Panasonic KX-FP121AL, KX-FP101AL, KX-FM131AL User Manual

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Page 1

Quick Start

Initial

Preparation

Telephone Fax/Copy

Answering

Device

Help

General

Information

To get started,

please read the

Quick Start section

(p. 4 – 11).

Compact Plain Paper FAX

Model No.

KX-FP101AL

OPERATING

INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

Multi-Function Plain Paper FAX

Model No.

KX-FM131AL

This pictured model is KX-FP101.

KX-FP121AL

Page 2

Warning:

●

This equipment will be inoperable when mains power fails.

●

If damage occurs which results in the internal parts becoming accessible, disconnect the power supply cord immediately and return this unit to an authorised service centre.

●

Disconnect the telephone connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.

●

To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we recommend that you: A. Unplug the telephone line cord from the phone jack. B. Unplug the power supply cord from the AC power outlet.

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Model difference

Features

Model

KX-FP101

Available Available

Not available

Available

Not available Not available

KX-FP121

Facsimile, Telephone

and Copier

Answering Device

Scanner, PC-Fax

and Printer

Available Available Available

KX-FM131

Caution:

●

Note that the images of copied or received documents will remain on the used film. Use discretion when disposing of the used film cartridge.

●

Do not rub or use an eraser on the printed side, as the print may smear.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Note:

●

A suffix “AL” in the model number is omitted in these instructions.

●

Most figures shown in these operating instructions are based on a KX-FP101.

Page 3

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur: A.When the power supply cord or plug is

damaged or frayed.

B.If liquid has been spilled into the unit.

C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E.If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION

Installation of telephone wiring and outlets must only be carried out by persons appropriately licenced.

WARNING

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Page 4

Quick Start

Installation

Paper tray (p. 24)

Before installation (p. 23)

A. Remove the shipping tape.

Tab

Tension bar

Shipping tape

Slot

Recording paper

(p. 26, 27)

A. Fan the stack of paper to

prevent a paper jam.

B. Pull the tension bar forward

and hold open while inserting the paper.

Insert the two tabs on the paper tray into the slots on the back of the unit.

A4 paper guides (p. 24)

Install the A4 paper guides.

Paper stacker (p. 25)

Remove the shipping tape and install paper stacker.

Cover open button

Leaflet

Shipping tape

B. Open the cover, remove the leaflet under the

film cartridge and close the cover.

Film cartridge

Page 5

Quick Start

Connections

Handset cord

A. Connect to the unit. B. Connect to the handset.

Telephone line cord

A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack.

To the single telephone line

Telephone plug

To the power outlet (220–240 V, 50/60 Hz)

Power cord

A. Connect to the unit. B. Connect to a power outlet.

●

For further details, see page 28.

Page 6

Quick Start

Voice calls - answering

When the unit rings, lift the handset.

When finished talking, replace the handset.

●

For further details, see page 35.

●

If you are having trouble, see page 114.

Voice calls - making/answering

Voice calls - making

Lift the handset.

When finished talking, replace the handset.

Dial the number.

●

For further details, see page 34.

●

If you are having trouble, see page 114.

Page 7

Quick Start

Faxes - sending/receiving

Faxes - sending

FACE DOWN

(up to 15 pages)

Open the document feeder tray.

Insert the document until a single beep is heard and the unit grabs the document.

Adjust the width of the document guides to the size of the document.

Press .

START/SET/COPY

Dial the fax number.

●

For further details, see page 50.

●

If you are having trouble, see page 115.

Page 8

Quick Start

Faxes - receiving

When the unit rings, lift the handset.

Replace the handset.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

START/SET/COPY

●

For further details, see page 70.

●

You can select the way to receive calls according to your needs. See pages 66 and 67 for KX-FP101. See pages 68 and 69 for KX-FP121/KX-FM131.

●

If you are having trouble, see page 115.

Page 9

Quick Start

Copy - making

FACE DOWN

(up to 15 pages)

Press .

START/SET/COPY

Enter the number of copies.

Press .

START/SET/COPY

Open the document feeder tray.

Insert the document until a single beep is heard and the unit grabs the document.

●

Make sure the handset

is on the cradle.

Adjust the width of the document guides to the size of the document.

●

For further details, see page 90.

●

If you are having trouble, see page 116.

Page 10

Quick Start

●

For further details, see page 92.

Make sure the display shows the following message.

Press .

●

The AUTO ANSWER light comes on.

AUTO ANSWER

TAD/FAX ON

TAD/FAX MODE

●

If the display does not show this

message, the setting needs to be changed to the TAD/FAX mode (p. 73).

Operating the answering device

Setting the unit to receive voice and fax messages automatically

(KX-FP121/KX-FM131 only)

Page 11

Quick Start

Listening to recorded messages

●

For further details, see page 97.

Erasing recorded messages

●

For further details, see page 98.

FLASH/LIGHT

Press .

●

The new recorded messages

will be played.

■

When the PLAY MESSAGES

indicator flashes

PLAY MESSAGES

Press .

●

All messages will be played.

■

When the PLAY MESSAGES

indicator lights

PLAY MESSAGES

Press while listening to the message you want to erase.

ERASE

■

Erasing a specific message

Press after listening to all of the messages.

ERASE

STOP

Press .

■

Erasing all the messages

Press again.

START/SET/COPY

●

To stop erasing, press .

Page 12

Initial

Preparation

Accessories

Help Button Finding the

Controls Setup

Volumes

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Accessory order information . . . . . . . . . . . . . . . . . . . . . . 15

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Before installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

A4 paper guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Paper stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Date and time, your logo and facsimile telephone number

. .

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Telephone

Making and Answering Calls

One-Touch Dial

EASY DIAL

Caller ID

Voice Contact

Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . 35

TONE, RECALL and PAUSE buttons . . . . . . . . . . . . . . . 36

Dialling mode (touch tone or pulse) . . . . . . . . . . . . . . . . 37

Storing names and telephone numbers

in the One-Touch Dial . . . . . . . . . . . . . . . . . . . . . . . . 38

Making a voice call using the One-Touch Dial . . . . . . . . . 39

Storing names and telephone numbers

in the EASY DIAL directory . . . . . . . . . . . . . . . . . . . . 40

Making a voice call using the EASY DIAL directory . . . . . 42

Caller ID service from your phone company . . . . . . . . . . 43

Viewing the Caller ID list on the display . . . . . . . . . . . . . 44

Calling back from the Caller ID list . . . . . . . . . . . . . . . . . 45

Storing telephone numbers in the One-Touch Dial and

EASY DIAL directory from the Caller ID list . . . . . . . . 46

Erasing a name/number from the Caller ID list . . . . . . . . 47

Automatic Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Talking to the caller after fax transmission or reception . . 49

Fax/Copy

Sending Faxes

Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . 50

Sending a fax using the One-Touch Dial . . . . . . . . . . . . 51

Sending a fax using the EASY DIAL directory . . . . . . . . . 52

Sending a fax by following the voice guide

(KX-FP121/KX-FM131 only) . . . . . . . . . . . . . . . . . . . 53

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . 54

Sending report for confirmation . . . . . . . . . . . . . . . . . . . . 55

Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . 56

Delayed transmission (sending a fax at a specified time)

. . . 57

From memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Multiple stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Overseas mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Error correction mode setting . . . . . . . . . . . . . . . . . . . . . 64

Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Page 13

Fax/Copy

Receiving Faxes

Copying

Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 66

TEL mode (answering all calls manually) . . . . . . . . . . . . 70

FAX ONLY mode (all calls are received as faxes) . . . . . . 71

Distinctive Ring service (ring pattern detection feature) . . 75 TEL/FAX mode (receiving voice calls with rings and

fax calls without rings when you are near the unit) . . . 76

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Other size documents . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Memory reception alert . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Using the unit and a computer on the same line . . . . . . . 83

Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Auto disconnection (KX-FP101 only) . . . . . . . . . . . . . . . 85

Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Film detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Receive polling (retrieving a fax placed on another

party’s machine) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Answering

Device

Setup

Greeting

Playing Messages

Recording

Remote Operation

Options

TAD/FAX mode (using the built-in answering device

and receiving voice and fax calls automatically) . . . . . 92

Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . 93

Recording your own greeting messages . . . . . . . . . . . . . 94

Checking your own recorded greeting messages . . . . . . 95

Erasing your own recorded greeting messages . . . . . . . . 95

Recording time for the TAD/FAX greeting message . . . . . 96

Listening to recorded messages . . . . . . . . . . . . . . . . . . . 97

Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . 98

Functions while playing a message (repeating,

skipping and stopping) . . . . . . . . . . . . . . . . . . . . . . . . 99

Memo message (leaving a message for others or yourself)

. . 100

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . 100

Operating from a remote location . . . . . . . . . . . . . . . . . 101

Setting the remote operation ID . . . . . . . . . . . . . . . . . . 102

From a remote touch tone telephone . . . . . . . . . . . . . . 103

Transferring recorded messages to another telephone

. . 106

Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . . . 109

Incoming message recording time . . . . . . . . . . . . . . . . . 110

Message alert (beeps when a voice message

is received) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Recording time alert (beeps when memory is

almost full) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Incoming message monitor . . . . . . . . . . . . . . . . . . . . . . 111

Initial

Preparation

Telephone Fax/Copy

Answering

Device

Help

General

Information

KX-FP121 KX-FM131 only

Page 14

Help

Error Messages

Operations

Jams

Ink Film

Cleaning

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . 117

Recording paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . 120

Sending document does not feed, or multi-feeds . . . . . . 121

How much film you have left . . . . . . . . . . . . . . . . . . . . . 122

Replacing the film or film cartridge . . . . . . . . . . . . . . . . 123

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Thermal head and black bar . . . . . . . . . . . . . . . . . . . . . 126

General

Information

Print Reports

Fax Voice Guidance Original Mode Display Contrast Reset Specifications Important Information Index Features Summary

Printing the feature settings, telephone numbers,

journal, printer test list, broadcast list and

Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Fax voice guidance (KX-FP121/KX-FM131 only) . . . . . . 128

Original mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Changing the display contrast . . . . . . . . . . . . . . . . . . . . 130

Resetting the advanced features . . . . . . . . . . . . . . . . . 130

Technical data about this product . . . . . . . . . . . . . . . . . 131

Important information . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Summary of user programmable features . . . . . . . . . . . 135

Page 15

Accessories

Initial

Preparation

Included accessories

Power cord. . . . . . . . . . 1 Telephone line cord . . . 1 Handset . . . . . . . . . . . . 1 Handset cord . . . . . . . . 1

Paper stacker. . . . . . . . 1Paper tray . . . . . . . . . . 1 Film cartridge . . . . . . . . 1

(with free starter film)

A4 paper guides . . . . . . 2

(Left)

(Right)

●

If any items are missing or damaged, check with the place of purchase.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

To use this unit with your PC (KX-FM131 only)

●

A RS232C cable less than 3 meters long (DB9 Female/DB25 Male) is required to connect to a personal computer. Please purchase at any computer supply store.

Telephone plug . . . . . . 1

— The film cartridge is

pre-installed.

