Page 1
Multi-Function Laser Fax
Operating Instructions
Model No. KX-FLM653EX
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to
the appropriate service of your service
provider.
This model is designed to be used in
Czech, Hungary and Slovakia. To use in
Hungary and Slovakia, change the
location setting (feature #114 on page
51). The language selection is also
available (feature #110 on page 51).
Page 2
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
i
Page 3
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 9.
AB D E
JORQSTUVWPKL NM
C
G
HIF
Buttons (Listed in alphabetical order)
AUTO ANSWER H HANDSET MUTE K REDIAL/PAUSE J
BROADCAST C HELP N RESOLUTION G
CALLER ID PRINT R JUNK FAX PROHIBITOR E SCAN I
CALLER ID SEARCH S LOWER T SET V
COLLATE F MANUAL BROAD D Station keys B
COPY START W MENU P STOP U
DIRECTORY PROGRAM O MONITOR M TONE A
FAX START V NAME/TEL NO. T VOLUME Q
FLASH L NAVIGATOR Q
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Thank you for purchasing a Panasonic fax machine.
This model is designed to be used in Czech, Hungary and Slovakia according to the location
setting feature.
L The default setting is Czech. To use in Hungary and Slovakia, change the setting (feature #114 on
page 51).
You can select Czech, Hungarian, Slovak or English for the language.
L The display and reports will be in the selected language. The default setting is Czech. If you want to
change the setting to Hungarian, Slovak and English, see feature #110 on page 51.
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L In the event of problems, you should contact your equipment supplier in the first instance.
L This equipment is designed for use on the Hungary, Czech and Slovakia analogue telephone
network.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment
(R&TTE) Directive 1999/5/EC.
Declarations of Conformity for the relevant Panasonic products described in this manual are available
for download by visiting:
http://www.doc.panasonic.de
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation.
L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
L XEROX is a registered trademark of Xerox Corporation.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
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Important Information
Important InformationSafety Instructions
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. If the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
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Page 6
Important Information
Laser radiation
L The printer of this unit utilises a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
Fuser unit
L The fuser unit gets hot. Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (1) also gets
warm. This is normal.
2
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the green drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorised service
centre.
1
2
Fuser unit
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
– Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach
contents, and seek immediate medical
treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
Drum unit
L Read the instructions on page 12 before you
begin installation of the drum unit. After you
Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)
This symbol on the products and/or
accompanying documents means that used
electrical and electronic products should not be
mixed with general household waste.
For proper treatment, recovery and recycling,
please take these products to designated
collection points, where they will be accepted on
a free of charge basis. Alternatively, in some
countries you may be able to return your
products to your local retailer upon the purchase
of an equivalent new product.
Disposing of this product correctly will help to
save valuable resources and prevent any
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Important Information
potential negative effects on human health and
the environment which could otherwise arise
from inappropriate waste handling. Please
contact your local authority for further details of
your nearest designated collection point.
Penalties may be applicable for incorrect
disposal of this waste, in accordance with
national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or
supplier for further information.
Information on Disposal in other Countries
outside the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please
contact your local authorities or dealer and ask
for the correct method of disposal.
For best performance
Toner cartridge and drum unit
L For optimal performance, genuine Panasonic
toner cartridges and drum units are
recommended. We cannot be responsible for
problems that may be caused by a nonPanasonic toner cartridge or drum unit:
– Damage to the unit
– Poor print quality
– Improper operation
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odour during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned OFF immediately
after printing. Leave the power turned ON for
a minimum of 30 minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (2).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical
components inside the unit, touch a
grounded metal surface before touching the
components.
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from the power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 10 °C or greater
than 32.5 °C. Damp basements should also
be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
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Table of Contents
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories..........................8
1.2 Accessory information ........................ 9
Finding the Controls
1.3 Description of buttons......................... 9
1.4 Overview ..........................................10
Installation
1.5 Toner cartridge and drum unit ......... 12
1.6 Paper tray and paper tray cover ....... 14
1.7 Paper stacker....................................15
1.8 Document stacker.............................15
1.9 Handset cord .................................... 16
1.10 Recording paper...............................16
2. Preparation
Connections and Setup
2.1 Connections .....................................18
2.2 Dialling mode ................................... 19
Help Button
2.3 Help function ....................................19
Vo lu me
2.4 Adjusting volume ..............................20
Initial Programming
2.5 Date and time ................................... 20
2.6 Your logo...........................................21
2.7 Your fax number ...............................23
3. Telephone
Automatic Dialling
3.1 Storing names and telephone numbers
for the one-touch dial feature and
navigator directory............................24
3.2 Making a phone call using one-touch
dial feature or navigator directory..... 25
Caller ID
3.3 Caller ID service ...............................26
3.4 Viewing and calling back using caller
information........................................ 27
3.5 Storing caller information into the onetouch dial feature and navigator
directory............................................ 29
4. Fax
Sending Faxes
4.1 Sending a fax manually .................... 30
4.2 Document requirements ................... 31
4.3 Sending a fax using one-touch dial
feature and navigator directory......... 32
4.4 Broadcast transmission ....................32
Receiving Faxes
4.5 Selecting the way to use your fax
machine............................................34
4.6 Receiving a fax automatically – Auto
answer ON........................................35
4.7 Receiving a fax manually – Auto answer
OFF .................................................. 35
4.8 Using the unit with an answering
machine............................................37
4.9 Receive polling (retrieving a fax placed
on another fax machine)................... 37
4.10 Junk fax prohibitor (preventing fax
reception from undesired callers) .....38
5. Copy
Copying
5.1 Making a copy ..................................39
6. Multi-Function Station
software
Setup
6.1 Connecting to a computer ................41
6.2 Installing Multi-Function Station .......41
6.3 Starting Multi-Function Station .........43
Printing
6.4 Using the fax machine as a printer... 43
Scanning
6.5 Using the fax machine as a scanner 46
Remote Control
6.6 Operating the fax machine from your
computer ..........................................47
PC Fax
6.7 Fax sending/receiving using Multi-
Function Station ...............................47
6.8 Confirming the status of the fax
machine............................................48
7. Programmable Features
Features Summary
7.1 Programming....................................50
7.2 Basic features................................... 51
7.3 Advanced features............................ 53
8. Help
Error Messages
8.1 Error messages – Reports ...............57
8.2 Error messages – Display ................ 58
Tro ub lesh ooting
8.3 When a function does not work, check
here .................................................. 60
Replacement
8.4 Replacing the toner cartridge and the
drum unit ..........................................66
6
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Jams
8.5 Recording paper jam ........................69
8.6 Document jams - sending................. 72
Cleaning
8.7 Cleaning the inside of the unit .......... 73
9. General Information
Printed Reports
9.1 Reference lists and reports ..............75
Specifications
9.2 Specifications ................................... 76
User record
9.3 User record....................................... 79
10.Index
10.1 Index................................................ 80
Table of Contents
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Page 10
1. Introduction and Installation
1Int roduction and Installation
1.1 Included accessories
No. Item Quantity Notes
1 Power cord 1 ----------
2 Telephone line cord 1 ----------
3 Handset 1 ----------
4 Handset cord 1 ----------
5 Paper stacker 1 ----------
6 Paper tray 1 ----------
7 Paper tray cover 1 No need to install when using legal
paper.
8 Drum unit 1 See page 78.
9 Toner cartridge
(starter toner cartridge)
j Operating instructions 1 Czech
k Quick installation guide 1 ----------
l CD-ROM 1 See page 41.
12345
6789j
1 prints about 800 A4-sized pages
with a 5% image area (page 77).
1Slovak
1 Hungarian
1 English
kl
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
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Finding the Controls
1. Introduction and Installation
1.2 Accessory information
To ensure that the unit operates properly, we
recommend the use of Panasonic toner
cartridge and drum unit. See page 77 for
specifications.
1.2.1 Available accessories
– Replacement toner cartridge (KX-
FA83E/KX-FA83X)
– Replacement drum unit (KX-FA84E/KX-
FA84X)
1.3 Description of buttons
L Keep the front cover page open for button
locations.
A {TONE}
L To change from pulse to tone temporarily
during dialling when your line has rotary
pulse service.
B Station keys
L To use the one-touch dial feature (page
24, 25, 32).
C {BROADCAST}
L To send a document to multiple parties
(page 32, 33).
D {MANUAL BROAD}
L To send a document to multiple parties
manually (page 32, 33).
E {JUNK FAX PROHIBITOR}
L To use junk fax prohibitor (page 38).
F {COLLATE}
L To make a collated copy (page 39).
G {RESOLUTION}
L To select a resolution (page 30, 39).
H {AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 35).
I {SCAN}
L To scan a document (page 46).
L To store a scanned document into
memory, and then send it (page 30).
J {REDIAL/PAUSE}
L To redial the last number dialled. If the line
is busy when you make a phone call using
the {MONITOR} button, the unit will
automatically redial the number up to 5
times.
L To insert a pause during dialling.
K {HANDSET MUTE}
L To mute your voice to the other party
during a conversation. Press again to
resume the conversation.
L {FLASH}
L To access special telephone services or
for transferring extension calls.
M {MONITOR}
L To initiate dialling.
When you press {MONITOR} during
receiving a call, you will be able to hear
the other party, but the other party will not
be able to hear you.
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1. Introduction and Installation
N {HELP}
L To print helpful information for quick
reference (page 19).
O {DIRECTORY PROGRAM}
L To store or edit names and telephone
numbers (page 24).
P {MENU}
L To initiate or exit programming.
Q {NAVIGATOR}{VOLUME}
L To adjust volume (page 20).
L To search for a stored item (page 25, 32).
L To select features or feature settings
during programming (page 50).
R {CALLER ID PRINT}
L To print the Caller ID list (page 28).
S {CALLER ID SEARCH}
L To view caller information (page 27).
T {LOWER}{NAME/TEL NO.}
L To select stations 12–22 for the one-touch
dial feature (page 24, 25, 32).
L To change the display of the caller
information (page 28).
U {STOP}
L To stop an operation or programming
session.
L To delete a character from names and
telephone numbers (page 22, 24).
L To return to a previous step during
operation.
V {FAX START }{SET}
L To start sending or receiving a fax.
L To store a setting during programming.
W {COPY START}
L To copy a document (page 39).
1.4 Overview
1.4.1 Front view
1
67 8
1 Handset
2 Document guides
3 Paper tray cover
4 Tension plate
5 Paper tray
6 Paper stacker
7 Document stacker
8 Recording paper exit
9 Document exit
j Front cover
k Document entrance
2345
*1
*1
9
j
k
10
*1 The paper stacker and document stacker
may not be shown in all illustrations.
Page 13
1.4.2 Rear view
1
2534
1 USB interface connector
2 Power inlet
3 Telephone line jack
4 External telephone jack
5 Speaker
Removing the shipping tape
Remove the shipping tape (1) before
installation.
1. Introduction and Installation
1
1
11
Page 14
1. Introduction and Installation
Installation
1.5 Toner cartridge and
drum unit
The included toner cartridge is a starter toner
cartridge. It will print about 800 A4-sized pages
with a 5 % image area (page 77).
L To replace the toner cartridge and the drum
unit, see page 66.
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the green
drum surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
3 Place the toner cartridge (1) into the drum
unit (2) vertically.
1
2
4 Firmly press down the toner cartridge to
snap into position.
5 Turn the two levers (1) on the toner
cartridge firmly.
1
2 Remove the toner cartridge and drum unit
from the protection bags. Peel off the seal
(1) from the toner cartridge.
L Do not touch or scratch the green drum
surface.
1
12
6 Make sure that the triangles (1) match, to
install the toner cartridge correctly.
1
Page 15
1. Introduction and Installation
7 Lift open the front cover (1), holding OPEN
(2).
1
2
L If the lower glass (3) is dirty, clean it with
a soft and dry cloth.
3
9 Close the front cover (1) by pushing down
on both sides, until locked.
1
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482 on page
52). The toner cartridge will last approximately
40 % longer. This feature may lower the print
quality.
8 Install the drum and toner unit (1) by holding
the tabs.
2
1
L Do not touch the transfer roller (2).
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1. Introduction and Installation
1.6 Paper tray and paper
tray cover
1 Insert the paper tray (1) into the slot (2) on
the back of the unit.
1
2
Note:
L Do not place the unit in an area where the
paper tray may be obstructed (i.e., by a wall,
etc.).
L Keep this surface (4) away from walls etc.
more than 50 mm to let the unit cool down.
To remove the paper tray
Pull the paper tray forward in the direction of the
arrow.
2 Pull the tension plate forward (1) and attach
the paper tray cover (2), then push the
tension plate back (3).
2
1
4
3
When you use legal paper, do not attach the
paper tray cover.
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1. Introduction and Installation
1.7 Paper stacker
Line up the slots (1) in the paper stacker with
the pegs (2) on the bottom of the unit, then
insert the two tabs of the paper stacker into the
slots on the unit (3).
2
3
1
Note:
L Do not place the unit in an area where the
paper stacker may be easily bumped into.
L Document and recording paper will be
ejected from the front of the unit. Do not place
anything in front of the unit.
L The paper stacker can hold up to
approximately 100 sheets of printed paper.
Remove the printed paper before the paper
stacker becomes full.
1.8 Document stacker
Pull the document stacker (1) forward gently
until it clicks into place, then press the centre
part of the document stacker (2) to open the
extender (3).
