Panasonic KX-FLB851E User Manual

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Page 1

All in One Flatbed Laser Fax

with Multi-Action Sorter

Operating Instructions

Model No. KX-FLB851E

Please read these operating instructions before using the unit and save for future reference.

This unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.

Be sure to use the telephone line cord included in this unit.

This model is designed to be used only in the United Kingdom and Ireland.

Page 2

Location of Controls

How to use the operating instructions

When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons.

OPEN

Page 3

Location of controls

Please keep this page open when following operating instructions. For a description of each button, see page 13.

Buttons (Listed in alphabetical order)

BROADCAST B LOWER N REDIAL T CALLER ID C MANUAL BROAD L RESOLUTION G CLEAR J MENU I SCAN R CONTRAST F MONITOR V SET Q COPY P Navigator key S SORT K DIRECTORY E PAPER TRAY E START W FAX O PAUSE T Station keys A FAX AUTO ANSWER M QUICK SCAN H STOP X HELP D R U ZOOM H

Page 4

Thank you for purchasing a Panasonic fax machine.

Attach your sales receipt here.

For your future reference

Date of purchase

Serial number (found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. L In the event of problems, you should contact your equipment supplier in the first instance. L This equipment is designed for use on the UK and Republic of Ireland analogue telephone network.

Declaration of Conformity:

L Panasonic Communications Co., Ltd. declares that this equipment is in compliance with the essential

requirements and other relevant provisions of Radio & Telecommunications Terminal Equipment (R&TTE) Directive 1999/5/EC. Declarations of Conformity for the relevant Panasonic products described in this manual are available for download by visiting: http://www.doc.panasonic.de

Contact: Panasonic Services Europe a Division of Panasonic Marketing Europe GmbH Panasonic Testing Centre Winsbergring 15, 22525 Hamburg, Germany

Trademarks:

L Microsoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft

Corporation in the United States and/or other countries.

L Pentium is a registered trademark or trademark of Intel Corporation in the United States and/or other

countries.

L Screen shots reprinted with permission from Microsoft Corporation. L 3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company. L Avery is a registered trademark of Avery Dennison Corporation. L XEROX is a registered trademark of Xerox Corporation. L All other trademarks identified herein are the property of their respective owners.

L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for

internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

Page 5

Important Information

Important InformationSafety Instructions

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Turn the power switch OFF before cleaning. Do not use liquid or aerosol cleaners.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the mains lead. Install the unit where no one can step or trip on the mains lead.

10.Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.

11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13.Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. If the mains lead is damaged or frayed. B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15.Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

CAUTION:

Installation

L After moving the unit from cold areas to

warmer areas, let the unit adjust to the warmer temperature and do not connect the unit for about 30 minutes. If the unit is connected too soon after a sudden climate change, condensation may form inside the unit causing malfunction.

L Never install telephone wiring during a

lightning storm.

L Never install telephone sockets in wet

locations unless the socket is specifically designed for wet locations.

L Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

L Use caution when installing or modifying

telephone lines.

L Do not touch the plug with wet hands.

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Important Information

Laser radiation

L The printer of this unit utilises a laser. Use of

controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Fuser unit

L The fuser unit (1) gets hot.

Do not touch it.

L During or immediately after printing, the area

near the recording paper exit (2) also gets warm. This is normal.

Toner cartridge

L Be careful of the following when you handle

the toner cartridge: – Do not leave the toner cartridge out of the

protection bag for a long time. It will decrease the toner life.

– If you ingest any toner, drink several

glasses of water to dilute your stomach contents, and seek immediate medical treatment.

– If any toner comes into contact with your

eyes, flush them thoroughly with water, and seek medical treatment.

– If any toner comes into contact with your

skin, wash the area thoroughly with soap and water.

– If you inhale any toner, move to an area

with fresh air and consult local medical personnel.

Drum unit

L Read the instructions on page 15 before you

begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: – Do not expose the drum unit to light for

more than 5 minutes.

– Do not touch or scratch the black drum

surface.

– Do not place the drum unit near dust or

dirt, or in a high humidity area.

– Do not expose the drum unit to direct

sunlight.

WARNING:

L To prevent the risk of fire or electrical shock,

do not expose this product to rain or any type of moisture.

L Unplug this unit from power outlets if it emits

smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorised service centre.

L Make sure that the unit is installed in a well

ventilated room so as not to increase density of ozone in the air. Since ozone is heavier than air, it is recommended that air at floor level be ventilated.

Illegal copies

L It is unlawful to make copies of certain

documents.

Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy in your country. – Currency – Bank notes and checks – Bank and government bonds and

securities – Passports and identification cards – Copyright material or trademarks without

the consent of the owner – Postage stamps and other negotiable

instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

Notice:

L Install your machine near a supervised area

to prevent illegal copies from being made.

Page 7

Important Information

Information on Disposal for Users of Waste Electrical & Electronic Equipment (private households)

This symbol on the products and/or accompanying documents means that used electrical and electronic products should not be mixed with general household waste. For proper treatment, recovery and recycling, please take these products to designated collection points, where they will be accepted on a free of charge basis. Alternatively, in some countries you may be able to return your products to your local retailer upon the purchase of an equivalent new product. Disposing of this product correctly will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling. Please contact your local authority for further details of your nearest designated collection point. Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

For business users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further information.

Information on Disposal in other Countries outside the European Union

This symbol is only valid in the European Union. If you wish to discard this product, please contact your local authorities or dealer and ask for the correct method of disposal.

For best performance

Toner cartridge and drum unit

L For optimal performance, genuine Panasonic

toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a nonPanasonic toner cartridge or drum unit: – Damage to the unit – Poor print quality – Improper operation

L In the printing process, heat is used to fuse

toner onto the page. As a result, it is normal for the machine to produce an odour during and shortly after printing. Be sure to use this unit in an area with proper ventilation.

L To extend the life of the drum unit, the unit

should never be turned the power switch OFF immediately after printing. Leave the power switch turned ON for a minimum of 30 minutes after printing.

L Do not cover slots or openings on the unit.

Inspect the air circulation vents regularly and remove any dust build-up with a vacuum cleaner (1).

L When replacing the toner cartridge or drum

unit, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality.

Static electricity

L To prevent static electricity damage to the

interface connectors or other electrical components inside the unit, touch a grounded metal surface, such as the metal part (2) before touching the components.

Environment

L Keep the unit away from electrical noise

generating devices, such as fluorescent lamps and motors.

Page 8

Important Information

L The unit should be kept free from dust, high

temperature and vibration.

L The unit should not be exposed to direct

sunlight.

L Do not place heavy objects on top of the unit. L When you leave the unit unused for a long

period of time, unplug this unit from the power outlet.

L The unit should be kept away from heat

sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 10 °C or greater than 32.5 °C. Damp basements should also be avoided.

Recording paper

L Store unused paper in the original packaging,

in a cool and dry place. Not doing so may affect print quality.

Routine care

L Wipe the outer surface of the unit with a soft

cloth. Do not use benzine, thinner, or any abrasive powder.

Moving the unit

L The unit weights approximately 18 kg. It is

highly recommended that two people handle this unit.

L When moving the unit, hold the both side

grips (1).

Page 9

Important Information

The connection to the telecommunication systems must not be hard wired and must be unplugged before the earth is disconnected.

Method of connection

This apparatus is connected to the exchange line or PABX/PMBX extension by the new standard British Telecom plug and socket. Arrangements for provision of this type of termination can be made through the nearest British Telecom Sales Office.

This apparatus may be connected to the following types of installation.

a) For connection to the public switched

telephone network (PSTN) and compatible PBX (Private Branch Exchange), which use DTMF signalling. (Please consult your supplier for an up to date list of compatible PBX’s.)

b) The apparatus can be used on extension

sockets connected to a direct exchange line (D.E.L.).

c) This apparatus is suitable for connection

to the telecommunication system directly or via compatible private branch exchange as an extension. The supplier of the apparatus should be consulted for an up to date list of PBX’s with which the apparatus is compatible.

Important Information

NOTES:

● If you experience any problems with the

normal use of your apparatus, you should unplug it from the telephone outlet and connect a known working telephone in its place. If the known working telephone still gives problems, then please contact the customer service department of your PSTN operator (e.g. BT etc.). If it operates properly, then the problems are likely to be a fault in your apparatus. In this case, consult your supplier for advice.

● Your PSTN operator may charge you if

they attend a service call that is not due to apparatus supplied by them.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX’s.

● This apparatus is suitable for connection

to a PBX with or without initial proceed indication.

● This apparatus is suitable for connection

to a PBX with or without secondary proceed indication.

Any cases of difficulty should be referred in the first instance to the supplier of the apparatus. d) The apparatus must not be connected in

the following manner: –As an extension to a pay phone –As a party line with shared service

Page 10

Important Information

T a

A o t t

T Y

T c

c t

For your safety

This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 13 amp fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 13 amps and that it is approved by ASTA or BSI to BS1362.

Check for ASTA mark or the BSI

mark on the body of the fuse.

If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced. If you lose the fuse cover the plug must not be used until a replacement cover is obtained. A replacement fuse cover can be purchased from your local Panasonic dealer.

IF THE FITTED MOULDED PLUG IS UNSUITABLE FOR THE SOCKET OUTLET IN YOUR HOME THEN THE FUSE SHOULD BE REMOVED AND THE PLUG CUT OFF AND DISPOSED OF SAFELY. THERE IS A DANGER OF SEVERE ELECTRICAL SHOCK IF THE CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET.

If a new plug is to be fitted please observe the wiring code as shown below. If in any doubt please consult a qualified electrician.

IMPORTANT:

he wires in this mains lead are coloured in ccordance with the following code:

Green-and-Yellow: Earth Blue: Neutral Brown: Live

s the colours of the wire in the mains lead

f this appliance may not correspond with he coloured markings identifying the erminals in your plug, proceed as follows.

he wire which is coloured GREEN-AND-

ELLOW must be connected to the terminal

in the plug which is marked with the letter E

r by the Earth symbol or coloured

GREEN or GREEN-AND-YELLOW.

he wire which is coloured BLUE must be

onnected to the terminal in the plug which is marked with the letter N or coloured BLACK.

he wire which is coloured BROWN must be

onnected to the terminal in the plug which is marked with letter L or coloured RED.

How to replace the fuse: Open the fuse

ompartment with a screwdriver and replace

he fuse (and fuse cover).

FUSE

WARNING: THIS APPLIANCE MUST BE EARTHED.

Page 11

1. Table of Contents

1. Introduction and Installation

Accessories

1.1 Included accessories........................11

1.2 Accessory information ...................... 12

1.3 Extension telephone adaptor for UK.12

Finding the Controls

1.4 Description of buttons....................... 13

1.5 Overview ..........................................14

Installation

1.6 Toner cartridge and drum unit ..........15

1.7 Document tray .................................. 17

1.8 Output tray........................................ 17

1.9 Recording paper...............................18

4. Caller ID

Caller ID

4.1 Caller ID service ............................... 42

4.2 Viewing and calling back using caller

information........................................ 43

4.3 Storing caller information into the onetouch dial feature and navigator

directory ........................................... 44

5. Copy

Copying

5.1 Using the unit as a copy machine.....45

5.2 Making a copy ..................................45

5.3 More copying features......................47

2. Preparation

Connections and Setup

2.1 Connections .....................................22

2.2 Turning the power switch ON............ 23

2.3 Selecting the operation mode (Fax/

Copy/Scan)....................................... 23

Help Button

2.4 Help function ....................................24

Vo lu me

2.5 Adjusting volume ..............................24

Initial Programming

2.6 Date and time ................................... 25

2.7 Your logo........................................... 26

2.8 Your fax number ...............................28

3. Fax

Sending Faxes

3.1 Using the unit as a fax machine ....... 29

3.2 Sending a fax manually .................... 29

3.3 Document requirements ................... 31

3.4 Storing names and telephone numbers for the one-touch dial feature and

navigator directory............................32

3.5 Sending a fax using one-touch dial

feature and navigator directory......... 34

3.6 Broadcast transmission ....................35

Receiving Faxes

3.7 Receiving a fax automatically – Auto

answer ON........................................37

3.8 Receiving a fax manually – Auto answer

OFF .................................................. 37

3.9 Using the unit with an answering

machine............................................39

3.10 Receive polling (retrieving a fax placed

on another fax machine)................... 40

3.11 Junk fax prohibitor (preventing fax

reception from undesired callers) ..... 40

6. Multi-Function Station software

Setup

6.1 Connecting to a computer ................49

6.2 Installing Multi-Function Station .......49

6.3 Starting Multi-Function Station .........51

Printing

6.4 Using the unit as a printer ................51

Scanning

6.5 Using the unit as a scanner.............. 54

Remote Control

6.6 Operating the unit from your

computer ..........................................55

PC Fax

6.7 Fax sending/receiving using Multi-

Function Station ...............................56

6.8 Confirming the status of the unit.......57

6.9 Other information.............................. 57

7. Programmable Features

Features Summary

7.1 Programming....................................59

7.2 Direct command chart ......................60

7.3 Basic features................................... 63

7.4 Fax features ...................................... 65

7.5 Copy features ................................... 69

7.6 Scan features ...................................70

7.7 LAN features.....................................70

8. Help

Error Messages

8.1 Error messages – Reports ...............71

8.2 Error messages – Display ................ 72

Tro ub lesh ooting

8.3 When a function does not work, check

here .................................................. 75

Page 12

Table of Contents

Replacement

8.4 Replacing the toner cartridge and the

drum unit ..........................................81

Jams

8.5 Recording paper jam ........................84

8.6 Document jams (Auto document

feeder) .............................................. 87

Cleaning

8.7 Cleaning the white plate and

glasses ............................................. 88

8.8 Cleaning the document feeder

rollers................................................ 92

9. General Information

Printed Reports

9.1 Reference lists and reports ..............93

Specifications

9.2 Specifications ................................... 94

Guarantee

9.3 Condition of guarantee ..................... 97

Copyrights

9.4 Information of copyrights and

licenses ............................................98

10.Index

10.1 Index.............................................. 104

Page 13

1Int roduction and Installation

1.1 Included accessories

1. Introduction and Installation

No. Item Part number

1 Mains lead PFJA03A008Y 1 ----------

2 Telephone line cord PFJA04B012Y 1 ----------

3 Output tray PFKS1126Z 3 ----------

4 Document tray PFKS1117Y1 1 ----------

5 Drum unit KX-FA86X 1 See page 96.

6 Toner cartridge

(starter toner cartridge)

7 Operating instructions PFQX2329Z 1 ----------

8 Quick installation guide PFQW2397Z 1 ----------

9 CD-ROM PFJKFLB851Z 1 See page 49.

j Tray label sheet ---------- 1 Attach to the output tray

*1 Part numbers are subject to change without notice.

12345

---------- 1 prints about 800 A4-

Quantity Notes

sized pages with a 5% image area (page 95).

(page 17).

6789j

Note:

L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.

Page 14

1. Introduction and Installation

1.2 Accessory information

1.2.1 Sales and Support Information

Customer Care Centre

L For customers within the UK: 08701 580560 L For customers within the Republic of Ireland: 01 289 8333 L Visit our website for product information L E-mail: customer.care@panasonic.co.uk

Direct Sales at Panasonic UK

L Order accessory and consumable items for your product with ease and confidence by phoning our

Customer Care Centre Monday - Thursday 9:00am - 5:30pm, Friday 9:30am - 5:30pm (Excluding public holidays).

L Or go on line through our Internet Accessory ordering application at www.panasonic.co.uk L Most major credit and debit cards accepted. L All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd. L It couldn’t be simpler! L Also available through our Internet is direct shopping for a wide range of finished products, take a

browse on our website for further details.

Additional/replacement accessories

Model No. Item Usage Notes

KX-FA85X Toner cartridge For replacement, see page 81. See page 95.

KX-FA86X Drum unit For replacement, see page 81. See page 96.

KX-FA101X Lower input tray To load recording paper, see

page 20.

KX-FA102X LAN board To connect to a computer, see

page 49.

KX-FA103X Handset unit To make/answer phone calls. See page 22.

----------

1.3 Extension telephone adaptor for UK

When using the unit with an external answering machine (page 39), please purchase an extension telephone adaptor (e.g., PQJA10058Z) by contacting one of the following: – www.panasonic.co.uk – Panasonic Customer Care Centre on Telephone number 08701 580560 – local Panasonic authorised dealer

To telephone line cord of

To EXT socket

S b1 a1

(contact side)

a1, b1: Line S : Shunt E : Earth Recall (This function is not provided on this fax machine.)

external telephone or telephone answering machine

N. C b1

S E a1 N. C

(view: A)

Page 15

1. Introduction and Installation

Finding the Controls

1.4 Description of buttons

L Keep the front cover page open for button

locations.

A Station keys

L To use the one-touch dial feature (page

32, 34).

B {BROADCAST}

L To send a document to multiple parties

(page 35, 36).

C {CALLER ID}

L To use Caller ID service (page 43, 44). L To change the display of the caller

information (page 43).

D {HELP}

L To print helpful information for quick

reference (page 24).

E {PAP E R TRAY }{DIRECTORY}

L To select an input tray and a paper size for

copying (page 46).

L To initiate the navigator directory (page

33, 35).

F {CONTRAST}

L To select a contrast (page 29, 45).

G {RESOLUTION}

L To select a resolution (page 29, 45).

H {ZOOM}{QUICK SCAN}

L To enlarge or reduce a document when

copying (page 47).

L To store a scanned document into

memory, and then send it (page 30).

I {MENU}

L To initiate or exit programming.

J {CLEAR}

L To delete a character from names and

telephone numbers (page 27).

L To return to a previous step during

operation.

K {SORT}

L To sort multiple copies (page 47).

L {MANUAL BROAD}

L To send a document to multiple parties

manually (page 35, 36).

M {FAX AUTO ANSWER}

L To turn the auto answer setting ON/OFF

(page 37).

N {LOWER}

L To select stations 10–18 for the one-touch

dial feature (page 32, 34).

O {FAX}

L To switch to a fax mode (page 23, 29).

P {COPY}

L To switch to a copy mode (page 23, 45).

Q {SET}

L To store a setting during programming.

R {SCAN}

L To switch to a scan mode (page 23, 55).

S Navigator key

L To adjust volume (page 24). L To search for a stored item (page 34). L To select features or feature settings

during programming (page 59).

T {REDIAL}{PAU SE}

L To redial the last number dialled. If the line

is busy when you make a phone call using the {MONITOR} button, the unit will automatically redial the number up to 5 times.

L To insert a pause during dialling.

U {R}

L To access special telephone services

such as call waiting or to transfer extension calls.

V {MONITOR}

L To initiate dialling.

When you press {MONITOR} during receiving a call, you will be able to hear the other party, but the other party will not be able to hear you.

W {START}

L To start sending or receiving a fax. L To copy a document (page 45). L To scan a document (page 55).

X {STOP}

L To stop an operation or programming

session.

R button (to use the recall feature)

{R} is used to access optional telephone services such as call waiting. Contact your telephone company business office for details.

Call waiting (optional handset user only)

When a call waiting tone is heard during a conversation, place the existing call on hold

and answer the second call by pressing {R}.

L Each time you press {R}, you can switch

between the first and second call.

L Incoming calls cannot be dropped by the

person who has received the call.

Note:

L If your unit is connected to a PBX, pressing

{R} allows you to access some features of

your host PBX such as transferring an extension call.

