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Operating Instructions
Color Laser Multi-Function Printer
Model No. KX-MC6040
Do NOT connect the unit to a computer with the USB cable until prompted by the MultiFunction Station (CD-ROM).
12
L This unit is compatible with Caller ID. You must subscribe to the appropriate service offered
by your service provider/telephone company.
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Thank you for purchasing a Panasonic MultiFunction Printer.
You can select English or Spanish for the language.
The display and reports will be in the selected language.
The default setting is English. If you want to change the
setting, see feature #110 on page 57.
Caution:
L Do not rub or use an eraser on the printed side of
recording paper, as the print may smear.
Trademarks:
L Microsoft, Windows, Windows Vista and Internet
Explorer are either registered trademarks or
trademarks of Microsoft Corporation in the United
States and/or other countries.
L Pentium is a trademark of Intel Corporation in the
U.S. and other countries.
L Screen shots reprinted with permission from
Microsoft Corporation.
L Adobe and Reader are either registered trademarks
or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
L 3M is a trademark or registered trademark of 3M
Company.
L Avery is a registered trademark of Avery Dennison
Corporation.
L PCL is a trademark of Hewlett-Packard Company.
L All other trademarks identified herein are the
property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic
Communications Co., Ltd., and may be reproduced
for internal use only. All other reproduction, in whole
or in part, is prohibited without the written consent of
Panasonic Communications Co., Ltd.
© 2008 Panasonic Communications Co., Ltd. All Rights
Reserved.
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Important Information
Important InformationImportant Information
For your safety
Laser radiation
The printer of this unit utilizes a laser. Use of
controls or adjustments or performance of
procedures other than those specified
herein may result in hazardous radiation
exposure.
Fuser unit
During or immediately after printing, the
fuser unit (1) gets hot. This is normal. Do
not touch the fuser unit.
Note:
L The left side of the unit (2) and the area near the
recording paper exit (3) also get warm. This is
normal.
1
3
2
1For assistance, please visit http://www.panasoni c.com/help
For best performance
Toner cartridge and drum cartridge
L When replacing the toner cartridge or drum
cartridge, do not allow dust, water, or liquids to come
in contact with the drum. This may affect print quality.
L For optimal performance, genuine Panasonic toner
cartridges and drum cartridges are recommended.
We cannot be responsible for problems that may be
caused by a non-Panasonic toner cartridge or drum
cartridge:
– Damage to the unit
– Poor print quality
– Improper operation
Toner cartridge
L Do not leave the toner cartridge out of the protection
bag for a long time. It will decrease the toner life.
Drum cartridge
L Read the instructions on page 11 before you begin
installation of the drum car tridge. After you have read
them, open the drum cartridge protection bag. The
drum cartridge contains a photosensitive drum.
Exposing it to light may damage the drum. Once you
have opened the protection bag:
– Do not expose the drum cartridge to light for
more than 45 seconds.
– Do not touch or scratch the green drum surface.
– Do not place the drum cartridge near dust or dirt,
or in a high humidity area.
– Do not expose the drum cartridge to direct
sunlight.
L To extend the life of the drum cartridge, the power
switch should never be turned OFF immediately after
printing. Leave the power turned ON for a minimum
of 30 minutes after printing.
Location
L To avoid malfunction, do not position the unit near
appliances such as TVs or speakers which generate
an intense magnetic field.
Static electricity
L To prevent static electricity damage to the interface
connectors or other electrical components inside the
unit, touch a grounded metal surface before touching
the components.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit. When
you leave the unit unused for a long period of time,
unplug this unit from the power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
L In the printing process, heat is used to fuse toner
onto the page. As a result, it is normal for the
machine to produce an odor during and shortly after
printing. Be sure to use this unit in an area with
proper ventilation.
L Do not place any objects within 10 cm (4 inches) of
the right, left and back sides of the unit.
For assistance, please visit http://www.panasonic.com/help
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Important Information
L Do not cover slots or openings on the unit. Inspect
the air circulation vents regularly and remove any
dust build-up with a vacuum cleaner (1).
1
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
Moving the unit
The unit weighs approximately 30 kg (67 lb). It is highly
recommended that two people handle this unit.
When moving the unit, hold both of the side grips (2).
2
Approx. 30 kg (67 lb)
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in your
country. Penalties of fines and/or imprisonment may
be imposed on those found guilty. The following are
examples of items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
– Bank and government bonds and securities
– Passports and identification cards
– Copyright material or trademarks without the
consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or accuracy.
In case of doubt, contact your legal counsel.
Notice:
L Install your machine near a supervised area to
prevent illegal copies from being made.
2
4
For assistance, please visit http://www.panasonic.com/help
Page 5
Table of Contents
1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Supplied accessories .................................... 7
1.2 Accessory information................................... 7
Finding the Controls
1.3 Button descriptions........................................ 8
1.4 Display descriptions ...................................... 9
1.5 Overview ..................................................... 10
Installation
1.6 Toner cartridge and drum cartridge ............. 11
1.7 Recording paper.......................................... 16
2. Preparation
Connections and Setup
2.1 Connections ................................................ 18
2.2 Turning the power switch ON....................... 19
2.3 Dialing mode ............................................... 19
2.4 Selecting the operation mode (Scan/Copy/Fax)
.................................................................... 20
Document Requirements
2.5 Setting the original....................................... 20
Vo lu m e
2.6 Adjusting the volume ................................... 22
Initial Programming
2.7 Date and time.............................................. 22
2.8 Your logo...................................................... 23
2.9 Your fax number .......................................... 23
2.10 Configuring the unit to access the LAN....... 24
2.11 Installing Multi-Function Station .................. 25
2.12 Starting Multi-Function Station.................... 27
3. Printer
Printer
3.1 Printing from Windows applications ............ 29
3.2 Printing a received e-mail attachment
automatically (LAN connection only)........... 31
4. Scanner
Scanner
4.1 Scanning from the unit (Push Scan)............ 33
4.2 Scanning from a computer (Pull Scan)........ 35
5. Copier
Copy
5.1 Making a copy ............................................. 37
5.2 More copying features................................. 39
6. Fax
Sending Faxes
6.1 Sending a fax manually ............................... 42
6.2 Storing items for the navigator directory...... 43
6.3 Sending a fax using navigator directory ...... 44
6.4 Broadcast transmission ............................... 45
6.5 Sending a computer document as a fax
message from your computer...................... 46
Receiving Faxes
6.6 Receiving a fax automatically – Auto answer
ON................................................................47
6.7 Receiving a fax manually – Auto answer OFF
.....................................................................47
6.8 Displaying a received fax document.............48
6.9 Using the unit with an answering machine...50
6.10 Junk fax prohibitor (preventing fax reception
from undesired callers).................................51
6.11 Receiving a fax on your computer................52
7. Caller ID
Caller ID
7.1 Caller ID service...........................................53
7.2 Viewing and calling back using caller
information ...................................................53
7.3 Erasing caller information.............................54
7.4 Storing caller information .............................54
8. Distinctive Ring
Distinctive Ring
8.1 Distinctive Ring service................................55
8.2 Using two or more phone numbers on a single
telephone line...............................................55
8.3 Using three or more phone numbers on a
single telephone line ....................................55
8.4 Programming the ring pattern assigned for fax
.....................................................................55
9. Programmable Features
Features Summary
9.1 Programming................................................56
9.2 Basic features ..............................................57
9.3 Fax features .................................................60
9.4 Copy features...............................................64
9.5 PC print features..........................................65
9.6 Scan features...............................................68
9.7 LAN features ................................................70
9.8 Network features (LAN connection only)......72
10.Useful Information
Useful Information
10.1 Character entry ............................................74
10.2 Status of the unit ..........................................74
10.3 Canceling the operations .............................75
10.4 Changing the color calibration......................76
Option
10.5 Optional handset unit...................................76
10.6 Optional automatic duplex unit .....................78
10.7 Optional input tray ........................................78
10.8 Setting the optional input tray/optional
automatic duplex unit ...................................80
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Table of Contents
11.Help
Error Messages
11.1 Error messages – Reports .......................... 81
11.2 Error messages – Display ........................... 82
Troubleshooting
11.3 When a function does not work ................... 86
12.Paper Jams
Jams
12.1 Recording paper jam................................... 95
12.2 Document jams (Automatic document feeder)
.................................................................. 100
13.Cleaning
Cleaning
13.1 Cleaning the white plates and glass.......... 101
13.2 Cleaning the document feeder rollers........ 102
13.3 Cleaning the paper chute .......................... 103
14.General Information
Printed Reports
14.1 Reference lists and reports ....................... 104
Specifications
14.2 Specifications ............................................ 105
Copyrights
14.3 Information of copyrights and licenses...... 108
15.Index
15.1 Index......................................................... 118
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1Introdu ction and Installation1For assistance, please visit http://www.panasoni c.com/helpAccessories
1. Introduction and Installation
1.1 Supplied accessories
1 Toner cartridge (starter)
(Cyan/Magenta/Yellow/Black)
2 Color drum cartridge 3 Monochrome drum
4 Waste toner cartridge
(pre-installed inside the
unit)
*1
cartridge
5 CD-ROM
1.2 Accessory information
Accessories for this unit can be ordered online, by fax, or
by telephone.
To ensure that the unit operates properly, we
recommend the use of Panasonic toner cartridge and
drum cartridge.
■ Replacement accessories
– Toner cartridge
Color Model No. (Part No.)
Cyan KX-FATC501
Magenta KX-FATM502
Yellow KX-FATY503
Black KX-FATK504
L Prints about 2,000 sheets of letter-size pages
with a 5 % coverage using KX-FATC501/KXFATM502/KX-FATY503 and about 2,500 sheets
using KX-FATK504.
– Toner cartridge (high capacity)
Color Model No. (Part No.)
Cyan KX-FATC506
Magenta KX-FATM507
6 Quick reference guide 7 Quick installation guide
8 Power cord 9 Telephone line cord
*1 Prints about 1,000 letter-size pages with a 5 %
coverage (page 106).
Note:
L Save the original carton and packing materials for
future shipping and transportation of the unit.
L After unpacking the product, take care of the power
plug cap and/or packing materials appropriately.
Yellow KX-FATY508
Black KX-FATK509
L Prints about 4,000 sheets of letter-size pages
with a 5 % coverage.
– Color drum cartridge
L Model No. (Part No.): KX-FADC510
– Monochrome drum cartridge
L Model No. (Part No.): KX-FADK511
– Waste toner cartridge
L Model No. (Part No.): KX-FAW505
■ Optional accessories
– Optional lower input tray
L Model No. (Part No.): KX-FAP317
– Automatic duplex unit
L Model No. (Part No.): KX-FAB318
– Handset unit
L Model No. (Part No.): KX-FA103
To place an order online (for customers in the U.S.A.
ONLY)
Visit our web site:
http://www.panasonic.com/mfpsupplies
L For questions regarding online orders:
E-mail:
customerservice@shop.us.panasonic.com
Telephone: (800) 405-0652
For assistance, please visit http://www.panasonic.com/help
7
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1. Introduction and Installation
To place an order by fax
Fax: (800) 237-9080
Include:
– your name, shipping address and telephone number
– credit card type, number, expiration date and your
signature
– part number and quantity
To place an order by telephone
Telephone: (800) 332-5368
(Monday - Friday 9 am to 9 pm, EST.)
Finding the Controls
1.3 Button descriptions
A
J LK MN QO P
A {Copy}
L To switch to copy mode (page 20, 37).
B {Scan}
L To switch to scan mode (page 20, 33).
C {Advance}
L To switch to the basic/advance settings.
*1
D {Menu}
L To start or exit programming.
E {Set}
*1
L To store a setting during programming.
F {Redial}{Pause}
L To redial the last number dialed. If the line is busy
when you send a fax, the unit will automatically
redial the number 1 time.
L To insert a pause during dialing.
G {Flash}
L To access special telephone services or for
transferring extension calls.
H {Tone}
L To change from pulse to tone temporarily during
dialing when your line has rotary/pulse service.
I {Fax Auto Answer}
L To turn the auto answer setting ON/OFF (page
47).
J {Fax}
L To switch to fax mode (page 20, 42).
K {Back}
L Navigator key
*1
L To return to the previous display.
L To erase a character/number.
*1
L To select desired settings.
L To adjust the volume (page 22).
L To search for a stored item (page 44).
M {Caller ID}
L To use Caller ID features (page 53).
N {Monitor}
L To initiate dialing.
When you press {Monitor} while receiving a call,
you will be able to hear the other party, but the
other party will not be able to hear you.
HB C D IFE G
8
For assistance, please visit http://www.panasonic.com/help
Page 9
O {Black}
L To copy a document in monochrome (page 37).
L To scan a document in monochrome (push scan)
(page 33).
L To send or receive a fax (page 42, 47).
L To print a received fax document (page 49).
P {Color}
L To copy a document in color (page 37).
L To scan a document in color (push scan) (page
33).
Q {Stop}
L To stop an operation or programming session.
*1 See page 10 for details.
1. Introduction and Installation
1.4 Display descriptions
A
B
Copy
Basic
Copies
Zoom
Contrast
C
01
100%
D
Resolution
Page Layout
Select Menu. Copy:
Text/Photo
Disabled
E
A Feature mode
L Displays the feature mode status.
B Status bar
L Displays the operation mode (page 20).
L Displays date and time (page 22).
L Displays error messages (page 82).
C Main display
L Displays the feature settings.
L Displays received fax documents (page 48).
L Displays error messages (page 82).
D Toner cartridge life
L Displays the remaining toner level for each color.
E Button operation guide
L Displays the available buttons for the
corresponding operations.
Note:
L The displayed menu items may be different
depending on the operation. To select a menu item
not shown on the current page, scroll up or down by
using navigator key.
For assistance, please visit http://www.panasonic.com/help
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1. Introduction and Installation
1.4.1 Display and buttons
The following buttons can be used to navigate through
operations or to select items shown on the display.
AB
D
C
A {Advance}
L To change the display between basic and
advanced feature modes.
L To change the feature settings during operation.
B {Set}
L To store a setting during programming.
L To place “,” and select the item, or remove “,”
and cancel the selected item.
C {Back}
L To return to the previous display.
L To exit an operation while maintaining the
settings.
D Navigator key
L To select the item shown on the display.
L To select features or feature settings during
programming.
L To navigate to the next operation.
L To scroll a displayed image (page 48).
1.5 Overview
1.5.1 Front view
5
3
1 2
4
7
8
9
jklmn
1 ADF (Automatic Document Feeder) cover
2 Document guides
3 Document tray
4 Document tray extender
5 Document cover
6 Document exit
7 Document entrance
8 Power switch
9 Left cover
j Handset unit (optional) connection jack
k Left cover open lever
l Handset cord holder
m Standard input tray
n Front cover
o Recording paper exit
*1
6
o
10
p Waste toner cartridge (pre-installed inside the
*1 The unit can hold up to approximately 100 sheets of
*2 The waste toner cartridge stores toner that is
For assistance, please visit http://www.panasonic.com/help
*2
unit)
printed paper. Remove the printed paper before the
recording paper exit becomes full.
discharged during printing. See page 107 for
information on the waste toner cartridge life.
p
Page 11
1.5.2 Rear view
AB
H
CD G
E
F
A Speaker
B Power inlet
C Telephone line jack
D External telephone jack
E LAN interface connector
F LED
G USB interface connector
H Automatic duplex unit (optional) connector
1. Introduction and Installation
Installation
1.6 Toner cartridge and drum
cartridge
The supplied toner cartridge is a starter toner cartridge.
Caution:
L Read the following instructions before you begin
installation. After you have read them, open the
drum cartridge protection bag. The drum
cartridge contains a photosensitive drum.
Exposing it to light may damage the drum. Once
you have opened the protection bag:
– Do not expose the drum cartridge to light for
more than 45 seconds.
– Do not touch or scratch the green drum
surface at the bottom of the drum cartridge.
– Do not place the drum cartridge near dust or
dirt, or in a high humidity area.
– Do not expose the drum cartridge to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the
toner life.
L We cannot be responsible for any damage to the
unit or degradation of print quality which may
occur from the use of a non-Panasonic toner
cartridge and drum cartridge.
L Do not add toner to the toner cartridge.
1 Open the front cover (1) by holding the center part.
Removing the shipping tape
Remove the shipping tape (1).
1
Note:
L Shipping tape positions are subject to change
without notice.
1
For assistance, please visit http://www.panasonic.com/help
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1. Introduction and Installation
2 Unlock the drum cartridge cover by pushing the tabs
(2) in the direction of the arrows.
2
3 Lift up the levers (3) and open the drum cartridge
cover (4).
4 Remove the orange protector (5) by pulling it
toward you, then pull it completely out from the unit.
5
12
3
4
5 Remove the color drum cartridge from the protection
bag.
L Remove the shipping tape.
L Do not remove the monochrome drum cartridge
from the protection bag before installing the color
drum cartridge in step 8.
L When holding the color drum cartridge, be sure
to handle it over a table to prevent damage
caused by dropping it from a high position.
For assistance, please visit http://www.panasonic.com/help
Page 13
1. Introduction and Installation
6 Detach the protective caps (6), then detach the
upper seal cover by holding the tab (7).
6
7
7 Firmly grip the color drum cartridge (8) and remove
the protective tray (9) by sliding it toward you.
8
9
L Do not touch or scratch the accumulator unit
(n).
m
k
l
n
9 Remove the monochrome drum cartridge from the
protection bag.
L Do not touch or scratch the green drum surfaces
(j) at the bottom of the drum cartridge.
j
8 Hold the green lever (k) of the color drum cartridge
(l) using your left hand, and hold the front part
using your right hand. Then insert it into the left side
of the unit.
L Make sure that the arrows (m) match to insert
the drum cartridge correctly.
L Remove the shipping tape.
10 Detach the protective cap (o), then detach the
upper seal cover by holding the tab (p).
p
o
For assistance, please visit http://www.panasonic.com/help
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1. Introduction and Installation
11 Firmly grip the monochrome drum cartridge (q) and
remove the protective tray (r) by sliding it toward
you.
q
r
L Do not touch or scratch the green drum surface
(s) at the bottom of the drum cartridge.
s
13 Before opening the protection bag of the new toner
cartridges, shake them vertically more than 10
times.
14 Remove the 4 toner cartridges from the protection
bags.
L Remove the shipping tape.
15 Remove each protective tray (w) by lifting up the
toner cartridge (x).
x
12 Insert the monochrome drum cartridge (t) into the
right side of the unit.
L Make sure that the arrows (u) match to insert
the drum cartridge correctly.
L Do not touch or scratch the accumulator unit
(v).
u
t
w
16 Insert each toner cartridge (y) in the appropriate
color slot.
From left to right, yellow, magenta, cyan, black.
L Make sure that the arrows (z) match to insert
the toner cartridge correctly.
L Do not touch the toner cartridge shutter at the
bottom of the toner cartridge. The toner may spill
out of the toner cartridge.
z
y
14
v
For assistance, please visit http://www.panasonic.com/help
Page 15
1. Introduction and Installation
17 Lift the drum cartridge cover (a) and push down on
the levers (b) to close.
L Push the levers down until you hear a click to
ensure that the cover is locked.
a
– “Change Supplies Black :Low”
– “Change Supplies Cyan :Low”
– “Change Supplies Magenta:Low”
– “Change Supplies Yellow :Low”
– “Change Supplies Toner Empty”
– “Change Supplies Black :Empty”
– “Change Supplies Cyan :Empty”
– “Change Supplies Magenta:Empty”
– “Change Supplies Yellow :Empty”
When the display shows the following, replace the drum
cartridge.
– “Color Drum Life Low”
– “Monochrome Drum Life Low”
– “Color Drum Replace”
– “Monochrome Drum Replace”
Note:
L When replacing a toner cartridge, be sure to seal the
used toner cartridge in a plastic bag or other
container so that toner does not spill out of it.
L When replacing the color drum cartridge, hold the
green lever using your left hand same as installing it.
See step 8 on page 13 for instructions.
L To ensure that the unit operates properly, we
recommend the use of Panasonic toner cartridge
and drum cartridge. See page 7 for accessory
information.
L See page 106 for information on toner life and drum
life.
b
18 Close the front cover.
When to replace the toner cartridge and the drum
cartridge
When the display shows the following, replace the toner
cartridge.
– “Change Supplies Toner Low”
Waste disposal method
Waste material should be disposed of under conditions
which meet all national and local environmental
regulations.
Toner save feature
If you want to reduce toner consumption, set the toner
save setting to ON (feature #482 on page 59). The toner
cartridge will last approximately 40 % longer. This
feature may lower the print quality.
For assistance, please visit http://www.panasonic.com/help
15
Page 16
1. Introduction and Installation
1.7 Recording paper
The standard input tray unit can hold:
– Up to 250 sheets of 75 g/m
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
– Up to 180 sheets of 105 g/m
– Up to 25 transparencies.
– Up to 25 labels.
– Up to 10 envelopes.
– Up to 10 card stocks.
*1 Only when using the unit as a printer. See page 30
for details.
L Please refer to page 106 for information on recording
paper.
L The unit is set for printing letter-size plain paper
by default.
– To use A4 or legal-size paper, change the
recording paper size setting (feature #380 on
page 58).
– To use thin or thick paper, change the
recording paper type setting (feature #383 on
page 58).
*1
1 Pull the standard input tray (1) until it clicks into
place, then pull it completely out, lifting the front part
of the tray.
2
(20 lb) paper.
2
(21 lb) paper.
2
(24 lb) paper.
2
(28 lb) paper.
*1
*1
*1
3 Load the paper, print-side up (2).
Important:
L Push and lock the plate (3) in the standard
input tray, if it has come up.