1
2
3
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1. Introduction and Installation
1.9 Handset cord
Connect the handset cord (1).
1
1.10 Recording paper
A4, letter or legal size recording paper can be
used.
The unit can hold:
– Up to 250 sheets of 60 g/m
paper.
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
Please refer to page 77 for information on
recording paper.
L The unit is set for A4 size paper by default. If
you want to use letter or legal size paper,
change the setting (feature #380 on page
52).
1 Before inserting a stack of paper, fan the
paper to prevent paper jams.
2
to 75 g/m2
2
paper.
2
paper.
2 Pull the tension plate forward (1).
1
3 Remove the paper tray cover (1).
1
4 Pinch the right side of the recording paper
guides (1), then slide it open to its full width.
1
16
Page 19
1. Introduction and Installation
5 Insert the paper, print-side down (1).
1
2
2
L The paper should not be over the tabs
(2).
L If the paper is not inserted correctly, re-
adjust the paper, or the paper may jam.
Correct Incorrect
7 Attach the paper tray cover (1).
1
8 Push the tension plate back (1).
1
6 Adjust the width to the size of the recording
paper by sliding the right side of the guides
(1).
1
Note:
L When you use letter or legal paper,
change the recording paper size to
“LETTER” or “LEGAL” (feature #380 on
page 52).
17
Page 20
2. Preparation
2Pr eparationConnections and Set up
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
1 Telephone line cord
L Connect to a single telephone line jack.
2 Power cord
L Connect to the power outlet
(220 – 240 V, 50/60 Hz).
3 [EXT] jack
L You can connect an answering machine
or an extension telephone.
4 Answering machine (not included)
3
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
L If you use the unit with a computer and your
internet provider instructs you to install a filter
(5), please connect it as follows.
5
4
1
2
This model is designed to be used in Czech,
Hungary and Slovakia. TO USE IN
HUNGARY AND SLOVAKIA, CHANGE THE
LOCATION SETTING (feature #114 on page
51). The language selection is also available
(feature #110 on page 51).
Note:
L To avoid malfunction, do not position the fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
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Page 21
Help Button
2. Preparation
2.2 Dialling mode
If you cannot dial (page 25, 30), change this
setting depending on your telephone line
service.
{SET}{MENU}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2 Press {#}, then {1}{2}{0}.
DIALLING MODE
=TONE [±]
3 Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
2.3 Help function
The unit contains helpful information which can
be printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax
number.
– “FEATURE LIST”:
How to program the features.
– “DIRECTORY”:
How to store names and numbers in the
directory and how to dial them.
– “FAX RECEIVING”:
Help with problems to receive faxes.
– “COPIER”:
How to use the copier function.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
4 Press {SET}.
5 Press {MENU} to exit.
{SET}{HELP}
{<}{>}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
Volu me
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Page 22
2. Preparation
2.4 Adjusting volume
{SET}{A}{B}
Ringer volume
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {B} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display “INCOMING CALL”.
L To turn the ringer back ON, press {A}.
2.5 Date and time
You must set the date and time.
{
{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2 Press {#}, then {1}{0}{1}.
SETDATE&TIME
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
D:|01/M:01/Y:06
TIME: 12:00AM
SET}{MENU}
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 52).
Monitor volume
While using the monitor, press {A} or {B}.
Initial Programming
4 Enter the current date/month/year by
selecting 2 digits for each.
Example: 10 August, 2006
Press {1}{0} {0}{8} {0}{6}.
D:10/M:08/Y:06
TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 3:15PM (12 hour clock entry)
1. Press {0}{3} {1}{5}.
D:|10/M:08/Y:06
TIME: 03:15AM
2. Press {*} repeatedly to display “PM”.
D:|10/M:08/Y:06
TIME: 03:15PM
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
20
Page 23
Note:
L If you select Czech, Slovak or Hungarian for
the language (feature #110 on page 51), the
time is set using a 24 hour clock.
Example: 3:15PM (15:15)
Press {1}{5} {1}{5}.
L The other party’s fax machine will print the
date and time on the top of each page you
send according to your unit’s date and time
setting.
L The accuracy of the clock is approximately
±60 seconds a month.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
2. Preparation
2.6 Your logo
The logo can be your name or the name of your
company.
{HANDSET MUTE}
{MENU}
{<}{>}{A}{B}
{SET}{FLASH}
{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
To select characters with the dial keypad
Keypad Characters
{1} 1[]{}+–/=
,._`:;?|
{2} ABCa b c 2
{3} DEF d e f 3
{4} GHI g h i 4
21
Page 24
2. Preparation
Keypad Characters
{5} JKLj kl 5
{6} MNOmno6
{7} PQRS pqr s7
{8} TUVt uv8
{9} WX Y Z w x y z 9
{0} 0( ) < >! " #$
%& ¥ @ @^ ’ →
{#} To change uppercase or
lowercase letter.
{FLASH} Hyphen
{HANDSET
MUTE}
{STOP} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To insert a space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BIL|L
3. Press {#}.
LOGO=B|i
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all characters, press and hold
{STOP}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {HANDSET MUTE} to insert a space
and enter the character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
1. Press {B} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {A}, the order will be
reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase
or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
22
Page 25
2.7 Your fax number
{STOP}{MENU}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO.
PRESS SET
2. Preparation
{SET}{FLASH}{<}{>}
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {FLASH}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all numbers, press and hold
{STOP}.
23
Page 26
3. Telephone
3TelephoneAutomatic Dialling
3.1 Storing names and
telephone numbers for the
one-touch dial feature and
navigator directory
For rapid access to frequently dialled numbers,
the unit provides the one-touch dial feature (22
items) and navigator directory (300 items).
L Station 1 to 3 can be used alternatively as
broadcast keys (page 32).
L You can also send faxes using one-touch dial
feature and navigator directory (page 32).
Station keys
{SET}{LOWER}
{<}{>}{A}{B}
{DIRECTORY PROGRAM}
3.1.1 Storing one-touch dial item
1 Press {DIRECTORY PROGRAM}.
2 Select the desired station key.
For stations 1–3:
1. Press one of the station keys.
Example: STATION 1
DIAL MODE [±]
2. Press {SET}.
For stations 4–11:
Press one of the station keys.
For stations 12–22:
Press {LOWER}, then press one of the
station keys.
3 Enter the name, up to 16 characters (see
page 21 for instructions).
4 Press {SET}.
5 Enter the telephone number, up to 32 digits.
6 Press {SET}.
{STOP}
L To program other items, repeat steps 2 to
6.
7 Press {DIRECTORY PROGRAM} to exit.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 75).
Note:
L A hyphen or a space entered in a telephone
number counts as two digits.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all characters/numbers, press and
hold {STOP}.
3.1.2 Storing navigator directory
items
1 Press {DIRECTORY PROGRAM}.
2 Press {>}.
L The display shows the number of items in
the navigator directory briefly.
3 Enter the name, up to 16 characters (see
page 21 for instructions).
4 Press {SET}.
5 Enter the telephone number, up to 32 digits.
6 Press {SET}.
L To program other items, repeat steps 3 to
6.
7 Press {DIRECTORY PROGRAM} to exit.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 75).
Note:
L A hyphen or a space entered in a telephone
number counts as 2 digits.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
24
Page 27
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all characters/numbers, press and
hold {STOP}.
3.1.3 Editing a stored item
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {DIRECTORY PROGRAM}.
3. Telephone
3.2 Making a phone call
using one-touch dial
feature or navigator
directory
Before using this feature, store the desired
names and telephone numbers in one-touch dial
feature and navigator directory (page 24).
L Keep the front cover page open for button
locations.
3.2.1 Using one-touch dial
feature
4 Press {*}.
L If you do not need to edit the name, skip
to step 6.
5 Edit the name. For further details, see the
storing procedure on page 24.
6 Press {SET}.
L If you do not need to edit the telephone
number, skip to step 8.
7 Edit the telephone number. For further
details, see the storing procedure on page
24.
8 Press {SET}.
3.1.4 Erasing a stored item
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {DIRECTORY PROGRAM}.
4 Press {#}.
L To cancel erasing, press {STOP}.
5 Press {SET}.
1 Lift the handset or press {MONITOR}.
2 Select the desired station key.
For stations 1–11:
Press the desired station key.
For stations 12–22:
Press {LOWER}, then press the desired
station key.
L The unit will start dialling automatically.
3.2.2 Using the navigator
directory
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Lift the handset or press {MONITOR}.
L The unit will start dialling automatically.
To search for a name by initial
Example: “LISA”
1. Press {>}.
L Confirm that there are no documents in
the document entrance.
2. Press {A} or {B} to initiate the navigator
directory.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 21).
L To search for symbols (not letters or
numbers), press {*}.
4. Press {A} or {B} repeatedly to display
“LISA”.
L To stop the search, press {STOP}.
25
Page 28
3. Telephone
L To dial the displayed party, lift the handset
or press {MONITOR}.
Caller ID
3.3 Caller ID service
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this unit’s Caller ID
features, you must subscribe to Caller ID
service.
Important:
L This unit is designed in accordance with
the “FSK based subscriber line protocol”
under the ETS (European
Telecommunication Standard) and only
supports the basic CLIP (Calling Line
Identification Presentation) features.
L This unit will only display the caller’s
telephone number and name.
L This unit will not support future additional
telephone services.
L This unit cannot support services based
on the “DTMF based subscriber line
protocol”.
L Depending on the service of the local
telephone company, the date/time of the
call or the caller’s name may not be
displayed.
3.3.1 How Caller ID is displayed
The calling party’s name or telephone number
will be displayed after the 1st ring. You then have
the option of whether or not to answer the call.
The unit will automatically store caller
information (name, telephone number and the
time of the call) of the 30 most recent calls. Caller
information is stored by the most recent to the
oldest call. When the 31st call is received, the
oldest call is deleted.
Caller information can be viewed on the display
one item at a time (page 28) or confirmed by
printing the Caller ID list (page 28).
L When caller information is received and it
matches a telephone number stored in the
fax machine’s one-touch dial or navigator
directory, the stored name will be displayed.
L If the unit is connected to a PBX (Private
Branch Exchange) system, caller information
may not be received properly. Consult your
PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
“OUT OF AREA”: The caller dialled from an
area which does not provide Caller ID
service.
“PRIVATE CALLER”: The caller requested
not to send caller information.
26
Page 29
“LONG DISTANCE”: The caller made a long
distance call.
To confirm caller information by printing
the Caller ID list
– To print manually, see page 28.
– To print automatically after every 30 new
calls, activate feature #216 (page 52).
3. Telephone
3.4 Viewing and calling
back using caller
information
You can easily view caller information and call
back.
Important:
L Calling back will not be possible in the
following cases:
– The telephone number includes data
other than numbers (i.e., * or #).
– The caller information does not
include a telephone number.
L If the area code of the received telephone
number is the same as yours, the area
code may need to be deleted before
calling back. This may only apply to some
areas. To edit the number, see page 28.
{NAME/TEL NO.}{MONITOR}
{MENU}
{<}{>}{A}{B}
{CALLER ID PRINT}
{CALLER ID SEARCH}
{STOP}
{FAX START}
{SET}
1 Press {CALLER ID SEARCH}.
2 Press {B} to search from the recently
received caller information.
L If you press {A}, the display order will be
reversed.
3 Lift the handset or press {MONITOR} to
return the call.
L The unit will start dialling automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX S TART}.
27
Page 30
3. Telephone
To change the way caller information is
displayed
Press {NAME/TEL NO.} repeatedly after step 2.
Example: SAM LEE
11:20AM 20 Jul.,
b
1345678901
11:20AM 20 Jul.,
L Check mark (,) on the display means the call
has already been viewed or answered.
Display while viewing
L When the unit could not receive a name, the
display will show “NO NAME RCVD”.
L When no calls have been received, the
display will show “NO CALLER DATA”.
To stop viewing
Press {STOP} after step 2.
3.4.1 Printing the Caller ID list
1 Press {CALLER ID PRINT} to start printing.
L The display will show “ERASE ALL OK?”
after printing.
2 Press {STOP} to exit.
L To erase all of the stored caller
information, press {SET} instead of
{STOP}.
3.4.2 Editing a caller’s telephone
number before calling back
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
desired entry.
3 Press {NAME/TEL NO.} to display the
telephone number.
4 Press dial key (0 to 9) or {*} to enter the
editing mode and edit the telephone number.
5 Press {MONITOR} or lift the handset to call
back the edited number.
L The unit will start dialling automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX START}.
Note:
L The edited telephone number will not be
saved in the caller information. To save in the
directory, see page 29.
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect number.
2. Press {STOP} to delete the number.
3. Enter the correct number.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
To insert a number
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the number.
2. Enter the number.
3.4.3 Erasing all caller
information
1 Press {MENU} repeatedly to display
“CALLER SETUP”.
2 Press {SET}.
L “CALL LIST ERASE” will be displayed.
3 Press {SET}.
L To cancel erasing, press {STOP}, then
{MENU}.
4 Press {SET}.
5 Press {STOP} to exit.
3.4.4 Erasing specific caller
information
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {<}.
L To cancel erasing, press {STOP}.
4 Press {SET}.
L To erase other items, repeat steps 2 to 4.
5 Press {STOP} to exit.
28
Page 31
3.5 Storing caller
information into the onetouch dial feature and
navigator directory
L Keep the front cover page open for button
locations.
Important:
L This feature is not available in the
following cases.
– The telephone number includes data
other than numbers (i.e., * or #).
