Panasonic KX-FM106 User Manual

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Page 1

Quick Start

Initial Preparation Telephone Fax/Copy Help

General

Information

Comienzo rápido

en español

Multi-Function

Center/PC

To get started,

please read the

Quick Start section

(p. 4 – 11).

Compact Plain Paper FAX

Model No.

KX-FM106

OPERATING

INSTRUCTIONS

Please read these Operating Instructions before using the unit and save for future reference.

FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376.

Comienzo rápido

(p. 126)

≥This unit is designed for use in the United

States of America, and may not operate in other countries. (See page 125 for more details.)

≥Este producto ha sido diseñado para su uso

en los Estados Unidos de América, y puede no funcionar correctamente en otros países. (Consulte la página 125 para tener más detalles.)

Page 2

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines facsimile, telephone, copier, scanner, PC Fax and printer features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

Things you should keep record of

Attach your sales receipt here

For future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

≥The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top

or bottom margin of the ﬁrst message page when transmitting messages via telephone facsimile; —Date and time of transmission, —Identiﬁcation of the business, entity or person(s) sending the facsimile, and —Telephone number of the business, entity or person(s). To program this information into your unit, complete all the instructions on pages 25 to 28.

≥Note that the images of copied or received documents will remain on the used ﬁlm. Use discretion when

disposing of the used ﬁlm cartridge.

≥Do not rub or use an eraser on the printed side, as the print may smear. ≥If you have not applied to the service, you will not be able to use the IQ-FAX function (p. 50–52).

Trademarks

IBM is a registered trademark of International Business Machines Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries.

is a registered trademark of FaxSav Incorporated.

Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries. All other trademarks identiﬁed herein are the property of their respective owners.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Page 3

For Fax Advantage Assistance, Call 1-800-435-7329.

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of ﬁre, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a three prong grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of ﬁre or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of ﬁre or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized servicenter when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorized servicenter if any of the following occur:

13. A. If the power supply cord or plug is damaged

or frayed.

13. B. If liquid has been spilled into the unit.

13. C. If the unit has been exposed to rain or

water.

13. D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized servicenter.

13. E. If the unit has been dropped or physically

damaged.

13. F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones,

except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak when

in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION:

1. Never install telephone wiring during a lightning

storm.

2. Never install telephone jacks in wet locations

unless the jack is speciﬁcally designed for wet locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

4. Use caution when installing or modifying

telephone lines.

WARNING:

≥To prevent the risk of ﬁre or electrical shock, do

not expose this product to rain or any type of moisture.

OTHER INFORMATION

≥Keep the unit away from electrical noise

generating devices, such as ﬂuorescent lamps and motors.

≥The unit should be kept free from dust, high

temperature and vibration.

≥The unit should not be exposed to direct sunlight. ≥Do not place heavy objects on top of this unit. ≥Do not touch the plug with wet hands.

Page 4

For Fax Advantage Assistance, Call 1-800-435-7329.

Quick Start

Installation!

Paper tray (p. 21)

Before installation (p. 20)

A. Remove the shipping tape.

Tab

Tension bar

Slot

Recording paper

(p. 22, 23)

A. Fan the stack of paper to

prevent a paper jam.

B. Pull the tension bar forward

and hold open while inserting the paper.

Insert the two tabs on the paper tray into the slots on the back of the unit.

Film cartridge

Cover open button

Leaflet

Shipping tape

B. Open the cover, remove the leaflet under the

film cartridge and close the cover.

Page 5

Quick Start

For Fax Advantage Assistance, Call 1-800-435-7329.

Connections!

Handset cord

A. Connect to the unit. B. Connect to the handset.

Telephone line cord

A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack.

Wall jack (RJ11C)

120 V, 60 Hz

Power surge protector

( )

Line surge protector

( )

Power cord

A. Connect to the unit. B. Connect to a power outlet.

Answering machine (not included) For further details, see page 67.

To connect an answering machine, remove the stopper with your finger and connect the cord to the EXT jack.

Stopper

≥For further details, see page 24.

Page 6

For Fax Advantage Assistance, Call 1-800-435-7329.

Quick Start

Voice calls - making/answering!

Voice calls - making

Lift the handset.

When finished talking, replace the handset.

Dial the number.

≥For further details, see page 30. ≥If you are having trouble, see page 103.

Page 7

Voice calls - answering

When the unit rings, lift the handset.

When finished talking, replace the handset.

≥For further details, see page 31. ≥If you are having trouble, see page 103.

Quick Start

For Fax Advantage Assistance, Call 1-800-435-7329.

Page 8

For Fax Advantage Assistance, Call 1-800-435-7329.

Quick Start

Faxes - sending/receiving!

Faxes - sending

FACE DOWN

(up to 15 pages)

Open the document feeder tray.

Insert the document until a single beep is heard and the unit grabs the document.

Adjust the width of the document guides to the size of the document.

Press .

START/SET/COPY

Dial the fax number.

≥For further details, see page 47. ≥If you are having trouble, see pages 103 and 104.

Page 9

Quick Start

For Fax Advantage Assistance, Call 1-800-435-7329.

Faxes - receiving

When the unit rings, lift the handset.

Replace the handset.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press .

START/SET/COPY

≥For further details, see page 64. ≥You can select the way to receive calls according to your needs (p. 62, 63). ≥If you are having trouble, see page 104.

Page 10

For Fax Advantage Assistance, Call 1-800-435-7329.

Quick Start

Copying!

FACE DOWN

(up to 15 pages)

Press .

START/SET/COPY

Enter the number of copies.

Press .

START/SET/COPY

Open the document feeder tray.

Insert the document until a single beep is heard and the unit grabs the document.

●

Make sure the handset

is on the cradle.

Adjust the width of the document guides to the size of the document.

≥For further details, see page 82. ≥If you are having trouble, see page 105.

Page 11

Quick Start

For Fax Advantage Assistance, Call 1-800-435-7329.

PC information!

9 Pin Female

COM port

25 Pin Male

KX-FA180 or a RS232C cable (Not included. See page 16 to order.)

Use a 25 Pin Adaptor if your PC has a 25 pin com port.

Connecting to a computer (p. 84)

Installing the Multi-Function Center software (p. 85)

Using as a printer, fax or scanner

Printer functions

≥Printing documents from Windows 3.1, 3.11 or Windows 95

(p. 88, 89)

≥Printing received documents (p. 94)

Fax functions

≥Computerized directory for fax and phone numbers (p. 87) ≥Sending a document (p. 90, 91) ≥Receiving faxes on your PC (p. 92) ≥Viewing faxes on your screen (p. 93) ≥Faxing a document from the fax machine (p. 95)

Scanner functions

≥Using your fax machine as a scanner (p. 96)

Page 12

For Fax Advantage Assistance, Call 1-800-435-7329.

Table of Contents

Initial

Preparation

Accessories

Help Button Finding the

Controls Setup

Volumes

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Accessory order information . . . . . . . . . . . . . . . . . . . . . . . 16

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Before installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Paper stacker (not included) . . . . . . . . . . . . . . . . . . . . . . . 21

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Date and time, your logo

and facsimile telephone number . . . . . . . . . . . . . . . . . . 25

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Telephone

Making and Answering Calls

One-Touch Dial

JOG DIAL

Caller ID

Voice Contact

Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

TONE and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . 32

Dialing mode (touch tone or pulse) . . . . . . . . . . . . . . . . . . 33

Storing names and telephone numbers

in the One-Touch Dial . . . . . . . . . . . . . . . . . . . . . . . . . 34

Making a voice call using the One-Touch Dial . . . . . . . . . 35

Storing names and telephone numbers

in the JOG DIAL directory . . . . . . . . . . . . . . . . . . . . . . . 36

Making a voice call using the JOG DIAL directory . . . . . . 38

Caller ID service from your phone company . . . . . . . . . . . 39

Viewing the Caller ID list on the display . . . . . . . . . . . . . . 40

Calling back from the Caller ID list . . . . . . . . . . . . . . . . . . 41

Storing telephone numbers in the One-Touch Dial and

JOG DIAL directory from the Caller ID list . . . . . . . . . . 42

Erasing all callers’ information . . . . . . . . . . . . . . . . . . . . . 43

Storing your area code . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Automatic Caller ID list . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Talking to the caller after fax transmission or reception . . 46

Fax/Copy

Sending Faxes Sending a fax manually . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Sending a fax using the One-Touch Dial . . . . . . . . . . . . . 48

Sending a fax using the JOG DIAL directory . . . . . . . . . . 49

IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . 53

Sending report for conﬁrmation . . . . . . . . . . . . . . . . . . . . 54

Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Delayed transmission

(sending a fax at a speciﬁed time) . . . . . . . . . . . . . . . . 56

From memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Multiple stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Overseas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Page 13

Connecting to a computer . . . . . . . . . . . . . . . . . . . . . . . . 84

Installing the Multi-Function Center software . . . . . . . . . . 85

Computerized directory for fax and phone numbers . . . . . 87

Using as a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Sending documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Receiving faxes on your PC . . . . . . . . . . . . . . . . . . . . . . . 92

Viewing faxes on your screen . . . . . . . . . . . . . . . . . . . . . . 93

Printing received documents . . . . . . . . . . . . . . . . . . . . . . 94

Faxing a document from the fax machine using the PC . . 95

Using your fax machine as a scanner . . . . . . . . . . . . . . . . 96

PC link (turning PC related functions on/off) . . . . . . . . . . . 97

List of Multi-Function applications and help instructions . . 98

For Fax Advantage Assistance, Call 1-800-435-7329.

Initial Preparation Telephone Fax/Copy Help

General

Information

Comienzo rápido

en español

Fax/Copy

Receiving Faxes

Copying

Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . . 62

TEL mode (answering all calls manually) . . . . . . . . . . . . . 64

FAX ONLY mode (all calls are received as faxes) . . . . . . 65

Using the unit with an answering machine . . . . . . . . . . . . 67

Distinctive Ring service (ring pattern detection feature) . . 70 TEL/FAX mode (receiving voice calls with rings and

fax calls without rings when you are near the unit) . . . . 72

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Fax activation code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Other size documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Silent detection (receiving faxes from older model

fax machines) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Memory reception alert . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Auto disconnection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Pager call - when your unit receives a fax . . . . . . . . . . . . 80

Film detection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Help

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . 111

Recording paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . 114

Sending document does not feed, or multi-feeds . . . . . . 114

How much ﬁlm you have left . . . . . . . . . . . . . . . . . . . . . . 115

Replacing the ﬁlm cartridge . . . . . . . . . . . . . . . . . . . . . . 116

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Thermal head and black bar . . . . . . . . . . . . . . . . . . . . . . 118

Multi-

Function

Center/PC

Setup (PC)

Address Book Printer PC Fax PC Receiving

Send from Fax Scanning More Information

Multi-Function

Center/PC

Error Messages

Operations

Jams

Ink Film

Cleaning

Page 14

General

Information

For Fax Advantage Assistance, Call 1-800-435-7329.

Print Reports

Display Contrast Reset FCC Information Limited Warranty

Energy Star Speciﬁcations

Printing the feature settings, telephone numbers, journal,

printer test list, broadcast list and Caller ID list . . . . . . 119

Changing the display contrast . . . . . . . . . . . . . . . . . . . . 120

Resetting the advanced features . . . . . . . . . . . . . . . . . . 120

List of FCC requirements and information . . . . . . . . . . . 121

Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Servicenter Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Notes for product service and shipping the product . . . . 124

Energy Star . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Technical data about this product . . . . . . . . . . . . . . . . . . 125

Comienzo

rápido en

español

Comienzo rápido en español . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Features Summary Summary of user programmable features . . . . . . . . . . . 144

Page 15

Initial Preparation

Accessories

To order accessories, call toll-free 1-800-332-5368.

Handset cord . . . . . . .1Power cord . . . . . . . . .1

Included accessories!

Telephone line cord . .1 Handset . . . . . . . . . . .1

Paper tray . . . . . . . . .1

—The ﬁlm cartridge is

pre-installed.

Part No. PFJA1030Z Part No. PQJA10075Z Part No. PFJXE0805Z

Film cartridge . . . . . . .1

(with free starter ﬁlm)

Part No. PFJA1029Z

Part No. PFKS1030Z1

≥If any items are missing or damaged, check with the place of purchase. ≥The part numbers listed above are subject to change without notice. ≥Save the original carton and packing materials for future shipping and transportation of the unit.

To use this unit with your PC

≥Purchase a Panasonic KX-FA180 serial cable or a RS232C cable (DB9 Female/DB25 Male).

To order a KX-FA180, call toll-free 1-800-332-5368 or see fax order instructions on page 16, or purchase at any computer supply store.

≥If your PC is not equipped with a CD-ROM drive, we can send you ﬂoppy disks [3.5q high-density (1.44MB)

disks]. Please call toll-free 1-800-332-5368 or send a fax to (215) 741-6376. Include: Your name, address, telephone number, fax number, and indicate Windows®3.1/3.11* or Windows 95**.

***Microsoft®Windows operating system Version 3.1/3.11 (hereafter Windows 3.1/3.11) ***Microsoft Windows 95 operating system (hereafter Windows 95)

Panasonic Multi-Function Center Software

(CD-ROM) . . . . . . . . .1

Part No.

Page 16

216 mm k 100 m (81⁄2qk328p) roll

RS232C cableKX-FA180

Model No.

KX-FA65

To order accessories, call toll-free 1-800-332-5368.

Accessories

Description Speciﬁcations

Film cartridge

PFZXFP101M Paper stacker

To stack printed paper.

The free starter ﬁlm cartridge is only 20 meters (65p) long. We recommend that you buy regular ﬁlm cartridge [100 m (328p)] for continuous use of your unit. For best results, use genuine Panasonic ﬁlm cartridge Model No. KX-FA65. To stack printed paper, use a paper stacker Model No. PFZXFP101M (p. 21, 22). To order, call toll-free 1-800-332-5368 or see the fax order instructions below.

