Panasonic KX-FP121 User Manual 2

Download

Page 1

Quick Start

Initial Preparation

Telephone Fax/Copy

Help General Information

Comienzo rápido

en español (p. 124)

To get started,

please read the

Quick Start section

(p. 4 – 11).

Compact Plain Paper FAX

Model No.

KX-FP121

OPERATING

INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376.

Comienzo rápido (p. 124)

●

This unit is designed for use in the United States of America, and may not operate in other countries. (See page 123 for more details.)

●

Este producto ha sido diseñado para su uso en los Estados Unidos de América, y puede no funcionar correctamente en otros países. (Consulte la página 123 para tener más detalles.)

Page 2

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines the facsimile, telephone, telephone answering device and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

Things you should keep record of

Attach your sales receipt here

For your future reference

Date of purchase Serial number

(found on the bottom of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

●

The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile; — Date and time of transmission, — Identification of the business, entity or person(s) sending the facsimile, and — Telephone number of the business, entity or person(s). To program this information into your unit, complete all the instructions on pages 25 through 28.

●

Note that the images of copied or received documents will remain on the used film. When disposing of the used film, use discretion.

●

Do not rub or use an eraser on the printed side, as the print may smear.

●

If you have not applied to the service, you will not be able to use the IQ-FAX function (p. 50–52).

Trademarks

is a registered trademark of FaxSav Incorporated.

Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Page 3

For assistance, call 1-800-435-7329.

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized servicenter when the following conditions occur: A.When the power supply cord or plug is

damaged or frayed.

B.If liquid has been spilled into the unit.

C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

E.If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning storm.

2. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

3. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying telephone lines.

WARNING:

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noisegenerating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

Page 4

Quick Start

Installation

For assistance, call 1-800-435-7329.

Remove the shipping tape first.

Paper tray (p. 21)

Insert the two tabs on the paper tray into the slots on the back of the unit.

Tab Cassette open lever

Slot

Recording paper

(p. 22, 23)

A. Fan the stack of paper to prevent

a paper jam.

B. Pull the cassette open lever

forward and insert the paper into the cassette.

Shipping tape

Page 5

Quick Start

For assistance, call 1-800-435-7329.

Connections

Handset cord

A. Connect to the unit. B. Connect to the handset.

Telephone line cord

A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack.

RJ11C

120 V, 60 Hz

Power surge protector

( )

Line surge protector

( )

Power cord

A. Connect to the unit. B. Connect to a power outlet.

●

For further details, see page 24.

Page 6

Quick Start

For assistance, call 1-800-435-7329.

Voice calls - answering

When the unit rings, lift the handset.

When finished talking, replace the handset.

●

For further details, see page 31.

●

If you are having trouble, see page 106.

Voice calls - making/answering

Voice calls - making

Lift the handset.

When finished talking, replace the handset.

Dial the number.

●

For further details, see page 30.

●

If you are having trouble, see page 106.

Page 7

Quick Start

For assistance, call 1-800-435-7329.

Faxes - sending/receiving

Faxes - sending

FACE DOWN

(up to 15 pages)

Open the document feeder tray.

Insert the document until a single beep is heard and the unit grabs the document.

Adjust the width of the document guides to the size of the document.

Press .

When a fax tone is heard, press .

START/SET/COPY

Dial the fax number.

5 6

DIGITAL SP-PHONE

●

For further details, see page 47.

●

If you are having trouble, see page 107.

Page 8

Quick Start

For assistance, call 1-800-435-7329.

Faxes - receiving

When the unit rings, lift the handset.

Replace the handset.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

START/SET/COPY

●

For further details, see page 66.

●

You can select the way to receive calls according to your needs. See pages 64 and 65.

●

If you are having trouble, see page 108.

Page 9

Quick Start

For assistance, call 1-800-435-7329.

Copy - making

FACE DOWN

(up to 15 pages)

Press .

START/SET/COPY

Enter the number of copies.

Press .

START/SET/COPY

Open the document feeder tray.

Insert the document until a single beep is heard and the unit grabs the document.

●

Make sure the handset

is on the cradle.

Adjust the width of the document guides to the size of the document.

●

For further details, see page 82.

●

If you are having trouble, see page 108.

Page 10

Quick Start

For assistance, call 1-800-435-7329.

Operating the answering device

Setting the unit to receive voice messages and fax messages automatically

●

If the display does not show “TAD/FAX MODE” when the AUTO ANSWER light turns on, the setting needs to be changed to the TAD/FAX mode. See page 67.

●

For further details, see page 84.

Make sure that the display shows “TAD/FAX MODE”.

Press until the AUTO RECEIVE light turns on.

AUTO ANSWER

TAD/FAX ON

Page 11

For assistance, call 1-800-435-7329.

Quick Start

Listening to recorded messages

●

For further details, see page 89.

Erasing recorded messages

●

For further details, see page 90.

FLASH/LIGHT

Press .

●

The new recorded messages

will be played.

■

When the PLAY MESSAGES

indicator flashes

PLAY MESSAGES

Press .

●

All messages will be played.

■

When the PLAY MESSAGES

indicator lights

PLAY MESSAGES

Press while listening to the message you want to erase.

ERASE

■

Erasing a specific message

Press after listening to all of the messages.

ERASE

Press .

■

Erasing all the messages

Press again.

START/SET/COPY

Page 12

For assistance, call 1-800-435-7329.

Table of Contents

Initial

Preparation

Accessories

Help Button Finding the

Controls Setup

Volumes

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Accessory order information . . . . . . . . . . . . . . . . . . . . . . 16

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Paper stacker (purchasable accessory) . . . . . . . . . . . . . 21

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Date and time, your name and facsimile telephone number

. . .

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Telephone

Making and Answering Calls

One-Touch Dial

JOG DIAL

Caller ID

Voice Contact

Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . 31

TONE and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . 32

Dialing mode (touch tone or pulse) . . . . . . . . . . . . . . . . . 33

Storing names and telephone numbers

in One-Touch Dial keys . . . . . . . . . . . . . . . . . . . . . . . 34

Making a voice call using a One-Touch Dial key . . . . . . . 35

Storing names and telephone numbers

in the JOG DIAL directory . . . . . . . . . . . . . . . . . . . . . 36

Making a voice call using the JOG DIAL directory . . . . . . 38

Caller ID service from the phone company . . . . . . . . . . . 39

Viewing the Caller ID list on the display . . . . . . . . . . . . . .40

Calling back from the Caller ID list . . . . . . . . . . . . . . . . . .41

Storing a telephone number in the One-Touch Dial and

JOG DIAL directory from the Caller ID list . . . . . . . . . .42

Erasing all of the Caller ID list . . . . . . . . . . . . . . . . . . . . .43

Storing your area code . . . . . . . . . . . . . . . . . . . . . . . . . .44

Automatic Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . .45

Talking to the caller after fax transmission or reception . . 46

Fax/Copy

Sending Faxes

Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . 47

Sending a fax using a One-Touch Dial key . . . . . . . . . . . 48

Sending a fax using the JOG DIAL directory . . . . . . . . . . 49

IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . 53

Sending faxes by following the voice guide . . . . . . . . . . . 54

Sending report for confirmation . . . . . . . . . . . . . . . . . . . . 55

Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . 56

Delayed transmission (sending a fax at a specified time)

. . . 57

From memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Multiple stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Overseas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Page 13

For assistance, call 1-800-435-7329.

Fax/Copy

Receiving Faxes

Copying

Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 64

TEL mode (answering all calls manually) . . . . . . . . . . . . 66

FAX ONLY mode (all calls are received as faxes) . . . . . . 67

Setting up with a computer . . . . . . . . . . . . . . . . . . . . . . . 69

Distinctive Ring service (ring pattern detection feature) . . 70 TEL/FAX mode (receiving voice calls with rings and

fax calls without rings when you are near the unit) . . . 72

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Other size documents . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Memory reception alert . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Film detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Initial Preparation Telephone Fax/Copy Help General Information

Comienzo rápido

en español (p. 124)

Answering

Device

Setup

Greeting

Playing Messages

Recording

Remote Operation

Options

TAD/FAX mode (using the built-in answering device

and receiving voice and fax calls automatically) . . . . .84

Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . .85

Recording your own greeting messages . . . . . . . . . . . . . 86

Erasing your own recorded greeting messages . . . . . . . . 87

Recording time for the TAD/FAX greeting message . . . . . 88

Listening to recorded messages . . . . . . . . . . . . . . . . . . . 89

Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . 90

Functions while playing a message (repeating,

skipping and stopping) . . . . . . . . . . . . . . . . . . . . . . . . 91

Memo message (leaving a message for others

or yourself) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . 92

Operating from a remote location . . . . . . . . . . . . . . . . . . 93

Setting the remote operation ID . . . . . . . . . . . . . . . . . . . 94

From a remote touch tone telephone . . . . . . . . . . . . . . . 95

Transferring recorded messages to another phone . . . . . 98

Ring count in the TAD/FAX mode . . . . . . . . . . . . . . . . . 101

Incoming message recording time . . . . . . . . . . . . . . . . 102

Message alert (beeps when a voice message

is received) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Recording time alert (beeps when memory is

almost full) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Setting the ICM monitor . . . . . . . . . . . . . . . . . . . . . . . . 103

Page 14

For assistance, call 1-800-435-7329.

Comienzo

rápido en

español

Comienzo rápido en español . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Features Summary

Summary of user programmable features . . . . . . . . . . . 133

Help

Error Messages

Operations

Jams

Ink Film

Cleaning

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . 109

Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . 112

Sending document does not feed, or multi-feeds . . . . . . 112

How much film you have left . . . . . . . . . . . . . . . . . . . . . 113

Replacing the film cartridge . . . . . . . . . . . . . . . . . . . . . 114

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Thermal head and black bar . . . . . . . . . . . . . . . . . . . . . 115

General

Information

Reports

Fax voice guidance

Display Contrast Reset FCC Information Limited

Warranty

Specifications

Printing the feature settings, telephone numbers,

the journal, printer test list, broadcast list

and Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Fax voice guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Changing the LCD display contrast . . . . . . . . . . . . . . . . 118

Resetting the advanced features . . . . . . . . . . . . . . . . . . 118

List of FCC requirements and information . . . . . . . . . . . 119

Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Servicenter Directory . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Notes for product service and shipping the product . . . . 122

Technical data about this product . . . . . . . . . . . . . . . . . 123

Page 15

Accessories

For accessory order, call toll free 1-800-332-5368.

Initial Preparation

Included accessories

Power cord . . . . . . . . . . 1 pc. Telephone line cord . . . . 1 pc. Handset. . . . . . . . . . . . . 1 pc.

Handset cord. . . . . . . . . 1 pc. Paper tray . . . . . . . . . . . 1 pc.

— The film cartridge is pre-installed.

Part No. PQJA200Z Part No. PQJA59V Part No. PFJXE0105Z

Film cartridge . . . . . . . . . 1 pc.

(with free starter film)

Part No. PQJA212M Part No. PFKS1030Z1

●

If any items are missing or damaged, check with the place of purchase.

●

The part numbers listed above are subject to change without notice.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Page 16

Accessories

For accessory order, call toll free 1-800-332-5368.

Accessory order information

Note:

●

The film is not reusable. Do not rewind and use the film again.

