Panasonic KX-TS620FXB, KX-TS620FXW User Manual

Page 1

Operating Instructions

Telephone Answering System

Model No. KX-TS620FX

Model shown is KX-TS620FXW

This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service offered by your service provider.

Please read these Operating Instructions before using the unit and save for future reference.

Page 2

Table of Contents

Introduction

Accessory Information....................... 3

Preparation

Important Safety Instructions ............ 4

Location of Controls .......................... 6

Display............................................... 8

Settings

Connecting the Handset

Telephone Line Cord ......................... 9

Connecting a Communication

Device ............................................. 10

Programming Summary .................. 11

Time and Date................................. 12

Display Language............................ 13

Dialling Mode................................... 14

LCD Contrast................................... 14

Ringer Volume................................. 15

Time Adjustment

(Caller ID subscribers only) ............. 15

Preparing the Answering System

Greeting Message ........................... 16

Programming Summary for the

Answering System........................... 18

Number of Rings ............................. 19

Caller’s Recording Time .................. 20

Screening Calls ............................... 20

Making/Answering Calls

Making Calls.................................... 21

Answering Calls............................... 23

Caller ID Service

Private Name Display...................... 24

Viewing the Caller List..................... 25

Calling Back from the Caller List ..... 27

Editing a Caller List Information ......27

Storing Caller List Information

in the Phonebook ............................ 28

Storing Caller List Information in

the Direct Dial Memory....................29

Erasing Caller List Information ........ 30

/AC Adaptor/

Phonebook

Storing Names and Numbers in the

Phonebook ......................................31

Dialling from the Phonebook ...........33

Chain Dial ........................................ 34

Editing .............................................35

Erasing ............................................35

Direct Dial (M1, M2, M3)

Storing Names and Numbers in the

Direct Dial Memory.......................... 36

Dialling a Stored Number from the

Direct Dial Memory.......................... 37

Special Features

Temporary Tone Dialling (For Rotary or Pulse

Service Users) .................................38

How to Use the PAUSE Button (For PBX Line/Long

Distance Calls) ................................38

Muting Your Conversation................38

For Call Waiting Service Users........39

Setting Hold Music to ON/OFF ........39

FLASH Button .................................40

Setting the Password.......................41

Dial Lock.......................................... 42

Call Restriction ................................43

Answering System

Automatic Answering Operation ......44

Setting the Unit to Answer Calls ...... 44

Listening to Messages..................... 45

Recording Your Telephone

Conversation.................................... 46

Erasing Messages ...........................47

Remote Operation from a

Touch Tone Phone ...........................48

Remote Code ..................................49

Voice Menu......................................50

Direct Remote Operation................. 52

Useful Information

Wall Mounting.................................. 54

Optional Headset............................. 55

Troubleshooting ...............................56

Specifications ..................................58

Page 3

Introduction

Thank you for purchasing your new Panasonic telephone answering system.

For your future reference

Serial No. Date of purchase

(found on the bottom of the unit)

Name and address of dealer

Attach your purchase receipt here.

Note:

• In the event of problems, you should contact your equipment supplier in the first instance.

Declaration of Conformity:

• Panasonic Communication Co., Ltd. declares that this equipment is in compliance with the essential requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de

Contact:

Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15, 22525 Hamburg, Germany

Accessory Information

∑ AC Adaptor (p. 9) : one ∑ Handset Cord (p. 9) : one

∑ Handset (p. 9) : one ∑ Telephone Line Cord (p. 9) : one

Page 4

Preparation

Important Safety Instructions

When using the product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read all instructions carefully.

2. Follow all warnings and instructions marked on the product.

3. Unplug the product from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use the product near water, for example near a bathtub, wash bowl, kitchen sink, etc.

5. Place the product securely on a stable surface. Serious damage and/or injury may result if the product falls.

6. Do not cover slots and openings on the product. They are provided for ventilation and protection against overheating. Never place the product near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the product. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. Do not place objects on the power cord. Install the product where no one can step or trip on the cord.

9. Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.

10. Never push any objects through slots in the product. This may result in the risk of fire or electric shock. Never spill any liquid on the product.

11. To reduce the risk of electric shock, do not disassemble the product. Take the product to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the product is subsequently used.

12. Unplug the product from the power outlet and refer servicing to an authorised service centre when the following conditions occur: A. When the power cord is damaged or

frayed.

B. If liquid has been spilled into the

product.

C. If the product has been exposed to

rain or water.

D. If the product does not work

normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E. If the product has been dropped or

physically damaged.

F. If the product exhibits a distinct

change in performance.

13. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

14. Do not use the product to report a gas leak, when in the vicinity of the leak.

SAVE THESE

INSTRUCTIONS

CAUTION: Installation

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Do not touch the plug with wet hands.

Page 5

Preparation

General

• Use only the AC adaptor included with this product noted on page 9.

• Do not connect the AC adaptor to any AC outlet other than a standard AC 220 V s 240 V outlet.

• This product is unable to make calls when:

= the key lock feature is turned on. = the call bar feature is turned on (only

phone numbers stored in the product as emergency numbers can be called).

= there is a power failure.

• Care should be taken so that objects do not fall onto, and liquids are not spilled into the product. Do not subject the product to excessive smoke, dust, mechanical vibration or shock.

Environment

• The product should be kept free from excessive smoke, dust, high temperature and vibration.

• The product should not be exposed to direct sunlight.

• Do not place heavy objects on top of the product.

• When you leave the product unused for a long period of time, unplug the product from the power outlet.

• The product should be kept away from heat sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 5°C or greater than 40°C. Damp basements should also be avoided.

• The AC adaptor is used as the main disconnect device. Ensure that the AC outlet is installed near the product and is easily accessible.

Routine care

• Wipe the outer surface of the product with a soft moist cloth. Do not use benzine, thinner or any abrasive powder.

WARNING:

• To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

• Unplug the product from power outlets if it emits smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorised service centre.

Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)

This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product. Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

For business users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

Information on Disposal in other Countries outside the European Union

This symbol is only valid in the European Union. If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal.

Page 6

Preparation

Location of Controls

Direct Dial ({M1}

, {M2}, {M3})

(p. 29, 36)

Headset Jack (p. 55)

{£} (TONE) (p. 38)

MIC (Microphone)

(p. 21, 23)

{MUTE} (p. 38)

{SP-PHONE/HEADSET}

and Indicator (p. 21, 23, 55)

Dial Lock

(p. 42)

{?? }

Display (p. 8)

Navigator Key ({

4}, {3}, {:}, {9}

and {OK}) (p. 11, 18, 33)

{HOLD/RINGER} (p. 15, 23)

{PAU SE } (p. 38)

{FLASH} (p. 39, 40)

{REDIAL} (p. 22)

RINGER Indicator (p. 23, 24)

How to use the Navigator key and {OK} button

This key has five active areas that are indicated by arrows and {OK}.

• Pressing the {3} and {4} arrows allows you to enter

the Caller List and scroll through the function menu, the Caller List and the Phonebook list.

• Pressing the {

enter the Phonebook list.

move the cursor when entering items.

to repeat and skip a message during playback.

• The {OK} button is used to select or confirm your menu

choices.

:} and {9} arrows allows you to:

Throughout these Operating Instructions, the navigator key is indicated by the arrows

{

4}, {3}, {:}, {9}

and {OK}.

Page 7

{ANSWER ON} (p. 44)

{GREETING} (p. 16)

{ERASE}

(p. 17, 27, 30, 37, 47)

Preparation

{EXIT} (p. 11, 18, 25, 33)

{FUNCTION/EDIT}

(p. 11, 18, 27)

{MESSAGE/2WAY REC}

and Indicator (p. 45, 46)

{STOP} (p. 17, 46)

Page 8

Preparation

Display

123456789 123456 ABCDEFGHIJKLMNOP abcdefghijklmnop

12 34

1 missed calls

5 messages

12:34 15 DEC.

31 DEC.

1- 6-35

1114447777

5 24 NO

: The dial lock mode is set (p. 42).

When the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off, the display shows the current time and date, the number of new calls and the number of recorded messages.

If “ ” flashes on the display, the clock needs adjustment (p. 12, 13).

