Olympus DS-2400 User Manual

DIGITAL VOICE

RECORDER

DS-2400

INSTRUCTIONS

Thank you for purchasing an Olympus

Please read these instructions for information

about using the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that

you test the record function and volume before use.

Digital Voice Recorder.

Introduction

● The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers.

● The utmost care has been taken to ensure the integrity of the contents of this document. In the unlikely event that a questionable item, error, or omission is found, please contact our Customer Support Center.

● Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reasons is excluded from Olympus’s liability.

Trademarks

Microsoft and Windows are registered trademarks of Microsoft Corporation. Macintosh is a trademark of Apple Inc. Intel and Pentium are registered trademarks of Intel Corporation. The SD logo is a trademark. The SDHC logo is a trademark. Other product and brand names mentioned herein may be the trademarks or registered

trademarks of their respective owners.

Table of Contents

P. 4

PLAY/OK

Safe and Proper Usage

Getting Started

Basic Operations

Advanced Operations

Managing Files on Your PC

Other Practical Use Methods

Other Information

P. 5

P. 7

P. 1 9

P. 3 3

P. 4 9

P. 5 7

P. 5 8

Table of Contents

Table of Contents ......................................4

Safe and Proper Usage ............................ 5

General Precautions ................................. 5

1 Getting Started

Main Features .......................................... 7

Memory Card ........................................... 8

Identification of Parts ............................. 10

Installing Batteries ................................. 12

Power Supply ........................................ 14

Power Save Mode (Power Save) ..........14

HOLD ..................................................... 15

Inserting and Ejecting a SD card .......... 16

Setting Time and Date (Time & Date) ... 17

2 Basic Operations

Recording .............................................. 19

Microphone Sensitivity (Mic Sense) ...... 23

Recording Modes (Rec Mode) .............. 24

Using the Variable Control Voice Actuator

(VCVA) ............................................. 25

Recording Monitor ................................. 26

Playing ................................................... 27

Erasing ................................................... 29

3 Advanced Operations

Menu List ............................................... 33

Learning to Use the Menu ..................... 35

Selecting Folders and Files ................... 36

Displaying File Information (Information) .... 37

Locking Files (Lock) .............................. 38

Index Marks ........................................... 39

Language (Language) ........................... 40

Backlight (Backlight) .............................. 41

LED (LED) ............................................. 42

LCD Contrast Adjustment (Contrast) .... 43

System Sounds (Beep) ......................... 44

Formatting the Card (Format) ............... 45

Check System Information (System info.) .. 47

Changing the USB Class (USB Class).... 48

4 Managing Files on Your PC

DSS Player Software............................. 49

Installing DSS Player Software ............. 51

Uninstalling DSS Player Software......... 52

Using Online Help ................................. 53

Connecting Recorder to PC .................. 54

Running DSS Player Software .............. 56

5 Other Practical Use Methods

Using as External Memory of the Computer ...

6 Other Information

Alarm Message List ............................... 58

Troubleshooting .....................................59

Accessories ........................................... 60

Specifications ........................................ 61

Technical Assistance and Support ........ 62

Safe and Proper

General Precautions

Usage

Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference.

• The warning symbols indicate important

safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.

Convention Used In this Manual

• The word “card” is used to refer to the SD

card.

• The word “DSS Player” is used to refer to

the DSS Player Standard Dictation Module in Windows environment and DSS Player in Apple Macintosh environment.

• The Notes at the bottom of a page are

used for additional information, exceptions, or related events.

•Words in uppercase form such as PLAY

or REC are used to describe a function or button on the recorder.

● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer.

● Do not store the recorder in places exposed to excessive moisture or dust.

● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

● Do not place the recorder on top of or near electric appliances such as TVs or refrigerators.

● Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment.

● Avoid sand or dirt. These can cause irreparable damage.

● Avoid strong vibrations or shocks.

● Do not disassemble, repair or modify the

unit yourself.

