You need to read the following precautions which is described in the Fax machine Operating Instructions.

1. Installation

2. Ventilation

3. Handling

4. Toner and Paper

5. For your safety

5

External View

External View

UF-490/525

Parallel Interface Connector

Connect to the PC

Parallel Interface Cable

(A cable does not come with the unit.) Use a cable of IEEE1284

specifications, with a maximum length of 20 ft (6m). Consult a
service provider for details.

6

External View

UF-590/790

External View

Before Use

Parallel Interface Connector

Connect to the PC

Parallel Interface Cable

(A cable does not come with the unit.) Use a cable of

IEEE1284 specifications, with a maximum length of 20 ft (6m).
Consult a service provider for details.

7

External View

External View

UF-890/990

Parallel Interface Connector

Connect to the PC

Parallel Interface Cable

(A cable does not come with the unit.) Use a cable of IEEE1284

specifications, with a maximum length of 20 ft (6m). Consult a
service provider for details.

8

Printer Section

Inst alling the Printer Driver

Windows 95/98/Me/NT/2000

1
2

3

Insert the Panas onic Document Mana gement
System CD-ROM.

Select your desired language.

Click on the button.

Next

Printer Section

4

Continued on the next page...

Click Printer Driver.

The Fax Gateway and Firmware Update

Note:

Utility is available for U.S.A. only.

9

Installing the Printer Driver

Windows 95/98/Me/NT/2000

5

6

Click Install Printer Driver.

Select your machine’s model(s) and click the

Next

button.

7

8

Click the button if you would like
to change your current default printer to the

one that you are installing.

Select your new default printer from the New
Printer List and click the button.

Yes

Next

10

Windows 95/98/Me/NT/2000

Installing the Printer Driver

9

10

The required files are copied.

When the setup process is completed, a
message is displayed prompting you to restart
your computer.

Click the button to restart your

Finish

Printer Section

computer.

The Panasonic/P anafax Pri nter Driver i s installed, a nd the Pa nasonic/P anafax P rinter ic on(s) are a dded to
the Printer folder.

NOTE

1. When installing on Win dows NT 4.0 an d Win dows 2000, log on to the c omput er/network with an
account rights of Administrator.

11

Configuring the Printer Driver Settings

Windows 95/98/Me

To change the printer settings, open the dialog box for the printer properties by the following steps.

Click the Start button, point to Settings, and then click

1
2

Printers.

Right-click on the desired printer icon in the printers
folder, and select Properties in the dropdown menu.

The printer properties dialog box appears.

12

NOTE

1. Upon printing, changing the properties of Paper/Layout, Handling, Quality and Device
Options is allowed by clicking Properties in the print dialog box of an application.

2. Management tab of the color of property dialog box is not used for the UF-490/525/590/790/
890/990.

3. Sharing Tab in property dialog box is not displayed unless printer sharing has been specified.

Windows 95/98/Me

Print Test Page

General Tab

Configuring the Printer Driver Settings

Printer Section

1. Comment
Enter comments to the properties, if any.

If another user sets up this printer on his or her computer when sharing the printer, the comment specified
here will also appear on th at computer. However, the comment displayed for an already set-u p user will
remain unchanged even if the comment is modified later.

2. Separator page
This feature is not available on your machine.

3. button
Prints a test page. This allows the user to verify if the printer is installed properly.

13

Configuring the Printer Driver Settings

Capture Printer Port...

Add Port...

New Driver...

Spool Settings...

Windows 95/98/Me

Details Tab

1. Print to the following port
Displays either the port to which the printer is connected or the path to the network printer.

To change the printing destination, either sel ect the printing destination port from the list or enter the
network path here.

2. Print using the following driver
Displays the type of the printer driver. Specify the printer being used or a printer model which can be
emulated with the printer being used.

3. / button
Assigns a port to the network drive or cancels a port assigned to the network drive.

4. Timeout settings - Not selected
Specify the amount of time (in seconds) allowed to elapse before the printer becomes online. If the printer
is not online within this duration, an error message will be displayed.

5. Timeout settings - Transmission retry
Specify the amount of time (in seconds) allowed to el apse before the printer is rea dy for printing. If the
printer is not ready for printing within this duration, an error message will be displayed.

Increase this value if a timeout error occurs when printing a large document.

6. / button
Adds/deletes a new port or a new network path.

Delete Port...

End Capture...

14

7. button
Updates or modifies the printer driver.

8. button
Specify the method of sending (spool) documents from the program to the printer.

Configuring the Printer Driver Settings

Port Settings...

Windows 95/98/Me

• Spool Data Type

Select spool data type (EMF format or RAW format). Specifying RAW format results in longer time
before placing an application operational after printing on the application.

Note: Spooling by EMF format (metafile compression) may cause the following problems on some

application software.

1) Printing result is different from the screen display.

2) Printing requires excessive time.

• Enable bidirectional support

Be sure to check th e check box for "Enable bidirectional sup port" when installing the status monitor
(See page 102). Otherwise, printing may not function properly.

9. button
Modifies printer port settings.

Printer Section

15

Configuring the Printer Driver Settings

Windows 95/98/Me

Sharing Tab

1. Not Shared/Shared As
Select whether to display or use this printer with other computers.

2. Share Name
Specify the name of the sh ared pr inter. The displayed name c an be used as it i s or a n ew name m ay be
entered. The name s pecified at this time will be displ ayed when other users view infor mation about the
printer on the network.

3. Comment
You can enter comment regarding a shared printer (such as the type of printer and the location where it is
installed). When other users view information abou t the printer on the network, the c omment specified
here will be displayed.

4. Password
Specify a password when other users will connect to this printer.
Leave the box blank in order not to use any password.

16

NOTE

1. Sharing Tab in property dialog box is not displayed unless printer sharing has been specified.

Windows 95/98/Me

Restore Defaults

Paper/Layout Tab

Configuring the Printer Driver Settings

Printer Section

1. Paper Size
Select a document size.

2. Paper Source
Specify where the paper you want to us e is located in the machine. If you choose Auto Selection, the
printer driver will automatically select an appropriate tray according to the Paper Size.

3. Orientation
Select the print orientation (Portrait/Landscape).

4. Copies (1-99)
Specify the number of co pies to be pr inted. If the num ber of copies to be printed ca n be specif ied within
the application, ind icate one copy here an d specify the number o f copies in the Print di alog box of the
application.

5. Zoom (50-200)
Specify an enlarg ement or redu ction perc entage whe n printi ng doc uments. I f enla rgeme nt/reduct ion c an
be set within the application, indi cate 100% here and specify the enlargement/reduc tion percentage in
the Print dialog box of the application.

6. N in 1
For printing two or more pages on one sheet, specify a printing method.

Layout is selected by combining with "Orientation." Each layout is displayed with the icon.

• 2 in 1: Print 2 pages of documents zoomed out by 65 or 71% on one sheet.

• 4 in 1: Print 4 pages of documents zoomed out by 50% on one sheet.

7. button
Return all items in Paper/Layout Tab to standard settings (default).

17

Configuring the Printer Driver Settings

Restore Defaults

Windows 95/98/Me

Handling Tab

1. Sorter
Select whether to Stack or Sort when printing multiple copies.

2. Output Order
Specify the output order. <Ascending, Descending>

3. button
Return all items in the Handling Tab to standard settings (default).

18

Windows 95/98/Me

Restore Defaults

Quality Tab

Configuring the Printer Driver Settings

Printer Section

1. Halftone
Select method of e xpressing halftone. Select the setting according to the data to be p rinted and your
preference

• Normal: Select the halftoning method to be used. Sele ct it according to the details of data and your

preference.

• Line Art: Use when printing originals containing line drawings or text.

2. Resolution
Select the printer resolution (300dpi/600dpi).

3. Density
Adjust the printing density (Contrast and Brightness) as desired.

4. button
Return all items in the Quality Tab to standard settings (default).

NOTE

1. dpi (dot per inch) means the number of d ots cont ain ed in one in ch. Th e high er th e value i s, the
higher the resolution becomes.

2. Printing in 600 dpi resolution on UF-890/990 requires an optional D-RAM Memory Card
installed in the machine.

19

Configuring the Printer Driver Settings

About...