Panasonic PC software for KX-FM131 (CD-ROM)

. . . . 1

PANA LINK Software Guide

. . . . . . . 1

Accessory order information

Note:

●

The film cartridge is not reusable. Do not rewind and use the film again.

The free starter film cartridge is only 20 meters long. We recommend that you buy regular film cartridge (100 m) for continuous use of your unit. For best results, use genuine Panasonic film cartridge Model No. KX-FA137A.

Model No. Description Specifications

KX-FA137A Film cartridge

1 cartridge and 1 film (216 mm x 100 m roll)

●

The film has already been installed in the cartridge.

●

Replacement film (KX-FA136A) can be installed in the cartridge after initial usage.

For KX-FM131 only

Page 16

Help Button Help function

You can print a quick reference for assistance as follows.

Press .

Display:

Press or until the desired item is displayed. The following items are available.

1. How to program your unit

How to store names in the EASY DIAL directory and how to dial them

3. Help with problems receiving faxes

4. How to use the copier function

5. List of available reports

6. How to use the Caller ID service

Press .

PRINTING

START/SET/COPY

6.CALLER ID

5.REPORTS

4.COPIER

3.FAX RECEIVING

2.EASY DIAL

1.HOW TO SET UP

PRESS[▼▲]&[SET]

HELP

START/SET/COPY

HELP

■

For KX-FP101

Page 17

Help Button

Initial

Preparation

You can print a quick reference for assistance as follows.

Press .

Display:

Press or until the desired item is displayed. The following items are available.

1. How to send faxes with the voice guide

2. How to program your unit

How to store names in the EASY DIAL directory and how to dial them

4. Help with problems operating answering device

5. Help with problems receiving faxes

6. How to use the copier function

7. List of available reports

8. How to use the Caller ID service

Press .

PRINTING

START/SET/COPY

8.CALLER ID

7.REPORTS

6.COPIER

5.FAX RECEIVING

4.TAD OPERATION

3.EASY DIAL

2.HOW TO SET UP

1.SEND GUIDE

PRESS[▼▲]&[SET]

HELP

START/SET/COPY

HELP

■

For KX-FP121/KX-FM131

Page 18

Finding the Controls Location

HELP

REDIAL/PAUSE

QUICK SCAN

MEMORY%

RECALL

HANDSET MUTE

RESOLUTION

STOP

MONITOR

PQRS TUV WXYZ

GHI JKL MNO

ABC

VOLUME

DEF

TONE

START/

SET /

COPY

89 0

●

To print a quick

reference (p. 16).

●

For voice muting (p. 34, 35).

●

Hookswitch (p. 36)

Dial keypad

Display panel

●

To adjust volumes (p. 33).

●

To select feature settings

during programming.

●

To scan and store a document into memory, and then transmit or copy the stored document (p. 58, 90).

●

To select a resolution (p. 50).

●

To redial the last number dialled (p. 34, 50).

●

To insert a pause during dialling (p. 36).

●

To dial without lifting

the handset.

●

To stop an operation

or cancel programming.

●

To change from pulse to tone

during dialling (p. 36).

●

To initiate fax transmission, reception or copying.

●

To store a setting during programming.

■

For KX-FP101

Page 19

Finding the Controls

Initial

Preparation

AUTO ANSWER

BROADCAST BROADCAST

BROADCAST

FAX ON

1 4

HYPHEN SECRET

NAME/TEL NO. LOWER

2 5

3 6

INSERT

DIRECTORY PROGRAM

FWD

DOWNUP

BACK

COLLATE

ZOOM

CALLER ID

●

For transmission to multiple stations (p. 59–62).

●

For the One-Touch Dial (p. 38, 39, 51).

●

Command keys (p. 31)

●

To search for a stored name (p. 42, 52).

●

To select characters during programming (p. 31).

●

To select the basic features during programming (p. 135).

●

To select an enlargement/reduction rate in the copy mode (p. 90, 91).

●

To initiate or exit programming.

●

To confirm a stored telephone number (p. 42).

●

To select stations 4–6 for the One-Touch Dial

(p. 38, 39, 51).

●

To keep the telephone number secret (p. 38, 40).

●

To insert one character or one space (p. 30, 31).

●

To insert a hyphen (p. 31, 38).

●

For the Caller ID service (p. 43–48).

●

To turn the auto answer mode on/off (p. 66, 67).

●

To store or edit names and telephone numbers

(p. 38, 40, 41, 59–61).

●

To choose “Collated” or “Uncollated”

in the copy mode (p. 90).

Page 20

Finding the Controls Location

HELP

REDIAL/PAUSE

QUICK SCAN

MEMORY% CALLS

RECALL

MUTE

RESOLUTION

STOP

PQRS TUV WXYZ

GHI JKL MNO

ABC

VOLUME

DEF

TONE SLOW QUICK

START/

SET /

COPY

2 3

5 6

8 9 0

CALLER ID

DIGITAL SP-PHONE

●

To print a quick

reference (p. 17).

●

For voice muting (p. 34, 35).

●

Hookswitch (p. 36)

Dial keypad

Display panel

●

To adjust volumes (p. 33).

●

To select feature settings

during programming.

●

To scan and store a document into memory,

and then transmit or copy the stored document (p. 58, 90).

●

To select a resolution (p. 50).

●

To redial the last number dialled (p. 34, 50).

●

To insert a pause during dialling (p. 36).

●

For speakerphone

operation.

●

For slow playback (p. 99).

●

For quick playback (p. 99).

●

To stop an operation

or cancel programming.

●

To change from pulse

to tone during dialling (p. 36).

●

To initiate fax transmission, reception or copying.

●

To store a setting during programming.

●

For the Caller ID service (p. 43–48).

■

For KX-FP121/KX-FM131

Page 21

Finding the Controls

Initial

Preparation

AUTO ANSWER

BROADCAST BROADCAST

BROADCAST

TAD/FAX ON

1 4

HYPHEN SECRET

NAME/TEL NO. LOWER

2 5

3 6

INSERT

Setup

Initial

Preparation

Before installation

Open the cover by pressing the cover open button.

Lift the film cartridge, remove the leaflet and replace the film cartridge.

Close the cover securely by pushing down on the dotted area at both ends.

Dotted area

Cover open button

Leaflet

Film cartridge

Remove the shipping tape.

Shipping tape

Page 24

Setup Paper tray

Insert the two tabs on the paper tray into the slots on the back of the unit.

●

Do not place the unit in areas where the paper tray may be obstructed by a wall, etc.

Tabs

Slots

Paper tray

A4 paper guides

Note:

●

When you remove the paper tray, be sure to take off A4 paper guides first, in order not to damage them.

Insert the bottom tab on the A4 paper guide (left) into the lower slot. Press the guide into the upper slot.

●

If the A4 paper guide cannot be installed, make sure the paper tray has been installed correctly.

A4 paper guide (left)

Upper slot

Lower slot

Bottom tab

Paper tray

Insert the bottom tab on the A4 paper guide (right) into the lower slot. Press the guide into the upper slot.

A4 paper guide (right)

Upper slot

Paper tray

Lower slot

Bottom tab

Install the A4 paper guides before setting the A4 size recording paper.

Page 25

Setup

Initial

Preparation

Paper stacker

Remove the shipping tape from the paper stacker.

Lift the front of the unit and hold the aluminum sheet up to prevent it being bent by the paper stacker while inserting the paper stacker into the side slots.

Paper stacker

Shipping tape

Side slots

Bottom

Aluminum sheet

Confirm that the paper stacker is locked into the center slots and slide back.

Center slots

Paper stacker

Slide the paper stacker forward until it stops.

Paper stacker

Page 26

Setup Recording paper

A4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2paper. You may use 60 g/m2to 90 g/m2paper.

Fan the stack of paper to prevent a paper jam.

Pull the tension bar forward and hold open while inserting the paper.

●

The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

IncorrectCorrect

Stack of paper

Paper tray

Upper limit

Tension bar

Tab

Page 27

Setup

Initial

Preparation

Adding paper to the paper tray

1. Pull the tension bar forward and hold open while removing all of the installed paper.

2. Add paper to the paper stack and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Tension bar

Note:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

●

Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled.

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●

Do not reinsert the ejected paper into the recording paper exit.

●

Some paper only accepts print on one side. Try using the other side of paper if the print quality is unsatisfactory.

Page 28

Setup

To the power outlet (220–240 V, 50/60 Hz)

Telephone line cord

Power cord

Handset cord

To the single telephone line

Telephone plug

Connections

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord.

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

When you operate this product, the power outlet should be near the product and easily accessible.

Page 29

Setup

Initial

Preparation

Date and time, your logo and facsimile telephone number

You should program the date and time, your logo and facsimile telephone number. This information will be

printed on each page transmitted from your unit.

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax FAX NO. : 1234567 Feb. 26 1999 04:02PM P1

Example:

Setting the date and time

Press .

Display:

Press , then .

Press .

Cursor

Enter the correct month/day/year by selecting each 2 digits using the dial keypad.

Example: Aug. 10, 1999 Press .

Press .

Enter the correct hour/minute by selecting each 2 digits using the dial keypad. Press to select “AM” or “PM”.

Example: 3:15PM

1. Press .

2. Press until “PM” is displayed.

TIME: 03:15PM

TIME: 03:15AM

1 50 3

TIME: 12:00AM

START/SET/COPY

M:08/D:10/Y:99

00 1 98 9

M:01/D:01/Y:99

START/SET/COPY

SET DATE & TIME

0 1

1.SYSTEM SET UP

Press .

SETUP ITEM [ ]

START/SET/COPY

2 3

5 6

8 9 0

STOP

START/SET/COPY

EASY DIAL

Note:

●

You can enter the number by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

●

If you press while programming, the display will return to the previous one.

STOP

Page 30

Setup

Setting your logo

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, by using the dial keypad. See next page for details.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next space

and press six times.

Press .

SETUP ITEM [ ]

START/SET/COPY

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

START/SET/COPY

YOUR LOGO

0 2

1.SYSTEM SET UP

2 3

5 6

8 9 0

STOP

START/SET/COPY

INSERT

HYPHEN

(Delete)

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press (One-Touch Dial key 2) to insert a space and enter the character.

INSERT

The logo can be your company, division or name.

Note:

●

You can enter characters by rotating

(see next page).

EASY DIAL

Page 31

Setup

Initial

Preparation

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using the EASY DIAL

Instead of pressing the dial keys, you can select characters using the EASY DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

EASY DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

2 3

5 6

8 9 0

EASY DIAL

Keys Characters

1 2 3 4 5 6 7 8 9 0

STOP

1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 ( ) ! " # $ % & ¥ @ ^ ’

HYPHEN key (To insert a hyphen.) INSERT key (To insert one character or one space.) Delete key (To delete a character.)

key (To move the cursor to the left.) key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

Page 32

Setup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number up to 20 digits using the dial keypad.

Example:

Press .

SETUP ITEM [ ]

START/SET/COPY

NO.=1234567

NO.=

START/SET/COPY

YOUR FAX NO.