Note: ≥The ﬁlm cartridge is not reusable. Do not rewind and use the ﬁlm again.

DB9 Female/DB25 Male (Includes adaptor.)

Accessory order information!

Fax order: Please send a fax to 1-800-237-9080. Include: your name, shipping address,

telephone number, credit card type, number, expiry date and your signature, order part number and quantity, and delivery method – overnight, 2nd day, or ground.

Page 17

Initial Preparation

Help Button

For Fax Advandage Assistance, Call 1-800-435-7329.

Help function!

You can print a quick reference for assistance as follows.

Press (HELP).

Display:

Press or until the desired item is displayed. The following items are available.

1. How to program your unit

2. How to store names in the JOG DIAL directory and how to dial them

3. Help with problems sending faxes

4. Help with problems receiving faxes

5. How to use the copier function

6. Frequently asked questions and answers

7. Explanation of error messages shown on the display

8. List of available reports

9. How to use the Caller ID service

Press (START/SET/COPY).

PRINTING

9.CALLER ID

8.REPORTS

7.ERRORS

6.Q and A

5.COPIER

4.FAX RECEIVING

3.FAX SENDING

2.JOG/AUTO DIAL

1.HOW TO SET UP

PRESS[▼▲]&[SET]

HELP

START/SET/COPY

Page 18

Finding the Controls Location!

HELP

IQ-FAX

QUICK SCAN

MEMORY%

REDIAL/PAUSE

HANDSET MUTE

RESOLUTION

STOP

MONITOR

OPER

PQRS TUV WXYZ

GHI JKL MNO

ABC

VOLUME

DEF

TONE

START/

SET /

COPY

89 0

●

To print a quick

reference (p. 17).

●

For voice muting (p. 30, 31).

●

To redial the last number dialed (p. 30, 47).

●

To insert a pause during dialing (p. 32).

Dial keypad

Display panel

●

To adjust volumes (p. 29).

●

To select feature settings

during programming.

●

To send faxes using the IQ-FAX function (p. 52).

●

To select a resolution (p. 47).

●

To scan and store a document into memory,

and then transmit or copy the stored document (p. 57, 82).

●

To dial without lifting

the handset.

●

To stop an operation

or cancel programming.

●

To change from pulse to tone during dialing (p. 32).

●

To initiate fax transmission, reception or copying.

●

To store a setting during programming.

Page 19

AUTO ANSWER

BROADCAST BROADCAST

BROADCAST

FAX ON

1 4

HYPHEN SECRET

NAME/TEL NO. LOWER

2 5

3 6

INSERT

JOG DIAL

DIRECTORY PROGRAM

FWD

DOWNUP

BACK

COLLATE

ZOOM

CALLER ID

●

For transmission to multiple stations (p. 58–60).

●

For the One-Touch Dial (p. 34, 35, 48).

●

Command keys (p. 27).

●

To search for a stored name (p. 38, 49).

●

To select characters during programming (p. 27).

●

To select the basic features during programming (p. 144).

●

To select an enlargement/reduction rate in the copy mode (p. 82, 83).

●

To initiate or exit programming.

●

To confirm a stored telephone number (p. 38).

●

To select stations 4–6 for the One-Touch Dial

(p. 34, 35, 48).

●

To keep the telephone number secret (p. 34, 36).

●

To insert one character or one space (p. 26, 27).

●

To insert a hyphen (p. 27, 34).

●

For the Caller ID service (p. 39–45).

●

To turn the auto answer mode on/off (p. 62).

●

To store or edit names and telephone numbers

(p. 34, 36, 37, 58, 59).

●

To choose “Collated” or “Uncollated”

in the copy mode (p. 82).

Finding the Controls

Initial Preparation

Page 20

Finding the Controls / Setup Overview!

Recording paper entrance

Paper tray

Document guides

Document entrance

Recording paper exit

Cover open button

Document feeder tray

Cover

Document exit

Speaker

Serial interface connector

(Used to connect your PC with a RS232C cable. For system requirements, see page 84.)

Before installation!

Open the cover by pressing the cover open button.

Lift the ﬁlm cartridge, remove the leaﬂet and replace the ﬁlm cartridge.

Close the cover securely by pushing down on the dotted area at both ends.

Film cartridge

Dotted area

Cover open button

Leaflet

Note:

≥The document and recording paper will be ejected from the front of the unit. Install the unit on a desk or ﬂoor

with a smooth surface and do not place anything in front of the unit.

Remove the shipping tape.

Shipping tape

Page 21

Setup

Initial Preparation

Paper tray!

Paper stacker!

(not included)

To stack printed paper, a paper stacker is available as an accessory. To order, see page 16.

Insert the two tabs on the paper tray into the slots on the back of the unit. ≥Do not place the unit in areas where the paper tray

may be obstructed by a wall etc.

Tabs

Slots

Paper tray

Remove the shipping tape from the paper stacker.

Lift the front of the unit and hold the aluminum sheet up to prevent it being bent by the paper stacker while inserting the paper stacker into the side slots.

Paper stacker

Shipping tape

Side slots

Bottom

Aluminum sheet

Conﬁrm that the paper stacker is locked into the center slots and slide back.

Center slots

Paper stacker

Slide the paper stacker forward until it stops.

Paper stacker

Page 22

Setup

Press the dotted area on the paper stacker extender.

Paper stacker extender

Dotted area

Open the paper stacker extender.

Paper stacker extender

Using legal size paper

Recording paper!

Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m

(20 lb.) paper. You may use 60 g/m2to 90 g/m2(16 lb. to 24 lb.) paper.

For best results, only use inkjet paper such as Hammermill®Jet Print. If you use other types of paper, the print quality may be affected.

Fan the stack of paper to prevent a paper jam.

Page 23

Setup

Initial Preparation

Pull the tension bar forward and hold open while inserting the paper. ≥The height of the stack of the paper should not

exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed.

≥The paper should not be over the tab. ≥If the paper is not inserted correctly, readjust the

paper or the paper may jam.

IncorrectCorrect

Stack of paper

Paper tray

Note: ≥Avoid paper with a cotton and/or ﬁber content that is over 20%, such as letterhead paper or paper

used for resumes.

≥Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause

a paper jam.

≥Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated,

damaged or wrinkled.

≥Avoid double-sided printing. ≥Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper

may jam.

≥Do not reinsert the ejected paper into the recording paper exit. ≥Some paper only accepts print on one side. Try using the other side of paper when you are not happy with

the print quality.

Upper limit

Tension bar

Tab

Adding paper to the paper tray

1. Pull the tension bar forward and hold open while removing all of the installed paper.

2. Add paper to the removed paper and straighten.

3. Fan the stack of paper.

4. Pull the tension bar forward and hold open while

inserting the paper.

Tension bar

Page 24

Setup

Automatic dialing mode setting

≥When the telephone line cord and the power cord are connected, the unit will automatically start to detect

the dialing mode of your telephone line.

Display:

Wait until one of the following messages is displayed.

Your line has touch tone service.

Your line has rotary pulse dial service.

≥If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when

power is restored.

≥If you connect the power cord before connecting the telephone line cord, the following messages will be

shown alternately.

Connect the telephone line cord.

INSERT TEL LINENO TEL LINE

LINE IS PULSE

LINE IS TONE

CHECKING LINE

Connections!

Connect the handset cord.

Connect the telephone line cord.

Connect the power cord. ≥The unit will automatically start to

detect the dialing mode of your telephone line (see below).

≥When the power is turned on for the

ﬁrst time, the unit will print some basic information.

Note:

≥For additional equipment protection, we recommend the use of a surge protector. The following types are

available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

≥The warranty does not cover damage due to power line surges or lightning. ≥When you operate this product, the power outlet should be near the product and easily accessible. ≥If you want to connect an answering machine to the unit, see page 67.

120 V, 60 Hz

Power surge

( )

protector

Power cord

Wall jack (RJ11C)

Line surge

( )

protector

Telephone line cord

Connect to “LINE”.

Handset cord

Page 25

Setup

Initial Preparation

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This information will

be printed on each page transmitted from your unit, fulﬁlling the requirements of the Telephone Protection Act of 1991.

Fax Correspondence

Your logo Your facsimile telephone number

Date and time

FROM : Panasonic Fax FAX NO. : 1234567 Feb. 26 1999 04:02PM P1

Example:

Setting the date and time

Press (MENU).

Display:

Press (#), then (0) (1).

Press (START/SET/COPY).

Cursor

Enter the correct month/day/year by selecting 2 digits for each using the dial keypad.

Example: Aug. 10, 1999 Press (0)(8) (1)(0) (9)(9).

Press (START/SET/COPY).

Enter the correct hour/minute by selecting 2 digits for each using the dial keypad. Press ($) to select “AM” or “PM”.

Example: 3:15PM

1. Press (0)(3) (1)(5).

2. Press ($) until “PM” is displayed.

TIME: 03:15PM

TIME: 03:15AM

TIME: 12:00AM

M:08/D:10/Y:99

M:01/D:01/Y:99

SET DATE & TIME

1.SYSTEM SET UP

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

Note:

≥You can enter the number by rotating

(JOG\DIAL) in steps 4 and 6. In this case, press to move the cursor.

≥The accuracy of the clock is approximately

±60 seconds a month.

To correct a mistake

≥Press or to move the cursor to the

incorrect number, and make the correction.

≥If you press (STOP) while programming, the

display will return to the previous one.

STOP

START/SET/COPY

JOG DIAL

Page 26

Setup

Press (MENU).

Display:

Press (#), then (0) (2).

Press (START/SET/COPY).

Enter your logo, up to 30 characters, by using the dial keypad. See next page for details.

Example: Bill

1. Press (2) twice.

Cursor

2. Press (4) six times.

3. Press (5) six times.

4. Press to move the cursor to the next

space and press (5) six times.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

YOUR LOGO

1.SYSTEM SET UP

Setting your logo

The logo can be your company, division or name.

89 0

STOP

START/SET/COPY

JOG DIAL

INSERT

HYPHEN

(Delete)

To correct a mistake

≥Press or to move the cursor to the

incorrect character, and make the correction.

To delete a character

≥Move the cursor to the character you want to

delete and press (STOP).

To insert a character

1. Press or to move the cursor to the position to the right of where you want to insert the character.

2. Press (INSERT) (One-Touch Dial key 2) to insert a space and enter the character.

Note:

≥You can enter your logo by rotating

(JOG\DIAL) (see next page).

Page 27

CharactersKeys

Setup

Initial Preparation

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

1 2 3 4 5 6 7 8 9 0

STOP

1[]{}+–/=,._`:;?| ABCabc2 DEFdef3 GHIghi4 JK L j k l 5 MNOmno6 PQ R S p q r s 7 TUVtuv8 WX Y Z w x y z 9 0( ) ! " #$%&¥ @^ ’

HYPHEN key (To insert a hyphen.) INSERT key (To insert one character or one space.) Delete key (To delete a character.)

key (To move the cursor to the left.) key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

To select characters using the JOG DIAL

Instead of pressing the dial keys, you can select characters using the JOG DIAL.

1. Rotate (JOG\DIAL) until the desired character is displayed.

2. Press to move the cursor to the next space.

≥The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Rotating to the right

: Rotating to the left

89 0

JOG DIAL

Page 28

Setup

Setting your facsimile telephone number

Press (MENU).

Display:

Press (#), then (0) (3).

Press (START/SET/COPY).

Enter your facsimile telephone number up to 20 digits using the dial keypad.

Example:

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

NO.=1234567

NO.=

YOUR FAX NO.

1.SYSTEM SET UP

To correct a mistake

≥Press or to move the cursor to the

incorrect number, and make the correction.

To delete a number

≥Move the cursor to the number you want to delete

and press (STOP).

Note:

≥You can enter your facsimile telephone number by

rotating (JOG\DIAL) If using (JOG\DIAL), press to move the cursor.

≥The ($) button replaces the digit with a “+” and the (#)

button replaces it with a space. Example (using the dial keypad): +234 5678

Press ($)(2)(3)(4)(#)(5)(6)(7)(8).

≥To enter a hyphen in a telephone number, press

(HYPHEN) (One-Touch Dial key 1).

1 4 7

23 56 89 0

HYPHEN

STOP

START/SET/COPY

JOG DIAL

Page 29

Volumes

Initial Preparation

Adjusting volumes!

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press or .

∫ To turn the ringer off:

1. Press repeatedly until the following message

is displayed.

Display:

2. Press (START/SET/COPY).

≥To turn the ringer back on, press .

∫ While the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring and will display the following.

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press or .

Monitor volume

8 levels (high to low) are available. While using the monitor, press or

INCOMING CALL

RINGER OFF

YES: PRESS SET

RINGER OFF= OK?

1 4 7

23 56 89 0

START/SET/COPY

Page 30

Making and Answering Calls

Voice calls - making!

Press (MONITOR) or lift the handset.

Display:

Dial the telephone number.

Example:

≥If you misdial, hang up and dial again.

When the other party answers, speak with the handset.

When ﬁnished talking, replace the handset.

TEL=2345678

TEL=

To redial the last number

1. Press (MONITOR) or lift the handset.

2. Press (REDIAL/PAUSE).

3. When the other party answers, speak with the

handset.

≥If the line is busy when using the (MONITOR)

button, the unit will automatically redial the number up to 14 times.

≥During redial, the following will be displayed.

Display:

To mute your voice to the other party

1. Press (HANDSET\MUTE) during a telephone conversation using the handset.

Display:

≥The other party cannot hear you, but you can

hear them.

2. To resume the conversation, press (HANDSET\MUTE) again.

<MUTE>

WAITING REDIAL

HANDSET MUTE

Handset

MONITOR

REDIAL/PAUSE

Page 31

Making and Answering Calls

Telephone

Voice calls - answering!

When the unit rings, lift the handset.

When ﬁnished talking, replace the handset.

Handset

HANDSET MUTE

To mute your voice to the other party

1. Press (HANDSET\MUTE) during a telephone conversation using the handset.

Display:

≥The other party cannot hear you, but you can hear

them.

