Panasonic UF-4500, UF-5500 Operating Instruction
Operating Instructions
Facsimile Transceiver
Your Machine
Getting to Know
Machine
Installing Your
Model No.
UF-5500
UF-4500
Your Machine
Programming
Basic
Operations
Features
Advanced
Network
Features
Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference.
Panasonic assumes no responsibility for injuries or property damage resulting from failures
arising out of improper installation or operation inconsistent with this Operating Instructions
manual.
English
Only)
(UF-5500
Management System
Panasonic Document
and Lists
Printout Journals
Problem Solving
Appendix
Main Unit and Accessories
Machine
Toner Cartridge
(starter)
*
1
Drum Cartridge
Telephone Line Cable
Power Cord Important Information Guide
Quick Installation Guide Recording Paper Tray
Document Tray
CD-ROM
*1 Prints about 500 pages.
Final Installed View
Unpack the carton and check that you have all the accessories illustrated.
2
Table of Contents
Getting to Know Your Machine
Main Unit and Accessories............................................................................................ 2
Safety Information.......................................................................................... 8
Precautions.....................................................................................................................13
Security Suggestions for Key Operators ..................................................................... 14
External View .................................................................................................................. 15
Control Panel .................................................................................................................. 16
Function Key................................................................................................................... 18
Connections.................................................................................................................... 19
Installing Your Machine
Installing the Toner and Drum Cartridge ..................................................................... 20
Loading the Recording Paper ....................................................................................... 23
How to Load the Recording Paper ................................................................. 23
Setting the Dialing Method (Tone or Pulse)................................................................. 24
Adjusting the Volume .................................................................................................... 25
User Parameters............................................................................................................. 26
General Description........................................................................................ 26
Setting the Date and Time.............................................................................. 26
Setting Your LOGO (NAME/COMPANY) ....................................................... 27
Setting Your Character ID .............................................................................. 28
Setting Your ID Number (Fax Telephone Number) ........................................ 29
Setting the Key Operator Password ............................................................... 30
Entering Characters ....................................................................................................... 31
Programming Your Machine
One-Touch/Abbreviated Dialing Numbers ................................................................... 32
Entering One-Touch/Abbreviated Dialing Numbers ....................................... 32
Editing One-Touch/Abbreviated Dialing Numbers.......................................... 34
Printing Out a Directory Sheet........................................................................ 36
Customizing Your Machine ........................................................................................... 37
General Description........................................................................................ 37
Setting the Fax Parameters........................................................................... 37
Fax Parameter Table...................................................................................... 38
Basic Operations
Loading Documents....................................................................................................... 44
Documents You Can Send............................................................................. 44
Documents You Cannot Send........................................................................ 44
How to Load Documents................................................................................ 45
Basic Transmission Settings ........................................................................................ 46
General Description........................................................................................ 46
Contrast.......................................................................................................... 46
Resolution ...................................................................................................... 46
Communication Journal (COMM. JOURNAL) ............................................... 47
3
Basic Operations
Sending Documents....................................................................................................... 48
General Description ....................................................................................... 48
Memory Transmission.................................................................................... 50
Wrong Transmission Prevention Function ..................................................... 54
Direct Transmission ....................................................................................... 57
Voice Mode Transmission.............................................................................. 61
Transmission Reservation ............................................................................. 62
Redialing ........................................................................................................ 65
Receiving Documents.................................................................................................... 66
Reception Modes ........................................................................................... 66
Telephone Mode ............................................................................................ 67
Fax / Tel Auto Switching Mode ...................................................................... 68
Fax Mode ....................................................................................................... 69
TAM (Telephone Answering Machine) Interface Mode.................................. 70
Print Reduction .............................................................................................. 72
Receiving Oversize Documents..................................................................... 73
Substitute Memory Reception........................................................................ 74
Making Copies ............................................................................................................... 75
Copies............................................................................................................ 75
Advanced Features
Timer Controlled Communications .............................................................................. 76
General Description ....................................................................................... 76
Deferred Transmission................................................................................... 76
Deferred Polling ............................................................................................. 77
Polling ............................................................................................................................. 78
General Description ....................................................................................... 78
Setting the Polling Password ......................................................................... 78
Preparing to be Polled ................................................................................... 79
To Poll Documents from Another Station....................................................... 80
Program Keys ................................................................................................................. 81
General Description ....................................................................................... 81
Setting for Group Dialing................................................................................ 81
Setting for Deferred Transmission ................................................................. 82
Setting for Deferred Polling............................................................................ 83
Setting for Normal Polling .............................................................................. 84
Changing or Erasing the Program Key Settings ............................................ 85
Edit File Mode ................................................................................................................. 86
General Description ....................................................................................... 86
Printing a File List .......................................................................................... 86
Viewing the Contents of a File List................................................................. 87
Changing the Start Time or the Station of a File............................................ 88
Deleting a File ................................................................................................ 89
Printing Out a File .......................................................................................... 90
Adding Documents into a File ........................................................................ 91
Retry an Incomplete File ................................................................................ 92
4
Table of Contents
Access Code................................................................................................................... 93
General Description........................................................................................ 93
Setting the Access Code................................................................................ 93
Operating Your Machine with the Access Code............................................. 94
Receive To Memory........................................................................................................ 95
General Description........................................................................................ 95
Setting the RCV To Memory Password.......................................................... 95