0 3

1.SYSTEM SET UP

2 3

5 6

8 9 0

STOP

START/SET/COPY

HYPHEN

EASY DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

Note:

●

You can enter your facsimile telephone number by rotating . If using , press

to move the cursor.

●

The button replaces the digit with a “+” and the button replaces it with a space. Example (using the dial keypad): +234 5678

Press .

●

To enter a hyphen in a telephone number, press

(One-Touch Dial key 1).

HYPHEN

2 4 6 7 83 5

EASY DIAL

Page 33

Volumes

Initial

Preparation

Adjusting volumes

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

To turn the ringer off:

1. Press repeatedly until the following message

is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Handset receiver volume

3 levels (high to low) are available.

While using the handset, press or .

Monitor/Speaker volume

8 levels (high to low) are available.

While using the monitor/speakerphone,

press or .

Fax voice guidance volume

(KX-FP121/KX-FM131 only)

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or .

Answering device volume

(KX-FP121/KX-FM131 only)

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

YES: PRESS SET

RINGER OFF= OK?

START/SET/COPY

2 3

5 6

8 9

START/SET/COPY

Page 34

Making and Answering Calls Voice calls - making

Lift the handset.

Display:

Dial the telephone number.

Example:

●

If you misdial, hang up and dial again.

When the other party answers, speak with the handset.

When finished talking, replace the handset.

TEL=2345678

TEL=

REDIAL/PAUSE

Handset

Microphone

(KX-FP121) (KX-FM131)

DIGITAL SP-PHONE

MUTE

MONITOR

(KX-FP121/KX-FM131)

(KX-FP101)

(KX-FP121/KX-FM131)

(KX-FP101)

HANDSET MUTE

To redial the last number

1. Lift the handset.

2. Press .

3. When the other party answers, speak with the

handset.

To mute your voice to the other party

1. Press / during a

telephone conversation using the handset.

Display:

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press

/ again.

●

For KX-FP121/KX-FM131

You can also mute your voice to the other party when using .

DIGITAL SP-PHONE

MUTE

HANDSET MUTE

<MUTE>

MUTE

HANDSET MUTE

REDIAL/PAUSE

Hints for the speakerphone operation

(KX-FP121/KX-FM131 only)

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

Helpful hints:

●

For KX-FP101

You can press instead of lifting up the handset in step 1. Use the handset when the other party answers.

●

For KX-FP121/KX-FM131

You can press instead of using the handset.

DIGITAL SP-PHONE

MONITOR

Page 35

Making and Answering Calls

Telephone

Voice calls - answering

When the unit rings, lift the handset.

When finished talking, replace the handset.

Handset

Microphone

(KX-FP121) (KX-FM131)

DIGITAL SP-PHONE

(KX-FP121/KX-FM131)

MUTE

(KX-FP121/KX-FM131)

(KX-FP101)

HANDSET MUTE

To mute your voice to the other party

1. Press / during a telephone conversation using the handset.

Display:

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press

/ again.

●

For KX-FP121/KX-FM131

You can also mute your voice to the other party when using .

DIGITAL SP-PHONE

MUTE

HANDSET MUTE

<MUTE>

MUTE

HANDSET MUTE

Helpful hint:

●

You can press instead of using the handset (KX-FP121/KX-FM131 only).

DIGITAL SP-PHONE

Hints for the speakerphone operation

(KX-FP121/KX-FM131 only)

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

Page 36

Making and Answering Calls TONE, RECALL and PAUSE buttons

TONE button

The ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialling operation. When you hang up, the unit will automatically return to pulse mode.

TONE

Entering pauses

When the button is pressed during dialling, a pause will be inserted. Pressing

once creates a 3 second pause.

Example 1:

If your unit is connected to a host exchange, insert a pause to get an outside line.

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

REDIAL/PAUSE

9 PAUSE

Line access code

Telephone

number

International access code

Country

code

PAUSE PAUSE

Telephone

number

Note:

●

TONE, RECALL and PAUSE can be stored into a telephone number in the One-Touch Dial and the EASY DIAL directory.

2 3

5 6

8 9 0

TONE

RECALL

REDIAL/PAUSE

RECALL button

The button functions as the hookswitch on a regular telephone. If you misdial a telephone number, press the button firmly.

The button also allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting. For further details, contact your host exchange supplier or local telephone company.

RECALL

Page 37

Making and Answering Calls

Telephone

This feature is set to “TONE” as a pre-selected setting. If you cannot dial, change the dialling mode setting to “PULSE” by following the instructions below.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=TONE

▼▲

START/SET/COPY

DIALING MODE

1 3

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Dialling mode

(touch tone or pulse)

Page 38

One-Touch Dial

To keep the telephone number secret

Press (One-Touch Dial key 3) after entering the telephone number in step 5.

●

A secret number cannot be viewed after this is set.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

To edit a stored station name and number

Enter the desired name in step 3. Enter the desired number in step 5. To erase a stored station name and number, see page 41.

SECRET

89 0

START/SET/COPY

One-Touch Dial keys

DIRECTORY PROGRAM

HYPHEN

SECRET

LOWER

Helpful hint:

●

You can confirm the stored items on the display (p. 42) or on the telephone number list (p. 127).

The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialled numbers. 6 stations are available.

●

One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIALMODE) or as broadcast keys (BROADCAST). These functions cannot be used at the same time. For the broadcast function, see pages 59 to 62.

Press .

Display:

For stations 1–3

Press one of the One-Touch Dial keys.

Press to go to the next prompt.

For stations 4–6

Press , then press one of the One-Touch Dial keys.

Enter the station name, up to 10 characters, by following the instructions on page 31.

Example:

Press .

Example:

Enter the telephone number up to 30 digits.

Example:

●

If you want to enter a hyphen, press (One-Touch Dial key 1).

Press .

●

To program other stations, repeat steps 2 to 6.

Press to exit the program.

Note:

●

If “DIAL MODE” is not displayed when you select stations 1, 2 or 3 in step 2, the broadcast function has been set. To use the station as a One-Touch Dial key, press to select “DIAL MODE”. The broadcast function will be cancelled.

●

A hyphen entered in a telephone number is counted as two digits.

DIRECTORY PROGRAM

USE EASY DIAL

PRESS STATION

REGISTERED

START/SET/COPY

HYPHEN

<S02>=1114497

<S02>=

START/SET/COPY

NAME=John

LOWER

START/SET/COPY

DIAL MODE

▼▲

USE EASY DIAL

PRESS STATION

DIRECTORY PROGRAM

Storing names and telephone numbers in the One-Touch Dial

Page 39

One-Touch Dial

Telephone

Helpful hints:

●

You can confirm the stored items on the display (p. 42) or on the telephone number list (p. 127).

●

You can use the EASY DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is displayed, then lift the handset.

●

For KX-FP101

You can press instead of lifting up the handset in step 1. Use the handset when the other party answers.

●

For KX-FP121/KX-FM131

You can press instead of using the handset.

DIGITAL SP-PHONE

MONITOR

EASY DIAL

Making a voice call using the One-Touch Dial

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38).

Lift the handset.

Display:

●

Confirm that there are no documents in the document feeder tray.

For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press , then press the desired One-Touch Dial key.

Example:

When the other party answers, speak with the handset.

When finished talking, replace the handset.

TEL=<John>

LOWER

TEL=

Handset

LOWER

One-Touch Dial keys

Microphone

(KX-FP121) (KX-FM131)

DIGITAL SP-PHONE

MONITOR

(KX-FP121/KX-FM131)

(KX-FP101)

EASY DIAL

Page 40

EASY DIAL

To keep the telephone number secret

Press (One-Touch Dial key 3) after entering the telephone number in step 5.

●

A secret number cannot be viewed after this is set.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

SECRET

Storing names and telephone numbers in the EASY DIAL directory

For rapid access to frequently dialled numbers, the unit also provides a EASY DIAL directory (100 stations) in addition to the One-Touch Dial.

Press .

Display:

Rotate until the following is displayed.

Enter the name, up to 10 characters, by following the instructions on page 31.

Example:

Press .

Enter the telephone number up to 30 digits.

Example:

●

If you want to enter a hyphen, press .

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

DIRECTORY PROGRAM

NAME=

REGISTERED

START/SET/COPY

HYPHEN

NO.=5552233

NO.=

START/SET/COPY

NAME=Alice

NAME=

EASY DIAL

USE EASY DIAL

PRESS STATION

DIRECTORY PROGRAM

2 3

5 6

8 9 0

HYPHEN

START/SET/COPY

STOP

SECRET

DIRECTORY PROGRAM

EASY DIAL

Note:

●

When the following message is displayed in step 6, you can only store 5 items.

Display:

●

If there is no space to store new stations, the following message is displayed in step 1.

Erase unnecessary stations (p. 41).

●

A hyphen entered in a telephone number is counted as two digits.

EASY DIAL FULL

SPACE= 5 DIRS.

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character or number

●

Move the cursor to the character or number you want to delete and press .

STOP

Helpful hint:

●

You can confirm the stored items on the display (p. 42) or on the telephone number list (p. 127).

Page 41

EASY DIAL

Telephone

Rotate until the desired name is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions on page 31.

Press .

Example:

●

If you do not need to edit the telephone number, skip to step 7.

NO.=0123456

START/SET/COPY

NAME=Mary

EDIT= DELETE=#

DIRECTORY PROGRAM

Mary

EASY DIAL

Editing a stored name and number

2 3

5 6

8 9 0

START/SET/COPY

DIRECTORY PROGRAM

EASY DIAL

Edit the telephone number. For further details, see page 40.

Press .

REGISTERED

START/SET/COPY

Erasing a stored name and number

Rotate until the desired name is displayed.

Example:

Press .

Press to select “DELETE”.

●

If you do not want to erase the item, press

Press .

●

The stored name and number are deleted.

DELETED

START/SET/COPY

STOP

YES: PRESS SET

DELETE OK?

EDIT= DELETE=#

DIRECTORY PROGRAM

Smith

EASY DIAL

2 3

5 6

8 9 0

START/SET/COPY

DIRECTORY PROGRAM

STOP

ERASE

EASY DIAL

(KX-FP121/KX-FM131 only)

You can erase a name and number stored in the EASY DIAL directory and One-Touch Dial.

Note:

●

You can use the following method to erase (KX-FP121/KX-FM131 only).

1. Rotate until the desired name is displayed.

2. Press .

3. Press .

START/SET/COPY

ERASE

EASY DIAL

Page 42

EASY DIAL Making a voice call using the EASY DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 40).

Rotate until the desired name is displayed.

Example:

Lift the handset.

●

The unit will start dialling automatically.

When the other party answers, speak with the handset.

When finished talking, replace the handset.

TEL=<Lisa>

DIALING

Lisa

EASY DIAL

Handset

NAME/TEL NO.

STOP

Microphone

(KX-FP121) (KX-FM131)

DIGITAL SP-PHONE

MONITOR

(KX-FP121/KX-FM131)

(KX-FP101)

EASY DIAL

Helpful hints:

●

You can confirm the stored items on the display (see below) or on the telephone number list (p. 127).