Page 16

1. Introduction and Installation

1.5.2 Rear view

1.5 Overview

1.5.1 Front view

13 54

78 j96

1 ADF (Auto Document Feeder) cover 2 Document guides 3 Document tray 4 Document cover 5 Top cover 6 Paper level indicator 7 Paper input tray 8 Document entrance 9 Document exit j Cover release lever k Recording paper exit l Output tray

k l

1 2 3 4

5 876 9 j

1 Power switch 2 USB interface connector 3 Recording paper guides 4 Multi-purpose input tray 5 Power inlet 6 LAN board (Optional) connector 7 Telephone line socket 8 External telephone socket 9 Speaker j Handset unit (Optional) connection

socket

Removing the shipping tape

Pull open the paper input tray (1), then remove the shipping tape (2), pad (3) and paper (4).

Page 17

1. Introduction and Installation

Installation

1.6 Toner cartridge and drum unit

The included toner cartridge is a starter toner cartridge. It will print about 800 A4-sized pages with a 5 % image area (page 95).

L To replace the toner cartridge and the drum

unit, see page 81.

Caution:

L Read the following instructions before

you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag: – Do not expose the drum unit to light for

more than 5 minutes.

– Do not touch or scratch the black drum

surface.

– Do not place the drum unit near dust or

dirt, or in a high humidity area.

– Do not expose the drum unit to direct

sunlight.

L Do not leave the toner cartridge out of the

protection bag for a long time. It will decrease the toner life.

1 Before opening the protection bag of the new

toner cartridge, shake it vertically more than 5 times.

3 Place the toner cartridge (1) into the drum

unit (2).

4 Firmly press down the toner cartridge to

snap into position.

5 Turn the two green levers (1) on the toner

cartridge firmly.

2 Remove the toner cartridge and drum unit

from the protection bags.

L Do not touch or scratch the black drum

surface (1).

6 Make sure that the triangles (1) match to

install the toner cartridge correctly.

Page 18

1. Introduction and Installation

7 Lift the cover release lever (1) and open the

top cover (2).

Important:

L Close the multi-purpose input tray (3)

before opening the top cover.

L If the lower glass (4) is dirty, clean it with

a soft and dry cloth.

9 Close the top cover, holding the cover

release lever (1). Then push down the right centre edge, until locked.

Caution:

L To prevent injuries, be careful not to

put your hands under the top cover.

8 Install the drum and toner unit (1) by holding

the tabs.

L Make sure that the triangles (2) match to

install the drum and toner unit correctly.

Toner save feature

If you want to reduce toner consumption, set the toner save setting to ON (feature #482 on page

64). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality.

Page 19

1. Introduction and Installation

1.7 Document tray

Insert the document tray (1) into the slot (2) on the unit.

1.8 Output tray

This unit has 3 pieces of output tray. As a default setting, printed paper is stacked on the output tray as follows. – Upper output tray (“#1”): Printed document

by using the computer and copied document.

– Lower output tray (“#3”): Received fax

document.

L You can change the output tray setting for

faxing (feature #441 on page 68) and for copying (feature #466 on page 69). You can also select the middle output tray (“#2”). To change the output tray from the computer, set the printer properties. See page 52, 58 for details.

1.8.1 Attaching the tray label

Attach the tray label (1) to the output tray (2).

L Label 1 to the upper output tray (“#1”) L Label 2 to the middle output tray (“#2”) L Label 3 to the lower output tray (“#3”)

Note:

L Instead of the label 1, 2, 3, you can also

attach other labels for print, copy or fax according to the usage. For a blank label, this is convenient if the optional LAN board is installed. You can write the user name on the blank label and attached it to the selected output tray.

Page 20

1. Introduction and Installation

1.8.2 Installing the output tray

Insert the output tray (1) into the slots (2), then push the tray down until it latches into place.

L Repeat this step to install other output trays.

1.9 Recording paper

1.9.1 Using the paper input tray

A4 or letter size recording paper can be used. The paper input tray unit can hold: – Up to 250 sheets of 60 g/m

paper. – Up to 230 sheets of 80 g/m – Up to 200 sheets of 90 g/m

L Please refer to page 95 for information on

recording paper.

L The unit i s se t for A 4 siz e p aper by defa ult .

If you want to use letter size paper,

change the setting:

– by using {PA P ER TR AY } in the copy

mode (page 46).

– in feature #380 (page 64).

1 Pull open the paper input tray (1).

to 75 g/m2

paper.

L Make sure that the number on the label and

the tray position match.

Note:

L Do not place the unit in an area where the

output tray may be easily bumped into.

L The upper output tray can hold up to

approximately 100 sheets of printed paper. The other output trays can hold up to approximately 50 sheets of printed paper. Remove the printed paper before the output tray becomes full.

2 Pinch the right side of the recording paper

guide (1), then slide it to match the paper size mark. Pinch the front side of the recording paper guide (2), then slide it open to its full width.

Page 21

1. Introduction and Installation

3 Before loading a stack of paper, fan the

paper to prevent paper jams.

4 Load the paper, print-side up (1).

Important:

L Push and lock the plate (2) in the

paper input tray, if it is lifted.

6 Close the paper input tray.

Note:

L If the paper is not loaded correctly, re-adjust

the paper guides, or the paper may jam.

L If the paper input tray does not close, the

plate in the paper input tray may be lifted.

Push the paper and check that the paper is

flat in the paper input tray.

To pull the paper input tray completely out

Pull the paper input tray (1) until it clicks into place, then pull it completely out, lifting the front part of the tray.

5 Adjust the width to the size of the recording

paper by sliding the front side of the guide (1).

L Make sure that the recording paper is

under the paper limit mark (2), and the paper should not be over the snubbers (3).

L To insert the paper input tray

Insert the paper input tray (1) to the unit,

lifting the front part of the tray. Then push it

completely into the unit.

Page 22

1. Introduction and Installation

Using the optional input tray

You can add the optional input tray (Model No. KX-FA101X). See page 12 for accessory

information.

A4, letter or legal size recording paper can be used. The optional input tray can hold: – Up to 500 sheets of 60 g/m

paper. – Up to 460 sheets of 80 g/m – Up to 400 sheets of 90 g/m

L The unit is set for A4 size paper by default.

If you want to use letter or legal size

paper, change the setting:

– by using {PAP E R T R AY } in the copy

mode (page 46).

– in feature #382 (page 64).

Important:

L Before starting installation of the optional

input tray, be sure to turn the power

switch OFF. For more details about the

installation, please refer to the installation

guide for the optional input tray.

L After installation, you can select the

optional input tray for faxing or copying.

– input tray setting for faxing (feature

#440 on page 67)

– input tray setting for copying (feature

#460 on page 69)

L To use the optional input tray with your

computer, you need to change the printer

properties. See page 57 for details.

to 75 g/m2

paper.

1.9.2 Using the multi-purpose input tray

A4, letter or legal size recording paper can be used. The multi-purpose input tray can hold: – Up to 30 sheets of 60 g/m – Up to 30 sheets of 80 g/m – Up to 25 sheets of 90 g/m

L Please refer to page 95 for information on

recording paper.

L The unit i s se t for A 4 siz e p aper by defa ult .

If you want to use letter or legal size paper, change the setting: – by using {PA P ER TR AY } in the copy

mode (page 46).

– in feature #381 (page 64).

L You can also print on transparencies, labels

and envelopes (page 51).

1 Pull open the multi-purpose input tray (1) to

the left, then pull the extender (2) gently until it clicks into place.

L Make sure that the line on the label and

the edge of the unit match.

Correct Incorrect

to 75 g/m2 paper.

paper.

Caution for the paper input tray / the optional input tray

L Do not drop the input tray.

Page 23

1. Introduction and Installation

2 Before inserting a stack of paper, fan the

paper to prevent paper jams.

3 Insert the paper, print-side down (1).

1.9.3 Checking the amount of remaining recording paper

The paper level indicator (green) will allow you to check the amount of remaining paper.

L The paper is full (1). L The paper is empty (2).

4 Adjust the width of the guides (1) to the size

of the recording paper.

L The paper should not be over the tabs

(2).

L If the paper is not inserted correctly, re-

adjust the paper, or the paper may jam.

Page 24

2. Preparation

2Pr eparationConnections and Set up

2.1 Connections

Plug in the mains lead and the telephone line cord. (Switch on AC mains outlet.)

Caution:

L The mains lead must remain connected at

all times.

L Never install telephone wiring during a

lightning storm.

L When you operate this product, the power

outlet should be near the product and

easily accessible.

L Be sure to use the telephone line cord

included in this unit.

L Do not extend the telephone line cord.

1 Telephone line cord

L Connect to telephone network.

2 Mains lead

L Connect to Household Mains Supply

(220 – 240 V, 50 Hz).

3 [EXT] socket

L You can connect an answering machine

or an extension telephone. Remove the stopper if attached.

4 Answering machine (not included) 5 Handset unit (Optional) connection socket

L You can connect the optional handset

unit. Remove the seal if attached.

Note:

L To avoid malfunction, do not position the unit

near appliances such as TVs or speakers which generate an intense magnetic field.

L If any other device is connected to the same

telephone line, this unit may disturb the network condition of the device.

L If you use the unit with a computer and your

internet provider instructs you to install a filter (6), please connect it as follows.

Using the optional handset unit

You can add the optional handset unit (Model No. KX-FA103X). See page 12 for accessory

information.

Extension telephone adaptor (not included)

L Connect to the handset unit connection

socket (5) before use. For more details, please refer to the installation guide for the optional handset unit.

Page 25

2. Preparation

2.2 Turning the power switch ON

Turn the power switch to the ON position (1).

Note:

L When you operate the unit right after turning

the power switch ON or after leaving the unit

unused for a long period of time, the scanner

lamp (2) will flash for a short while. The

scanner will also move instantaneously. This

is normal for the unit. After that, the scanner

lamp will remain ON (the default is for approx.

15 minutes, feature #403 on page 64).

2.3 Selecting the operation mode (Fax/Copy/Scan)

This unit has three operation modes. You can select the desired mode by pressing the one of the following buttons. – {COPY}: Select this mode when using the

unit as a copy machine (page 45).

– {FAX}: Select this mode when using the unit

as a fax machine (page 29).

– {SCAN}: Select this mode when using the

unit as a scanner for the computer (page 55).

Note:

L The default operation mode is the copy

mode. You can change the default operation mode (feature #463 on page 64) and the timer before returning to the default operation mode (feature #464 on page 64).

Page 26

2. Preparation

Help Button

2.4 Help function

The unit contains helpful information which can be printed for quick reference. – “BASIC SETTINGS”:

How to set the date, time, your logo and fax

number. – “FEATURE LIST”:

How to program the features. – “DIRECTORY”:

How to store names and numbers in the

directory and how to dial them. – “FAX RECEIVING”:

Help with problems to receive faxes. – “COPIER”:

How to use the copier function. – “REPORTS”:

List of available reports. – “CALLER ID”:

How to use the Caller ID features.

{HELP}

{SET}

1 Press {HELP}. 2 Press {<} or {>} repeatedly to display the

desired item.

3 Press {SET}.

L The selected item will be printed.

Volume

{<}{>}

2.5 Adjusting volume

Before adjusting volume, set the operation mode to the fax mode (page 29) or the copy mode (page 45).

{SET} {V}{^}

Ringer volume

While the unit is idle, press {V} or {^}.

L If any documents are in the document

entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance.

To turn the ringer OFF

1. Press {V} repeatedly to display “RINGER

OFF= OK?”.

2. Press {SET}.

L When a call is received, the unit will not

ring and will display “INCOMING CALL”.

L To turn the ringer back ON, press {^}.

Ringer pattern

L You can select one of three ringer patterns

(feature #161 on page 63).

Monitor volume

While using the monitor, press {V} or {^}.

Initial Programming

Page 27

2.6 Date and time

You must set the date and time.

{MENU}

{FAX}

1 Press {MENU}.

2 Press {#}, then {1}{0}{1}.

3 Press {SET}.

L The cursor (|) will appear on the display.

{SET}{<}{>}

SYSTEM SETUP PRESS [()]

SET DATE & TIME PRESS SET

2. Preparation

send according to your unit’s date and time setting.

L The accuracy of the clock is approximately

±60 seconds a month.

L After setting the date and time, if the unit is in

the copy mode, change to the fax mode by pressing {FAX}. You can check your unit’s date and time setting on the display.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

If you have subscribed to a Caller ID service

The date and time will be automatically set according to the received caller information.

L If the time has not previously been set, Caller

ID will not adjust the clock.

D:|01/M:01/Y:05 TIME: 12:00AM

4 Enter the current month/date/year by

selecting 2 digits for each.

Example: 10 August, 2005 Press {1}{0} {0}{8} {0}{5}.

D:10/M:08/Y:05 TIME: |12:00AM

5 Enter the current hour/minute by selecting 2

digits for each. Press {*} to select “AM” or “PM”. Example: 3:15PM (12 hour clock entry only)

1. Press {0}{3} {1}{5}.

D:|10/M:08/Y:05 TIME: 03:15AM

2. Press {*} repeatedly to display “PM”.

D:|10/M:08/Y:05 TIME: 03:15PM

6 Press {SET}.

SETUP ITEM [ ]

7 Press {MENU} to exit.

Note:

L The other party’s fax machine will print the

date and time on the top of each page you

Page 28

2. Preparation

2.7 Your logo

The logo can be your name or the name of your company.

Keypad Characters

{6} MNOmno6

{7} PQRSpqr s7

{8} TUVt uv 8

{CLEAR}{ZOOM}/{QUICK SCAN}

{MENU}

{SET}{R}

{<}{>}{V}{^}

1 Press {MENU}.

SYSTEM SETUP PRESS [()]

2 Press {#}, then {1}{0}{2}.

YOUR LOGO PRESS SET

3 Press {SET}.

L The cursor (|) will appear on the display.

LOGO=|

4 Enter your logo, up to 30 characters. See the

following character table for details.

5 Press {SET}.

SETUP ITEM [ ]

6 Press {MENU} to exit.

Note:

L Your logo will be printed on the top of each

page sent from your unit.

{9} WXYZwxyz9

{0} 0()<>!"#$

%& ¥ @ @^ ’ →

{#} To change uppercase or

lowercase letter.

{R} Hyphen

{ZOOM}/ {QUICK SCAN}

{CLEAR} To delete a digit.

Note:

L To enter another character that is located on

the same dial key, press {>} to move the cursor to the next space.

To insert a space.

To enter your logo

Example: “BILL”

1. Press {2} 2 times.

LOGO=|B

2. Press {4} 3 times.

LOGO=B|I

3. Press {5} 3 times.

LOGO=BI|L

4. Press {>} to move the cursor to the next space and press {5} 3 times.

LOGO=BIL|L

To select characters with the dial keypad

Keypad Characters

{1} 1[]{}+–/=

,._`:;?|

{2} ABCabc2

{3} DEFdef 3

{4} GHI ghi 4

{5} JKLj kl 5

To change uppercase or lowercase letters

Pressing the {#} key will change to uppercase or lowercase alternately.

1. Press {2} 2 times.

LOGO=|B

2. Press {4} 3 times.

LOGO=B|I

Page 29

3. Press {#}.

LOGO=B|i

4. Press {5} 3 times.

LOGO=Bi|l

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect character, and make the correction.

To delete a character

Press {<} or {>} to move the cursor to the character you want to delete and press

{CLEAR}.

L To erase all characters, press and hold

{CLEAR}.

To insert a character

1. Press {<} or {>} to move the cursor to the

position to the right of where you want to insert the character.

2. Press {ZOOM} to insert a space and enter

the character.

2. Preparation

To select characters using {V} or {^}

Instead of pressing the dial keys, you can select characters using {V} or {^}.

1. Press {V} repeatedly to display the desired

character. Characters will be displayed in the following order:

1 Uppercase letters 2 Number 3 Symbol 4 Lowercase letters

L If you press {^}, the order will be

reversed.

2. Press {>} to insert the character.

3. Return to step 1 to enter the next character.

Page 30

2. Preparation

2.8 Your fax number

{MENU}

{SET}{R}

{CLEAR}

{<}{>}

1 Press {MENU}.

SYSTEM SETUP PRESS [()]

2 Press {#}, then {1}{0}{3}.

YOUR FAX NO. PRESS SET

3 Press {SET}.

L The cursor (|) will appear on the display.

NO.=|

4 Enter your fax number, up to 20 digits.

Example: NO.=1234567|

L To enter a “+”, press {*}. L To enter a space, press {#}. L To enter a hyphen, press {R}.

5 Press {SET}.

SETUP ITEM [ ]

6 Press {MENU} to exit.

Note:

L Your fax number will be printed on the top of

each page sent from your unit.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

To delete a number

Press {<} or {>} to move the cursor to the number you want to delete and press {CLEAR}.

L To erase all numbers, press and hold

{CLEAR}.

Page 31

3. Fax

3FaxSending Faxes

3.1 Using the unit as a fax machine

3.1.1 Entering the fax mode

Before sending a fax, set the operation mode to the fax mode.

{FAX}

Press {FAX } to turn the {FAX} light ON.

Note:

L You can change the default operation mode

(feature #463 on page 64) and the timer before returning to the default operation mode (feature #464 on page 64).

L Received documents will be stacked on the

lower output tray. You can change the output tray for faxing (feature #441 on page 68).

1 If the {FAX} light is OFF, turn it ON by

pressing {FAX}.

2 Adjust the width of the document guides (1)

to fit the actual size of the document.

3 Insert the document (up to 50 pages) FACE

UP into the feeder until a single beep is heard.

L If the document guides are not adjusted

to fit the document, re-adjust them.

4 If necessary, change the following settings

according to the type of document.

L To select the resolution, see page 29. L To select the contrast, see page 29.

5 Press {MONITOR}. 6 Dial the fax number. 7 Press {START}.

Note:

L Any document which can be sent as a fax can

also be copied and scanned (page 31).

L Do not open the document cover when

sending a fax with the auto document feeder.

To stop sending

Press {STOP}.

3.2 Sending a fax manually

3.2.1 Using the auto document feeder

L Confirm that there are no documents on

the scanner glass.

{CONTRAST}

{RESOLUTION}

{FAX}

{QUICK SCAN}

{SET}{V}{^}

{REDIAL}

{START}

{MONITOR}

{STOP}

To select the resolution

1. Press {RESOLUTION}.

2. Press {V} or {^} repeatedly to select the

desired resolution. – “STANDARD”: For printed or typewritten

documents with normal-sized characters. – “FINE”: For documents with small print. – “SUPER FINE”: For documents with very

small print. This setting is effective only

when the other party has a compatible fax

machines. – “PHOTO”: For documents containing

photographs, shaded drawings, etc.

L Using the “FINE”, “SUPER FINE” and

“PHOTO” settings will increase transmission

time.

L If the resolution setting is changed during

feeding, it will be effective from the next page.

To select the contrast

You can adjust this setting depending on the lightness or darkness of the document. 5 levels (light to dark) are available.

1. Press {CONTRAST}.

2. Press {V} or {^} repeatedly to select the

desired contrast.

Page 32

3. Fax

L To make lighter, press {V}. L To make darker, press {^}.

Note:

L You can save the previous contrast setting in

feature #462 (page 64).

To redial the last number

1. Press {REDIAL}.

2. Press {START}.

L If the line is busy, the unit will automatically

redial the number up to 5 times.

L To cancel redialling, press {STOP}, then

press {SET}.

To predial a fax number

You can dial the fax number first before inserting the document. This is convenient if you need to refer to the document for the other party’s fax number.

1. Enter the fax number.

2. Insert the document.

3. Press {START}.

reports, make sure feature #401 is activated (page 65). For an explanation of error messages, see page 71.

Printing a journal report

A journal report provides you with a printed record of the 30 most recent faxes. To print manually, see page 93. To print automatically after every 30 new fax transmissions and receptions, make sure feature #402 is activated (page 65). For an explanation of error messages, see page 71.