2. To resume the conversation, press (HANDSET\MUTE) again.

<MUTE>

Page 32

Making and Answering Calls TONE and PAUSE buttons!

TONE button

The (TONE) (£) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to pulse mode.

Entering pauses

When the (REDIAL/PAUSE) button is pressed during dialing, a pause will be inserted. Pressing (REDIAL/PAUSE) once creates a 5 second pause.

Example 1:

If your unit is connected to a host exchange, insert a pause to get an outside line.

Example 2:

If a transmission error occurs during an overseas transmission, add two pauses at the end of the telephone number.

9 PAUSE

Line access code

Telephone

number

International access code

Country

code

PAUSE PAUSE

Telephone

number

Note:

≥TONE and PAUSE can be stored into a

telephone number in the One-Touch Dial and the JOG DIAL directory.

89 0

REDIAL/PAUSE

TONE

Page 33

Telephone

Dialing mode!

(touch tone or pulse)

When the unit is turned on, it will automatically set the dialing mode if this feature is set to “AUTO”. If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below.

Press (MENU).

Display:

Press (#), then (1) (3).

Press (START/SET/COPY).

Press or to select the desired setting.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=AUTO

▼▲

DIALING MODE

1.SYSTEM SET UP

Making and Answering Calls

1 4 7

23 56 89 0

START/SET/COPY

Page 34

One-Touch Dial

To keep the telephone number secret

Press (SECRET) (One-Touch Dial key 3) after entering the telephone number in step 5. ≥A secret number can not be viewed after this

is set.

≥The telephone number will not appear on the

telephone number list.

≥Pressing (SECRET) does not count as a

digit.

To edit a stored station name and number

Enter the desired name in step 3. Enter the desired number in step 5. To erase a stored station name and number, see page 37.

89 0

START/SET/COPY

One-Touch Dial keys

DIRECTORY PROGRAM

HYPHEN

SECRET

LOWER

Helpful hint:

≥You can conﬁrm the stored items on the

display (p. 38) or on the telephone number list (p. 119).

Press (DIRECTORY\PROGRAM).

Display:

For stations 1–3

Press one of the One-Touch Dial keys.

Press (START/SET/COPY)

to go to the next prompt.

For stations 4–6

Press (LOWER), then press one of the One-Touch Dial keys.

Enter the station name, up to 10 characters, following the instructions on page 27.

Example:

Press (START/SET/COPY).

Example:

Enter the telephone number up to 30 digits. ≥To enter a hyphen in a telephone number, press

(HYPHEN) (One-Touch Dial key 1).

Example:

Press (START/SET/COPY).

≥To program other stations, repeat steps 2 to 6.

Press (DIRECTORY\PROGRAM) to exit the program.

Note:

≥If “DIAL MODE” is not displayed when you select

stations 1, 2 or 3 in step 2, the broadcast function has been set. To use the station as a One-Touch Dial key, press to select “DIAL MODE”. The broadcast function will be canceled.

≥A hyphen entered in a telephone number counts as two

digits.

OR USE JOG-DIAL

PRESS STATION

REGISTERED

<S02>=111-4497

<S02>=

NAME=John

DIAL MODE

▼▲

OR USE JOG-DIAL

PRESS STATION

Storing names and telephone numbers in the One-Touch Dial!

The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed numbers. 6 stations are available. ≥One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIAL MODE) or as broadcast keys

(BROADCAST). These functions cannot be used at the same time. For the broadcast function, see pages 58 to 60.

Page 35

One-Touch Dial

Telephone

Helpful hints:

≥You can conﬁrm the stored items on the display (p. 38)

or on the telephone number list (p. 119).

≥You can use the JOG DIAL directory to select the

station name instead of using the One-Touch Dial keys. Rotate (JOG\DIAL) until the desired name is displayed, then press (MONITOR) or lift the handset.

Making a voice call using the One-Touch Dial!

Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 34).

Press (MONITOR) or lift the handset.

Display:

≥Check that there are no documents in the

document feeder tray.

For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press (LOWER), then press the desired One-Touch Dial key.

Example:

When the other party answers, speak with the handset.

When ﬁnished talking, replace the handset.

TEL=<John>

TEL=

Handset

MONITOR

JOG DIAL

One-Touch Dial keys

LOWER

Page 36

JOG DIAL Storing names and telephone numbers

in the JOG DIAL directory!

For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations) in addition to the One-Touch Dial. For your convenience, the following 2 stations have been pre-programmed in the JOG DIAL directory. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 17), call using this station (p. 38). IQ-FAX-CS (IQ-FAX Customer Service Center) (1-888-332-9728): If you have a problem with IQ-FAX, call using this station (p. 38). If you do not need the above stations, you can edit or erase them (p. 37).

Press (DIRECTORY\PROGRAM).

Display:

Rotate (JOG\DIAL) until the following is displayed.

Enter the name, up to 10 characters, following the instructions on page 27.

Example:

Press (START/SET/COPY).

Enter the telephone number up to 30 digits using the dial keypad.

Example:

≥If you want to enter a hyphen, press (HYPHEN).

Press (START/SET/COPY).

≥To program other items, repeat steps 3 to 6.

Press (DIRECTORY\PROGRAM) to exit the program.

NAME=

REGISTERED

NO.=5552233

NO.=

NAME=Alice

NAME=

OR USE JOG-DIAL

PRESS STATION

Note:

≥You can store items during a telephone

conversation.

≥When the following message is displayed in

step 6, you can only store 5 more items.

Display:

≥If the unit shows “JOG-DIAL FULL” in step 1,

there is no space to store new stations. Erase unnecessary stations (p. 37).

≥A hyphen or a space entered in a telephone

number counts as two digits.

SPACE= 5 DIRS.

To correct a mistake

≥Press or to move the cursor to the

incorrect character, and make the correction.

To delete a character or number

≥Move the cursor to the character or number you

want to delete and press (STOP).

To keep the telephone number secret

Press (SECRET) (One-Touch Dial key 3) after entering the telephone number in step 5.

≥

A secret number can not be viewed after this is set.

≥The telephone number will not appear on the

telephone number list.

≥Pressing (SECRET) does not count as a digit.

Helpful hint:

≥You can conﬁrm the stored items on the

display (p. 38) or on the telephone number list (p. 119).

HYPHEN

STOP

START/SET/COPY

DIRECTORY PROGRAM

SECRET

JOG DIAL

Page 37

JOG DIAL

Telephone

Rotate (JOG\DIAL) until the desired name is displayed.

Example:

Press (DIRECTORY\PROGRAM).

Press ($) to select “EDIT”.

≥If you do not need to edit the name, go to step 5.

Edit the name by following the instructions on page 27.

Press (START/SET/COPY).

Example:

≥If you do not need to edit the telephone number,

go to step 7.

NO.=0123456

NAME=Mary

EDIT=¢ DELETE=#

Mary

Editing a stored name and number

89 0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

Edit the telephone number. For further details, see page 36.

Press (START/SET/COPY).

REGISTERED

Erasing a stored name and number

You can also erase a name and number stored in the JOG DIAL directory or One-Touch Dial by following the instructions below.

Rotate (JOG\DIAL) until the desired name is displayed.

Example:

Press (DIRECTORY\PROGRAM).

Press (#) to select “DELETE”.

≥If you do not want to erase the item, press

(STOP).

Press (START/SET/COPY).

≥The stored name and number are deleted.

DELETED

YES: PRESS SET

DELETE OK?

EDIT=¢ DELETE=#

Smith

1 4 7

23 56 89 0

STOP

JOG DIAL

DIRECTORY PROGRAM

START/SET/COPY

Page 38

JOG DIAL Making a voice call using the JOG DIAL directory!

Before using this feature, program the desired names and telephone numbers into the directory (p. 36).

Rotate (JOG\DIAL) until the desired name is displayed.

Example:

Press (MONITOR) or lift the handset. ≥The unit will start dialing automatically.

When the other party answers, speak with the handset.

When ﬁnished talking, replace the handset.

TEL=<Lisa>

DIALING

Lisa

Helpful hint:

≥You can conﬁrm the stored items on the display (see

below) or on the telephone number list (p. 119).

Note:

≥If the desired name has not been stored, press

(STOP) and dial the number manually.

To conﬁrm the stored items on the display

1. Rotate (JOG\DIAL) until the desired name is displayed.

Example:

2. Press (NAME/TEL\NO.).

≥To stop the operation, press (STOP).

3. Press (MONITOR) or lift the handset.

≥The unit will automatically dial the number.

To search for a name by initial

Example: If you want to search for the name “Lisa”

1. Rotate (JOG\DIAL) until any name is displayed.

Example:

2. Press (5) repeatedly until any name with the initial “L” is displayed (see the character table on page 27).

3. Rotate (JOG\DIAL) to the right until “Lisa” is displayed.

≥To stop the operation, press (STOP).

4. Press (MONITOR) or lift the handset.

≥The unit will automatically dial the number.

Note:

≥If you want to search for symbols (not letters or

numbers), press ($) in step 2.

Lisa

Larry

Alan

4567890

Kim

Handset

MONITOR

STOP

JOG DIAL

NAME/TEL NO.

Page 39

Caller ID

Telephone

Caller ID service from your phone company!

This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service.

Caller ID and its capabilities

Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the ﬁrst ring. By using Caller ID, you have the option of whether or not to answer the call depending on the caller.

The unit also stores the caller’s information and prints a list automatically after every 35 calls (p. 45). ≥To print out the Caller ID list manually, see page 119.

Important:

≥When you subscribe to a Caller ID service, set the following ring count settings to 2 or more rings:

—FAX ONLY mode ring count (p. 66), and —TEL/FAX delayed ring count (p. 75).

How Caller ID is displayed

Note:

≥If the unit is connected to a PBX system, you may not receive the caller’s information. Consult your PBX

supplier.

≥The Caller ID service is currently provided in calling areas by caller identiﬁcation technology. If the caller’s

information cannot be received, the display will show as follows.

When a call is received, the display will show the caller’s name after the ﬁrst ring.

Example:

You can display the caller’s name and number respectively by pressing (NAME/TEL\NO.).

After hanging up, the caller’s information (name, telephone number and the time of the call) will automatically be saved in the Caller ID list (p. 45).

123-456-7890

Chris Horner

Display:

LONG DISTANCE

PRIVATE CALLER

OUT OF AREA

The caller dialed from an area which does not provide the Caller ID service.

The caller has requested not to send their information.

The caller made a long distance call.

NAME/TEL NO.

Page 40

Caller ID

Viewing the Caller ID list on the display!

The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will automatically be erased.

With the Caller ID list, the following convenient features are available. —Viewing who has called you on the display (See below) —Dialing a telephone number from the list (p. 41) —Storing a telephone number for automatic dialing from the list (p. 42) —Printing out a Caller ID list (p. 119)

Ex. When you search from the most recent call/oldest call

Note:

≥To move between calls, rotate (JOG\DIAL). ≥The display will show “END OF NEW CALL” after the last new call in the list. ≥The display will show “END” after the last call in the list. ≥If the display shows “NO CALLER DATA” and a beep sounds, the Caller ID list is empty.

STOP

JOG DIAL

NAME/TEL NO.

CALLER ID SEARCH

Press (CALLER\ID\SERCH).

Example:

Display:

Rotate (JOG\DIAL) to search the Caller ID list (see below).

If you want to know the caller’s phone number and the date/time of the call, press (NAME/TEL\NO.) repeatedly while the display is showing the desired name. ≥The display will alternate the name, number and

date/time when you press (NAME/TEL\NO.).

Press (STOP) to exit the Caller ID list.

Mar. 14 02:30PM

345-3809

WENDY ROBERTS

USE JOG-DIAL

2 NEW CALLS

Note:

≥If the caller’s name and number cannot be

received, the following message will be displayed.

Display:

NO NAME RCVD

From the oldest call: (rotating to the left)

2 NEW CALLS

From the most recent call: (rotating to the right)

END

MIKE TIMAR

END OF NEW CALL

WENDY ROBERTS

ALLAN STONE

New callsReviewed calls

Page 41

Caller ID

Telephone

Calling back from the Caller ID list!

You can easily call back a telephone number recorded in the Caller ID list.

Important:

≥This feature is not available in the following cases.

—The telephone number includes data other than numbers (ie., £ or #). —The telephone number information was not received.

To edit 10 digit telephone numbers into one of 4 patterns

Press ($) in step 2 to select a pattern. Each time you press ($), the number will be arranged into one of 4 different patterns.

START/SET/COPY

JOG DIAL

Handset

MONITOR

NAME/TEL NO.

CALLER ID SEARCH

Press (CALLER\ID\SERCH)

Example:

Display:

Rotate (JOG\DIAL) until the desired name or telephone number is displayed.

Example:

Press (MONITOR) or lift the handset. ≥The unit will automatically dial the number.

When ﬁnished talking using the handset, replace it.

Note:

≥You can send a fax by pressing (START/SET/COPY)

after step 3. Make sure document is on the document feeder tray.

≥If a telephone number is not displayed when pressing

(NAME/TEL\NO.), you cannot call back that caller.

ALLAN STONE

USE JOG-DIAL

2 NEW CALLS

Telephone number

1– Area code – Telephone number 1– Telephone number

Area code – Telephone number

Page 42

Caller ID Storing telephone numbers in the One-Touch Dial

and JOG DIAL directory from the Caller ID list!

You can store names and telephone numbers in the One-Touch Dial and JOG DIAL directory from the Caller ID list.

Important:

≥This feature is not available in the following cases.

—The telephone number includes data other than numbers (ie., £ or #). —The telephone number information was not received.

Press (CALLER\ID\SERCH).

Example:

Display:

Rotate (JOG\DIAL) until the name you want to store is displayed.

Example:

Press (DIRECTORY\PROGRAM).

a: To store in the One-Touch Dial memory:

For stations 1–3, press one of the One-Touch

Dial keys.

Press (START/SET/COPY).

Example:

Press (START/SET/COPY).

For stations 4–6, press (LOWER), then press one of the One-Touch Dial keys.

Example:

Press (START/SET/COPY).