– The caller information does not
include a telephone number.
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {DIRECTORY PROGRAM}.
3. Telephone
L If you assign an item to a station key which
already contains an item, the previous item
will be replaced.
L Station 1 to 3 can be used alternatively as
broadcast keys (page 32).
4 Select the station key or navigator directory.
For stations 1–3:
1. Press the desired station key.
2. Press {A} or {B} repeatedly to select
“DIAL MODE”.
3. Press {SET}.
4. Press {SET}.
For stations 4–11:
1. Press the desired station key.
2. Press {SET}.
For stations 12–22:
1. Press {LOWER}, then press the desired
station key.
2. Press {SET}.
For navigator directory:
1. Press {<} or {>}.
2. Press {SET}.
5 Press {SET}.
Note:
L You can confirm the stored items by printing
the telephone number list (page 75).
L The unit can only store a name of up to 16
characters long.
L To edit a name or number, see page 25.
L If caller information does not include the
caller’s name, enter the name manually. See
the instructions on page 24.
29
Page 32
4. Fax
4FaxSending Faxes
4.1 Sending a fax manually
1
To select the resolution
Select the desired resolution according to the
type of document.
– “STANDARD”: For printed or typewritten
documents with normal-sized characters.
– “FINE”: For documents with small print.
– “SUPER FINE”: For documents with very
small print. This setting is effective only when
the other party has a compatible fax
machines.
– “PHOTO”: For documents containing
photographs, shaded drawings, etc.
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
{MONITOR}
{STOP}
{REDIAL/PAUSE}
{FAX START}
{SET}
{RESOLUTION}
{SCAN}
1 Adjust the width of the document guides (1)
to fit the actual size of the document.
2 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution.
4 Press {MONITOR}.
5 Dial the fax number.
6 When a fax tone is heard:
Press {FAX S TA RT}.
When the other party answers your call:
Lift the handset and ask them to press their
start button. When the fax tone is heard,
press {FAX START}.
Note:
L After pressing {FAX STA RT }, you can
replace the handset.
To stop sending
Press {STOP}.
To redial the last number
1. Press {REDIAL/PAUSE}.
2. Press {FA X S TA RT}.
L If the line is busy, the unit will automatically
redial the number up to 5 times.
L To cancel redialling, press {STOP}, then
press {SET}.
To send more than 20 pages at a time
Insert the first 20 pages of the document. Add
the other pages (up to 20 at a time) on top of the
previously inserted pages while the last page is
being fed into the unit.
To predial a fax number
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
1. Enter the fax number.
2. Insert the document.
3. Press {FA X S TA RT}.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending.
1. Insert the document.
2. Enter the fax number.
3. Press {SCAN}.
Reserving the fax transmission (Dual
Access)
You can reserve the fax transmission even when
the unit is just receiving a fax or sending a fax
from memory.
30
Page 33
4. Fax
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1. Insert the document during fax reception or
fax memory transmission.
2. Enter the fax number using the dial keypad,
one-touch dial or navigator directory.
3. Press {SCAN} or {FAX S TART}.
L The document will be fed into the unit and
scanned into memory. The unit will then send
the data. If the document exceeds the
memory capacity, transmission will be
cancelled. You must send the entire
document manually.
Printing a sending report
A sending report provides you with a printed
record of transmission results. To print sending
reports, make sure feature #401 is activated
(page 53). For an explanation of error messages,
see page 57.
Printing a journal report
A journal report provides you with a printed
record of the 30 most recent faxes. To print
manually, see page 75. To print automatically
after every 30 new fax transmissions and
receptions, make sure feature #402 is activated
(page 53). For an explanation of error messages,
see page 57.
4.2 Document
requirements
Minimum document size
128 mm
128 mm
Effective scanning area
L Shaded area will be scanned.
4 mm
4 mm
4 mm 4 mm
208 mm
216 mm
Document weight
L Single sheet:
L Multiple sheets:
Note:
L Remove clips, staples or other fasteners.
L Do not set the following types of documents:
L Check that ink, paste or correction fluid has
L To set a document with a width of less than
2
45 g/m
60 g/m
(Make a copy of the document and set the
copy.)
– Chemically treated paper such as carbon
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side
dried completely.
210 mm, we recommend using a copy
machine to copy the original document onto
A4 or letter-sized paper, then setting the
copied document.
to 90 g/m
2
to 80 g/m
or carbonless duplicating paper
that can be seen through the other side,
such as newsprint
2
2
Maximum document size
216 mm
600 mm
31
Page 34
4. Fax
4.3 Sending a fax using
one-touch dial feature and
navigator directory
Before using this feature, store the desired
names and telephone numbers into one-touch
dial feature and navigator directory (page 24).
L Keep the front cover page open for button
locations.
1 Adjust the width of the document guides to fit
the actual size of the document.
2 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution
(page 30).
4 Enter the fax number.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {LOWER}, then press the desired
station key.
Using navigator directory:
Press {<} or {>}, then press {A} or {B}
repeatedly to display the desired item.
5 Press {FAX S TA RT}.
Fax auto redial
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 5
times.
L To cancel redialling, press {STOP}, then
press {SET}.
4.4 Broadcast
transmission
By storing one-touch dial and navigator directory
items (page 24) into the broadcast memory, you
can send the same document to multiple parties
(up to 20). Your programmed items will remain in
the broadcast memory, allowing frequent re-use.
L The broadcast function utilises stations 1–3.
The one-touch dial function will be cancelled.
L Keep the front cover page open for button
locations.
4.4.1 Programming items into
the broadcast memory
1 Press {DIRECTORY PROGRAM}.
2 Select the desired broadcast key.
For BROADCAST 1-2:
1. Press the desired {BROADCAST} key.
2. Press {A} or {B} repeatedly to select
“BROADCAST”.
For MANUAL BROADCAST:
1. Press {MANUAL BROAD}.
2. Press {A} or {B} repeatedly to select
“MANUAL BROAD”.
3 Press {SET}.
4 Program items.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {LOWER}, then press the desired
station key.
Using navigator directory:
Press {A} or {B} repeatedly to display the
desired item, and press {SET}.
If your unit does not send a fax
L Confirm that you have entered the number
correctly, and that the number is a fax
number.
L Confirm that the other party’s fax machine is
answering by turning ON the connecting tone
feature (feature #416, page 54).
32
Using the dial keypad (only for MANUAL
BROAD):
Enter the fax number and press {SET}.
L If you program the wrong item, press
{STOP} to erase the item.
L To program other items, repeat this step
(up to 20 items).
5 Press {SET} after programming all of the
desired items.
L To program another broadcast key,
repeat steps 2 to 5.
Page 35
4. Fax
6 Press {STOP} to exit.
Note:
L Confirm the stored items by printing a
broadcast programming list (page 75).
4.4.2 Adding a new item into the
broadcast memory
After initial programming, you can add new items
(up to a combined total of 20).
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
2 Press {A} or {B} repeatedly to display the
desired broadcast memory
(“<BROADCAST1>”, “<BROADCAST2>” or
“<MANUAL BROAD>”).
3 Press {DIRECTORY PROGRAM}.
4 Press {*}.
5 Press {A} or {B} repeatedly to display the
desired item you want to add.
6 Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
7 Press {DIRECTORY PROGRAM} to exit.
Note:
L When adding new items to the MANUAL
BROADCAST memory, you can only select
stored items.
4.4.3 Erasing a stored item from
the broadcast memory
4.4.4 Sending the same
document to pre-programmed
parties
1 Insert the document FACE DOWN.
2 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution
(page 30).
3 Press the desired {BROADCAST} (1-2) or
{MANUAL BROAD}.
L The document will be fed into the unit and
scanned into memory. The unit will then
send the data to each party, calling each
number sequentially.
L After transmission, the stored document
will be erased from memory
automatically, and the unit will
automatically print a report (broadcast
sending report).
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages
that the unit can send will decrease.
L If the document exceeds the memory
capacity, sending will be cancelled.
L If a party is busy or does not answer, it will be
skipped and redialled later up to 5 times.
To cancel broadcast transmission
1. Press {STOP} repeatedly until “SEND
CANCELLED?” is displayed.
2. Press {SET}.
1 Press {>}.
L Confirm that there are no documents in
the document entrance.
2 Press {A} or {B} repeatedly to display the
desired broadcast memory
(“<BROADCAST1>”, “<BROADCAST2>” or
“<MANUAL BROAD>”).
3 Press {DIRECTORY PROGRAM}.
4 Press {#}.
5 Press {A} or {B} repeatedly to display the
desired item you want to erase.
L To cancel erasing, press {STOP}.
6 Press {SET}.
7 Press {SET}.
L To erase other items, repeat steps 5 to 7.
8 Press {DIRECTORY PROGRAM} to exit.
33
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4. Fax
Receiving Faxes
4.5 Selecting the way to
use your fax machine
Depending on your situation, select the way you
prefer to use your fax machine.
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
– Use as a telephone and/or fax (TEL/FAX
mode)
– Use with answering machine
4.5.1 Use only as a fax (FAX
ONLY mode)
Your situation
You have a separate telephone line just for faxes.
Setup
Set the fax machine to FAX ONLY mode (page
35) by pressing {AUTO ANSWER} repeatedly.
Note:
L Make sure feature #404 is set to “TEL”
beforehand (page 53).
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax document, press {FAX START }.
4.5.3 Use as a telephone and/or
fax (TEL/FAX mode)
Your situation
You want to answer phone calls yourself and
receive faxes automatically without rings.
Setup
Set the fax machine to TEL/FAX mode (page 36)
by pressing {AUTO ANSWER} repeatedly.
How faxes are received
All incoming calls will be answered as faxes.
4.5.2 Use mostly as a telephone
(TEL mode)
Your situation
You want to answer calls by yourself. If a fax call
is received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 35) by
pressing {AUTO ANSWER} repeatedly.
Note:
L Make sure feature #404 is set to “TEL/FAX”
beforehand (page 53).
How phone calls and faxes are received
If the call is a phone call, the fax machine will
ring.
If a fax calling tone is detected, the fax machine
will receive the fax automatically without ringing.
4.5.4 Use with answering
machine
Your situation
You want to use the fax machine with an
answering machine.
Setup
Connect an external telephone answering
machine and set the ring count of the answering
machine to less than 4.
L Set the ring count in FAX ONLY mode of the
fax machine to more than 4, if you use with
auto answer ON.
How to receive calls
When receiving phone calls, the answering
machine will record voice messages.
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4.6 Receiving a fax
automatically – Auto
answer ON
4.6.1 Activating FAX ONLY mode
Press {AUTO ANSWER} repeatedly to display
the following.
FAXONLYMODE
L The {AUTO ANSWER} light is ON.
4. Fax
2 Press {AUTO ANSWER} repeatedly to
display the following.
TEL MODE
L The {AUTO ANSWER} light is OFF.
How faxes are received
When receiving calls, the unit will automatically
answer all calls and only receive fax documents.
Note:
L The number of rings before a call is answered
in FAX ONLY mode can be changed (feature
#210 on page 52).
4.7 Receiving a fax
manually – Auto answer
OFF
4.7.1 Activating TEL mode
1 Make sure feature #404 is set to “TEL”
beforehand (page 53).
{STOP}
{FAX START}
How to receive phone calls and faxes
1. Lift the handset to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
CONNECTING...
3. Replace the handset.
L The unit will start fax reception.
L If you do not answer the call within 10
rings, the unit will temporarily switch to fax
reception. The other party can then send
a fax.
How to receive faxes with an extension
telephone
If you have another telephone connected to the
[EXT] jack or the same line (extension
telephone), you can use the extension telephone
to receive faxes.
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
– document reception is required,
35
Page 38
4. Fax
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation
code) firmly.
L The fax machine will start reception.
3. Replace the handset.
Note:
L To receive fax documents using the
extension telephone, make sure remote fax
activation is turned ON (feature #434 on
page 55) beforehand. The default setting is
ON.
To stop receiving
Press {STOP}.
4.7.2 Activating TEL/FAX mode
1 Make sure feature #404 is set to “TEL/FAX”
beforehand (page 53).
2 Press {AUTO ANSWER} repeatedly to
display the following.
TEL/FAX MODE
L The {AUTO ANSWER} indicator is OFF.
3 The ringer volume setting should be ON
(page 20).
L The number of rings is determined by the
“TEL/FAX delayed ring setting” (feature
#212 on page 53).
L During this time, an extension telephone
(if connected to the same line) will ring.
3. The unit will answer the call and try to detect
a fax calling tone.
When a fax calling tone is detected
The unit receives the fax automatically
without ringing.
When a fax calling tone is not detected
A The unit will ring 3 times. You may answer
the call.
L The number of rings is determined by the
“Silent fax recognition ring setting”
(feature #436 on page 55).
L Callers will hear a ring back tone different
from the one generated by the telephone
company.
L An extension telephone (if connected to
the same line) will not ring at this time. To
answer the call with the extension
telephone, lift the handset and press
{*}{0} (default auto disconnection code)
while the fax machine is ringing.
B If you do not answer the call, the unit will
activate the fax function.
L Some fax machines do not generate fax
calling tones when sending faxes,
therefore the unit will try to receive a fax
even if no fax calling tone is detected.
Note:
L The auto disconnection code can be
changed in feature #435 on page 55.
