Panasonic KX-FLB851E User Manual
All in One Flatbed Laser Fax
with Multi-Action Sorter
Operating Instructions
Model No. KX-FLB851E
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use this feature, you must subscribe to
the appropriate service of your service
provider.
Be sure to use the telephone line
cord included in this unit.
This model is designed to be used only
in the United Kingdom and Ireland.
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
i
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 13.
Buttons (Listed in alphabetical order)
BROADCAST B LOWER N REDIAL T
CALLER ID C MANUAL BROAD L RESOLUTION G
CLEAR J MENU I SCAN R
CONTRAST F MONITOR V SET Q
COPY P Navigator key S SORT K
DIRECTORY E PAPER TRAY E START W
FAX O PAUSE T Station keys A
FAX AUTO ANSWER M QUICK SCAN H STOP X
HELP D R U ZOOM H
ii
Thank you for purchasing a Panasonic fax machine.
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L In the event of problems, you should contact your equipment supplier in the first instance.
L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.
Declaration of Conformity:
L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential
requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment
(R&TTE) Directive 1999/5/EC.
Declarations of Conformity for the relevant Panasonic products described in this manual are available
for download by visiting:
http://www.doc.panasonic.de
Contact:
Panasonic Services Europe
a Division of Panasonic Marketing Europe GmbH
Panasonic Testing Centre
Winsbergring 15, 22525 Hamburg, Germany
Trademarks:
L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
L Screen shots reprinted with permission from Microsoft Corporation.
L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
L XEROX is a registered trademark of Xerox Corporation.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Important Information
Important InformationSafety Instructions
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Turn the power switch OFF before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the mains lead.
Install the unit where no one can step or trip
on the mains lead.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. If the mains lead is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L After moving the unit from cold areas to
warmer areas, let the unit adjust to the
warmer temperature and do not connect the
unit for about 30 minutes. If the unit is
connected too soon after a sudden climate
change, condensation may form inside the
unit causing malfunction.
L Never install telephone wiring during a
lightning storm.
L Never install telephone sockets in wet
locations unless the socket is specifically
designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
3
Important Information
Laser radiation
L The printer of this unit utilises a laser. Use of
controls or adjustments or performance of
procedures other than those specified herein
may result in hazardous radiation exposure.
Fuser unit
L The fuser unit (1) gets hot.
Do not touch it.
L During or immediately after printing, the area
near the recording paper exit (2) also gets
warm. This is normal.
1
2
Toner cartridge
L Be careful of the following when you handle
the toner cartridge:
– Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
– If you ingest any toner, drink several
glasses of water to dilute your stomach
contents, and seek immediate medical
treatment.
– If any toner comes into contact with your
eyes, flush them thoroughly with water,
and seek medical treatment.
– If any toner comes into contact with your
skin, wash the area thoroughly with soap
and water.
– If you inhale any toner, move to an area
with fresh air and consult local medical
personnel.
Drum unit
L Read the instructions on page 15 before you
begin installation of the drum unit. After you
have read them, open the drum unit
protection bag. The drum unit contains a
photosensitive drum. Exposing it to light may
damage the drum. Once you have opened
the protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorised service
centre.
L Make sure that the unit is installed in a well
ventilated room so as not to increase density
of ozone in the air. Since ozone is heavier
than air, it is recommended that air at floor
level be ventilated.
Illegal copies
L It is unlawful to make copies of certain
documents.
Copying certain documents may be illegal in
your country. Penalties of fines and/or
imprisonment may be imposed on those
found guilty. The following are examples of
items that may be illegal to copy in your
country.
– Currency
– Bank notes and checks
– Bank and government bonds and
securities
– Passports and identification cards
– Copyright material or trademarks without
the consent of the owner
– Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is
assumed for either its completeness or
accuracy. In case of doubt, contact your
legal counsel.
Notice:
L Install your machine near a supervised area
to prevent illegal copies from being made.
4
Important Information
Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)
This symbol on the products and/or
accompanying documents means that used
electrical and electronic products should not be
mixed with general household waste.
For proper treatment, recovery and recycling,
please take these products to designated
collection points, where they will be accepted on
a free of charge basis. Alternatively, in some
countries you may be able to return your
products to your local retailer upon the purchase
of an equivalent new product.