During a conversation, the display shows the length of the call (Example: 1 hour, 6 minutes and 35 seconds).

This is a display from the Caller List. The display shows:

— the caller’s number, — the time and date of the call

(This display shows all the possible configurations.)

(Example: Nov. 24, 11:50 AM).

: The unit enters in the Phonebook (p. 31).

: The unit plays music during the hold for a caller (p. 39).

: {MUTE} was pressed during a conversation (p. 38).

: The ringer is set to off (p. 15).

: {REDIAL} was pressed while the handset is on the cradle and the

SP-PHONE/HEADSET indicator is off (p. 22).

: {PA US E} was pressed while dialling or storing phone numbers.

: {FLASH} was pressed while storing phone numbers.

Page 9

Settings

Connecting the Handset /AC Adaptor/ Telephone Line Cord

After line connection, lift the handset to check for a dial tone.

LINE

Handset

Handset Cord

To Power Outlet (AC 220 V – 240 V, 50/60 Hz)

AC Adaptor

To Single-Line Telephone Jack

• Use only the included Panasonic AC adaptor PQLV207CE.

• Use only a Panasonic Handset for the KX-TS620FXW.

• The AC adaptor must remain connected at all times. (It is normal for the adaptor to feel warm during use.)

• If your unit is connected to a PBX which does not support Caller ID services, you cannot access those services.

Telephone Line Cord

Hook

Fasten the AC adaptor cord to prevent it from being disconnected.

Page 10

Settings

If you subscribe to a DSL service:

• Please attach a noise filter (contact your DSL provider) to the telephone line between the unit and the telephone line jack in the event of the following:

= Noise is heard during conversations. = Caller ID feature (p. 24) does not function properly.

Noise Filter (For DSL Users)

To Single-Line Telephone Jack

Telephone Line Cord

Connecting a Communication Device

If you connect a communication device (computer, modem, fax, etc.) to the telephone line, you can connect it through this unit using the DATA jack.

After connecting the handset, AC adaptor and telephone line cord (p. 9), connect the communication device telephone line cord to the DATA jack.

Computer

DATA

Modem Fax

• Make sure the communication device is not in use before using this unit (making calls, storing phone numbers in memory etc.) or the communication device may not operate properly.

Page 11

Settings

Programming Summary

You can program the following functions. The display shows the programming instructions. See the corresponding pages for function details.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

<Function menu>*

Save phonebook ? To store names and phone numbers in memory

. .

Save M1,M2,M3 ? (p. 31, 36). Program ?

TAD program ?. . . . . To program answering system functions (p. 18).

Set clock ? . . . . . . . To adjust the time and date (p. 12).

Change language? . To select the display language (p. 13). ––––––––––––––––

Scroll to “Program ?” by pressing {4} or {3} and press {OK} (Yes key).

<Function menu>*

Change password? . To change the password for the dial lock and call

restriction (p. 41).

Call restrict ?. . . To set the call restriction feature (p. 43). Set flash time ? . To select the flash time (p. 40). Set dial mode ?. . . To select the dialling mode (p. 14).

LCD contrast ?. . . . To select the LCD contrast (p. 14).

Set hold music ? . To set the music during hold (p. 39). Time adjustment? . To set the auto time adjustment (p. 15). ––––––––––––––––

During programming

* To select a desired function item, scroll through the items by pressing {4} or {3}. Then

press {OK} to go to the next step.

•

“––––––––––––––––” indicates the end of the function menu.

• You can exit the programming mode any time by pressing {EXIT}.

• If you do not press any buttons for 60 seconds, the unit will exit the programming mode.

Page 12

Settings

Time and Date

You can select AM/PM or 24-hour clock by programming.

Voice Time/Day Stamp:

During playback, a synthesized voice will announce the time and day that each message was recorded.

Press {OK} (Next key).

• If numbers between 0000 and 0059, or 1300 and 2359 are entered, the time will automatically be set using the 24-hour clock. Go to the step 9.

#=AM/PM/24H 24H



[OK]=Next

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Set clock ?” by

pressing { {OK} (Yes key).

Press {OK} (Next key).

Enter the current year. (Example: To set 2006, enter “06”.)

• You can set the year 2000 to 2099.

4} or {3} and press

Enter year 2 6

 [OK]=Next

Press {OK} (Next key).

Enter the current time (hour and

minute) using a 4-digit number. (Example: To set “

0930”.)

• For AM/PM setting: Enter numbers between 0100 and 1259.

• For 24-hour clock: Enter numbers between 0000 and 2359.

9:30, enter

Enter time

9:3



[OK]=Next

Press {#} to select “AM”, “PM” or

24-hour clock.

Display

24H

• Each time you press {#}, the

selection will change on the display.

Press {OK} (Next key).

Enter the current day and month

using a 4-digit number. (Example: To set Dec. 27, enter “2712”.)

Option

24-hour clock

Enter day.month

27.12

 [OK]=Save

Page 13

Press {OK} (Save key).

• A long beep sounds.

• The clock starts working.

• The display will return to step 2. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• You can go back to the previous screen by

pressing { date (steps 3 through 9).

• If 3 beeps sound when entering the time and date, the time and date entered are not correct. Enter the correct time and date.

After recover from power failure, “ ” will flash. Readjust the time and date

For Caller ID service users (p. 24)

If a time display service is available with the Caller ID service: The Caller ID information will re-set the clock after the ring if the adjusted time and/or date is incorrect and the Time Adjustment set to ON (p. 15). If the time/ date has not previously been set, the Caller ID information will not adjust the clock

3}, when setting the time and

Settings

Display Language

You can select “English”, “Romanian”, “Polish”, “Czech” or “Hungarian” as the display language. Your phone default setting is “English”.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Change language?”

by pressing {

Press {OK} (Yes key).

Select “English”, “Româna”,

“Polski”, “Cestina” “Magyar”

{

3}.

4} or {3}.

by pressing {4} or

Language :

English

[OK]=Save

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 2. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• You can exit the programming mode any

time by pressing {EXIT}.

Page 14

Settings

Dialling Mode

If you have touch tone service, set to Tone. If rotary or pulse service is used, set to Pulse. Your phone default setting is Tone.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Program ?” by

pressing { {OK} (Yes key).

Scroll to “Set dial mode ?”

by pressing { press {OK} (Yes key).

Select “Pulse” or “Tone” by

pressing { (Example: “Tone” is selected.)

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• You can exit the programming mode any

time by pressing {EXIT}.

4} or {3} and press

4} or {3} and

4} or {3}.

Dial mode :

Tone

[OK]=Save

LCD Contrast

You can select the LCD contrast level from 1 to 4 by programming. To make the display clearer, set to high level. Your phone default setting is 2.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Program ?” by

pressing { {OK} (Yes key).

Scroll to “LCD contrast ?” by

pressing { {OK} (Yes key).

• The current setting is displayed.

Select the desired contrast by

pressing { {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• You can exit the programming mode any

time by pressing {EXIT}.

4} or {3} and press

LCD contrast

Low

!!!!

 [OK]=Save

4} or {3}, then press

High

Page 15

Settings

Ringer Volume

Make sure that the AC adaptor is connected and the unit is not being used.

To select HIGH (default), MIDDLE or LOW, press {HOLD/RINGER}.

• Each time you press the button, the ringer volume will change and the selected volume will ring.

To turn the ringer OFF, press and hold {HOLD/RINGER} until 2 beeps sound.

•“ ” is displayed.

To turn the ringer ON, press {HOLD/RINGER}.

• The ringer will sound at the HIGH level.

Time Adjustment (Caller ID subscribers only)

Using this feature, the unit’s date and time setting will be automatically adjusted when caller information is received. You can set the auto time adjustment by programming. Your phone default setting is OFF.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Program ?” by

pressing { {OK} (Yes key).

Scroll to “Time adjustment?”

by pressing { press {OK} (Yes key).

Select “On” or “Off” by pressing

{

4} or {3}.

4} or {3} and press

4} or {3} and

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• To use this feature, set the date and time in advance (p. 12).

Page 16

Preparing the Answering System

Greeting Message

You can record a personal greeting message of up to 1 minute. If a greeting message is not recorded, one of the two pre-recorded greetings will be played when a call is received (p. 17).