●

For KX-FP101

You can press instead of lifting up the handset in step 2. Use the handset when the other party answers.

●

For KX-FP121/KX-FM131

You can press instead of using the handset.

DIGITAL SP-PHONE

MONITOR

Note:

●

If the desired name has not been stored, press and dial the number manually.

STOP

To search for a name by initial

Example: When you want to search for the name

“Lisa”

1. Rotate until any name is displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 31).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Lift the handset.

●

The unit will automatically dial the number.

Note:

●

When you want to search for symbols (not letters or numbers), press in step 2.

STOP

Lisa

EASY DIAL

Larry

Alan

EASY DIAL

To confirm the stored items on the display

1. Rotate until the desired name is displayed.

Example:

2. Press .

●

To stop the operation, press .

3. Lift the handset.

●

The unit will automatically dial the number.

STOP

4567890

NAME/TEL NO.

Kim

EASY DIAL

Page 43

Caller ID

Telephone

Caller ID service from your phone company

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Caller ID and its capabilities

How Caller ID is displayed

Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring. By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit also stores the caller’s information and prints a list automatically after every 35 calls (p. 48).

●

To print out the Caller ID list manually, see page 127.

Note:

●

If the unit is connected to a PBX system, you may not receive the caller’s information. Consult your PBX supplier.

●

Caller’s name may not be available on some services.

●

The Caller ID service is currently provided in calling areas by caller identification technology. If the caller’s information cannot be received, the display will show as follows.

Display:

The caller dialled from an area which does not provide the Caller ID service.

The caller has requested not to send their information.

PRIVATE CALLER

OUT OF AREA

When a call is received, the display will show the caller’s name after the first ring.

Example:

You can display the caller’s name and number respectively by pressing .

After hanging up, the caller’s information (name, telephone number and the time of the call) will automatically be saved in the Caller ID list (p. 48).

1234567890

Chris Horner

NAME/TEL NO.

Chris Horner

NAME/TEL NO.

Page 44

Caller ID Viewing the Caller ID list on the display

The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will automatically be erased.

With the Caller ID list, the following convenient features are available. — Viewing who has called you on the display (See below.) — Dialling a telephone number from the list (p. 45) — Storing a telephone number for automatic dialling from the list (p. 46) — Printing out a Caller ID list (p. 127)

Ex. When you search from the most recent call/oldest call

Note:

●

To move between calls, rotate .

●

The display will show “END OF NEW CALL” after the last new call in the list.

●

The display will show “END” after the last call in the list.

●

If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.

●

Caller’s name may not be available on some services.

EASY DIAL

STOP

NAME/TEL NO.

CALLER ID SEARCH

EASY DIAL

Press .

Example:

Display:

Rotate to search the Caller ID list (see below).

If you want to know the caller’s phone number and the date/time of the call, press repeatedly while the display is showing the desired name.

●

The display will alternate the name, number and date/time by pressing .

Press to exit the Caller ID list.

STOP

Mar. 14 02:30PM

3453809

WENDY ROBERTS

NAME/TEL NO.

EASY DIAL

USE EASY DIAL

2 NEW CALLS

CALLER ID SEARCH

2 NEW CALLS

END OF NEW CALL

WENDY ROBERTS

ALLAN STONE

END

MIKE TIMAR

From the most recent call: (rotating to the right)

From the oldest call: (rotating to the left)

New callsReviewed calls

Note:

●

If the caller’s name and number cannot be received, the following message will be displayed.

Display:

NO NAME RCVD

■

For KX-FP101

CALLER ID SEARCH

STOP

NAME/TEL NO.

EASY DIAL

■

For KX-FP121/KX-FM131

Page 45

Caller ID

Telephone

Calling back from the Caller ID list

You can easily call back a telephone number recorded in the Caller ID list.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The telephone number information was not received.

START/SET/COPY

Handset

NAME/TEL NO.

CALLER ID SEARCH

EASY DIAL

MONITOR

Press .

Example:

Display:

Rotate until the desired name or telephone number is displayed.

Example:

Lift the handset.

●

The unit will automatically dial the number.

When finished talking, replace the handset.

ALLAN STONE

EASY DIAL

USE EASY DIAL

2 NEW CALLS

CALLER ID SEARCH

Note:

●

You can send a fax by pressing with a document on the document feeder tray after step 3.

●

If a telephone number is not displayed when pressing

, you cannot call back that caller.

●

Caller’s name may not be available on some services.

NAME/TEL NO.

START/SET/COPY

Helpful hints:

●

For KX-FP101

You can press instead of lifting up the handset in step 3. Use the handset when the other party answers.

●

For KX-FP121/KX-FM131

You can press instead of using the handset.

DIGITAL SP-PHONE

MONITOR

■

For KX-FP101

START/SET/COPY

Handset

Microphone

NAME/TEL NO.

DIGITAL SP-PHONE

CALLER ID SEARCH

EASY DIAL

■

For KX-FP121/KX-FM131

Page 46

Caller ID Storing telephone numbers in the One-Touch Dial

and EASY DIAL directory from the Caller ID list

You can store names and telephone numbers in the One-Touch Dial and EASY DIAL directory from the Caller ID list.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The telephone number information was not received.

Press .

Example:

Display:

Rotate until the name you want to store is displayed.

Example:

Press .

a: To store in the One-Touch Dial memory:

For stations 1–3, press one of the One-Touch

Dial keys.

Press .

Example:

Press .

For stations 4–6, press , then press one of the One-Touch Dial keys.

Example:

Press .

●

A new entry will overwrite any previous information.

●

If you are using One-Touch Dial keys 1, 2 or 3 as BROADCAST keys (p. 59), One-Touch Dial keys cannot be used for this feature.

●

You can only store a name up to 10 characters long. To edit the name and number, see the instructions on page 41.

<S06>1233453809

START/SET/COPY

NAME=WENDY ROBE

LOWER

<S02>1233453809

START/SET/COPY

NAME=WENDY ROBE

START/SET/COPY

DIAL MODE

▼▲

USE EASY DIAL

PRESS STATION

DIRECTORY PROGRAM

WENDY ROBERTS

EASY DIAL

USE EASY DIAL

2 NEW CALLS

CALLER ID SEARCH

To store in the EASY DIAL directory:

Rotate .

Example:

Press .

●

If the directory is full, a name and number cannot be stored.

●

You can only store a name up to 10 characters long. To edit the name and number, see the instructions on page 41.

Press .

REGISTERED

START/SET/COPY

NO.=1233453809

START/SET/COPY

NAME=WENDY ROBE

EASY DIAL

Note:

●

You cannot store caller information in the One-Touch Dial and EASY DIAL directory if a telephone number is not displayed.

●

Caller’s name may not be available on some services.

2 3

5 6

8 9 0

START/SET/COPY

DIRECTORY PROGRAM

LOWER

One-Touch Dial keys

CALLER ID SEARCH

EASY DIAL

CALLER ID SEARCH

■

For KX-FP101

■

For KX-FP121/KX-FM131

Page 47

Caller ID

Telephone

Erasing a name/number from the Caller ID list

Erasing a specific caller’s information (KX-FP121/KX-FM131 only)

2 3

5 6

8 9 0

STOP

CALLER ID SEARCH

ERASE

EASY DIAL

Press .

Example:

Display:

Rotate until the desired name is displayed.

Example:

Press .

●

The caller’s information will be erased.

●

To erase other caller ’s information, repeat steps 2 and 3.

Press to exit the program.

STOP

ALLAN STONE

DELETED

ERASE

WENDY ROBERTS

EASY DIAL

USE EASY DIAL

2 NEW CALLS

CALLER ID SEARCH

You can erase some or all of the entries in the Caller ID list.

Press three times.

Display:

Press .

●

If you do not want to erase the information, press

Press .

Press to exit the program.

STOP

ERASE COMPLETED

START/SET/COPY

STOP

ALL ERASE OK?

START/SET/COPY

CALL LIST ERASE

START/SET/COPY

3.CALLER SET UP

2 3

5 6

8 9 0

START/SET/COPY

STOP

Erasing all callers’ information

Page 48

Caller ID Automatic Caller ID list

This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new call is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically.

Sample of a Caller ID list

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

AUTO CALL. LIST

2 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

●

The NAME/TELEPHONE NUMBER/TIME OF CALL information is received through a Caller ID service.

●

ANSWER: How the call was received by the unit. — TEL: Telephone — FAX: Facsimile — TAD: Telephone answering device (KX-FP121/KX-FM131 only) If the unit did not respond to the call, the ANSWER column will be blank.

●

You can also print a Caller ID list manually (p. 127).

NO. 0102WENDY ROBERTS

ALLAN STONE

TIME OF CALL

Jan. 04 02:35PM Jan. 03 08:35AM

FAX TAD

TELEPHONE NUMBER

Jan. 04 1999 04:37PM

1233453809 4561032238

ANSWER

NAME

CALLER ID LIST

NEW

NO. 01 MIKE TIMAR

TIME OF CALL

Jan. 01 02:35PM TEL

TELEPHONE NUMBER 7893451029

ANSWER

NAME

OLD

Page 49

Telephone

Voice Contact

Talking to the caller after fax transmission or reception

You can have a conversation with the same call after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

Press / while transmitting or receiving documents.

Display:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

Lift the handset to start talking.

VOICE STANDBY

DIGITAL SP-PHONE

MONITOR

Handset

FACE DOWN

Microphone

(KX-FP121) (KX-FM131)

DIGITAL SP-PHONE

MONITOR

(KX-FP121/KX-FM131)

(KX-FP101)

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

Receiving a request for voice contact

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display:

Lift the handset within 10 seconds of the distinctive ring to start talking.

PLEASE PICK UP

Microphone

(KX-FP121) (KX-FM131)

DIGITAL SP-PHONE

(KX-FP121/KX-FM131)

Handset

Note:

●

If you do not answer within 10 seconds of the distinctive ring; — If in the FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected. — If in the TAD/FAX mode, your unit will play a greeting message and record an incoming voice message

(KX-FP121/KX-FM131 only).

Helpful hint:

●

You can press instead of lifting up the handset in step 2 (KX-FP121/KX-FM131 only).

DIGITAL SP-PHONE

Helpful hint:

●

You can press instead of lifting up the handset in step 2 (KX-FP121/KX-FM131 only).

DIGITAL SP-PHONE

Page 50

Sending Faxes

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

REDIAL/PAUSE

RESOLUTION

DIGITAL SP-PHONE

MONITOR

(KX-FP121/KX-FM131)

(KX-FP101)

To feed more than 15 pages at a time

Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 2 times.

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

To stop transmission

Press . To eject the document, press again.

STOP

WAITING REDIAL

REDIAL/PAUSE

To select the resolution

Select the desired resolution according to the type of document.

●

Using the fine, super fine or half tone setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The super fine resolution only works with other compatible fax machines.

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

Sending a fax manually

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (see below).

Lift the handset or press /

. (This step is optional.

See note.)

Dial the fax number.

Example:

When a fax tone is heard:

Press , and replace the handset if using it. OR

When the other party answers your call:

Lift the handset if using the monitor and ask them to press their start button. When a fax tone is heard, press and replace the handset if using it.