Disposing of this product correctly will help to
save valuable resources and prevent any
potential negative effects on human health and
the environment which could otherwise arise
from inappropriate waste handling. Please
contact your local authority for further details of
your nearest designated collection point.
Penalties may be applicable for incorrect
disposal of this waste, in accordance with
national legislation.
For business users in the European Union
If you wish to discard electrical and electronic
equipment, please contact your dealer or
supplier for further information.
Information on Disposal in other Countries
outside the European Union
This symbol is only valid in the European Union.
If you wish to discard this product, please
contact your local authorities or dealer and ask
for the correct method of disposal.
For best performance
Toner cartridge and drum unit
L For optimal performance, genuine Panasonic
toner cartridges and drum units are
recommended. We cannot be responsible for
problems that may be caused by a nonPanasonic toner cartridge or drum unit:
– Damage to the unit
– Poor print quality
– Improper operation
L In the printing process, heat is used to fuse
toner onto the page. As a result, it is normal
for the machine to produce an odour during
and shortly after printing. Be sure to use this
unit in an area with proper ventilation.
L To extend the life of the drum unit, the unit
should never be turned the power switch OFF
immediately after printing. Leave the power
switch turned ON for a minimum of 30
minutes after printing.
L Do not cover slots or openings on the unit.
Inspect the air circulation vents regularly and
remove any dust build-up with a vacuum
cleaner (1).
L When replacing the toner cartridge or drum
unit, do not allow dust, water, or liquids to
come in contact with the drum. This may
affect print quality.
Static electricity
L To prevent static electricity damage to the
interface connectors or other electrical
components inside the unit, touch a
grounded metal surface, such as the metal
part (2) before touching the components.
1
2
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
5
Important Information
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from the power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 10 °C or greater
than 32.5 °C. Damp basements should also
be avoided.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
Moving the unit
L The unit weights approximately 18 kg. It is
highly recommended that two people handle
this unit.
L When moving the unit, hold the both side
grips (1).
1
1
6
Important Information
The connection to the telecommunication
systems must not be hard wired and must
be unplugged before the earth is
disconnected.
Method of connection
This apparatus is connected to the exchange
line or PABX/PMBX extension by the new
standard British Telecom plug and socket.
Arrangements for provision of this type of
termination can be made through the
nearest British Telecom Sales Office.
This apparatus may be connected to the
following types of installation.
a) For connection to the public switched
telephone network (PSTN) and
compatible PBX (Private Branch
Exchange), which use DTMF signalling.
(Please consult your supplier for an up to
date list of compatible PBX’s.)
b) The apparatus can be used on extension
sockets connected to a direct exchange
line (D.E.L.).
c) This apparatus is suitable for connection
to the telecommunication system directly
or via compatible private branch
exchange as an extension. The supplier
of the apparatus should be consulted for
an up to date list of PBX’s with which the
apparatus is compatible.
Important Information
NOTES:
● If you experience any problems with the
normal use of your apparatus, you should
unplug it from the telephone outlet and
connect a known working telephone in its
place. If the known working telephone still
gives problems, then please contact the
customer service department of your
PSTN operator (e.g. BT etc.). If it
operates properly, then the problems are
likely to be a fault in your apparatus. In
this case, consult your supplier for advice.
● Your PSTN operator may charge you if
they attend a service call that is not due
to apparatus supplied by them.
It cannot be guaranteed that the apparatus
will operate under all possible conditions of
connection to compatible PBX’s.
● This apparatus is suitable for connection
to a PBX with or without initial proceed
indication.
● This apparatus is suitable for connection
to a PBX with or without secondary
proceed indication.
Any cases of difficulty should be referred in
the first instance to the supplier of the
apparatus.
d) The apparatus must not be connected in
the following manner:
–As an extension to a pay phone
–As a party line with shared service
7
Important Information
T
a
A
o
t
t
T
Y
o
T
c
T
c
c
t
For your safety
This appliance is supplied with a moulded
three pin mains plug for your safety and
convenience.
A 13 amp fuse is fitted in this plug.
Should the fuse need to be replaced please
ensure that the replacement fuse has a
rating of 13 amps and that it is approved by
ASTA or BSI to BS1362.
Check for ASTA mark or the BSI
mark on the body of the fuse.
If the plug contains a removable fuse cover
you must ensure that it is refitted when the
fuse is replaced.
If you lose the fuse cover the plug must not
be used until a replacement cover is
obtained.
