Please read these instructions for information about using
the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
1
For Safe And
General Precautions
Correct Usage
Thank you for purchasing the Olympus
Digital Voice Recorder DS-2000. Before
using your new recorder, read this manual
carefully to ensure that you know how to
operate it safely and correctly. Keep this
manual in an easily accessible location for
future reference.
• The warning symbols indicate important
safety related information. To protect yourself
and others from personal injury or damage
to property, it is essential that you always
heed the warnings and information provided.
2
● Do not leave the recorder in hot, humid
locations such as inside a closed
automobile under direct sunlight or on
the beach in the summer.
● Do not store the recorder in places
exposed to excessive moisture or dust.
● Do not use organic solvents such as alcohol
and lacquer thinner to clean the unit.
●
Do not place the recorder on top of or near
electric appliances such as TVs or
refrigerators.
● Avoid recording or playing back near
cellular phones or other wireless equipment,
as they may cause interference and noise.
If you experience noise, move to another
place, or move the recorder further away
from such equipment.
● Avoid sand or dirt. These can cause
irreparable damage.
● Avoid strong vibrations or shocks.
● Do not disassemble, repair or modify
the unit yourself.
● Do not operate the unit while operating
a vehicle (such as a bicycle, motorcycle,
or go-cart).
● Keep the unit out of the reach of
children.
IBM, PC/AT and ViaVoice are the trademarks or
registered trademarks of International Business
Machines Corporation.
Microsoft and Windows are registered trademarks
of Microsoft Corporation.
Intel and Pentium are registered trademarks of Intel
Corporation.
Macintosh and Apple are registered trademarks of
Apple Computer, Inc.
Other product and brand names mentioned herein
may be the trademarks or registered trademarks of
their respective owners.
Batteries
AC Adapter
Warning
• Batteries should never be exposed to
flame, heated, short-circuited or
disassembled.
• Do not attempt to recharge alkaline,
lithium or any other non-rechargeable
batteries.
• Never use any battery with a torn or
cracked outer cover.
• Keep batteries out of the reach of
children.
• If you notice anything unusual when
using this product such as abnormal
noise, heat, smoke, or a burning odor:
1remove the batteries immediately while
being careful not to burn yourself, and;
2call your dealer or local Olympus
representative for servicing.
Warning
• Do not attempt to disassemble, repair or
modify the AC adapter in any way.
• Keep foreign objects including water,
metal, or flammable substances from
getting inside the product.
• Do not moisten the AC adapter or touch
it with a wet hand.
• Do not use the AC adapter in the vicinity
of flammable gas (including gasoline,
benzine and lacquer thinner).
In case
• ... the internal parts of the AC adapter are
exposed because it has been dropped or
otherwise damaged:
• ... the AC adapter is dropped in water, or
if water, metal flammable substances or
other foreign objects get inside it:
• ... you notice anything unusual when
using the AC adapter such as abnormal
noise, heat, smoke, or a burning odor:
1do not touch any of the exposed parts;
2immediately disconnect the power supply
plug from the power outlet, and;
3call your dealer or local Olympus
representative for servicing. Continued
use of the AC adapter under these
circumstances could result in electric
shock, fire or injury.
3
Main Features
● The DS-2000 digital voice recorder stores
highly compressed DSS audio files on
SmartMedia cards.
● The DS-2000 supports two recording
modes: SP (Standard Playback) mode and
LP (Long Playback) mode (☞ P.22). The
included 16MB SmartMedia card records
approximately 2 hours and 35 minutes* in
SP mode and approximately 5 hours and
30 minutes* in LP mode. An optional 128MB
SmartMedia card can hold up to 44 hours
and 40 minutes* of recordings.
● The Variable Control Voice Actuator (VCVA)
reduces memory usage by turning the
recorder off when it senses silence (☞ P.28).
● Recorded audio files can be stored in three
separate folders for easy identification at a
later time.
● The LCD screen displays file numbers, a
real-time counter, remaining recording time,
current time and date, operating mode, and
warnings in a clear format.
● The editing capability allows you to insert
additional recording into previously recorded
audio files (☞ P.20).
● In combination with IBM’s ViaVoice speech
recognition software (optionally available
from IBM), the voice data can automatically
converted to text.
* The recording time available may be shorter than
specified if a large number of short recordings are
made. (Use the remaining time and recorded time
only as references.)
4
Table of Contents
Getting Started
SmartMedia ................................................ 6Identification of Parts ................................. 8
card. With more memory than a floppy disk,
SmartMedia cards facilitate data exchange with
personal computers, and can be used to store
data. Optional SmartMedia cards are available
to add capacity as needed, in addition to the
included 16MB SmartMedia card.
When purchasing SmartMedia cards of
various memory capacities, specify 3 V
(3.3 V) SmartMedia cards (in memory sizes
of 4, 8, 16, 32, 64 and 128MB) for the
Olympus CAMEDIA digital camera series.
Notes
• Commercial 5 V SmartMedia cards cannot be used.
• This product is compatible with SmartMedia cards
that have the copyright protection ID feature, and
with SmartMedia cards without the ID feature.
(Audio files recorded with this product are not
protected by copyright law.)
• Never use SmartMedia cards with products that
are not compliant with the SSFDC Forum*
(including certain models of MP3 players).
* The SSFDC Forum is a voluntary organization
committed to promoting SmartMedia as a de facto
standard in the industry. The DS-2000 adheres
to a format recommended by the SSFDC Forum.