The free starter film cartridge is only 20 meters (65') long. We recommend that you buy regular film cartridge [100 m (328')] for continuous use of your unit. For best results, use Panasonic replacement film cartridge, KX-FA65. To stack printed paper, use a paper stacker, PFZXFP101M. To order, call toll free 1-800-332-5368 or see the fax order instructions below.

Fax order:

Please send a fax to 1-800-237-9080. Include: your name, shipping address, telephone number, credit card type, number, expiration and your signature, order part number and quantity, and delivery method – overnight, 2nd day, or ground.

Model No. Description Specifications

KX-FA65 Film cartridge

216 mm x 100 m (8

/2" x 328') roll

PFZXFP101M Paper stacker Used to stack printed paper (p.21, 22).

Page 17

Help Button

Initial Preparation

For assistance, call 1-800-435-7329.

Help function

You can print a quick reference for assistance as follows.

Press .

Display:

Press or until the desired item is displayed. The following items are available.

1. How to send faxes with the voice guide

2. How to program your unit

How to store names in the JOG DIAL directory and how to dial them

4. Help with problems operating answering device

5. Help with problems sending faxes

6. Help with problems receiving faxes

7. How to use the copier function

8. Frequently asked questions and answers

9. Explanation of error messages shown on the display

.List of available reports

.How to use the Caller ID service

Press .

PRINTING

START/SET/COPY

11.CALLER ID

10.REPORTS

9.ERRORS

8.Q and A

7.COPIER

6.FAX RECEIVING

5.FAX SENDING

4.TAD OPERATION

3.JOG/AUTO DIAL

2.HOW TO SET UP

1.SEND GUIDE

PRESS[▼▲]&[SET]

HELP

START/SET/COPY

HELP

Page 18

Finding the Controls Location

HELP

QUICK SCAN

MEMORY %

REDIAL/PAUSE

MUTE

RESOLUTION

STOP

OPER

PQRS TUV WXYZ

GHI JKL MNO

ABC

VOLUME

DEF

TONE SLOW QUICK

START/

SET /

COPY

89 0

CALLER ID

DIGITAL SP-PHONE

IQ-FAX

●

Used to print a quick

reference (p. 17).

●

Used for voice muting (p. 30).

●

Used to redial the last number dialed (p. 30, 47).

●

Used to insert a pause during dialing (p. 32).

Dial keypad

Display panel

●

Used to adjust volumes (p. 29).

●

Used to select feature settings

during programming.

●

Used to send faxes using

the IQ-FAX function (p. 52).

●

Used to select a resolution (p. 47).

●

Used to scan and store a document into memory,

and then transmit or copy the stored document (p. 58, 82).

●

Used for speaker

operation.

●

Used for slow playback (p. 91).

●

Used for quick playback (p. 91).

●

Used to stop an operation

or cancel programming.

●

Used to change from pulse

to tone during dialing (p. 32).

●

Used to initiate fax transmission, reception or copying.

●

Used to store a setting during programming.

●

Used for the Caller ID service (p. 39–45).

Page 19

Initial Preparation

Finding the Controls

AUTO ANSWER

BROADCAST BROADCAST

BROADCAST

TAD/FAX ON

1 4

HYPHEN SECRET

NAME/TEL NO. LOWER

2 5

3 6

INSERT

JOG DIAL

DIRECTORY

MESSAGES

PROGRAM

FWD

DOWNUP

BACK

COLLATE

ZOOM

ERASE

RECORD

PLAY MESSAGES

SKIP

REPEAT

●

Used for transmission to multiple stations (p. 59–61).

●

Used for the One-Touch Dial (p. 34, 35, 48).

●

Used as command keys (p. 27).

●

Used to record greeting messages (p. 86).

●

Used to record memo messages and a telephone conversation (p. 92).

●

Used to erase recorded messages (p. 90).

●

Used to erase your own recorded greeting messages (p. 87).

●

Used to search for a stored name (p. 38, 49).

●

Used to select characters during programming (p. 27).

●

Used to select basic features during programming (p. 133).

●

Used to skip and/or repeat the recorded messages in the

answering device (p. 91).

●

In the copy mode, used to select an enlargement/reduction rate

(p. 82, 83).

●

Used to initiate or exit programming.

●

Used to confirm a stored telephone

number (p. 38).

●

Used to select stations 4–6 for the

One-Touch Dial (p. 34, 35, 48).

●

Used to keep the telephone number

secret (p. 34, 36).

●

Used to insert one character or one

space (p. 26, 27).

●

Used to insert a hyphen (p. 27, 34).

●

Used to play recorded messages (p. 89).

●

Used to turn on/off the auto answer

mode (p. 64).

●

Used to store or edit names and

telephone numbers

(p. 34, 36, 37, 59, 60).

●

In the copy mode, used to choose

“Collated” or “Uncollated” (p. 82).

Page 20

Finding the Controls Overview

Recording paper entrance

Paper tray

Document guides

Document entrance

Speaker

Recording paper exit

Cover open button

Document feeder tray

Cover

Document exit

Microphone

●

Used to talk with the other party

when using the speakerphone.

●

Used to record greeting messages

and memo messages.

Page 21

Initial Preparation

Paper tray

Paper stacker (purchasable accessory)

Insert the two tabs on the paper tray into the slots on the back of the unit.

●

Do not place the unit in areas where the paper tray may be obstructed by a wall, etc.

Tabs

Slots

Paper tray

Remove the shipping tape from the unit.

Shipping tape

Remove the shipping tape from the paper stacker.

Lift the front of the unit and insert the paper stacker into the side slots.

Paper stacker

Side slots

Bottom

Confirm if the paper stacker is locked into the center slots.

Center slots

Paper stacker

Setup

To stack printed paper, a paper stacker is available as an accessory. To order, see page 16.

(continued)

Page 22

Setup

Slide the paper stacker until it stops.

Paper stacker

Press the dotted area on the paper stacker extender.

Paper stacker extender

Dotted area

Open the paper stacker extender.

Paper stacker extender

Using legal size paper

Recording paper

Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2(20 lb.) paper. You may use 60 g/m2to 90 g/m2(16 lb. to 24 lb.) paper.

For best results, only use inkjet paper like Hammermill Jet Print. If you use other types of paper, the print quality may be affected.

Fan the stack of paper to prevent a paper jam.

Page 23

Setup

Initial Preparation

Pull the cassette open lever forward and insert the paper into the cassette completely.

●

The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper or the paper may jam.

IncorrectCorrect

Stack of paper

Paper tray

Note:

●

Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or those used for resumes.

●

Do not use different types or thicknesses of paper in the cassette at the same time. This may cause a paper jam.

●

Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or wrinkled.

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

Upper limit

Cassette open lever

Tab

Adding paper to the cassette

1. Pull the cassette open lever forward and remove all of the installed paper.

2. Add paper to the removed paper and straighten it.

3. Fan the stack of paper.

4. Pull the cassette open lever forward and insert

the paper into the cassette.

Cassette open lever

Page 24

Automatic dialing mode setting

●

When the telephone line cord and the power cord are connected, the unit will automatically start to detect the dialing mode of your telephone line.

Display:

Wait until one of the following messages is displayed.

Your line has touch tone service.

Your line has rotary pulse dial service.

●

If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when power is restored.

●

If you connect the power cord before connecting the telephone line cord, the following messages will be shown alternately.

Connect the telephone line cord.

NO TEL LINEINSERT TEL LINE

LINE IS PULSE

LINE IS TONE

CHECKING LINE

RJ11C

120 V, 60 Hz

Telephone line cord

Power cord

Power surge protector

( )

Line surge protector

( )

Handset cord

Connect to “LINE”.

Setup Connections

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord.

●

The unit will automatically start to detect the dialing mode of your telephone line (see below).

●

When the power is turned on for the first time, the unit will print some basic information.

Note:

●

For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX). The warranty does not cover damage due to power line surges or lightning.

●

When you operate this product, the power outlet should be near the product and easily accessible.

●

If you want to connect an answering machine to the unit, see page XX.

Page 25

Initial Preparation

Date and time, your name and facsimile telephone number

You should program the date and time, your logo and facsimile telephone number. This information will be

printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991.

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax FAX NO. : 1234567 Feb. 26 1999 04:02PM P1

Example:

Setting the date and time

Press .

Display:

Press , then .

Press .

Cursor

Enter the correct month/day/year by selecting each 2 digits using the dial keypad.

Example: Aug. 10, 1999 Press .

Press .

Enter the correct hour/minute by selecting each 2 digits using the dial keypad. Press to select “AM” or “PM”.

Example: 3:15PM

1. Press .

2. Press until “PM” is displayed.

TIME: 03:15PM

TIME: 03:15AM

1 50 3

TIME: 12:00AM

START/SET/COPY

M:08/D:10/Y:99

00 1 98 9

M:01/D:01/Y:99

START/SET/COPY

SET DATE & TIME

0 1

1.SYSTEM SET UP

Press .

SETUP ITEM [ ]

START/SET/COPY

2 3

5 6

8 9 0

STOP

START/SET/COPY

JOG DIAL

Note:

●

You can enter the number by rotating

in steps 4 and 6. In this case,

press to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

JOG DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

●

If you press while programming, the display will return to the previous one.

STOP

Setup

Page 26

Setup

Setting your logo

Press .

Display:

Press , then .

Press .

Enter your logo, up to 30 characters, by using the dial keypad.

Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next space

and press six times.

Press .

SETUP ITEM [ ]

START/SET/COPY

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

START/SET/COPY

YOUR LOGO

0 2

1.SYSTEM SET UP

2 3

5 6

8 9 0

STOP

START/SET/COPY

JOG DIAL

INSERT

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press (One-Touch Dial key 2) to insert a space and enter the character.

INSERT

The logo can be your company, division or name.

Note:

●

You can enter your logo by rotating

(see the next page). If using

, press to move the cursor.

JOG DIAL

Page 27

Initial Preparation

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Keys Characters

Dial

keys

One-Touch

Dial keys

Arrow

keys

1 2 3 4 5 6 7 8 9 0

1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 ( ) ! " # $ % & ¥ @ ^ ’

HYPHEN key (Used to insert a hyphen.) INSERT key (Used to insert one character or one space.)

key (Used to move the cursor to the left.) key (Used to move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

To select characters using the JOG DIAL

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate until the desired character is displayed.

2. Press to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

JOG DIAL

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

2 3

5 6

8 9 0

JOG DIAL

Setup

Page 28

SetupSetup

Setting your facsimile telephone number

Press .

Display:

Press , then .

Press .

Enter your facsimile telephone number up to 20 digits using the dial keypad.

Example:

Press .

SETUP ITEM [ ]

START/SET/COPY

NO.=1234567

NO.=

START/SET/COPY

YOUR FAX NO.

0 3

1.SYSTEM SET UP

2 3

5 6

8 9 0

STOP

START/SET/COPY

JOG DIAL

To correct a mistake

●

Press or to move the cursor to the incorrect number, then make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press .

STOP

Note:

●

You can enter your facsimile telephone number by rotating . If using , press to move the cursor.

●

The button replaces with a “+” and the button replaces with a space. Example (using the dial keypad): +234 5678

Press .

2 4 6 7 83 5

JOG DIAL

Page 29

Volumes

Initial Preparation

Adjusting volumes

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

To turn the ringer off:

1. Press repeatedly until the following message

is displayed.

Display:

2. Press .

●

To turn the ringer back on, press .

While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press or .

Speaker volume

8 levels (high to low) are available.

While using the speakerphone, press or .

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance,

press or (p. 117).