3.2.2 Using the scanner glass

By using the scanner glass, you can send a page from booklets or small sized paper that cannot be sent with the auto document feeder.

L Confirm that there are no documents in

the auto document feeder.

Sending from memory (Quick scan feature)

You can scan the document into memory before sending.

1. Insert the document.

2. Enter the fax number.

3. Press {QUICK SCAN}.

Reserving the fax transmission (Dual Access)

You can reserve the fax transmission even when the unit is just receiving a fax or sending a fax from memory. – Up to 3 reservations when sending – Up to 4 reservations when receiving

1. Insert the document during fax reception or fax memory transmission.

2. Enter the fax number using the dial keypad, one-touch dial or navigator directory.

3. Press {START}.

L The document will be fed into the unit and

scanned into memory. The unit will then send the data. If the document exceeds the memory capacity, transmission will be cancelled. You must send the entire document manually.

Printing a sending report

A sending report provides you with a printed record of transmission results. To print sending

{FAX}

{QUICK SCAN}

{START}

{SET}

{STOP}

1 If the {FAX} light is OFF, turn it ON by

pressing {FAX}.

2 Open the document cover (1). 3 Place the document FACE DOWN on the

scanner glass, matching the top edge of the document to the l mark on the unit.

4 Close the document cover.

L If the original is a thick book, do not close

the document cover.

5 If necessary, change the following settings

according to the type of document.

L To select the resolution, see page 29. L To select the contrast, see page 29.

6 Dial the fax number.

Page 33

3. Fax

L To send a single page, skip to step 10. L To send multiple pages, go to the next

step.

7 Press {QUICK SCAN} to scan the document

into memory.

Example: PAGES=01 01%

STANDARD

SCAN:PRESS SET SEND:PRESS START

8 Place the next page on the scanner glass. 9 Press {SET}.

L To send more pages, repeat steps 8 and

10 Press {START}.

To stop sending

Press {STOP}.

3.3 Document

requirements

3.3.1 Using the auto document

feeder

Minimum document size

Effective scanning area

L Shaded area will be scanned.

4 mm

4 mm 4 mm

208 mm

216 mm

Document weight

L Single sheet:

L Multiple sheets:

45 g/m

60 g/m

to 90 g/m

to 80 g/m

3.3.2 Using the scanner glass

Effective scanning area

L Shaded area will be scanned.

4 mm

208 mm

4 mm

128 mm

Maximum document size

216 mm

128 mm

600 mm

5 mm 5 mm

287

3.3.3 Note for the auto document feeder and the scanner glass

L Check that ink, paste or correction fluid has

dried completely.

L To set a document with a width of less than

210 mm, we recommend using the scanner glass to copy the original document onto A4 or letter-sized paper, then setting the copied document.

L Do not set documents that do not satisfy the

requirements of size and weight when using the auto document feeder. Make a copy of the document using the scanner glass and set the copy.

L Remove clips, staples or other fasteners

when using the auto document feeder.

L Do not set the following types of documents

when using the auto document feeder: (Make

Page 34

3. Fax

a copy of the document using the scanner glass and set the copy instead.) – Chemically treated paper such as carbon

or carbonless duplicating paper – Electrostatically charged paper – Badly curled, creased or torn paper – Paper with a coated surface – Paper with printing on the opposite side

that can be seen through the other side,

such as newsprint

3.4 Storing names and telephone numbers for the one-touch dial feature and navigator directory

For rapid access to frequently dialled numbers, the unit provides the one-touch dial feature (18 items) and navigator directory (300 items).

L Station 1 to 3 can be used alternatively as

broadcast keys (page 35).

L Make sure that the {FAX } light is ON.

Station keys

{DIRECTORY}

{MENU}

{SET}{LOWER}

{<}{>}{V}{^}

{CLEAR}

{STOP}

3.4.1 Storing one-touch dial item

1 Press {MENU} repeatedly to display

“DIRECTORY SET”.

2 Select the desired station key.

For stations 1–3:

1. Press one of the station keys.

Example: STATION 1

2. Press {SET}.

For stations 4–9:

Press one of the station keys.

DIAL MODE [V^]

For stations 10–18:

Press {LOWER}, then press one of the station keys.

3 Enter the name, up to 16 characters (see

page 26 for instructions).

4 Press {SET}. 5 Enter the telephone number, up to 32 digits. 6 Press {SET}.

L To program other items, repeat steps 2 to

7 Press {STOP} to exit.

Page 35

3. Fax

Helpful hints:

L You can confirm the stored items by printing

the telephone number list (page 93).

Note:

L A hyphen or a space entered in a telephone

number counts as 2 digits.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect character/number, and then make the correction.

To delete a character/number

Press {<} or {>} to move the cursor to the character/number you want to delete, and press

{CLEAR}.

L To erase all characters/numbers, press and

hold {CLEAR}.

3.4.2 Storing navigator directory items

1 Press {MENU} repeatedly to display

“DIRECTORY SET”.

2 Press {>}.

L The display shows the number of items in

the navigator directory briefly.

3 Enter the name, up to 16 characters (see

page 26 for instructions).

4 Press {SET}. 5 Enter the telephone number, up to 32 digits.

L To erase all characters/numbers, press and

hold {CLEAR}.

3.4.3 Editing a stored item

1 Press {DIRECTORY}. 2 Press {V} or {^} repeatedly to display the

desired item.

3 Press {MENU}. 4 Press {*}.

L If you do not need to edit the name, skip

to step 6.

5 Edit the name. For further details, see the

storing procedure on page 32.

6 Press {SET}.

L If you do not need to edit the telephone

number, skip to step 8.

7 Edit the telephone number. For further

details, see the storing procedure on page

32.

8 Press {SET}.

3.4.4 Erasing a stored item

1 Press {DIRECTORY}. 2 Press {V} or {^} repeatedly to display the

desired item.

3 Press {MENU}. 4 Press {#}.

L To cancel erasing, press {STOP}.

6 Press {SET}.

L To program other items, repeat steps 3 to

7 Press {MENU} to exit.

Helpful hints:

L You can confirm the stored items by printing

the telephone number list (page 93).

Note:

L A hyphen or a space entered in a telephone

number counts as 2 digits.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect character/number, and then make the correction.

To delete a character/number

Press {<} or {>} to move the cursor to the character/number you want to delete, and press

{CLEAR}.

5 Press {SET}.

Page 36

3. Fax

3.5 Sending a fax using one-touch dial feature and navigator directory

Before using this feature, store the desired names and telephone numbers into one-touch dial feature and navigator directory (page 32).

L Keep the front cover page open for button

locations.

L Make sure that the {FAX } light is ON.

1 Adjust the width of the document guides to fit

the actual size of the document.

2 Insert the document (up to 50 pages) FACE

UP into the feeder until a single beep is heard.

L Confirm that there are no documents

on the scanner glass.

L If the document guides are not adjusted

to fit the document, re-adjust them.

3 If necessary, change to the desired

resolution (page 29) and the desired contrast (page 29).

4 Enter the fax number.

Using stations 1–9:

Press the desired station key.

Using stations 10–18:

Press {LOWER}, then press the desired station key.

Using navigator directory:

Press {DIRECTORY}, then press {V} or {^} repeatedly to display the desired item.

5 Press {START}.

4. Press {QUICK SCAN} to scan the document

into memory.

5. Place the next page.

6. Press {SET}.

L To send more pages, repeat steps 5 and

7. Press {START}.

To search for a name by initial

Example: “LISA”

1. Press {DIRECTORY}.

2. Press {V} or {^} to initiate the navigator

directory.

3. Press {5} repeatedly to display any name

with the initial “L” (see the character table, page 26).

L To search for symbols, press {*}.

4. Press {V} or {^} repeatedly to display

“LISA”.

L To stop the search, press {STOP}. L To send a fax using the auto document

feeder, see page 29.

Fax auto redial

If the line is busy or if there is no answer, the unit will automatically redial the number up to 5 times.

L To cancel redialling, press {STOP}, then

press {SET}.

If your unit does not send a fax

L Confirm that you have entered the number

correctly, and that the number is a fax number.

L Confirm that the other party’s fax machine is

answering by turning ON the connecting tone feature (feature #416 on page 66).

Note:

L Do not open the document cover when

sending a fax with the auto document feeder.

To send a fax using the scanner glass

L Confirm that there are no documents in

the auto document feeder.

1. Open the document cover.

2. Place the document FACE DOWN, then

close the document cover.

3. Enter the fax number using one-touch dial or navigator directory.

L To send a single page, skip to step 7. L To send multiple pages, go to the next

step.

Page 37

3.6 Broadcast

transmission

By storing one-touch dial and navigator directory items (page 32) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re-use.

L The broadcast function utilises stations 1–3.

The one-touch dial function will be cancelled.

L Keep the front cover page open for button

locations.

L Make sure that the {FAX } light is ON.

3.6.1 Programming items into

the broadcast memory

1 Press {MENU} repeatedly to display

“DIRECTORY SET”.

2 Select the desired broadcast key.

For BROADCAST 1-2:

1. Press the desired {BROADCAST} key.

2. Press {V} or {^} repeatedly to select

“BROADCAST”.

For MANUAL BROADCAST:

1. Press {MANUAL BROAD}.

2. Press {V} or {^} repeatedly to select

“MANUAL BROAD”.

3 Press {SET}. 4 Program items.

Using stations 1–9:

Press the desired station key.

Using stations 10–18:

Press {LOWER}, then press the desired station key.

Using navigator directory:

Press {V} or {^} repeatedly to display the desired item, and press {SET}.

Using the dial keypad (only for MANUAL BROAD):

Enter the fax number and press {SET}.

L To program other items, repeat this step

(up to 20 items).

L If you program the wrong item, press

{CLEAR} to erase the item.

3. Fax

5 Press {SET} after programming all of the

desired items.

L To program another broadcast key,

repeat steps 2 to 5.

6 Press {STOP} to exit.

Note:

L Confirm the stored items by printing a

broadcast programming list (page 93).

3.6.2 Adding a new item into the broadcast memory

After initial programming, you can add new items (up to a combined total of 20).

1 Press {DIRECTORY}. 2 Press {V} or {^} repeatedly to display the

desired broadcast memory (“<BROADCAST1>”, “<BROADCAST2>” or

“<MANUAL BROAD>”).

3 Press {MENU}. 4 Press {*}. 5 Press {V} or {^} repeatedly to display the

desired item you want to add.

6 Press {SET}.

L To add other items, repeat steps 5 and 6

(up to 20 items).

7 Press {STOP} to exit.

Note:

L When adding new items to the MANUAL

BROADCAST memory, you can only select stored items.

3.6.3 Erasing a stored item from the broadcast memory

1 Press {DIRECTORY}. 2 Press {V} or {^} repeatedly to display the

desired broadcast memory (“<BROADCAST1>”, “<BROADCAST2>” or

“<MANUAL BROAD>”).

3 Press {MENU}. 4 Press {#}. 5 Press {V} or {^} repeatedly to display the

desired item you want to erase.

L To cancel erasing, press {STOP}.

6 Press {SET}. 7 Press {SET}.

L To erase other items, repeat steps 5 to 7.

Page 38

3. Fax

8 Press {STOP} to exit.

3.6.4 Sending the same

document to pre-programmed parties

L Make sure that the {FAX } light is ON.

1 Insert the document FACE UP into the

feeder.

L Confirm that there are no documents

on the scanner glass.

2 If necessary, change to the desired

resolution (page 29) and the desired contrast (page 29).

3 Press the desired {BROADCAST} (1-2) or

{MANUAL BROAD}.

L The document will be fed into the unit and

scanned into memory. The unit will then send the data to each party, calling each number sequentially.

L After transmission, the stored document

will be erased from memory automatically, and the unit will automatically print a report (broadcast

sending report).

Note:

L Do not open the document cover when

sending a fax with the auto document feeder.

L If you select “FINE”, “SUPER FINE” or

“PHOTO” resolution, the number of pages

that the unit can send will decrease.

L If the document exceeds the memory

capacity, sending will be cancelled.

L If a party is busy or does not answer, it will be

skipped and redialled later up to 5 times.

To cancel broadcast transmission

1. Press {STOP} while “BROADCASTING” is

displayed.

L The display will show “SEND

CANCELLED?”.

2. Press {SET}.

Receiving Faxes

To send the same document using the scanner glass

L Confirm that there are no documents in

the auto document feeder.

1. Open the document cover.

2. Place the document FACE DOWN, then

close the document cover.

3. Press the desired {BROADCAST} (1-2) or {MANUAL BROAD}.

L To send a single page, skip to step 6. L To send multiple pages, go to the next

step.

4. Place the next page.

5. Press {SET}.

L To send more pages, repeat steps 4 and

6. Press {START}.

Page 39

3. Fax

3.7 Receiving a fax

automatically – Auto answer ON

3.7.1 Activating FAX ONLY mode

Press {FAX AUTO ANSWER} repeatedly to display the following.

FAXONLYMODE

L The {FAX AUTO ANSWER} indicator is ON.

3.8 Receiving a fax manually – Auto answer OFF

Use these modes with an extension telephone or the optional handset unit.

3.8.1 Activating TEL mode

1 Make sure feature #404 is set to “TEL”

beforehand (page 65).

2 Press {FAX AUTO ANSWER} repeatedly to

display the following.

TEL MODE

L The {FAX AUTO ANSWER} indicator is

OFF.

How faxes are received

When receiving calls, the unit will automatically answer all calls and only receive fax documents.

{STOP}

{START}

How to receive faxes with an extension telephone

If you have another telephone connected to the [EXT] socket or the same line (extension telephone), you can use the extension telephone to receive faxes.

1. When the extension telephone rings, lift the handset of the extension telephone.

2. When: – document reception is required, – a fax calling tone (slow beep) is heard, or – no sound is heard,

press {*} {#} {9} (default fax activation code) firmly.

L The unit will start reception.

3. Replace the handset.

Page 40

3. Fax

Note:

L To receive fax documents using the

extension telephone, make sure remote fax activation is turned ON (feature #434 on page 66) beforehand. The default setting is ON.

How to receive faxes with the optional handset unit

1. Lift the handset to answer the call.

2. When:

– document reception is required, – a fax calling tone (slow beep) is heard, or – no sound is heard,

press {START}.

L The unit will start fax reception.

To stop receiving

Press {STOP}.

3.8.2 Activating TEL/FAX mode

1 Make sure feature #404 is set to “TEL/FAX”

beforehand (page 65).

2 Press {FAX AUTO ANSWER} repeatedly to

display the following.

TEL/FAX MODE

L The {FAX AUTO ANSWER} indicator is

OFF.

3 The ringer volume setting should be ON

(page 24).

{STOP}

How phone calls and faxes are received

1. “INCOMING CALL” will be displayed but the

unit will not ring.

2. The unit will wait for the duration of 2 rings before answering the call.

L The number of rings is determined by the

“TEL/FAX delayed ring setting” (feature #212 on page 65).

L During this time, an extension telephone

(if connected to the same line) will ring.

3. The unit will answer the call and try to detect a fax calling tone.

When a fax calling tone is detected

The unit receives the fax automatically without ringing.

When a fax calling tone is not detected

A The unit will ring 3 times. You may answer the call.

L The number of rings is determined by the

“Silent fax recognition ring setting” (feature #436 on page 67).

Page 41

L Callers will hear a ring back tone different

from the one generated by the telephone company.

L An extension telephone (if connected to

the same line) will not ring at this time. To answer the call with the extension telephone, lift the handset and press {*}{0} (default auto disconnection code) while the fax machine is ringing.

B If you do not answer the call, the unit will activate the fax function.

L Some fax machines do not generate fax

calling tones when sending faxes, therefore the unit will try to receive a fax even if no fax calling tone is detected.

Note:

L The auto disconnection code can be

changed in feature #435 on page 67.

L Even when you answer a call with the

extension telephone and press the auto disconnection code, the fax machine may activate the fax function depending on the type of an extension telephone. Press {STOP} on the fax machine to talk with the calling party.

3. Fax

3.9 Using the unit with an

answering machine

3.9.1 Setting up the unit and an

answering machine

1 Connect the answering machine (1).

L Answering machine is not included. L Please purchase an extension telephone

adaptor (page 12).

L Remove the stopper (2).

Extension telephone adaptor (not included)

2 Set the number of rings on the answering

machine to less than 4.

L This will allow the answering machine to

answer the call first.

3 Record a greeting message on the

answering machine.

L We recommend you record a message

up to 10 seconds long, and not to pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

4 Activate the answering machine. 5 Set the unit to the desired receiving mode

(page 37).

L If you set to FAX ONLY mode, change

the ring setting in FAX ONLY mode to more than 4 (feature #210 on page 63).

Page 42

3. Fax

6 Check all or part of the following are not the

same: – the remote access code of the answering

machine

– the fax activation code (feature #434 on

page 66)

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1. The caller calls your unit.

L The answering device will answer the call.

2. The caller can leave a message after the greeting message.

3. The caller presses {*}{#}{9} (pre-selected fax activation code).

L The unit will activate the fax function.

4. The caller presses the start button to send a document.

Note:

L The fax activation code can be changed in

feature #434 (page 66).

L If there is no room left in memory of your

answering machine, the unit may not be able to receive documents. See the operating instructions of the answering machine and erase unnecessary messages.

3.10 Receive polling

(retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

L Keep the front cover page open for button

locations.

1 Press {MENU} repeatedly to display

“POLLING”.

2 Press {SET}. 3 Dial the fax number. 4 Press {START}.

L The unit will start reception.

3.11 Junk fax prohibitor (preventing fax reception from undesired callers)

If you subscribe to Caller ID service, this feature prevents fax reception from calls that do not show caller information. Additionally, the unit will not accept faxes originating from numbers that match a programmable junk fax prohibitor list.

L Keep the front cover page open for button

locations.

Important:

L This feature does not work when manual

reception is performed.

3.11.1 Activating the junk fax prohibitor

1 Press {MENU} repeatedly to display “JUNK

FAX PROH.”.

2 Press {>}. 3 Press {V} or {^} repeatedly to select “ON”. 4 Press {SET}. 5 Press {MENU} to exit.

L While the junk fax prohibitor is activated,

“JUNK FAX ON” is displayed.

3.11.2 Storing undesired callers

You can register up to 10 undesired numbers from the Caller ID list (page 42) if you do not wish to receive faxes from them.

1 Press {MENU} repeatedly to display “JUNK

FAX PROH.”.

2 Press {>} repeatedly to display “JUNK

LIST SET”.

3 Press {SET}. 4 Press {V} or {^} repeatedly to display the

party you wish to prevent fax reception from.

5 Press {SET}.

L To program other parties, repeat steps 4

to 5.

6 Press {STOP} to exit.

Note:

L If there is no space to store new items, “LIST

FULL” is displayed in step 3 or step 5. Erase

unnecessary items.

Page 43

To display the junk fax prohibitor list

1. Press {MENU} repeatedly to display “JUNK FAX PROH.”.

2. Press {>} repeatedly to display “JUNK LIST DISP.”.

3. Press {SET}.

4. Press {V} or {^} to display the items on the

list.

5. Press {MENU} to exit the program.

To print the junk fax prohibitor list

1. Press {MENU} repeatedly to display “JUNK FAX PROH.”.

2. Press {>} repeatedly to display “JUNK LIST PRINT”.

3. Press {SET}.

4. Press {MENU} to exit the list.

To erase an item from the junk fax prohibitor list

1. Press {MENU} repeatedly to display “JUNK FAX PROH.”.

2. Press {>} repeatedly to display “JUNK LIST DISP.”.

3. Press {SET}.

4. Press {V} or {^} repeatedly to display the

desired item.

5. Press {<}.

L To cancel erasing, press {STOP}, then

press {MENU}.

6. Press {SET}.

L The item is erased. L To erase other items, repeat steps 4 to 6.

7. Press {MENU} to exit the list.

3. Fax

Page 44

4. Caller ID

4Caller IDCaller ID

4.1 Caller ID service

This unit is compatible with the Caller ID service offered by your local telephone company. To use this unit’s Caller ID features, you must subscribe to Caller ID service.

Important:

L This unit is designed in accordance with

the “FSK based subscriber line protocol” under the ETS (European Telecommunication Standard) and only supports the basic CLIP (Calling Line Identification Presentation) features.

L This unit will only display the caller’s

telephone number and name.

L This unit will not support future additional

telephone services.

L This unit cannot support services based

on the “DTMF based subscriber line protocol”.

L Depending on the service of the local

telephone company, the date/time of the call or the caller’s name may not be displayed.

Make sure the following ring setting is set to 2 or more rings beforehand.

– FAX ring setting (feature #210 on page 63) – TEL/FAX ring setting (feature #212 on page

65)

– “OUT OF AREA”: The caller dialled from

an area which does not provide Caller ID service.

– “PRIVATE CALLER” or “WITHHELD”:

The caller requested not to send caller information.

– “LONG DISTANCE”: The caller made a

long distance call.

To confirm caller information by printing the Caller ID list

– To print manually, see page 93. – To print automatically after every 30 new

calls, activate feature #216 (page 63).

4.1.1 How Caller ID is displayed

The calling party’s name or telephone number will be displayed after the 1st ring. You then have the option of whether or not to answer the call. The unit will automatically store caller information (name, telephone number and the time of the call) of the 30 most recent calls. Caller information is stored by the most recent to the oldest call. When the 31st call is received, the oldest call is deleted. Caller information can be viewed on the display one item at a time (page 43) or confirmed by printing the Caller ID list (page 93).

L When caller information is received and it

matches a telephone number stored in the fax machine’s one-touch dial or navigator directory, the stored name will be displayed.

L If the unit is connected to a PBX (Private

Branch Exchange) system, caller information may not be received properly. Consult your PBX supplier.

L If the unit cannot receive caller information,

the following will be displayed:

Page 45

4.2 Viewing and calling

{<}{V}{^}

back using caller information

You can easily view caller information and call back. When calling back, we recommend you use the optional handset unit.

Important:

L Calling back will not be possible in the

following cases: – The telephone number includes data

other than numbers (i.e., * or #).

– The caller information does not

include a telephone number.

L If the area code of the received telephone

number is the same as yours, the area code may need to be deleted before calling back. This may only apply to some areas. To edit the number, see page 43.

4. Caller ID

L Check mark (,) on the display means the call

has already been viewed or answered.

Display while viewing

L When the unit could not receive a name, the

display will show “NO NAME RCVD”.

L When no calls have been received, the

display will show “NO CALLER DATA”.

To stop viewing

Press {STOP} after step 2.

4.2.1 Editing a caller’s telephone number before calling back

1 Press {CALLER ID}. 2 Press {V} or {^} repeatedly to display the

desired entry.

3 Press {CALLER ID} to display the telephone

number.

4 Press dial key (0 to 9) or {*} to enter the

editing mode and edit the telephone number.

{MENU}{CALLER ID}

{STOP}

{SET}

{START}

{MONITOR}

1 Press {CALLER ID}. 2 Press {V} to search from the recently

received caller information.

L If you press {^}, the display order will be

reversed.

3 Press {MONITOR} to return the call.

L The unit will start dialling automatically. L To send a fax using the auto document

feeder, see page 29.

To change the way caller information is displayed

Press {CALLER ID} repeatedly after step 2.

Example: SAM LEE

11:20AM 20 Jul.,

1345678901 11:20AM 20 Jul.,

5 Press {MONITOR} to call back the edited

number.

L The unit will start dialling automatically. L To send a fax, insert the document FACE

DOWN and press {START}.

Note:

L The edited telephone number will not be

saved in the caller information. To save in the directory, see page 44.

To correct a mistake

1. Press {<} or {>} to move the cursor to the

incorrect number.

2. Press {CLEAR} to delete the number.

3. Enter the correct number.

To delete a number

Press {<} or {>} to move the cursor to the number you want to delete and press {CLEAR}.

To insert a number

1. Press {<} or {>} to move the cursor to the

position to the right of where you want to insert the number.

2. Enter the number.

Page 46

4. Caller ID

4.2.2 Erasing all caller

information

1 Press {MENU} repeatedly to display

“CALLER SETUP”.

2 Press {SET}.

L “CALL LIST ERASE” will be displayed.

3 Press {SET}.

L To cancel erasing, press {STOP}, then

{MENU}.

4 Press {SET}. 5 Press {STOP} to exit.

4.2.3 Erasing specific caller

information

1 Press {CALLER ID}. 2 Press {V} or {^} repeatedly to display the

desired item.

3 Press {<}.

L To cancel erasing, press {STOP}.

4 Press {SET}.

L To erase other items, repeat steps 2 to 4.

5 Press {STOP} to exit.

4.3 Storing caller

information into the one-

2. Press {SET}.

3. Press {SET}.

For stations 4–9:

1. Press the desired station key.

2. Press {SET}.

For stations 10–18:

1. Press {LOWER}, then press the desired

station key.

2. Press {SET}.

For navigator directory:

1. Press {<} or {>}.

2. Press {SET}.

5 Press {SET}.

Note:

L You can confirm the stored items by printing

the telephone number list (page 93).

L The unit can only store a name of up to 16

characters long.

L To edit a name or number, see page 33. L If caller information does not include the

caller’s name, enter the name manually. See the instructions on page 32.

L If you assign an item to a station key which

already contains an item, the previous item will be replaced.

L If you use stations 1–3 as broadcast keys,

you cannot store caller information for stations 1–3 (page 35).

touch dial feature and navigator directory

L Keep the front cover page open for button

locations.

Important:

L This feature is not available in the

following cases. – The telephone number includes data

other than numbers (i.e., * or #).

– The caller information does not

include a telephone number.

1 Press {CALLER ID}. 2 Press {V} or {^} repeatedly to display the

desired item.

3 Press {MENU}. 4 Select the station key or navigator directory.

For stations 1–3:

1. Press the desired station key.

Page 47

5. Copy

5CopyCopyi ng

5.1 Using the unit as a

copy machine

5.1.1 Entering the copy mode

Before copying, set the operation mode to the copy mode.

{COPY}

Press {COPY} to turn the {COPY} light ON.

Note:

L You can change the default operation mode

(feature #463 on page 64) and the timer before returning to the default operation mode (feature #464 on page 64).

L Copied documents will be stacked on the

upper output tray. You can change the output tray for copying (feature #466 on page 69).

L If the {FAX AUTO ANSWER} indicator is ON,

the unit can receive faxes automatically even in the copy mode.

1 If the {COPY} light is OFF, turn it ON by

pressing {COPY}.

2 Set the original.

1. Adjust the width of the document guides

(1) to fit the actual size of the document.

2. Insert the document (up to 50 pages) FACE UP into the feeder until a single beep is heard.

3 If necessary, change the following settings

according to the type of document.

L To select the resolution, see page 45. L To select the contrast, see page 45. L To select the input tray and paper size,

see page 46.

4 If necessary, enter the number of copies (up

to 99).

5 Press {START}.

L The unit will start copying.

6 After you finish copying, press {STOP} to

reset the settings you set in step 3.

Note:

L Any document which can be sent as a fax can

also be copied and scanned (page 31). The effective scanning area is changed depending on the setting of the paper size.

L Do not open the document cover when

making a copy with the auto document feeder.

5.2 Making a copy

5.2.1 Using the auto document feeder

L Confirm that there are no documents on

the scanner glass.

{CONTRAST}

{COPY}

{PAPER TRAY}

{RESOLUTION}

{STOP}

{START}

{<}{>}{V}{^}

To stop copying

Press {STOP}.

To select the resolution

1. Press {RESOLUTION}.

2. Press {V} or {^} repeatedly to select the

desired resolution. – “TEXT/PHOTO”: For documents

containing both text and photographs.

– “TEXT”: For documents containing only

text.

– “PHOTO”: For documents containing

photographs, shaded drawings, etc.

Note:

L You can change the default resolution in

feature #461 (page 69).

To select the contrast

You can adjust this setting depending on the lightness or darkness of the document. 5 levels (light to dark) are available.

1. Press {CONTRAST}.

Page 48

5. Copy

2. Press {V} or {^} repeatedly to select the

desired contrast.

L To make lighter, press {V}. L To make darker, press {^}.

Note:

L You can save the previous contrast setting in

feature #462 (page 64).

To select the input tray and paper size

1. Press {PAPER T RAY}.

2. Press {V} or {^} repeatedly to select the

desired input tray. – “IN TRAY #1”: Paper input tray – “IN TRAY #2”: Multi-purpose input tray

L When the optional input tray is installed,

the following will be added to the settings.

– “IN TRAY #3”: Optional input tray – “IN TRAY #1#3”: Paper input tray and

optional input tray

3. Press {<} or {>} repeatedly to select the

desired paper size. – “LETTER”: Letter size paper – “A4”: A4 size paper – “LEGAL”: Legal size paper

L When the input tray is set to “IN TRAY

#1” or “IN TRAY #1#3”, you cannot

select “LEGAL”.

Note:

L You can also set the input tray setting in

feature #460 (page 69).

L You can also set the paper size in feature

#380 (page 64), #381 (page 64) or #382 (page 64). If the selected paper size of #380 and #382 are not same, “IN TRAY

#1#3” will not be displayed in this setting.

5.2.2 Using the scanner glass

L Confirm that there are no documents in

the auto document feeder.

{COPY}

{START}

1 If the {COPY} light is OFF, turn it ON by

pressing {COPY}.

2 Set the original.

1. Open the document cover (1).

2. Place the document FACE DOWN on the

scanner glass, matching the top edge of the document to the l mark on the unit.

3. Close the document cover.

L If the original is a thick book, do not

close the document cover.

3 If necessary, change the following settings

according to the type of document.

L To select the resolution, see page 45. L To select the contrast, see page 45. L To select the input tray and paper size,

see page 46.

{STOP}

4 If necessary, enter the number of copies (up

to 99).

5 Press {START}.

L The unit will start copying.

6 After you finish copying, press {STOP} to

reset the settings you set in step 3.

To stop copying

Press {STOP}.

Page 49

5.3 More copying features

L Keep the front cover page open for button

locations.

L Make sure that the {COPY} light is ON.

5.3.1 To sort multiple copies (Auto document feeder only)

The unit can sort multiple copies in the same order as the original document pages.

5. Copy

page 69), after every 3 sets of copies the unit will display the following and stop copying.

TO CONTINUE COPY PRESS START

Remove the stacked paper, then press

{START} to restart copying.

5.3.2 To enlarge a document

1 Set the original. 2 Press {ZOOM}.

1 Set the original. 2 Press {SORT} repeatedly to turn the

{SORT} indicator ON.

3 Enter the number of copies (up to 99). 4 Press {START}. 5 After you finish copying, press {STOP} to

reset this feature.

Example: Making 2 copies of a 4-page original document

Sorted pages Non-sorted pages

3 Press {^} repeatedly to select from “105%”

to “200%” by changing the enlargement rate 5% at a time.

4 Press {START}. 5 After you finish copying, press {STOP} to

reset this feature.

L When using the auto document feeder, the

unit will only enlarge the centre of the upper part of the document. To make an enlarged copy of the bottom of the document, turn the document around, and then make a copy.

L When using the scanner glass, the unit will

only enlarge the right top corner of the document starting from the l mark on the unit.

Example: 150% enlarged copy

Using the auto document feeder:

Original document Enlarged copy

Note:

L The unit will store the documents into

memory while sorting the copies. The number of documents that can be stored depends upon the contents of pages, resolution and contrast. If the unit has no documents in memory, approximately 50 pages of the ITU-T No.1 Test Chart can be stored at a time in “TEXT/PHOTO” mode. See page 94 of the specifications for details.

L If memory becomes full while storing, the unit

will only print out the stored pages.

L When you make more than 4 sets of multiple

copies, the copied documents will be stacked on the output trays sequentially. If you set the sort copy hold setting to ON (feature #465 on

Using the scanner glass (1):

Original document Enlarged copy

Page 50

5. Copy

5.3.3 To reduce a document

1 Set the original. 2 Press {ZOOM}. 3 Press {V} repeatedly to select from “95%” to

“50%” by changing the reduction rate 5% at

a time.

4 Press {START}. 5 After you finish copying, press {STOP} to

reset this feature.

Example: 70% reduced copy Using the auto document feeder:

Original document Reduced copy

Using the scanner glass (1):

Original document Reduced copy

Page 51

6. Multi-Function Station software

6M ulti-Function Station softwareSetup

6.1 Connecting to a computer

Panasonic Multi-Function Station software enables the unit to carry out the following functions: – Printing on plain paper, transparencies,

labels and envelopes

– Scanning documents and converting an

image into text with Readiris OCR software

– Scanning from other applications for

Microsoft scanning

– Storing, editing or erasing items in directories

using your computer

– Programming the features using your

computer

– Sending, receiving fax documents using your

computer

To use Multi-Function Station on your computer, the following are required:

Operating System:

Works with Windows 98/Me/2000/XP

CPU:

Windows 98: Pentium Windows Me: Pentium 150 MHz or faster Windows 2000: Pentium 166 MHz or faster Windows XP

RAM:

Windows 98: 24 MB (32 MB or more recommended) Windows Me: 32 MB (64 MB or more recommended) Windows 2000: 64 MB or more Windows XP

Other Hardware:

CD-ROM drive Hard disk drive with at least 100 MB of available space USB interface (USB 1.1 and USB 2.0) LAN interface for optional LAN board (10BASET/100BASE-TX) *1 Multi-Function Station software does not

work with Windows XP Professional x64 Edition (64bit), a new version of Windows XP Professional that was released in and after April, 2005.

Important notice for the connection

L Do not connect the USB cable before

installing Multi-Function Station. Be sure to connect the USB cable in step 6 on page 50.

Windows® that support TWAIN

90 MHz or faster

: Pentium 300 MHz or faster

: 128 MB or more

1 USB cable

L USB cable is not included. Please

purchase a shielded Type-A male/ TypeB male USB cable maximum length 2 metres.

Note:

L Be sure to use a Hi-Speed USB 2.0 certified

cable if your computer is equipped with the Hi-Speed USB 2.0 interface.

Warning:

L To assure continued emission limit

compliance, use only shielded USB cable (2 m or less in length).

6.2 Installing MultiFunction Station

L The screenshots shown in these

instructions are for Windows XP and are included for reference only.

L The screenshots shown in these

instructions may differ slightly from those of the actual product.

L Software features and appearance are

subject to change without notice.

L These instructions are for the USB

connection. For the LAN connection using the optional LAN board, see the network

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6. Multi-Function Station software

installation guide by clicking on the link in the Multi-Function help file.

1 Start Windows and exit all other applications.

L For Windows XP and Windows 2000

users, you must be logged in as an administrator in order to install MultiFunction Station.

L Install Multi-Function Station before

connecting the unit to a computer. If the unit is connected to a computer before installing Multi-Function Station, the [Found New Hardware Wizard] dialogue box will appear. Click [Cancel] to close it.

2 Insert the included CD-ROM into your CD-

ROM drive.

L The [Choose Setup Language]

dialogue box will appear. Select the desired language that you want to use with this software from the drop-down list. Click [OK]. The installation will automatically start.

L If the [Choose Setup Language]

dialogue box does not appear: The installation will automatically start.

L If the installation does not start

automatically: Click [Start]. Choose [Run...]. Type “D:\setup” (where “D:” is the drive letter of your CD-ROM drive). Click [OK]. (If you are not sure what the drive letter is for your CD-ROM drive, use Windows Explorer and look for the CD-ROM drive.)

The installation will start.

L The [Connect Device] dialogue box will

appear.

6 Connect the unit with the USB cable (page

49), then click [Next].

L If the unit is connected to your computer,

the model name will be automatically detected.

L You can change the names for the printer,

PC fax, and scanner if necessary.

7 Click [Install], then follow the on-screen

instructions.

L The files will be copied to your computer.

Important notice for Windows XP users

L If you use Windows XP, the following

message may appear after step 6: “The software you are installing for this hardware has not passed Windows Logo testing to verify its compatibility with Windows XP” This is normal and the software will not cause any difficulties with your operating system. You can continue the installation with no problem.

Note:

L If the screen prompts to insert the CD-ROM

for operating system when installing MultiFunction Station, insert it into your CD-ROM drive.

To use the other unit with the computer

You need to add the printer driver for each unit, as follows. Click [Start], then select [All Programs] or

[Programs] → [Panasonic] → [KXFLB800_FLM650 Series] → [Add Printer Driver]. Then follow the on-screen instructions

from step 5.

Note:

L You cannot connect more than one unit to the

same computer at the same time.

3 When the setup program starts, follow the

on-screen instructions.

4 When the [Setup Type] dialogue box

appears, select [Standard], then click

[Next].

L Readiris OCR software (page 55) and

Device Monitor (page 57) will also be installed.

5 When the [Connect Type] dialogue box

appears, select [Connect directly with a USB cable.], then click [Next].

To modify the software

You can select the components to install anytime after the installation. For Windows XP and Windows 2000 users, you must be logged in as an administrator in order to modify Multi-Function Station.

1. Click [Start], then select [All Programs] or [Programs] → [Panasonic] → [KX-

FLB800_FLM650 Series] → [Uninstall or Modify].

2. Select [Modify] and click [Next], then follow

the on-screen instructions.

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6. Multi-Function Station software

To uninstall the software

For Windows XP and Windows 2000 users, you must be logged in as an administrator in order to uninstall Multi-Function Station.

1. Click [Start], then select [All Programs] or [Programs] → [Panasonic] → [KX-

FLB800_FLM650 Series] → [Uninstall or Modify].

2. Select [Uninstall] and click [Next], then

follow the on-screen instructions.

Note:

L If you want to uninstall each component,

select [Modify] and click [Next] in step 2, then follow the on-screen instructions.

6.3 Starting Multi-Function

Station

Click [Start], then select [All Programs] or [Programs] → [Panasonic] → [KX-

FLB800_FLM650 Series] → [Multi-Function Station].

L Multi-Function Station will appear.

L To display a document received on the

computer.

Device Monitor (page 57)

L To display the current status of the unit.

Readiris(OCR) (page 55)

L To convert an image into editable text data.

Setup

L To change the setting for OCR.

Help

L For detailed instructions on Multi-Function

Station.

Usage Tips

L To display usage tips.

Note:

L You can confirm if the unit is connected to

your computer on Device Monitor.

L Computer features (printing, scanning, PC

Fax, etc.) may not function properly in the following situations: – When the unit is connected to a computer

that was custom-built by the user.

– When the unit is connected to the

computer via a PCI card or other expansion card.

– When the unit is connected to another

piece of hardware (such as a USB hub or interface adapter) and not connected directly to the computer.

Printing

Viewer(Scan) (page 54)

L To display the images which support TIFF,

JPEG, PCX, DCX and BMP formats.

L To create an image file by scanning the

document set in the unit (TIFF, JPEG, PCX, DCX, BMP and PDF formats).

Remote Control (page 55)

L To store, edit or erase items in directories. L To program the features. L To view items in the journal report or Caller ID

list.

L To store caller information into directories.

PC FAX (page 56)

L To send a document created on the

computer.

6.4 Using the unit as a printer

You can print not only on plain paper but also on special media (transparencies / labels / envelopes).

6.4.1 Printing from Windows applications

You can print a file created in a Windows application. For example, to print from WordPad, proceed as follows.

1 Open the document you want to print. 2 Select [Print...] from the [File] menu.

L The [Print] dialogue box will appear.

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6. Multi-Function Station software

For details about the [Print] dialogue box, click [?], then click the desired item.

Note:

L For Microsoft PowerPoint

[Color] or remove the check next to [Grayscale] in the print dialogue so that

coloured text will be printed in grayscale.

, select

3 Select [Panasonic KX-FLB851E] as the

active printer.

L If you have changed the name of the unit

when installing, select that name from the list.

L To change the printer settings, proceed

as follows.

For Windows 98/Windows Me:

Click [Properties], then click the desired tab. Change the printer settings, then click [OK].

For Windows 2000:

Click the desired tab and change the printer settings.

For Windows XP:

Click [Preferences], then click the desired tab. Change the printer settings, then click [OK].

4 Click [Print] or [OK].

L The unit will start printing.

Note:

L To load paper, see page 18. L For details about the paper specifications,

see page 52, 95.

Setting the printer properties

You can change the printer setting in step 3. We recommend that you test paper (especially special sizes and types of paper) on the unit before purchasing large quantities. You can change the settings on following tabs. Paper: Paper size, paper type, paper source, etc.

Output: Pages per sheet, output tray, etc. Quality: Graphics mode, resolution, toner save

feature, etc.

Note:

L To s e l e ct [Envelope] for paper type on the

[Paper] tab, you need to select [Envelope #10] or [Envelope DL] for paper size.

L You can select the output tray for each

printing on the [Output] tab. To change the default output tray, see page 58.

L When printing from a computer, the toner

save feature on the [Quality] tab overrides the unit’s toner save setting (feature #482 on page 64).

6.4.2 Transparencies

Use transparencies designed for laser printing. We recommend the following:

CG3300/CG5000

L Use the multi-purpose input tray to print

transparencies.

L Load transparency sheets one page at a

time for printing, print-side down.

L Printed transparency will be stacked on

the upper output tray.

L Remove each transparency after printing

and place it on a flat surface to cool and to prevent it from curling.

L Do not re-use transparencies that have

already been fed through the unit. This includes transparencies that have been fed through and ejected without being printed on.

L Some types of transparencies have

instructions recommending which side to print on. If the print quality is poor, try printing on the other side.

6.4.3 Labels

Use labels designed for laser printing. We recommend the following:

Aver y 5160/5161/5162/5163/5164/5165/5167/5168

XEROX LWH100/LWH110/LWH120/LWH130/LWH140

L Use the multi-purpose input tray to print

labels.

L Load label sheets one page at a time for

printing, print-side down.

L Printed label will be stacked on the upper

output tray.

L Remove each label after printing. L Do not use the following types of labels:

– Labels that are wrinkled, damaged or

separated from the backing sheet.

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6. Multi-Function Station software

– Any sheet of labels that has spaces in it

where some of the labels have been removed.

– Labels that do not completely cover the

backing sheet as follows.

6.4.4 Envelopes

Use envelopes designed for laser printing. We recommend the following: – High quality envelopes of 90 g/m – Envelopes that have thin, sharply creased

leading edges,

– Envelopes that have diagonal seams, and – Envelopes with a moisture content of 4% to

6% by weight.

paper,

Note:

L Wrinkles and waving may occur in some

cases, even if high quality envelopes are used.

L Avoid printing in high humidity. High humidity

may cause the envelope to curl or seal the envelope.

L Store envelopes away from moisture and

humidity, where they can lay flat and their edges will not be bent or damaged.

Do not use envelopes with any of the following characteristics (using these may result in paper jams):

L Irregularly shaped envelopes L Envelopes with curls, wrinkles, nicks, twists,

dog-ears or other damage

L Envelopes with side seam construction L Highly textured envelopes, or envelopes with

extremely shiny surfaces

L Envelopes that seal by removing a peel-off

strip

L Envelopes with more than one flap to be

sealed

L Self-adhesive envelopes L Envelopes that are baggy or not sharply

creased

L Embossed envelopes L Envelopes that have previously been printed

L Envelopes that include cotton and/or fibre

material

L Use the multi-purpose input tray to print

envelopes.

L You can load up to 5 envelopes of 90 g/m

paper at a time for printing, print-side down.

L Printed envelope will be stacked on the

upper output tray.

L Remove each envelope after printing.

Side seam

construction

Twisted Curled Bent-edged

Waved Dog-eared Self adhesive

Peel-off strip Multiple flaps

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6. Multi-Function Station software

Do not attempt to print on any of the following types of envelopes (these may cause damage to the unit):

L Envelopes with clasps, snaps or tie strings L Envelopes with transparent windows L Envelopes that use encapsulated types of

adhesive that do not require moistening but rely on pressure to seal them

Clasp Transparent window

Scanning

6.5 Using the unit as a scanner

L Keep the front cover page open for button

locations.

6.5.1 Using Multi-Function Viewer

1 Set the original.

Using the auto document feeder

Insert the document (up to 50 pages) FACE UP into the feeder until a single beep is heard.

L Confirm that there are no documents on

the scanner glass.

Using the scanner glass

Place the document FACE DOWN on the scanner glass, matching the top edge of the document to the l mark on the unit.

L Confirm that there are no documents in

the auto document feeder.

2 Start Multi-Function Station. 3 Select [Viewer(Scan)].

L[Multi-Function Viewer] will appear.

4 Click the [Scan] icon in the [Multi-Function

Viewer] window.

L The [Panasonic KX-FLB851E] (default

name) dialogue box will appear.

5 If necessary, change the scanning settings

on your computer.

L To preview the scanned image, click

[Preview]. Only first page will be

displayed. You can drag the frame to specify the scanned area. If you change the scan mode, brightness, or contrast setting, click [Preview] to refresh the scanned image. If you use the auto document feeder, set the document again before refreshing the scanned image.

L If you select [B/W Graphic] for scan

mode, the resolution range will be from 150 to 600 dpi.

6 Click [Scan].

L If you preview the scanned image using

the auto document feeder in step 5, set the document again and click [Scan].

L The scanned image will be displayed in

the [Multi-Function Viewer] window after scanning.

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6. Multi-Function Station software

L To save the scanned image, select [Save

As...] from the [File] menu.

L To cancel scanning while the document is

being scanned, click [Cancel].

Note:

L You can display the images which support

TIFF, JPEG, PCX, DCX and BMP formats.

L You can save the images in TIFF, JPEG,

PCX, DCX, BMP or PDF formats.

L You can move, copy and delete a file or page. L You cannot change the scanning settings on

the unit.

L Any document which can be sent as a fax can

also be scanned (page 31).

L Do not open the document cover when

scanning documents with the auto document feeder.

L When scanning a document, we recommend

using the scanner glass rather than the auto document feeder for better results.

To scan documents quickly

1. Set the original.

2. Press {SCAN} on the unit.

L The previous settings will be displayed on

your computer. You can change them if necessary.

3. Press {START} on the unit.

L The scanned image will be displayed in

the [Multi-Function Viewer] window after scanning.

L To cancel scanning while the document is

being scanned, click [Cancel].

Note:

L For details, see the help file by selecting

[Usage Tips] from Multi-Function Station.

Readiris OCR software

With OCR software, you can convert an image into text data that can be edited with word processor software. Readiris OCR software can be installed when installing Multi-Function Station. To use this software, click the [OCR] icon in the

[Multi-Function Viewer] window or select [Readiris (OCR)] from Multi-Function Station.

For detailed instructions about OCR, select

[Help].

6.5.2 Using other applications

Multi-Function Station includes a TWAIN compliant scanner driver. You can also scan using other applications that support TWAIN scanning. For example, proceed as follows.

1 Set the original.

Using the auto document feeder

Insert the document (up to 50 pages) FACE UP into the feeder until a single beep is heard.

L Confirm that there are no documents on

the scanner glass.

Using the scanner glass

Place the document FACE DOWN on the scanner glass, matching the top edge of the document to the l mark on the unit.

L Confirm that there are no documents in

the auto document feeder.

2 Start an application that supports TWAIN

scanning.

3 Select [Select Device...] from the [File]

menu, then select the [Panasonic KX- FLB851E] (default name) in the dialogue box.

4 Select [Acquire Image...] from the [File]

menu.

L The [Panasonic KX-FLB851E] (default

name) dialogue box will appear.

5 If necessary, change the scanning settings

on your computer.

L If you select [B/W Graphic] for scan

type, the resolution range will be from 150 to 600 dpi.

6 Click [Scan].

L The scanned image will be displayed in

the application window after scanning.

L To cancel scanning while the document is

being scanned, click [Cancel].

Note:

L Depending on the application used, the

appearance may differ slightly.

Remote Control

6.6 Operating the unit from your computer

You can easily operate the following functions from your computer. – Storing, editing or erasing items in directories

(page 32, 35)

– Programming the features (page 63 to page

70) – Viewing items in the journal report (page 30) – Storing the journal report as the computer file – Viewing items in the Caller ID list (page 42) – Storing caller information into directories

(page 44)

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6. Multi-Function Station software

– Storing the Caller ID list as the computer file

1 Start Multi-Function Station. 2 Select [Remote Control].

L The [Multi-Function Remote Control]

window will appear.

3 Select the desired tab.

L The latest data in the unit will be

displayed.

4 Perform the desired operation.

L For details about each function, click

[Help].

L To stop the operation, click [Cancel].

5 Click [OK].

L The new data will be transferred to the

unit and the window will close.

L You can also click [Apply] to continue

the next operation without closing the window.

Note:

L Some of the features cannot be programmed

from your computer.

L For details, see the help file by selecting

[Usage Tips] from Multi-Function Station.

PC Fax

6.7 Fax sending/receiving using Multi-Function Station

L Keep the front cover page open for button

locations.

6.7.1 Sending a computer document as a fax message from your computer

You can access the fax function from a Windows application using Multi-Function Station. For example, to send a document created from WordPad, proceed as follows.

1 Open the document you want to send. 2 Select [Print...] from the [File] menu.

L The [Print] dialogue box will appear.

3 Select [PCFAX Panasonic KX-FLB851E]

(default name) as the active printer.

4 Click [Print].

L The [Send a Fax] dialogue box will

appear.

5 Enter the fax number using the keypad

display or the directory.

L To stop the operation, click [Cancel].

6 Click [Send].

L The document will be sent through the

unit from your computer.

Note:

L To stop sending, press {STOP} on the unit

while sending the document.

L If the document exceeds the memory

capacity of the unit, sending will be cancelled.

L Check the journal from Remote Control after

sending or receiving faxes.

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6. Multi-Function Station software

L For details, see the help file by selecting

[Usage Tips] from Multi-Function Station.

6.7.2 Receiving a fax into your computer

You can receive a fax document on your computer. The received fax document is saved as an image file (TIFF-G4 format). To receive a fax document using your computer, make sure the following features are set beforehand. – PC fax reception (feature #442 on page 68)

1 Press {FAX AUTO ANSWER} repeatedly to

turn the auto answer setting ON (page 37).

2 Start Multi-Function Station. 3 Select [PC FAX].

4 When a fax call is received, your computer

will receive a document through the unit.

Note:

L You can view, print or transfer the received

document using your computer.

Viewing a received document

1. Select [PC FAX] from Multi-Function Station.

2. Select [Received Log] in [Communication Log].

3. Click [File] in the menu bar, then click

[Receive a Fax].

L If feature #442 is activated, the received

fax document will be automatically transferred to the computer.

6.8 Confirming the status

of the unit

You can confirm the setting information and current status of the unit from your computer.

1 Start Multi-Function Station. 2 Select [Device Monitor].

L If the [Device Select] dialogue box

appears, select the unit from the list, then click [OK].

L The [Device Monitor] window will

appear.

3 Select the desired tab.

You can confirm the status of the unit on the following tabs.

Status: Current status of the unit Device: Information of the unit

L To display the [Device] tab, click

[Advanced Information].

Note:

L The status of the unit will be updated

automatically.

L If the printing error occurs, Device Monitor

will be started automatically and display the error information.

L For details, see the help file by selecting

[Usage Tips] from Multi-Function Station.

3. Click the item you want to view.

4. Click [File] in the menu bar, then select

[View], or click [View] icon in the toolbar.

L The received fax will be displayed.

If the unit’s memory stores a received fax document

You can load the document into your computer.

1. Select [PC FAX] from Multi-Function Station.

6.9 Other information

6.9.1 Setting the optional input

tray

To use the optional input tray with your computer, proceed as follows.

1 Click [Start]. 2 Open the printer window.

For Windows 98/Windows Me/Windows 2000: Select [Settings], then click [Printers].

For Windows XP Professional: Click [Printers and Faxes].

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6. Multi-Function Station software

For Windows XP Home: Click [Control Panel], [Printers and Other Hardware], then click [Printers and Faxes].

3 Select [Panasonic KX-FLB851E] (default

name).

4 Select [Properties] from the [File] menu.

L The printer properties window will

appear.

5 Click [Auto Configuration] on the [Device

Options] tab.

L The optional input tray will be

automatically detected and incorporated in the settings.

L For Windows XP and Windows 2000

users, click [Printing Preferences...] on the [General] tab.

L The printer properties window will

appear.

5 Select the desired output tray on the

[Output] tab.

L The selected output tray will be set as

default.

L For details, see the help file by selecting

[Usage Tips] from Multi-Function

Station.

6 Click [OK].

Note:

L If the optional input tray is not detected

automatically in step 5, specify the number of the paper tray, then click [OK].

6.9.2 Changing the default output tray

To change the default output tray when printing, proceed as follows.

1 Click [Start]. 2 Open the printer window.

For Windows 98/Windows Me/Windows 2000: Select [Settings], then click [Printers].

For Windows XP Professional: Click [Printers and Faxes].

For Windows XP Home: Click [Control Panel], [Printers and Other Hardware], then click [Printers and Faxes].

3 Select [Panasonic KX-FLB851E] (default

name).

4 Select [Properties] from the [File] menu.

Page 61

7. Programmable Features

7Pr ogrammable FeaturesFeatures Summary

7.1 Programming

{MENU}

{SET}{<}{>}{V}{^}

1 Press {MENU}. 2 Press {#} and the 3-digit code (page 63 to

page 70).

3 Press the desired selection to display the

desired setting.

L This step may be slightly different

depending on the feature.

4 Press {SET}. 5 Press {MENU} to exit.

{STOP}

L This step may be slightly different

depending on the feature.

6. Press {SET}.

L The setting you selected is set, and the

next feature will be displayed.

7. Press {MENU} to exit.

To cancel programming

Press {STOP}.

To select features by using the navigator key

You can select a feature by using the navigator key instead of directly entering the program code (# and a 3-digit number).

1. Press {MENU}.

2. Select the feature’s category you wish to

program. Press {<} or {>} repeatedly to display the desired feature’s category. – “BASIC FEATURE” – “FAX FEATURE” – “COPY FEATURE” – “SCAN FEATURE” – “LAN FEATURE”

L “SCAN FEATURE” and “LAN FEATURE”

will be displayed only when the optional LAN board is installed.

3. Press {SET}.

4. Select the feature you wish to program.

Press {<} or {>} repeatedly to display the desired feature.

L The current setting of the feature will be

displayed.

5. Press {V} or {^} repeatedly to display the

desired setting.

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7. Programmable Features

7.2 Direct command chart

For more details on the features, see page 63 to page 70.

Note:

L The following feature will be displayed only when the optional input tray is installed.

Feature code: {#}{3}{8}{2}

L The following features will be displayed only when the optional LAN board is installed.

Feature code: {#}{4}{4}{3} / {#}{4}{9}{0} / {#}{4}{9}{1} / {#}{4}{9}{2} / {#}{5}{0}{0} /

{#}{5}{0}{1} / {#}{5}{0}{2} / {#}{5}{0}{3} / {#}{5}{0}{7}

Feature Feature code Selection Page

Date and time {#}{1}{0}{1} ---------- page 25

Your logo {#}{1}{0}{2} ---------- page 26

Your fax number {#}{1}{0}{3} ---------- page 28

Recall time {#}{1}{2}{1}{0}: “900ms” {1}: “700ms”

{2}: “600ms” {3}: “400ms” {4}: “300ms” {5}: “250ms” {6}: “200ms” {7}: “160ms” {8}: “110ms” {9}: “100ms” (default) {*}: “90ms” {#}: “80ms”

LCD display contrast {#}{1}{4}{5}{1}: “NORMAL” (default)

{2}: “DARKER”

Ringer pattern {#}{1}{6}{1}{1}: “A” (default) {2}: “B” {3}: “C” page 63

Fax ring count {#}{2}{1}{0}{1}: “1” {2}: “2” (default) {3}: “3”

{4}: “4” {5}: “5” {6}: “6” {7}: “7” {8}: “8” {9}: “9”

TEL/FAX ring count {#}{2}{1}{2}{1}: “1” {2}: “2” (default) {3}: “3”

{4}: “4” {5}: “5” {6}: “6” {7}: “7” {8}: “8” {9}: “9”

Automatic Caller ID list {#}{2}{1}{6}{0}: “OFF” (default) {1}: “ON” page 63

Remote TAM activation {#}{3}{2}{2}{0}: “OFF” (default) {1}: “ON” page 63

Paper size in the paper input tray

Paper size in the multipurpose input tray

{#}{3}{8}{0}{1}: “LETTER” {2}: “A4” (default) page 64

{#}{3}{8}{1}{1}: “LETTER” {2}: “A4” (default)

{3}: “LEGAL”

page 63

page 65

page 64

Paper size in the optional input tray

Sending report {#}{4}{0}{1}{0}: “OFF” {1}: “ON”

Automatic journal report {#}{4}{0}{2}{0}: “OFF” {1}: “ON” (default) page 65

Power save {#}{4}{0}{3}{1}: “5min”

Manual answer mode {#}{4}{0}{4}{1}: “TEL” (default) {2}: “TEL/FAX” page 65

{#}{3}{8}{2}{1}: “LETTER” {2}: “A4” (default)

{3}: “LEGAL”

{2}: “ERROR” (default)

{2}: “15min” (default) {3}: “30min” {4}: “1h”

page 64

page 65

page 64

Page 63

7. Programmable Features

Feature Feature code Selection Page

Overseas mode {#}{4}{1}{1}{0}: “OFF” {1}: “NEXT FAX”

{2}: “ERROR” (default)

Delayed send {#}{4}{1}{2}{0}: “OFF” (default) {1}: “ON” page 66

ECM selection {#}{4}{1}{3}{0}: “OFF” {1}: “ON” (default) page 66

Connecting tone {#}{4}{1}{6}{0}: “OFF” {1}: “ON” (default) page 66

Auto reduction {#}{4}{3}{2}{0}: “OFF” {1}: “ON” (default) page 66

Fax activation code {#}{4}{3}{4}{0}: “OFF” {1}: “ON” (default) page 66

Auto disconnection {#}{4}{3}{5}{0}: “OFF” {1}: “ON” (default) page 67

Silent fax ring count {#}{4}{3}{6}{3}: “3” (default) {4}: “4” {5}: “5”

{6}: “6” {7}: “7” {8}: “8” {9}: “9”

Memory reception alert {#}{4}{3}{7}{0}: “OFF” {1}: “ON” (default) page 67

Friendly reception {#}{4}{3}{8}{0}: “OFF” {1}: “ON” (default) page 67

Input tray setting for faxing {#}{4}{4}{0}{1}: “#1” (default) {2}: “#2”

L When the optional input tray is

installed, the following will be displayed.

