Panasonic KX-FLB851E User Manual

Page 1
All in One Flatbed Laser Fax
with Multi-Action Sorter
Operating Instructions
Model No. KX-FLB851E
Please read these operating instructions before using the unit and save for future reference.
This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.
Be sure to use the telephone line cord included in this unit.
This model is designed to be used only in the United Kingdom and Ireland.
Page 2

Location of Controls

How to use the operating instructions

When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons.
OPEN
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Location of controls

Please keep this page open when following operating instructions. For a description of each button, see page 13.
Buttons (Listed in alphabetical order)
BROADCAST B LOWER N REDIAL T CALLER ID C MANUAL BROAD L RESOLUTION G CLEAR J MENU I SCAN R CONTRAST F MONITOR V SET Q COPY P Navigator key S SORT K DIRECTORY E PAPER TRAY E START W FAX O PAUSE T Station keys A FAX AUTO ANSWER M QUICK SCAN H STOP X HELP D R U ZOOM H
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Thank you for purchasing a Panasonic fax machine.
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. L In the event of problems, you should contact your equipment supplier in the first instance. L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de
Contact: Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15, 22525 Hamburg, Germany
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation. L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company. L Avery is a registered trademark of Avery Dennison Corporation. L XEROX is a registered trademark of Xerox Corporation. L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
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Important Information

Important InformationSafety Instructions

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this unit.
3. Turn the power switch OFF before cleaning. Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.
9. Do not place objects on the mains lead. Install the unit where no one can step or trip on the mains lead.
10.Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.
11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.
12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.
13.Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. If the mains lead is damaged or frayed. B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.
15.Do not use this unit to report a gas leak, when in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the warmer temperature and do not connect the unit for about 30 minutes. If the unit is connected too soon after a sudden climate change, condensation may form inside the unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone sockets in wet
locations unless the socket is specifically designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
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Important Information
Laser radiation
L The printer of this unit utilises a laser. Use of
controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
Fuser unit
L The fuser unit (1) gets hot.
Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (2) also gets warm. This is normal.
1
2
Toner cartridge
L Be careful of the following when you handle
the toner cartridge: – Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach contents, and seek immediate medical treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water, and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical personnel.
Drum unit
L Read the instructions on page 15 before you
begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: – Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorised service centre.
L Make sure that the unit is installed in a well
ventilated room so as not to increase density of ozone in the air. Since ozone is heavier than air, it is recommended that air at floor level be ventilated.
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy in your country. – Currency – Bank notes and checks – Bank and government bonds and
securities – Passports and identification cards – Copyright material or trademarks without
the consent of the owner – Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.
Notice:
L Install your machine near a supervised area
to prevent illegal copies from being made.
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Important Information

Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)

This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product. Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.
For business users in the European Union
If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.
Information on Disposal in other Countries outside the European Union
This symbol is only valid in the European Union. If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal.

For best performance

Toner cartridge and drum unit
L For optimal performance, genuine Panasonic
toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a non­Panasonic toner cartridge or drum unit: – Damage to the unit – Poor print quality – Improper operation
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal for the machine to produce an odour during and shortly after printing. Be sure to use this unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned the power switch OFF immediately after printing. Leave the power switch turned ON for a minimum of 30 minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and remove any dust build-up with a vacuum cleaner (1).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality.
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical components inside the unit, touch a grounded metal surface, such as the metal part (2) before touching the components.
1
2
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent lamps and motors.
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Important Information
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit. L When you leave the unit unused for a long
period of time, unplug this unit from the power outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 10 °C or greater than 32.5 °C. Damp basements should also be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any abrasive powder.
Moving the unit
L The unit weights approximately 18 kg. It is
highly recommended that two people handle this unit.
L When moving the unit, hold the both side
grips (1).
1
1
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Important Information

The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected.
Method of connection
This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket. Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office.
This apparatus may be connected to the following types of installation.
a) For connection to the public switched
telephone network (PSTN) and compatible PBX (Private Branch Exchange), which use DTMF signalling. (Please consult your supplier for an up to date list of compatible PBX’s.)
b) The apparatus can be used on extension
sockets connected to a direct exchange line (D.E.L.).
c) This apparatus is suitable for connection
to the telecommunication system directly or via compatible private branch exchange as an extension. The supplier of the apparatus should be consulted for an up to date list of PBX’s with which the apparatus is compatible.
Important Information
NOTES:
If you experience any problems with the
normal use of your apparatus, you should unplug it from the telephone outlet and connect a known working telephone in its place. If the known working telephone still gives problems, then please contact the customer service department of your PSTN operator (e.g. BT etc.). If it operates properly, then the problems are likely to be a fault in your apparatus. In this case, consult your supplier for advice.
Your PSTN operator may charge you if
they attend a service call that is not due to apparatus supplied by them.
It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX’s.
This apparatus is suitable for connection
to a PBX with or without initial proceed indication.
This apparatus is suitable for connection
to a PBX with or without secondary proceed indication.
Any cases of difficulty should be referred in the first instance to the supplier of the apparatus. d) The apparatus must not be connected in
the following manner: –As an extension to a pay phone –As a party line with shared service
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Important Information
T a
A o t t
T Y
o
T c
T c
c t
For your safety
This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 13 amp fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 13 amps and that it is approved by ASTA or BSI to BS1362.
Check for ASTA mark or the BSI
mark on the body of the fuse.
If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced. If you lose the fuse cover the plug must not be used until a replacement cover is obtained. A replacement fuse cover can be purchased from your local Panasonic dealer.
IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY. THERE IS A DANGER OF SEVERE ELECTRICAL SHOCK IF THE CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET.
If a new plug is to be fitted please observe the wiring code as shown below. If in any doubt please consult a qualified electrician.
IMPORTANT:
he wires in this mains lead are coloured in ccordance with the following code:
Green-and-Yellow: Earth Blue: Neutral Brown: Live
s the colours of the wire in the mains lead
f this appliance may not correspond with he coloured markings identifying the erminals in your plug, proceed as follows.
he wire which is coloured GREEN-AND-
ELLOW must be connected to the terminal
in the plug which is marked with the letter E
r by the Earth symbol or coloured
GREEN or GREEN-AND-YELLOW.
he wire which is coloured BLUE must be
onnected to the terminal in the plug which is marked with the letter N or coloured BLACK.
he wire which is coloured BROWN must be
onnected to the terminal in the plug which is marked with letter L or coloured RED.
How to replace the fuse: Open the fuse
ompartment with a screwdriver and replace
he fuse (and fuse cover).
FUSE
WARNING: THIS APPLIANCE MUST BE EARTHED.
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1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Included accessories........................11
1.2 Accessory information ...................... 12
1.3 Extension telephone adaptor for UK.12
Finding the Controls
1.4 Description of buttons....................... 13
1.5 Overview ..........................................14
Installation
1.6 Toner cartridge and drum unit ..........15
1.7 Document tray .................................. 17
1.8 Output tray........................................ 17
1.9 Recording paper...............................18

Table of Contents

4. Caller ID
Caller ID
4.1 Caller ID service ............................... 42
4.2 Viewing and calling back using caller
information........................................ 43
4.3 Storing caller information into the one­touch dial feature and navigator
directory ........................................... 44
5. Copy
Copying
5.1 Using the unit as a copy machine.....45
5.2 Making a copy ..................................45
5.3 More copying features......................47
2. Preparation
Connections and Setup
2.1 Connections .....................................22
2.2 Turning the power switch ON............ 23
2.3 Selecting the operation mode (Fax/
Copy/Scan)....................................... 23
Help Button
2.4 Help function ....................................24
Vo lu me
2.5 Adjusting volume ..............................24
Initial Programming
2.6 Date and time ................................... 25
2.7 Your logo........................................... 26
2.8 Your fax number ...............................28
3. Fax
Sending Faxes
3.1 Using the unit as a fax machine ....... 29
3.2 Sending a fax manually .................... 29
3.3 Document requirements ................... 31
3.4 Storing names and telephone numbers for the one-touch dial feature and
navigator directory............................32
3.5 Sending a fax using one-touch dial
feature and navigator directory......... 34
3.6 Broadcast transmission ....................35
Receiving Faxes
3.7 Receiving a fax automatically – Auto
answer ON........................................37
3.8 Receiving a fax manually – Auto answer
OFF .................................................. 37
3.9 Using the unit with an answering
machine............................................39
3.10 Receive polling (retrieving a fax placed
on another fax machine)................... 40
3.11 Junk fax prohibitor (preventing fax
reception from undesired callers) ..... 40
6. Multi-Function Station software
Setup
6.1 Connecting to a computer ................49
6.2 Installing Multi-Function Station .......49
6.3 Starting Multi-Function Station .........51
Printing
6.4 Using the unit as a printer ................51
Scanning
6.5 Using the unit as a scanner.............. 54
Remote Control
6.6 Operating the unit from your
computer ..........................................55
PC Fax
6.7 Fax sending/receiving using Multi-
Function Station ...............................56
6.8 Confirming the status of the unit.......57
6.9 Other information.............................. 57
7. Programmable Features
Features Summary
7.1 Programming....................................59
7.2 Direct command chart ......................60
7.3 Basic features................................... 63
7.4 Fax features ...................................... 65
7.5 Copy features ................................... 69
7.6 Scan features ...................................70
7.7 LAN features.....................................70
8. Help
Error Messages
8.1 Error messages – Reports ...............71
8.2 Error messages – Display ................ 72
Tro ub lesh ooting
8.3 When a function does not work, check
here .................................................. 75
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Table of Contents
Replacement
8.4 Replacing the toner cartridge and the
drum unit ..........................................81
Jams
8.5 Recording paper jam ........................84
8.6 Document jams (Auto document
feeder) .............................................. 87
Cleaning
8.7 Cleaning the white plate and
glasses ............................................. 88
8.8 Cleaning the document feeder
rollers................................................ 92
9. General Information
Printed Reports
9.1 Reference lists and reports ..............93
Specifications
9.2 Specifications ................................... 94
Guarantee
9.3 Condition of guarantee ..................... 97
Copyrights
9.4 Information of copyrights and
licenses ............................................98
10.Index
10.1 Index.............................................. 104
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1Int roduction and Installation

1.1 Included accessories

1. Introduction and Installation
No. Item Part number
1 Mains lead PFJA03A008Y 1 ----------
2 Telephone line cord PFJA04B012Y 1 ----------
3 Output tray PFKS1126Z 3 ----------
4 Document tray PFKS1117Y1 1 ----------
5 Drum unit KX-FA86X 1 See page 96.
6 Toner cartridge
(starter toner cartridge)
7 Operating instructions PFQX2329Z 1 ----------
8 Quick installation guide PFQW2397Z 1 ----------
9 CD-ROM PFJKFLB851Z 1 See page 49.
j Tray label sheet ---------- 1 Attach to the output tray
*1 Part numbers are subject to change without notice.
12345
---------- 1 prints about 800 A4-
*1
Quantity Notes
sized pages with a 5% image area (page 95).
(page 17).
6789j
Note:
L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.
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1. Introduction and Installation

1.2 Accessory information

1.2.1 Sales and Support Information
Customer Care Centre
L For customers within the UK: 08701 580560 L For customers within the Republic of Ireland: 01 289 8333 L Visit our website for product information L E-mail: customer.care@panasonic.co.uk
Direct Sales at Panasonic UK
L Order accessory and consumable items for your product with ease and confidence by phoning our
Customer Care Centre Monday - Thursday 9:00am - 5:30pm, Friday 9:30am - 5:30pm (Excluding public holidays).
L Or go on line through our Internet Accessory ordering application at www.panasonic.co.uk L Most major credit and debit cards accepted. L All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd. L It couldn’t be simpler! L Also available through our Internet is direct shopping for a wide range of finished products, take a
browse on our website for further details.
Additional/replacement accessories
Model No. Item Usage Notes
.
KX-FA85X Toner cartridge For replacement, see page 81. See page 95.
KX-FA86X Drum unit For replacement, see page 81. See page 96.
KX-FA101X Lower input tray To load recording paper, see
page 20.
KX-FA102X LAN board To connect to a computer, see
page 49.
KX-FA103X Handset unit To make/answer phone calls. See page 22.
----------
----------

1.3 Extension telephone adaptor for UK

When using the unit with an external answering machine (page 39), please purchase an extension telephone adaptor (e.g., PQJA10058Z) by contacting one of the following: – www.panasonic.co.uk – Panasonic Customer Care Centre on Telephone number 08701 580560 – local Panasonic authorised dealer
To telephone line cord of
To EXT socket
S b1 a1
E
(contact side)
a1, b1: Line S : Shunt E : Earth Recall (This function is not provided on this fax machine.)
external telephone or telephone answering machine
A
N. C b1
S E a1 N. C
(view: A)
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1. Introduction and Installation

Finding the Controls

1.4 Description of buttons

L Keep the front cover page open for button
locations.
A Station keys
L To use the one-touch dial feature (page
32, 34).
B {BROADCAST}
L To send a document to multiple parties
(page 35, 36).
C {CALLER ID}
L To use Caller ID service (page 43, 44). L To change the display of the caller
information (page 43).
D {HELP}
L To print helpful information for quick
reference (page 24).
E {PAP E R TRAY }{DIRECTORY}
L To select an input tray and a paper size for
copying (page 46).
L To initiate the navigator directory (page
33, 35).
F {CONTRAST}
L To select a contrast (page 29, 45).
G {RESOLUTION}
L To select a resolution (page 29, 45).
H {ZOOM}{QUICK SCAN}
L To enlarge or reduce a document when
copying (page 47).
L To store a scanned document into
memory, and then send it (page 30).
I {MENU}
L To initiate or exit programming.
J {CLEAR}
L To delete a character from names and
telephone numbers (page 27).
L To return to a previous step during
operation.
K {SORT}
L To sort multiple copies (page 47).
L {MANUAL BROAD}
L To send a document to multiple parties
manually (page 35, 36).
M {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 37).
N {LOWER}
L To select stations 10–18 for the one-touch
dial feature (page 32, 34).
O {FAX}
L To switch to a fax mode (page 23, 29).
P {COPY}
L To switch to a copy mode (page 23, 45).
Q {SET}
L To store a setting during programming.
R {SCAN}
L To switch to a scan mode (page 23, 55).
S Navigator key
L To adjust volume (page 24). L To search for a stored item (page 34). L To select features or feature settings
during programming (page 59).
T {REDIAL}{PAU SE}
L To redial the last number dialled. If the line
is busy when you make a phone call using the {MONITOR} button, the unit will automatically redial the number up to 5 times.
L To insert a pause during dialling.
U {R}
L To access special telephone services
such as call waiting or to transfer extension calls.
V {MONITOR}
L To initiate dialling.
When you press {MONITOR} during receiving a call, you will be able to hear the other party, but the other party will not be able to hear you.
W {START}
L To start sending or receiving a fax. L To copy a document (page 45). L To scan a document (page 55).
X {STOP}
L To stop an operation or programming
session.
R button (to use the recall feature)
{R} is used to access optional telephone services such as call waiting. Contact your telephone company business office for details.
Call waiting (optional handset user only)
When a call waiting tone is heard during a conversation, place the existing call on hold
and answer the second call by pressing {R}.
L Each time you press {R}, you can switch
between the first and second call.
L Incoming calls cannot be dropped by the
person who has received the call.
Note:
L If your unit is connected to a PBX, pressing
{R} allows you to access some features of
your host PBX such as transferring an extension call.
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1. Introduction and Installation
1.5.2 Rear view

1.5 Overview

1.5.1 Front view
2
13 54
78 j96
1 ADF (Auto Document Feeder) cover 2 Document guides 3 Document tray 4 Document cover 5 Top cover 6 Paper level indicator 7 Paper input tray 8 Document entrance 9 Document exit j Cover release lever k Recording paper exit l Output tray
k l
1 2 3 4
5 876 9 j
1 Power switch 2 USB interface connector 3 Recording paper guides 4 Multi-purpose input tray 5 Power inlet 6 LAN board (Optional) connector 7 Telephone line socket 8 External telephone socket 9 Speaker j Handset unit (Optional) connection
socket
Removing the shipping tape
Pull open the paper input tray (1), then remove the shipping tape (2), pad (3) and paper (4).
14
3
2
4
1
Page 17
1. Introduction and Installation

Installation

1.6 Toner cartridge and drum unit
The included toner cartridge is a starter toner cartridge. It will print about 800 A4-sized pages with a 5 % image area (page 95).
L To replace the toner cartridge and the drum
unit, see page 81.
Caution:
L Read the following instructions before
you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: – Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the toner life.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than 5 times.
3 Place the toner cartridge (1) into the drum
unit (2).
1
2
4 Firmly press down the toner cartridge to
snap into position.
5 Turn the two green levers (1) on the toner
cartridge firmly.
1
2 Remove the toner cartridge and drum unit
from the protection bags.
1
L Do not touch or scratch the black drum
surface (1).
6 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
1
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1. Introduction and Installation
7 Lift the cover release lever (1) and open the
top cover (2).
Important:
L Close the multi-purpose input tray (3)
before opening the top cover.
2
1
3
L If the lower glass (4) is dirty, clean it with
a soft and dry cloth.
4
9 Close the top cover, holding the cover
release lever (1). Then push down the right centre edge, until locked.
1
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
8 Install the drum and toner unit (1) by holding
the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
Toner save feature
If you want to reduce toner consumption, set the toner save setting to ON (feature #482 on page
64). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality.
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1. Introduction and Installation

1.7 Document tray

Insert the document tray (1) into the slot (2) on the unit.
2
1

1.8 Output tray

This unit has 3 pieces of output tray. As a default setting, printed paper is stacked on the output tray as follows. – Upper output tray (#1): Printed document
by using the computer and copied document.
– Lower output tray (#3”): Received fax
document.
L You can change the output tray setting for
faxing (feature #441 on page 68) and for copying (feature #466 on page 69). You can also select the middle output tray (#2”). To change the output tray from the computer, set the printer properties. See page 52, 58 for details.
1.8.1 Attaching the tray label
Attach the tray label (1) to the output tray (2).
L Label 1 to the upper output tray (#1”) L Label 2 to the middle output tray (#2”) L Label 3 to the lower output tray (#3”)
2
1
Note:
L Instead of the label 1, 2, 3, you can also
attach other labels for print, copy or fax according to the usage. For a blank label, this is convenient if the optional LAN board is installed. You can write the user name on the blank label and attached it to the selected output tray.
17
Page 20
1. Introduction and Installation
1.8.2 Installing the output tray
Insert the output tray (1) into the slots (2), then push the tray down until it latches into place.
L Repeat this step to install other output trays.
2
1