Memory Sizes of SmartMedia Cards
and Approximate Recording Times*
Memory SizeSP ModeLP Mode
4MB35 min. 1 hr.20 min.
8MB1 hr.15 min. 2 hr.45 min.
16MB2 hr.35 min. 5 hr.30 min.
32MB5 hr.10 min. 11 hr.10 min.
64MB10 hr.25 min. 22 hr.20 min.
128MB22 hr.50 min. 44 hr.40 min.
* Recording time is calculated using a single audio
file recorded continuously. If audio files are recorded
intermittently, recording time may be shorter than
indicated.
Audio Recording Format
The DS-2000 stores highly compressed DSS
(Digital Speech Standard) audio files on
SmartMedia cards.
6
Write-protect SmartMedia
A write-protect seal (supplied with SmartMedia
card) can be attached to a SmartMedia card
to guard against accidental recording, erasing,
and formatting.
Write-protect
area
Attach the write-protect seal to the write-protect
area to prevent valuable data from being
erased accidentally.
Remove the write-protect seal before
recording or erasing.
Notes
• Attach the write-protect seal to the write-protect
area carefully, without letting the seal stick out, lift,
or peel.
• Do not use commercial seals.
• Write-protect seals cannot be reused.
• A dirty write-protect seal may disable the write-
protect feature. Wipe it with a soft, dry cloth.
• A SmartMedia card with a write-protect seal
attached to it may not be write-protected when
using the card with other products.
$ VOLUME control
% Earphone jack
^ SmartMedia slot
& Microphone jack
* SmartMedia ejection switch
( POWER/LOCK switch
) MICSENS (Microphone sensitivity)
switch
- VCVA switch
= HOLD switch
q Power jack
w PC (USB) terminal
e Battery cover
Display (LCD Panel)
Identification of Parts
1 Folder
2 Battery indicator
3 Recording date/time mark
4 Remaining memory mark
5 Total file time mark
6 Record mode
7 Alarm mark
8 Erase lock mark
9 Current file
0 Current time, elapsed time,
recording time, operation guides,
menu display, etc.
!Date, remaining memory, total
recording time of the playing file,
operation guides, etc.
Stopped State
Current file number
Stop position
Total recording time
of the file
The display appears as shown above when
recording or playback is stopped.
9
Inserting Batteries
1
Slide open the battery cover.
Inserting Batteries
Insert two AAA alkaline batteries, observing the
correct polarity.
2
Close the battery cover completely.
3
10
Replacing Batteries
The battery indicator on the display changes
as the batteries lose power.
→→→
“BATTERY
LOW”
When the batteries are too weak, the recorder
shuts down and “BATTERY LOW” appears on
the display.
When appears on the display, replace
the batteries as soon as possible. AAA alkaline
batteries* are recommended.
* The two AAA alkaline batteries provide
approximately 11 hours of continuous recording and
playback. Battery life depends on the operating
environment and other conditions.
Using the AC Adapter
C
E
R
X
E
D
N
I
P
O
T
S
E
S
A
R
E
U
N
E
M
Plug the optional AC adapter (Olympus Model
A321 or A322) into household power outlet and
connect the power plug to the recorder’s power
connector (DC 3 V) as shown in the illustration.
Always stop recording before connection.
Otherwise it may not be possible to play back
the voice data being recorded.
Notes
• Be sure to stop the recorder before replacing
the batteries. Unloading the batteries while the
recorder is recording, erasing or otherwise
accessing an audio file may corrupt the file.
• Be sure to replace both batteries at the same time.
• Never mix old and new batteries, or batteries
of different types and/or brands.
• If it takes longer than 3 minutes to replace dead
batteries, the internal rechargeable backup battery
will be exhausted, so you may have to reset the
time when you load fresh batteries.
• Remove the batteries if you are not going to use
the recorder for an extended period of time.
• Always stop recording before connection
or disconnection.
• When the AC adapter is not in use,
disconnect the power supply plug from
the power outlet.
• Use only the correct power supply voltage
as indicated on the adapter.
• Do not use the AC adapter when
connecting the recorder to the USB port.
Replacing Batteries/Using the AC Adapter
11
Inserting and Ejecting SmartMedia cards
Inserting SmartMedia cards
Insert the SmartMedia card into the slot as shown below.
• If an unformatted SmartMedia card is inserted, “FORMAT YES?” will
display automatically. Format the SmartMedia card (☞ P.38).
• Never use any SmartMedia card other than one that has been formatted
on this unit or on a CAMEDIA series Olympus digital camera (☞ P.6).
When the SmartMedia
card is inserted
properly, “PLEASE
WAIT” flashes on the
display.
12
SmartMedia inserted fully into the
slot
Ejecting SmartMedia cards
When you set the POWER/LOCK switch to
the ON position, “PLEASE WAIT” flashes on
the display.
SmartMedia not inserted fully into
the slot
Bottom side
of SmartMedia
projecting from
the slot
When you set the POWER/LOCK switch to
the ON position, “INSERT CARD” flashes on
the display for 2 seconds. Pressing any button
with no SmartMedia card inserted causes
“INSERT CARD” to appear again.
Push the SmartMedia card fully into position.
The SmartMedia ejection switch won’t work
if the POWER/LOCK switch is set to ON.