All messages (incoming, etc.) are stored in flash memory (p. 17). The recording

time is about 15 minutes.

We recommend you record a brief greeting message (see sample on next page) in order to leave more time for recording new messages.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

{GREETING}

{STOP}

{ERASE}

To increase the volume,

MIC

{SP-PHONE/HEADSET}

press VOLUME { To decrease, press VOLUME {

4}.

To record a greeting message

Press and hold {GREETING} until “Record greeting after the beep” is heard.

• A long beep sounds.

After the long beep, talk clearly, about 20 cm

away from the MIC (microphone).

• The display will show the recording time.

• If you record for over 1 minute, the unit will automatically stop recording.

Greeting record

-3

3}.

Page 17

Preparing the Answering System

When finished, press {GREETING}.

• The unit will automatically play back the recorded greeting.

• You can also finish recording by pressing {STOP}.

• To change the message, start again from step 1.

Greeting message sample

“Hello, this is (your name and/or number). Sorry I cannot take your call. Please leave a message after the beep. Thank you.”

• If the unit starts to ring while recording a greeting message, press {SP-PHONE/ HEADSET} or lift the handset off the unit to answer the call. The recording will stop.

Start again from the beginning after hanging up.

Greeting check

-3

To check the recorded greeting message

Press {GREETING}.

• The greeting message will be played.

To erase the recorded greeting message

Press {GREETING}, and then press {ERASE} while the message is being played.

• The unit will answer a call with a pre-recorded greeting.

Pre-recorded greeting message

If you do not record a greeting message (p. 16), one of two messages will be played when a call is received, depending on the caller’s recording time (p. 20).

To check the pre-recorded greeting, press {GREETING}. A pre-recorded greeting will be played as follows:

∫ When the recording time is set to “1 minute”, “2 minutes” or “3 minutes”:

“Hello, we are not available now. Please leave your name and phone number after the beep. We will return your call.”

∫ When the recording time is set to “Greeting only”: “Hello, we are not available now. Please call again. Thank you for your call.”

Flash Memory Message Backup

Messages are stored indefinitely on a “flash memory” IC chip and will not be affected by power failures. All messages are saved until you erase them.

Page 18

Preparing the Answering System

Programming Summary for the Answering System

You can program the following functions. The display shows the programming instructions. See the corresponding pages for function details.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “TAD program ?” by pressing {

4} or {3} and press {OK} (Yes key).

<Function menu>*

Remote code ? . . . . . . . . To set the remote code (p. 49).

Number of rings? . . . . . To select the number of rings (p. 19).

Recording time ? . . . . . To select the caller’s recording time (p. 20).

Call screening ? . . . . . To set the call screening feature (p. 20).

––––––––––––––––

During programming

* To select a desired function item, scroll through the items by pressing {4} or {3}. Then

press {OK}

•

“––––––––––––––––” indicates the end of the function menu.

• You can exit the programming mode any time by pressing {EXIT}.

• If you do not press any buttons for 60 seconds, the unit will exit the programming mode.

(Yes key) to go to the next step.

Page 19

Number of Rings

You can select the number of times the unit rings before the answering system answers a call, from “2” to “7” or “Toll saver*”. Your phone default setting is “4”.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “TAD program ?” by

pressing { {OK} (Yes key).

Scroll to “Number of rings?”

by pressing {

4} or {3}, then press

4} or {3}.

Preparing the Answering System

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• You can exit the programming mode any

time by pressing {EXIT}.

* Toll Saver

When you call the unit from a touch tone telephone: If the unit answers on the 2nd ring, there is at least one new message. If the unit answers on the 5th ring, there are no new messages.

Hang up when you hear the 4th ring. This will save you the toll charge

for the call.

Press {OK} (Yes key).

• The current setting is displayed.

Number of rings



[OK]=Save

Select the number of rings by

pressing {

• You can also select the number of rings by pressing dialling buttons {2} to {7} or {0} (Toll saver*).

4} or {3}.

Page 20

Preparing the Answering System

Caller’s Recording Time

You can select “1 minute”, “2 minutes”, “3 minutes” or “Greeting only” for the caller’s recording time. Your phone default setting is “3 minutes”.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “TAD program ?” by

pressing { {OK} (Yes key).

Press {4} or {3} to select

“Recording time ?” and press {OK} (Yes key).

• The current setting is displayed.

Select the recording time by

pressing {

• You can also select the recording time by pressing dialling buttons {1} (1 minute), {2} (2 minutes), {3}

(3 minutes) or {0} (Greeting only).

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

4} or {3} and press

Recording time :

3min.



[OK]=Save

4} or {3}.

If you select “Greeting only”, the unit will answer a call with the greeting message, and then hang up. The unit will not record any incoming messages.

Screening Calls

While a caller is leaving a message, you can listen to the call through the unit’s speaker. Your phone default setting is ON.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “TAD program ?” by

pressing { {OK} (Yes key).

Press {4} or {3} to select

“Call screening ?” and press {OK} (Yes key).

Select “On” or “Off” by pressing

{

4} or {3} and press {OK}

(Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

4} or {3} and press

• You can exit the programming mode any

time by pressing {EXIT}.

Page 21

Making/Answering Calls

Making Calls

You can make a call by simply lifting the handset. To hang up, place the handset on the cradle.

Using the speakerphone

Press {SP-PHONE/HEADSET}, then dial a

phone number.

Dial a phone number, then press {SP-PHONE/HEADSET}.

• The indicator lights.

• The dialled number is displayed.

• After a few seconds, the display will show the length of the call.

• If you have misdialled, hang up and start again from step 1.

When the other party answers, talk into the MIC (microphone).

To hang up, press {SP-PHONE/HEADSET}.

• The indicator light goes out.

• After a few seconds, the display will change.

12:34 24 NOV.

123456789

12:34 24 NOV.

- - 2

During speakerphone operation

For best performance, please note the following:

• Talk alternately with the other party in a quiet room.

• If the other party has difficulty hearing you, press VOLUME {

speaker volume.

• You can switch to the handset by lifting it up. To switch back to the speakerphone,

press {SP-PHONE/HEADSET}.

4} to decrease the

Page 22

Making/Answering Calls

To redial the last number dialled

Using the handset: Lift the handset press {REDIAL}.

OR Press {REDIAL} Lift the handset.

Using the speakerphone:Press {SP-PHONE/HEADSET}

OR Press {REDIAL} press {SP-PHONE/HEADSET}.

Automatic Redial:

If you use the speakerphone or the headset when redial and the other party’s line is engaged, the unit will automatically redial the number up to 15 times. While the unit is waiting to redial, “Waiting redial” will be displayed and SP-PHONE/HEADSET indicator light flashes. While the unit is redialling, mute is automatically turn on.

• Automatic redial is cancelled when {FLASH} is pressed.

• If mute does not turn off after the line is connected, press {MUTE}.

press

{REDIAL}.

To redial using the redial list (Memory Redial)

The last 20 phone numbers dialled are stored in the redial list.

Press {REDIAL}.

• The last dialled number and “ ” are displayed.

• When the number dialled has been stored in the Phonebook or Direct Dial memory, the name is also displayed.

Scroll to the desired number by pressing {4} or {3}.

• You can also scroll through the list by pressing {REDIAL}.

• To exit the list, press {EXIT}.

Lift the handset or press {SP-PHONE/HEADSET}.

• To erase an item, repeat steps 1 and 2, and press {ERASE}.

•If “No items stored” is displayed, the list is empty.

To adjust the handset volume (4 levels) or the speaker volume (8 levels) while talking

To increase, press VOLUME {3}. To decrease, press VOLUME {4}.

Example: Handset volume level: 2

Volume

!!!!

Low

“??” shows one level. “?” shows one level.

• The display shows the volume level for a few seconds.

High



Example: Speaker volume level: 3

Volume

!!!

Low

High



Page 23

Making/Answering Calls

To put a call on hold

Press {HOLD/RINGER} during a conversation.

• The SP-PHONE/HEADSET indicator flashes.

• If using the handset, you can place it on the cradle.

• During the hold, the caller will hear music. For cancelling music, see page 39.

