Panasonic UF-4100 Operating Instructions

Software

Operating Instructions

(For Document Management System and Printer)

Before StartingPrinter SectionTroubleshootingAppendix

Model No.

UF-4000/4100/6000/6100

System Section

Document Management

Before operating this software, please read these instructions completely and keep these operating instructions for future reference.

English

Notification for UF-4000/4100/6000/6100

These models are designed with the Energy Conservation in mind, which will automatically goes into the Sleep mode when it is not in use for a period of time (The factory default is 1 hour).

While the machine is in the Sleep mode, it will not automatically come out of Sleep mode when a print command from a connected computer is sent. If you attempt to print a document from your computer to the machine while it is in the Sleep mode, an error message "LPT1 write error." will appears on your computer.

Please press the ENERGY SAVER key on the control panel of the machine before starting a print job from your computer. If you wish to start printing at any time without having to press the ENERGY SAVER key to come out of Sleep mode, you can change the setting of the Fax Parameter #34 from "3" (SLEEP) to "2" (ENERGY-SAVER). This will stop the machine from switching into the Sleep mode.

Please refer to the machine's Operating Instructions (For Facsimile) for details.

The following trademarks and registered trademarks are used throughout this manual:

Microsoft, MS-DOS, Windows and Windows NT are registered trademarks of Microsoft Corporation in the USA and other countries. i386, i486 and Pentium are trademarks of Intel Corporation. Centronics is a registered trademark of Centronics Data Computer Corporation. The USB-IF Logos are trademarks of Universal Serial Bus Implementers Forum, Inc. TrueType is a registered trademark of Apple Computer, Inc. Novell and NetWare are registered trademarks of Novell, Inc. in the USA and other countries. All other trademarks identified herein are the property of their respective owners.

The contents of these Operating Instructions are subject to change without notice.

Before Starting

External View and Control Panel .................................................................................. 6

 External View ................................................................................................. 6

System Requirements.................................................................................................... 8

Printer Section

Installing the Printer Driver ........................................................................................... 9

Configuring the Printer Driver Settings ....................................................................... 12

 Windows 98/Windows Me .............................................................................. 12

 Windows NT 4.0 (Administrator) .................................................................... 18

 Windows NT 4.0 (User) .................................................................................. 25

 Windows 2000/Windows XP/Windows Server 2003 (Administrator).............. 26

 Windows 2000/Windows XP/Windows Server 2003 (User) ........................... 34

 Windows Common Settings ........................................................................... 35

Print Operation ............................................................................................................... 39

 Printing from Windows Applications ............................................................... 39

 Printing on Network........................................................................................ 40

Document Management System Section

Installing the Document Management System............................................................ 42

Document Manager ........................................................................................................ 46

 Main Window .................................................................................................. 46

 Basic Operations............................................................................................ 48

 Setting Plug-in................................................................................................ 50

 File Menu........................................................................................................ 51

 Edit Menu ....................................................................................................... 58

 View Menu...................................................................................................... 59

 Document Menu............................................................................................. 60

 Options Menu................................................................................................. 62

Image Converter ............................................................................................................. 63

 General Description........................................................................................ 63

 Windows 98/Windows Me .............................................................................. 63

 Windows NT 4.0 ............................................................................................. 64

 Windows 2000/Windows XP/Windows Server 2003 ...................................... 65

Document Viewer ........................................................................................................... 66

 Main Window .................................................................................................. 66

 Basic Operations............................................................................................ 68

 Annotation Function ....................................................................................... 69

 File Menu........................................................................................................ 70

 Edit Menu ....................................................................................................... 75

 Page Menu..................................................................................................... 76

 View Menu...................................................................................................... 79

 Annotation Menu ............................................................................................ 80

 Window Menu................................................................................................. 89

Table of Contents

Document Management System Section

Document Scanner......................................................................................................... 90

 Main Window ................................................................................................. 90

 Tool Menu...................................................................................................... 92