≥A new entry will overwrite any previous

information.

≥If you are using One-Touch Dial keys 1, 2 or 3

as BROADCAST keys (p. 58), One-Touch Dial keys cannot be used for this feature.

≥You can only store a name up to 10 characters

long. To edit the name and number, see the instructions on page 34.

<S06>1233453809

NAME=WENDY ROBE

<S02>1233453809

NAME=WENDY ROBE

DIAL MODE

▼▲

OR USE JOG-DIAL

PRESS STATION

WENDY ROBERTS

USE JOG-DIAL

2 NEW CALLS

b: To store in the JOG DIAL directory:

Rotate (JOG\DIAL).

Example:

Press (START/SET/COPY).

≥If the directory is full, a name and

number cannot be stored.

≥You can only store a name up to

10 characters long. To edit the name and number, see the instructions on page 37.

Press (START/SET/COPY).

REGISTERED

NO.=1233453809

NAME=WENDY ROBE

Note:

≥You cannot store caller information in the

One-Touch Dial and JOG DIAL directory if a telephone number is not displayed.

89 0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

LOWER

One-Touch Dial keys

CALLER ID SEARCH

Page 43

Caller ID

Telephone

Press (MENU) three times.

Display:

Press (START/SET/COPY).

Press or until the following message is displayed.

Press (START/SET/COPY).

≥If you do not want to erase the information, press

(STOP).

Press (START/SET/COPY).

Press (STOP) to exit the program.

ERASE COMPLETED

ALL ERASE OK?

CALL LIST ERASE

PRESS[▼▲]&[SET]

3.CALLER SET UP

Erasing all callers’ information!

You can erase all of the entries in the Caller ID list.

1 4 7

23 56 89 0

STOP

START/SET/COPY

Page 44

Caller ID Storing your area code¡

When this feature is set, the caller’s telephone number will be displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1” at the beginning.

Press (MENU) three times.

Display:

Press (START/SET/COPY).

Press or until the following message is displayed.

Press (START/SET/COPY).

Enter your area code using 3 digits on the dial keypad.

Press (START/SET/COPY).

Press (STOP) to exit the program.

REGISTERED

CODE=

AREA CODE

PRESS[▼▲]&[SET]

3.CALLER SET UP

To erase the area code

≥Press (STOP) when your area code is displayed in

step 4. Press (START/SET/COPY). Press (STOP) to exit the program.

1 4 7

23 56 89 0

STOP

START/SET/COPY

Page 45

Telephone

Automatic Caller ID list!

This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new call is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically.

Sample of a Caller ID list

Press (MENU).

Display:

Press (#), then (2) (6).

Press (START/SET/COPY).

Press or to select the desired setting. ≥If this feature is not required select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

AUTO CALL. LIST

1.SYSTEM SET UP

≥The NAME/TELEPHONE NUMBER/TIME OF CALL information is received through a Caller ID service. ≥ANSWER: How the call was received by the unit.

—FAX: Facsimile —TEL: Telephone If the unit did not respond to the call, the ANSWER column will be blank.

≥You can also print a Caller ID list manually (p. 119).

NO. 0102WENDY ROBERTS

ALLAN STONE

TIME OF CALL

Jan. 04 02:35PM Jan. 03 08:35AM

FAX TEL

TELEPHONE NUMBER

Jan. 04 1999 04:37PM

123-345-3809 456-103-2238

ANSWER

NAME

CALLER ID LIST

NO. 01 MIKE TIMAR

TIME OF CALL

Jan. 01 02:35PM TEL

TELEPHONE NUMBER 789-345-1029

ANSWER

NAME

NEW

OLD

Caller ID

1 4 7

23 56 89 0

START/SET/COPY

Page 46

Voice Contact Talking to the caller after fax transmission or

reception!

You can talk to the other party on the same call after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

Initiating voice contact

Press (MONITOR) while transmitting or receiving documents.

Display:

≥Your unit will call the other party with a distinctive

ring.

≥When the other party answers, your unit will emit

a distinctive ring.

Lift the handset to start talking.

VOICE STANDBY

Note:

≥If you initiate voice contact during transmission, the

unit will call you with a distinctive ring after all of the documents have been transmitted.

≥If you initiate voice contact during reception, the unit

will call you with a distinctive ring after the current page of the document is received.

Receiving a request for voice contact

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Display:

Lift the handset within 10 seconds of the distinctive ring to start talking.

PLEASE PICK UP

Handset

FACE DOWN

MONITOR

Handset

Page 47

Fax/Copy

Sending Faxes

Sending a fax manually!

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press (RESOLUTION) repeatedly to select the desired setting (see below).

Press (MONITOR) or lift the handset (This step is optional. See note.).

Dial the fax number.

Example:

When a fax tone is heard:

Press (START/SET/COPY), and replace the handset if using it. OR

When the other party answers your call:

Lift the handset if using the monitor and ask them to press their start button. When a fax tone is heard, press (START/SET/COPY) and replace the handset.

CONNECTING.....

TEL=5678901

TEL=

STANDARD

To feed more than 15 pages at a time

Insert the ﬁrst 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.

To redial the last number

Press (REDIAL/PAUSE). ≥If the line is busy, the unit will automatically redial

the number up to 5 times.

≥During redial, the following will be displayed.

Display:

≥To cancel redialing, press (STOP).

To stop transmission

Press (STOP). To eject the document, press (STOP) again.

To select the resolution

Select the desired resolution according to the type of document.

≥Using the ﬁne, super ﬁne or half tone setting will

increase the transmission time.

≥If the resolution setting is changed during feeding,

it will be effective from the next sheet.

≥The super ﬁne resolution only works with other

compatible fax machines.

WAITING REDIAL

Note:

≥If you cannot send a fax, check the problem

by printing a journal report (p. 119) and see page 100 to solve the problem.

≥Performing step 5 allows you to identify any

possible problems in sending a fax. For the parties with whom you have experienced no problems, you can skip step 5. Dial the fax number and press (START/SET/COPY).

Document guides

FACE DOWN

STOP

MONITOR

REDIAL/PAUSE

START/SET/COPY

Document feeder tray

RESOLUTION

STANDARD

FINE

SUPER FINE

HALF TONE

For printed or typewritten originals with normal-sized characters.

For originals with small printing.

For originals with minute printing.

For originals containing photographs, shaded drawings, etc.

Page 48

Sending Faxes Sending a fax using the One-Touch Dial!

Before using this feature, program the desired names and fax numbers into the One-Touch Dial (p. 34).

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press (RESOLUTION) repeatedly to select the desired setting (p. 47).

For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press (LOWER), then press the desired One-Touch Dial key.

Example:

≥The unit will start transmission.

CONNECTING.....

FAX=<John>

STANDARD

Helpful hints:

≥You can conﬁrm the stored items on the display (p. 38)

or on the telephone number list (p. 119).

≥You can use the JOG DIAL directory to select the

station name instead of using the One-Touch Dial keys. Rotate (JOG\DIAL) until the desired name is displayed, then press (START/SET/COPY).

≥The connecting tone will be heard during dialing to tell

you the status of the other party’s machine (p. 61).

If your unit does not send a fax

Verify that the number dialed is answered by the other party’s machine.

1. Press (MONITOR).

2. For stations 1–3

Press the desired One-Touch Dial key.

For stations 4–6

Press (LOWER), then press the desired One-Touch Dial key.

Fax auto redial

If the line is busy or there is no answer, the unit will automatically redial the number up to 5 times.

≥This feature is also available for;

≥—sending faxes using the JOG DIAL directory (p.

49), and

≥—delayed transmission (p. 56).

≥During redial, the following will be displayed.

Display:

≥To cancel redialing, press (STOP).

WAITING REDIAL

Document guides

STOP

MONITOR

START/SET/COPY

JOG DIAL

Document feeder tray

FACE DOWN

RESOLUTION

One-Touch Dial keys

LOWER

Page 49

Fax/Copy

Sending Faxes

Sending a fax using the JOG DIAL directory!

Before using this feature, program the desired names and fax numbers into the directory (p. 36).

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press (RESOLUTION) repeatedly to select the desired setting (p. 47).

Rotate (JOG\DIAL) until the desired name is displayed.

Example:

≥To conﬁrm the number, press (NAME/TEL\NO.).

Press (START/SET/COPY).

≥The unit will start transmission.

CONNECTING.....

FAX=<Alice>

Alice

STANDARD

Helpful hints:

≥You can conﬁrm the stored items on the display (p. 38)

or on the telephone number list (p. 119).

≥The connecting tone will be heard during dialing to tell

you the status of the other party’s machine (p. 61).

Note:

≥If the desired name has not been stored, press (STOP)

and dial the number manually.

≥For further details about using the JOG DIAL, see

page 38.

If your unit does not send a fax

Verify that the number dialed is answered by the other party’s machine.

1. Rotate (JOG\DIAL) until the desired name is

displayed.

2. Press (MONITOR).

Document guides

STOP

MONITOR

START/SET/COPY

JOG DIAL

Document feeder tray

FACE DOWN

RESOLUTION

NAME/TEL NO.

Page 50

Sending Faxes IQ-FAX!

This feature can only be used by those who apply to the FaxSav service.

IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button. Behind the IQ-FAX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and will automatically resend your fax for you, if the receiving fax machine is unavailable.

This “fax-only” network has the added advantage of cost efficiency due to the Internet being integrated into the network. Every fax is secure since the FaxSav network utilizes the highest encryption legally allowed, ensuring that your document stays secure. You get the beneﬁts of carefree faxing with savings associated with the use of the Internet. It is simple, quick, and secure.

For more information, contact FaxSav at 1-888-332-9728. This number is pre-programmed in the JOG DIAL directory (p. 36).

How your fax is sent to the other party’s fax machine

Fax server

Your unit will send a fax to the fax server.

The fax server will receive the fax from your unit, then send it to the other party’s fax machine.

The other party’s fax machine will receive the fax from the fax server.

If any transmission errors occur between your unit and the fax server, your unit will automatically redial the fax server up to 2 times.

If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will automatically redial the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4 attempts, the fax server will fax a Non-Delivery Notice to you. In this case, there is no charge. Set your unit to receive a fax.

How to apply for the FaxSav Internet service for your unit

Fill out the attached application form and fax it to 1-800-909-6649.

≥The FaxSav company will send you a welcome fax after they have activated your account. ≥There is no application or monthly fee. You pay only for the faxes you send.

To activate the IQ-FAX function from your fax machine, set feature setting #75 to “ON” (see next page).

Page 51

Fax/Copy

Press (MENU).

Display:

Press (#), then (7) (5).

Press (START/SET/COPY).

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

MODE=OFF

▼▲

IQ-FAX

1.SYSTEM SET UP

Sending Faxes

Turning on the IQ-FAX function

Before programming, conﬁrm that your application has been processed by FaxSav.

1 4 7

23 56 89 0

START/SET/COPY

Page 52

Sending Faxes

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

If necessary, press (RESOLUTION) repeatedly to select the desired setting (p. 47).

Press (IQ-FAX).

Enter the fax number using the dial keypad, One-Touch Dial, (JOG\DIAL) or (BROADCAST) key.

≥When using the (JOG\DIAL), press

(START/SET/COPY) after displaying the desired

item.

Example:

Press (START/SET/COPY).

≥If the number you dialed is out of the FaxSav

network service area, the unit will show the following messages and send the fax directly over the telephone line.

≥If “OUT OF NETWORK” is displayed when

sending a fax long-distance or internationally using IQ-FAX, then contact FaxSav at 1-888-332-9728.

SENDING NORMAL

OUT OF NETWORK

SENT TO SERVER

SENDING P 1

CONNECTING.....

TRYING IQ-FAX

FAX=<Adam>

IQFAX TO WHERE?

STANDARD

Sending a fax using the Internet

If you cannot send a fax

Contact FaxSav at 1-888-332-9728. The FaxSav customer service center may send you a program update. While receiving this update, you will not be able to operate the unit and the following message will be displayed for about 3 minutes.

Display:

During this time, you will not be able to operate extension telephones, if they are connected.

If a loading error occurs, the unit will display the following message.

In this case, contact FaxSav at 1-888-332-

9728.

LOADING ERROR

LOADING IQ-DATA

Note:

≥If you send a fax using a PC, this feature

cannot be used with the (IQ-FAX) button.

Document guides

IQ-FAX

START/SET/COPY

JOG DIAL

Document feeder tray

FACE DOWN

RESOLUTION

One-Touch Dial keys/

BROADCAST

Page 53

Fax/Copy

Documents you can send!

Note:

≥Remove clips, staples or other similar fastening objects. ≥Check that ink, paste or correction ﬂuid has dried. ≥Do not send the following types of documents. Use copies for fax transmission.

—Chemically treated paper such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface —Paper with a faint image —Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Sending Faxes

600 mm

(23

⁄8q)

Paper width

Minimum size

128 mm

(5q)

128 mm

(5q)

Maximum size

216 mm (81⁄2q)

208 mm (83⁄16q)

Effective scanning area

4 mm

Scanned

area

216 mm (81⁄2q)

Document weight

Single sheet:

45 g/m2to 90 g/m

(12 lb. to 24 lb.)

Multiple sheets:

60 g/m2to 75 g/m

(16 lb. to 20 lb.)

Page 54

Sending Faxes Sending report for conﬁrmation!

The sending report will provide you with a printed record of fax transmission results. One of the following choices is available.

ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON: The sending report will always print out, indicating whether fax transmission is successful or not. OFF: The sending report will not print.

Press (MENU).

Display:

Press (#), then (0) (4).

Press (START/SET/COPY).

Press or to select the desired setting.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ERROR

▼▲

SENDING REPORT

1.SYSTEM SET UP

Sample of a sending report

01 2345678 00'51 SND

COMMUNICATION ERROR (43)

Jan. 20 1999 01:19PM

Jan. 20 01:18PM

SENDING REPORT

CODE

NO. USAGE TIME MODE PAGESSTART TIME RESULT

OTHER FACSIMILE

SND: Sent directly. IQ-FAX: Sent to the fax

server.