Setting RCV To Memory ................................................................................ 96
Printing Out Documents ................................................................................. 97
Junk Fax Filtering........................................................................................................... 98
General Description........................................................................................ 98
Set the Filter................................................................................................... 99
Receive without ID ......................................................................................... 100
Received ID Print ........................................................................................... 101
Register Junk Fax Number............................................................................. 102
Distinctive Ring Detector (DRD) ................................................................................... 103
General Description........................................................................................ 103
Fax Cover Sheet ............................................................................................................. 104
General Description........................................................................................ 104
To use the Fax Cover Sheet .......................................................................... 104
PIN Code Access............................................................................................................ 106
General Description........................................................................................ 106
Selecting the Access Method (Prefix or Suffix) .............................................. 106
Dialing with a PIN Code ................................................................................. 107
Fax Forward .................................................................................................................... 108
Setting Fax Forward....................................................................................... 108
Department Code ........................................................................................................... 110
General Description........................................................................................ 110
Setting the Department Code......................................................................... 110
Changing or Erasing the Department Code ................................................... 112
Sending Document with Department Code .................................................... 114
Printing a Department Code List .................................................................... 115
Printing a Department Code Journal.............................................................. 116
Multiple LOGO ................................................................................................................ 118
General Description........................................................................................ 118
Setting the Multiple LOGO ............................................................................. 118
Changing or Erasing the Multiple LOGO........................................................ 119
Sending Document with Multiple LOGO......................................................... 120
Printing a Multiple Logo List ........................................................................... 121
5
Network Features
Selective Reception ....................................................................................................... 122
General Description ....................................................................................... 122
Setting the Selective Reception ..................................................................... 122
Password Communications .......................................................................................... 123
General Description ....................................................................................... 123
Compatibility with Other Machines................................................................. 123
Setting Password Transmission..................................................................... 124
Setting Password Reception.......................................................................... 125
Using Password Transmission....................................................................... 126
Using Password Reception............................................................................ 127
Confidential Mailbox ...................................................................................................... 128
General Description ....................................................................................... 128
Confidential Mailbox....................................................................................... 128
Sending a Confidential Document to a Remote Station's Mailbox................. 129
Polling a Confidential Document from a Remote Station's Mailbox ............... 130
Receiving a Confidential Document to Your Machine's Mailbox.................... 131
Storing a Confidential Document in Your Machine's Mailbox ........................ 132
Printing Out a Confidential Document from Your Machine's Mailbox ............ 133
Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 134
Sub-addressing .............................................................................................................. 135
What is Sub-Addressing? .............................................................................. 135
To set the Sub-address into a One-Touch/ABBR. Dialing Numbers.............. 136
To send a Document with Sub-address......................................................... 137
Panasonic Document Management System (UF-5500
Only)
Setting the Network Parameters ................................................................................... 138
Setting the User (Network) Parameters ......................................................... 138
Setting the User Parameters for the LAN Interface ....................................... 139
Installing the Printer Driver and Application Software ............................................... 140
General Description ....................................................................................... 140
When Connecting using a USB Port.............................................................. 142
When Connecting using a Network Port ........................................................ 144
Using the machine as a Printer..................................................................................... 146
Printing from Windows Applications............................................................... 146
Using the machine as a Scanner .................................................................................. 147
Scanning from Your Computer (USB Connection) ........................................ 147
Setting the Scanner Parameters.................................................................... 148
Scanner Parameter Table.............................................................................. 149
Scanning from Your Machine (Network Connection)..................................... 150
Using the machine as a PC Fax .................................................................................... 152
Sending Documents from Your PC (USB Connection).................................. 152
Sending Documents from Your PC (Network Connection) ............................ 153
6
Table of Contents
Printout Journals and Lists
Journals and Lists.......................................................................................................... 154
General Description........................................................................................ 154
Transaction Journal........................................................................................ 154
Individual Transmission Journal (IND. XMT JOURNAL) ................................ 155
Communication Journal (COMM. JOURNAL) ................................................ 158
One-Touch/Abbreviated and Directory Search List........................................ 160
Program List................................................................................................... 163
FAX Parameter List........................................................................................ 164
Toner/Drum Cartridge Order Forms............................................................... 165
Problem Solving
Troubleshooting ............................................................................................................. 166
Troubleshooting.............................................................................................. 166
Information Codes.......................................................................................... 170
Clearing a Recording Paper Jam ................................................................... 173
Clearing a Document Jam.............................................................................. 174
Cleaning the Document Scanning Area ......................................................... 176
Checking the Telephone Line......................................................................... 177
Appendix
Specifications ................................................................................................................. 178
Recording Paper Specifications ................................................................................... 180
Options and Supplies .................................................................................................... 181
FCC Notice for Users in USA ........................................................................................ 182
Notice to Users in Canada............................................................................................. 184
Glossary .......................................................................................................................... 186
ITU-T Image No. 1 ........................................................................................................... 189
Index ................................................................................................................................ 190
Information of copyrights and licenses ....................................................................... 192
Important Information .................................................................................................... 199
7
Getting to Know Your Machine
For Your Safety
To prevent severe injury and loss of life, read this section carefully before using your machine to ensure proper and
safe operation of your machine.
