Panasonic UF-4500, UF-5500 Operating Instruction

Download

Operating Instructions

Facsimile Transceiver

Your Machine

Getting to Know

Machine

Installing Your

Model No.

UF-5500 UF-4500

Your Machine

Programming

Basic

Operations

Features

Advanced

Network

Features

Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference.

Panasonic assumes no responsibility for injuries or property damage resulting from failures arising out of improper installation or operation inconsistent with this Operating Instructions manual.

English

Only)

(UF-5500

Management System

Panasonic Document

and Lists

Printout Journals

Problem Solving

Appendix

Main Unit and Accessories

Machine

Toner Cartridge

(starter)

Drum Cartridge

Telephone Line Cable

Power Cord Important Information Guide

Quick Installation Guide Recording Paper Tray

Document Tray

CD-ROM

*1 Prints about 500 pages.

Final Installed View

Unpack the carton and check that you have all the accessories illustrated.

Table of Contents

Getting to Know Your Machine

Main Unit and Accessories............................................................................................ 2

Safety Information.......................................................................................... 8

Precautions.....................................................................................................................13

Security Suggestions for Key Operators ..................................................................... 14

External View .................................................................................................................. 15

Control Panel .................................................................................................................. 16

Function Key................................................................................................................... 18

Connections.................................................................................................................... 19

Installing Your Machine

Installing the Toner and Drum Cartridge ..................................................................... 20

Loading the Recording Paper ....................................................................................... 23

 How to Load the Recording Paper ................................................................. 23

Setting the Dialing Method (Tone or Pulse)................................................................. 24

Adjusting the Volume .................................................................................................... 25

User Parameters............................................................................................................. 26

 General Description........................................................................................ 26

 Setting the Date and Time.............................................................................. 26

 Setting Your LOGO (NAME/COMPANY) ....................................................... 27

 Setting Your Character ID .............................................................................. 28

 Setting Your ID Number (Fax Telephone Number) ........................................ 29

 Setting the Key Operator Password ............................................................... 30

Entering Characters ....................................................................................................... 31

Programming Your Machine

One-Touch/Abbreviated Dialing Numbers ................................................................... 32

 Entering One-Touch/Abbreviated Dialing Numbers ....................................... 32

 Editing One-Touch/Abbreviated Dialing Numbers.......................................... 34

 Printing Out a Directory Sheet........................................................................ 36

Customizing Your Machine ........................................................................................... 37

 General Description........................................................................................ 37

 Setting the Fax Parameters........................................................................... 37

 Fax Parameter Table...................................................................................... 38

Basic Operations

Loading Documents....................................................................................................... 44

 Documents You Can Send............................................................................. 44

 Documents You Cannot Send........................................................................ 44

 How to Load Documents................................................................................ 45

Basic Transmission Settings ........................................................................................ 46

 General Description........................................................................................ 46

 Contrast.......................................................................................................... 46

 Resolution ...................................................................................................... 46

 Communication Journal (COMM. JOURNAL) ............................................... 47

Basic Operations

Sending Documents....................................................................................................... 48

 General Description ....................................................................................... 48

 Memory Transmission.................................................................................... 50

 Wrong Transmission Prevention Function ..................................................... 54

 Direct Transmission ....................................................................................... 57

 Voice Mode Transmission.............................................................................. 61

 Transmission Reservation ............................................................................. 62

 Redialing ........................................................................................................ 65

Receiving Documents.................................................................................................... 66

 Reception Modes ........................................................................................... 66

 Telephone Mode ............................................................................................ 67

 Fax / Tel Auto Switching Mode ...................................................................... 68

 Fax Mode ....................................................................................................... 69

 TAM (Telephone Answering Machine) Interface Mode.................................. 70

 Print Reduction .............................................................................................. 72

 Receiving Oversize Documents..................................................................... 73

 Substitute Memory Reception........................................................................ 74

Making Copies ............................................................................................................... 75

 Copies............................................................................................................ 75

Advanced Features

Timer Controlled Communications .............................................................................. 76

 General Description ....................................................................................... 76

 Deferred Transmission................................................................................... 76

 Deferred Polling ............................................................................................. 77

Polling ............................................................................................................................. 78

 General Description ....................................................................................... 78

 Setting the Polling Password ......................................................................... 78

 Preparing to be Polled ................................................................................... 79

 To Poll Documents from Another Station....................................................... 80

Program Keys ................................................................................................................. 81

 General Description ....................................................................................... 81

 Setting for Group Dialing................................................................................ 81

 Setting for Deferred Transmission ................................................................. 82

 Setting for Deferred Polling............................................................................ 83

 Setting for Normal Polling .............................................................................. 84

 Changing or Erasing the Program Key Settings ............................................ 85

Edit File Mode ................................................................................................................. 86

 General Description ....................................................................................... 86

 Printing a File List .......................................................................................... 86

 Viewing the Contents of a File List................................................................. 87

 Changing the Start Time or the Station of a File............................................ 88

 Deleting a File ................................................................................................ 89

 Printing Out a File .......................................................................................... 90

 Adding Documents into a File ........................................................................ 91

 Retry an Incomplete File ................................................................................ 92

Table of Contents

Access Code................................................................................................................... 93

 General Description........................................................................................ 93

 Setting the Access Code................................................................................ 93

 Operating Your Machine with the Access Code............................................. 94

Receive To Memory........................................................................................................ 95

 General Description........................................................................................ 95

 Setting the RCV To Memory Password.......................................................... 95

 Setting RCV To Memory ................................................................................ 96

 Printing Out Documents ................................................................................. 97

Junk Fax Filtering........................................................................................................... 98

 General Description........................................................................................ 98

 Set the Filter................................................................................................... 99

 Receive without ID ......................................................................................... 100

 Received ID Print ........................................................................................... 101

 Register Junk Fax Number............................................................................. 102

Distinctive Ring Detector (DRD) ................................................................................... 103

 General Description........................................................................................ 103

Fax Cover Sheet ............................................................................................................. 104

 General Description........................................................................................ 104

 To use the Fax Cover Sheet .......................................................................... 104

PIN Code Access............................................................................................................ 106

 General Description........................................................................................ 106

 Selecting the Access Method (Prefix or Suffix) .............................................. 106

 Dialing with a PIN Code ................................................................................. 107

Fax Forward .................................................................................................................... 108

 Setting Fax Forward....................................................................................... 108

Department Code ........................................................................................................... 110

 General Description........................................................................................ 110

 Setting the Department Code......................................................................... 110

 Changing or Erasing the Department Code ................................................... 112

 Sending Document with Department Code .................................................... 114

 Printing a Department Code List .................................................................... 115

 Printing a Department Code Journal.............................................................. 116

Multiple LOGO ................................................................................................................ 118

 General Description........................................................................................ 118

 Setting the Multiple LOGO ............................................................................. 118

 Changing or Erasing the Multiple LOGO........................................................ 119

 Sending Document with Multiple LOGO......................................................... 120

 Printing a Multiple Logo List ........................................................................... 121

Network Features

Selective Reception ....................................................................................................... 122

 General Description ....................................................................................... 122

 Setting the Selective Reception ..................................................................... 122

Password Communications .......................................................................................... 123

 General Description ....................................................................................... 123

 Compatibility with Other Machines................................................................. 123

 Setting Password Transmission..................................................................... 124

 Setting Password Reception.......................................................................... 125

 Using Password Transmission....................................................................... 126

 Using Password Reception............................................................................ 127

Confidential Mailbox ...................................................................................................... 128

 General Description ....................................................................................... 128

 Confidential Mailbox....................................................................................... 128

 Sending a Confidential Document to a Remote Station's Mailbox................. 129

 Polling a Confidential Document from a Remote Station's Mailbox ............... 130

 Receiving a Confidential Document to Your Machine's Mailbox.................... 131

 Storing a Confidential Document in Your Machine's Mailbox ........................ 132

 Printing Out a Confidential Document from Your Machine's Mailbox ............ 133

 Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 134

Sub-addressing .............................................................................................................. 135

 What is Sub-Addressing? .............................................................................. 135

 To set the Sub-address into a One-Touch/ABBR. Dialing Numbers.............. 136

 To send a Document with Sub-address......................................................... 137

Panasonic Document Management System (UF-5500 Only)

Setting the Network Parameters ................................................................................... 138

 Setting the User (Network) Parameters ......................................................... 138

 Setting the User Parameters for the LAN Interface ....................................... 139

Installing the Printer Driver and Application Software ............................................... 140

 General Description ....................................................................................... 140

 When Connecting using a USB Port.............................................................. 142

 When Connecting using a Network Port ........................................................ 144

Using the machine as a Printer..................................................................................... 146

 Printing from Windows Applications............................................................... 146

Using the machine as a Scanner .................................................................................. 147

 Scanning from Your Computer (USB Connection) ........................................ 147

 Setting the Scanner Parameters.................................................................... 148

 Scanner Parameter Table.............................................................................. 149

 Scanning from Your Machine (Network Connection)..................................... 150

Using the machine as a PC Fax .................................................................................... 152

 Sending Documents from Your PC (USB Connection).................................. 152

 Sending Documents from Your PC (Network Connection) ............................ 153

Table of Contents

Printout Journals and Lists

Journals and Lists.......................................................................................................... 154

 General Description........................................................................................ 154

 Transaction Journal........................................................................................ 154

 Individual Transmission Journal (IND. XMT JOURNAL) ................................ 155

 Communication Journal (COMM. JOURNAL) ................................................ 158

 One-Touch/Abbreviated and Directory Search List........................................ 160

 Program List................................................................................................... 163

 FAX Parameter List........................................................................................ 164

 Toner/Drum Cartridge Order Forms............................................................... 165

Problem Solving

Troubleshooting ............................................................................................................. 166

 Troubleshooting.............................................................................................. 166

 Information Codes.......................................................................................... 170

 Clearing a Recording Paper Jam ................................................................... 173

 Clearing a Document Jam.............................................................................. 174

 Cleaning the Document Scanning Area ......................................................... 176

 Checking the Telephone Line......................................................................... 177

Appendix

Specifications ................................................................................................................. 178

Recording Paper Specifications ................................................................................... 180

Options and Supplies .................................................................................................... 181

FCC Notice for Users in USA ........................................................................................ 182

Notice to Users in Canada............................................................................................. 184

Glossary .......................................................................................................................... 186

ITU-T Image No. 1 ........................................................................................................... 189

Index ................................................................................................................................ 190

Information of copyrights and licenses ....................................................................... 192

Important Information .................................................................................................... 199

Getting to Know Your Machine

For Your Safety

To prevent severe injury and loss of life, read this section carefully before using your machine to ensure proper and safe operation of your machine.

■ This section explains the Warnings and Cautions used in this Operating Instructions manual.

WARNING

Denotes a potential hazard that could result in serious injury, or death.

CAUTION

Denotes hazards that could result in minor injury, or damage to the machine.

■ This section also explains the graphic symbols used in this Operating Instructions manual. (Graphic symbols below are the examples)

WARNING

When the machine is not used over an extended period of time, unplug it. If an unused machine is left connected to a power source for a long period, degraded insulation can cause electric shocks, current leakage or fire.

Once a month, unplug the machine and check the power cord for the following. If you notice any unusual condition, contact the authorized Panasonic dealer.

● The power cord is plugged firmly into the

receptacle.

● The plug is not excessively heated, rusted,

or bent.

● The plug and receptacle are free of dust.

● The cord is not cracked or frayed.

Power and Ground Connection

Cautions

Ensure that the plug connection is free of dust. In a damp environment, a contaminated connector can draw a significant amount of current that can generate heat and eventually cause fire if left unattended over an extended period of time.

Always use the power cord provided with your machine. If you use a cord with an unspecified current rating, the machine, or plug may emit smoke, or become hot to the touch.

Do not attempt to repair, pull, bend, chafe, or otherwise damage the power cord. Do not place a heavy object on the cord. A damaged cord can cause fire, or electric shocks.

Never touch a power cord with wet hands. Danger of electric shock exists.

If the power cord is broken, or insulated wires are exposed, contact the authorized Panasonic dealer for a replacement. Using a damaged cord can cause fire, or electric shocks.

When disconnecting the machine, grasp the plug instead of the cord. Pulling on a cord forcibly can damage it and cause fire, or electric shock.

These symbols are used to alert operators to a specific operating procedure that must not be performed.

These symbols are used to alert operators to a specific operating procedure that must be emphasized in order to operate the machine safely.

This symbol is used to alert operators to a heated surface that may cause burns and requires close attention.

Be sure to unplug the machine before accessing the interior of the machine for cleaning, maintenance or fault clearance. Access to a live machine’s interior can cause electric shock.