A replacement fuse cover can be
purchased from your local Panasonic
dealer.
IF THE FITTED MOULDED PLUG IS
UNSUITABLE FOR THE SOCKET OUTLET
IN YOUR HOME THEN THE FUSE
SHOULD BE REMOVED AND THE PLUG
CUT OFF AND DISPOSED OF SAFELY.
THERE IS A DANGER OF SEVERE
ELECTRICAL SHOCK IF THE CUT OFF
PLUG IS INSERTED INTO ANY 13 AMP
SOCKET.
If a new plug is to be fitted please observe
the wiring code as shown below.
If in any doubt please consult a qualified
electrician.
IMPORTANT:
he wires in this mains lead are coloured in
ccordance with the following code:
Green-and-Yellow: Earth
Blue: Neutral
Brown: Live
s the colours of the wire in the mains lead
f this appliance may not correspond with
he coloured markings identifying the
erminals in your plug, proceed as follows.
he wire which is coloured GREEN-AND-
ELLOW must be connected to the terminal
in the plug which is marked with the letter E
r by the Earth symbol or coloured
GREEN or GREEN-AND-YELLOW.
he wire which is coloured BLUE must be
onnected to the terminal in the plug which
is marked with the letter N or coloured
BLACK.
he wire which is coloured BROWN must be
onnected to the terminal in the plug which
is marked with letter L or coloured RED.
How to replace the fuse: Open the fuse
ompartment with a screwdriver and replace
he fuse (and fuse cover).
FUSE
WARNING: THIS APPLIANCE MUST BE
EARTHED.
8
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories........................11