3
2
4 Pinch the right side of the recording paper guide
(4), then slide it to match the paper size mark.
Pinch the front and back recording paper guides (5)
at the same time, then slide them together to match
the paper size mark.
5
1
2 Before loading a stack of paper, fan the paper to
prevent paper jams.
16
For assistance, please visit http://www.panasonic.com/help
5
4
L Make sure that the recording paper guides (6)
are at the paper size mark and the recording
Page 17
1. Introduction and Installation
paper is under the paper limit mark (7). The
paper should not be loaded over the tab (8).
768
6
5 Insert the standard input tray to the unit, lifting the
front part of the tray. Then push it completely into the
unit.
Caution for the standard input tray
L Do not drop the standard input tray.
L Hold the standard input tray with both hands
when removing or installing. The standard input
tray weighs approximately 2.9 kg (6.4 lb) when
the recording paper is fully loaded.
Do not touch the plate (1) on the left side of the
standard input tray.
1
Note:
L If the paper is not loaded correctly, re-adjust the
paper guides, or the paper may jam.
L If the standard input tray does not close, the plate in
the standard input tray may be lifted. Push the paper
and make sure that the paper is laid flat in the
standard input tray.
For assistance, please visit http://www.panasonic.com/help
Approx. 2.9 kg (6.4 lb)
17
Page 18
2. Preparation
2Pr eparation2For assistance, please visit http://www.panasoni c.com/helpConnections and Set up
2.1 Connections
Caution:
L When you operate this product, the power outlet
should be near the product and easily
accessible.
8
9
1
2
5
4
3
7
6
IMPORTANT NOTICE FOR THE USB
CONNECTION
L DO NOT CONNECT THE UNIT TO A
COMPUTER WITH THE USB CABLE UNTIL
PROMPTED BY THE MULTI-FUNCTION
STATION (page 25).
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
Using surge protectors
L The warranty does not cover damage due to power
line surges or lightning. For additional protection, we
recommend using a surge protector (j).
If the unit shares a single telephone line with a DSL
service
Fax transmission/reception may be disturbed, noise
interference may be heard during telephone
conversations, or Caller ID (page 53) may not function
properly. Please attach a DSL filter (k) to the telephone
line cord of the unit to prevent this. A DSL filter is
provided by your DSL service provider.
j
1 Power cord
L Connect to a power outlet
(120 V, 60 Hz).
2 Telephone line cord
L Connect to a single telephone line jack (RJ11).
3 [EXT] jack
L You can connect an answering machine or an
extension telephone. Remove the stopper if
attached.
4 Answering machine (not supplied)
5 To the internet
6 Network router/Network hub (not supplied)
L Also connect networked computers.
7 LAN cable (not supplied)
L To assure continued emission limit compliance,
only use a shielded LAN cable (category 5
straight cable).
8 Handset unit (optional) connection jack
L You can connect the optional handset unit (page
76). Remove the cover if attached.
9 Automatic duplex unit (optional) connector
18
For assistance, please visit http://www.panasonic.com/help
k
Using network router/network hub
L We recommend using network routers/network hubs
(6) under secure network environments. Consult
your network administrator for firewall settings, etc.
L The warranty does not cover damage due to security
problems or any disadvantages relating to it.
Page 19
2. Preparation
2.2 Turning the power switch ON
Turn the power switch to the ON position (1).
1
2.3 Dialing mode
If you cannot dial (page 42), change this setting
according to your telephone line service.
{Menu}
{Set}
1 {Menu}
2 Press {#}{1}{2}{0} to display “Dialing Mode”.
3 Press {1} or {2} to select the desired setting.
{1} “Pulse”: For rotary/pulse dial service.
{2} “Tone” (default): For tone dial service.
4 {Set}
5 Press {Menu} to exit.
For assistance, please visit http://www.panasonic.com/help
19
Page 20
2. Preparation
Document Requirements
2.4 Selecting the operation mode
(Scan/Copy/Fax)
You can select the desired mode by pressing one of the
following buttons.
– {Scan}: Select this mode when using the unit as a
scanner (page 33).
– {Copy}: Select this mode when using the unit as a
copier (page 37).
– {Fax}: Select this mode when using the unit as a fax
machine (page 42).
Note:
L The default operation mode is the copy mode.
L You can change the default operation mode (feature
#463 on page 59) and the timer before returning to
the default operation mode (feature #464 on page
59).
2.5 Setting the original
2.5.1 Using the scanner glass
1
2
1
Open the document cover (1).
2 Place the document FACE DOWN on the scanner
glass (2), aligning the top left of the document with
the corner to which the m mark points.
3 Close the document cover.
Note:
L Confirm that there are no documents in the
automatic document feeder.
L Place the original onto the scanner glass gently. Do
not press down too firmly to avoid malfunction.
L If the original is a thick book, do not close the
document cover.
L Check that any ink, paste or correction fluid has dried
completely.
L Effective scanning area is as follows:
Effective scanning area
L Shaded area will be scanned.
20
mm
4 mm
5
(
/32")
For assistance, please visit http://www.panasonic.com/help
347
(13 11/16")
208 mm
(8
4 mm
5
(
/32")
4 mm
5
(
/32")
3
/16")
4 mm
5
/32")
(
Page 21
2. Preparation
2.5.2 Using the automatic document feeder
1
1
Insert the document (up to 50 pages) FACE UP into
the feeder until a single beep is heard.
2 Adjust the width of the document guides (1) to fit
the actual size of the document.
Note:
L Confirm that there are no documents on the scanner
glass.
L Check that any ink, paste or correction fluid has dried
completely.
L Remove clips, staples or other fasteners.
L Do not insert the following types of documents (Make
a copy of the document using the scanner glass and
set the copy instead.):
– Chemically treated paper such as carbon or
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with printing on the opposite side that can
be seen through the other side, such as
newsprint
L The total height of the documents when laid flat,
must be less than 5 mm (
exceed the capacity of the automatic document
feeder, they may fall or cause a jam in the feeder.
L To set a document with a width of less than 210 mm
1
/4"), we recommend using the scanner glass to
(8
copy the original document onto A4 or letter-size
paper, then setting the copied document.
L Do not set documents that do not satisfy the
requirements of size and weight. Make a copy of the
document using the scanner glass and set the copy.
L Available document size, document weight and
effective scanning area are as follows:
3
/16"). If the documents
Minimum document size
(6")
148 mm
148 mm
(6")
Maximum document size
/8")
5
600 mm
(23
216 mm
1
(8
/2")
Effective scanning area
L Shaded area will be scanned.
4 mm
(
4 mm
(
4 mm
(
5
/32")
208 mm (8
216 mm (8
3
/16")
1
/2")
4 mm
(
5
/32")
Document weight
L Single sheet:
45 g/m
2
to 90 g/m2 (12 lb to 24 lb)
L Multiple sheets:
60 g/m2 to 80 g/m2 (16 lb to 21 lb)
Using the document tray extender
When you insert the legal-size paper, open the
document tray extender (1).
1
5
5
/32")
/32")
For assistance, please visit http://www.panasonic.com/help
21
Page 22
2. Preparation
Volume
2.6 Adjusting the volume
Important:
L Before adjusting the volume, set the operation
mode to fax mode. If the {Fax} light is OFF, turn it
ON by pressing {Fax}.
{Fax} {V}{^}{<}{>}
Ringer volume
1. Press {V} or {^} repeatedly to select “Ringer
Volume”.
2. Press {<} or {>}.
To turn the ringer OFF
1. Press {V} or {^} repeatedly to select “Ringer
Volume”.
2. Press {<} repeatedly to display “Ringer Off” in
the status bar.
L The unit will not ring.
L To turn the ringer back ON, press {>}.
Monitor volume
1. While using the monitor, press {V} or {^}
repeatedly to select “Monitor Volume”.
2. Press {<} or {>}.
Initial Programming
2.7 Date and time
{Menu}
{Set} {V}{^}{<}{>}
1 {Menu} i {#}{1}{0}{1} i {Set}
2 Enter the current month/date/year/hour/minute.
Example: August 10, 2008 10:15 PM (12 hour
clock format)
1. Press {V} or {^} repeatedly to select “Date”.
i {<}/{>}
2. Press {0}{8} {1}{0} {2}{0}{0}{8}.
M:08/D:10/Y:2008
3. {Set}
4. Press {V} or {^} repeatedly to select “Time”.
i {<}/{>}
5. Press {1}{0} {1}{5}, then press {V} or {^}
repeatedly to select “PM”.
10:15PM
6. {Set}
3 Press {Menu} to exit.
Note:
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
22
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to
the received caller information.
L If the time has not previously been set, Caller ID will
not adjust the clock.
L You can turn this feature OFF (feature #226 on page
58).
For assistance, please visit http://www.panasonic.com/help
Page 23
2. Preparation
2.8 Your logo
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
{Menu}
{Set}{<}{>}{Back}
1 {Menu} i {#}{1}{0}{2} i {Set}
2 Enter your logo, up to 30 characters (see page 74 for
character entry). i {Set}
3 Press {Menu} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all characters, press and hold {Back}.
2.9 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
{Menu} {Flash}
{Back} {Set}{<}{>}
1 {Menu} i {#}{1}{0}{3} i {Set}
2 Enter your fax number, up to 20 digits.
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {Flash}.
L To erase a number, press {Back}.
3 {Set}
4 Press {Menu} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all numbers, press and hold {Back}.
For assistance, please visit http://www.panasonic.com/help
23
Page 24
2. Preparation
2.10 Configuring the unit to
access the LAN
You can print documents, scan documents, receive
faxes or send faxes using a computer on the LAN. To
enable these features, you need to set the IP address,
subnet mask, and default gateway for the unit.
Important:
L Consult your network administrator when setting
the IP address, subnet mask, and default
gateway.
2.10.1 Setting up automatically with a
DHCP server
Your situation:
– When only one unit is connected to the LAN.
If your network administrator manages the network with
a DHCP (Dynamic Host Configuration Protocol) server, it
will automatically assign an IP (Internet Protocol)
address, subnet mask, and default gateway to the unit.
1 After connecting the LAN cable to the unit and the
computer, turn the power switch ON.
L The IP address, subnet mask, and default
gateway will be set automatically.
2 Install Multi-Function Station on the computer that
you want to use it with. See page 25 for details.
Note:
L You can connect two or more units and assign IP
addresses automatically with a DHCP server, but we
recommend assigning static IP addresses manually
for each unit to avoid unnecessary trouble.
2.10.2 Setting up manually
Your situation:
– When your network administrator does not manage
the network with a DHCP server.
– When two or more units are connected to the LAN.
You need to assign an IP address, subnet mask, and
default gateway manually.
1 {Menu}
2 Press {#}{5}{0}{0} to display “DHCP”.
3 Press {0} to select “Disabled”. i {Set}
4 Set each item.
For the IP address:
1. Press {5}{0}{1} to display “IP Address”.
2. {Set} i Enter the IP address of the unit. i
{Set}
For the subnet mask:
1. Press {5}{0}{2} to display “Subnet Mask”.
2. {Set} i Enter the subnet mask of the network.
i {Set}
For the default gateway:
1. Press {5}{0}{3} to display “Default
Gateway”.
2. {Set} i Enter the default gateway of the
network. i {Set}
5 Press {Menu} to exit.
6 Install Multi-Function Station on the computer that
you want to use it with. See page 25 for details.
To correct a mistake in the IP address, subnet mask,
or default gateway
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
2.10.3 Setting the computer for PC fax
reception
You need to select the computer that will be used for
receiving faxes.
L Make sure the PC fax setting is turned ON
beforehand (feature #442 on page 62).
L Make sure the fax preview mode is turned OFF
beforehand (feature #448 on page 62).
1 {Menu} i {#}{4}{4}{3} i {Set}
2 Press {V} or {^} repeatedly to select the desired
computer. i {Set}
3 Press {Menu} to exit.
Note:
L If the unit is not connected to the LAN, the computer
connected to the unit by USB is assigned as the
default computer for PC fax reception.
L To select the desired computer easily, change the PC
name beforehand (page 27).
24
For assistance, please visit http://www.panasonic.com/help
Page 25
2. Preparation
2.11 Installing Multi-Function
Station
2.11.1 Required computer environment
Panasonic Multi-Function Station software enables the
unit to carry out the following functions:
– Printing on plain paper, thin and thick paper,
transparencies, labels, envelopes and card stock
– Scanning documents and converting an image into
text with Readiris OCR software
– Scanning from other applications for Microsoft
Windows
scanning (Windows XP/Windows Vista
connection only)
– Storing, editing or erasing items in directories using
your computer
– Programming the features using your computer
– Sending, receiving fax documents using your
computer
To use Multi-Function Station on your computer, the
following are required:
Operating System:
Windows 98/Windows Me/Windows 2000/Windows
XP/Windows Vista
CPU:
Windows 98/Windows Me/Windows 2000: Pentium
or higher processor
Windows XP: Pentium z or higher processor
Windows Vista: Pentium 4 or higher processor
RAM:
Windows 98/Windows Me: 64 MB (128 MB or more
recommended)
Windows 2000/Windows XP: 128 MB (256 MB or more
recommended)
Windows Vista: 512 MB (1,024 MB or more
recommended)
Other Hardware:
CD-ROM drive
Hard disk drive with at least 150 MB of available space
USB interface
LAN interface (10Base-T/100Base-TX)
Other:
Internet Explorer
Warning:
L To assure continued emission limit compliance;
– use only shielded USB cable (example: Hi-Speed
– use only shielded LAN cable (category 5 straight
L To protect the unit, use only shielded USB cable in
areas where thunderstorms occur.
Note:
L A USB cable is not supplied. Please purchase a
shielded Type-A male/Type-B male USB cable.
®
that support TWAIN scanning and WIA
®
5.0 or later
USB 2.0 certified cable).
cable).
®
, USB
®
®
y
2.11.2 Installing Multi-Function Station on
a computer
L Install Multi-Function Station (CD-ROM) before
connecting the unit to a computer with the USB
cable. If the unit is connected to a computer with
the USB cable before installing Multi-Function
Station, the [Found New Hardware Wizard]
dialog box will appear. Click [Cancel] to close it.
L The screenshots shown in these instructions are
for Windows XP and are included for reference
only.
L The screenshots shown in these instructions
may differ slightly from those of the actual
product.
L Software features and appearance are subject to
change without notice.
L If you are using KX-MB200/KX-MB700/KX-
FLB880 series, see page 94.
1 Start Windows and exit all other applications.
L For Windows 2000, Windows XP and Windows
Vista users, you must be logged in as an
administrator in order to install Multi-Function
Station.
2 Insert the supplied CD-ROM into your CD-ROM
drive.
L If the [Select Language] dialog box appears,
select the language that you want to use with this
software. Click [OK].
L If the installation does not start automatically:
Click [Start] . Choose [Run...]. Type “D:\Install”
(where “D” is the drive letter of your CD-ROM
drive). Click [OK].
(If you are not sure what the drive letter is for your
CD-ROM drive, use Windows Explorer and look
for the CD-ROM drive.)
3 [Easy Installation]
L The installation will start automatically.
4 When the setup program starts, follow the on-screen
instructions.
L Readiris OCR software (page 34) and Device
Monitor (page 75) will also be installed.
5 The [Connect Type] dialog box appears.
For USB connection:
1. [Connect directly with a USB cable.] i [Next]
L The [Connect Device] dialog box will appear.
For assistance, please visit http://www.panasonic.com/help
25
Page 26
2. Preparation
2. Connect the unit to a computer with the USB cable
(1), then click [Next].
1
L If the unit is connected to your computer, the
model name will be automatically detected.
L You can change the name of the unit if necessary.
3. Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
For LAN connection:
1. [Connect via the Network.] i [Next]
L The [Select a Network Device] dialog box will
appear.
2. Check [Select in the searched list] and select the
unit from the list.
L If the name of the desired unit is not displayed on
the list, and the IP address for the unit has been
assigned, check [Direct input] and enter the IP
address.
3. [Next]
L You can change the name of the unit if necessary.
4. Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
Important notice
If you use Windows XP or Windows Vista, a message
may appear after connecting the unit with the USB
cable. This is normal and the software will not cause
any difficulties with your operating system. You can
continue the installation with no problem. This kind of
message is displayed:
L For Windows XP users
“The software you are installing for this hardware
has not passed Windows Logo testing to verify its
compatibility with Windows XP.”
L For Windows Vista users
“Would you like to install this device software?”
®
L Adobe
operating instructions.
Note:
L If the screen prompts you to insert the CD-ROM for
the operating system when installing Multi-Function
Station, insert it into your CD-ROM drive.
L If you install the operating instructions, you can view
them anytime by clicking [o] on the Multi-Function
Station launcher.
To use another unit with the computer
You need to add the printer driver for each unit, as
follows.
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. [Modify] i [Add Multi-Function Station
Driver]. Then follow the on-screen instructions.
Note:
L You cannot connect more than one unit to the same
computer at the same time (USB connection only).
To modify the software (To add or uninstall each
component)
You can select the components to install or uninstall
anytime after the installation.
For Windows 2000, Windows XP and Windows Vista
users, you must be logged in as an administrator in order
to modify Multi-Function Station.
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. [Modify]i [Modify Utilities]. Then follow the on-
screen instructions.
To uninstall the software
For Windows 2000, Windows XP and Windows Vista
users, you must be logged in as an administrator in order
to uninstall Multi-Function Station.
[Start] i [All Programs] or [Programs] i
[Panasonic] i the unit’s name i [Uninstall]. Then
follow the on-screen instructions.
Reader® is required to view the
To view or install the operating instructions data
1. Start Windows and insert the supplied CD-ROM into
your CD-ROM drive.
2. Click [Operating Instructions], then follow the on-
screen instructions to view or install the operating
instructions in PDF format.
26
For assistance, please visit http://www.panasonic.com/help
Page 27
2.12 Starting Multi-Function
Station
[Start] i [All Programs] or [Programs] i
[Panasonic] i the unit’s name i [Multi-Function
Station]
L Multi-Function Station will appear.
[Scan] (page 35)
L To scan and display the scanned images.
L To scan and create an image file.
L To scan and send by e-mail.
L To scan and convert an image into editable text data.
[PC FAX]
L To send a document created on the computer as a
fax message (page 46).
L To display a fax document received on the computer
(page 52).
[Remote Control] (page 74)
L To program the features.
L To store, edit or erase items in directories.
L To view items in the journal report or Caller ID list.
L To store caller information into directories.
L To store or erase items for broadcast transmission.
[Utilities]
L To start Multi-Function Viewer (page 35).
L To start Device Monitor (page 75).
L To start OCR application (page 34).
L To start the configuration web page (page 56, 75)
(LAN connection only).
[Settings] (page 27)
L To change the general settings.
L To change the settings for scanning.
L To change the folder for saving the received fax
documents (page 49).
[o]
L For detailed instructions on Multi-Function Station.
L To view operating instructions.
[p]
L To display usage tips.
[n]
L To display information about Multi-Function Station.
2. Preparation
Note:
L You can confirm if the unit is connected to your
computer by using Device Monitor (page 75).
L Computer features (printing, scanning, etc.) may not
function properly in the following situations:
– When the unit is connected to a computer that
was custom-built by the user.
– When the unit is connected to the computer via a
PCI card or other expansion card.
– When the unit is connected to another piece of
hardware (such as a USB hub or interface
adapter) and not connected directly to the
computer.
To change the settings
You can change the settings for Multi-Function Station
beforehand.
1. Select [Settings] from Multi-Function Station.
2. Click the desired tab and change the settings. i
[OK]
[General]
– [Launcher display setting]: To select the display
type of the launcher.
– [OCR Path]: To select the OCR software.
– [PC name list up on device] (LAN connection
only): To select whether or not your computer name
is displayed on the unit.
– [PC name] (LAN connection only): The computer
name that will be displayed on the unit.
[Scan]
– [Save to]: To select the folder where the scanned
image or the received fax document will be saved.
– [Viewer][File][E-Mail][OCR][Custom]: To
change scanning settings for Multi-Function scan
application.
Note:
L Assign a unique name for the [PC name] to avoid
overlapping, or the scanned image may be sent to an
undesired computer.
To select the default E-mail software
The default E-mail software is used when using
“4.1.3 Scan to E-mail”, page 33.
You can select the default E-mail software as follows.
For Windows 98/Windows Me/Windows 2000:
1. [Start] i [Settings] i [Control Panel] i
[Internet Options] i [Programs] i [E-mail]
2. Select the desired MAPI-compliant E-mail software
such as [Outlook Express], etc. i [OK]
For Windows XP:
1. [Start] i [Control Panel] i [Internet
Options] i [Programs] i [E-mail]
2. Select the desired MAPI-compliant E-mail software
such as [Outlook Express], etc. i [OK]
For assistance, please visit http://www.panasonic.com/help
27
Page 28
2. Preparation
For Windows Vista:
1. [Start] i [Control Panel] i [Internet
Options] i [Programs] i [Set programs] i
[Set program access and computer defaults]
L If the [User Account Control] dialog box
appears, click [Continue].
2. [Custom]
3. Select the desired MAPI-compliant E-mail software
such as [Windows Mail], etc. from [Choose a
default e-mail program]. i [OK]
28
For assistance, please visit http://www.panasonic.com/help
Page 29
3. Printer
3PrinterPrinter
3.1 Printing from Windows
applications
You can print a file created in a Windows application. For
example, to print from WordPad, proceed as follows.
1 Open the document you want to print.
2 Select [Print...] from the [File] menu.
L The [Print] dialog box will appear.
For details about the [Print] dialog box, click
[?], then click the desired item.
3 Select the unit’s name as the active printer.
L If you have changed the name of the unit when
installing, select that name from the list.