CONNECTING.....

START/SET/COPY

TEL=5678901

TEL=

DIGITAL SP-PHONE

MONITOR

RESOLUTION

STANDARD

Note:

●

If you cannot send a fax, confirm the problem by printing a journal report (p. 127) and see page 112 to solve the problem.

●

Performing step 5 allows you to identify any possible problems in sending a fax. For the parties with whom you have experienced no problems, you can skip step 5. Dial the fax number and press .

START/SET/COPY

Page 51

Sending Faxes

Fax/Copy

Sending a fax using the One-Touch Dial

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (p. 50).

For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press , then press the desired One-Touch Dial key.

Example:

●

The unit will start transmission.

CONNECTING.....

FAX=<Sara>

LOWER

RESOLUTION

STANDARD

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

RESOLUTION

One-Touch Dial keys

LOWER

EASY DIAL

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38).

Helpful hints:

●

You can confirm the stored items on the display (p. 42) or on the telephone number list (p. 127).

●

You can use the EASY DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is displayed, then press .

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (p. 65).

START/SET/COPY

EASY DIAL

Fax auto redial

If the line is busy or there is no answer, the unit will automatically redial the number up to 2 times.

●

This feature is also available for; — sending a fax using the EASY DIAL

directory (p. 52).

— delayed transmission (p. 57).

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press .

STOP

WAITING REDIAL

If your unit does not send a fax

Verify that the number dialled is answered by the other party’s machine.

1. Lift the handset.

2. For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press , then press the desired One-Touch Dial key.

LOWER

Page 52

Sending Faxes Sending a fax using the EASY DIAL directory

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (p. 50).

Rotate until the desired name is displayed.

Example:

●

To confirm the number, press .

Press .

●

The unit will start transmission.

CONNECTING.....

FAX=<Alice>

START/SET/COPY

NAME/TEL NO.

Alice

EASY DIAL

RESOLUTION

STANDARD

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

RESOLUTION

NAME/TEL NO.

EASY DIAL

Before using this feature, program the desired names and telephone numbers into the directory (p. 40).

Helpful hints:

●

You can confirm the stored items on the display (p. 42) or on the telephone number list (p. 127).

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (p. 65).

Note:

●

If the desired name has not been stored, press and dial the number manually.

●

For further details about using the EASY DIAL, see page 42.

STOP

If your unit does not send a fax

Verify that the number dialled is answered by the other party’s machine.

1. Rotate until the desired name is displayed.

2. Lift the handset.

EASY DIAL

Page 53

Sending Faxes

Fax/Copy

Sending a fax by following the voice guide

You can send documents by following the voice guide. After transmission, the voice guide will turn off automatically.

Press two times.

Display:

Press .

Insert the document FACE DOWN until a single beep is heard and the unit grabs the document.

Press .

Dial the fax number.

When a fax tone is heard, press

START/SET/COPY

DIGITAL SP-PHONE

START/SET/COPY

1.SEND GUIDE

HELP

FACE DOWN

START/SET/COPY

DIGITAL SP-PHONE

HELP

To transmit, insert the document face down until you hear the beep.

Voice guide:

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Start transmission.

Note:

●

You can lift the handset instead of pressing

in step 4.

DIGITAL SP-PHONE

(KX-FP121/KX-FM131 only)

Page 54

Sending Faxes Documents you can send

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically charged paper — Heavily curled, creased or torn paper — Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

600 mm

Paper width

Minimum size

128 mm

Maximum size

216 mm

208 mm

Effective scanning area

4 mm

Scanned

area

216 mm

Document weight

Single sheet:

45 g/m2to 90 g/m

Multiple sheets:

60 g/m2to 75 g/m

Page 55

Sending Faxes

Fax/Copy

Sending report for confirmation

The sending report will provide you with a printed record of fax transmission results. One of the following choices is available.

ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON: The sending report will always print out, indicating whether fax transmission is successful or not. OFF: The sending report will not print.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ERROR

▼▲

START/SET/COPY

SENDING REPORT

0 4

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Sample of a sending report

01 2345678 00'51 SND

COMMUNICATION ERROR (43)

Jan. 20 1999 01:19PM

Jan. 20 01:18PM

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

Communication message (p. 112)

Error code (for service personnel use only)

Page 56

Sending Faxes Automatic journal report

This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

AUTO JOURNAL

2 2

1.SYSTEM SET UP

89 0

START/SET/COPY

Sample of a journal report

NO. 01

02 03 04 05

3332222 9998765 John 555556677

USAGE TIME 00'45

00'58 00'48 02'45 03'50

MODE SND

RCV RCV SND SND RCV

PAGES 01

02 01 03 05 03

OK OK OK COMMUNICATION ERROR (43) OK OK

START TIME

Jan. 25 1999 05:22PM

Jan. 21 02:14PM Jan. 21 03:17PM Jan. 21 05:18PM Jan. 22 10:35AM

RESULT CODE

OTHER FACSIMILE

JOURNAL

Communication message (p. 112)

Error code (for service personnel use only)

Page 57

Sending Faxes

Fax/Copy

Note:

●

You can receive, transmit and copy documents while delayed transmission is set.

To cancel the delayed transmission setting

1. Press while the unit is idle.

Display:

2. Press .

START/SET/COPY

YES: PRESS SET

SEND CANCELED?

STOP

Delayed transmission

Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

Insert the document FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

Press .

Press , then .

Press .

Press or to select “ON”.

Press .

Enter the fax number using the dial keypad, One-Touch Dial or .

Press .

Enter the transmission start time. Press to select “AM” or “PM”.

Example: 11:30PM Press , then press until “PM” is

displayed.

Press .

●

At the programmed time, the unit will automatically start transmission.

SEND AT 11:30PM

SETUP ITEM [ ]

START/SET/COPY

TIME=11:30PM

01 31

TIME=12:00AM

START/SET/COPY

EASY DIAL

FAX=

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

DELAYED SEND

2 5

1.SYSTEM SET UP

STANDARD

STOP

START/SET/COPY

One-Touch Dial keys

FACE DOWN

EASY DIAL

(sending a fax at a specified time)

10 11

Page 58

Sending Faxes From memory

The unit is able to scan and store documents into memory, and then transmit the stored document. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 131.

Insert the document FACE DOWN.

Enter the fax number using the dial keypad.

Press .

●

The document will be fed into the unit and scanned into memory. After storing all of the pages, the unit will transmit the document.

●

The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used (%)

PAGES=01 05

QUICK SCAN

FACE DOWN

QUICK SCAN

STOP

Transmitting documents from memory

Note:

●

The stored document will be automatically erased after transmission.

●

To cancel the memory transmission, press during or after scanning the document.

●

If you select the fine, super fine or half tone resolution, the number of documents that can be sent will decrease.

●

If the stored pages exceed the memory capacity, the transmission will be cancelled.

●

If the other party’s fax number is written on the document, you can enter the number by referring to the document before inserting it.

STOP

Page 59

Sending Faxes

Fax/Copy

Multiple stations

This feature is useful for sending the same document to selected parties whose telephone numbers are stored in the One-Touch Dial or EASY DIAL directory. You must program the desired parties into one of the BROADCAST keys (One-Touch Dial keys 1, 2 or 3).

Important:

●

Before programming, make sure that the desired telephone numbers have been stored into the One-Touch Dial or EASY DIAL directory.

●

The BROADCAST keys can be used as One-Touch Dial keys 1, 2 or 3 or as broadcast keys. These functions cannot be used at the same time.

Press .

Display:

Press one of the keys.

Press or to select “BROADCAST”.

Example:

Press .

Enter the station.

a: Using the One-Touch Dial:

For stations 1–3 which are not used as

keys, press the preset

One-Touch Dial key. For stations 4–6, press , then press the preset One-Touch Dial key.

Example:

b:Using the EASY DIAL directory:

Rotate until the desired name is displayed.

Example:

Press .

Example:

●

To enter other stations, repeat this step (up to 20 stations).

DIR=Glen [002]

START/SET/COPY

Glen [001]

EASY DIAL

DIR=Margy [001]

LOWER

BROADCAST

DIR= [000]

START/SET/COPY

BROADCAST 1

▼▲

DIAL MODE

▼▲

BROADCAST

USE EASY DIAL

PRESS STATION

DIRECTORY PROGRAM

2 3

5 6

8 9 0

START/SET/COPY

One-Touch Dial keys

DIRECTORY PROGRAM

LOWER

STOP

BROADCAST

EASY DIAL

Programming the BROADCAST keys with telephone numbers

Press after entering all of the desired stations.

●

To program another BROADCAST key, repeat steps 2 to 6.

Press to exit the program.

DIRECTORY PROGRAM

USE EASY DIAL

PRESS STATION

REGISTERED

START/SET/COPY

Note:

●

If you make a mistake while programming, press , then make the correction.

●

Confirm the stored numbers by printing a broadcast list (p. 127).

STOP

Page 60

Sending Faxes

Adding a new name and number

Rotate until the desired BROADCAST key is displayed.

Example:

Press .

Press to select “ADD”.

Example:

Rotate until the desired name is displayed.

Example:

Press .

Example:

●

To add other stations, repeat steps 4 and 5 (up to 20 stations).

Press to exit the program.

DIRECTORY PROGRAM

Sara

REGISTERED

START/SET/COPY

Rick

EASY DIAL

Cathy

ADD= DELETE=#

DIRECTORY PROGRAM

EASY DIAL

2 3

5 6

8 9 0

START/SET/COPY

DIRECTORY PROGRAM

EASY DIAL

Page 61

Sending Faxes

Fax/Copy

Erasing a stored name and number

Rotate until the desired BROADCAST key is displayed.

Example:

Press .

Press to select “DELETE”.

●

The first name will be shown.

Example:

Rotate until the desired name is displayed.

Example:

●

If you do not want to erase the item, press

Press .

Example:

●

To delete other stations, repeat steps 4 to 6.

Press to exit the program.

DIRECTORY PROGRAM

Bob

DELETED

START/SET/COPY

YES: PRESS SET

DELETE OK?

START/SET/COPY

STOP

Dick

EASY DIAL

Bob

ADD= DELETE=#

DIRECTORY PROGRAM

EASY DIAL

2 3

5 6

8 9 0

START/SET/COPY

DIRECTORY PROGRAM

STOP

EASY DIAL

Page 62

Sending Faxes

Insert the document FACE DOWN.

Press the desired key.

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

BROADCAST

FACE DOWN

START/SET/COPY

STOP

BROADCAST

Using the BROADCAST keys

The document will be scanned and stored into memory when using the BROADCAST keys. After transmission, the stored document will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 131.

Note:

●

If you select the fine, super fine or half tone resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialled up to 2 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press while the unit displays “BROADCASTING”. Display:

2. Press .

START/SET/COPY

YES: PRESS SET

SEND CANCELED?

STOP

Broadcast report

After all of the transmissions have been completed, the unit will automatically print the following report.