To release the hold

If the handset is on the cradle, lift the handset. If the handset is off the cradle, press {HOLD/RINGER}. If using the speakerphone, press {SP-PHONE/HEADSET}.

• If another phone is connected on the same line, you can also release the hold by lifting its handset.

Answering Calls

When a call is received, the unit rings, the RINGER indicator flashes quickly and “Incoming call” is displayed. You can answer a call by simply lifting the handset. If you subscribe to a Caller ID service, the calling party’s information will be displayed when the unit is ringing (p. 24).

Using the speakerphone

Press {SP-PHONE/HEADSET}.

• The indicator lights.

Talk into the MIC (microphone).

To hang up, press {SP-PHONE/HEADSET}.

• The indicator light goes out.

• When the ringer volume is set to OFF (p. 15), the unit will not ring.

• The RINGER indicator will flash when — a telephone number is dialled in PULSE mode, or — someone picks up or hangs up another phone connected to the same phone line. This is normal.

Page 24

Caller ID Service

This unit is compatible with a Caller ID service offered by your telephone company. If you subscribe to a Caller ID service, the calling party’s information will be displayed when the unit is ringing.

The unit can record information of up to 50 incoming calls, including the time and date received in the Caller List. The Caller List information is sorted from the most recent to the oldest call. When the 51st call is received, the oldest call is deleted.

Using the list, you can automatically call back a caller. You can store the callers’ numbers from the Caller List into the Phonebook or the Direct Dial memory.

When a second call is received while talking, the new caller’s phone number will be displayed (p. 39).

How caller information is displayed when a call is received

The display shows the caller’s phone number when the unit is ringing.*

• After you answer the call, the display will show the length of the call.

The RINGER indicator will flash quickly when a call is being received.

1114447777

*Private name display

If you receive a call from one of the same phone numbers stored in the Phonebook or Direct Dial memory, the caller’s name will be displayed.

• To use this function, names and phone numbers must be stored in the Phonebook or Direct Dial memory (p. 31, 36).

• Caller information will not be displayed in the following cases:

— If the caller dialled from an area which does not provide a Caller ID service, the

display will show “Out of area”.

— If the caller has requested not to display his/her information, the display will show

“Private caller”.

— If a long distance call is identified and the caller’s name and/or number cannot be

received, the display will show “Long distance”.

• If your unit is connected to a PBX which does not support Caller ID services, you cannot access those services.

• If you receive a call with the Caller ID information while viewing the Caller List, the redial list, the Phonebook list or the Direct Dial memory, while programming or while playing back the message, the caller’s information may not be displayed.

• If the name and the time/date display service is available in your area, the display will show caller’s names and the time/date the calls were received. For further information, please contact your telephone company.

TINA ROBINSON

1114447777

Page 25

Viewing the Caller List

Caller ID Service

If you have received 10 missed calls, the number of missed calls will be displayed as shown, while the unit is not in use.

To check who has called, follow the steps below.

Press {4} or {3} to enter the Caller List.

To search from the most recent call, press {4}.

• To search from the oldest call, press {3}.

• To scroll between callers, press {4} or {3}.

To exit the Caller List, press {EXIT}.

• If “No items stored” is displayed in step 1, the Caller List is empty.

12:34 21 MAY 1 missed calls

message

Page 26

Caller ID Service

Example: When you search from the most recent call:

Press {4} or {3} to enter the list.

To return to the previous caller,

Caller list

2 missed calls



press {

To exit the Caller List, press

3}.

{EXIT}.

Press {

4}.

Display meaning:

: You have checked this caller

1114447777

11:5 24 NOV.

Press {

JACK SMITH

4}.

information, answered the call or called back the caller.

123456789 1:5 23 NOV.

Press {

4}.

456789 12345678 1: 22 NOV.

Press {

Caller list

missed call



Press {

* If you receive a call from one of the same phone numbers stored in the Phonebook or

Direct Dial memory, the caller’s name will be displayed

** If an arrow (

been shown. Press previous display. Each time you press alternately.

) or (2 ) is displayed after the number, the whole phone number has not

{:} or {9} to see the remaining numbers or to return to the



Press {:} or {9}.

4}.

{:} or {9}, the display will change

9 123



22 NOV.

(Private name display).

Page 27

Calling Back from the Caller List

Press {4} or {3} to enter the

Caller List.

Scroll to the desired caller by

pressing {

• To exit the Caller List, press {EXIT}

or wait for 60 seconds.

Lift the handset or press

{SP-PHONE/HEADSET}.

4} or {3}.

12 34 25 NOV.

Caller ID Service

Press {FUNCTION/EDIT}.

To add a number

Add a number to the current number.

To erase the number

Press {ERASE} to erase the number.

• To move the cursor, press {:} or

{9}.

• You may also delete a number by

pressing {#}.

123456789



[OK]=Next

123456789

• The displayed phone number is dialled automatically.

• After a few seconds, the display will show the length of the call.

• In some cases, you may have to edit the number before dialling (see below).

• If a phone number is not displayed in the caller information, you cannot call back that caller.

Editing a Caller List Information

You can edit a phone number recorded in the Caller List.

Press {4} or {3} to enter the

Caller List.

Scroll to the desired caller by

pressing {

4} or {3}.

After editing, you can continue

with calling back or storing procedures. To call back, lift the handset or press {SP-PHONE/HEADSET}. To store the number in the Phonebook memory, follow steps 4 to 5 on page 28 to complete the operation.

To store the number in the Direct Dial memory, follow steps 4 to 6 on page 29 to complete the operation.

• To exit the Caller List during editing, press

{EXIT} or wait for 60 seconds.

• The number edited in step 3 will not be maintained in the Caller List.

Page 28

Caller ID Service

Storing Caller List Information in the Phonebook

You can store numbers that are in the Caller List in the Phonebook.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {4} or {3} to enter the

Caller List.

Scroll to the caller you want to

store in the Phonebook by pressing {

Press {FUNCTION/EDIT}.

• If the number requires editing, see page 27.

Press {OK} (

a)If a name is not required,

press {OK} (

4} or {3}.

123456789



[OK]=Next

key).

Enter name

Press {OK} (

Save

key).

JACK SMITH

123456789

• A long beep sounds.

• The display will return to Caller List. You can continue storing other items. To exit the Caller List, press {EXIT} or wait for 60 seconds.

• If the display shows “

full

” in step 5, press {EXIT} to exit the

list. To erase other stored items from the Phonebook, see page 35.

• To cancel during programming, press

{EXIT}. Start again from step 1.

• You cannot store caller information in the Phonebook if a phone number is not displayed.

To store an emergency number (#):

Emergency numbers are numbers stored in the Phonebook that can be dialled even when the Dial Lock (p. 42) or Call Restriction (p. 43) is set to ON. To store a number as an emergency

number, add # at the beginning of the name in step 4.

Phonebook



b)If a name is required, enter the

name (p. 32). When finished, press {OK} (Next key).

[OK]= Next

Enter name JACK SMITH



[OK]=Next

>Save phonebook Save M1,M2,M3



[OK]=Save

Page 29

Storing Caller List Information in the Direct Dial Memory

Press {4}.

>Save M1,M2,M3



Caller ID Service

Save phonebook

M1,M2,M3=Save

You can store numbers in the Caller List to the Direct Dial memory ({M1}, {M2} and {M3}).

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {4} or {3} to enter the

Caller List.

Scroll to the caller you want to

store in the Direct Dial memory by pressing {

Press {FUNCTION/EDIT}.

• If the number requires editing, see page 27.

4} or {3}.

123456789



Press {OK} (

a)If a name is not required,

press {OK} (

b)If a name is required, enter the

name (p. 32). When finished, press {OK} (Next key).

[OK]=Next

key).

Enter name JACK SMITH



[OK]= Next

Press one of the Direct Dial

button ({M1}, {M2} or {M3}) (Save key). (Example: {M1} is pressed.)

If the Direct Dial button selected is occupied, the display will be shown as below.

M1 is occupied Overwrite ?

[



]= N o [OK]=Yes

To overwrite, press {OK} (

Yes

key).

To select the other empty Direct Dial memory, press { and press an empty Direct Dial button ({M1}, {M2} or {M3}).

• A long beep sounds.