 Image Scanning ............................................................................................. 94

Panafax Desktop ............................................................................................................ 96

 General Description ....................................................................................... 96

 Connection Configurations............................................................................. 97

 Installation and Setup .................................................................................... 99

 Main Window and Toolbar ............................................................................. 104

 Sending Document ........................................................................................ 106

 Receiving Document...................................................................................... 110

 Registering the Personal Phone Book ........................................................... 111

 Cover Sheet ................................................................................................... 116

 Configuration Menu........................................................................................ 119

 Send Log/Receive Log................................................................................... 121

Status Monitor ................................................................................................................124

 Task Bar Display............................................................................................ 124

 Task Bar Menu............................................................................................... 125

 Display Status Details .................................................................................... 126

Configuration Editor ...................................................................................................... 129

 Main Window ................................................................................................. 129

 User Parameters Folder................................................................................. 131

 Fax Parameters Folder .................................................................................. 132

 Journal Folder ................................................................................................ 133

 Phone Book Setting Shortcut Activation Folder ............................................. 134

Phonebook Editor .......................................................................................................... 135

 Features......................................................................................................... 135

 Activation Procedure ...................................................................................... 136

 Main Window ................................................................................................. 137

 Retrieve/Write ................................................................................................ 139

 Open/Save File .............................................................................................. 140

 Insert Entry..................................................................................................... 142

 Delete Entry ................................................................................................... 143

Troubleshooting

Troubleshooting............................................................................................................. 144

 Printing Operation Failure.............................................................................. 144

 Documents Not Printing Correctly.................................................................. 145

 Error Messages Displayed on the Computer ................................................. 146

Appendix

Appendix ......................................................................................................................... 147

 Printing Area .................................................................................................. 147

memo

Before Starting

External View and Control Panel

External View

 UF-4000/4100

Parallel Interface Connector

Connect to the PC

Parallel Interface Cable

(A cable does not come with the unit.) Use a cable of IEEE1284

specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.

External View

 UF-6000/6100

External View and Control Panel

Before Starting

Parallel Interface Connector

Connect to the PC

Parallel Interface Cable

(A cable does not come with the unit.) Use a cable of

IEEE1284 specifications, with a maximum length of 20 ft (6m). Consult a service provider for details.

System Requirements

• Personal Computer : IBM PC/AT and compatibles (CPU Pentium II or greater)

• Operating System : Windows 98*1, Windows Me*2, Windows NT 4.0*3 (With Service Pack 3 or later is

required), Windows 2000*4, Windows XP*5, Windows Server 2003*

• System Memory : The minimum recommended Memory for each OS is as follows:

Windows 98, Windows Me

Windows 2000, Windows XP, Windows NT 4.0, Windows Server 2003

• Free Disk Space : 100 MB or greater

• CD-ROM Drive : Used for installing the software and utilities from the CD-ROM.

• Interface : Parallel Port

* 1 Microsoft® Windows® 98 operating system (hereafter Windows 98) * 2 Microsoft® Windows® Millennium Edition operating system (hereafter Windows Me)

* 3 Microsoft® Windows NT® operating system Version 4.0 (hereafter Windows NT 4.0) * 4 Microsoft® Windows® 2000 operating system (hereafter Windows 2000) * 5 Microsoft® Windows® XP operating system (hereafter Windows XP) * 6 Microsoft® Windows Server ™ 2003 operating system (hereafter Windows Server 2003)

64 MB or greater

128 MB or greater

Printer Section

Installing the Printer Driver

1 2

Insert the Panasonic Document Management System CD-ROM.

Click on the desired language.

Note:

1.If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon.

2.The language screen differ depending on the models.

Click the button.

Printer Section

Click Printer Driver.

Click Install Printer Driver.

Continued on the next page...

Installing the Printer Driver

Select your machine's model(s) check box

and click the button.

Check LPT1: and click the

button.

Click the button if you would like

to change your current default printer to the

one that you are installing.