● Do not operate the unit while operating a vehicle (such as a bicycle, motorcycle, or go-cart).

● Keep the unit out of the reach of children.

<Warning regarding data loss> Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work.

It is recommended to back up and save important content to other media such as a computer hard disk.

General Precautions

Batteries

Danger

• Do not solder lead wires or terminals directly onto a battery or modify it.

• Do not connect the = and - terminals together. This may cause fire, overheating or electric shock.

• When carrying or storing the battery, be sure to put it in the provided case to protect its terminals. Do not carry or store the battery with any metal objects (such as key rings). If this warning is not followed, fire, overheating or electric shock may occur.

• Do not connect the batteries directly to a power outlet or a cigarette lighter of an automobile.

• Do not insert the batteries with their = and

- terminals reversed.

• If any liquid from a battery gets into your eyes, promptly wash it off with clean water and consult your doctor at once.

• There is a hole from which gas escapes on the = terminal. Do not cover or block it.

Warning

• Batteries should never be exposed to flame, heated, short-circuited or disassembled.

• Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries.

• Never use any battery with a torn or cracked outer cover.

• Keep batteries out of the reach of children.

• If you notice anything unusual when using this product such as abnormal noise, heat, smoke, or a burning odor:

1 remove the batteries immediately while

being careful not to burn yourself, and;

2 call your dealer or local Olympus

representative for service.

• Do not expose the batteries to water. Do not allow water to contact the terminals.

• Do not remove or damage the battery insulating sheet.

• Do not use the batteries if you find something wrong with them such as leakage, color change or deformity.

• Should any battery liquid get on skin or clothing, promptly wash it off with clean water.

• Keep batteries away from fire.

Caution

•

Do not subject batteries to strong shocks.

• Do not use batteries of different types, voltages, and/or brand names.

1 Getting Started

Main Features

● Support type of memory: SD card (☞ P.8).

● Three smart buttons F1,F2 and F3.

● Recording and storing voice in Digital Speech Standard Pro (DS2 format).

● Two recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode (☞ P. 2 4 ).

● Overwrite Recording and Insert Recording (partial insertion) available (☞ P.21, 22).

● Supports USB 2.0. High-Speed, which enables high-speed data transmission from the recorder

to your computer.

● Five folders and up to 200 files/folder, for a maximum of 1000 recordings (☞ P.19).

● It has a built-in Variable Control Voice Actuator (VCVA) function (☞ P.25).

● Large LCD screen with backlight.

● Index mark function which is useful to search particular points in the dictation (☞ P.39).

● DSS Player software included (☞ P.49).

Main Features

Memory Card

This recorder uses memory in the form of SD card memory.

Compatible Cards

The recorder supports cards with memory capacity between 512 MB to 16 GB.

Memory Card

Settings and operating environment relating to the card

Check the latest operating information on the Olympus homepage (http://www.olympus.com) when using cards other than the included card. In addition, refer to the following pages as well when handling the card.

• Inserting and Ejecting a SD card (☞ P.16)

• Formatting the Card (Format) (☞ P.45)

SD card

1 Card Lock

SD card is equipped with a lock function. When the lock function is used, important data is protected by preventing it from being accidentally overwritten or erased. When the lock function is set will appear on the display.

2 Index Area

For writing down information identifying card or content.

3 Contact Area

Comes into contact with the recorder’s signal read contacts.

Memory Sizes of Cards and Approximate Recording Times*

Memory Size QP Mode SP Mode

512MB 38 hr. 30 min. 79 hr. 00 min.

1GB 77 hr. 00 min. 157 hr. 50 min.* 2GB 152 hr. 30 min. *2 312 hr. 20 min.* 4GB 305 hr. 50 min.*2 626 hr. 50 min.* 8GB 624 hr. 30 min.*21279 hr. 30 min.*

16GB 1248 hr. 10 min.*22557 hr. 10 min.*

The above are the standard times, and the available recording time will vary depending on the card.

*1: Available recording time for one continuous file.