{1}: “#1” {2}: “#2” {3}: “#3” {4}: “#1+#3” (default)

Output tray setting for faxing

{#}{4}{4}{1}{1}: “#1” {2}: “#2”

{3}: “#3” (default)

page 66

page 67

page 68

PC fax reception setting {#}{4}{4}{2}{0}: “OFF” {1}: “ALWAYS”

{2}: “CONNECTED” (default)

Computer setting for PC fax reception and remote control

Set fax features to default {#}{4}{5}{9}{0}: “NO” (default) {1}: “YES” page 68

Input tray setting for copying

Default copy resolution {#}{4}{6}{1}{1}: “TEXT/PHOTO” (default)

Contrast save {#}{4}{6}{2}{0}: “OFF” (default) {1}: “ON” page 64

Default operation mode {#}{4}{6}{3}{1}: “COPY” (default) {2}: “FAX” page 64

Mode timer {#}{4}{6}{4}{0}: “OFF” {1}: “30s”

Sort copy hold {#}{4}{6}{5}{0}: “OFF” (default) {1}: “ON” page 69

{#}{4}{4}{3} ---------- page 70

{#}{4}{6}{0}{1}: “#1” (default) {2}: “#2”

L When the optional input tray is

installed, the following will be displayed.

{1}: “#1” {2}: “#2” {3}: “#3” {4}: “#1+#3” (default)

{2}: “TEXT” {3}: “PHOTO”

{2}: “1min” (default) {3}: “2min” {4}: “5min”

page 68

page 69

page 64

Page 64

7. Programmable Features

Feature Feature code Selection Page

Output tray setting for copying

Toner save {#}{4}{8}{2}{0}: “OFF” (default) {1}: “ON” page 64

Default scan type {#}{4}{9}{0}{1}: “B/W TEXT” (default)

Default scan resolution {#}{4}{9}{1}{1}: “200dpi”

Default scan size {#}{4}{9}{2}{1}: “LETTER” {2}: “A4” (default)

DHCP mode setting {#}{5}{0}{0}{0}: “DISABLED”

IP address setting {#}{5}{0}{1} ---------- page 70

Subnet mask setting {#}{5}{0}{2} ---------- page 70

Default gateway setting {#}{5}{0}{3} ---------- page 70

Machine name setting {#}{5}{0}{7} ---------- page 70

{#}{4}{6}{6}{1}: “#1” (default)

{2}: “#2” {3}: “#3”

{2}: “B/W GRAPHIC” {3}: “B/W PHOTO” {4}: “COLOUR”

{2}: “300dpi” (default) {3}: “600dpi”

{3}: “LEGAL”

{1}: “ENABLED” (default)

page 69

page 70

Page 65

7.3 Basic features

{#}{1}{0}{1} Setting the date and time

SET DATE & TIME PRESS SET

Enter the date and time using the dial keypad. See page 25 for details.

{#}{1}{0}{2} Setting your logo

YOUR LOGO PRESS SET

Enter your logo using the dial keypad. See page 26 for details.

{#}{1}{0}{3} Setting your fax number

YOUR FAX NO. PRESS SET

Enter your fax number using the dial keypad. See page 28 for details.

{#}{1}{2}{1} Setting recall time

SET RECALL TIME =100ms [V^]

The recall time depends on your telephone exchange or host PBX.

{0} “900ms” {1} “700ms” {2} “600ms” {3} “400ms” {4} “300ms” {5} “250ms” {6} “200ms” {7} “160ms” {8} “110ms” {9} “100ms” (default) {*} “90ms” {#} “80ms”

Note:

L If the unit is connected via a PBX, PBX

functions (transferring a call, etc.) might not work correctly. Consult your PBX supplier for the correct setting.

{#}{1}{4}{5} Changing the LCD display contrast

LCD CONTRAST =NORMAL [V^]

{1} “NORMAL” (default): For normal contrast. {2} “DARKER”: Used when the display contrast

is too light.

7. Programmable Features

{#}{1}{6}{1} Setting the ringer pattern

RINGER PATTERN =A [V^]

{1} “A” (default) {2} “B” {3} “C”

{#}{2}{1}{0} Changing the ring setting in

FAX O NLY mode

FAX RING COUNT RINGS=2 [V^]

To change the number of rings before the unit answers a call in FAX ONLY mode.

{1} “1” {2} “2” (default) {3} “3” {4} “4” {5} “5” {6} “6” {7} “7” {8} “8” {9} “9”

Note:

L If you are using the unit with an answering

machine, set to more than 4 (page 39).

{#}{2}{1}{6} Setting the Caller ID list to print automatically

AUTO CALL. LIST MODE=OFF [V^]

{0} “OFF” (default): The unit will not print the Caller ID list, but will keep records of the information for the last 30 callers. {1} “ON”: The unit will print the Caller ID list automatically after every 30 new calls (page 42).

{#}{3}{2}{2} Enabling remote operation for a telephone answering machine

REMOTE TAM ACT. MODE=OFF [V^]

If you are using the unit with an answering machine, activate this feature, and program the remote activation ID to retrieve recorded voice messages.

Important:

L The remote activation ID must be the

same as the code that you programmed on the answering machine for remote operation. Also, it must be different from the fax activation code (feature #434 on page 66).

{0} “OFF” (default) {1} “ON”

Page 66

7. Programmable Features

1. Press {MENU}.

2. Press {#}, then {3}{2}{2}.

3. Press {1} to select “ON”.

4. Press {SET}.

5. Enter your ID from 1 to 5 digits, using 0–9,

{*} and {#}.

L The default ID is “11”.

6. Press {SET}.

7. Press {MENU}.

{#}{3}{8}{0} Setting the recording paper size in the paper input tray

PAPER SIZE #1 =A4 [V^]

{1} “LETTER”: Letter size paper {2} “A4” (default): A4 size paper

Note:

L If you change the paper size by using

{PAPER T RAY } in the copy mode (page 46),

the paper size set by this feature will be changed.

{#}{3}{8}{1} Setting the recording paper size in the multi-purpose input tray

PAPER SIZE #2 =A4 [V^]

{1} “LETTER”: Letter size paper {2} “A4” (default): A4 size paper {3} “LEGAL”: Legal size paper

Note:

L If you change the paper size by using

{PAPER T RAY } in the copy mode (page 46),

the paper size set by this feature will be changed.

{#}{3}{8}{2} Setting the recording paper size in the optional input tray

L This feature will be displayed only when the

optional input tray is installed.

PAPER SIZE #3 =A4 [V^]

{1} “LETTER”: Letter size paper {2} “A4” (default): A4 size paper {3} “LEGAL”: Legal size paper

Note:

L If you change the paper size by using

{PAPER T RAY } in the copy mode (page 46),

the paper size set by this feature will be changed.

{#}{4}{0}{3} Setting power save feature

POWER SAVE =15min [V^]

To set the length of time before the unit enters the power save mode.

{1} “5min”: 5 minutes {2} “15min” (default): 15 minutes {3} “30min”: 30 minutes {4} “1h”: 1 hour

Note:

L During the power save mode, the scanner

lamp remains OFF.

{#}{4}{6}{2} Saving the previous contrast setting

CONTRAST SAVE MODE=OFF [V^]

{0} “OFF” (default): Deactivates this feature. {1} “ON”: The unit will save the previous contrast

setting.

{#}{4}{6}{3} Setting the default operation mode

DEFAULT MODE =COPY [V^]

To select the default operation mode when the selected time of the mode timer (feature #464) passes. {1} “COPY” (default): Copy mode is selected as default.

{2} “FAX”: Fax mode is selected as default.

Note:

L You cannot select the scan mode using this

feature.

{#}{4}{6}{4} Setting the default operation mode timer

MODE TIMER =1min [V^]

To set the timer before returning to the default operation mode (feature #463).

{0} “OFF”: Deactivates this feature. {1} “30s”: 30 seconds {2} “1min” (default): 1 minute {3} “2min”: 2 minutes {4} “5min”: 5 minutes

{#}{4}{8}{2} Setting toner save feature

TONER SAVE MODE=OFF [V^]

{0} “OFF” (default): Deactivates this feature. {1} “ON”: The toner cartridge will last longer.

Page 67

Note:

L This feature may lower the print quality by

reducing toner consumption.

7. Programmable Features

7.4 Fax features

{#}{2}{1}{2} Changing the TEL/FAX delayed ring setting

TEL/FAX RING RINGS=2 [V^]

If you use an extension telephone in TEL/FAX mode, select the desired number of times the extension telephone rings before the unit answers the call.

{1} “1” {2} “2” (default) {3} “3” {4} “4” {5} “5” {6} “6” {7} “7” {8} “8” {9} “9”

Note:

L See page 38 for details.

{#}{4}{0}{1} Printing a sending report

SENDING REPORT =ERROR [V^]

To print a sending report for fax transmission results (page 30).

{0} “OFF”: Sending reports will not be printed. {1} “ON”: A sending report will be printed after

every transmission. {2} “ERROR” (default): A sending report will be printed only when fax transmission fails.

{#}{4}{0}{2} Setting the journal report to print automatically

AUTO JOURNAL MODE=ON [V^]

{0} “OFF”: The unit will not print a journal report, but will keep a record of the last 30 fax transmissions and receptions. {1} “ON” (default): The unit will print a journal report automatically after every 30 new fax transmissions and receptions (page 30).

{#}{4}{0}{4} Changing the receiving mode in the manual answer setting

MANUAL ANSWER =TEL [V^]

{1} “TEL” (default): Telephone mode (page 37) {2} “TEL/FAX”: Telephone/Fax mode (page 38)

Page 68

7. Programmable Features

{#}{4}{1}{1} Sending documents overseas

OVERSEAS MODE =ERROR [V^]

If you cannot send a fax overseas even if the number is correct and the line is connected, activate this feature before sending the fax. This feature improves the reliability by reducing the transmission speed.

{0} “OFF”: Deactivates this feature. {1} “NEXT FAX”: This setting is effective only for

the next attempted fax transmission. After transmission, the unit will return to the previous setting. {2} “ERROR” (default): When the previous fax transmission fails and you wish to re-send the document.

Note:

L This feature is not available for broadcast

transmission.

L Calling charges may be higher than usual.

{#}{4}{1}{2} Sending a fax at a specific time

DELAYED SEND MODE=OFF [V^]

This feature allows you to take advantage of lowcost calling hours offered by your telephone company. This feature can be set up to 24 hours in advance of the desired time.

{0} “OFF” (default) {1} “ON”

To send a document:

1. Insert the document into the auto document

feeder.

2. If necessary, change to the desired resolution (page 29) and the desired contrast (page 29).

3. Press {MENU}.

4. Press {#}, then {4}{1}{2}.

5. Press {1} to select “ON”.

6. Press {SET}.

7. Enter the fax number.

L To enter an item using one-touch dial

feature and navigator directory, see step 4 on page 34. (When using navigator directory, you do not have to press

{DIRECTORY} before pressing {V} or {^}.)

8. Press {SET}.

9. Enter the transmission start time.

L Press {*} repeatedly to select “AM” or

“PM”.

10.Press {SET}.

L The document will be fed into the unit and

scanned into memory. The unit will then send the data at the specified time.

Note:

L To cancel after programming, press {STOP}

then {SET}.

L You can also send a document using the

scanner glass. Press {SET} in step 10, then press {START}.

{#}{4}{1}{3} Setting the Error Correction Mode (ECM)

ECM SELECTION MODE=ON [V^]

This feature is available when the sending / receiving fax machines are ECM compatible.

{0} “OFF”: Deactivates this feature. {1} “ON” (default): If there is an error during fax

transmission / reception, the unit will support the communication.

{#}{4}{1}{6} Setting the connecting tone

CONNECTING TONE MODE=ON [V^]

If you often have trouble when sending faxes, this feature allows you to hear connecting tones: fax tone, ring back tone and busy tone. You can use these tones to confirm the status of the other party’s machine.

{0} “OFF”: Deactivates this feature. {1} “ON” (default): You will hear connecting

tones.

Note:

L If the ring back tone continues, the other

party’s machine may not be a fax machine or may have run out of paper. Check with the other party.

L The connecting tone volume cannot be

adjusted.

{#}{4}{3}{2} Receiving other size documents

AUTO REDUCTION MODE=ON [V^]

To receive a fax document that is longer than your recording paper.

{0} “OFF”: The unit will print the original size. {1} “ON” (default): The unit will fit received

documents onto your recording paper.

{#}{4}{3}{4} Changing the fax activation code

FAX ACTIVATION MODE=ON [V^]

Page 69

7. Programmable Features

If you wish to use an extension telephone to receive faxes, activate this feature and program the activation code.

{0} “OFF” {1} “ON” (default)

1. Press {MENU}.

2. Press {#}, then {4}{3}{4}.

3. Press {1} to select “ON”.

4. Press {SET}.

5. Enter your code from 2 to 4 digits, using 0–9,

{*} and {#}.

L The default code is “;#9”. L Do not enter “0000”.

6. Press {SET}.

7. Press {MENU}.

{#}{4}{3}{5} Setting the auto disconnection

AUTO DISCONNECT MODE=ON [V^]

To answer a call with an extension telephone in TEL/FAX mode (page 38), activate this feature and program the code.

{0} “OFF” {1} “ON” (default)

1. Press {MENU}.

2. Press {#}, then {4}{3}{5}.

3. Press {1} to select “ON”.

4. Press {SET}.

5. Enter your code from 2 to 4 digits, using 0–9

and {*}.

L The default code is “;0”.

6. Press {SET}.

7. Press {MENU}.

{#}{4}{3}{6} Changing the silent fax recognition ring setting

SILENT FAX RING RINGS=3 [V^]

To change the number of times the unit rings while in TEL/FAX mode.

{3} “3” (default) {4} “4” {5} “5” {6} “6” {7} “7” {8} “8” {9} “9”

Note:

L See page 38 for details.

{#}{4}{3}{7} Setting the memory reception

alert

RECEIVE ALERT MODE=ON [V^]

To alert you with a beeping sound when a received fax document is stored into memory due to some existing problem. The slow beeps will continue until you clear the printing problem and make sure the unit is supplied with enough paper to print the stored document.

{0} “OFF”: Deactivates this feature. {1} “ON” (default): You will be alerted to a

reception problem by a beeping sound.

{#}{4}{3}{8} Setting friendly reception

FRIENDLY RCV MODE=ON [V^]

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep). {0} “OFF”: You have to press {START} for fax reception.

{1} “ON” (default): You do not have to press {START} for fax reception.

{#}{4}{4}{0} Setting the input tray to use for

faxing

FAX INPUT TRAY =#1 [V^]

You can select the input tray that will be used for printing received faxes.

{1} “#1” (default): Paper input tray {2} “#2”: Multi-purpose input tray

L When the optional input tray is installed, the

following will be displayed.

{1}: “#1” {2}: “#2” {3}: “#3” {4}: “#1+#3” (default)

Note:

L Lists or reports printed by pressing {HELP}

(page 24) or {MENU} (page 93) will be fed from the paper input tray.

L When the input tray setting is set to “#1+#3”,

the paper size in the paper input tray (feature #380 on page 64) and the optional input tray (feature #382 on page 64) should be the same. If either of the paper size is changed, the input tray setting will be changed to “#1” automatically.

Page 70

7. Programmable Features

{#}{4}{4}{1} Setting the output tray to use for faxing

FAX OUTPUT TRAY =#3 [V^]

You can select the output tray that will be used for printing received faxes. {1} “#1”: Upper output tray (Up to approx. 100 sheets). {2} “#2”: Middle output tray (Up to approx. 50 sheets). {3} “#3” (default): Lower output tray (Up to approx. 50 sheets).

Note:

L Lists or reports printed by pressing {HELP}

(page 24) or {MENU} (page 93) will be stacked on the upper output tray.

{#}{4}{4}{2} Receiving a fax into the computer assigned as the ADMIN PC

PCFAX SETTING =CONNECTED [V^]

If you wish to receive a fax into the computer assigned as the ADMIN PC, activate this feature and select [PC FAX] from Multi-Function Station.

{0} “OFF”: Deactivates this feature. {1} “ALWAYS”: If the unit recognizes the

connection to the computer assigned as the ADMIN PC, it will transfer a received document to the computer. If the unit cannot recognize the connection, it will store a received document in the memory once, then transfer the data after recognition of the connection. {2} “CONNECTED” (default): If the unit recognizes the connection to the computer assigned as the ADMIN PC, it will transfer a received document to the computer. If the unit cannot recognize the connection, it will print out the data.

6. Press {MENU}.

{#}{4}{5}{9} Resetting fax features to their

default settings

SET FAX DEFAULT RESET=NO [V^]

{0} “NO” (default) {1} “YES”

To reset the fax features:

1. Press {MENU}.

2. Press {#}, then {4}{5}{9}.

3. Press {1} to select “YES”.

4. Press {SET}.

5. Press {SET} again.

Page 71

7.5 Copy features

{#}{4}{6}{0} Setting the input tray to use for copying

COPY INPUT TRAY =#1 [V^]

You can select the input tray that will be used for copying.

{1} “#1” (default): Paper input tray {2} “#2”: Multi-purpose input tray

L When the optional input tray is installed, the

following will be displayed.

{1}: “#1” {2}: “#2” {3}: “#3” {4}: “#1+#3” (default)

Note:

L When the input tray setting is set to “#1+#3”,

7. Programmable Features

Remove the stacked paper, then press

{START} to restart copying.

{#}{4}{6}{6} Setting the output tray to use

for copying

COPY OUTPUT TRAY =#1 [V^]

You can select the output tray that will be used for copying. {1} “#1” (default): Upper output tray (Up to approx. 100 sheets). {2} “#2”: Middle output tray (Up to approx. 50 sheets). {3} “#3”: Lower output tray (Up to approx. 50 sheets).

Note:

L Documents printed from the computer will be

stacked on the upper output tray (“#1”). If you use the computer frequently, we recommend changing the output tray for copying to the middle output tray (“#2”).

{#}{4}{6}{1} Changing the default copy resolution

COPY RESOLUTION =TEXT/PHOTO [V^]

To change the default resolution setting for copying. {1} “TEXT/PHOTO” (default): For documents containing both text and photographs.

{2} “TEXT”: For documents containing only text. {3} “PHOTO”: For documents containing

photographs, shaded drawings, etc.

{#}{4}{6}{5} Setting the sort copy hold

SORT COPY HOLD MODE=OFF [V^]

{0} “OFF” (default): Deactivates this feature. {1} “ON”: When making more than 4 sets of

multiple copies, the unit will add a pause every 3 sets of copies.

Note:

L If you select “ON”, the unit will display the

following and stop copying after every 3 sets of copies.

TO CONTINUE COPY PRESS START

Page 72

7. Programmable Features

7.6 Scan features

The following features will be displayed only when the optional LAN board is installed. For more details, see the network installation guide by clicking on the link in the Multi-Function help file.

{#}{4}{9}{0} Setting the default scan type for LAN push scan

SCAN TYPE =B/W TEXT [V^]

{1} “B/W TEXT” (default): For containing Black and White text document {2} “B/W GRAPHIC”: For containing Black and White graphic image {3} “B/W PHOTO”: For containing Black and White photo image

{4} “COLOUR”: For containing colour image

{#}{4}{9}{1} Changing the default scan

resolution for LAN push scan

SCAN RESOLUTION =300dpi [V^]

{1} “200dpi” {2} “300dpi” (default) {3} “600dpi”

{#}{4}{9}{2} Setting the default scan size for

LAN push scan

SCAN SIZE =A4 [V^]

{1} “LETTER”: Letter size paper {2} “A4” (default): A4 size paper {3} “LEGAL”: Legal size paper

7.7 LAN features

The following features will be displayed only when the optional LAN board is installed. For more details, see the network installation guide by clicking on the link in the Multi-Function help file.

