Panasonic KX-FT57E User Manual

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Page 1

Quick Start

Initial Preparation Telephone Fax/Copy Answering Device Help General Information

To get started,

please read the

Quick Start section

(p. 4 – 13).

Facsimile with Telephone Answering System

Model No.

KX-FT57E

OPERATING

INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

This unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

Page 2

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines facsimile, telephone, telephone answering device and copier features, to provide you with more efficient office or home use. By utilising these convenient features, you can maximise the effectiveness of this unit.

For future reference

Date of purchase Serial number

(found on the bottom of the unit)

Dealer’s name and address

Dealer’s telephone number

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Page 3

Simply, follow these instructions:

1. Please fill in the section below in block capitals and in ink.

2. Fax this form to

08701 583250 and we will fax back to confirm receipt of

your details. Please allow 14 working days for this. In addition, we will also send you information of our maintenance contracts.

IMPORTANT

WARRANTY REGISTRATION

PLEASE FAX BACK TO REGISTER FOR YOUR

12 MONTHS WARRANTY

Thank you for purchasing your Panasonic facsimile. By filling in the section below, this will ensure the following:

●

We will register your unit on our warranty database. Should you ever require a service call under warranty, your call will be dealt with quickly and efficiently.

●

We will send you a reply fax to confirm your registration and the correct operation of your unit.

●

If you have any problems, please call us on 08701 580560.

Your name

Your postcode

Fax no.

Date of purchase

Month YearDay

Company name (if applicable)

Your address

Telephone no.

Model no.

Serial no.

Page 4

TERMS AND CONDITIONS

1. This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer for warranty information relating to use elsewhere within the United Kingdom.

2. This product is approved for use only on the United Kingdom’s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions.

3. You should complete the registration form overleaf and fax or post it to us within 7 days of purchase; failure to do so may result in delays in providing warranty service.

4. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited natural life.

5. This warranty does not cover consumables i.e, ink films, film refills, ink cartridges, paper and paper trays or any optional accessories which may have been purchased either at the same time, as or subsequent to, the main unit. Such accessories should be returned to the point of purchase if found to be faulty.

6. In the event of a failure, please take the following action; a. Refer to the “Help” section of your instruction manual in order to identify and

possibly correct the problem;

b. If the fault cannot be resolved and you require a trained operator, please contact our

customer helpline on 08701 580560.

7. In the event the helpline cannot resolve the problem, a like for like exchange fax will be dispatched overnight (if the call is received before 4pm) or, by a mutually convenient arrangement. The helpline operator will give you specific instructions on how the exchange will be executed. Failure to comply with these instructions may result in delay and cost to you.

8. The exchange fax will be delivered in a customised case by courier. It is the customer’s responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection, to enable the courier to return it to Panasonic.

9. The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the warranty period will transfer to the exchange unit. The liability of Panasonic under the terms of this warranty is limited to the exchange of the fax, or the repair and return of the original fax (subject to any additional charges, see Condition 4).

. Where the original fax is found to be faulty as a result of unauthorised repairs or

modifications or damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the customer the sum of £50.00 plus Vat, as a contribution towards repair costs.

. This warranty applies to the original purchaser only and is not transferable.

. The warranty period applicable to this product shall be 12 months from the date of

purchase.

Fax to 08701 583250

✄

Page 5

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from the mains outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, etc.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. This product is supplied with a moulded plug. This plug has three conductors. If the type of moulded plug does not fit your socket contact an electrician to replace your socket. Do not modify the connection this may make the product unsafe.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload mains outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this product, but take it to a qualified engineer when maintenance or repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect re-assembly could cause an electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to qualified service personnel when the following conditions occur: A.When the power supply cord or plug is

damaged or frayed.

B.If liquid has been spilled into the unit.

C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by a qualified technician.

E.If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Page 6

Quick Start

Installing the handset and cradle

●

For further details, see page 21.

Connect the handset and handset cord.

Open the back lid by lifting up the tabs located on both sides.

Open the front lid by pressing the front lid open button.

Insert the handset cradle by matching the triangles.

Press down on the dotted mark on the handset cradle until it clicks into place.

• Make sure the two hooks lock the handset cradle firmly.

Place the handset on the handset cradle and close the lids securely.

Handset cord

Handset

Tab

Back lid

Front lid open button

Front lid

Triangles

Hooks

Dotted mark

Page 7

Quick Start

Open the back lid by lifting up the tabs located on both sides.

Install a recording paper roll.

Close the back lid securely.

correct

incorrect

Insert the leading edge of the recording paper between the recording paper roller and the silver plate, then pull it a few centimetres out of the unit.

Recording paper roller

Silver plate

Installing the recording paper

●

For further details, see page 22.

Page 8

Quick Start

Connections

DIALING MODE

PULSETONE

Dialling mode switch:

Set to TONE.

If you cannot dial,

set to PULSE.

To a single telephone line socket

Connect the mains lead.

Connect the telephone line cord.

To the power outlet (220-240V)

●

For further details, see page 23.

Installing the paper stacker

Paper stacker

Install the paper stacker.

●

For further details, see page 24.

Page 9

Quick Start

Voice calls - making/answering

Voice calls - making

Lift the handset.

When finished talking, replace the handset.

Dial the number.

●

For further details, see page 30.

●

If you are having trouble, see page 82.

Voice calls - answering

When the unit rings, lift the handset.

When finished talking, replace the handset.

●

For further details, see page 31.

●

If you are having trouble, see page 82.

Page 10

Quick Start

Faxes - sending/receiving

Faxes - sending

FACE DOWN

Open the document feeder tray.

Insert the document until the unit grabs the document and a single beep is heard.

Adjust the width of the document guides to the size of the document.

Press .

When a fax tone is heard, press .

START/COPY/SET

Dial the fax number.

DIGITAL SP-PHONE

(up to 15 sheets)

●

For further details, see page 39.

●

If you are having trouble, see page 83.

Page 11

Quick Start

Faxes - receiving

When the unit rings, lift the handset.

Replace the handset.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

START/COPY/SET

●

For further details, see page 50.

●

You can select the way to receive calls according to your needs. See pages 48 and 49.

●

If you are having trouble, see page 83.

Page 12

Quick Start

Copying

FACE DOWN

(up to 15 sheets)

Open the document feeder tray.

Insert the document until the unit grabs the document and a single beep is heard.

Adjust the width of the document guides to the size of the document.

Press .

START/COPY/SET

●

For further details, see page 60.

●

If you are having trouble, see page 84.

Page 13

Quick Start

Operating the answering device

Setting the unit to receive voice and fax messages automatically

●

For further details, see page 61.

Press until the AUTO RECEIVE light turns on.

AUTO RECEIVE

Make sure that the display shows the following message.

●

If the display does not show this message, the setting

needs to be changed to the TAD/FAX mode. See page 52.

TAD/FAX MODE

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

Page 14

Quick Start

Listening to recorded messages

●

For further details, see page 66.

FLASH/LIGHT

PLAY MESSAGES

Press .

●

The new recorded messages

will be played.

■

When the PLAY MESSAGES

indicator flashes

PLAY MESSAGES

Press .

●

All messages will be played.

■

When the PLAY MESSAGES

indicator lights

Page 15

Quick Start

Erasing recorded messages

●

For further details, see page 66.

Press while listening to the message you want to erase.

ERASE

■

Erasing a specific message

Press after listening to all of the messages.

ERASE

Press .

■

Erasing all messages

Press again.

START/COPY/SET

Page 16

Table of Contents

Initial

Preparation

Accessories Help Button Finding the

Controls Setup

Volumes

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Handset and cradle . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Paper stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Date and time, your name and facsimile telephone

number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Telephone

Making and Answering Calls

One-Touch Dial

EASY DIAL

Voice Contact

Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . 31

TONE, RECALL and PAUSE buttons . . . . . . . . . . . . . . . 32

Storing names and telephone numbers

in the One-Touch Dial . . . . . . . . . . . . . . . . . . . . . . . .33

Making a voice call using the One-Touch Dial . . . . . . . . .34

Storing names and telephone numbers

in the EASY DIAL directory . . . . . . . . . . . . . . . . . . . . 35

Making a voice call using the EASY DIAL directory . . . . . 37

Talking to the caller after fax transmission or reception . . 38

Fax/Copy

Sending Faxes

Receiving Faxes

Copying

Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending a fax using the One-Touch Dial . . . . . . . . . . . . .40

Sending a fax using the EASY DIAL directory . . . . . . . . . 41

Sending a fax by following the voice guide . . . . . . . . . . . 42

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . 42

Printing the transmission report . . . . . . . . . . . . . . . . . . . 43

Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . 44

Delayed transmission (sending a fax at a specified time)

. . . 45

Transmit polling

(letting another machine retrieve a fax from your unit)

.46

Sending documents overseas . . . . . . . . . . . . . . . . . . . . . 47

Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 48

TEL mode (answering all calls manually) . . . . . . . . . . . . 50

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

FAX ONLY mode (all calls are received as faxes) . . . . . . 52

TEL/FAX mode (receiving voice calls with rings and

fax calls without rings when you are near the unit) . . . 54

Receiving polling

(receiving a fax placed on another party’s machine) . . 58

Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Pager call - when your unit receives a fax . . . . . . . . . . . . 59

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Page 17

Answering

Device

Help

Setup

Greeting

Playing Messages

Recording

Remote Operation

Options

TAD/FAX mode (using the built-in answering device

and receiving voice and fax calls automatically) . . . . .61

Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . .62

Recording your own greeting messages . . . . . . . . . . . . . 63

Checking your own recorded greeting messages . . . . . . 64

Erasing your own recorded greeting messages . . . . . . . . 64

Recording time for the TAD/FAX greeting message . . . . . 65

Listening to recorded messages . . . . . . . . . . . . . . . . . . . 66

Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . 66

Functions while playing a message (repeating,

skipping and stopping) . . . . . . . . . . . . . . . . . . . . . . . . 67

Memo message (leaving a message for others or yourself)

. 68

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . 68

Operating from a remote location . . . . . . . . . . . . . . . . . . 69

Setting the remote operation ID . . . . . . . . . . . . . . . . . . . 70

From a remote touch tone telephone . . . . . . . . . . . . . . . 71

Transferring recorded messages to another telephone . . 74

Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . . . . 77

Incoming message recording time . . . . . . . . . . . . . . . . . 78

Message alert (beeps when a voice message is received)

. 78

Recording time alert (beeps when memory is almost full)

. . 79

Setting the ICM monitor . . . . . . . . . . . . . . . . . . . . . . . . . 79

Initial Preparation Telephone Fax/Copy Answering Device Help General Information

Error Messages

Operations

Jams

Cleaning

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80

LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

When a function does not work, check here before requesting help

. 82

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . 84

Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Sending document jam . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Sending document does not feed, or multi-feeds . . . . . . 86

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

General

Information

Print Reports Display Contrast

Recall Mode Original Mode

Fax Voice Guidance Handset Switch

Reset Specifications Important

Information Guarantee

Features Summary Index

Printing the feature settings, telephone numbers, and journal

. .88

LCD display contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . .89

Recall mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Original mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Fax voice guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Using the unit without handset and cradle . . . . . . . . . . . . 92

Resetting the advanced features . . . . . . . . . . . . . . . . . . 93

Technical data about this product . . . . . . . . . . . . . . . . . . 94

Important information . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . 97

Condition of guarantee . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Summary of user programmable features . . . . . . . . . . . . 99

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Page 18

Included accessories

Mains lead . . . . . . . . . . 1

●

If any items are missing or damaged, check with the place of purchase.