1.2 Accessory information ...................... 12
1.3 Extension telephone adaptor for UK.12
Finding the Controls
1.4 Description of buttons....................... 13
1.5 Overview ..........................................14
Installation
1.6 Toner cartridge and drum unit ..........15
1.7 Document tray .................................. 17
1.8 Output tray........................................ 17
1.9 Recording paper...............................18
Table of Contents
4. Caller ID
Caller ID
4.1 Caller ID service ............................... 42
4.2 Viewing and calling back using caller
information........................................ 43
4.3 Storing caller information into the onetouch dial feature and navigator
directory ........................................... 44
5. Copy
Copying
5.1 Using the unit as a copy machine.....45
5.2 Making a copy ..................................45
5.3 More copying features......................47
2. Preparation
Connections and Setup
2.1 Connections .....................................22
2.2 Turning the power switch ON............ 23
2.3 Selecting the operation mode (Fax/
Copy/Scan)....................................... 23
Help Button
2.4 Help function ....................................24
Vo lu me
2.5 Adjusting volume ..............................24
Initial Programming
2.6 Date and time ................................... 25
2.7 Your logo........................................... 26
2.8 Your fax number ...............................28
3. Fax
Sending Faxes
3.1 Using the unit as a fax machine ....... 29
3.2 Sending a fax manually .................... 29
3.3 Document requirements ................... 31
3.4 Storing names and telephone numbers
for the one-touch dial feature and
navigator directory............................32
3.5 Sending a fax using one-touch dial
feature and navigator directory......... 34
3.6 Broadcast transmission ....................35
Receiving Faxes
3.7 Receiving a fax automatically – Auto
answer ON........................................37
3.8 Receiving a fax manually – Auto answer
OFF .................................................. 37
3.9 Using the unit with an answering
machine............................................39
3.10 Receive polling (retrieving a fax placed
on another fax machine)................... 40
3.11 Junk fax prohibitor (preventing fax
reception from undesired callers) ..... 40
6. Multi-Function Station
software
Setup
6.1 Connecting to a computer ................49
6.2 Installing Multi-Function Station .......49
6.3 Starting Multi-Function Station .........51
Printing
6.4 Using the unit as a printer ................51
Scanning
6.5 Using the unit as a scanner.............. 54
Remote Control
6.6 Operating the unit from your
computer ..........................................55
PC Fax
6.7 Fax sending/receiving using Multi-
Function Station ...............................56
6.8 Confirming the status of the unit.......57
6.9 Other information.............................. 57
7. Programmable Features
Features Summary
7.1 Programming....................................59
7.2 Direct command chart ......................60
7.3 Basic features................................... 63
7.4 Fax features ...................................... 65
7.5 Copy features ................................... 69
7.6 Scan features ...................................70
7.7 LAN features.....................................70
8. Help
Error Messages
8.1 Error messages – Reports ...............71
8.2 Error messages – Display ................ 72
Tro ub lesh ooting
8.3 When a function does not work, check
here .................................................. 75
9
Table of Contents
Replacement
8.4 Replacing the toner cartridge and the
drum unit ..........................................81
Jams
8.5 Recording paper jam ........................84
8.6 Document jams (Auto document
feeder) .............................................. 87
Cleaning
8.7 Cleaning the white plate and
glasses ............................................. 88
8.8 Cleaning the document feeder
rollers................................................ 92
9. General Information
Printed Reports
9.1 Reference lists and reports ..............93
Specifications
9.2 Specifications ................................... 94
Guarantee
9.3 Condition of guarantee ..................... 97
Copyrights
9.4 Information of copyrights and
licenses ............................................98
10.Index
10.1 Index.............................................. 104
10
1Int roduction and Installation
1.1 Included accessories
1. Introduction and Installation
No. Item Part number
1 Mains lead PFJA03A008Y 1 ----------
2 Telephone line cord PFJA04B012Y 1 ----------
3 Output tray PFKS1126Z 3 ----------
4 Document tray PFKS1117Y1 1 ----------
5 Drum unit KX-FA86X 1 See page 96.
6 Toner cartridge
(starter toner cartridge)
7 Operating instructions PFQX2329Z 1 ----------
8 Quick installation guide PFQW2397Z 1 ----------
9 CD-ROM PFJKFLB851Z 1 See page 49.
j Tray label sheet ---------- 1 Attach to the output tray
*1 Part numbers are subject to change without notice.
12345
---------- 1 prints about 800 A4-
*1
Quantity Notes
sized pages with a 5%
image area (page 95).
(page 17).
6789j
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
11
1. Introduction and Installation
1.2 Accessory information
1.2.1 Sales and Support Information
Customer Care Centre
L For customers within the UK: 08701 580560
L For customers within the Republic of Ireland: 01 289 8333
L Visit our website for product information
L E-mail: customer.care@panasonic.co.uk
Direct Sales at Panasonic UK
L Order accessory and consumable items for your product with ease and confidence by phoning our
Customer Care Centre Monday - Thursday 9:00am - 5:30pm, Friday 9:30am - 5:30pm (Excluding
public holidays).
L Or go on line through our Internet Accessory ordering application at www.panasonic.co.uk
L Most major credit and debit cards accepted.
L All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.
L It couldn’t be simpler!
L Also available through our Internet is direct shopping for a wide range of finished products, take a
browse on our website for further details.
Additional/replacement accessories
Model No. Item Usage Notes
.
KX-FA85X Toner cartridge For replacement, see page 81. See page 95.
KX-FA86X Drum unit For replacement, see page 81. See page 96.
KX-FA101X Lower input tray To load recording paper, see
page 20.
KX-FA102X LAN board To connect to a computer, see
page 49.
KX-FA103X Handset unit To make/answer phone calls. See page 22.
----------
----------
1.3 Extension telephone adaptor for UK
When using the unit with an external answering machine (page 39), please purchase an extension
telephone adaptor (e.g., PQJA10058Z) by contacting one of the following:
– www.panasonic.co.uk
– Panasonic Customer Care Centre on Telephone number 08701 580560
– local Panasonic authorised dealer
To telephone line cord of
To EXT socket
S
b1
a1
E
(contact side)
a1, b1: Line
S : Shunt
E : Earth Recall (This function is not provided on this fax machine.)
external telephone or telephone
answering machine
A
N. C
b1
S
E
a1
N. C
(view: A)
12
1. Introduction and Installation
Finding the Controls
1.4 Description of buttons
L Keep the front cover page open for button
locations.
A Station keys
L To use the one-touch dial feature (page
32, 34).
B {BROADCAST}
L To send a document to multiple parties
(page 35, 36).
C {CALLER ID}
L To use Caller ID service (page 43, 44).
L To change the display of the caller
information (page 43).
D {HELP}
L To print helpful information for quick
reference (page 24).
E {PAP E R TRAY }{DIRECTORY}
L To select an input tray and a paper size for
copying (page 46).
L To initiate the navigator directory (page
33, 35).
F {CONTRAST}
L To select a contrast (page 29, 45).
G {RESOLUTION}
L To select a resolution (page 29, 45).