• The display will return to Caller List. You can continue storing other items. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• To erase other stored items from the Direct Dial memory see page 37.

• To cancel during programming, press {EXIT}. Start again from step 1.

• You cannot store caller information in the Direct Dial memory if a phone number is not displayed.

3} (No key)

>Save phonebook Save M1,M2,M3



[OK]=Save

Page 30

Caller ID Service

Erasing Caller List Information

After checking the Caller List, you can erase some or all of the entries.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

To erase a specific caller from the Caller List

Press {4} or {3} to enter the

Caller List.

Scroll to the caller you want to

erase from the Caller List by pressing {

4} or {3}.

123456789

1 5 23 NOV.

To erase all entries in the Caller List

Before erasing all entries, make sure that “ ” is displayed at

missed call

step 1.

Press {4} or {3} to enter the

Caller List.

Press {ERASE}.

Press {OK} (Yes key).

All erased

• A long beep sounds and all entries are erased.

• The unit will exit the Caller List.

Press {ERASE}.

Erased

• A long beep sounds and the information is erased.

• After a few seconds, the display will show the previous caller information.

• To exit the Caller List, press {EXIT} or wait for 60 seconds.

Page 31

Storing Names and Numbers in the Phonebook

You can store up to 50 names and phone numbers in the memory.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Press {OK} (Yes key) at “Save

phonebook ?”.

• The number of stored items is also displayed.

Enter a name, up to 15

characters using the dialling buttons (p. 32).

• To move the cursor, press {:} or {9}.

• If a name is not required, go to step 4.

Press {OK} (Next key).

Phonebook

Press {OK} (Save key).

• A long beep sounds.

• To continue storing other items, repeat from step 2.

Tom Jones

987654321

• If the display shows “Phonebook

full

” in step 2, press {EXIT} to exit the

list. To erase other stored items from the Phonebook, see page 35.

• You can exit the programming mode any

time by pressing {EXIT}.

• If a pause is required for dialling, press

{PAU SE } where needed. If required, you can also store {FLASH} in a phone number. Pressing {PAU SE } or {FLASH} counts as one digit (p. 38, 40).

To store an emergency number (#):

Emergency numbers are numbers stored in the Phonebook that can be dialled even when the Dial Lock (p. 42) or Call Restriction (p. 43) is set to ON. To store a number as an emergency number, add # at the beginning of the name in step 3.

Enter a phone number up to

32 digits.

• If you entered a wrong number,

press {ERASE} and enter the correct number.

• To erase all of the digits, press and

hold {ERASE}.

• If you want to change the storing

name, press { desired display.

3} to reach the

987654321



[OK]=Save

Page 32

Phonebook

Selecting characters to enter names

The dialling buttons ({0} to {9}, {£} and {#}) can be used to enter letters and

symbols. Pressing each button selects a character as shown below.

Number of times key is pressed

Key 1 2 3 4 5 6 7 8 9

{1} &’(),–./1

{2} abcABC2

{3} defDEF3

{4} ghiGHI4

{5} jklJKL5

{6} mnoMNO6

{7} pqrsPQRS7

{8} tuvTUV8

{9} wxyzWXYZ9

{£}

{0} {#}

{:} To move the cursor to the left

{

9} To move the cursor to the right

;

Space

If you make a mistake while entering a name

Use {

:} or {9} to move the cursor to the incorrect character, press {ERASE}

to delete and enter the correct character. Each time you press {ERASE}, a character is erased.

For example, to enter “Tom Jones”:

Press {8} four times.

Press {6} three times, then press {9}.

Press {6} once, then press {9} twice.

Press {5} four times, press {6} three times, then

press {

Press {6} twice, press {3} twice, then press {7}

four times.

9}.

Tom

Tom Jo

Tom Jones

Page 33

Phonebook

Dialling from the Phonebook

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {:} or {9} to enter the Phonebook.

Scroll to the desired item by pressing

{

4} or {3}.

• All Phonebook items are stored in the order shown on the right figure.

• Item with # at the beginning will be displayed with first priority if Dial Lock or Call Restriction is set to ON (p. 42, 43).

To search for a name by initial:

1. Press the dialling button for the first letter of

the desired name until any name with the same initial is displayed (see the Index table on page 34). Example: To find “Frank”, press {3} repeatedly until the first item under “F” is displayed.

2. Press {

Lift the handset or press

{SP-PHONE/HEADSET}.

To hang up, place the handset on the

cradle or press {SP-PHONE/HEADSET}.

• If “No items stored” is displayed in step 1, the Phonebook is empty.

• You can exit the Phonebook list any time by pressing {EXIT}.

• You can also dial the stored number as follows:

1. Lift the handset or press {SP-PHONE/HEADSET}.

2. Find the desired item (above steps 1 and 2).

3. Press {OK} (Send key).

4} repeatedly until the name is

displayed.

Press {4}. Press {3}.

Space i Alphabet

Alphabet

Symbol (excluding # and ¢)

Number

# and ¢

Telephone number

(When a name is not stored)

Page 34

Phonebook

Index table

Keys Index Keys Index

{1} {2} {3} {4} {5}

{6}

Symbols, 1

A, B, C, 2

D, E, F, 3

G, H, I, 4

J, K, L, 5

M, N, O, 6

{£}

{7} {8} {9}

{0}

{#} #

P, Q, R, S, 7

T, U , V, 8

W, X, Y, Z, 9

;

0, Space

Chain Dial

You can dial a combination of Phonebook or manual key pad entries while making a call. This feature can be used, for example, to first automatically dial a calling card access number that you have stored in the Phonebook, then manually or automatically dial your PIN and then automatically dial the destination number from the Phonebook.

Example: Using a long distance calling card.

• To prevent misdialling, we recommend you add pauses where needed when storing numbers. For example, add pauses after a calling card access number and your PIN when storing in the Phonebook (p. 38).

1. Search and dial from Phonebook: 1800123456 (Calling card access number)

• The Voice guidance may be announced.

2. Search and dial from Phonebook: 1234 (Calling card PIN)

3. Search and dial from Phonebook: 15550123456 (Destination number)

While you are on a call;

Press {:} or {9}.

Search for the desired item by pressing {4} or {3}.

• To search for an item by initial, see page 33.

Press {OK} (Send key).

• The phone number is dialled.

• If required, repeat steps 1 to 3 for any remaining number.

• When storing a calling card access number and your PIN in the Phonebook as one

item, press {PAU SE } to add pauses after the number and PIN as necessary (p. 38).

• If you have rotary or pulse service, you need to press {£} (TONE) before pressing

{:} or {9} in step 1 to change the dialling mode temporarily to tone.

Page 35

Phonebook

Editing

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {:} or {9} to enter the

Phonebook.

Scroll to the Phonebook item you

want to change by pressing { or {

3}.

• To search for the item by initial, see page 33.

Press {FUNCTION/EDIT}.

• If you do not need to change the name, go to step 5.

Edit the name using the dialling

buttons {0} to {9}, {£} and {#} (p. 32).

• To clear an incorrect character, move the cursor to the character by

:} or {9}, then press

using { {ERASE}.

Erasing

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {:} or {9} to enter the

Phonebook.

Scroll to the Phonebook item that

you want to erase by pressing

{

4} or {3}.

• To search for the item by initial, see page 33.

Press {ERASE}.

• To stop erasing, press {3} (No key).

Press {OK} (Yes key).

• A long beep sounds and the item is erased.

• To erase other items, repeat from step 2.

• To exit the Phonebook list, press {EXIT}.

Press {OK} (Next key).

Insert the required numbers.

• If you entered a wrong number,

press {ERASE} and enter the correct number.

Press {OK} (

• A long beep sounds.

• To exit the Phonebook, press

{EXIT} or wait for 60 seconds.

Save

• Item with # at beginning cannot be deleted when the Dial Lock (p. 42) or Call Restriction (p. 43) is set to ON.

• You can exit the programming mode any time by pressing {EXIT}.

key).

Page 36

Direct Dial (M1, M2, M3)

Storing Names and Numbers in the Direct Dial Memory

You can store up to 3 names and phone numbers in the memory.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Save M1,M2,M3 ?”

by pressing { press {OK}

Enter a name, up to 15

characters with the dialling buttons {0} to {9}, {£} and {#} (p. 32).