Attention
• SmartMedia cards are precision devices. Never
force the cards when inserting them, or subject
them to sharp blows.
• Avoid handling and storing SmartMedia cards
in a hot, damp environment.
• Do not touch the contact area (gold electrodes)
of the SmartMedia card with bare hands.
If a SmartMedia card gets dirty, wipe it with a soft,
dry cloth.
• SmartMedia cards may be vulnerable to
electrostatic data corruption. When carrying a
SmartMedia card, put it in its case.
Remember to back up data from SmartMedia cards
to a PC or other storage medium from time to time
(☞ P.39).
• Corrupted, lost, or erased data cannot be
restored.
Inserting and Ejecting SmartMedia cards
13
Setting Time/Date
If you have set the time and date, information as to when an audio file is recorded is stored
automatically with that file. The time and date should be set to ease audio file management tasks.
The time and date setting is also needed to perform the alarm playback function (☞ P.32, 33).
Time/Date Screen
Setting Time/Date
Hour
Month
STOP
button
STOP
MENU
REC
Press the MENU button.
The menu opens (☞ P.42).
1
Press the FF/+ or
REW/– button until
2
“TIME&DATE” flashes
Minute
Year
Date
PLAY
button
(accepts a
choice and
moves on to
the next item)
IN
D
E
X
E
R
A
S
E
FF/+ or
REW/–
button
(alters a choice)
on the display.
Press the PLAY button.
Time/Date screen appears. The hour
3
indicator flashes, indicating the start of the
time/date setup process.
Repeat steps 1 and 2 to set the
time and date:
4
Time/date setup proceeds in the order of
hour, minute, year, month, and date.
1 Press the FF/+ button or REW/–
button to set a value.
2 Press the PLAY button to accept the
value.
Press the STOP button to end.
5
This completes the time setup procedure.
14
Notes
• If you press the STOP button during the setup
operation, the clock will use the items that were
set to that point.
• Each press of the FOLDER button during setting
toggles the display between the 12-hour and 24hour system.
Setting Time/Date
15
Recording
The recorder provides three folders, A, B, and C, and each message recorded in a folder is saved as
a Digital Speech Standard (DSS) file. These three folders can be selectively used to distinguish the kind
of recording; for example, folder A might be used to store private information, while folder B might be
dedicated to holding business information (☞ P.36, 37). Up to 199 messages can be recorded per folder.
Four recording modes are available: new, append, overwrite, and insert.
New Recording
Create a new file to record in.
Recording
3
2
REC
STOP
MENU
Microphone
IN
D
E
X
E
R
A
S
E
1
Press the FOLDER button to
choose a folder.
1
The folder name is displayed for
2 seconds.
Press the REC button to start
recording.
2
The record/play indicator lamp glows red.
Aim the microphone at the sound source.
a Current file number
b Total number of files
recorded in the folder
{
{
16
Press the STOP button to stop
recording.
3
c Current recording
time
dRemaining
recording time
Notes
• A beep will sound when remaining recording time
reaches 60 seconds, 30 seconds, and 10 seconds
while recording.
• “MEMORY FULL” or “FOLDER FULL” will be
displayed when the memory or file capacity is full.
Delete any unnecessary files before recording any
further(☞ P.26) or transfer voice files to your
computer using DSS Player Software.
• You cannot select a different mode than that of the
original file before append recording (☞ P.22).
Pause Recording
Pause
Press the REC button while recording.
“REC PAUSE” will flash on the display.
➥
Resume Recording
Press the REC button again.
Recording will resume at the point of
➥
interruption.
Note
The recorder stops when it has been left paused for
10 minutes or longer.
To instantly review a recording (Quick
review)
Press the REW/– button while recording,
and release it when you want to start playing
a file.
The recorder plays up to the quick review point,
then stops.
You can append additional recordings in the
same file from that point.
Listening While Audio Is Recorded
(Recording Monitor)
Insert the earphone into the earphone jack to
monitor what is being recorded. (The volume
is fixed.).
Recording
17
Recording
Overwrite Recording
You can overwrite a previously recorded file from any point within the file.
Note that the overwritten recordings will be erased.
Press the FOLDER button to
choose a folder.
1
1
Press the FF/+ or REW/– button
several times to choose the file
2
3
into which you want to overwrite.
See “To fast-forward,”“To skip,” and “To
2
rewind” on page 24.
Press the PLAY button to play the
file.
3
Press the STOP button where you
want to start overwriting.
4
Recording
5
4,6
STOP
MENU
REC
IN
D
E
X
E
R
A
S
E
a Current
playback time
b Total recording
time of the file
being played
18
Press the REC button to start
overwriting.
5
The record/play indicator lamp glows red.
Press the STOP button to stop
overwriting.
6
Notes
• When you are overwriting and reach the end of the
file, the recorder begins to append the additional
recording.
• Append recording does not erase the next
previously recorded file.
• Locked files cannot be overwritten (☞ P.30, 31).
• A SmartMedia card with a write-protect seal
attached to it cannot be overwritten.
• You cannot select any recording mode other than
that of the original file before overwrite recording
(☞ P.22).
Recording
19
Recording
Insert Recording
Additional recordings can be inserted into previously recorded files.
Press the FOLDER button to
choose a folder.
1
5
Recording
6
20
STOP
MENU
REC
1
3,4
IN
D
E
X
E
R
A
S
E
2
Press the FF/+ or REW/– button to
choose the file into which you want
2
to insert additional recordings.