●

Save the original carton and packing materials for future shipping and transporting of the unit.

●

The order numbers listed above are subject to change without notice.

●

For further accessory orders, please contact your local Panasonic authorised dealer.

Telephone line

cord . . . . . . . . . . . . . . . 1

Handset . . . . . . . . . . . . 1 Handset cord . . . . . . . . 1

Recording paper. . . . . . 1Handset cradle . . . . . . 1 Paper stacker. . . . . . . . 1

Accessories

Order No. PJJA160Z Order No. PFJA1022Z Order No. PFJXE0401Z Order No. PFJA1020V

Order No. PFYAF2780E Order No. PQHP10029Z Order No. PQUS10136Z

Operating Instructions . . 1

Order No. PFQX1277Z

Page 19

Help Button

Initial Preparation

Help function

You can print a quick reference for assistance as follows.

Select which operation you want to print out by pressing repeatedly.

●

Pressing one time:

How to program your unit

two times:

How to store names in the EASY DIAL directory and how to dial them

three times:

How to send and receive a fax document

four times:

How to set the unit to receive calls

five times:

Help with problems operating the answering device

Press .

PRINTING

START/COPY/SET

5.TAD OPERATION

4.RECEIVE MODE

3.FAX OPERATION

2.EASY DIAL

1.HOW TO SET UP

HELP

START/COPY/SET

HELP

Page 20

Finding the Controls Location

PLAY MESSAGES

●

To adjust volumes (p. 29).

●

To select feature settings

during programming.

Dial keypad

●

To play recorded

messages (p. 66).

●

For voice muting (p. 30, 31).

●

For quick playback (p. 67).

Display panel

●

To redial the last number dialled (p. 30, 39).

●

To insert a pause during dialling (p. 32).

●

Hook switch (p. 32).

●

For slow playback (p. 67).

●

For speaker

phone operation.

●

To change from pulse

to tone during dialling (p. 32).

Page 21

Finding the Controls

Initial Preparation

RESOLUTION

CALLS

HELPERASERECORD

1 6

HYPHEN

INSERT

SECRET

2 7 3 8

4 9 5

NAME/TEL NO. LOWER

●

To print a quick

reference (p. 17).

●

To select a resolution (p. 39).

●

To erase recorded messages (p. 66).

●

To erase your own recorded greeting messages (p. 64).

●

To record your own greeting messages (p. 63).

●

To record memo messages and/or

telephone conversations (p. 68).

●

For the One-Touch Dial (p. 33, 34, 40).

●

To turn on/off the auto receive

mode (p. 48, 49).

●

To insert one character or

one space (p. 26, 27).

●

To insert a hyphen (p. 27, 33).

●

To initiate or exit programming.

●

To confirm a stored

telephone number (p. 37).

●

To select stations

6-10 for the One-Touch Dial (p. 33, 34, 40).

●

To keep a telephone number secret (p. 33, 35).

●

To store or edit names

and telephone numbers

(p. 33, 35, 36).

●

To search for a stored

name (p. 37, 41).

●

To select characters

during programming (p. 27).

●

To select the basic

features during programming (p. 99).

●

To skip and/or repeat

recorded messages in the answering device (p. 67).

●

To stop an

operation or cancel programming.

●

To initiate fax transmission, reception or copying.

●

To store a setting during programming.

Page 22

Finding the Controls Overview

Document guides

Document entrance

Speaker

Paper stacker

Document exit

Front lid open button

Document feeder tray

Microphone

●

To talk with the other party

when using the speakerphone.

●

To record greeting messages

and memo messages.

●

To match the width

of the document.

●

To open the front lid.

Page 23

Setup

Initial Preparation

Handset and cradle

Handset cord

Handset

Connect the handset and handset cord.

Tab

Back lid

Front lid open button

Front lid

Triangles

Press down on the dotted mark on the handset cradle until it clicks into place.

●

Make sure the two hooks lock the handset cradle firmly.

Place the handset on the handset cradle and close the lids securely.

●

If the handset cradle is not installed correctly, the unit will show the following message when the power is switched on.

Check steps 4 and 5 again.

CHECK CRADLE

Hooks

Dotted mark

Open the front lid by pressing the front lid open button.

Insert the handset cradle by matching the triangles.

Open the back lid by lifting up the tabs located on both sides.

Note:

●

To save space or when using the unit mainly for faxes, you can use the DIGITAL SP-PHONE button on the unit without the handset and cradle (p. 92).

Page 24

Setup Recording paper

Tab

Open the back lid by lifting up the tabs located on both sides.

Install a recording paper roll.

●

Make sure that the shiny side of the paper is facing down.

●

If the paper is secured with glue or tape, cut approx. 150 mm from the beginning of the roll.

Recording paper roller

Silver plate

Note:

●

Only use the included roll of paper or specified recording paper, or the print quality may be affected and/or excessive thermal head wear may occur.

Insert the leading edge of the recording paper between the recording paper roller and the silver plate, then pull it a few centimetres out of the unit.

●

Make sure that there is no slack in the paper roll.

Close the back lid by gently pressing down on both ends.

correct

incorrect

Page 25

Setup

Initial Preparation

To a single telephone line socket

To the power outlet (220-240 V)

Telephone line cord

Mains lead

DIALING MODE

PULSETONE

Dialling mode switch:

Set to TONE.

If you cannot dial,

set to PULSE.

Connections

Connect the telephone line cord.

Connect the mains lead.

Note:

●

When you operate this product, the mains socket outlet should be near the product and easily accessible.

●

If a mains power failure occurs, the unit cannot be used.

●

Telephone line connection is at TNV (Telecommunication Network Voltage).

Page 26

Setup Paper stacker

Paper stacker

Install the paper stacker by inserting the hooked ends into the slots of the unit.

Page 27

Press .

Display:

Press , then .

Press .

Cursor

Use the dial keypad to enter 2 digits for the correct day/month/year, pressing after each 2 digits.

Example: 10, Aug. 1999

Press .

Then press . Press .

Then press .

Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad in 12 hour clock time. Press to select “AM” or “PM”.

Example: 03:15 PM Press , then press until “PM” is

displayed.

TIME 03:15PM

1 50 3

TIME 12:00AM

START/COPY/SET

YEAR 99

9 9

START/COPY/SET

MONTH 08

0 8

START/COPY/SET

DAY 10

1 0

START/COPY/SET

DAY 01

START/COPY/SET

SET DATE & TIME

0 1

1.SYSTEM SET UP

Setup

Initial Preparation

Date and time, your name and facsimile telephone number

You should program the date and time, your logo and your facsimile telephone number. This information will

be printed on each page transmitted from your unit.

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax FAX NO. : 1234567 26 Feb. 1999 04:02PM P1

Example:

Setting the date and time

STOP

START/COPY/SET

Note:

●

The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

●

If you press while programming, the display will return to the previous one.

STOP

Press .

SETUP ITEM [ ]

START/COPY/SET

Page 28

Setup

Setting your logo

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, using the dial keypad. See next page for details.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next space

and press six times.

Press .

SETUP ITEM [ ]

START/COPY/SET

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

START/COPY/SET

YOUR LOGO

0 2

1.SYSTEM SET UP

INSERT

(Delete)

STOP

START/COPY/SET

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press to insert a space and enter the character.

INSERT

The logo can be your company, division or name.

Note:

●

You can enter your logo by rotating

(see next page).

EASY DIAL

Page 29

Setup

Initial Preparation

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

EASY DIAL

Keys Characters

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

EASY DIAL

STOP

1 2 3 4 5 6 7 8 9 0

1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 ( ) ! " # $ % & ¥ @ ^ ’

HYPHEN key (To insert a hyphen.) INSERT key (To insert one character or one space.) Delete key (To delete a character.)

key (To move the cursor to the left.) key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

Page 30

SetupSetup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number up to 20 digits using the dial keypad.

Example:

Press .

SETUP ITEM [ ]

START/COPY/SET

NO.=1234567

NO.=

START/COPY/SET

YOUR TEL NO.

0 3

1.SYSTEM SET UP

STOP

START/COPY/SET

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, and make the correction.

Note:

●

You can enter your facsimile telephone number by rotating . In this case, press to move the cursor.

●

The button replaces a digit with a “+”, the button with a space. Example : +234 5678

Press .

2 4 6 7 83 5

EASY DIAL

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

Page 31

Volumes

Initial Preparation

Adjusting volumes

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

To turn the ringer off:

1. Press repeatedly until the following message

is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Speaker volume

8 levels (high to low) are available.

While using the speakerphone,

press or .

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

YES: PRESS SET

RINGER OFF=OK?

START/COPY/SET

Page 32

Making and Answering Calls

Voice calls - making

Press or lift the handset.

Display:

Dial the telephone number.

Example:

●

If you misdial, hang up and dial again.

When the other party answers, talk into the microphone or handset.

When finished talking, press

or replace the handset.

DIGITAL SP-PHONE

TEL=2345678

TEL=

DIGITAL SP-PHONE

Handset

Microphone

REDIAL/PAUSE

MUTE

DIGITAL SP-PHONE

To redial the last number

1. Press or lift the handset.

2. Press .

●

If the line is busy when using the

button, the unit will

automatically redial the number up to 3 times.

●

During redial, the following will be displayed.

Display:

To mute your voice to the other party

1. Press during a telephone conversation.

Display:

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press .

MUTE

<MUTE>

MUTE

WAITING REDIAL

DIGITAL SP-PHONE

REDIAL/PAUSE

DIGITAL SP-PHONE

Hints for the speakerphone operation

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

Page 33

Telephone

Making and Answering Calls

Voice calls - answering

When the unit rings, press or lift the handset.

When finished talking, press

or replace the handset.

DIGITAL SP-PHONE

Handset

Microphone

DIGITAL SP-PHONE

MUTE

To mute your voice to the other party

1. Press during a telephone conversation.

Display:

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press .

MUTE

<MUTE>

MUTE

Hints for the speakerphone operation

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

Page 34

If your unit is connected to a PBX, you need to dial an access number (usually 9) to get an outside line. In this case, inserting a pause between the access number and the phone number is necessary especially when redialling or storing the number into memory. Pressing makes a dialling delay in the dialling sequence.

REDIAL/PAUSE

Making and Answering Calls

TONE, RECALL and PAUSE buttons

TONE button

If your line has rotary service, pressing the ( ) button allows you to change the dialling mode temporarily into tone. Then you can dial the numbers or codes needed to operate the answering system or to use electronic banking services and other special services. When you hang up, the dialling mode returns to pulse automatically.

TONE

RECALL button (To use the recall feature)

The button is used to access special telephone services (optional) such as call waiting. Contact your telephone company for details.

RECALL

Entering pauses (For PBX users)

9 PAUSE

Line access code

Telephone

number

International access code

Country

code

PAUSE PAUSE

Telephone

number

Note:

●

TONE, RECALL and PAUSE can be stored into a telephone number in the One-Touch Dial and the EASY DIAL directory.

REDIAL/PAUSE

TONE

RECALL

Example : British Telecom call waiting

1. Ensure that you have set to the T-BR (Time

Break Recall). See page 89.

2. When the call waiting tone is heard during a

conversation, press .

3. When the dial tone is heard, dial .

The first call is put on hold and you can have a conversation with the second party.

4. To keep the present call and return to the

first call, press , then dial . To hang up the first call, press ,

then dial .

To hang up the present call and return to the first call, press , then dial .

RECALL

If your unit is connected to a PBX, pressing allows you to access some features of your host PBX such as transferring an extension call.

RECALL

Example 1:

When your unit is connected to a host exchange, insert a pause to get an outside line.