Communication message (p. 100)

Error code (for service personnel use only)

Note:

≥If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network

will send a Non-Delivery Notice to your unit.

1 4 7

23 56 89 0

START/SET/COPY

Page 55

Fax/Copy

Sending Faxes

Note:

≥You can also print a journal report manually (p. 119). ≥If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network

will send a Non-Delivery Notice to your unit.

Automatic journal report!

This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the journal report automatically.

Press (MENU).

Display:

Press (#), then (2) (2).

Press (START/SET/COPY).

Press or to select the desired setting. ≥If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

AUTO JOURNAL

1.SYSTEM SET UP

Sample of a journal report

NO. 01

02 03 04 05

3332222 9998765 John 555556677

USAGE TIME

00'45 00'58 00'48 02'45 03'50

MODE SND

IQ-FAX RCV SND SND RCV

PAGES 01

02 01 03 05 03

OK OK OK COMMUNICATION ERROR (43) OK OK

START TIME

Jan. 25 1999 05:22PM

Jan. 21 02:14PM Jan. 21 03:17PM Jan. 21 05:18PM Jan. 22 10:35AM

RESULT CODE

OTHER FACSIMILE

JOURNAL

SND: Sent directly. IQ-FAX: Sent to the fax

server.

RCV: Received directly.

Communication message (p. 100)

Error code (for service personnel use only)

1 4 7

23 56 89 0

START/SET/COPY

Page 56

Sending Faxes

Note:

≥You can receive, transmit and copy

documents while delayed transmission is set.

To cancel the delayed transmission setting

1. Press (STOP) while the unit is idle. Display:

2. Press (START/SET/COPY).

YES: PRESS SET

SEND CANCELED?

Delayed transmission!

(sending a fax at a speciﬁed time)

Using a built-in clock, this unit can send documents automatically at a speciﬁed time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be set to take place up to 24 hours in advance.

STOP

START/SET/COPY

JOG DIAL

One-Touch Dial keys

FACE DOWN

Insert the document FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

Press (MENU).

Press (#), then (2) (5).

Press (START/SET/COPY).

Press or to select “ON”.

Press (START/SET/COPY).

Enter the fax number using the dial keypad, One-Touch Dial or (JOG\DIAL).

Press (START/SET/COPY).

Enter the transmission start time. Press ($) to select “AM” or “PM”.

Example (using the dial keypad): 11:30PM Press (1)(1)(3)(0), then press ($) until “PM” is

displayed.

Press (START/SET/COPY).

Press (MENU).

≥At the programmed time, the unit will

automatically start transmission.

SEND AT 11:30PM

SETUP ITEM [ ]

TIME=11:30PM

TIME=12:00AM

FAX=

MODE=ON

▼▲

MODE=OFF

▼▲

DELAYED SEND

1.SYSTEM SET UP

STANDARD

Page 57

Fax/Copy

From memory!

The unit is able to scan and store documents into memory, and then transmit the stored document. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 125.

Transmitting document from memory

Insert the document FACE DOWN.

Enter the fax number using the dial keypad.

Press (QUICK\SCAN). ≥The document will be fed into the unit and

scanned into memory. After storing all of the pages, the unit will transmit the document.

≥The amount of memory used will be shown as a

percentage on the display.

Display:

Amount of memory used

PAGES=01 05

Note:

≥The stored document will be automatically erased after transmission. ≥To cancel the memory transmission, press (STOP) while or after scanning the document. ≥If you select the ﬁne, super ﬁne or half tone resolution, the number of documents that can be sent will

decrease.

≥If the stored pages exceed the memory capacity, the transmission will be canceled. ≥If the other party’s fax number is written on the document, you can enter the number by referring to the

document before inserting it.

Sending Faxes

FACE DOWN

STOP

QUICK SCAN

Page 58

Sending Faxes Multiple stations!

This feature is useful for sending the same document to selected parties whose fax numbers are stored in the One-Touch Dial or JOG DIAL directory. You must program the desired parties into one of the BROADCAST keys (One-Touch Dial keys 1, 2 or 3).

Important:

≥Before programming, make sure that the desired fax numbers have been stored into the One-Touch Dial or

JOG DIAL directory.

≥The BROADCAST keys can be used as One-Touch Dial keys 1, 2 or 3 or as broadcast keys. These

functions cannot be used at the same time.

Programming the BROADCAST keys with telephone numbers

Press (DIRECTORY\PROGRAM).

Display:

Press one of the (BROADCAST) keys.

Press or to select “BROADCAST”.

Example:

Press (START/SET/COPY).

Enter the station.

a: Using the One-Touch Dial:

For stations 1–3 which are not used as

(BROADCAST) keys, press the preset One-Touch Dial key. For stations 4–6, press (LOWER), then press the preset One-Touch Dial key.

Example:

b: Using the JOG DIAL directory:

Rotate (JOG\DIAL) until the desired name is displayed.

Example:

Press (START/SET/COPY).

Example:

≥To enter other stations, repeat this step (up to

20 stations).

DIR=John [002]

John [001]

DIR=Luke [001]

DIR= [000]

BROADCAST 1

▼▲

DIAL MODE

▼▲

OR USE JOG-DIAL

PRESS STATION

Press (START/SET/COPY) after entering all of the desired stations.

≥To program another BROADCAST

key, repeat steps 2 to 6.

Press (DIRECTORY\PROGRAM) to exit the program.

OR USE JOG-DIAL

PRESS STATION

REGISTERED

Note:

≥If you make a mistake while programming,

press (STOP), and make the correction.

≥Conﬁrm the stored numbers by printing a

broadcast list (p. 119).

1 4 7

23 56 89 0

BROADCAST

One-Touch Dial keys

STOP

START/SET/COPY

DIRECTORY PROGRAM

JOG DIAL

LOWER

Page 59

Rotate (JOG\DIAL) until the desired BROADCAST key is displayed.

Example:

Press (DIRECTORY\PROGRAM).

Press (#) to select “DELETE”.

●

The ﬁrst name will be shown.

Example:

Rotate (JOG\DIAL) until the desired name is displayed.

Example:

≥If you do not want to erase the item, press

(STOP).

Press (START/SET/COPY).

YES: PRESS SET

DELETE OK?

Dick

Bob

ADD=¢ DELETE=#

Press (START/SET/COPY).

Example:

≥To delete other stations, repeat steps 4 to

Press (DIRECTORY\PROGRAM) to exit the program.

Bob

DELETED

Fax/Copy

Adding a new name and number

Rotate (JOG\DIAL) until the desired BROADCAST key is displayed.

Example:

Press (DIRECTORY\PROGRAM).

Press ($) to select “ADD”.

Example:

Rotate (JOG\DIAL) until the desired name is displayed.

Example:

Press (START/SET/COPY).

Example:

≥To add other stations, repeat steps 4 and 5 (up to

20 stations).

Mike

REGISTERED

Jack

Alex

ADD=¢ DELETE=#

Erasing a stored name and number

89 0

JOG DIAL

START/SET/COPY

DIRECTORY PROGRAM

STOP

Sending Faxes

Press (DIRECTORY\PROGRAM) to exit the program.

START/SET/COPY

DIRECTORY PROGRAM

JOG DIAL

Page 60

To cancel the broadcast setting

1. Press

(STOP)

while the unit displays

“BROADCASTING”. Display:

2. Press (START/SET/COPY).

YES: PRESS SET

SEND CANCELED?

Sending Faxes

Insert the document FACE DOWN.

Press the desired (BROADCAST) key. ≥The document will be fed into the unit and

scanned into memory. The unit will then transmit the data to each station, calling each number sequentially.

FACE DOWN

START/SET/COPY

STOP

BROADCAST

Using the BROADCAST keys

The document will be scanned and stored into memory when using the BROADCAST keys. After transmission, the stored document will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 Test Chart in standard resolution. For the CCITT No. 1 Test Chart, see page 125.

Note:

≥If you select the ﬁne, super ﬁne or half tone resolution,

the number of pages that the unit can transmit will decrease.

≥If one of the stations is busy or does not answer, the

station will be skipped. All skipped stations will be redialed up to 5 times after all of the other stations have been called.

Broadcast report

After all of the transmissions have been completed, the unit will automatically print the following report.

Sample of a broadcast report:

NO. 01

02 03 04

Mike Peter Sam Kim

USAGE TIME

01'10 01'08 01'09 01'10

004'37

PAGES

02 02 02 02

008

OK OK OK OK

START TIME

Jan. 10 1999 03:36PM

Jan. 10 03:31PM Jan. 10 03:33PM Jan. 10 03:34PM Jan. 10 03:35PM

TOTAL

RESULT

(IQ-FAX)

OTHER FACSIMILE

(008)

BROADCAST REPORT 1

Total number of pages sent to the fax server.

The “ ” mark in this column shows the fax has been sent to the fax server.

Page 61

Fax/Copy

Note:

≥After transmission, this feature will turn off

automatically.

≥This feature is not available for transmission

using the BROADCAST keys.

≥A slower transmission speed will lengthen the

call duration. Therefore the calling charge may be higher.

Overseas!

You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below.

Press (MENU).

Display:

Press (#), then (2) (3).

Press (START/SET/COPY).

Press or to select “ON”.

≥If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

MODE=OFF

▼▲

OVERSEAS MODE

1.SYSTEM SET UP

Note:

≥The connecting tone volume cannot be

adjusted.

Connecting tone!

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of the other party’s machine. If you hear a: —Fax tone: The other party’s machine is ready for reception. —Ring back tone: If this tone continues, the other party’s machine may not be a facsimile or may have run out

of paper. Check with the other party.

—Busy tone: The other party’s machine is busy. Let the unit continue redialing or press (STOP) and try

again later.

This feature is set to “ON” as a pre-selected setting. If this feature is not required, you may turn it off.

Press (MENU).

Display:

Press (#), then (7) (6).

Press (START/SET/COPY).

Press or to select the desired setting. ≥If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

CONNECTING TONE

1.SYSTEM SET UP

Sending Faxes

1 4 7

56 89 0

START/SET/COPY

1 4 7

23 56 89 0

STOP

START/SET/COPY

Page 62

Receiving Faxes

How you

want the unit

to receive

calls

You have to

set this.

This is how the unit will

operate.

TEL mode

(p. 64)

When the unit rings, you must answer all calls. ≥If you hear a fax calling tone (slow

beep) or no sound is heard, press (START/SET/COPY).

≥An answering machine can also

answer the incoming calls (p. 67).

FAX ONLY mode

(p. 65, 66)

PRE-SELECTED SETTING

The AUTO ANSWER light should be OFF.

≥If the AUTO ANSWER light is on,

press (AUTO\ANSWER) to turn it off.

The AUTO ANSWER light should be ON.

≥If the AUTO ANSWER light is off,

press (AUTO\ANSWER) to turn it on.

All incoming calls will be answered as faxes, and the unit will try to receive a fax.

To answer all voice and fax calls yourself.

Voice/Fax call

You have a separate telephone line just for fax calls.

Fax call

Setting the unit to receive calls!

Option A Option B

Ring

Page 63

Fax/Copy

Receiving Faxes

Remote

activation

If you answer a telephone in another room and hear the fax tone, you can activate the unit remotely by pressing £9 (p. 76).

The unit will automatically answer calls received at your facsimile number. If a call is received at the other telephone number, the unit will operate based on the set receive mode.

When receiving voice calls:

The answering machine will record voice messages.

When receiving fax calls:

The fax machine will receive document.

TEL/FAX mode

If you are near the unit and want to use it to receive your voice calls yourself and fax calls automatically, see pages 72 to

75.

With PC

If you have a computer attached to the same telephone line, see page

68.

Voice mail

If you have a voice mail service from your telephone company, you also need to subscribe to a Distinctive Ring service (p. 70,

71).

You have a Distinctive Ring service from the telephone company (this allows you to

have up to 3 telephone numbers on the same line).

2-number example

To activate the Distinctive Ring mode, select the same ring pattern assigned to the facsimile number in feature #31 (p. 70, 71).

A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short rings) D: Other triple ring (short-short-long

rings)

You want to use the fax machine with an answering machine.

Voice/Fax call

1. Connect an answering machine

to the EXT jack.

2. Set the number of rings on the answering machine to less than

3. Record a greeting message on the answering machine.

4. Turn on the answering machine.

5. Program the remote activation

ID into your fax machine.

For further details, see pages 67 to

69.

Use with TEL mode or FAX ONLY mode. If you use with FAX ONLY mode, set the FAX ONLY mode ring count to “5 EXT.TAM” (p. 66).

Option C Option D

Other options

To the same line

Telephone No. (555-1111)

Facsimile No. (555-1333)

Answering machine (not included)

Page 64

Receiving Faxes TEL mode!

(answering all calls manually)

Note:

≥If you do not answer the call within 15 rings, the unit

will temporarily switch to the fax and the caller can send document.

If the AUTO ANSWER light is on, turn it off by pressing (AUTO\ANSWER). ≥The display will show the following.

Display:

TEL MODE

When the unit rings, lift the handset to answer the call.

When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard,

press (START/SET/COPY).

Replace the handset. ≥The unit will start reception.

CONNECTING.....

To stop receiving the document

Press (STOP).

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start receiving. ≥If this feature is not required, set to “OFF” (p. 79).

Memory reception

When a printing problem is detected, the unit will temporarily store the received document into memory. While the document is in memory, the unit will: —display an error message and the following

message alternately.

Display:

—alert you with slow beeps (memory reception

alert).

≥Follow the instructions on pages 101 and 102 to

solve the problem and print the stored document.

≥For memory capacity, see page 125.

FAX IN MEMORY

Handset

STOP

START/SET/COPY

AUTO ANSWER

FAX ON

OFF

Page 65

Fax/Copy

Receiving Faxes

FAX ONLY mode!

(all calls are received as faxes) Activating the FAX ONLY mode

If the AUTO ANSWER light is off, turn it on by pressing (AUTO\ANSWER).

≥The display will show the following.