1.9 Recording paper

1.9.1 Using the paper input tray
A4 or letter size recording paper can be used. The paper input tray unit can hold: – Up to 250 sheets of 60 g/m
paper. – Up to 230 sheets of 80 g/m – Up to 200 sheets of 90 g/m
L Please refer to page 95 for information on
recording paper.
L The unit i s se t for A 4 siz e p aper by defa ult .
If you want to use letter size paper,
change the setting:
– by using {PA P ER TR AY } in the copy
mode (page 46).
– in feature #380 (page 64).
1 Pull open the paper input tray (1).
2
to 75 g/m2
2
paper.
2
paper.
L Make sure that the number on the label and
the tray position match.
Note:
L Do not place the unit in an area where the
output tray may be easily bumped into.
L The upper output tray can hold up to
approximately 100 sheets of printed paper. The other output trays can hold up to approximately 50 sheets of printed paper. Remove the printed paper before the output tray becomes full.
1
2 Pinch the right side of the recording paper
guide (1), then slide it to match the paper size mark. Pinch the front side of the recording paper guide (2), then slide it open to its full width.
1
2
18
Page 21
1. Introduction and Installation
3 Before loading a stack of paper, fan the
paper to prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the
paper input tray, if it is lifted.
1
6 Close the paper input tray.
Note:
L If the paper is not loaded correctly, re-adjust
the paper guides, or the paper may jam.
L If the paper input tray does not close, the
plate in the paper input tray may be lifted.
Push the paper and check that the paper is
flat in the paper input tray.
To pull the paper input tray completely out
Pull the paper input tray (1) until it clicks into place, then pull it completely out, lifting the front part of the tray.
2
5 Adjust the width to the size of the recording
paper by sliding the front side of the guide (1).
L Make sure that the recording paper is
under the paper limit mark (2), and the paper should not be over the snubbers (3).
2
1
3
3
1
L To insert the paper input tray
Insert the paper input tray (1) to the unit,
lifting the front part of the tray. Then push it
completely into the unit.
1
19
Page 22
1. Introduction and Installation
Using the optional input tray
You can add the optional input tray (Model No. KX-FA101X). See page 12 for accessory
information.
A4, letter or legal size recording paper can be used. The optional input tray can hold: – Up to 500 sheets of 60 g/m
paper. – Up to 460 sheets of 80 g/m – Up to 400 sheets of 90 g/m
L The unit is set for A4 size paper by default.
If you want to use letter or legal size
paper, change the setting:
– by using {PAP E R T R AY } in the copy
mode (page 46).
– in feature #382 (page 64).
Important:
L Before starting installation of the optional
input tray, be sure to turn the power
switch OFF. For more details about the
installation, please refer to the installation
guide for the optional input tray.
L After installation, you can select the
optional input tray for faxing or copying.
– input tray setting for faxing (feature
#440 on page 67)
– input tray setting for copying (feature
#460 on page 69)
L To use the optional input tray with your
computer, you need to change the printer
properties. See page 57 for details.
2
to 75 g/m2
2
paper.
2
paper.
1.9.2 Using the multi-purpose input tray
A4, letter or legal size recording paper can be used. The multi-purpose input tray can hold: – Up to 30 sheets of 60 g/m – Up to 30 sheets of 80 g/m – Up to 25 sheets of 90 g/m
L Please refer to page 95 for information on
recording paper.
L The unit i s se t for A 4 siz e p aper by defa ult .
If you want to use letter or legal size paper, change the setting: – by using {PA P ER TR AY } in the copy
mode (page 46).
– in feature #381 (page 64).
L You can also print on transparencies, labels
and envelopes (page 51).
1 Pull open the multi-purpose input tray (1) to
the left, then pull the extender (2) gently until it clicks into place.
L Make sure that the line on the label and
the edge of the unit match.
1
Correct Incorrect
2
to 75 g/m2 paper.
2
paper.
2
paper.
Caution for the paper input tray / the optional input tray
L Do not drop the input tray.
20
2
Page 23
1. Introduction and Installation
2 Before inserting a stack of paper, fan the
paper to prevent paper jams.
3 Insert the paper, print-side down (1).
1
1.9.3 Checking the amount of remaining recording paper
The paper level indicator (green) will allow you to check the amount of remaining paper.
L The paper is full (1). L The paper is empty (2).
21
4 Adjust the width of the guides (1) to the size
of the recording paper.
1
2
L The paper should not be over the tabs
(2).
L If the paper is not inserted correctly, re-
adjust the paper, or the paper may jam.
21
Page 24
2. Preparation
2Pr eparationConnections and Set up

2.1 Connections

Plug in the mains lead and the telephone line cord. (Switch on AC mains outlet.)
Caution:
L The mains lead must remain connected at
all times.
L Never install telephone wiring during a
lightning storm.
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
1 Telephone line cord
L Connect to telephone network.
2 Mains lead
L Connect to Household Mains Supply
(220 – 240 V, 50 Hz).
3 [EXT] socket
L You can connect an answering machine
or an extension telephone. Remove the stopper if attached.
4 Answering machine (not included) 5 Handset unit (Optional) connection socket
L You can connect the optional handset
unit. Remove the seal if attached.
Note:
L To avoid malfunction, do not position the unit
near appliances such as TVs or speakers which generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the network condition of the device.
L If you use the unit with a computer and your
internet provider instructs you to install a filter (6), please connect it as follows.
6
Using the optional handset unit
You can add the optional handset unit (Model No. KX-FA103X). See page 12 for accessory
information.
2
3
Extension telephone adaptor (not included)
1
L Connect to the handset unit connection
socket (5) before use. For more details, please refer to the installation guide for the optional handset unit.
5
4
22
Page 25
2. Preparation
2.2 Turning the power switch ON
Turn the power switch to the ON position (1).
1
Note:
L When you operate the unit right after turning
the power switch ON or after leaving the unit
unused for a long period of time, the scanner
lamp (2) will flash for a short while. The
scanner will also move instantaneously. This
is normal for the unit. After that, the scanner
lamp will remain ON (the default is for approx.
15 minutes, feature #403 on page 64).
2.3 Selecting the operation mode (Fax/Copy/Scan)
This unit has three operation modes. You can select the desired mode by pressing the one of the following buttons. – {COPY}: Select this mode when using the
unit as a copy machine (page 45).
{FAX}: Select this mode when using the unit
as a fax machine (page 29).
{SCAN}: Select this mode when using the
unit as a scanner for the computer (page 55).
Note:
L The default operation mode is the copy
mode. You can change the default operation mode (feature #463 on page 64) and the timer before returning to the default operation mode (feature #464 on page 64).
2
23
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2. Preparation

Help Button

2.4 Help function

The unit contains helpful information which can be printed for quick reference. – BASIC SETTINGS”:
How to set the date, time, your logo and fax
number. – FEATURE LIST:
How to program the features. – DIRECTORY:
How to store names and numbers in the
directory and how to dial them. – FAX RECEIVING:
Help with problems to receive faxes. – COPIER:
How to use the copier function. – REPORTS:
List of available reports. – CALLER ID:
How to use the Caller ID features.
{HELP}
{SET}
1 Press {HELP}. 2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.

Volume

{<}{>}

2.5 Adjusting volume

Before adjusting volume, set the operation mode to the fax mode (page 29) or the copy mode (page 45).
{SET} {V}{^}
Ringer volume
While the unit is idle, press {V} or {^}.
L If any documents are in the document
entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance.
To turn the ringer OFF
1. Press {V} repeatedly to display RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display INCOMING CALL”.
L To turn the ringer back ON, press {^}.
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 63).
Monitor volume
While using the monitor, press {V} or {^}.

Initial Programming

24
Page 27

2.6 Date and time

You must set the date and time.
{MENU}
{FAX}
1 Press {MENU}.
2 Press {#}, then {1}{0}{1}.
3 Press {SET}.
L The cursor (|) will appear on the display.
{SET}{<}{>}
SYSTEM SETUP PRESS [()]
SET DATE & TIME PRESS SET
2. Preparation
send according to your unit’s date and time setting.
L The accuracy of the clock is approximately
±60 seconds a month.
L After setting the date and time, if the unit is in
the copy mode, change to the fax mode by pressing {FAX}. You can check your unit’s date and time setting on the display.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to the received caller information.
L If the time has not previously been set, Caller
ID will not adjust the clock.
D:|01/M:01/Y:05 TIME: 12:00AM
4 Enter the current month/date/year by
selecting 2 digits for each.
Example: 10 August, 2005 Press {1}{0} {0}{8} {0}{5}.
D:10/M:08/Y:05 TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select AM or PM”. Example: 3:15PM (12 hour clock entry only)
1. Press {0}{3} {1}{5}.
D:|10/M:08/Y:05 TIME: 03:15AM
2. Press {*} repeatedly to display PM.
D:|10/M:08/Y:05 TIME: 03:15PM
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
25
Page 28
2. Preparation

2.7 Your logo

The logo can be your name or the name of your company.
Keypad Characters
{6} MNOmno6
{7} PQRSpqr s7
{8} TUVt uv 8
{CLEAR}{ZOOM}/{QUICK SCAN}
{MENU}
{SET}{R}
{<}{>}{V}{^}
1 Press {MENU}.
SYSTEM SETUP PRESS [()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
{9} WXYZwxyz9
{0} 0()<>!"#$
%& ¥ @ @^ ’
{#} To change uppercase or
lowercase letter.
{R} Hyphen
{ZOOM}/ {QUICK SCAN}
{CLEAR} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the cursor to the next space.
To insert a space.
To enter your logo
Example: “BILL
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next space and press {5} 3 times.
LOGO=BIL|L
To select characters with the dial keypad
Keypad Characters
{1} 1[]{}+–/=
,._`:;?|
{2} ABCabc2
{3} DEFdef 3
{4} GHI ghi 4
{5} JKLj kl 5
26
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
Page 29
3. Press {#}.
LOGO=B|i
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the character you want to delete and press
{CLEAR}.
L To erase all characters, press and hold
{CLEAR}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to insert the character.
2. Press {ZOOM} to insert a space and enter
the character.
2. Preparation
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the following order:
1 Uppercase letters 2 Number 3 Symbol 4 Lowercase letters
L If you press {^}, the order will be
reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
27
Page 30
2. Preparation

2.8 Your fax number

{MENU}
{SET}{R}
{CLEAR}
{<}{>}
1 Press {MENU}.
SYSTEM SETUP PRESS [()]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO. PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}. L To enter a space, press {#}. L To enter a hyphen, press {R}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the number you want to delete and press {CLEAR}.
L To erase all numbers, press and hold
{CLEAR}.
28
Page 31
3. Fax
3FaxSending Faxes
3.1 Using the unit as a fax machine
3.1.1 Entering the fax mode
Before sending a fax, set the operation mode to the fax mode.
{FAX}
Press {FAX } to turn the {FAX} light ON.
Note:
L You can change the default operation mode
(feature #463 on page 64) and the timer before returning to the default operation mode (feature #464 on page 64).
L Received documents will be stacked on the
lower output tray. You can change the output tray for faxing (feature #441 on page 68).
1 If the {FAX} light is OFF, turn it ON by
pressing {FAX}.
2 Adjust the width of the document guides (1)
to fit the actual size of the document.
3 Insert the document (up to 50 pages) FACE
UP into the feeder until a single beep is heard.
L If the document guides are not adjusted
to fit the document, re-adjust them.
4 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 29. L To select the contrast, see page 29.
5 Press {MONITOR}. 6 Dial the fax number. 7 Press {START}.
Note:
L Any document which can be sent as a fax can
also be copied and scanned (page 31).
L Do not open the document cover when
sending a fax with the auto document feeder.
To stop sending
Press {STOP}.