• To move the cursor, press {:} or

9}.

{

• If a name is not required, go to step 4.

Press {OK} (Next key).

Enter a phone number up to

32 digits.

• If you enter a wrong number, press {ERASE} and enter the correct number.

• To erase all of the digits, press and hold {ERASE}.

• If you want to change the storing name, press { desired display.

4} or {3} and

(Yes key).

3} to reach the

123456789

Press one of the Direct Dial

button ({M1}, {M2} or {M3}) (Save key). (Example: {M1} is pressed.)

• A long beep sounds.

• The entered name and phone number are displayed.

• After a few seconds, the display will return to step 2. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• When using the Dial Lock (p. 42) or Call Restriction feature (p. 43), you cannot store a phone number in the Direct Dial memory ({M1}, {M2} or

{M3}).

If the Direct Dial button selected manually is occupied, the display will be shown as below.

To overwrite, press {OK} (Yes key).

M1 is occupied Overwrite ?

[



]= N o [OK]=Yes

To select the other empty Direct Dial memory, press { and press an empty Direct Dial button ({M1}, {M2} or {M3}).

• A long beep sounds.

• The display will return to step 2. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• To continue storing other items, repeat from step 2.

3} (No key)

M1,M2,M3=Save



Page 37

Direct Dial (M1, M2, M3)

To erase a stored number

Press the required Direct Dial

button ({M1}, {M2} or {M3}).

Press {ERASE}.

• To stop erasing, press {3}

(No key).

Press {OK} (Yes key).

• A long beep sounds, the information is erased, then “Memory Empty” is displayed.

• To exit the programming mode, press

{EXIT} or wait for 60 seconds.

• When using the Dial Lock (p. 42) or Call Restriction feature (p. 43), you cannot erase a phone number in the Direct Dial memory ({M1}, {M2} or {M3}).

• If a pause is required for dialling, press {PAU SE } where needed. If required, you can also store {FLASH} in a phone number. Pressing {PAU SE} or {FLASH} counts as one digit (p. 38, 40).

Dialling a Stored Number from the Direct Dial Memory

Lift the handset or press

{SP-PHONE/HEADSET}.

Press the required Direct Dial

button ({M1}, {M2} or {M3}).

• The stored number is displayed and dialled.

Press the required Direct Dial

button ({M1}, {M2} or {M3}).

• The stored number is displayed.

Lift the handset or press

{SP-PHONE/HEADSET}.

• When you press the Direct Dial buttons continuously, confirm that the first dialling out have complete, then press the next button.

• You can dial numbers stored in the Direct Dial memory ({M1} the Dial Lock (p. 42) or Call Restriction feature (p. 43) is set.

, {M2} or {M3}) even if

Page 38

Special Features

{?? }

{ERASE}

{EXIT}

{£} (TONE)

{MUTE}

{FUNCTION/EDIT}

{4}, {3}, {OK}

{PAU SE }

{FLASH}

Temporary Tone Dialling

(For Rotary or Pulse Service Users)

Press {£} (TONE) before entering access numbers which require tone dialling.

• The dialling mode changes to tone. You can enter numbers to access an answering service, electronic banking service, etc. When you hang up, the mode will return to pulse.

How to Use the PAUSE Button

(For PBX Line/Long Distance Calls)

We recommend you press {PAUS E} if a pause is required for dialling with a PBX or to make a long distance call.

Example: Line access number {9} (PBX) {9} {PAU SE }

• Pressing {PAU SE } once creates a 3.5 second pause. This prevents misdialling when you redial or dial a stored number.

• Pressing {PAU SE } more than once increases the length of the pause between numbers.

Phone number

Muting Your Conversation

Press {MUTE} while talking. “ ” is displayed.

• The other party cannot hear you but you can hear them.

• To resume the conversation, press {MUTE} again.

Page 39

Special Features

For Call Waiting Service Users

Press {FLASH} if you hear a call-waiting tone while talking.

• The first call is put on hold and you can answer the second call.

• To return to the first caller, press {FLASH} again.

• The call waiting service cannot be used when a parallel connected telephone is in use.

• If this function does not operate properly, consult your telephone company for details.

Setting Hold Music to ON/OFF

You can set music play during the hold as follows. Your phone default setting is ON.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Program ?” by

pressing { {OK}

Scroll to “Set hold music ?”

by pressing { press {OK}

• “ ” is displayed.

4} or {3} and press

(Yes key).

4} or {3} and

(Yes key).

Hold music :



[OK]=Save

Select “On” or “Off” by pressing

{

4} or {3}.

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

Page 40

Special Features

FLASH Button

Pressing {FLASH} allows you to use special features of your host PBX such as transferring an extension call or accessing special telephone services (optional) such as call waiting.

Selecting the flash time

The flash time depends on your telephone exchange or host PBX. You can select the following flash times: “80, 90, 100, 110, 160, 200, 250, 300, 400, 600, 700, 900 ms (milliseconds)”. Your phone default setting is “100 ms”.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Select the desired time by

pressing {

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• You can exit the programming mode any

time by pressing {EXIT}.

• If the unit is connected via a PBX, PBX functions (transferring a call, etc.) might not work correctly. Consult your PBX supplier for the correct setting.

4} or {3}.

Scroll to “Program ?” by

pressing { {OK} (Yes key).

Scroll to “Set flash time ?”

by pressing { press {OK}

4} or {3} and press

4} or {3} and

(Yes key).

Flash time

1 ms



[OK]=Save

Page 41

Setting the Password

You can change the password for the dial lock and call restriction. The default password is “1111”.

To set the password

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Program ?” by

pressing { {OK}

Scroll to “Change password?”

by pressing { press {OK}

4} or {3} and press

(Yes key).

4} or {3} and

(Yes key).

Special Features

Enter a new password using

a 4-digit number. (Example: “1234” is entered.)

New password

1234

[OK]=Save

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

• You can exit the programming mode any

time by pressing {EXIT}.

Please write down your password. If you forget your password, consult your nearest Panasonic service centre.

Enter the current password.

Press {OK} (Next key).

• If the wrong password was entered, 3 beeps will sound. Enter the correct password.

Current password :

@@@@

[OK]=Next

New password

----

[OK]=Save

Page 42

Special Features

Dial Lock

The Dial Lock feature allows you to prevent others from making calls. To use this, set the feature to ON. Your phone default setting is OFF.

Before using the Dial Lock or Call Restriction feature (p. 43), we recommend storing emergency numbers in the memory of Direct Dial buttons (p. 36) and Phonebook (p. 31) as emergency numbers (#). Even if the dialling buttons are locked, the numbers stored in these buttons can be dialled.

To set the dial lock

Press .

{?? }

• “ ” flashes on the display.

Enter the password (p. 41).

Enter password

@@@@

[OK]=Save

You can use the following features while the dialling buttons are locked.

• Dialling a number you programmed into the memory of Direct Dial buttons (p. 36) and emergency numbers (#) (p. 28)

• Selecting the ringer volume (p. 15)

• Adjusting the handset, speakerphone and headset volume (p. 22, 55)

• Putting a call on hold (p. 23)

• Muting the conversation (p. 38)

• Answering the second call by pressing {FLASH} (p. 39)

• Programming (except storing/editing the Direct Dial memory and emergency numbers (#))

• Finding an item in the following lists

— Caller list (p. 25) — Redial list (p. 22) — Phonebook (p. 33)

• Automatic Answering Operation (p. 44)

To cancel the dial lock

Follow above steps 1 through 3. In step 3, “ ” will disappear.

Press {OK} (Save key).

• A long beep sounds and “ ” displays.

• If the wrong password was entered, 3 beeps will sound. Enter the correct password.

If the dial buttons are pressed before/after lifting the handset or pressing {SP-PHONE/HEADSET},

“DIAL LOCKED” will be displayed.

Page 43

Call Restriction

You can prevent the unit from dialling phone numbers beginning with specified digit(s) (1 digit or 2 digits). Phone numbers with the restricted leading digits cannot be dialled out, except the emergency numbers (#) stored in the Phonebook and Direct Dial memory ({M1}, {M2} or {M3}).