Sample of a broadcast report:

NO. 01

02 03 04

Mike Peter Sam Kim

USAGE TIME

01'10 01'08 01'09 01'10

004'37

PAGES

02 02 02 02

008

OK OK OK OK

START TIME

Jan. 10 1999 03:36PM

Jan. 10 03:31PM Jan. 10 03:33PM Jan. 10 03:34PM Jan. 10 03:35PM

TOTAL

RESULT

OTHER FACSIMILE

BROADCAST REPORT 1

Page 63

Sending Faxes

Fax/Copy

Note:

●

After transmission, this feature will turn off automatically.

●

A slower transmission speed will lengthen the call duration. Therefore the calling charge may be higher.

●

This feature is not available for transmission using the BROADCAST keys.

Overseas mode

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

OVERSEAS MODE

2 3

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Page 64

Sending Faxes Error correction mode setting

ECM stands for Error Correction Mode. You can send documents even if there is static interference on the telephone line, provided both the transmitting and receiving stations are ECM compatible.

ON: The functions with ECM communication (pre-selected setting). OFF: The unit does not function with ECM communication.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

ECM SELECTION

6 8

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Note:

●

You cannot change the setting of this feature if there are stored documents in memory. Clear the stored documents first.

Page 65

Sending Faxes

Fax/Copy

Note:

●

The connecting tone volume cannot be adjusted.

Connecting tone

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or EASY DIAL directory. This will tell you the status of the other party’s machine.

— Fax tone: The other party’s machine is ready for reception. — Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run

out of paper. Check with the other party.

— Busy tone: The other party’s machine is busy. Let the unit continue redialling or press and try

again later.

This feature is set to “ON” as a pre-selected setting. If this feature is not required, you may turn it off.

STOP

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

CONNECTING TONE

7 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

STOP

Page 66

Receiving FaxesReceiving FaxesReceiving Faxes Setting the unit to receive calls

How you

want the unit

to receive

calls

You have to

set this.

This is how the unit will

operate.

Option A Option B

To answer all voice and fax calls yourself.

Voice/Fax call

TEL mode

(p. 70)

When the unit rings, you must answer all calls.

●

If you hear a fax calling tone (slow beep) or no sound is heard, press

START/SET/COPY

You have a separate telephone line just for fax calls.

Fax call

FAX ONLY mode

(p. 71, 72)

The AUTO ANSWER light should be OFF.

●

If the AUTO ANSWER light is on, press to turn it off.

AUTO ANSWER

The AUTO ANSWER light should be ON.

●

If the AUTO ANSWER light is off, press to turn it on.

AUTO ANSWER

All incoming calls will be answered as faxes, and the unit will try to receive a fax.

Ring

■

For KX-FP101

Page 67

Receiving Faxes

Fax/Copy

Option C Other options

Remote activation

If you answer a telephone in another room and hear the fax tone, you can activate the unit remotely by pressing 9 (p. 81).

Distinctive ring

service

If you subscribe to a distinctive ring pattern service, you can have an additional number on the same telephone line, with a different ringing pattern (p. 75).

Voice mail

If you have a voice mail service from your telephone company, you also need to subscribe to a Distinctive Ring service (p. 75).

TEL/FAX mode

(p. 76)

The AUTO ANSWER light should be ON.

●

If the AUTO ANSWER light is off, press to turn it on.

AUTO ANSWER

When receiving voice calls:

The unit will ring.

When receiving fax calls:

The unit will receive fax documents without ringing.

To receive fax calls without ringing.

(The unit will only ring for voice calls.)

Voice call Fax call

Ring

With PC

If you have a computer attached to the same telephone line, see page

83.

Page 68

Receiving Faxes Setting the unit to receive calls

How you

want the unit

to receive

calls

You have to

set this.

This is how the unit will

operate.

Option A Option B

TAD/FAX mode

(Telephone Answering Device/

Facsimile mode)

(p. 96)

PRE-SELECTED SETTING

When receiving voice calls:

The unit will activate the answering device and record voice messages.

When receiving fax calls:

The unit will activate the fax function to receive documents.

FAX ONLY mode

(p. 73, 74)

All incoming calls will be answered as faxes, and the unit will try to receive a fax.

Hi, this

is Mike...

■

For KX-FP121/KX-FM131

The AUTO ANSWER light should be ON.

●

If the AUTO ANSWER light is off, press to turn it on.

AUTO ANSWER

The AUTO ANSWER light should be ON.

●

If the AUTO ANSWER light is off, press to turn it on.

AUTO ANSWER

To receive all voice and fax calls automatically.

Voice/Fax call

You have a separate telephone line just for fax calls.

Fax call

Page 69

Receiving Faxes

Fax/Copy

Remote

activation

If you answer a telephone in another room and hear the fax tone, you can activate the unit remotely by pressing 9 (p. 81).

Option D

Other options

To answer all voice and fax calls yourself.

Voice/Fax call

When the unit rings, you must answer all calls.

●

If you hear a fax calling tone (slow beep) or no sound is heard, press

START/SET/COPY

Voice mail

If you have a voice mail service from your telephone company, you also need to subscribe to a Distinctive Ring service (p. 75).

With PC

If you have a computer attached to the same telephone line, see page

83.

Option C

TEL mode

(p. 70)

Ring

TEL/FAX mode

(p. 76)

When receiving voice calls:

The unit will ring.

When receiving fax calls:

The unit will receive fax documents without ringing.

Hi, this

is Mike...

The AUTO ANSWER light should be ON.

●

If the AUTO ANSWER light is off, press to turn it on.

AUTO ANSWER

The AUTO ANSWER light should be OFF.

●

If the AUTO ANSWER light is on, press to turn it off.

AUTO ANSWER

Distinctive

ring service

If you subscribe to a distinctive ring pattern service, you can have an additional number on the same telephone line, with a different ringing pattern (p. 75).

To receive fax calls without ringing.

(The unit will only ring for voice calls.)

Voice call Fax call

Page 70

Receiving FaxesReceiving Faxes TEL mode

Note:

●

For KX-FP101

If you do not answer the call within 15 rings, the unit will temporarily switch to the fax and the caller can send documents.

●

For KX-FP121/KX-FM131

If you do not answer the call within 15 rings, the unit will temporarily activate the answering device. The greeting message will then be played. If the remote operation ID (p. 102) is entered during the greeting message, the unit will change to the TAD/FAX mode.

(answering all calls manually)

If the AUTO ANSWER light is on, turn it off by pressing

Display:

TEL MODE

AUTO ANSWER

When the unit rings, lift the handset to answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard,

press .

Replace the handset.

●

The unit will start reception.

CONNECTING.....

START/SET/COPY

STOP

Handset

OFF

AUTO ANSWER

FAX ON

DIGITAL SP-PHONE

(KX-FP121/KX-FM131)

Microphone

(KX-FP121) (KX-FM131)

To stop receiving the document

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start receiving.

●

If this feature is not required, set to “OFF” (p. 84).

STOP

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While document is in memory, the unit will: — display an error message and the following

message alternately.

Display:

— alert you with slow beeps (memory reception

alert).

●

Follow the instructions on pages 112 to 114 to solve the problem and print the stored document.

●

For memory capacity, see page 131.

FAX IN MEMORY

Helpful hint:

●

You can press instead of using the handset (KX-FP121/KX-FM131 only).

DIGITAL SP-PHONE

Page 71

Receiving Faxes

Fax/Copy

FAX ONLY mode

(all calls are received as faxes)

Select “FAX ONLY” in step 4 of feature setting #77 (p. 78).

If the AUTO ANSWER light is off, turn it on by pressing .

Display:

●

The number of rings before a call is answered can be changed (p. 72).

FAX ONLY MODE

AUTO ANSWER

Activating the FAX ONLY mode

Note:

●

This mode should not be used with a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you.

If you have a telephone line just for receiving faxes, we recommend the following setup.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone

sends a fax to Line 2, the fax machine will ring.

AUTO ANSWER

FAX ON

■

For KX-FP101

Page 72

Receiving Faxes

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 2 to 9 rings.

Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

START/SET/COPY

RING=2

▼▲

START/SET/COPY

FAX RING COUNT

0 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

FAX ONLY mode ring count

■

For KX-FP101

Page 73

Receiving Faxes

Fax/Copy

Changing the AUTO ANSWER setting to the FAX ONLY mode

Note:

●

The number of rings before a call is answered can be changed (p. 74).

●

To change to the TAD/FAX or TEL/FAX mode, select “TAD/FAX” or “TEL/FAX” in step 4.

2 3

5 6

8 9 0

START/SET/COPY

AUTO ANSWER

TAD/FAX ON

Press .

Display:

Press , then .

Press .

Press or to select “FAX ONLY”.

Press .

If the AUTO ANSWER light is off, turn it on by pressing .

FAX ONLY MODE

AUTO ANSWER

SETUP ITEM [ ]

START/SET/COPY

MODE=FAX ONLY

▼▲

MODE=TAD/FAX

▼▲

START/SET/COPY

AUTO ANSWER

7 7

1.SYSTEM SET UP

■

For KX-FP121/KX-FM131

If you have a telephone line just for receiving faxes, we recommend the following setup.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone sends

a fax to Line 2, the fax machine will ring.

Page 74

Receiving FaxesReceiving Faxes

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 2 to 9 rings.

Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.

Select “FAX ONLY” in step 4 of feature setting #77 (p. 73).

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

START/SET/COPY

RING=2

▼▲

START/SET/COPY

FAX RING COUNT

0 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

FAX ONLY mode ring count

■

For KX-FP121/KX-FM131

Page 75

Receiving Faxes

Fax/Copy

Distinctive Ring service

(ring pattern detection feature)

This feature is only for use if you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature on your unit.

The distinctive ring service gives you an additional phone number on a single telephone line, with a different ringing pattern. When you wish to use the additional phone number as a facsimile telephone number, set the ring pattern detection feature to ON. When the unit detects a call matching the distinctive ring pattern, it will activate the fax function.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

RING DETECTION

3 1

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Setting the Distinctive Ring pattern

Note:

●

The unit will automatically answer a Distinctive Ring call after the second ring regardless of the AUTO ANSWER, receive mode or ring count setting.

Page 76

Receiving FaxesReceiving FaxesReceiving Faxes TEL/FAX mode

(receiving voice calls with rings and fax calls without rings when you are near the unit)

Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have an extension telephone connected, see next page.

The unit will not ring.*

Voice call

Fax calling tone**

TEL/FAX delayed

ring count

Silent fax recognition

ring count

The unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

The unit will ring up to 3 times.***

Answer the call.

The unit will automatically receive documents without ringing.

Ring

The following message will be played after the TEL/FAX delayed rings. (KX-FP121/KX-FM131 only)

Hello! To send a fax, start transmission. To speak with someone, please wait.

If the call is not answered, the following message will be played.**** (KX-FP121/KX-FM131 only)

No one is available to take your call right now. Please try again later. Thank you.

* ** A telephone fee will be charged to the caller from this point. * ** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have

this capability.

*** While ringing, the unit will emit a different ring back tone to the calling party.

****You can record your own greeting message (p. 94)(KX-FP121/KX-FM131 only).

Note:

●

The unit will display the following when a call is received. Display:

●

The ringer should be on (p. 33).