3.2 Sending a fax manually

3.2.1 Using the auto document feeder
L Confirm that there are no documents on
the scanner glass.
{CONTRAST}
{RESOLUTION}
1
{FAX}
{QUICK SCAN}
{SET}{V}{^}
{REDIAL}
{START}
{MONITOR}
{STOP}
To select the resolution
1. Press {RESOLUTION}.
2. Press {V} or {^} repeatedly to select the
desired resolution. – STANDARD: For printed or typewritten
documents with normal-sized characters. – FINE: For documents with small print. – SUPER FINE: For documents with very
small print. This setting is effective only
when the other party has a compatible fax
machines. – PHOTO: For documents containing
photographs, shaded drawings, etc.
L Using the FINE, SUPER FINE and
PHOTO settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
To select the contrast
You can adjust this setting depending on the lightness or darkness of the document. 5 levels (light to dark) are available.
1. Press {CONTRAST}.
2. Press {V} or {^} repeatedly to select the
desired contrast.
29
Page 32
3. Fax
L To make lighter, press {V}. L To make darker, press {^}.
Note:
L You can save the previous contrast setting in
feature #462 (page 64).
To redial the last number
1. Press {REDIAL}.
2. Press {START}.
L If the line is busy, the unit will automatically
redial the number up to 5 times.
L To cancel redialling, press {STOP}, then
press {SET}.
To predial a fax number
You can dial the fax number first before inserting the document. This is convenient if you need to refer to the document for the other party’s fax number.
1. Enter the fax number.
2. Insert the document.
3. Press {START}.
reports, make sure feature #401 is activated (page 65). For an explanation of error messages, see page 71.
Printing a journal report
A journal report provides you with a printed record of the 30 most recent faxes. To print manually, see page 93. To print automatically after every 30 new fax transmissions and receptions, make sure feature #402 is activated (page 65). For an explanation of error messages, see page 71.
3.2.2 Using the scanner glass
By using the scanner glass, you can send a page from booklets or small sized paper that cannot be sent with the auto document feeder.
L Confirm that there are no documents in
the auto document feeder.
1
Sending from memory (Quick scan feature)
You can scan the document into memory before sending.
1. Insert the document.
2. Enter the fax number.
3. Press {QUICK SCAN}.
Reserving the fax transmission (Dual Access)
You can reserve the fax transmission even when the unit is just receiving a fax or sending a fax from memory. – Up to 3 reservations when sending – Up to 4 reservations when receiving
1. Insert the document during fax reception or fax memory transmission.
2. Enter the fax number using the dial keypad, one-touch dial or navigator directory.
3. Press {START}.
L The document will be fed into the unit and
scanned into memory. The unit will then send the data. If the document exceeds the memory capacity, transmission will be cancelled. You must send the entire document manually.
Printing a sending report
A sending report provides you with a printed record of transmission results. To print sending
{FAX}
{QUICK SCAN}
{START}
{SET}
{STOP}
1 If the {FAX} light is OFF, turn it ON by
pressing {FAX}.
2 Open the document cover (1). 3 Place the document FACE DOWN on the
scanner glass, matching the top edge of the document to the l mark on the unit.
4 Close the document cover.
L If the original is a thick book, do not close
the document cover.
5 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 29. L To select the contrast, see page 29.
6 Dial the fax number.
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Page 33
3. Fax
L To send a single page, skip to step 10. L To send multiple pages, go to the next
step.
7 Press {QUICK SCAN} to scan the document
into memory.
Example: PAGES=01 01%
STANDARD
u
SCAN:PRESS SET SEND:PRESS START
8 Place the next page on the scanner glass. 9 Press {SET}.
L To send more pages, repeat steps 8 and
9.
10 Press {START}.
To stop sending
Press {STOP}.
3.3 Document
requirements
3.3.1 Using the auto document
feeder
Minimum document size
Effective scanning area
L Shaded area will be scanned.
4 mm
4 mm
4 mm 4 mm
208 mm
216 mm
Document weight
L Single sheet:
L Multiple sheets:
45 g/m
60 g/m
2
to 90 g/m
2
to 80 g/m
2
2
3.3.2 Using the scanner glass
Effective scanning area
L Shaded area will be scanned.
4 mm
208 mm
4 mm
128 mm
Maximum document size
216 mm
128 mm
600 mm
5 mm 5 mm
287
mm
3.3.3 Note for the auto document feeder and the scanner glass
L Check that ink, paste or correction fluid has
dried completely.
L To set a document with a width of less than
210 mm, we recommend using the scanner glass to copy the original document onto A4 or letter-sized paper, then setting the copied document.
L Do not set documents that do not satisfy the
requirements of size and weight when using the auto document feeder. Make a copy of the document using the scanner glass and set the copy.
L Remove clips, staples or other fasteners
when using the auto document feeder.
L Do not set the following types of documents
when using the auto document feeder: (Make
31
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3. Fax
a copy of the document using the scanner glass and set the copy instead.) – Chemically treated paper such as carbon
or carbonless duplicating paper – Electrostatically charged paper – Badly curled, creased or torn paper – Paper with a coated surface – Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint
3.4 Storing names and telephone numbers for the one-touch dial feature and navigator directory
For rapid access to frequently dialled numbers, the unit provides the one-touch dial feature (18 items) and navigator directory (300 items).
L Station 1 to 3 can be used alternatively as
broadcast keys (page 35).
L Make sure that the {FAX } light is ON.
Station keys
{DIRECTORY}
{MENU}
{SET}{LOWER}
{<}{>}{V}{^}
{CLEAR}
{STOP}
3.4.1 Storing one-touch dial item
1 Press {MENU} repeatedly to display
DIRECTORY SET”.
2 Select the desired station key.
For stations 1–3:
1. Press one of the station keys.
Example: STATION 1
2. Press {SET}.
For stations 4–9:
Press one of the station keys.
DIAL MODE [V^]
32
For stations 10–18:
Press {LOWER}, then press one of the station keys.
3 Enter the name, up to 16 characters (see
page 26 for instructions).
4 Press {SET}. 5 Enter the telephone number, up to 32 digits. 6 Press {SET}.
L To program other items, repeat steps 2 to
6.
7 Press {STOP} to exit.
Page 35
3. Fax
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 93).
Note:
L A hyphen or a space entered in a telephone
number counts as 2 digits.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect character/number, and then make the correction.
To delete a character/number
Press {<} or {>} to move the cursor to the character/number you want to delete, and press
{CLEAR}.
L To erase all characters/numbers, press and
hold {CLEAR}.
3.4.2 Storing navigator directory items
1 Press {MENU} repeatedly to display
DIRECTORY SET”.
2 Press {>}.
L The display shows the number of items in
the navigator directory briefly.
3 Enter the name, up to 16 characters (see
page 26 for instructions).
4 Press {SET}. 5 Enter the telephone number, up to 32 digits.
L To erase all characters/numbers, press and
hold {CLEAR}.
3.4.3 Editing a stored item
1 Press {DIRECTORY}. 2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {MENU}. 4 Press {*}.
L If you do not need to edit the name, skip
to step 6.
5 Edit the name. For further details, see the
storing procedure on page 32.
6 Press {SET}.
L If you do not need to edit the telephone
number, skip to step 8.
7 Edit the telephone number. For further
details, see the storing procedure on page
32.
8 Press {SET}.
3.4.4 Erasing a stored item
1 Press {DIRECTORY}. 2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {MENU}. 4 Press {#}.
L To cancel erasing, press {STOP}.
6 Press {SET}.
L To program other items, repeat steps 3 to
6.
7 Press {MENU} to exit.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 93).
Note:
L A hyphen or a space entered in a telephone
number counts as 2 digits.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect character/number, and then make the correction.
To delete a character/number
Press {<} or {>} to move the cursor to the character/number you want to delete, and press
{CLEAR}.
5 Press {SET}.
33
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3. Fax
3.5 Sending a fax using one-touch dial feature and navigator directory
Before using this feature, store the desired names and telephone numbers into one-touch dial feature and navigator directory (page 32).
L Keep the front cover page open for button
locations.
L Make sure that the {FAX } light is ON.
1 Adjust the width of the document guides to fit
the actual size of the document.
2 Insert the document (up to 50 pages) FACE
UP into the feeder until a single beep is heard.
L Confirm that there are no documents
on the scanner glass.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3 If necessary, change to the desired
resolution (page 29) and the desired contrast (page 29).
4 Enter the fax number.
Using stations 1–9:
Press the desired station key.
Using stations 10–18:
Press {LOWER}, then press the desired station key.
Using navigator directory:
Press {DIRECTORY}, then press {V} or {^} repeatedly to display the desired item.
5 Press {START}.
4. Press {QUICK SCAN} to scan the document
into memory.
5. Place the next page.
6. Press {SET}.
L To send more pages, repeat steps 5 and
6.
7. Press {START}.
To search for a name by initial
Example: “LISA
1. Press {DIRECTORY}.
2. Press {V} or {^} to initiate the navigator
directory.
3. Press {5} repeatedly to display any name
with the initial L (see the character table, page 26).
L To search for symbols, press {*}.
4. Press {V} or {^} repeatedly to display
LISA”.
L To stop the search, press {STOP}. L To send a fax using the auto document
feeder, see page 29.
Fax auto redial
If the line is busy or if there is no answer, the unit will automatically redial the number up to 5 times.
L To cancel redialling, press {STOP}, then
press {SET}.
If your unit does not send a fax
L Confirm that you have entered the number
correctly, and that the number is a fax number.
L Confirm that the other party’s fax machine is
answering by turning ON the connecting tone feature (feature #416 on page 66).
Note:
L Do not open the document cover when
sending a fax with the auto document feeder.
To send a fax using the scanner glass
L Confirm that there are no documents in
the auto document feeder.
1. Open the document cover.
2. Place the document FACE DOWN, then
close the document cover.
3. Enter the fax number using one-touch dial or navigator directory.
L To send a single page, skip to step 7. L To send multiple pages, go to the next
step.
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3.6 Broadcast
transmission
By storing one-touch dial and navigator directory items (page 32) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re-use.
L The broadcast function utilises stations 1–3.
The one-touch dial function will be cancelled.
L Keep the front cover page open for button
locations.
L Make sure that the {FAX } light is ON.
3.6.1 Programming items into
the broadcast memory
1 Press {MENU} repeatedly to display
DIRECTORY SET”.
2 Select the desired broadcast key.
For BROADCAST 1-2:
1. Press the desired {BROADCAST} key.
2. Press {V} or {^} repeatedly to select
BROADCAST”.
For MANUAL BROADCAST:
1. Press {MANUAL BROAD}.
2. Press {V} or {^} repeatedly to select
MANUAL BROAD”.
3 Press {SET}. 4 Program items.
Using stations 1–9:
Press the desired station key.
Using stations 10–18:
Press {LOWER}, then press the desired station key.
Using navigator directory:
Press {V} or {^} repeatedly to display the desired item, and press {SET}.
Using the dial keypad (only for MANUAL BROAD):
Enter the fax number and press {SET}.
L To program other items, repeat this step
(up to 20 items).
L If you program the wrong item, press
{CLEAR} to erase the item.
3. Fax
5 Press {SET} after programming all of the
desired items.
L To program another broadcast key,
repeat steps 2 to 5.
6 Press {STOP} to exit.
Note:
L Confirm the stored items by printing a
broadcast programming list (page 93).
3.6.2 Adding a new item into the broadcast memory
After initial programming, you can add new items (up to a combined total of 20).
1 Press {DIRECTORY}. 2 Press {V} or {^} repeatedly to display the
desired broadcast memory (<BROADCAST1>”, “<BROADCAST2>” or
<MANUAL BROAD>”).
3 Press {MENU}. 4 Press {*}. 5 Press {V} or {^} repeatedly to display the
desired item you want to add.
6 Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
7 Press {STOP} to exit.
Note:
L When adding new items to the MANUAL
BROADCAST memory, you can only select stored items.
3.6.3 Erasing a stored item from the broadcast memory
1 Press {DIRECTORY}. 2 Press {V} or {^} repeatedly to display the
desired broadcast memory (<BROADCAST1>”, “<BROADCAST2>” or
<MANUAL BROAD>”).
3 Press {MENU}. 4 Press {#}. 5 Press {V} or {^} repeatedly to display the
desired item you want to erase.
L To cancel erasing, press {STOP}.
6 Press {SET}. 7 Press {SET}.
L To erase other items, repeat steps 5 to 7.
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3. Fax
8 Press {STOP} to exit.
3.6.4 Sending the same
document to pre-programmed parties
L Make sure that the {FAX } light is ON.
1 Insert the document FACE UP into the
feeder.
L Confirm that there are no documents
on the scanner glass.
2 If necessary, change to the desired
resolution (page 29) and the desired contrast (page 29).
3 Press the desired {BROADCAST} (1-2) or
{MANUAL BROAD}.
L The document will be fed into the unit and
scanned into memory. The unit will then send the data to each party, calling each number sequentially.
L After transmission, the stored document
will be erased from memory automatically, and the unit will automatically print a report (broadcast
sending report).
Note:
L Do not open the document cover when
sending a fax with the auto document feeder.
L If you select “FINE, SUPER FINE or
PHOTO resolution, the number of pages
that the unit can send will decrease.
L If the document exceeds the memory
capacity, sending will be cancelled.
L If a party is busy or does not answer, it will be
skipped and redialled later up to 5 times.
To cancel broadcast transmission
1. Press {STOP} while BROADCASTING is
displayed.
L The display will show “SEND
CANCELLED?”.
2. Press {SET}.

Receiving Faxes

To send the same document using the scanner glass
L Confirm that there are no documents in
the auto document feeder.
1. Open the document cover.
2. Place the document FACE DOWN, then
close the document cover.
3. Press the desired {BROADCAST} (1-2) or {MANUAL BROAD}.
L To send a single page, skip to step 6. L To send multiple pages, go to the next
step.
4. Place the next page.
5. Press {SET}.
L To send more pages, repeat steps 4 and
5.
6. Press {START}.
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3. Fax
3.7 Receiving a fax
automatically – Auto answer ON
3.7.1 Activating FAX ONLY mode
Press {FAX AUTO ANSWER} repeatedly to display the following.
FAXONLYMODE
L The {FAX AUTO ANSWER} indicator is ON.
3.8 Receiving a fax manually – Auto answer OFF
Use these modes with an extension telephone or the optional handset unit.
3.8.1 Activating TEL mode
1 Make sure feature #404 is set to TEL
beforehand (page 65).
2 Press {FAX AUTO ANSWER} repeatedly to
display the following.
TEL MODE
L The {FAX AUTO ANSWER} indicator is
OFF.
How faxes are received
When receiving calls, the unit will automatically answer all calls and only receive fax documents.
{STOP}
{START}
How to receive faxes with an extension telephone
If you have another telephone connected to the [EXT] socket or the same line (extension telephone), you can use the extension telephone to receive faxes.
1. When the extension telephone rings, lift the handset of the extension telephone.
2. When: – document reception is required, – a fax calling tone (slow beep) is heard, or – no sound is heard,
press {*} {#} {9} (default fax activation code) firmly.
L The unit will start reception.
3. Replace the handset.
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3. Fax
Note:
L To receive fax documents using the
extension telephone, make sure remote fax activation is turned ON (feature #434 on page 66) beforehand. The default setting is ON.
How to receive faxes with the optional handset unit
1. Lift the handset to answer the call.
2. When:
– document reception is required, – a fax calling tone (slow beep) is heard, or – no sound is heard,
press {START}.
L The unit will start fax reception.
To stop receiving
Press {STOP}.
3.8.2 Activating TEL/FAX mode
1 Make sure feature #404 is set to “TEL/FAX
beforehand (page 65).
2 Press {FAX AUTO ANSWER} repeatedly to
display the following.
TEL/FAX MODE
L The {FAX AUTO ANSWER} indicator is
OFF.
3 The ringer volume setting should be ON
(page 24).
{STOP}
How phone calls and faxes are received
1. “INCOMING CALL will be displayed but the
unit will not ring.
2. The unit will wait for the duration of 2 rings before answering the call.
L The number of rings is determined by the
“TEL/FAX delayed ring setting” (feature #212 on page 65).
L During this time, an extension telephone
(if connected to the same line) will ring.
3. The unit will answer the call and try to detect a fax calling tone.
When a fax calling tone is detected
The unit receives the fax automatically without ringing.
When a fax calling tone is not detected
A The unit will ring 3 times. You may answer the call.
L The number of rings is determined by the
“Silent fax recognition ring setting” (feature #436 on page 67).
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L Callers will hear a ring back tone different
from the one generated by the telephone company.
L An extension telephone (if connected to
the same line) will not ring at this time. To answer the call with the extension telephone, lift the handset and press {*}{0} (default auto disconnection code) while the fax machine is ringing.
B If you do not answer the call, the unit will activate the fax function.
L Some fax machines do not generate fax
calling tones when sending faxes, therefore the unit will try to receive a fax even if no fax calling tone is detected.
Note:
L The auto disconnection code can be
changed in feature #435 on page 67.
L Even when you answer a call with the
extension telephone and press the auto disconnection code, the fax machine may activate the fax function depending on the type of an extension telephone. Press {STOP} on the fax machine to talk with the calling party.
3. Fax
3.9 Using the unit with an
answering machine
3.9.1 Setting up the unit and an
answering machine
1 Connect the answering machine (1).
L Answering machine is not included. L Please purchase an extension telephone
adaptor (page 12).
L Remove the stopper (2).
2
Extension telephone adaptor (not included)
1
2 Set the number of rings on the answering
machine to less than 4.
L This will allow the answering machine to
answer the call first.
3 Record a greeting message on the
answering machine.
L We recommend you record a message
up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.
4 Activate the answering machine. 5 Set the unit to the desired receiving mode
(page 37).
L If you set to FAX ONLY mode, change
the ring setting in FAX ONLY mode to more than 4 (feature #210 on page 63).
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3. Fax
6 Check all or part of the following are not the
same: – the remote access code of the answering
machine
– the fax activation code (feature #434 on
page 66)
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.
1. The caller calls your unit.
L The answering device will answer the call.
2. The caller can leave a message after the greeting message.
3. The caller presses {*}{#}{9} (pre-selected fax activation code).
L The unit will activate the fax function.
4. The caller presses the start button to send a document.
Note:
L The fax activation code can be changed in
feature #434 (page 66).
L If there is no room left in memory of your
answering machine, the unit may not be able to receive documents. See the operating instructions of the answering machine and erase unnecessary messages.
3.10 Receive polling
(retrieving a fax placed on another fax machine)
This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.
L Keep the front cover page open for button
locations.
1 Press {MENU} repeatedly to display
POLLING”.
2 Press {SET}. 3 Dial the fax number. 4 Press {START}.
L The unit will start reception.
3.11 Junk fax prohibitor (preventing fax reception from undesired callers)
If you subscribe to Caller ID service, this feature prevents fax reception from calls that do not show caller information. Additionally, the unit will not accept faxes originating from numbers that match a programmable junk fax prohibitor list.
L Keep the front cover page open for button
locations.
Important:
L This feature does not work when manual
reception is performed.
3.11.1 Activating the junk fax prohibitor
1 Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2 Press {>}. 3 Press {V} or {^} repeatedly to select “ON”. 4 Press {SET}. 5 Press {MENU} to exit.
L While the junk fax prohibitor is activated,
JUNK FAX ON is displayed.
3.11.2 Storing undesired callers
You can register up to 10 undesired numbers from the Caller ID list (page 42) if you do not wish to receive faxes from them.
1 Press {MENU} repeatedly to display “JUNK
FAX PROH.”.
2 Press {>} repeatedly to display “JUNK
LIST SET”.
3 Press {SET}. 4 Press {V} or {^} repeatedly to display the
party you wish to prevent fax reception from.
5 Press {SET}.
L To program other parties, repeat steps 4
to 5.
6 Press {STOP} to exit.
Note:
L If there is no space to store new items, “LIST
FULL is displayed in step 3 or step 5. Erase
unnecessary items.
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To display the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX PROH.”.
2. Press {>} repeatedly to display JUNK LIST DISP.”.
3. Press {SET}.
4. Press {V} or {^} to display the items on the
list.
5. Press {MENU} to exit the program.
To print the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX PROH.”.
2. Press {>} repeatedly to display JUNK LIST PRINT”.
3. Press {SET}.
4. Press {MENU} to exit the list.
To erase an item from the junk fax prohibitor list
1. Press {MENU} repeatedly to display “JUNK FAX PROH.”.
2. Press {>} repeatedly to display JUNK LIST DISP.”.
3. Press {SET}.
4. Press {V} or {^} repeatedly to display the
desired item.
5. Press {<}.
L To cancel erasing, press {STOP}, then
press {MENU}.
6. Press {SET}.
L The item is erased. L To erase other items, repeat steps 4 to 6.
7. Press {MENU} to exit the list.
3. Fax
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4. Caller ID
4Caller IDCaller ID

4.1 Caller ID service

This unit is compatible with the Caller ID service offered by your local telephone company. To use this unit’s Caller ID features, you must subscribe to Caller ID service.
Important:
L This unit is designed in accordance with
the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.
L This unit will only display the caller’s
telephone number and name.
L This unit will not support future additional
telephone services.
L This unit cannot support services based
on the “DTMF based subscriber line protocol”.
L Depending on the service of the local
telephone company, the date/time of the call or the caller’s name may not be displayed.
Make sure the following ring setting is set to 2 or more rings beforehand.
– FAX ring setting (feature #210 on page 63) – TEL/FAX ring setting (feature #212 on page
65)
OUT OF AREA: The caller dialled from
an area which does not provide Caller ID service.
PRIVATE CALLER” or “WITHHELD”:
The caller requested not to send caller information.
LONG DISTANCE: The caller made a
long distance call.
To confirm caller information by printing the Caller ID list
– To print manually, see page 93. – To print automatically after every 30 new
calls, activate feature #216 (page 63).
4.1.1 How Caller ID is displayed
The calling party’s name or telephone number will be displayed after the 1st ring. You then have the option of whether or not to answer the call. The unit will automatically store caller information (name, telephone number and the time of the call) of the 30 most recent calls. Caller information is stored by the most recent to the oldest call. When the 31st call is received, the oldest call is deleted. Caller information can be viewed on the display one item at a time (page 43) or confirmed by printing the Caller ID list (page 93).
L When caller information is received and it
matches a telephone number stored in the fax machine’s one-touch dial or navigator directory, the stored name will be displayed.
L If the unit is connected to a PBX (Private
Branch Exchange) system, caller information may not be received properly. Consult your PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
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4.2 Viewing and calling
{<}{V}{^}
back using caller information
You can easily view caller information and call back. When calling back, we recommend you use the optional handset unit.
Important:
L Calling back will not be possible in the
following cases: – The telephone number includes data
other than numbers (i.e., * or #).
– The caller information does not
include a telephone number.
L If the area code of the received telephone
number is the same as yours, the area code may need to be deleted before calling back. This may only apply to some areas. To edit the number, see page 43.
4. Caller ID
L Check mark (,) on the display means the call
has already been viewed or answered.
Display while viewing
L When the unit could not receive a name, the
display will show NO NAME RCVD”.
L When no calls have been received, the
display will show NO CALLER DATA”.
To stop viewing
Press {STOP} after step 2.
4.2.1 Editing a caller’s telephone number before calling back
1 Press {CALLER ID}. 2 Press {V} or {^} repeatedly to display the
desired entry.
3 Press {CALLER ID} to display the telephone
number.
4 Press dial key (0 to 9) or {*} to enter the
editing mode and edit the telephone number.
{MENU}{CALLER ID}
{STOP}
{SET}
{START}
{MONITOR}
1 Press {CALLER ID}. 2 Press {V} to search from the recently
received caller information.
L If you press {^}, the display order will be
reversed.
3 Press {MONITOR} to return the call.
L The unit will start dialling automatically. L To send a fax using the auto document
feeder, see page 29.
To change the way caller information is displayed
Press {CALLER ID} repeatedly after step 2.
Example: SAM LEE
11:20AM 20 Jul.,
b
1345678901 11:20AM 20 Jul.,
5 Press {MONITOR} to call back the edited
number.
L The unit will start dialling automatically. L To send a fax, insert the document FACE
DOWN and press {START}.
Note:
L The edited telephone number will not be
saved in the caller information. To save in the directory, see page 44.
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect number.
2. Press {CLEAR} to delete the number.
3. Enter the correct number.
To delete a number
Press {<} or {>} to move the cursor to the number you want to delete and press {CLEAR}.
To insert a number
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to insert the number.
2. Enter the number.
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4. Caller ID
4.2.2 Erasing all caller
information
1 Press {MENU} repeatedly to display
CALLER SETUP”.
2 Press {SET}.
L CALL LIST ERASE will be displayed.
3 Press {SET}.
L To cancel erasing, press {STOP}, then
{MENU}.
4 Press {SET}. 5 Press {STOP} to exit.
4.2.3 Erasing specific caller
information
1 Press {CALLER ID}. 2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {<}.
L To cancel erasing, press {STOP}.
4 Press {SET}.
L To erase other items, repeat steps 2 to 4.
5 Press {STOP} to exit.
4.3 Storing caller
information into the one-
2. Press {SET}.
3. Press {SET}.
For stations 4–9:
1. Press the desired station key.
2. Press {SET}.
For stations 10–18:
1. Press {LOWER}, then press the desired
station key.
2. Press {SET}.
For navigator directory:
1. Press {<} or {>}.
2. Press {SET}.
5 Press {SET}.
Note:
L You can confirm the stored items by printing
the telephone number list (page 93).
L The unit can only store a name of up to 16
characters long.
L To edit a name or number, see page 33. L If caller information does not include the
caller’s name, enter the name manually. See the instructions on page 32.
L If you assign an item to a station key which
already contains an item, the previous item will be replaced.
L If you use stations 1–3 as broadcast keys,
you cannot store caller information for stations 1–3 (page 35).
touch dial feature and navigator directory
L Keep the front cover page open for button
locations.
Important:
L This feature is not available in the
following cases. – The telephone number includes data
other than numbers (i.e., * or #).
– The caller information does not
include a telephone number.
1 Press {CALLER ID}. 2 Press {V} or {^} repeatedly to display the
desired item.
3 Press {MENU}. 4 Select the station key or navigator directory.
For stations 1–3:
1. Press the desired station key.
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5. Copy
5CopyCopyi ng
5.1 Using the unit as a
copy machine
5.1.1 Entering the copy mode
Before copying, set the operation mode to the copy mode.