Windows 95/98/Me

Device Options Tab

1. Number of Paper Tray
Select the number of available paper trays for the printer if an optional Paper Feed Module is installed.

2. button
Displays the version information about the printer driver.

20

NOTE

1. Device Options Tab is specified in the printer properties.

2. The Number of Paper Tray setting is not available for UF-490/525.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

To change the printer settings, open the dialog box for the printer properties by the following steps.

Log onto the computer/network with an acco unt rights of

1
2
3

Administrator.

Click the Start button, point to Settings, and then click
Printers.

Right-click on the printer icon in the printers folder, and
select Properties in the dropdown menu.

The printer properties dialog box appears.

Printer Section

NOTE

1. In Windows NT 4.0, setting the properties depends on the log-in account. This section
describes properties to be specified by an administrator (system manager).

2. See "Configuring the Printer Driver Settings (User)" for details of user properties. (See page

29)

21

Configuring the Printer Driver Settings

New Driver...

Separator Page...

Print Processor...

Print Test Page

Windows NT 4.0 (Administrator)

General Tab

1. Comment
Enter comments to described the printer, if desired.

If another user sets up this printer on his or her computer when sharing the printer, the comment specified
here will also appear on th at computer. However, the comment displayed for an already set-up user will
remain unchanged even if the comment is modified later.

2. Location
Specify the printer location.

3. Driver
Displays the print er driver type. Speci fy the printer being used or a printer mo del that can be emula ted
with the printer being used.

4. button
Updates or modifies the printer driver.

5. button
This feature is not available on your machine.

6. button
Specify the processor to be used for printing (Print Processor) and the data type (Default Data type).

22

The processor and da ta type affect the manner in which the printer functions in W indows NT. Norm ally
they do not need to be modified. However, modification might be necessary when the printer is used with
a special application.

7. button
Prints a test page. This allows the user to verify if the printer is installed properly.

Configuring the Printer Driver Settings

Add Port...

Delete Port...

Configure Port...

Windows NT 4.0 (Administrator)

Ports Tab

Printer Section

1. Print to the fo l l owing port( s)
Displays a list of available ports for printing (Port), their status (Description) and printers that are
connected to these ports (Printer).

2. / button
Adds/deletes a new port or a new network path.

3. button
Configures the selected port. In case of a parallel port, Transmission Retry should be specified.

4. Enable bidirectional support
On a printer, this setting enab les rec eptio n of configu ratio n data a nd status data from comp uter. Be sure
to check this che ckbo x when install ing s tatus mon itor ( See page 102). Prin ting m ay be disa bled without
checking on the checkbox.

5. Enable printer pooling
Printer spool allows outputtin g data from one logical printer to two or more printers. Wi th printer spool
enabled, a transmitted printing job is output to the first printer that allows printing.

NOTE

1. Specify time (seconds) waiting for the printer to be ready for printin g. If a printer is not ready for
printing after the specified time has elapsed, an error message is displayed.

2. If a timeout error occurs frequently upon printing a large size document, specify a larger value
here.

23

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Scheduling Tab

1. Available
Schedules the printer for operation. Specify operating hours when From-To is selected.

2. Priority
Sets printing priority. The slider allows the priority to be adjusted from 1 through 99.

3. Spool print documents... / Print directly to the printer
Specify how documents should be sent from the application to the printer.

4. Hold mismatched documents
The spooler compares document se ttings against printer setti ngs and holds printing o f a document if its
settings (Paper Size, Orientation, and so on) do not match the printer settings.

5. Print spooled documents first
Always prints spooled documents first regardless of printing priority.

6. Keep documents after they have printed
Holds documents in the pr int queue even after th ey ha ve be en pr in ted. Thes e doc um ents c an be pr in ted
again directly from the queue regardless of the state the application is in.

24

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Sharing Tab

Printer Section

1. Not Shared/Shared
Select whether to display or use this printer with other computers.

2. Share Name
Specify the name of the sh ared printe r. The displayed nam e can b e used as it is or a new na me may be
entered. The name specified at this time will be displayed when other users vi ew information about the
printer on the network.

3. Alternate Drivers
Specify the operating systems of other computers that might share this printer.

NOTE

1. When sharing a printer on the network, the print driver is installed on one print server, other
computers will automatically copy and use that driver.

2. For this reason, the print server must be ready with printer drivers for all the operating systems
of all computers that will be sharing the printer.

25

Configuring the Printer Driver Settings

Permissions

Auditing

Ownership

Windows NT 4.0 (Administrator)

Security Tab

1. button
Set printer access privileges.

2. button
Displays the persons who used this printer and how they used.

3. button
Set the ownership of the printer.

26

NOTE

1. In order to utilize these features, you need to have selected Audit... from User Manager’s
Policies and have enabled File and Object Access in the Audit Policy dialog box.

Configuring the Printer Driver Settings

Halftone Setup...

Windows NT 4.0 (Administrator)

Device Option Tab

Printer Section

1. Number of Paper Tray
Select the number of available paper trays for the printer if an optional Paper Feed Module is installed.

2. Halftone Setup

button

Select the halftoning method to be used (halftones specific to the printer).
Select it according to the details of data and your preference.

• Halftone Pattern

Select the pixel size to be used for halftones.
The greater the value, the coarser the image would become. However, a larger value is suited to printing

in large areas.
The Enhanced pattern al low s p rinti ng a t a hi gh er reso lution using the same n umb er of pi x els. Ho wev er,

the pattern might generate unnatural lines, patterns, moire effects, and so on depending on the image to
be printed.

• Device Gamma

Adjust the gamma of print images (color intensities).

27

Configuring the Printer Driver Settings

About...

Windows NT 4.0 (Administrator)

• Pixel Diameter

Adjust the dark ness of the print im age. Manipulate t he slider to speci fy the pixel size. You can select
between specifying the real size in inches or specifying in percentage relative to the printer resolution.

• Luminance (CIE Y)

Adjust the luminosity of the print image.

3. button
Displays the version information about the printer driver.

28

NOTE

1. Device Option T ab specifies devi ce- spe ci fic set tings and settings of optiona l dev ic es . Re fer to
the operation manuals of the optional devices, or on-line manuals for settings items.

2. Settings specified in this section are saved as standard (default) settings of the printer.

3. The Number of Paper Tray setting is not available for UF-490/525.

Configuring the Printer Driver Settings

Properties...

Windows NT 4. 0 (Us e r)

To change the printer settings, open the dialog box for the printer properties by the following steps.

Select Print in the File menu of the application.

1
2
3

Click the button in the Print dialog box.

The dialog box for the printer properties appears. Click
the desired tabs of the dialog box and specify the
properties.

Printer Section

NOTE

1. In Windows NT 4.0, setting properties depends on the log-in account. This section describes
properties to be specified by a user, upon executing a print operation on an application. See
"Configur ing the Pr inter Dr iver Sett ings (Adm inistr ator)" f or details of adminis trator propert ies.
(See page 21)

29

Configuring the Printer Driver Settings

Restore Defaults

Windows NT 4.0 (User)

Main T ab

1. Paper Size
Select a document size.

2. Paper Source
Specify where the paper you want to us e is located in the machine. If yo u choose Auto Selection , the
printer driver will automatically select an appropriate tray according to the Paper Size.

3. Copies (1-99)
Specify the number of co pies to be pr inted. If the nu mber of cop ies to be printe d can be spec ified with in
the application, ind icate one copy here an d specify the number of c opies in the Print di alog box of the
application.

4. Zoom (50-200)
Specify custom zoom when printing a document by zooming in/out at a desired rate. If the zooming rate is
specifiable in an appl icati on, s pecify "1 00%" (s ame s ize) h ere. Specify a z oomin g rate in the pr int d ialog
box of the application.

5. Orientation
Select the print orientation (Portr ai t/Lan dscape).

6. N in 1
For printing two or more pages on one sheet, specify a printing method.

Layout is selected by combining with "Orientation." Each layout is displayed with the icon.

• 2 in 1: Print 2 pages of documents zoomed out by 65 or 71% on one sheet.

• 4 in 1: Print 4 pages of documents zoomed out by 50% on one sheet.

30

7. button
Return all items in the Main Tab to standard settings (default).