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

Page 35

One-Touch Dial

Telephone

To keep the telephone number secret

Press after entering the telephone number in step 5.

●

A secret number cannot be viewed after this is set.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

To edit a stored station name and number

Enter the desired name in step 3. Enter the desired number in step 5. To erase a stored station name and number, see page 36.

SECRET

START/COPY/SET

DIRECTORY PROGRAM

One-Touch Dial keys

HYPHEN

SECRET

LOWER

Helpful hint:

●

You can confirm the stored items on the display (p. 37), or on the telephone number list (p. 88).

Note:

●

A hyphen or a space entered in a telephone number counts as two digits.

Storing names and telephone numbers in the One-Touch Dial

The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialled numbers. 10 stations are available.

Press .

Display:

For stations 1–5

Press one of the One-Touch Dial keys.

For stations 6–10

Press , then press one of the One-Touch Dial keys.

Enter the station name, up to 10 characters, following the instructions on page 27.

Example:

Press .

Example:

Enter the telephone number, up to 30 digits.

Example:

●

If you want to enter a hyphen, press .

Press .

●

To program other stations, repeat steps 2 to 6.

Press to exit the program.

DIRECTORY PROGRAM

OR USE EASYDIAL

PRESS STATION

REGISTERED

START/COPY/SET

<S02>=1114497

<S02>=

START/COPY/SET

NAME=John

LOWER

OR USE EASYDIAL

PRESS STATION

DIRECTORY PROGRAM

HYPHEN

Page 36

One-Touch Dial

Helpful hints:

●

You can confirm the stored items on the display (p. 37), or on the telephone number list (p. 88).

●

You can use the EASY DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is displayed, then press or lift the handset.

DIGITAL SP-PHONE

EASY DIAL

Making a voice call using the One-Touch Dial

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 33).

Press or lift the handset.

Display:

●

Check that there are no documents in the document feeder tray.

For stations 1–5

Press the desired One-Touch Dial key.

For stations 6–10

Press , then press the desired One-Touch Dial key.

Example:

When the other party answers, talk into the microphone or handset.

When finished talking, press

or replace the handset.

DIGITAL SP-PHONE

TEL=<John>

LOWER

TEL=

DIGITAL SP-PHONE

Handset

Microphone

EASY DIAL

DIGITAL SP-PHONE

One-Touch Dial keys

LOWER

Page 37

Press .

Display:

Rotate until the following is displayed.

Enter the name, up to 10 characters, following the instructions on page 27.

Example:

Press .

Enter the telephone number, up to 30 digits.

Example:

●

If you want to enter a hyphen, press .

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

DIRECTORY PROGRAM

NAME=

REGISTERED

START/COPY/SET

HYPHEN

NO.=5552233

NO.=

START/COPY/SET

NAME=Alice

NAME=

EASY DIAL

OR USE EASYDIAL

PRESS STATION

DIRECTORY PROGRAM

EASY DIAL

Telephone

To delete a character or number

●

Move the cursor to the character or number you want to delete and press .

To keep the telephone number secret

Press after entering the telephone number in step 5.

●

A secret number cannot be viewed after this is set.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

SECRET

STOP

Storing names and telephone numbers in the EASY DIAL directory

For rapid access to frequently dialled numbers, the unit also provides an EASY DIAL directory (up to 60 stations) in addition to the One-Touch Dial.

INSERT

DIRECTORY PROGRAM

HYPHEN

STOP

START/COPY/SET

EASY DIAL

SECRET

Note:

●

You can confirm the stored items on the display (p. 37) or on the telephone number list (p. 88).

●

When the following message is displayed in step 6, you can only store 5 items.

Display:

●

If there is no space to store new stations, the following message is displayed in step 1.

Erase unnecessary stations (p. 36).

●

The total number of stations available in the EASY DIAL directory and One-Touch Dial combined, is 60.

●

A hyphen or a space entered in a telephone number counts as two digits.

DIRECTORY FULL

SPACE= 5 DIRS.

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To insert a character or number

1. Press or to move the cursor to the

position to the right of where you want to insert the character or number.

2. Press to insert a space and enter the

character or number.

INSERT

Page 38

EASY DIAL

Rotate until the desired name is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, go to step 5.

Edit the name by following the instructions on page 27.

Press .

Example:

●

If you do not need to edit the telephone number, go to step 7.

NO.=0123456

START/COPY/SET

NAME=Mary

EDIT= DELETE=#

DIRECTORY PROGRAM

Mary

EASY DIAL

Editing a stored name and number

START/COPY/SET

EASY DIAL

DIRECTORY PROGRAM

Edit the telephone number. For further details, see page 35.

Press .

REGISTERED

START/COPY/SET

Erasing a stored name and number

Rotate until the desired name is displayed.

Example:

Press .

Press to select “DELETE”.

●

If you do not want to erase the item, press

Press .

●

The stored name and number are deleted.

DELETED

START/COPY/SET

STOP

YES: PRESS SET

DELETE OK?

EDIT= DELETE=#

DIRECTORY PROGRAM

Smith

EASY DIAL

STOP

START/COPY/SET

EASY DIAL

DIRECTORY PROGRAM

You can erase a name and number stored in the EASY DIAL directory and the One-Touch Dial.

Page 39

EASY DIAL

Telephone

Making a voice call using the EASY DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 35).

Rotate until the desired name is displayed.

Example:

Press or lift the handset.

●

The unit will start dialling automatically.

When the other party answers, talk into the microphone or the handset.

When finished talking, press

or replace the handset.

DIGITAL SP-PHONE

TEL=<Lisa>

DIALING

DIGITAL SP-PHONE

Lisa

EASY DIAL

Handset

NAME/TEL NO.

Microphone

DIGITAL SP-PHONE

EASY DIAL

STOP

Helpful hint:

●

You can confirm the stored items on the display (see below), or on the telephone number list (p. 88).

Note:

●

If the desired name has not been stored, press

and dial the number manually.

STOP

To search for a name by the initial

Example: If you want to search for the name “Lisa”

1. Rotate until any name is

displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 27).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Press or lift the handset, and the unit will automatically dial the number.

Note:

●

If you want to search for symbols (not letters or numbers), press the key in step 2.

DIGITAL SP-PHONE

STOP

Lisa

EASY DIAL

Larry

Alan

EASY DIAL

To confirm the stored items on the display

1. Rotate until the desired name is displayed.

Example:

2. Press .

●

To stop the operation, press .

3. Press or lift the handset, and the unit will automatically dial the number.

DIGITAL SP-PHONE

STOP

4567890

NAME/TEL NO.

Kim

EASY DIAL

Page 40

Voice Contact Talking to the caller after fax transmission or

reception

After sending or receiving a fax, you can talk with the other party during the same call. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

Press while transmitting or receiving documents.

Display:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

Press or lift the handset to start talking.

DIGITAL SP-PHONE

VOICE STANDBY

DIGITAL SP-PHONE

FACE DOWN

Handset

Microphone

DIGITAL SP-PHONE

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document has been received.

Receiving a request for voice contact

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display:

Press or lift the handset within 10 seconds of the distinctive ring to start talking.

DIGITAL SP-PHONE

PLEASE PICK UP

Handset

Microphone

DIGITAL SP-PHONE

Note:

●

If you do not answer within 10 seconds of the distinctive ring; — If in the FAX ONLY, TEL or TEL/FAX mode, the line

will be disconnected.

— If in the TAD/FAX mode, your unit will play a

greeting message and record an incoming voice message.

Page 41

Sending Faxes

Fax/Copy

Document feeder tray

Document guide(s)

FACE DOWN

START/COPY/SET

RESOLUTION

STOP

REDIAL/PAUSE

DIGITAL SP-PHONE

To feed more than 15 pages at a time

Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 3 times.

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

To stop transmission

Press . To eject the document, press again.

STOP

WAITING REDIAL

REDIAL/PAUSE

To select the resolution

Select the desired resolution according to the type of document.

●

Using the fine, super fine or half tone setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The super fine resolution only works with other compatible fax machines.

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

Sending a fax manually

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard.

Display:

If necessary, press repeatedly to select the desired setting (see below).

Press or lift the handset. (This step is optional. See note.)

Dial the fax number.

Example:

When a fax tone is heard:

Press , and replace the handset if using it. OR

When the other party answers your call:

Ask them to press their start button. When a fax tone is heard, press your .

CONNECTING

START/COPY/SET

TEL=5678901

TEL=

DIGITAL SP-PHONE

RESOLUTION

STANDARD

Note:

●

If you cannot send a fax, confirm the problem by printing a journal report (p. 88), and try to solve the problem (p. 80).

●

Performing step 5 allows you to identify any possible problems in sending a fax. For the parties to whom you have experienced no problem in sending faxes, you can skip step 5. Dial the fax number and press

START/COPY/SET

Page 42

Sending Faxes

FACE DOWN

One-Touch Dial keys

Document feeder tray

Document guide(s)

START/COPY/SET

RESOLUTION

STOP

DIGITAL SP-PHONE

EASY DIAL

LOWER

Sending a fax using the One-Touch Dial

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard.

Display:

If necessary, press repeatedly to select the desired setting (p. 39).

For stations 1–5

Press the desired One-Touch Dial key.

For stations 6–10

Press , then press the desired One-Touch Dial key.

Example:

●

The unit will start transmission.

CONNECTING

TEL=<John>

LOWER

RESOLUTION

STANDARD

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 33).

Helpful hints:

●

You can confirm the stored items on the display (p. 37) or on the telephone number list (p. 88).

●

You can use the EASY DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is displayed, then press .

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (p. 47).

START/COPY/SET

EASY DIAL

Fax auto redial

If the line is busy or there is no answer, the unit will automatically redial the number up to 3 times.

●

This feature is also available for; — sending a fax using the EASY DIAL

directory (p. 41) or One-Touch Dial key

(see above). — delayed transmission (p. 45). — receive polling (p. 58).

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

STOP

WAITING REDIAL

If your unit does not send a fax

Verify that the number dialled is answered by the other party’s machine.

1. Press .

2. For stations 1–5

Press the desired One-Touch Dial key.

For stations 6–10

Press , then press the desired One-Touch Dial key.

LOWER

DIGITAL SP-PHONE

Page 43

Sending Faxes

Fax/Copy

FACE DOWN

Document feeder tray

Document guide(s)

START/COPY/SET

RESOLUTION

STOP

DIGITAL SP-PHONE

NAME/TEL NO.

EASY DIAL

Sending a fax using the EASY DIAL directory

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard.

Display:

If necessary, press repeatedly to select the desired setting (p. 39).

Rotate until the desired name is displayed.

Example:

●

To confirm the number, press .

Press .

●

The unit will start transmission.

CONNECTING

TEL=<Alice>

START/COPY/SET

NAME/TEL NO.

Alice

EASY DIAL

RESOLUTION

STANDARD

Before using this feature, program the desired names and telephone numbers into the directory (p. 35).

Helpful hints:

●

You can confirm the stored items on the display (p. 37) or on the telephone number list (p. 88).

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (p. 47).

Note:

●

If the desired name has not been stored, press and dial the number manually.

●

For further details about using the EASY DIAL, see page 37.

STOP

If your unit does not send a fax

Verify that the number dialled is answered by the other party’s machine.

1. Rotate until the desired name is displayed.

2. Press .

DIGITAL SP-PHONE

EASY DIAL

Page 44

Sending Faxes

FACE DOWN

DIGITAL SP-PHONE

START/SET/COPY

HELP

Sending a fax by following the voice guide

You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically.

Before inserting the document, press four times.

Display:

Press .

Insert the document FACE DOWN until the unit grabs the document and a single beep is heard.

Press .

Dial the fax number.

When a fax tone is heard, press

START/COPY/SET

DIGITAL SP-PHONE

HELP

4.SEND GUIDE

To transmit, insert the document face down until you hear the beep.

Voice guide:

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Start transmission.

Note:

●

You can lift the handset instead of pressing

in step 4.

DIGITAL SP-PHONE

Documents you can send

600 mm

Paper width

Minimum size

128 mm

Maximum size

216 mm

208 mm

Effective scanning area

4 mm

Scanned

area

216 mm

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically charged paper — Heavily curled, creased or torn paper — Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Document weight

Single sheet:

45 to 90 g/m

Multiple sheets:

60 to 80 g/m

Page 45

Sending Faxes

Fax/Copy

Printing the transmission report

The transmission report will provide you with a printed record of the fax transmission result. The following choices are available.

ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting). ON: The transmission report will always print out, indicating whether fax transmission is successful or

not.

OFF: The transmission report will not print.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ERROR

▼▲

START/COPY/SET

TX-REPORT MODE

0 4

1.SYSTEM SET UP

START/COPY/SET

Sample of a transmission report

01 2345678 00'51 SND

COMMUNICATION ERROR (43)

20 Jan. 1999 01:19PM

20 Jan. 01:18PM

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

[ TRANSMISSION REPORT ]

Communication message (p. 80)

Error code (for service personnel use only)

Page 46

Sending Faxes Automatic journal report

This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ON

▼▲

START/COPY/SET

AUTO JOURNAL

2 2

1.SYSTEM SET UP

START/SET/COPY

Sample of a journal report

NO. 01

02 03 04 05

3332222 9998765 John 555556677

USAGE TIME

00'45 00'58 00'48 02'45 03'50

MODE SND

RCV RCV SND SND RCV

PAGES 01

02 01 03 05 03

OK OK OK

COMMUNICATION ERROR (43) OK OK

START TIME

25 Jan. 1999 05:22PM

21 Jan. 02:14PM 21 Jan. 03:17PM 21 Jan. 05:18PM 22 Jan. 10:35AM

RESULT CODE

OTHER FACSIMILE

[ JOURNAL ]JOURNAL

Communication message (p. 80)

Error code (for service personnel use only)

Note:

●

You can print a journal report manually (p. 88).

Page 47

Sending Faxes

Fax/Copy

Note:

●

You can receive, transmit and copy documents while delayed transmission is set.

●

When transmit polling (p. 46) is set to “ON”, delayed transmission is not available.

●

You can use the One-Touch Dial, but not the EASY DIAL directory, to enter the fax number for this feature.

To cancel the delayed transmission setting

1. Press while the unit is idle. Display:

2. Press .

START/COPY/SET

YES: PRESS SET

CANCEL DELAYED

STOP

Delayed transmission

Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

Insert the document FACE DOWN until a single beep is heard.

Display:

Press .

Press , then .

Press .

Press or to select “ON”.

Press .

Enter the fax number using the dial keypad.

Press .

Enter the transmission start time using the 12-hour clock. Press to select “AM” or “PM”

Example: 09:30PM Press , then press until “PM” is

displayed.

Press .

●

When the programmed time arrives, the unit will automatically start transmission.

SEND AT 9:30PM

SETUP ITEM [ ]

START/COPY/SET

TIME=09:30PM

00 39

TIME=12:00AM

START/COPY/SET

NO.=

START/COPY/SET

MODE=ON

▼▲

MODE=OFF

▼▲

START/COPY/SET

DELAYED SEND

2 5

1.SYSTEM SET UP

STANDARD

FACE DOWN

STOP

START/COPY/SET

(sending a fax at a specified time)

10 11

Page 48

Insert the document FACE DOWN until a single beep is heard.

Display:

Press four times.

Press .

Press or to select “ON”.

Press .

POLLED ON

START/COPY/SET

MODE=ON

▼▲

MODE=OFF

▼▲

START/COPY/SET

YES: PRESS SET

4.POLLED

STANDARD

To cancel the transmit polling setting

1. Press while the unit is idle. Display:

2. Press .

START/COPY/SET

YES: PRESS SET

CANCEL POLLED

STOP

Sending Faxes

Note:

●

The caller pays for the document transmission.

●

When delayed transmission (p. 45) is set to “ON”, transmit polling is not available.

Transmit polling

This feature allows another person to call your unit to retrieve a document loaded on your unit. This saves you the call charges. This feature will not work when the unit is set to the TEL mode.

FACE DOWN

STOP

START/COPY/SET

(letting another machine retrieve a fax from your unit)

Page 49

Sending Faxes

Fax/Copy

Note:

●

After transmission, this feature will turn off automatically.

●

A slower transmission speed will lengthen the call duration. Therefore the calling charge may be higher.

Sending documents overseas

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ON

▼▲

MODE=OFF

▼▲

START/COPY/SET

OVERSEAS MODE

2 3

1.SYSTEM SET UP

START/COPY/SET

Note:

●

The connecting tone volume cannot be adjusted.

Connecting tone

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or EASY DIAL directory. This will tell you the status of the other party’s machine.

— Fax tone: The other party’s machine is ready for reception. — Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run

out of paper. Check with the other party.

— Busy tone: The other party’s machine is busy. Let the unit continue redialling or press and try

again later.

This feature is set to “ON” as a pre-selected setting. If this feature is not required, turn it off.

STOP

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ON

▼▲

START/COPY/SET

CONNECTING TONE

7 6

1.SYSTEM SET UP

STOP

START/COPY/SET

Page 50

To answer all voice and fax calls yourself.

Voice/Fax call

When the unit rings, you must answer all calls.

●

If you hear a fax calling tone (slow beep) or no sound is heard, press

START/COPY/SET

When receiving voice calls:

The unit will ring.

When receiving fax calls:

The unit will receive fax documents without ringing.

TEL mode

(p. 50)

PRE-SELECTED SETTING

●

The AUTO RECEIVE light should be off.

●

If the AUTO RECEIVE light is on, press to turn it off.

AUTO RECEIVE

Ring

Receiving Faxes

How you

want the unit

to receive

calls

You have to

set this.

This is how

the unit will

operate.

Setting the unit to receive calls

This unit has four types of receive modes. Select one of these modes according to your needs.

●

Regardless of the mode you select, you can always place calls and send faxes.

MANUAL RECEIVE

To receive fax calls without ringing.

(The unit will only ring for voice calls.)

Voice call Fax call

TEL/FAX mode

(p. 54)

Ring

AUTO RECEIVE

FAX/MSG.SYS.

OFF

Page 51

Receiving Faxes

Fax/Copy

AUTO RECEIVE

To receive all voice and fax calls automatically.

Voice/Fax call

TAD/FAX mode

(Telephone Answering Device/

Facsimile mode)

(p. 61)

PRE-SELECTED SETTING

●

The AUTO RECEIVE light should be on.

●

If the AUTO RECEIVE light is off, press to turn it on.

AUTO RECEIVE

When receiving voice calls:

The unit will activate the answering device and record voice messages.

When receiving fax calls:

The unit will activate the fax function to receive documents.

You have a separate telephone line just for fax calls.

Fax call

FAX ONLY mode

(p. 52)

All incoming calls will be answered as faxes, and the unit will try to receive a fax.

Hi, this

is Mike...

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

Page 52

Receiving Faxes TEL mode

Note:

●

If you do not answer the call within 20 rings, the unit will temporarily activate the answering device. The greeting message will be played. If the remote operation ID (p. 70) is entered during the greeting message, the unit will change to the TAD/FAX mode.

(answering all calls manually)

If the AUTO RECEIVE light is on, turn it off by pressing

Display:

TEL MODE

AUTO RECEIVE

When the unit rings, press or lift the handset to answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard,

press .

Replace the handset, if using it.

●

The unit will start reception.

CONNECTING

START/COPY/SET

DIGITAL SP-PHONE

Handset

STOP

DIGITAL SP-PHONE

START/COPY/SET

OFF

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

To stop receiving the document

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start receiving.

●

If this feature is not required, set to “OFF” (p. 58).

STOP

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While documents are in memory, the unit will display an error message and the following message alternately.

Display:

●

Follow the instructions on page 81 to solve the problem and print the stored document.

●

For memory capacity, see page 94.

FAX IN MEMORY

Page 53

Receiving Faxes

Fax/Copy

Extension telephone

If you connect an extension telephone to the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press .

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

START/COPY/SET

When the extension telephone rings, lift the handset of the extension telephone.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press (pre-selected fax activation code)

firmly.

Replace the handset.

●

The unit will start reception.

Fax activation code

The fax activation code is required to receive faxes using an extension telephone (see above).

Important:

●

This code should be different from the remote operation ID (p. 70).

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

●

The display will show the pre-selected code.

Enter the new code number.

●

This code can be from 2 to 4 digits in length using 0–9, and .

Press .

SETUP ITEM [ ]

START/COPY/SET

CODE= 9

START/COPY/SET

MODE=ON

▼▲

START/COPY/SET

FAX ACTIVATION

1.SYSTEM SET UP

Note:

●

You can change the fax activation code (see below).

Note:

●

If you subscribe to any special telephone company services which require a code, all or part of the fax activation code must be different from the service access code.

●

The fax activation code should not be set to “0000”.

To the same line

Extension telephone

START/COPY/SET

Page 54

Receiving Faxes

Changing the TAD/FAX mode to the FAX ONLY mode

Note:

●

The unit will automatically answer all calls and only receive fax documents.

●

This mode should not be used with a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you.

●

The number of rings before a call is answered can be changed (p. 53).

●

To change to the TAD/FAX mode, select “TAD/FAX” in step 4.

START/COPY/SET

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

Press .

Display:

Press , then .

Press .

Press or to select “FAX ONLY”.

Press .

If the AUTO RECEIVE light is off, turn it on by

pressing .

FAX ONLY MODE

AUTO RECEIVE

SETUP ITEM [ ]

START/COPY/SET

MODE=FAX ONLY

▼▲

MODE=TAD/FAX

▼▲

START/COPY/SET

AUTO RECEIVE

0 5

1.SYSTEM SET UP

FAX ONLY mode

(all calls are received as faxes)

Page 55

Receiving Faxes

Fax/Copy

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 4 rings.

Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.

Press .

Display:

Press , then .

Press .

Press or to select the desired number.

Press .

SETUP ITEM [ ]

START/COPY/SET

RING=2

▼▲

START/COPY/SET

FAX RING

0 7

1.SYSTEM SET UP

START/COPY/SET

FAX ONLY mode ring count

If you have a telephone line just for receiving faxes, we recommend the following setup.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone

sends a fax to Line 2, the fax machine will ring.

Page 56

Receiving FaxesReceiving Faxes TEL/FAX mode

(receiving voice calls with rings and fax calls without rings when you are near the unit)

Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If an extension telephone is connected, see next page.

The unit will not ring.*

Voice call

Fax calling tone**

TEL/FAX delayed

ring count

Silent fax recognition

ring count

If the TEL/FAX greeting message has been recorded, it will be played to the caller (p. 63).

If the call is not answered, the unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

The unit will ring up to 3 times.***

Answer the call.

The unit will automatically receive documents without ringing.

Ring

**** A telephone fee will be charged to the caller from this point. **** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not

have this capability.

**** While ringing, the unit will emit a different ring back tone to the calling party.

Note:

●

The unit will display the following when a call is received. Display:

●

Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be received manually.

●

You must set the ringer to on (p. 29).

INCOMING CALL

Page 57

Receiving Faxes

Fax/Copy

Ring pattern when an extension telephone is connected

The extension telephone will ring twice.* (The unit will not ring.)

TEL/FAX delayed

ring count

Silent fax recognition

ring count

If the TEL/FAX greeting message has been recorded, it will be played to the caller (p. 63).

The unit will ring up to 3 times.*** (The extension telephone will not ring.)

Voice call

Fax calling tone**

If the call is not answered, the unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

Answer the call.

The unit will automatically receive documents without ringing.

Ring

TEL/FAX delayed ring count: Up to 4 ring signals will be generated before the unit answers, depending

on feature setting #09 on page 57. In the TEL/FAX mode, the unit will not generate an audible ring during this time.

Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice

call. 3 to 9 rings will be generated, depending on feature setting #30 on page 57. This signal will not ring at an extension telephone.

Page 58

Receiving Faxes

Press .

Display:

Press , then .

Press .

Press or to select “TEL/FAX”.

Press .

If the AUTO RECEIVE light is on, turn it off by

pressing .

TEL/FAX MODE

AUTO RECEIVE

SETUP ITEM [ ]

START/COPY/SET

MODE=TEL/FAX

▼▲

MODE=TEL

▼▲

START/COPY/SET

MANUAL RECEIVE

0 8

1.SYSTEM SET UP

START/COPY/SET

OFF

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

Changing the TEL mode to the TEL/FAX mode

Note:

●

To return to the TEL mode, select “TEL” in step 4.

Page 59

Receiving Faxes

Fax/Copy

This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. If an extension telephone is not connected, this setting does not need to be changed.

Press .

Display:

Press , then .

Press .

Press or to select the desired number.

Press .

SETUP ITEM [ ]

START/COPY/SET

RING=2

▼▲

START/COPY/SET

TEL/FAX RING

0 9

1.SYSTEM SET UP

START/COPY/SET

TEL/FAX delayed ring count

Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be changed up to 9.

Press .

Display:

Press , then .

Press .

Press or to select the desired number.

Press .

SETUP ITEM [ ]

START/COPY/SET

RING=3

▼▲

START/COPY/SET

SILENT FAX RING

3 0

1.SYSTEM SET UP

START/COPY/SET

Silent fax recognition ring count

Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

Page 60

Receiving Faxes

Friendly reception

The friendly reception feature allows you to receive fax documents automatically without pressing

(p. 50). When this feature is deactivated, you have to press to receive fax documents each time you answer a fax call.

START/COPY/SET

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ON

▼▲

START/COPY/SET

FRIENDLY RCV

4 6

1.SYSTEM SET UP

START/COPY/SET

This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the call, saving the sending party the call charges. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

START/COPY/SET

Receiving polling

(receiving a fax placed on another party’s machine)

Press three times.

Display:

Press .

Dial the fax number.

Example:

Press .

●

The unit will start reception.

CONNECTING

START/COPY/SET

NO.=3331111

NO.=

START/COPY/SET

YES: PRESS SET

3.POLLING

Note:

●

You can use the One-Touch Dial, but not the EASY DIAL directory, to enter the fax number for this feature.

START/COPY/SET

Page 61

Receiving Faxes

Fax/Copy

Pager call - when your unit receives a fax

This feature allows your unit to call your pager when your unit receives a fax document.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PPP12345678PPP5555# Your pager

number

Pauses

Your pager access code, if required.

Message you want displayed on your pager when your unit receives a fax.

NO.=

START/COPY/SET

MODE=ON

▼▲

MODE=OFF

▼▲

START/COPY/SET

FAX PAGER

7 0

1.SYSTEM SET UP

How your unit and pager work

When your unit receives a fax document, it will call your pager company.

Your pager company will call your pager.

A few minutes later, your pager will display the same message you entered in step 6. (For example: 5555)

Pager

company

Pager

5 5 5 5

Press .

SETUP ITEM

[ ]

START/COPY/SET

(Pause)

REDIAL/PAUSE

START/COPY/SET

Note:

●

Message programming methods may vary depending on the pager company. Contact your pager company for details.

Page 62

Copying Making a copy

Any transmittable document (p. 42) can be copied.

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard.

Display:

●

Make sure the handset is on the cradle.

If necessary, press repeatedly to select the desired setting (p. 39).

Press .

●

The unit will start printing.

COPYING

START/COPY/SET

RESOLUTION

STANDARD

Note:

●

If a resolution is not set, FINE resolution will automatically be selected.

●

You can make or receive a voice call while making copies.

●

When you copy a multiple page document which is longer than A4 size paper (approx. 300 mm), we recommend you insert one page at a time.

Document feeder tray

Document guide(s)

FACE DOWN

START/COPY/SET

RESOLUTION

STOP

To stop copying

Press . To eject the document, press again.

STOP

Page 63

Setup

Answering Device

TAD/FAX mode

(using the built-in answering device and receiving voice and fax calls automatically)

Setting up the voice message and document reception

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive faxes. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.

●

You can use either a pre-recorded greeting message (p. 62) or your own greeting message (p. 63).

Note:

●

The total recording time (including greeting messages) is about 18 minutes. If a message is recorded in a noisy room, the recording time may be shortened.

●

The recording time for each incoming message can be changed (p. 78).

●

When a call is received, the unit will play the TAD/FAX greeting message and the display will show the following message.

●

While an incoming call is being recorded, the other party’s voice will be heard through the speaker. If this feature is not required, set the ICM monitor feature to “OFF” (p. 79).

●

To answer the call while playing the greeting message or recording a voice message, press

or lift the handset. The answering device will be terminated and you can talk to the

other party.

DIGITAL SP-PHONE

TAD ANSWERING

DIGITAL SP-PHONE

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

Select “TAD/FAX” in step 4 of feature setting #05 (p. 52).

If the AUTO RECEIVE light is off, turn it on by pressing .

●

The unit will play the TAD/FAX greeting message and the display will show the following message.

Display:

●

The remaining time for recording incoming messages will be displayed.

Example:

●

When the remaining time is low, erase unnecessary messages from memory (p. 66, 72).

TIME = 10m13s

TAD/FAX MODE

AUTO RECEIVE

Page 64

Greeting Pre-recorded greeting messages

The unit has pre-recorded greeting messages. One of the following messages will be played to the caller.

■ When the unit is ready to receive voice and fax calls:

■ If the unit detects a problem:

Note:

●

If you erase your own greeting message, the pre-recorded greeting message above will be played automatically.

Note:

●

To clear the problem, see page 81.

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

■ If you have recorded your own greeting message (see next page):

(Your own TAD/FAX greeting message)

MEMORY FULL

and

UNIT OVERHEATED

MEMORY FULL

OUT OF PAPER

MEMORY FULL

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.

Hello! We are unable to answer right now. Please try again later. Thank you.

Page 65

Greeting

Answering Device

Note:

●

You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p. 65).

●

If you do not record your own TAD/FAX message, the pre-recorded message will be played (p. 62).

Note:

●

If you make a mistake while recording, start again from step 1.

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”

“This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.”

■ For the TAD/FAX greeting:

Press twice.

Display:

■ For the TEL/FAX greeting:

Press three times.

Press .

●

A long beep will sound and the display will show one of the following:

For the TAD/FAX greeting

For the TEL/FAX greeting

Speak clearly about 20 cm away from the microphone.

●

The display will show the remaining recording time.

Example: TAD/FAX greeting

When finished recording, press .

●

The unit will repeat your message. You can adjust the volume using or .

STOP

TAD REC. 15s

T/F REC. 16s

TAD REC. 16s

START/COPY/SET

PRESS START

3.T/F GREETING

RECORD

PRESS START

2.TAD GREETING

RECORD

Microphone

START/COPY/SET

RECORD

STOP

Recording your own greeting messages

The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for best performance.

Suggested messages

TAD/FAX greeting message

TEL/FAX greeting message

Page 66

Greeting

Note:

●

If you erase your own TAD/FAX greeting message, the pre-recorded greeting message will be played.

■ For the TAD/FAX greeting:

Press twice.

Display:

■ For the TEL/FAX greeting:

Press three times.

Press .

●

To stop, press .

Press .

GREETING ERASED

START/COPY/SET

STOP

YES: PRESS SET

ERASE GREETING?

START/COPY/SET

PRESS START

3.T/F GREETING

ERASE

PRESS START

2.TAD GREETING

ERASE

STOP

START/COPY/SET

ERASE

Erasing your own recorded greeting messages

Checking your own recorded greeting messages

To check your TAD/FAX greeting message

— If the AUTO RECEIVE light is off, turn it on by

pressing .

— If the AUTO RECEIVE light is on, turn it off once,

then on again, by pressing .

Display:

The unit will then play the TAD/FAX greeting message.

●

If the display shows “FAX ONLY MODE”, set to “TAD/FAX MODE” (p. 52).

TAD/FAX MODE

AUTO RECEIVE

To check your TEL/FAX greeting message

— If the AUTO RECEIVE light is on, turn it off by

pressing .

— If the AUTO RECEIVE light is off, turn it on once,

then off again, by pressing .

Display:

The unit will then play the TEL/FAX greeting message.

●

If the display shows “TEL MODE”, set to “TEL/FAX MODE” (p. 56).

TEL/FAX MODE

AUTO RECEIVE

Page 67

Greeting

Answering Device

Recording time for the TAD/FAX greeting message

You can choose either 16 seconds or 60 seconds of recording time.

Note:

●

If you change the greeting message time to 60 seconds, we recommend that you tell the caller in your own TAD/FAX greeting message to press 9 before starting fax transmission.

●

If you change the greeting message time to 16 seconds from 60 seconds, your own recorded TAD/FAX greeting message will be deleted and return to the pre-recorded message. If necessary, re-record your own greeting message (p. 63).

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=16s

▼▲

START/COPY/SET

GREETING TIME

5 4

1.SYSTEM SET UP

START/COPY/SET

Page 68

Playing Messages

When the unit has recorded incoming voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded

messages, and

— slow beeps will sound if message alert (p. 78) is set

to “ON”.

When the PLAY MESSAGES indicator flashes

Press .

●

Only the new recorded messages will be played.

When the PLAY MESSAGES indicator lights

Press .

●

All messages will be played.

Note:

●

During playback, the display shows the recorded order of the messages.

●

You can adjust the speaker volume using or .

●

The number of calls in the call counter will not decrease until you erase the recorded messages.

PLAY MESSAGES

Listening to recorded messages

CALLS (call counter)

FLASH/LIGHT

PLAY MESSAGES

Voice time/day stamp

During playback, a synthesized voice will announce the time and day of the week when each message was recorded.

Erasing a specific message

Press while listening to the message you want to erase.

Erasing all the messages

1. Press after listening to all of the messages.

Display:

2. Press .

●

To stop, press .

3. Press .

ERASE COMPLETED

ERASING

START/COPY/SET

STOP

YES: PRESS SET

ERASE MESSAGES?

START/COPY/SET

PRESS START

1.ALL MESSAGES

ERASE

STOP

START/COPY/SET

ERASE

Erase unnecessary messages to prevent memory from becoming full.

Erasing recorded messages

Page 69

Playing Messages

Answering Device

Functions while playing a message

(repeating, skipping and stopping)

Repeating a message

Rotate one click to the left while listening to the message you want to repeat.

●

If you rotate within 5 seconds of the beginning of the message, the previous message will be played.

●

To play back a specific message, rotate to the left until you hear the message you want to repeat.

Skipping a message

Rotate one click to the right to play the next message.

Changing the playback speed

Press to play messages at one and a half times the original speed.

Press to play messages at half the original speed.

●

To return to the original speed, press or

again during quick or slow playback.

Stopping playback

Press .

●

To resume playing the recorded messages, press

within 1 minute.

PLAY MESSAGES

STOP

QUICK

SLOW

QUICK

EASY DIAL

STOP

SLOW

QUICK

EASY DIAL

PLAY MESSAGES

SLOW

Page 70

Recording Memo message

(leaving a message for others or yourself)

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

Press .

Display:

Press .

●

A long beep will sound.

Speak clearly about 20 cm away from the microphone.

When finished, press .

STOP

MEMO RECORDING

START/COPY/SET

PRESS START

1.MEMO MESSAGE

RECORD

Microphone

START/COPY/SET

STOP

RECORD

Telephone conversation

You can record a telephone conversation using the handset.

During the telephone conversation, press

Display:

To stop recording, press or replace the handset.

STOP

2WAY RECORDING

RECORD

STOP

RECORD

Note:

●

This feature is not available when using the DIGITAL SP-PHONE button.

●

There may be legal restrictions on recording two-way telephone conversations. Inform the other party that the conversation is being recorded.

●

A beep sounds every 15 seconds to notify the caller that the conversation is being recorded.

Page 71

Remote Operation

Answering Device

Stops re-recording of a greeting message

Erases a specific message

Erases all messages

Changes to the TEL mode Turns message transfer/pager call

for incoming messages ON Turns message transfer/pager call

for incoming messages OFF

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Re-records a greeting message

Continues operation

Operating from a remote location

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (see next page) and set the unit to the TAD/FAX mode before going out (p. 61).

Dial Key

Remote command Page

Dial Key

Remote command Page

See note

below

6 2

6 1

6 0

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Answering Device Remote Operation

Notice of Remote Operation

Fold here

Call your unit.

Enter the remote operation ID

during the greeting

message.

●

The new recorded messages will be played automatically. OR Wait 4 seconds, and all the recorded messages will be played back.

Press the remote command key(s) (see reverse side) for further operations.

●

The remote operation is available only from a touch tone telephone when the unit is in the TAD/FAX mode.

●

When the unit is in the TEL mode, call your unit and wait for 20 rings. The answering device will temporarily answer. Enter the remote operation ID during the greeting message. The unit will switch to the TAD/FAX mode.

●

To send a document, press

. When a fax tone is

heard, start transmission.

●

Press keys firmly.

Note:

●

During remote operation, the unit will stop and two beeps will be heard in the following conditions: — 2 minutes 40 seconds after your unit answered. — Every 2 minutes 40 seconds after pressing any command key. To listen to further messages dial within 10 seconds after hearing the two beeps.

Page 72

Remote Operation

Skips the greeting message

Repeats a message Skips a message New message playback All message playback

Re-records a greeting message

Continues operation

Key Remote command

Setting the remote operation ID

The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7.

Press .

Display:

Press , then .

Press .

Enter the desired number.

Press .

SETUP ITEM [ ]

START/COPY/SET

ID=111

START/COPY/SET

REMOTE TAD ID

1 1

1.SYSTEM SET UP

START/COPY/SET

Stops re-recording of a greeting message

Erases a specific message

Erases all messages Changes to the TEL

mode Turns message

transfer/pager call ON Turns message

transfer/pager call OFF

Key Remote command

6 2

6 1

6 054

Page 73

Remote Operation

Answering Device

Sorry, no more memory. Please erase unnecessary messages.

From a remote touch tone telephone

Listening to recorded messages

Call your unit.

Enter the remote operation ID during the TAD/FAX greeting playback.

●

The voice guide will tell you the number of new recorded messages and they will be played automatically.

●

To repeat the new recorded messages, press .

●

To listen to all of the recorded messages, press

During playback

Repeating a message

Press to play the current message.

●

If you press within 5 seconds of the beginning of a message, the previous message will be played.

Skipping a message

Press .

211

3 new messages.

Voice guide example:

No new messages.

When there are no new recorded messages

The voice guide will be heard. Press or wait for 4 seconds to listen to all of the recorded messages.

When memory is full

The voice guide will be heard after playing the messages. Erase some or all of the messages (p. 72).

Page 74

Remote Operation

The message has been erased.

Erasing incoming messages from memory

Erasing a specific message

Press while listening to the message you want to erase.

●

A long beep and the voice guide will be heard. The unit will continue with the next message.

Erasing all messages

Press to erase all messages.

●

A long beep and the voice guide will be heard.

Voice guide example:

All messages have been erased.

All messages have been played.

1. Wait for the voice guide to tell you that the remote

operation has ended.

2. Wait about 10 seconds for the voice guide to prompt

you to leave a message.

3. Leave a message after the beep.

Please leave your name and message after the beep.

Other remote operations

Recording a marker message

After playing back the recorded messages, you can leave an additional message.

Re-recording a greeting message

You can change the contents of the greeting message for the TAD/FAX mode.

1. Press to start recording.

●

A long beep will sound.

2. Speak clearly for up to 16 seconds.

●

If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3. When finished, press .

●

The new greeting message will be played.

Page 75

Remote Operation

Answering Device

Changing the receive mode to the TEL mode

Press to change the setting of the receive mode from TAD/FAX to TEL.

●

You cannot return to the TAD/FAX mode in the same call. To return to the TAD/FAX mode, see below.

6 0

Press to turn the message transfer/pager call ON.

6 1

Voice guide example:

Turning the message transfer/pager call on or off

You must pre-program a transfer telephone number or a pager number (p. 75) before using this feature.

Press to turn the message transfer/pager call OFF.

6 2

●

If a transfer telephone number or a pager number is not programmed, you cannot turn this feature ON. The voice guide will prompt you.

Skipping the greeting message

Press during the greeting message playback.

●

The unit will skip the rest of the greeting message.

Message transfer is set. Transfer phone number is 123456789.

Pager call is set. Pager number is 120255511234

Message transfer is off.

Pager call is off.

Transfer phone number is not set.

Pager number is not set.

Returning the receive mode to the TAD/FAX mode

You can change the setting of the receive mode from TEL to TAD/FAX from a remote location.

1. Call your unit and wait for 20 rings.

●

The answering device will temporarily answer the line.

2. Enter the remote operation ID during the greeting message.

●

Your unit will switch to the TAD/FAX mode.

Page 76

Transferring recorded messages to another telephone

Options

Your unit will play the message transfer greeting message.*1

This is a telephone answering system. Please enter your remote ID for remote operation.

This feature allows your unit to call a designated telephone or pager number each time an incoming voice message is recorded. You can choose Message transfer or Pager call.

Message transfer: First program the transfer telephone number. When an incoming message is recorded in your unit, the message will be transferred. You can retrieve the message during the same call using the remote operation.

Pager call: First program the pager number. When an incoming call is recorded, your pager will be called. Call your unit and retrieve the message using the remote operation.

●

This feature operates in the TAD/FAX mode.

●

For details on the remote operation, see page 69.

●

Use a touch tone telephone to access your unit.

An incoming voice message is recorded in memory.

Your unit calls the transfer telephone number or pager number depending on your setting.

The transfer telephone rings, then answers the call.

Enter the remote operation ID (p. 70).

Retrieve the message using the remote operation (p. 69).

*1 Message-transfer greeting message

can be changed (p. 76).

*2 To display the message on your

pager, see page 75 step 6.

within 60 seconds

Message transfer

Your pager beeps.*2

Call your unit to retrieve the message using the remote operation (p. 69).

Pager call

Pre-recorded message:

Pager

6 66 6

Page 77

Options

Answering Device

Setting the message transfer/pager call

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

MESSAGE: transfer incoming messages. PAGER: calls your pager. OFF: turns off this feature.

Press .

If you selected “MESSAGE” in step 4:

Enter the transfer telephone number.

If you selected “PAGER” in step 4:

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PPP12345678PPP6666# Your pager

number Pauses

Your pager access code, if required.

Message you want displayed on your pager when your unit receives a voice call.

Press .

SETUP ITEM [ ]

START/COPY/SET

NO.=

START/COPY/SET

MODE=OFF

▼▲

START/COPY/SET

MESSAGE TRANS.

6 0

1.SYSTEM SET UP

START/COPY/SET

REDIAL/PAUSE

(Pause)

Note:

●

This feature can be turned on/off remotely from a touch tone telephone (p. 73).

Page 78

To check your message

1. Press , , then

2. Press or to select “CHECK” on

the display.

3. Press .

●

The unit will play your message.

4. To exit the program, press .

START/COPY/SET

6 1

Options

Message transfer greeting message

Recording a message-transfer greeting message

You can record your own greeting message. The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance.

Suggested message

“This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for the remote operation.”

Note:

●

If you do not record a message, the pre-recorded message will be played (p. 74).

Press .

Display:

Press , then .

Press .

Press or to select “RECORD”.

Press .

Speak clearly about 20 cm away from the microphone.

●

The display will show the remaining recording time.

Example:

TRNS REC. 15s

TRNS REC. 16s

START/COPY/SET

RECORD

▼▲

CHECK

▼▲

START/COPY/SET

TRNS-GREETING

6 1

1.SYSTEM SET UP

STOP

START/COPY/SET

To erase your message

1. Press , , then .

2. Press or to select “ERASE” on the

display.

3. Press .

●

Your own message will be erased.

4. To exit the program, press .

●

The pre-recorded greeting message will be played when transferring a call.

START/COPY/SET

6 1

START/COPY/SET

When finished recording, press .

●

The unit will repeat your message. You can adjust the volume using or

To exit the program, press .

STOP

Page 79

Options

Answering Device

This feature determines the number of rings before the unit answers a call in the TAD/FAX mode. You can choose from 1, 2, 3, 4, TOLLSAVER or RINGER OFF.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any

new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the third ring. The third ring indicates that there are no new recorded messages.

RINGER OFF: The unit will answer without ringing. Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes from machines that have an automatic transmission feature, decrease the number of rings.

Note:

●

Two rings may be referred to as “NORMAL”, as it enables the unit to answer incoming calls in a reasonably short time. This position should be selected unless you specifically wish to take advantage of the “toll saver facility”.

●

Callers generally expect their calls to be answered within 10 seconds and most callers would abandon a call in under 45 seconds if no reply is obtained. This unit will answer incoming calls in under 10 seconds if required.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/COPY/SET

RING=2

▼▲

START/COPY/SET

TAD/FAX RING

0 6

1.SYSTEM SET UP

START/COPY/SET

Ring count in the TAD/FAX mode

Page 80

Options

You can choose from two recording times for incoming messages.

LONG: The unit will record an incoming message of up to 2 minutes 30 seconds (pre-selected setting). SHORT: The unit will record each incoming message up to 1 minute.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=LONG

▼▲

START/COPY/SET

RECORDING TIME

1 0

1.SYSTEM SET UP

START/COPY/SET

When this feature is on, the unit will let you know with slow beeps that a caller’s message has been recorded.

START/COPY/SET

Message alert

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ON

▼▲

MODE=OFF

▼▲

START/COPY/SET

MESSAGE ALERT

4 2

1.SYSTEM SET UP

(beeps when a voice message is received)

Incoming message recording time

Page 81

Options

Answering Device

When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps.

START/COPY/SET

Recording time alert

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ON

▼▲

MODE=OFF

▼▲

START/COPY/SET

REC. TIME ALERT

4 3

1.SYSTEM SET UP

(beeps when memory is almost full)

When a call is received with the answering device, the incoming messages (ICM) will be heard from the speaker during the call. If you do not want the messages to be heard by other persons who share your unit, set this feature to “OFF”.

Press .