Display:

≥The number of rings before a call is answered can be

changed (p. 66).

FAX ONLY MODE

Note:

≥This mode should not be used with a telephone line

which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted even if someone is trying to call you.

If you have a telephone line just for receiving faxes, we recommend the following setup.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

Example: One telephone line is used for voice calls and a separate telephone line for faxes. If someone

sends a fax to Line 2, the fax machine will ring according to the FAX ONLY mode ring count setting (p. 66).

AUTO ANSWER

FAX ON

Page 66

Receiving Faxes

Press (MENU).

Display:

Press (#), then (0) (6).

Press (START/SET/COPY).

Press or to select the desired number, or enter the number using the dial keypad.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

RING=2

▼▲

FAX RING COUNT

1.SYSTEM SET UP

FAX ONLY mode ring count

This setting determines the number of rings before the unit answers a call in the FAX ONLY mode. You can choose from 1 to 5 rings. If you use the unit with an answering machine, select “5 EXT.TAM” and see pages 67 to 69.

Helpful hints:

≥To answer a call before the unit does, increase the number of rings. ≥If you have difficulty receiving faxes, the other parties may have tried to send faxes before conﬁrming if your

unit answered or not. Decrease the number of rings.

Note:

≥If you subscribe to a Caller ID service, set this ring

count setting to 2 or more rings.

1 4 7

23 56 89 0

START/SET/COPY

Page 67

Fax/Copy

Receiving Faxes

Using the unit with an answering machine!

Setting up the fax machine and an answering machine

Connect the answering machine to the EXT jack on the back of the fax machine.

Telephone line cord (not included)

Answering machine (not included)

Remove the stopper with your finger and connect the cord to the EXT jack.

Stopper

If you plan to use the FAX ONLY mode on the fax machine, set the number of rings on the answering machine to less than 4.

≥This will allow the answering machine to answer the call ﬁrst.

Record a greeting message on the answering machine.

Example:

“This is (your name, business and/or telephone number). We are unable to answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

Turn on the answering machine.

Set the receive mode of the fax machine to the TEL mode (p. 64) or FAX ONLY mode (p. 65).

≥When you set the FAX ONLY mode, set the ring count in the FAX ONLY mode (feature setting #06)

to “5 EXT.TAM” (p. 66). The number of rings on the answering machine should be less than the FAX

ONLY mode ring count so that the answering machine will answer a call ﬁrst. Using the FAX ONLY mode will allow you to receive faxes if the answering machine is full.

Check the remote access code of your answering machine and program the same code into the remote operation ID of the fax machine (feature setting #12). See page 69.

Note:

≥Do not pause for more than 4 seconds during the greeting message. If a 4-second pause is stored in the

greeting message, all incoming calls will be routed to the unit from the answering machine even while the greeting message is playing.

≥We recommend you keep the greeting message around 10 seconds long. If the greeting message is too

long, some incoming fax calls may not be answered by the fax machine.

≥Every time the unit receives a document, a silent pause or fax tone may be recorded on the answering

machine.

Page 68

Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive document automatically.

Receiving a voice message and fax document in one call

The answering machine will record the voice message ﬁrst. The fax machine will then be activated by the caller’s request and receive the document. For further details, see page 69.

To use with an answering machine and computer, we recommend the following setup.

Answering machine

Wall jack

Computer

Wall jack

Fax machine

Always connect the fax machine directly to the wall jack.

Note:

≥When you use the Multi-Function Center software, follow the instructions on pages 84 to 99. ≥Set the TEL mode on the fax machine. ≥The device which has the shortest ring count will answer a call ﬁrst. Conﬁrm the ring count for each device. ≥If you use your computer as an answering machine, connect the telephone line cord from the EXT jack on

the back of the fax machine to the computer.

Page 69

Fax/Copy

Receiving Faxes

Press (MENU).

Display:

Press (#), then (1) (2).

Press (START/SET/COPY).

Press or to select “ON”.

Press (START/SET/COPY).

≥The display will show the pre-selected ID.

Enter your ID number. ≥This ID can be from 1 to 5 digits in length using

0–9, £ and #.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

ID=11

MODE=ON

▼▲

MODE=OFF

▼▲

REMOTE TAM ACT.

1.SYSTEM SET UP

Remote operation of your answering machine (remote activation ID)

Some answering machines will allow you to retrieve voice messages from a remote location. To deactivate the fax machine while you are checking your messages, set the remote activation ID code for the answering machine.

Important:

≥This ID must be different from the fax activation code (p. 76) and the auto disconnection code (p. 79).

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedures beforehand.

1. The caller calls your fax machine. ≥The answering machine will answer the call.

2. The caller can leave their message after the greeting message.

3. The caller presses ($) (9) (pre-selected fax activation code).

≥The fax machine will activate the fax function.

4. The caller presses their start button to send a document.

Note:

≥The fax activation code can be changed (p. 76). ≥If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct

code.

Receiving a voice message and fax document in one call

1 4 7

23 56 89 0

START/SET/COPY

Page 70

Receiving Faxes

Use

Personal Business Facsimile

Your telephone number

012 1234 012 5678 012 9876

Ring pattern

Standard ring

Double ring

Triple ring

Distinctive Ring service!

(ring pattern detection feature)

This feature can only be used if you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company.

This feature will work regardless of the AUTO ANSWER or receive mode settings.

What is a Distinctive Ring service?

A Distinctive Ring service will give you up to 3 telephone numbers on a single telephone line, each having a different ring pattern.

Ring patterns:

Standard ring (one long ring)

Double ring (two short rings)

Triple ring (short-long-short rings)

Other triple ring (short-short-long rings)

If you subscribe to a Distinctive Ring service, you can assign telephone numbers for personal numbers, business numbers, fax numbers, and so on. When a call is received, you will know which number is being called by the ring pattern.

Example:

Using one of the telephone numbers as a facsimile number

Program the ring pattern assigned to the facsimile number (see next page). When the unit detects a call matching the selected Distinctive Ring pattern, it will activate the fax function.

Page 71

Fax/Copy

Receiving Faxes

Press (MENU).

Display:

Press (#), then (3) (1).

Press (START/SET/COPY).

Press or to select the ring pattern to be assigned to the facsimile number.

A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short rings) D: Other triple ring (short-short-long rings) OFF: Turns off the feature (pre-selected setting).

Press (START/SET/COPY). ≥When the setting is changed from OFF to either

A, B, C or D, the unit will print an information list.

Press (MENU).

SETUP ITEM [ ]

PRINTING

MODE=OFF

▼▲

RING DETECTION

1.SYSTEM SET UP

Setting the Distinctive Ring pattern assigned for faxes

Select the ring pattern of the facsimile number that is assigned by your telephone company.

Note:

≥The unit will automatically answer a Distinctive Ring

call after the second ring regardless of the AUTO ANSWER, receive mode or ring count setting.

≥If you have only 1 Distinctive Ring number, the most

likely setting will be “B”.

1 4 7

23 56 89 0

START/SET/COPY

Page 72

Receiving Faxes TEL/FAX mode!

(receiving voice calls with rings and fax calls without rings when you are near the unit)

Use this mode when you are always near the unit, are not using an answering machine, and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have an extension telephone connected to the same line, see the next page.

The unit will not ring.*

Voice call

Fax calling tone**

TEL/FAX delayed

ring count

Silent fax recognition

ring count

The unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

The unit will ring up to 3 times.***

Answer the call.

The unit will automatically receive document without ringing.

Ring

*** A telephone fee will be charged to the caller from this point. *** A fax calling tone is automatically generated by the sending fax machine. Some fax machines do not have

this capability.

*** While ringing, the unit will emit a different ring back tone to the calling party.

Note:

≥The unit will display the following when a call is received.

Display:

≥Some fax messages that are transmitted manually may not send a fax calling tone. These calls must be

received manually.

≥The ringer should be on (p. 29).

INCOMING CALL

Page 73

Fax/Copy

Receiving Faxes

Ring pattern when an extension telephone is connected

If you absolutely must use another phone on the same phone line, you can disengage the TEL/FAX mode on a call by call basic by pressing £ 0 before the fax machine begins communicating. Once the fax machine has activated, the only way to turn it off is by pressing the (STOP) button on the unit.

The unit will ring up to 3 times.***

Silent fax recognition ring count

The extension telephone will not ring but you can answer the call with the extension telephone as shown below.

1. Lift the handset.

2. Enter (pre-selected code) while the ring

back tone is heard.

●

The code number can be changed (p. 79).

Voice call

Fax calling tone**

The unit will automatically activate the fax function for fax machines that do not send a fax calling tone.

A call is received.

Answer the call.

Ring

The extension telephone will

ring twice.*

TEL/FAX delayed ring count

The unit will not ring.

The unit will automatically receive document without ringing.

TEL/FAX delayed ring count:

Up to 4 ring signals will be generated before the unit answers, depending on feature setting #78 on page 75. In the TEL/FAX mode, the unit will not generate an audible ring during this time.

Silent fax recognition ring count:

The unit generates audible rings to indicate that it is receiving a voice call. 3 to 6 rings will be generated, depending on feature setting #30 on page 75. This signal will not ring at an extension telephone.

Page 74

Receiving Faxes

Press (MENU).

Display:

Press (#), then (7) (7).

Press (START/SET/COPY).

Press or to select “TEL/FAX”.

Press (START/SET/COPY).

≥The unit will print an information list.

Press (MENU).

If the AUTO ANSWER light is off, turn it on by pressing (AUTO\ANSWER).

TEL/FAX MODE

SETUP ITEM [ ]

PRINTING

MODE=TEL/FAX

▼▲

MODE=FAX ONLY

▼▲

AUTO ANSWER

1.SYSTEM SET UP

Changing the AUTO ANSWER setting to the TEL/FAX mode

Note:

≥To return to the FAX ONLY mode, select

“FAX ONLY” in step 4.

We recommend the following setup.

Only a fax machine is connected and you are always near the fax machine.

Answering machine

Do not connect an answering machine when using the TEL/FAX mode.

Wall jack

1 4 7

23 56 89 0

AUTO ANSWER

FAX ON

START/SET/COPY

Page 75

Fax/Copy

Receiving Faxes

Press (MENU).

Display:

Press (#), then (7) (8).

Press (START/SET/COPY).

Press or to select the desired number, or enter the number using the dial keypad.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

RING=2

▼▲

TEL/FAX RING

1.SYSTEM SET UP

TEL/FAX delayed ring count

This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. This setting does not need to be changed if an extension telephone is not connected.

Note:

≥If the number of rings is increased, you may

not be able to receive documents from some older model fax machines which do not send a fax calling tone.

≥If you subscribe to a Caller ID service, set this

ring count setting to 2 or more rings.

Press (MENU).

Display:

Press (#), then (3) (0).

Press (START/SET/COPY).

Press or to select the desired number, or enter the number using the dial keypad.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

RING=3

▼▲

SILENT FAX RING

1.SYSTEM SET UP

Silent fax recognition ring count

When the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of rings can be changed up to 6.

Note:

≥If the number of rings is increased, you may

not be able to receive documents from some older model fax machines which do not send a fax calling tone.

START/SET/COPY

1 4 7

56 89 0

START/SET/COPY

Page 76

Receiving Faxes Extension telephone!

If you connect an extension telephone to your unit or to the same line, you can receive fax documents using the extension telephone. You do not have to press (START/SET/COPY) on the unit.

Important:

≥Use a touch tone telephone as the extension telephone and enter the fax activation code ﬁrmly.

When the extension telephone rings, lift the handset of the extension telephone.

When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard, press ($) (9) (pre-selected fax activation code)

ﬁrmly.

Hang up the handset. ≥The unit will start reception.

Fax activation code!

The fax activation code is required in the following cases; —to receive faxes using an extension telephone (see above). —to receive a voice message and fax document in the same call (p. 69).

Important:

≥This code should be different from the remote activation ID (p. 69) and the auto disconnection code (p. 79).

Press (MENU).

Display:

Press (#), then (4) (1).

Press (START/SET/COPY).

Press or to select “ON”.

●

If this feature is not required, select “OFF”.

Press (START/SET/COPY).

≥The display will show the pre-selected code.

Enter the new code.

●

This code can be from 2 to 4 digits in length using 0 – 9, and £.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

CODE=¢ 9

MODE=ON

▼▲

FAX ACTIVATION

1.SYSTEM SET UP

Note:

≥You can change the fax activation code (see

below).

Note:

≥If you subscribe to any special telephone

company services which require a code, all or part of the fax activation code must be different from the service access code.

≥The fax activation code should not be set to

“0000”.

To the EXT jack or the same line

Extension telephone

89 0

START/SET/COPY

Page 77

Letter

Legal

Fax/Copy

Receiving Faxes

Mode

100%

92%

(pre-selected)

86%

72%

Size of original documentSize of recording paper

Letter, A4

Letter Legal

Legal

Letter Letter

Other size documents!

When the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the recording paper and the received document.

Recommended reduction rates:

Letter= 216 mm k 279 mm (81⁄2qk11q) Legal = 216 mm k 356 mm (81⁄2qk14q) A4 = 210 mm k 297 mm (May not be available in the United States.)

Press (MENU).

Display:

Press (#), then (3) (6).

Press (START/SET/COPY).

Press or to select the desired setting. ≥If this feature is not required, press to select

“100%”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=92%

▼▲

RCV REDUCTION

1.SYSTEM SET UP

Note:

≥Documents usually have a heading on the top of each page which contains the sender’s name/telephone

number. This increases the length of each page. Using the reduction mode is recommended.

≥If the appropriate reduction rate is not programmed, the document will be divided.

1 4 7

23 56 89 0

START/SET/COPY

Page 78

Receiving Faxes Silent detection!

(receiving faxes from older model fax machines)

This feature allows the unit to activate the fax function automatically if a silent pause longer than 4 seconds is detected when using an answering machine.

Helpful hints:

≥If you wish to receive document from fax machines that do not send a fax calling tone, activate this feature. ≥If you use an answering machine to give greeting messages and record incoming messages on a single

cassette tape, deactivate this feature.