H {ZOOM}{QUICK SCAN}
L To enlarge or reduce a document when
copying (page 47).
L To store a scanned document into
memory, and then send it (page 30).
I {MENU}
L To initiate or exit programming.
J {CLEAR}
L To delete a character from names and
telephone numbers (page 27).
L To return to a previous step during
operation.
K {SORT}
L To sort multiple copies (page 47).
L {MANUAL BROAD}
L To send a document to multiple parties
manually (page 35, 36).
M {FAX AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 37).
N {LOWER}
L To select stations 10–18 for the one-touch
dial feature (page 32, 34).
O {FAX}
L To switch to a fax mode (page 23, 29).
P {COPY}
L To switch to a copy mode (page 23, 45).
Q {SET}
L To store a setting during programming.
R {SCAN}
L To switch to a scan mode (page 23, 55).
S Navigator key
L To adjust volume (page 24).
L To search for a stored item (page 34).
L To select features or feature settings
during programming (page 59).
T {REDIAL}{PAU SE}
L To redial the last number dialled. If the line
is busy when you make a phone call using
the {MONITOR} button, the unit will
automatically redial the number up to 5
times.
L To insert a pause during dialling.
U {R}
L To access special telephone services
such as call waiting or to transfer
extension calls.
V {MONITOR}
L To initiate dialling.
When you press {MONITOR} during
receiving a call, you will be able to hear
the other party, but the other party will not
be able to hear you.
W {START}
L To start sending or receiving a fax.
L To copy a document (page 45).
L To scan a document (page 55).
X {STOP}
L To stop an operation or programming
session.
R button (to use the recall feature)
{R} is used to access optional telephone
services such as call waiting. Contact your
telephone company business office for details.
Call waiting (optional handset user only)
When a call waiting tone is heard during a
conversation, place the existing call on hold
and answer the second call by pressing {R}.
L Each time you press {R}, you can switch
between the first and second call.
L Incoming calls cannot be dropped by the
person who has received the call.
Note:
L If your unit is connected to a PBX, pressing
{R} allows you to access some features of
your host PBX such as transferring an
extension call.
13
1. Introduction and Installation
1.5.2 Rear view
1.5 Overview
1.5.1 Front view
2
13 54
78 j96
1 ADF (Auto Document Feeder) cover
2 Document guides
3 Document tray
4 Document cover
5 Top cover
6 Paper level indicator
7 Paper input tray
8 Document entrance
9 Document exit
j Cover release lever
k Recording paper exit
l Output tray
k l
1 2 3 4
5 876 9 j
1 Power switch
2 USB interface connector
3 Recording paper guides
4 Multi-purpose input tray
5 Power inlet
6 LAN board (Optional) connector
7 Telephone line socket
8 External telephone socket
9 Speaker
j Handset unit (Optional) connection
socket
Removing the shipping tape
Pull open the paper input tray (1), then remove
the shipping tape (2), pad (3) and paper (4).
14
3
2
4
1
1. Introduction and Installation
Installation
1.6 Toner cartridge and
drum unit
The included toner cartridge is a starter toner
cartridge. It will print about 800 A4-sized pages
with a 5 % image area (page 95).
L To replace the toner cartridge and the drum
unit, see page 81.
Caution:
L Read the following instructions before
you begin installation. After you have read
them, open the drum unit protection bag.
The drum unit contains a photosensitive
drum. Exposing it to light may damage the
drum. Once you have opened the
protection bag:
– Do not expose the drum unit to light for
more than 5 minutes.
– Do not touch or scratch the black drum
surface.
– Do not place the drum unit near dust or
dirt, or in a high humidity area.
– Do not expose the drum unit to direct
sunlight.
L Do not leave the toner cartridge out of the
protection bag for a long time. It will
decrease the toner life.
1 Before opening the protection bag of the new
toner cartridge, shake it vertically more than
5 times.
3 Place the toner cartridge (1) into the drum
unit (2).
1
2
4 Firmly press down the toner cartridge to
snap into position.
5 Turn the two green levers (1) on the toner
cartridge firmly.
1
2 Remove the toner cartridge and drum unit
from the protection bags.
1
L Do not touch or scratch the black drum
surface (1).
6 Make sure that the triangles (1) match to
install the toner cartridge correctly.
1
1
15
1. Introduction and Installation
7 Lift the cover release lever (1) and open the
top cover (2).