{COPY}

Press {COPY} to turn the {COPY} light ON.
Note:
L You can change the default operation mode
(feature #463 on page 64) and the timer before returning to the default operation mode (feature #464 on page 64).
L Copied documents will be stacked on the
upper output tray. You can change the output tray for copying (feature #466 on page 69).
L If the {FAX AUTO ANSWER} indicator is ON,
the unit can receive faxes automatically even in the copy mode.
1 If the {COPY} light is OFF, turn it ON by
pressing {COPY}.
2 Set the original.
1. Adjust the width of the document guides
(1) to fit the actual size of the document.
2. Insert the document (up to 50 pages) FACE UP into the feeder until a single beep is heard.
3 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 45. L To select the contrast, see page 45. L To select the input tray and paper size,
see page 46.
4 If necessary, enter the number of copies (up
to 99).
5 Press {START}.
L The unit will start copying.
6 After you finish copying, press {STOP} to
reset the settings you set in step 3.
Note:
L Any document which can be sent as a fax can
also be copied and scanned (page 31). The effective scanning area is changed depending on the setting of the paper size.
L Do not open the document cover when
making a copy with the auto document feeder.

5.2 Making a copy

5.2.1 Using the auto document feeder
L Confirm that there are no documents on
the scanner glass.
{CONTRAST}
{COPY}
{PAPER TRAY}
{RESOLUTION}
1
{STOP}
{START}
{<}{>}{V}{^}
To stop copying
Press {STOP}.
To select the resolution
1. Press {RESOLUTION}.
2. Press {V} or {^} repeatedly to select the
desired resolution. – TEXT/PHOTO: For documents
containing both text and photographs.
TEXT: For documents containing only
text.
PHOTO: For documents containing
photographs, shaded drawings, etc.
Note:
L You can change the default resolution in
feature #461 (page 69).
To select the contrast
You can adjust this setting depending on the lightness or darkness of the document. 5 levels (light to dark) are available.
1. Press {CONTRAST}.
45
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5. Copy
2. Press {V} or {^} repeatedly to select the
desired contrast.
L To make lighter, press {V}. L To make darker, press {^}.
Note:
L You can save the previous contrast setting in
feature #462 (page 64).
To select the input tray and paper size
1. Press {PAPER T RAY}.
2. Press {V} or {^} repeatedly to select the
desired input tray. – IN TRAY #1: Paper input tray – IN TRAY #2: Multi-purpose input tray
L When the optional input tray is installed,
the following will be added to the settings.
IN TRAY #3: Optional input tray – IN TRAY #1#3: Paper input tray and
optional input tray
3. Press {<} or {>} repeatedly to select the
desired paper size. – LETTER: Letter size paper – A4: A4 size paper – LEGAL: Legal size paper
L When the input tray is set to “IN TRAY
#1 or IN TRAY #1#3, you cannot
select LEGAL”.
Note:
L You can also set the input tray setting in
feature #460 (page 69).
L You can also set the paper size in feature
#380 (page 64), #381 (page 64) or #382 (page 64). If the selected paper size of #380 and #382 are not same, IN TRAY
#1#3 will not be displayed in this setting.
5.2.2 Using the scanner glass
L Confirm that there are no documents in
the auto document feeder.
1
{COPY}
{START}
1 If the {COPY} light is OFF, turn it ON by
pressing {COPY}.
2 Set the original.
1. Open the document cover (1).
2. Place the document FACE DOWN on the
scanner glass, matching the top edge of the document to the l mark on the unit.
3. Close the document cover.
L If the original is a thick book, do not
close the document cover.
3 If necessary, change the following settings
according to the type of document.
L To select the resolution, see page 45. L To select the contrast, see page 45. L To select the input tray and paper size,
see page 46.
{STOP}
46
4 If necessary, enter the number of copies (up
to 99).
5 Press {START}.
L The unit will start copying.
6 After you finish copying, press {STOP} to
reset the settings you set in step 3.
To stop copying
Press {STOP}.
Page 49

5.3 More copying features

L Keep the front cover page open for button
locations.
L Make sure that the {COPY} light is ON.
5.3.1 To sort multiple copies (Auto document feeder only)
The unit can sort multiple copies in the same order as the original document pages.
5. Copy
page 69), after every 3 sets of copies the unit will display the following and stop copying.
TO CONTINUE COPY PRESS START
Remove the stacked paper, then press
{START} to restart copying.
5.3.2 To enlarge a document
1 Set the original. 2 Press {ZOOM}.
1 Set the original. 2 Press {SORT} repeatedly to turn the
{SORT} indicator ON.
3 Enter the number of copies (up to 99). 4 Press {START}. 5 After you finish copying, press {STOP} to
reset this feature.
Example: Making 2 copies of a 4-page original document
4
3
2
1
4
3
2
1
Sorted pages Non-sorted pages
2
2
1
1
4
4
3
3
3 Press {^} repeatedly to select from 105%
to 200% by changing the enlargement rate 5% at a time.
4 Press {START}. 5 After you finish copying, press {STOP} to
reset this feature.
L When using the auto document feeder, the
unit will only enlarge the centre of the upper part of the document. To make an enlarged copy of the bottom of the document, turn the document around, and then make a copy.
L When using the scanner glass, the unit will
only enlarge the right top corner of the document starting from the l mark on the unit.
Example: 150% enlarged copy
Using the auto document feeder:
Original document Enlarged copy
Note:
L The unit will store the documents into
memory while sorting the copies. The number of documents that can be stored depends upon the contents of pages, resolution and contrast. If the unit has no documents in memory, approximately 50 pages of the ITU-T No.1 Test Chart can be stored at a time in TEXT/PHOTO” mode. See page 94 of the specifications for details.
L If memory becomes full while storing, the unit
will only print out the stored pages.
L When you make more than 4 sets of multiple
copies, the copied documents will be stacked on the output trays sequentially. If you set the sort copy hold setting to ON (feature #465 on
Using the scanner glass (1):
Original document Enlarged copy
1
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Page 50
5. Copy
5.3.3 To reduce a document
1 Set the original. 2 Press {ZOOM}. 3 Press {V} repeatedly to select from 95% to
50% by changing the reduction rate 5% at
a time.
4 Press {START}. 5 After you finish copying, press {STOP} to
reset this feature.
Example: 70% reduced copy Using the auto document feeder:
Original document Reduced copy
Using the scanner glass (1):
Original document Reduced copy
1
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Page 51
6. Multi-Function Station software
6M ulti-Function Station softwareSetup
6.1 Connecting to a computer
Panasonic Multi-Function Station software enables the unit to carry out the following functions: – Printing on plain paper, transparencies,
labels and envelopes
– Scanning documents and converting an
image into text with Readiris OCR software
– Scanning from other applications for
Microsoft scanning
– Storing, editing or erasing items in directories
using your computer
– Programming the features using your
computer
– Sending, receiving fax documents using your
computer
To use Multi-Function Station on your computer, the following are required:
Operating System:
Works with Windows 98/Me/2000/XP
CPU:
Windows 98: Pentium Windows Me: Pentium 150 MHz or faster Windows 2000: Pentium 166 MHz or faster Windows XP
RAM:
Windows 98: 24 MB (32 MB or more recommended) Windows Me: 32 MB (64 MB or more recommended) Windows 2000: 64 MB or more Windows XP
Other Hardware:
CD-ROM drive Hard disk drive with at least 100 MB of available space USB interface (USB 1.1 and USB 2.0) LAN interface for optional LAN board (10BASE­T/100BASE-TX) *1 Multi-Function Station software does not
work with Windows XP Professional x64 Edition (64bit), a new version of Windows XP Professional that was released in and after April, 2005.
Important notice for the connection
L Do not connect the USB cable before
installing Multi-Function Station. Be sure to connect the USB cable in step 6 on page 50.
®
Windows® that support TWAIN
*1
®
90 MHz or faster
*1
: Pentium 300 MHz or faster
*1
: 128 MB or more
1 USB cable
L USB cable is not included. Please
purchase a shielded Type-A male/ Type­B male USB cable maximum length 2 metres.
1
Note:
L Be sure to use a Hi-Speed USB 2.0 certified
cable if your computer is equipped with the Hi-Speed USB 2.0 interface.
Warning:
L To assure continued emission limit
compliance, use only shielded USB cable (2 m or less in length).
6.2 Installing Multi­Function Station
L The screenshots shown in these
instructions are for Windows XP and are included for reference only.
L The screenshots shown in these
instructions may differ slightly from those of the actual product.
L Software features and appearance are
subject to change without notice.
L These instructions are for the USB
connection. For the LAN connection using the optional LAN board, see the network
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6. Multi-Function Station software
installation guide by clicking on the link in the Multi-Function help file.
1 Start Windows and exit all other applications.
L For Windows XP and Windows 2000
users, you must be logged in as an administrator in order to install Multi­Function Station.
L Install Multi-Function Station before
connecting the unit to a computer. If the unit is connected to a computer before installing Multi-Function Station, the [Found New Hardware Wizard] dialogue box will appear. Click [Cancel] to close it.
2 Insert the included CD-ROM into your CD-
ROM drive.
L The [Choose Setup Language]
dialogue box will appear. Select the desired language that you want to use with this software from the drop-down list. Click [OK]. The installation will automatically start.
L If the [Choose Setup Language]
dialogue box does not appear: The installation will automatically start.
L If the installation does not start
automatically: Click [Start]. Choose [Run...]. Type “D:\setup” (where “D:” is the drive letter of your CD-ROM drive). Click [OK]. (If you are not sure what the drive letter is for your CD-ROM drive, use Windows Explorer and look for the CD-ROM drive.)
The installation will start.
L The [Connect Device] dialogue box will
appear.
6 Connect the unit with the USB cable (page
49), then click [Next].
L If the unit is connected to your computer,
the model name will be automatically detected.
L You can change the names for the printer,
PC fax, and scanner if necessary.
7 Click [Install], then follow the on-screen
instructions.
L The files will be copied to your computer.
Important notice for Windows XP users
L If you use Windows XP, the following
message may appear after step 6: “The software you are installing for this hardware has not passed Windows Logo testing to verify its compatibility with Windows XP” This is normal and the software will not cause any difficulties with your operating system. You can continue the installation with no problem.
Note:
L If the screen prompts to insert the CD-ROM
for operating system when installing Multi­Function Station, insert it into your CD-ROM drive.
To use the other unit with the computer
You need to add the printer driver for each unit, as follows. Click [Start], then select [All Programs] or
[Programs] [Panasonic] [KX­FLB800_FLM650 Series] [Add Printer Driver]. Then follow the on-screen instructions
from step 5.
Note:
L You cannot connect more than one unit to the
same computer at the same time.
3 When the setup program starts, follow the
on-screen instructions.
4 When the [Setup Type] dialogue box
appears, select [Standard], then click
[Next].
L Readiris OCR software (page 55) and
Device Monitor (page 57) will also be installed.
5 When the [Connect Type] dialogue box
appears, select [Connect directly with a USB cable.], then click [Next].
50
To modify the software
You can select the components to install anytime after the installation. For Windows XP and Windows 2000 users, you must be logged in as an administrator in order to modify Multi-Function Station.
1. Click [Start], then select [All Programs] or [Programs] [Panasonic] [KX-
FLB800_FLM650 Series] [Uninstall or Modify].
2. Select [Modify] and click [Next], then follow
the on-screen instructions.
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6. Multi-Function Station software
To uninstall the software
For Windows XP and Windows 2000 users, you must be logged in as an administrator in order to uninstall Multi-Function Station.
1. Click [Start], then select [All Programs] or [Programs] [Panasonic] [KX-
FLB800_FLM650 Series] [Uninstall or Modify].
2. Select [Uninstall] and click [Next], then
follow the on-screen instructions.
Note:
L If you want to uninstall each component,
select [Modify] and click [Next] in step 2, then follow the on-screen instructions.
6.3 Starting Multi-Function
Station
Click [Start], then select [All Programs] or [Programs] [Panasonic] [KX-
FLB800_FLM650 Series] [Multi-Function Station].
L Multi-Function Station will appear.
L To display a document received on the
computer.
Device Monitor (page 57)
L To display the current status of the unit.
Readiris(OCR) (page 55)
L To convert an image into editable text data.
Setup
L To change the setting for OCR.
Help
L For detailed instructions on Multi-Function
Station.
Usage Tips
L To display usage tips.
Note:
L You can confirm if the unit is connected to
your computer on Device Monitor.
L Computer features (printing, scanning, PC
Fax, etc.) may not function properly in the following situations: – When the unit is connected to a computer
that was custom-built by the user.
– When the unit is connected to the
computer via a PCI card or other expansion card.
– When the unit is connected to another
piece of hardware (such as a USB hub or interface adapter) and not connected directly to the computer.

Printing

Viewer(Scan) (page 54)
L To display the images which support TIFF,
JPEG, PCX, DCX and BMP formats.
L To create an image file by scanning the
document set in the unit (TIFF, JPEG, PCX, DCX, BMP and PDF formats).
Remote Control (page 55)
L To store, edit or erase items in directories. L To program the features. L To view items in the journal report or Caller ID
list.
L To store caller information into directories.
PC FAX (page 56)
L To send a document created on the
computer.
6.4 Using the unit as a printer
You can print not only on plain paper but also on special media (transparencies / labels / envelopes).
6.4.1 Printing from Windows applications
You can print a file created in a Windows application. For example, to print from WordPad, proceed as follows.
1 Open the document you want to print. 2 Select [Print...] from the [File] menu.
L The [Print] dialogue box will appear.
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6. Multi-Function Station software
For details about the [Print] dialogue box, click [?], then click the desired item.
Note:
L For Microsoft PowerPoint
[Color] or remove the check next to [Grayscale] in the print dialogue so that
coloured text will be printed in grayscale.
®
, select
3 Select [Panasonic KX-FLB851E] as the
active printer.
L If you have changed the name of the unit
when installing, select that name from the list.
L To change the printer settings, proceed
as follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab. Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer settings.
For Windows XP:
Click [Preferences], then click the desired tab. Change the printer settings, then click [OK].
4 Click [Print] or [OK].
L The unit will start printing.
Note:
L To load paper, see page 18. L For details about the paper specifications,
see page 52, 95.
Setting the printer properties
You can change the printer setting in step 3. We recommend that you test paper (especially special sizes and types of paper) on the unit before purchasing large quantities. You can change the settings on following tabs. Paper: Paper size, paper type, paper source, etc.
Output: Pages per sheet, output tray, etc. Quality: Graphics mode, resolution, toner save
feature, etc.
Note:
L To s e l e ct [Envelope] for paper type on the
[Paper] tab, you need to select [Envelope #10] or [Envelope DL] for paper size.
L You can select the output tray for each
printing on the [Output] tab. To change the default output tray, see page 58.
L When printing from a computer, the toner
save feature on the [Quality] tab overrides the unit’s toner save setting (feature #482 on page 64).
6.4.2 Transparencies
Use transparencies designed for laser printing. We recommend the following:
®
3M
CG3300/CG5000
L Use the multi-purpose input tray to print
transparencies.
L Load transparency sheets one page at a
time for printing, print-side down.
L Printed transparency will be stacked on
the upper output tray.
L Remove each transparency after printing
and place it on a flat surface to cool and to prevent it from curling.
L Do not re-use transparencies that have
already been fed through the unit. This includes transparencies that have been fed through and ejected without being printed on.
L Some types of transparencies have
instructions recommending which side to print on. If the print quality is poor, try printing on the other side.
6.4.3 Labels
Use labels designed for laser printing. We recommend the following:
®
Aver y 5160/5161/5162/5163/5164/5165/5167/5168
XEROX LWH100/LWH110/LWH120/LWH130/LWH140
®
L Use the multi-purpose input tray to print
labels.
L Load label sheets one page at a time for
printing, print-side down.
L Printed label will be stacked on the upper
output tray.
L Remove each label after printing. L Do not use the following types of labels:
– Labels that are wrinkled, damaged or
separated from the backing sheet.
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6. Multi-Function Station software
– Any sheet of labels that has spaces in it
where some of the labels have been removed.
– Labels that do not completely cover the
backing sheet as follows.
6.4.4 Envelopes
Use envelopes designed for laser printing. We recommend the following: – High quality envelopes of 90 g/m – Envelopes that have thin, sharply creased
leading edges,
– Envelopes that have diagonal seams, and – Envelopes with a moisture content of 4% to
6% by weight.
2
paper,
Note:
L Wrinkles and waving may occur in some
cases, even if high quality envelopes are used.
L Avoid printing in high humidity. High humidity
may cause the envelope to curl or seal the envelope.
L Store envelopes away from moisture and
humidity, where they can lay flat and their edges will not be bent or damaged.
Do not use envelopes with any of the following characteristics (using these may result in paper jams):
L Irregularly shaped envelopes L Envelopes with curls, wrinkles, nicks, twists,
dog-ears or other damage
L Envelopes with side seam construction L Highly textured envelopes, or envelopes with
extremely shiny surfaces
L Envelopes that seal by removing a peel-off
strip
L Envelopes with more than one flap to be
sealed
L Self-adhesive envelopes L Envelopes that are baggy or not sharply
creased
L Embossed envelopes L Envelopes that have previously been printed
on
L Envelopes that include cotton and/or fibre
material
L Use the multi-purpose input tray to print
envelopes.
L You can load up to 5 envelopes of 90 g/m
paper at a time for printing, print-side down.
L Printed envelope will be stacked on the
upper output tray.
L Remove each envelope after printing.
Side seam
2
construction
Twisted Curled Bent-edged
Waved Dog-eared Self adhesive
Peel-off strip Multiple flaps
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6. Multi-Function Station software
Do not attempt to print on any of the following types of envelopes (these may cause damage to the unit):
L Envelopes with clasps, snaps or tie strings L Envelopes with transparent windows L Envelopes that use encapsulated types of
adhesive that do not require moistening but rely on pressure to seal them
Clasp Transparent window