Stop operation immediately if your machine emits smoke, excessive heat, unusual noise or smell, or if water is spilt onto the machine. These conditions can cause fire. Immediately unplug the machine and contact the authorized Panasonic dealer.

Safety Information

CAUTION

Never open or remove machine covers that are secured with screws unless specifically instructed in the “Operating Instructions”. A highvoltage component can cause electric shocks.

Do not try to alter the machine configuration or modify any parts. An unauthorized modification can cause smoke or fire.

Consumable Safeguards

Operating Safeguards

Do not touch areas where these caution labels are attached to, the surface may be very hot and may cause severe burns.

Do not place any liquid container such as a vase or coffee cup on the machine. Spilt water can cause fire or shock hazard.

Do not place any metal parts such as staples or clips on the machine. If metal and flammable parts get into the machine, they can short-circuit internal components and cause fire or electric shocks.

Installation and Relocation Cautions

Do not place the machine in a hot, humid, dusty or poorly ventilated environment. Prolonged exposure to these adverse conditions can cause fire or electric shocks.

When relocating the machine, contact the authorized Panasonic dealer.

When moving the machine, be sure to unplug the power cord from the outlet. If the machine is moved with the power cord attached, it can cause damage to the cord which could result in fire or electric shock.

Operating Safeguards

Do not place a magnet near the safety switch of the machine. A magnet can activate the machine accidentally, resulting in injuries.

Do not use a highly flammable spray or solvent near the machine. It can cause fire.

If debris (Metal or liquid) gets into the machine, unplug the machine immediately. Contact the authorized Panasonic dealer. Operating a debris-contaminated machine can cause fire or electric shock.

Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire.

Place the machine on a level and sturdy surface that can withstand a weight of the machine. If tilted, the machine may tip-over and cause injuries.

Never dispose of toner into an open flame. Toner remaining in the cartridge can cause an explosion, burns, and/or injuries. For disposal or recycling information, contact your local authorities, or your local waste officials.

Do not use conductive paper. Ex: carbon paper, and coated paper. When paper misfeed occurs, it can cause a short-circuit and fire.

Keep the room ventilated when using the machine for an extended period of time to minimize the ozone density in the air.

Do not place any heavy objects on the machine. An off-balanced machine can tip-over or the heavy object can fall, causing damage and/or injuries.

If accessing the inner components of the machine to clear misfed paper, etc., exercise care not to touch heated areas, or you may get burned.

Never touch heated areas near the heat roller. You can get burnt. If a sheet of paper is wrapped around the heat roller, do not try to remove it yourself to avoid injuries or burns. Unplug the machine immediately and contact an authorized Panasonic dealer.

When removing misfed paper, make sure that no pieces of torn paper are left in the machine. A piece of paper remaining in the machine can cause fire. If a sheet of paper is wrapped around the heat roller or when clearing a misfed paper that is difficult or impossible to see, do not try to remove it by yourself. Doing so can cause injuries or burns. Unplug the machine immediately and contact an authorized Panasonic dealer.

Your Machine

Getting to Know

Safety Information

IMPORTANT SAFETY INSTRUCTIONS

CAUTION

Caution on Toner Use

■ Avoid ingestion, inhalation, eye or skin contact.

● If ingestion occurs, drink several glasses of water

to dilute stomach contents.

● If inhalation occurs, exit the area immediately into

the fresh air.

● If skin contact occurs, wash thoroughly with soap

and water.

● If eye contact occurs, flush thoroughly with water.

● In all cases, seek medical treatment if adverse

symptoms occur.

■ When the toner cartridge is at the end of its life, do not dispose of it into a fire. It can cause an explosion and you can get burnt.

■ Keep the toner cartridge out of children’s reach. Store in a cool and dry place (low humidity). Do not unseal the toner cartridge unless you are ready to use it.

For Your Safety

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

● DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN

SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.

● AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE

MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.

● DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

SAVE THESE INSTRUCTIONS.

Others

Consumable Safeguards

■ The machine has a built-in circuit for protection against lightning-induced surge current. If lightning strikes in your neighborhood, maintain ample distance from the machine and do not touch the machine until the lightning has stopped.

■

● Move the machine and the TV and/or radio away

from each other.

● Reposition or reorient the machine and the TV and/

or radio.

● Unplug the machine, TV and/or radio, and replug

them into outlets operating on different circuits.

● Reorient the TV and/or radio antennas and cables

until the interference stops. For an outdoor antenna, ask your local electrician for support.

● Use a coaxial cable antenna.

If you notice flickering or distorted images or noises on your audio-visual units, your machine may be causing radio interference. Unplug the machine and if the interference disappears, the machine is the cause of the radio interference. Perform the following procedure until the interference is corrected.

Black Toner INGREDIENTS:

Polyester resin Carbon black(1333-86-4) Others

For USA only

Distributed by Panasonic System Networks Company of America, Unit of Panasonic Corporation of North America One Panasonic Way Secaucus, NJ 07094

Never heat the drum cartridge, or scratch its surface. A heated or scratched drum can be hazardous to your health.

■

This product contains a CR Coin Cell Lithium

Battery which contains Perchlorate Material special handling may apply. See

www.dtsc.ca.gov/hazardouswaste/perchlorate

Safety Information

CAUTION

Denotes hazards that could result in minor injury or damage to the machine.

Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire.

Avoid exposure to direct sunlight.

Your Machine

Getting to Know

Install the machine on a flat surface, leave at least 10 cm (4") of space between the machine and other objects.

Do not block the ventilation openings.

Do not place any heavy objects on the machine. An off-balanced machine can tip-over or the heavy object can fall, causing damage and/or injuries.

Safety Information

Installation

■ The maximum power consumption is approx. 950 W. A properly wired (grounded), dedicated, 15A, 120V AC outlet is required. Do not use an extension cord. Please ensure that the machine is installed near a wall outlet and is easily accessible.

■ The machine should not be installed in areas with the following conditions:

● Extremely high or low temperature and humidity.

The machine should be installed under the following ambient conditions: Temperature : 50 to 90.5 ˚F (10 to 32.5 ˚C) Relative Humidity : 20 to 70 %

● In areas with chemical fume concentration.

● With unstable or uneven conditions (floors, etc.).

● Direct exposure to sunlight or fluorescent light.

● In areas of high dust concentration.

● Directly in the air conditioning flow.

● In areas of poor ventilation.

● In areas with extreme vibration.

Supplies

■ Store the toner and paper in a cool area with low humidity.

■ Use of other than genuine Panasonic supplies can damage the machine. This may void the warranty of the machine and supplies. Be sure to use only genuine Panasonic Toner Cartridge (UG-5591) / Drum Cartridge (UG-5590) designed for optimum performance.

■ Dispose of Toner Cartridge and/or OPC Drum Unit(s) according to your local regulations.

Illegal Copies

It is unlawful to make copies of certain documents.

Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy in your country.

● Currency

● Bank notes and cheques

● Bank and government bonds and securities

● Passports and identification cards

● Copyright material or trademarks without the consent

of the owner

● Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Notice:

Install your machine near a supervised area to prevent illegal copies from being made.

Others

Panasonic is not responsible for data loss and any consequence caused by computer virus infection or external shocks.

Moving the unit

When moving the unit, hold by the grips (A) on both sides.

Precautions

■ Laser Safety

■ Laser diode properties:

Laser output: Max. 15 mW Wavelength: 760 nm - 800 nm Emission duration: Continuous

■ Caution Label

LASER SAFETY

This unit employs a laser. Only qualified service personnel should attempt to service this device due to possible eye injury.

CAUTION:

USE OF CONTROLS, ADJUSTMENTS OR PERFORMANCE PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.

PNQT2154ZA

CLASS 1 LASER PRODUCT

APPAREIL A LASER DE CLASSE 1

Your Machine

Getting to Know

Security Suggestions for Key Operators

To keep your machine’s highly-sensitive document data secure, the designated Key Operators are instructed to perform the recommended security measures described below for the initial machine installation, network connection, network configuration, setup of security functions, and replacement and disposal of the machine.

1. Key Operators are required to verify the identity of the manufacturer’s service technician, or of an affiliated company’s staff, or marketing company, by requesting their ID Card. Do not give the device information by phone or Email.

2. Always connect through a Firewall when installing your device on a network that is connected to the Internet. When connecting this device to a client PC or a server, we recommend configuring your network environment with a switching hub to prevent your device from being wiretapped.

3. A Key Operator ID Code and Passwords is essential to maintaining the security of the device. Key Operators are required to change the ID Code and Passwords from the initial setting, and keep the ID Code and Passwords confidential and in a safe place.

4. To prevent illicit use by unauthorized personnel, perform the following for ID/password settings.

1) Use the maximum number of digits.

2) Use a variety of the accepted character types.

3) Change the ID and password periodically. Make sure that the setting screen can only be seen by the Key Operator when setting/changing various ID and passwords. Keep this information confidential.

5. Delete the data completely before transferring or destroying the device.

6. Scanned(text and images), received and set/ registered information(addresses) are your responsibility. If the device mulfunctions and the data are deleted, it cannot be recovered and is not covered in the warranty.

7. Incorrect settings may leak settings or impede use of this device. Check the details carefully when performing settings.

8. On occasion, the clock may need adjustment. (lunar inequality: 1 minute)

The Key Operator plays a critical part in maintaining and controlling the security of the device and in prevention of its unauthorized access, therefore, it is of utmost importance that you understand the content described in the Operating Instructions and that you follow the suggestions herein.

External View

ADF (Automatic Document Feeder) Cover

Document Guides

Control Panel

Recording Paper Tray

Document Tray

Recording Paper Cassette

Power Switch

Document Tray

Recording Paper Tray

Your Machine

Getting to Know

Control Panel

No. Icon Contents No. Icon

Contents

Status LED lamp (RED)

- Lights/Flashes when trouble occurs.

Lights: Machine has detected a trouble status

- No paper in the selected tray or toner has run out.

- Machine has detected trouble, such as paper misfed or jammed.

Flashes: Machine detected an alarm status

- No paper in the tray. (Tray not selected)

- Toner is getting low, etc.

- Used to set to Normal, Lighter or Darker. (See page 46)

* The pictured model is UF-5500.

* The picture shows the position of

the UF-4500 Resolution button.

1 5

Control Panel

No. Icon Contents No. Icon Contents

11 12

- Used to start or select the function. (See page 18)

Used for the following:

- Used to carry out setting operations.

- Search for a station name. (See pages 52 and 60)

- Adjust the monitor and ringer volume. (See page 25)

- Move the cursor while entering numbers and characters.

- Search the station name for Directory Search Dialing.

- Confirm the entered station for multi-station communication.

- Confirm the current communication modes (Ex: Page number, ID,

Dialed Telephone number, File number) when the unit is ON LINE.

- Press this key to start activation.

- Used to start On-Hook

Dialing. (See page 61)

- Used to separate the Sub Address from the telephone number.

- Used to start Abbreviated Dialing. (See pages 51 and 59)

- Used to enter a pause when

entering or dialing a telephone number, or to redial the last dialed number.

Keypad

- Used for manual number dialing, entering phone numbers, and numerical entries. Key

- Used to temporarily change the dialing mode to Tone when Pulse mode is set.

- Used for copy operations. (See page 75)

- Press this button when you want to stop communication, registration operation, or audible tone.

One-Touch Keys (01-32)

- Used for One-Touch Dialing. (See pages 51 to 58)

- Use this button when resetting all the previously set functions.

Used for Scanner Function. (For UF-5500 only)

Active LED lamp (GREEN) Flashes: When machine is

active.

Lights: When the received fax

message is in memory.

- Used to set to Standard, Fine, Super-Fine or Halftone. (See page 46)

Used to switch between the upper row (01-16) or lower row (17-32) of the One-Touch Keys.

Your Machine

Getting to Know

Function Key

Function

Deferred Communication

1 = XMT 2 = Polling

Polling

1 = Polling 2 = Polled

Print List

1 = Journal (Print/View) 2 = One-Touch/Abbreviated/Directory Search List 3 = Program List 4 = Fax Parameter List 5 = Not Used 6 = Individual XMT Journal

Set Mode

1 = User Parameters

• Date & Time

• Company Name

• Character ID

• ID Number (Fax Telephone Number)

• IP Address (This is a partial list, for additional Functions, see page 138) 2 = One-Touch/Abbreviated Numbers 3 = Program Keys 4 = Fax Parameters 5 - 7 = Not Used 8 = Maintenance

• Clean Drum Count

• Toner/Drum Order Forms

Select Mode

1 = Communication Journal = OFF/ON/INC 2 = Not Used 3 = Cover Sheet = OFF/ON 4 = Password-XMT = OFF/ON 5 = RCV to Memory = OFF/ON 6 - 8 = Not Used 9 = Memory XMT = OFF/ON

Advanced Communication

1 = Not Used 2 = Confidential Communication

Edit File Mode

1 = File List (Print/View) 2 = Change Time/Station 3 = Delete File 4 = Print File 5 = Add Document 6 = Retry Incomplete File

Any function can be started by first pressing and then entering the function number, or by

pressing the or scroll keys repeatedly until the desired function appears on the display.