L Even when you answer a call with the
extension telephone and press the auto
disconnection code, the fax machine may
activate the fax function depending on the
type of an extension telephone. Press
{STOP} on the fax machine to talk with the
calling party.
{STOP}
How phone calls and faxes are received
1. “INCOMING CALL” will be displayed but the
unit will not ring.
2. The unit will wait for the duration of 2 rings
before answering the call.
36
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4.8 Using the unit with an
answering machine
4.8.1 Setting up the fax machine
and an answering machine
1 Connect the answering machine (1).
L Answering machine is not included.
L Connect the cord (2).
2
4. Fax
– the fax activation code (feature #434 on
page 55)
Receiving a voice message and fax
document in one call
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
1. The caller calls your unit.
L The answering device will answer the call.
2. The caller can leave a message after the
greeting message.
3. The caller presses {*}{#}{9} (pre-selected
fax activation code).
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
Note:
L The fax activation code can be changed in
feature #434 (page 55).
L If there is no room left in memory of your
answering machine, the unit may not be able
to receive documents. See the operating
instructions of the answering machine and
erase unnecessary messages.
1
2 Set the number of rings on the answering
machine to less than 4.
L This will allow the answering machine to
answer the call first.
3 Record a greeting message on the
answering machine.
L We recommend you record a message
up to 10 seconds long, and not to pause
for more than 4 seconds during the
message. Otherwise, both machines will
not function correctly.
4 Activate the answering machine.
5 Set the fax machine to the desired receiving
mode (page 35).
L If you set to FAX ONLY mode, change
the ring setting in FAX ONLY mode to
more than 4 (feature #210 on page 52).
6 Check all or part of the following are not the
same:
– the remote access code of the answering
machine
4.9 Receive polling
(retrieving a fax placed on
another fax machine)
This feature allows you to retrieve a document
from another compatible machine. Therefore you
pay for the call.
Make sure that no documents are fed into your
unit and that the other party’s machine is ready
for your call.
L Keep the front cover page open for button
locations.
1 Press {MENU} repeatedly to display
“POLLING”.
2 Press {SET}.
3 Dial the fax number.
4 Press {SET}.
L The unit will start reception.
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4. Fax
4.10 Junk fax prohibitor
(preventing fax reception
from undesired callers)
If you subscribe to Caller ID service, this feature
prevents fax reception from calls that do not
show caller information.
Additionally, the fax machine will not accept
faxes originating from numbers that match a
programmable junk fax prohibitor list.
L Keep the front cover page open for button
locations.
Important:
L This feature does not work when manual
reception is performed.
4.10.1 Activating the junk fax
prohibitor
1 Press {JUNK FAX PROHIBITOR}.
2 Press {>}.
3 Press {A} or {B} repeatedly to select “ON”.
4 Press {SET}.
5 Press {STOP} to exit.
L While the junk fax prohibitor is activated,
the {JUNK FAX PROHIBITOR} indicator
is ON.
4.10.2 Storing undesired callers
You can register up to 10 undesired numbers
from the Caller ID list (page 27) if you do not wish
to receive faxes from them.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”.
3. Press {SET}.
4. Press {A} or {B} to display the items on the
list.
5. Press {STOP} to exit.
To print the junk fax prohibitor list
1. Press {JUNK FAX PROHIBITOR}.
2. Press {>} repeatedly to display “JUNK LIST
PRINT”.
3. Press {SET}.
4. Press {STOP} to exit the list.
To erase an item from the junk fax
prohibitor list
1. Press {JUNK FAX PROHIBITOR}.
2. Press {>} repeatedly to display “JUNK LIST
DISP.”.
3. Press {SET}.
4. Press {A} or {B} repeatedly to display the
desired item.
5. Press {<}.
L To cancel erasing, press {STOP} 2 times.
6. Press {SET}.
L The item is erased.
L To erase other items, repeat steps 4 to 6.
7. Press {STOP} to exit the list.
1 Press {CALLER ID SEARCH}.
2 Press {A} or {B} repeatedly to display the
party you wish to prevent fax reception from.
3 Press {JUNK FAX PROHIBITOR}.
4 Press {SET}.
L To program other parties, repeat steps 2
to 4.
5 Press {STOP} to exit.
Note:
L If there is no space to store new items, “LIST
FULL” is displayed in step 3 or step 4. Erase
unnecessary items.
To display the junk fax prohibitor list
1. Press {JUNK FAX PROHIBITOR}.
38
Page 41
5. Copy
5CopyCopying
5.1 Making a copy
1
{A}{B}
{COLLATE}
{STOP}
{COPY START}
{RESOLUTION}
– “MIXED”: For documents containing both
text and photographs.
– “TEXT”: For documents containing only text.
– “PHOTO”: For documents containing
photographs, shaded drawings, etc.
Note:
L You can change the default resolution in
feature #461 (page 52).
5.1.1 More copying features
To enlarge a document
1. Insert the document, then press {COPY
START}.
2. Press {A} repeatedly to select from “105%”
to “200%” by changing the enlargement rate
5% at a time.
3. Press {COPY START}.
L The unit will only enlarge the centre of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
Example: 150% enlarged copy
1 Adjust the width of the document guides (1)
to fit the actual size of the document.
2 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3 Press {COPY START}.
4 If necessary, press {RESOLUTION}
repeatedly to select the desired resolution.
5 If necessary, enter the number of copies (up
to 99).
6 Press {COPY START}, or wait for 20
seconds.
L The unit will start copying.
Note:
L Any document which can be sent as a fax can
also be copied (page 31).
To stop copying
Press {STOP}.
Original document Enlarged copy
AB
CD
AB
CD
To reduce a document
1. Insert the document, then press {COPY
START}.
2. Press {B} repeatedly to select from “50%” to
“95%” by changing the reduction rate 5% at a
time.
3. Press {COPY START}.
Example: 70% reduced copy
Original document Reduced copy
AB
CD
AB
CD
To select the resolution
Select the desired resolution according to the
type of document.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
39
Page 42
5. Copy
1. Insert the document, then press {COLLATE}
repeatedly to display “COLLATE=ON”.
2. Enter the number of copies (up to 99).
3. Press {COPY START}.
Example: Making 2 copies of a 4-page
original document
4
3
2
1
4
3
2
1
2
2
1
1
Collated pages Uncollated pages
Note:
L The unit will store the documents into
memory while collating the copies. The
number of original document for collating
copies depends upon the contents of pages
and resolution. Approximately 50 pages of
ITU-T No.1 Test Chart in “MIXED” mode can
be stored at a time, if the unit has no
documents in memory. See page 76 of the
specifications for details.
L If memory becomes full while storing, the unit
will only print out the stored pages.
L After copying, the collating feature will turn
OFF automatically.
4
4
3
3
40
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6. Multi-Function Station software
6M ulti-Function Station softwareSetup
6.1 Connecting to a
computer
Panasonic Multi-Function Station software
enables the unit to carry out the following
functions:
– Printing on plain paper, transparencies,
labels and envelopes
– Scanning documents and converting an
image into text with Readiris OCR software
– Scanning from other applications for
Microsoft
scanning
– Storing, editing or erasing items in directories
using your computer
– Programming the features using your
computer
– Sending, receiving fax documents using your
computer
To use Multi-Function Station on your computer,
the following are required:
Operating System:
Works with Windows 98/Me/2000/XP
CPU:
Windows 98: Pentium
Windows Me: Pentium 150 MHz or faster
Windows 2000: Pentium 166 MHz or faster
Windows XP
RAM:
Windows 98: 24 MB (32 MB or more
recommended)
Windows Me: 32 MB (64 MB or more
recommended)
Windows 2000: 64 MB or more
Windows XP
Other Hardware:
CD-ROM drive
Hard disk drive with at least 100 MB of available
space
USB interface
*1 Multi-Function Station software does not
work with Windows XP Professional x64
Edition (64bit), a new version of Windows XP
Professional that was released in and after
April, 2005.
Important notice for the connection
L Do not connect the USB cable before
installing Multi-Function Station. Be sure
to connect the USB cable in step 6 on
page 42.
®
Windows® that support TWAIN
*1
®
90 MHz or faster
*1
: Pentium 300 MHz or faster
*1
: 128 MB or more
1 USB cable
L USB cable is not included. Please
purchase a shielded Type-A male/Type-B
male USB cable maximum length 2
metres.
1
Note:
L Be sure to use a USB 2.0 certified cable if
your computer is equipped with the Hi-Speed
USB 2.0 interface.
Warning:
L To assure continued emission limit
compliance, use only shielded USB cable (2
m or less in length).
6.2 Installing Multi-
Function Station
L The screenshots shown in these
instructions are for Windows XP and are
included for reference only.
L The screenshots shown in these
instructions may differ slightly from those
of the actual product.
L Software features and appearance are
subject to change without notice.
1 Start Windows and exit all other applications.
L For Windows XP and Windows 2000
users, you must be logged in as an
41
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6. Multi-Function Station software
administrator in order to install MultiFunction Station.
L Install Multi-Function Station before
connecting the fax machine to a
computer. If the fax machine is
connected to a computer before
installing Multi-Function Station, the
[Found New Hardware Wizard]
dialogue box will appear. Click
[Cancel] to close it.
2 Insert the included CD-ROM into your CD-
ROM drive.
L The [Choose Setup Language]
dialogue box will appear. Select the
desired language that you want to use
with this software from the drop-down list.
Click [OK]. The installation will
automatically start.
L If the [Choose Setup Language]
dialogue box does not appear:
The installation will automatically start.
L If the installation does not start
automatically:
Click [Start]. Choose [Run...]. Type
“D:\setup” (where “D:” is the drive letter
of your CD-ROM drive). Click [OK].
(If you are not sure what the drive letter is
for your CD-ROM drive, use Windows
Explorer and look for the CD-ROM drive.)
The installation will start.
3 When the setup program starts, follow the
on-screen instructions.
4 When the [Setup Type] dialogue box
appears, select [Standard], then click
[Next].
L Readiris OCR software (page 46) and
Device Monitor (page 48) will also be
installed.
5 When the [Connect Type] dialogue box
appears, select [Connect directly with a
USB cable.], then click [Next].
L The [Connect Device] dialogue box will
appear.
6 Connect the fax machine with the USB cable
(page 41), then click [Next].
L If the fax machine is connected to your
computer, the model name will be
automatically detected.
L You can change the names for the printer,
PC fax, and scanner if necessary.
7 Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
Important notice for Windows XP users
L If you use Windows XP, the following
message may appear after step 6:
“The software you are installing for this
hardware has not passed Windows Logo
testing to verify its compatibility with
Windows XP”
This is normal and the software will not
cause any difficulties with your operating
system. You can continue the installation
with no problem.
Note:
L If the screen prompts to insert the CD-ROM
for operating system when installing MultiFunction Station, insert it into your CD-ROM
drive.
To use the other unit with the computer
You need to add the printer driver for each unit,
as follows.
Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KXFLB800_FLM650 Series] → [Add Printer
Driver]. Then follow the on-screen instructions.
Note:
L You cannot connect more than one unit to the
same computer at the same time.
To modify the software
You can select the components to install anytime
after the installation.
For Windows XP and Windows 2000 users, you
must be logged in as an administrator in order to
modify Multi-Function Station.
1. Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or
Modify].
2. Select [Modify] and click [Next], then follow
the on-screen instructions.
To uninstall the software
For Windows XP and Windows 2000 users, you
must be logged in as an administrator in order to
uninstall Multi-Function Station.
42
Page 45
6. Multi-Function Station software
1. Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or
Modify].
2. Select [Uninstall] and click [Next], then
follow the on-screen instructions.
Note:
L If you want to uninstall each component,
select [Modify] and click [Next] in step 2,
then follow the on-screen instructions.
6.3 Starting Multi-Function
Station
Click [Start], then select [All Programs] or
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Multi-Function
Station].
L Multi-Function Station will appear.
Readiris (OCR) (page 46)
L To convert an image into editable text data.
Setup
L To change the setting for OCR.
Help
L For detailed instructions on Multi-Function
Station.
Usage Tips
L To display usage tips.
Note:
L You can confirm if the fax machine is
connected to your computer on Device
Monitor.
L Computer features (printing, scanning, PC
Fax, etc.) may not function properly in the
following situations:
– When the fax machine is connected to a
computer that was custom-built by the
user.
– When the fax machine is connected to the
computer via a PCI card or other
expansion card.
– When the fax machine is connected to
another piece of hardware (such as a
USB hub or interface adapter) and not
connected directly to the computer.
Printing
Viewer (Scan) (page 46)
L To display the images which support TIFF,
JPEG, PCX, DCX and BMP formats.
L To create an image file by scanning the
document set in the fax machine (TIFF,
JPEG, PCX, DCX, BMP and PDF formats).
Remote Control (page 47)
L To store, edit or erase items in directories.
L To program the features.
L To view items in the journal report or Caller ID
list.
L To store caller information into directories.
PC FAX (page 47)
L To send a document created on the
computer.
L To display a document received on the
computer.
Device Monitor (page 48)
L To display the current status of the fax
machine.
6.4 Using the fax machine
as a printer
You can print not only on plain paper but also on
special media (transparencies / labels /
envelopes).
6.4.1 Printing from Windows
applications
You can print a file created in a Windows
application. For example, to print from WordPad,
proceed as follows.
1 Open the document you want to print.
2 Select [Print...] from the [File] menu.
L The [Print] dialogue box will appear.
43
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6. Multi-Function Station software
For details about the [Print] dialogue
box, click [?], then click the desired item.