L For easier grayscale printing, select the unit’s
name with [B/W] attached to the name.
L To change the printer settings, proceed as
follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab.
Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer
settings.
For Windows XP/Windows Vista:
Click [Preferences], then click the desired tab.
Change the printer settings, then click [OK].
4 Click [Print] or [OK].
L The unit will start printing.
Note:
L To stop printing from the unit, see page 75.
L To load paper, see page 16, 30.
L For details about the paper specifications, see page
106.
L If a printing error occurs, the Device Monitor (page
75) will start automatically and display the error
information.
and types of paper) on the unit before purchasing large
quantities.
You can change or display the settings on the following
tabs.
[Basic]: Paper size, media type, pages per sheet, etc.
[Output]: Number of prints, collate, etc.
[Quality]: Color mode, color management, toner save
feature, etc.
[Effects]: Watermark, overlay.
[Profile]: Saving the desired settings, selecting the
saved settings, etc.
[Support]: Version information.
Note:
L Select the desired media type on the [Basic] tab
according to the recording paper.
Recording paper type Media type
Plain paper
75 g/m2 to 105 g/m
(20 lb to 28 lb)
Thin paper
60 g/m2 to 74 g/m
(16 lb to 19 lb)
Thick paper
106 g/m2 to 165 g/m
(29 lb to 44 lb)
Transparency [Transparency]
Label [Label]
Envelope
Card stock
163 g/m2 (90 lb)
*1 Select [Envelope #10] or [Envelope DL] for
L When printing from a computer, the printer
properties setting overrides the following unit’s
programming features:
– Media type setting (feature #383 on page 58)
– Toner save setting (feature #482 on page 59)
L When printing on envelopes, press {Black}/{Color}
on the unit after step 4. Change the color mode on
the [Quality] tab beforehand.
*1
paper size.
2
2
2
[Plain Paper]
[Thin Paper]
[Thick Paper]
–––––––––
[Card Stock]
Setting the printer properties
You can change the printer setting in step 3. We
recommend that you test paper (especially special sizes
29
Page 30
3. Printer
3.1.1 Printing on special media
You can print not only on plain paper but also on special
media (transparencies / labels / envelopes / card stocks).
L Please refer to page 106 for information on recording
paper.
L To load paper, see page 16.
To print on transparencies
Use transparencies designed for laser printing.
We recommend the following:
®
3M
CG3300/PP2500
L Do not stack more than 25 transparencies at a
time.
L After printing, place transparencies on a flat
surface to cool and to prevent them from curling.
L Do not re-use transparencies that have already been
fed through the unit. This includes transparencies
that have been fed through and ejected without being
printed on.
L Some types of transparencies have instructions
recommending which side to print on. If the print
quality is poor, try printing on the other side of a new
transparency.
To print on labels
Use labels designed for laser printing. We recommend
the following:
®
Avery
5160/5163/5660/5663/L7159/L7164
L Do not stack more than 25 labels at a time.
L Do not use the following types of labels:
– Labels that are wrinkled, damaged or separated
from the backing sheet.
– Any sheet of labels that has spaces in it where
some of the labels have been removed.
– Labels that do not completely cover the backing
sheet as follows:
To print on envelopes
Use envelopes designed for laser printing. We
recommend the following:
– High quality envelopes of 90 g/m
– Envelopes that have thin, sharply creased leading
edges,
– Envelopes that have diagonal seams, and
– Envelopes with a moisture content of 4 % to 6 % by
weight.
L Load envelopes with the sealing flap FACE DOWN.
L Do not stack more than 10 envelopes at a time.
Note:
L Wrinkles and waving may occur in some cases, even
if high quality envelopes are used.
L Avoid printing in high humidity. High humidity may
cause the envelope to curl or seal the envelope.
L Store envelopes away from moisture and humidity,
where they can lay flat and their edges will not be
bent or damaged.
Do not use envelopes with any of the following
characteristics (using these may result in paper
jams):
L Irregularly shaped envelopes
L Envelopes with curls, wrinkles, nicks, twists, dog-
ears or other damage
L Envelopes with side seam construction
L Highly textured envelopes, or envelopes with
extremely shiny surfaces
L Envelopes that seal by removing a peel-off strip
L Envelopes with more than one sealing flap
L Self-adhesive envelopes
L Envelopes that are baggy or not sharply creased
L Embossed envelopes
L Envelopes that have previously been printed on
L Envelopes that include cotton and/or fiber material
2
(24 lb) paper,
30
Side seam
construction
Peel-off strip Multiple flaps
Page 31
Twisted Curled Bent-edged
Waved Dog-eared Self adhesive
Do not attempt to print on any of the following types
of envelopes (these may cause damage to the unit):
L Envelopes with clasps, snaps or tie strings
L Envelopes with transparent windows
L Envelopes that use encapsulated types of adhesive
that do not require moistening but rely on pressure to
seal them
3. Printer
3.2 Printing a received e-mail
attachment automatically (LAN
connection only)
If you configure the POP server settings beforehand, the
unit will automatically print files attached to an e-mail
that are sent from a compatible unit via the Internet
(scan to e-mail print). This is useful if you want to print
only attached files, without checking your e-mails.
Important:
L The unit does not print e-mail messages.
L The unit will only print attached files sent from a
compatible unit, which can send e-mails directly
(without using a computer).
L The attachment file formats that can be printed
are as follows:
–TIFF
– JPEG
– PDF (files scanned from the unit, files
scanned from the computer using MultiFunction Viewer, or received fax documents
saved as an e-mail attachment)
L Received e-mails and the attached files will be
deleted automatically after printing.
Clasp Transparent window
3.1.2 Duplex printing (optional)
Connecting the optional automatic duplex unit allows
duplex printing (page 78). For example, to print from
WordPad, proceed as follows.
1 Open the document you want to print.
2 Select [Print...] from the [File] menu.
3 Select the unit’s name as the active printer.
L For Windows 2000 users, go to step 5.
4 For Windows 98/Windows Me:
[Properties]
For Windows XP/Windows Vista:
[Preferences]
5 Click the [Basic] tab.
6 Select the desired duplex layout. i [OK]
L Select [None] to deactivate this feature.
L You can also change the duplex margin.
7 Click [Print] or [OK].
Booklet feature
You can print the document, then fold in half to create
booklets. The documents will be reduced to fit the
recording paper.
To use this feature, select the [Booklet] icon for the
[Layout Print] after step 5 on “3.1.2 Duplex printing
(optional)”, page 31.
AB C
A Send from a compatible multi-function unit (example:
“4.1.5 Scan to e-mail server (LAN connection only)”,
page 34)
B E-mail is sent via the Internet (e-mail server)
C Receiving unit prints attached files
1 Start Multi-Function Station.
2 [Utilities] i [Configuration Web Page] i
[Network Configuration]
3 Type “root” as the user name, then enter the
password (feature #155 on page 57). i [OK]
4 Click the [Scan to E-Mail Print] tab.
5 Set each item.
To activate this feature:
Select [Enabled] next to [Scan to E-Mail Print].
i [Submit]
To set the e-mail server information:
1. Click [Edit] next to [E-Mail Server].
2. Enter the e-mail server and POP server
information. i [Submit]
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3. Printer
6 Close the web browser.
Note:
L Printing will not stop even if you press {Stop}.
L This feature can be programmed only through the
web browser interface (page 56).
L To view the recent scan to e-mail print information,
click [List] next to [E-Mail Print Log] (page 73).
L If the attached file is too large or is in an unsupported
format, it will not be printed properly.
L You can change the e-mail checking interval (page
73) or header print setting (page 73).
L Consult your service provider or network
administrator for details.
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4. Scanner
4Sca nnerScanner
4.1 Scanning from the unit (Push
Scan)
You can easily scan the document by using the operation
panel on the unit. You can select one of the following
scanning modes depending on how you intend to use
the scanned image.
– Viewing using Multi-Function Viewer (Viewer)
– Saving as a file to your computer (File)
– Sending as an attached file to e-mail destination from
your computer (E-mail)
– Using OCR software (OCR)
– Sending as an attached file to e-mail destination
directly from your server (E-mail server)
– Sending to an FTP server (FTP)
Note:
L You can set the desired scan mode for scanning to
your computer beforehand (feature #493 on page
68).
L You can hold the previous scan settings (feature
#494 on page 68).
L To select the scan type for monochrome scanning
(black/white or grayscale), set the desired type
beforehand (feature #495 on page 68).
L The scanned image will be automatically saved in the
folder selected in the [Settings] window (page 27).
L When scanning a document, we recommend using
the scanner glass rather than the automatic
document feeder for better results.
L Do not open the document cover when scanning a
document with the automatic document feeder.
{Scan}
{Black}
{Set}{V}{^}{<}{>}
4.1.1 Scan to Multi-Function Viewer
Set the original (page 20).
1
2 {Scan}
3 Press {V} or {^} repeatedly to select “PC”. i
{Set}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
{Color}
{Stop}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5 Press {V} or {^} repeatedly to select “Viewer”. i
{Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set} i
{Black}/{Color}
L The scanned image will be displayed in the
[Multi-Function Viewer] window after
scanning. However, when you select PDF as a
file format, the software that is associated to
open PDF file will start.
Note:
L To stop scanning, see page 75.
L You can save the images in TIFF, JPEG, BMP or PDF
formats.
4.1.2 Scan to save as a file
Set the original (page 20).
1
2 {Scan}
3 Press {V} or {^} repeatedly to select “PC”. i
{Set}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5 Press {V} or {^} repeatedly to select “File”. i
{Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set} i
{Black}/{Color}
L The scanned image will be automatically saved
in the folder selected in the [Settings] window.
To change the folder, see page 27.
Note:
L To stop scanning, see page 75.
L You can save the images in TIFF, JPEG, BMP or PDF
formats.
4.1.3 Scan to E-mail
You can send the scanned image as an e-mail
attachment using e-mail software on your computer.
1 Set the original (page 20).
2 {Scan}
3 Press {V} or {^} repeatedly to select “PC”. i
{Set}
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4. Scanner
4 For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5 Press {V} or {^} repeatedly to select “E-Mail”. i
{Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set} i
{Black}/{Color}
L The e-mail software will automatically start and
the scanned image will be attached to a new email message.
Note:
L To select the default e-mail software, see page 27.
L To stop scanning, see page 75.
L You can save the images in TIFF, JPEG or PDF
formats.
4.1.4 Scan to OCR
With OCR software, you can convert an image into text
data that can be edited with word processing software.
Readiris OCR software can be installed when installing
Multi-Function Station.
1 Set the original (page 20).
2 {Scan}
3 Press {V} or {^} repeatedly to select “PC”. i
{Set}
4 For USB connection:
Press {V} or {^} repeatedly to select “USB Host”.
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to
which you want to send the scanned image. i
{Set}
5 Press {V} or {^} repeatedly to select “OCR”. i
{Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set} i
{Black}/{Color}
L The scanned image will be displayed in the OCR
window after scanning.
Note:
L You can save the images in TIFF, JPEG or BMP
formats.
L For detailed instructions about OCR, select [Help].
4.1.5 Scan to e-mail server (LAN
connection only)
You can send the scanned image as an attachment
without using e-mail software. To select the e-mail
destination easily, register e-mail addresses through the
web browser interface beforehand (page 68).
Important:
L Program the e-mail server and SMTP server
settings beforehand (page 68).
1 Set the original (page 20).
2 {Scan}
3 Press {V} or {^} repeatedly to select “E-Mail
Server”. i {Set}
4 Enter the destination e-mail address.
Using navigator key:
Press {V}, {^}, {<} or {>} repeatedly to select the
desired destination.
Using dial keypad:
1. Press {V} or {^} repeatedly to select
“Temporary Address”. i {Set}
2. Enter the e-mail address using the dial keypad
(page 74).
5 {Set}
6 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set} i
{Black}/{Color}
L The scanned image will be sent as an
attachment via an e-mail server.
Note:
L You can search for an e-mail address by initial.
Example: “Lisa”
1. Perform steps 1 to 3 on “4.1.5 Scan to e-mail
server (LAN connection only)”, page 34.
2. Press {5} repeatedly to display any name with
the initial “L” (see page 74 for character entry).
L To search for symbols, press {*}.
3. Press {V}, {^}, {<} or {>} repeatedly to select
“Lisa”.
L To stop the search, press {Stop}.
L You can save the images in TIFF, JPEG or PDF
formats.
4.1.6 Scan to FTP server (LAN connection
only)
You can send the scanned image to a folder on an FTP
server.
Important:
L Program the FTP server settings beforehand
(page 69).
1 Set the original (page 20).
2 {Scan}
34
Page 35
3 Press {V} or {^} repeatedly to select “FTP
Server”. i {Set}
4 Press {V} or {^} repeatedly to select the destination
to which you want to send the scanned image. i
{Set}
5 If necessary, change the scanning settings. Press
{V} or {^} repeatedly to select the desired setting,
then press {<} or {>}. i {Set} i
{Black}/{Color}
L The scanned image will be saved in the folder on
the FTP server.
Note:
L You can save the images in TIFF, JPEG or PDF
formats.
4. Scanner
4.2 Scanning from a computer
(Pull Scan)
Note:
L When scanning a document, we recommend using
the scanner glass rather than the automatic
document feeder for better results.
L Do not open the document cover when scanning a
document with the automatic document feeder.
4.2.1 Using Multi-Function scan
application
By clicking an application icon, the selected application
starts automatically after scanning.
1 Set the original (page 20).
2 Start Multi-Function Station. i [Scan]
3 Click the desired application icon.
L When you click [Custom], the pre-programmed
application starts.
L To cancel scanning while the documents is being
scanned, click [Cancel].
Note:
L You can change the scanning settings beforehand for
each application (page 27).
L When you point to an application icon, the scanning
settings for that application are displayed as a tooltip.
4.2.2 Using Multi-Function Viewer
Set the original (page 20).
1
2 Start Multi-Function Station.
3 [Utilities] i [Viewer]
L[Multi-Function Viewer] will appear.
4 Click the [Scan] icon in the [Multi-Function
Viewer] window.
L The unit’s name dialog box will appear.
5 If necessary, change the scanning settings on your
computer.
L To preview the scanned image, click [Preview].
You can drag the frame to specify the scanning
area. If you change the scan settings, click
[Preview] to refresh the scanned image.
If you use the automatic document feeder, only
the first page will be previewed. When you need
to refresh the scanned image, set the document
to preview again.
6 [Scan]
L If you preview the scanned image using the
automatic document feeder in step 5, set the
document again and click [Scan].
L The scanned image will be displayed in the
[Multi-Function Viewer] window after
scanning.
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4. Scanner
L To save the scanned image, select [Save As ...]
from the [File] menu.
L To cancel scanning while the document is being
scanned, click [Cancel].
Note:
L You can display images in applications that support
TIFF, JPEG, PCX, DCX and BMP formats.
L You can save images in TIFF, JPEG, PCX, DCX,
BMP or PDF formats.
L If the [Select...] button is displayed in [Ta rg et
Device], click [Select...] to select the unit from the
list, and then click [OK].
The [Select...] button will not be displayed when
there is only one printer driver installed.
L You can move, copy and delete a file or page.
4.2.3 Using other applications
Multi-Function Station includes a TWAIN and WIA
compliant scanner driver. You can also scan using other
applications that support TWAIN or WIA scanning. For
scanning example, proceed as follows.
1 Set the original (page 20).
2 Start an application that supports TWAIN or WIA
scanning.
3 For TWAIN scanning:
Select [Acquire Image...] from the [File] menu.
For WIA scanning:
Select [From Scanner or Camera...] from the
[File] menu.
L The unit’s name dialog box will appear.
4 If necessary, change the scanning settings on your
computer. i [Scan]
L The scanned image will be displayed in the
application window after scanning.
L To cancel scanning while the document is being
scanned, click [Cancel].
Note:
L Scanning from WIA compliant applications is only
available for Windows XP and Windows Vista, and
via a USB connection.
L Depending on the application used, the appearance
may differ slightly.
L If the [Select...] button is displayed in the [Target
Device] when performing TWAIN scanning, click
[Select...] to select the unit from the list, then click
[OK].
The [Select...] button will not be displayed when
there is only one printer driver installed.
36
Page 37
5. Copier
5Copi erCopy
5.1 Making a copy
5.1.1 Using the scanner glass
{Copy}
{Black}
{Set}{V}{^}{<}{>}
1
If the {Copy} light is OFF, turn it ON by pressing
{Copy}.
2 Set the original (page 20).
3 If necessary, change the copy settings according to
the type of document.
L To change the number of copies, see page 37.
L To select the contrast, see page 37.
L To select the resolution, see page 37.
L To select the zoom rate, see page 37.
4 {Black}/{Color}
L The unit will start copying.
5 After you finish copying, press {Stop} to reset the
settings you set in step 3.
Note:
L To stop copying, see page 75.
L You can change the default operation mode (feature
#463 on page 59) and the timer before returning to
the default operation mode (feature #464 on page
59).
L If the {Fax Auto Answer} light is ON, the unit can
receive faxes automatically even when in the copy
mode.
To change the number of copies
1. Press {V} or {^} repeatedly to select “Copies”.
2. Enter the number of copies (up to 99).
To select the contrast
Adjust this setting depending on the darkness or
lightness of the document. 5 levels (low to high) are
available.
1. Press {V} or {^} repeatedly to select “Contrast”.
{Color}
{Stop}
{Fax Auto Answer}
2. Press {<} or {>}. i {Set}
Note:
L You can hold the previous contrast setting (feature
#462 on page 59).
To select the resolution
1. Press {V} or {^} repeatedly to select
“Resolution”.
2. Press {<} or {>} repeatedly to select the desired
resolution.
– “Text/Photo”: For both text and photographs.
– “Text”: For text only.
– “Photo”: For photographs, shaded drawings,
etc.
3. {Set}
Note:
L You can change the default resolution (feature #461
on page 64).
To select zoom rate (enlargement / reduction)
1. Press {V} or {^} repeatedly to select “Zoom”.
2. Press {<} or {>} repeatedly to select the zoom rate
that fits the size of your document and recording
paper.
– “100%”
– “50%”
– “200%”
– “Letter→A4”
– “A4→Letter”
– “Legal→A4”
– “Legal→Letter”
*1 Make sure A4-size recording paper is installed.
*2 Make sure letter-size recording paper is installed.
L You can enter the desired percentage from
“25%” to “400%” specifically by using the dial
keys.
3. {Set}
Note:
L Zoom copy is not available for the following features:
– Quick ID copy feature (page 39)
– Easy repeat feature (page 39)
– Poster feature (page 40)
– N in 1 feature (page 40)
– Separate N in 1 feature (page 40)
– Booklet feature (page 41)
L You can hold the previous zoom setting (feature #468
on page 64).
L When using the scanner glass, the unit will only
enlarge the right top corner of the document starting
from the m mark on the unit.
L When using the automatic document feeder, the
unit will only enlarge the center of the upper part of
the document. To make an enlarged copy of the
bottom of the document, turn the document around,
and then make a copy.
*1
*2
*1
*2
37
Page 38
5. Copier
Example: 150 % enlarged copy
Using the scanner glass (1):
Original document Enlarged copy
1
Using the automatic document feeder:
Original document Enlarged copy
Example: 70 % reduced copy
Using the scanner glass (1):
Original document Reduced copy
1
Using the automatic document feeder:
5.1.2 Using the automatic document feeder
{Copy}
{Black}
{Stop}
{Color}
If the {Copy} light is OFF, turn it ON by pressing
1
{Copy}.
2 Set the original (page 21).
3 If necessary, change the copy settings according to
the type of document.
L To change the number of copies, see page 37.
L To select the contrast, see page 37.
L To select the resolution, see page 37.
L To select the zoom rate, see page 37.
4 {Black}/{Color}
L The unit will start copying.
5 After you finish copying, press {Stop} to reset the
settings you set in step 3.
Note:
L To stop copying, see page 75.
Original document Reduced copy
38
Page 39
5.2 More copying features
L Make sure that the {Copy} light is ON.
5.2.1 Collate copy
The unit can collate multiple copies in the same order as
the original document pages.
1 Set the original (page 20).
2 Press {V} or {^} repeatedly to select “Copies”.
3 Enter the number of copies (up to 99).
4 {Advance}
5 Press {V} or {^} repeatedly to select “Collate”.
6 Press {<} or {>} repeatedly to select “On”. i
{Set} i {Advance}
7 When using the scanner glass:
1. {Black}/{Color}
L The unit will scan 1 page.
2. Place the next document on the scanner glass
and press {Set}. Repeat this until you have
scanned all pages, and then press
{Black}/{Color}.
L The unit will start copying.
When using the automatic document feeder:
{Black}/{Color}
8 After you finish copying, press {Stop} to reset this
feature.
Example: Making 2 copies of a 4-page original
document
4
3
2
1
4
3
2
1
Collated pages Uncollated pages
Note:
L The unit will store the documents into memory while
collating the copies. If memory becomes full while
storing, the unit will only print out the stored pages.
L You can hold the previous collate setting (feature
#469 on page 64).
Proof set feature
To make 1 set of a collated copy first, press {<} or {>}
repeatedly to display “Proof Set” (step 6 on
2
2
1
1
4
4
3
3
5. Copier
“5.2.1 Collate copy”, page 39). The unit will make 1 set of
a collated copy and stop temporarily so you can check
whether the copy was made as you expected. If the copy
is correct, press {Black}/{Color} to continue copying.
If the copy is not correct, press {Stop} and start again
from the beginning.
5.2.2 Quick ID copy feature / Easy repeat
feature (Scanner glass only)
Quick ID copy feature: To copy 2-sided documents
onto one page.