Configuring the Printer Driver Settings

Restore Defaults

Windows NT 4. 0 (Us e r)

Handling Tab

Printer Section

1. Sorter
Select whether to Stack or Sort when printing multiple copies.

2. Output Order
Specify the output order (Ascending/Descending).

3. button
Return all items in the Handling Tab to standard settings (default).

31

Configuring the Printer Driver Settings

Windows NT 4.0 (User)

Quality Tab

1. Resolution
Select the printer resolution (300dpi/600dpi).

Halftone Color Adjustment...

2. button

• Contrast

Adjust the contrast of print images.

• Brightness

Adjust the brightness of print images.

32

• Dark Picture

Select this option in order to print dark images brighter.

• Negative

Select this option in order to print images with black and white reversed.

Configuring the Printer Driver Settings

Restore Defaults

Windows NT 4. 0 (Us e r)

• Input RGB Gamma

Adjust the gamma of print images (color intensities). Red, Green and Blue can also be adjusted
individually.

• Black Ref/White Ref

Adjust the differen ce between the darkest and light est colors of an image. Increas ing the Black Ref
value or decreasing the White Ref value will intensify the contrast of the image but reduces the range of
colors in between.

• Picture

Select a test pattern type.
Selecting the View check box will display halftone adjustment results in the test pattern.

3. button
Return all items in the Quality Tab to standard settings (default).

Printer Section

NOTE

1. dpi (dot per inch) means the number of d ots cont ain ed in one in ch. Th e high er th e value i s, the
higher the resolution becomes.

2. Printing in 600 dpi resolution on UF-890/990 requires an optional D-RAM Memory Card
installed in the machine.

33

Configuring the Printer Driver Settings

Windows 2000 (Administrator)

To change the printer settings, open the dialog box for the printer properties by the following steps.

Log onto the computer /network with an account rights of

1
2
3

Administrator.

Click the Start button, point to Settings, and then click
Printers.

Right-click the desired printer icon in the printers folder,
and select Properties in the dropdown menu.

The printer properties dialog box appears.

34

NOTE

1. In Windows 2000, setting the properties depends on the log-in accounts. This section
describes properties to be specified by an administrator (system manager). See "Configuring
the Printer Driver Settings" for details of user properties. (See page 43)

Configuring the Printer Driver Settings

Printing Preferences...

Print Test Page

Windows 2000 (Administrator)

General Tab

Printer Section

1. Printer Name
Name of the printer specified upon installation is displayed.

2. Location and Comment
Enter a comment about the location of the printer installation and information about the printer.

If a printer is share d, th e l ocati on a nd co mment specified in this fi eld app ear s when another user sets up
this printer on his/her c omputer. After completion of se tup, however, changing this comment does not
update the location and comment appearing on users PCs.

3. Model
Model name of the printer is displayed.

4. Features
Functions and settings of the printer are displayed.

5. button
Changes properties (print settings) specifiable for each user.

Refer to "Configuring the Printer Driver Settings" for details of settings (See page 43)

6. button
Prints a test page. This allows the user to verify if the printer is installed properly.

35

Configuring the Printer Driver Settings

Additional Drivers...

Windows 2000 (Administrator)

Sharing Tab

1. Not Shared/Shared As
Specify if this printer is displayed or used on a computer of other users.

For sharing a printer, specify the s hare name of a printer to be sha red. A name spec ified here appear s
when other users view the printer information on a network

2. button
Install additional printer drivers on the system.

When users running different vers ions of Windows sh are a printer, installing additiona l driver s avoid s the
necessity for installing new drivers on their systems.

36

NOTE

1. If a printer is shared on a network, installing the printer driver on one print server allows other
computers to copy the driver automatically for use. Accordingly, a print server is required to
provide alternative printer drivers for other OS’s that may use the printer.

Configuring the Printer Driver Settings

Add Port...

Delete Port...

Configure Port...

Windows 2000 (Administrator)

Ports Tab

Printer Section

1. Print to the fo l l owing port( s)
Displays a list of ports that allows printing, their status (description), and printers connected to the ports.

2. / button
Adds/deletes a port or a network path.

3. button
Configure the port that is selected. On a parallel port, wait time (in seconds) for retransmission is

specified.

4. Enable bidirectional support
On a printer, this setting enab les rec eptio n of configu ratio n data a nd status data from comp uter. Be sure
to check this che ckbo x when install ing s tatus mon itor ( See page 102). Prin ting m ay be disa bled without
checking on the checkbox.

5. Enable printer pooling
Printer spool allows outputtin g data from one logical printer to two or more printers. Wi th printer spool
enabled, a transmitted printing job is output to the first printer that is available for printing.

NOTE

1. Specify the time (seconds) waiting for the printer to be ready for printing. If a printer is not
ready for printing after the specified time has elapsed, an error message is displayed.

2. If a timeout error occurs frequently upon printing a large size document, specify a larger value
here.

37

Configuring the Printer Driver Settings

New Driver...

Windows 2000 (Administrator)

Advanced Tab

1. Always available/Available from
Specify the operation schedule for a printer. Selecting Available from allows specifying an operation time.

2. Priority
Specify the priority in printi ng. Priority is adju stable from 1 to 99. Document of hi gher priority are prin ted
before those of lower priority.

3. Driver
Displays the print er driver type. Speci fy the printer being used or a printer mo del that can be emula ted
with the printer being used.

4. button
Updates or modifies the printer driver.

5. Spool print documents so program finishes printing faster
Specify the method of sending a document from the program to the printer.

6. Hold mismatched documents
The spooler compares document se ttings against printer setti ngs and holds printing o f a document if its
settings (Paper Size, Orientation, and so on) does not match the printer settings.

7. Print spooled documents first
Always prints spooled documents first regardless of printing priority.

38

8. Keep printed documents
After printing, doc ume nts are k ept in t he q ueu e. T he doc um ents are all owe d to be r ep rinte d di r ect ly fr om
the queue regardless of the status of an application.

9. Enable advanced printing feat ures
Enables advanced printing features. Optional features of the printer (page ordering, booklet printing,
numbering on sheets) are enabled. These features can be disabled if a problem occurs due to
incompatibility. Disabling the features may disable the printing options also.

Configuring the Printer Driver Settings

Printing Defaults...

Print Processor...

Separator Page...

Windows 2000 (Administrator)

10. button
Specifies standard ( default) values for the pr operties (print se ttings) specifiab le for each user. If a local

printer is shared, the settings here are used as printing defaults for other users.
Refer to "Configuring the Printer Driver Settings" for detailed settings. (See page 43)

11. button
Specify a print processor and data type to be used for printing.

The processor and data type define operations of printers on Windows 2000.
Usually no change is required in the settings. Use of a printer on a special a pplication, however, may

require changes on the settings.

12. button
This feature is not available on your machine.

Printer Section

39

Configuring the Printer Driver Settings

Advanced...

Windows 2000 (Administrator)

Security Tab

Displays a list of users and groups that are assigned access to this printer. A list of standard access
permitted/prohibi ted for each group or user is displayed. Check the checkbox for permit ting or prohibiting
access. Gray checkbox indicates inheritance of access permission.

1. / button

Add... Remove

Add or delete a user or group in the list.

2. button
Specify access to a printer, audit, and owner.

40

NOTE

1. Windows 2000 provides the capability of managing access to various objects (e.g. printers) by
users.

2. Refer to manuals of Windows 2000 for details of access permission, audit, and owne r.

Configuring the Printer Driver Settings

Halftone Setup...

Windows 2000 (Administrator)

Device Options Tab

Printer Section

1. Number of Paper Tray
Select the number of available paper trays for the printer if an optional Paper Feed Module is installed.

2. button
Select the method of ex pressi ng de vice halfto ne (p rinte r-spe cific h alf tone). Se le ct the settings acc ording

to printing data and preference.

• Halftone Pattern

Select the pixel size to be used for halftones.
The greater the value, the coarser the image would become. However, a larger value is suited to printing

in large areas.
The Enhanced pattern al low s p rinti ng a t a hi gh er reso lution using the same n umb er of pi x els. Ho wev er,

the pattern might generate unnatural lines, patterns, moire effects, and so on depending on the image to
be printed.

• Device Gamma

Adjust the gamma of print images (color intensities).

41

Configuring the Printer Driver Settings

About...

Windows 2000 (Administrator)

• Pixel Diameter

Adjust the dark ness of the print im age. Manipulate t he slider to speci fy the pixel size. You can select
between specifying the real size in inches or specifying in percentage relative to the printer resolution.