INCOMING CALL

Page 77

Receiving Faxes

Fax/Copy

Ring pattern when an extension telephone is connected

The unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

The extension telephone will

ring twice.*

TEL/FAX delayed ring count

The unit will not ring.

The unit will ring up to

3 times.***

Silent fax recognition

ring count

■

For KX-FP101

The extension telephone will not ring but you can answer the call with the extension telephone as shown below.

1. Lift the handset.

2. Enter (pre-selected code)

while the ring back tone is heard.

• The code number can be changed (p. 85).

■

For KX-FP121/KX-FM131

The extension telephone will not ring.

Voice call

Fax calling tone**

A call is received.

Answer the call.

The unit will automatically receive documents without ringing.

Ring

If the call is not answered, the following message will be played.**** (KX-FP121/KX-FM131 only)

No one is available to take your call right now. Please try again later. Thank you.

The following message will be played after the TEL/FAX delayed rings. (KX-FP121/KX-FM131 only)

Hello! To send a fax, start transmission. To speak with someone, please wait.

TEL/FAX delayed ring count:

Up to 9 ring signals will be generated before the unit answers, depending on feature setting #78 on page 80. In the TEL/FAX mode, the unit will not generate an audible ring during this time.

Silent fax recognition ring count:

The unit generates audible rings to indicate that it is receiving a voice call. 3 to 6 rings will be generated, depending on feature setting #30 on page 80. This signal will not ring at an extension telephone.

■

For KX-FP101: If you absolutely must use another phone on the same phone line, you can disengage the

TEL/FAX mode on a call by call basic by pressing before the fax machine begins communicating. Once the fax machine has activated, the only way to turn it off is by pressing on the unit.

■

For KX-FP121/KX-FM131: See the instructions below.

STOP

Page 78

Receiving FaxesReceiving FaxesReceiving Faxes

■

For KX-FP101

Press .

Display:

Press , then .

Press .

Press or to select “TEL/FAX”.

Press .

If the AUTO ANSWER light is off, turn it on by pressing .

TEL/FAX MODE

AUTO ANSWER

SETUP ITEM [ ]

START/SET/COPY

MODE=TEL/FAX

▼▲

MODE=FAX ONLY

▼▲

START/SET/COPY

AUTO ANSWER

7 7

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

AUTO ANSWER

FAX ON

Changing the AUTO ANSWER setting to the TEL/FAX mode

Note:

●

To return to the FAX ONLY mode, select “FAX ONLY” in step 4.

We recommend the following setup.

Only a fax machine is connected and you are always near the fax machine.

Page 79

Receiving Faxes

Fax/Copy

Select “TEL/FAX” in step 4 of feature setting #77 (p. 73).

If the AUTO ANSWER light is off, turn it on by pressing .

Display:

●

The unit will play the TEL/FAX greeting message.

TEL/FAX MODE

AUTO ANSWER

2 3

5 6

8 9 0

AUTO ANSWER

TAD/FAX ON

Changing the AUTO ANSWER setting to the TEL/FAX mode

We recommend the following setup.

Only a fax machine is

connected and you are always near the fax machine.

■

For KX-FP121/KX-FM131

Page 80

Receiving Faxes

This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 2 to 9 rings. This setting does not need to be changed if an extension telephone is not connected.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

START/SET/COPY

RING=2

▼▲

START/SET/COPY

TEL/FAX RING

7 8

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

TEL/FAX delayed ring count

Note:

●

If the number of rings is increased, you may not be able to receive document from some older model fax machines which do not send a fax calling tone.

When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be changed up to 6.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

START/SET/COPY

RING=3

▼▲

START/SET/COPY

SILENT FAX RING

3 0

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Silent fax recognition ring count

Note:

●

If the number of rings is increased, you may not be able to receive document from some older model fax machines which do not send a fax calling tone.

Page 81

Receiving Faxes

Fax/Copy

Extension telephone

If you connect an extension telephone to the same line, you can receive fax documents using the extension telephone. You do not have to press on the unit.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

START/SET/COPY

When the extension telephone rings, lift the handset of the extension telephone.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press (pre-selected fax activation code)

firmly.

Hang up the handset.

●

The unit will start reception.

Fax activation code

The fax activation code is required to receive faxes using an extension telephone (see above).

Important:

●

This code should be different from auto disconnection code (p. 85) and the remote operation ID (p. 102).

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

●

The display will show the pre-selected code.

Enter the new code.

●

This code can be from 2 to 4 digits in length using 0 – 9, and .

Press .

SETUP ITEM [ ]

START/SET/COPY

CODE= 9

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FAX ACTIVATION

1.SYSTEM SET UP

Note:

●

You can change the fax activation code (see below).

Note:

●

If you subscribe to any special telephone company services which require a code, all or part of the fax activation code must be different from the service access code.

●

The fax activation code should not be set to “0000”.

To the same line

Extension telephone

2 3

5 6

8 9 0

START/SET/COPY

Page 82

Receiving Faxes

A4 A4

Memory reception alert

When received document is stored into memory due to a problem, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beep tones will stop.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

RECEIVE ALERT

4 4

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Wall jack

Computer

Wall jack

Fax machine

We recommend you use separate wall jacks for the unit and the computer. If you use the Multi-Function software (PANA LINK), follow the instructions on PANA LINK Software Guide (KX-FM131 only).

Note:

●

Set the TEL mode on the fax machine.

●

The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.

Using the unit and a computer on the same line

Page 84

Receiving Faxes Friendly reception

The friendly reception feature allows you to receive fax document automatically without pressing

(p. 70).

When this feature is deactivated, you have to press to receive fax document each time you answer a fax call.

START/SET/COPY

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FRIENDLY RCV

4 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Page 85

Receiving Faxes

Fax/Copy

Auto disconnection

This feature allows you to answer a call with the extension telephone during the silent fax recognition rings in the TEL/FAX mode (p. 80). When you lift the handset of the extension telephone and enter (pre-selected code) while the ring back tone is heard, the unit will be disconnected and you can talk with the other party.

Important:

●

This code should be different from the fax activation code (p. 81).

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

●

The display will show the pre-selected code.

Enter the new code.

●

This code can be from 2 to 4 digits in length using 0 – 9, and .

Press .

SETUP ITEM [ ]

START/SET/COPY

CODE= 0

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

AUTO DISCONNECT

4 9

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

(KX-FP101 only)

Page 86

Receiving Faxes

This feature allows your unit to call your pager when your unit receives a fax document.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PPP12345678PPP5555# Your pager

number

Pauses

Your pager access code, if required.

Message you want displayed on your pager when your unit receives a fax.

NO.=

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

FAX PAGER CALL

7 0

1.SYSTEM SET UP

How your unit and pager work

When your unit receives a fax document, it will call your pager company.

Your pager company will call your pager.

Pager

company

Pager

5 5 5 5

A few minutes later, your pager will display the same message you entered in step 6 above. (For example: 5555) If you have subscribed to a Caller IDservice and the Caller ID information (telephone number) is received, your pager will display the telephone number.

Press .

●

The unit will dial the stored pager number.

Check that your pager receives a pager test call.

Press .

If the AUTO ANSWER light is off, turn it on by pressing .

AUTO ANSWER

MONITOR

PAGER TEST

START/SET/COPY

2 3

5 6

8 9 0

START/SET/COPY

REDIAL/PAUSE

(Pause)

AUTO ANSWER

FAX ON

MONITOR

Pager call

■

For KX-FP101

Page 87

Receiving Faxes

Fax/Copy

This feature allows your unit to call your pager when your unit receives a fax document and/or incoming voice message.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PPP12345678PPP Your pager

number Pauses

Your pager access code, if required.

NO.=

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

PAGER CALL

7 0

1.SYSTEM SET UP

How your unit and pager work

When your unit receives a fax document and/or incoming voice message, it will call your pager company.

Your pager company will call your pager.

A few minutes later, your pager will beep and display as follows; — “11” : when your unit received a voice message. — “22” : when your unit received a fax document.

●

If you have subscribed to a Caller ID service and

the Caller ID information (telephone number) is received, your pager will display the telephone number before the number “11” or “22”.

Pager

company

Pager

Example: Your unit received a fax document.

Press .

●

The unit will dial the stored pager number.

Check that your pager receives a pager test call.

Press .

If the AUTO ANSWER light is off, turn it on by pressing .

AUTO ANSWER

DIGITAL SP-PHONE

PAGER TEST

START/SET/COPY

2 3

5 6

8 9 0

START/SET/COPY

REDIAL/PAUSE

(Pause)

AUTO ANSWER

TAD/FAX ON

DIGITAL SP-PHONE

■

For KX-FP121/KX-FM131

Page 88

Receiving Faxes Film detection

If this feature is activated, the display will show the following message when the remaining film will only print about 10 A4 size documents.

Display:

●

If you are using regular film cartridge with 100 m roll (p. 15) when the above message is displayed, the unit will also print a report.

FILM NEAR EMPTY

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FILM DETECTION

7 9

1.SYSTEM SET UP

89 0

START/SET/COPY

Page 89

Receiving Faxes

Fax/Copy

Receive polling

This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the call, saving the sending party the call charge.

Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

Press four times.

Display:

Press .

Dial the fax number.

Example:

Press .

●

The unit will start reception.

CONNECTING.....

START/SET/COPY

FAX=3331111

FAX=

START/SET/COPY

4.POLLING

START/SET/COPY

(retrieving a fax placed on another party’s machine)

Page 90

Copying Making a copy

The unit can make single or multiple copies (up to 99). Any transmittable document (p. 54) can be copied.

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

●

Make sure the handset is on the cradle.

If necessary, press repeatedly to select the desired setting (p. 50).

Press .

Enter the number of copies (up to 99).

If necessary, choose an enlargement/reduction rate by rotating . See next page.

If you want to print collated copies, press

until the following is displayed

(see below).

Press .

●

The unit will start printing. OR Press if you want to remove the

copy document for other uses.

●

The unit will feed the document and scan it into

memory, then start printing.

QUICK SCAN

START/SET/COPY

COLLATE=ON

COLLATE

EASY DIAL

NUMBER=1 [100%]

START/SET/COPY

RESOLUTION

STANDARD

Note:

●

If a resolution is not selected, FINE resolution will be selected automatically.

●

You can make or receive a voice call while making copies.

●

After copying, the enlargement/reduction rate setting will return to “100%”.

START/SET/COPY

COLLATE

FACE DOWN

Document feeder tray

Document guides

STOP

RESOLUTION

QUICK SCAN

EASY DIAL

To stop copying

Press .

STOP

Printing collated copies

The unit will print uncollated copies. You can also print collated copies. See the example below.

Example: Making two copies of a 4 page original document

Note:

●

If you turn the collating feature on, the unit will store the document into memory and print it. If memory becomes full while storing, the unit will only print out the stored pages.

●

After copying, the collating feature will turn off automatically.

(Collated)

(Uncollated)

Page 91

Copying

Answering

Device

Size of original document

Note:

●

If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted.