Important:
L Close the multi-purpose input tray (3)
before opening the top cover.
2
1
3
L If the lower glass (4) is dirty, clean it with
a soft and dry cloth.
4
9 Close the top cover, holding the cover
release lever (1). Then push down the right
centre edge, until locked.
1
Caution:
L To prevent injuries, be careful not to
put your hands under the top cover.
8 Install the drum and toner unit (1) by holding
the tabs.
1
L Make sure that the triangles (2) match to
install the drum and toner unit correctly.
2
Toner save feature
If you want to reduce toner consumption, set the
toner save setting to ON (feature #482 on page
64). The toner cartridge will last approximately
40 % longer. This feature may lower the print
quality.
16
1. Introduction and Installation
1.7 Document tray
Insert the document tray (1) into the slot (2) on
the unit.
2
1
1.8 Output tray
This unit has 3 pieces of output tray. As a default
setting, printed paper is stacked on the output
tray as follows.
– Upper output tray (“#1”): Printed document
by using the computer and copied document.
– Lower output tray (“#3”): Received fax
document.
L You can change the output tray setting for
faxing (feature #441 on page 68) and for
copying (feature #466 on page 69). You can
also select the middle output tray (“#2”).
To change the output tray from the computer,
set the printer properties. See page 52, 58 for
details.
1.8.1 Attaching the tray label
Attach the tray label (1) to the output tray (2).
L Label 1 to the upper output tray (“#1”)
L Label 2 to the middle output tray (“#2”)
L Label 3 to the lower output tray (“#3”)
2
1
Note:
L Instead of the label 1, 2, 3, you can also
attach other labels for print, copy or fax
according to the usage. For a blank label, this
is convenient if the optional LAN board is
installed. You can write the user name on the
blank label and attached it to the selected
output tray.
17
1. Introduction and Installation
1.8.2 Installing the output tray
Insert the output tray (1) into the slots (2), then
push the tray down until it latches into place.
L Repeat this step to install other output trays.
2
1
1.9 Recording paper
1.9.1 Using the paper input tray
A4 or letter size recording paper can be used.
The paper input tray unit can hold:
– Up to 250 sheets of 60 g/m
paper.
– Up to 230 sheets of 80 g/m
– Up to 200 sheets of 90 g/m
L Please refer to page 95 for information on
recording paper.
L The unit i s se t for A 4 siz e p aper by defa ult .
If you want to use letter size paper,
change the setting:
– by using {PA P ER TR AY } in the copy
mode (page 46).
– in feature #380 (page 64).
1 Pull open the paper input tray (1).
2
to 75 g/m2
2
paper.
2
paper.
L Make sure that the number on the label and
the tray position match.
Note:
L Do not place the unit in an area where the
output tray may be easily bumped into.
L The upper output tray can hold up to
approximately 100 sheets of printed paper.
The other output trays can hold up to
approximately 50 sheets of printed paper.
Remove the printed paper before the output
tray becomes full.
1
2 Pinch the right side of the recording paper
guide (1), then slide it to match the paper
size mark.
Pinch the front side of the recording paper
guide (2), then slide it open to its full width.
1
2
18
1. Introduction and Installation
3 Before loading a stack of paper, fan the
paper to prevent paper jams.
4 Load the paper, print-side up (1).
Important:
L Push and lock the plate (2) in the
paper input tray, if it is lifted.
1
6 Close the paper input tray.
Note:
L If the paper is not loaded correctly, re-adjust
the paper guides, or the paper may jam.
L If the paper input tray does not close, the
plate in the paper input tray may be lifted.
Push the paper and check that the paper is
flat in the paper input tray.
To pull the paper input tray completely out
Pull the paper input tray (1) until it clicks into
place, then pull it completely out, lifting the front
part of the tray.
2
5 Adjust the width to the size of the recording
paper by sliding the front side of the guide
(1).
L Make sure that the recording paper is
under the paper limit mark (2), and the
paper should not be over the snubbers
(3).
2
1
3
3
1
L To insert the paper input tray
Insert the paper input tray (1) to the unit,
lifting the front part of the tray. Then push it
completely into the unit.
1
19
1. Introduction and Installation
Using the optional input tray
You can add the optional input tray (Model No.
KX-FA101X). See page 12 for accessory
information.
A4, letter or legal size recording paper can be
used.
The optional input tray can hold:
– Up to 500 sheets of 60 g/m
paper.