Scanning

6.5 Using the unit as a scanner
L Keep the front cover page open for button
locations.
6.5.1 Using Multi-Function Viewer
1 Set the original.
Using the auto document feeder
Insert the document (up to 50 pages) FACE UP into the feeder until a single beep is heard.
L Confirm that there are no documents on
the scanner glass.
Using the scanner glass
Place the document FACE DOWN on the scanner glass, matching the top edge of the document to the l mark on the unit.
L Confirm that there are no documents in
the auto document feeder.
2 Start Multi-Function Station. 3 Select [Viewer(Scan)].
L[Multi-Function Viewer] will appear.
4 Click the [Scan] icon in the [Multi-Function
Viewer] window.
L The [Panasonic KX-FLB851E] (default
name) dialogue box will appear.
5 If necessary, change the scanning settings
on your computer.
L To preview the scanned image, click
[Preview]. Only first page will be
displayed. You can drag the frame to specify the scanned area. If you change the scan mode, brightness, or contrast setting, click [Preview] to refresh the scanned image. If you use the auto document feeder, set the document again before refreshing the scanned image.
L If you select [B/W Graphic] for scan
mode, the resolution range will be from 150 to 600 dpi.
6 Click [Scan].
L If you preview the scanned image using
the auto document feeder in step 5, set the document again and click [Scan].
L The scanned image will be displayed in
the [Multi-Function Viewer] window after scanning.
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6. Multi-Function Station software
L To save the scanned image, select [Save
As...] from the [File] menu.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L You can display the images which support
TIFF, JPEG, PCX, DCX and BMP formats.
L You can save the images in TIFF, JPEG,
PCX, DCX, BMP or PDF formats.
L You can move, copy and delete a file or page. L You cannot change the scanning settings on
the unit.
L Any document which can be sent as a fax can
also be scanned (page 31).
L Do not open the document cover when
scanning documents with the auto document feeder.
L When scanning a document, we recommend
using the scanner glass rather than the auto document feeder for better results.
To scan documents quickly
1. Set the original.
2. Press {SCAN} on the unit.
L The previous settings will be displayed on
your computer. You can change them if necessary.
3. Press {START} on the unit.
L The scanned image will be displayed in
the [Multi-Function Viewer] window after scanning.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
Readiris OCR software
With OCR software, you can convert an image into text data that can be edited with word processor software. Readiris OCR software can be installed when installing Multi-Function Station. To use this software, click the [OCR] icon in the
[Multi-Function Viewer] window or select [Readiris (OCR)] from Multi-Function Station.
For detailed instructions about OCR, select
[Help].
6.5.2 Using other applications
Multi-Function Station includes a TWAIN compliant scanner driver. You can also scan using other applications that support TWAIN scanning. For example, proceed as follows.
1 Set the original.
Using the auto document feeder
Insert the document (up to 50 pages) FACE UP into the feeder until a single beep is heard.
L Confirm that there are no documents on
the scanner glass.
Using the scanner glass
Place the document FACE DOWN on the scanner glass, matching the top edge of the document to the l mark on the unit.
L Confirm that there are no documents in
the auto document feeder.
2 Start an application that supports TWAIN
scanning.
3 Select [Select Device...] from the [File]
menu, then select the [Panasonic KX- FLB851E] (default name) in the dialogue box.
4 Select [Acquire Image...] from the [File]
menu.
L The [Panasonic KX-FLB851E] (default
name) dialogue box will appear.
5 If necessary, change the scanning settings
on your computer.
L If you select [B/W Graphic] for scan
type, the resolution range will be from 150 to 600 dpi.
6 Click [Scan].
L The scanned image will be displayed in
the application window after scanning.
L To cancel scanning while the document is
being scanned, click [Cancel].
Note:
L Depending on the application used, the
appearance may differ slightly.

Remote Control

6.6 Operating the unit from your computer
You can easily operate the following functions from your computer. – Storing, editing or erasing items in directories
(page 32, 35)
– Programming the features (page 63 to page
70) – Viewing items in the journal report (page 30) – Storing the journal report as the computer file – Viewing items in the Caller ID list (page 42) – Storing caller information into directories
(page 44)
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6. Multi-Function Station software
– Storing the Caller ID list as the computer file
1 Start Multi-Function Station. 2 Select [Remote Control].
L The [Multi-Function Remote Control]
window will appear.
3 Select the desired tab.
L The latest data in the unit will be
displayed.
4 Perform the desired operation.
L For details about each function, click
[Help].
L To stop the operation, click [Cancel].
5 Click [OK].
L The new data will be transferred to the
unit and the window will close.
L You can also click [Apply] to continue
the next operation without closing the window.
Note:
L Some of the features cannot be programmed
from your computer.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.

PC Fax

6.7 Fax sending/receiving using Multi-Function Station
L Keep the front cover page open for button
locations.
6.7.1 Sending a computer document as a fax message from your computer
You can access the fax function from a Windows application using Multi-Function Station. For example, to send a document created from WordPad, proceed as follows.
1 Open the document you want to send. 2 Select [Print...] from the [File] menu.
L The [Print] dialogue box will appear.
3 Select [PCFAX Panasonic KX-FLB851E]
(default name) as the active printer.
4 Click [Print].
L The [Send a Fax] dialogue box will
appear.
56
5 Enter the fax number using the keypad
display or the directory.
L To stop the operation, click [Cancel].
6 Click [Send].
L The document will be sent through the
unit from your computer.
Note:
L To stop sending, press {STOP} on the unit
while sending the document.
L If the document exceeds the memory
capacity of the unit, sending will be cancelled.
L Check the journal from Remote Control after
sending or receiving faxes.
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6. Multi-Function Station software
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
6.7.2 Receiving a fax into your computer
You can receive a fax document on your computer. The received fax document is saved as an image file (TIFF-G4 format). To receive a fax document using your computer, make sure the following features are set beforehand. – PC fax reception (feature #442 on page 68)
1 Press {FAX AUTO ANSWER} repeatedly to
turn the auto answer setting ON (page 37).
2 Start Multi-Function Station. 3 Select [PC FAX].
4 When a fax call is received, your computer
will receive a document through the unit.
Note:
L You can view, print or transfer the received
document using your computer.
Viewing a received document
1. Select [PC FAX] from Multi-Function Station.
2. Select [Received Log] in [Communication Log].
2. Select [Received Log] in [Communication Log].
3. Click [File] in the menu bar, then click
[Receive a Fax].
L If feature #442 is activated, the received
fax document will be automatically transferred to the computer.
6.8 Confirming the status
of the unit
You can confirm the setting information and current status of the unit from your computer.
1 Start Multi-Function Station. 2 Select [Device Monitor].
L If the [Device Select] dialogue box
appears, select the unit from the list, then click [OK].
L The [Device Monitor] window will
appear.
3 Select the desired tab.
You can confirm the status of the unit on the following tabs.
Status: Current status of the unit Device: Information of the unit
L To display the [Device] tab, click
[Advanced Information].
Note:
L The status of the unit will be updated
automatically.
L If the printing error occurs, Device Monitor
will be started automatically and display the error information.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function Station.
3. Click the item you want to view.
4. Click [File] in the menu bar, then select
[View], or click [View] icon in the toolbar.
L The received fax will be displayed.
If the unit’s memory stores a received fax document
You can load the document into your computer.
1. Select [PC FAX] from Multi-Function Station.

6.9 Other information

6.9.1 Setting the optional input
tray
To use the optional input tray with your computer, proceed as follows.
1 Click [Start]. 2 Open the printer window.
For Windows 98/Windows Me/Windows 2000: Select [Settings], then click [Printers].
For Windows XP Professional: Click [Printers and Faxes].
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6. Multi-Function Station software
For Windows XP Home: Click [Control Panel], [Printers and Other Hardware], then click [Printers and Faxes].
3 Select [Panasonic KX-FLB851E] (default
name).
4 Select [Properties] from the [File] menu.
L The printer properties window will
appear.
5 Click [Auto Configuration] on the [Device
Options] tab.
L The optional input tray will be
automatically detected and incorporated in the settings.
L For Windows XP and Windows 2000
users, click [Printing Preferences...] on the [General] tab.
L The printer properties window will
appear.
5 Select the desired output tray on the
[Output] tab.
L The selected output tray will be set as
default.
L For details, see the help file by selecting
[Usage Tips] from Multi-Function
Station.
6 Click [OK].
Note:
L If the optional input tray is not detected
automatically in step 5, specify the number of the paper tray, then click [OK].
6.9.2 Changing the default output tray
To change the default output tray when printing, proceed as follows.
1 Click [Start]. 2 Open the printer window.
For Windows 98/Windows Me/Windows 2000: Select [Settings], then click [Printers].
For Windows XP Professional: Click [Printers and Faxes].
For Windows XP Home: Click [Control Panel], [Printers and Other Hardware], then click [Printers and Faxes].
3 Select [Panasonic KX-FLB851E] (default
name).
4 Select [Properties] from the [File] menu.
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7. Programmable Features
7Pr ogrammable FeaturesFeatures Summary

7.1 Programming

{MENU}
{SET}{<}{>}{V}{^}
1 Press {MENU}. 2 Press {#} and the 3-digit code (page 63 to
page 70).
3 Press the desired selection to display the
desired setting.
L This step may be slightly different
depending on the feature.
4 Press {SET}. 5 Press {MENU} to exit.
{STOP}
L This step may be slightly different
depending on the feature.
6. Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
7. Press {MENU} to exit.
To cancel programming
Press {STOP}.
To select features by using the navigator key
You can select a feature by using the navigator key instead of directly entering the program code (# and a 3-digit number).
1. Press {MENU}.
2. Select the feature’s category you wish to
program. Press {<} or {>} repeatedly to display the desired feature’s category. – BASIC FEATUREFAX FEATURECOPY FEATURESCAN FEATURELAN FEATURE
L SCAN FEATURE and LAN FEATURE
will be displayed only when the optional LAN board is installed.
3. Press {SET}.
4. Select the feature you wish to program.
Press {<} or {>} repeatedly to display the desired feature.
L The current setting of the feature will be
displayed.
5. Press {V} or {^} repeatedly to display the
desired setting.
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7. Programmable Features

7.2 Direct command chart

For more details on the features, see page 63 to page 70.
Note:
L The following feature will be displayed only when the optional input tray is installed.
Feature code: {#}{3}{8}{2}
L The following features will be displayed only when the optional LAN board is installed.
Feature code: {#}{4}{4}{3} / {#}{4}{9}{0} / {#}{4}{9}{1} / {#}{4}{9}{2} / {#}{5}{0}{0} /
{#}{5}{0}{1} / {#}{5}{0}{2} / {#}{5}{0}{3} / {#}{5}{0}{7}
Feature Feature code Selection Page
Date and time {#}{1}{0}{1} ---------- page 25
Your logo {#}{1}{0}{2} ---------- page 26
Your fax number {#}{1}{0}{3} ---------- page 28
Recall time {#}{1}{2}{1}{0}: 900ms{1}: 700ms
{2}: 600ms{3}: 400ms {4}: 300ms{5}: 250ms {6}: 200ms{7}: 160ms {8}: 110ms{9}: 100ms” (default) {*}: 90ms{#}: 80ms
LCD display contrast {#}{1}{4}{5}{1}: NORMAL (default)
{2}: DARKER
Ringer pattern {#}{1}{6}{1}{1}: A” (default) {2}: B{3}: C page 63
Fax ring count {#}{2}{1}{0}{1}: 1{2}: 2” (default) {3}: 3
{4}: 4{5}: 5{6}: 6{7}: 7 {8}: 8{9}: 9
TEL/FAX ring count {#}{2}{1}{2}{1}: “1” {2}: “2” (default) {3}: “3
{4}: 4{5}: 5{6}: 6{7}: 7 {8}: 8{9}: 9
Automatic Caller ID list {#}{2}{1}{6}{0}: OFF” (default) {1}: ON page 63
Remote TAM activation {#}{3}{2}{2}{0}: OFF” (default) {1}: ON page 63
Paper size in the paper input tray
Paper size in the multi­purpose input tray
{#}{3}{8}{0}{1}: “LETTER” {2}: “A4” (default) page 64
{#}{3}{8}{1}{1}: “LETTER” {2}: “A4” (default)
{3}: LEGAL
page 63
page 63
page 63
page 65
page 64
Paper size in the optional input tray
Sending report {#}{4}{0}{1}{0}: OFF{1}: ON
Automatic journal report {#}{4}{0}{2}{0}: OFF{1}: ON” (default) page 65
Power save {#}{4}{0}{3}{1}: 5min
Manual answer mode {#}{4}{0}{4}{1}: TEL” (default) {2}: TEL/FAX page 65
{#}{3}{8}{2}{1}: “LETTER” {2}: “A4” (default)
{3}: LEGAL
{2}: ERROR (default)
{2}: 15min” (default) {3}: 30min{4}: 1h
page 64
page 65
page 64
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7. Programmable Features
Feature Feature code Selection Page
Overseas mode {#}{4}{1}{1}{0}: “OFF” {1}: “NEXT FAX
{2}: ERROR (default)
Delayed send {#}{4}{1}{2}{0}: OFF” (default) {1}: ON page 66
ECM selection {#}{4}{1}{3}{0}: OFF{1}: ON” (default) page 66
Connecting tone {#}{4}{1}{6}{0}: OFF{1}: ON” (default) page 66
Auto reduction {#}{4}{3}{2}{0}: OFF{1}: ON” (default) page 66
Fax activation code {#}{4}{3}{4}{0}: OFF{1}: ON” (default) page 66
Auto disconnection {#}{4}{3}{5}{0}: OFF{1}: ON” (default) page 67
Silent fax ring count {#}{4}{3}{6}{3}: 3” (default) {4}: 4{5}: 5
{6}: 6 {7}: 7 {8}: 8 {9}: 9
Memory reception alert {#}{4}{3}{7}{0}: OFF{1}: ON” (default) page 67
Friendly reception {#}{4}{3}{8}{0}: OFF{1}: ON” (default) page 67
Input tray setting for faxing {#}{4}{4}{0}{1}: #1” (default) {2}: #2
L When the optional input tray is
installed, the following will be displayed.
{1}: #1{2}: #2 {3}: #3{4}: #1+#3” (default)
Output tray setting for faxing
{#}{4}{4}{1}{1}: “#1” {2}: “#2
{3}: #3 (default)
page 66
page 67
page 67
page 68
PC fax reception setting {#}{4}{4}{2}{0}: OFF{1}: ALWAYS
{2}: CONNECTED (default)
Computer setting for PC fax reception and remote control
Set fax features to default {#}{4}{5}{9}{0}: NO” (default) {1}: YES page 68
Input tray setting for copying
Default copy resolution {#}{4}{6}{1}{1}: TEXT/PHOTO” (default)
Contrast save {#}{4}{6}{2}{0}: OFF” (default) {1}: ON page 64
Default operation mode {#}{4}{6}{3}{1}: COPY” (default) {2}: FAX page 64
Mode timer {#}{4}{6}{4}{0}: OFF{1}: 30s
Sort copy hold {#}{4}{6}{5}{0}: OFF” (default) {1}: ON page 69
{#}{4}{4}{3} ---------- page 70
{#}{4}{6}{0}{1}: “#1” (default) {2}: “#2
L When the optional input tray is
installed, the following will be displayed.
{1}: #1{2}: #2 {3}: #3{4}: #1+#3” (default)
{2}: TEXT{3}: PHOTO
{2}: 1min” (default) {3}: 2min {4}: 5min
page 68
page 69
page 69
page 64
61
Page 64
7. Programmable Features
Feature Feature code Selection Page
Output tray setting for copying
Toner save {#}{4}{8}{2}{0}: OFF” (default) {1}: ON page 64
Default scan type {#}{4}{9}{0}{1}: B/W TEXT” (default)
Default scan resolution {#}{4}{9}{1}{1}: 200dpi
Default scan size {#}{4}{9}{2}{1}: LETTER{2}: A4” (default)
DHCP mode setting {#}{5}{0}{0}{0}: DISABLED
IP address setting {#}{5}{0}{1} ---------- page 70
Subnet mask setting {#}{5}{0}{2} ---------- page 70
Default gateway setting {#}{5}{0}{3} ---------- page 70
Machine name setting {#}{5}{0}{7} ---------- page 70
{#}{4}{6}{6}{1}: “#1 (default)
{2}: #2{3}: #3
{2}: B/W GRAPHIC {3}: B/W PHOTO {4}: COLOUR
{2}: 300dpi” (default) {3}: 600dpi
{3}: LEGAL
{1}: ENABLED (default)
page 69
page 70
page 70
page 70
page 70
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7.3 Basic features