■ This section explains the Warnings and Cautions used in this Operating Instructions manual.
WARNING
Denotes a potential hazard that could result in serious injury, or death.
CAUTION
Denotes hazards that could result in minor injury, or damage to the machine.
■ This section also explains the graphic symbols used in this Operating Instructions manual.
(Graphic symbols below are the examples)
WARNING
When the machine is not used over an extended
period of time, unplug it. If an unused machine
is left connected to a power source for a long
period, degraded insulation can cause electric
shocks, current leakage or fire.
Once a month, unplug the machine and check
the power cord for the following. If you notice
any unusual condition, contact the authorized
Panasonic dealer.
● The power cord is plugged firmly into the
receptacle.
● The plug is not excessively heated, rusted,
or bent.
● The plug and receptacle are free of dust.
● The cord is not cracked or frayed.
Power and Ground Connection
Cautions
Ensure that the plug connection is free of dust.
In a damp environment, a contaminated
connector can draw a significant amount of
current that can generate heat and eventually
cause fire if left unattended over an extended
period of time.
Always use the power cord provided with your
machine.
If you use a cord with an unspecified current
rating, the machine, or plug may emit smoke,
or become hot to the touch.
Do not attempt to repair, pull, bend, chafe, or
otherwise damage the power cord. Do not place
a heavy object on the cord. A damaged cord
can cause fire, or electric shocks.
Never touch a power cord with wet hands.
Danger of electric shock exists.
If the power cord is broken, or insulated wires
are exposed, contact the authorized Panasonic
dealer for a replacement. Using a damaged cord
can cause fire, or electric shocks.
When disconnecting the machine, grasp the
plug instead of the cord. Pulling on a cord
forcibly can damage it and cause fire, or electric
shock.
These symbols are used to alert operators to a specific operating procedure that must not be
performed.
These symbols are used to alert operators to a specific operating procedure that must be
emphasized in order to operate the machine safely.
This symbol is used to alert operators to a heated surface that may cause burns and requires
close attention.
Be sure to unplug the machine before
accessing the interior of the machine for
cleaning, maintenance or fault clearance.
Access to a live machine’s interior can cause
electric shock.
Stop operation immediately if your machine
emits smoke, excessive heat, unusual noise or
smell, or if water is spilt onto the machine.
These conditions can cause fire. Immediately
unplug the machine and contact the
authorized Panasonic dealer.
Safety Information
8
Safety Information
CAUTION
Never open or remove machine covers that
are secured with screws unless specifically
instructed in the “Operating Instructions”. A highvoltage component can cause electric shocks.
Do not try to alter the machine configuration or
modify any parts. An unauthorized modification
can cause smoke or fire.
Consumable Safeguards
Operating Safeguards
Do not touch areas where these caution labels are
attached to, the surface may be very hot and may
cause severe burns.
Do not place any liquid container such as a
vase or coffee cup on the machine. Spilt water
can cause fire or shock hazard.
Do not place any metal parts such as staples
or clips on the machine. If metal and flammable
parts get into the machine, they can short-circuit
internal components and cause fire or electric
shocks.
Installation and Relocation
Cautions
Do not place the machine in a hot, humid, dusty
or poorly ventilated environment. Prolonged
exposure to these adverse conditions can cause
fire or electric shocks.
When relocating the machine, contact the
authorized Panasonic dealer.
When moving the machine, be sure to unplug
the power cord from the outlet. If the machine
is moved with the power cord attached, it can
cause damage to the cord which could result in
fire or electric shock.
