Olympus DS-9000 User Manual
DIGITAL
VOICE RECORDER
DS-9500
DS-9000
INSTRUCTIONS
EN
Thank you for purchasing an Olympus digital voice recorder.
Please read these instructions for information about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recording, we recommend that you test the record function and volume before use.
Table of contents
1 Getting started
Main features ....................................4
Names of parts ..................................5
Recorder/ Docking station ........................... 5
Display ................................................................. 6
Inserting the battery ........................8
Charge the battery ...........................9
Charge using the docking station ............. 9
Charging directly via USB cable ................. 9
Using the lithium ion battery ....................10
Power supply from AC adapter or
USB cable .........................................11
Turn the power on ..........................12
Memory card ...................................12
Compatible memory cards ........................12
Inserting and ejecting a memory card ....13
Setting time and date
[Time & date] ...................................14
Changing the time and date .....................15
Selecting folders and files ..............16
Operate the slide switch .................17
2 Basic operations
Recording ........................................18
New recording ................................................19
Overwrite recording .....................................20
Insert recording..............................................21
Hands-free recording .....................22
Recording monitor..........................22
Playback ..........................................23
Erasing .............................................25
EN
Erasing files ......................................................25
Partially erasing a file ...................................27
2
3 Advanced operations
Displaying file information ............28
Device lock function .......................29
Setting the Author ID and
Worktype .........................................30
Verbal Comment .............................31
Share the dictation file via Wi-Fi
(DS-9500 only) ................................32
Index marks .....................................35
How to use the menu ......................36
Menu items ......................................38
File menu .................................................38
Recording menu ....................................38
LCD/ Sound menu ................................40
Device menu ...........................................40
Editing the Worktype information ..........42
Formatting the memory card
[Format] ...........................................44
Customizing the recorder ..............46
4 Managing files on your PC
Olympus Dictation Management
System (ODMS) ...............................49
Operating environment ..............................50
Using online help ..........................................50
Connecting to your PC ....................51
Connecting to your PC
using the USB cable ......................................51
Connecting to your PC
using the docking station ..........................51
Disconnecting from your PC .....................52
Table of contents
5 Other information
Device care ......................................53
Alarm message list ..........................54
Troubleshooting .............................55
Accessories (optional) ....................57
Copyright and trademark
information .....................................58
Safety precautions ..........................59
Specifications ..................................65
Indications used in this manual
NOTE
Describes precautions and operations that should be
absolutely avoided in using the voice recorder.
TIP
Describes useful information and hints that will help
you getting the most out of your voice recorder.
☞
Indicates reference pages describing details or
related information.
This manual is the advanced version. Additionally,
the basic version (Quick User Guide), which
summarizes basic operation, is also included with
this product.
1
2
3
4
5
EN
3
Main features
Getting started
s Slide switch operation for ease of use
1
Main features
and fast response.
s Three Programmable smart buttons
F1,F2 and F3 (☞ P.47).
s Three recording modes are available
for selection: DSS, PCM, and MP3
(☞ P. 39) .
s Three microphone modes are provided.
Select the one that is the best match
for your purpose or usage environment
(☞ P. 38).
s Data encryption function for securing
recordings on the device.*
It is possible to set the Encryption level to [High]
(256 bit), [Standard] (128 bit) or [No] (deactivates
the function).
s Lithium ion battery rechargeable via
USB cable or AC adapter.*
1
2
s This recorder is compatible with USB
2.0, enabling fast data transfer to a
computer.
s Five folders and up to 200 files per
folder, for a maximum of 1,000
recordings (☞ P.18 ).
When using ODMS (Olympus Dictation
Management System) software, it is possible
to create up to seven folders (max. 1,400 f iles)
(☞ P.47, P.4 9) .
s Device Lock function to prevent
unauthorized access to device
(☞ P. 29, P.4 6).
Authentication system via password.
EN
s Large color LCD display.
s Index mark function which is useful to
search particular points in the dictation
files (☞ P. 35 ).
s Verbal comment function which allows
transcriptionists to instantly search and
playback instructions on their computer
(☞ P. 31).
s Priority Setting (☞ P. 38 ).