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages,

press or .

INCOMING CALL

RINGER OFF

YES: PRESS SET

RINGER OFF= OK?

START/SET/COPY

2 3

5 6

8 9

START/SET/COPY

Page 30

Making and Answering Calls Voice calls - making

Press or lift the handset.

Display:

Dial the telephone number.

Example:

●

If you misdial, hang up and dial again.

When the other party answers, talk into the microphone or handset.

When finished talking, press

or replace the handset.

DIGITAL SP-PHONE

TEL=2345678

TEL=

DIGITAL SP-PHONE

REDIAL/PAUSE

Handset

Microphone

DIGITAL SP-PHONE

MUTE

To redial the last number

1. Press or lift the handset.

2. Press .

3. When the other party answers, talk into the

microphone or handset.

●

If the line is busy when using the

button, the unit will

automatically redial the number up to 14 times.

●

During redial, the following will be displayed.

Display:

To mute your voice to the other party

1. Press during a telephone conversation.

Display:

●

The other party cannot hear you, but you can hear them.

2. To resume the conversation, press .

MUTE

<MUTE>

MUTE

WAITING REDIAL

DIGITAL SP-PHONE

REDIAL/PAUSE

DIGITAL SP-PHONE

Hints for the speakerphone operation

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using or .

●

If you and the other party speak at the same time, parts of your conversation will be cut off.

●

To switch to the handset, lift the handset. To switch back to the speakerphone, press

DIGITAL SP-PHONE

Page 31

Telephone

Voice calls - answering

When the unit rings, press or lift the handset.

When finished talking, press

or replace the handset.

DIGITAL SP-PHONE

Handset

Microphone

DIGITAL SP-PHONE

MUTE

Making and Answering Calls

Page 32

Making and Answering Calls TONE and PAUSE buttons

TONE button

The ( ) button is used for rotary pulse dial services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.

TONE

Entering pauses

When the button is pressed during dialing, a pause will be inserted. Pressing

once creates a 5 second pause.

Example 1:

When your unit is connected to a host exchange, insert a pause before the telephone number to get an outside line.

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

REDIAL/PAUSE

9 PAUSE

Line access code

Telephone

number

International access code

Country

code

PAUSE PAUSE

Telephone

number

Note:

●

TONE and PAUSE can be stored into a telephone number in a One-Touch Dial and the JOG DIAL directory.

2 3

5 6

8 9 0

REDIAL/PAUSE

TONE

Page 33

Telephone

Dialing mode

(touch tone or pulse)

When the unit is turned on, the unit will automatically set the dialing mode if this feature is set to “AUTO”. If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=AUTO

▼▲

START/SET/COPY

DIALING MODE

1 3

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Making and Answering Calls

Page 34

One-Touch Dial

To keep the telephone number secret

Press (One-Touch Dial key 3) after entering the telephone number in step 5.

●

A secret number can not be viewed after this is set.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

To edit a stored station name and number

Enter the desired name in step 3. Enter the desired number in step 5. To erase a stored station name and number, see page 37.

SECRET

89 0

START/SET/COPY

One-Touch Dial keys

DIRECTORY PROGRAM

HYPHEN

SECRET

LOWER

Helpful hints:

●

To confirm the stored telephone numbers and station names, print a telephone number list (p. 116).

●

The stored names in the One-Touch Dial can be searched for using the JOG DIAL directory.

Example:

John <S02>

Storing names and telephone numbers in One-Touch Dial keys

The unit’s memory allows you to use a One-Touch Dial for rapid access to your most frequently dialed numbers. 6 stations are available.

●

One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIAL MODE) or as broadcast keys (BROADCAST). Both functions cannot be used at the same time. For the broadcast function, see pages 59 to 61.

Press .

Display:

For stations 1–3

Press one of the One-Touch Dial keys.

Then press to go to the next prompt.

For stations 4–6

Press , then press one of the One-Touch Dial keys.

Enter the station name, up to 10 characters, by following the instructions on page 27.

Example:

Press .

Example:

Enter the telephone number up to 30 digits.

●

To enter a hyphen in a telephone number, press

(One-Touch Dial key 1).

Example:

Press .

●

To program other stations, repeat steps 2 to 6.

Press to exit the program.

Note:

●

If “DIAL MODE” is not displayed when you select station 1, 2 or 3 in step 2, the broadcast function has been set. To use the station as a One-Touch Dial key, press to select “DIAL MODE”. The broadcast function will be canceled.

DIRECTORY PROGRAM

OR USE JOG-DIAL

PRESS STATION

REGISTERED

START/SET/COPY

<S02>=1114497

HYPHEN

<S02>=

START/SET/COPY

NAME=John

LOWER

START/SET/COPY

DIAL MODE

OR USE JOG-DIAL

PRESS STATION

DIRECTORY PROGRAM

Page 35

One-Touch Dial

Telephone

Helpful hints:

●

To confirm the items stored in the One-Touch Dial keys, print a telephone number list (p. 116).

●

You can use the JOG DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is displayed, then press or lift the handset.

DIGITAL SP-PHONE

JOG DIAL

Making a voice call using a One-Touch Dial key

Before using this feature, program the desired names and telephone numbers into a One-Touch Dial key (p. 34).

Press or lift the handset.

Display:

●

Confirm that there are no documents in the document feeder tray.

For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press , then press the desired One-Touch Dial key.

Example:

When the other party answers, talk into the microphone or handset.

When finished talking, press

or replace the handset.

DIGITAL SP-PHONE

TEL=<John>

LOWER

TEL=

DIGITAL SP-PHONE

JOG DIAL

Handset

Microphone

LOWER

One-Touch Dial keys

DIGITAL SP-PHONE

Page 36

JOG DIAL

To keep the telephone number secret

Press (One-Touch Dial key 3) after entering the telephone number in step 5.

●

A secret number can not be viewed after this is set.

●

The telephone number will not appear on the telephone number list.

●

Pressing does not count as a digit.

SECRET

Storing names and telephone numbers in the JOG DIAL directory

For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations) in addition to One-Touch Dial keys. For your convenience, the following 2 stations have been preprogrammed in the JOG DIAL directory. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 17), call using this station (p. 38). IQ-FAX-CS (IQ-FAX Customer Service Center) (1-888-332-9728): If you have a problem with IQ-FAX, call using this station (p. 38). If you do not need the above stations, you can edit or erase them (p. 37).

Press .

Display:

Rotate until the following is displayed.

Enter the name, up to 10 characters, by following the instructions on page 27.

Example:

Press .

Enter the telephone number up to 30 digits.

Example:

Press .

●

To program other items, repeat steps 3 to 6.

Press to exit the program.

DIRECTORY PROGRAM

NAME=

REGISTERED

START/SET/COPY

NO.=5552233

NO.=

START/SET/COPY

NAME=Alice

NAME=

JOG DIAL

OR USE JOG-DIAL

PRESS STATION

DIRECTORY PROGRAM

2 3

5 6

8 9 0

JOG DIAL

START/SET/COPY

STOP

SECRET

DIRECTORY PROGRAM

Note:

●

To confirm the stored names and telephone numbers, print a telephone number list (p. 116).

●

You can store items during a telephone conversation.

●

When the following message is displayed in step 6, you can only store 5 items.

Display:

●

If the unit shows “JOG-DIAL FULL” in step 1, there is no space to store new stations. Edit or erase unnecessary stations (p. 37).

●

By rotating , stored items can be displayed.

JOG DIAL

SPACE= 5 DIRS.

To correct a mistake

●

Press or to move the cursor to the incorrect character, then make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press .

STOP

Page 37

JOG DIAL

Telephone

Rotate until the desired name is displayed.

Example:

Press .

Press to select “EDIT”.

●

If you do not need to edit the name, skip to step 5.

Edit the name by following the instructions on page 27.

Press .

Example:

●

If you do not need to edit the telephone number, skip to step 7.

NO.=0123456

START/SET/COPY

NAME=Mary

EDIT= DELETE=#

DIRECTORY PROGRAM

Mary

JOG DIAL

Editing a stored name and number

2 3

5 6

8 9 0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

Edit the telephone number. For further details, see page 36.

Press .

REGISTERED

START/SET/COPY

Erasing a stored name and number

Rotate until the desired name is displayed.

Example:

Press .

Press to select “DELETE”.

●

If you do not want to erase the item, press

Press .

●

The stored name and number are deleted.

DELETED

START/SET/COPY

STOP

YES: PRESS SET

DELETE OK?

EDIT= DELETE=#

DIRECTORY PROGRAM

Smith

JOG DIAL

2 3

5 6

8 9 0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

STOP

ERASE

You can also erase a name and number stored in a One-Touch Dial key by following the instructions below.

Note:

●

You can use the ERASE key to erase a name and number. Press after rotating in step 1, then press

START/SET/COPY

ERASE

JOG DIAL

Page 38

JOG DIAL Making a voice call using the JOG DIAL directory

Before using this feature, program the desired names and telephone numbers into the directory (p. 36).

Rotate until the desired name is displayed.

Example:

Press or lift the handset.

●

The unit will start dialing automatically.

When the other party answers, talk into the microphone or the handset.

When finished talking, press

or replace the handset.

DIGITAL SP-PHONE

TEL=<Lisa>

DIALING

DIGITAL SP-PHONE

Lisa

JOG DIAL

Handset

NAME/TEL NO.

Microphone

DIGITAL SP-PHONE

JOG DIAL

STOP

Helpful hints:

●

To confirm the items stored in the directory, print a telephone number list (p. 116).

Note:

●

If the desired name has not been stored, press

and dial the number manually.

STOP

To search for a name by the initial

Example: When you want to search for the name

“Lisa”

1. Rotate until any name is displayed.

Example:

2. Press repeatedly until any name with the initial “L” is displayed (see the character table on page 27).

3. Rotate to the right until “Lisa” is displayed.

●

To stop the operation, press .

4. Press or lift the handset, and the unit will automatically dial the number.

Note:

●

When you want to search for symbols (not alphabet or numbers), press in step 2.

DIGITAL SP-PHONE

STOP

Lisa

JOG DIAL

Larry

Alan

JOG DIAL

To confirm a stored telephone number

1. Rotate until the desired name is displayed.

Example:

2. Press .

●

To stop the operation, press .

3. Press or lift the handset, and the unit will automatically dial the number.

DIGITAL SP-PHONE

STOP

4567890

NAME/TEL NO.

Kim

JOG DIAL

Page 39

Telephone

Caller ID

Caller ID service from the phone company

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Caller ID and its capabilities

How Caller ID is displayed

Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring. By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit also stores the caller’s information and prints a list automatically after every 35 calls (p. 45).

●

To print out the Caller ID list manually, see page 116.

Important:

●

When you subscribe to a Caller ID service, set the following ring count settings to 2 or more rings: — TAD/FAX mode ring count (p. 101), — FAX ONLY mode ring count (p. 68), and — TEL/FAX delayed ring count (p. 75).

Note:

●

If the caller’s name and number cannot be received, the following message will be displayed.

Display:

●

When the unit is connected to a PBX system, you may not receive the caller’s information. Consult with your PBX supplier.

●

The Caller ID service is currently provided in calling areas by caller identification technology. When the caller’s information cannot be received, the display will show as follows.

The caller dialed from an area which does not provide the Caller ID service.

The caller has requested not to send their information.

The caller made a long distance call.