Easy repeat feature: To copy a single document
repeatedly onto one page.
Note:
L The copied documents will not be reduced to fit the
recording paper, and useful for copying small sized
documents such as business cards.
1 Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
2 Press {V} or {^} repeatedly to select “Quick ID
Copy” or “Easy Repeat”. i {Set}
3 Press {V} or {^} repeatedly to select the desired
page layout.
Quick ID copy feature:
– “2 in 1 (Landscape)”
– “2 in 1 (Portrait)”
– “4 in 1 (Landscape)”
– “4 in 1 (Portrait)”
– “8 in 1 (Landscape)”
– “8 in 1 (Portrait)”
Easy repeat feature:
– “2 in 1”
– “4 in 1”
– “8 in 1”
4 Set the original (page 20).
L To make a landscape copy, set the original in
landscape direction. To make a portrait copy, set
the original in portrait direction.
L The scanning area changes according to the
selected setting in step 3. Follow the on-screen
instructions.
5 {Set}
6 If necessary, enter the number of copies (page 37).
L Other copy settings are also available. See page
37 for details.
7 Quick ID copy feature:
1. {Black}/{Color}
L The unit will scan 1 page.
2. Place the next document on the scanner glass
and press {Set}. Repeat this until all the
documents are scanned.
L The unit will start copying.
39
Page 40
5. Copier
L You can press {Black}/{Color} anytime to
start copying.
Easy repeat feature:
{Black}/{Color}
8 After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous page layout setting
(feature #467 on page 64).
5.2.3 Poster feature (Scanner glass only)
You can make copies divided into 4 (“2×2”) or 9 (“3×3”)
sections to make enlarged copies of the individual
sections. You can then glue them together to make a
poster.
1 Set the original (page 20).
2 Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
3 Press {V} or {^} repeatedly to select “Poster”. i
{Set}
4 Press {V} or {^} repeatedly to select “2×2” or
“3×3”. i {Set}
5 If necessary, enter the number of copies (page 37).
L Other copy settings are also available. See page
37 for details.
6 {Black}/{Color}
7 After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous page layout setting
(feature #467 on page 64).
5.2.4 N in 1 feature
You can save paper by copying 2, 4 or 8 pages onto 1
page. The documents will be reduced to fit the recording
paper.
1 Set the original (page 20).
L To make a portrait copy, set the original in portrait
direction. To make a landscape copy, set the
original in landscape direction.
2 Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
3 Press {V} or {^} repeatedly to select “N in 1”. i
{Set}
4 Press {V} or {^} repeatedly to select the desired
page layout.
– “2 in 1 (Portrait)”
– “2 in 1 (Landscape)”
– “4 in 1 (Portrait)”
– “4 in 1 (Landscape)”
– “8 in 1 (Portrait)”
– “8 in 1 (Landscape)”
5 {Set}
6 If necessary, enter the number of copies (page 37).
L Other copy settings are also available. See page
37 for details.
7 When using the scanner glass:
1. {Black}/{Color}
L The unit will scan 1 page.
2. Place the next document on the scanner glass
and press {Set}. Repeat this until all the
documents are scanned.
L The unit will start copying.
L You can press {Black}/{Color} anytime to
start copying.
When using the automatic document feeder:
{Black}/{Color}
8 After you finish copying, press {Stop} to reset this
feature.
Note:
L You can save the previous page layout setting
(feature #467 on page 64).
Separate N in 1 feature (Scanner glass only)
You can separate an N in 1 copied document back into
its original, separate pages. This feature is available for
documents created using the “2 in 1” and “4 in 1”
settings.
1. Set the original (page 20).
2. Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
3. Press {V} or {^} repeatedly to select “Separate N
in 1”. i {Set}
4. Press {V} or {^} repeatedly to select the desired
page layout.
– “2 in 1 (Portrait)”
– “2 in 1 (Landscape)”
– “4 in 1 (Portrait)”
– “4 in 1 (Landscape)”
5. {Set}
6. If necessary, enter the number of copies (page 37).
L Other copy settings are also available. See page
37 for details.
7. {Black}/{Color}
8. After you finish copying, press {Stop} to reset this
feature.
5.2.5 Copy reservation
You can make a copy reservation under the following
conditions:
– while the unit is printing documents from your
computer.
– while the unit is printing received fax documents.
1 Set the original (page 20).
40
Page 41
5. Copier
2 While “PC Printing” or “Printing” is displayed,
press {Copy}.
3 Make necessary settings such as number of copies,
resolution, zoom features and page layout features.
i {Black}/{Color}
L “Copy Reserved” will be displayed. The unit
will start copying after the current printing job.
5.2.6 Duplex copy (optional)
You can make a duplex copy if the optional automatic
duplex unit is connected (page 78). This allows you to
make 2-sided copies of 1-sided documents.
1 Set the original (page 20).
2 {Advance}
3 Press {V} or {^} repeatedly to select “Duplex”.
4 Press {<} or {>} repeatedly to select the desired
binding.
– “Long Edge”
– “Short Edge”
L Select “Off” to deactivate this feature.
5 {Set} i {Advance}
6 If necessary, enter the number of copies (page 37).
L Other copy settings are also available. See page
37 for details.
7 When using the scanner glass:
1. {Black}/{Color}
L The unit will scan 1 page.
2. Place the next document on the scanner glass
and press {Set}.
L The unit will start copying.
When using the automatic document feeder:
{Black}/{Color}
8 After you finish copying, press {Stop} to reset this
feature.
Note:
L Duplex copy is not available for the quick ID copy
feature (page 39), easy repeat feature (page 39) or
poster feature (page 40).
L You can save the previous duplex setting (feature
#470 on page 64).
– “Left Binding(1)”
– “Left Binding(All)”
– “Right Binding(1)”
– “Right Binding(All)”
L “(1)”: To print 4 documents as separate blocks.
L “(All)”: To print all documents as 1 block
(monochrome printing only).
5. {Set}
6. If necessary, enter the number of copies (page 37).
L Other copy settings are also available. See page
37 for details.
L Multiple copies will be collated automatically.
7. When using the scanner glass:
1. {Black}/{Color}
L The unit will scan 1 page.
2. Place the next page on the scanner glass and
press {Set}. Repeat this until you have scanned
all pages.
3. If “Left Binding(1)” or “Right
Binding(1)” is selected in step 4, the unit will
start copying.
L You can press {Black}/{Color} anytime to
start copying.
L For multiple copies, press {Black}/{Color} to
start copying.
If “Left Binding(All)” or “Right
Binding(All)” is selected in step 4, press
{Black} to start copying.
When using the automatic document feeder:
{Black}/{Color}
8. After you finish copying, press {Stop} to reset this
feature.
Note:
L If “Left Binding(All)” or “Right
Binding(All)” is selected in step 4, only
monochrome copy is available, so press {Black} in
step 7. If you press {Color}, steps 2 to 6 will be reset.
L You can save the previous page layout setting
(feature #467 on page 64).
Booklet feature
You can make copies, and then fold them in half to create
booklets. The documents will be reduced to fit the
recording paper.
1. Set the original (page 20).
2. Press {V} or {^} repeatedly to select “Page
Layout”. i {<}/{>}
3. Press {V} or {^} repeatedly to select “Booklet”.
i {Set}
4. Press {V} or {^} repeatedly to select the desired
binding direction and pages.
41
Page 42
6. Fax
6FaxSending Faxes
6.1 Sending a fax manually
Important:
L You can only send faxes in monochrome.
6.1.1 Using the scanner glass
By using the scanner glass, you can send a page from
booklets or small size paper that cannot be sent with the
automatic document feeder.
{Fax}
To select the resolution
1. Press {V} or {^} repeatedly to select
“Resolution”.
2. Press {<} or {>} repeatedly to select the desired
resolution. i {Set}
– “Standard”: For normal-sized characters.
– “Fine”: For small-sized characters.
– “Super Fine”: For very small-sized characters.
– “Photo”: For photographs, shaded drawings,
etc.
L Using the “Fine”, “Super Fine” and “Photo”
settings will increase transmission time.
To select the contrast
Adjust this setting depending on the darkness or
lightness of the document. 5 levels (low to high) are
available.
1. Press {V} or {^} repeatedly to select “Contrast”.
2. Press {<} or {>}. i {Set}
Note:
L You can save the previous contrast setting (feature
#462 on page 59).
{Redial}
{Set}{
{Black}
V}{^}{<}{>}
1 If the {Fax} light is OFF, turn it ON by pressing
{Fax}.
2 Set the original (page 20).
3 If necessary, change the resolution and contrast
according to the type of document.
L To select the resolution, see page 42.
L To select the contrast, see page 42.
4 Dial the fax number.
L To send a single page, go to step 7.
L To send multiple pages, go to the next step.
5 Press {V} or {^} repeatedly to select “Quick
Scan”, then press {<} or {>} repeatedly to select
“On”. i {Black}
L Wait until “Scan: Press <Set>.” “Send:
Press <Start>.” is displayed.
L Press {<} or {>} repeatedly to change the
resolution during scanning, and then press
{Set}. The setting will be applied starting with the
next page.
6 Place the next page on the scanner glass. i {Set}
L To send more pages, repeat this step.
7 {Black}
Note:
L To stop sending, see page 75.
L You can change the default operation mode (feature
#463 on page 59) and the timer before returning to
the default operation mode (feature #464 on page
59).
To redial the last number
{Redial}
L If the line is busy, the unit will automatically redial the
number 1 time.
Note:
L To stop sending, see page 75.
Reserving the fax transmission (Dual Access)
You can reserve a fax transmission even when the unit is
just receiving a fax or sending a fax from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1. Set the original during fax reception or fax memory
transmission.
2. Enter the fax number using the dial keypad or
navigator directory.
3. When using the scanner glass:
1. {Black}
L The unit will scan 1 page.
2. Place the next document on the scanner glass.
i {Set}
L Repeat this until all the documents are
scanned.
3. {Black}
When using the automatic document feeder:
{Black}
L If the document exceeds the memory capacity,
transmission will be canceled. You must send the
entire document manually.
42
Page 43
6. Fax
Printing a confirmation report
A confirmation report provides you with a printed record
of transmission results. To print confirmation reports,
make sure feature #401 is activated (page 60). For an
explanation of error messages, see page 81.
Printing a journal report
A journal report provides you with a printed record of the
30 most recent faxes. To print it manually, see page 104.
To print it automatically after every 30 new fax
transmissions and receptions, make sure feature #402 is
activated (page 60). For an explanation of error
messages, see page 81.
6.1.2 Using the automatic document feeder
{Fax}
{Monitor}
{V}{^}{<}{>}
If the {Fax} light is OFF, turn it ON by pressing
1
{Fax}.
{Black}
2 Set the original (page 21).
3 If necessary, change the resolution and contrast
according to the type of document.
L To select the resolution, see page 42.
L To select the contrast, see page 42.
4 {Monitor}
5 Dial the fax number. i {Black}
Note:
L To stop sending, see page 75.
L Do not open the document cover when sending a fax
with the automatic document feeder.
Pre-dialing a fax number
1. Enter the fax number.
2. Set the original (page 21). i {Black}
Sending from memory (Quick scan feature)
1. Set the original (page 21).
2. Enter the fax number.
3. Press {V} or {^} repeatedly to select “Quick
Scan”, then press {<} or {>} repeatedly to select
“On”. i {Black}
6.2 Storing items for the
navigator directory
The unit provides a navigator directory (300 items).
{Menu}
{V}{^}{<}{>}
{Set}
6.2.1 Storing navigator directory items
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select “New
Addition”. i {Set}
4 Enter the name, up to 20 characters (see page 74 for
character entry). i {Set} i {V}/{^}
5 Enter the telephone number, up to 32 digits. i
{Set} i {Set}
L To program other items, repeat steps 4 to 5.
6 {Menu}
6.2.2 Editing a stored item
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select “Edit”. i
{Set}
4 Press {V}, {^}, {<} or {>} repeatedly to select the
desired item. i {Set}
5 Edit the name if necessary. i {Set} i {V}/{^}
6 Edit the telephone number if necessary. i {Set}
i {Set} i {Menu}
6.2.3 Erasing a stored item
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select “Edit”. i
{Set}
4 Press {V}, {^}, {<} or {>} repeatedly to select the
desired item. i {#}
L To cancel erasing, press {Stop}.
{Stop}
43
Page 44
6. Fax
5 {Set} i {Menu}
6.3 Sending a fax using navigator
directory
Before using this feature, store the desired names and
telephone numbers into the navigator directory (page
43).
L Make sure that the {Fax} light is ON.
6.3.1 Using the scanner glass
Set the original (page 20).
1
2 Press {<} or {>} to initiate the navigator directory.
3 Press {V}, {^}, {<} or {>} repeatedly to select the
desired item. i {Set}
4 If necessary, change the resolution (page 42) and
the contrast (page 42).
L To send a single page, go to step 7.
L To send multiple pages, go to the next step.
5 Press {V} or {^} repeatedly to select “Quick
Scan”, then press {<} or {>} repeatedly to select
“On”. i {Black}
6 Place the next page. i {Set}
L To send more pages, repeat this step.
7 {Black}
To search for a name by initial
Example: “Lisa”
1. Press {<} or {>} to initiate the navigator directory.
2. Press {5} repeatedly to display any name with the
initial “L” (see page 74 for character entry).
L To search for symbols, press {*}.
3. Press {V}, {^}, {<} or {>} repeatedly to select
“Lisa”.
L To stop the search, press {Stop}.
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number 1 time.
Note:
L To stop sending, see page 75.
6.3.2 Using the automatic document feeder
Set the original (page 21).
1
2 Enter the fax number using navigator directory.
3 If necessary, change to the desired resolution (page
42) and the desired contrast (page 42).
4 {Black}
44
Page 45
6.4 Broadcast transmission
You can send the same document to multiple parties (up
to 20). To use this feature, store the fax numbers into
broadcast memory using the navigator directory (page
43).
Your programmed items will remain in the broadcast
memory, allowing frequent re-use.
6.4.1 Programming items into the
broadcast memory
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select
“Broadcast”. i {Set}
4 Press {V} or {^} repeatedly to select the desired
broadcast memory location (“<Broadcast1>” to
“<Broadcast5>”).
L When you do not wish to change the broadcast
memory name, press {<} or {>} and go to step
8.
5 Press {Set} to change the broadcast memory name.
6 {<}/{>} i Change the name, up to 20 characters
(see page 74 for character entry).
7 Press {Set} 2 times.
8 Press {V}, {^}, {<} or {>} repeatedly to select the
desired item. i {Set}
L The number in the upper right indicates the
number of registered items.
L To program other items, repeat this step (up to 20
items).
L If you have programmed the wrong item, press
{Set} again to remove “,” and cancel the
selected item.
9 {Back} i {Menu}
6.4.2 Adding a new item into the broadcast
memory
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select
“Broadcast”. i {Set}
4 Press {V} or {^} repeatedly to select the desired
broadcast memory location (“<Broadcast1>” to
“<Broadcast5>”). i {<}/{>} i {;}
L If you changed the broadcast memory name
when programming, select that name.
5 Press {V}, {^}, {<} or {>} repeatedly to select the
item that you want to add. i {Set}
6. Fax
L To add other items, repeat this step (up to 20
items).
6 {Back} i {Menu}
Note:
L When adding new items to the broadcast memory,
you can only select stored items.
6.4.3 Erasing a stored item from the
broadcast memory
{Menu}
1
2 Press {V} or {^} repeatedly to select “Directory
Set”.
3 Press {<} or {>} repeatedly to select
“Broadcast”. i {Set}
4 Press {V} or {^} repeatedly to select the desired
broadcast memory location (“<Broadcast1>” to
“<Broadcast5>”). i {<}/{>}
L If you changed the broadcast memory name
when programming, select that name.
5 Press {V}, {^}, {<} or {>} repeatedly to select the
item that you want to erase.
L To cancel erasing, press {Stop}, then {Menu}.
6 {#} i {Menu}
Note:
L If you erase all programmed items, the broadcast
memory name will return to the default name.
6.4.4 Sending the same document to preprogrammed parties
L Make sure that the {Fax} light is ON.
To send the same document using the scanner glass
1. Set the original (page 20).
2. Press {<} or {>} to initiate the navigator directory.
3. Press {V} or {^} repeatedly to select the desired
broadcast memory location. i {Set}
4. If necessary, change the resolution (page 42) and
the contrast (page 42). i {Black}
L To send a single page, go to step 6.
L To send multiple pages, go to the next step.
5. Place the next page. i {Set}
L To send more pages, repeat this step.
6. {Black}
Note:
L To stop sending, see page 75.
L If you select “Fine”, “Super Fine” or “Photo”
resolution, the number of pages that the unit can
send will decrease.
L If the document exceeds the memory capacity,
sending will be canceled.
L If a party is busy or does not answer, it will be skipped
and redialed later 1 time.
45
Page 46
6. Fax
L After transmission, the unit will automatically print a
report (broadcast sending report).
To send the same document using the automatic
document feeder
1. Set the original (page 21).
2. Press {<} or {>} to initiate the navigator directory.
3. Press {V} or {^} repeatedly to select the desired
broadcast memory location. i {Set}
4. If necessary, change the resolution (page 42) and
the contrast (page 42).
5. {Black}
6.5 Sending a computer
document as a fax message from
your computer
You can access the fax function from a Windows
application using Multi-Function Station.
For example, to send a document created from
WordPad, proceed as follows.
1 Open the document you want to send.
2 Select [Print...] from the [File] menu.
L The [Print] dialog box will appear.
3 Select the PCFAX unit’s name as the active printer.
4 Click [Print] or [OK].
L The [Send a Fax] dialog box will appear.
46
5 Enter the fax number using the keypad display or the
directory.
L To stop the operation, click [Cancel].
6 [Send]
L The document will be sent through the unit from
your computer.
Note:
L To stop sending, see page 75.
L If the document exceeds the memory capacity of the
unit, sending will be canceled.
L For details, see the help file by selecting [p] from
Multi-Function Station.
L Click [Select...] to change the active unit.
Page 47
Receiving Faxes
6. Fax
6.6 Receiving a fax automatically
– Auto answer ON
Important:
L You can only receive faxes in monochrome.
6.6.1 Activating FAX ONLY mode
Press {Fax Auto Answer} repeatedly to display “Fax
Only Mode”.
L The display will show the ring count in FAX ONLY
mode. If you wish to change it, press {V} or {^}
repeatedly to display the desired setting, and press
{Set}.
L The {Fax Auto Answer} light turns ON.
6.7 Receiving a fax manually –
Auto answer OFF
Important:
L Use this mode with an extension telephone or the
optional handset unit.
L You can only receive faxes in monochrome.
6.7.1 Activating TEL mode
Set the unit to TEL mode by pressing {Fax Auto
Answer} repeatedly to display “Tel Mode”.
L The {Fax Auto Answer} light turns OFF.
Black}
{
{Set}{V}{^}
How faxes are received
When receiving calls, the unit will automatically answer
all calls and only receive fax documents.
Note:
L The number of rings before a call is answered in FAX
ONLY mode can be changed (feature #210 on page
58).
If you have subscribed to a Distinctive Ring service
See page 55.
Note:
L If you do not answer the call within 10 rings, the unit
will temporarily switch to fax reception. The other
party can then send a fax.
How to receive faxes with an extension telephone
If you have another telephone connected to the [EXT]
jack or the same line (extension telephone), you can use
the extension telephone to receive faxes.
1. When the extension telephone rings, lift the handset
of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation code)
firmly.
3. Replace the handset.
Note:
L To stop receiving, see page 75.
L To receive fax documents using the extension
telephone, make sure remote fax activation is turned
ON (feature #434 on page 61) beforehand. The
default setting is ON.
How to receive faxes with the optional handset unit
1. Lift the handset to answer the call.
47
Page 48
6. Fax
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {Black}.
3. Replace the handset.
Note:
L To stop receiving, see page 75.
6.8 Displaying a received fax
document
You can display a received fax document on the unit.
You can print or save the necessary document after you
confirm the image.
Make sure the fax preview mode setting is turned ON
beforehand (feature #448 on page 62).
L Make sure that the {Fax} light is ON.
L Make sure that the unit is idle.
{Advance}
Important:
L You can only receive faxes in monochrome.
{Set} {Stop}{Fax}
{V}{^}{<}{>}
{Black}{Back}
6.8.1 Viewing a fax document
{Advance}
1
2 Press {V} or {^} repeatedly to select “Fax
Preview”. i {Set}
3 Press {V} or {^} repeatedly to select the desired fax
document. i {Set}
L The selected fax document will be displayed.
L To stop viewing, press {Back}.
L To print the fax document, press {Black}.
4 {Back} i {Advance}
Note:
L The display speed depends on the contents and size
of the document.
48
What “,” means
“,” on the display means the image has already been
viewed, printed or saved.
To adjust the image
The following keypad is used to adjust the image.
Page 49
6. Fax
Keypad Action
{4} Returns to the previous page
(only available for multiple pages)
{6} Goes to the next page (only
available for multiple pages)
{2} Enlarges an image
{8} Reduces an image
{5} Rotates an image (90 °, 180 °,
270 °)
{^}{V}{<}{>} Scrolls an image
6.8.2 Printing a fax document
{Advance}
1
2 Press {V} or {^} repeatedly to select “Fax
Preview”. i {Set}
3 Press {V} or {^} repeatedly to select the desired fax
document. i {Black}
L The received fax document will be printed.
Note:
L You can delete the received fax document
automatically after printing (feature #449 on page
62).
6.8.3 Saving a fax document
Important:
L When you save a fax document as an e-mail
attachment, program the e-mail server and SMTP
server settings beforehand (page 63).