• Luminance (CIE Y)

Adjust the luminosity of the print image.

3. button
Displays the version information about the printer driver.

42

NOTE

1. Device Options Tab specifies device-specific settings and settings of optional devices. Refer
to operation manuals of the optional devices, or on-line manuals for settings items.

2. Settings specified in this section are saved as standard (default) settings of the printer.

3. The Number of Paper Tray setting is not available for UF-490/525.

Configuring the Printer Driver Settings

Properties...

Windows 2000 (User)

To change the printer settings, open the printer properties dialog box by the following steps.

Select Print in the File menu of the application.

1
2
3

Click the button in the Print dialog box.

The printer properties dialog box appears. Click the
desired tabs of the dialog box and specify the properties.

Printer Section

NOTE

1. In Windows 2000, setting the properties depends on the log-in accounts. This section
describes properties to be specified by a user, upon executing a print operation on an
application. See "Settings Printer Driver on Windows 2000 (Administrator)" for details of
administrator (system manager) properties. (See page 34)

43

Configuring the Printer Driver Settings

Restore Defaults

Windows 2000 (User)

Main T ab

1. Paper Size
Select a document size.

2. Paper Source
Specify where the paper you want to us e is located in the machine. If yo u choose Auto Selection , the
printer driver will automatically select an appropriate tray according to the Paper Size.

3. Copies (1-99)
Specify the number of co pies to be pr inted. If the nu mber of cop ies to be printe d can be spec ified with in
the application, ind icate one copy here an d specify the number of c opies in the Print di alog box of the
application.

4. Zoom (50-200)
Specify an enla rgement or redu ct ion pe rcentage whe n pri nting documents. If enla rgeme nt/red uctio n can
be set within the application, indic ate 100% here and specify the enlargement/reduction per centage in
the Print dialog box of the application.

5. Orientation
Select the print orientation (Portr ai t/Lan dscape).

6. N in 1
For printing two or more pages on one sheet, specify a printing method.

Layout is selected by combining with "Orientation." Each layout is displayed with an icon.
2 in 1: Print 2 pages of documents zoomed out by 65 or 71% on one sheet.
4 in 1: Print 4 pages of documents zoomed out by 50% on one sheet.

44

7. button
Return all items in the Main Tab to standard settings (default).

Configuring the Printer Driver Settings

Restore Defaults

Windows 2000 (User)

Handling Tab

Printer Section

1. Sorter
Select whether to Stack or Sort when printing multiple copies.

2. Output Order
Specify the output order (Ascending/Descending).

3. button
Return all items in the Handling Tab to standard settings (default).

45

Configuring the Printer Driver Settings

Windows 2000 (User)

Quality Tab

1. Resolution
Select the printer resolution (300dpi/600dpi).

Halftone Color Adjustment...

2. button

• Contrast

Adjust the contrast of print images.

• Brightness

Adjust the brightness of print images.

46

• Dark Picture

Select this option to print dark images brighter.

• Negative

Select this option to print images with black and white reversed.

Configuring the Printer Driver Settings

Restore Defaults

Windows 2000 (User)

• Input RGB Gamma

Adjust the gamma of print images (color intensities). Red, Green and Blue can also be adjusted
individually.

• Black Ref/White Ref

Adjust the differen ce between the darkest and light est colors of an image. Increas ing the Black Ref
value or decreasing the White Ref value will intensify the contrast of the image but reduces the range of
colors in between.

• Picture

Select a test pattern type.
Checking the View check box will display halftone adjustment results in the test pattern.

3. button
Return all items in the Quality Tab to standard settings (default).

Printer Section

NOTE

1. dpi (dot per inch) means the number of d ots cont ain ed in one in ch. Th e high er th e value i s, the
higher the resolution becomes.

2. Printing in 600 dpi resolution on UF-890/990 requires an optional D-RAM Memory Card
installed in the machine.

47

Print Operation

Printing from Windows Applications

If the printer driver is i nstalled properly and a prin ter is selected as the defa ult printer in the prin ter setup,
printing can be accomplished from any Windows application with simple operations.

To print from most Windows applications, use the Print... command on the File menu. Selecting the Print...
command typically displays the following Print dialog box:

After selecting the print range to be printed and the number of copies, click on to start printing.

While documents are being printed, a printer icon appears on the System Tray near the clock on the bottom
right hand corner of the screen. The icon disappears when printing is completed.

NOTE

1. Follow the steps be low to set a default printer:

1) Click the Start button and select Printers in the Settings menu.

2) Select the printer icon in the window and select [Set As Default] in dropdown menu by
right-clicking it. Then the check mark is displayed.

OK

48

Print Operation

File and Print Sharing...

Printing on Network

For sharing a printer by c onnecting two comp uters via crossed-c able or using a hub, a c onnection among
computers must be established.

Establishing a connecti on among computers is verified by displa ying the connected computers in Network
Neighborhood on the desktop.

The settings for printer sharing is specified by the following steps:

Printer server (PC connected to a printer)

Install the printer driver on a comp uter to be co nnecte d to

1
2
3

the machine.

Click the Start button, point to Settings, and then click
Printers.

Right-click on the desired printer icon and select

[Sharing...] in the dropdown menu.

Printer Section

Select Shared As in the properties dialog box.

4

Click on the button.

OK

5

Upon completion of the setting, the shape of the icon changes indicates it is shared.

NOTE

1. Refer to the manual of the network cards and Windows users guide for connection among
computers.

2. On Windows 95/98/Me, a computer connected to a printer must have been set up to allow
printer sharing by the following operations:

1) Double-click on the Network applet in the control panel folder, and then click on the

button in the Network Configuration tab.

2) Check [I want to be able to allow others to print to my printer(s).] in the File and Print

Sharing dialog box.

49

Print Operation

Next

Next

Printing on Network

Client workstation (PC that uses other computer’s printer).

Click the Start button, point to Settings, and then click

1
2

3
4

The operations above enable output from the client workstaton to a printer connected to a printer server.

Printers.

Double-click Add Printer in the printers folder.
Add Printer Wizard appears.

Click on the button.
Select Network Printer.

Click on the button.

Specify the other computer’s printer by entering the
network path.

Then, complete the installation by following the instruction
of the Add Printer Wizard.

50

Document Management System Se cti on

Installing the Document Management System

Windows 95/98/Me/NT/2000

1
2

3

Insert the Panasonic Document Management
System CD-ROM.

Click on the desired the language.

Click on the button.

Next

4

5

Click Panasonic-DMS.

The Fax Gateway and Firmware Update

Note:

Utility is available for U.S.A. only.

Click Install PDMS Software.

System Section

Document Management

Continued on the next page...

51

Installing the Document Management System

Windows 95/98/Me/NT/2000

6

7

Verify the installation destination and click the

Next

Select your machine’s model(s) and click the

Then, click the button.

button.

(Add) button.

Next

8

9

Click the Typical button.

Enter the program folder name and click the

Next

button.

52

Installing the Document Management System

Windows 95/98/Me/NT/2000

10

11

12

The required files are copied.

<Windows 95/98/NT only>
Click on the button.

When the setup process is completed, a
message is displayed prompting you to restart
your computer.

OK

Click the button to restart your
computer.

Finish

System Section

Document Management

53

Installing the Document Management System

Windows 95/98/Me/NT/2000

13

<Windows 95/98/NT only>

Check [Yes, I accept....] and

Click on the button.

1 After rebooting your PC, the Microsoft

Note:

Click on the button.

Next

Data Access Components is also
automatically installed. Log on to the
PC with an account rights of
Administrator when installing on
Windows NT 4.0.

Next

Click the button.

The Panasonic Document Management S ystem folder is added to the Start menu, and the installat ion is
completed.

Finish

54

Installing the Document Management System

Windows 95/98/Me/NT/2000

NOTE

1. When installing on Windows NT 4.0, log onto the computer with an account rights of
Administrator.

2. The Typical installation method installs all of the following drivers and applications.
Selecting the Custom installation allows the selected installation of scanner and MFP utilities
individually.

