To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN
Introduction
Introduction
● The contents of this document may be changed in the future without advanced notice.
Contact our Customer Support Center for the latest information relating to product names
and model numbers.
● The utmost care has been taken to ensure the integrity of the contents of this document. In
the unlikely event that a questionable item, error, or omission is found, please contact our
Customer Support Center.
● Any liability for passive damages or damage of any kind occurred due to data loss incurred
by a defect of the product, repair performed by the third party other than Olympus or an
Olympus authorized service station, or any other reasons is excluded from Olympus’s
liability.
Trademarks
Microsoft and Windows are registered trademarks of Microsoft Corporation.
Macintosh is a trademark of Apple Inc.
Intel and Pentium are registered trademarks of Intel Corporation.
The SD logo is a trademark.
The SDHC logo is a trademark.
Other product and brand names mentioned herein may be the trademarks or registered
trademarks of their respective owners.
2
Table of Contents
P.4
PLAY/OK
Safe and Proper Usage
Getting Started
Basic Operations
Advanced Operations
Managing Files on Your PC
Other Practical Use Methods
Other Information
P.5
P.7
P. 1 9
P. 3 3
P. 5 9
P. 6 7
P. 6 8
1
2
3
4
5
6
7
3
Table of Contents
Table of Contents ......................................4
Safe and Proper Usage ............................ 5
General Precautions ................................. 5
1 Getting Started
Main Features .......................................... 7
Before using your new recorder, read
this manual carefully to ensure that you
know how to operate it safely and
correctly. Keep this manual in an easily
accessible location for future reference.
• The warning symbols indicate important
safety related information. To protect
yourself and others from personal injury
or damage to property, it is essential that
you always read the warnings and
information provided.
Convention Used In this Manual
• The word “card” is used to refer to the SD
card.
• The word “DSS Player” is used to refer to
the DSS Player Pro Dictation Module in
Windows environment and DSS Player in
Apple Macintosh environment.
• The Notes at the bottom of a page are
used for additional information,
exceptions, or related events.
•Words in uppercase form such as PLAY
or REC are used to describe a function
or button on the recorder.
● Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on the
beach in the summer.
● Do not store the recorder in places exposed
to excessive moisture or dust.
● Do not use organic solvents such as
alcohol and lacquer thinner to clean the
unit.
● Do not place the recorder on top of or near
electric appliances such as TVs or
refrigerators.
● Avoid recording or playing back near
cellular phones or other wireless
equipment, as they may cause interference
and noise. If you experience noise, move
to another place, or move the recorder
further away from such equipment.
● Avoid sand or dirt. These can cause
irreparable damage.
● Avoid strong vibrations or shocks.
● Do not disassemble, repair or modify the
unit yourself.
● Do not operate the unit while operating a
vehicle (such as a bicycle, motorcycle, or
go-cart).
● Keep the unit out of the reach of children.
<Warning regarding data loss>
Recorded content in memory may be
destroyed or erased by operating mistakes,
unit malfunction, or during repair work.
It is recommended to back up and save
important content to other media such as a
computer hard disk.
5
General Precautions
Batteries
Danger
• Do not solder lead wires or terminals directly
onto a battery or modify it.
• Do not connect the = and - terminals
together. This may cause fire, overheating or
electric shock.
• When carrying or storing the battery, be sure
to put it in the provided case to protect its
terminals. Do not carry or store the battery
with any metal objects (such as key rings).
If this warning is not followed, fire,
overheating or electric shock may occur.
• Do not connect the batteries directly to a
power outlet or a cigarette lighter of an
automobile.
• Do not insert the batteries with their = and
- terminals reversed.
• If any liquid from a battery gets into your
eyes, promptly wash it off with clean water
and consult your doctor at once.
• There is a hole from which gas escapes on
the = terminal. Do not cover or block it.
Warning
• Batteries should never be exposed to flame,
heated, short-circuited or disassembled.
• Do not attempt to recharge alkaline, lithium
or any other non-rechargeable batteries.