Press (MENU)

Display:

Press (#), then (4) (0).

Press (START/SET/COPY).

Press or to select the desired setting. ≥If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

SILENT DETECT.

1.SYSTEM SET UP

Memory reception alert!

When the received document is stored into memory due to a problem, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beep tones will stop.

Press (MENU).

Display:

Press (#), then (4) (4).

Press (START/SET/COPY).

Press or to select the desired setting. ≥If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

RECEIVE ALERT

1.SYSTEM SET UP

56 89 0

START/SET/COPY

23 56 89 0

START/SET/COPY

Page 79

Fax/Copy

Receiving Faxes

Friendly reception!

The friendly reception feature allows you to receive fax document automatically without pressing (START/SET/COPY) (p. 64). When this feature is deactivated, you have to press (START/SET/COPY) to receive a fax document each time you answer a fax call.

Press (MENU).

Display:

Press (#), then (4) (6).

Press (START/SET/COPY).

Press or to select the desired setting.

≥

If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

FRIENDLY RCV

1.SYSTEM SET UP

Auto disconnection!

This feature allows you to answer a call with the extension telephone during the silent fax recognition rings in the TEL/FAX mode (p. 73). When you lift the handset of the extension telephone and enter ($) (0) (pre-selected code) while the ring back tone is heard, the unit will be disconnected and you can talk with the other party.

Important:

≥This code should be different from the remote activation ID (p. 69) and the fax activation code (p. 76).

Press (MENU).

Display:

Press (#), then (4) (9).

Press (START/SET/COPY).

Press or to select “ON”. ≥If this feature is not required, select “OFF”.

Press (START/SET/COPY).

≥The display will show the pre-selected code.

Enter the new code.

●

This code can be from 2 to 4 digits in length using 0–9, and £.

CODE=¢0

MODE=ON

▼▲

AUTO DISCONNECT

1.SYSTEM SET UP

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

1 4 7

23 56 89 0

START/SET/COPY

1 4 7

23 56 89 0

START/SET/COPY

Page 80

Receiving Faxes Pager call - when your unit receives a fax!

This feature allows your unit to call your pager when your unit receives a fax document.

Press (MENU).

Display:

Press (#), then (7) (0).

Press (START/SET/COPY).

Press or to select “ON”.

≥If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Enter your pager number. ≥You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PPP12345678PPP5555# Your pager

number

Pauses

Your pager access code, if required.

Message you want displayed on your pager when your unit receives a fax.

NO.=

MODE=ON

▼▲

MODE=OFF

▼▲

FAX PAGER CALL

1.SYSTEM SET UP

How your unit and pager work

When your unit receives a fax document, it will call your pager company.

Your pager company will call your pager.

Pager

company

Pager

5555

A few minutes later, your pager will display the same message you entered in step 6 above. (For example: 5555) If you have subscribed to a Caller IDservice and the Caller ID information (telephone number) is received, your pager will display the telephone number.

Press (START/SET/COPY). ≥The unit will dial the stored number.

Conﬁrm if the message is displayed on your pager.

Press (MONITOR).

If the AUTO ANSWER light is off, turn it on by pressing (AUTO\ANSWER).

PAGER TEST

REDIAL/PAUSE (Pause)

1 4 7

23 56 89 0

MONITOR

AUTO ANSWER

FAX ON

START/SET/COPY

Page 81

Fax/Copy

Receiving Faxes

Film detection!

If this feature is activated, the display will show the following message when the remaining ﬁlm will only print about 15 letter size document.

Display: ≥If you are using regular ﬁlm cartridge with 100 m (328p) roll (p. 16) when the above message is displayed,

the unit will also print a report.

FILM NEAR EMPTY

Press (MENU).

Display:

Press (#), then (7) (9).

Press (START/SET/COPY).

Press or to select the desired setting. ≥If this feature is not required, select “OFF”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM [ ]

MODE=ON

▼▲

FILM DETECTION

1.SYSTEM SET UP

23 56 89 0

START/SET/COPY

Page 82

Copying Making a copy!

The unit can make single or multiple copies (up to 99). Any transmittable document (p. 53) can be copied.

Open the document feeder tray.

Adjust the width of the document guides to the size of the document.

Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

Display:

≥Make sure the handset is on the cradle.

If necessary, press (RESOLUTION) repeatedly to select the desired setting (p. 47).

Press (START/SET/COPY).

Enter the number of copies (up to 99).

If necessary, choose an enlargement/reduction rate by rotating (JOG\DIAL). See next page.

If you want to print collated copies, press (COLLATE) until the following is displayed (see below).

Press (START/SET/COPY). ≥The unit will start printing. OR Press (QUICK\SCAN) if you want to remove the copy document for other uses. ≥The unit will feed the document and scan it into

memory, then start printing.

COLLATE=ON

NUMBER=1 [100%]

STANDARD

Note:

≥If a resolution is not selected, FINE resolution

will be selected automatically.

≥You can make or receive a voice call while

making copies.

≥After copying, the enlargement/reduction rate

setting will return to “100%”.

START/SET/COPY

JOG DIAL

COLLATE

FACE DOWN

Document feeder tray

Document guides

STOP

RESOLUTION

QUICK SCAN

To stop copying

Press (STOP).

Printing collated copies

The unit can print either uncollated or collated copies. See the example below.

Example: Making two copies of a 4 page original document

Note:

≥If you turn the collating feature on, the unit will

store the document into memory and print it. If memory becomes full while storing, the unit will only print out the stored pages.

≥After copying, the collating feature will turn off

automatically.

(Collated)

(Uncollated)

Page 83

Fax/Copy

Copying

Legal

Size of original document

Mode

100%

(pre-selected)

92% 86% 72%

Size of recording paper

Letter Legal Letter Letter Letter

Letter

Letter, A4, Legal

Note:

≥If the appropriate reduction rate is not programmed, the document may be divided and the top of the

second sheet will be deleted.

Choosing an enlargement/reduction rate

The unit can make enlarged or reduced copies of a document.

∫ To enlarge a document:

Select “200%” or “150%” by rotating (JOG\DIAL) to the right. The unit will only enlarge the center part of the document and print it on two pages. See the examples below.

Sample of an enlarged copy:

Original document

Enlarged copy

200% example

Area to be enlarged

ABCD

EFGH

Original document

Enlarged copy

150% example

ABCD

EFGH

Area to be enlarged

Letter = 216 mm x 279 mm (81⁄2q x 11q) Legal = 216 mm x 356 mm (81⁄2q x 14q) A4 = 210 mm x 297 mm (May not be available in the United States.)

∫ To reduce a document:

When you copy a document that is longer than the recording paper, the unit can reduce the original document by programming a suitable reduction rate. The reduction rate is determined by the size of the recording paper and original document. Select from 92%, 86% and 72% by rotating (JOG\DIAL) to the left.

Recommended reduction rates:

Page 84

Setup (PC)

Connecting to a computer!

≥To run the Multi-Function Center software, you need the following software and hardware. ≥IBM PC 386, or higher, or compatible meeting all AT bus speciﬁcations (DX 33Mhz minimum recommended) ≥Microsoft Windows 3.1/3.11 or Windows 95 ≥Hard Disk drive with at least fourteen (14) MB of available storage ≥RS232C Serial Port

Note:

≥The unit cannot print on envelopes.

∫ If your PC has a 9 pin com port:

∫ If your PC has a 25 pin com port:

*To order a KX-FA180, call toll-free 1-800-332-5368.

The RS232C (DB9 Female/DB25 Male) serial cable can also be purchased at a computer supply store.

9 Pin Female

To COM port

25 Pin Male

KX-FA180 or a RS232C cable (not included)

9 Pin Female

To COM port

25 Pin Male

KX-FA180 or a RS232C cable (not included)

25 Pin Adaptor

Page 85

Installing the Multi-Function Center software!

Multi-Function

Center/PC

Setup (PC)

Start Windows 3.1/3.11/95 and close all applications.

Insert the CD into your CD-ROM drive.

≥The Welcome window will automatically

appear after 4 or 5 seconds.

If the Welcome window does not appear, follow the instructions below.

∫Windows 95 users:

Click Start and select Run... .

At the command line, type “d:\setup” (depending on the drive letter of your CD-ROM drive) to set the CD-ROM drive and click OK.

∫Windows 3.1 or 3.11 users:

From the Program Manager, click File and

select Run... .

At the command line, type “d:\setup” (depending on the drive letter of your CD-ROM drive) to set the CD-ROM drive and click OK.

Follow the instructions on the screen until all ﬁles have been installed.

Remove the CD from the CD-ROM drive and click Finish to reboot your PC.

For Windows 3.1

For Windows 95

Note:

≥If other communication software which uses the serial port has been installed, the communication setting may

be changed and the communication software may not function properly when the Multi-Function Center software is installed.

≥The dialog box images may differ according to applications.

Page 86

Setup (PC)

Main functions

The Multi-Function Center is an application that allows you to use your fax machine as a printer, scanner and copier with Windows.

∫ Printer functions

≥Printing documents from Windows 3.1, 3.11 or Windows 95 (p. 88, 89) ≥Printing received documents (p. 94)

∫ Fax functions

≥Computerized directory for fax and phone numbers (p. 87) ≥Sending documents (p. 90, 91) ≥Receiving faxes on your PC (p. 92) ≥Viewing faxes on your screen (p. 93) ≥Faxing a document from the fax machine using the PC (p. 95)

∫ Scanner functions

≥Using your fax machine as a scanner (p. 96)

Included applications

The Multi-Function Center contains the following applications and ﬁles. ∫ Viewer Enables you to scan a new image or open an existing image, to print, fax or edit that

image.

∫ Copier Enables you to make a copy after scanning a document on the fax machine and setting

the reduction, etc., from your PC.

∫ Launch Pad Enables you to launch any Windows application with a single mouse click. ∫ Send From Fax Enables you to fax a paper document placed on the fax machine. ∫ Address Book Enables you to list your personal information database of fax and phone numbers. ∫ Finder Enables you to access your faxes and scanned documents by File Name and Key

phrases.

∫ Message Center Enables you to manage all incoming and outgoing fax messages and print jobs. The

Message Center application contains ﬁve windows that may remain open or be minimized to one icon within the Message Center main window.

∫ Register Used to register your unit with Panasonic by fax, mail, phone or E-mail. ∫ ReadMe Please read this ﬁle before using the Multi-Function Center software. ∫ Upgrade Now! Information for a Multi-Function Center upgrade.

Page 87

Multi-Function

Center/PC

Address Book

Computerized directory for fax and phone numbers!

The Address Book is your personal information database for fax and phone numbers.

To make the Address Book:

Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, then click Address Book.

Windows 3.1/3.11 Users:

Double click Address Book in the Multi-Function Center program group.

≥An Address Book will be displayed. <Fig. 1>

Click the File menu and select New.

≥A New dialog box will be displayed. <Fig. 2>

Enter the File Name. Enter the Address Book name. Click the OK button. ≥The Address Book is made.

To make an entry in the Address Book:

Click the Open button.

≥The open dialog box will be displayed. <Fig. 3>

Select the desired Address Book and click the OK button.

Enter or edit the Name, Company, Fax No., Phone No. and Notes.

Click the Add button. <Fig. 4>

≥The entry will be added to the Address Book.

Broadcast

When sending the same document to more than one location, you can use the list function in the Address Book. You may select as many locations as you want from the Address Book.

Note:

≥If you are using Windows 3.1/3.11, the dialog box

images will slightly differ from the ones shown here.

<Fig. 1>

<Fig. 2>

<Fig. 3>

<Fig. 4>

Add button

Page 88

Printer Using as a printer!

You can print documents created from a Windows application. Select Panasonic MFC Print as your printer.

Printing documents from Windows 95

For example, to print from Microsoft Word, proceed as follows.

Open the document you wish to print.

Select Print from the File menu.

≥The Print dialog box will appear.

Select Panasonic MFC Print from the Name ﬁeld in the Printer group. <Fig. 1>

Set the Page range and enter the number of collated copies.

Select the Properties button.

≥The Panasonic MFC Print dialog box will appear.

<Fig. 2>

Set the Page Size, Resolution and Orientation. Then click the OK button.

Click the OK button in the Print dialog box.

<Fig. 1>

<Fig. 2>

Page 89

Multi-Function

Center/PC

Printer

Printing documents from Windows 3.1/3.11

For example, to print from Microsoft Word, proceed as follows.

Open the document you wish to print.

Select Print from the File menu.

≥The Print dialog box will appear. <Fig. 1>

Select the Setup button.

≥The Print Setup dialog box will appear.

Select Panasonic MFC Print from the Speciﬁc Printer ﬁeld. <Fig. 2>

Select the Options button.

≥The Panasonic MFC Print dialog box will appear.

<Fig. 3>

Set the Page Size, Resolution and Orientation. Then click the OK button.

Click the OK button in the Print Setup dialog box.

Click the OK button in the Print dialog box.

<Fig. 1>

<Fig. 2>

<Fig. 3>

Page 90

PC Fax Sending documents!

You can access the fax function from a Windows application by using the Print command in the File menu. Select Panasonic MFC Fax as your printer.

Sending documents from Windows 95

To send a document created from Microsoft Word, proceed as follows.

Open the document you wish to send.

Select Print from the File menu.

≥The Print dialog box will appear.

Select Panasonic MFC Fax from the Name ﬁeld in the Printer group and select Properties. <Fig. 1> ≥The Panasonic MFC Fax dialog box will appear.

<Fig. 2>

Set the Page Size, Resolution and Orientation. Then click the OK button.

Click the OK button in the Print dialog box.

≥The Fax Send dialog box will appear. <Fig. 3>

Enter the name and fax number from the keyboard or select the desired entry in the address book currently displayed in the Address Book name box.

Select the Start button in the Fax Send dialog box.

Note:

≥If the line is busy or there is no answer, the Message

Center Outbox application will automatically redial the number up to 5 times.

≥To cancel transmission after dialing:

Press (STOP) on the fax machine.