• Scanner

Document Scanner (TWAIN scanner driver) (See page 73)

• Document Manager and Viewer

Document Manager (Image management application) (See page 56)
Document Viewer (Image editing application) (See page 79)

• PC Faxing

Panafax Desktop (See page 122)

• MFP Utilities

Status Monitor (Device status monitor) (See page 102)
Configuration Editor (See page 107)
Phone Book Editor (See page 113)

3. By installing this software, the system selects LPT1 as the parallel port to be connected to the
device. For connecting the device to a port other than LPT1, change connection ports by
selecting [Panas oni c], [Pa na son ic D o cum en t M an age me nt Sys tem], and [Port Selec tio n U t ili ty]
from the Start menu.

4. Before updating the software, be sure t o remove the older version of software.

5. Take the following steps to install the software on Windows 2000:

1) For installation, log onto the computer with an account rights of Administrator.

2) Restart Windows after completion of installation.

3) After restart, log on again with an account rights of Administrator to complete the Windows

system update.

Document Management

System Section

55

Document Manager

Main Window

Document Manager is an application for managing documents (image files). By utilizing the Document
Manager and Document Viewer (See page 79) in combination, a number of documents (image files) can be
classified, managed, browsed, and edited.

Selecting Panasonic
Programs of the Start menu displays the main window of the Document Manager.

→ Panasonic Document Management System → Document Manager in

1. Title Bar
Displays the title of a screen.

2. Menu Bar
Displays the menu of the Document Manager.

3. Tool Bar
Displays the tool buttons of the Document Manager. Tool buttons correspond to functions of the menus in
the menu bar.

4. Folder Window
Displays the folders containing the documents in tree form.

5. Link Icon
Dropping a dragged document onto a link icon, an application corresponding to the function of the icon is
activated.

6. Status Bar
Displays informa tion such as the n umber of documents in a folder, the number of selected documents,
and file sizes, etc.

56

Document Manager

Main Window

7. Document Window
Displays a list of documents in the selected folder.

Documents are displa yed in thumbnails (reduced images) . Page number and and buttons are
displayed at the bottom of a thumbnail image for grouped documents (configured with two or more

pages).

• Image data files

A thumbnail image of the document is displayed.

• Application data files

A thumbnail ima ge of the document with it original applica tion icon is displa yed (i.e. Word, Exce l and
PowerPoint).

Clicking on the < and > buttons turns the page on a multi-page document.

Document Management

System Section

57

Document Mana ger

Basic Operat ions

The Document Manager allows editing and managing documents displayed in thumbnail images by
dragging and dropping. The function enables various operations as described below:

• Selecting documents

Clicking thumbnail images in the document window allows
selection of documents. Dragging a mouse cursor on the
screen or clicking with the Shift key held down allows
selecting two or more documents at one time.

• Editing documents

Double-clicking thumbnail images in document window
activates Docume nt V ie w er (See p age 79), allowing openin g
and editing document s .

• Creating Documents

Drag and dropping any application file into Document
Manager creates a new document. A thumbnail image file is
created and the application icon is displayed.

58

Basic Operations

• Copying/Moving Documents

Dragging a thumbnail image in document window and
dropping it onto a folder in the folder window allows moving
the document to the folder. Dragging & dropping with the Ctrl
key held down copies a document.

Dragging a documen t an d dro ppi ng i t onto another document
in a document folder results in grouping the two documents
together.

Document Manager

Dragging a document and dropping onto a link icon activates
an application corresponding to the function of each icon.
Link icons are regi ste red and deleted by selecting Launch to

Another Application
File menu.

• Dragging a document and dropping it onto “Shared Folder”
allows other computers connected to the same network
access to it.
Browse “Shared Folder” for how to create shared folders.

→ External Application Setup in the

System Section

Document Management

59

Document Mana ger

Setting Plug-in

• Import document (from scanner)

Selecting Acquire Image... in the File menu displays a window for the Document Scanner (See page 62).
The operation imports a document read on the scanner into a folder.

• Import document (from file)

Selecting Open in the File menu displays a dialog box for select ing file s. T he d ialog box allo ws im porti ng
image files saved in a computer as documents onto a folder.

An attempt of impor ting files that cannot b e handled by Document Man ager resu lts in displayi ng an error
shown below. Press OK and verify a file format.

Dragging and droppin g a selected document onto a li nk icon at the bottom of the window ac tivates an
application specified for the link icon, and opens the image file.

The link icons can be Added/Remo ved freely by se lecting Launch to Another Application

Application

The following applications are specifiable as destinations of the Document Manager:

- Draw/Graphics software (Applications such as MS-Paint, Photoshop etc.)

- OCR software (Application such as e-Typist, etc.)

- PC-FAX software

- E-Mail software (MAPI-compatible mail application such as MS-Outlook, Netscape Messenger etc.)

-Others
(Other application documents such as MS-Word, MS-Excel etc.)

Setup in the File menu.

→ External

60

NOTE

1. Document Viewer provides a function to add various graphics and texts to an image.
The graphics and texts added to an image are called "Annotation." See "Annotation Menu"
(See page 92) for details of annotation.

File Menu

• New Folder

Create a new folder under a folder that is currently selected.
Path of a folder to be created can be specified as required.

• Shared Folder

Create a new shared folder. Documents in “shared folder “
can be shared through a network from different computers.

• Released Shared Folder

Released a shared folder. Documents in “shared folder” will
be released from a network.

• Open

A file saved in the computer and ca n be im port ed in to a fold er
as a document.

Document Manager

• Save As

A document is saved as an ordinary image file under a
specified name.

• Rename

Change the name of a document.

System Section

Document Management

61

Document Mana ger

File Menu

• Properties

Display the file properties.

• Backup

Backs up the documents stored in the selected folder.

• Acquire Image...

Using a scanner, etc. selected in Select Source, import a
document to a folder that is currently selected.

• Select Source

Select a TWAIN-compatible device for scanning documents.

62

NOTE

1. See "Document Scanner" (See page 73) for operation of scanner.

File Menu

• Print

Print a document selected in the document window.

• Print Setup

Specify layout and printing size for a document to be printed.

1. Horizontal Position and Vertical Position
Adjust the printing position on a sheet.

Document Manager

2. Print Size
Select printing in original size or printing in accordance with
the sheet size.

3. N in 1
Select for printing reduced pages on one sheet.

System Section

Document Management

NOTE

1. Print Setup specifies printing or not printing annotations edited in the Document Viewer. See
"Annotation Menu" (See page 92) for details of annotation.

63

Document Mana ger

File Menu

• Launch to another application

Opens a document selected in the document window with a
specified application.

Selecting External Application Setup displays a dialog box for
adding/changing/deleting the application.

Clicking the Add button displays a dialog box to Add External
Application.

1. Name
If an external application is spec ified, the name in this field
appears on a link icon.

2. Application Type
Specify the application type.

3. Program File
Specify the execution file of an application.

4. MAPI Correspondence
Check here if the E-mail application is compatible with MAPI.

5. Parameter
If the E-mail application is incompatible with MAPI, adding a
parameter here allows automatic activation of a transmission
screen.

64

NOTE

1. See "Setting Plug-in" (See page 60) for specifying an external application.

File Menu

• Trash Can

- Open Trash Can
Opens the Trash Can and displays any files. Selecting

Document Manager

documents and clicking the button restores
documents that have been dis card ed .

Click the button to delete the selected
document.

- Empty Trash Can
Deletes the files in the Trash Can. If the documents are
emptied from the Trash Can, they are permanently deleted.
They are not stored in the Recycle Bin.

Delete

Undo

Document Management

System Section

65

Document Mana ger

Edit Menu

• Undo

Undo the last editing operation done.

• Cut

Delete a selected document from a folder and copy it to the
clipboard.

• Copy

Copy a selected document onto the clipboard.

• Paste

Paste a document from the clipboard onto a selected folder.

• Delete

Delete a selected document from a folder to the Trash Can.
A confirmation message for deleti on app ears .

• Select All

Select all documents in the folder.

• Find

Search for documents by specifying a document name,
creation date, or character string in the document.

66

NOTE

1. See "Annotation Menu" (See page 92) for detail s of annotation.

View Menu

• Tool Bar

Switch between displaying/hiding the tool bar.

• Status B a r

Switch bet ween displaying/hidin g the status bar.

• List Format/Thumbnail Format

Switch between list display and thumbnail display in the
document window.