• Never use any battery with a torn or cracked
outer cover.
• Keep batteries out of the reach of children.
• If you notice anything unusual when using
this product such as abnormal noise, heat,
smoke, or a burning odor:
1 remove the batteries immediately while
being careful not to burn yourself, and;
2 call your dealer or local Olympus
representative for service.
• Do not expose the batteries to water. Do not
allow water to contact the terminals.
• Do not remove or damage the battery
insulating sheet.
• Do not use the batteries if you find
something wrong with them such as leakage,
color change or deformity.
• Should any battery liquid get on skin or
clothing, promptly wash it off with clean
water.
• Keep batteries away from fire.
Caution
• Do not subject batteries to strong shocks.
• Do not use batteries of different types,
voltages, and/or brand names.
6
1Getting Started
1Getting Started
Main Features
● Support type of memory: SD card (☞ P. 8) .
● Three Programmable smart buttons F1, F2 and F3 (☞ P.58).
● Recording and storing voice in Digital Speech Standard Pro (DS2 format).
● Two recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode (☞ P. 2 4 ).
● Data encryption function for securing recordings on the device.
● Overwrite Recording and Insert Recording (partial insertion) available (☞ P.21, 22).
● Supports USB 2.0. High-Speed, which enables high-speed data transmission from the recorder
to your computer.
● Five folders and up to 200 files/folder, for a maximum of 1000 recordings (☞ P.19).
When using DSS Player, it is possible to create up to a maximum of seven folders (1,400 files) (☞ P.58, 59).
● It has a built-in Variable Control Voice Actuator (VCVA) function (☞ P.25).
● Large LCD screen with backlight.
● Device Lock function to prevent unauthorized access to device (☞ P. 5 8 ) .
Authentication system via password (☞ P.38, 39).
● Index mark function which is useful to search particular points in the dictation (☞ P.47).
● Verbal comment function which allows transcriptionists to instantly search and play back
instructions on their computer (☞ P.46).
● Priority Setting (☞ P.42).
● DSS Player software included (☞ P.59).
It is possible to customize the recorder in a number of ways.
1
Main Features
7
Memory Card
This recorder uses memory in the form of SD
card memory.
Compatible Cards
The recorder supports cards with memory
capacity between 512 MB to 16 GB.
1
Memory Card
Settings and operating environment
relating to the card
Check the latest operating information on the
Olympus homepage (http://www.olympus.com)
when using cards other than the included card.
In addition, refer to the following pages as well
when handling the card.
• Inserting and Ejecting a SD card (☞ P.1 6)
• Formatting the Card (Format) (☞ P. 5 4 )
SD card
1
3
2
SD card
1 Card Lock
SD card is equipped with a lock function.
When the lock function is used, important
data is protected by preventing it from being
accidentally overwritten or erased.
When the lock function is set will appear
on the display.
2 Index Area
For writing down information identifying card
or content.
3 Contact Area
Comes into contact with the recorder’s
signal read contacts.
Memory Sizes of Cards and
Approximate Recording Times*
Memory Size QP Mode SP Mode
512MB38 hr. 30 min. 79 hr. 00 min.
1GB77 hr. 00 min. 157 hr. 50 min.*
2GB152 hr. 30 min. *2 312 hr. 20 min.*
4GB 305 hr. 50 min.*2 626 hr. 50 min.*
8GB624 hr. 30 min.*21279 hr. 30 min.*
16GB 1248 hr. 10 min.*22557 hr. 10 min.*
The above are the standard times, and the available
recording time will vary depending on the card.
*1: Available recording time for one continuous file.
Available recording time may be shorter if many short
recordings are made.
*2:Total recording time of several files. The maximum
recording time per file is 99 hours 59 minutes.
1
2
2
2
2
2
8
Memory Card
Warning
• Do not touch the card contacts.
That may damage the card.
• Do not place the card in locations
with static electricity.
• Store the card in a location that is
out of the reach of children. In
case of accidental ingestion,
consult a physician immediately.
Check Card Information (Card Info.)
Information such as the memory capacity and
remaining memory for installed cards can be
displayed on the recorder (☞ P.34).
Card Info.
SD
Remain
Capacity
BACKEXIT
540MB
1.0GB
Notes
• When initializing (formatting) a card, confirm that
no necessary data is stored on the memory card
beforehand. Initialization completely erases the
existing data on the card.
• In some cases cards which have been formatted
(initialized) by another device, such as a computer,
cannot be recognized. Be sure to format them with this
recorder before using.
• The card has a service life. When reaching the end of
its life, writing or erasing data on the card will be
disabled. In this case, replace the card.
• If you use a PC card adapter compatible with the card
to save or delete some data on the card, the maximum
recording time on the card may be decreased. To
recover the original recording time, initialize/format the
card in the recorder.
• Olympus will not be held liable for any data corruption
or loss due to misuse of the media card.
= PC (USB) terminal
q Cradle connector
w Battery cover release button
10
Display Status Indicators
F
49
S
M
57S
^
Identification of Parts
7
QP DICT
1
2
3
4
5
6
DS3400
EF
VERBALINDEX
Display in the recording
mode
8
025
15
DISPLY
00
H
22 M 30
/ 030
M
10
1 Record mode indicator
2 Current folder
3 Memory remaining indicator
(E/F bar)
4 Record indicator
5 Remaining recording time
6 Level meter indicator
7 Microphone sensitivity indicator
8 Current file number
9 Total number of files in the folder
Author ID indicator
Battery indicator
VCVA
VCVA (Variable Control Voice
Actuator) indicator
QP DICT VCVA
DS3400
9
!
@
0
S
S
#
INSERT
$
Display in the playback
mode
025
02
/ 030
M
50
12M 0 5
SPEEDINDEX
%
S
S
1
Identification of Parts
0Recording elapsed time
!Playback position bar indicator
@Play indicator
#Total recording time of the
selected file
$Button guide display
%Current Playback time
^Main Button Guide
You can display the Main Button Guide by
using “Main Button Guide” (P.58) of the
customize functions of DSS Player.
Pending indicator
Card Lock indicator
Encryption indicator
Priority indicator
Erase Lock indicator
11
Installing Batteries
This recorder can be used with AAA Alkaline
Batteries.
Lightly press down on the battery cover
1
release button, then open the battery
cover.
1
Installing Batteries
Insert two AAA batteries, observing the
2
correct polarity as shown in the
illustration below, then close the battery
cover.
Insert the batteries in the direction inscribed on
the inside of the recorder’s battery compartment.
In addition, when inserting the batteries, insert
them so that the tape is under the batteries, as
shown in the illustration. The batteries can then
be removed easily by pulling up the tape. When
pulling on the tape the batteries may suddenly
pop out, so be sure to press down lightly on
the batteries with your finger while pulling.
12
Recharging Battery Pack
The battery indicator on the display changes
as the batteries lose power.
→→
When appears on the display, replace the
batteries as soon as possible.
When the batteries are too weak, the recorder
shuts down and [ Battery Low ] appears
on the display.
Cautions Concerning the Battery
Warning
• Using batteries for which part or all
of the external coating (insulating
sheath) is peeling off or batteries
which have ruptured may cause fluid
leaks, overheating, and explosions.
For this reason such batteries should
absolutely not be used.
• Commercially available batteries for
which part or all of the external
coating (insulation sheath) has been
peeled off should absolutely not be
used.
Unusable batteries
Batteries for which the entire external coating
(insulating sheath) is peeled off (naked batteries),
or those where it has partially been peeled off.
Notes
• Be sure to turn OFF the recorder before replacing
the batteries. Removing the batteries while the recorder
is in use may corrupt the card. If you are recording into
a file and the batteries run out, you will lose your
currently recorded file since the file header will not be
written. It is crucial to replace the batteries when one
hash mark is shown in the battery icon.
• Be sure to replace both batteries at the same time.
• Never mix old and new batteries, or batteries of
different types and/or brands.
• If it takes longer than 1 minute to replace dead batteries,
you may have to reset the time when you load new
batteries.
• Remove the batteries if you are not going to use the
recorder for an extended period of time.
Installing Batteries
1
Installing Batteries
13
Power SupplyPower Save Mode
When the recorder is not being used, turn the
power off to reduce battery consumption to a
minimum. Even if the power is turned off, existing
data, mode settings, and clock settings will be
maintained.
Turning On the Power
1
Power Supply/Power Save Mode
While the recorder’s power is off, slide the
POWER/HOLD switch in the direction
indicated by the arrow.
The display will turn on, and after [System Check]
appears, the power will be turned on. The resume
function will bring the recorder back to the stop
position in memory before power was turned off.
Turning Off the Power
Slide the POWER/HOLD switch in the
direction indicated by the arrow for 0.5
seconds or longer.
The display shuts off and the power will be turned
off. The resume function remembers the stop position
before the power is turned off.
(Power Save)
When the recorder is ON but not in use for 10
minutes, by default, it will switch to power save
mode automatically. To reactivate the recorder
again, operate any button or the slide switch.
Power Save Setting
You can set the time to enter Power Save
mode from among [5 minutes.], [10
minutes.], [30 minutes.], [1 hour], and [Off].
To exit power save, press any button.
The [Power Save] setting can be changed
from the Menu. For more details, refer to
“Menu List” (☞ P. 33) and “Learning to Use
the Menu” (☞ P.35).
Power Save
5 minutes
10 minutes
30 minutes
1 hour
Off
BACKEXIT
14
HOLD
If you bring the POWER/HOLD switch to the
HOLD position, the current conditions will be
preserved, and all buttons and switches will be
disabled.This feature is useful when the recorder
has to be carried in a bag or pocket.
Set the recorder to HOLD mode
Slide the POWER/HOLD switch to the
HOLD position.
After [Hold] appears on the display, the recorder is
set to HOLD mode.
Exit HOLD mode
Slide the POWER/HOLD switch to the A
position.
1
HOLD
15
Inserting and Ejecting a SD card
Inserting a SD card
Insert the SD card into the card slot in the
direction shown in the illustration until it
clicks.
When inserting SD card into the SD card slot,
the recorder message [Please Wait] will flash
1
Inserting and Ejecting a SD card
on the LCD display for a few seconds while
validating the SD card.
Ejecting a SD card
Push the SD card inward once to unlock it,
and let it eject.
Notes
• Insert the card keeping it straight.
• The card stops with a click when it is inserted all
the way.
• Inserting the card the wrong way or at an angle
could damage the contact area or cause the card
to jam.
• If the card is not inserted all the way, data may not
be written to the card.
• Hold the card straight and pull it out.
• If an unformatted card is installed, the recorder will
automatically display the menu format option (☞ P. 5 4).
• Never use any card in the recorder unless it has been
formatted on this unit (☞ P.54).
•Never remove the card while the recorder is in
operation. This may damage the data.
• Releasing your finger quickly after pushing the card
inward may cause it to eject forcefully out of the slot.
16
Setting Time and Date (Time & Date)
Setting the correct time and date on the recorder
is very important since every file recorded on the
recorder will have the time and date information
as part of the file header. This will simplify the
file management aspects later on.
The hour indicator will flash automatically
when you load batteries before using the
recorder for the first time, or after the
recorder has not been used for a long time.
However, when a Password has been set
as the device lock function (☞P. 3 8), the
recorder will go to the time and date set
screen after verification (unlocking).
F1, F2, F3 button
PLAY/OK,+, –,
PLAY/OK
9, 0
button
Press the 9 or 0 button to select
1
the item to set.
Select the item from “hour”, “minute”, “year”,
“month” and “day” with a flashing point.
Time & Date
3 M15 D2009 Y
5: 00 PM
24H
BACKEXIT
Press the + or – button to set.
Follow the same steps by pressing the 9 or
2
0 button to select the next item, and press
the
+ or – button to set.
Time & Date
3 M 15 D2009 Y
5 : 45 PM
24H
BACKEXIT
•You can choose between 12 and 24 hour
display by pressing the F2(24H or 12H)* button
while setting the hour and minute.
Example: 5:45 P.M.
5:45 PM (Initial setting)←→ 17:45
1
Setting Time and Date
17
Setting Time and Date (Time & Date)
• You can choose the order of the year, month,
day by pressing the F2(D/M/Y or Y/M/D or M/
D/Y)* button while setting them.
Example: March 15, 2009
1
Setting Time and Date
3
(Initial setting)
*The display will vary depending on the status of the
settings.
Press the PLAY/OK button to complete
the setup screen.
The clock will start from the set date and time.
Press the PLAY/OK button according to the time
signal.
3M 15D 2009
15D 3M 2009
2009
Y 3M
Notes
• If you press the STOP button during the setup operation,
the settings are cancelled, and the recorder returns to the
previous screen.
•You can set the time and date from your PC using DSS
Player software (☞ P.59).
15D
Changing the Time and Date
When the recorder’s POWER/HOLD switch is
turned ON the [Time & Date] will be displayed
Y
Y
for two seconds. If the time and date is not
correct, set it using the procedure below.
Press the + or
1
Menu] screen, then select [Time & Date].
See P.34 regarding the menu.
Device Menu
Beep
Cue/Rev Sound
Power Save
Time & Date
USB Class
Reset Settings
BACKEXIT
Press the PLAY/OK or 9 button.
The time and date screen appears. The hour
2
indicator flashes, indicating the start of the time
and date setup process.The following steps are
the same as Step 1 through Step 3 of “Setting
Time and Date (Time & Date)” (☞ P.17).
Press the F3(EXIT) or 0 button to
3
complete the setting.
button in the [Device
–
18
2 Basic Operations
2 Basic Operations
Recording
The recorder has five folders, A, B, C, D, E
and you can select folder by pressing the
F1(FOLDER) button. These five folders can
be selectively used to distinguish the kind
of recording; for example, Folder A might
be used to store private information, while
Folder B might be dedicated to holding
business information. Up to 200 messages
can be recorded per folder.
By default, the Recording Mode is QP.
Record Function
By default, the RECORD function is configured
to record at the current position (overwrite).
However, that can be changed to any of the
following settings:
• Append: Appends the recording to the end of the
current file (☞ P.20).
• Overwrite: Overwrites the recording starting at the
current position in the file (☞ P.21).
• Insert: Inserts the recording at the current position
in the file (☞ P.22).
Recording Related Settings
Recording related settings can be
configured to provide a suitable recording
environment.
• Microphone Sensitivity (Mic Sense)
(☞ P. 2 3 )
• Recording Modes (Rec Mode) (☞ P. 2 4 )
• Using the Variable Control Voice Actuator
(VCVA) (☞ P. 25 )
• Recording Monitor (☞ P. 2 6 )
•Verbal Comment (☞ P. 46 )
• Pending Files (Pending) (☞ P.4 1)
2
Recording
19
2
Recording
Recording
New Recording
Create a new file to record in.
1
Press the NEW button to create a new
1
file.
aSelected Author ID
bNew file number
2
cRemaining recording time
Press the REC button to start
2
recording.
2
3
The record indicator light glows orange and
(Record indicator) appears on the
display.
Aim the microphone at the sound source.
When you press the F2 (DISPLY) button
during recording, you can change the LCD
screen displays.
dRecord indicator
Press the STOP button to stop
3
recording.
If you want to append additional recordings to
the same file, press the REC button again.
Notes
•A beep will sound when the remaining recording time reaches 60 seconds, 30
seconds, and 10 seconds while recording.
•When remaining recording time is less than 60 seconds, the record indicator light
starts flashing in orange. When the recording time is decreasing to 30 or 10 seconds,
the light flashes faster.
•[Memory Full] or [Folder Full] will be displayed when the memory or folder capacity
is full.
- Delete any unnecessary files before recording any further (☞ P.29) or transfer
dictation files to your computer using DSS Player Software (☞ P.59).
a
b
c
d
QP DICT
DS3400
031 / 030
EF
New File
Remain
15 H 22 M 40 s
FOLDER
QP DICT
DS3400
E
VERBAL
QP DICT
DS3400
MENU
PRIOR
031 / 031
00 M 10 s
15H 2 2 M 3 0 s
DISPLY
INDEX
F
031 / 031
02 M 20 s
15H 0 2 M 2 0 s
PRIOR
FOLDER
MENU
20
Overwrite Recording
You can overwrite a previously recorded file from any point within
2
the file.
Note that the overwritten recordings will be erased.
Select and play the file you want to
1
2
3
overwrite.
Stop playback at the starting point of overwrite.
Press the REC button to start
2
overwriting.
The record indicator light glows orange and
(Record indicator) appears on the
display.
aRecording elapsed time
bTotal recording time of the selected file
Press the STOP button to stop
3
overwriting.
Note
•You cannot select a different recording mode (QP, SP) than that of the original file
before overwrite recording.
a
b
Recording
QP DICT
DS3400
101 / 133
E
VERBAL
00H 1 4 M 00 s
DISPLY
10 M 25 s
INDEX
F
2
Recording
21
2
Recording
Recording
PLAY/OK
PLAY/OK
Insert Recording
Additional recording can be inserted into previously recorded file.
1
Select and play the file you want to
1
insert an additional recording into.
2
3
3
While playing the file, press the
2
F1(INSERT) button to insert an
additional recording.
[Insert Rec?] appears on the display.
Press the REC button to start inserting
3
an additional recording.
The record indicator light glows orange and
(Record indicator) appears on the
display.
[Insert Rec] and the remaining recording time will
alternate on the display.
QP DICT VCVA
DS3400
134 / 134
00 H00 M 10 s
Insert Rec?
QP DICT
DS3400
134 / 134
E
Insert Rec
DISPLY
VERBAL
33M 2 5 s
EXIT
00 M 12s
INDEX
F
22
Press the STOP button to stop
4
inserting the additional recording.
4
Notes
• The recording time and date of the file is updated to the time and date of the
inserted recording.
•You cannot select a different recording mode (QP, SP) than that of the original file
before inserting.
QP DICT
DS3400
E
VERBAL
134 / 134
00 M 13s
4H 3 3 M 06 S
DISPLY
INDEX
F
Microphone Sensitivity (Mic Sense)
You can switch between two microphone
sensitivities to meet recording needs:
[Dictation] for oral dictation and [Conference]
which is suited for situations like meetings and
conferences with a small number of people.
The setting status will appear on the display
as
or
DICT
PLAY/OK
.
F1, F3 button
PLAY/OK,
9, 0 button
+, –,
CONF
Select [Mic Sense] at the [Record Menu]
1
screen, then press the PLAY/OK or 9
button.
Refer to P.33 regarding each menu item settings.
Record Menu
Rec Mode
Mic Sense
VCVA
12
BACKEXIT
Press the+or
2
[Conference] or [Dictation].
Conference...High-sensitivity mode that records
sounds in all directions.
Dictation...Low-sensitivity mode suited for
dictation.
Mic Sense
Conference
Dictation
BACKEXIT
button to select
–
Press the PLAY/OK button to complete
3
the setup screen.
[Conference Set] or [Dictation Set] will light up
on the display, and it will return to the [Record
Menu] screen.
If you press the 0 or F1(BACK) button the
setting will be cancelled and it will return to the
[Record Menu].
Pressing the F3(EXIT) button will cancel the
contents being set and take you out of the MENU.
Mic Sense
Conference
Dictation
Dictation
Set
BACKEXIT
Press the F3(EXIT) or 0 button to
4
complete the setting.
QP DICT
DS3400
E
025 / 030
New File
02 M 10 s
3H 0 8 M 05 s
FOLDER
PRIOR
MENU
2
Microphone Sensitivity
23
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