Available recording time may be shorter if many short recordings are made.

*2:Total recording time of several files. The maximum

recording time per file is 99 hours 59 minutes.

Memory Card

Warning

• Do not touch the card contacts. That may damage the card.

• Do not place the card in locations with static electricity.

• Store the card in a location that is out of the reach of children. In case of accidental ingestion, consult a physician immediately.

Check Card Information (Card Info.)

Information such as the memory capacity and remaining memory for installed cards can be displayed on the recorder (☞ P.34).

Card Info.

SD Remain Capacity

BACK EXIT

540MB

1.0GB

Notes

• When initializing (formatting) a card, confirm that no necessary data is stored on the memory card beforehand. Initialization completely erases the existing data on the card.

• In some cases cards which have been formatted (initialized) by another device, such as a computer, cannot be recognized. Be sure to format them with this recorder before using.

• The card has a service life. When reaching the end of its life, writing or erasing data on the card will be disabled. In this case, replace the card.

• If you use a PC card adapter compatible with the card to save or delete some data on the card, the maximum recording time on the card may be decreased. To recover the original recording time, initialize/format the card in the recorder.

• Olympus will not be held liable for any data corruption or loss due to misuse of the media card.

Memory Card

Identification of Parts

(

1SD card slot 2Built-in microphone 3NEW button 4REC button 5REW button 6FF button 7STOP button 8POWER/HOLD switch 9ERASE button 0EAR (Earphone) !MIC (Microphone) @Record indicator light #Display (LCD panel)

0 ! @

$ %

)

2 3 4

6 7

8 9

$ + (Volume) button % Fast Forward (9) button ^ PLAY/OK button & Smart button (F1,F2,F3) * Rewind (0) button (

(Volume) button

) Built-in speaker

- Battery cover

= PC (USB) terminal q Cradle connector w Battery cover release button

Display Status Indicators

Identification of Parts

QP DICT

2 3 4

5 6

DS2400

DISPLY

Display in the recording mode

025

22 M 30

/ 030

INDEX

1 Record mode indicator 2 Current folder 3 Memory remaining indicator

(E/F bar)

4 Record indicator 5 Remaining recording time 6 Level meter indicator 7 Microphone sensitivity indicator 8 Current file number

Author ID indicator

Battery indicator

VCVA

VCVA (Variable Control Voice

Actuator) indicator

QP DICT VCVA

DS2400

! @

INSERT

Display in the playback mode

SPEED INDEX

025

/ 030

12M 0 5

9 Total number of files in the folder 0 Recording elapsed time ! Playback position bar indicator @ Play indicator # Total recording time of the

selected file

$ Button guide display % Current Playback time

Card Lock indicator

Erase Lock indicator

Identification of Parts

Installing Batteries

This recorder can be used with AAA Alkaline Batteries.

Lightly press down on the battery cover

release button, then open the battery cover.

Installing Batteries

Insert two AAA batteries, observing the

correct polarity as shown in the illustration below, then close the battery cover.

Insert the batteries in the direction inscribed on the inside of the recorder’s battery compartment. In addition, when inserting the batteries, insert them so that the tape is under the batteries, as shown in the illustration. The batteries can then be removed easily by pulling up the tape. When

pulling on the tape the batteries may suddenly pop out, so be sure to press down lightly on the batteries with your finger while pulling.

Recharging Battery Pack

The battery indicator on the display changes as the batteries lose power.

→ →

When appears on the display, replace the batteries as soon as possible. When the batteries are too weak, the recorder shuts down and [ Battery Low ] appears on the display.

Cautions Concerning the Battery

Warning

• Using batteries for which part or all of the external coating (insulating sheath) is peeling off or batteries which have ruptured may cause fluid leaks, overheating, and explosions. For this reason such batteries should absolutely not be used.

• Commercially available batteries for which part or all of the external coating (insulation sheath) has been peeled off should absolutely not be used.