Document Manager

• Arrange Folders

Sort the document folders by name or date.

• Arrange Document

Sort the doc uments in the current fo lder in the specifi ed order
(Name, Type, Size or Date).

• Line Up Documents

Line up the documents in the document window.

• Refresh

Refreshes the content s of the Docume nt Manager.

System Section

Document Management

67

Document Mana ger

Document Menu

• Open

Open a selected document. Activates the Document Viewer
(See page 56) and opens a document for editing.

• Duplicate

Makes a copy of the selected document in a folder.

• Rotate

Rotate the selected document.

- Rotate Right

- Rotate 180 Degrees

- Rotate Left

• Group

Makes a group of two or more selected documents. The
grouped documents are indicated by page number and

and buttons at the bottom of a thumbnail image.

- Every Document
The selected documents are grouped.

- Every Page Alternately
Groups pages alternately.

- Every page rever se alternately
Groups pages alternately by reversing the pages.

68

Document Menu

• Ungroup

Cancel the grouping for grouped documents. Either dividing
all pages into individual documents or releasing only specified
documents from a group can be selected.

• Enhancement

Apply the following correction to a selected document:

- Correct Skew
Detect any inclination of a document and automatically
correct it.

- Enhance Edge
Enhance edge (border) of image.

- Eliminate Noise
Remove noise on a document.

- Reverse Gradation
Display image in reverse.

Document Manager

• Page

Select pages to be displayed in thumbnail among grouped
documents.

Selecting Rearrange Page displays the page sorter dialog box.
The order of the pages are changed by selecting, dragging and
dropping the pages.
Click the Reverse Order button to reverse the page order.

• Attachment File

Open a dialog box to launch the application associated with
the selected attachment.

System Section

Document Management

• File Conversion

Create image of the selected attachment.

69

Image Converter

General Description

Once Panasonic-DMS has been installed, the Panasonic Document Manager (Image Converter) is
automatically i nstalled in the P rin ters f older too. Th is dri ver is f or ra st erizin g appli catio n fi les suc h as Word
or Excel for placing them in the Document Manager. To change the default properties, follow the
instructions below:

Windows 95/98/Me

1. Click the Start button, point to Settings and then click Printers.

2. Right-click on Panasonic Document Manager and select Properties from the dropdown menu.
The Properties dialog box appears.

• Paper/Layout tab

- Paper Size
Sets the document paper size

- Orientation
Sets the document orient ati on

- Resolution
Sets the document resolution

• Quality tab

- Color
Sets the color document conv ersion to colo r or monochrome

- Monochrome
Select Normal (Black and White) or Grayscale (Photo) when
converting to monochrome. Also sets the brightness and
contrast.

70

3. Click on the button to save the settings and close the Properties dialog box.

OK

Image Converter

Windows NT 4.0

1. Click the Start button, point to Settings and then click Printers.

2. Right-click on Panasonic Document Manager and select Document Defaults from the dropdown
menu. The Document Properties dialog box appears.

• Page Setup Tab

- Paper Size
Sets the document paper size

- Orientation
Sets the document orientation

- Color Appearance

Sets the document to color or grayscale

• Advanced Tab

- Paper Size
Sets the document paper size

- Orientation
Sets the document orientation

- Resolution
Sets the document resolution

- Color Appearance
Sets the document to color or grayscale

3. Click on the button to return to the Printers folder.

OK

System Section

Document Management

71

Image Converter

Windows 2000

1. Click the Start button, point to Settings and then click Printers.

2. Right-click on Panasonic Document Manager and select Printing Preferences from the dropdown
menu. The Printing Defaults dialog box appears.

• Layout tab

Sets the document orientation.

• Paper/Quality tab

Sets the document to color or grayscale.

• Advanced button

Sets the paper size, resolution and spooling properties.

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3. Click on the button to return to the Printers folder.

OK

Document Scanner

Main Window

Upon image scanning, an image is imported directly into a document using a TWAIN-compatible application
(image editing software, etc.) .

Selecting Acquire Image... in the File menu displays for the Document Scanner dialog box.

1. Preview Window
Displays images of a preview scan. The black frame represents the actual scanning area (Output Size). You may

adjust/select the final scanning area by resizin g the bla ck fram e over th e desi red area o f the ima ge. The s ize of th e
black frame is shown in the Output Size field.

2. Image Type
Select the type of image to be scanned.

• Monochrome image (no halftone correction)

A method suitable for an image containing mainly text and drawings. Select this type when halftone correction
results in a blurred image.

• Halftone image (error diffusion)

This method, using no uniform pattern in halftone, is suitable for natural images such as photographs and
produces smooth images. The method, although requiring somewhat large file sizes, produces high-quality
images in comparison to the dither method.

• Halftone image (4x4, 8x8 dot dither)

This method, which produces images with a unique uniform pattern, is suitable for photographs.

• Halftone image (4x4 Bayer’s dither)

This method, with somewhat lower image quality, reduces file sizes.

• Grayscale image (256 scales)

This method, best suitable to natural images such as photographs, produces tones with high fidelity by no
halftone correction. Compared to halftone image scanning, this method requires longer scanning times and
results in larger file sizes.

3. Resolution
Select the resolution for scanning.

Note: The Standard, Fine and Super Fine resolution are types that is best suitable if you are to send the images

to an ordinary fax machine in the future.

4. Paper Size
Select the size of originals to be scanned. The size and orientation of the preview window changes according to

the selected document size.

5. Lock
Fixes the size of the scanning area (black border) in the preview window, disallowing changing the size.

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Document Management

73

Document Scanner

Main Window

6. Slice Level (valid only when monochrome is selected)
Specify the value of distinction between monochrome for monochrome manuscript. Adjust the value according to

density of a manuscript to be scanned.

7. Brightness (valid only when halftone or grayscale is selected)
Adjust the brightness for halftone or grayscale documents.

8. Contrast (valid only when halftone or grayscale is selected)
Adjust the contrast (difference between dark and light) for halftone or grayscale documents.

9. Invert
Scan the image in negative.

10. Edge Enhancement
Scan the image with a highlighted edge.

11. Output Size
Displays size of the scanning image and the size of the scanned file.

The output size is determined by the size of the scanning area (black frame) in the preview window and the
resolution.

12. Unit
Select the unit of measurement (mm, inch, or pixel).

13.

Scan

button

Scan an image into the document desktop.

14.

15.

Preview

Perform preview scanning and display the image on the preview window.

Zoom In

Zoom in/out for a preview-scan image.

button

/ button

Zoom Out

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NOTE

1. The menu for operating the Document Scanner (scanner driver) depends on the application.
Refer to the manuals of the application for det a ils .

2. If a TWAIN-compatible application has not been installed, select Document Scanner from the
Start menu.

Document Scanner

Tool Menu

• Adjustment - Gamma Curve

Display a dialog box for adjusting the gamma (color strength characteristics) of an image. (valid only when
halftone or grayscale is selected)

Adjust the gamma curve by dragging the slide bar or entering a value.
Moving the slide bar in the + direction reduces the difference between the highlight (light po rtion) and

halftone. Moving the sl ide bar in the - direction reduces the difference betwe en the sh adow (dark po rtion)
and halftone. In either case, the halftone becomes less prominent.

Click the button to apply the changes.

Apply

System Section

Document Management

NOTE

1. Adjustment in the Tool menu becomes valid only if <Halftone> or <Grayscale> have been
selected in <Image Type> on the main window.

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Document Scanner

Tool Menu

• Adjustment - Highlight and Shadow

Displays a dialog box for adj usting the highlight and shadow. (valid only when halftone or grays cale is
selected)

Adjust the highli ght and shadow by dragging the s lide bar or entering a value. Enh ancing the highlight
(bright portion) and the shadow (dark portion) makes clear shades on an image.

Click the button to apply the changes.

• Parameter Reset

Return all settings in the Document Scanner to standard settings (default).

Apply

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Image Scanning

Image scanning is performed by the following procedures:

Activate TWAIN-compatible application.

1

Select Acquire Image... in the File menu

2
3

to display Document Scanner.

Specify the image type, resolution, and
paper size of a document to be scanned.

Document Scanner

4

5

Place a document on the ADF and click
the button.

A preview-scanned image is displayed in
the preview window.

