Olympus DS DS-3000, DS-3000 Online Instructions Manual

1

DIGITAL VOICE

RECORDER

DS-3000

ONLINE

INSTRUCTIONS

Please read these instructions for information about using

the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

2

For Safe And
Correct Usage

Thank you for purchasing the Olympus
Digital Voice Recorder DS-3000. Before
using your new recorder, read this manual
carefully to ensure that you know how to
operate it safely and correctly. Keep this
manual in an easily accessible location for
future reference.

• The warning symbols indicate important
safety related information. To protect yourself
and others from personal injury or damage
to property, it is essential that you always
heed the warnings and information provided.

General Precautions

● Do not leave the recorder in hot, humid
locations such as inside a closed automobile
under direct sunlight or on the beach in the
summer.

● Do not store the recorder in places exposed
to excessive moisture or dust.

● Do not use organic solvents such as alcohol
and lacquer thinner to clean the unit.

● Do not place the recorder on top of or near
electric appliances such as TVs or
refrigerators.

● Avoid sand or dirt. These can cause
irreparable damage.

● Avoid strong vibrations or shocks.

● Do not disassemble, repair or modify the unit

yourself.

● Do not operate the unit while operating a
vehicle (such as a bicycle, motorcycle, or
go-cart).

● Keep the unit out of the reach of children.

IBM, PC/AT and ViaVoice are the trademarks or
registered trademarks of International Business
Machines Corporation.
Microsoft and Windows are registered trademarks
of Microsoft Corporation.
Intel and Pentium are registered trademarks of Intel
Corporation.
Macintosh and Apple are registered trademarks of
Apple Computer, Inc.
Other product and brand names mentioned herein
may be the trademarks or registered trademarks of
their respective owners.

3

Batteries

Warning

• Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.

• Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.

• Never use any battery with a torn or
cracked outer cover.

• Keep batteries out of the reach of
children.

• If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:

1 remove the batteries immediately while

being careful not to burn yourself, and;

2 call your dealer or local Olympus

representative for servicing.

AC Adapter

Warning

• Do not attempt to disassemble, repair or
modify the AC adapter in any way.

• Keep objects including water, metal, or
flammable substances from getting
inside the product.

• Do not moisten the AC adapter or touch
it with a wet hand.

• Do not use the AC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).

In case

• ...the internal parts of the AC adapter are
exposed because it has been dropped or
otherwise damaged:

• ...the AC adapter is dropped in water , or if
water, metal flammable substances or
other foreign objects get inside it:

• ...you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:

1 do not touch any of the exposed parts
2 immediately disconnect the power

supply plug from the power outlet, and

3 call your dealer or local Olympus

representative for servicing. Continued
use of the AC adapter under these
circumstances could result in electric
shock, fire or injury.

4

● The DS-3000 digital voice recorder stores
highly compressed DSS audio files on
SmartMedia cards.

● The DS-3000 supports two recording
modes: SP (Standard Playback) mode and
LP (Long Playback) mode (→ P.22). The
supplied 16MB SmartMedia card can store
approximately 2 hours and 35 minutes of
recordings* in SP mode and approximately
5 hours and 30 minutes* in LP mode. A
64MB SmartMedia card (sold separately)
can hold up to 22 hours and 20 minutes* of
recordings.

● The V ariable Control Voice Actuator (VCV A)
saves memory space by pausing recording
when the recorder judges that there is no
sound (→ P.30).

● Recorded audio files can be stored in three
separate folders for easier identification in
future use.

● Overwrite recording, insert recording,
additional recording and partial erasure
functions make it easy to correct and edit
recordings.

● Furthermore, the AS-3000 transcription kit
(sold separately) provides you with a PC­footswitch and DSS Player Pro T ranscription
Module for easy transcription of DSS
recordings.

* The recording time available may be shorter than

specified if a large number of short recordings are
made. (Use the remaining time and recorded time
only as references.)