Unusable batteries

Batteries for which the entire external coating (insulating sheath) is peeled off (naked batteries), or those where it has partially been peeled off.

Notes

• Be sure to turn OFF the recorder before replacing the batteries. Removing the batteries while the recorder

is in use may corrupt the card. If you are recording into a file and the batteries run out, you will lose your currently recorded file since the file header will not be written. It is crucial to replace the batteries when one hash mark is shown in the battery icon.

• Be sure to replace both batteries at the same time.

• Never mix old and new batteries, or batteries of

different types and/or brands.

• If it takes longer than 1 minute to replace dead batteries, you may have to reset the time when you load new batteries.

• Remove the batteries if you are not going to use the recorder for an extended period of time.

Installing Batteries

Power Supply Power Save Mode

When the recorder is not being used, turn the power off to reduce battery consumption to a minimum. Even if the power is turned off, existing data, mode settings, and clock settings will be maintained.

Turning On the Power

Power Supply/Power Save Mode

While the recorder’s power is off, slide the POWER/HOLD switch in the direction indicated by the arrow.

The display will turn on, and after [System Check] appears, the power will be turned on. The resume function will bring the recorder back to the stop position in memory before power was turned off.

Turning Off the Power

Slide the POWER/HOLD switch in the direction indicated by the arrow for 0.5 seconds or longer.

The display shuts off and the power will be turned off. The resume function remembers the stop position before the power is turned off.

(Power Save)

When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save mode automatically. To reactivate the recorder again, operate any button or the slide switch.

Power Save Setting

You can set the time to enter Power Save mode from among [5 minutes.], [10 minutes.], [30 minutes.], [1 hour], and [Off]. To exit power save, press any button. The [Power Save] setting can be changed from the Menu. For more details, refer to “Menu List” (☞ P. 33) and “Learning to Use the Menu” (☞ P.35).

Power Save

5 minutes

10 minutes

30 minutes 1 hour Off

BACK EXIT

HOLD

If you bring the POWER/HOLD switch to the HOLD position, the current conditions will be preserved, and all buttons and switches will be disabled.This feature is useful when the recorder has to be carried in a bag or pocket.

Set the recorder to HOLD mode

Slide the POWER/HOLD switch to the HOLD position.

After [Hold] appears on the display, the recorder is set to HOLD mode.

Exit HOLD mode

Slide the POWER/HOLD switch to the A position.

HOLD

Inserting and Ejecting a SD card

Inserting a SD card

Insert the SD card into the card slot in the direction shown in the illustration until it clicks.

When inserting SD card into the SD card slot, the recorder message [Please Wait] will flash

Inserting and Ejecting a SD card

on the LCD display for a few seconds while validating the SD card.

Ejecting a SD card

Push the SD card inward once to unlock it, and let it eject.

Notes

• Insert the card keeping it straight.

• The card stops with a click when it is inserted all

the way.

• Inserting the card the wrong way or at an angle could damage the contact area or cause the card to jam.

• If the card is not inserted all the way, data may not be written to the card.

• Hold the card straight and pull it out.

• If an unformatted card is installed, the recorder will automatically display the menu format option (☞ P. 4 5).

• Never use any card in the recorder unless it has been formatted on this unit (☞ P.45).

•Never remove the card while the recorder is in operation. This may damage the data.

• Releasing your finger quickly after pushing the card inward may cause it to eject forcefully out of the slot.

Setting Time and Date (Time & Date)

Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the time and date information as part of the file header. This will simplify the file management aspects later on.

The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder has not been used for a long time.

F1, F2, F3 button PLAY/OK,+, –,

PLAY/OK

9, 0

button

Press the 9 or 0 button to select

the item to set.

Select the item from “hour”, “minute”, “year”, “month” and “day” with a flashing point.

Time & Date

10 M 14 D 2008 Y

5: 00 PM

24H

BACK EXIT

Press the + or – button to set.

Follow the same steps by pressing the 9 or

0 button to select the next item, and press the

+ or – button to set.