See “To fast-forward,”“To skip,” and “To
rewind” on page 24.
Press the PLAY button to start
playback.
3
Press the PLAY button at the point
where you want to insert a recording.
4
Playback pauses.
Press the REC button to start
inserting additional recording.
5
The record/play indicator lamp glows red.
Press the STOP button to stop
inserting additional recording.
6
a Current folder
b Existing file into
which data is to
be inserted
Microphone
Pause Insert Recording
Pause
Press the PLAY button.
“INSERT PAUSE” flashes on the display.
➥
Resume Insert Recording
Press the PLAY button again.
Insert recording resumes.
➥
Notes
• The recording time and date of the file into which
recording has been inserted is updated to the time
and date of when the inserted recording was
recorded.
• You cannot select any recording mode other than
that of the original file before insert recording
(☞ P.22).
Sensitivity
Microphone sensitivity is adjustable to meet
recording needs.
CONFDICT
MICSENS
REC
INDEX
STOP
E
S
A
R
E
U
N
E
M
Using the MICSENS switch, choose
between the CONF and DICT positions.
• If you want to clearly record dictation, switch to
DICT mode and place the internal microphone
close (5 to 10 cm) to the speaker.
• If the ambient (background) noise is too loud to
get a clear recording even in DICT mode, we
recommend that you use an ME-12 single
directional microphone (sold separately).
Recording/Microphone Sensitivity
21
Recording Modes
You can choose between two recording modes: SP (Standard Playback) mode and LP (Long
Playback) mode. Once you choose a mode, files are recorded in the selected mode as long as you
do not change the mode.
The included 16MB SmartMedia card holds approximately 2 hours and 35 minutes in SP mode
and approximately 5 hours and 30 minutes in LP mode.
Press the MENU button.
The menu opens (☞ P.42).
1
Recording Modes
STOP
5
MENU
1
22
REC
2,4
IN
D
E
X
E
R
A
S
E
3
Press the PLAY button.
The recording mode setup process begins.
2
Press the FF/+ or REW/– button to
choose between SP and LP.
3
Press the PLAY button to complete
the setup screen.
• Choose SP mode for recording meetings or lectures with crisp clarity.
• Use SP mode in conjunction with voice recognition software.
• You cannot select a different mode than that of the original file before
append, overwrite, or insert recording.
Playing
You can start playing a file at any point. The recorder stops automatically when it finishes playing
each file.
Press the FOLDER button to
choose a folder.
1
3
2
1
Press the FF/+ or REW/– button
several times to choose the file that
2
you want to play.
See “To fast-forward,”“To skip,” and “To
rewind” on page 24.
The time and date when the file was
recorded are displayed.
Press the PLAY button to start
playback.
3
The record/play indicator lamp glows green.
Adjust the VOLUME control to
your liking.
4
a Recorded time
and date of
the selected
file
{
MIN
5
4
MAX
STOP
MENU
REC
IN
D
E
X
E
R
A
S
E
Playing
Press the STOP button at any
point you want to stop the
5
playback.
Resume playback by pressing PLAY
button again.
b Current
playback time
c Total
recording
time of the file
being played
23
Playing
Canceling Playback
Pause
Press the PLAY button.
“PLAY PAUSE” flashes on the display.
➥
Resume Playback
Press the PLAY button again.
Playback will resume at the point of
➥
interruption.
Note
The recorder stops when it has been left paused for
Playing
10 minutes or longer.
24
Playback Functions
To fast-forward
Press the FF/+ button once while stopped.
The recorder stops when it reaches the
➥
end of the file.
Note
If the FF/+ button is pressed at the end of a file, the
recorder stops at the beginning of the next file, and
the recording date/time of the file flash for 2 seconds.
And if the FF/+ button is pressed while the recording
date/time are flashing, the recorder skips to the
beginning of the next file.
To skip
Press the FF/+ button once while fastforwarding.
or
Press the FF/+ button twice while stopped.
The recorder skips to, and stops at, the
➥
end of the file and displays the recording
time and date.
Note
If there is an index mark in the middle of a file, the
recorder stops at the position of the index mark, and
displays the index number. If the FF/+ button is
pressed again, the recorder skips to the next index
mark if there is another one, or to the end of the file.
To skip continuously
Continue pressing the FF/+ button while fastforwarding.
To rewind
Press the REW/– button once while stopped.
The recorder stops when it reaches the
➥
beginning of the file.
To skip backward
Press the REW/– button once while rewinding.
or
Press the REW/– button twice while stopped.
The recorder skips to, and stops at, the
➥
beginning of the file, and the recording
date/time flash for 2 seconds and then
are displayed.
Notes
• If the REW/– button is pressed while the recording
are date/time flashing, the recorder skips to the
beginning of the previous file.
• If there is an index mark in the middle of the file, the
recorder stops at the position of the index mark, and
displays the index number. If the REW/– button is
pressed again, the recorder skips to the previous index
mark if there is one, or to the beginning of the file.
To continuously skip backward
Continue pressing the REW/– button while
rewinding.
Fast Playback
Hold the PLAY button for 1 second or longer while
the recorder is stopped or while playing a file.
The recorder plays back at approximately
➥
50% faster than normal rate.
• After fast playback is canceled, playback
returns to normal rate.
Canceling Fast Playback
Hold the PLAY button for 1 second or longer
again*.