L When you save the fax document in a folder on
an FTP server, program the FTP server settings
beforehand (page 63).
1 {Advance}
2 Press {V} or {^} repeatedly to select “Fax
Preview”. i {Set}
3 Press {V} or {^} repeatedly to select the desired fax
document. i {;}
4 Select the desired destination.
Saving to your computer:
1. Press {V} or {^} repeatedly to select “PC”. i
{Set}
2. Press {V} or {^} repeatedly to select “USB
Host” or the computer on which you want to
save the data. i {Set}
L The fax document will be automatically saved
in the folder selected in the [Settings]
window. To change the folder, see page 27.
L The software that is associated to open PDF
files will automatically start.
Saving as an e-mail attachment:
1. Press {V} or {^} repeatedly to select “E-Mail
Server”. i {Set}
2. Press {V}, {^}, {<} or {>} repeatedly to select
the destination e-mail address. i {Set}
L To enter the e-mail address using the dial
keypad, select “Temporary Address”.
L The fax document will be sent as an
attachment via an e-mail server.
Saving in a folder on an FTP server:
1. Press {V} or {^} repeatedly to select “FTP
Server”. i {Set}
2. Press {V} or {^} repeatedly to select the desired
FTP server. i {Set}
L The fax document will be saved in the folder
on the FTP server.
5 {Advance}
Note:
L The received fax document is saved as an image file
(PDF format). Adobe Reader is required to view it.
L To stop saving a fax document, see page 75.
6.8.4 Erasing a fax document
{Advance}
1
2 Press {V} or {^} repeatedly to select “Fax
Preview”. i {Set}
3 Press {V} or {^} repeatedly to select the desired fax
document. i {#}
L To cancel erasing, press {Stop}, then
{Advance}.
4 {Set} i {Advance}
Note:
L To erase the fax document, you need to view or print
the data beforehand (page 48, 49).
49
Page 50
6. Fax
6.9 Using the unit with an
answering machine
6.9.1 Setting up the unit and an answering
machine
Connect the answering machine (1).
1
L An answering machine is not supplied.
L Remove the stopper (2) if attached.
2
1
Note:
L If the call is a phone call, the answering machine will
record voice messages.
If a fax calling tone is detected, the fax machine will
receive a fax automatically.
L Regarding the remote access code for the answering
machine, see the operating instructions of the
answering machine.
Receiving a voice message and fax document in one
call
The caller can leave a voice message and send a fax
document during the same call. Inform the caller of the
following procedure beforehand.
1. The caller calls your unit.
L The answering machine will answer the call.
2. The caller can leave a message after the greeting
message.
3. The caller presses {*}{#}{9} (pre-selected fax
activation code).
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
Note:
L To use this feature, make sure remote fax activation
is turned ON (feature #434 on page 61). The fax
activation code can also be changed.
L If there is no room left in the memory of your
answering machine, the unit may not be able to
receive documents. See the operating instructions of
the answering machine and erase unnecessary
messages.
2 Set the number of rings on the answering machine to
4 rings or less.
L This will allow the answering machine to answer
the call first.
3 Record a greeting message on the answering
machine.
L We recommend you record a message that is
under 10 seconds long, and not to pause for
more than 4 seconds during the message.
Otherwise, both machines will not function
correctly.
4 Activate the answering machine.
5 Set the unit to the desired receiving mode (page 47).
L If you set it to FAX ONLY mode, change the ring
setting in FAX ONLY mode to “5” (feature
#210 on page 58).
6 Make sure each of the following are unique:
– the remote access code of the answering
machine
– the fax activation code (feature #434 on page 61)
– remote access to your phone company’s Voice
Mail (if you subscribed)
50
Page 51
6.10 Junk fax prohibitor
(preventing fax reception from
undesired callers)
If you subscribe to Caller ID service (page 53), this
feature prevents fax reception from calls that do not
show caller information.
Additionally, the unit will not accept faxes originating
from numbers that match the ones on a programmable
junk fax prohibitor list.
L Make sure that the {Fax} light is ON.
Important:
L This feature does not work if you receive faxes
manually.
6.10.1 Activating the junk fax prohibitor
{Advance}
1
2 Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3 Press {V} or {^} repeatedly to select
“Prohibitor”.
4 Press {<} or {>} repeatedly to select “On”. i
{Set}
5 Press {Advance} to exit.
6. Fax
2. Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3. Press {V} or {^} repeatedly to select “Junk List
Print”. i {Set}
4. Press {Advance} to exit.
To erase an item from the junk fax prohibitor list
1. {Advance}
2. Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3. Press {V} or {^} repeatedly to select “Junk List
Display”. i {Set}
4. Press {V} or {^} repeatedly to select the desired
item. i {#}
L To cancel erasing, press {Stop}, then press
{Advance}.
5. {Set} i {Advance}
6.10.2 Storing undesired callers
You can register up to 20 undesired numbers from the
Caller ID list (page 53) if you do not wish to receive faxes
from them.
1 {Advance}
2 Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3 Press {V} or {^} repeatedly to select “Junk List
Set”. i {Set}
4 Press {V} or {^} repeatedly to display the party you
do not want to receive faxes from. i {Set}
L If you have programmed the wrong item, press
{Set} again to remove “,” and cancel the item.
5 {Back} i {Advance}
To display the junk fax prohibitor list
1. {Advance}
2. Press {V} or {^} repeatedly to select “Junk Fax
Prohibitor”. i {Set}
3. Press {V} or {^} repeatedly to select “Junk List
Display”. i {Set}
4. Press {V} or {^} to display the items on the list.
5. Press {Advance} to exit.
To print the junk fax prohibitor list
1. {Advance}
51
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6. Fax
6.11 Receiving a fax on your
computer
You can receive a fax document on your computer. The
received fax document is saved as an image file (TIFFG4 format).
To receive a fax document using your computer, make
sure the following features are set beforehand.
– PC fax reception (feature #442 on page 62)
– Computer setting for the PC fax reception (feature
#443 on page 24)
L Make sure the fax preview mode is turned OFF
beforehand (feature #448 on page 62).
1 Press {Fax Auto Answer} repeatedly to turn the
auto answer setting ON (page 47).
2 Start Multi-Function Station. i [PC FAX]
3 When a fax call is received, your computer will
receive a document through the unit.
Note:
L You can view, print or transfer the received document
using your computer.
Viewing a received document
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication Log].
3. Click the item you want to view.
4. Click [File] in the menu bar, then select [View], or
click the [View] icon in the toolbar.
L The received fax will be displayed.
If a received fax document is stored in the unit’s
memory
You can load the document into your computer.
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication Log].
3. Click [File] in the menu bar. i [Receive a Fax]
L If feature #442 is activated, the received fax
document will be automatically transferred to the
computer.
52
Page 53
7. Caller ID
7Caller IDCaller ID
7.1 Caller ID service
This unit is compatible with the Caller ID service
offered by your local telephone company. To use this
unit’s Caller ID features, you must subscribe to a
Caller ID service.
Make sure the following ring count is set to 2 or more
rings beforehand.
– FAX ring count (feature #210 on page 58)
L The name display service may not be available in
some areas. For further information, please contact
your telephone company.
7.1.1 How Caller ID is displayed
The calling party’s name or telephone number will be
displayed after the 1st ring. You have the option of
whether or not to answer the call.
The unit will automatically store caller information
(name, telephone number and date and time of the call)
from the 30 most recent calls. It is possible to view caller
information one at a time on the display (page 53) or
print the entire Caller ID list (page 104).
L When caller information is received and it matches a
telephone number stored in the unit’s navigator
directory, the stored name will be displayed.
L If the unit is connected to a PBX (Private Branch
Exchange) system, caller information may not be
received properly. Consult your PBX supplier.
L If the unit cannot receive caller information, the
following will be displayed:
“Out of Area”: The caller dialed from an area
which does not provide Caller ID service.
“Private Caller”: The caller requested not to
send caller information.
“Long Distance”: The caller made a long distance
call.
To confirm caller information by printing the Caller
ID list
– To print manually, see page 104.
– To print automatically after every 30 new calls,
activate feature #216 (page 58).
7.2 Viewing and calling back
using caller information
1 {Caller ID} i Press {V} to search from the
recently received caller information.
L If you press {^}, the display order will be
reversed.
L To send a fax, see page 42.
2 Press {Monitor} to return the call.
L To make a phone call, lift the handset of the
optional handset unit.
To change the way caller information is displayed
Press {<} or {>} repeatedly after step 1 to change
name/telephone number information.
7.2.1 Symbols and operations for caller
information
What “,” means
“,” on the display means the call has already been
highlighted or answered.
To stop viewing
Press {Stop}.
To edit a telephone number before calling
back/storing
While displaying a desired caller information, press {*}
repeatedly. Each time you press {*}, the telephone
number will be changed as follows:
A 1 – Area code – Local telephone number (“1” added)
B Local telephone number only (area code omitted)
C Area code – Local telephone number
D 1 – Local telephone number (“1” added and area code
omitted)
L To store the number in navigator directory, follow
from step 3 of the storing procedure on page 54.
53
Page 54
7. Caller ID
7.3 Erasing caller information
7.3.1 Erasing all caller information
{Menu}
1
2 Press {V} or {^} repeatedly to select “Caller
Setup”. i {Set}
L “Erase All OK?” will be displayed.
L To cancel erasing, press {Stop}, then {Menu}.
3 {Set}
4 Press {Menu} to exit.
7.3.2 Erasing specific caller information
{Caller ID}
1
2 Press {V} or {^} repeatedly to select the desired
item. i {#} i {Set} i {Stop}
7.4 Storing caller information
1 {Caller ID}
2 Press {V} or {^} repeatedly to select the desired
item.
3 {Set}
4 Edit the name if necessary. i {Set} i {V}/{^}
5 Edit the telephone number if necessary. i {Set}
i {Set} i {Stop}
Note:
L To edit a name or number, see page 43.
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8. Distinctive Ring
8Distinctive RingDistinctive Ring
8.1 Distinctive Ring service
When a call is made to one of your phone numbers, the
telephone company sends a ring pattern to your
telephone line to indicate which number the call is
intended for. By setting up this unit for Distinctive Ring,
you can make the unit automatically start fax reception
when a call comes to the fax number.
To use this service, you must subscribe to the
Distinctive Ring service offered by your local
telephone company. Consult your local telephone
company for availability.
8.2 Using two or more phone
numbers on a single telephone
line
8.2.1 Activating the Distinctive Ring
feature
{Menu} i {#}{4}{3}{0}
1
2 Press {1} to select “On”.
L Press {0} to select “Off”.
3 {Set} i {Menu}
Note:
L While the Distinctive Ring feature is activated, you
cannot change the receiving mode.
To use one phone number for the fax, program the ring
pattern assigned for the fax (feature #431 on page 55). In
the example, the ring pattern assigned for fax is a triple
ring, so you should program “C” (triple ring).
Ring pattern Selection
Standard ring (one long ring) {1} “A”
1st ring 2nd ring
Double ring (two short rings) {2} “B”
1st ring 2nd ring
Triple ring (short-long-short
rings)
1st ring 2nd ring
Other triple ring (short-short-long
rings)
1st ring 2nd ring
Note:
L The default setting is {5} “B-D”. The fax will respond
to all calls with ring tone patterns “B”, “C” and “D”.
{3} “C”
{4} “D”
How phone calls and faxes are received
If the incoming call is for the fax number, the unit will ring
with the assigned ring pattern and automatically start fax
reception.
If the incoming call is for the phone number, the unit will
continue ringing.
L If an external telephone answering machine is
connected, set the ring count of the answering
machine to more than 2.
8.3 Using three or more phone
numbers on a single telephone
line
You may wish to use three or more phone numbers for a
single telephone line. In order to distinguish which
number the call was addressed to, a different ring
pattern must be assigned for each number.
Example: Using three phone numbers
Telephone
number
012 1234 Standard ring Personal
012 5678 Double ring Business
Ring pattern Use
8.4 Programming the ring pattern
assigned for fax
1 Set feature #430 to “On” (page 55).
2 {Menu} i {#}{4}{3}{1}
3 Press {1} to {5} to select the ring pattern assigned
for fax. i {Set} i {Menu}
012 9876 Triple ring Fax
55
Page 56
9. Programmable Features
9Pr ogrammable FeaturesFeatures Summary
9.1 Programming
{Menu}
{Set}
1 {Menu}
2 Press {#} and the 3-digit code (page 57 to page
71).
3 Press the appropriate selection to display the
desired setting.
L This step will vary depending on the feature.
4 {Set}
5 Press {Menu} to exit.
To select features through the web browser interface
(LAN connection only)
You can change features through the web browser
interface instead of the unit.
1. Start Multi-Function Station. i [Utilities] i
[Configuration Web Page]
L You can also access the unit by entering its IP
address on the web browser.
2. Select the desired category from the menu bar.
[Device Configuration]: features of the unit
[Advance Configuration]: advanced features for
each mode
[Network Configuration]: network features
3. Type “root” as the user name, then enter the
password (feature #155 on page 57). i [OK]
4. Select the desired feature tab at the top of the right
frame.
5. Change the settings or edit information.
L This step will vary depending on the feature.
6. [Submit]
L The new data will be transferred to the unit.
7. Close the web browser.
Note:
L The settings displayed in the web browser will be
updated by clicking [Reload].
56
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9.2 Basic features
Feature/Code Selection
9. Programmable Features
Setting the date and time
{#}{1}{0}{1}
Setting your logo
{#}{1}{0}{2}
Setting your fax number
{#}{1}{0}{3}
Selecting the language
{#}{1}{1}{0}
Setting the dialing mode
{#}{1}{2}{0}
Setting flash time
{#}{1}{2}{1}
Enter the date and time using the dial keypad. See page 22 for details.
Enter your logo using the dial keypad. See page 23 for details.
Enter your fax number using the dial keypad. See page 23 for details.
The display and reports will be in the selected language.
{1} “English” (default): English is used.
{2} “Spanish”: Spanish is used.
1. {Menu} i {#}{1}{1}{0}
2. Press {1} or {2} to select the desired language. i {Set} i {Menu}
{1} “Pulse”
{2} “Tone” (default)
See page 19 for details.
The flash time depends on your telephone exchange or host PBX.
{0} “900ms”
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “200ms”
{7} “160ms”
{8} “110ms”
{9} “100ms”
{*} “90ms”
{#} “80ms”
Note:
L If the unit is connected via a PBX, PBX functions (transferring a call, etc.)
might not work correctly. Consult your PBX supplier for the correct setting.
Changing the password for
feature programming via
remote operation
{#}{1}{5}{5}
1. {Menu} i {#}{1}{5}{5} i {Set}
2. Enter the current password. i {Set}
L The default password is “1234”.
3. Enter a new 4-digit password using 0–9. i {Set}
4. Enter the new password again. i {Set} i {Menu}
Note:
L It is recommended that you change this password from the default
password.
L This password is also used for feature programming via a web browser.
57
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9. Programmable Features
Feature/Code Selection
Setting the toner
maintenance time
{#}{1}{5}{8}
Setting the ringer pattern
{#}{1}{6}{1}
Changing the ring count in
FAX ONLY mode
{#}{2}{1}{0}
Setting the Caller ID list to
print automatically
{#}{2}{1}{6}
Setting the time adjustment
{#}{2}{2}{6}
The unit will automatically activate for maintenance, once every 24 hours.
Because this is to prevent the toner from solidifying, the noise that the unit
makes during maintenance cannot be stopped. However, if the unit’s noise
bothers you, you can change the start time.
1. {Menu} i {#}{1}{5}{8} i {Set}
2. Enter the maintenance start time.
L The default time is “12:00AM”.
L Press {*} repeatedly to select “AM” or “PM”.
3. {Set} i {Menu}
{1} “A” (default)
{2} “B”
{3} “C”
{1} “1”
{2} “2”
{3} “3” (default)
{4} “4”
{5} “5 Ext. Tam” (External Telephone Answering Machine)
{0} “Off” (default): The unit will not print the Caller ID list, but will keep records
of the information for the last 30 callers.
{1} “On”: The unit will print the Caller ID list automatically after every 30 new
calls (page 53).
Using this feature, the unit’s date and time setting will be automatically adjusted
when caller information is received.
{1} “Auto” (default): The date and time setting will be automatically adjusted.
{2} “Manual”: Deactivates this features.
Setting the recording paper
size in the standard input tray
{#}{3}{8}{0}
Setting the recording paper
size in the optional input tray
{#}{3}{8}{2}
Setting the recording paper
type
{#}{3}{8}{3}
{1} “Letter” (default): Letter-size paper
{2} “A4”: A4-size paper
{3} “Legal”: Legal-size paper
This feature will be displayed only when the optional input tray is installed.
{1} “Letter” (default): Letter-size paper
{2} “A4”: A4-size paper
{3} “Legal”: Legal-size paper
2
{1} “Plain Paper” (default): 75 g/m
{2} “Thin Paper”: 60 g/m
{3} “Thick Paper”: 106 g/m
2
to 74 g/m2 (16 lb to 19 lb) paper.
2
to 105 g/m2 (20 lb to 28 lb) paper.
to 165 g/m2 (29 lb to 44 lb) paper.
Note:
L This setting is valid for both the standard input tray and the optional input
tray.
L “Thick Paper” will be displayed only when “#1” is selected for the
following:
– Paper input tray setting for fax (Feature #440 on page 62).
– Paper input tray setting for copy (Feature #460 on page 64).
– Paper input tray in PCL
®
(Feature #760 on page 65).
– Paper input tray setting for the scan to e-mail print feature (Feature #565
on page 71).
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Feature/Code Selection
9. Programmable Features
Setting the waiting time for
the power save mode
{#}{4}{0}{3}
Holding the previous contrast
setting
{#}{4}{6}{2}
Setting the default operation
mode
{#}{4}{6}{3}
Setting the default operation
mode timer
{#}{4}{6}{4}
To set the length of time before the unit enters power save mode.
{1} “5min”: 5 minutes
{2} “15min” (default): 15 minutes
{3} “30min”: 30 minutes
{4} “1h”: 1 hour
Note:
L When in power save mode, the unit needs to preheat the fuser unit before
it can begin printing.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
Note:
L The previous setting will be held individually for copying and sending faxes.
To select the default operation mode when the selected time of the mode timer
(feature #464) passes.
{1} “Copy” (default): Copy mode is selected as default.
{2} “Fax”: Fax mode is selected as default.
Note:
L You cannot select the scan mode using this feature.
To set the timer before returning to the default operation mode (feature #463).
{0} “Off”: Deactivates this feature.
{1} “30s”: 30 seconds
{2} “1min” (default): 1 minute
{3} “2min”: 2 minutes
{4} “5min”: 5 minutes
Cleaning the drum
{#}{4}{8}{0}
Setting toner save feature
{#}{4}{8}{2}
Changing the color
calibration for all colors
(cyan, magenta, yellow and
black)
{#}{4}{8}{5}
Changing the color
calibration for cyan
{#}{4}{8}{6}
Changing the color
calibration for magenta
{#}{4}{8}{7}
Changing the color
calibration for yellow
{#}{4}{8}{8}
Changing the color
calibration for black
{#}{4}{8}{9}
Clean the drum cartridge automatically. See page 104 for details.
{0} “Off” (default): Deactivates this feature.
{1} “On”: The toner cartridge will last longer.
Note:
L This feature may lower the print quality by reducing toner consumption.
Change the color calibration if color printing is too dark or too light. See page 76
for details.
Change the color calibration if color printing is too dark or too light. See page 76
for details.
Change the color calibration if color printing is too dark or too light. See page 76
for details.
Change the color calibration if color printing is too dark or too light. See page 76
for details.
Change the color calibration if color printing is too dark or too light. See page 76
for details.
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9. Programmable Features
9.3 Fax features
Feature/Code Selection
Printing a confirmation report
{#}{4}{0}{1}
Setting the journal report to
print automatically
{#}{4}{0}{2}
Sending documents
overseas
{#}{4}{1}{1}
Sending a fax at a specific
time
{#}{4}{1}{2}
{0} “Off”: Confirmation reports will not be printed.
{1} “On”: A confirmation report will be printed after every fax transmission.
{2} “Error” (default): A confirmation report will be printed only when fax
transmission fails.
{0} “Off”: The unit will not print a journal report, but will keep a record of the
last 30 fax transmissions and receptions.
{1} “On” (default): The unit will print a journal report automatically after every
30 new fax transmissions and receptions (page 43).
If you cannot send a fax overseas even if the number is correct and the line is
connected, activate this feature before sending the fax.
This feature improves the reliability by reducing the transmission speed.
{0} “Off”: Deactivates this feature.
{1} “Next Fax”: This setting is effective only for the next attempted fax
transmission. After transmission, the unit will return to the previous setting.
{2} “Error” (default): When the previous fax transmission fails and you wish to
re-send the document.
Note:
L This feature is not available for broadcast transmission.
L Calling charges may be higher than usual.
This feature allows you to take advantage of low-cost calling hours offered by
your telephone company. This feature can be set up to 24 hours in advance of
the desired time.
{0} “Off” (default)
{1} “On”
To send a document:
1. If the {Fax} light is OFF, turn it ON by pressing {Fax} .
2. Set the original (page 20).
3. {Menu} i {#}{4}{1}{2}
4. Press {1} to select “On”. i {Set}
5. Enter the fax number.
L To enter an item using navigator directory, see steps 2 to 3 on
“6.3.1 Using the scanner glass”, page 44.
6. {Set}
7. Press {V} or {^} repeatedly to select “Time”. i {<}/{>}
8. Enter the transmission start time.
L Press {<} or {>} repeatedly to move the cursor, and then press {V} or
{^} repeatedly to select “AM” or “PM”.
9. {Set}
10. If necessary, change the resolution (page 42) and the contrast (page 42).
11. {Black}
L The document will be fed into the unit and scanned into memory. The
unit will then send the data at the specified time. You cannot use this
feature for another fax transmission until the former sending is
completed.
Note:
L To cancel this setting after programming, press {Stop} while the unit is idle,
and then press {Set}.
60
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Feature/Code Selection
9. Programmable Features
Setting the Error Correction
Mode (ECM)
{#}{4}{1}{3}
Setting the connecting tone
{#}{4}{1}{6}
Setting the maximum fax
speed
{#}{4}{1}{8}
Activating the Distinctive
Ring feature
{#}{4}{3}{0}
Setting the ring pattern for fax
(Distinctive Ring feature)
{#}{4}{3}{1}
Setting auto reduction
feature
{#}{4}{3}{2}
This feature is available when the sending / receiving fax machines are ECM
compatible.
{0} “Off”: Deactivates this feature.
{1} “On” (default): Fax transmission / reception will be carried out so that the
errors do not occur.
If you often have trouble when sending faxes, this feature allows you to hear
connecting tones: fax tone, ring back tone and busy tone. You can use these
tones to confirm the status of the other party’s machine.
{0} “Off”: Deactivates this feature.
{1} “On” (default): You will hear connecting tones.
Note:
L If the ring back tone continues, the other party’s machine may not be a fax
machine or may have run out of paper. Check with the other party.
L The connecting tone volume cannot be adjusted.
{1} “14.4Kbps”
{2} “33.6Kbps” (default)
Note:
L The fax speed maybe lower than the selected speed depending on your
line.
{0} “Off” (default)
{1} “On”
See page 55 for details.
{1} “A”
{2} “B”
{3} “C”
{4} “D”
{5} “B-D” (default)
See page 55 for details.
To receive a fax document that is longer than your recording paper.
{0} “Off”: The unit will print received documents at their original size.
{1} “On” (default): The unit will scale received documents to fit your recording
paper.
Changing the fax activation
code
{#}{4}{3}{4}
If you wish to use an extension telephone to receive faxes, activate this feature
and program the activation code.
Important:
L The fax activation code must be different from the code that you
programmed on the answering machine.
{0} “Off”
{1} “On” (default)
1. {Menu} i {#}{4}{3}{4}
2. Press {1} to select “On”. i {Set}
3. Enter your code from 2 to 4 digits, using 0–9, {*} and {#}.
L The default code is “;#9”.
L Do not enter “0000”.
4. {Set} i {Menu}
61
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9. Programmable Features
Feature/Code Selection
Setting the memory reception
alert
{#}{4}{3}{7}
Setting friendly reception
{#}{4}{3}{8}
Setting the paper input tray to
use for printing received
faxes
{#}{4}{4}{0}
Receiving a fax into the
computer
{#}{4}{4}{2}
To alert you with a beeping sound when a received fax document is stored into
memory due to some existing problem.
{0} “Off”: Deactivates this feature.
{1} “On” (default): You will hear a beeping sound.
Note:
L The slow beeps will continue until you solve the printing problem and make
sure the unit is supplied with enough paper to print the stored document.
To receive a fax automatically when you answer a call and hear a fax calling
tone (slow beep).
{0} “Off”: You have to press {Black} for fax reception.
{1} “On” (default): You do not have to press {Black} for fax reception.
This feature will be displayed only when the optional input tray is installed.
{1} “#1” (default): Standard input tray
{2} “#2”: Optional input tray
{3} “#1+#2”
Note:
L If you select “#1+#2”, make sure the same paper size is selected for the
following:
– Standard input tray (feature #380 on page 58)
– Optional input tray (feature #382 on page 58)
If either is changed, “#1” will be selected automatically.
If you wish to receive a fax into the computer, activate this feature and run [PC
FAX] from Multi-Function Station.
This feature is available when feature #448 is deactivated.
{0} “Off” (default): Deactivates this feature.
{1} “Always”: If the unit recognizes the connection to the computer, it will
transfer received documents to the computer. If the unit cannot recognize the
connection, it will store received documents in memory, and then transfer the
data after recognition of the connection.
{2} “Connected”: If the unit recognizes the connection to the computer, it will
transfer received documents to the computer. If the unit cannot recognize the
connection, it will print the data.
Setting the computer for PC
fax reception
{#}{4}{4}{3}
Sending legal size
documents using the scanner
glass
{#}{4}{4}{5}
Setting the fax preview mode
{#}{4}{4}{8}
Deleting received fax
documents automatically
{#}{4}{4}{9}
62
To select the computer that will be used for receiving a fax. See page 24 for
details.
{0} “Off” (default): Deactivates this feature.
{1} “Next Fax”: Legal-size documents can be sent for the next fax
transmission using the scanner glass. After transmission, this setting will turn
OFF automatically.
{2} “Always”: Legal-size documents can be sent using the scanner glass
anytime.
If you wish to display the received fax document, activate this feature.
{0} “Off” (default): Deactivates this feature.
{1} “On”: The unit will store the received fax document in memory. You can
display the fax document before printing or saving (page 48).
Note:
L If you select “On”, the PC fax setting (feature #442 on page 62) will be
deactivated.
This feature is available when feature #448 is activated.
{0} “Off”: Deactivates this feature.
{1} “On” (default): The received fax document will be deleted automatically
after printing (page 49).
Page 63
Feature/Code Selection
9. Programmable Features
Resetting fax features to their
default settings
{#}{4}{5}{9}
Setting the information for
saving a fax document as an
e-mail attachment (via an email server) (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
Registering the e-mail
destinations (via an e-mail
server) (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
{0} “No” (default)
{1} “Yes”
To reset the fax features:
1. {Menu} i {#}{4}{5}{9}
2. Press {1} to select “Yes”. i {Set} i {Set} i {Menu}
Note:
L The PC fax reception (feature #443 on page 24) will not be reset.
L If you select “Yes”, the unit will print the received fax documents that have
been stored into memory.
When you save the fax document as an e-mail attachment, you need to
program the e-mail server and SMTP server settings beforehand. Consult your
service provider or network administrator for details.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Network Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 57). i [OK]
4. Select the [E-Mail Feature] tab.
5. Click [Edit] next to [E-Mail Server].
6. Enter the e-mail server and SMTP server information. i [Submit]
7. Close the web browser.
When you save the fax document as an e-mail attachment, you can register email destinations (up to 300 destinations) for the unit through the web browser
interface in advance.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Network Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 57). i [OK]
4. Select the [E-Mail Feature] tab.
5. Click [Edit] next to [Send User].
6. Click [Edit] next to the desired e-mail user.
7. Enter the name and e-mail address. i [Submit]
8. Close the web browser.
Setting the FTP server
information for saving a fax
document (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
When you save the fax document in the folder on the FTP server, you can
register FTP destinations (up to 6 destinations) to the unit through the web
browser interface.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Network Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 57). i [OK]
4. Select the [FTP Feature] tab.
5. Click [Edit] next to [FTP Server].
6. Click [Edit] next to the desired FTP server.
7. Enter the server name, IP address, folder directory, etc. i [Submit]
8. Close the web browser.
Note:
L If you do not enter a folder directory in step 7, the fax document will be
saved in the root folder.
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9. Programmable Features
9.4 Copy features
Feature/Code Selection
Setting the paper input tray to
use for copy
{#}{4}{6}{0}
Changing the default copy
resolution
{#}{4}{6}{1}
Holding the previous page
layout setting
{#}{4}{6}{7}
Holding the previous zoom
setting
{#}{4}{6}{8}
Holding the previous collate
setting
{#}{4}{6}{9}
This feature will be displayed only when the optional input tray is installed.
{1} “#1” (default): Standard input tray
{2} “#2”: Optional input tray
{3} “#1+#2”
Note:
L If you select “#1+#2”, make sure the same paper size is selected for the
following:
– Standard input tray (feature #380 on page 58)
– Optional input tray (feature #382 on page 58)
If either is changed, “#1” will be selected automatically.
To change the default resolution setting for copying.
{1} “Text/Photo” (default): For documents containing both text and
photographs.
{2} “Text”: For documents containing only text.
{3} “Photo”: For documents containing photographs, shaded drawings, etc.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
Holding the previous duplex
setting
{#}{4}{7}{0}
This feature will be displayed only when the automatic duplex unit is installed.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
64
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9.5 PC print features
Feature/Code Selection
9. Programmable Features
Setting the paper input tray in
PCL
{#}{7}{6}{0}
Setting the number of copies
in PCL
{#}{7}{6}{2}
Setting the recording paper
size in PCL
{#}{7}{6}{3}
Setting the image reduction
feature in PCL
{#}{7}{6}{4}
Setting the recording paper
direction in PCL
{#}{7}{6}{5}
This feature will be displayed only when the optional input tray is installed.
{1} “#1” (default): Standard input tray
{2} “#2”: Optional input tray
{3} “#1+#2”
Note:
L If you select “#1+#2”, make sure the same paper size is selected for the
following:
– Standard input tray (feature #380 on page 58)
– Optional input tray (feature #382 on page 58)
If either is changed, “#1” will be selected automatically.
1. {Menu} i {#}{7}{6}{2} i {Set}
2. Enter the number of copies from “001” to “999”, using the dial keypad.
L The default setting is “001”.
3. {Set} i {Menu}
{1} “Letter” (default): Letter-size paper
{2} “A4”: A4-size paper
{3} “Legal”: Legal-size paper
{0} “Off”: Deactivates this feature.
{1} “On” (default): The document resolution will be automatically reduced
when the data size is too large to print.
Note:
L This feature may lower the print quality by reducing the resolution.
{1} “Portrait” (default): The document will be printed in portrait direction.
{2} “Landscape”: The document will be printed in landscape direction.
Setting the A4 wide feature in
PCL
{#}{7}{6}{6}
Setting the line per page in
PCL
{#}{7}{6}{7}
Setting the font source in PCL
{#}{7}{6}{8}
You can change the margin and printable area of A4-size recording paper so
that 80 characters in 10 cpi font may be printed on a line.
{0} “Off” (default): Deactivates this feature.
{1} “On”: The margin and printable area of A4 recording paper will be changed.
To set the number of lines per page in PCL printing.
1. {Menu} i {#}{7}{6}{7} i {Set}
2. Enter the number of lines per page from “005” to “128”, using the dial
keypad.
L The default setting is “060”.
3. {Set} i {Menu}
This feature is available when the downloaded font is registered to the unit.
{1} “Resident” (default): The document will be printed using resident font.
{2} “Download Font”: The document will be printed using download font.
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9. Programmable Features
Feature/Code Selection
Setting the font number in
PCL
{#}{7}{6}{9}
Setting the font pitch/point in
PCL
{#}{7}{7}{0}
Setting the symbol set in PCL
{#}{7}{7}{1}
Setting the line breaks in PCL
{#}{7}{7}{2}
To set the font number to be used in PCL printing. The unit assigns a number
to each font.
1. {Menu} i {#}{7}{6}{9} i {Set}
2. Enter the font number from “000” to “054”, using the dial keypad.
L The default setting is “000”.
3. {Set} i {Menu}
Note:
L If feature #768 is set to “Download Font”, the default setting is “001”.
L To print the font list, see page 104.
To set the font pitch/point to be used in PCL printing.
1. {Menu} i {#}{7}{7}{0} i {Set}
2. Enter the font pitch from “00.44” to “99.99”, or the point from “004.00”
to “999.75”, using the dial keypad.
L The default pitch is “10.00” and the default point is “012.00”.
3. {Set} i {Menu}
To set the symbol set to be used in PCL printing.
1. {Menu} i {#}{7}{7}{1}
2. Press {V} or {^} repeatedly to display the desired symbol set. i {Set}
i {Menu}
To set each behavior when receiving CR, LF, and FF codes.
{1} “CR/LF/FF” (default): CR=CR, LF=LF, FF=FF
{2} “CR+LF/LF/FF”: CR=CR+LF, LF=LF, FF=FF
{3} “CR/CR+LF/CR+FF”: CR=CR, LF=CR+LF, FF=CR+FF
Setting the waiting time for
auto continue mode
{#}{7}{7}{3}
Changing the data timeout
setting
{#}{7}{7}{4}
Detecting monochrome
pages
{#}{7}{7}{5}
To set the length of time before the unit recovers if a memory overflow occurs.
{1} “Off” (default): Deactivates this feature.
{2} “20s”: 20 seconds
{3} “30s”: 30 seconds
{4} “60s”: 60 seconds
{5} “90s”: 90 seconds
{6} “120s”: 120 seconds
The unit will automatically print the remaining data in memory when the
computer does not send data to the unit during the set time.
1. {Menu} i {#}{7}{7}{4} i {Set}
2. Enter the desired data timeout setting from “005” seconds to “600”
seconds, using the dial keypad.
L The default setting is “060” seconds.
3. {Set} i {Menu}
{0} “Off”: When you make a color printout, all pages including monochrome
pages will be printed using color toner cartridges and the color drum cartridge.
This will increase consumable usage for color toner cartridges and the color
drum cartridge.
{1} “On” (default): When you make a color printout, this feature automatically
detects the monochrome pages of your document and prints only using the
black toner cartridge and monochrome drum cartridge. This will decrease
consumable usage for color toner cartridge and color drum cartridge, but will
require time to automatically switch between monochrome printing and color
printing.
Note:
L Depending on the type of document, this feature may not be activated even
when “On” is selected.
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Feature/Code Selection
9. Programmable Features
Setting mutual A4/letter print
{#}{7}{7}{6}
This feature allows printing in A4-size even if letter-size recording paper is
installed, and vice versa.
{0} “Off”: Deactivates this feature.
{1} “On” (default): Printing is possible between A4/letter-size.
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9. Programmable Features
9.6 Scan features
Feature/Code Selection
Setting the scan mode for
scanning to your computer
{#}{4}{9}{3}
Holding the previous
scanning parameter for Push
Scan
{#}{4}{9}{4}
Setting the monochrome
scan type
{#}{4}{9}{5}
Setting the information for
scan to e-mail (via an e-mail
server) (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
Registering the scan to e-mail
destinations (via an e-mail
server) (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
{1} “Viewer” (default): The scanned image will be displayed in the [Multi-
Function Viewer] window.
{2} “File”: The scanned image will be saved as a file.
{3} “E-Mail”: The scanned image will be saved for e-mail attachment.
{4} “OCR”: The scanned image will be displayed in the OCR window.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous scan settings for each mode of
push scan; scan size, resolution, file format, brightness, color contrast/contrast.
{1} “Black/White” (default): To scan as black lines, select this for text
contents.
{2} “Grayscale”: To scan as black lines and gray shades, select this for
images.
When you send scanned files via an e-mail server, you need to program the email server and SMTP server settings beforehand. Consult your service
provider or network administrator for details.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Advance Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 57). i [OK]
4. Select the [Scan Feature] tab.
5. Click [Edit] next to [E-Mail Server].
6. Enter the e-mail server and SMTP server information. i [Submit]
7. Close the web browser.
When you send scanned files via an e-mail server, you can register e-mail
destinations (up to 300 destinations) for the unit through the web browser
interface in advance.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Advance Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 57). i [OK]
4. Select the [Scan Feature] tab.
5. Click [Edit] next to [Send User].
6. Click [Edit] next to the desired e-mail user.
7. Enter the name and e-mail address. i [Submit]
8. Close the web browser.
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Feature/Code Selection
9. Programmable Features
Setting the information for
scan to FTP (LAN connection
only)
L This feature can be
programmed only through
the web browser interface.
When you send scanned files to an FTP server, you can register FTP
destinations (up to 6 destinations) to the unit through the web browser interface.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Advance Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 57). i [OK]
4. Select the [Scan Feature] tab.
5. Click [Edit] next to [FTP Server].
6. Click [Edit] next to the desired FTP server.
7. Enter the server name, IP address, folder directory, etc. i [Submit]
8. Close the web browser.
Note:
L If you do not enter a folder directory in step 7, the scanned image will be
saved in the root folder.
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9. Programmable Features
9.7 LAN features
Feature/Code Selection
LAN setting with a DHCP
server
{#}{5}{0}{0}
Setting the IP address for the
LAN connection
{#}{5}{0}{1}
Setting the Subnet mask for
the LAN connection
{#}{5}{0}{2}
Setting the default gateway
for the LAN connection
{#}{5}{0}{3}
Setting the primary DNS
server for the LAN
connection
{#}{5}{0}{4}
{0} “Disabled”: Deactivates this feature.
{1} “Enabled” (default): The following will be allocated automatically using a
DHCP (Dynamic Host Configuration Protocol) server.
– IP address
– Subnet mask
– Default gateway
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{1} i {Set}
2. Enter the IP address of the unit on the LAN using the dial keypad. i {Set}
i {Menu}
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{2} i {Set}
2. Enter the subnet mask of the network on the LAN using the dial keypad. i
{Set} i {Menu}
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{3} i {Set}
2. Enter the default gateway of the network on the LAN using the dial keypad.
i {Set} i {Menu}
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{4} i {Set}
2. Enter the primary DNS server of the network on the LAN using the dial
keypad. i {Set} i {Menu}
Setting the secondary DNS
server for the LAN
connection
{#}{5}{0}{5}
Setting the machine name
{#}{5}{0}{7}
Displaying the MAC address
of the unit
{#}{5}{0}{8}
This feature is available when feature #500 is deactivated.
1. {Menu} i {#}{5}{0}{5} i {Set}
2. Enter the secondary DNS server of the network on the LAN using the dial
keypad. i {Set} i {Menu}
1. {Menu} i {#}{5}{0}{7} i {Set}
2. Enter the name of the unit to recognize on the LAN, up to 15 characters,
using the English alphabet and numbers (see page 74 for character entry).
i {Set} i {Menu}
Note:
L In order to recognize the unit on the LAN, the default name of the unit is
assigned automatically. If you change the name, assign a unique name to
avoid overlapping.
1. {Menu} i {#}{5}{0}{8} i {Set}
2. The MAC address of the unit will be displayed. i {Menu}
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Feature/Code Selection
9. Programmable Features
Approving users for the LAN
connection
{#}{5}{3}{2}
Setting the IP address
automatically for the LAN
connection
{#}{5}{3}{3}
Setting HTTPD for the LAN
connection
{#}{5}{3}{4}
IPv6 protocol
{#}{5}{3}{5}
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will deny/approve access from the pre-programmed
IP patterns. Whether to deny or approve, and up to 4 patterns can be
programmed through the web browser interface.
1. Start Multi-Function Station.
2. [Utilities] i [Configuration Web Page] i [Network Configuration]
3. Type “root” as the user name, then enter the password (feature #155 on
page 57). i [OK]
4. Select the [LAN Feature] tab.
5. Click [Edit] next to [Approved Users].
6. Click [Edit] next to [Filter].
7. Change the mode and edit IP filtering information. i [Submit]
8. Close the web browser.
This feature will be displayed only when feature #500 is activated.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: IP address will be allocated automatically without using a
DHCP (Dynamic Host Configuration Protocol) server.
{0} “Disabled”: Denies access to the web browser.
{1} “Enabled” (default): Allows access to the web browser.
{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: IPv6 protocol can be used. After installing the printer driver, be
sure to change the port to IPv6 protocol. You can check the IPv6 protocol
address by printing the “Setup List” (page 104).
Note:
L To activate this feature, you need to turn the power switch of the unit OFF,
then ON.
Setting the paper input tray to
use for the scan to e-mail
print feature
{#}{5}{6}{5}
This feature will be displayed only when the optional input tray is installed.
{1} “#1” (default): Standard input tray
{2} “#2”: Optional input tray
{3} “#1+#2”
Note:
L If you select “#1+#2”, make sure the same paper size is selected for the
following:
– Standard input tray (feature #380 on page 58)
– Optional input tray (feature #382 on page 58)
If either is changed, “#1” will be selected automatically.
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9. Programmable Features
9.8 Network features (LAN connection only)
These features can be programmed only through the web browser interface.
Feature Tab Selection
Setting the LAN
features
Setting the community
name for SNMP
Setting the location
where you use this unit
Displaying the link local
address
Displaying the IP
address for auto
configuration
Setting the IP address
for IPv6
Setting the default
router for IPv6
Setting the FTP server
information
Setting the e-mail server
information
[LAN Feature] Enter the LAN feature settings. See page 70 for details.
[SNMP] Enter the SNMP community name. Consult your
service provider or network administrator for details.
[SNMP] Enter the location information of the unit.
[IPv6] The link local address will be displayed.
[IPv6] The IP address for auto configuration will be displayed.
[IPv6] Enter the IP address for IPv6. Consult your service
provider or network administrator for details.
[IPv6] Enter the default router address for IPv6. Consult your
service provider or network administrator for details.
[FTP Feature] Enter the FTP server information to carry out the
following functions:
– Sending scanned images to a folder on an FTP
server (page 34).
– Saving the fax document in a folder on an FTP
server (page 49).
[E-Mail Feature] Enter the e-mail server and SMTP server information to
carry out the following functions:
– Sending scanned images from the unit via an e-mail
(page 34).
– Saving the fax document as an e-mail attachment
(page 49).
Registering the e-mail
destinations (via an email server)
Setting the error notify
feature
Setting the information
for the error notify
feature
Registering
destinations for the
error notify feature
72
[E-Mail Feature] Register e-mail destinations (up to 300 destinations) for
the unit. See page 63, 68 for details.
[Error Notify][Enabled]: The unit will send an e-mail to registered
destinations when a problem occurs.
[Disabled] (default): Deactivates this feature.
[Error Notify] Enter the e-mail server and SMTP server information to
send error notification e-mails to.