{#}{4}{4}{3} Setting the computer for PC fax reception and remote control

ADMIN PC PRESS SET

To select the computer that will be used for receiving a fax or remote control settings for the administrator. You can select the name of computer on the LAN or “USB HOST” (default).

Note:

L If the optional LAN board is not installed, the

computer connected to the unit by USB is assigned as the ADMIN PC.

{#}{5}{0}{0} LAN setting with a DHCP server

DHCP =ENABLED [V^]

{0} “DISABLED”: Deactivates this feature. {1} “ENABLED”(default): The following will be

allocated automatically using a DHCP (Dynamic Host Configuration Protocol) server. – IP address – Subnet mask – Default gateway

{#}{5}{0}{1} Setting the IP address for the LAN connection

IP ADDRESS PRESS SET

This feature is available when feature #500 is deactivated. Enter the IP address of the unit on the LAN using the dial keypad.

{#}{5}{0}{2} Setting the Subnet mask for the LAN connection

SUBNET MASK PRESS SET

This feature is available when feature #500 is deactivated. Enter the subnet mask of the network on the LAN using the dial keypad.

{#}{5}{0}{3} Setting the Default gateway for the LAN connection

DEFAULT GATEWAY PRESS SET

This feature is available when feature #500 is deactivated. Enter the default gateway of the network on the LAN using the dial keypad.

{#}{5}{0}{7} Setting the machine name

MACHINE NAME PRESS SET

Enter the name of the unit to recognize on the LAN. If you change the name, assign the unique name to avoid overlapping.

L In order to recognize the unit on the LAN, the

default name of the unit is assigned automatically based on the ID of the optional LAN board.

Page 73

8. Help

8Help

8.1 Error messages – Reports

If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending and journal reports (page 30).

Message Code Cause & Solution

COMMUNICATION ERROR 40-42

46-72

43 44

DOCUMENT JAMMED ----- L The document is jammed. Remove the

ERROR-NOT YOUR UNIT 53

54 59 70

JUNK FAX PROH. REJECT ----- L The junk fax prohibitor feature of this unit

MEMORY FULL ----- L The memory is full of received documents

L A transmission or reception error occurred.

Try again or check with the other party.

L A line problem occurred. Connect the

telephone line cord to a different socket and try again.

L An overseas transmission error occurred. Try

using the overseas mode (feature #411 on page 66).

jammed document (page 87).

L A transmission or reception error occurred

because of a problem with the other party’s fax machine. Check with the other party.

rejected fax reception.

due to a lack of recording paper or a recording paper jam. Install paper (page 18) or clear the jammed paper (page 84).

L If you select the computer that will be used for

receiving a fax in feature #443 (page 70), and feature #442 is set to “ALWAYS” (page 68), check the connection between the computer and the unit.

NO DOCUMENT / FAILED PICKUP ----- L The document was not fed into the unit

properly. Re-insert it and try again.

OTHER FAX NOT RESPONDING ----- L The other party’s fax machine is busy or has

run out of recording paper. Try again.

L The other party’s fax machine rings too many

times. Send the fax manually (page 29).

L The other party’s machine is not a fax

machine. Check with the other party.

L The number you dialled is not in service.

PRESSED THE STOP KEY ----- L{STOP} was pressed and fax communication

was cancelled.

THE COVER WAS OPENED ----- L The top cover was opened. Close it and try

again.

OK ----- L Fax transmission or reception was

successful.

Page 74

8. Help

8.2 Error messages – Display

If the unit detects a problem, one or more of the following messages will appear on the display.

Display Cause & Solution

“CALL SERVICE” L There is something wrong with the unit. Contact our service

personnel.

“CARRIAGE ERROR” L There is something wrong with the carriage sensor. Contact our

service personnel.

“CHANGE DRUM” “CHANGE SUPPLIES”

“CHECK DOCUMENT” L The document was not fed into the unit properly. Re-insert the

“CHECK DRUM” L The drum unit is not inserted properly. Re-insert it correctly (page

“CHECK INSTALL INPUT TRAY #1”

“CHECK MEMORY” L The memory (telephone numbers, parameters, etc.) has been

“CHECK PICK UP INPUT TRAY #1”

“CLOSE ADF COVER” L The ADF cover is open. Close it.

L There is something wrong with the drum unit. Replace the drum

unit and the toner cartridge (page 81).

document. If misfeeding occurs frequently, clean the document feeder rollers (page 92) and try again.

15).

L The input tray is not inserted correctly. Pull the input tray out, then

re-insert it.

Note:

L “#1”: Paper input tray L “#3”: Optional input tray

erased. Re-program.

L Recording paper was not fed into the unit properly. Re-insert the

recording paper (page 86, 87).

L The cover at the left side of the optional input tray is open. Close it.

Note:

L “#1”: Paper input tray L “#2”: Multi-purpose input tray L “#3”: Optional input tray

“DIRECTORY FULL” L There is no space to store new items in navigator directory. Erase

unnecessary items (page 33).

“DRUM LIFE LOW REPLACE SOON”

“FAX IN MEMORY” L The unit has a document in memory. See the other displayed

“KEEP COPYING” L Copying has stopped due to a lack of recording paper or paper

L The drum life is near to an end. Replace the drum unit as soon as

possible (page 81).

message instructions to print out the document. For fax memory capacity, see page 94.

L If you select the computer that will be used for receiving a fax in

feature #443 (page 70), and feature #442 is set to “ALWAYS” (page

68), check the connection between the computer and the unit.

being fully stacked on the output tray. See the other displayed message instructions to continue copying.

Page 75

8. Help

Display Cause & Solution

“LOW TEMP.” L The inside of the unit is extremely cold and cannot be operated.

Use the unit in a warmer area. While the unit cannot be operated, the received documents are temporarily stored into the memory, and will be printed out automatically when the unit warms up.

“MAINTENANCE REQUIRED” “PRINT INFO PRESS START”

“MEMORY FULL” L When performing memory transmission, the document being

“MODEM ERROR” L There is something wrong with the unit’s modem. Contact our

“NO FAX REPLY” L The other party’s fax machine is busy or has run out of recording

“OUT OF PAPER INPUT TRAY #1”

L Your unit requires a scheduled maintenance. Maintenance is

highly recommended for optimal performance of your unit. Please contact our service personnel.

stored exceeded the memory capacity of the unit. Send the entire document manually.

L When making a copy, the document being stored exceeded the

memory capacity of the unit. Press {STOP} to clear the message. Divide the document into sections.

service personnel.

paper. Try again.

L Recording paper is not installed or the input tray has run out of

paper. Install paper (page 18).

L Recording paper is not fed into the unit properly. Reinstall paper

(page 18).

Note:

L “#1”: Paper input tray L “#2”: Multi-purpose input tray L “#3”: Optional input tray L “#1+#3”: Paper input tray and optional input tray

“OUT TRAY #1 FULL” L Paper has been fully stacked on the output tray. Remove the

stacked paper.

Note:

L “#1”: Upper output tray L “#2”: Middle output tray L “#3”: Lower output tray

“PAPER JAMMED” “OPEN LOWER LEFT SIDE TRAY COVER”

“PAPER JAMMED” “OPEN TOP COVER”

“PC FAIL OR BUSY” L The cable or the computer mains lead is not connected correctly.

“PLEASE WAIT” L The unit is warming up. Wait for a while.

“POLLING ERROR” L The other party’s fax machine does not offer the polling function.

“REDIAL TIME OUT” L The other party’s fax machine is busy or has run out of recording

L A recording paper jam occurred inside of the optional input tray.

Clear the jammed paper (page 86).

L A recording paper jam occurred inside of the unit. Clear the

jammed paper (page 84).

Check the connections (page 49).

L The software is not running on the computer. Restart the software

and try again.

Check with the other party.

paper. Try again.

Page 76

8. Help

Display Cause & Solution

“REMOVE DOCUMENT” L The document is jammed. Remove the jammed document (page

87).

L Attempted to send a document longer than 600 mm. Press

{STOP} to remove the document. Divide the document into two or

more sheets and try again.

“REPLACE DRUM” “CHANGE SUPPLIES”

“RX MEMORY FULL” L The memory is full of received documents due to a lack of

“TONER EMPTY” “CHANGE SUPPLIES”

“TONER LOW” “CHANGE SUPPLIES”

“TOP COVER OPEN” L The top cover is open. Close it.

“TRANSMIT ERROR” L A transmission error occurred. Try again.

“WARMING UP” L The inside of the unit is cold. Let the unit warm up. Wait for a while.

“WRONG PAPER” L The fax message was printed on paper which is shorter than A4

L The drum life is complete. Replace the drum unit immediately

(page 81).

recording paper or a recording paper jam. Install paper (page 18) or clear the jammed paper (page 84).

L If you select the computer that will be used for receiving a fax in

feature #443 (page 70), and feature #442 is set to “ALWAYS” (page

68), check the connection between the computer and the unit.

L The toner life is complete. Replace the toner cartridge immediately

(page 81).

L The toner life is near to an end. Replace the toner cartridge as

soon as possible (page 81).

L The unit is warming up before operation starts. Wait for a while.

size paper. Use the appropriate size paper (page 95).

Page 77

8. Help

Troubleshooting

8.3 When a function does not work, check here

8.3.1 Initial settings

Problem Cause & Solution

I cannot hear a dial tone. L The telephone line cord is connected to the [EXT] socket on the

unit. Connect to the [LINE] socket (page 22).

L If you use a splitter/coupler to connect the unit, remove the

splitter/coupler and connect the unit to the wall socket directly. If the unit operates properly, check the splitter/coupler.

L Disconnect the unit from the telephone line and connect a known

working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

L The mains lead or telephone line cord is not connected. Check the

connections.

L If you connected the unit through a computer modem, connect the

unit directly to a telephone line socket.

The unit does not ring. L The ringer volume is turned OFF. Adjust it (page 24).

8.3.2 General

Problem Cause & Solution

The other party complains they only hear a fax tone and cannot talk.

The {PAU SE } button does not function properly.

During programming, I cannot enter the code or ID number.

The unit beeps. L The memory reception alert of feature #437 is ON (page 67), and

The output tray becomes full quickly or the recording paper does not stack properly on the output tray.

I cannot operate the help function, adjust volumes or program the features.

L FAX ONLY mode is set. Tell the other party the number is only used

for faxes.

L If this button is pressed during dialling, a pause will be inserted. If

pressed immediately after a dial tone is obtained, the last number dialled will be redialled.

L All or part of the number is the same. Change the number: feature

#322 (page 63), #434 (page 66) and #435 (page 67).

the unit has a document in memory. Press {STOP} to stop the beeps, then see the displayed message instructions to solve the problem.

L High humidity may cause the recording paper to curl. Try turning

the paper over and re-inserting it. If the curl on the paper is heavy, please remove it from the output tray. If you still have this problem, contact our service personnel.

L The unit is set to the scan mode. Press {COPY} or {FAX } to switch

to the copy mode or fax mode. If you still have this problem, contact our service personnel.

Page 78

8. Help

8.3.3 Fax – sending

Problem Cause & Solution

I cannot send documents. L The telephone line cord is connected to the [EXT] socket on the

unit. Connect to the [LINE] socket (page 22).

L The other party’s fax machine is busy or has run out of recording

paper. Try again.

L The other party’s machine is not a fax machine. Check with the

other party.

L The other party’s fax machine failed to answer the fax

automatically. Send the fax manually (page 29).

I cannot send a fax overseas.

The other party complains that letters on their received document are distorted.

The other party complains that letters on their received document are not clear.

The other party complains that black lines, white lines or smudges appear on their received document.

L Use the overseas transmission mode (feature #411 on page 66). L Add two pauses at the end of the telephone number or dial

manually.

L If your line has special telephone services such as call waiting, the

service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

L Another telephone on the same line is off the hook. Hang up the

extension telephone and try again.

L Try copying the document. If the copied image is clear, there may

be something wrong with the other party’s machine.

L The original document is too dark or too light. Change the contrast

setting by pressing {CONTRAST}, then {V} or {^}, and try again.

L The glass or rollers are dirty with correction fluid, etc. Clean them

(page 88, 92). Please do not insert a document before correction fluid has dried completely.

8.3.4 Fax – receiving

Problem Cause & Solution

I cannot receive documents.

L The telephone line cord is connected to the [EXT] socket on the

unit. Connect to the [LINE] socket (page 22).

I cannot receive documents automatically.

The display shows “CONNECTING...”, but faxes are not received.

A blank sheet is ejected. L The other party placed the document in their fax machine the

L The receiving mode is set to TEL mode. Set to FAX ONLY mode

(page 37) or TEL/FAX mode (page 38).

L The time taken to answer the call is too long. Decrease the number

of rings before the unit answers a call (feature #210 on page 63 and feature #212 on page 65).

L The incoming call is not a fax. Change the receiving mode to TEL

mode (page 37) or TEL/FAX mode (page 38).

wrong way. Check with the other party.

Page 79

Problem Cause & Solution

8. Help

The printing quality is poor.

The other party complains that they cannot send a document.

I cannot select the desired receiving mode.

L If documents can be copied properly, the unit is working normally.

The other party may have sent a faint document or there may be something wrong with the other party’s machine. Ask them to send a clearer copy of the document or to check their fax machine.

L Some paper has instructions recommending which side to print on.

Try turning the paper over.

L You may have used paper with a cotton and/or fibre content that is

over 20%, such as letterhead or resume paper.

L The remaining toner is low. Replace the toner cartridge (page 81). L To check the drum life and quality, please print the printer test list

(page 93). If printing quality is still poor, replace the toner cartridge and drum unit.

L The toner save mode is ON (feature #482 on page 64). L The glass or rollers are dirty with correction fluid, etc. Clean them

(page 88, 92). Please do not insert a document before correction fluid has dried completely.

L The memory is full of received documents due to a lack of

recording paper or a recording paper jam. Install paper (page 18) or clear the jammed paper (page 84).

L If you select the computer that will be used for receiving a fax in

feature #443 (page 70), and feature #442 is set to “ALWAYS” (page

68), check the connection between the computer and the unit.

L The unit is not in FAX ONLY mode. Press {FAX AUTO ANSWER}

repeatedly to turn ON the {FAX AUTO ANSWER} indicator.

L If you want to set FAX ONLY mode:

–press {FAX AUTO ANSWER} repeatedly to turn ON the {FA X

AUTO ANSWER} indicator.

L If you want to set TEL mode or TEL/FAX mode:

– select the desired mode using feature #404 (page 65), and

press {FAX AUTO ANSWER} repeatedly to turn OFF the {FA X

AUTO ANSWER} indicator.

I cannot receive documents even though paper is installed.

When an extension telephone is connected, I cannot receive documents by pressing

{*}{#}{9}.

L Feature #442 is activated and the received fax documents are

automatically transferred to the computer. View the received documents using the computer (page 57).

L You must set remote fax activation to ON (feature #434 on page 66)

beforehand.

L Press {*}{#}{9} firmly. L You may have changed the remote fax activation code from

{*}{#}{9} (default setting). Verify the remote fax activation code

(feature #434 on page 66).

L The memory is full of received documents due to a lack of

recording paper or a recording paper jam. Install paper (page 18) or clear the jammed paper (page 84).

L If you select the computer that will be used for receiving a fax in

feature #443 (page 70), and feature #442 is set to “ALWAYS” (page

68), check the connection between the computer and the unit.

Page 80

8. Help

8.3.5 Copying

Problem Cause & Solution

The unit will not make a copy.

A black line, a white line or smudge appears on the copied document.

The printing quality is poor.

L You cannot make a copy during programming. Make the copy after

programming.

L The document was not fed into the unit properly. Re-insert the

document.

L Recording paper is not installed or the unit has run out of paper.

Install paper (page 18).

L The glass or rollers are dirty with correction fluid, etc. Clean them

(page 88, 92). Please do not insert a document before correction fluid has dried completely.

Original Copy

ABC

L Some paper has instructions recommending which side to print on.

Try turning the paper over.

L You may have used paper with a cotton and/or fibre content that is

over 20%, such as letterhead or resume paper.

L The remaining toner is low. Replace the toner cartridge (page 81). L To check the drum life and quality, please print the printer test list

(page 93). If printing quality is still poor, replace the toner cartridge and drum unit.

L The toner save mode of feature #482 is ON (page 64).

8.3.6 Using an answering machine

Problem Cause & Solution

I cannot receive documents automatically.

I cannot receive voice messages.

I cannot retrieve recorded voice messages on the answering machine from a remote location.

I pressed the remote access code to access the answering machine remotely, but the line was disconnected.

Callers complain that they cannot send a document.

L Your greeting message on the answering machine is too long.

Shorten the message. Record a message up to 10 seconds long.

L The answering machine rings too many times. Set to 1 or 2 rings.

L Check if the answering machine is turned ON and connected to the

unit properly (page 39).

L Set the number of rings on the answering machine to 1 or 2.

L You did not program your remote access code into your unit

correctly. Program the same code that is programmed on the answering machine on the unit with feature #322 (page 63).

L The code may include “#” which is used for certain features

provided by telephone companies. Change the code on the answering machine to another number which does not include “#”. Also change the code of the unit with feature #322 (page 63).

L There is no room left in memory of your answering machine to

record voice messages. See the operating instructions of the answering machine and erase unnecessary messages.

L You set the answering machine to only give a greeting message.

Page 81

8.3.7 Multi-Function Station

Problem Cause & Solution

8. Help

I cannot recognize the last part of an item in the list of the [One Touch],

[Directory], [Journal] or [Caller ID] when using

Remote Control.

I cannot scan. L When scanning at a high resolution, a large amount of available

The document is not fed into the unit.

Even after clicking [Cancel], scanning continues.

L Put the cursor on the line between the buttons. The cursor changes

shape and you can expand the area by dragging or double-clicking.

memory is required. If your computer warns of insufficient memory, close other applications and try again.

L The unit is in use. Try again later. L There is not enough space on the hard disk. Delete unnecessary

files and try again.

L Restart the computer, and try again. L Check the connection between the computer and the unit (page

49).

L You attempted to scan a document longer than the paper size

which you set. Change the setting or divide the document into the appropriate paper size, and try again.

L If you use the Fast User Switching feature in Windows XP, make

sure no other users are logged in to your computer.

L Remove the document in the auto document feeder and re-insert it.

L Please wait. It may take a while for the cancel request to be

accepted.

I cannot find the unit as the target device from the list when using PC FAX and Remote Control.

A printing error occurred while using PC FAX and Remote Control.

Multi-Function Station does not work properly.

L The unit will be displayed after the printer driver has been installed.

L The printer driver is used for PC FAX and Remote Control. The

transmission error will be displayed as the printing error.

L If you connect the USB cable to USB hub, connect it to the USB

port of your computer directly.

L Make sure you have installed the latest Service Pack available for

the version of Windows installed on your computer. See the Microsoft web site for details.

L Confirm the BIOS setting of your computer, and select USB port

mode. Please refer to your computer’s operating instructions or consult the manufacturer.

L If you have any other multifunction softwares installed on your

computer, uninstall them.

L If you use the Fast User Switching feature in Windows XP, make

sure no other users are logged in to your computer.

L Check that your computer has enough memory and hard disk

space. If your computer warns of insufficient memory, close other applications. If there is not enough space on the hard disk, delete unnecessary files.

Page 82

8. Help

Problem Cause & Solution

The fax sending from the computer has been completed, but the other party cannot receive the document.

Coloured text is printed in black instead of greyscale when printing from Microsoft PowerPoint or other applications.

I cannot install or uninstall Multi-Function Station.

L The transmission error may be occurred in the unit. Check the

sending report in the journal from Remote Control.

L Select [Color] or remove the check next to [Grayscale] in the

print dialogue so that coloured text will be printed in greyscale.