LONG DISTANCE

PRIVATE CALLER

OUT OF AREA

NO NAME RCVD

When a call is received, the display will show the caller’s name after the first ring.

Example:

You can display the caller ’s name and number respectively by pressing .

After hanging up, the caller’s information (name, telephone number and the time of the call) will automatically be saved in the Caller ID list (p. 45).

123-456-7890

ROGER DAVIS

NAME/TEL NO.

ROGER DAVIS

NAME/TEL NO.

Page 40

Caller ID Viewing the Caller ID list on the display

The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will be automatically erased.

With the Caller ID list, the following convenient features are available. — Viewing who has called you on the display (See below.) — Dialing a telephone number from the list (p. 41) — Storing a telephone number for automatic dialing from the list (p. 42) — Printing out a Caller ID list (p. 116)

Ex. When you search from the most recent call/oldest call

Note:

●

To move between calls, rotate .

●

The display will show “END OF NEW CALL” after the last new call in the list.

●

The display will show “END” after the last call in the list.

●

If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.

JOG DIAL

STOP

JOG DIAL

NAME/TEL NO.

CALLER ID SEARCH

Press .

Example:

Display:

Rotate to search the Caller ID list (see below).

If you want to know the caller’s phone number and the date/time of the call, press repeatedly while the display is showing the desired name.

●

The display will alternate the name, number and date/time by pressing .

Press to exit the Caller ID list.

STOP

Mar. 14 02:30PM

345-3809

WENDY ROBERTS

NAME/TEL NO.

JOG DIAL

USE JOG-DIAL

2 NEW CALLS

CALLER ID SEARCH

2 NEW CALLS

END OF NEW CALL

WENDY ROBERTS

ALLAN STONE

END

MIKE TIMAR

From the most recent call: (rotating to the right)

From the oldest call: (rotating to the left)

New callsReviewed calls

Page 41

Telephone

Caller ID

Calling back from the Caller ID list

You can easily call back a telephone number recorded in the Caller ID list.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The telephone number information was not received.

To edit 10 digit telephone numbers into one of 4 patterns

Press in step 2 to select a pattern. Each time you press , the number will be arranged

into one of 4 different patterns.

START/SET/COPY

JOG DIAL

Handset

NAME/TEL NO.

DIGITAL SP-PHONE

CALLER ID SEARCH

Press .

Example:

Display:

Rotate until the desired name or telephone number is displayed.

Example:

Press or lift the handset.

When finished talking, press

or replace the handset.

Note:

●

You can send a fax by pressing with a document on the document feeder tray after step 3.

●

If a telephone number is not displayed when pressing

, you cannot call back that caller.

NAME/TEL NO.

START/SET/COPY

DIGITAL SP-PHONE

ALLAN STONE

JOG DIAL

USE JOG-DIAL

2 NEW CALLS

CALLER ID SEARCH

Telephone number

1– Area code – Telephone number

Area code – Telephone number

1– Telephone number

Page 42

Caller ID Storing a telephone number in the One-Touch Dial

and JOG DIAL directory from the Caller ID list

You can store a name and telephone number in the One-Touch Dial and JOG DIALdirectory from the Caller ID list.

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The telephone number information was not received.

Press .

Example:

Display:

Rotate until the name you want to store is displayed.

Example:

Press .

a: To store in the One-Touch Dial memory:

For stations 1–3, press one of the One-Touch

Dial keys.

Example:

Press .

For stations 4–6, press , then press one of the One-Touch Dial keys.

Example:

Press .

●

A new entry will overwrite any previous information.

●

If you are using One-Touch Dial keys 1, 2 or 3 as the BROADCAST key (p. 59), One-Touch Dial keys cannot be used for this feature.

●

When storing, you can only store a name up to 10 characters long. To edit the name and number, see the instructions on page 34.

<S06>1233453809

START/SET/COPY

NAME=WENDY ROBE

LOWER

<S02>1233453809

START/SET/COPY

NAME=WENDY ROBE

OR USE JOG-DIAL

PRESS STATION

DIRECTORY PROGRAM

WENDY ROBERTS

JOG DIAL

USE JOG-DIAL

2 NEW CALLS

CALLER ID SEARCH

b: To store in the JOG DIAL directory:

Rotate .

Example:

Press .

●

If the directory is full, a name and number cannot be stored.

●

When storing, you can only store a name up to 10 characters long. To edit the name and number, see the instructions on page 37.

Press .

REGISTERED

START/SET/COPY

NO.=1233453809

START/SET/COPY

NAME=WENDY ROBE

JOG DIAL

Note:

●

You cannot store caller information in the One-Touch Dial and JOG DIAL directory if a telephone number is not displayed.

2 3

5 6

8 9 0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

LOWER

One-Touch Dial keys

CALLER ID SEARCH

Page 43

Telephone

Caller ID

Press three times.

Display:

Press .

Press or until the following message is displayed.

Press .

●

If you do not want to erase the information, press

Press .

Press to exit the program.

STOP

ERASE COMPLETED

START/SET/COPY

STOP

ALL ERASE OK?

START/SET/COPY

CALL LIST ERASE

PRESS[▼▲]&[SET]

START/SET/COPY

3.CALLER SET UP

2 3

5 6

8 9 0

START/SET/COPY

STOP

Erasing a name/number from the Caller ID list

You can erase some or all of the entries in the Caller ID list.

Erasing a specific caller’s information

2 3

5 6

8 9 0

STOP

CALLER ID SEARCH

ERASE

JOG DIAL

Press .

Example:

Display:

Rotate until the desired name is displayed.

Example:

Press .

●

The caller’s information will be erased.

●

To erase other caller ’s information, repeat steps 2 to 3.

Press to exit the program.

STOP

ALLAN STONE

DELETED

ERASE

WENDY ROBERTS

JOG DIAL

USE JOG-DIAL

2 NEW CALLS

CALLER ID SEARCH

Erasing all callers’ information

Page 44

Caller ID Storing your area code

When this feature is set, the caller’s telephone number will be displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1” at the beginning.

Press three times.

Display:

Press .

Press or until the following message is displayed.

Press .

Enter your area code using 3 digits with the dial keypad.

Press .

Press to exit the program.

STOP

REGISTERED

START/SET/COPY

CODE=

START/SET/COPY

AREA CODE

PRESS[▼▲]&[SET]

START/SET/COPY

3.CALLER SET UP

2 3

5 6

8 9 0

START/SET/COPY

STOP

To erase the area code

●

Press when your area code is displayed in step 4. Then, press . Press to exit the program.

STOP

START/SET/COPY

Page 45

Telephone

Automatic Caller ID list

This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new one is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically.

Sample of a Caller ID list

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

AUTO CALL. LIST

2 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

●

The NAME/TELEPHONE NUMBER/TIME OF CALL information are received through a Caller ID service (p. 39).

●

ANSWER: How the call was received by the unit. — FAX: Facsimile — TAD: Telephone answering device — TEL: Telephone When nothing is shown, there was no response.

NO. 0102WENDY ROBERTS

ALLAN STONE

TIME OF CALL

Jan. 04 02:35PM Jan. 03 08:35AM

FAX TEL

TELEPHONE NUMBER

Jan. 04 1999 04:37PM

123-345-3809 456-103-2238

ANSWER

NAME

CALLER ID LIST

NEW

NO. 01 MIKE TIMAR

TIME OF CALL

Jan. 01 02:35PM TEL

TELEPHONE NUMBER

789-345-1029

ANSWER

NAME

OLD

Caller ID

Page 46

Voice Contact Talking to the caller after fax transmission or

reception

You can have a conversation with the same call after the fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

Press while transmitting or receiving documents.

Display:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

Press or lift the handset to start talking.

DIGITAL SP-PHONE

VOICE STANDBY

DIGITAL SP-PHONE

Handset

Microphone

FACE DOWN

DIGITAL SP-PHONE

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document is received.

Receiving a request for voice contact

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display:

Press or lift the handset within 10 seconds of the distinctive ring to start talking.

DIGITAL SP-PHONE

PLEASE PICK UP

Microphone

DIGITAL SP-PHONE

Handset

Note:

●

If you do not answer within 10 seconds of the distinctive ring; — if in the TAD/FAX mode, your unit will play a

greeting message and record an incoming voice message.

— if in the FAX ONLY, TEL or TEL/FAX mode, the line

will be disconnected.

Page 47

Sending Faxes

Fax/Copy

Sending a fax manually

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (see below).

Press or lift the handset.

Dial the fax number.

Example:

When a fax tone is heard:

Press , and replace the handset if using it. OR

When the other party answers your call:

Ask them to press their start button. When a fax tone is heard, press your and replace the handset if using it.

CONNECTING.....

START/SET/COPY

TEL=5678901

TEL=

DIGITAL SP-PHONE

RESOLUTION

STANDARD

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

REDIAL/PAUSE

RESOLUTION

DIGITAL SP-PHONE

To feed more than 15 pages at a time

Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

To redial the last number

Press .

●

If the line is busy, the unit will automatically redial the number up to 5 times.

●

During redial, the following will be displayed.

Display:

To stop transmission

Press . To eject the document, press again.

STOP

WAITING REDIAL

REDIAL/PAUSE

To select the resolution

Select the desired resolution according to the type of document.

●

Using the fine, super fine or half tone setting will increase the transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

●

The super fine resolution only works with other compatible fax machines.

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

Note:

●

If you cannot send a fax, confirm the problem by printing a journal report (p. 116) and try to solve the problem (p. 104).

Page 48

Sending Faxes Sending a fax using a One-Touch Dial key

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (p. 47).

For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press , then press the desired One-Touch Dial key.

Example:

●

The unit will start transmission.

CONNECTING.....

FAX=<John>

LOWER

RESOLUTION

STANDARD

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

JOG DIAL

RESOLUTION

One-Touch Dial keys

LOWER

DIGITAL SP-PHONE

Before using this feature, program the desired names and telephone numbers into a One-Touch Dial key (p. 34).

Helpful hints:

●

To confirm the items stored in the One-Touch Dial, print a telephone number list (p. 116).

●

You can use the JOG DIAL directory to select the station name instead of using the One-Touch Dial keys. Rotate until the desired name is displayed, then press .

●

The connecting tone will be heard during dialing to tell you the status of the other party’s machine (p. 63).

START/SET/COPY

JOG DIAL

Note:

●

If your fax does not transmit, press

and then repeat step 5. Verify that the number dialed was answered by the other party’s fax machine.

DIGITAL SP-PHONE

Fax auto redial

If the line is busy or there is no answer, the unit will automatically redial the number up to 5 times.

●

This feature is also available for; — sending faxes using the JOG DIAL

directory (p. 49), and

— delayed transmission (p. 57).

●

During redial, the following will be displayed.

Display:

●

To cancel redialing, press .

STOP

WAITING REDIAL

Page 49

Fax/Copy

Sending Faxes

Sending a fax using the JOG DIAL directory

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (p. 47).

Rotate until the desired name is displayed.

Example:

●

To confirm the number, press .

Press .

●

The unit will start transmission.

CONNECTING.....

FAX=<Alice>

START/SET/COPY

NAME/TEL NO.

Alice

JOG DIAL

RESOLUTION

STANDARD

FACE DOWN

Document feeder tray

Document guides

STOP

START/SET/COPY

JOG DIAL

RESOLUTION

NAME/TEL NO.

DIGITAL SP-PHONE

Before using this feature, program the desired names and telephone numbers into the directory (p. 36).