Display:

Press , then .

Press

Press or to select the desired setting.

●

If this feature is required, select “OFF”.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ON

▼▲

START/COPY/SET

ICM MONITOR

6 7

1.SYSTEM SET UP

START/COPY/SET

Setting the ICM monitor

Page 82

Error Messages Reports

If your unit cannot send a fax, first check the following items. – The number you dialled is correct. – The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the transmission or journal report (p. 43, 44).

Communication message

Error code

Cause & Remedy

COMMUNICATION ERROR

DOCUMENT JAMMED ERROR-NOT YOUR UNIT

MEMORY FULL NO DOCUMENT

OTHER FAX NOT RESPOND

PAPER JAMMED PAPER OUT

PRESSED THE STOP KEY

PRINTER OVERHEATED THE COVER WAS OPENED OK

41–72

—

54, 59

— —

—

— —

—

— — —

●

A transmission or reception error occurred. Try again or check with the other party.

●

The document is jammed. Remove the jammed document (p. 86).

●

A transmission or reception error occurred because of a problem with the other party’s fax machine. Check with the other party.

●

The document was not received due to memory being full.

●

The document was not fed into the unit properly. Reinsert the document and try again.

●

The other party’s fax machine was busy or ran out of recording paper. Try again.

●

The document was not fed properly. Reinsert the document and try again.

●

The other party’s fax machine rings too many times. To send a fax manually, dial the number, confirm the fax tone, and press the button.

●

The other party’s machine is not a facsimile. Check with the other party.

●

The number you dialled is not in service.

●

The recording paper is jammed. Clear the jammed paper (p. 85).

●

The unit ran out of recording paper. Install a recording paper roll (p. 22).

●

The button was pressed and fax communication was cancelled.

●

The printer overheated. Let the unit cool down.

●

The cover was opened. Close it and try again.

●

Fax communication was successful.

STOP

START/COPY/SET

Page 83

Error Messages

Help

LCD display

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message Cause & Remedy

UNIT OVERHEATED

TRANSMIT ERROR

REMOVE DOCUMENT

REDIAL TIME OUT

POLLING ERROR

PAPER JAMMED

OUT OF PAPER

NO RESPONSE

MEMORY FULL

FAX IN MEMORY

DIRECTORY FULL

CHECK MEMORY

CHECK DOCUMENT

CHECK CRADLE

CHECK COVER

CALL SERVICE

●

There is something wrong with the unit. Contact our service personnel.

●

The cover is open. Close it.

●

The handset and handset cradle have been removed. —

When using the handset and cradle, make sure that the handset is installed correctly (p. 21).

—

When not using them, set the handset switch to “NO HANDSET” (p. 92). Disconnect and reconnect the power cord.

●

The document is not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 87) and try again. If the problem remains, adjust the feeder pressure (p. 86)

●

Attempted to transmit a document longer than 600 mm. Press the button to remove the document. Divide the document into two or more sheets and try again.

●

Memory (telephone numbers, parameters etc.) has been erased. Re-program.

●

There is no space to store new stations in the EASY DIAL directory. Erase unnecessary stations (p. 36).

●

The unit has a document in memory. See the other displayed message instructions to print out the document.

●

There is no room left in memory to record a voice message. Erase some or all of the messages (p. 66, 72).

●

The memory is full of received documents due to a lack of recording paper, recording paper jam etc. Install a new recording paper roll (p. 22), or clear the jammed paper (p. 85).

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The unit has run out of recording paper. Install recording paper (p. 22).

●

The recording paper is jammed. Clear the jammed paper (p. 85).

●

The other party’s fax machine does not have a polling feature. Check with the other party.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The document is jammed. Remove the jammed document (p. 86).

●

A transmission error occurred. Try again.

●

The unit is too hot. Let the unit cool down.

STOP

Page 84

Operations When a function does not work, check here

before requesting help

General

Problem Cause & Remedy

I cannot make and receive calls.

I cannot make calls.

The unit does not work.

The unit does not ring. The other party complains they only

hear a fax tone and cannot talk. The speakerphone is not working.

The button does not function properly.

During programming, I cannot enter the code or ID number.

REDIAL/PAUSE

●

The mains lead or telephone line cord is not connected. Check the connections (p. 23).

●

The dialling mode setting is wrong. Change to “TONE” or “PULSE” (p. 23).

●

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

●

The ringer volume is off. Adjust it to a suitable level (p. 29).

●

The FAX ONLY mode is set. Tell them the number is only used for faxes or change to another receive mode (p. 48, 49).

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using the or button.

●

If parts of your conversation are cut off, you and the other party are speaking at the same time. Speak alternately.

●

If this button is pressed during dialling, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialled will be redialled.

●

All or part of their numbers are the same. Change the numbers (p. 51, 70).

Page 85

Operations

Help

Fax – sending

Problem Cause & Remedy

The other party complains that letters on their received document are distorted.

The other party complains that dirty patterns or black lines appear on their received documents.

I cannot make an international fax call.

●

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

●

The extension telephone on the same line is off the hook. Hang up the extension telephone and try again.

●

The glass or rollers are dirty. Clean them (p. 87).

●

Use the overseas transmission mode (p. 47).

●

Add two pauses at the end of the telephone number (p. 32).

●

Dial the number manually.

Fax – receiving

Problem Cause & Remedy

I cannot receive documents automatically.

The display shows “CONNECTING” but faxes are not received.

The recording image is faint.

The received document is blank.

●

The receive mode is set to the TEL mode. Set to one of the other modes.

●

The time taken to answering the call is too long. Decrease the number of rings (p. 53, 57, 77).

●

The greeting message is too long. Shorten the message (p. 63).

●

The incoming call is not a fax. Change the receive mode to the TEL or TAD/FAX mode.

●

The sender transmitted a faint document. Ask them to transmit a clearer copy of the document.

●

The recording paper roll is installed incorrectly. Make sure that the shiny side of the paper is facing down and re-install the paper (p. 22).

I cannot send documents.

●

The other party’s fax machine is busy or has run out of paper. Try again.

●

The other party’s machine is not a facsimile. Check with the other party.

●

The other party’s fax machine rings too many times. Send the fax manually – dial the number, confirm the fax tone, then press the

button.

START/COPY/SET

Page 86

Operations

Copying

Problem Cause & Remedy

The unit does not make a copy.

A dirty pattern or a black line appears on the copied documents.

The copied document is blank.

●

You cannot make a copy while programming. Make a copy after programming or stop programming.

●

The glass or rollers are dirty. Clean them (p. 87).

●

The recording paper roll is installed incorrectly. Make sure that the shiny side of the paper is facing down and re-install the paper (p. 22).

If a power failure occurs

●

The unit will not function.

●

The memory contents will not be erased.

●

Fax transmission and reception will be interrupted.

●

If delayed transmission is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored.

Receive mode

Problem Cause & Remedy

I cannot select the desired receive mode.

●

If you want to set the TAD/FAX or FAX ONLY mode: – Select the desired mode using feature #05 (p. 52), and – Press to turn on the AUTO RECEIVE light.

●

If you want to set the TEL or TEL/FAX mode: – Select the desired mode using feature #08 (p. 56), and – Press to turn off the AUTO RECEIVE light.

AUTO RECEIVE

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

AUAUTO RECEIVETO RECEIVE

FAX/MSG.SYS.

OFF

Answering device

Problem Cause & Remedy

No voice messages have been recorded in the TAD/FAX mode.

I cannot retrieve recorded messages from a remote telephone.

●

The memory is full. Erase some or all of the messages (p. 66,

72).

●

Make sure that you use the remote operation ID correctly (p. 70).

Page 87

Jams

Help

Open the back lid by lifting up the tabs located on both sides.

Press the green lever to release the paper cutter.

Replace the transparent guide and install the recording paper.

●

Make sure that the shiny side of the paper is facing down.

Insert the leading edge of the paper between the recording paper roller and the silver plate.

●

Make sure that there is no slack in the paper roll.

Pull up the transparent guide.

●

If the transparent guide is not pulled up, press the green lever again.

Remove the jammed recording paper.

Cut off the wrinkled portion.

Tab

Back lid

Green lever

Transparent guide

Recording paper roller

Silver plate

correct

incorrect

Recording paper jam

If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper.

Close the back lid securely by gently pressing down on both ends.

●

A message will be printed on the recording paper.

●

If the recording paper is set to the wrong side, the message will not be printed. Install the paper correctly.

Page 88

Jams Sending document jam

If the unit does not release the document during feeding, remove the jammed document.

Open the front lid by pressing the front lid open button.

Carefully remove the jammed document.

Close the front lid securely by pressing down on both ends.

Note:

●

Do not forcibly pull out the jammed paper before opening the cover.

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Open the front lid by pressing the front lid open button.

Shift the position of the lever using an instrument with a pointed end, like a paper clip.

Position A: When documents do not feed. Position B: Standard position (pre-selected) Position C: When documents multiple feed.

Close the front lid securely by pressing down on both ends.

Front lid open button

Lever

Sending document does not feed, or multi-feeds

Page 89

Cleaning

Help

Document feeder

If misfeeding frequently occurs or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder.

Disconnect the mains lead and the telephone line cord.

Open the front lid by pressing the front lid open button.

Clean the document feeder rollers, sub roller and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

Clean the white plate and glass with a soft dry cloth.

Close the front lid securely by pressing down on both ends.

Connect the mains lead and the telephone line cord.

White plate

Rubber flap

Sub roller

Glass

Document feeder rollers

Telephone line cord

Front lid open button

Mains lead

Caution:

●

Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.

Page 90

Print Reports Printing the feature settings, telephone numbers,

and journal

You can print out the following report and lists.

Basic feature list: provides you with the current settings of the basic programming features (p. 99). Advanced feature list:

provides you with the current settings of the advanced programming features (p. 100, 101).

Telephone number list: provides you with names and telephone numbers which are stored in the One-Touch Dial keys and the EASY DIAL directory. The telephone number codes are as shown below.

P: A pause has been entered. F: A recall has been entered. [ ]: A secret telephone number has been entered. (The telephone number is not printed.)

Journal report: keeps record of fax transmissions and receptions. This report will be printed automatically after every 35 fax communications (p. 44).

Press twice.

Display:

For the basic feature list, press , then .

For the advanced feature list,

press , then .

For the

telephone number list,press , then .

For the

journal report,press , then .

Press to start printing.

●

To stop printing, press .

●

After printing, the following will be displayed.

Press .

PRINT ITEM [ ]

STOP

PRINTING

START/COPY/SET

JOURNAL REPORT

TEL NO. LIST

ADVANCED LIST

BASIC LIST

2.PRINT LIST

STOP

START/COPY/SET

EASY DIAL

Note:

●

In step 2, you can select the desired item by rotating

EASY DIAL

Page 91

Display Contrast/Recall Mode

General Information

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=NORMAL

▼▲

START/COPY/SET

LCD CONTRAST

3 9

1.SYSTEM SET UP

START/COPY/SET

LCD display contrast

Use this feature to adjust the display contrast.

NORMAL: (Pre-selected setting) LIGHT: Used when the display contrast is too dark. DARKER: Used when the display contrast is too light.

When this unit is used as an extension of a PABX (Private Automatic Branch Exchange), the RECALLbutton will allow access to PABX functions such as call transfer and hold.

Depending on your PABX, select one of the following:

T-BR: Time Break Recall (pre-selected setting) E-RE: Earth Recall

●

For British Telecom “Star Services”, set to Time Break Recall.