[Error Notify] Enter the e-mail address to which error notifications will
be sent and select the types of problems.
[Life Warning]: A warning indicating that the toner
cartridge, drum cartridge or waste toner cartridge
needs to be replaced soon.
[Media Path Error]: An error indicating that there is a
problem with the paper input tray.
[Life Error]: An error indicating that the toner cartridge,
drum cartridge or waste toner cartridge needs to be
replaced.
Page 73
Feature Tab Selection
9. Programmable Features
Setting the scan to email print feature
Setting the e-mail
checking interval for the
scan to e-mail print
feature
Setting the header print
option for the scan to email print feature
Setting the information
for the scan to e-mail
print feature
Displaying the scan to
e-mail print information
[Scan to E-Mail Print][Enabled]: The unit will automatically print e-mail
attachments that it receives.
[Disabled] (default): Deactivates this feature.
See page 31 for details.
[Scan to E-Mail Print] Enter the desired e-mail checking interval.
[Scan to E-Mail Print][Enabled] (default): The unit will print the header
information along with the received e-mail attachments.
[Disabled]: Deactivates this feature.
[Scan to E-Mail Print] When you use the scan to e-mail print feature, you need
to program the POP server settings beforehand. See
page 31 for details.
[Scan to E-Mail Print] The information for the 30 most recently received e-
mails will be displayed.
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10. Useful Information
10Useful InformationUseful Informa tion
10.1 Character entry
The dial keypad is used to enter characters and
numbers.
–Press {<} or {>} to move the cursor.
– Press dial keys to enter characters and numbers.
–Press {Back} to erase the character or number
highlighted by the cursor. Press and hold {Back} to
erase all characters or numbers.
– To enter another character located on the same dial
key, press {>} to move the cursor to the next space,
then press the appropriate dial key.
Keypad Characters
{1} 1. _–[ ] { } +
/=,`: ;?|
{2} ABCab c 2
{3} DEF d e f 3
{4} GHI g h i 4
{5} JKLj k l 5
{6} MN Omn o 6
{7} PQRSp q r s 7
{8} TUVt u v 8
10.2 Status of the unit
10.2.1 Using Remote Control
You can easily operate the following functions from your
computer.
– Programming the features (page 57)
– Storing, editing or erasing items in directories (page
43)
– Storing or erasing items for broadcast transmission
(page 45)
– Viewing items in the journal report (page 43)
– Saving the journal report to your computer
– Viewing items in the Caller ID list (page 53)
– Storing caller information into directories (page 54)
– Saving the Caller ID list on your computer
1 Start Multi-Function Station. i [Remote Control]
L The [Multi-Function Remote Control] window
will appear.
{9} WX Y Z w x y z 9
{0} 0@( ) < >! " #
$%&¥@ ^’ →
{#} To switch between uppercase
and lowercase letters.
{Flash} Hyphen
{Caller ID} To insert a space.
{Back} To delete a character.
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select
characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Numbers
3 Symbols
4 Lowercase letters
L If you press {^}, the order will be reversed.
2. Press {>} to insert the displayed character.
3. Return to step 1 to enter the next character.
2 Select the desired tab.
L The latest data in the unit will be displayed.
3 Perform the desired operation.
L For details about each function, click [Help].
L To stop the operation, click [Cancel].
4 [OK]
L You can also click [Apply] to continue the next
operation without closing the window.
5 Enter the password (feature #155 on page 57). i
[OK]
L The new data will be transferred to the unit and
the window will close.
Note:
L Some of the features cannot be programmed from
your computer.
L For details, see the help file by selecting [p] from
Multi-Function Station.
L When another person is adjusting stored data in the
unit, it may be overwritten. Make sure the unit is not
currently being used for the same function.
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10. Useful Information
10.2.2 Using Device Monitor
You can confirm the setting information and current
status of the unit from your computer.
1 Start Multi-Function Station.
2 [Utilities] i [Device Monitor]
L The [Device Monitor] window will appear.
3 Confirm the status of the unit.
[Status]: Current status of the unit
Note:
L Additional information (toner and recording paper
status, unit information, etc.) will be displayed in
[Status] tab by clicking [Advanced Information].
L You can update the status of the unit by clicking
[Refresh].
L If a printing error occurs, the Device Monitor will start
automatically and display the error information.
L For details, see the help file by selecting [p] from
Multi-Function Station.
10.2.3 Using the web browser (LAN
connection only)
You can confirm the setting information and status of the
unit from the web browser.
1 Start Multi-Function Station. i [Utilities] i
[Configuration Web Page]
L You can also access the unit by entering its IP
address in a web browser.
2 Select a category from the menu bar.
[Status]: Toner and paper information, etc.
[Device]: Current status of the unit, etc.
[Advance]: Feature settings information, etc.
[Network]: Network information, etc.
L When you select [Device], [Advance] or
[Network], you can change which features are
displayed by clicking the feature tabs at the top of
the right frame.
3 Confirm the status of the unit.
Note:
L You can update the status of the unit by clicking
[Reload].
10.3 Canceling the operations
You can cancel the current operation from the unit. You
can also select the desired operation to cancel.
1 {Stop}
L The current operations will be displayed.
2 Press {V} or {^} repeatedly to select the operation
that you want to cancel. i {Set}
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10. Useful Information
Option
10.4 Changing the color
calibration
If color printing is too dark or too light, change the color
calibration.
1 Select the desired color to change the calibration.
L To change the color density for cyan, magenta,
yellow and black, press {Menu}. i
{#}{4}{8}{5}
L To change the color calibration for cyan, press
{Menu}. i {#}{4}{8}{6}
L To change the color calibration for magenta,
press {Menu}. i {#}{4}{8}{7}
L To change the color calibration for yellow, press
{Menu}. i {#}{4}{8}{8}
L To change the color calibration for black, press
{Menu}. i {#}{4}{8}{9}
2 Select the desired color calibration.
{0} “-5”
{1} “-4”
{2} “-3”
{3} “-2”
{4} “-1”
{5} “0” (default)
{6} “1”
{7} “2”
{8} “3”
{9} “4”
{*} “5”
3 {Set}
4 Press {Menu} to exit.
10.5 Optional handset unit
You can add an optional handset unit. See page 7 for
accessory information.
Important:
L Before installing or removing the optional
handset unit, be sure to turn the power switch
OFF. For more details about the installation,
please refer to the installation guide for the
optional handset unit.
1 Connect the handset cord (1) to the handset cradle.
1
2 Connect the handset connector (2).
L Remove the cover (3) from the handset unit
connection jack if attached.
Printing a color test
You can print the color test to check the color density for
each color (page 104).
76
2
3
Page 77
10. Useful Information
3 Lift the handset cradle in the direction indicated by
the arrow (4) to insert the tab (5), then insert the
rib (6) by pushing the handset unit toward the unit.
6
4
5
5 Place the handset (9) on the handset cradle, then
connect the handset cord (j) to the handset.
9
j
Note:
L While talking to the other party, you can send a fax
using the scanner glass as follows.
1 Press {V} or {^} repeatedly to select “Fax”.
2 Press {<} or {>} repeatedly to select “Send”.
i {Black}
(To receive a fax, select “Receive”, and then
press {Black}.)
To remove the handset unit
1. Disconnect the handset cord (1) from the handset,
then remove the handset (2) from the handset
cradle.
4 Pull out the handset cord holder (7) and pass the
handset cord (8) through the handset cord holder.
8
7
2
1
2. Remove the handset cord from the handset cord
holder (3), then close the handset cord holder.
3
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10. Useful Information
3. Pull the handset unit slightly forward (4), then lift it in
the direction of the arrow (5) to remove the rib.
5
4
4. Remove the tab (6), then disconnect the handset
connector (7).
6 7
10.6 Optional automatic duplex
unit
You can add an optional automatic duplex unit. See page
7 for accessory information.
A4, letter or legal-size recording paper (plain and thin)
can be used.
Important:
L Before starting installation of the optional
automatic duplex unit, be sure to turn the power
switch OFF. For more details about the
installation, please refer to the installation guide
for the optional automatic duplex unit.
L To use the optional automatic duplex unit with
your computer, you need to change the printer
properties. See page 80 for details.
10.7 Optional input tray
You can add an optional input tray. See page 7 for
accessory information.
A4, letter or legal-size recording paper (plain and thin)
can be used.
The optional input tray can hold:
– Up to 520 sheets of 75 g/m
– Up to 470 sheets of 80 g/m
– Up to 410 sheets of 90 g/m
– Up to 360 sheets of 105 g/m
L The unit is set for printing letter-size plain paper
by default.
– To use A4 or legal-size paper, change the
recording paper size setting (feature #382 on
page 58).
2
(20 lb) paper.
2
(21 lb) paper.
2
(24 lb) paper.
2
(28 lb) paper.
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10. Useful Information
– To use thin paper, change the recording paper
type setting (feature #383 on page 58).
Important:
L Before starting installation of the optional input
tray, be sure to turn the power switch OFF. For
more details about the installation, please refer
to the installation guide for the optional input
tray.
L After installation, you can select the optional
input tray to be used for the following:
– Paper input tray setting for faxing (feature
#440 on page 62).
– Paper input tray setting for copying (feature
#460 on page 64).
– Paper input tray in PCL (feature #760 on page
65).
– Paper input tray setting for the scan to e-mail
print feature (feature #565 on page 71).
L To use the optional input tray with your
computer, you need to change the printer
properties. See page 80 for details.
Caution for the optional input tray
L Do not drop the optional input tray.
Do not touch the plate (1) on the left side of the
optional input tray.
1
Approx. 4.8 kg (10.6 lb)
L Do not position the unit in a location where it is
unstable or subject to vibrations. The unit weighs
approximately 40 kg (88 lb) when the optional input
tray is installed and the recording paper is fully
installed.
L Hold the optional input tray with both hands
when removing or installing. The optional input
tray weighs approximately 4.8 kg (10.6 lb) when
the recording paper is fully installed.
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10. Useful Information
10.8 Setting the optional input
tray/optional automatic duplex
unit
To use the optional input tray/optional automatic duplex
unit with your computer, proceed as follows.
L This setting is necessary for both the color and
monochrome printer drivers.
1 [Start]
2 Open the printer window.
For Windows 98/Windows Me/Windows 2000:
[Settings] i [Printers]
For Windows XP Professional:
[Printers and Faxes]
For Windows XP Home:
[Control Panel] i [Printers and Other
Hardware] i [Printers and Faxes]
For Windows Vista:
[Control Panel] i [Printers]
3 Select the unit’s name.
4 For Windows 98/Windows Me/Windows
2000/Windows XP:
Select [Properties] from the [File] menu.
L The printer properties window will appear.
For Windows Vista:
Select [Properties] from the [Organize] menu.
L The printer properties window will appear.
5 Click [Auto Configuration] on the [Device] tab.
i [OK]
L The optional input tray and/or optional automatic
duplex unit will be automatically detected.
–For [Number of Input Tray], [2] will be
selected.
–For [Automatic Duplex Unit], [Installed]
will be selected.
If the setting is not changed automatically,
change it manually.
6 [OK]
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11. Help
11HelpError Messages
11.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on the
confirmation and journal reports (page 43).
Message Code Cause & Solution
Communication Error 40-42
46-72
FF
43
44
Document Jammed ----- L Remove the jammed document (page 100).
L A transmission or reception error occurred. Try
again or check with the other party.
L A line problem occurred. Connect the telephone line
cord to a different jack and try again.
L An overseas transmission error occurred. Try using
the overseas mode (feature #411 on page 60).
Error-Not Your Unit 53
54
59
70
Junk Fax Proh. Reject ----- L The junk fax prohibitor feature of this unit rejected
Memory Full ----- L The memory is full of received documents due to a
No Document / Failed Pickup ----- L The document was not fed into the unit properly. Re-
Other Fax not responding ----- L The other party’s fax machine is busy or has run out
L A transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
fax reception.
lack of recording paper or a recording paper jam.
Install paper (page 16) or remove the jammed paper
(page 95).
L If feature #442 is set to “Always” (page 62), check
the connection between the computer and the unit.
L If feature #448 is set to “On” (page 62), the memory
is full of received documents. View, print or save the
documents, and then erase unnecessary
documents (page 48).
insert it and try again.
of recording paper. Try again.
L The other party’s fax machine rings too many times.
Send the fax manually (page 42).
L The other party’s machine is not a fax machine.
Check with the other party.
L The number you dialed is not in service.
Pressed the ‘Stop’ key ----- L{Stop} was pressed and fax communication was
canceled.
The cover was opened ----- L The front or left cover was opened. Close it and try
again.
OK ----- L Fax transmission or reception was successful.
For assistance, please visit http://www.panasonic.com/help
81
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11. Help
11.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display Cause & Solution
“Call Service” L There is something wrong with the unit. Contact our service personnel.
“Change Supplies Toner
Empty”
“Change Supplies Black
:Empty”
L The toner cartridge life is finished (page 9). Replace the toner cartridge
immediately.
Note:
L “Black”: Black toner
L “Cyan”: Cyan toner
L “Magenta”: Magenta toner
L “Yellow”: Yellow toner
“Change Supplies Toner
Low”
“Change Supplies Black
:Low”
“Change Supplies
Replace Waste Toner”
“Change Supplies
Replace Waste Toner
Cartridge”
“Change Supplies Waste
Toner Full”
“Check Document” L The document was not fed into the unit properly. Remove the document,
“Check Install Input
Tray #1”
“Check Paper” L You are printing on envelopes. Check the standard input tray to be sure that
L The toner cartridge life is near its end (page 9). Replace the toner cartridge
as soon as possible.
Note:
L “Black”: Black toner
L “Cyan”: Cyan toner
L “Magenta”: Magenta toner
L “Yellow”: Yellow toner
L The waste toner cartridge life is finished. Replace the waste toner cartridge
immediately (page 10, 107).
L The waste toner cartridge life is near its end. Replace the waste toner
cartridge as soon as possible.
and then press {Stop} to clear the message. Re-insert the document. If
misfeeding occurs frequently, clean the document feeder rollers (page 102)
and try again.
L The paper input tray is not installed correctly. Pull out the paper input tray
and re-insert it.
Note:
L “#1”: Standard input tray
L “#2”: Optional input tray
L “#1+#2”: Standard input tray and optional input tray
envelopes are installed, and then press {Black}/{Color}.
L The recording paper size is not the same as the size selected for copy.
Change the recording paper size setting (feature #380 on page 58 or
feature #382 on page 58), and install the appropriate recording paper.
L The recording paper size is not the same as the size selected when printing
from the PC. Change the recording paper size setting (feature #380 on page
58 or feature #382 on page 58), and install the appropriate recording paper.
L The recording paper size is not the same as the size selected for receiving
a fax. Change the recording paper size setting (feature #380 on page 58 or
feature #382 on page 58), and install the appropriate recording paper.
82
For assistance, please visit http://www.panasonic.com/help
Page 83
Display Cause & Solution
11. Help
“Check Pick Up Input
Tray #1”
“Color Drum Life Low”
“Monochrome Drum Life
Low”
“Color Drum Replace”
“Monochrome Drum
Replace”
“Cool Down Fuser” L The unit is cooling down the fuser unit. Wait for a while.
“Directory Full” L There is no space to store new items in navigator directory. Erase
“Drum Not Installed” L The color drum cartridge or the monochrome drum cartridge is not installed.
“E-Mail Size Over” L When performing scan to e-mail server, the total file size of scanned data
“Fax in Memory” L The unit has a document in memory. See the other displayed message
L Recording paper was not fed into the unit properly. Re-insert the recording
paper (page 99).
Note:
L “#1”: Standard input tray
L “#2”: Optional input tray
L The drum cartridge life is near its end. Replace the drum cartridge as soon
as possible.
L The drum cartridge life is finished. Replace the drum cartridge immediately.
Note:
L The continuous use of an old drum cartridge may cause malfunction. To
prevent this, when the drum life is finished, the unit will stop printing after a
while, and printing will not be possible until a new drum cartridge is
installed.
unnecessary items (page 43).
Install it (page 11).
exceeded the file size limitation. Divide the document into sections.
instructions to print out the document. For fax memory capacity, see page
105.
L If feature #442 (page 62) is set to “Always”,
– check the connection between the computer and the unit.
– check the computer is turned ON.
L If feature #448 (page 62) is set to “On”,
– view, print or save the received fax documents (page 48, 49), and then
erase the unnecessary documents (page 49).
– turn the setting to “Off”. The fax documents stored in memory will be
printed automatically.
– set feature #449 (page 62) to “On”, and then print the received fax
documents (page 49).
“File Size Over” L When performing scan to FTP server, the total file size of scanned data
exceeded the file size limitation. Divide the document into sections.
“Front or Left Cover
Open”
“Keep Copying” L Copying has stopped due to some existing problem (example: a lack of
“Low Temperature” L The inside of the unit is extremely cold and cannot be operated. Use the unit
“Memory Full” L When performing memory transmission, the document being stored
For assistance, please visit http://www.panasonic.com/help
L The front or left cover is open. Close it.
recording paper or a recording paper jam). See the other displayed
message instructions to continue copying.
in a warmer area.
exceeded the memory capacity of the unit. Send the entire document
manually.
L When making a copy, the document being stored exceeded the memory
capacity of the unit. Press {Stop} to clear the message. Divide the
document into sections.
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11. Help
Display Cause & Solution
“Memory Overflow” L When printing a file, the document being stored exceeded the memory
capacity of the unit. Change the printer settings (page 29).
“Modem Error” L There is something wrong with the unit’s modem. Contact our service
personnel.
“No Fax Reply” L The other party’s fax machine is busy or has run out of recording paper. Try
again.
“Out of Paper Input Tray
#1”
“Paper Jammed” L A recording paper jam occurred. See the other displayed message
“PC Fail or Busy.” L The cable or the computer power cord is not connected correctly. Check the
“Please Wait” L The unit is warming up. Wait for a while.
“Redial Time Out” L The other party’s fax machine is busy or has run out of recording paper. Try
“Remove Document” L The document is jammed. Remove the jammed document (page 100).
“RX Memory Full” L The memory is full of received documents due to a lack of recording paper
L Recording paper is not installed or the paper input tray has run out of paper.
Install paper (page 16, 30).
L Recording paper was not fed into the unit properly. Reinstall the paper
(page 16, 30).
Note:
L “#1”: Standard input tray
L “#2”: Optional input tray
L “#1+#2”: Standard input tray and optional input tray
instructions to remove the jammed paper (page 95).
connections (page 18, 26).
L The software is not running on the computer. Restart the software and try
again.
again.
5
L Attempted to send or copy a document longer than 600 mm (23
the automatic document feeder. Press {Stop} to remove the document.
Divide the document into two or more sheets and try again.
or a recording paper jam. Install paper (page 16) or remove the jammed
paper (page 95).
L If feature #442 (page 62) is set to “Always”,
– check the connection between the computer and the unit.
– check the computer is turned ON.
L If feature #448 (page 62) is set to “On”,
– view, print or save the received fax documents (page 48, 49), and then
erase the unnecessary documents (page 49).
– turn the setting to “Off”. The fax documents stored in memory will be
printed automatically.
– set feature #449 (page 62) to “On”, and then print the received fax
documents (page 49).
/8") using
“Scanner Position Error” L There is something wrong with the scanner position. Turn the power switch
OFF, then ON. If the problem cannot be solved, contact our service
personnel.
“Self Calibration” L The unit is changing the color calibration. Wait for a while.
“Transmit Error” L A transmission error occurred. Try again.
“Toner Cartridge Not
Installed”
“Tray #2 Left Cover
Open”
84
For assistance, please visit http://www.panasonic.com/help
L The toner cartridge is not installed. Install it (page 11).
L The left cover of the optional input tray is open. Close it.
Page 85
Display Cause & Solution
11. Help
“Waste Toner Not
Installed”
“Waste Toner Cartridge
Not Installed”
L The waste toner cartridge is not installed. Install it (page 10).
For assistance, please visit http://www.panasonic.com/help
85
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11. Help
Troubleshooting
11.3 When a function does not work
11.3.1 General
Problem Cause & Solution
The unit does not work. L Check the connections (page 18, 26).
The recording paper exit
becomes full quickly or the
recording paper does not
stack properly at the
recording paper exit.
L High humidity may cause the recording paper to curl. Try turning the paper
over and re-inserting it. If the curl on the paper is heavy, please remove it
from the recording paper exit. If you still have this problem, contact our
service personnel.
I cannot adjust the volume,
display items stored in
navigator directory or display
Caller ID information.
A printing error is displayed
while using PC FAX and
Remote Control.
Multi-Function Station does
not work properly.
I cannot install or uninstall
Multi-Function Station.
L The unit is set to scan mode or copy mode. Press {Fax} to switch modes.
If you still have this problem, contact our service personnel.
L The printer driver is used for PC FAX and Remote Control. Transmission
errors will be displayed as printing errors.
L If the USB cable is connected to a USB hub, connect the cable directly to the
USB port on your computer.
L Make sure you have installed the latest Service Pack available for the
version of Windows installed on your computer. See the Microsoft web site
for details.
L If you have any other multifunction software installed on your computer,
uninstall it.
L Check that your computer has enough memory and hard disk space. If your
computer warns that there is insufficient memory, close other applications.
If there is not enough space on the hard disk, delete unnecessary files.
L Uninstall Multi-Function Station once, and re-install it.
L Some of the files needed to install or uninstall Multi-Function Station may be
corrupted. Use the MfsCleaner utility (found on the supplied CD-ROM) to
solve the problem.
1. Insert the supplied CD-ROM into your CD-ROM drive.
L The setup program will start automatically.
2. [Tool s] i [Cleanup Tool]
L The [MfsCleaner] window will appear.