Playback returns to normal rate.
➥
* Press the PLAY button momentarily (for less
than 1 second) to pause with fast playback
enabled.
Cue (Fast Forward While Playing)
Hold the FF/+ button while the recorder is
stopped or playing a file.
The recorder stops when it reaches the
➥
end of the file.
Note
If an index mark is encountered in the middle of the
file, the recorder stops at that point, the index number
flashes momentarily, and then cueing proceeds when
the FF/+ button is still pressed.
Canceling a Cue
Release the FF/+ button where you want the
file played.
Playback begins.
➥
Review (Fast Rewind While Playing)
Hold the REW/– button while the recorder is
stopped or playing a file.
The recorder starts playback automatically
➥
when it reaches the beginning of the file.
Note
If an index mark is encountered in the middle of the
file, the recorder stops at that point, but will proceed
with the review if the REW/– button is pressed.
Canceling the Review
Release the REW/– button where you want
the file played.
Playback begins.
➥
Playing
25
Erasing
Erasing One File at a Time
A selected file can be erased from a folder.
1
REC
2
Erasing
STOP
MENU
IN
D
E
X
E
R
A
S
E
3,4
Press the FOLDER button to
choose a folder.
1
Press the FF/+ or REW/– button to
choose the file you want to erase.
2
Press the ERASE button.
“FILE ERASE?” flashes on the display
3
for 8 seconds.
a File to be
erased
Press the ERASE button again.
The display lights continuously to indicate
4
erasing has started.
“ERASE OK” is displayed when the file is erased. File numbers
are incremented automatically.
• It might take more than 10 seconds to complete erasing tracks. Do not
eject the SmartMedia card before erasing is finished.
• Files stored on a SmartMedia card with a write-protect seal attached
to it cannot be erased (☞ P.7).
Erasing
27
Using the Variable Control Voice Actuator (VCVA)
When the microphone senses that sounds have reached a preset volume, the built-in Variable
Control Voice Actuator (VCVA) starts recording automatically, and stops when the volume drops.
Particularly helpful for extended recording, the VCVA not only conserves memory by turning off
recording during silent periods, but also makes playback more efficient and convenient.
Start recording with the VCVA
1
Using the Variable Control Voice Actuator
2
LowHigh
STOP
E
M
REC
INDEX
E
S
A
R
E
U
N
switch set to ON.
1
When the volume falls to a preset level or
lower, recording automatically pauses, and
“STANDBY VCVA” flashes on the display.
The record/play lamp glows when recording
starts and flashes when recording pauses.
Using the VOLUME control, adjust
the start/stop actuation level.
2
The higher the VOLUME control is set, the
more sensitive the start/stop level becomes,
allowing recording to automatically begin at
a quieter level.
• The start/stop actuation level also varies depending on the selected
microphone sensitivity mode (☞ P.21).
• To ensure successful recordings, prior testing and adjustment of the
start/stop actuation level is recommended.
28
Index Marks
Index marks can be incorporated into a file during recording or playback to make it easy to locate
interesting information. Index marks enable faster access to important information by pressing the
FF/+ or REW/– button.
Setting an Index Mark
Press the INDEX button during
recording or playback to set an
1
index mark.
An index mark is set and the index number
appears on the display.
Clearing an Index Mark
Play the file with the index mark
you want to clear.
1
Press the FF/+ or REW/– button to
choose the index mark to be
2
cleared.
1
Press the ERASE button while the
index number appears for about 2
• Up to 16 index marks can be set in a file. Attempting to set more index
marks will cause “INDEX FULL” to appear on the display.
• Index marks cannot be set or cleared in a file stored on a SmartMedia
card with a write-protect seal attached to it (☞ P.7).
• Index marks cannot be set or cleared in a locked file (☞ P.30, 31).
29
Locking Files
Locking a file keeps important data from being accidentally erased.
Locked files are not erased when you choose to erase all files from a folder (☞ P.27).
Press the FOLDER button to
choose a folder.
1
1
Press the FF/+ or REW/– button to
choose the file you want to lock.
2
Press the MENU button.
The menu opens (☞ P.42).
3
Press the FF/+ or REW/– button until
“LOCK” flashes on the display.
4
3
STOP
MENU
REC
5
IN
D
E
X
E
R
A
S
E
2,4,6
Locking Files
30
Press the PLAY button.
The file locking setup process begins.
5
Press the FF/+ or REW/– button to
choose between ON and OFF.
6
ON : Locks the file and prevents it from
being erased.
OFF : Unlocks the file and allows it to be
erased.
a Current folder
b File to be
locked
8
STOP
MENU
REC
Press the PLAY button to
complete the setup screen.
7
If you select ON, the lock mark appears on
the display.
• If the destination folder is full (a maximum of 199 files), “FOLDER FULL”
appears on the display and files cannot be transferred to it.
• The file transfer process is aborted if you press the STOP button or
leave the recorder idle for 8 seconds after you choose a destination
folder.
• Files cannot be transferred from one folder to another on a SmartMedia
card with a write-protect seal attached to it.
35
Assigning Folder Names
The three folders can each be assigned a name of
up to eight characters.
The recorder comes with the following preset folder
names:
FOLDER A : Folder A FOLDER B : Folder B
FOLDER C : Folder C
1
Assigning Folder Names
R
E
C
S
T
O
P
IN
D
EX
M
E
N
U
ERASE
1
2
3,5
2,4
3
4
5
Press the MENU button.