Time & Date

10 M 14 D 2008 Y

5 : 45 PM

24H

BACK EXIT

•You can choose between 12 and 24 hour display by pressing the F2(24H or 12H)* button while setting the hour and minute. Example: 5:45 P.M.

5:45 PM (Initial setting)←→ 17:45

Setting Time and Date

Setting Time and Date (Time & Date)

• You can choose the order of the year, month, day by pressing the F2(D/M/Y or Y/M/D or M/ D/Y)* button while setting them. Example: October 14, 2008

Setting Time and Date

(Initial setting)

*The display will vary depending on the status of the

settings.

Press the PLAY/OK button to complete the setup screen.

The clock will start from the set date and time. Press the PLAY/OK button according to the time signal.

10M 14D 2008

14D 10M 2008

2008Y 10M 14D

Notes

• If you press the STOP button during the setup operation, the settings are cancelled, and the recorder returns to the previous screen.

•You can set the time and date from your PC using DSS Player software (☞ P.50).

Changing the Time and Date

When the recorder’s POWER/HOLD switch is turned ON the [Time & Date] will be displayed

for two seconds. If the time and date is not correct, set it using the procedure below.

Press the + or

Menu] screen, then select [Time & Date].

See P.34 regarding the menu.

Device Menu

Beep Power Save

Time & Date

USB Class

Reset Settings Format

BACK EXIT

Press the PLAY/OK or 9 button.

The time and date screen appears. The hour

indicator flashes, indicating the start of the time and date setup process.The following steps are the same as Step 1 through Step 3 of “Setting Time and Date (Time & Date)” (☞ P.17).

Press the F3(EXIT) or 0 button to

complete the setting.

button in the [Device

–

2 Basic Operations

Recording

The recorder has five folders, A, B, C, D, E and you can select folder by pressing the F1(FOLDER) button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information. Up to 200 messages can be recorded per folder.

By default, the Recording Mode is QP.

Record Function

By default, the RECORD function is configured to record at the current position (overwrite). However, that can be changed to any of the following settings:

• Append: Appends the recording to the end of the

current file (☞ P.20).

• Overwrite: Overwrites the recording starting at the

current position in the file (☞ P.21).

• Insert: Inserts the recording at the current position

in the file (☞ P.22).

Recording Related Settings

Recording related settings can be configured to provide a suitable recording environment.

• Microphone Sensitivity (Mic Sense) (☞ P. 2 3)

• Recording Modes (Rec Mode) (☞ P. 2 4 )

• Using the Variable Control Voice Actuator (VCVA) (☞ P. 25 )

• Recording Monitor (☞ P. 2 6 )

Recording

New Recording

Create a new file to record in.

Press the NEW button to create a new

file.

aSelected Author ID bNew file number

cRemaining recording time

Press the REC button to start

recording.

The record indicator light glows orange and

(Record indicator) appears on the display. Aim the microphone at the sound source. When you press the F1 (DISPLY) button during recording, you can change the LCD screen displays.

dRecord indicator

Press the STOP button to stop recording.

If you want to append additional recordings to the same file, press the REC button again.

Notes

•A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording.

•When remaining recording time is less than 60 seconds, the record indicator light starts flashing in orange. When the recording time is decreasing to 30 or 10 seconds, the light flashes faster.

•[Memory Full] or [Folder Full] will be displayed when the memory or folder capacity is full.

- Delete any unnecessary files before recording any further (☞ P.29) or transfer

dictation files to your computer using DSS Player Software (☞ P.49).

a b

QP DICT

DS2400

031 / 030

New File

Remain

15 H 22 M 40 s

FOLDER

QP DICT

DS2400

DISPLY INDEX

QP DICT

DS2400

INFO

031 / 031

00 M 10 s

15 H 2 2 M 3 0 s

031 / 031

02 M 20 s

15 H 0 2 M 2 0 s

INFO

FOLDER

+ 44 hidden pages