Note:
L For Microsoft PowerPoint®, select
[Color] or remove the check next to
[Grayscale] in the print dialogue so that
coloured text will be printed in greyscale.
3 Select [Panasonic KX-FLM653EX] as the
active printer.
L If you have changed the name of the fax
machine when installing, select that
name from the list.
L To change the printer settings, proceed
as follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired
tab. Change the printer settings, then
click [OK].
For Windows 2000:
Click the desired tab and change the
printer settings.
For Windows XP:
Click [Preferences], then click the
desired tab. Change the printer settings,
then click [OK].
4 Click [Print] or [OK].
L The fax machine will start printing.
Note:
L To load paper, see page 16.
L For details about the paper specifications,
see page 44, 77.
Quality: Graphics mode, resolution, toner save
feature, etc.
Note:
L To s e l e ct [Envelope] for paper type on the
[Paper] tab, you need to select [Envelope
#10] or [Envelope DL] for paper size.
L When printing from a computer, the toner
save feature on the [Quality] tab overrides
the fax machine’s toner save setting (feature
#482 on page 52).
6.4.2 Transparencies
Use transparencies designed for laser printing.
We recommend the following:
®
CG3300/CG5000
3M
L Load transparency sheets one page at a
time for printing, print-side down.
L Remove each transparency after printing
and place it on a flat surface to cool and to
prevent it from curling.
L Do not re-use transparencies that have
already been fed through the fax machine.
This includes transparencies that have been
fed through and ejected without being printed
on.
L Some types of transparencies have
instructions recommending which side to
print on. If the print quality is poor, try printing
on the other side.
6.4.3 Labels
Use labels designed for laser printing. We
recommend the following:
®
Aver y
5160/5161/5162/5163/5164/5165/5167/5168
XEROX
LWH100/LWH110/LWH120/LWH130/LWH140
®
L Load label sheets one page at a time for
printing, print-side down.
L Remove each label after printing.
L Do not use the following types of labels:
– Labels that are wrinkled, damaged or
separated from the backing sheet.
– Any sheet of labels that has spaces in it
where some of the labels have been
removed.
Setting the printer properties
You can change the printer setting in step 3. We
recommend that you test paper (especially
special sizes and types of paper) on the fax
machine before purchasing large quantities.
You can change the settings on following tabs.
Paper: Paper size, paper type, etc.
Output: Pages per sheet, etc.
44
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6. Multi-Function Station software
– Labels that do not completely cover the
backing sheet as follows.
6.4.4 Envelopes
Use envelopes designed for laser printing. We
recommend the following:
– High quality envelopes of 90 g/m
– Envelopes that have thin, sharply creased
leading edges, and
– Envelopes that have diagonal seams.
L You can load 10 envelopes of 90 g/m
paper at a time for printing, print-side
down.
L Insert envelopes, print-side down (1),
then adjust the recording paper guides
(2).
1
2
paper,
2
L Remove each envelope after printing.
Note:
L Wrinkles may occur in some cases, even if
high quality envelopes are used.
L Avoid printing in high humidity, above 70%
relative humidity (RH). High humidity may
cause the envelope to curl, pick up excess
toner or seal the envelope.
L Avoid printing below 10 °C with less than
30% RH, or it may cause light printing.
L Store envelopes away from moisture and
humidity, where they can lay flat and their
edges will not be bent or damaged. The
humidity should not exceed 70% RH.
Do not use envelopes with any of the
following characteristics (using these may
result in paper jams):
L Irregularly shaped envelopes
L Envelopes with curls, wrinkles, nicks, twists,
dog-ears or other damage
L Envelopes with side seam construction
L Highly textured envelopes, or envelopes with
extremely shiny surfaces
L Envelopes that seal by removing a peel-off
strip
L Envelopes with more than one flap to be
sealed
L Self-adhesive envelopes
L Envelopes that are baggy or not sharply
creased
L Embossed envelopes
L Envelopes that have previously been printed
on
L Envelopes that include cotton and/or fibre
material
Side seam
construction
Peel-off strip Multiple flaps
2
Twisted Curled Bent-edged
Waved Dog-eared Self adhesive
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6. Multi-Function Station software
Do not attempt to print on any of the
following types of envelopes (these may
cause damage to the fax machine):
L Envelopes with clasps, snaps or tie strings
L Envelopes with transparent windows
L Envelopes that use encapsulated types of
adhesive that do not require moistening but
rely on pressure to seal them
Clasp Transparent window
Scanning
6.5 Using the fax machine
as a scanner
L Keep the front cover page open for button
locations.
6.5.1 Using Multi-Function
Viewer
1 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
2 Start Multi-Function Station.
3 Select [Viewer (Scan)].
L[Multi-Function Viewer] will appear.
4 Click the [Scan] icon in the [Multi-Function
Viewer] window.
L The [Panasonic KX-FLM653EX]
(default name) dialogue box will appear.
5 If necessary, change the scanning settings
on your computer.
L To preview the scanned image, click
[Preview]. Only first page will be
displayed. You can drag the frame to
specify the scanned area. If you change
the scan mode, brightness, or contrast
setting, click [Preview] to refresh the
scanned image. Set the document again
before refreshing the scanned image.
L If you select [B/W Graphic] for scan
mode, the resolution will be set to 200
dpi.
6 Click [Scan].
L If you preview the scanned image in step
5, set the document again and click
[Scan].
L The scanned image will be displayed in
the [Multi-Function Viewer] window
after scanning.
L To save the scanned image, select [Save
As...] from the [File] menu.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L You can display the images which support
TIFF, JPEG, PCX, DCX and BMP formats.
L You can save the images in TIFF, JPEG,
PCX, DCX, BMP or PDF formats.
L You can move, copy and delete a file or page.
L You cannot change the scanning settings on
the fax machine.
To scan documents quickly
1. Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
2. Press {SCAN} on the fax machine.
L The previous settings will be displayed on
your computer. You can change them if
necessary.
3. Press {SET} on the fax machine.
L The scanned image will be displayed in
the [Multi-Function Viewer] window
after scanning.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
Readiris OCR software
With OCR software, you can convert an image
into text data that can be edited with word
processor software. Readiris OCR software can
be installed when installing Multi-Function
Station.
To use this software, click the [OCR] icon in the
[Multi-Function Viewer] window or select
[Readiris (OCR)] from Multi-Function Station.
For detailed instructions about OCR, select
[Help].
6.5.2 Using other applications
Multi-Function Station includes a TWAIN
compliant scanner driver. You can also scan
using other applications that support TWAIN
scanning. For example, proceed as follows.
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6. Multi-Function Station software
1 Insert the document (up to 20 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
2 Start an application that supports TWAIN
scanning.
3 Select [Select Device...] from the [File]
menu, then select the [Panasonic KX-
FLM653EX] (default name) in the dialogue
box.
4 Select [Acquire Image...] from the [File]
menu.
L The [Panasonic KX-FLM653EX]
(default name) dialogue box will appear.
5 If necessary, change the scanning settings
on your computer.
L If you select [B/W Graphic] for scan
type, the resolution will be set to 200 dpi.
6 Click [Scan].
L The scanned image will be displayed in
the application window after scanning.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L Depending on the application used, the
appearance may differ slightly.
Remote Control
6.6 Operating the fax
machine from your
computer
You can easily operate the following functions
from your computer.
– Storing, editing or erasing items in directories
(page 24, 32)
– Programming the features (page 51 to page
56)
– Viewing items in the journal report (page 31)
– Storing the journal report as the computer file
– Viewing items in the Caller ID list (page 27)
– Storing caller information into directories
(page 29)
– Storing the Caller ID list as the computer file
1 Start Multi-Function Station.
2 Select [Remote Control].
L The [Multi-Function Remote Control]
window will appear.
3 Select the desired tab.
L The latest data in the fax machine will be
displayed.
4 Perform the desired operation.
L For details about each function, click
[Help].
L To stop the operation, click [Cancel].
5 Click [OK].
L The new data will be transferred to the fax
machine and the window will close.
L You can also click [Apply] to continue
the next operation without closing the
window.
Note:
L Some of the features cannot be programmed
from your computer.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
PC Fax
6.7 Fax sending/receiving
using Multi-Function
Station
L Keep the front cover page open for button
locations.
6.7.1 Sending a computer
document as a fax message from
your computer
You can access the fax function from a Windows
application using Multi-Function Station.
For example, to send a document created from
WordPad, proceed as follows.
1 Open the document you want to send.
2 Select [Print...] from the [File] menu.
L The [Print] dialogue box will appear.
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6. Multi-Function Station software
3 Select [PCFAX Panasonic KX-FLM653EX]
(default name) as the active printer.
4 Click [Print] or [OK].
L The [Send a Fax] dialogue box will
appear.
5 Enter the fax number using the keypad
display or the directory.
L To stop the operation, click [Cancel].
6 Click [Send].
L The document will be sent through the fax
machine from your computer.
Note:
L To stop sending, press {STOP} on the fax
machine while sending the document.
L If the document exceeds the memory
capacity of the fax machine, sending will be
cancelled.
L Check the journal from Remote Control after
sending or receiving faxes.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
6.7.2 Receiving a fax into your
computer
You can receive a fax document on your
computer. The received fax document is saved
as an image file (TIFF-G4 format).
To receive a fax document using your computer,
make sure the following features are set
beforehand.
– PC fax reception (feature #442 on page 56)
3 Select [PC FAX].
4 When a fax call is received, your computer
will receive a document through the fax
machine.
Note:
L You can view, print or transfer the received
document using your computer.
Viewing a received document
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication
Log].
3. Click the item you want to view.
4. Click [File] in the menu bar, then select
[View], or click [View] icon in the toolbar.
L The received fax will be displayed.
If the fax machine’s memory stores a
received fax document
You can load the document into your computer.
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication
Log].
3. Click [File] in the menu bar, then click
[Receive a Fax].
L If feature #442 is activated, the received
fax document will be automatically
transferred to the computer.
1 Press {AUTO ANSWER} repeatedly to turn
the auto answer setting ON (page 35).
2 Start Multi-Function Station.
48
6.8 Confirming the status
of the fax machine
You can confirm the setting information and
current status of the fax machine from your
computer.
1 Start Multi-Function Station.
Page 51
2 Select [Device Monitor].
L The [Device Monitor] window will
appear.
3 You can confirm the status of the fax unit.
Status: Current status of the fax unit
Note:
L Additional information (toner and recording
paper status, etc.) will be displayed in
[Status] tab by clicking [Advanced
Information].
L The status of the fax machine will be updated
automatically.
L If the printing error occurs, Device Monitor
will be started automatically and display the
error information.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
6. Multi-Function Station software
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7. Programmable Features
7Pr ogrammable FeaturesFeatures Summary
7.1 Programming
{MENU}
{<}{>}{A}{B}
1 Press {MENU}.
2 Press {#} and the 3-digit code (page 51 to
page 56).
3 Press the desired selection to display the
desired setting.
L This step may be slightly different
depending on the feature.
4 Press {SET}.
{SET}
Note:
L To exit programming, press {MENU} at any
time.
5 Press {MENU} to exit.
To select features by using the navigator
key
You can select a feature by using the navigator
key instead of directly entering the program code
(# and a 3-digit number).
1. Press {MENU}.
2. Select the feature’s category you wish to
program.
Press {<} or {>} repeatedly to display the
desired feature’s category.
– “BASIC FEATURE”
– “ADVANCED FEATURE”
3. Press {SET}.
4. Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
L The current setting of the feature will be
displayed.
5. Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
6. Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
7. To exit programming, press {MENU}.
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7.2 Basic features
Feature/Code Selection
7. Programmable Features
Setting the date and time
{#}{1}{0}{1}
Setting your logo
{#}{1}{0}{2}
Setting your fax number
{#}{1}{0}{3}
Selecting the language
{#}{1}{1}{0}
Setting the location
where you use
{#}{1}{1}{4}
Enter the date and time using the dial keypad. See page 20 for details.
Enter your logo using the dial keypad. See page 21 for details.
Enter your fax number using the dial keypad. See page 23 for details.
The display and reports will be in the selected language.
L The location setting must also match your location. See feature
#114 on page 51.
{1} “ENGLISH”: English is used.
{2} “CZECH” (default): Czech is used.
{3} “SLOVAK”: Slovak is used.
{4} “HUNGARIAN”: Hungarian is used.
1. Press {MENU}.
2. Press {#}, then {1}{1}{0}.
3. Press {A} or {B} repeatedly to select the desired language.
4. Press {SET}.
5. Press {MENU}.
This setting must match your location.
L The language setting is also available (feature #110 on page 51).
{1} “CZECH” (default): To use in Czech.
{2} “SLOVAKIA”: To use in Slovakia.
{3} “HUNGARY”: To use in Hungary.
Setting the dialling mode
{#}{1}{2}{0}
Setting flash time
{#}{1}{2}{1}
See page 19 for details.
The flash time depends on your telephone exchange or host PBX.
{0} “900ms”
{1} “700ms”
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “200ms”
{7} “160ms”
{8} “110ms”
{9} “100ms” (default)
{*} “90ms”
{#} “80ms”
Note:
L If the fax machine is connected via a PBX, PBX functions
(transferring a call, etc.) might not work correctly. Consult your PBX
supplier for the correct setting.
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7. Programmable Features
Feature/Code Selection
Changing the LCD
display contrast
{#}{1}{4}{5}
Setting the ringer pattern
{#}{1}{6}{1}
Changing the ring setting
in FAX ONLY mode
{#}{2}{1}{0}
Setting the Caller ID list to
print automatically
{#}{2}{1}{6}
Setting the recording
paper size
{#}{3}{8}{0}
Setting the scan contrast
{#}{4}{1}{0}
{1} “NORMAL” (default): For normal contrast.
{2} “DARKER”: Used when the display contrast is too light.
{1} “A” (default)
{2} “B”
{3} “C”
To change the number of rings before the unit answers a call in FAX
ONLY mode.
{2} “2” (default)
{3} “3”
{4} “4”
{5} “5”
{0} “OFF” (default): The unit will not print the Caller ID list, but will keep
records of the information for the last 30 callers.
{1} “ON”: The unit will print the Caller ID list automatically after every
30 new calls (page 27).
{1} “LETTER”: Letter size paper
{2} “A4” (default): A4 size paper
{3} “LEGAL”: Legal size paper
To send or copy a document with faint or dark writing, set this feature
before transmission or copying.
{1} “NORMAL” (default): Used for normal writing.
{2} “DARKER”: Used for faint writing.
{3} “LIGHT”: Used for dark writing.
Changing the default
copy resolution
{#}{4}{6}{1}
Setting toner save feature
{#}{4}{8}{2}
To change the default resolution setting for copying.
{1} “MIXED” (default): For documents containing both text and
photographs.
{2} “TEXT”: For documents containing only text.
{3} “PHOTO”: For documents containing photographs, shaded
drawings, etc.
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The toner cartridge will last longer.
Note:
L This feature may lower the print quality by reducing toner
consumption.
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7.3 Advanced features
Feature/Code Selection
7. Programmable Features
Changing the TEL/FAX
delayed ring setting
{#}{2}{1}{2}
Printing a sending report
{#}{4}{0}{1}
Setting the journal report
to print automatically
{#}{4}{0}{2}
Changing the receiving
mode in the manual
answer setting
{#}{4}{0}{4}
Sending documents
overseas
{#}{4}{1}{1}
If you use an extension telephone in TEL/FAX mode, select the desired
number of times the extension telephone rings before the unit answers
the call.
{2} “2” (default)
{3} “3”
{4} “4”
Note:
L See page 36 for details.
To print a sending report for fax transmission results (page 31).
{0} “OFF”: Sending reports will not be printed.
{1} “ON”: A sending report will be printed after every transmission.
{2} “ERROR” (default): A sending report will be printed only when fax
transmission fails.
{0} “OFF”: The unit will not print a journal report, but will keep a record
of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically after
every 30 new fax transmissions and receptions (page 31).
{1} “TEL” (default): Telephone mode (page 35)
{2} “TEL/FAX”: Telephone/Fax mode (page 36)
If you cannot send a fax overseas even if the number is correct and the
line is connected, activate this feature before sending the fax.
This feature improves the reliability by reducing the transmission
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next attempted
fax transmission. After transmission, the unit will return to the previous
setting.
{2} “ERROR” (default): When the previous fax transmission fails and
you wish to re-send the document.
Note:
L This feature is not available for broadcast transmission.
L Calling charges may be higher than usual.
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7. Programmable Features
Feature/Code Selection
Sending a fax at a specific
time
{#}{4}{1}{2}
This feature allows you to take advantage of low-cost calling hours
offered by your telephone company. This feature can be set up to 24
hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1. Insert the document.
2. If necessary, press {RESOLUTION} repeatedly to select the
desired resolution (page 30).
3. Press {MENU}.
4. Press {#}, then {4}{1}{2}.
5. Press {1} to select “ON”.
6. Press {SET}.
7. Enter the fax number.
L To enter an item using one-touch dial feature and navigator
directory, see step 4, “4.3 Sending a fax using one-touch dial
feature and navigator directory”, page 32. (When using
navigator directory, you do not have to press {<} or {>} before
pressing {A} or {B}.)
8. Press {SET}.
9. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or “PM”.
L If you select Czech, Slovak or Hungarian for the language
(feature #110 on page 51), the time is set using a 24 hour clock.
10.Press {SET}.
Setting the Error
Correction Mode (ECM)
{#}{4}{1}{3}
Setting the connecting
tone
{#}{4}{1}{6}
Receiving other size
documents
{#}{4}{3}{2}
L To cancel after programming, press {STOP} then {SET}.
This feature is available when the sending/receiving fax machines are
ECM compatible.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): If there is an error during fax transmission /
reception, the fax machine will support the communication.
If you often have trouble when sending faxes, this feature allows you to
hear connecting tones: fax tone, ring back tone and busy tone. You can
use these tones to confirm the status of the other party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
L If the ring back tone continues, the other party’s machine may not
be a fax machine or may have run out of paper. Check with the
other party.
L The connecting tone volume cannot be adjusted.
To receive a fax document that is longer than your recording paper.
{0} “OFF”: The unit will print the original size.
{1} “ON” (default): The unit will fit received documents onto your
recording paper.
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Feature/Code Selection
7. Programmable Features
Changing the fax
activation code
{#}{4}{3}{4}
Setting the auto
disconnection
{#}{4}{3}{5}
If you wish to use an extension telephone to receive faxes, activate this
feature and program the activation code.
Important:
L The fax activation code must be different from the code that
you programmed on the answering machine.
{0} “OFF”
{1} “ON” (default)
1. Press {MENU}.
2. Press {#}, then {4}{3}{4}.
3. Press {1} to select “ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9, {*} and {#}.
L The default code is “;#9”.
L Do not enter “0000”.
6. Press {SET}.
7. Press {MENU}.
To answer a call with an extension telephone in TEL/FAX mode (page
36), activate this feature and program the code.
{0} “OFF”
{1} “ON” (default)
1. Press {MENU}.
2. Press {#}, then {4}{3}{5}.
3. Press {1} to select “ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9 and {*}.
L The default code is “;0”.
6. Press {SET}.
7. Press {MENU}.
Changing the silent fax
recognition ring setting
{#}{4}{3}{6}
Setting the memory
reception alert
{#}{4}{3}{7}
To change the number of times the unit rings while in TEL/FAX mode.
{3} “3” (default)
{4} “4”
{5} “5”
{6} “6”
{7} “7”
{8} “8”
{9} “9”
Note:
L See page 36 for details.
To alert you with a beeping sound when a received fax document is
stored into memory due to some existing problem.
The slow beeps will continue until you clear the printing problem and
make sure the unit is supplied with enough paper to print the stored
document.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will be alerted to a reception problem by a
beeping sound.
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7. Programmable Features
Feature/Code Selection
Setting friendly reception
{#}{4}{3}{8}
Receiving a fax into the
computer
{#}{4}{4}{2}
Resetting advanced
features to their default
settings
{#}{4}{5}{9}
To receive a fax automatically when you answer a call and hear a fax
calling tone (slow beep).
{0} “OFF”: You have to press {FAX START} for fax reception.
{1} “ON” (default): You do not have to press {FAX START} for fax
reception.
If you wish to receive a fax into the computer, activate this feature.
{0} “OFF”: Deactivates this feature.
{1} “ALWAYS”: If the unit recognizes the connection to the computer, it
will transfer a received document to the computer. If the unit cannot
recognize the connection, it will store a received document in the
memory once, then transfer the data after recognition of the
connection.
{2} “CONNECTED” (default): If the unit recognizes the connection to the
computer, it will transfer a received document to the computer. If the
unit cannot recognize the connection, it will print out the data.
{0} “NO” (default)
{1} “YES”
To reset the advanced features:
1. Press {MENU}.
2. Press {#}, then {4}{5}{9}.
3. Press {1} to select “YES”.
4. Press {SET}.
5. Press {SET} again.
6. Press {MENU}.
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8. Help
8Help
8.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on
the sending and journal reports (page 31).
Message Code Cause & Solution
COMMUNICATION ERROR 40-42
46-72
FF
43
44
DOCUMENT JAMMED ----- L The document is jammed. Remove the
ERROR-NOT YOUR UNIT 53
54
59
70
JUNK FAX PROH. REJECT ----- L The junk fax prohibitor feature of this unit
MEMORY FULL ----- L The memory is full of received documents
NO DOCUMENT / FAILED PICKUP ----- L The document was not fed into the unit
L A transmission or reception error occurred.
Try again or check with the other party.
L A line problem occurred. Connect the
telephone line cord to a different jack and try
again.
L An overseas transmission error occurred. Try
using the overseas mode (feature #411, page
53).
jammed document (page 72).
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
rejected fax reception.
due to a lack of recording paper or a recording
paper jam. Install paper (page 16) or clear the
jammed paper (page 69).
properly. Re-insert it and try again.
OTHER FAX NOT RESPONDING ----- L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s fax machine rings too many
times. Send the fax manually (page 30).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialled is not in service.
PRESSED THE STOP KEY ----- L{STOP} was pressed and fax communication
was cancelled.
THE COVER WAS OPENED ----- L The front cover was opened. Close it and try
again.
OK ----- L Fax transmission or reception was
successful.
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8. Help
8.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
Display Cause & Solution
“CALL SERVICE” L There is something wrong with the unit. Contact our service
personnel.
“CHANGE DRUM”
“CHANGE SUPPLIES”
“CHECK DOCUMENT” L The document was not fed into the unit properly. Re-insert the
“CHECK DRUM” L The drum unit is not inserted properly. Re-insert it correctly (page
“CHECK MEMORY”
“ZKONTROL. PAMET”
“CHYBA PAMATE”
“Memória üres”
“CHECK PICK UP” L Recording paper was not fed into the unit properly. Re-insert the
“COVER OPEN” L The front cover is open. Close it.
“DIRECTORY FULL” L There is no space to store new items in navigator directory. Erase
“DRUM LIFE LOW
REPLACE SOON”
“FAX IN MEMORY” L The unit has a document in memory. See the other displayed
L There is something wrong with the drum unit. Replace the drum
unit and the toner cartridge (page 66).
document. If misfeeding occurs frequently, clean the document
feeder rollers (page 73) and try again.
12).
L The memory (telephone numbers, parameters, etc.) has been
erased. Re-program.
recording paper (page 71).
unnecessary items (page 25).
L The drum life is near to an end. Replace the drum unit as soon as
possible (page 66).
message instructions to print out the document. For fax memory
capacity, see page 76.
“KEEP COPYING” L Copying has stopped due to a lack of recording paper or recording
paper jam. See the other displayed message instructions to
continue copying.
“LOW TEMP.” L The inside of the unit is extremely cold and cannot be operated.
Use the unit in a warmer area. While the unit cannot be operated,
the received documents are temporarily stored into the memory,
and will be printed out automatically when the unit warms up.
“MEMORY FULL” L When performing memory transmission, the document being
stored exceeded the memory capacity of the unit. Send the entire
document manually.
L When making a copy, the document being stored exceeded the
memory capacity of the unit. Press {STOP} to clear the message.
Divide the document into sections.
“MODEM ERROR” L There is something wrong with the unit’s modem. Contact our
service personnel.
“NO FAX REPLY” L The other party’s fax machine is busy or has run out of recording
paper. Try again.
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8. Help
Display Cause & Solution
“OUT OF PAPER” L Recording paper is not installed or the unit has run out of paper.
Install paper (page 16).
L Recording paper is not fed into the unit properly. Re-install paper
(page 16).
“PAPER JAMMED” L A recording paper jam occurred. Clear the jammed paper (page
69).
“PC FAIL OR BUSY” L The cable or the computer power cord is not connected correctly.
Check the connections (page 41).
L The software is not running on the computer. Restart the software
and try again.
“PLEASE WAIT” L The unit is warming up. Wait for a while.
“POLLING ERROR” L The other party’s fax machine does not offer the polling function.
Check with the other party.
“REDIAL TIME OUT” L The other party’s fax machine is busy or has run out of recording
paper. Try again.
“REMOVE DOCUMENT” L The document is jammed. Remove the jammed document (page
72).
L Attempted to send a document longer than 600 mm. Press
{STOP} to remove the document. Divide the document into two or
more sheets and try again.
“REPLACE DRUM”
“CHANGE SUPPLIES”
“RX MEMORY FULL” L The memory is full of received documents due to a lack of
“TONER EMPTY”
“CHANGE SUPPLIES”
“TONER LOW”
“CHANGE SUPPLIES”
“TRANSMIT ERROR” L A transmission error occurred. Try again.
“WARMING UP” L The inside of the unit is cold. Let the unit warm up. Wait for a while.
“WRONG PAPER” L The fax message was printed on paper which is shorter than A4
L The drum life is complete. Replace the drum unit immediately
(page 66).
recording paper or a recording paper jam. Install paper (page 16)
or clear the jammed paper (page 69).
L The toner life is complete. Replace the toner cartridge immediately
(page 66).
L The toner life is near to an end. Replace the toner cartridge as
soon as possible (page 66).
size paper. Use the appropriate size paper (page 77).
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8. Help
Troubleshooting
8.3 When a function does not work, check here
8.3.1 Initial settings
Problem Cause & Solution
I cannot hear a dial tone. L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 18).
L If you use a splitter/coupler to connect the unit, remove the
splitter/coupler and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known
working telephone. If the working telephone operates properly,
contact our service personnel to have the unit repaired. If the
working telephone does not operate properly, contact your
telephone company.
L The power cord or telephone line cord is not connected. Check the
connections.
L If you connected the fax machine through a computer modem,
connect the fax machine directly to a telephone line jack.
I cannot make calls. L The dialling mode setting may be wrong. Change the setting
(feature #120 on page 19).
The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 20).
8.3.2 General
Problem Cause & Solution
The other party complains
they only hear a fax tone
and cannot talk.
The {REDIAL/PAUSE}
button does not function
properly.
During programming, I
cannot enter the code or
ID number.
The unit beeps. L The memory reception alert of feature #437 is ON (page 55), and
L FAX ONLY mode is set. Tell the other party the number is only used
for faxes.
L Change to TEL mode by pressing {AUTO ANSWER}.
L If this button is pressed during dialling, a pause will be inserted. If
pressed immediately after a dial tone is obtained, the last number
dialled will be redialled.
L All or part of the number is the same. Change the number: feature
#434 (page 55) and #435 (page 55).
the unit has a document in memory. Press {STOP} to stop the
beeps, then see the displayed message instructions to solve the
problem.
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8. Help
8.3.3 Fax – sending
Problem Cause & Solution
I cannot send documents. L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 18).
L The other party’s fax machine is busy or has run out of recording
paper. Try again.
L The other party’s machine is not a fax machine. Check with the
other party.
L The other party’s fax machine failed to answer the fax
automatically. Send the fax manually (page 30).
I cannot send a fax
overseas.
The other party complains
that letters on their
received document are
distorted or not clear.
The other party complains
that black lines, white
lines or smudges appear
on their received
document.
L Use the overseas transmission mode (feature #411 on page 53).
L Add two pauses at the end of the telephone number or dial
manually.
L If your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect
the unit to a line that does not have these services.
L Another telephone on the same line is off the hook. Hang up the
extension telephone and try again.
L Try copying the document. If the copied image is clear, there may
be something wrong with the other party’s machine.
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 73). Please do not insert a document before correction fluid
has dried completely.
8.3.4 Fax – receiving
Problem Cause & Solution
I cannot receive
documents.
I cannot receive
documents automatically.
L The telephone line cord is connected to the [EXT] jack on the unit.
Connect to the [LINE] jack (page 18).
L The receiving mode is set to TEL mode. Set to FAX ONLY mode
(page 35) or TEL/FAX mode (page 36).
L The time taken to answer the call is too long. Decrease the number
of rings before the unit answers a call (feature #210 on page 52
and feature #212 on page 53).
The display shows
“CONNECTING...”, but
faxes are not received.
A blank sheet is ejected. L The other party placed the document in their fax machine the
L The incoming call is not a fax. Change the receiving mode to TEL
mode by pressing {AUTO ANSWER}.
wrong way. Check with the other party.
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8. Help
Problem Cause & Solution
The printing quality is
poor.
I cannot receive
documents even though
paper is installed.
When an extension
telephone is connected, I
cannot receive
documents by pressing
{*}{#}{9}.
L If documents can be copied properly, the unit is working normally.
The other party may have sent a faint document or there may be
something wrong with the other party’s machine. Ask them to send
a clearer copy of the document or to check their fax machine.
L Some paper has instructions recommending which side to print on.
Try turning the paper over.
L You may have used paper with a cotton and/or fibre content that is
over 20%, such as letterhead or resume paper.
L The remaining toner is low. Replace the toner cartridge (page 66).
L To check the drum life and quality, please print the printer test list
(page 75). If printing quality is still poor, replace the toner cartridge
and drum unit.
L The toner save mode is ON (feature #482 on page 52).
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 73). Please do not insert a document before correction fluid
has dried completely.
L Feature #442 is activated and the received fax documents are
automatically transferred to the computer. View the received
documents using the computer (page 48).
L You must set remote fax activation to ON (feature #434 on page 55)
beforehand.
L Press {*}{#}{9} firmly.
L You may have changed the remote fax activation code from
{*}{#}{9} (default setting). Verify the remote fax activation code
(feature #434 on page 55).
L The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper (page 16)
or clear the jammed paper (page 69).
The other party complains
that they cannot send a
document.
I cannot select the desired
receiving mode.
L The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper (page 16)
or clear the jammed paper (page 69).
L The unit is not in FAX ONLY mode. Press {AUTO ANSWER}
repeatedly to turn ON the {AUTO ANSWER} light.
L If you want to set FAX ONLY mode:
–press {AUTO ANSWER} repeatedly to turn ON the {AUTO
ANSWER} light.
L If you want to set TEL mode or TEL/FAX mode:
– select the desired mode using feature #404 (page 53), and
press {AUTO ANSWER} repeatedly to turn OFF the {AUTO
ANSWER} indicator.
8.3.5 Copying
Problem Cause & Solution
The unit will not make a
copy.
L You cannot make a copy during programming. Make the copy after
programming.
L The document was not fed into the unit properly. Re-insert the
document.
L Recording paper is not installed or the unit has run out of paper.
Install paper (page 16).
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Problem Cause & Solution
8. Help
A black line, a white line or
smudge appears on the
copied document.
The printing quality is
poor.
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 73). Please do not insert a document before correction fluid
has dried completely.
Original Copy
ABC
L Some paper has instructions recommending which side to print on.
Try turning the paper over.
L You may have used paper with a cotton and/or fibre content that is
over 20%, such as letterhead or resume paper.
L The remaining toner is low. Replace the toner cartridge (page 66).
L To check the drum life and quality, please print the printer test list
(page 75). If printing quality is still poor, replace the toner cartridge
and drum unit.
L The toner save mode of feature #482 is ON (page 52).
8.3.6 Using an answering machine
Problem Cause & Solution
I cannot receive
documents automatically.
L Your greeting message on the answering machine is too long.
Shorten the message. Record a message up to 10 seconds long.
L The answering machine rings too many times. Set to 1 or 2 rings.
I cannot receive voice
messages.
I pressed the remote
access code to access the
answering machine
remotely, but the line was
disconnected.
Callers complain that they
cannot send a document.
L Check if the answering machine is turned ON and connected to the
fax machine properly (page 37).
L Set the number of rings on the answering machine to 1 or 2.
L The code may include “#” which is used for certain features
provided by telephone companies. Change the code on the
answering machine to another number which does not include “#”.
L There is no room left in memory of your answering machine to
record voice messages. See the operating instructions of the
answering machine and erase unnecessary messages.
L You set the answering machine to only give a greeting message.
8.3.7 Multi-Function Station
Problem Cause & Solution
I cannot recognize the last
part of an item in the list of
the [One Touch],
[Directory], [Journal] or
[Caller ID] when using
Remote Control.
L Put the cursor on the line between the buttons. The cursor changes
shape and you can expand the area by dragging or double-clicking.
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8. Help
Problem Cause & Solution
I cannot scan. L When scanning at a high resolution, a large amount of available
memory is required. If your computer warns of insufficient memory,
close other applications and try again.
L The fax machine is in use. Try again later.
L There is not enough space on the hard disk. Delete unnecessary
files and try again.
L Restart the computer, and try again.
L Check the connection between the computer and the fax machine
(page 41).
L You attempted to scan a document longer than the paper size
which you set. Change the setting or divide the document into the
appropriate paper size, and try again.
L If you use the Fast User Switching feature in Windows XP, make
sure no other users are logged in to your computer.
The document is not fed
into the fax machine when
using the unit as a
scanner.
Even after clicking
[Cancel], scanning
continues.
I cannot find the fax
machine as the target
device from the list when
using PC FAX and Remote
Control.
A printing error occurred
while using PC FAX and
Remote Control.
Multi-Function Station
does not work properly.
L Remove the document and re-insert it.
L Please wait. It may take a while for the cancel request to be
accepted.
L The fax machine will be displayed after the printer driver has been
installed.
L The printer driver is used for PC FAX and Remote Control. The
transmission error will be displayed as the printing error.
L If you connect the USB cable to USB hub, connect it to the USB
port of your computer directly.
L Make sure you have installed the latest Service Pack available for
the version of Windows installed on your computer. See the
Microsoft web site for details.
L Confirm the BIOS setting of your computer, and select USB port
mode. Please refer to your computer operating instructions or
consult the manufacturer.
L If you have any other multifunction softwares installed on your
computer, uninstall them.
L If you use the Fast User Switching feature in Windows XP, make
sure no other users are logged in to your computer.
L Check that your computer has enough memory and hard disk
space. If your computer warns of insufficient memory, close other
applications. If there is not enough space on the hard disk, delete
unnecessary files.
The fax sending from the
computer has been
completed, but the other
party cannot receive the
document.
64
L The transmission error may be occurred in the fax machine. Check
the sending report in the journal from Remote Control.
Page 67
Problem Cause & Solution
8. Help
Coloured text is printed in
black instead of greyscale
when printing from
Microsoft PowerPoint or
other applications.
I cannot install or
uninstall Multi-Function
Station.
L Select [Color] or remove the check next to [Grayscale] in the
print dialogue so that coloured text will be printed in greyscale.
L Some of the files needed to install or uninstall Multi-Function
Station may be corrupted. Use the MfsCleaner utility (found on the
included CD-ROM) to solve the problem.
1. Insert the included CD-ROM into your CD-ROM drive.
L The setup program will start automatically.
2. Click [Cancel], then click [Yes] to quit the setup.
3. Open the folder “D:\Tools\Uninstall” (Where “D:” is the drive
letter of your CD-ROM drive).
4. Double-click the [MfsCleaner] icon.
L The [MfsCleaner for KX-FLB800/FLM650 Series] window
will appear.
5. Click [Clean], then click [Yes] to restart the computer.
Note:
L To install Multi-Function Station again, see page 41.
8.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making emergency telephone calls when the power fails. Alternative
arrangements should be made for access to emergency services.
L Fax transmission and reception will be interrupted.
L Any sending documents stored in the memory or any documents during reception will be lost. When
power is restored, a power down report will be printed out stating which contents in the memory have
been erased.
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8. Help
Replacement
8.4 Replacing the toner
cartridge and the drum
unit
When the display shows the following, replace
the toner cartridge.
TONER LOW
TONER EMPTY
To check the drum life and quality, please print
the printer test list (page 75). If printing quality is
still poor, replace the toner cartridge and drum
unit. To ensure that the unit operates properly,
we recommend the use of Panasonic toner
cartridge (Model No. KX-FA83E/KX-FA83X)
and drum unit (Model No. KX-FA84E/KXFA84X). See page 9 for accessory information.
To maintain print quality and machine life, we
recommend you to clean slots and openings
(page 5) and the inside of the unit (page 73)
when replacing the toner cartridge and/or drum
unit.
Caution:
L We cannot be responsible for any damage
to the unit or degradation of print quality
which may occur from the use of a nonPanasonic toner cartridge and drum unit.
L The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum.
Once you have opened the protection
bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the green
drum surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not unplug the fax machine. Loss of
fax documents in memory may occur.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
L Do not add toner to the toner cartridge.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
2 Remove the new toner cartridge from the
protection bag. Peel off the seal (1) from the
toner cartridge.
1
3 Lift open the front cover (1), holding OPEN
(2).
1
2
3
Caution:
The fuser unit (3) gets hot. Do not
touch it.
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8. Help
4 Tap on the used toner cartridge several times
to allow the remaining toner to fall into the
drum unit. Remove the drum and toner unit
(1) by holding the two tabs.
2
1
L Do not touch the transfer roller (2).
L If you replace the toner cartridge and the
drum unit at the same time, skip to step 7.
5 Turn the two levers (1) on the used toner
cartridge firmly, until the triangles (2) match.
6 Remove the used cartridge (1) from the
drum unit (2).
1
2
3
L The toner may stick to the cartridge and
the drum unit. Be careful when handling.
See page 4 for details.
L Do not drop the toner on the green drum
surface (3).
L Put the used toner cartridge into the
protection bag.
1
2
7 If you replace the drum unit at the same time,
remove the new drum unit from the
protection bag.
Place the new toner cartridge (1) into the
drum unit (2) vertically.
1
2
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8. Help
8 Firmly press down the toner cartridge to
snap into position.
9 Turn the two levers (1) on the toner
cartridge firmly.
1
11 Install the drum and toner unit (1) by holding
the tabs.
1
12 Close the front cover (1) by pushing down
on both sides, until locked.
1
10 Make sure that the triangles (1) match, to
install the toner cartridge correctly.
1
L If the lower glass (2) is dirty, clean it with
a soft and dry cloth.
2
L While the unit displays “PLEASE WAIT”,
do not open the front cover, or disconnect
the power cord.
Waste disposal method
Waste material should be disposed of under
conditions which meet all national and local
environmental regulations.
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8. Help
Jams
8.5 Recording paper jam
The display will show the following.
PAPER JAMMED
8.5.1 When the recording paper
has jammed near the drum and
toner unit
1 Lift open the front cover (1), holding OPEN
(2).
1
2
3
3 Close the front cover (1) by pushing down
on both sides, until locked.
1
8.5.2 When the recording paper
has jammed near the recording
paper exit
1 Lift open the front cover (1), holding OPEN
(2).
1
Caution:
The fuser unit (3) gets hot. Do not
touch it.
2 Remove the jammed paper (1) carefully by
pulling it toward you.
2
1
L Do not touch the transfer roller (2).
2
3
Caution:
The fuser unit (3) gets hot. Do not
touch it.
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8. Help
2 Remove the paper tray cover (1).
1
3 Remove the recording paper (1), then
remove the drum and toner unit (2) to allow
the jammed paper (3) to pull free from the
rear cabinet.
5 Remove the jammed paper (1) from the
fuser unit by pulling it upwards carefully, then
install the drum and toner unit.
1
6 Push back the levers (1) to the original
position.
1
2
3
4 Lift both green levers (1) forward until they
stop.
1
1
7 Close the front cover (1) by pushing down
on both sides, until locked.
1
8 Pull the tension plate forward (1), then re-
insert the recording paper (2).
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8. Help
L Before re-inserting, make sure to fan and
straighten the recording paper.
2
1
9 Attach the paper tray cover (1), then push
back the tension plate (2).
1
2
8.5.3 When the recording paper
is not fed into the unit properly
The display will show the following.
CHECK PICK UP
1 Pull the tension plate forward (1), then
remove the paper tray cover (2). Remove
the recording paper (3).
2
2 Re-insert the recording paper. Attach the
paper tray cover, then push back the tension
plate (see steps 7 to 8 on page 17).
L Before re-inserting, make sure to fan and
straighten the recording paper.
3
1
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8. Help
8.6 Document jams sending
1 Lift open the front cover (1), holding OPEN
(2).
1
3 Remove the jammed document carefully
(1).
1
4 Push back the inner cover.
2
3
Caution:
The fuser unit (3) gets hot. Do not
touch it.
2 Hold the centre part of the front cover (1),
and pull open the inner cover (2).
1
2
3
L Do not touch the transfer roller (3).
5 Close the front cover (1) by pushing down
on both sides, until locked.
1
Note:
L Do not pull out the jammed document forcibly
before opening the front cover.
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8. Help
Cleaning
8.7 Cleaning the inside of
the unit
Clean the inside of the unit when:
– Documents frequently misfeed.
– Black line, a white line or a dirty pattern
appear on the original document when
sending or copying.
Caution:
L Be careful when handling the drum and
toner unit.
See the caution for the drum unit on page
66 for details.
L Do not use paper products, such as paper
towels or tissues, to clean the inside of
the unit.
1 Disconnect the power cord and the
telephone line cord.
2 Lift open the front cover (1), holding OPEN
(2).
4 Hold the centre part of the front cover (1),
and pull open the inner cover (2).
1
2
L Do not touch the transfer roller (3).
1
2
3
Caution:
The fuser unit (3) gets hot. Do not
touch it.
3 Clean the document separation roller (1)
with a cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
1
3
5 Clean the document feeder roller (1) with a
cloth moistened with isopropyl rubbing
alcohol, and let all parts dry thoroughly.
Clean the upper glass (2) with a soft and dry
cloth.
1
2
6 Push back the inner cover.
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8. Help
7 Remove the drum and toner unit (1) by
holding the two tabs.
1
8 Clean the lower glass (1) with a soft and dry
cloth.
1
10 Close the front cover (1) by pushing down
on both sides, until locked.
1
11 Reconnect the power cord and the telephone
line cord.
9 Re-install the drum and toner unit (1) by
holding the tabs.
1
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9G eneral Informa tionPrinted Reports
9.1 Reference lists and
reports
You can print out the following lists and reports
for your reference.
– “SETUP LIST”:
Provides you with the current settings of the
programming features (page 51 to page 56).
– “TEL NO. LIST”:
Provides you with names and numbers which
are stored in the one-touch dial feature and
navigator directory.
– “JOURNAL REPORT”:
Keeps records of fax transmission and
reception. This report can be printed
automatically after every 30 fax
communications (feature #402 on page 53).
– “BROADCAST LIST”:
Provides you with names and numbers which
are stored in the broadcast memory (page
32).
– “PRINTER TEST”:
Allows you to check the print quality of your
unit. If the test print has a dirty pattern, or
blurred points or lines, clean the inside of the
unit (page 73). If printing quality is still poor,
replace the toner cartridge and drum unit.
9. General Information
{STOP}{MENU}
{<}{>}
{SET}
1 Press {MENU} repeatedly to display “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing.
4 Press {STOP}.
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9. General Information
Specifications
9.2 Specifications
Applicable lines:
Public Switched Telephone Network
Document size:
Max. 216 mm in width, Max. 600 mm in length
Effective scanning width:
208 mm
Effective printing width:
A4: 202 mm
Letter/Legal: 208 mm
Transmission time
Approx. 4 s/page (ECM-MMR)
Scanning density:
Fax resolution:
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm-in standard resolution,
7.7 lines/mm-in fine/photo resolution,
15.4 lines/mm-in super fine resolution
Copy resolution:
Up to 600 × 600 dpi
Scanning resolution:
Up to 200 × 400 dpi (Optical)
Up to 9,600 × 9,600 dpi (Interpolated)
Photo resolution:
64-level
Scanner type:
Contact Image Sensor
Printer type:
Laser Printer
Data compression system:
Modified Huffman (MH), Modified READ (MR),
Modified Modified READ (MMR)
Modem speed:
33,600 / 31,200 / 28,800 / 26,400 / 24,000 /
21,600 / 19,200 / 16,800 / 14,400 / 12,000 /
9,600 / 7,200 / 4,800 / 2,400 bps; Automatic
Fallback
Operating environment:
10 °C – 32.5 °C, 20 % – 80 % RH (Relative
Humidity)
Dimensions:
Approx. height 370 mm × width 430 mm × depth
480 mm
Mass (Weight):
Approx. 9.4 kg
Power consumption:
Standby: Approx. 9 W
Transmission: Approx. 18 W
Reception: Approx. 290 W
Copy: Approx. 290 W
*1
:
*2
Maximum: Approx. 950 W (When the fuser lamp
turns on)
Power supply:
220 – 240 V AC, 50/60 Hz
Fax memory capacity:
2 MB in total
Approx. 150 pages of memory transmission
Approx. 170 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard
resolution.)
Laser diode properties:
Laser output: Max. 5 mW
Wave length: 760 nm – 800 nm
Emission duration: Continuous
Print speed:
Approx. 14 ppm (pages per minute)
Printing resolution:
600 × 600 dpi
*1 Transmission speed depends upon the
contents of the pages, resolution, telephone
line conditions and capability of the other
party’s machine.
*2 Transmission speed is based upon the ITU-T
No. 1 Test Chart. If the capability of the other
party’s machine is inferior to your unit, the
transmission time may be longer.
ITU-T No.1 Test Chart
Note:
L Design and specifications are subject to
change without notice.
L The pictures and illustrations in these
instructions may vary slightly from the actual
product.
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9. General Information
Recording paper specifications
Recording paper size:
A4: 210 mm × 297 mm
Letter: 216 mm × 279 mm
Legal: 216 mm × 356 mm
Envelope size:
#10: 105 mm × 241 mm
DL: 110 mm × 220 mm
Recording paper weight:
60 g/m
2
to 90 g/m
2
Note for recording paper:
L We recommend that you test paper
(especially special sizes and types of paper)
on the unit before purchasing large
quantities.
L Do not use the following types of paper:
– Paper with a cotton and/or fibre content
that is over 20 %, such as letterhead
paper or paper used for resumes
– Extremely smooth or shiny paper, or
paper that is highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such
as tabs or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolour,
scorch or emit dangerous fumes near
200 °C, such as vellum paper. These
materials may transfer onto the fusing
roller and cause damage.
– Moist paper
– Inkjet paper
L Some paper only accepts print on one side.
Try using the other side of the paper if you are
not happy with the print quality or if
misfeeding occurs.
L For proper paper feeding and best print
quality, we recommend using long-grained
paper.
L Do not use paper of different types or
thickness at the same time. This may cause a
paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for
double-sided printing with other copiers or
printers. This may cause a paper jam.
L To avoid curling, do not open paper packs
until you are ready to use the paper. Store
unused paper in the original packaging, in a
cool and dry location.
Toner life
Toner life depends on the amount of content in a
received, copied or printed document. The
following is the approximate relationship
between image area and toner life for
replacement toner cartridge (Model No. KXFA83E/KX-FA83X). Toner life varies in actual
usage.
5 % image area
Approx. 2,500 sheets of A4 size paper can be
printed.
10 % image area
Approx. 1,200 sheets of A4 size paper can be
printed.
15 % image area
Approx. 800 sheets of A4 size paper can be
printed.
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9. General Information
Note:
L The image area changes with the depth,
thickness and size of the characters.
L If you turn on the toner save feature, the toner
cartridge will last approx. 40% longer.
Drum life
The drum unit is a consumable item and needs
to be replaced regularly. There are various
factors that determine the actual drum life, such
as temperature, humidity, type of paper and how
much toner you use for the number of sheets per
print job. The estimated drum life is approx.
10,000 sheets. The actual number of sheets your
drum will print may be significantly less than
these estimates. Because many of the factors
that determine the actual drum life cannot be
controlled, we cannot guarantee a minimum
number of sheets that will be printed by your
drum.
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User record
9.3 User record
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Attach your sales receipt here.
9. General Information
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10. Index
10. Index
10.1 Index
# #101 Date and time: 20
#102 Your logo: 21
#103 Your fax number: 23
#110 Language: 51
#114 Location: 51
#120 Dialling mode: 19
#121 Flash time: 51
#145 LCD display contrast: 52
#161 Ringer pattern: 52
#210 FAX ring count: 52
#212 TEL/FAX ring setting: 53
#216 Automatic Caller ID list: 52
#380 Paper size: 52
#401 Sending report: 31, 53
#402 Automatic journal report: 31, 53
#404 Manual answer mode: 53
#410 Scan contrast: 52
#411 Overseas mode: 53
#412 Delayed send: 54
#413 ECM selection: 54
#416 Connecting tone: 54
#432 Auto reduction: 54
#434 Fax activation code: 55
#435 Auto disconnection: 55
#436 Silent fax ring count: 55
#437 Memory reception alert: 55
#438 Friendly reception: 56
#442 PC fax reception setting: 56
#459 Set fax default: 56
#461 Default copy resolution: 52
#482 Toner save: 52
A Accessories
Paper stacker: 15
Paper tray: 14
Paper tray cover: 14
Advanced features: 53
Alert
Memory reception (Feature #437): 55
Answering machine: 37
Auto disconnection (Feature #435): 55
Auto reduction (Feature #432): 54
B Basic features: 51
Broadcast transmission: 32
C Caller ID
Calling back: 27
Storing: 29
Caller ID list (Feature #216): 27, 52
Character table: 21
Cleaning: 73
Connecting tone (Feature #416): 54
Connections: 18
Copy: 39
Collation: 39
Enlarge: 39
Reduce: 39
D Date and time (Feature #101): 20
Default copy resolution (Feature #461): 52
Delayed transmission (Feature #412): 54
Dialling mode (Feature #120): 19
Directory: 24
Display
Contrast (Feature #145): 52
Error messages: 58
Document size: 31
Drum life: 78
Drum unit: 12, 66
E ECM selection (Feature #413): 54
Envelope: 45
Error messages: 57, 58
Extension telephone: 35
F Fax activation code (Feature #434): 55
Fax number (Feature #103): 23
FAX ONLY mode: 35
Flash time (Feature #121): 51
Friendly reception (Feature #438): 56
H Help: 19
J Jams
Document: 72
Recording paper: 69
Journal report (Feature #402): 31, 53
Junk fax prohibitor: 38
L Label: 44
Language selection (Feature #110): 51
Location (Feature #114): 51
Logo (Feature #102): 21
M Manual answer mode (Feature #404): 53
Memory reception alert (Feature #437): 55
Multi-Function Station software
Activating: 43
Installing: 41
N Navigator directory
Making a phone call: 25
Sending faxes: 32
Storing: 24
O OCR software: 46
80
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10. Index
One-touch dial
Making a phone call: 25
Sending faxes: 32
Storing: 24
Overseas mode (Feature #411): 53
P Paper size (Feature #380): 52
PC fax reception setting (Feature #442): 56
Polling: 37
Power failure: 65
Programming: 50
Q Quick scan: 30
R Receiving faxes
Automatically: 35
Manually: 35
Recording paper: 16
Recording paper size: 77
Redialling: 30, 32
Reports
Broadcast programming: 75
Broadcast sending: 33
Caller ID: 28, 52
Confirmation: 31, 53
Journal: 31, 75
Power down: 65
Printer test: 75
Setup: 75
Telephone number: 75
Reset (Feature #459): 56
Resolution: 30, 39
Ringer pattern (Feature #161): 20, 52
Ring setting
FAX ONLY (Feature #210): 52
Silent fax (Feature #436): 55
TEL/FAX (Feature #212): 53
Replacing: 66
Toner life: 77
Toner save (Feature #482): 13, 52
Transparency: 44
U USB cable: 41
V Volume: 20
S Scan contrast (Feature #410): 52
Sending faxes
Broadcast: 33
From memory: 30
Manually: 30
Navigator directory: 32
One-touch dial: 32
Sending report (Feature #401): 31, 53
Set default (Feature #459): 56
Storing
Broadcast: 32
Navigator directory: 24
One-touch dial: 24
T TEL mode: 35
Toner cartridge
Installing: 12
81
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Notes
82
Page 85
Notes
83
Page 86
0682
Manufacturer:
Panasonic Communications (Malaysia) Sdn. Bhd.
PLO No.1, Kawasan Perindustrian Senai, KB No. 104, 81400 Senai, Negeri Johor Darul Ta’zim, Malaysia
Global web site:
http://www.panasonic.co.jp/global/
PFQX2377ZA CM0106DM0
PFQX2377ZA
CM0106DM0
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