You can set a priority level on each file recorded.
s This recorder has a drop resistance of
1.5 m.
s Rubbing alcohol can be used to keep
this recorder clean (☞ P. 53).
s A function is provided to resume
operation from sleep when you pick the
recorder up from your desk.*
s A Wi-Fi function is available
(☞ P.32, P.47).*
By using Wi-Fi, you can share dictation files
with transcriptionists at any time and from any
location without needing to return to the of fice.
3
3
s ODMS (Olympus Dictation Management
System) and DSS Player (DSS Player for
Mac) software included (☞ P.49).*
It is possible to customize the recorder in a
number of ways.
*1 PCM and MP3 files cannot be encrypted.
*2 An AC adapter is included with only the DS-9500.
*3 This function is available with only the DS-9500.
*4 Box co ntent differs d epending on the v ersion you
purchased.
4
4
3
5
6
1
2
7
8
4
*
Names of parts
Recorder/ Docking station
9
0
!
@
#
$
%
^
&
1 q (earphone) jack
2 Built-in 2
nd
microphone (L)
)
=
3 Display
4 Programmable smart (F1,F2,F3) buttons
5 + (volume) button
0
(rewind) button
6
7 – (volume) button
8 Built-in speaker
9 SD card slot
0 m (microphone) jack
! Built-in main microphone (R)
@ NEW button
# LED indicator light
$ Slide (s REC/ 4 STOP/ `PL AY/
7
REV) switch
(
1
Names of parts
q
w
e
r
Docking station:
t
y
A docking station is included
with only the DS-9500.
% OK/MENU button
9
(fast forward) button
^
& k (erase) button
* POWER (ON/OFF) switch
( Battery cover release button
) Battery cover
- Docking station connector
= USB connector
q Foot switch connector
w AC adaptor jack
e USB connector (micro-B)
r Ethernet cable connector
To use Ethernet, connect the bundled AC
ada ptor t o CR21.
t Connector
y Security slot
EN
5
Names of parts
7
6
5
3 43 4
1 2
1 2
@
#
Display
1
Names of parts
EN
Display in the recording mode Display in the playback mode
1 2
Display in the device information
3
8
9
0
!
7
$
%
1 2
Display in the file list *
3
6
Names of parts
1 Recording media indicator
[ ]: Internal memory
[
]: SD card
[
]: SD card lock status
2 Wi-Fi status indicator *
[ ]: Signal strength
[
] [ ]: Communications status
3 Battery status indicator
4 Slide switch guide
[ ]: Recording indicator
[
]: Stop indicator
[
]: Playback indicator
[
]: Fast-rewind indicator
5 Current recording time
6 Recording level meter
7 File information area
[ ]: File lock
[
]: Speech recognition
[
]: Worktype
[
]: Option item
[
]: Author
8 Current playback time
9 File length
0 Current position
! Playback position bar
@ Device information area
[ ] [ ] [ ], etc.: Recording mode
[
] [ ] [ ]: Microphone sensitivity
[
]: VCVA (Variable Control Voice Actuator)
# File status *
[ ]: Recording pending
[
]: Transcription in progress
[
]: Transcription finished
[
]:
Speech recognition finished
[ ]: Wi-Fi transfer success
[
]: Wi-Fi transfer failed
[
]: USB transfer success
[
]: E-mail transfer success
[
]: E-mail transfer failed
$ Current folder *
% File name and recording date/time *
[ ]: Priority
* DS-9500 only
1
Names of parts
EN
7
Inserting the battery
This recorder uses a lithium ion bat tery specified
by Olympus (Li-92B). Do not use any other type of
bat tery.
1 Lightly press down on the battery cover
1
Inserting the battery
release button, then open the battery
cover, as shown in the illustration below.
1
2
2 Insert the battery observing the correct
polarity as shown in the illustration,
then close the battery cover.
• Insert the battery by sliding in direc tion A
while pushing down in direction B.
Battery indicator
The battery indicator on the display will decrease as
the battery loses power.
(100-20% White) (19-1% Red) (0 %)
• When the battery indicator turns red, charge the
batter y as soon as possible. When the battery is
too weak, [
the display and the recorder will shut down.
NOTE
• Turn off the recorder before removing the
battery. Removing the battery while the recorder
is still in use may cause malfunctions, file
corruption or file loss.