●

If the image at the bottom of the document is not copied when you copy a document as long as the recording paper, try 92% or 86%.

Choosing an enlargement/reduction rate

The unit can make enlarged or reduced copies of a document.

■

To enlarge a document:

Select “200%” or “150%” by rotating to the right. The unit will only enlarge the center part of the document and print it on two pages. See the examples below.

Sample of an enlarged copy:

EASY DIAL

■

To reduce a document:

When you copy document that is longer than the recording paper, the unit can reduce the original document by programming a suitable reduction rate. The reduction rate is determined by the size of the recording paper and original document. Select from 92%, 86% and 72% by rotating to the left.

Recommended reduction rates:

EASY DIAL

Original document

Enlarged copy

200% example

Area to be enlarged

B C

F G

A B C D

E F G H

Original document

Enlarged copy

150% example

B C

F G

A B C D

E F G H

Area to be enlarged

Mode

100% (pre-selected)

92% 86% 72%

Size of recording paper

A4 A4 A4

A4, Letter

A4 A4

Legal

A4 = 210 mm x 297 mm Letter = 216 mm x 279 mm Legal = 216 mm x 356 mm

Page 92

Setup (KX-FP121/KX-FM131 only) TAD/FAX mode

(using the built-in answering device and receiving voice and fax calls automatically)

Setting up the voice message and document reception

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive faxes. If a voice call is detected, the answering device will play a greeting message and the caller can leave a voice message.

●

You can use either pre-recorded greeting message (p. 93) or your own greeting message (p. 94).

Note:

●

Each incoming message recording time can be set (p. 110).

●

For the total recording time, see “Memory Capacity” on page 131.

●

When the remaining time is low, erase unnecessary messages from memory (p. 98, 104).

●

While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set to “OFF” (p. 111).

2 3

5 6

8 9 0

AUTO ANSWER

TAD/FAX ON

Select “TAD/FAX” in step 4 of feature setting #77 (p. 73).

If the AUTO ANSWER light is off, turn it on by pressing .

Display:

●

The unit will play the TAD/FAX greeting message

and the remaining time for recording incoming

messages will be displayed.

Example:

TIME = 10m13s

TAD/FAX MODE

AUTO ANSWER

Page 93

Greeting (KX-FP121/KX-FM131 only)

Answering

Device

Pre-recorded greeting messages

The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller.

■ When the unit is ready to receive voice and fax calls:

■ When the unit detects a problem:

Note:

●

If you erase your own greeting message, the pre-recorded greeting message above will be played automatically.

Note:

●

To clear the problem, see pages 113 and 114.

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

■ When you record your own greeting message (p. 94):

(Your own TAD/FAX greeting message)

MESSAGE FULL

FAX MEMORY FULL

and

FAX MEMORY FULL

MESSAGE FULL

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.

Hello! We are unable to answer right now. To send a fax, please try again later. To leave a voice message, please speak after the beep. Thank you.

Hello! We are unable to answer right now. Please try again later. Thank you.

Page 94

Greeting (KX-FP121/KX-FM131 only)

Note:

●

If you do not record the TAD/FAX greeting message, the pre-recorded message will be played (p. 93).

Note:

●

If you make a mistake while recording, repeat from step 2.

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”

“This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.”

Make sure that the AUTO ANSWER setting is set to the desired mode (TAD/FAX or TEL/FAX mode) where you want to record a greeting message (p. 73).

Press two times.

●

The display will show one of the following

according to your selection in step 1.

For the TAD/FAX greeting:

Display:

For the TEL/FAX greeting:

Press .

●

A long beep will sound.

●

The display will show one of the following

according to your selection in step 1.

For the TAD/FAX greeting:

For the TEL/FAX greeting:

T/F REC. 16s

TAD REC. 16s

START/SET/COPY

PRESS START

2.T/F GREETING

PRESS START

2.TAD GREETING

RECORD

Speak clearly about 20 cm away from the microphone.

●

The display will show the remaining recording time.

Example: TAD/FAX greeting

When finished recording, press .

●

The unit will repeat your message. You can adjust the volume using

or .

STOP

TAD REC. 15s

Microphone

STOP

START/SET/COPY

RECORD

Recording your own greeting messages

The recording time is limited to 16 seconds for the TEL/FAX greeting message. Record your message within 12 seconds for best performance. You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p. 96).

Suggested messages

TAD/FAX greeting message

TEL/FAX greeting message

Page 95

Greeting (KX-FP121/KX-FM131 only)

Answering

Device

Note:

●

If you erase your own recorded TAD/FAX greeting message, the pre-recorded greeting message will be played (p. 93).

Make sure that the AUTO ANSWER setting is set to the desired mode (TAD/FAX or TEL/FAX mode) where you want to erase the greeting message (p. 73).

Press two times.

●

The display will show one of the following

according to your selection in step 1.

For the TAD/FAX greeting:

Display:

For the TEL/FAX greeting:

Press .

●

To stop erasing, press .

Press .

GREETING ERASED

START/SET/COPY

STOP

YES: PRESS SET

ERASE GREETING?

START/SET/COPY

PRESS START

2.T/F GREETING

PRESS START

2.TAD GREETING

ERASE

STOP

START/SET/COPY

ERASE

Erasing your own recorded greeting messages

Checking your own recorded greeting messages

To check your TAD/FAX greeting message

1. Select “TAD/FAX” in step 4 of feature setting #77 (p. 73).

2. If the AUTO ANSWER light is off, turn it on by pressing . If the AUTO ANSWER light is on, turn it off once then on again.

Display:

●

The unit will play the TAD/FAX greeting message.

TAD/FAX MODE

AUTO ANSWER

To check your TEL/FAX greeting message

1. Select “TEL/FAX” in step 4 of feature setting #77 (p. 73).

2. If the AUTO ANSWER light is off, turn it on by pressing . If the AUTO ANSWER light is on, turn it off once then on again.

Display:

●

The unit will play the TEL/FAX greeting message.

TEL/FAX MODE

AUTO ANSWER

Page 96

Greeting (KX-FP121/KX-FM131 only) Recording time for the TAD/FAX greeting

message

You can choose either 16 seconds or 60 seconds of recording time.

Note:

●

If you change the greeting message time to 60 seconds, we recommend that you tell the caller in your own TAD/FAX greeting message to press 9 before starting fax transmission.

●

If you change the greeting message time to 16 seconds from 60 seconds, your own recorded TAD/FAX greeting message will be deleted and return to the pre-recorded message. If necessary, re-record your own greeting message (p. 94).

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=16s

▼▲

START/SET/COPY

GREETING TIME

5 4

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Page 97

Playing Messages (KX-FP121/KX-FM131 only)

Answering

Device

When the unit has recorded new voice messages; — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (p. 110) is set to “ON”.

Listening to recorded messages

When the PLAY MESSAGES indicator flashes

Press .

●

Only the new recorded messages will be played.

When the PLAY MESSAGES indicator lights

Press .

●

All messages will be played.

Note:

●

During playback, the display shows the recorded order of the messages.

●

You can adjust the speaker volume using or .

●

The number of calls in the call counter will not decrease until you erase the recorded messages.

PLAY MESSAGES

Voice time/day stamp

During playback, a synthesised voice will announce the time and day of the week when each message was recorded.

CALLS (call counter)

PLAY MESSAGES

FLASH/LIGHT

Page 98

Playing Messages (KX-FP121/KX-FM131 only)

Erasing a specific message

Press while listening to the message you want to erase.

Display:

Erasing all the messages

1. Press after listening to all of the messages.

Display:

2. Press .

●

To stop erasing, press .

3. Press .

ERASE COMPLETED

ERASING

START/SET/COPY

STOP

YES: PRESS SET

ERASE MESSAGES?

START/SET/COPY

PRESS START

1.ALL MESSAGES

ERASE

MESSAGE ERASED

ERASING

ERASE

STOP

START/SET/COPY

ERASE

Erase unnecessary messages to prevent memory from becoming full.

Erasing recorded messages

Page 99

Playing Messages (KX-FP121/KX-FM131 only)

Answering

Device

Functions while playing a message

(repeating, skipping and stopping)

Repeating a message

Rotate one click to the left while listening to the message you want to repeat.

●

If you rotate to the left within 5 seconds of the beginning of the message, the previous message will be played.

●

To play back a specific message, rotate to the left until you hear the message you want to repeat.

Skipping a message

Rotate one click to the right to play the next message.

Changing the playback speed

Press (#) to play messages at one and a half times the original speed.

Press (0) to play messages at half the original speed.

●

To return to the original speed, press or

again during quick or slow playback.

Stopping playback

Press .

●

To resume playing the recorded messages, press

within 1 minute.

PLAY MESSAGES

STOP

SLOW

QUICK

SLOW

QUICK

EASY DIAL

PLAY MESSAGES

STOP

QUICK

SLOW

EASY DIAL

Page 100

100

Recording (KX-FP121/KX-FM131 only) Memo message

(leaving a message for others or yourself)

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

Press .

Display:

Press .

●

A long beep will sound.

Speak clearly about 20 cm away from the microphone.

When finished, press .

STOP

MEMO RECORDING

START/SET/COPY

PRESS START

1.MEMO MESSAGE

RECORD

Microphone

STOP

START/SET/COPY

RECORD

Telephone conversation

You can record a telephone conversation.

During the telephone conversation, press

Display:

To stop recording, press or replace the handset.

STOP

2WAY RECORDING

RECORD

STOP

RECORD

Note:

●

There may be legal restrictions in your state on recording two-way telephone conversations. Inform the other party that the conversation is being recorded.

●

A beep sounds every 15 seconds to notify the caller that the conversation is being recorded.

Panasonic KX-FP121AL, KX-FP101AL, KX-FM131AL User Manual

Important safety instructions

Quick Start

Installation

Connections

Voice calls - making/answering

Faxes - sending

Faxes - receiving

Copy - making

Listening to recorded messages

Erasing recorded messages

Table of Contents

Accessories

Setup

Before installation

Paper tray

A4 paper guides

Paper stacker

Connections

Date and time, your logo and facsimile telephone number

Setting your logo

Setting your facsimile telephone number

Volumes

One-Touch Dial

EASY DIAL

Caller ID

Voice Contact

Sending Faxes

Sending a fax manually

Sending a fax using the One-Touch Dial

Sending report for confirmation

Delayed transmission

Multiple stations

Adding a new name and number

Erasing a stored name and number

Using the BROADCAST keys

Overseas mode

Connecting tone

Receiving FaxesReceiving FaxesReceiving Faxes Setting the unit to receive calls

TEL MODE

Distinctive Ring service

TEL/FAX delayed ring count

Silent fax recognition ring count

Extension telephone

Fax activation code

Other size documents

Memory reception alert

Using the unit and a computer on the same line

FILM DETECTION

Receive polling

Setup (KX-FP121/KX-FM131 only) TAD/FAX mode

Greeting (KX-FP121/KX-FM131 only)

Playing Messages (KX-FP121/KX-FM131 only)

Recording (KX-FP121/KX-FM131 only) Memo message