Note:

Select your new default printer from the New

Printer List and click the button.

Yes

This dialog box only appears if another printer is already installed.

Installing the Printer Driver

The required files are copied.

When the setup process is completed, a

screen is displayed prompting you to restart

your computer.

Click the button to restart your

Finish

Printer Section

computer.

The Panasonic/Panafax Printer Driver has been installed, and the Panasonic/Panafax Printer icon(s) have been added to the Printer folder.

NOTE

1. When installing on Windows NT 4.0, Windows 2000, Windows XP or Windows Server 2003, logon to the computer/network using an account with administrator rights.

2 To remove the Printer Driver, select Panasonic UF-xxxx in Add/Remove Programs

Properties in the Control Panel and click the / button.

Add... Remove

Configuring the Printer Driver Settings

Windows 98/Windows Me

To change the printer settings, open the dialog box for the printer properties by performing the following steps.

Click the Start button, select Settings, and then click

1 2

Printers.

Right-click on the desired printer icon in the Printers folder, and select Properties in the pop-up menu.

The printer properties dialog box appears.

Configuring the Printer Driver Settings

Windows 98/Windows Me

General Tab

Printer Section

1. Comment Enter comments regarding the properties, if any.

If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an existing user will remain unchanged even if this comment is modified later.

2. Separator page This feature does not function properly on your machine. We recommend that you do not use it.

3. button

Print Test Page

Prints a test page. This allows the user to verify if the printer is installed properly.

Configuring the Printer Driver Settings

Windows 98/Windows Me

Details Tab

1. Print to the following port Displays either the port where the printer is connected or the path to the network printer.

To change the printing destination, either select the printing destination port from the list or enter the network path here.

2. Print using the following driver Displays the type of the printer driver. Specify the printer being used or a printer model which can be emulated with the printer being used.

3. / button

Capture Printer Port...

Assigns a local port to the network connected printer or cancels a local port assigned to the network printer.

4. Timeout settings - Not selected Specify the amount of time (in seconds) allowed to elapse before the printer comes online. If the printer is not online within this duration, an error message will be displayed.

5. Timeout settings - Transmission retry Specify the amount of time (in seconds) allowed to elapse before the printer is ready for printing. If the printer is not ready for printing within this duration, an error message will be displayed.

Increase this value if a timeout error occurs when printing a large document.

6. / button

Add Port...

Adds/deletes a new port or a new network path.

Delete Port...

End Capture...

7. button

New Driver...

Updates or modifies the printer driver.

Spool Settings...

8. button

Specify the method of sending (spooling) documents from the program to the printer.

9. button

Port Settings...

Modifies printer port settings.

Configuring the Printer Driver Settings

Windows 98/Windows Me

Sharing Tab

Printer Section

1. Not Shared/Shared As Select whether to display or share this printer with other computers.

2. Share Name Specify the name of the shared printer. The displayed name can be used as is or a new name may be entered. The name specified here will be displayed when other users view information about the printer on the network.

3. Comment You can enter comments regarding a shared printer (such as the type of printer and the location where it is installed). When other users view information about the printer on the network, the comment specified here will be displayed.

4. Password Specify the password required when other users connect to this printer. Leave the box blank in order not to use any password.

NOTE

1. Sharing Tab in property dialog box is not displayed unless printer sharing has been specified.

Configuring the Printer Driver Settings

Windows 98/Windows Me

Device Options Tab

<UF-4000/4100> <UF-6000/6100>

1. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed.

NOTE

1. Device Options Tab specifies device-specific settings and settings of optional devices. Make sure that the Device Option Tab is set properly before printing a document, or printing problems may occur.

Configuring the Printer Driver Settings

Windows 98/Windows Me

Paper/Output/Quality

Refer to All Windows Common Settings (see pages 35 - 38).

Printer Section

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

To change the printer settings, open the dialog box for the printer properties by performing the following steps.