3. Click [Clean], and then click [Yes ] to restart the computer.
Note:
L To install Multi-Function Station again, see page 25.
I cannot view the operating
instructions using MultiFunction Station.
I cannot find the unit in the
[Target Device] or [Device
Select] dialog box when
operating the following
functions.
– Scanning
– Remote Control
– PC FAX
– Device Monitor
86
L Install the operating instructions on your computer beforehand (page 26).
L The printer driver has not been installed. Install it on your computer (page
25).
For assistance, please visit http://www.panasonic.com/help
Page 87
Problem Cause & Solution
11. Help
I forgot the password for
feature programming via
remote operation.
L You may have changed the feature programming password. If you do not
remember it, assign a new password using feature #155 (page 57). When
required to enter the current password, enter “0101” instead.
11.3.2 Printing problems
Problem Cause & Solution
I cannot print in
monochrome.
OR
I cannot print in color.
Color printing is too dark or
too light.
Vertical, white lines appear
on the printed documents.
The printing quality is poor
(e.g. has smudges, blurred
points or lines).
ABC
L When using the unit as a printer, change the color mode from the [Quality]
tab (page 29).
L When printing on envelopes, even if you press {Black}/{Color}, the printing
color will follow the color mode setting.
L When using the unit as a printer;
– select the monochrome printer driver to print in monochrome.
– select the color printer driver to print in color.
L When using the unit as a copier;
–press {Black} to copy in monochrome.
–press {Color} to copy in color.
L When using the unit as a fax, sending/receiving color faxes is not possible.
L One or more color toner cartridge(s) is empty. Replace the toner cartridge
according to the displayed message. Even if cyan, magenta, yellow is
empty, you can still print in monochrome.
L Change the color calibration (page 76).
L The drum cartridge may be the cause. Print the color test, then the printer
test pages to clean the drum cartridge (feature #480 on page 104).
L Some paper has instructions recommending which side to print on. Try
turning the recording paper over.
L You may have used paper with a cotton and/or fiber content that is over
20 %, such as letterhead or resume paper.
L The recording paper is too damp. Use new paper.
I changed the recording
paper, but the printing quality
is still poor.
A blank sheet is ejected. L You placed the document facing the wrong way when using the copier.
For assistance, please visit http://www.panasonic.com/help
L The glass or rollers are dirty with correction fluid, etc. Clean them (page
101, 102). Please do not insert a document before correction fluid has dried
completely.
L The paper chute is dirty with toner, etc. Clean it (page 103).
L The toner save mode of feature #482 is ON (page 59).
L The unit may not be the cause. Print the printer test list to find out the
problem (page 104).
L The other party placed the document in their fax machine the wrong way.
Check with the other party.
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11. Help
Problem Cause & Solution
I cannot find the PCL driver. L The PCL driver can be found in the following folder on the supplied CD-
ROM.
Operating system Folder path
Windows 98/Windows Me “D:\Drivers\Object\Printer\Win98\PCL”
Windows 2000/Windows XP
Home/Windows Vista x32
“D:\Drivers\Object\Printer\x32\PCL”
I specified automatic duplex
printing using the printer
driver, but documents are
printed on one side.
Windows XP Professional x64
Edition/Windows Vista x64
(where “D” is the drive letter of your CD-ROM drive)
For more details, refer to:
http://panasonic.co.jp/pcc/cs/en/telecom/mfp-faq.htm
L Install the optional automatic duplex unit (page 78).
“D:\Drivers\Object\Printer\x64\PCL”
11.3.3 Scanner
Problem Cause & Solution
I cannot scan. L When scanning at a high resolution, a large amount of available memory is
required. If your computer warns that there is insufficient memory, close
other applications and try again.
L The unit is in use. Try again later.
L There is not enough space on the hard disk. Delete unnecessary files and
try again.
L Check the connection between the computer and the unit (page 18, 26).
L Restart the computer, and try again.
L You attempted to scan a document longer than the paper size which you
set. Change the setting or divide the document into the appropriate paper
size, and try again.
I cannot scan in
monochrome.
OR
I cannot scan in color.
The document is not fed into
the unit when using the unit
as a scanner.
Even after clicking [Cancel],
scanning continues.
88
L To scan in monochrome, press {Black}. To scan in color, press {Color}.
L Remove the document in the automatic document feeder and re-insert it.
L Please wait. It may take a while for the cancel request to be accepted.
For assistance, please visit http://www.panasonic.com/help
Page 89
Problem Cause & Solution
11. Help
The name of the desired
computer is not displayed on
the unit when scanning
documents from the unit
(LAN connection only).
L The printer driver has not been installed. Install it on your computer (page
25).
L The PC name list up feature has been set to [Off]. Set [PC name list up
on device] to [On] (page 27).
L The maximum number of computers on the LAN is connected to the unit (up
to 30 computers). Set [PC name list up on device] to [Off] on the other
computers (page 27).
L The IP address of the unit may have changed. To detect the IP address,
proceed as follows.
[Start] i [All Programs] or [Programs] i [Panasonic] i the
unit’s name i [IP Address Checker]
L The IP address for the unit will be detected.
11.3.4 Copier
Problem Cause & Solution
The unit will not make a copy. L You cannot make a copy during programming. Make the copy after
programming.
L The document was not fed into the unit properly. Re-insert the document.
L Recording paper is not installed or the unit has run out of paper. Install
paper (page 16).
Letters on the copied
documents are not clear.
The copied documents are
too dark and cannot be read.
L The original document is too dark or too light. Change the contrast (page
37) and try again.
L You used a colored paper as a document. Change the contrast (page 37)
and make a lighter copy of the document, using “Text” resolution (page
37).
11.3.5 Fax
Problem Cause & Solution
I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit. Connect
to the [LINE] jack (page 18).
L The other party’s fax machine is busy or has run out of recording paper. Try
again.
L The other party’s machine is not a fax machine. Check with the other party.
L The other party’s fax machine failed to answer the fax automatically. Send
the fax manually (page 42).
L Set the maximum fax speed to “14.4Kbps” (feature #418 on page 61).
I cannot send a fax overseas. L Use the overseas transmission mode (feature #411 on page 60).
L Add two pauses at the end of the telephone number or dial manually.
The other party complains
that letters on their received
document are distorted.
The other party complains
about the quality of their
received documents.
L If your line has special telephone services such as call waiting, the service
may have been activated during fax transmission. Connect the unit to a line
that does not have these services.
L Another telephone on the same line is off the hook. Hang up the extension
telephone and try again.
L Try copying the document. If the copied image is clear, there may be
something wrong with the other party’s machine.
If the copied image is not clear, too dark, or black and white lines or
smudges appear, refer to “11.3.2 Printing problems”, page 87.
L The original document is too dark or too light. Change the contrast (page
42) and try again.
For assistance, please visit http://www.panasonic.com/help
89
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11. Help
Problem Cause & Solution
The other party complains
that received documents are
too dark and cannot be read.
I cannot receive documents. L You may have subscribed to a voice mail service due to service packs
I cannot receive documents
automatically.
The display shows
“Connecting”, but faxes are
not received.
L You used a colored paper as a document. Change the contrast (page 37)
and make a lighter copy of the document, using “Text” resolution (page
42), and try again.
offered by your telephone company. Fax reception may not be possible
when voice mail is activated so we recommend you to:
– contact your telephone company and request to deactivate voice mail
service, or
– subscribe to a Distinctive Ring service (page 55).
L The telephone line cord is connected to the [EXT] jack on the unit. Connect
to the [LINE] jack (page 18).
L Feature #442 is activated and the received fax documents are automatically
transferred to the computer. View the received documents using the
computer (page 52).
L Feature #448 is activated and the received fax documents are automatically
stored in memory. View the received documents on the display (page 48).
L Set the maximum fax speed to “14.4Kbps” (feature #418 on page 61).
L The receiving mode is set to TEL mode. Set to FAX ONLY mode. Press
{Fax Auto Answer} repeatedly to turn ON the {Fax Auto Answer} light.
L The time taken to answer the call is too long. Decrease the number of rings
before the unit answers a call (feature #210 on page 58).
L Make sure that the Distinctive Ring of feature #430 is set properly (page 55).
If you do not subscribe to the Distinctive Ring service offered by your local
telephone company, this feature should be OFF.
L The incoming call is not a fax. Set to TEL mode. Press {Fax Auto Answer}
repeatedly to turn OFF the {Fax Auto Answer} light.
The printing quality of the
received documents is poor.
The other party complains
that they cannot send a
document.
I cannot select the desired
receiving mode.
L If documents can be copied properly, the unit is working normally. The other
party may have sent a faint document or there may be something wrong
with the other party’s machine. Ask them to send a clearer copy of the
document or to check their fax machine.
L If documents can not be copied properly, refer to “11.3.2 Printing problems”,
page 87.
L The memory is full of received documents due to a lack of recording paper
or a recording paper jam. Install paper (page 16) or remove the jammed
paper (page 95).
L If feature #442 is set to “Always” (page 62), check the connection between
the computer and the unit.
L If feature #448 is set to “On” (page 62), the memory is full of received
documents. View, print or save the documents, and then erase
unnecessary documents (page 48).
L The unit is not in FAX ONLY mode. Press {Fax Auto Answer} repeatedly to
turn ON the {Fax Auto Answer} light.
L If you want to set FAX ONLY mode:
– press {Fax Auto Answer} repeatedly to turn ON the {Fax Auto
Answer} light.
L If you want to set TEL mode:
– press {Fax Auto Answer} repeatedly to turn OFF the {Fax Auto
Answer} light.
L The Distinctive Ring of feature #430 is activated (page 55).
90
For assistance, please visit http://www.panasonic.com/help
Page 91
Problem Cause & Solution
11. Help
When an extension telephone
is connected, I cannot receive
documents by pressing
{*}{#}{9}.
I cannot hear a dial tone. L The telephone line cord is connected to the [EXT] jack on the unit. Connect
I cannot make calls. L The dialing mode setting may be wrong. Change the setting (feature #120
The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 22).
The other party complains
they only hear a fax tone and
cannot talk.
The {Redial} or {Pause}
button does not function
properly.
The receiving mode does not
function properly.
L You must set remote fax activation to ON (feature #434 on page 61)
beforehand.
L Press {*}{#}{9} firmly.
L You may have changed the remote fax activation code from {*}{#}{9}
(default setting). Verify the remote fax activation code (feature #434 on page
61).
to the [LINE] jack (page 18).
L If you use a splitter/coupler to connect the unit, remove the splitter/coupler
and connect the unit to the wall jack directly. If the unit operates properly,
check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known working
telephone. If the working telephone operates properly, contact our service
personnel to have the unit repaired. If the working telephone does not
operate properly, contact your telephone company.
L The power cord or telephone line cord is not connected. Check the
connections (page 18).
L If you connected the unit through a computer modem, connect the unit
directly to a telephone line jack.
on page 19).
L FAX ONLY mode is set (page 47). Tell the other party the number is only
used for faxes.
L If you use a Distinctive Ring service, make sure you have set the same ring
pattern assigned by the telephone company (page 55).
L If this button is pressed during dialing, a pause will be inserted. If pressed
immediately after a dial tone is obtained, the last number dialed will be
redialed.
L Distinctive Ring is set (feature #430 on page 55).
Whenever I try to retrieve my
voice mail messages, I am
interrupted by the fax tone.
I cannot receive a fax
document on the computer.
I cannot display a received
fax document.
I cannot erase a received fax
document.
Received fax documents do
not print automatically.
For assistance, please visit http://www.panasonic.com/help
L You are probably entering {*}{#}{9}. This is the default setting for the fax
activation code. If you use a voice mail service, turn the fax activation
feature OFF or reprogram the activation code (feature #434 on page 61).
L Make sure the following features are set beforehand.
– PC fax reception (feature #442 on page 62)
– Computer setting for the PC fax reception (feature #443 on page 24)
L You must set the fax preview mode to ON (feature #448 on page 62)
beforehand.
L You cannot display a received fax document during printing, copying or
scanning. Try again after printing, copying or scanning.
L View or print a received fax document before erasing (page 48).
L Feature #448 is activated and the received fax documents are saved into
the memory of the unit. View the received documents on the display (page
48).
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11. Help
11.3.6 Network
Problem Cause & Solution
I cannot operate the following
functions.
– PC printing
– Scanning
– Remote Control
– PC FAX
– Device Monitor
L Confirm the LED via the LAN port of the main board. If the LED is glowing
or blinking, network access is working correctly.
If the LED is not glowing or blinking, confirm the LAN cable (category 5
straight cable) is connected to the LAN port of the main board correctly.
L If the LED is blinking and you cannot perform the desired operation, the IP
address of the unit may have changed.
To detect the IP address, proceed as follows.
[Start] i [All Programs] or [Programs] i [Panasonic] i the
unit’s name i [IP Address Checker]
L The IP address for the unit will be detected.
Note:
L If the IP address cannot be detected, enter it manually (feature #501 on
page 70). The IP address of the computer and the unit must be in the
same local IP address class as shown below. Set the IP address in the
range of the number specified in the class corresponding to your local
network scale.
Class Subnet mask IP address
Class A 255.0.0.0 10.0.0.1 -
10.255.255.254
Class B 255.255.0.0 172.xx.0.1 -
172.xx.255.254
Class C 255.255.255.0 192.168.xx.1 -
192.168.xx.254
*1
*2
The unit does not appear in
the [Select a Network Device]
dialog box when installing
Multi-Function Station.
*1 “xx” should be the same value for the unit and for the computer, as
shown in the following example.
Example: 172.16.0.1 - 172.16.255.254
(The available range of “xx” is 16 - 31)
*2 “xx” should be the same value for the unit and for the computer, as
shown in the following example.
Example: 192.168.0.1 - 192.168.0.254
(The available range of “xx” is 0 - 255)
L Your firewall software is blocking the connection. Disable the firewall
software or change the firewall settings to make the Multi-Function Station
work properly.
L LAN features can be used when the unit and the computer are connected in
same network segment only. Make sure the network is configured correctly.
Consult your network administrator.
L Your firewall software is blocking the connection and the setup program may
not list any units. Consult your network administrator and temporarily
disable the firewall software.
L The unit is connected to another network segment and the setup program
may not list any units. Make sure the network is configured correctly.
Consult your network administrator.
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For assistance, please visit http://www.panasonic.com/help
Page 93
Problem Cause & Solution
11. Help
The [Windows Security Alert]
dialog box appears and asks
if I want to block
[PCCMFLPD] and I cannot
operate the following
functions after installing the
Microsoft Windows XP
Service Pack 2.
– PC printing
– Scanning
– Remote Control
– PC FAX
– Device Monitor
L Click [Keep Blocking] and run the Windows Firewall Setting Tool to allow
the data transmission for Multi-Function Station (page 93).
11.3.7 Using an answering machine
Problem Cause & Solution
I cannot receive documents
automatically.
I cannot receive voice
messages.
I pressed the remote access
code to access the answering
machine remotely, but the line
was disconnected.
L Your greeting message on the answering machine is too long. Shorten the
message. Record a message less than 10 seconds long.
L The answering machine rings too many times. Set to 1 or 2 rings.
L Check if the answering machine is turned ON and connected to the unit
properly (page 50).
L Set the number of rings on the answering machine to 1 or 2.
L The code may include “#” which is used for certain features provided by
telephone companies. Change the code on the answering machine to
another number which does not include “#”.
Callers complain that they
cannot send a document.
L There is no room left in memory of your answering machine to record voice
messages. See the operating instructions of the answering machine and
erase unnecessary messages.
L You set the answering machine to only give a greeting message.
11.3.8 If a power failure occurs
L The unit will not function.
L If any documents are stored in the memory (i.e. during copying, PC printing, fax transmission or fax reception),
they will be lost.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements
should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L When power is restored, a power down report will be printed out stating which fax items in the memory have been
erased.
11.3.9 Firewall setting tool for Microsoft Windows XP Service Pack 2/Windows Vista users
(LAN connection only)
After installing Microsoft Windows XP Service Pack 2/Windows Vista, you will not be able to use the following
functions because the Windows Firewall feature will be activated and block the connection.
–Device Monitor
– LPD Manager (Network communication tool)
The Windows Firewall Setting Tool enables you to change the Windows Firewall security settings and to use the above
functions properly.
1 Insert the CD-ROM that is supplied with the unit into your CD-ROM drive.
For assistance, please visit http://www.panasonic.com/help
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11. Help
L If the [Select Language] dialog box appears, select the desired language that you want to use with this
software. Click [OK].
2 [Tools] i [Windows Firewall Setting]
L The [Windows Firewall Setting Tool] window will appear.
3 [Add to the exceptions list] i [OK] i [OK]
To confirm the security settings (For Windows XP users)
1. [Start] i [Control Panel] i [Security Center]
L The [Windows Security Center] window will appear.
2. [Windows Firewall]
L The [Windows Firewall] dialog box will appear.
3. Click the [Exceptions] tab.
4. Confirm that [Panasonic Trap Monitor Service] and [PCCMFLPD] are displayed and checked on the
[Programs and Services] list.
To confirm the security settings (For Windows Vista users)
1. [Start] i [Control Panel] i [Security Center]
L The [Windows Security Center] window will appear.
2. [Windows Firewall]
L The [Windows Firewall] dialog box will appear.
3. [Change settings]
L The [User Account Control] dialog box will appear.
4. [Continue]
5. Click the [Exceptions] tab.
6. Confirm that [Panasonic Trap Monitor Service], [PCMFSMLM] and [PCCMFLPD] are displayed and checked
on the [Program or port] list.
11.3.10 Notice for KX-MB200/KX-MB700/KX-FLB880 series users
If you have already installed KX-MB200/KX-MB700/KX-FLB880 series Multi-Function Station on your computer, the
instructions for modifying or adding printer driver change after installing the KX-MC6000 series Multi-Function Station.
You can modify or add a printer driver, as follows.
1 Start Windows and insert the KX-MB200/KX-MB700/KX-FLB880 series CD-ROM into your CD-ROM drive.
L If the [Select Language] dialog box appears, select the desired language that you want to use with this
software. Click [OK].
2 [Easy installation]
3 [Modify] i [Next]
4 Select [Modify Utility] or [Add Printer Driver]. i [Next]. Then follow the on-screen instructions.
Important:
L For users of versions prior to 1.12, download the latest software as follows, then activate it.
[Start] i [All Programs] or [Programs] i [Panasonic] i the unit’s name i [Support Web
Page]. Then follow the on-screen instructions.
94
For assistance, please visit http://www.panasonic.com/help
Page 95
12. Paper Jams
12Paper JamsJams
12.1 Recording paper jam
Caution:
L Do not pull out the jammed paper forcibly before
opening the left cover.
L Do not open the paper input tray as the jammed
paper may be pulled and the jam may get worse.
1 Push the left cover open lever (1) upward, then pull
open the left cover (2).
1
2
3
12.1.1 When the recording paper has
jammed inside of the unit
The display will show the following.
“Paper Jammed”
“Open Left Cover”
“Hot Caution”
4
Caution:
L During or immediately after printing,
the fuser unit (3) gets hot. Wait until
the fuser unit cools down before
removing the jammed paper.
Note:
L Do not touch the rollers (4).
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12. Paper Jams
2 Remove the jammed paper.
Case 1:
When the recording paper has jammed near the
rollers:
1. Remove the jammed paper (5) carefully by pulling it
toward you.
5
2. Close the left cover.
Case 2:
When the recording paper has jammed near the
fuser unit:
1. Lift both green levers (6) until they stop.
6
2. Remove the jammed paper (7) carefully by pulling it
toward you.
Example 1:
Example 2:
7
7
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12. Paper Jams
3. Push back the green levers (8) to their original
positions.
8
4. Close the left cover.
Case 3:
When the recording paper has jammed inside of the
optional automatic duplex unit:
1. Close the left cover.
2. Open the automatic duplex unit cover (9).
9
3. When the document has jammed near the roller:
Hold the automatic duplex unit cover and remove the
jammed paper (j) carefully by pulling it upward.
j
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12. Paper Jams
When the document has jammed near the
recording paper exit of the automatic duplex unit:
Hold the automatic duplex unit cover and remove the
jammed paper (k) carefully by pulling it toward you.
k
4. Close the automatic duplex unit cover.
12.1.2 When the recording paper has
jammed near the optional input tray
The display will show the following.
– “Paper Jammed”
“Open Tray #2”
“Left Cover”
– “Paper Jammed”
b
“Open Tray #2 Left Cover”
1 Open the cover (1) at the left side of the optional
input tray.
1
2 Remove the jammed paper (2).
2
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12. Paper Jams
3 Close the cover at the left side of the optional input
tray.
12.1.3 When the recording paper is not fed
into the unit properly
The display will show the following.
– “Check Pick Up Input Tray #1” (standard
input tray)
– “Check Pick Up Input Tray #2” (optional input
tray)
1 Pull the paper input tray until it clicks into place, then
pull it completely out, lifting the front part of the tray.
Remove the recording paper and straighten.
2 Re-load the recording paper.
Standard input tray:
Optional input tray:
3 Insert the paper input tray to the unit, lifting the front
part of the tray. Then push it completely into the unit.
Note:
L If the error message is still displayed, check the
recording paper specifications and re-install
recording paper. See page 16 and page 78 for
details.
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12. Paper Jams
12.2 Document jams (Automatic
document feeder)
Caution:
L Do not pull out the jammed document forcibly
before lifting the ADF cover.
1 Open the ADF cover (1) while holding the
document cover (2).
2 Remove the jammed document (3) carefully.
When the document has jammed near the
document entrance:
3
When the document has jammed near the
document exit:
3
1
2
3 Close the ADF cover.
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