The menu opens (☞ P.42).
Press the FF/+ or REW/– button
until “FOLDER NAME” flashes on
the display.
Press the PLAY button.
The folder name setup process begins.
Press the FF/+ or REW/– button to
choose the folder you want to
name.
Press the PLAY button to accept
the chosen folder.
The first character of the chosen folder’s
name flashes.
Example
FOLDER A : MEMO
FOLDER B : MEETING
FOLDER C : TO DO
36
8
STOP
MENU
REC
Press the FF/+ or REW/– button to choose
characters.
6
Available characters are 0 to 9, A to Z, and space.
PLAY button:To input the selected character and
7
IN
D
E
X
E
R
A
S
E
6
FOLDER button: Acts as a backspace.
ERASE button: To delete the flashing character.
INDEX button:Lets you insert one space.
When you have finished setting the folder
name, press the PLAY button for 1 second or
7
longer.
This completes the folder naming procedure. (If you wish
to enter another folder name, press the FF/+ or REW/–
button to open the folder name setup screen and repeat
the process starting from Step 3.)
• The folder naming process ends automatically when the eighth
character is set.
• Folder names can be changed only if a SmartMedia card is inserted.
• A SmartMedia card with a write-protect seal attached to it cannot be
changed.
• When a SmartMedia card is formatted, folder names that you assigned
will be reset to the initial names.
advance the input position.
Assigning Folder Names
37
Formatting SmartMedia
Formatting prepares SmartMedia cards for recording. SmartMedia cards that have been used on
non-Olympus devices, or that can’t be accessed by this unit, require formatting. The SmartMedia
card that comes with this unit and Olympus SmartMedia cards are preformatted and can be used
immediately following purchase.
Press the MENU button.
The menu opens (☞ P.42).
1
Press the FF/+ or REW/– button
until “FORMAT” flashes on the
2
1
STOP
MENU
REC
3,5
IN
D
E
X
E
R
A
S
E
2,4
display.
Press the PLAY button.
The formatting process is selected.
3
Press the FF/+ or REW/– button to
choose “YES?”.
4
Formatting SmartMedia
38
Press the PLAY button again.
Formatting begins and an indicator flashes
5
on the display.
“FORMAT OK” displays when formatting
ends.
{
{
Transferring Data
Notes
• When a SmartMedia card is formatted, all the stored
data, including locked files, is erased.
• A SmartMedia card with a write-protect seal
attached to it cannot be formatted (☞ P.7).
• If an unformatted SmartMedia card is inserted,
“FORMAT YES?” will display automatically.
Never use any SmartMedia card
other than one that has been
formatted with this unit or with a
CAMEDIA series Olympus digital
camera.
Other SmartMedia cards may not
perform as expected.
to a PC
This recorder is equipped with a USB terminal
connector to enable recorded voice data to be
transferred to a PC. For more details on how
to transfer data, refer to the instruction manual
for the software.
PC
USB cable
To P C’s
USB connector
Stop the recorder before plugging in the USB
cable. Do not use the AC adapter when
connecting the recorder to the USB port. The
USB port delivers the required power to the
recorder.
Tip
When the SmartMedia card is ejected, data can be
transferred from the SmartMedia card to a PC via a
number of ways. See Page 46 for optional
accessories to download SmartMedia through your
PCMCIA, USB, or Floppy Disk drives.
USB terminal
Formatting SmartMedia
Transferring Data to a PC
39
Hold
Reset
HOLD
STOP
E
M
REC
INDEX
E
S
A
R
E
U
N
Setting the HOLD switch to the
HOLD position.
If you set the recorder to HOLD status by
sliding the HOLD switch in the direction of the
arrow, the current conditions will be preserved,
and all buttons and switches except the HOLD
switch will be disabled. This feature is useful
when the recorder has to be carried in a bag
or pocket.
Remember to reset the HOLD switch when
using the recorder.
Hold/Reset
Notes
• If you set the recorder to hold during Stop mode,
the display goes dark. If you press any button, the
time will flash for about 2 seconds, but the function
of the button is disabled.
• The alarm will sound at the scheduled time even if
the recorder is set to hold. The recorder begins to
play the file associated with the alarm when you
press any button.
• If you are recording when you switch the recorder
to HOLD, recording will continue until the recorder
memory runs out.
If the display or the recorder acts strangely,
lightly press the reset button in the battery
compartment with the tip of a ballpoint pen or
a similar object.
Notes
• Do not use a sharp object such as a needle.
• The time/date setup process launches
automatically when you press the reset button. Set
the time and date again (☞ P.14).
• Audio data is not erased when the recorder is reset.
40
Training your PC for Voice Recognition
When you use voice-recognition software such as IBM ViaVoice, it is recommended that you set
the recorder to PC microphone and have the software learn the characteristics of the speaker’s
voice and the recorder’s built-in microphone to maximize the accuracy of voice recognition.
Earphone jack
REC
STOP
IN
D
E
X
MENU
E
R
A
S
E
PC
To the PC’s
microphone jack
Connect the KP-4 PC connection
cable (supplied) to the recorder’s
1
earphone jack and the PC
microphone jack of your PC.
Start the software on your PC and
prepare it to receive voice input.
2
(Refer to the User’s manual of the
software for details.)
Press and hold the FOLDER button
to get into PC train mode.