Operating Safeguards
Do not place a magnet near the safety switch
of the machine. A magnet can activate the
machine accidentally, resulting in injuries.
Do not use a highly flammable spray or solvent
near the machine. It can cause fire.
If debris (Metal or liquid) gets into the machine,
unplug the machine immediately.
Contact the authorized Panasonic dealer.
Operating a debris-contaminated machine can
cause fire or electric shock.
Do not place the machine near heaters or
volatile, flammable, or combustible materials
such as curtains that may catch fire.
Place the machine on a level and sturdy
surface that can withstand a weight of the
machine. If tilted, the machine may tip-over
and cause injuries.
Never dispose of toner into an open flame.
Toner remaining in the cartridge can cause an
explosion, burns, and/or injuries. For disposal
or recycling information, contact your local
authorities, or your local waste officials.
Do not use conductive paper. Ex: carbon
paper, and coated paper. When paper misfeed
occurs, it can cause a short-circuit and fire.
Keep the room ventilated when using the
machine for an extended period of time to
minimize the ozone density in the air.
Do not place any heavy objects on the machine.
An off-balanced machine can tip-over or the
heavy object can fall, causing damage and/or
injuries.
If accessing the inner components of the
machine to clear misfed paper, etc., exercise
care not to touch heated areas, or you may get
burned.
Never touch heated areas near the heat roller.
You can get burnt.
If a sheet of paper is wrapped around the heat
roller, do not try to remove it yourself to avoid
injuries or burns. Unplug the machine
immediately and contact an authorized
Panasonic dealer.
When removing misfed paper, make sure that
no pieces of torn paper are left in the machine.
A piece of paper remaining in the machine can
cause fire. If a sheet of paper is wrapped
around the heat roller or when clearing a misfed
paper that is difficult or impossible to see, do not
try to remove it by yourself. Doing so can cause
injuries or burns. Unplug the machine
immediately and contact an authorized
Panasonic dealer.
Your Machine
Getting to Know
9
Safety Information
IMPORTANT SAFETY INSTRUCTIONS
CAUTION
Caution on Toner Use
■ Avoid ingestion, inhalation, eye or skin contact.
● If ingestion occurs, drink several glasses of water
to dilute stomach contents.
● If inhalation occurs, exit the area immediately into
the fresh air.
● If skin contact occurs, wash thoroughly with soap
and water.
● If eye contact occurs, flush thoroughly with water.
● In all cases, seek medical treatment if adverse
symptoms occur.
■ When the toner cartridge is at the end of its life, do
not dispose of it into a fire. It can cause an explosion
and you can get burnt.
■ Keep the toner cartridge out of children’s reach. Store
in a cool and dry place (low humidity).
Do not unseal the toner cartridge unless you are
ready to use it.
For Your Safety
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock, and injury to persons, including the following:
● DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN
SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
● AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE
MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
● DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
SAVE THESE INSTRUCTIONS.
Others
Consumable Safeguards
■ The machine has a built-in circuit for protection
against lightning-induced surge current. If lightning
strikes in your neighborhood, maintain ample distance
from the machine and do not touch the machine until
the lightning has stopped.
■
● Move the machine and the TV and/or radio away
from each other.
● Reposition or reorient the machine and the TV and/
or radio.
● Unplug the machine, TV and/or radio, and replug
them into outlets operating on different circuits.
● Reorient the TV and/or radio antennas and cables
until the interference stops. For an outdoor
antenna, ask your local electrician for support.
● Use a coaxial cable antenna.
If you notice flickering or distorted images or noises on your
audio-visual units, your machine may be causing radio
interference. Unplug the machine and if the interference
disappears, the machine is the cause of the radio
interference. Perform the following procedure until the
interference is corrected.
Black Toner INGREDIENTS:
Polyester resin
Carbon black(1333-86-4)
Others
For USA only
Distributed by Panasonic System Networks Company
of America, Unit of Panasonic Corporation of North
America One Panasonic Way Secaucus, NJ 07094
Never heat the drum cartridge, or scratch its
surface. A heated or scratched drum can be
hazardous to your health.
■
This product contains a CR Coin Cell Lithium
Battery which contains Perchlorate Material special handling may apply. See
www.dtsc.ca.gov/hazardouswaste/perchlorate
10
Safety Information
CAUTION
Denotes hazards that could result in minor injury or damage to the machine.
Do not place the machine near heaters or volatile, flammable, or
combustible materials such as curtains that may catch fire.
Avoid exposure to direct sunlight.
Your Machine
Getting to Know
Install the machine on a flat surface, leave at least 10 cm (4") of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place any heavy objects on the machine. An off-balanced machine
can tip-over or the heavy object can fall, causing damage and/or injuries.
11
Safety Information
Installation
■ The maximum power consumption is approx. 950 W.
A properly wired (grounded), dedicated, 15A, 120V AC
outlet is required. Do not use an extension cord.
Please ensure that the machine is installed near a wall
outlet and is easily accessible.
■ The machine should not be installed in areas with the
following conditions:
● Extremely high or low temperature and humidity.
The machine should be installed under the following
ambient conditions:
Temperature : 50 to 90.5 ˚F (10 to 32.5 ˚C)
Relative Humidity : 20 to 70 %
● In areas with chemical fume concentration.
● With unstable or uneven conditions (floors, etc.).
● Direct exposure to sunlight or fluorescent light.
● In areas of high dust concentration.
● Directly in the air conditioning flow.
● In areas of poor ventilation.
● In areas with extreme vibration.
Supplies
■ Store the toner and paper in a cool area with low
humidity.
■ Use of other than genuine Panasonic supplies can
damage the machine. This may void the warranty of
the machine and supplies. Be sure to use only
genuine Panasonic Toner Cartridge (UG-5591) / Drum
Cartridge (UG-5590) designed for optimum
performance.
■ Dispose of Toner Cartridge and/or OPC Drum Unit(s)
according to your local regulations.
Illegal Copies
It is unlawful to make copies of certain documents.
Copying certain documents may be illegal in your country.
Penalties of fines and/or imprisonment may be imposed
on those found guilty. The following are examples of items
that may be illegal to copy in your country.
● Currency
● Bank notes and cheques
● Bank and government bonds and securities
● Passports and identification cards
● Copyright material or trademarks without the consent
of the owner
● Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed
for either its completeness or accuracy.
In case of doubt, contact your legal counsel.
Notice:
Install your machine near a supervised area to prevent
illegal copies from being made.
Others
Panasonic is not responsible for data loss and any
consequence caused by computer virus infection or
external shocks.
Moving the unit
When moving the unit, hold by the grips (A) on both
sides.
12
A
A
Precautions
Precautions
■ Laser Safety
■ Laser diode properties:
Laser output: Max. 15 mW
Wavelength: 760 nm - 800 nm
Emission duration: Continuous
■ Caution Label
LASER SAFETY
This unit employs a laser. Only qualified service personnel should attempt to
service this device due to possible eye injury.
CAUTION:
USE OF CONTROLS, ADJUSTMENTS OR PERFORMANCE
PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT
IN HAZARDOUS RADIATION EXPOSURE.
PNQT2154ZA
CLASS 1 LASER PRODUCT
APPAREIL A LASER DE CLASSE 1
Your Machine
Getting to Know
13
Security Suggestions for Key Operators
To keep your machine’s highly-sensitive document data
secure, the designated Key Operators are instructed to
perform the recommended security measures described
below for the initial machine installation, network
connection, network configuration, setup of security
functions, and replacement and disposal of the machine.
1. Key Operators are required to verify the identity of the
manufacturer’s service technician, or of an affiliated
company’s staff, or marketing company, by requesting
their ID Card.
Do not give the device information by phone or Email.
2. Always connect through a Firewall when installing your
device on a network that is connected to the Internet.
When connecting this device to a client PC or a server,
we recommend configuring your network environment
with a switching hub to prevent your device from being
wiretapped.
3. A Key Operator ID Code and Passwords is essential to
maintaining the security of the device. Key Operators are
required to change the ID Code and Passwords from the
initial setting, and keep the ID Code and Passwords
confidential and in a safe place.
4. To prevent illicit use by unauthorized personnel,
perform the following for ID/password settings.
1) Use the maximum number of digits.
2) Use a variety of the accepted character types.
3) Change the ID and password periodically.
Make sure that the setting screen can only be seen by
the Key Operator when setting/changing various ID and
passwords. Keep this information confidential.
5. Delete the data completely before transferring or
destroying the device.
6. Scanned(text and images), received and set/
registered information(addresses) are your responsibility.
If the device mulfunctions and the data are deleted, it
cannot be recovered and is not covered in the warranty.
7. Incorrect settings may leak settings or impede use of
this device. Check the details carefully when performing
settings.
8. On occasion, the clock may need adjustment. (lunar
inequality: 1 minute)
The Key Operator plays a critical part in maintaining and
controlling the security of the device and in prevention of
its unauthorized access, therefore, it is of utmost
importance that you understand the content described in
the Operating Instructions and that you follow the
suggestions herein.
14
External View
ADF (Automatic Document Feeder) Cover
Document Guides
Control Panel
Recording Paper Tray
Document Tray
Recording Paper Cassette
Power Switch
Document Tray
Recording Paper Tray
Your Machine
Getting to Know
15
Control Panel
No. Icon Contents No. Icon
Contents
Status LED lamp (RED)
- Lights/Flashes when trouble
occurs.
Lights: Machine has detected a
trouble status
- No paper in the selected tray
or toner has run out.
- Machine has detected
trouble, such as paper misfed
or jammed.
Flashes: Machine detected an
alarm status
- No paper in the tray. (Tray not
selected)
- Toner is getting low, etc.
- Used to set to Normal, Lighter
or Darker. (See page 46)
* The pictured model is UF-5500.
* The picture shows the position of
the UF-4500 Resolution button.
1 5
8
15
10
3
2
14
17
11
4
16
6
7
13
12
18
9
16
Control Panel
18
16
17
14
No. Icon Contents No. Icon Contents
8
9
10
11 12
- Used to start or select the function. (See page 18)
Used for the following:
- Used to carry out setting operations.
- Search for a station name. (See pages 52 and 60)
- Adjust the monitor and ringer volume. (See page 25)
- Move the cursor while entering numbers and characters.
- Search the station name for Directory Search Dialing.
- Confirm the entered station for multi-station communication.
- Confirm the current communication modes (Ex: Page number, ID,
Dialed Telephone number, File number) when the unit is ON LINE.
13
15
- Press this key to start activation.
- Used to start On-Hook
Dialing. (See page 61)
- Used to separate the Sub Address from the telephone
number.
- Used to start Abbreviated
Dialing.
(See pages 51 and 59)
- Used to enter a pause when
entering or dialing a telephone
number, or to redial the last
dialed number.
Keypad
- Used for manual number dialing, entering phone numbers, and numerical
entries.
Key
- Used to temporarily change the dialing mode to Tone when Pulse mode is set.
- Used for copy operations.
(See page 75)
- Press this button when you want
to stop communication,
registration operation, or audible
tone.
One-Touch Keys (01-32)
- Used for One-Touch Dialing. (See pages 51 to 58)
- Use this button when
resetting all the previously
set functions.
Used for Scanner Function.
(For UF-5500 only)
Active LED lamp (GREEN)
Flashes: When machine is
active.
Lights: When the received fax
message is in memory.
- Used to set to Standard, Fine,
Super-Fine or Halftone.
(See page 46)
Used to switch between the
upper row (01-16) or lower row
(17-32) of the One-Touch Keys.
Your Machine
Getting to Know
17
Function Key
Function
1
3
6
7
8
Deferred Communication
1 = XMT
2 = Polling
Polling
1 = Polling
2 = Polled
Print List
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
Set Mode
1 = User Parameters
• Date & Time
• Company Name
• Character ID
• ID Number (Fax Telephone Number)
• IP Address (This is a partial list, for additional Functions, see page 138)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance
• Clean Drum Count
• Toner/Drum Order Forms
Select Mode
1 = Communication Journal = OFF/ON/INC
2 = Not Used
3 = Cover Sheet = OFF/ON
4 = Password-XMT = OFF/ON
5 = RCV to Memory = OFF/ON
6 - 8 = Not Used
9 = Memory XMT = OFF/ON
2
Advanced Communication
1 = Not Used
2 = Confidential Communication
9
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
Any function can be started by first pressing and then entering the function number, or by
pressing the or scroll keys repeatedly until the desired function appears on the display.
18
Connections
Power Cord (Included)
Telephone Line Cable
(Included)
Telephone Jack
Power Cord
Plug the supply cord into the main
AC socket outlet.
Connect the supply cord coupler
into the main supply inlet on
the rear of the machine.
USB Cable (Optional) (USB 2.0): UF-5500 Only
For connecting a USB Cable when using your
machine as printer and/or scanner.
Warning: This apparatus must
be properly
grounded. Do not
modify the AC outlet.
LAN Cable (Optional) : UF-5500 Only
For connecting a LAN Cable when
using your machine as printer, scanner
and/or PC Fax.
External Telephone
(Optional)
Warning:
• To assure continued emission limit compliance;
– use only shielded USB cable (Example:Hi-Speed USB 2.0 certified cable).
– use only shielded LAN cable (category 5 straight cable).
• To protect the unit, use only shielded USB cable in areas where thunderstorms occur.
Telephone Line Cable
Plug one end of the telephone line cable
into the telephone jack supplied by the
telephone company and the other end
into the LINE jack on the left side of the
machine.
Do not extend the telephone line cord.
In the event of problems, you should
contact your equipment supplier in the
first instance.
You can connect an additional standard single
line telephone to the machine. To connect the
telephone, break off the protective tab on the
TEL jack.
If using an External Telephone option with the
machine, the machine does not detect the
external telephone being in use.
When sending a Fax, ensure the external
telephone is hung up before dialing.
Your Machine
Getting to Know
19
Installing Your Machine
Installing the Toner and Drum Cartridge
1
2
Shake vertically more than 5 times.
Remove the protective seal.
Note:
Pull on the seal slowly and straight
out.
3
4
Set the Toner Cartridge into the Drum
Cartridge.
Firmly press down on the toner cartridge ( ).
Keep pressing down while turning both levers
located on each side of the toner cartridge
towards you ( ).
20
Installing the Toner and Drum Cartridge
Printer Cover
5
6
Make sure that the arrows match, to install the
toner cartridge correctly.
Open the Printer Cover.
Machine
Installing Your
7
Watch fingers
Set the Toner and Drum Cartridge into the
machine.
21
Installing the Toner and Drum Cartridge
NOTE
Printer Cover
8
9
Verify that the arrow marks match.
Close the Printer Cover.
Watch fingers
1. Used toner cartridge should be disposed of properly according to local regulations.
22
Loading the Recording Paper
NOTE
Paper Cassette
Approx. 2 kg
Caution for the Paper Cassette
•
Do not drop the Paper Cassette.
•
Hold the Paper Cassette with both hands when
removing or installing. The Paper Cassette
weighs approximately 2 kg (4.4 lb) when fully
loaded with recording paper.
How to Load the Recording Paper
Paper Specifications
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various
papers until you obtain the desired results. For detailed recommended paper specifications, (See page 180).
1
Pull the Paper Cassette until it clicks into
place, then pull it out, lifting the front part of
the cassette.
1. Load the paper into the Paper Cassette.
Slide the paper width and length guides
until they lightly touch the stack of paper
without bending the paper.
2. Insert the Paper Cassette into the
machine, lifting the front part of the
cassette. Then push it completely into
the machine.
2
Machine
Installing Your
1. If you neglect to change the Recording Paper Size setting in Fax Parameter No. 23, when a
different paper is installed in the cassette, the unit will Stop printing after receiving an
unmatched paper size (up to 3 pages) of Incoming Fax, then, the Recording Paper Size setting
will automatically adjust to the proper size, and the unit resumes reprinting the Incoming Fax
from the 1st page.
23
Setting the Dialing Method (Tone or Pulse)
7
4
Set
0
6
1
2
Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of
telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the
procedure below.
SET MODE (1-8)
1
2
ENTER NO. OR
KEY OPERATOR ID
ENTER ID=
∨∧
3
4
5
6
Enter the Key Operator Password (The factory default
password is 00000000.) and press .
for “PULSE“.
or
for “TONE“.
FAX PARAMETERS
NO.= (01-169)
DIALING METHOD?
TONE<>
DIALING METHOD?
PULSE<>
or
DIALING METHOD?
TONE<>
24
Adjusting the Volume
NOTE
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the
dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.
Setting the Monitor Volume
* MONITOR *
1
You will hear the dial tone through the speaker.
Machine
Installing Your
2
repeatedly to raise the volume.
or
repeatedly to lower the volume.
3
Setting the Ringer Volume
Standby
1
2
repeatedly to raise the volume.
or
MONITOR VOLUME
L [
MONITOR VOLUME
L [ ] H
MMM-dd 15:00
00%
RINGER VOLUME
((((
] H
))))
3
RINGER VOLUME
repeatedly to lower the volume.
1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax
Parameter No. 10 (KEY/BUZZER VOLUME). (See page 38)
25
User Parameters
NOTE
7
1
0
8
1
2
2
0
1
1
150
0
General Description
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the
documents you send or receive. For example, the built-in clock keeps the current date and time, and your
LOGO and ID number help to identify you when you send or receive documents.
Setting the Date and Time
At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.
SET MODE (1-8)
1
2
3
ENTER NO. OR
USER PARAMETERS?
PRESS SET
KEY OPERATOR ID
ENTER ID=
∨∧
4
5
6
7
Enter the Key Operator Password.
Enter the new date and time.
Ex: Month: August
Date: 12th
Year: 2011
Time: 3:00 PM
If you made a mistake, use or to move the cursor over
the incorrect number, then overwrite it with the correct one.
KEY OPERATOR ID
ENTER ID=******
DATE & TIME
1-01-2011 00:00
DATE & TIME
8-12-2011 15:00
1. The clock may occasionally require adjustment. (Lunar inequality : ±1 minute)
2. The clock of your machine is equipped with D.S.T. (Daylight Saving Time) system. (Set the
Daylight Time according to your local regulation.)
If your state does not use the D.S.T. system, change the Fax Parameter No. 35 (DAYLIGHT
TIME) to "OFF" . (See page 39)
3. The current Date & Time must be set because it is required by the Telephone Consumer Act of
1991. (For details, see FCC NOTICE at the end of this Operating Instructions)
26
User Parameters
7
1
P
A N A S O N I C
Clear
Setting Your LOGO (NAME/COMPANY)
When you send a document, your LOGO appears on the top of the copy printed out at the other station.
The LOGO helps to identify you to someone who receives your document.
SET MODE (1-8)
1
2
3
ENTER NO. OR
USER PARAMETERS?
PRESS SET
KEY OPERATOR ID
ENTER ID=
∨∧
Machine
Installing Your
4
5
6
7
Enter the Key Operator Password.
repeatedly until display shows;
Enter your LOGO (Up to 25 characters and digits) by
using the Keypad.
Ex:
If you made a mistake, use or to move the cursor
one space beyond the incorrect character, press
and then re-enter the new character.
If more than 16 characters are entered, the left side
characters will scroll off the display.
KEY OPERATOR ID
ENTER ID=******
COMPANY/NAME
COMPANY/NAME
PANASONI
27
User Parameters
NOTE
7
1
H
E A D O F F I C EAbbr Dial/Space
Clear
Setting Your Character ID
If the remote machine has Character ID capabilities, when you are sending or receiving, your Character ID
will appear on the remote machine's display and the remote machine's Character ID will appear on your
display.
SET MODE (1-8)
1
2
3
ENTER NO. OR
USER PARAMETERS?
PRESS SET
KEY OPERATOR ID
ENTER ID=
∨∧
4
5
6
7
Enter the Key Operator Password.
repeatedly until display shows;
Enter your Character ID (Up to 16 characters and digits)
by using the Keypad.
Ex:
If you made a mistake, use or to move the cursor
beyond the incorrect character, press and then reenter the new character.
KEY OPERATOR ID
ENTER ID=******
CHARACTER ID
CHARACTER ID
HEAD OFFIC
28
1. The special characters Å, å, Ä, ä, Ö, ö, Ü, ü, È, è, É, é, Æ, æ and Ñ cannot be used for
Character ID.
User Parameters
NOTE
7
1
Abbr Dial/Space
201
Abbr Dial/Space
555
Abbr Dial/Space
121
2
Clear
Setting Your ID Number (Fax Telephone Number)
If the remote machine does not have a Character ID but has an ID Number, when sending or receiving, your
ID Number will appear on the remote machine's display and their ID Number will appear on your display.
We suggest you use your facsimile telephone number as your ID number. (Up to 20 digits)
SET MODE (1-8)
1
2
3
ENTER NO. OR ∨∧
USER PARAMETERS?
PRESS SET
KEY OPERATOR ID
ENTER ID=
Machine
Installing Your
4
5
6
7
Enter the Key Operator Password.
repeatedly until display shows;
Enter your ID (up to 20 digits) by using the keypad and
press the key to enter a space between
numbers.
Ex:
If you made a mistake, use or to move the cursor
one space beyond the incorrect number, press
and then re-enter the new number.
If more than 16 characters are entered, the left side
characters will scroll off the display.
KEY OPERATOR ID
ENTER ID=******
FAX TEL NO
FAX TEL NO
201 555 1212
1. You may use to enter a "+" character at the beginning of the ID number to indicate the
following digit(s) for your country code.
Ex:+1 XXX XXX XXXX+1 for U.S.A. country code.
+81 X XXX XXXX +81 for Japan country code.
2. Your Fax Telephone Number must be set as your ID Number because it is required by the
Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating
Instructions)
29
User Parameters
7
1
1
2345678
Set
Setting the Key Operator Password
The Key Operator Password is user-definable. (The factory default password is 00000000.)
Using the keypad on the control panel, you can enter numbers, letters (case-sensitive), and symbols (@, .,
_, SPACE) for the password. (The and keys cannot be used.)
SET MODE (1-8)
1
2
3
ENTER NO. OR
USER PARAMETERS?
PRESS SET
KEY OPERATOR ID
ENTER ID=
∨∧
4
5
6
7
8
9
Enter the Key Operator Password.
repeatedly until the display shows;
Enter the new Key Operator Password (up to 8 characters
and digits) by using the keypad.
Ex:
KEY OPERATOR ID
ENTER ID=******
DATE & TIME
8-12-2011 00:00
KEY OPERATOR ID
****
KEY OPERATOR ID
KEY OPERATOR ID
*******
ENTER ID AGAIN
PLEASE MEMORIZE
NEW ID
10
Enter the new Key Operator Password again and press
.
11
30
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