{#}{1}{0}{1} Setting the date and time
SET DATE & TIME PRESS SET
Enter the date and time using the dial keypad. See page 25 for details.
{#}{1}{0}{2} Setting your logo
YOUR LOGO PRESS SET
Enter your logo using the dial keypad. See page 26 for details.
{#}{1}{0}{3} Setting your fax number
YOUR FAX NO. PRESS SET
Enter your fax number using the dial keypad. See page 28 for details.
{#}{1}{2}{1} Setting recall time
SET RECALL TIME =100ms [V^]
The recall time depends on your telephone exchange or host PBX.
{0} 900ms {1} 700ms {2} 600ms {3} 400ms {4} 300ms {5} 250ms {6} 200ms {7} 160ms {8} 110ms {9} 100ms (default) {*} 90ms {#} 80ms
Note:
L If the unit is connected via a PBX, PBX
functions (transferring a call, etc.) might not work correctly. Consult your PBX supplier for the correct setting.
{#}{1}{4}{5} Changing the LCD display contrast
LCD CONTRAST =NORMAL [V^]
{1} NORMAL (default): For normal contrast. {2} DARKER: Used when the display contrast
is too light.
7. Programmable Features
{#}{1}{6}{1} Setting the ringer pattern
RINGER PATTERN =A [V^]
{1} A (default) {2} B {3} C
{#}{2}{1}{0} Changing the ring setting in
FAX O NLY mode
FAX RING COUNT RINGS=2 [V^]
To change the number of rings before the unit answers a call in FAX ONLY mode.
{1} 1 {2} 2 (default) {3} 3 {4} 4 {5} 5 {6} 6 {7} 7 {8} 8 {9} 9
Note:
L If you are using the unit with an answering
machine, set to more than 4 (page 39).
{#}{2}{1}{6} Setting the Caller ID list to print automatically
AUTO CALL. LIST MODE=OFF [V^]
{0} OFF (default): The unit will not print the Caller ID list, but will keep records of the information for the last 30 callers. {1} ON: The unit will print the Caller ID list automatically after every 30 new calls (page 42).
{#}{3}{2}{2} Enabling remote operation for a telephone answering machine
REMOTE TAM ACT. MODE=OFF [V^]
If you are using the unit with an answering machine, activate this feature, and program the remote activation ID to retrieve recorded voice messages.
Important:
L The remote activation ID must be the
same as the code that you programmed on the answering machine for remote operation. Also, it must be different from the fax activation code (feature #434 on page 66).
{0} OFF (default) {1} ON
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7. Programmable Features
1. Press {MENU}.
2. Press {#}, then {3}{2}{2}.
3. Press {1} to select ON”.
4. Press {SET}.
5. Enter your ID from 1 to 5 digits, using 0–9,
{*} and {#}.
L The default ID is 11”.
6. Press {SET}.
7. Press {MENU}.
{#}{3}{8}{0} Setting the recording paper size in the paper input tray
PAPER SIZE #1 =A4 [V^]
{1} LETTER: Letter size paper {2} A4 (default): A4 size paper
Note:
L If you change the paper size by using
{PAPER T RAY } in the copy mode (page 46),
the paper size set by this feature will be changed.
{#}{3}{8}{1} Setting the recording paper size in the multi-purpose input tray
PAPER SIZE #2 =A4 [V^]
{1} LETTER: Letter size paper {2} A4 (default): A4 size paper {3} LEGAL: Legal size paper
Note:
L If you change the paper size by using
{PAPER T RAY } in the copy mode (page 46),
the paper size set by this feature will be changed.
{#}{3}{8}{2} Setting the recording paper size in the optional input tray
L This feature will be displayed only when the
optional input tray is installed.
PAPER SIZE #3 =A4 [V^]
{1} LETTER: Letter size paper {2} A4 (default): A4 size paper {3} LEGAL: Legal size paper
Note:
L If you change the paper size by using
{PAPER T RAY } in the copy mode (page 46),
the paper size set by this feature will be changed.
{#}{4}{0}{3} Setting power save feature
POWER SAVE =15min [V^]
To set the length of time before the unit enters the power save mode.
{1} 5min: 5 minutes {2} 15min (default): 15 minutes {3} 30min: 30 minutes {4} 1h: 1 hour
Note:
L During the power save mode, the scanner
lamp remains OFF.
{#}{4}{6}{2} Saving the previous contrast setting
CONTRAST SAVE MODE=OFF [V^]
{0} OFF (default): Deactivates this feature. {1} ON”: The unit will save the previous contrast
setting.
{#}{4}{6}{3} Setting the default operation mode
DEFAULT MODE =COPY [V^]
To select the default operation mode when the selected time of the mode timer (feature #464) passes. {1} COPY (default): Copy mode is selected as default.
{2}FAX: Fax mode is selected as default.
Note:
L You cannot select the scan mode using this
feature.
{#}{4}{6}{4} Setting the default operation mode timer
MODE TIMER =1min [V^]
To set the timer before returning to the default operation mode (feature #463).
{0} OFF: Deactivates this feature. {1} 30s: 30 seconds {2} 1min (default): 1 minute {3} 2min: 2 minutes {4} 5min: 5 minutes
{#}{4}{8}{2} Setting toner save feature
TONER SAVE MODE=OFF [V^]
{0} OFF (default): Deactivates this feature. {1} ON: The toner cartridge will last longer.
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Note:
L This feature may lower the print quality by
reducing toner consumption.
7. Programmable Features

7.4 Fax features

{#}{2}{1}{2} Changing the TEL/FAX delayed ring setting
TEL/FAX RING RINGS=2 [V^]
If you use an extension telephone in TEL/FAX mode, select the desired number of times the extension telephone rings before the unit answers the call.
{1} 1 {2} 2 (default) {3} 3 {4} 4 {5} 5 {6} 6 {7} 7 {8} 8 {9} 9
Note:
L See page 38 for details.
{#}{4}{0}{1} Printing a sending report
SENDING REPORT =ERROR [V^]
To print a sending report for fax transmission results (page 30).
{0} OFF: Sending reports will not be printed. {1} ON: A sending report will be printed after
every transmission. {2} ERROR (default): A sending report will be printed only when fax transmission fails.
{#}{4}{0}{2} Setting the journal report to print automatically
AUTO JOURNAL MODE=ON [V^]
{0} OFF: The unit will not print a journal report, but will keep a record of the last 30 fax transmissions and receptions. {1} ON (default): The unit will print a journal report automatically after every 30 new fax transmissions and receptions (page 30).
{#}{4}{0}{4} Changing the receiving mode in the manual answer setting
MANUAL ANSWER =TEL [V^]
{1} TEL (default): Telephone mode (page 37) {2} TEL/FAX: Telephone/Fax mode (page 38)
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7. Programmable Features
{#}{4}{1}{1} Sending documents overseas
OVERSEAS MODE =ERROR [V^]
If you cannot send a fax overseas even if the number is correct and the line is connected, activate this feature before sending the fax. This feature improves the reliability by reducing the transmission speed.
{0} OFF: Deactivates this feature. {1} NEXT FAX”: This setting is effective only for
the next attempted fax transmission. After transmission, the unit will return to the previous setting. {2} ERROR (default): When the previous fax transmission fails and you wish to re-send the document.
Note:
L This feature is not available for broadcast
transmission.
L Calling charges may be higher than usual.
{#}{4}{1}{2} Sending a fax at a specific time
DELAYED SEND MODE=OFF [V^]
This feature allows you to take advantage of low­cost calling hours offered by your telephone company. This feature can be set up to 24 hours in advance of the desired time.
{0} OFF (default) {1} ON
To send a document:
1. Insert the document into the auto document
feeder.
2. If necessary, change to the desired resolution (page 29) and the desired contrast (page 29).
3. Press {MENU}.
4. Press {#}, then {4}{1}{2}.
5. Press {1} to select ON”.
6. Press {SET}.
7. Enter the fax number.
L To enter an item using one-touch dial
feature and navigator directory, see step 4 on page 34. (When using navigator directory, you do not have to press
{DIRECTORY} before pressing {V} or {^}.)
8. Press {SET}.
9. Enter the transmission start time.
L Press {*} repeatedly to select AM or
PM”.
10.Press {SET}.
L The document will be fed into the unit and
scanned into memory. The unit will then send the data at the specified time.
Note:
L To cancel after programming, press {STOP}
then {SET}.
L You can also send a document using the
scanner glass. Press {SET} in step 10, then press {START}.
{#}{4}{1}{3} Setting the Error Correction Mode (ECM)
ECM SELECTION MODE=ON [V^]
This feature is available when the sending / receiving fax machines are ECM compatible.
{0} OFF: Deactivates this feature. {1} ON (default): If there is an error during fax
transmission / reception, the unit will support the communication.
{#}{4}{1}{6} Setting the connecting tone
CONNECTING TONE MODE=ON [V^]
If you often have trouble when sending faxes, this feature allows you to hear connecting tones: fax tone, ring back tone and busy tone. You can use these tones to confirm the status of the other party’s machine.
{0} OFF: Deactivates this feature. {1} ON (default): You will hear connecting
tones.
Note:
L If the ring back tone continues, the other
party’s machine may not be a fax machine or may have run out of paper. Check with the other party.
L The connecting tone volume cannot be
adjusted.
{#}{4}{3}{2} Receiving other size documents
AUTO REDUCTION MODE=ON [V^]
To receive a fax document that is longer than your recording paper.
{0} OFF: The unit will print the original size. {1} ON (default): The unit will fit received
documents onto your recording paper.
{#}{4}{3}{4} Changing the fax activation code
FAX ACTIVATION MODE=ON [V^]
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7. Programmable Features
If you wish to use an extension telephone to receive faxes, activate this feature and program the activation code.
{0} OFF {1} ON (default)
1. Press {MENU}.
2. Press {#}, then {4}{3}{4}.
3. Press {1} to select ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9,
{*} and {#}.
L The default code is ;#9”. L Do not enter “0000”.
6. Press {SET}.
7. Press {MENU}.
{#}{4}{3}{5} Setting the auto disconnection
AUTO DISCONNECT MODE=ON [V^]
To answer a call with an extension telephone in TEL/FAX mode (page 38), activate this feature and program the code.
{0} OFF {1} ON (default)
1. Press {MENU}.
2. Press {#}, then {4}{3}{5}.
3. Press {1} to select ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9
and {*}.
L The default code is ;0”.
6. Press {SET}.
7. Press {MENU}.
{#}{4}{3}{6} Changing the silent fax recognition ring setting
SILENT FAX RING RINGS=3 [V^]
To change the number of times the unit rings while in TEL/FAX mode.
{3} 3 (default) {4} 4 {5} 5 {6} 6 {7} 7 {8} 8 {9} 9
Note:
L See page 38 for details.
{#}{4}{3}{7} Setting the memory reception
alert
RECEIVE ALERT MODE=ON [V^]
To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem. The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document.
{0} OFF: Deactivates this feature. {1} ON (default): You will be alerted to a
reception problem by a beeping sound.
{#}{4}{3}{8} Setting friendly reception
FRIENDLY RCV MODE=ON [V^]
To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep). {0} OFF: You have to press {START} for fax reception.
{1} ON (default): You do not have to press {START} for fax reception.
{#}{4}{4}{0} Setting the input tray to use for
faxing
FAX INPUT TRAY =#1 [V^]
You can select the input tray that will be used for printing received faxes.
{1} #1 (default): Paper input tray {2} #2: Multi-purpose input tray
L When the optional input tray is installed, the
following will be displayed.
{1}: #1 {2}: #2 {3}: #3 {4}: #1+#3” (default)
Note:
L Lists or reports printed by pressing {HELP}
(page 24) or {MENU} (page 93) will be fed from the paper input tray.
L When the input tray setting is set to #1+#3,
the paper size in the paper input tray (feature #380 on page 64) and the optional input tray (feature #382 on page 64) should be the same. If either of the paper size is changed, the input tray setting will be changed to #1 automatically.
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7. Programmable Features
{#}{4}{4}{1} Setting the output tray to use for faxing
FAX OUTPUT TRAY =#3 [V^]
You can select the output tray that will be used for printing received faxes. {1} #1: Upper output tray (Up to approx. 100 sheets). {2} #2: Middle output tray (Up to approx. 50 sheets). {3} #3 (default): Lower output tray (Up to approx. 50 sheets).
Note:
L Lists or reports printed by pressing {HELP}
(page 24) or {MENU} (page 93) will be stacked on the upper output tray.
{#}{4}{4}{2} Receiving a fax into the computer assigned as the ADMIN PC
PCFAX SETTING =CONNECTED [V^]
If you wish to receive a fax into the computer assigned as the ADMIN PC, activate this feature and select [PC FAX] from Multi-Function Station.
{0} OFF: Deactivates this feature. {1} ALWAYS: If the unit recognizes the
connection to the computer assigned as the ADMIN PC, it will transfer a received document to the computer. If the unit cannot recognize the connection, it will store a received document in the memory once, then transfer the data after recognition of the connection. {2} CONNECTED (default): If the unit recognizes the connection to the computer assigned as the ADMIN PC, it will transfer a received document to the computer. If the unit cannot recognize the connection, it will print out the data.
6. Press {MENU}.
{#}{4}{5}{9} Resetting fax features to their
default settings
SET FAX DEFAULT RESET=NO [V^]
{0} NO (default) {1} YES
To reset the fax features:
1. Press {MENU}.
2. Press {#}, then {4}{5}{9}.
3. Press {1} to select YES”.
4. Press {SET}.
5. Press {SET} again.
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7.5 Copy features

{#}{4}{6}{0} Setting the input tray to use for copying
COPY INPUT TRAY =#1 [V^]
You can select the input tray that will be used for copying.
{1} #1 (default): Paper input tray {2} #2: Multi-purpose input tray
L When the optional input tray is installed, the
following will be displayed.
{1}: #1 {2}: #2 {3}: #3 {4}: #1+#3” (default)
Note:
L When the input tray setting is set to #1+#3,
the paper size in the paper input tray (feature #380 on page 64) and the optional input tray (feature #382 on page 64) should be the same. If either of the paper size is changed, the input tray setting will be changed to #1 automatically.
7. Programmable Features
Remove the stacked paper, then press
{START} to restart copying.
{#}{4}{6}{6} Setting the output tray to use
for copying
COPY OUTPUT TRAY =#1 [V^]
You can select the output tray that will be used for copying. {1} #1 (default): Upper output tray (Up to approx. 100 sheets). {2} #2: Middle output tray (Up to approx. 50 sheets). {3} #3: Lower output tray (Up to approx. 50 sheets).
Note:
L Documents printed from the computer will be
stacked on the upper output tray (#1). If you use the computer frequently, we recommend changing the output tray for copying to the middle output tray (#2”).
{#}{4}{6}{1} Changing the default copy resolution
COPY RESOLUTION =TEXT/PHOTO [V^]
To change the default resolution setting for copying. {1} TEXT/PHOTO (default): For documents containing both text and photographs.
{2} TEXT: For documents containing only text. {3} PHOTO: For documents containing
photographs, shaded drawings, etc.
{#}{4}{6}{5} Setting the sort copy hold
SORT COPY HOLD MODE=OFF [V^]
{0} OFF (default): Deactivates this feature. {1} ON: When making more than 4 sets of
multiple copies, the unit will add a pause every 3 sets of copies.
Note:
L If you select ON, the unit will display the
following and stop copying after every 3 sets of copies.
TO CONTINUE COPY PRESS START
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7. Programmable Features

7.6 Scan features

The following features will be displayed only when the optional LAN board is installed. For more details, see the network installation guide by clicking on the link in the Multi-Function help file.
{#}{4}{9}{0} Setting the default scan type for LAN push scan
SCAN TYPE =B/W TEXT [V^]
{1} B/W TEXT (default): For containing Black and White text document {2} B/W GRAPHIC: For containing Black and White graphic image {3} B/W PHOTO: For containing Black and White photo image
{4} COLOUR: For containing colour image
{#}{4}{9}{1} Changing the default scan
resolution for LAN push scan
SCAN RESOLUTION =300dpi [V^]
{1} 200dpi {2} 300dpi (default) {3} 600dpi
{#}{4}{9}{2} Setting the default scan size for
LAN push scan
SCAN SIZE =A4 [V^]
{1} LETTER: Letter size paper {2} A4 (default): A4 size paper {3} LEGAL: Legal size paper

7.7 LAN features

The following features will be displayed only when the optional LAN board is installed. For more details, see the network installation guide by clicking on the link in the Multi-Function help file.
{#}{4}{4}{3} Setting the computer for PC fax reception and remote control
ADMIN PC PRESS SET
To select the computer that will be used for receiving a fax or remote control settings for the administrator. You can select the name of computer on the LAN or USB HOST (default).
Note:
L If the optional LAN board is not installed, the
computer connected to the unit by USB is assigned as the ADMIN PC.
{#}{5}{0}{0} LAN setting with a DHCP server
DHCP =ENABLED [V^]
{0} DISABLED: Deactivates this feature. {1} ENABLED(default): The following will be
allocated automatically using a DHCP (Dynamic Host Configuration Protocol) server. – IP address – Subnet mask – Default gateway
{#}{5}{0}{1} Setting the IP address for the LAN connection
IP ADDRESS PRESS SET
This feature is available when feature #500 is deactivated. Enter the IP address of the unit on the LAN using the dial keypad.
{#}{5}{0}{2} Setting the Subnet mask for the LAN connection
SUBNET MASK PRESS SET
This feature is available when feature #500 is deactivated. Enter the subnet mask of the network on the LAN using the dial keypad.
{#}{5}{0}{3} Setting the Default gateway for the LAN connection
DEFAULT GATEWAY PRESS SET
This feature is available when feature #500 is deactivated. Enter the default gateway of the network on the LAN using the dial keypad.
{#}{5}{0}{7} Setting the machine name
MACHINE NAME PRESS SET
Enter the name of the unit to recognize on the LAN. If you change the name, assign the unique name to avoid overlapping.
L In order to recognize the unit on the LAN, the
default name of the unit is assigned automatically based on the ID of the optional LAN board.
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8. Help
8Help