3
The record/play indicator lamp lights in red,
and “TRAIN PC” flashes on the display,
while you are holding the FOLDER button
pressed.
• When the recorder is connected to a PC with USB connection, you
cannot perform these procedures.
• While the recorder is set as PC microphone, the output level of the
earphone jack is fixed.
• Refer to the user's manuals of DSS Player 2002 and your voice
recognition software for details.
Training your PC for Voice Recognition
41
Menu List
Press the
MENU button
REC MODE
LOCK
ALARM
BEEP
TIME & DATE
FOLDER NAME
FORMAT
Menu List
Notes
• If you press the STOP button, the REC button, or
the MENU button during a menu setup operation,
the recorder will stop and apply the items that were
set to that point.
• The recorder will stop if you leave it idle for 3
minutes during a menu setup operation, when a
selected item is not applied.
Record mode setting (P.22), selection between SP and LP modes
Locking files setting (P.30), selection between ON (locked) and
OFF (unlocked)
Alarm playback setting (P.32), selection between ON (enabled)
and OFF (disabled)
System sounds setting (P.34), selection between ON (enabled)
and OFF (disabled)
Date/time setting, in order of hour, minute, year, month and
day (P.14)
Folder naming (P.36)
SmartMedia card formatting (P.38)
: Press the FF /+ or
REW/– button
42
Alarm Message List
Message
BATTERY LOW
CARD LOCK
CARD ERROR
EJECT ERROR
FOLDER FULL
FORMAT ERROR
INDEX FULL
INSERT CARD
LOCK ON
MEMORY FULL
NO FILE
READONLY
SAME FILE
TRAIN PC
Meaning
Low battery
power
Write-protected
Incompatible
SmartMedia
SmartMedia
ejection error
Folder full
Formatting error
Index full
No card
Erase-locked
Zero remaining
memory
No file
Unrecordable
File cannot be
transferred
PC microphone
indicator
Explanation
Battery power is getting low.
Tried to record to, or erase from, a
SmartMedia card with a writeprotect seal attached.
An incompatible SmartMedia card
was inserted.
The SmartMedia card was ejected
during an operation.
The folder is full of files (maximum
of 199 files).
An error was encountered while
formatting.
The file is full of index marks
(maximum of 16 marks).
There is no SmartMedia card
inserted.
Tried to insert a recording into a
locked file, or tried to erase a
locked file.
The SmartMedia card has no
remaining memory.
No files were found in the folder.
There is something wrong with the
SmartMedia card.
A file with the same file name*
already exists in the destination
folder.
The recorder is being used as a
PC microphone**.
* File names are assigned during recording for file management purposes.
**The recorder enters this state when you hold the FOLDER button (
☞ P.41).
Action
Replace with new batteries
(☞ P.11).
Remove the write-protect seal
from the SmartMedia card and
try again (☞ P.7).
Insert a compatible SmartMedia
card (☞ P.6).
Reinsert the SmartMedia card.
Erase files that are no longer
required, or insert another
SmartMedia card.
Reinsert the SmartMedia card
and then reformat it (☞ P.38).
Erase index marks that are no
longer required (☞ P.29).
Insert a SmartMedia card
(☞ P.12).
Unlock the file (☞ P.30, 31).
Erase files that are no longer
required or insert another
SmartMedia card.
Select another folder.
Back up the data (☞ P.39) and
format the SmartMedia card.
Transfer the file to another folder.
Refer to page 41.
Alarm Message List
43
Troubleshooting
Symptom
Nothing
appears on
the display
Won’t start
Unable to
record
No playback
tone heard
Unable to
erase
Troubleshooting
Noise heard
during
playback
Recording
level too low
Unable to set
index marks
Won’t work
with AC
adapter
Unable to
eject the
SmartMedia
card
44
Probable cause
The batteries are not loaded properly.
The batteries are dead.
The POWER/LOCK switch is set to OFF.
If none of these suggestions works
The recorder is in HOLD mode.
The SmartMedia card is not formatted.
The batteries are dead.
The SmartMedia card has a write-protect seal
attached to it.
The SmartMedia card is unformatted.
The SmartMedia card does not have enough memory.
The maximum number of files has been reached.
The earphone is connected.
The VOLUME control is set to 0.
The file is locked.
The SmartMedia card has a write-protect seal
attached to it.
The recorder was shaken during recording.
The recorder was placed near a cell phone or
fluorescent lamp while recording or during playback.
The microphone sensitivity is too low.
The maximum number of index marks (16) has been
reached.
The SmartMedia card has a write-protect seal
attached to it.
The file is locked.
A non-standard AC adapter is being used.
The POWER/LOCK switch is set to ON.
Action
Verify polarity is correct.
Replace with new batteries.
Set the POWER/LOCK switch to
ON.
Reset the recorder (☞ P.40).
Release the recorder from HOLD
(☞ P.40).
Format the SmartMedia card
(☞ P.38).
Replace with new batteries.
Remove the seal.
Format the SmartMedia card.
Erase unnecessary files or insert
another SmartMedia card.
Check another folder.
Disconnect the earphone jack.
Adjust the VOLUME control.
Unlock the file (☞ P.30, 31).
Remove the seal.
–
Move the recorder.
Set the microphone sensitivity to
CONF mode and try again.
Erase unnecessary index marks
(☞ P.29).
Remove the seal.
Unlock the file (☞ P.30, 31).