OR Select the Outbox window in the Message Center window. Then select the CANCEL button on the toolbar.

≥If you send fax using a PC, the FaxSav service cannot

be used (p. 50).

<Fig. 1>

<Fig. 3>

<Fig. 2>

Page 91

Multi-Function

Center/PC

PC Fax

Sending documents from Windows 3.1/3.11

For example, to send documents created from Microsoft Word, proceed as follows.

Open the document you wish to send.

Select Print from the File menu.

Select the Setup button.

≥The Setup dialog box will appear.

Select Panasonic MFC Fax from the Speciﬁc Printer ﬁeld and then select Options. <Fig. 1> ≥The Panasonic MFC Fax dialog box will appear.

<Fig. 2>

Set the Page Size, Resolution and Orientation. Then click the OK button.

Click the OK button in the Print Setup dialog box.

Click the OK button in the Print dialog box.

≥The Fax Send dialog box will appear. <Fig. 3>

Enter the name and fax number from the keyboard or select the desired entry in the address book currently displayed in the Address Book name box.

Select the Start button in the Fax Send dialog box.

Note:

≥If the line is busy or there is no answer, the Message

Center Outbox application will automatically redial the number up to 5 times.

≥To cancel transmission after dialing:

Press (STOP) on the fax machine. OR Select the Outbox window in the Message Center window, and then select the CANCEL button on the toolbar.

≥If you send a fax using a PC, the FaxSav service

cannot be used (p. 50).

<Fig. 1>

<Fig. 3>

<Fig. 2>

Page 92

PC Receiving Receiving faxes on your PC!

Setting up receiving faxes on your PC

If you wish to receive faxes on your PC automatically, turn on the AUTO ANSWER mode on the fax machine by pressing (AUTO\ANSWER).

Start Windows.

Open or minimize the Message Center application. To open the Message Center, follow these steps.

Windows 95 users: Select the Start button. Point to Programs, then Multi-Function Center, and then click Message Center.

Windows 3.1/3.11 users:

Double click the Message Center icon in the Multi-Function Center program group.

Windows 95

Windows 3.1/3.11

Status messages:

Complete—The facsimile was received successfully but not yet printed, saved or viewed. Incomplete—An incomplete facsimile was received and not yet printed, saved or viewed. Recovered—The system failed before the facsimile was completely received and entered in the Inbox.

Information in the Log may be incomplete. The facsimile may be incomplete. Viewed—The facsimile has been viewed but not printed or saved. Printed—The facsimile was printed but not saved. Saved—The facsimile has been saved.

Windows 95 users: Select the Start button. Point to Programs, then Multi-Function Center, and then click Message Center.

Windows 3.1/3.11 users:

Double click the Message Center icon on the Windows screen.

Select the Inbox window from the Message Center window. ≥The Inbox window displays the current status of

all facsimiles distributed to you in the Inbox queue.

Viewing the list of faxes received

All faxes received by your PC are listed in the Inbox window in the Message Center application. Inbox allows you to view, print or save faxes, and append your faxes to other saved fax documents.

Date and Time

Status messages

Fax ID (if transmitted)

Number of pages received

Page 93

Multi-Function

Center/PC

PC Receiving

Viewing faxes on your screen!

To view a fax in your Inbox

Select the fax you wish to view from the Inbox window. <Fig. 1>

Select View from the File menu of the Message Center Inbox window or click the VIEW button on the toolbar. <Fig. 2> ≥The Viewer application window will display the

selected fax.

VIEW button

To preview the ﬁrst page of the received fax

Select the fax you wish to view from the Inbox window. <Fig. 1>

Select Preview from the File menu of the Message Center Inbox window or click the PREVIEW button on the toolbar. ≥The Preview window will display the ﬁrst page of

the selected fax. <Fig. 3>

Note:

≥If you are using Windows 3.1/3.11, the dialog

box images will slightly differ from the ones shown here.

<Fig. 1>

<Fig. 2>

<Fig. 3>

PREVIEW button

Page 94

PC Receiving Printing received documents!

Select the document you wish to print from the

Inbox window.

Select Print from the File menu or the PRINT button from the toolbar. <Fig. 1> ≥The Print dialog box will appear. <Fig. 2>

If you want to change your selected printer or print setup, select Setup. ≥The Print Setup dialog box will appear.

<Fig. 3>

If you want to use the fax machine as a printer, select Panasonic MFC Print from the Printer list.

Choose the printer you wish to use by selecting the OK button.

Enter the number of copies you want to print in the Copies ﬁeld, then select the OK button. ≥The Inbox Print dialog box will appear.

<Fig. 4>

Select the range of faxes you want to print from the Inbox Print group.

A. Select Print Selected to print the facsimiles

you selected.

B. Select Print Unprinted to print all the

unprinted facsimiles.

C. Select Print All to print all the facsimiles.

If you want to delete the selected faxes after they have been printed, select the Delete After

Printing check box.

If you want the selected fax scaled to ﬁt within the size of the paper you selected in the Print Setup dialog box, select Scale To Fit.

Select the Print button.

Note:

≥If you are using Windows 3.1/3.11, the dialog box

images will slightly differ from the ones shown here.

PRINT button

<Fig. 4>

<Fig. 1>

<Fig. 2>

<Fig. 3>

Page 95

Multi-Function

Center/PC

Send from Fax

Faxing a document from the fax machine using the PC!

Place the document(s) on your fax machine. <Fig. 1>

Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, then click Send From Fax.

Windows 3.1/3.11 Users:

Double click Send From Fax in the Multi-Function Center program group.

≥The Send From Fax application window will

appear. <Fig. 2>

Enter the name and fax number from the keyboard or select the desired entry in the address book currently displayed in the Address Book name box.

You can access the Address Book application by selecting Addr Bk... or the Address Book menu. ≥The Address Book application window will

appear.

If you accessed the Address Book application, select Exit from the File menu.

Select the Start button in the Send From Fax application window.

<Fig. 2>

Note:

≥If you send a fax using a PC, the FaxSav service

cannot be used (p. 50).

≥If you are using Windows 3.1/3.11, the dialog box

images will slightly differ from the ones shown here.

<Fig. 1>

FACE DOWN

Page 96

Scanning Using your fax machine as a scanner!

Your fax machine can be used as a scanner enabling you to incorporate image ﬁles into other Windows applications. The scanned ﬁle can be saved as a Panasonic .ALA (image) ﬁle (see note below), a .TIF, .PCX, .DCX, or .BMP ﬁle.

Place the document(s) on your fax machine. <Fig. 1>

Windows 95 Users: Select the Start button. Point to Programs, point to Multi-Function Center, and then click Viewer.

≥The Viewer application window will appear.

Windows 3.1/3.11 Users: Double click Viewer in the Multi-Function Center.

≥The Viewer application window will appear.

Select Scan from the File menu. <Fig. 2>

≥The TWAIN Scanner dialog box will appear.

<Fig. 3>

Set the intensity and optimize for the type of document you are scanning.

Select Scan.

≥The scanned document is displayed in the Viewer

application window.

Select Save As... from the File menu.

≥The Save As dialog box will appear. <Fig. 4>

Enter the ﬁle name in the File name text box, and then select the drive and directory where you want to store the document.

Select the OK button.

Note:

≥Text editing cannot be performed with this unit without

OCR upgrade software. See Upgrade Now!

≥If you are using Windows 3.1/3.11, the dialog box

images will slightly differ from the ones shown here.

≥A Panasonic .ALA (image) ﬁle is a ﬁle only for

Panasonic Multi-Function Center software. If you save an image ﬁle as .ALA ﬁle with description, you can search for the ﬁle with Finder application even if you cannot remember the name of the document or the directory in which it is ﬁled.

<Fig. 2>

<Fig. 3>

<Fig. 1>

<Fig. 4>

FACE DOWN

Page 97

Multi-Function

Center/PC

More Information

PC link!

(turning PC related functions on/off)

The PC LINK feature is pre-selected to “ON”. If the AUTO ANSWER mode is turned on, all faxes will be received at your PC automatically. If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to your fax machine, do one of the following. —Turn off the PC LINK on the fax machine. —Pause your Inbox on the PC.

To turn off the PC LINK on the facsimile unit

≥When this feature is off, any operation from your PC like fax transmission/reception, scanning, printing or

copying is not available.

To pause your Inbox

From the Inbox window select Pause Inbox from the File menu or select the Pause Inbox check box on the

Toolbar.

Pause Inbox check box

Press (MENU).

Display:

Press (#), then (1) (4).

Press (START/SET/COPY).

Press or to select “OFF”.

≥To turn on the PC LINK on the fax machine,

select “ON”.

Press (START/SET/COPY).

Press (MENU).

SETUP ITEM

[ ]

MODE=OFF

▼▲

MODE=ON

▼▲

PC LINK

1.SYSTEM SET UP

1 4 7

23 56 89 0

START/SET/COPY

Page 98

More Information

Applications

Functions

Viewer

Copier

Address Book

Editing images

≥Clearing portions of an image ≥Copying to the Windows Clipboard ≥Cropping images ≥Cutting images ≥Cutting or copying an entire image ≥Inverting the color of an image ≥Pasting from the Windows Clipboard ≥Stretching and shrinking images ≥Symmetrically changing the size of an image

Viewing Images

≥Adding an application button to the Action Bar ≥Arranging how windows and icons are displayed ≥Displaying thumbnails ≥Hiding or displaying the Toolbar, Status Bar or Action Bar ≥Magniﬁcation, reductions or orientations ≥Next or previous page ≥Rotating the image ≥Viewing different pages of a multiple page ﬁle ≥Zooming—Sizing the image to the size of the window ≥Zooming in a speciﬁed area of the image

≥Making a Copy ≥Making multiple copies ≥Reducing/enlarging your copy ≥Setting up your Copier ≥Choosing a printer

≥Changing address books ≥Copying Information into the clipboard ≥Dialing a voice number ≥Pasting information into your address book ≥Printing an address book entry or the entire book ≥Saving the address book as a ﬁle ≥Sending a cover page fax ≥Using editing key combinations to Cut, Paste, Copy and Undo editing

List of Multi-Function applications and help instructions!

To obtain information about the Multi-Function Center applications, use the help function. For help, follow these steps.

For Windows 95 Users:

1. Click the Start button.

2. Click Programs.

3. Click Multi-Function Center.

4. Click the application you need help with.

5. Click Help menu.

6. Click Index or Contents and choose the subject

you need help with.

For Windows 3.1/3.11 Users:

1. In Program manager, double click Multi-Function Center.

2. Double click the application you need help with.

3. Click Help menu.

4. Click Index or Contents and choose the subject you need help with.

Functions of the Multi-Function Center applications

Page 99

Multi-Function

Center/PC

More Information

Applications Functions

Message Center

Send From Fax

Finder

Launch Pad

≥Cover page—Creating and Set up ≥Setting Up Your Personal Information—PC Fax Logo, Telephone Number, and Night

Delivery Time

≥Time/Date stamp on received faxes ≥Resending a fax ≥Automatically printing incoming faxes ≥Loading the Message Center automatically

Received Faxes

≥Inbox Activity Log ≥Automatically deleting your faxes after printing ≥Deleting faxes ≥Stopping receiving faxes to the PC ≥Manually receiving faxes ≥Monitoring the fax line status ≥Pausing and Resuming Inbox so that you can run other communications programs ≥Previewing a received fax listed in the Inbox window ≥Printing faxes ≥Saving faxes ≥Seeing the list of received faxes ≥Stamping received facsimiles with the time/date received ≥Viewing faxes

Sending Faxes

≥Viewing the list of outgoing faxes ≥Resending undelivered facsimiles ≥Changing the destination fax number or delivery schedule ≥Unsuccessful dialing attempts

Canceling Faxes

≥Pausing and Resuming sending facsimiles ≥Deleting facsimiles ≥Monitoring the Fax line status ≥Viewing the Outbox queue ≥Outbox Activity Log

≥Adding a current addressee to an Address Book ≥Changing Address Books ≥Choosing a Resolution ≥Phone Number (addressing your fax) ≥Sending a fax to multiple recipients (Specify To: Cc: Faxes) ≥Sending a fax while you are doing other work on your PC ≥Sending a fax with a cover page ≥Sending a fax without a cover page ≥Setting up your scanner ≥Sorting the Address Book ≥Specifying a distribution list as your fax destination

≥Deleting ﬁles ≥Printing, viewing and faxing ﬁles ≥Searching for ﬁles

≥Adding an application to your Launch Pad icon bar ≥Automatically activating the Launch Pad ≥Making your Launch Pad icon bar always visible on your desktop ≥Removing an application from the Launch Pad

Page 100

41–72

—

54, 59

— —

—

— —

100

OperationsError Messages

For Fax Advantage Assistance, Call 1-800-435-7329.

Communication message

Error code

Cause & Remedy

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

MEMORY FULL NO DOCUMENT

OTHER FAX NOT RESPOND

PC FAIL OR BUSY

PRESSED THE STOP KEY

THE COVER WAS OPENED OK

Reports!

If your unit cannot send a fax, check the following. –The number you dialed is correct. –The other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 54, 55).

≥A transmission or reception error occurred. Try again or check

with the other party.

≥The document is jammed. Remove the jammed document

(p. 114).

≥A transmission or reception error occurred because of a problem

with the other party’s fax machine. Check with the other party.

≥The document was not received due to memory being full. ≥The document was not fed into the unit properly. Reinsert the

document and try again.

≥The other party’s fax machine was busy or ran out of recording

paper. Try again.

≥The document was not fed properly. Reinsert the document and

try again.

≥The other party’s fax machine rings too many times. To send a

fax manually, dial the number, conﬁrm the fax tone, and press (START/SET/COPY).

≥The other party’s machine is not a facsimile. Check with the other

party.

≥The number you dialed is not in service. ≥The fax function cannot be operated by the PC. The RS232C

cable is not connected correctly, or the software is not running on the PC.

≥The (STOP) button was pressed and fax communication was

canceled.

≥The cover was opened. Close it and try again. ≥Fax communication was successful.