Connections

Power Cord (Included)

Telephone Line Cable (Included)

Telephone Jack

Power Cord

Plug the supply cord into the main AC socket outlet. Connect the supply cord coupler into the main supply inlet on the rear of the machine.

USB Cable (Optional) (USB 2.0): UF-5500 Only

For connecting a USB Cable when using your machine as printer and/or scanner.

Warning: This apparatus must

be properly grounded. Do not modify the AC outlet.

LAN Cable (Optional) : UF-5500 Only

For connecting a LAN Cable when using your machine as printer, scanner and/or PC Fax.

External Telephone (Optional)

Warning:

• To assure continued emission limit compliance; – use only shielded USB cable (Example:Hi-Speed USB 2.0 certified cable). – use only shielded LAN cable (category 5 straight cable).

• To protect the unit, use only shielded USB cable in areas where thunderstorms occur.

Telephone Line Cable

Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine. Do not extend the telephone line cord. In the event of problems, you should contact your equipment supplier in the first instance.

You can connect an additional standard single line telephone to the machine. To connect the telephone, break off the protective tab on the TEL jack. If using an External Telephone option with the machine, the machine does not detect the external telephone being in use. When sending a Fax, ensure the external telephone is hung up before dialing.

Your Machine

Getting to Know

Installing Your Machine

Installing the Toner and Drum Cartridge

Shake vertically more than 5 times.

Remove the protective seal.

Note:

Pull on the seal slowly and straight out.

Set the Toner Cartridge into the Drum

Cartridge.

Firmly press down on the toner cartridge ( ).

Keep pressing down while turning both levers

located on each side of the toner cartridge

towards you ( ).

Installing the Toner and Drum Cartridge

Printer Cover

Make sure that the arrows match, to install the

toner cartridge correctly.

Open the Printer Cover.

Machine

Installing Your

Watch fingers

Set the Toner and Drum Cartridge into the

machine.

Installing the Toner and Drum Cartridge

NOTE

Printer Cover

Verify that the arrow marks match.

Close the Printer Cover.

Watch fingers

1. Used toner cartridge should be disposed of properly according to local regulations.

Loading the Recording Paper

NOTE

Paper Cassette

Approx. 2 kg

Caution for the Paper Cassette

•

Do not drop the Paper Cassette.

•

Hold the Paper Cassette with both hands when

removing or installing. The Paper Cassette weighs approximately 2 kg (4.4 lb) when fully loaded with recording paper.

How to Load the Recording Paper

Paper Specifications

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various

papers until you obtain the desired results. For detailed recommended paper specifications, (See page 180).

Pull the Paper Cassette until it clicks into

place, then pull it out, lifting the front part of

the cassette.

1. Load the paper into the Paper Cassette. Slide the paper width and length guides until they lightly touch the stack of paper without bending the paper.

2. Insert the Paper Cassette into the machine, lifting the front part of the cassette. Then push it completely into the machine.

Machine

Installing Your

1. If you neglect to change the Recording Paper Size setting in Fax Parameter No. 23, when a different paper is installed in the cassette, the unit will Stop printing after receiving an unmatched paper size (up to 3 pages) of Incoming Fax, then, the Recording Paper Size setting will automatically adjust to the proper size, and the unit resumes reprinting the Incoming Fax from the 1st page.

Setting the Dialing Method (Tone or Pulse)

Set

Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.

SET MODE (1-8)

ENTER NO. OR

KEY OPERATOR ID ENTER ID=

∨∧



3 4

Enter the Key Operator Password (The factory default password is 00000000.) and press .

for “PULSE“.

for “TONE“.

FAX PARAMETERS NO.= (01-169)

DIALING METHOD? TONE<>

DIALING METHOD? PULSE<>

DIALING METHOD? TONE<>

Adjusting the Volume

NOTE

You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

* MONITOR *

You will hear the dial tone through the speaker.



Machine

Installing Your

repeatedly to raise the volume.

repeatedly to lower the volume.

Setting the Ringer Volume

Standby

1 2

repeatedly to raise the volume.

MONITOR VOLUME L [



MONITOR VOLUME L [ ] H

MMM-dd 15:00 00%

RINGER VOLUME

((((



] H

))))

RINGER VOLUME

repeatedly to lower the volume.

1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax Parameter No. 10 (KEY/BUZZER VOLUME). (See page 38)



User Parameters

NOTE

150

General Description

Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID number help to identify you when you send or receive documents.

Setting the Date and Time

At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.

SET MODE (1-8)

ENTER NO. OR

USER PARAMETERS? PRESS SET

KEY OPERATOR ID ENTER ID=

∨∧



4 5

Enter the Key Operator Password.

Enter the new date and time.

Ex: Month: August

Date: 12th

Year: 2011

Time: 3:00 PM

If you made a mistake, use or to move the cursor over the incorrect number, then overwrite it with the correct one.

KEY OPERATOR ID ENTER ID=******

DATE & TIME



1-01-2011 00:00

DATE & TIME



8-12-2011 15:00



1. The clock may occasionally require adjustment. (Lunar inequality : ±1 minute)

2. The clock of your machine is equipped with D.S.T. (Daylight Saving Time) system. (Set the Daylight Time according to your local regulation.) If your state does not use the D.S.T. system, change the Fax Parameter No. 35 (DAYLIGHT TIME) to "OFF" . (See page 39)

3. The current Date & Time must be set because it is required by the Telephone Consumer Act of

1991. (For details, see FCC NOTICE at the end of this Operating Instructions)

User Parameters

A N A S O N I C

Clear

Setting Your LOGO (NAME/COMPANY)

When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document.

SET MODE (1-8)

ENTER NO. OR

USER PARAMETERS? PRESS SET

KEY OPERATOR ID ENTER ID=

∨∧



Machine

Installing Your

4 5

Enter the Key Operator Password.

repeatedly until display shows;

Enter your LOGO (Up to 25 characters and digits) by using the Keypad.

Ex:

If you made a mistake, use or to move the cursor

one space beyond the incorrect character, press and then re-enter the new character.

If more than 16 characters are entered, the left side characters will scroll off the display.

KEY OPERATOR ID ENTER ID=******

COMPANY/NAME



COMPANY/NAME PANASONI



User Parameters

NOTE

E A D O F F I C EAbbr Dial/Space

Clear

Setting Your Character ID

If the remote machine has Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display.

SET MODE (1-8)

ENTER NO. OR

USER PARAMETERS? PRESS SET

KEY OPERATOR ID ENTER ID=

∨∧



4 5

Enter the Key Operator Password.

repeatedly until display shows;

Enter your Character ID (Up to 16 characters and digits) by using the Keypad.

Ex:

If you made a mistake, use or to move the cursor

beyond the incorrect character, press and then reenter the new character.

KEY OPERATOR ID ENTER ID=******

CHARACTER ID



CHARACTER ID HEAD OFFIC



1. The special characters Å, å, Ä, ä, Ö, ö, Ü, ü, È, è, É, é, Æ, æ and Ñ cannot be used for Character ID.

User Parameters

NOTE

Abbr Dial/Space

201

Abbr Dial/Space

555

Abbr Dial/Space

121

Clear

Setting Your ID Number (Fax Telephone Number)

If the remote machine does not have a Character ID but has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID number. (Up to 20 digits)

SET MODE (1-8)

ENTER NO. OR ∨∧

USER PARAMETERS? PRESS SET

KEY OPERATOR ID ENTER ID=



Machine

Installing Your

4 5

Enter the Key Operator Password.

repeatedly until display shows;

Enter your ID (up to 20 digits) by using the keypad and press the key to enter a space between

numbers.

Ex:

If you made a mistake, use or to move the cursor

one space beyond the incorrect number, press and then re-enter the new number.

If more than 16 characters are entered, the left side characters will scroll off the display.

KEY OPERATOR ID ENTER ID=******

FAX TEL NO



FAX TEL NO 201 555 1212



1. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code.

Ex:+1 XXX XXX XXXX+1 for U.S.A. country code.

+81 X XXX XXXX +81 for Japan country code.

2. Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating Instructions)

User Parameters

2345678

Set

Setting the Key Operator Password

The Key Operator Password is user-definable. (The factory default password is 00000000.) Using the keypad on the control panel, you can enter numbers, letters (case-sensitive), and symbols (@, .,

_, SPACE) for the password. (The and keys cannot be used.)

SET MODE (1-8)

ENTER NO. OR

USER PARAMETERS? PRESS SET

KEY OPERATOR ID ENTER ID=

∨∧



4 5

Enter the Key Operator Password.

repeatedly until the display shows;

Enter the new Key Operator Password (up to 8 characters and digits) by using the keypad.

Ex:

KEY OPERATOR ID ENTER ID=******

DATE & TIME



8-12-2011 00:00

KEY OPERATOR ID



****

KEY OPERATOR ID



KEY OPERATOR ID *******

ENTER ID AGAIN



PLEASE MEMORIZE NEW ID

Enter the new Key Operator Password again and press

Entering Characters

Keys Special Usage

Enters a SPACE.

Moves the cursor to the right and left.

Deletes a character.

Keys Character Table

Number of times key is pressed

143276598 101112 14151613

ÅåÄäÖöÜüИиЙйЖжС1

ABC2acb

EDFdef3

GH I g h i4

JLKjkl5

MNOm n o6

PQRS p q r s7

TUV t u v8

WX Y Z w x y z9

Press this button to select the following characters: 0 ! " $ % & ’ ( ) + , - . / : ; < = > ? @ [ \ ] ˆ _ ` { | }

The Keypad also serves as character and symbol input key when recording LOGO, Character ID, Department Name, Key Operator Password, program name and station name. Select the desired characters according to the following table.

Machine

Installing Your

Programming Your Machine

NOTE

Redial/Pause

555

Abbr Dial/Space

A L E S

Abbr Dial/Space

E P TD

Sto

Lower

One-Touch/Abbreviated Dialing Numbers

Entering One-Touch/Abbreviated Dialing Numbers

One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first store the telephone number using the following procedure.

To enter a One-Touch key, follow the steps below

SET MODE (1-8)

ENTER NO. OR

1:ONE-TOUCH 2:ABBR NO.

∨∧

4 5

Ex: (See Note 1)

Enter the telephone number (Up to 36 digits including pauses and spaces).

Ex:

Enter the station name using Keypad (Up to 15 characters).

Ex:

ONE-TOUCH< > PRESS ONE-TOUCH

<01>



NTER TEL.#

<01> 9-555 1234

<01> NTER NAME 9-555 1234

<01> SALES DEP 9-555 1234

ONE-TOUCH< > PRESS ONE-TOUCH



To record another number, repeat steps 4 to 8.

To return to standby, press .

1. Press to select a lower One-Touch key (17-32).

One-Touch/Abbreviated Dialing Numbers

NOTE

022

Redial/Pause

555

Abbr Dial/Space

A C C O U N T I N G

Sto

Redial/Pause

To set an Abbreviated Dialing Number, follow the steps below

SET MODE (1-8) ENTER NO. OR

1:ONE-TOUCH 2:ABBR NO.

∨∧

Your Machine

Programming

4 5

Ex: (001 to 168)

Enter the telephone number (Up to 36 digits including pauses and spaces).

Ex:

Enter the station name using Keypad (Up to 15 characters).

Ex:

ABBR [ ENTER ABBR NO.

[022]



NTER TEL.#

[022] 9-555 2345

[022]NTER NAME 9-555 2345

[022]ACCOUNTIN 9-555 2345

ABBR [ ENTER ABBR NO.

]



]



To record another number, repeat steps 5 to 8.

To return to standby, press .

1. If you require a special access number to get an outside line, enter it first and then press

. A hyphen "-" is displayed for pause.

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press (Represented by a"/"). The dialing method will be changed from Pulse to Tone after

dialing the digit "/".

Ex: 9 PAUSE * 5551234

3. You can search for an unused One-Touch key or ABBR. number by pressing or in step

One-Touch/Abbreviated Dialing Numbers

NOTE

Redial/Pause

555

Abbr Dial/Space

P A N A F A X

Sto

Clear

Editing One-Touch/Abbreviated Dialing Numbers

If you have to change or delete any of the One-Touch/Abbreviated dialing numbers, follow the steps below.

To change the settings of a One-Touch/ABBR dialing number

1:ONE-TOUCH

Select for One-Touch Dialing number

Select for ABBR. Dialing Number

Ex:

Enter the station you wish to change.

Ex:

2:ABBR NO.

ONE-TOUCH< > PRESS ONE-TOUCH

<01> SALES DEPT



-555 1234

<01> SALES DEPT



NTER TEL.#

then enter a new telephone number. (See Note 1)

Ex:

then enter a new station name. (See Note 1)

Ex:

<01> SALES DEPT 9-555 3456

<01> ALES DEPT 9-555 3456

<01> NTER NAME 9-555 3456

<01> PANAFA 9-555 3456

ONE-TOUCH< > PRESS ONE-TOUCH



To return to standby, press .

1. If you made a mistake, use or to move the cursor beyond the incorrect number, press

and then re-enter the new number.

One-Touch/Abbreviated Dialing Numbers

Sto

To delete the settings of One-Touch/ABBR Dialing number

1:ONE-TOUCH 2:ABBR NO.

Select for One-Touch Dialing number

Select for ABBR. Dialing Number

Ex:

Enter the station you wish to delete.

Ex:

To return to standby, press .

ONE-TOUCH< > PRESS ONE-TOUCH

<01> SALES DEPT



-555 1234

<01> SALES DEPT



NTER TEL.#

ONE-TOUCH< > PRESS ONE-TOUCH

Your Machine

Programming

One-Touch/Abbreviated Dialing Numbers

Directory Sheet Template *1

The UF-4500 does not have a PC Printing function, therefore, use another printer to print the Directory Sheet.

PANASONIC ........

AMERICA AFRICA ........

ASIA CANADA BRAZIL ........

JAPAN ........

solid line

Cut along the solid line

Printing Out a Directory Sheet

For UF-5500

Cut along the solid line and place it over the One-Touch key under the Directory Sheet Cover. To print out a directory sheet, the Network Address Book Editor must be installed in your PC in advance. Refer to the Help pages of the software for the procedures to print the directory sheet.

For UF-4500

To print a Directory Sheet for the UF-4500, open the Microsoft® Word file Template included in the CD-ROM. Using MS Word, type the Station's Name for each Key <01> to <32>, then print the completed Template. Ex.: "<01>" ---> "PANASONIC"

< 02 > < 04 >

PANASONIC < 02 > < 03 > < 04 >

< 20 >

AMERICA AFRICA < 19 > < 20 >

< 09 > CANADA BRAZIL < 12 >

ASIA < 12 >

< 26 > < 27 > < 28 >

JAPAN < 26 > < 27 > < 28 >

Customizing Your Machine

NOTE

Set

Clear

Sto

General Description

Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operations just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (home position). Other parameters can only be changed by the procedure described below.

Setting the Fax Parameters

SET MODE (1-8)

ENTER NO. OR ∨∧

KEY OPERATOR ID ENTER ID=



Your Machine

Programming

3 4 5

6 7

Enter the Key Operator Password (The factory default

password is 00000000.) and press .

Enter Fax Parameter number from the Parameter Table.

Ex: for CONTRAST

Enter the new setting value or press .

Ex: for LIGHTER

To set another parameter, press to return to step

FAX PARAMETERS NO.= (01-169)

FAX PARAMETERS NO.=01 (01-169)

CONTRAST? NORMAL<>

CONTRAST? LIGHTER<>

RESOLUTION? STANDARD<>

4 or press to return to standby.

1. To print out a Fax Parameter List. (See page 164)

Customizing Your Machine

Fax Parameter Table

No. Parameter

01 CONTRAST 1 NORMAL Setting the home position of the CONTRAST key.

02 RESOLUTION 1 STANDARD Setting the home position for the RESOLUTION.

05 MEMORY (HOME) 1 OFF Setting the home position for memory transmission mode.

06 DIALING METHOD 1 PULSE Selecting the dialing method.

07 HEADER PRINT 1 INSIDE Selecting the printing position of the header.

08 HEADER FORMAT 1 LOGO, ID

09 RCV'D TIME PRT 1 INVALID Selecting whether the machine prints the received date &

10 KEY/BUZZER VOL. 1 OFF Selecting the volume of the Key/Buzzer tone.

11 RCV JOURNAL 1 OFF Setting whether the machine (automatically) prints out on

12 COMM. JOURNAL 1 OFF Selecting the home position of printout mode for COMM.

13 AUTO JRNL PRINT 1 INVALID Selecting whether the machine prints the journal

17 RECEIVE MODE 1 TEL Setting the receive mode.

Setting

Number

2LIGHTER

3 DARKER

2FINE

3S-FINE

4HALFTONE

2ON

2TONE

2 OUTSIDE

3 NO PRINT

2FROM TO

2VALID

2SOFT

3LOUD

2ON

2ALWAYS

3 INC. ONLY

2VALID

2FAX

3 FAX/TEL

4TAM/FAX

Setting Comments

NO.

SW.

(This setting can be temporarily changed by using F8-9 (MEMORY XMT))

INSIDE : Inside TX copy area. OUTSIDE : Outside TX copy area. NO PRINT : Header is not printed.

Selecting the header format.

time, remote ID, percentage of reduction and page number on the bottom of each received page.

individual transaction journal on each reception.

Journal Off/Always/INC.

OFF : Does not print ALWAYS : Always prints INC. ONLY: Prints only when communication has failed.

automatically after every 32 transactions.

Customizing Your Machine

No. Parameter

18 OP CALL TIMER 1 20 SEC Selecting the length of time that your machine signals

22 SUBSTITUTE RCV 1 INVALID Selecting whether the machine receives to memory when

23 REC. PAPER SIZE 1 A4 Setting the recording paper size installed in your machine.

24 PRINT REDUCTION 1 FIXED Selecting print reduction mode.

25 REDUCTION RATIO 72 72% Selecting fixed print reduction ratio from 72% to 100%.

26 POLLING PSWD (----) Setting a 4-digit password for secured polling.

27 POLL. FILE SAVE 1 INVALID Selecting whether the machine retains the polled

31 INC. FILE SAVE 1 INVALID Selecting whether the machine retains the document in the

32 COPY REDUCTION 1 MANUAL Selecting whether the machine performs the copy

34 ENERGY SAVER 1 5min

35 DAYLIGHT TIME 1 OFF Set the Daylight Time according to your local regulation.

36 RING PTN (DRD) 1 INVALID Selecting whether or not the machine is available for "DRD

Setting

Number

2 30 SEC

3 40 SEC

4 50 SEC

2VALID

2LETTER

3LEGAL

2AUTO

---- ----

100 100%

2VALID

2AUTO

215min

330min

41h

2MAR 2nd

3APR 1st

2VALID

Setting Comments

(default)

(rings) for an incoming voice call in Fax/Tel Auto Switching mode. (See page 68)

recording paper runs out, toner runs out or recording paper is jammed.

Note: Setting the "LEGAL" size of recording paper only when you install the optional legal cassette in your machine.

FIXED : Reduce received document according to setting of

Parameter No. 25.

AUTO : Reduce received document according to the

length of received documents.

This parameter functions only when fixed print reduction is selected on Fax Parameter No. 24.

document in memory even after the document is polled once.

memory if the document is not successfully transmitted.

reduction ratio automatically or manually. MANUAL: The machine will prompt you for the Zoom ratio

(100% to 72%) when making copies.

AUTO : The machine will automatically determine the

reduction ratio according to the length of the original document.

To reduce power consumption when in standby, specify the delay time for the machine to enter into the Energy Saver Mode.

OFF : Daylight time is not applied. MAR 2nd : From 2:00 AM on the 2nd Sunday in March to

2:00 AM on the 1st Sunday in November.

APR 1st : From 2:00 AM on the 1st Sunday in April to

2:00 AM on the Last Sunday in October.

Service". If this parameter is set to "VALID", your machine detects the specified ring pattern only when receiving a document automatically.

Your Machine

Programming

Continued on the next page...

Customizing Your Machine

Fax Parameter Table

No. Parameter

37 RCV TO MEMORY (----) Enter a 8-digit password used to print out the received

38 ACCESS CODE (----) Enter a 8-digit Access Code to secure the machine from

39 PIN CODE ACCESS 1 NONE Selecting the access method (Prefix or Suffix) to dial a

42 CONF. FILE SAVE 1 INVALID Selecting whether the machine saves the confidential

43 PASSWORD-XMT 1 OFF Setting a 4-digit XMT-Password and selecting whether the

44 PASSWORD-RCV 1 OFF Setting a 4-digit RCV-Password and selecting whether the

46 SELECT RCV 1 INVALID Selecting whether the machine performs selective

47 REMOTE RCV 1 INVALID Selecting whether or not the machine accepts remote

51 REMOTE DIAG. 1 INVALID Selecting whether or not the machine accepts to update

52 DIAG. PASSWORD (----) Setting the password for Remote Diagnostic Mode.

53 SUB-ADDR PSWD (----) Setting a 20-digit password for secured sub-address

54 FAX FORWARD 1 INVALID Selecting whether the machine performs Fax Forwarding

56 COVER SHEET 1 OFF Setting the home position of the Cover Sheet parameter in

58 LANGUAGE 1 A-ENGLISH Selecting the language to be shown on the display and

63 PC-FAX RCV MODE

(For UF-5500 only)

68 DIAL TONE CHECK 1 INVALID When set to "INVALID", the machine will not check the dial

Setting

Number

2SUFFIX

3PREFIX

2VALID

2ON

2VALID

2ON

2 C-FRENCH

3SPANISH

1 PRINT Selecting how the machine will execute the received Fax

2 UPLD&PRT

3UPLOAD

2VALID

Setting Comments

document in memory by using F8-5 (RCV TO MEMORY). When F8-5 is set to ON, this parameter will not be shown on the LCD display. (See page 95)

unauthorized use. (See page 93)

number with PIN Code. (See page 106)

polled file even after the file is polled once.

machine performs and checks the XMT-Password of the receiving station when transmitting. (See page 124)

machine performs and checks the RCV-Password of the transmitting station when receiving. (See page 125)

reception. (See page 122)

reception command. (See page 67)

the firmware or Remote Diagnostics from the remote station. Please ask your Panasonic Authorized Dealer for details.

Please ask your Panasonic Authorized Dealer for details.

communication.

to the specified destination. (See page 108)

the Select Mode. (See page 104)

reports.

document(s).

PRINT : Print the received document(s). UPLD&PRT: Print the received document(s) and upload

it’s file.

UPLOAD : Upload the received document file.

tone.

Customizing Your Machine

No. Parameter

77 LOGO/DEPT. CODE 1 INVALID Selecting whether the machine performs the Multiple Logo

82 QUICK MEM. XMT 1 INVALID Selecting whether the machine performs Quick Memory

91 SET ENTERED STN 1 INVALID Selecting whether to press the SET key when entering

99 MEMORY SIZE

(Flash Memory)

101 MULTI PRINT 1 OFF When the machine receive the faxes with MULTI PRINT

102 LCD CONTRAST 1 NORMAL Setting the LCD contrast on the control panel.

117 MULTI STATION 1 INVALID Set the default setting for the Multi Station function.

125 CONFIRM STNS 1 INVALID Set whether to confirm the destinations.

Setting

Number

2MULTI-

3DEPT.

2VALID

- - Displays the memory size.

2ON

2 DARKER

2VALID

Setting Comments

or Department Code operation. (See page 110 and 118)

LOGO

CODE

Transmission. (See pages 50 to 52) INVALID: Stores all documents into memory first before

dialing the telephone number.

VAL ID : Starts dialing the telephone number immediately

after storing the first page. The Quick Memory Transmission feature is not available when the Job Build (Fax Parameter No. 133) is set to "2:ON".

station(s) with One-Touch Dialing or Abbreviated Dialing or entering a telephone number with keypad.

set "ON", the machine will print the received faxes by the number of copies which you set beforehand.

INVALID: The document is sent to a single destination

only. VAL ID : Allows sending the document to multiple

destinations.

When set to Valid the document cannot be sent unless the destination is confirmed. This function also operates when the addresses are specified with Group Dialing or Program Dialing function. If an address has been altered (added or removed) when confirming addresses, the address confirmation message will appears again when transmitting the documents (pressing the start key).

Your Machine

Programming

Continued on the next page...