To set the call restriction

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “Program ?” by

pressing { press {OK}

Scroll to “Call restrict ?”

by pressing {

4} or {3} and

(Yes key).

4} or {3}.

Call restrict ?



[OK]=Yes

Press {OK} (Yes key).

Restrict No. :

[OK]=Save

Special Features

1. Enter the password (p. 41).

Enter password :----

[OK]=Next

2. Press {OK} (Next key). Go to

step 5.

• If the wrong password was entered, 3 beeps will sound. Enter the correct password.

Enter password

@@@@

[OK]=Next

Enter the number(s) (1 digit or 2

digits) you want to restrict ({0} to {9}).

• If the wrong number was entered,

press {ERASE} and enter the correct number.

Example: “9” is entered.

Restrict No.

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the programming mode, press {EXIT} or wait for 60 seconds.

When dialling a phone number with the restricted leading digit(s), “CALL RESTRICTED” is displayed

[OK]=Save

If you changed the password “1111” (default), the display on the right will be shown. Follow the following steps 1 and 2.

To cancel the call restriction

Follow steps 1 through 4. In step 5, press {ERASE} to clear the restricted digits, and press {OK} (Save key).

Page 44

Answering System

Automatic Answering Operation

When the unit answers a call, a greeting message is played and the caller’s message is recorded. When recording, “– Answering –” will flash on the display.

• The recording time is about 15 minutes. If messages are recorded in noisy rooms, the time may be shortened by up to 3 minutes.

• A maximum of 64 messages can be recorded.

Setting the Unit to Answer Calls

MESSAGE Indicator

{SP-PHONE/HEADSET}

Press {ANSWER ON} to turn on the answering system.

• The MESSAGE indicator lights and the unit announces “Answer set” and the current day and time.

• The unit will announce the remaining recording time if it is less than 3 minutes.

• If you hear “Memory full” and “Message full” is displayed, erase some, or all, of the messages (p. 47).

• If you do not want the unit to answer calls, press {ANSWER ON} again to turn off the answering system. The indicator light goes out and “Answer off” is heard.

• You can also turn on the answering system remotely using any other phone (p. 53).

{ANSWER ON}

Monitoring incoming calls

While a call is being recorded, you can monitor it through the speaker.

• To increase the speaker volume, press VOLUME {3}. To decrease, press VOLUME {4}.

To answer the call, lift the handset or press {SP-PHONE/HEADSET}. The unit stops recording.

Page 45

Answering System

Listening to Messages

You can see the total number of recorded messages on the display. If the MESSAGE indicator flashes (only when the Answering System is ON), new messages have been recorded.

To play back messages, press {MESSAGE/2WAY REC}.

When you have new messages:

The unit announces the number of new messages and only new messages are played back.

When you have no new message:

The unit announces “

message. All message playback

No new

” and

plays back all messages.

When you have no message:

The unit announces “

• At the end of the last message, “End of final message” is heard. The unit will announce the remaining recording time if it is less than 3 minutes.

No message”.

MESSAGE Indicator

{STOP}

{MESSAGE/2WAY REC}

To increase the volume, press

VOLUME {

3}.

To decrease, press VOLUME {4}.

During playback, the display shows the message number.

Page 46

Answering System

During playback

To repeat message

To skip message

To stop operation

To repeat from the beginning of the message

Press {

• If you press within 5 seconds of playback, the previous message will

To skip to the next message Press {

Press {STOP}.

• To resume playback, press {MESSAGE/2WAY REC}.

• If you do not press any button for 60 seconds or if you press {STOP}

:}.

be played.

9}.

again, the playback mode will be cancelled.

For Caller ID service users (p. 24)

During playback, the display will show the name and/or number of the caller whose message is being played.

To call back the displayed number:

During playback, lift the handset or press {SP-PHONE/HEADSET}.

•

The unit stops playback and automatically dials the displayed phone number.

2223334444

- Message 3 -

Recording Your Telephone Conversation

You can record your conversation while talking using the handset or {SP-PHONE/HEADSET}.

During a conversation, press {MESSAGE/2WAY REC}.

•“Recording” is displayed.

Continue your conversation.

To stop recording the conversation, press {MESSAGE/2WAY REC} or

{STOP}.

• The MESSAGE indicator flashes (only when the Answering System is ON).

• When you record your 2-way telephone conversation, you should inform the other party that the conversation is being recorded.

Page 47

Answering System

Erasing Messages

The unit will announce the remaining recording time after playback, if it is less than 3 minutes. New messages cannot be recorded when: —“Memory full” is heard. —“Message full” is displayed. —

The MESSAGE indicator flashes rapidly (only when the Answering System is ON). Erase some, or all, of the messages. We recommend you erase unnecessary messages after each playback.

Erasing a specific message

Press {ERASE} while the message you want to erase is being played.

• The unit erases the message.

• A short beep will sound and the unit will continue to play the next message.

Erasing all messages

All recorded messages, except the greeting message, can be erased at one time.

Press {ERASE}.

•“To erase all messages press ERASE again” is heard.

Within 10 seconds, press

{ERASE} again.

• A long beep sounds and “No message” is heard. The display shows

“

message”.

• The information in the Caller List will not be erased. To erase Caller List information, see page 30.

MESSAGE Indicator

{ERASE}

Page 48

Answering System

Remote Operation from a Touch Tone Phone

You can operate the answering system from any touch tone phone. A synthesized voice menu will guide you on how to operate the unit (p. 50).

• To skip the voice menu and operate the unit directly, see page 52.

Summary of remote operation

Call your unit from a touch phone.

Enter your remote code (p. 49) during or after the greeting message.

• The number of new messages is heard.

After 3 seconds, the voice menu will start (p. 50). Follow the menu or enter the direct commands (p. 52).

To end the remote operation, hang up.

• The messages are saved.

• The unit will announce the remaining recording time after playback, if it is less than 3 minutes.

Page 49

Answering System

Remote Code

The remote code prevents unauthorised people from accessing your unit and listening to your messages. Choose any 2-digit number (00–99). Your phone default remote code is “11”. If you do not program your own remote code, you can use “11”.

Make sure that the handset is on the cradle, the AC adaptor is connected and the SP-PHONE/HEADSET indicator light is off.

Press {FUNCTION/EDIT}.

Scroll to “TAD program ?” by pressing

{

4} or {3} and press {OK} (Yes key).

Scroll to “Remote code ?” by pressing

{

4} or {3} and press {OK} (Yes key).

Enter a new code using a 2-digit number.

(Example: “23” is entered.)

Press {OK} (Save key).

• A long beep sounds.

• The display will return to step 3. To exit the

programming mode, press {EXIT} or wait for 60 seconds.

• You can exit the programming mode any time by pressing {EXIT}.

Remote code

[OK]=Save

To check the remote code

Repeat steps 1 to 3.

• The current remote code is displayed. When finished, press {EXIT}.

Page 50

Answering System

Voi ce Menu

The shaded boxes are voice prompts.

Press 1 to play back all messages. Press 2 for other functions.

Press {2}.

Press 1 to play back new messages. Press 2 for other functions.

Press {2}.

Press 1 to record your message. Press 2 for other functions.

Press {2}.

Press 1 to erase all messages. Press 2 for other functions.

Press {2}.

Press 1 to record your greeting. Press 2 for other functions.

Press {2}.

Press {1}.

All message playback.

New message playback.

Please leave your message.

Press 7 to record your greeting. Press 9 to end recording.

Page 51

Answering System

All Messages Playback

All recorded messages are played back. At the end of the last message, “ remaining recording time if it is less than 3 minutes.

New Message Playback

Only new messages are played back. At the end of the last message, “ remaining recording time if it is less than 3 minutes.

Recording a Memo Message

You can leave a personal message.

1. Talk after you hear “

2. When you finish recording, hang up.

End of final message” is heard. The unit will announce the

Please leave your message”.

Erasing All Messages

A long beep sounds and “

No message” is heard.

Recording a Greeting Message

You can re-record your greeting message.

1. Press {7}.

You hear a voice prompt followed by a long beep.

2. After the beep, talk for up to 1 minute.

3. When you finish recording, press {9}.

4. Your greeting will be played back for confirmation.

• 3 seconds after playback, the voice menu will start again from the beginning.