Use the Olympus A321 (for US,
Canada) or A322 (for Europe
except U.K) AC adapter
(Oprional).
Set the POWER/LOCK switch to
OFF.
Specifications
Recording format
DSS (Digital Speech Standard)
Recording media
3 V (3.3 V) SmartMedia cards
(4 to 128MB)
Card formatSSFDC Forum-compliant
SmartMedia format
Input level–70 dBv
Sampling frequency
SP mode:12 kHz
LP mode: 8 kHz
Overall frequency response
SP mode:300 to 5,000 Hz
LP mode: 300 to 3,000 Hz
Recording time SP mode:2 hours 35 minutes
(16MB card)
LP mode: 5 hours 30 minutes
(16MB card)
SpeakerBuilt-in ø28 mm round dynamic
speaker
Microphone jack ø3.5 mm mini-jack, impedance
2 kΩ
Earphone jack ø3.5 mm mini-jack, impedance
8 Ω
Maximum working output (3 V DC)
150 mW or more (8 Ω speaker)
Input power requirement
Rated voltage:3 V
Batteries:Two AAA
batteries
(LR03 or R03)
External power supply:
AC adapter
Battery life (Recording or Playback)
Approx. 11 hours (with alkaline
batteries, based on our standard
testing procedure)
External dimensions
109.5 x 50.0 x 16.7 mm (without
protrusions)
Weight86 g (including batteries)
* Specifications and design are subject to
change without notice.
* Battery life varies greatly according to type
of batteries used and the conditions of use.
Specifications
45
Accessories (optional)
SmartMedia cards of 8, 16, 32, 64 and
128MB:M-8/16/32/64/128
Olympus CAMEDIA digital camera series 3 V
(3.3 V) SmartMedia memory cards can be
used.
PC card adapter:MA-2E
Allows files to be transferred to a PC that has
a PC card slot or PC card drive.
FlashPath (floppy disk adapter):MAFP-2E
Allows files to be transferred to a PC with a
3.5” floppy disk drive.
Conference microphone:ME7 (US and
Canada)
A highly sensitive directional microphone
(shotgun microphone). Use to record speakers
at a distance.
Accessories (optional)
External microphone:ME9*/11*
A lavalier omnidirectional microphone that clips
to clothing. Use to record your own voice or
people near you.
Headset:E102
Stereo headset for your PC. A helpful tool for
PC based transcription.
Foot switch: RS23/24
Connect to the serial or USB port of your PC
for hands-free transcription convenience.
Use to get crisp recordings of your own voice
by reducing the effects of ambient noise.
Recommended to improve the accuracy when
using voice-recognition software.
AC adapter:A321 (US and Canada) or A322
(Europe except U.K.)
Connecting cord:KA232*
Use to connect the microphone jack of this unit
to a radio or other sound source.
Plug adapter:PA3
An adapter that connects devices such as
microphones with ø2.5 mm mini-plugs to the
unit’s ø3.5 mm mini-jack.
* Use these accessories with the PA3 plug
adapter.
46
Technical Assistance And Support
The following are for only technical questions and support about OLYMPUS recorder and software.
◆ Technical Hotline Number in the U.S. and Canada
1-888-553-4448
◆ User Support E-mail address in the U.S. and Canada
distec@olympus.com
◆ Technical Hotline Number in Europe
Toll free number
00800 67 10 83 00
available for Austria, Belgium, Denmark, France, Germany, Netherlands, Norway, Sweden,
Switzerland, United Kingdom
Charged numbers
+49 180 567 1083
available for Finland, Italy, Luxemburg, Portugal, Spain and Czech Republic
+49 40 23773 899
available for Greece, Croatia, Hungary and the rest of Europe
◆ User Support E-mail address in Europe
dss.support@olympus-europa.com
◆ The following are for only technical questions and support about IBM ViaVoice.
http://www.ibm.com/software/speech/support/faqolympus.html
Model Number:DS-2000
Trade Name:DIGITAL VOICE RECORDER
Responsible Party:OLYMPUS AMERICA INC.
Address:2 Corporate Center Drive, Melville, NY 11747-3157, U.S.A.
Telephone Number:800-622-6372
This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this device must accept any
interference received, including interference that may cause undesired operation.
Tested To Comply
With FCC Standards
FOR HOME OR OFFICE USE
Canadian RFI
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus
as set out in the Radio Interference Regulations of the Canadian Department of Communications.
Cet apparail numerique ne depasse pas limits de Categorie B pour les emissions de gruit radio emanant
d’appareils numeriques, tel que prevu dans les Reglements sur l’Interference Radio du Department
Canadian des Communications.
“CE” mark indicates that this product complies with
the European requirements for safety, health,
enviroment and customer protection.
L’indication “CE” signifie que ce produit est conforme
aux exigences concernant la sécurité, la santé,
l’environnement et la protection du consommateur.
Das „CE“ Zeichen bestätigt die übereinstimmug mit den
Europäischen Bestimmungen für Betriebssicherheit und
Umweltschutz.
Il marchio “CE” indica che questo prodotto è conforme
alle norme della comunità europea per quanto riguarda
la sicurezza, la salute, l’ambiente e la protezione del
consumatore.
La marca “CE” indica que este producto se encuentra
de conformidad con las exigencias europeas sobre
seguridad, salud, medio ambiente y protección al
consumidor.
P2-2885-01
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