Helpful hints:

●

To confirm the items stored in the directory, print a telephone number list (p. 116).

●

The connecting tone will be heard during dialing to tell you the status of the other party’s machine (p. 63).

Note:

●

If the desired name has not been stored, press and dial the number manually.

●

For further details about using the JOG DIAL, see page 38.

●

If your fax does not transmit, press

and then repeat steps 5 and 6. Verify that the number dialed was answered by the other party’s fax machine.

DIGITAL SP-PHONE

STOP

Page 50

Sending Faxes IQ-FAX

This feature can only be used by those who apply to the FaxSav service.

IQ-FAX is intelligent faxing which allows you to send faxes via the internet by using the IQ-FAX button. Behind the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time efficient route and will automatically resend your fax for you, if the receiving fax machine is unavailable.

This “fax-only” network has the added advantage of cost efficiency due to the internet being integrated into the network. Every fax is secure since the FaxSav network utilizes the highest encryption legally allowed, ensuring that your documents stay secure. You get the benefits of carefree faxing with savings associated with the use of the internet. It is simple, quick, and secure.

For more information, contact FaxSav at 1-888-332-9728. This number is pre-programmed in the JOG DIAL directory (p. 36).

How your fax is sent to the other party’s fax machine

Fax server

Your unit will send a fax to the fax server.

The other party’s fax machine will receive the fax from the fax server.

If any transmission errors occur between your unit and the fax server, your unit will automatically redial the fax server up to 2 times.

If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will automatically redial the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4 attempts, the fax server will fax a Non-Delivery Notice to you. In this case, there is no charge. Set your unit to receive a fax.

How to apply for the FaxSav Internet service for your unit

Fill out the attached application form and fax it to 1-800-909-6649.

●

The FaxSav company will send you a welcome fax after they have activated your account.

●

There is no application or monthly fee. You pay only for the faxes you send.

To enable the IQ-FAX function from your fax machine, set feature setting #75 to “ON” (p. 51).

Page 51

Fax/Copy

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

IQ-FAX

7 5

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Sending Faxes

Turning on the IQ-FAX function

Before programming, confirm that your application has been processed by FaxSav.

Page 52

Sending Faxes

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press repeatedly to select the desired setting (p. 47).

Press .

Enter the fax number using the dial keypad, One-Touch Dial key or .

●

You can use the key (p. 59–61).

Press .

●

If the number you dialed is out of the FaxSav network service area, the unit will show the following messages and send the fax directly over the telephone line.

●

If “OUT OF NETWORK” is displayed when sending a fax long distance or internationally using IQ-FAX, then contact FaxSav at 1-888-332-9728.

SENDING NORMAL

OUT OF NETWORK

SENT TO SERVER

SENDING P1

CONNECTING.....

TRYING IQ-FAX

START/SET/COPY

FAX=

BROADCAST

JOG DIAL

IQFAX TO WHERE?

IQ-FAX

RESOLUTION

STANDARD

FACE DOWN

Document feeder tray

Document guides

START/SET/COPY

JOG DIAL

RESOLUTION

One-Touch Dial keys/

LOWER

IQ-FAX

BROADCAST

Sending a fax using the Internet

If you cannot send a fax

Contact FaxSav at 1-888-332-9728. The FaxSav customer service center may send you a program update. While receiving this update, you will not be able to operate the unit and the following message will be displayed for about 3 minutes. During this time, you also will not be able to operate extension telephones, if they are connected.

Display:

If a loading error occurs, the unit will display the following message.

In this case, contact FaxSav at 1-888-332-9728.

LOADING ERROR

LOADING IQ-DATA

Page 53

Fax/Copy

Documents you can send

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically charged paper — Heavily curled, creased or torn paper — Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Sending Faxes

600 mm

(23

/8")

Paper width

Minimum size

128 mm

(5")

128 mm

(5")

Maximum size

216 mm (81/2")

208 mm (8

/16")

Effective scanning area Document weight

Single sheet:

45 g/m

to 90 g/m2

(12 lb. to 24 lb.)

Multiple sheets:

60 g/m2 to 75 g/m2 (16 lb. to 20 lb.)

4 mm

Scanned

area

216 mm (81/2")

Page 54

Sending Faxes Sending faxes by following the voice guide

You can send the documents by following the voice guide. After transmission, the voice guide will turn off automatically.

Press four times.

Display:

Press .

Insert the document FACE DOWN until a single beep is heard.

Press .

Dial the fax number.

When a fax tone is heard, press

START/SET/COPY

DIGITAL SP-PHONE

HELP

4.SEND GUIDE

FACE DOWN

START/SET/COPY

DIGITAL SP-PHONE

HELP

To transmit, insert the document face down until you hear the beep.

Voice guide:

Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.

Voice guide:

Start transmission.

Voice guide:

Note:

●

You can lift the handset instead of pressing

in step 4.

DIGITAL SP-PHONE

Page 55

Fax/Copy

Sending report for confirmation

The sending report will provide you with a printed record of the fax transmission result. One of the following choices is available.

ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON: The sending report will always print out, indicating whether fax transmission is successful or not. OFF: The sending report will not print.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ERROR

▼▲

START/SET/COPY

SENDING REPORT

0 4

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Sample of a sending report

01 2345678 00'51 SND

COMMUNICATION ERROR (43)

Jan. 20 1999 01:19PM

Jan. 20 01:18PM

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

SND: Sent directly. IQ-FAX: Sent to the fax

server.

Communication message (p. 104)

Error code (for service personnel use only)

Note:

●

If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit.

Sending Faxes

Page 56

Sending Faxes

Note:

●

If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit.

Automatic journal report

This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

AUTO JOURNAL

2 2

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Sample of a journal report

NO. 01

02 03 04 05

3332222 9998765 John 555556677

USAGE TIME

00'45 00'58 00'48 02'45 03'50

MODE SND

IQ-FAX RCV SND SND RCV

PAGES 01

02 01 03 05 03

OK OK OK COMMUNICATION ERROR (43) OK OK

START TIME

Jan. 25 1999 05:22PM

Jan. 21 02:14PM Jan. 21 03:17PM Jan. 21 05:18PM Jan. 22 10:35AM

RESULT CODE

OTHER FACSIMILE

JOURNAL

SND: Sent directly. IQ-FAX: Sent to the fax

server.

RCV: Received directly.

Communication message (p. 104)

Error code (for service personnel use only)

Page 57

Fax/Copy

Note:

●

You can receive, transmit and copy documents while delayed transmission is set.

To cancel the delayed transmission setting

1. Press while the unit is idle. Display:

2. Press .

START/SET/COPY

YES: PRESS SET

SEND CANCELED?

STOP

Delayed transmission

Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

Insert the document FACE DOWN.

Display:

Press .

Press , then .

Press .

Press or to select “ON”.

Press .

Enter the fax number using the dial keypad, One-Touch Dial key or .

Press .

Enter the transmission start time. Press to select “AM” or “PM”.

Example (using the dial keypad): 11:30PM Press , then press until “PM” is

displayed.

Press .

●

When the programmed time arrives, the unit will automatically start transmission.

SEND AT 11:30PM

SETUP ITEM [ ]

START/SET/COPY

TIME=11:30PM

01 31

TIME=12:00AM

START/SET/COPY

JOG DIAL

FAX=

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

DELAYED SEND

2 5

1.SYSTEM SET UP

STANDARD

STOP

START/SET/COPY

JOG DIAL

One-Touch Dial keys

FACE DOWN

(sending a fax at a specified time)

10 11

Sending Faxes

Page 58

Sending Faxes From memory

The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 123.

Enter the fax number using the dial keypad.

Insert the document FACE DOWN.

Press .

●

The document will be fed into the unit and scanned into memory. After storing all of the pages, the unit will transmit the documents.

●

The amount of memory used will be shown as a percentage on the display.

Display:

Amount of memory used

PAGES=01 05

QUICK SCAN

FACE DOWN

QUICK SCAN

STOP

Transmitting documents from memory

Note:

●

The stored documents will be automatically erased after transmission.

●

To cancel the memory transmission, press during or after scanning the document.

●

If you select the fine, super fine or half tone resolution, the number of documents that can be sent will decrease.

●

If the stored pages exceed the memory capacity, the transmission will be canceled.

STOP

Page 59

Fax/Copy

Multiple stations

This feature is useful when you send the same documents to selected parties whose telephone numbers are stored in a One-Touch Dial key and the JOG DIAL directory. You must program the desired parties into one of the BROADCAST key (One-Touch Dial key 1, 2 or 3).

Important:

●

Before programming, make sure that the desired telephone numbers have been stored into a One-Touch Dial key or the JOG DIAL directory.

●

The BROADCAST key can be used as One-Touch Dial key 1, 2 or 3 or as the broadcast key.

Press .

Display:

Press .

Press or to select “BROADCAST 1 (2 or 3)”.

Example:

Press .

Enter the station.

a: Using a One-Touch Dial key:

For stations 1–3 which are not used as the

key, press the preset

One-Touch Dial key. For stations 4–6, press , then press the preset One-Touch Dial key.

Example:

b:Using the JOG DIAL directory:

Rotate until the desired name is displayed.

Example:

Press .

Example:

●

To enter other stations, repeat this step (up to 20 stations).

John [002]

START/SET/COPY

John [001]

JOG DIAL

DIR=Luke [001]

LOWER

BROADCAST

DIR= [000]

START/SET/COPY

BROADCAST 1

▼▲

DIAL MODE

▼▲

BROADCAST

OR USE JOG-DIAL

PRESS STATION

DIRECTORY PROGRAM

2 3

5 6

8 9 0

START/SET/COPY

One-Touch Dial keys

DIRECTORY PROGRAM

LOWER

STOP

JOG DIAL

BROADCAST

Programming the BROADCAST key with telephone numbers

Press after entering all of the desired stations.

●

To program another BROADCAST key, repeat steps 2 to 6.

Press to exit the program.

DIRECTORY PROGRAM

OR USE JOG-DIAL

PRESS STATION

REGISTERED

START/SET/COPY

Note:

●

If you make a mistake while programming, press , then make the correction.

●

Confirm the stored numbers by printing a broadcast list (p. 116).

STOP

Sending Faxes

Page 60

Sending Faxes

Adding a new name and number

Rotate until the desired BROADCAST key is displayed.

Example:

Press .

Press to select “ADD”.

Example:

Rotate until the desired name is displayed.

Example:

Press .

●

To add other stations, repeat steps 4 and 5 (up to 20 stations).

Mike

REGISTERED

START/SET/COPY

Jack

JOG DIAL

Alex

ADD= DELETE=#

DIRECTORY PROGRAM

JOG DIAL

2 3

5 6

8 9 0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

Erasing a stored name and number

Rotate until the desired BROADCAST key is displayed.

Example:

Press .

Press to select “DELETE”.

●

The first name will be shown.

Example:

Rotate until the desired name is displayed.

Example:

●

If you do not want to erase the item, press

Press .

YES: PRESS SET

DELETE OK?

START/SET/COPY

STOP

Dick

JOG DIAL

Bob

ADD= DELETE=#

DIRECTORY PROGRAM

JOG DIAL

2 3

5 6

8 9 0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

STOP

Press to exit the program.

DIRECTORY PROGRAM

Press .

Example:

●

To delete other stations, repeat steps 4 to 6.

Press to exit the program.