• If you hear “Memory full” after playback, erase some, or all, of the messages (p. 52).

Page 52

Answering System

Direct Remote Operation

Once you have entered the remote code, you can also control your unit by direct commands instead of using the voice menu. To end the remote operation, hang up anytime.

Direct commands

NEW MESSAGE PLAYBACK

ALL MESSAGES PLAYBACK

REPEAT (During playback)

SKIP (During playback)

STOP (During playback)

GREETING MESSAGE RECORDING

ERASING A SPECIFIC MESSAGE (During playback)

ERASING ALL MESSAGES

ANSWERING SYSTEM OFF

{4}

{5}

{1}

{2}

{9}

{7}

RECORD

{9}

{£} {4}

{£} {5}

{0}

• Only new messages are played back.

• All messages are played back.

• The current message is repeated.

• The current message is skipped. The next message is played.

• Operation is stopped temporarily.

• To resume operation, enter a direct command within 15 seconds, or the voice menu will start (p. 50).

• A long beep sounds.

• After the beep, talk immediately for up to 1 minute.

• The recording is stopped.

• The recorded message is played.

• The current message is erased.

• A short beep will sound and the next message will be played.

• All recorded messages are erased.

• A long beep sounds and “No message” is heard.

• When you press {0}, “Answer off. Thank you for your call” is heard, the unit hangs up and will not answer calls until turned on again.

Page 53

Answering System

Turning on the answering system

Call your unit and wait for 10 rings.

• The unit will answer and the greeting message will be played.

• The answering system will turn on. Hang up or enter the remote code for other options.

• When turning on the answering system using a rotary or pulse service telephone, you cannot enter the remote code for other options.

Skipping the greeting message

After calling your unit, press {£} (TONE) during the greeting message.

• The unit skips the rest of the greeting message and you can start recording your message after the long beep.

Page 54

Useful Information

Wall Mounting

This unit can be mounted on a wall.

Press the tabs in the direction of

the arrows (1), then remove the wall mounting adaptor (2).

Connect the AC adaptor.

Tuck the telephone line cord inside the wall mounting adaptor, and push it in the direction of the arrow.

• “UP WALL” should be facing upward.





To p ow e r Outlet

Drive screws (not included) into the

wall using the wall template below. Connect the telephone line cord. Mount the unit, and slide it down.

To temporarily set the handset down during a conversation, place it as shown in this picture.

Wall Template

Screws

8.3 cm

To Single-Line Telephone Jack

8.3 cm

Page 55

Useful Information

Optional Headset

Plugging the optional headset into the unit allows a hands-free phone conversation. Please use only a Panasonic KX-TCA89EX.

Connecting the optional headset to the unit

Connect the optional headset to the headset jack as shown below.

Headset Jack

If you want to have a conversation without hands-free feature, disconnect the headset.

Hook

Making/Answering calls

Press {SP-PHONE/HEADSET} to make or answer a call.

• The SP-PHONE/HEADSET indicator lights.

• If you misdial when making a call, press {SP-PHONE/HEADSET} twice and dial again.

To hang up, press {SP-PHONE/HEADSET}.

• The indicator light goes out.

To adjust the headset receiver volume (4 levels):

While using the headset, press VOLUME {

•“??” shows one level.

• During a conversation using the headset, you cannot switch the call to using the handset by simply lifting it off the cradle.

• If you disconnect the optional headset during a conversation with the handset on the cradle, the call will be switched to the speakerphone.

• During a conversation using the speakerphone, you can switch the call to the headset by connecting the headset.

3} or {4}.

Page 56

Useful Information

Troubleshooting

Problem Cause and Remedy

The unit does not work.

The unit does not ring.

You cannot dial.

The other party suddenly cannot hear your voice during a conversation.

You cannot program items such as the dialling mode.

You cannot store a name and phone number in memory.

While programming or searching, the unit starts to ring and stops the program/search.

• Check the settings (p. 9 – 15).

• Unplug the AC adaptor to reset. Plug in, and try again.

• The ringer volume is set to OFF and “

” is displayed. Select the ringer volume to HIGH, MIDDLE or LOW by pressing

• Check that the dialling mode selection is correct

{HOLD/RINGER} (p. 15).

(p. 14).

• Dial lock mode is set. To cancel the mode,

see page 42.

• The dialled number is restricted. To cancel,

see page 43.

• {MUTE} may have been pressed during the

conversation. If “ ” is displayed, press

• Programming is not possible when the handset is off

{MUTE}.

the cradle, the SP-PHONE/HEADSET indicator lights, or when viewing caller information.

• Do not pause for over 60 seconds while programming.

• Programming is not possible when the handset is off

the cradle or the SP-PHONE/HEADSET indicator lights.

• Check the AC adaptor is connected to the unit.

•

Do not pause for over 60 seconds while storing.

• Do not enter a phone number more than 32 digits long.

• When using the Dial Lock (p. 42) or Call Restriction

feature (p. 43), you cannot store a phone number in the Direct Dial memory (

{M1}, {M2} or {M3}) and

emergency numbers (#).

• If “Phonebook full” is displayed, erase other stored

items from the Phonebook memory (p. 35).

• To answer the call, lift the handset or press

{SP-PHONE/HEADSET}. Start again from the

beginning after hanging up.

Page 57

Problem Cause and Remedy

The unit does not display the caller’s phone number.

The display exits the Caller List.

You cannot redial by pressing {REDIAL}.

Answering System

Problem Cause and Remedy

The answering system is on, but incoming messages are not recorded.

The MESSAGE indicator flashes rapidly, “Message full” is displayed, and no new messages are recorded.

You cannot operate the answering system from a touch tone phone.

You cannot operate the answering system.

Caller ID information is not displayed during message playback (p. 46).

Useful Information

• You need to subscribe to a Caller ID service.

• Check the AC adaptor is connected to the unit.

• If you receive a call with the Caller ID information

while viewing the Caller List, the redial list, the Phonebook list or the Direct Dial Memory, while programming or while playing back the message, the caller’s information may not be displayed.

• Other telephone equipment may be interfering with

your phone. Disconnect it and try again.

• Other electrical appliances connected to the same

outlet may be interfering with the Caller ID information.

• Telephone line noise may be interfering with the Caller

ID information. Consult your telephone company.

• If your unit is connected to a telephone line with DSL

service, we recommend connecting a noise filter between the base unit and the telephone line jack. Contact your DSL provider for details.

• Do not pause for over 60 seconds while searching.

• If the last number dialled was more than 32 digits

long, the number will not be redialled correctly.

• The recording time is set to “Greeting only”. Select

“1 minute”, “2 minutes” or “3 minutes” (p. 20).

• Memory is full. Erase some, or all, of the messages

(p. 47).

• Memory is full. Erase some, or all, of the messages

(p. 47).

• Make sure you enter the correct remote code.

• The answering system may not respond if the tones are

too short to activate the unit. Press each button firmly.

• The answering system is off. Turn it on (p. 53).

• Someone is operating the answering system.

•

The unit is recording a message. To answer the call, lift the handset or press

• The caller information will not be displayed if the

Caller List is renewed and the caller information is erased (p. 24).

{SP-PHONE/HEADSET}.

Page 58

Useful Information

Specifications

Power Supply: AC adaptor (AC 220 V – 240 V, 50/60 Hz) Power Consumption: Standby: Approx. 2.4 W

Maximum: Approx. 3.0 W

Dimensions (H x W x D): Approx. 91 mm x 165 mm x 220 mm Mass (Weight): Approx. 670 g Dialling Mode: Tone (DTMF)/Pulse Operating Environment: 5°C – 40°C

• Specifications are subject to change without notice.

• The illustrations in these operating instructions may vary slightly from the actual product.

Page 59

Notes

Page 60

1999/5/EC

Manufactured for Panasonic Communications (Malaysia) Sdn. Bhd. Senai Malaysia

This material is copyrighted by Panasonic Communications (Malaysia) Sdn. Bhd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications (Malaysia) Sdn. Bhd.

PQQX15400ZA FM0706NA0

Panasonic KX-TS620FXB, KX-TS620FXW User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual