Panasonic KX-FT31BX User Manual

Quick Start

Initial Preparation Telephone Fax/Copy Help General Information

Please read these Operating Instructions before using the unit and save for future reference.

Personal Facsimile

Model No.

KX-FT31BX

To get started,

please read the

Quick Start section.

OPERATING

INSTRUCTIONS

Thank you for purchasing a Panasonic Facsimile.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 1997

Welcome to the world of Panasonic facsimiles.

This product combines the facsimile, telephone and copier features, to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

For your future reference

Date of purchase Serial number

(found on the back of the unit)

Dealer’s name and address

Dealer’s telephone number

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example, near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this product is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer

servicing to an authorized servicenter when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

B.If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

●

Keep the unit away from electrical noisegenerating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature, and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Important safety instructions

Included accessories

Power cord ................1 pc. Telephone line cord ........1 pc. Handset ..................1 pc.

Handset cord ..............1 pc. Recording paper ..........1 pc.

—See the next page for replacing

the recording paper.

●

If any items are missing or damaged, check with the place of purchase.

●

Save the original carton and packing materials for future shipping and transporting of the unit.

Accessory order information

Use the following types of recording paper for replacement.

Model No.

KX-A106

KX-A125

Description

Standard thermal recording paper

Super thermal recording paper (Like plain paper)

Specifications

216 mm x 30 m (8 1/2" x 98') roll, with 25 mm (1") core

Help function

You can print a quick reference for assistance as follows.

Select which operation you want to print out by pressing repeatedly.

●

Pressing one time

two times

three times

four times

Press .

PRINTING

4.RECEIVE MODE

3.FAX OPERATION

2.EASY DIAL

1.HOW TO SET UP

Note:

●

When you press during programming, the unit will print out a quick reference for that feature.

HELP

START/COPY/SET

HELP

START/COPY/SET

Table of Contents

Quick

Start

Initial

Preparation

To install the recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

To connect the unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

To make a voice call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

To answer a voice call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

To send faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

To receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

To make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Controls Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Telephone

Making and

Making a voice call manually . . . . . . . . . . . . . . . . . . . . . . . 24

Answering Calls

Answering a voice call . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

TONE, FLASH and PAUSE buttons . . . . . . . . . . . . . . . . . 25

EASY DIAL

Storing names and telephone numbers in

the EASY DIAL directory

. . . . . . . . . . . . . . . . . . . . . . . . 26

Making a voice call using the EASY DIAL directory . . . . . 29

Voice Contact

Talking to the caller after fax transmission or reception

. . . 30

Fax/Copy

Sending Faxes Sending faxes manually . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Sending faxes using the EASY DIAL directory

. . . . . . . . . . 32

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . 33

Printing the transmission report . . . . . . . . . . . . . . . . . . . . . 34

Setting the journal report to print automatically . . . . . . . . . 35

Delayed transmission (sending a fax at a specific time)

. . . 36

Sending documents overseas . . . . . . . . . . . . . . . . . . . . . . 37

Transmit polling (letting another machine retrieve

a fax on your unit) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

(continued)

Setup Installing the recording paper . . . . . . . . . . . . . . . . . . . . . . 17

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Programming the date and time, your name and

facsimile telephone number . . . . . . . . . . . . . . . . . . . . . 19

Quick Start

Initial Preparation Telephone Fax/Copy Help General Information

Fax/Copy

Receiving Faxes Selecting the way to receive calls . . . . . . . . . . . . . . . . . . . 38

TEL mode (answering all calls manually) . . . . . . . . . . . . . 40

FAX ONLY mode (all calls are received as faxes) . . . . . . 41

TEL/FAX mode (receiving voice calls with rings

and fax calls without rings) . . . . . . . . . . . . . . . . . . . . . . 42

EXT.TAM mode (using with an external telephone

answering machine) . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Distinctive ring service (ring pattern detection feature) . . . 48

Receiving faxes using an extension telephone . . . . . . . . . 50

Changing the fax activation code . . . . . . . . . . . . . . . . . . . 51

Receive polling (retrieving faxes placed on another

party’s machine) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Setting the silent detection (receiving faxes from older

model facsimiles) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Setting the friendly reception . . . . . . . . . . . . . . . . . . . . . . . 54

Signaling your pager when your unit receives a fax . . . . . 55

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Help

Error Messages Error messages on printed reports . . . . . . . . . . . . . . . . . . 57

Error messages on the LCD display . . . . . . . . . . . . . . . . . 58

Operations When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Jams Clearing a recording paper jam . . . . . . . . . . . . . . . . . . . . . 62

When a document you are sending jams . . . . . . . . . . . . . 63

When documents you send do not feed, or multi-feed . . . 63

Cleaning Cleaning the document feeder . . . . . . . . . . . . . . . . . . . . . 64

Cleaning the thermal head . . . . . . . . . . . . . . . . . . . . . . . . 64

General

Information

Display Contrast

Changing the LCD display contrast . . . . . . . . . . . . . . . . . . 66

Features Summary of user programmable features . . . . . . . . . . . . . 68

Summary

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . 70

Index Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Print Reports Printing the feature settings, telephone numbers,

and the journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Reset Resetting the advanced features . . . . . . . . . . . . . . . . . . . . 67

Quick Start

To install the recording paper

Open the cover by pressing the cover open button.

Install a recording paper roll.

Close the cover securely, and tear off the excess paper.

correct

incorrect

Pull the leading edge of the paper out of the unit.

10cm (4 inches)

●

For further details, see page 17.

Quick Start

Connect the telephone line cord.

Connect the power cord.

To the single telephone line

To the power outlet (220-240 V)

Connect the handset.

DIALING

MODE

PULSETONE

Dialing mode switch:

Set to TONE.

●

If you cannot dial,

set to PULSE.

●

For further details, see page 18.

●

You can print a quick reference for assistance (see the “Help function” on page 5).

To connect the unit

Quick Start

To make a voice call

To answer a voice call

Lift the handset.

Dial the number.

When finished, hang up the handset.

When the unit rings, lift the handset.

When finished, hang up the handset.

●

For further details, see page 24.

To send faxes

Open the document feeder tray.

Insert the document until a beep tone is heard.

Adjust the width of the document guides to the size of the document.

Press .

When a fax tone is heard, press .

FACE DOWN

(up to 5 sheets)

START/COPY/SET

Dial the fax number.

MONITOR

●

For further details, see page 31.

Quick Start

To receive faxes

When the unit rings, lift the handset.

Hang up the handset.

When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard, press .

START/COPY/SET

●

For further details, see page 40.

●

You can select the desired receive mode according to your needs. See pages 38 and 39.

To make a copy

Open the document feeder tray.

Insert the document until a beep tone is heard.

Adjust the width of the document guides to the size of the document.

Press .

FACE DOWN

(up to 5 sheets)

START/COPY/SET

●

For further details, see page 56.

Quick Start

Finding the Controls

●

Used to change from pulse to tone

during dialing (p. 25).

Dial keypad

●

Used to turn on/off the auto receive mode

(p. 38, 39).

●

Used as an insert key (p. 21, 27).

Display panel

●

Used to select a resolution (p. 31).

●

Used as a secret key (p. 26).

●

Used to redial the last number

dialed (p. 24, 31).

●

Used to insert a pause during

dialing (p. 25).

●

Used as a hookswitch (p. 25).

●

Used for handset muting (p. 24).

●

Used as a hyphen key (p. 27).

●

Used to dial without lifting the handset.

●

Used to adjust volumes (p. 23).

●

Used to select feature settings

during programming.

FLASH

REDIAL /PAUSE

HANDSET

MUTE

MONITOR VOLUME

RINGER HANDSET MONITOR

RESOLUTION

FAX

AUTO RECEIVE

123 456

789

TONE

▲

▼

Location

Initial Preparation

●

Used to stop an operation or programming.

●

Used to store or edit names and telephone numbers

in the EASY DIAL directory (p. 26, 28).

●

Used to initiate transmission, reception

or copying.

●

Used to store a parameter during

programming.

●

Used to search for a stored name (p. 29, 32).

●

Used to select characters during programming

(p. 21, 27).

●

Used to select the basic features during

programming (p. 68).

●

Used to print a quick reference (p. 5).

●

Used to confirm a stored telephone number (p. 29).

●

Used to initiate or exit programming.

DIRECTORY

EDIT

HELP

NAME/TEL NO.

STOP START/COPY/ SET

Finding the Controls

Overview

Document feeder tray

Document entrance

Document exit

Document guide(s)

Cover open button

Setup

Initial Preparation

Installing the recording paper

Note:

●

Only use the included roll of paper or specified recording paper, or else the print quality may be affected and/or excessive thermal head wear may occur.

●

To order recording paper, see page 5.

●

When the power cord is connected, everytime you close the cover a message will be printed. If the recording paper is set to the wrong side, a message will not be printed. Install the paper correctly.

Open the cover by pressing the cover open button and

install the recording paper roll.

●

If the paper is secured with glue or tape, cut approximately 15 cm (6 inches) from the beginning.

Pull the leading edge of the paper approximately 10 cm (4 inches) out of the unit.

●

Make sure that the shiny side of the paper is facing down and there is no slack.

Close the cover securely by pushing down on both corners.

●

When you close the cover, do not push the flaps down or a paper jam will occur.

Cover open button

10 cm

correct

incorrect

Tear off the excess paper by pulling it towards you.

Flaps

Setup

Telephone line cord

Power cord

Connect to “LINE”.

To the single telephone line

Handset cord

Connections

Dialing mode switch:

Set to TONE.

●

If you cannot dial, set to PULSE.

DIALING

MODE

PULSETONE

Note:

●

When you operate this product, the power outlet should be near the product and easily accessible.

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord.

Initial Preparation

You can program the date and time, your logo and facsimile telephone number and this information will

be printed on each page transmitted from your unit.

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax PHONE NO. : 1234567 FEB. 26 1998 04:02PM P1

Example:

Press .

Display:

Press , then .

Press .

Cursor

Enter the correct month/day/year by selecting each 2 digits.

Example: Aug. 10, 1998 Press .

Press .

Enter the correct hour/minute by selecting each 2 digits. Press to select AM or PM.

Example: 3:15PM

1. Press .

2. Press until PM is displayed.

Press .

SETUP ITEM

[ ]

TIME: 03:15PM

TIME: 03:15AM

TIME: 12:00AM

M:08/D:10/Y:98

M:01/D:01/Y:98

SET DATE & TIME

1.SYSTEM SET UP

Note:

●

The key can be used to select AM or PM wherever the cursor is located.

●

The accuracy of the clock will be approximately ±60 seconds a month.

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

●

If you press while programming, the display will return to the previous one.

STOP

1 2 3 4 5 6 7 8 9

Dial keypad

STOP

START/COPY/SET

Setup

Programming the date and time, your name and facsimile telephone number

Setting the date and time

0 1

START/COPY/SET

00 1 88 9

1 50 3

START/COPY/SET

Setup

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, by following the instructions on the next page.

Example (using the dial keypad): Bill

1. Press twice. Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next

space and press six times.

Press .

SETUP ITEM

[ ]

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

YOUR LOGO

1.SYSTEM SET UP

The logo can be your company, division or personal name.

1 2 3 4 5 6 7 8 9

Dial keypad

STOP

START/COPY/SET

AUTO RECEIVE

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press to insert a space and enter the character.

AUTO RECEIVE

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

Setting your logo

0 2

START/COPY/SET

Initial Preparation

Insert key (Used to insert a space.)

key (Used to move the cursor to the left.)

key (Used to move the cursor to the right.)

To enter the same number key continuously, move the cursor to the next space.

2 3 4 5 6

7 8

9 0

AUTO RECEIVE

VOLUME

Keys Characters

1 [ ] { } + – / = , . _ : ; ? |

‚

A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9

0 ( ) ! " # $ % & ¥ @ ^ ’ ¤

Selecting characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

EASY DIAL

Setup

1 2 3 4 5 6 7 8 9

EASY DIAL

Selecting characters with the EASY DIAL

Capital alphabet

Lower case alphabet

Number

Symbol

(Rotating to the right)

(Rotating to the left)

Setup

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number up to 20 digits.

Example:

Press .

SETUP ITEM

[ ]

NO.=1234567

NO.=

YOUR TEL NO.

1.SYSTEM SET UP

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

Note:

●

The button inserts a space and the button a “+”.

Example: +234 5678 Press .

2 4 6 7 83 5

Setting your facsimile telephone number

0 3

START/COPY/SET

Dial keypad

1 2 3 4 5 6 7 8 9

STOP

START/COPY/SET

+ 50 hidden pages