Main Features

5

T able of Contents

Getting Started

SmartMedia................................................ 6 Identification of Parts ................................. 8

Preparing For Recording

Inserting Batteries .................................... 10

Replacing Batteries .................................. 11

Using the AC Adapter ............................... 11

Setting Time/Date ....................................12

Inserting and Ejecting

SmartMedia cards .............................14

Basic operations

Recording................................................. 16

Microphone Sensitivity ............................. 21

Recording Modes .....................................22

Playing .....................................................23

Erasing .....................................................26

Other functions

Using the Variable Control Voice Actuator

(VCVA)...............................................30

Locking Files ............................................ 31

Index Marks .............................................32

System Sounds ........................................33

Alarm Playback Function .........................34

Moving Files Across

Folders...............................................36

Assigning Folder Names ..........................38

Setting Priority Levels ..............................40

Setting Job Data ...................................... 42

Formatting SmartMedia ........................... 46

Transferring Data to a PC ........................ 47

Other Information

Dealer Option Items ................................. 48

Hold.......................................................... 48

Reset........................................................ 48

Training your PC for Voice Recognition ...49

Menu List ................................................. 50

Alarm Message List ................................. 51

Troubleshooting .......................................52

Specifications ...........................................53

Accessories (optional).............................. 54

Technical Assistance And Support ...........55

6

SmartMedia

What is SmartMedia?

SmartMedia is a type of removable IC memory
card. With more memory than a floppy disk,
SmartMedia cards facilitate data exchange
with personal computers, and can be used to
store data. Optional SmartMedia cards are
available to add capacity as needed, in
addition to the included 16MB SmartMedia
card.

When purchasing SmartMedia cards of
various memory capacities, specify 3 V
(3.3 V) SmartMedia cards (in memory sizes
of 4, 8, 16, 32, and 64MB) for the Olympus
CAMEDIA digital camera series.

Notes

• Commercial 5 V SmartMedia cards cannot be used.

• This product is compatible with SmartMedia cards
that have the copyright protection ID feature, and
with SmartMedia cards without the ID feature.
(Audio files recorded with this product are not
protected by copyright law.)

• Never use SmartMedia cards with products that
are not compliant with the SSFDC Forum*
(including certain models of MP3 players).
* The SSFDC Forum is a voluntary organization

committed to promoting SmartMedia as a de facto
standard in the industry. The DS-3000 adheres
to a format recommended by the SSFDC Forum.

Memory Sizes of SmartMedia Cards
and Approximate Recording T imes*

Memory Size SP Mode LP Mode

4MB 35 min. 1 hr.20 min.
8MB 1 hr.15 min. 2 hr.45 min.
16MB 2 hr.35 min. 5 hr.30 min.
32MB 5 hr.10 min. 11 hr.10 min.
64MB 10 hr.25 min. 22 hr.20 min.

* Recording time is calculated using a single audio

file recorded continuously. If audio files are recorded
intermittently, recording time may be shorter than
indicated.

Audio Recording Format

The DS-3000 stores highly compressed DSS
(Digital Speech Standard) audio files on
SmartMedia cards.

SmartMedia

7

Write-protect SmartMedia

A write-protect seal (supplied with SmartMedia
card) can be attached to a SmartMedia card
to guard against accidental recording, erasing,
and formatting.

Attach the write-protect seal to the write­protect area to prevent valuable data from
being erased accidentally .
Remove the write-protect seal before
recording or erasing.

Notes

• Attach the write-protect seal to the write-protect
area carefully, without letting the seal stick out, lift,
or peel.

• Do not use commercial seals.

• Write-protect seals cannot be reused.

• A dirty write-protect seal may disable the write­protect feature. Wipe it with a soft, dry cloth.

• A SmartMedia card with a write-protect seal
attached to it may not be write-protected when
using the card with other products.

SmartMedia

Write-protect
area

8

Identification of Parts

1 Built-in microphone
2 NEW button
3 REC (Record) /SET button
4 REW (Rewind) /– button
5 FF (Fast Forward) /+ button
6 INDEX button
7 ERASE button
8 Built-in speaker
9 FOLDER/MENU button
0 STOP button
! PLAY button
@ Display (LCD panel)
# Record/Play indicator lamp

$ VOLUME control
% Earphone jack
^ SmartMedia slot
& Microphone jack
* SmartMedia ejection switch
( POWER/LOCK switch
) MICSENS (Microphone sensitivity)

switch

- VCVA switch
= HOLD switch
q Power jack
w PC (USB) terminal
e Battery cover

Identification of Parts

9

Display (LCD Panel)

1 Folder
2 Battery indicator
3 Recording date/time mark
4 Remaining memory mark
5 Total file time mark
6 Record mode
7 Alarm mark
8 Erase lock mark
9 Current file
0 Current time, elapsed time,

recording time, operation guides,
menu display , etc.

!Date, remaining memory, total

recording time of the playing file,
operation guides, etc.

Stopped State

The display appears as shown below when
recording or playback is stopped.

Identification of Parts

Current file number
Stop position

Total recording time
of the file

10

Inserting Batteries

1

Slide open the battery cover.

2

Insert two AAA alkaline batteries, observing the
correct polarity.