Customizing Your Machine

Fax Parameter Table

No. Parameter

133 JOB BUILD 1 OFF Selecting whether the machine performs Job Build when

135 JUNK FAX FILTER Function to prevent direct mail FAX and unnecessary FAX

136 RESTRICT D. DIAL 1 INVALID Enable or disable the Restrict Direct Dial function.

137 RE-ENTER D. DIAL 1 INVALID Used to set whether to display the address reinsert screen

142 LAN PC-FAX 1 INVALID Selecting whether the machine accepts and performs G3

Setting

Number

2ON

01. JUNK FAX FILTER When set to “VALID”, the machine will not receive the

1INVALID

2VALID

02. RCV WITHOUT ID When set to “VALID”, the machine will receive faxes from

1INVALID

2VALID

03. RECEIVED ID PRINT When set to “VALID”, the sender’s numeric ID and

1INVALID

2VALID

04. ID NO. REGIST. (NO. 01-30)

2VALID

Setting Comments

the total number of documents exceeds the maximum capacity of the ADF, or when scanning the documents manually one at a time. If you place the documents on the ADF within 5 seconds after the ADF scan, the ADF scan will continue for the current scan. (Maximum number of scanning sheets is 255 pages for one job.) The Quick Memory Transmission feature (Fax Parameter No. 82) is not available when the Job Build is set to "2:ON". Up to 250 pages can be stored. When the number of pages exceeds 255, the memory overfull message will be displayed. Select “Yes“ to start transmitting, or “No“ to cancel. If no action is taken within 5 seconds, the machine will start transmitting the stored originals.

messages.

faxes from the senders whose numeric ID has been registered as a junk fax number. The denied number IDs can be registered in "04.ID NO. REGIST.".

senders without numeric ID registered. (This setting is available only when "01. JUNK FAX FILTER" is set to "VALID".)

received time are printed at the bottom of the received faxes. If the sender’s numeric ID is not registered, only the received time is printed. (This setting is available only when “01. JUNK FAX FILTER” is set to “VALID”.)

Register fax numbers as junk fax number. Up to 30 fax numbers can be registered for junk fax number. (Including numerals “0-9”, blank space, and + symbol.) (When comparing the sender's numeric ID to the registered junk fax numbers, blank spaces between numbers are ignored.)

When set to “VALID”, manual input destination Tel No. and “Redial” button are not accepted.

when indicating the address for direct dial, inputting the mail address for Internet FAX, redialing or inputting the address for confirming the address. When set to “VALID”, unit will require input destination Tel No. or Mail address twice for confirmation. Unit will proceed transmit job when destination data is matched. This setting is not available when the Restrict Direct Dial function is set to “VALID”.

relayed transmission. (Relay Station Functions) (For UF-5500 only)

Customizing Your Machine

NOTE

No. Parameter

156 PRT FORWARD DOC 1 INC.ONLY Selecting whether a fax received in memory to be

169 DHCP CLIENT 1 INVALID Select whether the machine would automatically acquire

1. The standard settings are printed on the Fax Parameter List. To print out Fax Parameter List. (See page 164)

Setting

Number

2ALWAYS

2VALID

Setting Comments

forwarded is always printed or only when forwarding is incomplete.

the Network Parameters from the DHCP Server. (Such as IP Address, Subnet Mask, Default Gateway IP Address, etc.) (For UF-5500 only) Note: If you change the setting of this parameter, the machine will reboot automatically.

Your Machine

Programming

Basic Operations

Document Size

Maximum Size Minimum Size

Direction

600 mm (23.6")

148 mm (5.8")

128 mm (5.0")

216 mm (8.5")

Single sheet:

0.06 - 0.15 mm (0.0024" - 0.0060")

Multiple sheets:

0.06 - 0.10 mm (0.0024" - 0.0039")

Document Thickness

abcdefghijklmnopqrstuvwxyzabcdef

abcdefghijklmnopqrstuvwxyzabcdefg

abcdefghijklmnopqrstuvwxyzabcdef

abcdefghi

abcdefghijklmnopqrstuvwxyzabcdefg

abcdefg

abcd

Loading Documents

Documents You Can Send

In general, your machine will send any A4, Letter or Legal size document printed on high quality paper. The illustrations below are provided as a quick reference only. There are many "name" and "generic" brands of paper available, we recommend that you test various media thoroughly to find one that meets your needs.

Documents You Cannot Send

Never try to send documents that are:

Wet Covered with wet ink or paste

Too thin (Ex: onionskin, airmail

Wrinkled, curled or folded paper, pages from certain magazines, etc.)

Coated (Ex: glossy paper, etc.) Chemically processed (Ex:

pressure-sensitive paper, carbon-

coated paper, etc.) or made of cloth

or metal

To transmit these kinds of documents, make a photocopy first and then transmit the copy instead.

Loading Documents

NOTE

Document Guides

How to Load Documents

1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects.

2. Place the document(s) FACE U P on the Automatic Document Feeder (ADF) until the leading edge inserted in the machine stops. If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up to 30 PAGES on the ADF at one time by setting the documents as stairs shape as the figure below. If you have more than 30 pages, wait until transmission or storing in memory starts as pages feed through, and place any remaining pages on top of the last page in the feeder.

3. Adjust the Document Guides to center the document on the ADF.

Basic

Operations

When you set a document on the ADF, the display message will change from date and time (standby) to the following message. You can now change basic transmission settings or begin the dialing procedure.

ENTER STATION(S) THEN PRESS START

1. The document limitation to send multiple pages is as follows.

Document Size Document Thickness

Up to 30 pages* A4 or Letter size 0.0024" - 0.0039" * Please note that although the size meets the specifications, you might not be able to set 30 pages with some types of paper.

2. Transmitting documents longer than 356 mm (14”) requires user's assistance.

Basic Transmission Settings

NOTE

Contrast

Resolution

RESOLUTION:

S-FINE

RESOLUTION = Super Fine

RESOLUTION:

HALFTONE

RESOLUTION = Halftone

RESOLUTION:

FINE

RESOLUTION = Fine

RESOLUTION = Standard

RESOLUTION:

STANDARD

General Description

You can temporarily change the transmission settings either before or after you place the document on the ADF.

These settings are as follows:

•Contrast

• Resolution

• Communication Journal

After your document(s) have been sent, your machine will automatically return to the preset settings.

Contrast

Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.

Press to:

CONTRAST:

NORMAL

CONTRAST = Normal

CONTRAST:

LIGHTER

CONTRAST = Lighter

CONTRAST:

DARKER

CONTRAST = Darker

Resolution

Your machine is preset to Standard resolution, which is suitable for most documents. If you want to send it with more detail, change the setting to Fine, Super Fine or Halftone.

Press to:

1. To change the preset Contrast position, change the setting of Fax Parameter No. 01. (See page 38)

2. To change the preset Resolution position, change the setting of Fax Parameter No. 02. (See page 38)

Basic Transmission Settings

NOTE

Communication Journal (COMM. JOURNAL)

A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows.

When you set COMM. JOURNAL = OFF : A Communication Journal will not be printed out.

When you set COMM. JOURNAL = ON : A Communication Journal is printed out automatically after every

communication.

When you set COMM. JOURNAL = INC : A Communication Journal is printed out automatically only if the

communication has failed.

SELECT MODE(1-9)

ENTER NO. OR

∨∧

for “OFF”.

for “ON” (Always print out).

for “INCOMPLETE” only.

COMM. JOURNAL? INC<>

COMM. JOURNAL? OFF<>

COMM. JOURNAL? ON<>

COMM. JOURNAL? INC<>

Basic

Operations

1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12. (See page 38)

Sending Documents

NOTE

Transmit Receive

Store document

in memory

Destination A

Destination B

General Description

You can choose Memory, Direct or Voice Mode Transmission.

Use Memory Transmission if:

• You want to send the document to multiple stations.

• You have to retrieve the document immediately.

• You want to take advantage of Dual Operation design.

Use Direct Transmission if:

• The memory is full.

• You want to send the document immediately.

Use Voice Mode Transmit if:

• You want to send the document after listening to a voice prompting.

Your machine quickly stores the document into the machine's memory. It then starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

1. The File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal (COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.

* STORE * NO.003 PAGES=002 10%

COMPLETED TOTAL PAGES=005

2. If using an External Telephone option with the machine, the machine does not detect the external telephone being in use. When sending a Fax, ensure the external telephone is hung up before dialing.

3. To use the external telephone to send documents, first, load the documents onto the ADF, then dial the telephone number of the receiving unit, and upon hearing the receiving unit's answering tone, press the Start Key and hang up the external telephone.

Sending Documents

Sto

4. If memory overflow occurs while storing documents, the remaining documents on the ADF will be ejected. The machine prompts you whether to transmit the successfully stored documents

or to cancel the transmission. Press to cancel or press to transmit.

MEMORY FULL INFO. CODE=870

See the Specifications on page 179 for the image memory capacity. If no action is taken within 10 seconds, the machine will start transmitting the stored documents, then change the Fax Parameter No. 82 (QUICK MEMORY XMT) to "INVALID". (See page 41)

COMPLETED=15 PG DELETE?

5. An Information Code will be displayed if the transmission has failed or if there is no answer at the receiving side after the last automatic redial. The document stored for this transmission will be delete from the memory automatically and

the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change Fax Parameter No. 31 (INC. FILE SAVE) to "VALID" in advance. (See page 39) To retry the incomplete documents, refer to page 92.

After 2 sec.

DELETE? 1:YES 2:NO

Basic

Operations

INCOMPLETE INFO. CODE=XXX

6. To stop the transmission, press . The display shows:

COMM. STOP? 1:YES 2:NO

Press to stop the transmission. The document you stored will be delete automatically. If you do not want to delete the documents, change the setting of Fax Parameter No. 31 (INC.

FILE SAVE) to "VALID" in advance. (See page 39) Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry, or delete the file manually.

SAVE INC. FILE? 1:YES 2:NO

7. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press when the display shows:

PRINT COMM.JRNL? 1:YES 2:NO

8. If the file memory reaches the capacity (UF-4500: 10 files, UF-5500: 20 files) and you try to store another file, the following display appears and the machine will not accept additional files until a file is completed and becomes available.

STORAGE IS FULL PLEASE WAIT!

Sending Documents

NOTE

5551234

Redial/Pause

Memory Transmission

Manual Number Dialing

To dial the telephone number manually, follow the steps below.

Set document(s) face up.

ENTER STATION(S) THEN PRESS START

Enter a telephone number from the keypad. (Up to 36 digits) You can also designate more than one destination.

Ex:

The document is stored into memory with a file number. It then starts dialing the telephone number immediately after storing the first page. (See Note 3) The remaining page(s) continue to be stored into memory.

TEL. NO. 5551234

* STORE * NO.002 PAGES=001 05%

* DIALING * 5551234



1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,

press (represented by a"/"). The dialing method will be changed from Pulse to Tone after dialing the digit "/".

Ex : 9 PAUSE * 5551234

3. This feature is called “Quick Memory Transmission”. If you wish to store all the document(s)

into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY XMT) to “INVALID”. (See page 41)

Sending Documents

NOTE

Lower

Abbr Dial

One-Touch Dialing

One-Touch Dialing allows you to dial a full telephone number by pressing a One-Touch key. To set up the One-Touch keys, see page 32.

ENTER STATION(S)

Set document(s) face up.

To switch the One-touch key to lower row, press .

THEN PRESS START

Press a One-Touch key.

Ex:

The document is stored into memory with a file number. Then the machine starts dialing the telephone number immediately after storing the first page. (See Note 1) The remaining page(s) continue to be stored into memory.

Abbreviated Dialing

Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated dialing number, see page 33.

Set document(s) face up.

Press then enter a 3-digit code.

Ex:

<01>(STN name) 5551234

* STORE * NO.002 PAGES=001 05%

* DIALING * (STN name)

ENTER STATION(S) THEN PRESS START

[010](STN name) 5553456

Basic

Operations

* STORE * NO.002 PAGES=001 05%

* DIALING *

1. This feature is called “Quick Memory Transmission”. If you wish to store all the document(s) into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY XMT) to “INVALID”. (See page 41)

(STN name)

Sending Documents

NOTE

A N A

Memory Transmission

Directory Search Dialing

Directory Search dialing allows you to dial a full telephone number by searching the station name entered with One-Touch keys or Abbreviated dialing numbers.

ENTER STATION(S)

Set document(s) face up.

THEN PRESS START

ENTER LETTER(S)



Enter the full station name or part of the station name by using the Keypad.

Ex: for searching PANASONIC

or repeatedly until the display shows the station name you want to send to.

ENTER LETTER(S) PAN



[010]ANASONIC 5553456

* STORE * NO.002 PAGES=001 05%

* DIALING * PANASONIC

Sending Documents

NOTE

Set

010

Set

Clear

Multi-Station Transmission (Broadcasting)

If you have to send the same document(s) to multiple stations, you can save time when feeding the document(s) by using memory transmission. That is, you can store the document(s) into the memory and then send it to the station(s) automatically.

ENTER STATION(S)

Set document(s) face up.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered

(Up to 10 stations)

• Directory Search Dialing, press after each station is entered

(For details, see pages 50 to 52.)

Ex:

THEN PRESS START

<01>(STN name) 5551234

Basic

Operations

• If you want to confirm the number of stations you have

entered, press .

The document is stored into memory with a file number. Then the machine starts dialing the telephone numbers in sequence.

[010](STN name) 5553456

2 STN(S) SET ADD MORE, START

* STORE * NO.001 PAGES=001 01%

COMPLETED TOTAL PAGES=005

* DIALING * (STN name)

1. You can review the stations you entered in step 2 before storing your document into memory by pressing or . Press to clear an entered station or group shown on the

display if needed.

2. The “Quick Memory Transmission” is disabled if multiple stations are set.

Sending Documents

NOTE

Redial/Pause

Wrong Transmission Prevention Function

The following functions have been provided to prevent transmission to a wrong address. These include the dial re-enter function to prohibit direct dialing or multiple addresses, and a function to confirm the address.

Direct Dial Restriction Function

This function prohibits all designations of addresses by direct dialing (Including manual transmission). This function operates if Fax Parameter “136 RESTRICT D. DIAL” of Fax Parameter set to “VALID”. (See page

42)

• If this function is set, even when telephoning from an external device, it is not possible to use direct dialing.

However, if direct dialing standby is displayed, press to start redial.

If keypad or are pressed, the following message will appear on your display.

DIRECT DIAL IS NOT AVAILABLE

Multiple Address Prohibit Function

With this device, it is possible to combine direct dialing and AUTO dialing, etc. to send the same document by fax to multiple addresses. If you do not wish to send to multiple addresses, set setting “117 MULTI STATION” of Fax Parameter set to “INVALID” and the system will be set to transmit to only one address. This is useful to prevent mistaken transmission to multiple addresses.

If you specify multiple addresses, the following message will appear on your display. NOT AVAILABLE

1 STN ALLOWED

1. If multiple address designation is set to “INVALID”, it is not possible to transmit to multiple addresses.

2. If multiple address designation is set to "INVALID", it is not possible to use group dial.

3. If multiple address designation is set to “INVALID”, it is possible to use the program dial in which multiple addresses are set.

Sending Documents

NOTE

55534

Set

Dialing Re-enter Function

If the address is designated with direct dialing, the re-enter screen of the address is displayed. With this function, transmission is only started if the addresses for the first and second time agree with each other.

This function operates if setting “137 RE-ENTER D. DIAL” of Fax Parameter set to “VALID”. (See page 42)

Enter the telephone number.

Ex:

Re-enter the same telephone number and press .

If the telephone number is correct, transmission is started. If the telephone number is incorrect, the message “STN MISMATCH” will appear. In this case, start with the first step of inputting the telephone number.

If the telephone number is incorrect, repeat the steps, starting with the first step of inputting the telephone number.

TEL. NO. 555 3456

RE-ENTER TEL. NO



Basic

Operations

1. When dial from an external telephone, the re-enter screen is not available.

2. If setting “136 RESTRICT D. DIAL” of Fax Parameter set to "VALID", even if you set to "VALID" with this function, the re-enter screen of the address is not displayed.

Sending Documents

NOTE

Start

Clear

Wrong Transmission Prevention Function

Address Confirmation Function

Settings can be made so that transmission will always start after confirming the address.

When is pushed and address confirmation has been set, a message prompting operations to confirm the address will be displayed if the address has not been confirmed first.

This function operates if setting “125 CONFIRM STATIONS” of Fax Parameter set to “VALID”. (See page 41) When telephoning from an external telephone, address confirmation is not displayed.

Operate “Manual Number Dialing“. (See page 50) This function is also available if you send documents with following methods:

• One-Touch Dialing (See page 51)

• Abbreviated Dialing (see page 51)

• Group Dialing (See page 81)

Press or to confirm stations. It is possible to add or remove addresses. To add an address, input the address for addition. To remove an address, display the address for removal and press

(See Note 1).

The document is stored with a file number in the memory. Following this, the telephone numbers are dialed in sequence.

CONFIRM STN ∨ ∧ THEN PRESS START

* DIALING * 5551234

1. If an address has been added or removed when confirming addresses, address confirmation is required again.

Sending Documents

NOTE

5551234

Redial/Pause

Sto

Direct Transmission

If your machine's memory is full or you wish to send the document immediately, use Direct Transmission.

Manual Number Dialing (Direct Transmission)

Without storing image into memory, follow the steps below.

ENTER STATION(S)

Set document(s) face up.

THEN PRESS START

MEMORY XMT? ON<>

4 5

Enter the telephone number from the keypad.

Ex:

Your machine starts to dial the telephone number.

ENTER STATION

PRESS START 5551234

* DIALING * 5551234



Basic

Operations

1. If you need a special access number to get an outside line, dial it first and then press to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,

press (represented by a"/"). The dialing method will be changed from Pulse to Tone after dialing the digit "/".

Ex : 9 PAUSE * 5551234

3. To stop the transmission, press .

The display shows:

COMM. STOP? 1:YES 2:NO

Press to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.

Sending Documents

Direct Transmission

One-Touch Dialing (Direct Transmission)

One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 32.

ENTER STATION(S)

Set document(s) face up.

THEN PRESS START

MEMORY XMT? ON<>

ENTER STATION

Press a One-Touch key.

Your machine starts to dial the telephone number.

<01>(STN name) 5551234

* DIALING * (STN name)

Sending Documents

Abbr Dial

010

Abbreviated Dialing (Direct Transmission)

ENTER STATION(S)

Set document(s) face up.

THEN PRESS START

MEMORY XMT? ON<>

Press and a 3-digit code.

Your machine starts to dial the telephone number.

ENTER STATION

[010](STN name) 5553456

* DIALING * (STN name)

Basic

Operations

Sending Documents

A N A

Direct Transmission

Directory Search Dialing (Direct Transmission)

Directory Search dialing allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialing numbers.

ENTER STATION(S)

Set document(s) face up.

THEN PRESS START

MEMORY XMT? ON<>

ENTER STATION

Enter the full station name or part of a station name by using the Keypad. (See page 16 and 31)

Ex: for searching PANASONIC

or repeatedly until the display shows the station name you want to send to.

The full number (Ex: 5553456) will be dialed.

ENTER LETTER(S)



ENTER LETTER(S) PAN



[010]ANASONIC 5553456

* DIALING * PANASONIC

Sending Documents

NOTE

5551234

Sto

Redial/Pause

Voice Mode Transmission

If you wish to send documents after listening to a voice prompt, use Voice Mode Transmission.

On-Hook Dialing

For On-Hook Dialing, follow the steps below.

ENTER STATION(S)

Set document(s) face up.

THEN PRESS START

* MONITOR *



3 4

You will hear dial tone through the monitor speaker.

Dial the telephone number from the keypad.

Ex:

When you hear a beep,

1. To stop the transmission, press . The display shows:

* DIALING * 5551234

ON LINE * XMT *



Basic

Operations

COMM. STOP? 1:YES 2:NO

Press to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.

2. If you need a special access number to obtain an outside line, dial it first and then press

to enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

3. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press (represented by a"/"). The dialing method will be changed from Pulse to Tone after

dialing the digit "/".

Ex : 9 PAUSE * 5551234

Sending Documents

NOTE

Set

010

Set

Transmission Reservation

You can do the following jobs while sending a document from memory or receiving a document.

• Reserve the next transmission in the memory. (UF-4500: up to 10 files, UF-5500: up to 20 files)

• Reserve a priority transmission.

Memory Transmission Reservation (Multi-tasking)

If your machine is on-line, busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.

Your machine is on-line, the ON LINE lamp is blinking or

printing received documents.

* PC MODE *

* PRT MODE *

* PRINTING * PC DATA

Set document(s) face up.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered

(Up to 10 stations)

• Directory Search Dialing, press after each station is entered

(For details, see pages 50 to 52.)

Ex:

ON LINE * XMT * ID:(Identif.)

ON LINE * RCV * ID:(Identif.)

* PRINTING * MEMORY RCV'D DOC

ENTER STATION(S) THEN PRESS START

<01>(STN name) 5551234

[010](STN name) 5553456

• If you want to confirm the number of stations you have

entered, press .

* STORE * NO.005 PAGES=001 01%

COMPLETED TOTAL PAGES=005

Your machine will store the document(s) into memory.

1. To cancel the memory transmission reservation. (See page 89)

Sending Documents

Start

Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, but there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.

Note that you cannot send documents to multiple stations.

To reserve your machine for sending the urgent documents

Your machine is on-line, the ON LINE lamp is blinking or

printing received documents.

* PC MODE *

* PRT MODE *

* PRINTING * PC DATA

Set document(s) face up.

Dial by using any one of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing and press

• Directory Search Dialing and press (For details, see pages 57 to 60.)

Ex:

ON LINE * XMT * ID:(Identif.)

ON LINE * RCV * ID:(Identif.)

* PRINTING * MEMORY RCV’D DOC

ENTER STATION(S) THEN PRESS START

MEMORY XMT? ON<>

ENTER STATION

<01>(STN name) 5551234

Basic

Operations

You can reserve sending of an urgent document to a single station only. A message “XMT RESERVED” will be shown on the display.

Sending Documents

Transmission Reservation

To cancel the direct transmission reservation

1 2

Make sure the document is on the ADF.

and then remove the document from ADF.

XMT RESERVED <01>(Stn name)

CANCEL RSV. JOB? 1:YES 2:NO

NOTE

Redialing

Redial/Pause

Automatic Redialing

Sending Documents

If a busy line is detected, the machine will redial the number up to 3 times at 3 minute intervals. During that time, a message will appear as shown at right.

A file number is shown in the upper right hand corner of the display if it is a memory transmission file.

Manual Redialing

You can also redial the last dialed number manually by pressing key.

To redial the last dialed number through memory

Set document(s) face up.

2 3

The document is stored into memory with a file number. Then the machine dials the last dialed number.

To redial the last dialed number through ADF

WAITING TO DIAL <01>(Stn name)

ENTER STATION(S) THEN PRESS START

TEL. NO. 5551234

* STORE * NO.002 PAGES=001 01%

* DIALING * 5551234

ENTER STATION(S) THEN PRESS START



Basic

Operations

Set document(s) face up.

MEMORY XMT? ON<>

ENTER STATION

PRESS START 5551234

* DIALING *

Your machine starts to dial the last dialed number.

1. While the unit is displaying "WAIT TO DIAL", you can press to start redialing immediately.

5551234



Receiving Documents

NOTE

Reception Modes

You can select one of the four modes shown below.

Conditions Suggested Reception Mode Settings

You normally receive only voice calls.

You receive both voice and fax calls.

You normally receive fax calls only.

Telephone Mode

You can answer the incoming call via an External Telephone (Optional). If you receive a fax calling signal, simply press START to receive manually.

(See page 67)

Fax / Tel Auto Switching Mode

Unit will answer the incoming call and then distinguish whether it is voice or fax call. If it is a fax call, the unit will receive automatically. if it is a voice call, the unit will signal (ring) through the speaker for your attention.

Fax Mode

Unit will receive the document automatically. All incoming calls (including voice calls) are answered by the fax machine.

(See page 68)

(See page 69)

Fax Parameter No. 17 set to 1: Tel

MMM-dd 15:00 RCV MODE=TEL

Fax Parameter No. 17 set to 3: Fax / Tel SW.

MMM-dd 15:00 RCV MODE=FAX/TEL

Fax Parameter No. 17 set to 2: Fax

MMM-dd 15:00 00%

You receive both voice and fax calls and a Telephone Answering Machine (TAM) is connected.

1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some

2. If you are using the "Distinctive Ring Service" provided by your local telephone company,

TAM Interface Mode

The TAM answers the incoming call. During that time, the unit also monitors whether it is a voice call, the TAM continues to operate. If it is a fax call, the unit will automatically switch the line to the Fax and begin receiving document.

(See page 70)

of the features may not be compatible with your fax machine operating in the TAM Interface mode.

please note that the ring pattern for your fax number must match with the setting of Fax Parameter No. 36 (RING PATTERN (DRD)). (See page 39) If the setting does not match with the ring pattern, your machine will not receive a document automatically and the telephone will continue to ring. Furthermore, if your TAM does not support the "Distinctive Ring Detector" service, it may not function properly in TAM Interface.

Fax Parameter No. 17 set to 4: TAM / FAX.

MMM-dd 15:00 RCV MODE=TAM/FAX

Receiving Documents

NOTE

Telephone Mode

When your machine is set to this mode, it will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually.

Setting the Telephone Mode

Change Fax Parameter No. 17 (RECEIVE MODE) to 1: Tel.

Operation of Telephone Mode

(See page 38)

When your telephone rings, lift the handset of the External Telephone.

If you hear a beep from the phone, it means someone wants to send a fax. Or, if the caller answers and says he/ she wants to send a fax, then...

Remove any document from the ADF.

Basic

Operations

If you answered the call using the External Telephone,

or within 1 second from the telephone key pad.

Your machine will be activated remotely.

(See Note 1)

Hang up the phone.

1. This procedure is called "REMOTE RCV" and will only work on a touch tone phone.

Receiving Documents

NOTE

Sto

Fax / Tel Auto Switching Mode

When your machine is set to this mode, your machine will switch to document reception or voice communication automatically.

Setting the Fax / Tel Auto Switching Mode

Change Fax Parameter No. 17 (RECEIVE MODE) to 3: FAX/TEL SW.

Operation of Fax / Tel Auto Switching Mode

If it is a Fax call,

(See page 38)

Your machine will answer the call when a call is received, and then distinguish whether it is a voice or fax call.

Your machine begins to receive the documents.

If it is a Voice call,

Your machine will answer the call when a call is received,

1 2

and then distinguish whether it is a voice or fax call.

Your machine begins to signal (ringing) through the machine's speaker for your attention. (See Note 1)

Lift the handset of the External Telephone and press

Begin the conversation.

1. The length of time the machine signals can be changed by Fax Parameter No.18 (OP CALL TIMER) (See page 39).

2. To adjust the Ringer Volume refer to page 25.

Receiving Documents

Fax Mode

When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received.

Setting the Fax Mode

Change Fax Parameter No. 17 (RECEIVE MODE) to 2: FAX.

Operation of Fax Mode

Your machine will begin receiving automatically when a fax call is received.

(See page 38)

Basic

Operations

Receiving Documents

TAM (Telephone Answering Machine) Interface Mode

Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible with this machine. Answering Services (Voice Mail) provided by your Local Phone company are not

compatible with this feature. For the operation of your TAM, please refer to the User's Guide of the TAM.

Installing your TAM

Ex:1

1. Remove the telephone line cable of your TAM from the wall jack.

2. Plug the telephone line cable of your TAM into the TEL jack on the rear of the fax machine as shown.

Ex:2

Setting the TAM Interface Mode

NOTE

Change Fax Parameter No. 17 (RECEIVE MODE) to 4: TAM/FAX.

Operation of TAM Interface Mode

If it is a Fax call,

(See page 38)

When your TAM and Fax receives an incoming call, the TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorded in your TAM to the calling station. During the time the TAM is answering the call, your fax machine will be monitoring the line to distinguish whether it is a voice or fax call.

Your machine will switch the line to the fax and then begin to receive the documents immediately from the calling station.

Receiving Documents

Basic

Operations

If it is a Voice call,

When your TAM and Fax receives an incoming call, the

Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if you are calling to send a fax, press the asterisk button twice on your touch tone phone now and start your machine. Thank you for calling.

TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorded in your TAM to the calling station. During the time the TAM is answering the call, your fax machine will be monitoring the line to distinguish whether it is a voice or fax call.

Your TAM continues to record a message (ICM) after playing the OGM.

Sample of OGM

1. Once the fax transmission is started during the Telephone Answering Machine(TAM) answering, the TAM will be hang up.

Receiving Documents

NOTE

Print Reduction

This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by other parties cannot be printed on a single page. When this occurs, the document will be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You can select the most appropriate setting from the selections described below.

1. Automatic Reduction Each page of a received document is first stored in the memory. Based on the document length, your machine will automatically calculate the suitable reduction ratio (72% to 100%) to print the entire document on a single page. If the received document is extremely long (Over 39% longer than the recording paper), the document will be divided into separate pages and printed without reduction.

2. Fixed Reduction You can pre-determine the reduction ratio from 72% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below. PRINT REDUCTION

1. To set Automatic Reduction mode.

1) No. 24 Print Reduction set to “Auto”.

2. To set Fixed Reduction mode.

1) No. 24 Print Reduction set to “Fixed”.

2) No. 25 Reduction Ratio set to any number between 72% and 100%. (See Note 1)

Ex:A4 to A4 - 96%

A4 to Letter - 90% Letter to Letter - 96% Legal to Letter - 75%

1. If the sending side is set to print the header on the outside of the copy area, a larger reduction ratio will be required.

Receiving Documents

NOTE

Transmitted Document Received Document

The received document is divided into two sheets with overlap printing.

Overlap print. 10 mm (0.4")

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 10 mm (0.4”) of the first page will be overlapped on the top of the next page.

Basic

Operations

1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction when printing out separate pages. If the reduction method is set to the Fixed Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25. (See page 39)

Receiving Documents

NOTE

Substitute Memory Reception

If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents in its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Note 1 and 2)

1 2

When the machine finishes the memory reception and there is no toner, an Information Code appears on the display.

Install the recording paper (See page 23) or replace the toner cartridge (See page 20).

The machine will automatically start printing the document stored in the memory.

1. If the memory overflows, the machine will stop receiving and release the communication line. The document(s) stored in the memory up to that moment will be printed out.

2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 22 (SUBSTITUTE RCV) to "INVALID". (See page 39)

OUT OF TONER INFO. CODE=041

* PRINTING * MEMORY RCV'D DOC

Making Copies

NOTE

Copies

Your machine has a copy function for single or multiple copies.

Set document(s) face up.

ENTER STATION(S) THEN PRESS START

COPY NO. OF COPY=



3 4

Enter the number of copies.

Ex:

The machine stores the document, and then prints the copies.

COPY NO. OF COPY=10

* STORE * NO.001 PAGES=001 01%

* COPY * 01/10

Basic

Operations

1. The copy will be reduced automatically depending on the length of the original document. If you wish to be prompted for the reduction ratio when making copies, change the setting of Fax Parameter No. 32 (COPY REDUCTION) to "MANUAL". (See page 39)

If Copy Reduction is set to Manual, press and to set the zoom ratio in 1% steps. (100% to 72%)

2. If you made a copy with Super Fine resolution, it will be reduced slightly even if the reduction ratio is set to 100% in order to fit the data on one page.

3. You can change the Contrast and Resolution without Standard Resolution in Copy Mode.

Advanced Features

NOTE

Set

Clear

Timer Controlled Communications

General Description

You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 10 built-in timers can be set for deferred transmission and deferred polling.

Deferred Transmission

ENTER STATION(S)

Set document(s) face up.

THEN PRESS START

DEFERRED COMM. ? ENTER NO. OR

∨∧

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex: (11:30 p.m.) and

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered

(Up to 10 stations)

• Directory Search Dialing, press after each station is entered

(For details, see pages 50 to 52.)

Ex:

DEFERRED XMT



START TIME

ENTER STATION(S) THEN PRESS START

<01>(STN name) 5551234

* STORE * NO.002 PAGES=001 05%

COMPLETED

to store documents into the memory.

1. If you entered a wrong number in Step 4, press and then re-enter the right number.

2. To change or cancel the Deferred Communication settings. (See pages 88 and 89)

3. Even if the memory transmission setting is set to "OFF", when you select the deferred transmission, the document(s) which you set will be stored into memory.

TOTAL PAGES=005

NOTE

Deferred Polling

Set

987

Set

Clear

Timer Controlled Communications

DEFERRED COMM. ? ENTER NO. OR

DEFERRED POLL START TIME

∨∧



4 5

Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)

Ex: (3:30 a.m.) and

Enter a 4-digit polling password.

Ex: and

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered

(Up to 10 stations)

• Directory Search Dialing, press after each station is entered

(For details, see pages 50 to 52.)

Ex:

DEFERRED POLL PASSWORD=

ENTER STATION(S) THEN PRESS START

<01>(STN name) 5551234

* STORE * NO.001



Features

Advanced

1. If you entered a wrong number in Step 3, press , and then re-enter the right number.

2. To change or cancel the Deferred Communication settings, see pages 88 and 89.

Polling

NOTE

Set

234

General Description

Polling means calling other station(s) to retrieve a document. The other station must know in advance that you will call and must have a document set on the ADF or stored in the memory. You may need to set a polling password shared by the other station to ensure security.

Setting the Polling Password

If the polling password does not match with the polled station, your polling request will be refused automatically.

To set the polling password, follow the steps below.

SET MODE (1-8)

ENTER NO. OR

∨∧

3 4

5 6

Enter the Key Operator Password (The factory default

password is 00000000.) and press .

Enter a 4-digit polling password.

Ex:

KEY OPERATOR ID ENTER ID=

FAX PARAMETERS NO.= (01-169)

POLLING PSWD?



POLLING PSWD? 1234



1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.

2. If a password is not set in the polled station, you may poll the other station even though your machine has a password.

Polling

NOTE

432

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be delete automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "VALID". (See page 39)

ENTER STATION(S)

Set document(s) face up.

THEN PRESS START

4 5

Enter a 4-digit polling password. (See Note 3)

Ex:

The document(s) will be stored into the memory.

POLLING NO.= 1:POLL 2:POLLED

POLLED



PASSWORD=

POLLED PASSWORD=4321

* STORE * NO.015 PAGES=001 01%

COMPLETED TOTAL PAGES=005

234



Features

Advanced

1. You can still send or receive documents even when the unit is set for polling.

2. Only 1 polled file can be stored in the memory. If you need to add document(s) into the same polled file. (See page 91)

3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

(See page 39)

Polling

NOTE

111

Set

Clear

To Poll Documents from Another Station

The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling password before polling. (See page 78)

3 4

Enter a 4-digit polling password. (See Note 2)

Ex:

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press after each station is entered

(Up to 10 stations)

• Directory Search Dialing, press after each station is entered

(For details, see pages 50 to 52.)

Ex:

POLLING NO.= 1:POLL 2:POLLED

POLLING



PASSWORD=

POLLING PASSWORD=1111

ENTER STATION(S) THEN PRESS START

<01>(STN name) 5551234

234



* STORE * NO.001

1. You can review the entered stations in step 5 by pressing or key, and then pressing

to delete the displayed station or group as needed.

2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

Program Keys

Set

Abbr Dial

010

Clear

Sto

General Description

Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission or polling sequence, or an additional One-Touch key.

Setting for Group Dialing

To set a Program Key for Group Dialing

PROGRAM (1-3)

ENTER NO. OR

PROGRAM[P ] PRESS ONE-TOUCH

∨∧

3 4

Ex:

Enter the station name (Up to 15 characters) by using the Keypad. (See page 16 and 31)

Ex: PROG.A and

Enter the station numbers by using One-Touch Key or

and 3-digit code.

Ex: and

You may use the or keys to review the entered station(s) before going to the next step. If you find an

error, press to delete the displayed station.

[P01] NAME



NTER NAME

ENTER STATION(S) THEN PRESS START

<01>(STN name) 5551234

[010](STN name) 5553456

PROGRAM[P ] PRESS ONE-TOUCH

Features

Advanced

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

Program Keys

Set

Sto

Setting for Deferred Transmission

To set a Program Key for deferred transmission

PROGRAM (1-3) ENTER NO. OR

PROGRAM[P ] PRESS ONE-TOUCH

∨∧

3 4

6 7

Ex:

Enter the station name (Up to 15 characters) by using the Keypad. (See page 16 and 31)

Ex: PROG.A and

Enter the starting time using 4 digits.

Ex: (11:30 p.m.) and

Enter the station by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each station is entered

(For details, see pages 50 to 52.)

Ex:

[P01] NAME



NTER NAME

PROGRAM[P01] PRESS FUNCTION

DEFERRED XMT START TIME  :

ENTER STATION(S) THEN PRESS START

<01>(STN name) 5551234

PROGRAM[P ]

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

PRESS ONE-TOUCH

Setting for Deferred Polling

Set

220

Set

111

Set

Sto

To set a Program Key for deferred polling

Program Keys

PROGRAM (1-3) ENTER NO. OR ∨∧

PROGRAM[P ] PRESS ONE-TOUCH

3 4

6 7

Ex:

Enter the station name (up to 15 characters) by using the Keypad. (See page 16 and 31)

Ex: PROG.A and

Enter the starting time.

Ex: (10:00 p.m.) and

Enter a 4-digit polling password.

Ex: and The polling password appears if it has been previously

set.

Enter the station by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each station is entered

(For details, see pages 50 to 52.)

Ex:

[P01] NAME



ROG.A

PROGRAM[P01] PRESS FUNCTION

DEFERRED POLL



234

START TIME

DEFERRED POLL PASSWORD=

ENTER STATION(S) THEN PRESS START

<01>(STN name) 5551234

Features

Advanced

PROGRAM[P ]

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

PRESS ONE-TOUCH

Program Keys

Set

111

Set

Sto

Setting for Normal Polling

To set a Program Key for normal polling

PROGRAM (1-3) ENTER NO. OR

PROGRAM[P ] PRESS ONE-TOUCH

∨∧

3 4

Ex:

Enter the station name (Up to 15 characters) by using the Keypad. (See page 16 and 31)

Ex: PROG.A and

Enter a 4-digit polling password.

Ex: and The polling password appears if it has been previously

set.

Enter the station by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press after each station is entered

(For details, see pages 50 to 52.)

Ex:

[P01] NAME



ROG.A

PROGRAM[P01] PRESS FUNCTION

POLLING PASSWORD=234

ENTER STATION(S) THEN PRESS START

<01>(STN name) 5551234

PROGRAM[P ]

You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

PRESS ONE-TOUCH

Program Keys

Sto

Changing or Erasing the Program Key Settings

To change the settings in a Program Key, follow the procedures on setting a Program Key on pages 81 to 84

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialing

To delete the settings in a Program Key

PROGRAM (1-3)

ENTER NO. OR

PROGRAM[P ] PRESS ONE-TOUCH

∨∧

Press the Program key you want to delete.

Ex:

You can now delete other Program Keys by repeating the procedures from Step 3, or return to standby by pressing

DELETE? 1:YES 2:NO

* DELETING * PROGRAM[P01]

PROGRAM[P ] PRESS ONE-TOUCH

Features

Advanced

Edit File Mode

General Description

Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on.

After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features.

Printing a File List

The contents of the communication settings may have to be modified or deleted. To verify the contents, follow the steps below to print out a file list.

EDIT FILE (1-6)

ENTER NO. OR ∨∧

FILE LIST ? PRESS SET

FILE LIST

Sample File List

*************** -FILE LIST- *********************** DATE MMM-dd-yyyy ***** TIME 15:00 *********

(1) (2) (3) (4) (5) (6) FILE COMM. TYPE CREATED TIME START TIME PAGES DESTINATION(S) No.

001 DEFERRED XMT MMM-dd 13:20 20:30 [001]

002 MEM. DEF. XMT MMM-dd 13:20 22:30 003 [011] [012] [013] [016] [017]

-PANASONIC -

************************************ -HEAD OFFICE - ***** - 201 555 1212- *********

1:PRINT 2:VIEW

* PRINTING * FILE LIST

Explanation of Contents

(1) File number If the file is now being executed, an "*" is indicated on the left of the file number.

(2) Communication type

(3) Stored date/time Date/time that the files were stored.

(4) Executing time If the file is a Timer Controlled Communication, the start time is printed in this

column. If the file is an incomplete file, "INCOMP" is printed in this column.

(5) Number of stored page(s)

(6) Destination ABBR. No./One-Touch No./Manual Dialing No.

Edit File Mode

Viewing the Contents of a File List

To view the contents of a file list on the display without printing it, follow the steps below.

EDIT FILE (1-6)

ENTER NO. OR

FILE LIST ? PRESS SET

FILE LIST 1:PRINT 2:VIEW

USE ∨ ∧ KEYS SCROLL EACH FILE

∨∧

or repeatedly until the

display shows a file you want to edit.

Sample display

Type of File

XMT: Transmission POLL: Polling POLLED: Polled RCV TO MEM: Receive to Memory CONF. MAIL: Conf. RCV / Conf. Polled PC JOB: PC Interface Job JOURNAL: Journal / Report

File Number Entered station

001 XMT 10:00 <01>(Stn name)

Status

nn:nn: Start time IN PRG: In progress REDIAL: Waiting to redial INCOMP: Incomplete file

Features

Advanced

Edit File Mode

NOTE

060

Clear

Changing the Start Time or the Station of a File

To change the start time and/or stations in a communication file, follow the steps below.

EDIT FILE (1-6)

ENTER NO. OR ∨∧

ENTER NO. OR ∨∧ FILE NO.=



Enter the file number or use or to select the file that you want to change.

Ex:

(See Note 2)

Enter a new start time.

Ex: (6:00 a.m.) (If you do not have to change the time, skip to step 6.)

To delete the station(s), press or key until the

station you want to delete appears. Then press . or

Enter the station(s) you want to add.

ENTER NO. OR ∨∧ FILE NO.=001

DEFERRED XMT START TIME 22:30

DEFERRED XMT START TIME 06:00

<01>(STN name) 5551234

ENTER STATION(S) THEN PRESS START

1 STN(S) SET ADD MORE, START

* STORE * NO.005

1. Your machine cannot change the start time and/or stations in the file while stored document is being sent or the machine is waiting to redial.

2. If the file is not a Deferred Communication File, the following message is shown in the display.

SET DEF. COMM.? 1:YES 2:NO

Press to change the type of the file for deferred communication file.

NOTE

Deleting a File

001

Sto

Set

To delete the file in memory, follow the steps below.

Edit File Mode

EDIT FILE (1-6) ENTER NO. OR

ENTER NO. OR ∨∧ FILE NO.=

∨∧



Enter the file number or use or to select the file that you want to delete.

Ex: (See Note 2)

Enter the next file number you want to delete or press

to return to standby.

ENTER NO. OR ∨∧ FILE NO.=001

DELETE FILE? 1:YES 2:NO

* DELETING * FILE NO.=001

ENTER NO. OR FILE NO.=

∨∧



Features

Advanced

1. Your machine cannot delete the file while it is being sent.

2. Enter as the file number and press to delete all files (Except when there is a file in progress).

The following message is shown in the display.

DELETE ALL? 1:YES 2:NO

Press to delete all files.

Edit File Mode

NOTE

001

Printing Out a File

To print the contents of the communication file, follow the steps below.

EDIT FILE (1-6) ENTER NO. OR

ENTER NO. OR ∨∧ FILE NO.=

∨∧



Enter the file number or use or to select the file that you want to print.

Ex:

Your machine will print the file. The document(s) will remain in the memory even after printing the file.

ENTER NO. OR ∨∧ FILE NO.=001

* PRINTING * PAGE=001/003

1. Your machine cannot print the file while it is being sent.

NOTE

Adding Documents into a File

001

To add documents into the file, follow the steps below.

Set document(s) face up.

Enter the file number or use or to select the file that you want to add.

Ex:

Edit File Mode

ENTER STATION(S) THEN PRESS START

EDIT FILE (1-6) ENTER NO. OR

ENTER NO. OR ∨∧ FILE NO.=

ENTER NO. OR ∨∧ FILE NO.=001

∨∧



Your machine will start storing the document(s) into a file.

* STORE * NO.001 PAGES=002 10%

Features

Advanced

1. Your machine cannot add the document to a file while it is being sent or when waiting to redial.

Edit File Mode

NOTE

Retry an Incomplete File

If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically delete from the memory after the last redial.

If you need to retain the document even if the communication failed, change the setting of Fax Parameter No. 31 (INC. FILE SAVE) to “VALID” in advance. (See page 39)

To retry the incomplete file, print a File List first to verify the file number. (See page 86) Then follow the steps below.

EDIT FILE (1-6)

ENTER NO. OR

ENTER NO. OR ∨∧ FILE NO.=

∨∧



Enter the file number or use or to select the file that you want to retry.

Ex:

Your machine will retry the file and start dialing immediately.

ENTER NO. OR ∨∧ FILE NO.=001

* STORE * NO.001 <01>(STN name)

* DIALING * (STN name)

1. To confirm or change the entered telephone number for the file. (See pages 86 and 88)

Access Code

NOTE

Set

234

567

Set

Clear

Set

Sto

General Description

The Access Code prevents an unauthorized user from operating the machine. Once a 8-digit Access Code is registered, no one can operate the machine without entering the correct access code.

Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again. Registering the Access Code does not affect the use of the machine in any other way.

Setting the Access Code

SET MODE (1-8)

ENTER NO. OR ∨∧

KEY OPERATOR ID ENTER ID=



3 4

5 6

Enter the Key Operator Password (The factory default

password is 00000000.) and press .

Enter a 8-digit Access Code.

Ex:

FAX PARAMETERS



(01-169)

NO.=

ACCESS CODE?



ACCESS CODE? 12345678

Features

Advanced

1. To delete the Access Code, enter the Access Code and press and follow the

procedure above to step 4, then press , and .

Access Code

234

567

Operating Your Machine with the Access Code

Enter the Access Code.

Ex:

Now you can operate the machine normally.

MMM-dd 15:00 ACCESS CODE=

ACCESS CODE ENTER ID=******

MMM-dd 15:00 00%



Receive To Memory

Set

234

567

General Description

This feature is used to secure all received documents by storing them into the memory. To print out the document from memory, the authorized operator must enter the correct password.

Setting the RCV To Memory Password

SET MODE (1-8)

ENTER NO. OR

KEY OPERATOR ID ENTER ID=

∨∧



3 4

5 6

Enter the Key Operator Password (The factory default

password is 00000000.) and press .

Enter a 8-digit RCV to Memory Password.

Ex:

FAX PARAMETERS NO.= (01-169)

RCV TO MEMORY?



RCV TO MEMORY? 12345678

Features

Advanced

Receive To Memory

NOTE

Setting RCV To Memory

SELECT MODE(1-9) ENTER NO. OR

RCV TO MEMORY? OFF<>

RCV TO MEMORY? ON<>

MMM-dd 15:00 <RCV TO MEMORY>

∨∧

1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer the next incoming call until there is space available in the memory.

Receive To Memory

NOTE

234

567

Set

Printing Out Documents

After receiving a document with the Receive To Memory feature, the following message will appear on the display.

MESSAGE IN MEM. <RCV TO MEMORY>

To print the document, follow the steps below.

SELECT MODE(1-9)

ENTER NO. OR

RCV TO MEMORY? ON<>

RCV TO MEMORY? PRINT<>

∨∧

Enter the password to print the documents. (See Note 1)

Ex:

Machine will start to print the documents.

INPUT PASSWORD ENTER ID=

INPUT PASSWORD ENTER ID=******

* PRINTING * MEMORY RCV'D DOC



Features

Advanced

1. If the password has not been set, your machine will not prompt you to enter the password and the documents will be printed immediately after pressing in step 4.

2. Once the RCV TO MEMORY feature is set to "VALID", the password cannot be changed (Fax Parameter No. 37 will not be shown on the LCD display). If you wish to change the password, set RCV TO MEMORY feature to “INVALID” first. Then change the password. (See page 95)

Junk Fax Filtering

NOTE

Station

Name

Fax

Number

Junk Fax

Number

AB123456789

987654321

1234567890 9876543210

Sender A (ID No: 123456789)

Sender B (ID No: 9876543210)

Receiver

General Description

This machine can filter incoming faxes to prevent receipt of unnecessary documents (Junk fax, etc.).

Before receiving the document, the sender’s numeric ID (Fax number) will be compared to the numbers registered as junk fax numbers in the receiving station. If the fax number is found in the registry, the machine will cancel the reception.

1 The standard setting of the Fax Parameter “135 JUNK FAX FILTER (01. JUNK FAX FILTER)”

is “INVALID”. For instructions on how to enable the Junk Fax Filter feature, see page 42.

2. This feature requires the registration of the junk fax numbers.

3. This machine will receive documents from senders whose fax numbers are not registered in the numeric ID if “135 JUNK FAX FILTER (02. RCV WITHOUT ID)” is set to “VALID”.

4. The sender’s numeric ID and received time will be printed on the faxes.

5. The remote machines you send faxes to may have its Junk Filter function set to Valid.

Junk Fax Filtering

Set

135

Set the Filter

Set the Junk Fax Filter to prevent receiving unnecessary documents. When set to “VALID”, the machine will not receive faxes from senders whose numeric ID has been registered as junk fax number. It is required to register the junk fax number (up to 30 fax numbers) for reception refusal to make this function effective. (See page 42)

SET MODE (1-8)

3 4

Enter the Key Operator Password (The factory default

password is 00000000.) and press .

ENTER NO. OR ∨∧

KEY OPERATOR ID ENTER ID=

FAX PARAMETERS NO.=

JUNK FAX FILTER? PRESS SET



(1-169)

for INVALID.

for VALID.

JUNK FAX FILTER? ENTER NO. OR ∨∧

JUNK FAX FILTER? INVALID<>

JUNK FAX FILTER? VALID<>

Features

Advanced

Junk Fax Filtering

Receive without ID

When set to “VALID”, the machine will receive faxes from senders without numeric ID registered. When set to “INVALID”, reception is denied in cases where it is not possible to receive number IDs. This setting is available only when “135 JUNK FAX FILTER (01. JUNK FAX FILTER)” is set to ”VALID”.

1 2

Same as procedure 1 to 5 of “Set the Filter” (See page 99)

for INVALID.

for VALID.

JUNK FAX FILTER? ENTER NO. OR ∨∧

RCV WITHOUT ID? VALID<>

RCV WITHOUT ID? INVALID<>

RCV WITHOUT ID? VALID<>

100

Panasonic UF-4500, UF-5500 Operating Instruction

Specifications and Main Features

Frequently Asked Questions

User Manual