●

If you are not sure of which setting to use, consult the supplier of the PABX.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=T_BR

▼▲

START/COPY/SET

RECALL MODE

3 5

1.SYSTEM SET UP

START/COPY/SET

Recall mode

Page 92

Original Mode

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=NORMAL

▼▲

START/COPY/SET

ORIGINAL

5 8

1.SYSTEM SET UP

START/COPY/SET

Original mode

Use this feature when you need to transmit or copy a document with faint or dark writing. The following choices are available:

NORMAL: Used for a document with normal writing (Pre-selected setting). LIGHT: Used for a document with faint writing. DARKER: Used for a document with dark writing.

Set this feature before starting transmission or copying.

Note:

●

This feature will return to the normal mode after transmission or copying is completed.

●

These settings are available in the standard, fine and super fine resolutions.

Page 93

Please hang up the handset for reception. Start reception.

Fax Voice Guidance

General Information

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/COPY/SET

MODE=ON

▼▲

START/COPY/SET

FAX GUIDANCE

4 7

1.SYSTEM SET UP

START/COPY/SET

Fax voice guidance

You will hear the following voice guidance if this feature is set to on.

Start transmission.

Fax transmission start:

Transmission is complete. Transmission has failed. Transmission has been interrupted.

Fax transmission result:

Start reception.

Fax reception start:

Reception is complete. Reception has failed. Reception has been interrupted.

Fax reception result:

If friendly reception (p. 50, 58) is activated, the following messages will also be heard.

The following choices are available.

ON: The voice guidance will be heard after every transaction (pre-selected setting). OFF: The voice guidance will not be heard. ERROR: The voice guidance will be heard only when fax transmission or reception fails.

Page 94

Handset Switch

USE HANDSET: When using the handset and handset cradle (pre-selected setting). NO HANDSET: When not using the handset and handset cradle.

Press .

Display:

Press , then .

Press .

Press or to select “NO HANDSET”.

Press .

SETUP ITEM [ ]

START/COPY/SET

NO HANDSET

▼▲

USE HANDSET

▼▲

START/COPY/SET

HANDSET SWITCH

8 9

1.SYSTEM SET UP

START/COPY/SET

Using the unit without handset and cradle

To save space or to use the unit mainly for faxes, you can use the unit without the handset and cradle. Set the handset switch setting to “NO HANDSET” and remove the handset and cradle.

Setting the handset switch

Open the front lid and back lid.

While pulling back the hooks as shown, lift up the handset cradle.

Close the lids securely.

Hooks

Removing the handset cradle

Note:

●

If an alarm sounds and the following message is displayed, make sure the handset switch setting is set to “NO HANDSET”.

CHECK CRADLE

Handset cord

Handset

Remove the handset and handset cord.

Disconnect and connect the mains lead again.

Page 95

Reset

General Information

Press .

Display:

Press , then .

Press .

Press or to select “YES”.

Press .

●

If this feature is not required, press .

Press again for confirmation.

Press .

SETUP ITEM [ ]

RESET COMPLETED

START/COPY/SET

STOP

RESET OK?

START/COPY/SET

RESET=YES

▼▲

RESET=NO

▼▲

START/COPY/SET

SET DEFAULT

8 0

1.SYSTEM SET UP

STOP

START/COPY/SET

Resetting the advanced features

Use this feature to return the advanced features (p. 100–101) to their pre-selected settings.

Page 96

Specifications Technical data about this product

Applicable Lines: Public Switched Telephone Network Document Size: Max. 216 mm in width

Max. 600 mm in length

Effective Scanning Width: 208 mm Printing Paper Size: 210 mm × max. 50 m roll Effective Printing Width: 208 mm Transmission Time*: Approx. 15 s/page (Original mode)

Approx. 30 s/page (G3 Normal mode)

Scanning Density: Horizontal: 8 pels/mm

Vertical: 3.85 lines/mm —Standard mode

7.7 lines/mm —Fine/Half tone mode

15.4 lines/mm —Super fine mode

Halftone Level: 64-level Scanner Type: CCD image sensor Printer Type: Thermal Printing Data Compression System: Modified Huffman (MH), Modified READ (MR) Modem Speed: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback Operating Environment: 5 – 35 °C, 45 – 85 % RH (Relative Humidity) Dimensions (H × W × D): 118 × 351 × 265 mm Mass (Weight): Approx. 3.7 kg Power Consumption: Standby: Approx. 6.5 W

Transmission: Approx. 16 W Reception: Approx. 23 W (When receiving the CCITT No.1 Test Chart) Copy: Approx. 32 W (When copying the CCITT No.1 Test Chart) Maximum: Approx. 120 W

Power Supply: 220 – 240 V AC, 50 Hz Memory Capacity**: Voice memory:Approx. 18 minutes of recording time including the greeting

message***

Fax memory: Approx. 13 pages of memory reception

(Based on the CCITT of No. 1 Test Chart in standard resolution.)

** Transmission speed depends upon the contents of the pages,

resolution, telephone line conditions and capability of the other party’s machine. The 15 second speed is based upon the CCITT No. 1 Test Chart on the condition that memory transmission is performed.

** If both fax documents and voice messages are recorded in

memory, the corresponding capacities above will be shortened.

*** Recording time may be reduced by the calling party’s

background noise.

CCITT No. 1 Test Chart

Note:

●

Any details given in these instructions are subject to change without notice.

●

The pictures and illustrations in these instructions may vary slightly from the actual product.

Page 97

Important Information

General Information

APPROVED for connection to

telecommunication systems specified in the instructions for use subject to the conditions set out in them.

609752

Important information

The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected.

Method of connection

This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket. Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office.

This apparatus may be connected to the following types of installation. This apparatus has been approved for use under the following conditions;

a) For connection to the public switched

telephone network (PSTN) and compatible (Private Branch Exchange), which use loop disconnect signalling and DTMF signalling. (Please consult your supplier for an up to date list of compatible PBX’s).

b) The apparatus can be used on extension

sockets connected to a direct exchange line (D.E.L.).

c) This apparatus is suitable for connection to the

telecommunication system directly or via compatible private branch exchange as an extension. The supplier of the apparatus should be consulted for an up to date list of PBX’s with which the apparatus is compatible.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX’s.

●

This apparatus is suitable for connection to a PBX with or without initial proceed indication.

●

This apparatus is suitable for connection to a PBX with or without secondary proceed indication.

Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.

d) The apparatus must not be connected in the

following manner: –As an extension to a pay phone –As a party line with shared service

This apparatus has been approved for the use of the following facilities:

Integrated Telephone System

1) Simple telephone facility

2) Auto-calling

3) Last number redial

4) PBX time break: Selectable time break/earth recall for PBX.

5) Loop disconnect signalling

6) DTMF signalling

7) Speaker-phone

Answering and Recording System

1) 2-step caller’s recording time: LONG/SHORT

2) Monitoring a telephone call

3) Remote turning on the TAD/FAX mode

4) Auto disconnect

Facsimile System

1) MODEM facility

Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards against which approval was granted.

Page 98

999 or 112 can be dialled on the apparatus for the purposes of making outgoing calls to the BT Emergency (999 or 112) Service.

Important Information Important information (cont.)

Ringer Equivalence Number (REN)

This relates to the performance of the apparatus when used in combination with other items of apparatus. It enables the calculation of the maximum number of items of apparatus that may be connected simultaneously to the line by summing the REN values of each item. ABT supplied instrument has a REN value of 1 unless otherwise marked. Amaximum REN value of 4 should not be exceeded. The REN value of this apparatus is 1.0.

The approval of this apparatus for connection to the telecommunication systems is invalidated if the apparatus is subject to any modification in any material way not authorised by BABT or it is used with or connected to internal software that has not been formally accepted by BABT.

All apparatus connected to the facsimile machine and thereby connected directly or indirectly to telecommunication systems must be approved apparatus as defined in Section 22 of the British Telecommunication Act 1984.

NOTES:

●

If you experience any problems with the normal use of your apparatus, you should unplug it from the telephone outlet and connect a known working telephone in its place. If the known working telephone still gives problems, then please contact the customer service department of your PSTN operator (e.g. BT etc.). If it operates properly, then the problems are likely to be a fault in your apparatus. In this case, consult your supplier for advice.

●

Your PSTN operator may charge you if they attend a service call that is not due to apparatus supplied by them.

Page 99

Important Information

General Information

Fitting a plug to the mains lead

This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 5 amp fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or BSI to BS1362.

Check for ASTA mark or the BSI mark

on the body of the fuse.

If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced. If you lose the fuse cover the plug must not be used until a replacement cover is obtained. A replacement fuse cover can be purchased from your local Panasonic dealer.

IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY. THERE IS ADANGER OF SEVERE ELECTRICAL SHOCK IF THE CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET.

If a new plug is to be fitted please observe the wiring code as shown below. If in any doubt please consult a qualified electrician.

ARNING: THIS APPLIANCE MUST BE

EARTHED.

IMPORTANT:

The wires in this mains lead are coloured in accordance with the following code:

Green-and-Yellow: Earth Blue: Neutral Brown: Live

As the colours of the wire in the mains lead of this appliance may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows.

The wire which is coloured GREEN-ANDYELLOW must be connected to the terminal in the plug which is marked with the letter E or by the Earth symbol or coloured GREEN or GREENAND-YELLOW.

The wire which is coloured BLUE must be connected to the terminal in the plug which is marked with the letter N or coloured BLACK.

The wire which is coloured BROWN must be connected to the terminal in the plug which is marked with letter L or coloured RED.

How to replace the fuse:

Open the fuse compartment with a screwdriver and replace the fuse and fuse cover.

FUSE

Page 100

Guarantee Condition of guarantee

This guarantee is in addition to and does not in any way affect any statutory or other rights of consumer purchasers. If within the applicable guarantee period, the appliance proves to be defective by reason of faulty design, workmanship or materials, we undertake subject to the following conditions to have the defective appliance (or any part or parts there of) repaired or replaced free of charge.

1. The appliance shall have been purchased and used solely within the UK and in accordance with standard operating instructions and the technical and/or Safety Standards required in the UK.

2. The purchaser will within 7 days of purchase complete the included warranty registration form (folded inside front cover) and fax it to us for registration. Failure to return such a form could result in delay in providing the guarantee service.

3. The appliance should be returned together with this guarantee and proof of date of purchase promptly on being found defective at the purchaser’s risk and expense to the authorized dealer from whom the appliance was purchased or to the nearest authorized dealer. All enquiries must be through such dealers.

4. This guarantee shall not apply to damage caused through fire, accident, lightning, misuse, wear and tear, neglect, incorrect adjustment or repair, to damage caused through installation, adaption, modification or use in an improper manner or inconsistent with the technical and/or safety standards required in the country where this appliance is used, or to damage occurred during transit to or from the purchaser.

5. If at any time during the guarantee period any part or parts of the appliance are replaced with a part or parts not supplied or approved by us or of an objective quality safe and suitable for the appliance, or the appliance has been dismantled or repaired by any person not authorised by us, we shall have the right to terminate this guarantee in whole or in part immediately without further notice.

6. The purchaser ’s sole and exclusive remedy under this guarantee against us is for the repair or replacement of the appliance or any defective part or parts and no other remedy, including, but not limited to, incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser.

7. This guarantee shall not apply to cassette tapes, batteries and any other items of limited nature life.

8. Our decision on all matters relating to complaints shall be final. Any appliance or defective part which has been replaced shall become our property.

9. The guarantee period applicable to this product shall be 12 months from the date of purchase.

Panasonic Business Systems U.K.

Receipt No.

Model No. KX-FT57E

Date of Purchase.

Serial No.

Please keep these Operating Instructions with your receipt.