DIRECTORY PROGRAM

Bob

DELETED

START/SET/COPY

Page 61

Fax/Copy

Insert the document FACE DOWN.

Press .

●

The documents will be fed into the unit and scanned into memory. Then the unit will transmit the data to each station, calling each number sequentially.

BROADCAST

FACE DOWN

START/SET/COPY

STOP

BROADCAST

Using the BROADCAST key

The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 123.

Note:

●

If you select the fine, super fine or half tone resolution, the number of pages that the unit can transmit will decrease.

●

If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialed up to 5 times after all of the other stations have been called.

To cancel the broadcast setting

1. Press while the unit displays “BROADCASTING”. Display:

2. Press .

START/SET/COPY

YES: PRESS SET

SEND CANCELED?

STOP

Broadcast report

After all of the transmissions have been completed, the unit will automatically print the following report.

Sample of a broadcast report:

NO. 001

002 003 004

Mike Peter Sam Kim

USAGE TIME

01'10 01'08 01'09 01'10

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PAGES

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START TIME

Jan. 10 1999 03:36PM

Jan. 10 03:31PM Jan. 10 03:33PM Jan. 10 03:34PM Jan. 10 03:35PM

TOTAL

RESULT

(IQ-FAX)

OTHER FACSIMILE

(008)

BROADCAST REPORT 1

Total number of pages sent to the fax server.

The “ ” mark in this column shows the fax has been sent to the fax server.

Sending Faxes

Page 62

Sending Faxes

Note:

●

After transmission, this feature will turn off automatically.

●

This feature is not available for transmission using the BROADCAST key.

●

A slower transmission speed will lengthen the call duration. Therefore, the calling charge may be higher.

Overseas

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

OVERSEAS MODE

2 3

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Page 63

Fax/Copy

Note:

●

The connecting tone volume cannot be adjusted.

Connecting tone

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using a One-Touch Dial key or the JOG DIAL directory. This will tell you the status of the other party’s machine.

If you hear a: — Fax tone: The other party’s machine is ready for reception. — Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or ran out of

paper. Check with the other party.

— Busy tone: The other party’s machine is busy. Let the unit continue redialing or press and try

again later.

If this feature is not required, turn it off.

STOP

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

CONNECTING TONE

7 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

STOP

Sending Faxes

Page 64

Receiving Faxes Setting the unit to receive calls

How you

want the unit

to receive

faxes

You have to

set this.

This is how the unit will

operate.

Option A Option B

To receive all voice and fax calls automatically.

Voice/Fax call

TAD/FAX mode

(Telephone Answering Device/Facsimile mode)

(p. 84)

PRE-SELECTED SETTING

AUTO ANSWER is ON.

●

When the AUTO ANSWER light is on, AUTO ANSWER is on.

To turn the AUTO ANSWER light on, press .

AUTO ANSWER

When receiving voice calls:

The unit will activate the answering device and record voice messages.

When receiving fax calls:

The unit will activate the afx function to receive documents.

You have a separate telephone line just for fax calls.

Fax call

FAX ONLY mode

(p. 67)

AUTO ANSWER is ON.

All incoming calls will be answered as faxes.

In the FAX ONLY mode, any call received on the line will be answered, and the unit will try to receive a fax - the display will show

“CONNECTING.....”. If it does not

show “RECEIVING P1”, then the incoming call was not a fax.

Hi, this

is Mike...

AUTO ANSWER light

AUTO ANSWER

TAD/FAX ON

Page 65

Fax/Copy

Receiving Faxes

Remote

activation

If you answer a telephone in another room and hear a fax being received, you can activate the unit remotely by pressing 9 (p. 76).

TEL/FAX mode

If you are near the unit and want to use it to receive your voice calls yourself and fax calls automatically, see pages 72 to 75.

Option C

Other options

To answer all voice and fax calls yourself.

Voice/Fax call

When the unit rings, you must answer all calls.

●

If you hear a fax calling tone (slow beep) or no sound is heard, press

START/SET/COPY

Voice mail

If you have a voice mail service from your telephone company, you also need to subscribe to a Distinctive Ring service (p. 70,

71).

With PC

If you have a computer attached to the same telephone line, see page

69.

Option D

You have a Distinctive Ring service from the telephone company (this allows you to

have up to 3 telephone numbers on the same line).

2 number example

To activate the Distinctive Ring mode, select the same ring pattern assigned to the facsimile number in feature #31 (p. 70, 71).

A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short rings) D: Other triple ring (short-short-long

rings)

The unit will automatically answer calls received at your facsimile number. If a call is received at the other telephone number, the unit will operate based on the set receive mode.

To the same line

Telephone No. (555-1111)

Facsimile No. (555-1333)

TEL mode

(p. 66)

AUTO ANSWER is OFF.

●

When the AUTO ANSWER light is on, AUTO ANSWER is off.

To turn the AUTO ANSWER light off, press .

AUTO ANSWER

Ring

Page 66

Receiving Faxes TEL mode

Note:

●

If you do not answer the call within 15 rings, the unit will temporarily activate the answering device. If you want to change to the TAD/FAX mode, enter the remote operation ID (p. 94) during the greeting message.

(answering all calls manually)

Press to turn off the AUTO ANSWER mode.

●

The display will show the following.

Display:

TEL MODE

AUTO ANSWER

When the unit rings, press or lift the handset to answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard,

press .

Replace the handset, if using it.

●

The unit will start reception.

CONNECTING.....

START/SET/COPY

DIGITAL SP-PHONE

START/SET/COPY

STOP

Handset

OFF

AUTO ANSWER

TAD/FAX ON

DIGITAL SP-PHONE

To stop receiving

Press .

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start receiving even if you do not press .

●

If this feature is not required, set to “OFF” (p. 79).

START/SET/COPY

STOP

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While documents are in memory, the unit will: — display an error message and the following

message alternately.

Display:

— alert you with slow beeps (memory reception

alert).

●

Follow the instructions on pages 105 and 106 to solve the problem and print the stored document.

●

For memory capacity, see page 123.

FAX IN MEMORY

Page 67

Fax/Copy

Receiving Faxes

FAX ONLY mode

(all calls are received as faxes) Changing the AUTO ANSWER setting to the FAX ONLY mode

Note:

●

This mode should not be used with a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you.

●

To change to the TAD/FAX or TEL/FAX mode, select “TAD/FAX” or “TEL/FAX” in step 4.

2 3

5 6

8 9 0

START/SET/COPY

AUTO ANSWER

TAD/FAX ON

Press .

Display:

Press , then .

Press .

Press or to select “FAX ONLY”.

Press .

If the AUTO ANSWER light is off, turn it on by pressing .

●

The unit will automatically answer all calls and only receive fax documents.

●

The number of rings before a call is answered can be changed (p. 68).

FAX ONLY MODE

AUTO ANSWER

SETUP ITEM [ ]

START/SET/COPY

MODE=FAX ONLY

▼▲

MODE=TAD/FAX

▼▲

START/SET/COPY

AUTO ANSWER

7 7

1.SYSTEM SET UP

Page 68

Receiving Faxes

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 4 rings.

Helpful hints:

●

To answer a call before the unit does, increase the number of rings.

●

If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming if your unit answered or not. Decrease the number of rings.

Select “FAX ONLY” in step 4 of feature setting #77 (p. 67).

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

START/SET/COPY

RING=2

▼▲

START/SET/COPY

FAX RING COUNT

0 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Setting the ring count in the FAX ONLY mode

Note:

●

If you subscribe to a Caller ID service, set this ring count setting to 2 or more rings.

If you have a telephone line just for receiving faxes, we recommend the following setup.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Example: A telephone line is used for voice calls and a separate telephone line for faxes. Therefore, two

telephone lines are used. When someone is sending a fax, the fax machine will ring twice (see above).

Page 69

Fax/Copy

Receiving Faxes

Setting up with a computer

Wall jack

Computer

Wall jack

Fax machine

Always connect the fax machine directly to the wall jack.

Note:

●

Set the TEL mode on the fax machine.

●

The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.

Page 70

Receiving Faxes Distinctive Ring service

(ring pattern detection feature)

This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature.

This feature will work irregardless of the AUTO ANSWER or receive mode settings.

A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a different ringing pattern.

Ring patterns:

What is a Distinctive Ring service?

Standard ring (one long ring)

Double ring (two short rings)

Triple ring (short-long-short rings)

Other triple ring (short-short-long rings)

When you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal numbers, business numbers, fax numbers, and so on. When a call is received, you will know which number is being called by the ringing pattern.

Example:

Program the ring pattern assigned to the facsimile number (see the next page). When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function.

To use one of the telephone numbers as a facsimile number

Your telephone number

012 1234 012 5678 012 9876

Ring pattern

Standard ring

Double ring

Triple ring

Use

Personal Business Facsimile

Page 71

Fax/Copy

Receiving Faxes

Select the ring pattern of the facsimile number that is assigned by your telephone company.

Press .

Display:

Press , then .

Press .

Press or to select the ring pattern assigned to the facsimile number.

A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short rings) D: Other triple ring (short-short-long rings) OFF: Turns off the feature (pre-selected setting).

Press .

●

The unit will print an information list.

Press .

SETUP ITEM [ ]

PRINTING

START/SET/COPY

MODE=OFF

▼▲

START/SET/COPY

RING DETECTION

3 1

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Setting the Distinctive Ring pattern assigned for faxes

Note:

●

The unit will automatically answer a Distinctive Ring call after the second ring irregardless of the AUTO ANSWER, receive mode or ring count setting.

●

If you have only 1 Distinctive Ring number, you most likely will use setting “B”.

Page 72

Receiving Faxes TEL/FAX mode

(receiving voice calls with rings and fax calls without rings when you are near the unit)

Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you connected an extension telephone, see the next page.

The unit will not ring.*

Voice call

Fax calling tone**

TEL/FAX delayed

ring count

Silent fax recognition

ring count

The unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

The unit will ring up to 3 times.***

Answer the call using the handset.

The unit will automatically receive documents without ringing.

Ring

The following message will be played after the TEL/FAX delayed rings.

“Hello! To send a fax, start transmission. To speak with someone, please wait.”

If the call is not answered, the following message will be played.****

“No one is avilable to take your call right now. Please try again later. Thank you.”

**** A telephone fee will be charged to the caller from this point. **** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not

have this capability.

**** While ringing, the unit will emit a different ring back tone to the calling party.

**** You can record your own greeting message (p. 86).

Note:

●

Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be received manually.

●

You must set the ringer to ON.

Page 73

Fax/Copy

Receiving Faxes

Ring pattern when an extension telephone is connected

The extension telephone will ring twice.* (The unit will not ring.)

TEL/FAX delayed

ring count

Silent fax recognition

ring count

The unit will ring up to 3 times.***

(The extension telephone will not ring.)

Voice call

Fax calling tone**

The unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

Answer the call using the handset.

The unit will automatically receive documents without ringing.

Ring

The following message will be played after the TEL/FAX delayed rings.

“Hello! To send a fax, start transmission. To speak with someone, please wait.”

If the call is not answered, the following message will be played.****

“No one is avilable to take your call right now. Please try again later. Thank you.”

TEL/FAX delayed ring count: Up to four ring signals will be generated before the unit answers,

depending on feature setting #78 on page 75. In the TEL/FAX mode, the unit will not generate an audible ring during this time.

Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice

call. Three to six rings will be generated, depending on feature setting #30 on page 75. This signal will not ring at an extension telephone.