• Remove the battery if you are not going to use
the recorder for an extended period of time.
• After removing the batter y, it may become
necessar y to re-set the time and date if you leave
the battery out of the recorder for more than
1minute or if you remove the battery right after
loading it into the recorder.
] and [Battery low] will appear on
• The supplied battery is not fully charged. It is
recommended to fully charge it before using the
recorder for the first time or after the battery has
been left unattended for a long time (☞ P.9) .
EN
8
Charge the battery
After loading the battery into the recorder, you
can charge it by connecting the USB cable to
the recorder, or by using the docking station in
combination with the USB cable or the AC adapter.
Charge using the docking station
The docking station and AC adapter are included with
the DS-9500, and sold separately for the DS-9000.
Charge using docking station and AC adapter
Fully charge the battery (approx. 2 hours) before use.
1 Connect the AC adapter to the docking
station.
2 Firmly press the recorder all the way
into the docking station as shown in the
illustration.
2
1
Charge using docking station and USB cable
Fully charge the battery (approx. 4 hours) before use.
Verify that the recorder is in stop mode.
Connect the USB cable to the docking
station.
Charging directly via USB cable
After loading the battery into the recorder, you
can charge it by connecting the USB cable to the
recorder.
Connect the USB cable to the recorder.
1
Charge the battery
CHARGE indicator light
• The CHARGE indicator light turns on when
charging starts, and turns off when charging is
complete.
EN
9
Charge the battery
NOTE
• Charge the battery frequently during the first
period of use. The battery will perform bet ter
after several charge/discharge cycles.
• Models of batteries which are different from the
1
included one may not be charged.
• Charging the batter y via the USB cable
Charge the battery
connection may not be successful depending on
the power capacity of the USB por t in your PC.
Use the AC adapter instead.
• Do not set or remove the recorder from the
docking station while operating.
• Do not charge the recorder through a USB hub.
• Do not attach or remove the battery if the USB
cable is connected.
Using the lithium ion battery
This recorder uses a lithium ion bat tery specified
by Olympus (Li-92B). Do not use any other type of
bat tery.
Cautions concerning the battery
Read the following instructions carefully when you
use the battery.
Discharging:
Rechargeable batteries self-discharge while not in
use. Charge it regularly before use.
Battery life:
Over time, the rechargeable battery may gradually
wear down. When the operating time becomes
shorter even if the rechargeable batter y is fully
charged under the specified condition, replace it
with a new one.
Operating temperature:
Rechargeable batteries are chemical products.
Battery efficiency may vary even when operating
within the recommended temperature range.
This is an inherent nature of these products.
Recommended temperature range of use:
During operation:
0°C - 42°C/ 32° F - 107.6°F
Charging:
5°C - 35°C/ 41°F - 95°F
Using the bat tery outside the above temperature
range may result in declining efficiency and shorter
battery life.
NOTE
• When disposing the batteries, always observe
the local laws and regulations. Contact your local
recycling center for proper disposal methods.
• If battery is not fully discharged, protect it
against short-circuiting (e.g. by taping the
contacts) before disposal.
For customers in Germany:
Olympus has a contract with the GRS (Joint Battery
Disposal Association) in Germany to ensure
environmentally friendly disposal.
EN
10
Power supply from AC adapter or USB cable
Use the AC adapter or USB cable when recording for
extended period of time.
The docking station and AC adapter are included with
the DS-9500, and sold separately for the DS-9000.
Use the AC a dapter
Plug the AC adapter into a household power outlet
and connec t the power plug to the recorder via the
docking station. Always turn off the recorder before
you connect power.
Detecting abnormal voltage
If the recorder detec ts a DC power voltage
outside the allowed voltage range (4.4-5.5V),
then [Power s upply error Remove power
plug] will appear on the display, and all
operation will stop. The recorder will not be
operable if abnormal voltage is detected. Use
the AC adapter.
Use the US B cable
1 Verify that the recorder is in stop mode.
2 Connect the USB cable to the recorder.
1
Power supply from AC adapter or USB cable
EN
11
Turn the power on
Memory card
Move the POWER switch to ON position to activate
the recorder.