Apply the following adjustments on the
preview image:

Preview

• Drag the scanning frame (black frame)
on the preview window to specify the
scanning area. If an area has already
been selected, double-clicking with
Shift key held down selects the whole
image.

• Clicking /
button zooms in/out a preview-scan

image.

• Adjust the Slice Level, brightness, and
contrast (difference bet ween dark and
light portions) as required.

Zoom In

Zoom Out

UF-490

UF-490

System Section

Document Management

Continued on the next page...

77

Document Scanner

Scan

Image Scanning

6

Click the button to scan an
image into the document desktop.

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NOTE

1. Adjust parameters for an optimum scanning image, with the view on preview image.
Preview scanning can be repeated any number of times.

2. Image scanning is only possible by the PC that the device is connected to directly through the
parallel port.

Document Viewer

Main Window

The Document Viewer is an application for editing documents (image files) to be managed with the
Document Manager (See page 56). In addition to usual image editing, the program provides various editing
capabilities for documents with a wide selection of annotation functions.

Double-clicking on the docum ent (thumbnail) in the Document Manager screen or selecting Open in the
Document menu displays the main window of the Document Viewer.

NOTE

System Section

Document Management

1. The program is activated also by selecting Panasonic → Panasonic Document
Management System → Document Viewer from Programs of the Start menu.

79

Document Viewer

Main Window

1. Title Bar
Displays the title of the screen and the name of the image file being displayed.

2. Menu Bar
Displays the menu of the Document Viewer.

3. Tool Bar
Displays the tool butto ns of the Document Viewer. Tool butto ns correspond to functions of th e menus in
the menu bar.

4. Page List
Displays the pages of the documents as thumbnails (reduced image).

5. Size Bar
Adjusts the scaling of the display on the image window.

6. Link Icon
Dragging and dropping a document on a link icon activates the application corresponding to each icon.

7. Status Bar
Displays information such as image file name, image type, and size.

8. Image Window
Displays the image and annotations of the pages being selected.

9. Ruler
Displays the actual size of an image that is selected. The unit of measurement is switched by Rule r Unit
in the View menu.

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Basic Operations

• Selecting Page

Selecting a page by clicking in the page list displays an image
of the selected page on the image wind ow.

Dragging and dropping a page in the page list can change the
order of the pages.

• Image Editing

The image displayed in the image window is edited with the
menu below:

Document Viewer

- Edit menu
Editing operations such as cutting, copying, pasting
annotations added to an ima ge.

- Page - Adjust Page menu
Image correction and color ba lance adjustment of the whole
page.

• Selecting Area

Dragging the mouse on the image window allows selection of
a specific area in an image. This function is used to save a
specified area or specifying an area for annotation.

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Document Management

81

Document Viewer

Annot ati on Function

Document Viewer provides the functions for adding various graphics and text to an image. The graphics and
text added to an image are called <Annotation>.

The annotation func tion, unlike usu al image editin g application s, does not cha nge an image itsel f but lays
graphics and texts onto an image. Annotations and the original image are displayed as one image.

Annotations are managed separately from image data. Therefore, the Document Viewer can switch
between displaying and hiding annotations.

If an image is edited with the Document Viewer, and is exported (sent) to another image editing application,
whether to attach the annotation to an image or not can be selected.

Annotation

Original image Annotation added

to the original image

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File Menu

• Open

Opens an image file saved in the computer.
Files of the following formats can be opened on the Document
Viewer.

- TIFF
Tagged-Image File Format (TIFF)

- JPEG
Joint Photographic Experts Group (JPEG) format

- BMP
Windows standard bitmap format

- PNG
Portable Network Grap hics format

- DDM
Document Manager file format

• Save

Save a document being edited.

Document Viewer

• Save As

A document is saved as an or din ary ima ge fi le u nde r a spe ci fie d
name.

- All page(s)
Save all pages in the document.

- Select page
Save only the selected page.

- Specified area
Save only the portion specified in the image window.

Document Viewer saves a file in the following formats:

- TIFF
Tagged-Image File Format (TIFF)

- Multi-page TIFF
Multipages Tagged-Image File Format (TIFF)

- Internet Fax TIFF
Tagged-Image File Format (TIFF) with Internet Fax format

- JPEG
Joint Photographic Experts Group (JPEG) format

System Section

Document Management

- BMP
Windows standard bitmap format

- PNG
Portable Network Grap hics format

- PDF
Adobe Acrobat PDF format

- DDM
Document Manager file format

83

Document Viewer

File Menu

• Print

Prints a document under the editing operation. For a document
containing two or more pages, pages from-to can be specified
for printing.

• Print Setup

Specify the layout, printing size, and prin tin g o f an notations for a
document to be printed.

1. Vertical position and horizontal position
Adjust the printing position on a sheet.

2. Print Size
Select printing in original size or printing in accordance with
the sheet size.

3. N in 1 printing
Select for printing two or more reduced pages on one sheet.

• Acquire Image

Adds a new image to a document. The application selected in
Select Source runs and a scan image is created.

• Select Source

Selects the source for the image added through Acquire Image.

84

NOTE

1. When saving a document with annotations, save the document in the Document Manager file
format (DDM). This format saves the annotations and image data separately (as objects) so
that they can be edited later. Although saving a document in another format allows further
editing, the annotations cannot be undone. They are merged into the File.

File Menu

• Launch to another application

Opens a document selected in the document window with a
specified application.

Selecting External Application Setup displays a dialog box for
adding/changing/deleting the application.

Document Viewer

Clicking the Add button displays a dialog box to Add External
Application.

1. Name
If an extern al appl i ca t io n i s sp ec if i ed, th e nam e i n t his fie l d
appears on a link icon.

2. Application Type
Specify the application type.

3. Program File
Specify the execution file of an application.

4. MAPI Compliant
Check here if the E-mail application is compatible with
MAPI.

5. Parameter
If the E-mail application is incompatible with MAPI, adding
a parameter here allows automatic activation of a
transmission screen.

NOTE

1. See "Setting Plug-in" (See page 60) for specifying an external application.

System Section

Document Management

85

Document Viewer

File Menu

• Trash Can

- Open Trash Can
Opens the Trash Can and displays any pages. Selecting page

and clicking the button restores page that has
been discarded.

- Empty Trash Can
Deletes the pages in the Trash Can. If the page is emptied from
the Trash Can, it is permanently deleted. it is not stored in the
Recycle Bin.

Undo

86

Edit Menu

• Undo

Undo the last editing operation done.

• Cut

Delete a selected annotation from a folder and
copy it to the clipboard.

• Copy

Copy a selected annotation onto the clipboard.

• Paste

Paste an annotation from the clipboard onto a
selected page.

• Clear

Clear a selected annotation.

• Select All

Select all annotations onto a selected page.

Document Viewer

Document Management

System Section

87

Document Viewer

View Menu

• Drag Mode

Changes from Drag Mode to Text edit mode.

• Zoom In

Zooms in an image.

• Zoom Out

Zooms out an image.

• Fits to Page Wi dth

Fits the display to the page width.

• Fits to Page Height

Fits the display to the page height.

• Full Page

Fits the display to the page full size.

• Original Size

Returns the display to the original size.

• 25% - 200%

Shows the display at 25% - 200%

• Detailed Settings

Sets Detailed setting such as thumbnail or page image setting.

88

Page Menu

• Next

Display the next page.

• Previous

Display the previous page.

• Top

Display the top page.

• Last

Display the last page.

• Select

Display a specified page.

Document Viewer

• Auto Paging

Turns the pag es autom ati ca lly.

- Move Forward
Automatically step through pages forwards.

- Move Backward
Automatically step through pages backwards.

- Stop
Stop automa t ic p a ge adv an ce .

- Set up
Set autom atic page adva nce.

• Move page

Moves pages to the desired position.

- Next page
Move the current page to be posterior to the next page.

- Previous page
Move the current page to be anterior to the previous page.

- Top page
Move the current page to be the top page.

- Last page
Move the current page to be the last page.

- Select page
Move the current page to the page you specified.

System Section

Document Management

• Delete Page

Deletes the current pa ge.

• Copy Page

Copy the current page.

89

Document Viewer

Page Menu

• Add Page

Adds new pages to documents.

• Insert Page

Inserts a page at the current position.

• Replace Page

Replace the current page with a new one.