L Some of the files needed to install or uninstall Multi-Function

Station may be corrupted. Use the MfsCleaner utility (found on the included CD-ROM) to solve the problem.

1. Insert the included CD-ROM into your CD-ROM drive.

L The setup program will start automatically.

2. Click [Cancel], then click [Yes] to quit the setup.

3. Open the folder “D:\Tools\Uninstall” (Where “D:” is the drive

letter of your CD-ROM drive).

4. Double-click the [MfsCleaner] icon. L The [MfsCleaner for KX-FLB800/FLM650 Series] window

will appear.

5. Click [Clean], then click [Yes] to restart the computer.

Note:

L To install Multi-Function Station again, see page 49.

8.3.8 If a power failure occurs

L The unit will not function. L The unit is not designed for making emergency telephone calls when the power fails. Alternative

arrangements should be made for access to emergency services.

L Fax transmission and reception will be interrupted. L Any sending documents stored in the memory or any documents during reception will be lost. When

power is restored, a power down report will be printed out stating which contents in the memory have been erased.

Page 83

8. Help

Replacement

8.4 Replacing the toner cartridge and the drum unit

When the display shows the following, replace the toner cartridge.

TONER LOW

TONER EMPTY

To check the drum life and quality, please print the printer test list (page 93) and refer to page 96 for information on the drum life. If printing quality is still poor or “REPLACE DRUM” appears on the display, replace the toner cartridge and drum unit. To ensure that the unit operates properly, we recommend the use of Panasonic toner

cartridge (Model No. KX-FA85X) and drum unit (Model No. KX-FA86X). See page 12 for

accessory information. To maintain print quality and machine life, we recommend you to clean slots and openings (page 5) and the inside of the unit (page 88, 92) when replacing the toner cartridge and/or drum unit.

Caution:

L We cannot be responsible for any damage

to the unit or degradation of print quality which may occur from the use of a nonPanasonic toner cartridge and drum unit.

L The drum unit contains a photosensitive

drum. Exposing it to light may damage the drum. Once you have opened the protection bag: – Do not expose the drum unit to light for

more than 5 minutes.

– Do not touch or scratch the black drum

surface.

– Do not place the drum unit near dust or

dirt, or in a high humidity area.

– Do not expose the drum unit to direct

sunlight.

L Do not turn the power switch OFF. Loss of

fax documents in memory may occur.

L Do not leave the toner cartridge out of the

protection bag for a long time. It will decrease the toner life.

L Do not add toner to the toner cartridge.

1 Before opening the protection bag of the new

toner cartridge, shake it vertically more than 5 times.

2 Remove the new toner cartridge from the

protection bag.

3 Lift the cover release lever (1) and open the

top cover (2).

Important:

L Close the multi-purpose input tray (3)

before opening the top cover.

Caution: The fuser unit (4) gets hot. Do not touch it.

Page 84

8. Help

4 Tap on the used toner cartridge several times

to allow the remaining toner to fall into the drum unit. Remove the drum and toner unit (1) by holding the tabs.

L If you replace the toner cartridge and the

drum unit at the same time, skip to step 7.

5 Turn the two green levers (1) on the used

toner cartridge firmly.

6 Remove the used cartridge (1) from the

drum unit (2).

L The toner may stick to the cartridge and

the drum unit. Be careful when handling. See page 4 for details.

L Do not drop the toner on the black drum

surface (3).

L Put the used toner cartridge into the

protection bag.

7 If you replace the drum unit at the same time,

remove the new drum unit from the protection bag.

Place the new toner cartridge (1) into the drum unit (2).

8 Firmly press down the toner cartridge to

snap into position.

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8. Help

9 Turn the two green levers (1) on the toner

cartridge firmly.

10 Make sure that the triangles (1) match to

install the toner cartridge correctly.

11 Install the drum and toner unit (1) by holding

the tabs.

L Make sure that the triangles (2) match to

install the drum and toner unit correctly.

L If the lower glass (2) is dirty, clean it with

a soft and dry cloth.

12 Close the top cover, holding the cover

release lever (1). Then push down the right centre edge, until locked.

Caution:

L To prevent injuries, be careful not to

put your hands under the top cover.

Note:

L While the unit displays “PLEASE WAIT”,

do not open the top cover, or turn the power switch OFF.

Waste disposal method

Waste material should be disposed of under conditions which meet all national and local environmental regulations.

Page 86

8. Help

Jams

8.5 Recording paper jam

8.5.1 When the recording paper has jammed inside of the unit

The display will show the following.

PAPER JAMMED

OPEN TOP COVER

Caution:

L Do not pull out the jammed paper forcibly

before opening the top cover.

L To prevent injuries, be careful not to put

your hands under the top cover.

1 Lift the cover release lever (1) and open the

top cover (2).

Important:

L Close the multi-purpose input tray (3)

before opening the top cover.

Caution: The fuser unit (4) gets hot. Do not touch it.

2 Remove the jammed paper.

Case 1: When the recording paper has jammed near the drum and toner unit:

Remove the jammed paper (1) carefully by pulling it upwards.

Remove the jammed paper (1) carefully by pulling it to the right.

Page 87

8. Help

Case 2: When the recording paper has jammed near the fuser unit:

1. Lift both green levers (1) until they stop.

2. Remove the jammed paper (1) carefully

by pulling it upwards.

Case 3: When the recording paper has jammed near the output tray:

1. Pull and hold the green lever (1) to

release the jammed paper.

2. Remove the jammed paper (1) carefully

by pulling it upwards.

3. Push back the green levers (1) to the

original position.

3 Close the top cover, holding the cover

release lever (1). Then push down the right centre edge, until locked.

Page 88

8. Help

8.5.2 When paper jam occurs near the optional input tray

The display will show the following.

PAPER JAMMED

OPEN LOWER LEFT SIDE TRAY COVER

1 Open the cover (1) at the left side of the

optional input tray.

2 Remove the jammed paper (1).

8.5.3 When the recording paper in the paper input tray / the optional input tray is not fed into the unit properly

The display will show the following.

CHECK PICK UP INPUT TRAY #1

CHECK PICK UP INPUT TRAY #3

– “#1”: Paper input tray – “#3”: Optional input tray

1 Pull open the input tray, then remove the

recording paper and straighten.

2 Re-load the recording paper.

Paper input tray:

3 Close the cover at the left side of the optional

input tray.

Optional input tray:

3 Close the input tray.

Note:

L If the error message is still displayed, check

the recording paper specifications and reinstall recording paper. See page 18 and page 20 for details.

Page 89

8.5.4 When the recording paper in the multi-purpose input tray is not fed into the unit properly

The display will show the following.

CHECK PICK UP INPUT TRAY #2

1 Remove the recording paper and straighten. 2 Re-insert the recording paper.

8. Help

8.6 Document jams (Auto document feeder)

Caution:

L Do not pull out the jammed document

forcibly before lifting the ADF cover.

Note:

L If the error message is still displayed, check

the recording paper specifications and reinstall recording paper. See page 20 for details.

1 Hold the ADF cover (1) firmly and lift it to

open the upper part (2) of the ADF cover, then open the whole of the ADF cover.

Page 90

8. Help

2 Remove the jammed document (1)

carefully.

When the document has jammed near the document entrance:

When the document has jammed near the document exit:

Cleaning

8.7 Cleaning the white plate and glasses

Clean the white plate and glasses when a black line, a white line or a dirty pattern appears on: – your recording paper, – the original document, – the data scanned by the computer, or – the fax document received by the other party.

Caution:

L Be careful when handling the drum and

toner unit. See the caution for the drum unit on page 81 for details.

L Do not use paper products, such as paper

towels or tissues, to clean the inside of the unit.

8.7.1 White plate and scanner glasses

1 Turn the power switch OFF. 2 Hold the ADF cover (1) firmly and lift it to

open the upper part (2) of the ADF cover, then open the whole of the ADF cover.

3 Close the ADF cover.

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8. Help

3 Clean the scanner glass (1) and the white

cover sheet (2) and its circumference (3) with a soft and dry cloth.

4 Close the ADF cover (1), then hold the

document cover (2) while cleaning the white plate (3) and the scanner glass (4).

5 Close the document cover (1).

6 Turn the power switch ON.

If the document cover comes off from the unit

1. Attach the hinges (1) to the document cover

(2).

L Make sure that the inserted direction is

correct. Otherwise, the hinges cannot be inserted into the slots in step 3.

2. Lay down the hinges (1).

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8. Help

3. Insert the hinges (1) into the slots (2) on

the unit.

4. Close the document cover.

8.7.2 Lower glass

1 Turn the power switch OFF. 2 Lift the cover release lever (1) and open the

top cover (2).

Important:

L Close the multi-purpose input tray (3)

before opening the top cover.

Caution: The fuser unit (4) gets hot. Do not touch it.

3 Remove the drum and toner unit (1) by

holding the tabs.

Page 93

8. Help

4 Clean the lower glass (1) with a soft and dry

cloth.

5 Reinstall the drum and toner unit (1) by

holding the tabs.

6 Close the top cover, holding the cover

release lever (1). Then push down the right centre edge, until locked.

Caution:

L To prevent injuries, be careful not to

put your hands under the top cover.

7 Turn the power switch ON.

L Make sure that the triangles (2) match to

install the drum and toner unit correctly.

Page 94

8. Help

8.8 Cleaning the document feeder rollers

Clean the rollers when the document or recording paper frequently misfeeds.

1 Turn the power switch OFF. 2 Hold the ADF cover (1) firmly and lift it to

open the upper part (2) of the ADF cover, then open the whole of the ADF cover.

4 Close the ADF cover.

5 Turn the power switch ON.

3 Clean the document feeder rollers (1) with a

cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

L Clean the rollers in the direction of the

arrow to avoid the discharge brush (2) from being pulled.

Page 95

9G eneral Informa tionPrinted Reports

9.1 Reference lists and reports

You can print out the following lists and reports for your reference. – “SETUP LIST”:

Provides you with the current settings of the programming features (page 63 to page 70).

– “TEL NO. LIST”:

Provides you with names and numbers which are stored in the one-touch dial feature and navigator directory.

– “JOURNAL REPORT”:

Keeps records of fax transmission and reception. This report can be printed automatically after every 30 fax communications (feature #402 on page 65).

– “BROADCAST LIST”:

Provides you with names and numbers which are stored in the broadcast memory (page

35).

– “PRINTER TEST”:

Allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the inside of the unit (page 88, 92). If printing quality is still poor, replace the toner cartridge and drum unit.

– “CALLER ID LIST”:

Keeps a record of the last 30 different callers after subscribing to a Caller ID service. To print automatically after every 30 new calls, activate feature #216 (page 63).

9. General Information

{MENU}

{SET}{<}{>}

1 Press {MENU} repeatedly to display “PRINT

REPORT”.

2 Press {<} or {>} repeatedly to display the

desired item.

3 Press {SET} to start printing. 4 Press {MENU}.

Page 96

9. General Information

Specifications

9.2 Specifications

■ Applicable lines:

Public Switched Telephone Network

■ Document size:

Max. 216 mm in width, Max. 600 mm in length

■ Effective scanning width:

208 mm

■ Effective printing width:

A4: 202 mm Letter/Legal: 208 mm

■ Transmission time

Approx. 4 s/page (ECM-MMR Memory transmission)

■ Scanning density: Fax resolution:

Horizontal: 8 pels/mm Vertical: 3.85 lines/mm-in standard resolution,

7.7 lines/mm-in fine/photo resolution,

15.4 lines/mm-in super fine resolution

Copy resolution:

Up to 600 × 600 dpi

Scanning resolution:

Up to 600 × 1,200 dpi (Optical) Up to 9,600 × 9,600 dpi (Interpolated)

■ Photo resolution:

64-level

■ Scanner type:

Charge Coupled Device (CCD)

■ Printer type:

Laser Printer

■ Data compression system:

Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR)

■ Modem speed:

33,600 / 31,200 / 28,800 / 26,400 / 24,000 / 21,600 / 19,200 / 16,800 / 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback

■ Operating environment:

10 °C – 32.5 °C, 20 % – 80 % RH (Relative Humidity)

■ Dimensions:

Approx. height 312 mm × width 773 mm × depth 444 mm

■ Mass (Weight):

Approx. 18 kg

■ Power consumption:

Standby: Approx. 11 W Transmission: Approx. 28 W Reception: Approx. 400 W

Copy: Approx. 430 W Maximum: Approx. 900 W (When the fuser lamp turns on)

■ Power supply:

220 – 240 V AC, 50 Hz

■ Fax memory capacity:

10 MB in total Approx. 630 pages of memory reception with back-up (Max. 255 pages per one reception) Approx. 150 pages of memory transmission (Based on the ITU-T No. 1 Test Chart in standard resolution.)

■ Laser diode properties:

Laser output: Max. 5 mW Wave length: 760 nm – 800 nm Emission duration: Continuous

■ Print speed:

Approx. 18 ppm (pages per minute)

■ Printing resolution:

600 × 600 dpi *1 Transmission speed depends upon the

contents of the pages, resolution, telephone line conditions and capability of the other party’s machine.

*2 Transmission speed is based upon the ITU-T

No. 1 Test Chart. If the capability of the other party’s machine is inferior to your unit, the transmission time may be longer.

ITU-T No.1 Test Chart

Note:

L Design and specifications are subject to

change without notice.

L The pictures and illustrations in these

instructions may vary slightly from the actual product.

Page 97

9. General Information

Recording paper specifications

Recording paper / Transparency / Label size:

A4: 210 mm × 297 mm Letter: 216 mm × 279 mm Legal: 216mm × 356 mm

Envelope size:

#10: 105 mm × 241 mm DL: 110 mm × 220 mm

Recording paper weight:

60 g/m

to 90 g/m

Note for recording paper:

L We recommend that you test paper

(especially special sizes and types of paper) on the unit before purchasing large quantities.

L Do not use the following types of paper:

– Paper with a cotton and/or fibre content

that is over 20 %, such as letterhead paper or paper used for resumes

– Extremely smooth or shiny paper, or

paper that is highly textured – Coated, damaged or wrinkled paper – Paper with foreign objects attached, such

as tabs or staples – Paper which has dust, lint or oil stains – Paper that will melt, vaporize, discolour,

scorch or emit dangerous fumes near

200 °C, such as vellum paper. These

materials may transfer onto the fusing

roller and cause damage. – Moist paper – Inkjet paper

L Some paper only accepts print on one side.

Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs.

L For proper paper feeding and best print

quality, we recommend using long-grained paper.

L Do not use paper of different types or

thickness at the same time. This may cause a paper jam.

L Avoid double-sided printing. L Do not use paper printed from this unit for

double-sided printing with other copiers or printers. This may cause a paper jam.

L To avoid curling, do not open paper packs

until you are ready to use the paper. Store unused paper in the original packaging, in a cool and dry location.

Toner life

Toner life depends on the amount of content in a received, copied or printed document. The following is the approximate relationship between image area and toner life for replacement toner cartridge (Model No. KXFA85X). Toner life varies in actual usage.

5 % image area

Approx. 5,000 sheets of A4 size paper can be printed.

10 % image area

Approx. 2,500 sheets of A4 size paper can be printed.

15 % image area

Approx. 1,600 sheets of A4 size paper can be printed.

Page 98

9. General Information

Note:

L The image area changes with the depth,

thickness and size of the characters.

L If you turn on the toner save feature, the toner

cartridge will last approx. 40% longer.

Drum life

The drum unit is a consumable item and needs to be replaced regularly. There are various factors that determine the actual drum life, such as temperature, humidity, type of paper and how much toner you use for the number of sheets per print job. The estimated drum life is approx. 10,000 sheets. The actual number of sheets your drum will print may be significantly less than these estimates. Because many of the factors that determine the actual drum life cannot be controlled, we cannot guarantee a minimum number of sheets that will be printed by your drum.

Page 99

9. General Information

Guarantee

9.3 Condition of guarantee

1. This machine is supplied with a one year swap out warranty. Please retain your Proof of Purchase and Packaging in the unlikely event that your machine should require attention. For further information please contact us on 08701 580560 for UK or 01 6130082 for the Republic of Ireland, in addition you can visit our web site at www.panasonic.co.uk

2. This warranty is in addition to and does not in any way affect any statutory or other right of consumer purchasers. This warranty relates only to product used within Mainland Great Britain, please refer to your dealer warranty information relating to use elsewhere within the United Kingdom and Ireland.

3. This product is designed for use only on the United Kingdom and Ireland’s Public Switched Telephone Network and should be used only for normal purposes and in accordance with standard operating instructions.

4. You should complete the registration form overleaf and fax it to us with 7 days of purchase; failure to do so may result in delays in providing warranty service.

5. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any items of limited natural life.

6. This warranty does not cover consumables, i.e. ink films, film refills, ink cartridges, toner cartridges, drum units, paper and paper loads or any optional accessories which may have been purchased either at the same time as, or subsequent to, the main unit. Such accessories should be returned to the point of purchase if found to be faulty.

7. In the event of a failure, please take the following action; a) Refer to the “Help” section of your instruction manual in order to identify and possibly correct the

problem:

b) If the problem is not resolved after referring to the user guide, please contact our customer

helpline on 08701 580560 for UK or 01 6130082 for the Republic of Ireland

8. In the event the helpline cannot resolve the problem, a like for like exchange fax will be despatched. The helpline operator will give you specific instructions on how the exchange will be executed. Failure to comply with these instructions may result in delay and cost to you.

9. The exchange fax will be delivered in a customised case by courier. It is the customer’s responsibility to promptly remove the exchange fax and insert the faulty fax in the case provided for collection, to enable the courier to return it to Panasonic.

10. The exchange fax is to be regarded as a like for like exchange under warranty and the balance of the warranty period will transfer to the exchange unit. The purchaser’s sole and exclusive remedy under this guarantee against Panasonic is for the repair or replacement of the appliance or any defective parts and no other remedy, including, but not limited to; incidental or consequential damage or loss of whatsoever nature shall be available to the purchaser.

11. Where the original fax is found to be faulty as a result of unauthorised repairs or modifications or damage either by accident, misuse or improper installation then Panasonic reserves the right to charge the customer a contribution towards repair costs.

12. If at any time during the guarantee period any parts of the appliance are replaced with parts not supplied or approved by us or of an objective quality, safe and suitable for the appliance, or has been dismantled or repaired by any person not authorised by us, we shall have the right to terminate this guarantee in whole or in part immediately without further notice.

13. This warranty applies to the original purchaser only and is not transferable.

14. The warranty period applicable to this product shall be 12 months from the date of purchase.

Please keep these Operating Instructions with your receipt.

Panasonic Business Systems U.K.

Receipt No.

Model No.

KX-FLB851E

Date of Purchase

Serial No.

Page 100

9. General Information

Copyrights

9.4 Information of copyrights and licenses

L This product uses a part of NetBSD kernel.

The use of a part of NetBSD kernel is based on the typical BSD style license below.

The Regents of the University of California. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and

the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions

and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following

acknowledgement: This product includes software developed by the University of California, Berkeley and its contributors.

4. Neither the name of the University nor the names of its contributors may be used to endorse or

promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

However, parts of the NetBSD Kernel are provided with the following copyright notices.

Copyright (c) 1980, 1983, 1988, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1980, 1986, 1989, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1980, 1986, 1991, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1980, 1986, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1985, 1986, 1988, 1993, 1994 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1990, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1990, 1993, 1994, 1995 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1990, 1993, 1995 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1991, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1988, 1993, 1995 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1989, 1991, 1993 The Regents of the University of California. All rights reserved. Copyright (c) 1982, 1986, 1989, 1993 The Regents of the University of California. All rights reserved.