3

Close the battery cover completely.

································································································

Note

The hour indicator will flash automatically when you insert batteries before
using the recorder for the first time, or after the recorder hasn’t been
used for a long time. Adjust the time by following Steps 1 to 2 in “Setting
Time/Date” (→ P.12, 13).

Inserting Batteries

11

Replacing Batteries

The battery indicator on the display changes
as the batteries lose power.

→ → →

When the batteries are too weak, the recorder
shuts down and “BATTER Y LOW” appears on
the display.
When appears on the display, replace
the batteries as soon as possible. AAA alkaline
batteries* are recommended.

* The two AAA alkaline batteries provide

approximately 1 1 hours of continuous recording and
playback. Battery life depends on the operating
environment and other conditions.

Notes

• Be sure to stop the recorder before replacing
the batteries. Unloading the batteries while the

recorder is recording, erasing or otherwise
accessing an audio file may corrupt the file.

• Be sure to replace both batteries at the same time.

• Never mix old and new batteries, or batteries

of different types and/or brands.

• If it takes longer than 3 minutes to replace dead
batteries, you may have to reset the time when you
load fresh batteries.

• Remove the batteries if you are not going to use
the recorder for an extended period of time.

Using the AC Adapter

“BATTER Y

LOW”

Replacing Batteries/Using the AC Adapter

Plug the optional AC adapter (Olympus Model
A321 or A322) into household power outlet and
connect the power plug to the recorder’s power
connector (DC 3 V) as shown in the illustration.
Do not connect the AC adapter to the recorder
during recording. Always stop recording before
connection. Otherwise it may not be possible
to play back the voice data being recorded.

FOLDER

/MENU

INDEX

PLAY

STOP

ERASE

• Stop the recorder before disconnecting
the AC adapter.

• When not using the recorder, always
disconnect the AC adapter from the power
outlet.

• Use only the correct power supply voltage
as indicated on the adapter.

12

Setting Time/Date

If you have set the time and date, information as to when an audio file is recorded is stored
automatically with that file. The time and date should be set to ease audio file management tasks.
The time and date setting is also needed to perform the alarm playback function (→ P.34, 35).
The hour indicator will flash automatically when you load batteries before using the recorder for
the first time, or after the recorder hasn’t been used for a long time. To adjust the time, follow the
steps described below.

1

Repeat steps 1 and 2 to set the
time and date:

Time and date setup proceeds in the
order of hour, minute, year, month, and
date.
1 Press the FF/+ button or REW/–

button to set a value.

2 Press the REC/SET button to accept

the value.

2

Press the STOP button to end.

This completes the time setup procedure.

·····································································

Notes

• If you press the STOP button during the setup
operation, the clock will use the items that were
set to that point.

• Each press of the NEW button during setting
toggles the display between the 12-hour and 24­hour system.

Setting Time/Date

Time/Date Setup Screen

FF/+ or REW/–
button

(alters a choice)

REC/SET
button

(accepts a
choice and
moves on to the
next item)

STOP
button

INDEX

STOP

FOLDER

/MENU

PLAY

ERASE

Hour

Month

Minute

Year

Date

13

1

Press the FOLDER/MENU button
for 1 second or longer.

The menu opens (→P.50).

2

Press the FF/+ or REW/– button to
choose the time/date setup screen.

3

Press the REC/SET button.

The hour indicator flashes, indicating the start of the time/
date setup process.

Start with Step 1 and follow the rest of the time/date setup
procedure (→ P.12).

Change Time/Date

INDEX

STOP

FOLDER

/MENU

PLAY

ERASE

3
2

1

Setting Time/Date

14

Inserting and Ejecting SmartMedia cards

1

Insert the SmartMedia in the correct direction.

Push the SmartMedia card fully into position.

2

Set the POWER/LOCK switch to
ON.

The display appears.

································································································

Notes

• If an unformatted SmartMedia card is inserted, “FORMAT YES?” will
display automatically. Format the SmartMedia card (→ P.46).

• Never use any SmartMedia card other than one that has been formatted
on this unit or on a CAMEDIA series Olympus digital camera ( → P.6).

When the SmartMedia
card is inserted
properly , “PLEASE
WAIT” flashes on the
display.

Inserting SmartMedia cards

Insert the SmartMedia card into the slot as shown below.

Inserting and Ejecting SmartMedia cards

INDEX

PLAY

STOP

1

POWER

/LOCK

ON

OFF

2

contact
area

SmartMedia
slot

15

Ejecting SmartMedia cards

1

Set the POWER/LOCK switch to OFF.

The display disappears.

2

Raise the SmartMedia ejection switch.

Pull the SmartMedia card out with your fingers.

·····································································

The SmartMedia ejection switch won’t work
if the POWER/LOCK switch is set to ON.

Attention

• SmartMedia cards are precision devices.
Never force the cards when inserting
them, or subject them to sharp blows.

• Avoid handling and storing SmartMedia
cards in a hot, damp environment.

•

Do not touch the contact area (gold electrodes)
of the SmartMedia card with bare hands.

If a SmartMedia card gets dirty, wipe it with
a soft, dry cloth.

•

SmartMedia cards may be vulnerable to
electrostatic data corruption. When carrying
a SmartMedia card, put it in its case.

Remember to back up data from SmartMedia
cards to a PC or other storage medium from
time to time (→ P.47).

• Corrupted, lost, or erased data cannot be
restored.

1

2

POWER

/LOCK

ON

OFF

Inserting and Ejecting SmartMedia cards

SmartMedia inserted fully into the
slot

When you set the POWER/LOCK switch to
the ON position, “PLEASE WAIT” flashes on
the display.

SmartMedia not inserted fully into
the slot

When you set the POWER/LOCK switch to
the ON position, “INSERT CARD” flashes on
the display for 2 seconds. Pressing any button
with no SmartMedia card inserted causes
“INSERT CARD” to appear again.
Push the SmartMedia card fully into position.

Bottom side
of SmartMedia
projecting from
the slot

16

Recording

The recorder provides three folders, A, B, and C, and each message recorded in a folder is saved as
a Digital Speech Standard (DSS) file. These three folders can be selectively used to distinguish the kind
of recording; for example, folder A might be used to store private information, while folder B might be
dedicated to holding business information (→ P.38, 39). Up to 199 messages can be recorded per folder.
Four recording modes are available: new, append, overwrite, and insert.

1

Press the FOLDER/MENU button
to choose a folder.

The folder name is displayed for 2
seconds.

2

Press the NEW button to create a
new file.

3

Press the REC/SET button to
start recording.

The record/play indicator lamp glows red.
Aim the microphone at the sound source.

4

Press the STOP button to stop recording.

e Current recording

time

f Remaining

recording time

Recording

aCurrent file number
bFolder name

{

INDEX

STOP

FOLDER

/MENU

PLAY

ERASE

2
3

4
1

Microphone

New Recording

Create a new file to record in.

cNew file number
dRemaining recording

time

17

Recording

Notes

• If you press the PLAY button during recording,
recording will stop, and play will start at the
beginning of the file to which you were recording.

• If you press the NEW button during recording,
recording will stop, and “NEW FILE” will appear on
the display (as in Step 2).

• A beep will sound when remaining recording time
reaches 60 seconds, 30 seconds, and 10 seconds
while recording.

• While recording is in progress, never disconnect
or connect the AC adapter even if the recorder
contains batteries. This may result in failure to play
the recorded file.

Pause Recording

Pause

Press the REC/SET button while recording.

➥

“REC PAUSE” will flash on the display.

Resume Recording

Press the REC/SET button again.

➥

Recording will resume at the point of
interruption.

Note

The recorder stops when it has been left paused for
10 minutes or longer.

T o instantly review a recording (Quick
review)

Press the REW/– button while recording,
and release it when you want to start playing
a file.
The recorder plays up to the quick review point,
then stops.
You can append additional recording in the
same file from that point.

Listening While Audio Is Recorded
(Recording Monitor)

Insert the earphone into the earphone jack to
monitor what is being recorded. (The volume
is fixed.).

Append recording

Perform the procedure of “New Recording”,
then press the REC/SET button once again to
append additional recording to the same file.

Note

You cannot select any recording mode other than
that of the original file before append recording
(→ P.22).

18

Recording

Recording

Overwrite Recording

You can overwrite a previously recorded file from any point within the file.
Note that the overwritten recording will be erased.

1

Press the FOLDER/MENU button
to choose a folder.

2

Press the FF/+ or REW/– button
several times to choose the file
into which you want to overwrite.

See “To fast-forward,” “To skip,” and “To
rewind” on page 24.

3

Press the PLAY button to play the file.

4

Press the STOP button where you
want to start overwriting.

5

Press the REC/SET button to start
overwriting.

The Record/Play indicator lamp glows red.

6

Press the STOP button to stop
overwriting.

a Current

playback time

b T otal recording

time of the file
being played

INDEX

STOP

FOLDER

/MENU

PLAY

ERASE

4,6

2

5

1

3