– Up to 460 sheets of 80 g/m
– Up to 400 sheets of 90 g/m
L The unit is set for A4 size paper by default.
If you want to use letter or legal size
paper, change the setting:
– by using {PAP E R T R AY } in the copy
mode (page 46).
– in feature #382 (page 64).
Important:
L Before starting installation of the optional
input tray, be sure to turn the power
switch OFF. For more details about the
installation, please refer to the installation
guide for the optional input tray.
L After installation, you can select the
optional input tray for faxing or copying.
– input tray setting for faxing (feature
#440 on page 67)
– input tray setting for copying (feature
#460 on page 69)
L To use the optional input tray with your
computer, you need to change the printer
properties. See page 57 for details.
2
to 75 g/m2
2
paper.
2
paper.
1.9.2 Using the multi-purpose
input tray
A4, letter or legal size recording paper can be
used.
The multi-purpose input tray can hold:
– Up to 30 sheets of 60 g/m
– Up to 30 sheets of 80 g/m
– Up to 25 sheets of 90 g/m
L Please refer to page 95 for information on
recording paper.
L The unit i s se t for A 4 siz e p aper by defa ult .
If you want to use letter or legal size
paper, change the setting:
– by using {PA P ER TR AY } in the copy
mode (page 46).
– in feature #381 (page 64).
L You can also print on transparencies, labels
and envelopes (page 51).
1 Pull open the multi-purpose input tray (1) to
the left, then pull the extender (2) gently
until it clicks into place.
L Make sure that the line on the label and
the edge of the unit match.
1
Correct Incorrect
2
to 75 g/m2 paper.
2
paper.
2
paper.
Caution for the paper input tray / the
optional input tray
L Do not drop the input tray.
20
2
1. Introduction and Installation
2 Before inserting a stack of paper, fan the
paper to prevent paper jams.
3 Insert the paper, print-side down (1).
1
1.9.3 Checking the amount of
remaining recording paper
The paper level indicator (green) will allow you to
check the amount of remaining paper.
L The paper is full (1).
L The paper is empty (2).
21
4 Adjust the width of the guides (1) to the size
of the recording paper.
1
2
L The paper should not be over the tabs
(2).
L If the paper is not inserted correctly, re-
adjust the paper, or the paper may jam.
21
2. Preparation
2Pr eparationConnections and Set up
2.1 Connections
Plug in the mains lead and the telephone line
cord. (Switch on AC mains outlet.)
Caution:
L The mains lead must remain connected at
all times.
L Never install telephone wiring during a
lightning storm.
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
1 Telephone line cord
L Connect to telephone network.
2 Mains lead
L Connect to Household Mains Supply
(220 – 240 V, 50 Hz).
3 [EXT] socket
L You can connect an answering machine
or an extension telephone. Remove the
stopper if attached.
4 Answering machine (not included)
5 Handset unit (Optional) connection socket
L You can connect the optional handset
unit. Remove the seal if attached.
Note:
L To avoid malfunction, do not position the unit
near appliances such as TVs or speakers
which generate an intense magnetic field.
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
L If you use the unit with a computer and your
internet provider instructs you to install a filter
(6), please connect it as follows.
6
Using the optional handset unit
You can add the optional handset unit (Model
No. KX-FA103X). See page 12 for accessory
information.
2
3
Extension telephone
adaptor
(not included)
1
L Connect to the handset unit connection
socket (5) before use. For more details,
please refer to the installation guide for the
optional handset unit.
5
4
22
2. Preparation
2.2 Turning the power
switch ON
Turn the power switch to the ON position (1).
1
Note:
L When you operate the unit right after turning
the power switch ON or after leaving the unit
unused for a long period of time, the scanner
lamp (2) will flash for a short while. The
scanner will also move instantaneously. This
is normal for the unit. After that, the scanner
lamp will remain ON (the default is for approx.
15 minutes, feature #403 on page 64).
2.3 Selecting the
operation mode
(Fax/Copy/Scan)
This unit has three operation modes. You can
select the desired mode by pressing the one of
the following buttons.
– {COPY}: Select this mode when using the
unit as a copy machine (page 45).
– {FAX}: Select this mode when using the unit
as a fax machine (page 29).
– {SCAN}: Select this mode when using the
unit as a scanner for the computer (page 55).
Note:
L The default operation mode is the copy
mode.