• Rotate Page

- Rotate Right
Rotate the page 90 degrees clockwise.

- Rotate 180 Degrees
Rotate the page 180 degrees

- Rotate Left
Rotate the page 90 degrees counterclockwise.

• Adjust Page

- Correct Skew
Adjusting orientation.

- Eliminate Noise
Eliminate the noise.

- Enhance Edge
Enhances the edge.

- Brightness/Contrast
Adjusts brightness or contrast.

- Hue/Chroma
Adjusts hue or chroma.

- Reverse Gradation
Reverse Gradation.

- Monochrome
Convert to Monochrome.

- Grayscale
Converting to Grayscale.

- RGB
Converting to RGB full color.

90

NOTE

1. Grayscale and colo r inform ation o f a gray scal e or RGB c olor im age i s lost upo n con ver sion i nto
a monochrome image. The lost information is not restorable.

2. Color information of a RGB color image is lost upon conversion into a grayscale image. The
lost information is not restorable.

Page Menu

• Copy Page to Clipboard

Copy the entire page selected onto the clipboard.

• Copy Select Area

Copy Select Area To Clipboard

• Select All Pages

Select All Pages.

Document Viewer

Document Management

System Section

91

Document Viewer

Annot ati on Menu

• Show Annotation

The check box on/off setting specifies whether to display an
annotation in the page list thumbnail.

• Set Annotation

Protect the annotation from re-editing.

• Annotation Order

- Change Order To Top

- Change Order To Last

- Change Order To Previous

- Change Order To Next

• Text

Creates a text annotation and paste it to a page.

• Line

Creates a line annotation and paste it to a page.

• Rectangle

Creates a rectangular annotation and paste it to a page.

• Ellipse

Creates an ellipse annotation and paste i t to a page.

• White Block

Creates a white rectangular (solidly white-painted rectangle)
annotation and paste it to a page.

• Black Block

Creates a black rectangular (solidly black-painted rectangle)
annotation and paste it to a page.

• Marker

Create a marker annotation and paste it to a page.

• Label

Creates a label annotation and pa ste it to a page.

• Stamp

Creates a stamp annotation and paste it to a page.

• Date

Creates a date annotation and paste it to a page.

• Page No.

Creates a page number annotation and paste it to a page.

92

Annotation Menu

• Header

Edits a header common to each p age .

• Footer

Edits a footer common to each page.

Document Viewer

• Edit Text

Sets a format of a text in a selected annotation.

• Properties

Display Properties for annotation.

NOTE

1. For specifying text font and colors, select the drawn text and select Properties in the
Annotation menu (See page 92 ). The Text Format Setup dialog box ca n be di sp lay ed als o by

selecting Properties in the pop-up menu, that appears by right-clicking on a drawn text.

2. For specifying the thickness and color of a line, select a drawn line and then select Properties
in the Annotation menu (See page 92). Graphics Format Setup dialog box can be displayed
also by selecting Properties in the pop-up menu, that appears by right-clicking on a drawn
line.

System Section

Document Management

93

Document Viewer

Annot ati on Menu

• Text

Creates a text annotation. Select text annotation in annotation
menu (or tool button), and drag the mouse in the image
window to specify the display position.
A dialog box for text setup will appear.
Enter the text to display, and then specify text color and font.

• Line

Creates a line annotation.
Select line annotation in the annotation menu (or tool button),
and drag the mouse in the image window to draw lines.

• Rectangle

Creates a rectangle annotation.
Select rectangle annotation in the annotation menu (or tool
button), and drag the mouse in the image window to draw a
rectangle.

94

Annotation Menu

• Ellipse

Creates an ellipse ann ot a tion .
Select the ellipse annotation in the annotation menu (or tool
button), and drag the mouse in the image window to draw an
ellipse.

Document Viewer

NOTE

System Section

Document Management

1. For specifying the thickness and colors of the rectangle, select the drawn rectangle and select
Properties in the Annotation menu (See page 92). Th e Graph ic Form at Setup dialo g box c an
be displayed also by selecting Properties in the pop-up menu, that appears by right-clicking
on a drawn figure.

2. For specifying the thickness and colors of the ellipse, select the drawn ellipse and select
Properties in the Annotation menu (See page 92). Th e Graph ic Form at Setup dialo g box c an
be displayed also by selecting Properties in the pop-up menu, that appears by right-clicking
on a drawn figure.

95

Document Viewer

Annot ati on Menu

• White Block

Creates a white rectangle (solidly white-painted rectangle)
annotation.
Select the white annotation in the annotation menu (or tool
button), and drag the mouse in the image window to draw a
white rectangle.

• Black Block

Creates a black rectangle (solidly black-painted rectangle)
annotation.
Select the black annotation in the annotation menu (or tool
button), and drag the mouse in the image window to draw a
black rectangle.

96

NOTE

1. For specifying lines and colors of solid white, select the drawn solid white rectangle and select
Properties in the Annotation menu (See page 92). The Graph ic Form at Setup dialo g box c an
be displayed also by selecting Properties in the pop-up menu, that appears by right-clicking
on a drawn figure.

2. For specifying lines and colors of solid black, select the drawn solid black rectangle and select
Properties in Annotation menu (See page 92). The Gra phi c Form at Setup dialog box can be
displayed also by selecting Properties in the pop-up menu, that appears by right-clicking on a
drawn figure.

Annotation Menu

• Marker

Creates a marker annotation.
Select the marker annotation in the annotation menu (or tool
button), and drag the mouse in the image window to draw a
marker.

• Label

Creates a label annotation.
Select the label annotation in the annotation menu (or tool
button), and drag the mouse in the image window to draw
label displays Text Format Setup dialog box.
Enter texts to display and specify text color and font.

Document Viewer

NOTE

System Section

Document Management

1. For specifying the color of a marker, select the drawn marker and select Properties in the
Annotation menu (See page 92). The Graphic Format Setup dialog box can be displayed

also by selecting Properties in the pop-up menu, that appears by right-clicking

2. For specifying the color and font of a label, select the drawn label and select Properties in the
Annotation menu (See page 92). The Graphic Format Setup dialog box can be displayed
also by selecting Properties in the pop-up menu, that appears by right-clicking on a drawn
label.

97

Document Viewer

OK

Annot ati on Menu

• Stamp

Creates a stamp annotation.
The stamp annotation pastes another image file like a stamp.
Select the stamp annotation in the annotation menu (or tool

button) and click the button. Then drag the
mouse in the imag e windo w to spec ify the area, displ aying the

stamp dialog box.
Click the button to specify an image from a file.

Browse

Clicking the button allows selecting image files to
be used as a stamp.

Add

98

Annotation Menu

• Date

Creates a date annotatio n.
Select the date annotation in the annotation menu (or tool
button), and drag the mouse in the image window to specify
the area, displaying the Properties dialog box.
Specify the format, color, and font of the date to be displayed.

1. Font Name
Specify the font here.

2. Style
Specify the font style.

3. Size
Specify the f ont size.

4. Text Color
Select the text color here.

5. Date
Specify the date here. Selecting from the calendar or
entering the date is selectable for data entry.

Document Viewer

6. Format
Specify the display format here.

7. Text Align
Specify the text alignment.

System Section

Document Management

NOTE

1. For specifying the color or font of the date, select the drawn date and select Properties in the
Annotation menu (See page 92 ). The Text Format Setup dialog box ca n be di sp lay ed als o by
selecting Properties in the pop-up menu, that appears by right-clicking on a drawn figure.

99

Document Viewer

Annot ati on Menu

• Page No.

Creates a page number annotation.
Select the page number annotation in the annotation menu
(or tool button), and drag the mouse in the image window to
specify the area. Double-click the Page No area to display the
text the settings dialog box.
Specify format, color, and font of the page number to be
displayed.

1. Font Name
Specify the font here.

2. Style
Specify the font style.

3. Size
Specify the font size.

4. Text Color
Select the text color here.

5. Text Align
Specify the text alignment.

Opens the Graphics Format Setup Dialog box.
Click on the drawn figure and select Properties to change the
thickness and colors of the lines.

1. Line Width
Specify the thickness of the lines here.

2. Line Style
Specify the types of lines here

3. Line Color
Specify the color of the lines here.

4. Fill Color
Select the color for solid painting here.

100