Note:

●

The unit will display the following when an extension telephone starts to ring. Display:

●

You must set the ringer to ON.

INCOMING CALL

Page 74

Receiving Faxes

Select “TEL/FAX” in step 4 of feature setting #77 (p. 67).

●

The unit will print an information list.

If the AUTO ANSWER light is off, turn it on by pressing .

●

The unit will play the TEL/FAX greeting message and the display will show the following message.

Display:

TEL/FAX MODE

AUTO ANSWER

2 3

5 6

8 9 0

AUTO ANSWER

TAD/FAX ON

Changing the AUTO ANSWER setting to the TEL/FAX mode

We recommend the following setup.

Only a fax machine is connected and you are always near the fax machine.

Page 75

Fax/Copy

Receiving Faxes

This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

START/SET/COPY

RING=2

▼▲

START/SET/COPY

TEL/FAX RING

7 8

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

TEL/FAX delayed ring count

Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

●

If you subscribe to a Caller ID service, set this ring count setting to 2 or more rings.

When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be changed up to 6. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will automatically start to receive a fax.

Press .

Display:

Press , then .

Press .

Press or to select the desired number, or enter the number using the dial keypad.

Press .

SETUP ITEM [ ]

START/SET/COPY

RING=3

▼▲

START/SET/COPY

SILENT FAX RING

3 0

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Silent fax recognition ring count

Note:

●

If the number of rings is increased, you may not be able to receive documents from some older model fax machines which do not send a fax calling tone.

Page 76

Receiving Faxes Extension telephone

When you connect an extension telephone on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press .

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

START/SET/COPY

When the extension telephone rings, lift the handset of the extension telephone.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press (pre-selected fax activation code)

firmly.

Hang up the handset.

●

The unit will start reception.

Fax activation code

The fax activation code is used when receiving faxes using an extension telephone (see above).

Important:

●

This code should be different from the remote operation ID (p. 94).

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

●

The display will show the pre-selected code.

Enter the new code.

●

This code can be from 2 to 4 digits in length using 0–9, and .

Press .

SETUP ITEM [ ]

START/SET/COPY

CODE= 9

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FAX ACTIVATION

1.SYSTEM SET UP

Note:

●

You can change the fax activation code (see below).

Note:

●

If you subscribe to some special telephone company services which require a code, all or part of the fax activation code must be different from the service access code.

●

The fax activation code should not be set to “0000”.

To the same line

Extension telephone

89 0

START/SET/COPY

Page 77

Legal Letter

Fax/Copy

Receiving Faxes

Other size documents

When the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the recording paper and received document.

Recommended reduction rate:

Mode

100%

92%

(pre-selected)

86%

72%

Size of recording paper

Legal Letter Letter

Size of original document

Letter, A4

Letter Legal

Legal

Letter = 216 mm x 279 mm (81/2" x 11") Legal = 216 mm x 356 mm (81/2" x 14") A4 = 210 mm x 297 mm (May not be available in the United States.)

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, press to select “100%”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=92%

▼▲

START/SET/COPY

RCV REDUCTION

3 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Note:

●

Documents usually have a heading on the top of each page which contains the sender’s name/telephone number. This increases the length of each page. Therefore, using the reduction mode is recommended.

●

If the appropriate reduction rate is not programmed, the document will be divided.

Page 78

Receiving Faxes Memory reception alert

When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop.

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

RECEIVE ALERT

4 4

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Page 79

Fax/Copy

Receiving Faxes

Friendly reception

The friendly reception feature allows you to receive fax documents automatically without pressing

(p. 66). When this feature is deactivated, you have to press to receive fax documents each time you answer a fax call.

START/SET/COPY

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FRIENDLY RCV

4 6

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Page 80

Receiving Faxes Pager call

This feature allows your unit to call your pager when your unit receives a fax document and/or incoming messages.

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses. Example:

1 202 555 1234PPP12345678PPP Your pager

number Pauses

Your pager access code, if required.

NO.=

START/SET/COPY

MODE=ON

▼▲

MODE=OFF

▼▲

START/SET/COPY

PAGER TRANSFER

7 0

1.SYSTEM SET UP

How your unit and pager work

When your unit receives a fax document and/or incoming messages, it will call your pager company.

Your pager company will call your pager.

A few minutes later, your pager will beep and display as follows; — “11” : when your unit received incoming messages. — “22” : when your unit received a fax document. If you have subscribed to a Caller ID service and the Caller ID information (telephone number) is received, your pager will display the telephone number before the number “11” or “22”.

Your pager

company

Pager

0987...

Press .

●

The unit will dial the stored number.

Confirm if the message is displayed on your pager.

Press .

Press to activate the TAD/FAX mode (p. 84).

AUTO ANSWER

DIGITAL SP-PHONE

PAGER TEST

START/SET/COPY

2 3

5 6

8 9 0

START/SET/COPY

REDIAL/PAUSE

(Pause)

AUTO ANSWER

TAD/FAX ON

DIGITAL SP-PHONE

Page 81

Fax/Copy

Receiving Faxes

Film detection

If this feature is activated, the display will show the following message when the remaining film prints about 15 letter size documents.

Display:

●

If you are using regular film (100 m roll) when the above message is displayed, the unit will also print a report.

FILM NEAR EMPTY

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

●

If this feature is not required, select “OFF”.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=ON

▼▲

START/SET/COPY

FILM DETECTION

7 9

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Page 82

Copying Making a copy

The unit can make single or multiple copies (up to 99). Any transmittable document (p. 53) can be copied.

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

●

Make sure the handset is on the cradle.

If necessary, press repeatedly to select the desired setting (p. 47).

Press .

Enter the number of copies (up to 99).

If necessary, choose an enlargement/reduction rate by rotating . See the next page.

If you want to print collated copies, press

until the following is displayed

(see below).

●

If you want to remove the copy document for other uses, press . The document will be fed into the unit and scanned into memory.

Press .

●

The unit will start printing.

COPYING

START/SET/COPY

QUICK SCAN

COLLATE=ON

COLLATE

JOG DIAL

NUMBER=1 [100%]

START/SET/COPY

RESOLUTION

STANDARD

Note:

●

If a resolution is not selected, FINE resolution will be selected automatically.

●

You can make or receive a voice call while making copies.

●

After copying, the enlargement/reduction rate setting will return to “100%”.

START/SET/COPY

JOG DIAL

COLLATE

FACE DOWN

Document feeder tray

Document guides

STOP

RESOLUTION

QUICK SCAN

To stop copying

Press . To eject the document, press again.

STOP

Printing collated copies

The unit will print uncollated copies. You can also print collated copies. See the example below.

Example: Making two copies of a 4 page original document

Note:

●

If you turn the collating feature on, the unit will store the document into memory and print it. If memory becomes full while storing, the unit will only print out the stored pages.

●

After copying, the collating feature will turn off automatically.

(Collated)

(Uncollated)

STOP

Page 83

Size of original document

Fax/Copy

Copying

Note:

●

If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted.

Choosing an enlargement/reduction rate

The unit can make enlarged or reduced copies of a document.

■

To enlarge a document:

Select “200%” or “150%” by rotating . The unit will only enlarge the center part of the document and print it on two pages. See the examples below.

Sample of an enlarged copy:

JOG DIAL

■

To reduce a document:

When you copy documents that are longer than the recording paper, the unit can reduce the original document by programming a suitable reduction rate. The reduction rate is determined by the size of the recording paper and original document. Select from 100%, 92%, 86% and 72% by rotating .

Recommended reduction rate:

JOG DIAL

Original document

Enlarged copy

200% example

Area to be enlarged

B C

F G

A B C D

E F G H

Original document

Enlarged copy

150% example

B C

F G

A B C D

E F G H

Letter Legal

Mode

100%

(pre-selected)

92% 86% 72%

Size of recording paper

Letter Letter Letter

Letter

Letter, A4, Legal

A4 A4

Legal

Letter = 216 mm x 279 mm (81/2" x 11") Legal = 216 mm x 356 mm (81/2" x 14") A4 = 210 mm x 297 mm (May not be available in the United States.)

Page 84

Setup TAD/FAX mode

(using the built-in answering device and receiving voice and fax calls automatically)

Setting the unit to receive voice messages and documents and checking your greeting message

When you turn on AUTO ANSWER (the pre-selected setting is TAD/FAX), the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically switch to receive faxes. If a voice call is detected, the answering device will begin recording and the caller can leave a voice message.

●

You can use a pre-recorded greeting message (p. 85) or record your own greeting message (p. 86).

Note:

●

Each incoming message recording time can be set. To change the setting, see page 102.

●

For the total recording time (including the greeting messages), see “Memory Capacity” on page 123.

●

When the remaining time is low, erase unnecessary messages from memory (p. 90, 96).

●

While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set the ICM monitor feature to “OFF” (p. 103).

If the AUTO ANSWER light is off, turn it on by pressing

Display:

●

If the display shows “TEL/FAX MODE” or “FAX ONLY MODE”, set the unit to “TAD/FAX MODE” (p. 67).

●

The unit will play the TAD/FAX greeting message and the remaining time for recording incoming messages will be displayed.

Example:

TIME = 10m13s

TAD/FAX MODE

AUTO ANSWER

89 0

AUTO ANSWER

TAD/FAX ON

Page 85

Greeting

Answering

Device

Pre-recorded greeting messages

The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller.

■ When you do not record your own greeting message (next page), one of the following messages

will be played.

■ When the unit detects a problem, one of the following pre-recorded greeting messages will be

played.

Note:

●

If you erase your own greeting message, the pre-recorded greeting message will be played automatically.

TAD/FAX mode

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.

MESSAGE FULL

Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please try again later. Thank you.

FAX MEMORY FULL

Hello! We are unable to answer right now. To send a fax, please try again later. To leave a voice message, please speak after the beep. Thank you.

MESSAGE FULL and FAX MEMORY FULL

Hello! We are unable to answer right now. Please try again later. Thank you.

Page 86

Greeting

Note:

●

If you do not record any messages, the pre-recorded messages will be played (p. 72, 85).

Note:

●

If you make a mistake while recording, repeat from step 2.

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”

“This is (your name, business and/or telephone number). We are unable to answer right now. Please try again later. Thank you.”

Make sure that the AUTO ANSWER setting is set to the desired mode (TAD/FAX or TEL/FAX mode) where you want to record a greeting message (p. 67).

Press two times.

●

The display will show one of the following according to your selection in step 1.

For the TAD/FAX greeting:

Display:

For the TEL/FAX greeting:

Press .

●

A long beep will sound.

●

The display will show one of the following according to your selection in step 1.

For the TAD/FAX greeting:

For the TEL/FAX greeting:

T/F REC. 16s

TAD REC. 16s

START/SET/COPY

PRESS START

2.T/F GREETING

PRESS START

2.TAD GREETING

RECORD

Speak clearly about 20 cm (8 inches) away from the microphone.

●

The display will show the remaining recording time.

Example: TAD/FAX greeting

When finished, press .

●

The unit will repeat your message. You can adjust the volume using or .

STOP

TAD REC. 15s

Microphone

STOP

START/COPY/SET

RECORD

Recording your own greeting messages

The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for best performance.

●

You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p. 88).

Suggested messages

TAD/FAX greeting message

TEL/FAX greeting message

Recording a greeting message

Page 87

Answering

Device

Note:

●

If you erase your own recorded greeting messages, the pre-recorded greeting messages will be played.