8.1 Error messages – Reports

If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending and journal reports (page 30).
Message Code Cause & Solution
COMMUNICATION ERROR 40-42
46-72
FF
43 44
DOCUMENT JAMMED ----- L The document is jammed. Remove the
ERROR-NOT YOUR UNIT 53
54 59 70
JUNK FAX PROH. REJECT ----- L The junk fax prohibitor feature of this unit
MEMORY FULL ----- L The memory is full of received documents
L A transmission or reception error occurred.
Try again or check with the other party.
L A line problem occurred. Connect the
telephone line cord to a different socket and try again.
L An overseas transmission error occurred. Try
using the overseas mode (feature #411 on page 66).
jammed document (page 87).
L A transmission or reception error occurred
because of a problem with the other party’s fax machine. Check with the other party.
rejected fax reception.
due to a lack of recording paper or a recording paper jam. Install paper (page 18) or clear the jammed paper (page 84).
L If you select the computer that will be used for
receiving a fax in feature #443 (page 70), and feature #442 is set to ALWAYS” (page 68), check the connection between the computer and the unit.
NO DOCUMENT / FAILED PICKUP ----- L The document was not fed into the unit
properly. Re-insert it and try again.
OTHER FAX NOT RESPONDING ----- L The other party’s fax machine is busy or has
run out of recording paper. Try again.
L The other party’s fax machine rings too many
times. Send the fax manually (page 29).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialled is not in service.
PRESSED THE STOP KEY ----- L{STOP} was pressed and fax communication
was cancelled.
THE COVER WAS OPENED ----- L The top cover was opened. Close it and try
again.
OK ----- L Fax transmission or reception was
successful.
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8. Help

8.2 Error messages – Display

If the unit detects a problem, one or more of the following messages will appear on the display.
Display Cause & Solution
CALL SERVICE L There is something wrong with the unit. Contact our service
personnel.
CARRIAGE ERROR L There is something wrong with the carriage sensor. Contact our
service personnel.
CHANGE DRUM” “CHANGE SUPPLIES
CHECK DOCUMENT” L The document was not fed into the unit properly. Re-insert the
CHECK DRUM L The drum unit is not inserted properly. Re-insert it correctly (page
CHECK INSTALL INPUT TRAY #1
CHECK MEMORY L The memory (telephone numbers, parameters, etc.) has been
CHECK PICK UP INPUT TRAY #1
CLOSE ADF COVER” L The ADF cover is open. Close it.
L There is something wrong with the drum unit. Replace the drum
unit and the toner cartridge (page 81).
document. If misfeeding occurs frequently, clean the document feeder rollers (page 92) and try again.
15).
L The input tray is not inserted correctly. Pull the input tray out, then
re-insert it.
Note:
L #1: Paper input tray L #3: Optional input tray
erased. Re-program.
L Recording paper was not fed into the unit properly. Re-insert the
recording paper (page 86, 87).
L The cover at the left side of the optional input tray is open. Close it.
Note:
L #1: Paper input tray L #2: Multi-purpose input tray L #3: Optional input tray
DIRECTORY FULL L There is no space to store new items in navigator directory. Erase
unnecessary items (page 33).
DRUM LIFE LOW REPLACE SOON
FAX IN MEMORY L The unit has a document in memory. See the other displayed
KEEP COPYING L Copying has stopped due to a lack of recording paper or paper
L The drum life is near to an end. Replace the drum unit as soon as
possible (page 81).
message instructions to print out the document. For fax memory capacity, see page 94.
L If you select the computer that will be used for receiving a fax in
feature #443 (page 70), and feature #442 is set to ALWAYS” (page
68), check the connection between the computer and the unit.
being fully stacked on the output tray. See the other displayed message instructions to continue copying.
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8. Help
Display Cause & Solution
LOW TEMP. L The inside of the unit is extremely cold and cannot be operated.
Use the unit in a warmer area. While the unit cannot be operated, the received documents are temporarily stored into the memory, and will be printed out automatically when the unit warms up.
MAINTENANCE REQUIRED PRINT INFO PRESS START
MEMORY FULL L When performing memory transmission, the document being
MODEM ERROR L There is something wrong with the unit’s modem. Contact our
NO FAX REPLY L The other party’s fax machine is busy or has run out of recording
OUT OF PAPER INPUT TRAY #1
L Your unit requires a scheduled maintenance. Maintenance is
highly recommended for optimal performance of your unit. Please contact our service personnel.
stored exceeded the memory capacity of the unit. Send the entire document manually.
L When making a copy, the document being stored exceeded the
memory capacity of the unit. Press {STOP} to clear the message. Divide the document into sections.
service personnel.
paper. Try again.
L Recording paper is not installed or the input tray has run out of
paper. Install paper (page 18).
L Recording paper is not fed into the unit properly. Reinstall paper
(page 18).
Note:
L #1: Paper input tray L #2: Multi-purpose input tray L #3: Optional input tray L #1+#3: Paper input tray and optional input tray
OUT TRAY #1 FULL L Paper has been fully stacked on the output tray. Remove the
stacked paper.
Note:
L #1: Upper output tray L #2: Middle output tray L #3: Lower output tray
PAPER JAMMED” “OPEN LOWER LEFT SIDE TRAY COVER
PAPER JAMMED” “OPEN TOP COVER
PC FAIL OR BUSY L The cable or the computer mains lead is not connected correctly.
PLEASE WAIT L The unit is warming up. Wait for a while.
POLLING ERROR L The other party’s fax machine does not offer the polling function.
REDIAL TIME OUT L The other party’s fax machine is busy or has run out of recording
L A recording paper jam occurred inside of the optional input tray.
Clear the jammed paper (page 86).
L A recording paper jam occurred inside of the unit. Clear the
jammed paper (page 84).
Check the connections (page 49).
L The software is not running on the computer. Restart the software
and try again.
Check with the other party.
paper. Try again.
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Display Cause & Solution
REMOVE DOCUMENT L The document is jammed. Remove the jammed document (page
87).
L Attempted to send a document longer than 600 mm. Press
{STOP} to remove the document. Divide the document into two or
more sheets and try again.
REPLACE DRUM” “CHANGE SUPPLIES
RX MEMORY FULL L The memory is full of received documents due to a lack of
TONER EMPTY” “CHANGE SUPPLIES
TONER LOW” “CHANGE SUPPLIES
TOP COVER OPEN L The top cover is open. Close it.
TRANSMIT ERROR L A transmission error occurred. Try again.
WARMING UP L The inside of the unit is cold. Let the unit warm up. Wait for a while.
WRONG PAPER L The fax message was printed on paper which is shorter than A4
L The drum life is complete. Replace the drum unit immediately
(page 81).
recording paper or a recording paper jam. Install paper (page 18) or clear the jammed paper (page 84).
L If you select the computer that will be used for receiving a fax in
feature #443 (page 70), and feature #442 is set to ALWAYS” (page
68), check the connection between the computer and the unit.
L The toner life is complete. Replace the toner cartridge immediately
(page 81).
L The toner life is near to an end. Replace the toner cartridge as
soon as possible (page 81).
L The unit is warming up before operation starts. Wait for a while.
size paper. Use the appropriate size paper (page 95).
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Troubleshooting

8.3 When a function does not work, check here

8.3.1 Initial settings
Problem Cause & Solution
I cannot hear a dial tone. L The telephone line cord is connected to the [EXT] socket on the
unit. Connect to the [LINE] socket (page 22).
L If you use a splitter/coupler to connect the unit, remove the
splitter/coupler and connect the unit to the wall socket directly. If the unit operates properly, check the splitter/coupler.
L Disconnect the unit from the telephone line and connect a known
working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.
L The mains lead or telephone line cord is not connected. Check the
connections.
L If you connected the unit through a computer modem, connect the
unit directly to a telephone line socket.
The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 24).
8.3.2 General
Problem Cause & Solution
The other party complains they only hear a fax tone and cannot talk.
The {PAU SE } button does not function properly.
During programming, I cannot enter the code or ID number.
The unit beeps. L The memory reception alert of feature #437 is ON (page 67), and
The output tray becomes full quickly or the recording paper does not stack properly on the output tray.
I cannot operate the help function, adjust volumes or program the features.
L FAX ONLY mode is set. Tell the other party the number is only used
for faxes.
L If this button is pressed during dialling, a pause will be inserted. If
pressed immediately after a dial tone is obtained, the last number dialled will be redialled.
L All or part of the number is the same. Change the number: feature
#322 (page 63), #434 (page 66) and #435 (page 67).
the unit has a document in memory. Press {STOP} to stop the beeps, then see the displayed message instructions to solve the problem.
L High humidity may cause the recording paper to curl. Try turning
the paper over and re-inserting it. If the curl on the paper is heavy, please remove it from the output tray. If you still have this problem, contact our service personnel.
L The unit is set to the scan mode. Press {COPY} or {FAX } to switch
to the copy mode or fax mode. If you still have this problem, contact our service personnel.
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8.3.3 Fax – sending
Problem Cause & Solution
I cannot send documents. L The telephone line cord is connected to the [EXT] socket on the
unit. Connect to the [LINE] socket (page 22).
L The other party’s fax machine is busy or has run out of recording
paper. Try again.
L The other party’s machine is not a fax machine. Check with the
other party.
L The other party’s fax machine failed to answer the fax
automatically. Send the fax manually (page 29).
I cannot send a fax overseas.
The other party complains that letters on their received document are distorted.
The other party complains that letters on their received document are not clear.
The other party complains that black lines, white lines or smudges appear on their received document.
L Use the overseas transmission mode (feature #411 on page 66). L Add two pauses at the end of the telephone number or dial
manually.
L If your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect the unit to a line that does not have these services.
L Another telephone on the same line is off the hook. Hang up the
extension telephone and try again.
L Try copying the document. If the copied image is clear, there may
be something wrong with the other party’s machine.
L The original document is too dark or too light. Change the contrast
setting by pressing {CONTRAST}, then {V} or {^}, and try again.
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 88, 92). Please do not insert a document before correction fluid has dried completely.
8.3.4 Fax – receiving
Problem Cause & Solution
I cannot receive documents.
L The telephone line cord is connected to the [EXT] socket on the
unit. Connect to the [LINE] socket (page 22).
I cannot receive documents automatically.
The display shows “CONNECTING...”, but faxes are not received.
A blank sheet is ejected. L The other party placed the document in their fax machine the
L The receiving mode is set to TEL mode. Set to FAX ONLY mode
(page 37) or TEL/FAX mode (page 38).
L The time taken to answer the call is too long. Decrease the number
of rings before the unit answers a call (feature #210 on page 63 and feature #212 on page 65).
L The incoming call is not a fax. Change the receiving mode to TEL
mode (page 37) or TEL/FAX mode (page 38).
wrong way. Check with the other party.
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Problem Cause & Solution
8. Help
The printing quality is poor.
The other party complains that they cannot send a document.
I cannot select the desired receiving mode.
L If documents can be copied properly, the unit is working normally.
The other party may have sent a faint document or there may be something wrong with the other party’s machine. Ask them to send a clearer copy of the document or to check their fax machine.
L Some paper has instructions recommending which side to print on.
Try turning the paper over.
L You may have used paper with a cotton and/or fibre content that is
over 20%, such as letterhead or resume paper.
L The remaining toner is low. Replace the toner cartridge (page 81). L To check the drum life and quality, please print the printer test list
(page 93). If printing quality is still poor, replace the toner cartridge and drum unit.
L The toner save mode is ON (feature #482 on page 64). L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 88, 92). Please do not insert a document before correction fluid has dried completely.
L The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper (page 18) or clear the jammed paper (page 84).
L If you select the computer that will be used for receiving a fax in
feature #443 (page 70), and feature #442 is set to ALWAYS” (page
68), check the connection between the computer and the unit.
L The unit is not in FAX ONLY mode. Press {FAX AUTO ANSWER}
repeatedly to turn ON the {FAX AUTO ANSWER} indicator.
L If you want to set FAX ONLY mode:
–press {FAX AUTO ANSWER} repeatedly to turn ON the {FA X
AUTO ANSWER} indicator.
L If you want to set TEL mode or TEL/FAX mode:
– select the desired mode using feature #404 (page 65), and
press {FAX AUTO ANSWER} repeatedly to turn OFF the {FA X
AUTO ANSWER} indicator.
I cannot receive documents even though paper is installed.
When an extension telephone is connected, I cannot receive documents by pressing
{*}{#}{9}.
L Feature #442 is activated and the received fax documents are
automatically transferred to the computer. View the received documents using the computer (page 57).
L You must set remote fax activation to ON (feature #434 on page 66)
beforehand.
L Press {*}{#}{9} firmly. L You may have changed the remote fax activation code from
{*}{#}{9} (default setting). Verify the remote fax activation code
(feature #434 on page 66).
L The memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper (page 18) or clear the jammed paper (page 84).
L If you select the computer that will be used for receiving a fax in
feature #443 (page 70), and feature #442 is set to ALWAYS” (page
68), check the connection between the computer and the unit.
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8.3.5 Copying
Problem Cause & Solution
The unit will not make a copy.
A black line, a white line or smudge appears on the copied document.
The printing quality is poor.
L You cannot make a copy during programming. Make the copy after
programming.
L The document was not fed into the unit properly. Re-insert the
document.
L Recording paper is not installed or the unit has run out of paper.
Install paper (page 18).
L The glass or rollers are dirty with correction fluid, etc. Clean them
(page 88, 92). Please do not insert a document before correction fluid has dried completely.
Original Copy
ABC
L Some paper has instructions recommending which side to print on.
Try turning the paper over.
L You may have used paper with a cotton and/or fibre content that is
over 20%, such as letterhead or resume paper.
L The remaining toner is low. Replace the toner cartridge (page 81). L To check the drum life and quality, please print the printer test list
(page 93). If printing quality is still poor, replace the toner cartridge and drum unit.
L The toner save mode of feature #482 is ON (page 64).
8.3.6 Using an answering machine
Problem Cause & Solution
I cannot receive documents automatically.
I cannot receive voice messages.
I cannot retrieve recorded voice messages on the answering machine from a remote location.
I pressed the remote access code to access the answering machine remotely, but the line was disconnected.
Callers complain that they cannot send a document.
L Your greeting message on the answering machine is too long.
Shorten the message. Record a message up to 10 seconds long.
L The answering machine rings too many times. Set to 1 or 2 rings.
L Check if the answering machine is turned ON and connected to the
unit properly (page 39).
L Set the number of rings on the answering machine to 1 or 2.
L You did not program your remote access code into your unit
correctly. Program the same code that is programmed on the answering machine on the unit with feature #322 (page 63).
L The code may include “#” which is used for certain features
provided by telephone companies. Change the code on the answering machine to another number which does not include “#”. Also change the code of the unit with feature #322 (page 63).
L There is no room left in memory of your answering machine to
record voice messages. See the operating instructions of the answering machine and erase unnecessary messages.
L You set the answering machine to only give a greeting message.
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8.3.7 Multi-Function Station
Problem Cause & Solution
8. Help
I cannot recognize the last part of an item in the list of the [One Touch],
[Directory], [Journal] or [Caller ID] when using
Remote Control.
I cannot scan. L When scanning at a high resolution, a large amount of available
The document is not fed into the unit.
Even after clicking [Cancel], scanning continues.
L Put the cursor on the line between the buttons. The cursor changes
shape and you can expand the area by dragging or double-clicking.
memory is required. If your computer warns of insufficient memory, close other applications and try again.
L The unit is in use. Try again later. L There is not enough space on the hard disk. Delete unnecessary
files and try again.
L Restart the computer, and try again. L Check the connection between the computer and the unit (page
49).
L You attempted to scan a document longer than the paper size
which you set. Change the setting or divide the document into the appropriate paper size, and try again.
L If you use the Fast User Switching feature in Windows XP, make
sure no other users are logged in to your computer.
L Remove the document in the auto document feeder and re-insert it.
L Please wait. It may take a while for the cancel request to be
accepted.
I cannot find the unit as the target device from the list when using PC FAX and Remote Control.
A printing error occurred while using PC FAX and Remote Control.
Multi-Function Station does not work properly.
L The unit will be displayed after the printer driver has been installed.
L The printer driver is used for PC FAX and Remote Control. The
transmission error will be displayed as the printing error.
L If you connect the USB cable to USB hub, connect it to the USB
port of your computer directly.
L Make sure you have installed the latest Service Pack available for
the version of Windows installed on your computer. See the Microsoft web site for details.
L Confirm the BIOS setting of your computer, and select USB port
mode. Please refer to your computer’s operating instructions or consult the manufacturer.
L If you have any other multifunction softwares installed on your
computer, uninstall them.
L If you use the Fast User Switching feature in Windows XP, make
sure no other users are logged in to your computer.
L Check that your computer has enough memory and hard disk
space. If your computer warns of insufficient memory, close other applications. If there is not enough space on the hard disk, delete unnecessary files.
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Problem Cause & Solution
The fax sending from the computer has been completed, but the other party cannot receive the document.
Coloured text is printed in black instead of greyscale when printing from Microsoft PowerPoint or other applications.
I cannot install or uninstall Multi-Function Station.
L The transmission error may be occurred in the unit. Check the
sending report in the journal from Remote Control.
L Select [Color] or remove the check next to [Grayscale] in the
print dialogue so that coloured text will be printed in greyscale.
L Some of the files needed to install or uninstall Multi-Function
Station may be corrupted. Use the MfsCleaner utility (found on the included CD-ROM) to solve the problem.
1. Insert the included CD-ROM into your CD-ROM drive.
L The setup program will start automatically.
2. Click [Cancel], then click [Yes] to quit the setup.
3. Open the folder “D:\Tools\Uninstall” (Where “D:” is the drive
letter of your CD-ROM drive).
4. Double-click the [MfsCleaner] icon. L The [MfsCleaner for KX-FLB800/FLM650 Series] window
will appear.
5. Click [Clean], then click [Yes] to restart the computer.
Note:
L To install Multi-Function Station again, see page 49.
8.3.8 If a power failure occurs
L The unit will not function. L The unit is not designed for making emergency telephone calls when the power fails. Alternative
arrangements should be made for access to emergency services.
L Fax transmission and reception will be interrupted. L Any sending documents stored in the memory or any documents during reception will be lost. When
power is restored, a power down report will be printed out stating which contents in the memory have been erased.
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Replacement

8.4 Replacing the toner cartridge and the drum unit
When the display shows the following, replace the toner cartridge.
TONER LOW
TONER EMPTY
To check the drum life and quality, please print the printer test list (page 93) and refer to page 96 for information on the drum life. If printing quality is still poor or REPLACE DRUM” appears on the display, replace the toner cartridge and drum unit. To ensure that the unit operates properly, we recommend the use of Panasonic toner
cartridge (Model No. KX-FA85X) and drum unit (Model No. KX-FA86X). See page 12 for
accessory information. To maintain print quality and machine life, we recommend you to clean slots and openings (page 5) and the inside of the unit (page 88, 92) when replacing the toner cartridge and/or drum unit.
Caution:
L We cannot be responsible for any damage
to the unit or degradation of print quality which may occur from the use of a non­Panasonic toner cartridge and drum unit.
L The drum unit contains a photosensitive
drum. Exposing it to light may damage the drum. Once you have opened the protection bag: – Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not turn the power switch OFF. Loss of
fax documents in memory may occur.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will decrease the toner life.
L Do not add toner to the toner cartridge.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than 5 times.
2 Remove the new toner cartridge from the
protection bag.
3 Lift the cover release lever (1) and open the
top cover (2).
Important:
L Close the multi-purpose input tray (3)
before opening the top cover.
2
1
3
4
Caution: The fuser unit (4) gets hot. Do not touch it.
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4 Tap on the used toner cartridge several times
to allow the remaining toner to fall into the drum unit. Remove the drum and toner unit (1) by holding the tabs.
1
L If you replace the toner cartridge and the
drum unit at the same time, skip to step 7.
5 Turn the two green levers (1) on the used
toner cartridge firmly.
6 Remove the used cartridge (1) from the
drum unit (2).
1
2
3
L The toner may stick to the cartridge and
the drum unit. Be careful when handling. See page 4 for details.
L Do not drop the toner on the black drum
surface (3).
L Put the used toner cartridge into the
protection bag.
7 If you replace the drum unit at the same time,
remove the new drum unit from the protection bag.
1
Place the new toner cartridge (1) into the drum unit (2).
1
2
8 Firmly press down the toner cartridge to
snap into position.
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9 Turn the two green levers (1) on the toner
cartridge firmly.
1
10 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
11 Install the drum and toner unit (1) by holding
the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
1
L If the lower glass (2) is dirty, clean it with
a soft and dry cloth.
2
12 Close the top cover, holding the cover
release lever (1). Then push down the right centre edge, until locked.
1
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
Note:
L While the unit displays PLEASE WAIT,
do not open the top cover, or turn the power switch OFF.
Waste disposal method
Waste material should be disposed of under conditions which meet all national and local environmental regulations.
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Jams

8.5 Recording paper jam

8.5.1 When the recording paper has jammed inside of the unit
The display will show the following.
PAPER JAMMED
b
OPEN TOP COVER
Caution:
L Do not pull out the jammed paper forcibly
before opening the top cover.
L To prevent injuries, be careful not to put
your hands under the top cover.
1 Lift the cover release lever (1) and open the
top cover (2).
Important:
L Close the multi-purpose input tray (3)
before opening the top cover.
2
1
4
3
Caution: The fuser unit (4) gets hot. Do not touch it.
2 Remove the jammed paper.
Case 1: When the recording paper has jammed near the drum and toner unit:
Remove the jammed paper (1) carefully by pulling it upwards.
84
1
Remove the jammed paper (1) carefully by pulling it to the right.
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8. Help
Case 2: When the recording paper has jammed near the fuser unit:
1. Lift both green levers (1) until they stop.
1
2. Remove the jammed paper (1) carefully
by pulling it upwards.
Case 3: When the recording paper has jammed near the output tray:
1. Pull and hold the green lever (1) to
release the jammed paper.
1
2. Remove the jammed paper (1) carefully
by pulling it upwards.
1
1
3. Push back the green levers (1) to the
original position.
1
3 Close the top cover, holding the cover
release lever (1). Then push down the right centre edge, until locked.
1
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8.5.2 When paper jam occurs near the optional input tray
The display will show the following.
PAPER JAMMED
b
OPEN LOWER LEFT SIDE TRAY COVER
1 Open the cover (1) at the left side of the
optional input tray.
1
2 Remove the jammed paper (1).
8.5.3 When the recording paper in the paper input tray / the optional input tray is not fed into the unit properly
The display will show the following.
CHECK PICK UP INPUT TRAY #1
CHECK PICK UP INPUT TRAY #3
#1: Paper input tray – #3: Optional input tray
1 Pull open the input tray, then remove the
recording paper and straighten.
2 Re-load the recording paper.
Paper input tray:
1
3 Close the cover at the left side of the optional
input tray.
Optional input tray:
3 Close the input tray.
Note:
L If the error message is still displayed, check
the recording paper specifications and re­install recording paper. See page 18 and page 20 for details.
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8.5.4 When the recording paper in the multi-purpose input tray is not fed into the unit properly
The display will show the following.
CHECK PICK UP INPUT TRAY #2
1 Remove the recording paper and straighten. 2 Re-insert the recording paper.
8. Help
8.6 Document jams (Auto document feeder)
Caution:
L Do not pull out the jammed document
forcibly before lifting the ADF cover.
Note:
L If the error message is still displayed, check
the recording paper specifications and re­install recording paper. See page 20 for details.
1 Hold the ADF cover (1) firmly and lift it to
open the upper part (2) of the ADF cover, then open the whole of the ADF cover.
2
1
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8. Help
2 Remove the jammed document (1)
carefully.
When the document has jammed near the document entrance:
1
When the document has jammed near the document exit:
1

Cleaning

8.7 Cleaning the white plate and glasses
Clean the white plate and glasses when a black line, a white line or a dirty pattern appears on: – your recording paper, – the original document, – the data scanned by the computer, or – the fax document received by the other party.
Caution:
L Be careful when handling the drum and
toner unit. See the caution for the drum unit on page 81 for details.
L Do not use paper products, such as paper
towels or tissues, to clean the inside of the unit.
8.7.1 White plate and scanner glasses
1 Turn the power switch OFF. 2 Hold the ADF cover (1) firmly and lift it to
open the upper part (2) of the ADF cover, then open the whole of the ADF cover.
3 Close the ADF cover.
2
1
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3 Clean the scanner glass (1) and the white
cover sheet (2) and its circumference (3) with a soft and dry cloth.
2
3
1
4 Close the ADF cover (1), then hold the
document cover (2) while cleaning the white plate (3) and the scanner glass (4).
5 Close the document cover (1).
1
6 Turn the power switch ON.
If the document cover comes off from the unit
1. Attach the hinges (1) to the document cover
(2).
L Make sure that the inserted direction is
correct. Otherwise, the hinges cannot be inserted into the slots in step 3.
1
2
4
1
2
3
2. Lay down the hinges (1).
1
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3. Insert the hinges (1) into the slots (2) on
the unit.
1
2
4. Close the document cover.
8.7.2 Lower glass
1 Turn the power switch OFF. 2 Lift the cover release lever (1) and open the
top cover (2).
Important:
L Close the multi-purpose input tray (3)
before opening the top cover.
2
1
3
4
Caution: The fuser unit (4) gets hot. Do not touch it.
3 Remove the drum and toner unit (1) by
holding the tabs.
1
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4 Clean the lower glass (1) with a soft and dry
cloth.
1
5 Reinstall the drum and toner unit (1) by
holding the tabs.
1
6 Close the top cover, holding the cover
release lever (1). Then push down the right centre edge, until locked.
1
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
7 Turn the power switch ON.
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
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8.8 Cleaning the document feeder rollers
Clean the rollers when the document or recording paper frequently misfeeds.
1 Turn the power switch OFF. 2 Hold the ADF cover (1) firmly and lift it to
open the upper part (2) of the ADF cover, then open the whole of the ADF cover.
2
1
4 Close the ADF cover.
5 Turn the power switch ON.
3 Clean the document feeder rollers (1) with a
cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.
L Clean the rollers in the direction of the
arrow to avoid the discharge brush (2) from being pulled.
2
1
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9G eneral Informa tionPrinted Reports
9.1 Reference lists and reports
You can print out the following lists and reports for your reference. – SETUP LIST:
Provides you with the current settings of the programming features (page 63 to page 70).
TEL NO. LIST:
Provides you with names and numbers which are stored in the one-touch dial feature and navigator directory.
JOURNAL REPORT:
Keeps records of fax transmission and reception. This report can be printed automatically after every 30 fax communications (feature #402 on page 65).
BROADCAST LIST:
Provides you with names and numbers which are stored in the broadcast memory (page
35).
PRINTER TEST:
Allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the inside of the unit (page 88, 92). If printing quality is still poor, replace the toner cartridge and drum unit.
CALLER ID LIST:
Keeps a record of the last 30 different callers after subscribing to a Caller ID service. To print automatically after every 30 new calls, activate feature #216 (page 63).
9. General Information
{MENU}
{SET}{<}{>}
1 Press {MENU} repeatedly to display “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing. 4 Press {MENU}.
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9. General Information

Specifications

9.2 Specifications

Applicable lines:
Public Switched Telephone Network
Document size:
Max. 216 mm in width, Max. 600 mm in length
Effective scanning width:
208 mm
Effective printing width:
A4: 202 mm Letter/Legal: 208 mm
Transmission time
Approx. 4 s/page (ECM-MMR Memory transmission)
Scanning density: Fax resolution:
Horizontal: 8 pels/mm Vertical: 3.85 lines/mm-in standard resolution,
7.7 lines/mm-in fine/photo resolution,
15.4 lines/mm-in super fine resolution
Copy resolution:
Up to 600 × 600 dpi
Scanning resolution:
Up to 600 × 1,200 dpi (Optical) Up to 9,600 × 9,600 dpi (Interpolated)
Photo resolution:
64-level
Scanner type:
Charge Coupled Device (CCD)
Printer type:
Laser Printer
Data compression system:
Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR)
Modem speed:
33,600 / 31,200 / 28,800 / 26,400 / 24,000 / 21,600 / 19,200 / 16,800 / 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
Operating environment:
10 °C – 32.5 °C, 20 % – 80 % RH (Relative Humidity)
Dimensions:
Approx. height 312 mm × width 773 mm × depth 444 mm
Mass (Weight):
Approx. 18 kg
Power consumption:
Standby: Approx. 11 W Transmission: Approx. 28 W Reception: Approx. 400 W
*2
*1
:
Copy: Approx. 430 W Maximum: Approx. 900 W (When the fuser lamp turns on)
Power supply:
220 – 240 V AC, 50 Hz
Fax memory capacity:
10 MB in total Approx. 630 pages of memory reception with back-up (Max. 255 pages per one reception) Approx. 150 pages of memory transmission (Based on the ITU-T No. 1 Test Chart in standard resolution.)
Laser diode properties:
Laser output: Max. 5 mW Wave length: 760 nm – 800 nm Emission duration: Continuous
Print speed:
Approx. 18 ppm (pages per minute)
Printing resolution:
600 × 600 dpi *1 Transmission speed depends upon the
contents of the pages, resolution, telephone line conditions and capability of the other party’s machine.
*2 Transmission speed is based upon the ITU-T
No. 1 Test Chart. If the capability of the other party’s machine is inferior to your unit, the transmission time may be longer.
ITU-T No.1 Test Chart
Note:
L Design and specifications are subject to
change without notice.
L The pictures and illustrations in these
instructions may vary slightly from the actual product.
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9. General Information
Recording paper specifications
Recording paper / Transparency / Label size:
A4: 210 mm × 297 mm Letter: 216 mm × 279 mm Legal: 216mm × 356 mm
Envelope size:
#10: 105 mm × 241 mm DL: 110 mm × 220 mm
Recording paper weight:
60 g/m
2
to 90 g/m
2
Note for recording paper:
L We recommend that you test paper
(especially special sizes and types of paper) on the unit before purchasing large quantities.
L Do not use the following types of paper:
– Paper with a cotton and/or fibre content
that is over 20 %, such as letterhead paper or paper used for resumes
– Extremely smooth or shiny paper, or
paper that is highly textured – Coated, damaged or wrinkled paper – Paper with foreign objects attached, such
as tabs or staples – Paper which has dust, lint or oil stains – Paper that will melt, vaporize, discolour,
scorch or emit dangerous fumes near
200 °C, such as vellum paper. These
materials may transfer onto the fusing
roller and cause damage. – Moist paper – Inkjet paper
L Some paper only accepts print on one side.
Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs.
L For proper paper feeding and best print
quality, we recommend using long-grained paper.
L Do not use paper of different types or
thickness at the same time. This may cause a paper jam.
L Avoid double-sided printing. L Do not use paper printed from this unit for
double-sided printing with other copiers or printers. This may cause a paper jam.
L To avoid curling, do not open paper packs
until you are ready to use the paper. Store unused paper in the original packaging, in a cool and dry location.
Toner life
Toner life depends on the amount of content in a received, copied or printed document. The following is the approximate relationship between image area and toner life for replacement toner cartridge (Model No. KX­FA85X). Toner life varies in actual usage.
5 % image area
Approx. 5,000 sheets of A4 size paper can be printed.
10 % image area
Approx. 2,500 sheets of A4 size paper can be printed.
15 % image area
Approx. 1,600 sheets of A4 size paper can be printed.
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9. General Information
Note:
L The image area changes with the depth,
thickness and size of the characters.
L If you turn on the toner save feature, the toner
cartridge will last approx. 40% longer.
Drum life
The drum unit is a consumable item and needs to be replaced regularly. There are various factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of sheets per print job. The estimated drum life is approx. 10,000 sheets. The actual number of sheets your drum will print may be significantly less than these estimates. Because many of the factors that determine the actual drum life cannot be controlled, we cannot guarantee a minimum number of sheets that will be printed by your drum.
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9. General Information

Guarantee

9.3 Condition of guarantee

1. This machine is supplied with a one year swap out warranty. Please retain your Proof of Purchase and Packaging in the unlikely event that your machine should require attention. For further information please contact us on 08701 580560 for UK or 01 6130082 for the Republic of Ireland, in addition you can visit our web site at www.panasonic.co.uk
2. This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer warranty information relating to use elsewhere within the United Kingdom and Ireland.
3. This product is designed for use only on the United Kingdom and Ireland’s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions.
4. You should complete the registration form overleaf and fax it to us with 7 days of purchase; failure to do so may result in delays in providing warranty service.
5. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited natural life.
6. This warranty does not cover consumables, i.e. ink films, film refills, ink cartridges, toner cartridges, drum units, paper and paper loads or any optional accessories which may have been purchased either at the same time as, or subsequent to, the main unit. Such accessories should be returned to the point of purchase if found to be faulty.
7. In the event of a failure, please take the following action; a) Refer to the “Help” section of your instruction manual in order to identify and possibly correct the
problem:
b) If the problem is not resolved after referring to the user guide, please contact our customer
helpline on 08701 580560 for UK or 01 6130082 for the Republic of Ireland
8. In the event the helpline cannot resolve the problem, a like for like exchange fax will be despatched. The helpline operator will give you specific instructions on how the exchange will be executed. Failure to comply with these instructions may result in delay and cost to you.
9. The exchange fax will be delivered in a customised case by courier. It is the customer’s responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection, to enable the courier to return it to Panasonic.
10. The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the warranty period will transfer to the exchange unit. The purchaser’s sole and exclusive remedy under this guarantee against Panasonic is for the repair or replacement of the appliance or any defective parts and no other remedy, including, but not limited to; incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser.
11. Where the original fax is found to be faulty as a result of unauthorised repairs or modifications or damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the customer a contribution towards repair costs.
12. If at any time during the guarantee period any parts of the appliance are replaced with parts not supplied or approved by us or of an objective quality, safe and suitable for the appliance, or has been dismantled or repaired by any person not authorised by us, we shall have the right to terminate this guarantee in whole or in part immediately without further notice.
13. This warranty applies to the original purchaser only and is not transferable.
14. The warranty period applicable to this product shall be 12 months from the date of purchase.
Please keep these Operating Instructions with your receipt.
Panasonic Business Systems U.K.
Receipt No.
Model No.
KX-FLB851E
Date of Purchase
Serial No.
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9. General Information

Copyrights

9.4 Information of copyrights and licenses

L This product uses a part of NetBSD kernel.
The use of a part of NetBSD kernel is based on the typical BSD style license below.
Copyright (c)
The Regents of the University of California. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and
the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions
and the following disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following
acknowledgement: This product includes software developed by the University of California, Berkeley and its contributors.
4. Neither the name of the University nor the names of its contributors may be used to endorse or
promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
However, parts of the NetBSD Kernel are provided with the following copyright notices.
Copyright (c) 1980, 1983, 1988, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1980, 1986, 1989, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1980, 1986, 1991, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1980, 1986, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1985, 1986, 1988, 1993, 1994 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1990, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1990, 1993, 1994, 1995 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1990, 1993, 1995 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1991, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1993, 1995 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1989, 1991, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1989, 1993 The Regents of the University of California. All rights reserved.
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