Logon to the computer/network using an account with

1 2 3

administrator rights. (See Note 1)

Click the Start button, select Settings, and then click the Printers icon.

Right-click on the desired printer icon in the Printers folder, and select Properties in the popup menu.

The printer properties dialog box appears.

NOTE

1. In Windows NT 4.0, setting the properties depends on the logon account. This section describes properties to be specified by the administrator (system manager). See "Configuring the Printer Driver Settings (User)" for details on user properties. (See page

25)

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

General Tab

Printer Section

1. Comment Enter comments regarding the properties, if any.

2. Location Specifies the printer location.

3. Driver Displays the printer driver type. Specify the printer being used or a printer model that can be emulated with the printer being used.

4. button

New Driver...

Updates or modifies the printer driver.

5. button

Separator Page...

This feature does not function properly on your machine. We recommend that you do not use it.

6. button

Print Processor...

Specify the processor to be used for printing (Print Processor) and the data type (Default Data type).

The processor and data type affect the manner in which the printer functions in Windows NT. Normally they do not need to be modified. However, modification might be necessary when the printer is used with a special application.

7. button

Print Test Page

Prints a test page. This allows the user to verify if the printer is installed properly.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Ports Tab

1. Print to the following port(s) Displays a list of available ports for printing (Port), their status (Description) and printers that are connected to these ports (Printer).

2. / button

Add Port...

Adds/deletes a new port or a new network path.

3. button

Configure Port...

Configures the selected port. In case of a parallel port, Transmission Retry should be specified. (See Note 1 and 2)

4. Enable bidirectional support This setting enables reception of configuration data and status data from the printer.

5. Enable printer pooling Printer pooling allows data sent to one logical printer to be received and printed by two or more printers. With printer pooling enabled, a transmitted printing job is output to the first printer that is ready for printing.

Delete Port

NOTE

1. Specify the waiting time (seconds) for the printer to be ready for printing. If the printer is not ready for printing after the specified time has elapsed, an error message is displayed.

2. If a timeout error occurs frequently upon printing a large size document, specify a larger value here.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Scheduling Tab

Printer Section

1. Av ailable Schedules when the printer is available for operation. Specify operating hours when From-To is selected.

2. Priority Sets printing priority. The slider allows the priority to be adjusted from 1 through 99.

3. Spool print documents... / Print directly to the printer Specify how documents should be sent from an application to the printer.

4. Hold mismatched documents This feature does not function properly on your machine. We recommend that you do not use it.

5. Print spooled documents first Always prints spooled documents first regardless of printing priority.

6. Keep documents after they have printed Holds documents in the print queue even after they have been printed. These documents can be printed again directly from the queue regardless of the state the application is in.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Sharing Tab

1. Not Shared/Shared Select whether to display or share this printer with other computers.

3. Alternate Drivers (See Note 1) Allows other operating systems' printer drivers to be loaded. When users of these operating systems connect to the printer, the printer driver is automatically loaded.

NOTE

1. When sharing a printer on the network, the print driver needs to be installed on the print server only; and other computers will automatically copy and use that driver. For this reason, the print server must be ready with printer drivers for all the operating systems of all the computers that will be sharing the printer.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Security Tab

Printer Section

1. button

Permissions

Set printer access privileges.

2. button

Auditing

Displays the users who have used this printer and how they used it.

3. button

Ownership

Set the ownership of the printer.

NOTE

1. In order to utilize these features, first you need to select Audit from User Manager's Policies and enable File and Object Access in the Audit Policy dialog box.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Device Options Tab

<UF-4000/4100> <UF-6000/6100>

1. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed.

NOTE

Configuring the Printer Driver Settings

Windows NT 4.0 (User)

To change the printer settings, open the dialog box for the printer properties by performing the following steps.

Select Print in the File menu of the application.

Select the printer model in the name list box.

2 3 4

Click the button in the Print dialog box.