You can change the default operation mode
(feature #463 on page 64) and the timer
before returning to the default operation
mode (feature #464 on page 64).
2
23
2. Preparation
Help Button
2.4 Help function
The unit contains helpful information which can
be printed for quick reference.
– “BASIC SETTINGS”:
How to set the date, time, your logo and fax
number.
– “FEATURE LIST”:
How to program the features.
– “DIRECTORY”:
How to store names and numbers in the
directory and how to dial them.
– “FAX RECEIVING”:
Help with problems to receive faxes.
– “COPIER”:
How to use the copier function.
– “REPORTS”:
List of available reports.
– “CALLER ID”:
How to use the Caller ID features.
{HELP}
{SET}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
Volume
{<}{>}
2.5 Adjusting volume
Before adjusting volume, set the operation mode
to the fax mode (page 29) or the copy mode
(page 45).
{SET} {V}{^}
Ringer volume
While the unit is idle, press {V} or {^}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {V} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the unit will not
ring and will display “INCOMING CALL”.
L To turn the ringer back ON, press {^}.
Ringer pattern
L You can select one of three ringer patterns
(feature #161 on page 63).
Monitor volume
While using the monitor, press {V} or {^}.
Initial Programming
24
2.6 Date and time
You must set the date and time.
{MENU}
{FAX}
1 Press {MENU}.
2 Press {#}, then {1}{0}{1}.
3 Press {SET}.
L The cursor (|) will appear on the display.
{SET}{<}{>}
SYSTEM SETUP
PRESS [()]
SET DATE & TIME
PRESS SET
2. Preparation
send according to your unit’s date and time
setting.
L The accuracy of the clock is approximately
±60 seconds a month.
L After setting the date and time, if the unit is in
the copy mode, change to the fax mode by
pressing {FAX}. You can check your unit’s
date and time setting on the display.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
If you have subscribed to a Caller ID
service
The date and time will be automatically set
according to the received caller information.
L If the time has not previously been set, Caller
ID will not adjust the clock.
D:|01/M:01/Y:05
TIME: 12:00AM
4 Enter the current month/date/year by
selecting 2 digits for each.
Example: 10 August, 2005
Press {1}{0} {0}{8} {0}{5}.
D:10/M:08/Y:05
TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 3:15PM (12 hour clock entry
only)
1. Press {0}{3} {1}{5}.
D:|10/M:08/Y:05
TIME: 03:15AM
2. Press {*} repeatedly to display “PM”.
D:|10/M:08/Y:05
TIME: 03:15PM
6 Press {SET}.
SETUP ITEM [ ]
7 Press {MENU} to exit.
Note:
L The other party’s fax machine will print the
date and time on the top of each page you
25
2. Preparation
2.7 Your logo
The logo can be your name or the name of your
company.
Keypad Characters
{6} MNOmno6
{7} PQRSpqr s7
{8} TUVt uv 8
{CLEAR}{ZOOM}/{QUICK SCAN}
{MENU}
{SET}{R}
{<}{>}{V}{^}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{2}.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your logo will be printed on the top of each
page sent from your unit.
{9} WXYZwxyz9
{0} 0()<>!"#$
%& ¥ @ @^ ’ →
{#} To change uppercase or
lowercase letter.
{R} Hyphen
{ZOOM}/
{QUICK
SCAN}
{CLEAR} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To insert a space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BIL|L
To select characters with the dial keypad
Keypad Characters
{1} 1[]{}+–/=
,._`:;?|
{2} ABCabc2
{3} DEFdef 3
{4} GHI ghi 4
{5} JKLj kl 5
26
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase
or lowercase alternately.
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {#}.
LOGO=B|i
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press
{CLEAR}.
L To erase all characters, press and hold
{CLEAR}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {ZOOM} to insert a space and enter
the character.
2. Preparation
To select characters using {V} or {^}
Instead of pressing the dial keys, you can select
characters using {V} or {^}.
1. Press {V} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {^}, the order will be
reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
27
2. Preparation
2.8 Your fax number
{MENU}
{SET}{R}
{CLEAR}
{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS [()]
2 Press {#}, then {1}{0}{3}.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {R}.
5 Press {SET}.
SETUP ITEM [ ]
6 Press {MENU} to exit.
Note:
L Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {CLEAR}.
L To erase all numbers, press and hold
{CLEAR}.
28
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