Make sure that the AUTO ANSWER setting is set to the desired mode (TAD/FAX or TEL/FAX mode) where you want to erase the greeting message (p. 67).

Press two times.

●

The display will show one of the following according to your selection in step 1.

For the TAD/FAX greeting:

Display:

For the TEL/FAX greeting:

Press .

●

To stop erasing, press .

Press .

GREETING ERASED

START/SET/COPY

STOP

YES: PRESS SET

ERASE GREETING?

START/SET/COPY

PRESS START

2.T/F GREETING

PRESS START

2.TAD GREETING

ERASE

STOP

START/COPY/SET

ERASE

Erasing your own recorded greeting messages

Greeting

Page 88

Greeting Recording time for the TAD/FAX greeting

message

You can choose either 16 seconds or 60 seconds of recording time.

Note:

●

If you change the greeting message time to 60 seconds, we recommend that you tell the caller in the TAD/FAX greeting message to press 9 before starting fax transmission.

●

If you change the greeting message time to 16 seconds from 60 seconds, your recorded TAD/FAX greeting message will be deleted. Re-record a greeting message (p. 86).

Press .

Display:

Press , then .

Press .

Press or to select the desired setting.

Press .

SETUP ITEM [ ]

START/SET/COPY

MODE=16s

▼▲

START/SET/COPY

GREETING TIME

5 4

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Page 89

Answering

Device

When the unit receives voice messages; — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (p. 102) is set to “ON”.

Listening to recorded messages

When the PLAY MESSAGES indicator flashes

Press .

●

Only the new recorded messages will be played.

When the PLAY MESSAGES indicator lights

Press .

●

All messages will be played.

Note:

●

During playback, the display shows the recorded order of the messages.

●

You can adjust the speaker volume using or .

●

The number of calls in the call counter will not decrease until you erase the recorded messages.

PLAY MESSAGES

Voice time/day stamp:

During playback, a synthesized voice will announce the time and day of the week when each message was recorded.

CALLS (call counter)

PLAY MESSAGES

FLASH/LIGHT

Playing Messages

Page 90

Playing Messages

Erasing a specific message

Press while listening to the message you want to erase.

Erasing all the messages

1. Press after listening to all of the messages.

Display:

2 Press .

●

To stop erasing, press .

3 Press .

ERASE COMPLETED

ERASING

START/SET/COPY

STOP

YES: PRESS SET

ERASE MESSAGES?

START/SET/COPY

PRESS START

1.ALL MESSAGES

ERASE

STOP

START/COPY/SET

ERASE

Erase unnecessary messages to prevent memory from becoming full.

Erasing recorded messages

Page 91

Answering

Device

Functions while playing a message

(repeating, skipping and stopping)

Repeating a message

Rotate one click to the left while listening to the message you want to repeat.

●

If you rotate within 5 seconds of the beginning of the message, the previous message will be played.

●

To play back a specific message, rotate to the left until you hear the message you want to repeat.

Skipping a message

Rotate one click to the right to play the next message.

Changing the playback speed

Press (#) to play messages at one and a half times the original speed.

Press (0) to play messages at a half the original speed.

●

To return to the original speed, press or again during quick or slow playback.

Stopping playback

Press .

●

To resume playing the recorded messages, press

within 1 minute.

PLAY MESSAGES

STOP

SLOW

QUICK

JOG DIAL

PLAY MESSAGES

STOP

QUICK

SLOW

Playing Messages

Page 92

Recording Memo message

(leaving a message for others or yourself)

To leave a private message for someone or yourself, you can record a voice memo. This memo can be played back later, either directly or remotely.

Press .

Display:

Press .

●

A long beep will sound.

Speak clearly into the microphone.

When finished, press .

STOP

MEMO RECORDING

START/SET/COPY

PRESS START

1.MEMO MESSAGE

RECORD

Microphone

STOP

START/COPY/SET

RECORD

Telephone conversation

You can record a telephone conversation.

During the telephone conversation, press

Display:

To stop recording, press or replace the handset.

STOP

2WAY RECORDING

RECORD

STOP

RECORD

Note:

●

There may be legal restrictions in your state on recording two way telephone conversations. Inform the other party that the conversation is being recorded.

Page 93

Remote Operation

Answering

Device

Operating from a remote location

The following operations can be performed from a remote location using a touch tone telephone.

Set the unit to the TAD/FAX mode before going out (p. 84).

Dial Key

Remote command Page

Dial Key

Remote command Page

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Room monitor

Re-records a greeting message Stops re-recording of a greeting

message

542

Erases a specific message

Erases all messages

Changes to the TEL mode Turns ON message transfer for

incoming messages Turns OFF message transfer for

incoming messages Turns ON pager call for incoming

messages Turns OFF pager call for

incoming messages

8054

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Answering Device

Remote Operation

Notice of Remote Operation

Fold here

Call your unit.

Enter the remote operation ID

during the greeting

message.

●

The new recorded messages will be played automatically.

Press the remote command key(s) (see the reverse side) within 10 seconds.

If there are no new messages, press the remote command key(s) within 4 seconds. or Wait for 4 seconds, and all the recorded messages will be played back.

●

The remote operation is available only from a touch tone telephone when the unit is in the TAD/FAX mode.

●

When the unit is in the TEL mode, call your unit and wait for 15 rings. The answering device will temporarily answer the line. Enter the remote operation ID during the greeting message. The unit will switch to the TAD/FAX mode.

●

When you press any key, press firmly.

●

To send a document, press

. When a fax tone is

heard, start transmission.

Page 94

Skips the greeting message

Repeats a message Skips a message New message playback All message playback Room monitor

Re-records a greeting message

Stops re-recording of a greeting message

Key Remote command

976

542

Remote Operation Setting the remote operation ID

The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7.

Press .

Display:

Press , then .

Press .

Enter the desired number.

Press .

SETUP ITEM [ ]

START/SET/COPY

ID=111

START/SET/COPY

REMOTE TAD ID

1 1

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Erases a specific message

Erases all messages Changes to the TEL

mode Turns ON message

transfer Turns OFF message

transfer

Turns ON pager call

Turns OFF pager call

Key Remote command

8 4

8 3

8 2

8 1

8 0

Page 95

Sorry, no more memory. Please erase unnecessary messages.

Answering

Device

From a remote touch tone telephone

Listening to messages

Call your unit.

Enter the remote operation ID during the TAD/FAX greeting playback.

—

The voice guide will tell you the number of new recorded messages and play them automatically.

●

You can repeat the new recorded messages by pressing in the same call.

Press to listen to all of the recorded messages.

During playback

Repeating a message

Press to play the current message. — If you press within 5 seconds of the beginning of a message, the previous message will be played.

Skipping a message

Press .

211

Remote Operation

3 new messages.

Voice guide example:

When there are no new recorded messages

The voice guide will tell you “

No new messages

.” in step 2. Press or wait for 4 seconds to listen to all of the recorded messages.

Note:

●

If the voice guide prompts you that memory is full after playing the message, erase some or all of the messages.

Page 96

Remote Operation

The message has been erased.

Erasing incoming messages from memory

Erasing a specific message

Press while listening to the message you want to erase.

— A long beep and the voice guide will be heard.

Then the unit will continue with the next message.

Erasing all messages

Press to erase all messages. — A long beep and the voice guide will be heard.

Voice guide example:

All messages have been erased.

Voice guide example:

All messages have been played.

1. Wait for the voice guide to tell you that the remote

operation has ended.

2. Wait about 10 seconds for the voice guide to prompt

you to leave a message.

3. Leave a message after the beep.

Voice guide example:

Please leave your name and message after the beep.

Other remote operations

Monitoring the room

You can monitor the sound in the room where the unit is installed. Press .

— You can monitor the room sound for about 30 seconds.

Note:

●

After 30 seconds, a beep sounds. To continue monitoring, press again within 10 seconds.

Recording a marker message

After playing back the recorded messages, you can leave an additional message.

Re-recording a greeting message

You can change the contents of the greeting message for the TAD/FAX mode.

1. Press to start recording.

●

A long beep will sound.

2. Speak clearly up to 16 seconds.

●

If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3. When finished, press .

●

The new greeting message will be played.

Page 97

Remote Operation

Answering

Device

Changing to the TEL mode

You can change the setting of the receive mode from TAD/FAX to TEL from a remote location.

1. Call your unit.

2. Enter your remote operation ID.

3. Press .

8 0

Message transfer is set. Transfer phone number is 123456789.

Press to turn ON the message transfer.

8 1

Voice guide example:

Turning the message transfer on or off

You must pre-program a transfer telephone number (p. 100) before using this feature.

Message transfer is off.

Press to turn OFF the message transfer.

8 2

— If a transfer telephone number is not programmed,

you cannot turn this feature ON. The voice guide will prompt you.

Transfer phone number is not set.

Pager call is set. Pager number is 098765432.

Press to turn ON the pager call.

8 3

Voice guide example:

Turning the pager call on or off

You must pre-program a pager number (p. 80) before using this feature.

Pager call is off.

Press to turn OFF the pager call.

8 4

— If a pager number is not programmed, you cannot

turn this feature ON. The voice guide will prompt you.

Pager number is not set.

Skipping the greeting message

Press during the greeting message playback. — The unit will skip the rest of the greeting message.

Page 98

Options Transferring recorded messages to another

phone

This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded.

Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred. You can retrieve the message during the same call using the remote operation.

— This feature operates in the TAD/FAX mode. — For details on the remote operation, see page 93. — Use a touch tone telephone to access your unit.

An incoming voice message is recorded in memory.

Your unit calls the transfer telephone number.

The transfer telephone rings, then answers the call.

Your unit will play the pre-recorded message transfer greeting message.

—

“This is a telephone answering system. Please enter your remote ID for remote operation.”

Enter the remote operation ID (p. 94).

Retrieve the message using the remote operation.

within 60 seconds

Page 99

Answering

Device

Options

Recording a message transfer greeting message

The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance.

Suggested message

Message transfer greeting message

“This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for the remote operation.”

Note:

●

If you do not record a message, the pre-recorded message will be played (p. 98).

Press .

Display:

Press , then .

Press .

Press or to select “RECORD”.

Press .

Speak clearly about 20 cm (8 inches) away from the microphone.

●

The display will show the remaining recording time.

Example:

When finished, press .

●

The unit will repeat your message. You can adjust the volume using or .

Press .

STOP

TRNS REC. 15s

TRNS REC. 16s

START/SET/COPY

RECORD

▼▲

CHECK

▼▲

START/SET/COPY

TRNS-GREETING

6 1

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

STOP

To check your message

Select “CHECK” by pressing or in step 4, and press .

●

The unit will play your message.

To exit the program, press .

To erase your message

Select “ERASE” by pressing or in step 4, and press .

To exit the program, press .

●

The pre-recorded greeting message will be played instead of your message.

START/SET/COPY

Page 100

100

Options

Setting the message transfer

Press .

Display:

Press , then .

Press .

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press .

Enter the transfer telephone number.

Example:

Press .

SETUP ITEM [ ]

START/SET/COPY

NO.=3331111

NO.=

START/SET/COPY

MODE=OFF

▼▲

START/SET/COPY

MESSAGE TRANS.

6 0

1.SYSTEM SET UP

2 3

5 6

8 9 0

START/SET/COPY

Note:

●

This feature can be turned on/off remotely from a touch tone telephone (p. 97).

Panasonic KX-FP121 User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual