Olympus DS3300 User Manual

DIGITAL VOICE

RECORDER

DS-3300

ONLINE

INSTRUCTIONS

Thank you for purchasing an Olympus

Please read these instructions for information

about using the product correctly and safely.

Keep the instructions handy for future reference.

Digital Voice Recorder.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

Table of Contents

Table of Contents ..................................... 2

Safe and Proper Usage ........................... 4

General Precautions ................................ 5

1 Getting Started

Main Features .......................................... 9

xD-Picture Card ..................................... 10

Identification of Parts ............................. 11

Installing Batteries ................................. 13

Charging Battery ................................... 15

Information Regarding Rechargeable

Batteries .......................................... 16

Turning ON the Recorder ...................... 17

Power Save Mode .................................. 17

Dealer Option Items .............................. 18

CUSTOM Button (Programmable) ........ 18

Setting Time/Date (TIME&DATE) .......... 19

Inserting and Ejecting a Card ............... 21

2 Basic Operations

Recording .............................................. 23

Microphone Sensitivity (MIC SENSE) ... 27

Recording Modes (REC MODE) ........... 28

Using the Variable Control

Voice Actuator (VCVA) .................... 29

Hands-free Recording ........................... 30

Recording Monitor ................................. 30

Playing ................................................... 31

Erasing ................................................... 33

3 Other Functions

Menu List ............................................... 37

Learning to Use the Menu ..................... 38

Locking Files (LOCK) ............................ 39

Index Marks ........................................... 40

LCD Display Information ....................... 41

Setting Priority Levels ............................ 43

Setting Job Data .................................... 44

Setting Option Item ................................ 46

Formatting the Card (FORMAT) ............ 47

Hold ........................................................ 49

4 Preparation Before Using

DSS Player

DSS Player Software ............................. 50

Installing DSS Player Software ............. 52

Uninstalling DSS Player Software ......... 53

Using Online Help ................................. 54

Connection to Your PC .......................... 55

Running DSS Player .............................. 58

Window Names ...................................... 60

6 Using the Recorder as a

Reader / Writer

Using the Recorder as a

Reader/Writer .................................. 88

5 Managing Files on Your PC

Download Dictation Files

from the Recorder ........................... 61

Playing a Dictation File .......................... 63

Upload Dictation Files to the Recorder .... 64

Direct Recording/Editing on PC ............ 65

Changing User ID (Author ID) ............... 66

Changing a Folder Name ...................... 67

Editing File Comments .......................... 67

Using Voice Recognition

Software (Optional) ....................... 68

Joining Files ........................................... 72

Splitting Files ......................................... 74

USB Microphone/USB Speaker ............ 76

Sending Dictation Files/

Receiving Document Files .............. 77

7 Other Information

Alarm Message List ............................... 89

Troubleshooting ..................................... 90

Accessories (Optional) .......................... 91

Specifications ........................................ 92

Technical Assistance and Support ........ 93

Safe and Proper Usage

Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference.

Important Safety Precautions

Certain symbols are used in the user’s manual and on this product to help protect users, their surroundings, and their property from possible injury or damage. Please familiarize yourself with the following definitions and meanings for each symbol before reading the precautions.

Signifies danger which may result in serious

Danger

Warning

Caution

injury or death.

Indicates items or actions which may cause serious injury or death.

Indicates items or actions which may result in damage or personal injury.

Symbols prohibiting a specific action

Prohibited

Do not disassemble

Symbols requiring a specific action

Mandatory

Unplug from power outlet

Convention Used In this Manual

• The word “card” is used to refer to the xDpicture Card.

• The word “DSS Player” is used to refer to the DSS Player Pro Dictation Module in Windows environment and DSS Player in Apple Macintosh environment.

• The Notes at the bottom of a page are used for additional information, exceptions, or related events.

• Words in uppercase form such as PLAY or REC are used to describe a function, button, or switch position on the recorder.

• The icon indicates that feature or setting can be modified by Professional Olympus Authorized Dealer only.

General Precautions

● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer.

● Do not store the recorder in places exposed to excessive moisture or dust.

● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

● Do not place the recorder on top of or near electric appliances such as TVs or refrigerators.

● Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment.

● Avoid sand or dirt. These can cause irreparable damage.

● Avoid strong vibrations or shocks.

● Do not disassemble, repair or modify

the unit yourself.

● Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart).

● Keep the unit out of the reach of children.

Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work.

It is recommended to back up and save important content to other media such as a computer hard disk.

Batteries/Rechargeable Battery Pack (BR402)

Danger

• Do not solder lead wires or terminals directly onto a battery or modify it.

• Do not connect the and terminals together. This may cause fire, overheating or electric shock.

• When carrying or storing the battery (BR402), be sure to put it in the provided case to protect its terminals. Do not carry or store the battery with any metal objects (such as key rings). If this warning is not followed, fire, overheating or electric shock may occur.

• Do not connect the batteries directly to a power outlet or a cigarette lighter of an automobile.

• Do not insert the batteries with their and terminals reversed.

• If any liquid from a battery gets into your eyes, promptly wash it off with clean water and consult your doctor at once.

• There is a hole from which gas escapes on the terminal. Do not cover or block it (BR402).

Warning

• Batteries should never be exposed to flame, heated, short-circuited or disassembled.

• Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries.

• Never use any battery with a torn or cracked outer cover.

General Precautions

• Keep batteries out of the reach of children.

• If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor:

1 remove the batteries immediately while

being careful not to burn yourself, and;

2 call your dealer or local Olympus

representative for service.

• Do not expose the rechargeable batteries to water. Do not allow water to contact the terminals.

• Do not remove or damage the battery insulating sheet.

• Do not use the batteries if you find something wrong with them such as leakage, color change or deformity.

• Unplug the charger if the charging is still incomplete after the specified time it should take.

• Should any battery liquid get on skin or clothing, promptly wash it off with clean water.

• Keep batteries away from fire.

Caution

• BR402 rechargeable batteries are exclusively for use with Olympus digital voice recorder DS-3300. Do not use them in combination with other equipment.

• Do not subject batteries to strong shocks.

• Do not use with other types of batteries, or with batteries that have different voltages or brand names.

• When using more than two batteries,

charge them at the same time.

• When using new batteries, or batteries which have not been used for a long time, be sure to recharge them even if they were only used for a short period of time.

Battery Charger (Cradle)

Danger

•

Do not attempt to use this charger with anything other than Olympus Ni-MH batteries. Using it in combination with other batteries may cause fire, explosion, leakage or overheating.

•

Do not put the charger in water. Using it when wet or in a humid area (such as a bathroom) may cause fire, overheating or electric shock.

• Do not use the charger with batteries that have been inserted with their and terminals reversed. This may cause fire, explosion, leakage, overheating or damage to batteries.

• Never modify or disassemble the charger. This may cause

Do not disassemble

Warning

fire, overheating, electric shock or injury.

• Do not use the batteries if you find something wrong with them such as deformity or leakage. This may cause explosion or overheating.

• Do not insert metal wires or similar objects. This may cause fire, overheating or electric shock.

• Keep out of the reach of children. Do not let children use this product without adult supervision.

Caution

• If charging is not completed (if the charging indicator is not turned off) after 3 hours, plug the power-supply cord out. Contact the store of purchase or Olympus Service Station for repair since it may be a malfunction.

• Be sure to charge batteries within the temperature range of 0°C - 40°C/32°F - 104°F. If not, there may be explosion, fire, leakage or damage to batteries.

• Do not put anything heavy on the charger or leave it in an unstable position or in a humid place. This may cause explosion, fire, leakage, overheating, electric shock or injury.

• Do not touch the charger for too long when using it. This may cause a serious lowtemperature burn.

• If charging does not finish (or if the charge indicator light does not go off) after three hours, the charger may break. If this occurs, disconnect the power plug and consult your nearest Olympus dealer or customer support center.

• Do not use or store the charger in/on an unstable place, such as a television set, etc. If it falls, it may cause injury or break.

AC Adapter

Danger

• Be sure to use the charger with the proper voltage (AC 100 - 240 V). Using it with other voltage levels may cause fire, explosion, overheating, electric shock or injury.

•

For safety, be sure to unplug the charger from the outlet before

Unplug from power outlet

Warning

• Do not attempt to disassemble, repair or modify the AC adapter in any way.

• Keep foreign objects including water, metal, or flammable substances from getting inside the product.

performing maintenance or cleaning. Also, never plug in or disconnect the power plug with a wet hand. This may cause electric shock or injury.

General Precautions

• Do not moisten the AC adapter or touch it with a wet hand.

• Do not use the AC adapter in the vicinity of flammable gas (including gasoline, benzine and lacquer thinner).

In case

• ... the internal parts of the AC adapter are exposed because it has been dropped or otherwise damaged:

• ... the AC adapter is dropped in water, or if water, metal flammable substances or other foreign objects get inside it:

• ... you notice anything unusual when using the AC adapter such as abnormal noise, heat, smoke, or a burning odor:

1 do not touch any of the exposed parts; 2 immediately disconnect the power

supply plug from the power outlet, and;

3 call your dealer or local Olympus

representative for servicing. Continued use of the AC adapter under these circumstances could result in electric shock, fire or injury.

Caution

• Do not use the charger if the power plug is damaged or the plug is not completely connected to the outlet. This may cause fire, overheating, electric shock, short circuit or damage.

• Unplug the AC Adapter from AC outlet when not using. If

Unplug from power outlet

this precaution is not followed, fire, overheating or electric shock may occur.

• Make sure to hold the plug when removing the power plug from the outlet. Do not bend the cord excessively or put a heavy object on it. This may cause fire, overheating, electric shock or damage.

• If something appears to be wrong with the charger, unplug the charger from the outlet and consult your nearest service center. Using the charger may cause fire, overheating, electric shock or injury.

• Do not use or keep the charger in very hot places, such as in direct sunlight, in a closed car on a sunny day, near a heater, on an electric carpet, etc. Do not use the charger if something is covering it (such as a blanket). This may cause fire, explosion, leakage or overheating.

Main Features

● Dual function cradle, docking station, for

recharging of the optional Ni-MH Rechargeable Battery Pack (BR402) (☞ P.14)*1 and for downloading data from the recorder to a PC (☞ P.61).

● The recorder has multi programmable

button (CUSTOM) (☞ P.18).

● Recording and storing voice in DSS

format.

● Two recording modes, SP (Standard

Playback) mode or LP (Long Playback) mode (☞ P.28).

● Five folders and up to 199 files/folder, for

a maximum of 995 recordings (☞ P.23).

● Built-in Variable Control Voice Actuator

(VCVA) function (☞ P.29).

● USB Audio Device, recorder can be used

as a USB microphone or USB speaker when connected to a PC (☞ P.76).*

● Large LCD screen with backlight.

● Multi-level priority setting (☞ P.43).

● DSS Player software included (☞ P.50).

● Hands-free recording function when used with

the optional foot switch (RS25/26) (☞ P.30).

*1Available only with the optional Ni-MH Rechargeable

Battery Pack (BR402).

*2Do not use with Windows 98 as computer operation may

become unstable.

IBM and PC/AT are the trademarks or registered trademarks of International Business Machines Corporation.

Microsoft and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh, iMac, eMac, Mac, and PowerMac are trademarks or registered trademarks of Apple Computer, Inc.

Intel and Pentium are registered trademarks of Intel Corporation.

Adobe and Acrobat Reader are registered trademarks of Adobe Systems Incorporated.

Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

Main Features

xD-Picture Card

The xD-Picture Card is a removable recording media.

xD-Picture Card

Compatible Cards

The removable card can be used to store different kind of data. Since the card has larger memory capacity than a diskette, it can be used to transfer data between different PCs. The recorder supports cards with memory capacity between 16 to 512 MB.

1 Index area

You can write down the card’s contents.

2 Contact area

Comes into contact with the recorder’s signal read contacts.

Memory Sizes of Cards and Approximate Recording Times*

Memory Size SP Mode LP Mode

16MB 2 hr. 35 min. 5 hr. 30 min.

32MB 5 hr. 13 min. 11 hr. 00 min.

64MB 10 hr. 25 min. 22 hr. 20 min.

128MB 20 hr. 55 min. 44 hr. 45 min.

256MB 42 hr. 00 min. 89 hr. 40 min.

512MB 84 hr. 05 min. 179 hr. 30 min.*

..............................................................................................................................................................

*1: Available recording time for one continuous file.

Available recording time may be shorter if many short recordings are made.

*2: Total recording time of two files. The maximum

recording time per file is 99 hours.

Notes

• When initializing (formatting) a card, confirm that no necessary data is stored on the card

beforehand. Initialization completely erases the existing data on the card.

• Cards used in a recorder must be formatted in the same recorder first unless formatted with a

CAMEDIA series Olympus digital camera. Card may not perform as expected when formatted by a different device.

• The card has a service life. When reaching the end of its life, writing or erasing data on the card will be

disabled. In this case, replace the card.

• If you use a PC card adapter compatible with the card to save or delete some data on the card, the

maximum recording time on the card may be decreased. To recover the original recording time, initialize/ format the card in the recorder.

• Olympus will not be held liable for any data corruption or loss due to misuse of the media card.

Identification of Parts

& ^

% $

# @

1 EAR (Earphone) jack 2 MIC (Microphone) jack 3 Built-in microphone 4 NEW button 5 HOLD switch 6 REC (Record) button 7 REW (Rewind) button 8 FF (Fast Forward) button 9 INDEX button 0 FOLDER/MENU button ! Built-in speaker @ STOP button # PLAY button

1 2 3

4 5

9 0

Identification of Parts

* (

)

$ ERASE button % CUSTOM button

(Programmable)

^ Display (LCD panel) & Record/Play indicator lamp * POWER (ON/OFF) switch ( VOLUME (+) button ) VOLUME (–) button

- Card cover = Card cover lock q Battery cover w PC (USB) terminal/Cradle

attachment point

Identification of Parts

Display (LCD Panel)

Identification of Parts

0 9 8

1 Battery indicator 2 Folder 3 Priority indicator 4 Current file number 5 Total number of recorded files in

the folder

6 Erase lock indicator 7 Character Information display 8 Microphone sensitivity display 9 VCVA (Variable Control Voice

Actuator) indicator

0 Record mode indicator

3 4 5 6

Installing Batteries

AAA alkaline batteries

Lightly press down on the arrow and slide the battery cover open.

Insert two AAA batteries, observing the correct polarity.

Close the battery cover completely.

..............................................................................................................................................................

Notes

• Be sure to turn OFF the recorder before replacing the batteries. Removing the batteries while the recorder is in use may corrupt the card. If you are recording into a file and the batteries run out, you will lose your currently recorded file since the file header will not be written. It is crucial to replace the batteries when one hash mark in shown in the battery icon.

• Be sure to replace both batteries at the same time.

• Never mix old and new batteries, or batteries of different types and/or brands.

• If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load

new batteries.

• Remove the batteries if you are not going to use the recorder for an extended period of time.

Replacing batteries

The battery indicator on the display changes as the batteries lose power.

→ → →

When appears on the display, replace the batteries as soon as possible. When the batteries are too weak, the recorder shuts down and “BATTERY LOW” appears on the display.

Installing Batteries

..............................................................................................................................................................

Notes

• The Olympus Ni-MH Rechargeable Battery Pack (BR402) is sold separately.

• Removing the battery pack while the recorder is in use may corrupt the file. If you are recording into a file

and the battery run out, you will lose your currently recorded file since the file header will not be written. It is crucial to charge the battery once you see only one hash mark in the battery icon.

• Remove the battery pack if you are not going to use the recorder for an extended period of time.

Ni-MH Rechargeable Battery Pack (BR402) (Optional)

An optional Ni-MH Rechargeable Battery from Olympus can be used for the recorder.

Lightly press down on the arrow and slide the battery cover open.

Insert Ni-MH Rechargeable Battery Pack, observing the correct polarity.

Close the battery cover completely.

The battery needs to be charged when you use the recorder for the first time after purchase (☞P.15).

Recharging battery

The battery indicator on the display changes as the battery loose power.

When appears on the display, charge the battery as soon as possible. When the battery is too weak, the recorder shuts down and “BATTERY LOW” appears on the display.

→ → →

Charging Battery

You can charge the Ni-MH Rechargeable Battery Pack (BR402) in the recorder when you set the recorder in the cradle. The battery is usually shipped partially charged. You need to charge the battery before first use.

A511/D-7AC (Optional)

AC cable

AC adapter

AC connector

The plug type varies depending on the country where sold.

AC cable

CHARGE indicator lamp

..............................................................................................................................................................

Notes

• The Olympus AC adapter (A511/D-7AC) is sold separately.

• Charge the battery often for first few uses. Battery performs better after several full charge/discharge cycles.

• Ni-MH battery pack (BR402) is only chargeable with the Olympus AC adapter A511 or D-7AC.

• If you charge the battery right after charging is complete, it will take only few minutes to charge the battery.

• The PC must be ON when charging battery via the USB cable connection.

• Charging battery via the USB cable connection may not be successful depending on the power supply

capacity of your PC. Use the AC adapter instead.

•

If you change the recorder to AUDIO device while charging battery only via the USB cable connection, charging may stop.

• Do not set or remove the recorder from the cradle while it is in operation.

• You can charge the battery while the recorder is in operation.

Connect the optional AC adapter (A511/D7AC) or USB cable to the cradle.

For connection procedures, see P.57. When using the adapter for charging, connect the power plug to the charger’s AC connector.

Turn ON the recorder and set it vertically in the cradle.

CHARGE indicator lamp glows red and the charging starts. The lamp goes out when the charging is complete.

Charging Battery

Information Regarding Rechargeable Batteries

These batteries are exclusively for use with Olympus voice recorder DS-3300. Never use them in combination with other equipment.

Information Regarding Rechargeable Batteries

Discharging

Batteries self-discharge while they are not in use. Be sure to charge them regularly before use.

Battery life

Charging and discharging are possible for approximately 500 times depending on usage.

Operating temperature

Batteries are chemical products. Battery efficiency may change even when operating within the recommended temperature range, but this is not a malfunction.

Recommended temperature range for use

Discharging (when using appliance): 0°C - 50°C/32°F - 122°F Charging: 0°C - 40°C/32°F - 104°F Storage: –20°C - 30°C/–4°F - 86°F

Using the batteries outside the above temperature range may result in declining efficiency and shorter battery life. In order to prevent battery leakage or rust, remove the batteries from the products when you will not be using them for a long time, and store them separately.

..............................................................................................................................................................

Notes

This charger is designed to fully charge batteries regardless of their energy level. However, for best results when charging newly purchased batteries or batteries that have not been used for a long time (more than one month), It is recommended to fully charge the batteries, then discharge them. Repeat two or three times.

• When you dispose dead batteries always observe the laws and regulations regarding the disposing of such items.

• If Ni-MH rechargeable batteries are not fully discharged, protect against short-circuiting (e.g. by taping

the contacts) before disposing.

For customers in Germany

Olympus has a contract with the GRS (Joint Battery Disposal Association) in Germany to ensure environmentally friendly disposal.

Turning ON the Recorder

With the battery charged in the recorder and the card inserted properly, the recorder is ready to work. While the power switch on the back of the recorder is in the OFF position, none of the buttons or switch on the recorder will be active. Slide the power switch to the ON position to activate the recorder.

Power Save Mode

When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save mode automatically. To reactivate the recorder again, press any of the buttons on the recorder.

Turning ON the Recorder/ Power Save Mode

Dealer Option Items

Some additional options can be set by your Olympus Professional Dealer. These additional and customisable options are as follows:

Dealer Option Items/ CUSTOM Button (Programmable)

● Setting for “beep” sound.

● Setting for NEW button operation.

● Setting for REC button operation.

● Setting for Splash screen.

● Adding/removing of user defined fields.

● Switching the display languages.

● Changing the number of folders.

● Assigning functionality to CUSTOM button.

● Assigning functionality to the foot switch.

● Setting time for Power save mode.

● Setting to lock the file automatically on completion of recording.

● Setting for intervals of acceleration when using CUE and REV.

● Setting to select the AUTHOR ID when the recorder is turned on.

For details on the functions and operation of dealer optional items, consult your Olympus dealer.

CUSTOM Button (Programmable)

The CUSTOM button can be assigned two kinds of functions by being pressed in different ways. By default, the button is programmed on PRIORITY for both ways:

Default

PRIORITY button

Press the CUSTOM button.

Press and hold the CUSTOM button.

Operation

CUSTOM button

(Programmable)

The following functions can be assigned to CUSTOM button.

- DISPLAY button

- Recording Mode setting button

- Microphone Sensitivity setting button

- VCVA setting button

- PRIORITY setting button

Setting Time/Date (TIME&DATE)

Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the date and time information as part of the file header. This will simplify the file management aspects later on.

The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn’t been used for a long time. Proceed from step 1.

Set the hour.

1 Press the FF button or REW button to

set the hour.

2 Press the REC button to accept the hour.

• You can choose between 12 and 24 hour display by pressing the CUSTOM button

CUSTOM button

(switching the data displayed)

FF/REW button

(alters a choice)

FOLDER/MENU button

(accepts a choice and moves on to the next item)

while setting the hour and minute.

Example: 5:45 P.M.

5:45 PM ←→ 17:45

(Initial setting)

Set the minute.

1 Press the FF button or REW button to

set the minute.

2 Press the REC button to accept the

minute.

Set the year.

1 Press the FF button or REW button to

set the year.

2 Press the REC button to accept the year.

• You can choose a different date format by pressing the CUSTOM button while setting the date.

Setting Time/Date (TIME&DATE)

Example: March 14, 2005

3M 14D 2005Y (Initial setting)

Setting Time/Date (TIME&DATE)

↓

14D 3M 2005Y

↓

2005Y 3M 14D

Set the month.

1 Press the FF button or REW button to

set the month.

2 Press the REC button to accept the month.

Changing the Time/Date

3 2

1,4

Set the day.

1 Press the FF button or REW button

to set the day.

2 Press the REC button to accept the

day’s date.

........................................................................

Notes

• If you press the STOP button during the setup

operation, the recorder will save the items that were set to that point.

• You can set the time and date from your PC using

DSS Player software (☞ P.50).

Press and hold the FOLDER/MENU button for 1second or longer.

The menu appears (☞ P.37).

Press the FF or REW button until “TIME&DATE” in SUB MENU flashes

on the display.

Press the REC button.

Time/Date screen appears. The hour

indicator flashes, indicating the start of the Time/Date setup process. Follow the same steps starting at step 1 in “Setting Time/Date” (☞ P.19).

Press the FOLDER/MENU button to close the menu.

Inserting and Ejecting a Card

Inserting a Card

Slide the card cover lock in the direction

indicated by the arrow.

The card cover is unlocked and the message “CARD COVER IS OPEN” appears on the display. When this message appears, the power is switched off automatically.

Face the card the correct way and insert it into the card slot as shown in the diagram.

• Insert the card keeping it straight.

• The card stops with a click when it is inserted all the way.

• Inserting the card the wrong way or at an angle could

damage the contact area or cause the card to jam.

• If the card is not inserted all the way, data may not be written to the card.

Close the card cover securely.

..............................................................................................................................................................

Notes

• If an unformatted card is inserted, the recorder automatically displays the menu to menu format option (☞ P.47).

• Never use any card in the recorder unless it has been formatted on this unit or on a CAMEDIA series Olympus digital camera (☞ P.47).

Card inserted fully into the slot

The message “PLEASE WAIT” on the display flashes for seconds.

Card not inserted fully into the slot

When the card cover is closed, the message “INSERT CARD” on the display flashes for a few seconds. Pressing any button will sound beeps* and flash the message “INSERT CARD” again.

* When the system sounds are enabled.

Inserting and Ejecting a Card

Ejecting a Card

Inserting and Ejecting a Card

Make sure the recorder is STOP mode.

..............................................................................................................................................................

Note

Releasing your finger quickly after pushing the card inward may cause it to eject forcefully out of the slot.

Slide the card cover lock in the direction indicated by the arrow.

The card cover is unlocked and the message “CARD COVER IS OPEN” appears on the display. The power is switched off automatically.

Push the card inward to unlock it, and let it eject partially.

The card is visibly out of the slot and can be removed safely.

Hold the card straight and pull it out.

Recording

4H33M12S

REMA I N :

NEW F I LE

AUTHOR A

a b

AUTHOR A

00M05S

4H33M07S

d e

By default, the recorder has five folders, A, B, C, D, E and you can select folder by pressing the FOLDER/MENU button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. You can use your DSS player to change a folder name (☞ P.67). Up to 199 messages can be recorded per folder.

All recordings made in any of the folders will be in Digital Speech Standard (DSS) format. By default, the RECORD function is configured to record at the current position (overwrite). However, that can be changed to any of the following settings:

• Append: Appends the recording to the end of the current file.

• Insert: Inserts the recording at the current position in the file.

• Overwrite: Overwrites the recording starting at the current position in the file.

New Recording

Create a new file to record in.

Press the NEW button to create a new file.

a Current recording mode b New file number

1 2

c Selected Author ID

Press the REC button to start recording.

The record/play indicator lamp glows red. Aim the microphone at the sound source.

d Current recording time e Remaining recording time

Press the STOP button to stop recording.

If you want to append additional recordings to the same file, press the REC button again.

Recording

Pause

Press the REC button while recording.

“REC PAUSE” will flash on the display.

➥

• The recorder stops when it has been left paused for 10 minutes or longer.

Recording

Resume Recording

Press the REC button again.

Recording will resume at the point of interruption.

➥

Notes

• A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording.

•“MEMORY FULL” or “FOLDER FULL” will be displayed when the memory or folder capacity is full. Delete any unnecessary files before recording any further (☞ P.33) or transfer dictation files to your computer using DSS Player Software (☞ P.58).

• You cannot select a different recording mode (SP or LP) than that of the original file when appending recording.

Review Recording

Press the REW button while recording, and release it when you want to start playing a file. The recorder plays up to the end of file, then stops. You can overwrite or append additional recordings in the same file from that point.

Overwrite Recording

You can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased.

Select and play the file you want to overwrite.

Stop playback at the starting point of overwrite.

Recording

Press the REC button to start overwriting.

The record/play indicator lamp glows red.

AUTHOR A

10M25S 14M00S

Press the STOP button to stop overwriting.

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Note

You cannot select a different recording mode (SP, LP) than that of the original file before overwrite recording.

Recording

Insert Recording

Additional recording can be inserted into previously recorded file.

Recording

Select and play the file you want to insert an additional recording into.

While playing the file, press the FOLDER/MENU button to insert an

additional recording.

“INSERT ?” appears on the display.

Press the REC button to start inserting an additional recording.

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Notes

• The recording time and date of the file is updated to the time and date of the inserted recording.

• You cannot select a different recording mode (SP, LP) than that of the original file before inserting.

The record/play indicator lamp glows red. “INSERT REC” and the remaining recording time will alternate on the display.

Press the STOP button to stop inserting the additional recording.

AUTHOR A

00M10S

INSERT ?

02M25S

AUTHOR A

00M11S

4H33M06S

AUTHOR A

00M12S

I NSERT REC

Microphone Sensitivity (MIC SENSE)

MIC SENSE

CONF.

MIC SENSE

Microphone sensitivity is adjustable to meet recording needs.

Press and hold the FOLDER/MENU button for 1 second or longer.

The menu appears (☞ P.37).

Press the FF or REW button until “MIC SENSE” flashes on the display.

3,5 2,4

1,6

Press the REC button.

The microphone sensitivity setup process

begins.

Press the FF or REW button to choose between “CONF.” and “DICT.”.

CONF. : High-sensitivity mode that records

DICT. : Low-sensitivity mode suited for

Press the REC button to select the option.

Press the FOLDER/MENU button to close the menu.

sounds in all directions.

dictation.

REC MODE

MIC SENSE

EXIT SUB MENU

MIC SENSE

CONF.

DICT.

Microphone Sensitivity (MIC SENSE)

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Note

If you want to record clear or noise-free dictation, select DICT mode and place the microphone 5 to 10 cm (2 to 4 inches) from the source.

Recording Modes (REC MODE)

REC MODE

The recording mode can choose between SP (standard recording) and LP (long-term recording).

Press and hold the FOLDER/MENU button for 1 second or longer.

2,4 3

“REC MODE” will be displayed on the screen (☞ P.37).

Press the REC button.

The recording mode setup process begins.

Press the FF or REW button to choose between “SP” and “LP”.

Recording Modes (REC MODE)

1,5

Press the REC button to select the option.

Press the FOLDER/MENU button to close the menu.

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Note

Choose SP mode for recording meetings or lectures with crisp clarity.

VCVA

REC MODE

MIC SENSE EXIT

REC MODE

Using the Variable Control Voice Actuator (VCVA)

When the microphone senses that sounds have reached a preset actuation volume level, the built-in Variable Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops below the actuation level. The VCVA feature helps extending recording time and conserves the memory by turning off recording during silent periods. This helps make the playback, with no lulls or dead space, more efficient and convenient.

Set the VCVA in the menu to ON (☞ P.37-

38).

Press the REC button to start recording.

When the sound volume is lower than the preset

actuation sound level, recording automatically stops after 1 second approximately, and “STANDBY” flashes on the display. The record/play indicator lamp glows when recording starts and flashes when recording pauses.

Adjust the Start/Stop Actuation Level

Press the FOLDER/MENU button during recording.

The VCVA level screen is displayed.

Press the FF or REW button to adjust the actuation level.

The VCVA level can be set to any of 15 different

values. The higher the value is, the more sensitive the recorder can react to sounds. At the highest value, even the faintest sound will activate recording. The VCVA actuation level can be adjusted according to the ambient (background) noise.

a Start level (varies according to the sound

volume being recorded)

b Level meter (moves to the right/left according

to the set level)

AUTHOR A

VCVA LEVEL 05

1H25M01S

STANDBY

1H25M01S

Using the Variable Control Voice Actuator (VCVA)

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Notes

• The start/stop actuation level also varies depending on the selected microphone sensitivity mode (☞ P.27).

• To ensure successful recordings, prior testing and adjustment of the start/stop actuation level is recommended.

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