1
Turn the power on/Memory card
ON
POWER
OFF
The recorder has its own internal memory, and also
supports standard SD/SDHC cards sold separately.
Compatible memory cards
The recorder supports memory card capacity from
4 GB up to 32 GB.
Memory cards compatibility
For a list of memory card compatible with the
recorder, please visit the product homepage
at the Olympus website applicable to your
region or contact your Olympus reseller where
you purchased the product.
NOTE
• When initializing (formatting) a memory card,
confirm that no necessary data is stored on
the memory card beforehand. Initialization
completely erases the existing data on the
memory card.
• Memory cards formatted (initialized) by another
device, like a computer, may not be recognized.
Be sure to format them with this recorder before
use.
• The memory card has a service life. When
reaching the end of its life, writing or erasing data
on the memory card will be disabled. In this case,
replace the memory card.
• If you use a PC card adapter compatible with the
memory card to save or delete some data on the
memory card, the maximum recording time on
the memor y card may be decreased. To recover
the original recording time, initialize/format the
memory card in the recorder.
EN
12
Memory card
Inserting and ejecting a memory card
Inser ting a mem ory card
Insert the memory card fully into the card
slot with the card facing the direction
shown in the illustration below, until it
clicks into place.
• Insert the memory card keeping it straight.
Memory card recognition
After inserting memory card, the message [SD
card selected] will flash on the display while
the recorder recognizes the memory card.
Ejec ting a memo ry card
Push the memory card inward to unlock it
and let it come out of the slot.
• Hold the memory card straight and pull it out.
NOTE
• Inserting the memory card the wrong way or
at an angle could damage the contact area or
cause the memory card to jam.
• If the memory card is not inserted all the
way into the slot, d ata may not be written
properly.
• When an unformatted memor y card is inserted
into the card slot, the recorder will automatically
display the format menu options (☞ P. 44 ).
• Use only memory cards format ted with the
recorder (☞ P.4 4) .
• Never remove the memor y card while the
recorder is operating, as this may damage the
data.
• After pushing the memory card inward to eject it,
releasing your finger too quickly may cause the
memory card to be ejected unexpec tedly.
• The recorder may not properly recognize the
memory card even when that memory card is
compatible with it.
• The processing per formance reduces in a
memory card when you repeat writing and
deleting. In this case, format the memory card
(☞ P.4 4).
1
Memory card
EN
13
Setting time and date [Time & date]
If you set the time and date beforehand,
the information when the file is recorded is
automatically stored for each file. Setting the
time and date beforehand enables easier file
management.
1
Setting time and date [Time & date]
When you use the recorder for the first time
after purchasing it, or when the battery
has been inserted without the device being
used for a long time, the [Set t ime & date]
will appear.
However, when a Password has been set
as the device lock function (☞ P.29), the
recorder will go to the time and date set
screen after verification (unlocking).
F1, F2, F3 button
OK/MENU button
+, − button
9, 0
EN
button
1 Press the 9 or 0 button to select
the item to set.
Selec t the item from the
“hour”, “ minute”, “month”,
“day” and “ye ar” with a
flashing point.
2 Press the + or − button to set.
You can selec t between
12 and 24 hour displa y
by pressin g the F2 (24H)
button w hile setting th e
hour and mi nute.
• You can select the order of the “Month”,
“Day” and “Ye ar” by pressing the F2 (M/D/Y )
button while setting them.
3 Press the OK/MENU button to complete
the setting.
• The clock will star t from the set date and
time. Press the OK/MENU button according
to the time signal.
TIP
• Moving the slide switch to a position other than
STOP (4) while setting the time and date will
cancel the time and date setting. The recorder
will return to the previous time and date.
• You can set the time and date from your PC using
ODMS and DSS Player software (☞ P. 46 ).
14
Setting time and date [Time & date]
Changing the time and date
If the current time and date is not correct, set it using the procedure below.
1 When the file display screen appears,
press the OK/MENU button while the
voice recorder is in stop mode.
2 Press the + or − button to select [Device
menu] tab.
3 Press the OK/MENU or 9 button.
4 Press the + or − button to select
[Time & date].
1
Setting time and date [Time & date]
[Device menu] tab
• You can change the menu display by moving
the settings tab cursor.
5 Press the OK/MENU button.
• The following steps are the same as Step 1
through Step 3 of “Setting time and date
[Time & date]” (☞ P.1 4).
6 Press the F3 (EXIT) button to exit the
menu screen.
EN
15
Selecting folders and files
For DS-9500:
1 When the file display screen appears,
press the F1 (LIST) button while the
1
voice recorder is in stop mode.
• A list of the files stored in the folder appears.
Selecting folders and les
• Go to step 2 if the desired file is in another
folder, and to step 5 if it is in the f ile list.
2 Press the F1 (LIST) or 0 button.
• The folder list screen will be displayed.
3 Press the + or – to select the folder.
4 Press the OK/MENU or 9 button.
5 Press the + or – button to select the
desired file.
6 Press the OK/MENU or
9
EN
16
button.
Selec t a file us ing the fil ter func tion
1 When the file list display screen appears,
press the F2 (FI LTER ) button.
2 Press the + or – button to select the
filtering method.
[All]:
Displays all of the files.
[Status]:
Filters the f iles by file status.
[Work type ID]:
Filters the f iles by Worktype ID.
• Pressing the F1 (BACK) button will return
to the previous screen, and pressing the F2
(CLOSE) button will close the popup and
display the f ile list screen.
3 Press the OK/MENU or 9 button.
When [Statu s] is selected.
• If you selected [Status] or [Wor ktype ID],
you can narrow down the files even further.
Select an item and then press the OK/MENU
or
9
button.
Selecting folders and files
Operate the slide switch
4 Press the + or – button to select the
desired file.
5 Press the OK/MENU or
TIP
• If you move the slide switch to the PL AY (`)
position while a file is selec ted in the file list,
playback begins immediately.
9
button.
For DS-9000:
If the desired file is in the same folder, selec t it by
performing the operation of step 4*.
* A file can be selected with the op eration of step 4
on the DS-9500 as well.
1 When the file display screen appears,
press the F1 (FOLDER) button while the
voice recorder is in stop mode.
• The folder list screen will be displayed.
2 Press the +, – or F1 (FOLDER) button to
select the folder.
3 Press the OK/MENU or
4 While the file is being displayed, press
the
9
or 0 button.
9
button.
Current fo lder and file nam e
Slide the slide switch on the side of the recorder up
or down to perform the recording, stop, playback,
and fast-rewind operations.
You can determine the current position at a glance
even from the front because the slide switch works in
conjunction with the slide switch guide on the screen.
Slide switch
The place indicated large in the slide switch guide is
the current slide switch position.
The figure shows
ON
POWER
OFF
the stop position.
Recording
Stop
Playback
Fast-rewind
1
Operate the slide switch
NOTE
• There is no file list display function for the DS-9000.
TIP
• If you use the ODMS software, you can change the
assignments of the NEW button and slide switch
(☞ P.47 ).
EN
17
Recording
Basic operations
By default, the recorder has five folders, [A], [B],
[C], [D], [E]. These five folders can be selectively
used to distinguish the kind of recording. Up to 200
messages can be recorded per folder.
2
Record function
Recording
Before starting recording over a previously
recorded file, the RECORD func tion can be set to the
following:
• Append: Attaches the new recording to the end
of the previously recorded file (☞ P.1 9).
• Overwrite (default): Overwrites and deletes part
of the previously recorded file starting from the
chosen position (☞ P. 20).
• Insert: The recorded file will be inserted in the
middle of the previously recorded file, starting
from the chosen recording position. The original
file will be kept (☞ P. 21) .
By default, the RECORD function is configured to
record using the overwrite option.
Recording will star t from the current position of the
existing file.
NOTE
• Append recording, overwrite recording, and
insert recording are not available for MP3 files.
• Insert recording is not available for PCM files
(DS-9500 only).
Recording related settings
Recording related settings can be configured
to provide a suitable recording environment.
• Hands-free recording (☞ P. 22 ).
• Recording monitor (☞ P.2 2).
• Verbal Comment (☞ P. 31) .
• Microphone mode [Mic mode] (☞ P.3 8) .
• Microphone sensitivity [Mic sense] (☞ P.38).
• Recording modes [R ec mode] (☞ P. 39) .
• Using the Variable Control Voice Actuator
[VC VA] (☞ P.3 9).
EN
18
Recording
New recording
Create a new file to record in.
1 Press the NEW button to create a new
file.
1
2
3
• [New fil e] appears in the display.
• It is possible to select the Work type from
the Workt ype list uploaded using the ODMS
software (☞ P. 46 ).
a New file name
2 Move the slide switch to the REC ( s)
position to start recording.
• The LED indicator lights in red. Turn the
microphone in the direction of the source to
be recorded.
b Recording elapsed time
3 Move the slide switch to the STOP ( 4)
position to stop recording.
• If you want to append additional recordings
to the same f ile, move the slide switch to the
REC (s ) position again.
2
Recording
a
b
NOTE
• During recording, a beep will sound whenever the remaining recording time reaches 60, 30, and 10
seconds.
• When the remaining recording time reaches 60 seconds, the record indicator light will start flashing. The
light will flash faster when the remaining recording time decreases from 30 to 10 seconds.
• [Memory full] or [Folder full] will be displayed when the memory or folder capacity is full.
Delete un necessary fil es before recordin g any further (☞ P.25) or transfer di ctation files t o your PC.
−
− Change the recording media at [Memory select] setting (☞ P.40) or change to a memory card with
free space.
EN
19
Recording
2
Recording
Overwrite recording
You can overwrite a previously recorded file starting from any point within the
file. When using overwriting, the overwritten part will be erased.
1 Select and play the file you want to
overwrite.
• Stop the playback at the point you want to
2
3
start overwriting.
2 Move the slide switch to the REC ( s)
position to start overwriting.
• The LED indicator lights in red.
3 Move the slide switch to the STOP ( 4)
position to stop overwriting.
a Total recording time of the file
a
EN
20
NOTE
• A file’s creation time and date will be updated to the time and date the file
was last edited.
• You cannot select a recording mode different from the one set onto the
original file.
• Overwrite recording is not available for MP3 files.
Recording
Insert recording
Additional recording can be inserted into previously recorded file.
1 Select and play the file you want to
insert an additional recording into.
2 While playing the file, press the
3
F1 (INSERT) button to insert an
additional recording.
• [Insert Rec?] will appear on the display.
4
5
2
3 Move the slide switch to the REC ( s)
position to start inserting the
additional recording.
• [Insert rec] will appear on the display. The
LED indicator lights in blue.
a Elapsed time during insert recording
4 Move the slide switch to the STOP ( 4)
position to stop inserting the
additional recording.
5 Press the F3 (EXIT) button to stop insert
recording.
NOTE
• The recording’s time and date will be updated to the one of the latest
recording inserted.
• You cannot select a recording mode different from the one set onto the
original file.
• Insert recording is not available for MP3 files.
• Insert recording is not available for PCM files (DS-9500 only).
a
2
Recording
EN
21
Hands-free recording Recording monitor
The recorder can be used as a hands-free recording
device. To set up the recorder for hands-free
operation, connec t the optional Olympus Foot
Switch to the back of the docking station and place
the recorder in the dock ing station as shown in the
illustration below.
You can set the Hands-free function of the recorder
to [Dictation] (default) or [ Transcription] by using
2
the customize functions of the ODMS software
(☞ P.47). Using the ODMS sof tware you can also
Hands-free recording/Recording monitor
change the functions of the foot pedals.
For more details, refer to the online help for ODMS
software (☞ P. 50 ).
NOTE
• Move the slide switch to the STOP (4 ) position
before connecting it to the docking station for
hands-free recording.
• To record with better quality using the handsfree recording function, set the microphone
sensitivity to [High] (☞ P. 38 ), or use an external
microphone.
It is possible to monitor your recording by listening
to it even while the recording is in progress. In
order to do so, insert the earphone plug into the q
(earphone) jack and use the + or – buttons to control
the volume level.
+, − (Volume)
button
NOTE
• When connecting an earphone or an external
microphone’s plug, insert the plug all the way in
as shown in the illustration above.
• To avoid irritation to the ear, inser t the earphone
after turning down the volume level.
• Do not place earphones near a microphone as
this may cause feedback.
• The monitored audio may differ from the actually
recorded audio.
EN
22
Loading...