The printer properties dialog box appears. Click the desired tabs of the dialog box and specify the properties. (See Note 1) (See pages 35 - 38)

Properties...

Printer Section

NOTE

1. In Windows NT 4.0, setting properties depends on the logon account. This section describes properties to be specified by a user, upon executing a print operation in an application. See "Configuring the Printer Driver Settings (Administrator)" for details on administrator properties. (See page 18)

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

To change the printer settings, open the dialog box for the printer properties by performing the following steps.

Logon to the computer/network using an account with

1 2

administrator rights.

Click the Start button, select Settings, and then click the

Printers (Windows XP/Windows Server 2003: Printers and Faxes) icon.

Right-click on the desired printer icon in the Printers folder, and select Properties in the popup menu.

The printer properties dialog box appears. (See Note 1)

NOTE

1. In Windows 2000/Windows XP/Windows Server 2003, setting the properties depends on the logon account. This section describes properties to be specified by the administrator (system manager). See "Configuring the Printer Driver Settings" for details on user properties. (See page 34)

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

General Tab

Printer Section

1. Printer Name Name of the printer specified upon installation is displayed.

2. Location and Comment Enter a comment about the location of the printer and information about the printer.

If a printer is shared, the location and comments specified in this field appear when another user sets up this printer on his/her computer. After completion of setup, however, changing this comment does not update the location and comment appearing on users PCs.

3. Mo del Model name of the printer is displayed.

4. Features Functions and settings of the printer are displayed.

Printing Preferences...

5. button

Changes properties (print settings) specifiable for each user. Refer to "Configuring the Printer Driver Settings (User)" for details on settings (see page 34).

6. button

Print Test Page

Prints a test page. This allows the user to verify if the printer is installed properly.

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Sharing Tab

1. Not shared/Shared as (Do not share this printer/Share this printer) Specify if this printer is displayed or shared with other computers.

For sharing a printer, specify the share name of a printer. A name specified here appears when other users view the printer information on a network.

2. button

Additional Drivers...

Install additional printer drivers on the system. (See Note 1)

When users running different versions of Windows share a printer, installing additional drivers avoids the need for installing new drivers on their systems.

NOTE

2. If Windows is set to disable remote access to your PC for security purpose, Windows will ask you to activate the Network Setup Wizard. Follow the messages to enable the Sharing Tab.

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Ports Tab

Printer Section

1. Print to the following port(s) Displays a list of ports that allow printing, their status (description), and printers connected to the ports.

2. / button

Add Port...

Adds/deletes a new port or a new network path.

3. button

Configure Port...

Configure the port that is selected. On a parallel port, wait time (in seconds) for retransmission is specified. (See Notes 1 and 2)

4. Enable bidirectional support This setting enables reception of configuration data and status data from the printer.

Delete Port

NOTE

1. Specify the waiting time (seconds) for the printer to be ready for printing. If the printer is not ready for printing after the specified time has elapsed, an error message is displayed.

2. If a timeout error occurs frequently upon printing a large size document, specify a larger value here.

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Advanced Tab

1. Always available/Available from Specify the operating schedule for a printer. Selecting Available from allows specifying an available operation time.

2. Priority Specify the priority in printing. Priority is adjustable from 1 to 99. Documents of higher priority are printed before those of lower priority.

3. Driver Displays the printer driver type. Specify the printer being used, or a printer model that can be emulated with the printer being used.

4. button

New Driver...

Updates or modifies the printer driver.

5. Spool print documents so program finishes printing faster Specify the method of sending a document from the program to the printer.

6. Print directly to the printer Specify that the document should be sent directly to the printer device and not spooled. Use this if you cannot print using either of the print spooling options.

7. Hold mismatched documents This feature does not function properly on your machine. We recommend that you do not use it.

8. Print spooled documents first Always prints spooled documents first regardless of printing priority.

9. Keep printed documents After printing, documents are kept in the queue. The documents are allowed to be reprinted directly from the queue regardless of the status of an application.

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